City of Glendale Glendale, AZ 85301 City Council Workshop Agenda

5850 West Glendale Avenue City of Glendale Glendale, AZ 85301 City Council Workshop Agenda

Mayor Jerry Weiers Vice Mayor Lauren Tolmachoff Councilmember Jamie Aldama Councilmember Joyce Clark Councilmember Ray Malnar Councilmember Ian Hugh Councilmember Bart Turner

Tuesday, September 11, 2018 12:30 PM Council Chambers

Workshop One or more members of the City Council may be unable to attend the Workshop or Executive Session Meeting in person and may participate telephonically, pursuant to A.R.S. § 38-431(4).

CALL TO ORDER

ROLL CALL

WORKSHOP SESSION

1. GILA RIVER ARENA FISCAL YEAR 2017-2018 OVERVIEW Presented by: Tom Duensing, Assistant City Manager Guest Presenter: Chuck Steedman, AEG Facilities, Chief Operating Officer Guest Presenter: Dale Adams, AEG Facilities, Gila River Arena General Manager

Attachments Power Point Presentation

2. REVIEW OF FY2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT UNCOMMITTED PHYSICAL IMPROVEMENT FUNDING AND 2019-20 HUD GRANT CALENDAR. Presented by: Tom Duensing, Assistant City Manager Presented by: Stephanie Small, Community Services Department, Director

Attachments Original CDAC Recommendations Original O'Neil Project Application Revised O'Neil Budget Estimate Calendars Power Point Presentation

3. DISCUSSION AND DIRECTION REGARDING THE FIELD OPERATIONS COMPLEX MASTER PLAN Presented by: Michelle Woytenko, Director, Field Operations

Attachments Power Point Presentation

CITY MANAGER’S REPORT

This report allows the City Manager to update the City Council. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Manager since they are not itemized on the Council Workshop Agenda.

CITY ATTORNEY'S REPORT

This report allows the City Attorney to update the City Council. The City Council may only acknowledge the contents to this report and is prohibited by state law from discussing or acting on any of the items presented by the City Attorney since they are not itemized on the Council Workshop Agenda.

COUNCIL ITEMS OF SPECIAL INTEREST

Councilmembers may indicate topic(s) they would like to have discussed by the Council at a future Workshop and the reason for their interest. The Council does not discuss the new topics at the Workshop where they are introduced.

MOTION AND CALL TO ENTER INTO EXECUTIVE SESSION

EXECUTIVE SESSION

4. LEGAL MATTERS

A. The City Council will meet with the City Attorney for legal advice, discussion and consultation regarding the city’s position in pending or contemplated litigation, including settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(3)(4))

B. Council will meet to discuss and consider records exempt by law from public inspection and are specifically required to be maintained as confidential by state or federal law (A.R.S. § 38-431.03(A)(4))

5. PERSONNEL MATTERS

A. Various terms have expired on boards, commissions and other bodies. The City Council will be discussing appointments involving the following boards, commissions and other bodies (A.R.S. § 38-431.03(A)(3)(4))

1. Arts Commission

2. Aviation Advisory Commission

3. Board of Adjustment

4. Citizen Bicycle Advisory Committee

5. Citizens Transportation Oversight Commission 6. Citizens Utility Advisory Commission

7. Community Development Advisory Committee

8. Glendale Municipal Property Corporation

9. Historic Preservation Commission

10. Human Relations Commission

11. Industrial Development Authority

12. Judicial Selection Advisory Board

13. Library Advisory Board

14. Parks and Recreation Advisory Commission

15. Personnel Board

16. Planning Commission

17. Public Safety Personnel Retirement Board/Fire

18. Public Safety Personnel Retirement Board/Police

19. Risk Management/Workers Compensation Trust Fund Board

ADJOURNMENT

Upon a public majority vote of a quorum of the City Council, the Council may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purposes:

(i) discussion or consideration of personnel matters (A.R.S. § 38-431.03(A)(1)); (ii) discussion or consideration of records exempt by law from public inspection (A.R.S. § 38-431.03(A)(2)); (iii) discussion or consultation for legal advice with the city’s attorneys (A.R.S. § 38-431.03(A)(3)); (iv) discussion or consultation with the city’s attorneys regarding the city’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolve litigation (A.R.S. § 38-431.03(A)(4)); (v) discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. § 38-431.03(A)(5)); or (vi) discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. § 38-431.03(A)(7)).

Confidentiality Arizona statute precludes any person receiving executive session information from disclosing that information except as allowed by law. A.R.S. § 38-431.03(F). Each violation of this statute is subject to a civil penalty not to exceed $500, plus court costs and attorneys’ fees. This penalty is assessed against the person who violates this statute or who knowingly aids, agrees to aid or attempts to aid another person in violating this article. The city is precluded from expending any public monies to employ or retain legal counsel to provide legal services or representation to the public body or any of its officers in any legal action commenced for violation of the statute unless the City Council takes a legal action at a properly noticed open meeting to approve of such expenditure prior to incurring any such obligation or indebtedness. A.R.S. § 38-431.07(A)(B).

SPECIAL ACCOMMODATIONS For special accommodations please contact the City Clerk’s Office at 623-930-2252 extension 1 at least 3 business days prior to the meeting.

POSTING VERIFICATION

This agenda was posted on 8/31/18 at 2:15 p.m. by CV. CITY COUNCIL REPORT

MEETING DATE: 09/11/2018 SUBMITTED FOR: Tom Duensing, Assistant City Manager DEPARTMENT: City Manager's Office

Subject GILA RIVER ARENA FISCAL YEAR 2017-2018 OVERVIEW Presented by: Tom Duensing, Assistant City Manager Guest Presenter: Chuck Steedman, AEG Facilities, Chief Operating Officer Guest Presenter: Dale Adams, AEG Facilities, Gila River Arena General Manager

Purpose and Recommended Action The purpose of this presentation is to provide the Fiscal Year 2017-2018 summary of activities at the Gila River Arena.

Background The City of Glendale is the owner of the Gila River Arena (Arena) located at 9400 West Maryland Avenue in the heart of the Sports and Entertainment District. This state-of-the-art, multi-purpose facility and was opened for business on December 26, 2003. Gila River Arena is home to the National Hockey League’s Arizona Coyotes. Additionally, the Arena hosts concerts with some of the biggest names in the music industry and other events and has a seating capacity of approximately 18,000.

Through a competitive Request for Proposal (RFP) process, AEG Facilities, operating as AEG Management Glendale, LLC, was selected to manage the Arena on the City’s behalf in April 2016. AEG Facilities is a stand-alone division of AEG that owns, operates and consults with more than 100 venues worldwide including the KeyArena in Seattle; the Staples Center in Los Angeles; the Barclays Center in Brooklyn; the Mercedes Benz Arena in Berlin, Germany; the O2 Arena in London, England; and the recently completed T-Mobile Arena in Las Vegas.

Management of the Gila River Arena by AEG Facilities began on July 1, 2016 for Fiscal Year 2016-2017 with the contract approved through June 30, 2026 (Fiscal Year 2025-2026). Management responsibilities include sales, marketing, operational, managerial, and maintenance support services for the Arena and the ancillary Arena parking facilities controlled by the City. Particularly, AEG Facilities is responsible for the agreement with the Arizona Coyotes and secures other musical acts and events in order to fully utilize the facility. The terms of the agreement include annual management fee payments of $5.6 million to fund the operations of the facility. These payments are then offset by a distribution of year end operating revenue less operating expenses, or EBITDA. This “profit-sharing” arrangement was estimated to generate $837,014 payable to Glendale at the end of Fiscal Year 2017-2018, the most recently completed fiscal year. Actual profit-sharing data for Fiscal Year 2017-2018 is not yet available.

Analysis Fiscal Year 2017-2018 Recap Fiscal Year 2017-2018 was AEG’s second year managing the Gila River Arena. Again, the overall activity exceeded initial estimates. The number of concerts increased, and total gross ticket sales and paid attendance were the highest since the 2009 season. Key factors in the success of last year were support from AEG Presents properties as well as the return of WWE, UFC, and new events such as Stars on Ice and ACE ComicCon. Another record breaking year from PBR and the addition of Pepe Aguilar and Gloria Trevi and Alejandra Guzman helped drive sales and attendance. Since arriving in July of 2016 AEG has booked 69 events and has steadily increased the event load each year. Currently the Arena has 21 events booked for the 2018-2019 Fiscal Year.

Although the City owns Gila River Arena and therefore is responsible for the Arena capital investments, AEG works very closely in development of an annual capital budget and a long-term capital plan for the facility. In Fiscal Year 2017-2018, the City appropriated a capital budget totaling $500,000. Capital projects included technology improvements and also focused on enhancing the security of the venue along with production support items meant to upgrade and enhance the customer experience. Continued work on the gate 1 VIP entrance upgrade along with additional suite level enhancements occurred in the fiscal year. These improvements, coupled with the new center hung video scoreboard scheduled for the 2018-2019 fiscal year, mark a turn in the operation from just maintaining the venue to providing added value to customer touchpoints.

AEG is also responsible for the agreement with Levy Restaurants, the Arena food service provider. AEG has been working closely with Levy to enhance the overall customer food service experience which translates into additional revenue for the facility and a greater fan experience for all customers. New concepts, food items, and cool new food and beverage spaces are in the works and will be unveiled throughout the new year.

Assumptions Moving Forward Fiscal Year 2018-2019 has already seen a slight increase in the concerts and greater support from the local Live Nation concert promoter. Already, the traditionally slow month of August brought three events including Top Rank Boxing on ESPN which was a first-time event in the facility. The cycle of business for the upcoming year appears stable, and there is additional headway with some family show providers that should also provide additional diversification within the program mix by the end of this fiscal year.

With continued event successes, enhancements to the arena, and activity surrounding Westgate and the new business partners, AEG feels the story behind the arena has and continues to expand allowing for greater marketing and promotional opportunities, and ultimately for greater exposure.

With a continuing capital expenditure and maintenance plan in place, the Gila River Arena will continue to host the most advanced events and adapt to various safety requirements without degradation of the property. The goal is for this venue to continue to anchor and grow the Westgate Entertainment District into Arizona’s best entertainment destination

Previous Related Council Action On June 26, 2018, Council approved additional capital expenditures at the Gila River Arena in an amount not to exceed $1,610,000 for FY2018-19.

On May 22, 2018, Council approved the FY2018-19 Capital Improvement Plan and authorized release of funds to AEG Management Glendale, LLC.

At the August 15, 2017 Council Workshop, AEG presented the FY2016-17 overview which was the first year of AEG Arena management.

On May 23, 2017, Council approved the FY2017-18 Capital Improvement Plan and authorized release of funds to AEG Management Glendale, LLC.

On September 13, 2016, Council approved the FY2016-17 Capital Improvement Plan and authorized release of funds to AEG Management Glendale, LLC.

On April 26, 2016, Council approved the award of RFP 16-13 to AEG Management Glendale, LLC for Arena Management Services. Community Benefit/Public Involvement Effective management of the Gila River Arena results in increased revenue for both local business and the City. The current AEG philosophy is to bring vitality to both the Arena and the Westgate Entertainment district. This has a direct impact on the area’s quality economic development efforts.

Attachments Power Point Presentation

Overview • Opened in December 2003 • Both Sporting and Non-Sporting Events • Home to NHL Arizona Coyotes • State of the Art Concert and Entertainment Facility • April 2016, AEG awarded the Arena Management Contract effective July 1, 2016. The agreement recently extended and now ends in 2026. • Structure of the Agreement • AEG manages the sales, marketing, operation and maintenance of the facility and surrounding parking which includes agreements with tenants, food service providers and others performing in and providing services at the venue • AEG and the City work together to determine the capital needs of the facility • City pays $5.6 million for management fees offset by a “profit-sharing” arrangement • AEG at risk 100% for any annual losses • All facility and related sales taxes are retained by the City FY 2018-2019 Arena Bookings BOOKING PROGRESS (excluding Hockey related events)

BOOKING PROGRESS 80

70 70 60

20 24 26 20 10

- Shows booked 2016-2017 Shows booked 2017-2018 Shows currently booked for Total shows booked since 2018-2019 July 1, 2016 Our Approach How AEG thinks: Aggressive, entrepreneurial, and all encompassing approach to booking. Operationally conservative, environmentally prudent, and employee and customer oriented focus. Gila River Arena SWOT Analysis

Strengths Weaknesses • Very versatile venue with largest indoor concert capacity in area. • Historic position as 2nd arena venue in market • Venue in good shape and still offers state of the art amenities • Older acts may not have played venue despite better production capabilities • Excellent sound for an arena • Most of area business history with downtown competitive venue • Fiscally prudent, bottom line oriented staff • Past misrepresentation of venue location and accessibility • Strategically accessible location with above average area amenities • Lack of education within the industry • Strong area partners and synergies Opportunities Threats • Date availability • Longtime act relationships with competitive venues • Area partner synergies creating greater exposure for touring acts • What has become traditional plays in competing venues for various acts • Easily accessible parking – quick ingress and egress • Misinformation regarding ability of venue to host events • New amenities will drive interest in venue • Drive non-hockey traffic with success of hockey team FY 2017-2018 Arena Bookings HOCKEY RELATED EVENTS NHL Arizona Coyotes Home Games 42

ASU Hockey 4

Other ice use days by team 156 Practices Training camp Development Camp Injury Ice Visiting Team Practices AHU Adult League Paw Patrol ___ TOTAL 202 FY 2017-2018 Arena Bookings NON-HOCKEY EVENTS DATE DAY EVENT

July 12, 2017 Wednesday KENDRICK LAMAR July 15, 2017 Saturday SHAWN MENDES July 17, 2017 Monday HALL & OATS/TEARS FOR FEARS July 21, 2017 Friday SOUL2SOUL August 5, 2017 Saturday ED SHEERAN September 16, 2017 Saturday GLORIA TREVI + ALEJANDRA GUZMAN September 26, 2017 Tuesday WWE - SMACKDOWN October 18, 2017 Wednesday RED HOT CHILI PEPPERS November 1, 2017 Thursday WINTER JAM December 3, 2017 Sunday TRANS-SIBERIAN ORCHESTRA December 3, 2017 Sunday TRANS-SIBERIAN ORCHESTRA January 5, 2018 Friday PEPE AGUILAR January 13, 2018 Saturday ACE COMICCON January 14, 2018 Sunday ACE COMICCON January 15, 2018 Monday ACE COMICCON January 19, 2018 Friday KATY PERRY January 27, 2018 Saturday BRAD PAISLEY February 3, 2018 Sunday TOBY MAC February 23, 2018 Friday AIA BASKETBALL (2) February 26, 2018 Monday AIA BASKETBALL (2) March 16, 2018 Friday LORDE March 23, 2018 Friday PBR March 24, 2018 Saturday PBR April 14, 2018 Saturday UFC May 11, 2018 Friday STARS ON ICE May 31, 2018 Thursday SUGARLAND FY 2017-2018 Arena Bookings CONCERT BOOKINGS FY 2016-2017 Arena Bookings EVENT PAID TICKET HISTORY

(excluding hockey) PROJECTED FY 2016-2017 Arena Bookings HISTORICAL EVENT ACTIVITY (excluding hockey) Booking Highlights ➢ This year the Arena sold the most tickets in any one fiscal year since 2009-2010. ➢ The Arena had the highest total gross ticket revenue over the past eight years. ➢ Arena had 66% more concerts this year compared to year prior ➢ This year the Arena had the most events held in July since 2009 ➢ First time hosting a UFC event in arena’s history ➢ Hosted first ever ACE ComicCon Arizona. Only second ACE ComicCon event ever held in the North America. ➢ First WWE event since 2004 and first ever televised WWE event in arena’s history ➢ Continued success of Professional Bull Riders – Highest Paid Attendance and Gross in Arizona PBR History (beating our record last year!) ➢ Added Stars on Ice Olympic year tour ➢ Diversified programming adding two Christian shows and two Latin shows CURRENT EVENT TRENDS

➢ Concerts • The venue’s success grew in 2017-18 as did the continuing positive perception with both acts, agents, and promoters. • As is typical with this cyclical touring business, this past year started slow and now has picked up and should continue strong into 2019 • Despite cyclical touring schedules we anticipate increased activity with increased venue promotions • Business has grown significantly over the past few years, especially in Arizona. 2018 is looking even healthier, as the 4th quarter of 2018 is looking strong. The 1st quarter of 2019 is looking even busier. • The concert industry has been growing nationally by roughly 8% each year for the past 5 years, and from the looks of things, the growth should be even greater in the years 2020 and 2021. • In the United States, revenue of the live music industry is forecast to gradually rise from around 9 billion U.S. dollars in 2015 to almost 12 billion U.S. dollars in 2021. CURRENT EVENT TRENDS

➢ Family Shows and Non-Concert Touring Events • 2017-2018 saw Feld Entertainment acquire the Sesame Street Live touring property and Cirque du Soleil purchase VStar, further decreasing the total family show producers. • Availability of “one off” and special events to be promoted or co-promoted by venue growing. Target Business Thoughts

➢ Key Focal Points • Profitability, programming, positive industry exposure, and industry relations.

➢ Concerts • Through current successes our aim is to attract more musical concerts on a more regular basis despite irregular touring schedule and artist schedules.

➢ Family Shows • Traditional family show content is being consolidated with some of the larger companies like Feld Entertainment and Cirque du Soleil. Search for alternative family show content and continue to court current touring shows.

➢ PBR • PBR products continue to grow in Arizona. This past year’s success builds new opportunities, and PBR has expressed interest in taking that to the next step. Target Business Thoughts ➢ WWE • After first live successful Smackdown event at the arena, all efforts will be focused on becoming a regular touring option for the popular brand.

➢ Boxing/MMA • Hosting the first UFC event and then following up (this year) with Top Rank boxing on ESPN, inroads have been forged to continue the trend.

➢ Community Events • Date availability pending, events such as AIA Basketball, Glendale Chamber Annual Event, Red Cross emergency blood drive, and the West Valley Child Crises Center, and 100 Club Tower Challenge have added to the diverse content of the venue and give added exposure to the venue as well as value to the community.

➢ New business opportunities • New and creative business opportunities like ACE ComicCon are sporadic and have to be carefully measured, but can make a significant impact both financially and promotionally. More effort will be focused on searching out new opportunities. Venue Capital Expenditure Highlights ➢ Security • High Def Video Equipment / CCTV – Upgrade from outdated analog software and video. Better picture for video surveillance and more storage capability • Two-way radio system – Radio equipment and software was outdated and beginning to fail. In addition, there was no operating emergency message function. New radios and software went from analog to digital with better communication features, sound quality, and emergency message all call functions • Security Cameras – Replaced existing and non-functioning cameras with new multi-head cameras that allow for better viewing coverage in existing and new key areas of the interior and exterior, elevating the overall security plan to AEG standards • Keyscan Software – Replaced failing keyscan system with Lenel for proxy card access. This was crucial to be able to control access points and secure sensitive areas such as exterior doors, mechanical rooms, team locker rooms, etc. Venue Capital Expenditure Highlights

➢ Logistics & Operations • Office Expansion – New offices for Executive Team of AEG • Box Office PC refresh – PCs were outdated and needed upgrades for software integration • Tables – New tables for building and show/tour needs ➢ Engineering / Mechanical • Ice Plant Chiller Barrel Tubes – Increase tube efficiency for refrigerant water • Emergency Repairs – Ice plant, chiller plant, water heaters, etc. • Curtain Motors – Replace motors to move bowl curtains up and down ➢ Production & IT • Freight Elevator Control Panel – Repair needed to operate elevator Operational Improvements – Back of House Highlights ➢ Staffing improvements new hires • Hired Operations Manager • Hire Production / Event Manager • Hire housekeeping manager • Promote conversions lead to Conversions Supervisor

➢ Building enhancements / improvements • Added two new Mothers Nursing Rooms • Upgrade three employee break rooms • Refurbished service level back stage bathrooms Operational Improvements – Back of House Highlights ➢ Systems upgrades • Change out metal halide can light fixture to LED’s on main concourse • Recircuit main concourse lighting for more efficient and better lighting • Changed out office lighting from florescent tubes to LED tubes, brighter less heat and energy efficient • Upgraded ice plant controls for faster ice freezes Operational Improvements – Front of House Highlights ➢ Guest Services • Added second Mother’s Nursing Lounge to the upper concourse with the ability to have multiple users at the same time • AEG Encore training being provided annually to all new hires for all departments and entities (full and part time) and refresher courses as well to existing employees • Continue to replace and update wayfinding signage throughout the building interior and exterior (suite levels, exit stairwells, gate entrances) • Became 1 of only 5 NHL buildings to be sensory inclusive. Staff has been trained to identify sensory needs and we now have the equipment to offer this to guests • Remodeled all three employee breakrooms (Event level, Main, and Upper concourse) Operational Improvements – Front of House Highlights ➢ Security • Added security fencing around chiller plant • Continued to upgrade CCTV cameras • Upgraded software for card reader access control • Became case study venue for AEG S.A.F.E. noting the security improvements to a major building in its first 2 years • Based on security improvements, Gila River Arena helped in the Department of Homeland Security renewing AEG’s Safety Act Certification for all AEG Venues • Replaced aging magnetometers Operational Improvements – Front of House Highlights ➢ Parking • Continue to create signage improvements for the parking lots as well as exterior signage outside of the building • Improved relationship with surrounding entities (Westgate, Stadium) to successfully institute parking plans and operations for dual events • Instituted new parking software for faster transactions, improved connectivity, and real time updates • Upgraded the Valet Area in Lot E with a waiting area for guests (sidewalk, benches) Food & Beverage

➢ Operational Items that contributed to improved sales • Batched Specialty Cocktails- speeding up lines at bars • In game featured item shot by the video crew and advertised during commercial breaks • Portables added at Gate 4 for concerts • 4 Debit/Credit Lines added to center ice stands, resulting in $4-$5 increase in transaction spend • Local beer menu packages for party suites- menu items prepared with multiple styles of beer and comes with a case of beer( minimum group of 36 for the party suites) • Levy Executive Chef Charles Kassels start prior to pre-season. Menus designed for guests tastes with more action stations, Suite Level Club sales increased 26% for hockey Food & Beverage ➢ Plans for the Upcoming Season • Local concepts to be featured- Pork on a Fork, Ahi Poke, Deluxe Burger, Streets NY, Nitro Live • Creation of Gate 4 portable featuring beverages, food & popped popcorn • Change in policy to allow 2 large format beers to be served to one guest (previously limited to one) • Digital menu boards on the upper concourse to allow for variable pricing and bundles • Season Ticket Holder discount to be offered • More Debit/Credit only lines to be added • Scanners added to recognize season ticket holders, in addition to capturing spend trends to target promotional opportunities • Gate 6 outdoor activation with grill and beer garden • Suites- options added at suite bars for Grab N Go food items, saving the trip to the concourse • Vendors/Hawkers- ability to accept credit cards • Specialty cocktails- partnering with local restaurants/hotels to feature in arena drinks, cross promoting • Draft Beer boxes for Suite Level Club added • Happy Hour pricing- pre-game and post-game Bottom Line

Key Factors FY 2017-2018 Budget

• Expense Control Operating Revenues $ 9,125,666 • Aggressive Booking Posture Operating Expenditures $ 7,451,637 • Ancillary Revenue Growth Original Budgeted Bottom Line $ 1,674,029 • Artist and Promoter Relationships • Positive PR Push both locally and in Industry Budgeted Return to City of Glendale $ 837,014 • Industry Re-education THANK YOU! CITY COUNCIL REPORT

MEETING DATE: 09/11/2018 SUBMITTED FOR: Stephanie Small, Director DEPARTMENT: Community Services

Subject REVIEW OF FY2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT UNCOMMITTED PHYSICAL IMPROVEMENT FUNDING AND 2019-20 HUD GRANT CALENDAR. Presented by: Tom Duensing, Assistant City Manager Presented by: Stephanie Small, Community Services Department, Director

Purpose and Recommended Action This is a request for City Council to review and provide additional direction on funding allocations for Community Development Block Grant (CDBG) physical improvement activities for Fiscal Year (FY) 2018-19 and review the FY2019-20 grant calendar.

Background At the June 12, 2018, Council Workshop, staff presented and obtained feedback regarding the Community Development Advisory Committee (CDAC) revised funding recommendations. At the June 26, 2018, voting meeting, Council subsequently approved the submission of the FY2018-19 Annual Action Plan (AAP) to the U.S. Department of Housing and Urban Development (HUD) which included the approved funding allocations for the activities to be funded. The AAP was submitted to HUD on June 28, 2018. Under the regulations, HUD had 45 days to approve the AAP, which occurred on August 22, 2018. Now that the AAP is approved, HUD will issue the annual funding contract to the City in the coming weeks. Once the HUD contract is executed, the City is allowed to proceed with executing subrecipient agreements for sub grantees receiving grant awards for FY2018-19.

At the June 12, 2018, Council Workshop, Council asked for an opportunity to reconsider the funding recommendations at a future date. The CDBG funding recommendations included a) $371,276 in Public Service Recommendations and b) $971,981 in Physical Improvement Recommendations. An overview of the recommendations, as presented on June 12, 2018, is included as an attachment to this agenda item. Discussion at the Workshop centered around the O’Neil Park Pool Demolition and Redevelopment Physical Improvement Project (O'Neil Project) which was not recommended by CDAC for funding. Now that the AAP has been approved by HUD, the City can make any funding changes it feels are needed through an AAP substantial amendment process as outlined in the Maricopa HOME Consortium’s adopted Citizen Participation Plan.

Analysis Funding Allocations The original O'Neil Park Pool Demolition and Redevelopment application, which is included as an attachment to this agenda item, was submitted by the City's Parks and Recreation Division and totaled $388,950. As discussed at June 12, 2018 Workshop, staff is bringing back the CDBG requested projects before Council for additional discussion. Additionally, staff is recommending a funding change, as detailed below, in order to submit O'Neil Project for approval in the HUD amendment process.

Working with the City’s Engineering and Public Facilities, Recreation and Special Events Departments, staff has refined the cost of the O’Neil Project from $388,950 to $334,763 (revised cost is included as an attachment to this agenda item). Additionally, staff has identified and is proposing a funding plan for the project which should have minimal impacts on the recommended project funding as presented on June 12, 2018, and included in the approved AAP.

In order to fund the project totaling $334,763, staff is recommending a) utilizing the additional CDBG funding of $151,763, b) utilizing allocated FY2016-17 CDBG project savings of $60,000, c) and delaying a portion of the recommended Park ADA Improvement projects totaling $123,000.

Additional CDBG Funding: With the delay in the federal budget process, HUD had increased CDBG funding available for this project in the amount of $151,763. This amount is available for physical improvement projects under the AAP, which can include the O’Neil Project; however, this additional funding would not cover the entire project cost and the project could not proceed if partially funded. Therefore, the additional funding of $183,000 can be utilized as outlined below.

FY2016-17 Project Savings: In FY2016-17, Parks and Recreation was awarded CDBG physical improvement funds for ADA modification and renovation to Rose Lane, O’Neil, and Glendale Community Centers. Through project management and value engineering, the completed projects resulted in a savings of $60,000.

Park ADA Improvement Projects: For FY2018-19, funding was recommended for the Parks and Recreation Division, ADA Improvement Projects totaling $160,000 for ADA improvements at five different parks in the 85301-zip code. Staff recommends delaying a portion of the ADA improvement for another year and utilizing $123,000 of the $160,000 allocation. Public Facilities, Recreation and Special Events Department staff indicate funding requests for ADA improvements will be made during the FY2019-20 CDBG funding request cycle.

If directed by Council, staff recommends amending the FY2018-19 Annual Action Plan to allow for the O’Neil Park Pool Demolition and Redevelopment project as outlined above. This activity is eligible under the Low to Moderate Income Area benefit, which is a National Objective for Community Development Block Grants.

This project is consistent with the FY2014-2019 Five-Year Consolidated Plan calling for the development of public facilities which serve the low to moderate income residents of our community.

FY2019-20 Grant Calendar The City of Glendale utilizes a comprehensive community engagement process to recommend funding allocations related to the Annual Action Plan. The 2019-20 Grant Process outlines the timeline recommended to complete substantial amendments approved by City Council and FY2019-20 HUD funding. This year's timeline outlines opportunities to review funding priorities, highlights new technology incorporated to streamline the grant application process, affords City Council additional time to thoroughly review the recommendations prior to the 30-day comment period.

Previous Related Council Action June 26, 2018, Voting Meeting - Council approved the submission of FY2018-19 Annual Action Plan to HUD as allocated.

June 12, 2018, Council Workshop – Council discussed Annual Action Plan approval, and expressed concern with the Parks & Recreation project, O’Neil Pools and Accessory Building funding.

Community Benefit/Public Involvement Allocating the uncommitted FY 2018-19 CDBG physical improvement funds for O’Neil Park Pool Allocating the uncommitted FY 2018-19 CDBG physical improvement funds for O’Neil Park Pool Demolition and Redevelopment activity is in align with the City’s goal to provide more recreational opportunity for low to moderate income areas in the city. This proposed activity would remove a growing public safety issue for residents and park patrons, and facilitate the redevelopment and master planning of O’Neil Park and future amenities.

Fiscal Impact Fiscal Year: 2018-2019 Amount Requested: $151,763 Budgeted Y/N?: Y Account: 20405110-521110 Transfer Required? Y/N: Y If Yes, what account will be used?: Single-family Reh Budget and Financial Impacts: With the delay in the federal budget process, this is the funding available for this project. This is the amount There is no fiscal impact to the City’s General Fund. All expenditures associated with this action are provided by CDBG grant funds.

Fiscal Year: 2018-2019 Amount Requested: 123,000 Budgeted Y/N?: Y Account: 20405110-521110 Transfer Required? Y/N: Y If Yes, what account will be used?: ADA physical impr Budget and Financial Impacts: This is the portion represents amounts originally recommended at $160,000 for ADA improvements and now being recommended for $37,000, leaving $123,000 available for the project. There is no fiscal impact to the general fund. All expenditures associated with this action are provided by CDBG grant funds.

Fiscal Year: 2018-2019 Amount Requested: 60,000 Budgeted Y/N?: Y Account: 20105110-521110 Transfer Required? Y/N: Y If Yes, what account will be used?: Project savings Budget and Financial Impacts: This is the portion represents project savings FY2016-17 amounts allocated to CDBG physical improvements for completed ADA modification and renovation to Rose Lane, O’Neil, and Glendale Community Centers. There is no fiscal impact to the general fund. All expenditures associated with this action are provided by CDBG grant funds.

Attachments Original CDAC Recommendations Original O'Neil Project Application Revised O'Neil Budget Estimate Calendars Power Point Presentation

CDBG 1) Public Service Recommendations 2) Physical Improvement Recommendations

Presented on June 12, 2018 CDBG Public Service Recommendations

Organization Activity Request Recommendation A New Leaf Faith House Shelter $ 40,000.00 $ - 0 - COG Community Action Program Eviction Prevention $ 70,000.00 $ 50,000.00 Community Bridges Homeless Navigation Services $ 52,271.00 $ 52,271.00 Homeward Bound Empowering Homeless Families $ 22,412.00 $ -0- The Society of St. Vincent de Paul Keeping Families Together $ 70,000.00 $ 25,463.00 UMOM New Day Centers Workforce Development Program $ 18,000.00 $ -0- Catholic Charities Community Services My Sister’s Place $ 50,000.00 $ -0- Chrysalis Shelter for Victims of Domestic Violence Victim Services $ 15,000.00 $ 10,000.00 Sojourner Center Case Management for DV Shelter $ 25,000.00 $ 15,000.00 Sojourner Center Utilities for Transitional Housing $ 22,000.00 $ 7,500.00 Arizona YWCA Metropolitan Phoenix Congregate Meal Program $ 70,000.00 $ 40,000.00 Duet: Partners in Health & Aging Aging in Place with Dignity $ 13,500.00 $ 10,000.00 St. Mary’s Food Bank Alliance Glendale Home Food Delivery $ 15,000.00 $ 10,000.00 Back To School Clothing Drive New Clothes, New Beginnings $ 10,000.00 $ 5,000.00 Boys & Girls Clubs of Metropolitan Phoenix Kids Academic Success Program $ 11,000.00 $ 9,784.00 Arizona YWCA Metropolitan Phoenix Home Delivered Meal Program $ 70,000.00 $ 40,000.00 Gompers Employment First $ 31,200.00 $ 15,100.00 ValleyLife Counseling for Adults with Disabilities $ 2,000.00 $ -0- A New Leaf West Valley VITA Coalition $ 10,000.00 $ -0- COG Neighborhood Services Community Volunteer Program $ 44,784.00 $ -0- Community Legal Services Removing Barriers to Justice $ 25,650.00 $ -0- Community Legal Services, Inc. Housing and Fair Housing Legal Services $ 20,380.00 $ 15,000.00 Labor's Community Services Agency Securing Help in Family Transportation $ 10,000.00 $ 5,000.00 Phoenix Rescue Mission Emergency Food Distribution $ 40,000.00 $ 20,000.00 Placeholder Possible Homeless Workforce Program $ -0- $ 41,158.00 Total $ 758,197.00 $ 371,276.00

Note: Public Service funding is limited to 15% of the annual grant allocation - $ 371,276 CDBG Physical Improvement Recommendations

Organization Service Area Request Recommendation

Ability 360 Glendale Home Accessibility Program $ 39,911.00 $ -0-

COG Community Housing Picnic Benches & Seats $ 40,000.00 $ 40,000.00 Safe at Home Rebuilding Together Valley of the Sun $ 25,000.00 $ 25,000.00 Emergency Home Repair Habitat for Humanity $ 425,000.00 $ 425,000.00 VIP Program COG Economic Development $ 100,000.00 $ 100,000.00 O’Neil Park COG Parks & Rec, Public Facilities & Events $ 388,950.00 $ -0- Park ADA Improvements COG Parks & Rec, Public Facilities & Events $ 160,000.00 $ 160,000.00 Historic Clubhouse Restoration Glendale Woman's Club $ 235,000.00 $ 156,691.00 DV Campus Beautification Sojourner Center $ 9,590.51 $ 9,590.00 Group Home Renovations Valleylife $ 55,700.00 $ 55,700.00

Total $ 1,479,151.51 $ 971,981.00

Original O’Neil Pool Demolition and Rehabilitation Application October 17, 2017 City of Glendale-Public Facilities, Recreation & Special Events - Form 1: Agency Overview City of Glendale City of Glendale 2018/2019 - 2018/2019 City of Glendale Application

City of Glendale-Public Facilities, Recreation & Special Events Form 1: Agency Overview To locate the correct DUNS number click here

Agency Overview

1. Agency Name City of Glendale Public Facilities, Recreation, and Special Events 2. Agency Address 5959 W. Brown Street 2a. City Glendale 2b. Zip 85302 3. Agency Phone Number (623) 930-2820 4. Agency Web Address https://www.glendaleaz.com/parksandrecreation/ 5. CEO/Executive Director Kevin Phelps 5a. CEO/Executive Director Phone (623) 930-2262 5b. CEO/Executive Director Email Address [email protected] 6. Chief Finance Officer Vickie Rios 6a. Chief Finance Officer Phone (623) 930-2268 6b. Chief Finance Officer Email Address [email protected] 7. Accounting/Billing Contact Cameron Dewaele 7a. Accounting /Billing Contact Phone (623) 930-4630 7b. Accounting/Billing Contact Email [email protected] 8. Program Director/Contact Erik Strunk 8a. Program Director/Contact Phone (623) 930-2827 8b. Program Director/Contact Email Address [email protected] 9. Grant Application Contact Mike Gregory 9a. Grant Application Contact Phone (623) 930-2652 9b. Grant Application Contact Email [email protected] 10. Federal Income Tax Identification Number 86-6000247 11. DUNS Number 77523579 12. Year Agency Incorporated as Arizona Non-Profit 1910 Corporation 13. Non Profit Status (i.e. 501(c) 3, 501(c) 4, etc.)

10/17/2017 10:36 AM CST © 2017 e-CImpact page 1 of 16 (must be incorporated in the state of Arizona) N/A 14. Date of Last Independent Audit 6/30/2017 14a. Period Covered FY17 14b. Type of Audit/Review Financial Statement Audit 14c. If None, explain efforts to obtain an audit. N/A 14d. If other, please explain type of audit. N/A 15. Is this a “Faith-Based” Agency? No 16. Is this an institution of Higher Learning? No 17. No. of Paid Staff 200 17a. No. of Volunteers 300 18. Describe the types of activities currently provided by your agency. The City of Glendale Public Facilities, Recreation, and Special Events Department is public agency that provides exciting recreation opportunities for residents and non-residents. We are a service based organization that engages partners to provide unique programming opportunities, including programs that promote healthy lifestyles, enhance opportunities for youth participation, engage quality resources to provide programming for people with special needs, and develop and maintain trails, parks and greenways that promote walking, hiking, and biking.

As our city continues to grow and evolve, we are diligent in our efforts to align ourselves with the needs of interests of our residents. 19. Describe the geographical service area of your agency. The City of Glendale is located in Maricopa County, primarily between Peoria and Phoenix. According to the United States Census Bureau, the city has a total area of 55.8 square miles. Generally speaking, the city of Glendale is bordered by Camelback Road on the south; Pinnacle Peak Road to the north; 43rd Avenue to the east; and Perryville Road to the west (between Northern Avenue and Camelback Road). 20. Describe the revenue sources that fund your programs and the on-going operations of your agency. Our operating costs for programs, facilities, and parks maintenance are funded through the City's general fund, while the capital improvement program is funded through bonds and development impact fees. Additional funding resources may come from grants, endowments, partnerships, and sinking funds.

10/17/2017 10:36 AM CST © 2017 e-CImpact page 2 of 16 City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool Demolition Demolition - Activity Overview Activity Overview

Activity Overview

1. Activity Name O'Neil Pool Demolition and Rehabilitation 2. Funding Source CDBG Requested 3. Amount of 18/19 Funding 388,950.00 Requested 4. FY 2018-19 Total Activity 388,950.00 Cost 5. Is the City of Glendale the Yes only funding source for this program? 6. Prior Year's Award 103,000.00 7. If the City of Glendale is unable to fund your program at your full requested amount, what is the minimum funding level you could accept and still be able to deliver this program successfully. 316,838.00 8. Provide a brief summary of the activity for which you are requesting funding. Explain how this activity will serve the citizens of Glendale. O'Neil Pool closed in 2011 due to significant issues related to the structural integrity of the pool and bathhouse. This project involves a complete demolition and removal of the entire pool footprint, including the bathhouse, small & large pools, fencing and all related infrastructure. In its place, the city proposes to import fill dirt to properly backfill and compact the old footprint pool area. Staff will then engage a contractor to redevelop the area into a passive recreation area to include open turf, trees, and an automatic sprinkler irrigation system.

9. Identify Which CDBG national objective the proposed activity will meet (Check one)

a. Benefitting low and moderate (L/M) income persons b. Addressing slum or blight 10. Describe the method that will be utilized to verify that at least 51% of persons served will be of low- to moderate income (intake applications, paycheck stubs, employer verification letters etc. ) Note: Surveys are not acceptable for documenting income and family size.) The service area of the O'Neil Community Park is located in census tracts 928.01, 928.02, 929.00, 926.00, 927.05, 927.17, and 927.18 of the 85301 zip code, which all are designated as a low and low to moderate income areas containing 51% or more persons with low or moderate income.

Census and income mapping provides staff the tools to clearly identify which areas are designated as low to moderate income areas.

Other indications this area qualifies for low to moderate income eligibility is the number of children who are eligible for the National School Lunch Program. Barcelona Middle School, which is in the Alhambra Elementary School District and is located on the eastern border of the 85301 zip code (Glendale), has 90.05 % of their students who

10/17/2017 10:36 AM CST © 2017 e-CImpact page 3 of 16 are eligible for the free lunch program and 5.6% are eligible for the reduced lunch program. Isaac Imes Elementary School, which is more centrally located in the 85301 zip code, has 92% of their students eligible for the free lunch program and 4.4% eligible for reduced lunch program. Similarly, Mensendick Jack Elementary School, located adjacent to the project site, has 90.7 % of their children eligible for the free lunch program, and 6% eligible for the reduced lunch program. 11. Describe the community need that will be addressed by this activity. The current bathhouse and pool area are now abandoned and both have become a target for vandals and thieves, which has resulted in an eyesore for the community. The demolition of the pool house, pool and the infrastructure provides the city opportunity to rid the area of the blight and replace it with a functional, passive recreation area. Adding approximately an half acre of open space allows for drop in use, including an area to play pick up soccer and football games, and/or family picnics. 12. Describe exactly what the Glendale funds will be used to pay for. Initially, the funds will be used to conduct testing of the site for any asbestos. If the site is determined to have asbestos, the city will have the asbestos removed prior to demolition. The demolition will involve the removal of the pool bathhouse, including all of block material and interior fixtures; the removal of the pool decking and pool plaster; removal of the fencing, and all of he unground infrastructure. The contractor will be expected to excavate an average depth of four feet down throughout the entire pool and bathhouse footprint to remove any debris and/or left over materials.

In its place, city proposes to backfill the entire area with premium fill dirt, properly compact, plant nearly a half acre of turf and several trees, and install a fully automated, cloud based sprinkler irrigation system for the turf area and trees. 13. Identify the address of specified location of the proposed activity. O'Neil Park is located at 6448 W. Missouri. The project site is located along the far southwest part of the park, adjacent to the O'Neil Park Recreation Center. 14. Describe the geographical service area of your activity. If the proposed activity does not provide benefit on a "citywide" basis , provide address, census tract(s), block group(s), and zip code(s) of the proposed activity service area. (NOTE: A Glendale Census Tract Map has been uploaded onto the home page news item section on e-CImpact). O'Neil Park is a popular community park that attracts a diverse group of users. There are variety of amenities in the park, including ballfields, a recreation center, basketball court, racquetball courts, and covered playgrounds. The service area of the O'Neil Community Park is located in census tracts 928.01, 928.02, 929.00, 926.00, 927.05, 927.17, and 927.18 of the 85301 zip code, which are identified as low to moderate income areas containing 51% or more persons with low or moderate income. 15. Describe your agency's previous experience in providing this type of activity. The department has two full-time staff who have capital improvement management background. These staff have experience with over 200 projects that involved demolition and/or rehabilitation. The city has also conducted several park renovations that required staff to engage contractors to perform demolition and/or infrastructure removal services prior to the designed redevelopment. 16. Identify any innovative practices and/or partnerships that will be utilized by your agency in relationship to the proposed activity. (Note: the focus of this question is on creative innovations/partnerships, which may be implemented to provide solutions to address the needs of the community.) Staff has engaged the community, stake holders and partners multiple times throughout the information gathering process to ensure feedback is heard and properly documented.

Most of the improvements will be unique to O'Neil Park and will also include increased efficiencies and

10/17/2017 10:36 AM CST © 2017 e-CImpact page 4 of 16 sustainability. The irrigation system will be cloud based, which will allow staff to monitor and adjust the water application from their office PC and/or smart phone. The system will also have a weather station to detect moisture in specific areas and automatically reschedule irrigation application as needed. The result is a more efficient application of water while improving the park appearance and aesthetics.

The area to be improved will be partly shaded by native, low water use trees that will provide plenty of shade for picnicking and family gatherings.

Lastly, there is a project in the in the FY17 capital improvement plan identifying funds in the out years (FY23 - 27) in amount of $5.4 million to renovate O'Neil Park. The park modifications and scope of work will be identified through a robust public engagement process. 17. Does your agency have Yes site control over the physical property? 17. If no, explain how the agency intents to gain site control before the inception of the activity. N/A 18. For activities involving property acquisition, please describe how the lots will be obtained. N/A 19. How many parcels will be acquired? 19a. Are the parcels to be acquired vacant or developed? 19b. If developed, please indicate the current land use. N/A 20. Describe the substandard or deficient conditions that necessitate this activity and how they impact the functionality of the physical site or otherwise negatively impact operations. What data was used to verify the need for this activity? O'Neil Pool closed in 2011 due to significant issues related to the structural integrity of the pool and bathhouse. Additionally, the pool foundation was in such poor condition the tank base and footings had begun to tilt toward the west, causing significant cracking in not only the plaster, but also compromised the underground infrastructure. These conditions resulted in significant ongoing water loss and ultimately created hazardous and unsafe conditions for patrons. 21. Describe in detail the work to be completed. For example, type of materials an dimensions; linear feet of road surface; dimensions of the proposed or existing building; and the dimensions of the expansions, etc. Provide a site map, project elevation map (uploaded in packet attachments section) (Note: For HOME-funded projected, the property must be brought up to code) Funds will be used to conduct testing of the site for any asbestos, if the site is determined to have asbestos, the city will have the asbestos removed prior to demolition. The demolition will involve the removal of the pool bathhouse, including all of block material and interior fixtures; the removal of the pool decking and pool tank plaster; removal of the fencing, and all of he unground infrastructure. The contractor will be expected to excavate an average of four feet down throughout the entire pool and bathhouse footprint to remove any debris and/or left over materials. The entire project will require the removal of nearly 150,000 cubic feet of material and soil.

10/17/2017 10:36 AM CST © 2017 e-CImpact page 5 of 16 In its place, city proposes to backfill the entire area with nearly 92,00 cubic feet of clean, compacted, premium fill dirt, plant nearly a half acre of turf, several trees, and install a fully automated sprinkler irrigation system for the turf area.

Target Group

1. Identify the target group that will benefit from the proposed activity (i.e., seniors, youth, families, etc.) This project improves a community that has multigenerational appeal 2. Total Number of 65,000 persons/households to be Served by the Activity FY18-19 3. Total Glendale Residents 65,000 to be Served by the Activity FY18-19 4. Percentage of Total 100 Residents to be Served from Glendale FY18-19 5. Total Number of 0 Chronically Homeless to be Served by the Activity FY18-19 6. Total Number of 0 Unduplicated Bed Nights

Activity Timeline

Architectural/Engineering 11/12/2018 Plans and Drawings Pre-Bid Walk-Through 1/11/2019 Preparation of Bid Documents 2/11/2019 Bid Awarded 5/10/2019 Construction Start Date 6/11/2019 Construction Completion Date 9/16/2019 Homeowner/Homebuyer/Renter 10/15/2019 Occupancy Date Final Closeout 11/17/2019

10/17/2017 10:36 AM CST © 2017 e-CImpact page 7 of 16 -- Five Year Funding History City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool Demolition Five Year Funding History

Fiscal Year Amount Awarded Amount Expended FY 13/14 61,500.00 60,080.18 FY 14/15 0.00 0.00 FY 15/16 336,346.00 212,691.54 FY 16/17 179,518.00 14,363.85 FY 17/18 103,287.00 0.00

10/17/2017 10:36 AM CST © 2017 e-CImpact page 8 of 16 -- Applicant Certifications City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool Demolition Applicant Certifications

1. All Federal, State and City laws and regulations must be complied with in the operation of the federally-funded activity.

2. Committing or expending federal funds is not allowable until after a contract has been executed.

3. An environmental review is required for each activity. Environmental review procedures can have a significant impact on the time required to implement an activity, and activities may not be undertaken until an environmental clearance has been received and a Notice to Proceed has been issued by the Community Revitalization Division.

4. Subrecipients must expend federal funds within the contract term unless other arrangements are made in advance. Funds remaining at the end of the contract term will be forfeited.

5. All proposed activities must meet the eligibility criteria outlined in the federal regulations; ineligible activities WILL NOT be considered for funding.

6. Construction/renovation activities may require compliance with Davis-Bacon Wage Regulations, and Section 3, which could increase activity costs.

7. Rehabilitation activities may require compliance with Lead-Based Hazard Regulations, which could increase activity costs.

8. Information, participation, communication, and services relating to this activity must be accessible to persons with disabilities, and appropriate notices to this effect must be posted in appropriate locations, and in activity literature.

9. All federally-funded activities involving the acquisition of land and/or the temporary or permanent relocation of residents must comply with the Uniform Relocation Act (URA), Section 104(d) of the Housing and Community Development Act, and applicable program relocation regulations.

10. Indirect cost rates or indirect cost allocation plans must be approved by the Community Revitalization Division before indirect costs may be charged against CDBG, ESG, and/or HOME funds.

11. The agency is subject to an on-site monitoring visit at the discretion of the City of Glendale.

Director's Signature (entering a name in this field constitutes an electronic signature and is legally binding): Erik Strunk Date 10/12/2019

10/17/2017 10:36 AM CST © 2017 e-CImpact page 10 of 16 -- Measurements for CDBG/Phys. Improvement and HOME/Phys. Improvement Projects City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool Demolition Measurements for CDBG/Phys. Improvement and HOME/Phys. Improvement Projects

Goals/Objectives: Remove blight from O'Neil Park and replace with aesthetically pleasing amenities that improve access and connectivity to existing O'Neil Park amenities. Activities Work closely with City of Glendale engineers, outside consultant and contractor to remove blight and improve park amenties.

Activity Dates

By What Date Will Activity 12/15/2018 Start By What Date Will Activity 11/17/2019 Be Completed

Enhance the provision of high quality park amenities and facilities by providing new open space at O'Neil Park.

Activity Dates

By What Date Will Activity 10/15/2018 Start By What Date Will Activity 11/17/2019 Be Completed

Enhance park efficiencies by embracing new technology and non traditional park amenity designs.

Activity Dates

By What Date Will Activity 10/15/2018 Start By What Date Will Activity 11/17/2019 Be Completed

Output: Product of the service Remove the unsightly abandoned bath house and pool.

Increase capacity of the park by adding new turf to the area.

Provide additional passive recreation areas in the park to embrace community engagement and physical fitness. Resources that you have The addition of smart irrigation controllers reduces water consumption, enhances park appearances, and reduces staff windshield time.

Expanded turf area provides additional passive recreation opportunities. Resources that you need Construct an a aquatic complex similar to Rose Lane Aquatic Facility. There is funding in FY 23 - 27 of capital development plan.

Resources Needed Costs

Costs for Resource Needed 5,400,000.00

Revenue

Glendale Portion Other Portion of of Budget Program Budget Total Budget Current Budget Revenue 2018/2019 2018/2019 2018/2019 2017/2018

1. Gov. Funding-City of 433,950.00 0.00 433,950.00 0.00 Glendale CDBG 433,950.00 0.00 0.00 ESG HOME General Funds/From the Heart

2. Gov. Funding - All Other 0.00 0.00 0.00 0.00 Cities Federal

3. Gov. Funding - County 0.00 0.00 0.00 0.00 Federal

4. Gov. Funding State 0.00 0.00 0.00 0.00 Federal

5. Gov. Funding - Federal 0.00 0.00 0.00 0.00 6. Contributions / Donations 0.00

7. Special Events / Fundraising 0.00 0.00 0.00 0.00 8. Legacies / Bequests 0.00

9. Foundation/Corporate 0.00 0.00 0.00 0.00 Support

10. Program Service Fees and 0.00 0.00 0.00 0.00 Reimbursements 11. Investment Income 0.00 12. In-Kind Support 0.00

13. Other Income 0.00 0.00 0.00 0.00 Total 433,950.00 0.00 433,950.00 0.00

Expense

Glendale Portion Other Portion of of Budget Program Budget Total Budget Current Budget Expenses 2018/2019 2018/2019 2018/2019 2017/2018

14. Administrative Costs 0.00 0.00 0.00 0.00 Personnel Supplies Professional Fees and

10/17/2017 10:36 AM CST © 2017 e-CImpact page 13 of 16 Glendale Portion Other Portion of of Budget Program Budget Total Budget Current Budget Expenses 2018/2019 2018/2019 2018/2019 2017/2018 Contracts Communications (telephone, postage, etc.) Equipment/Maintenance Technology Occupancy Costs (rent, utilities etc) Printing/Advertising Meetings & Conferences Insurance Management & General

15. Acquisition and Holding 0.00 0.00 0.00 0.00 Costs Real Property Cost Closing and Related Costs Property Taxes Utilities Security Maintenance Insurance

16. Preconstruction Costs 0.00 0.00 0.00 0.00 Architectural/Engineering Consulting Services Environmental Assessment/Lead & Asbestos Testing Licenses/Permits/Fees

17. Construction/Rehabilitation 433,950.00 0.00 433,950.00 0.00 Demolition 190,154.00 Site Preparation (on/off Site) 126,684.00 Construction/Rehabilitation 117,112.00

18. Miscellaneous 0.00 0.00 0.00 0.00 Developer's Fees Construction Interest/Loan Fees Appraisals Total 433,950.00 0.00 433,950.00 0.00

Surplus / Deficit

Glendale Percent of Program Budget

Total Proposed Program Current Total Program Budget 2018/2019 Budget 2017/2018 Glendale Percent of Program 100.00 0.00 Budget

10/17/2017 10:36 AM CST © 2017 e-CImpact page 15 of 16 -- City of Glendale Program Budget Narratives City of Glendale-Public Facilities, Recreation & Special Events - O'Neil Park Restoration / Swimming Pool Demolition City of Glendale Program Budget Narratives

1. Please provide a budget justification/narrative for those CDBG requests to support; salaries contractual services, other supplies and materials, and/or other costs. (NOTE: Budget justifications/narratives are only being requested for the CDBG portion of the request.) The approximate cost for demolition is $8.25 per square foot. The area impacted by the demolition is nearly 23,000 square feet. The demolition would include the removal of the old pool building, all of the old pool tanks and infrastructure from the entire site and reconstruct the site as follows: The approximate cost for demolition and reconstruction are as follows: 1. Demolition of bathhouse and pools - $190,000 2. 92,000 cubic feet of clean fill dirt - $127,000. Park improvement is approximately $70,000 1. 20,000 square feet of sod - $51,950 2. 5 - Trees - $3,000 3. Cloud based irrigation controller - $17,000

Park Amenities: Description Quantity Unit Unit Price Total Custom 10x18 Ramada's 1.00 LS $ 22,000.00 $ 22,000.00 Concrete 1,400.00 SF $8.57/sf $ 12,000.00 Picnic Benches 2.00 EA $ 1,000.00 $ 2,000.00 Park Benches 2.00 EA $ 1,000.00 $ 1,000.00 Barbeque 2.00 EA $ 250.00 $ 500.00 HI/LO Drinking Fountain 1.00 EA $ 15,000.00 $ 15,000.00 Trees 4.00 EA $ 148.00 $ 592.00 Fitness Units 3.00 EA $ 438.00 $ 1,315.00 Grass Seed /Sod 25,000.00 SF $ 0.30 $ 7,536.00 Park Amenities Subtotal $ 61,943.00 Demolition of Deck & Volleyball and Fill Pool: Fence Removal (Pool) 400.00 LF $6.00 $2,400.00 Fence Removal (Wading Pool) 100.00 LF $6.00 $600.00 Fence Removal (Volleyball Court) 220.00 LF $6.00 $1,320.00 Concrete Removal (Concrete Deck + Wading Pool) 11,000.00 SF $1.00 $11,000.00 Concrete Removal (Volleyball Court) 1,150.00 SF $1.00 $1,150.00 Concrete Disposal 222.00 CY $20.00 $4,440.00 Perforate Pool Bottom 1.00 LS $5,000.00 $5,000.00 Select Fill (Pool) 2,250.00 TN $10.00 $22,500.00 Compaction (21 lifts in@8") 54,640.00 SF $0.25 $13,660.00 Proctor and Moisture/Density Testing 1.00 LS $2,650.00 $2,650.00 Top Soil Fill (Top 12") 900.00 TN $20.00 $18,000.00 Disconnect Electric Service 1.00 LS $1,500.00 $1,500.00 Disconnect/Abandon Water Service 1.00 LS $2,500.00 $2,500.00 Disconnect/Abandon Sewer Service 1.00 LS $2,500.00 $2,500.00 Contingency 15% $13,400.00 Demolition of Deck & Volleyball and Fill Pool Subtotal $102,620.00 Bathhouse & Accessory Building Demolition: Environmental Report 1 LS $5,000.00 $5,000.00 Environmental Abatement 1 LS $7,500.00 $7,500.00 Demo Pool House 3200 SF $20.00 $64,000.00 Demo Structure west of Pool House 750 SF $20.00 $15,000.00 Dispose/Salvage Pool Equipment 1 LS $10,000.00 $10,000.00 Dispose of Material 1 LS $40,000.00 $40,000.00 Disconnect Electric Service 1 LS $1,500.00 $1,500.00 Disconnect/Abandon Water Service 1 LS $2,500.00 $2,500.00 Disconnect/Abandon Sewer Service 1 LS $2,500.00 $2,500.00 Contingency 15% $22,200.00 Bathhouse & Accessory Building Demolition Subtotal $170,200.00 Estimated Project Total: $334,763.00 FY 2018‐19 Amendment Process HUD mandated AAP Substantial Amendment Process

30‐ Day Comment Period for Amendment Amendment

City Council to Approve Amendment and Submission to HUD

City Council to review FY 2018‐19 CDBG & HOME Set side funds & Physical Improvement Funding Allocations at Workshop Environmental Review ENR for new activities

ENR 30 day comment period

Request Release of Funds from HUD

Execute Subrecipient Agreements for New Activities FY 2019‐20 Grant Process

7/28/18 CDAC Annual Retreat

9/20/18 CDAC decides FY 2019‐20 Grant Funding Priorities Recommendations

10/9/18 City Council to review CDAC FY2019‐20 Grant Funding Priorities at Workshop

10/17/18 Grant Orientation for FY 2019‐20 Funding Applications

10/22‐11/19/2018 30‐ Day Open Application submission process begins

1/22‐1/31/2019 CDAC Public Hearings & Presentation for FY 2019‐20 Grant Applicants

CDAC to finalize funding recommendation for FY 2019‐20 Grant 2/21/19 Applications

City Council Workshop to Review CDAC funding Allocations for 2/26/19 FY 2019‐20

3/15/19‐4/15/19 30 day comment period based on 2/26/19 Council Feedback

CDAC conducts public hearing for final AAP comments during 30‐ day 3/21/19 comment period

City Council conducts public hearing for final comments and votes to 4/23/19 submit AAP to HUD

4/25/19 Environmental Review (ENR) Process Begins for all Funded Activities

4‐30‐5/30/19 30‐day Public Comment Period for ENR Process

5/15/19 Submit FY 2019‐20 AAP to HUD

7/1/19 HUD approve FY 2019‐20 AAP

August 2019 City will receive HUD contract and Release of Funds

City will execute Subrecipient Agreements & Notice to Proceed with September 2019 Programs and/ or Projects REVIEW OF FY 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT UNCOMMITTED PHYSICAL IMPROVEMENT FUNDING AND 2019-20 HUD GRANT CALENDAR

City Council Workshop September 11, 2018 Purpose • Council to review and provide direction on reallocation of Fiscal Year (FY) 2018–19 Community Development Block Grant (CDBG) funding for physical improvement activities

• Council to review and provide consensus and direction on the FY 2019-20 Grant Process Timeline Fiscal Year 2018–19 Community Development Block Grant (CDBG) Review Background

• April 10, 2018 - Council Workshop to review preliminary CDAC funding recommendations

• June 12, 2018 - Council Workshop to review revised CDAC funding recommendations. Council requested an opportunity to reconsider the funding allocations at a future date once the Annual Action Plan (AAP) had been approved by HUD.

• June 26, 2018 - AAP was approved at the Council Voting Meeting

• June 28, 2018 - AAP was submitted to HUD

• August 22, 2018 - AAP was approved by HUD

• September 11, 2018 – Council Workshop to reconsider the AAP (City can make changes through an AAP amendment process) Background • At the June 12, 2018 Council Workshop • The following CDAC recommendations were made: • $371,276 – Public Service Program Recommendations • $971,981 – Physical Improvement Recommendations • Council request review of the recommendations after the HUD submittal • Discussions centered around O’Neil Park Pool Demolition and Redevelopment project (excluded from recommended funding list) CDBG Public Service Recommendations

Note: Public Service funding is limited to 15% of the annual grant allocation - $ 371,276 CDBG Physical Improvement Recommendations

Organization Service Area Request Recommendation

Ability 360 Glendale Home Accessibility Program $ 39,911.00 $ -0-

Total $ 1,479,151.51 $ 971,981.00 Proposal

• The O’Neil Project revised cost of $334,763 could be funded as follows: ◦ a) Utilizing the additional CDBG funding of $151,763, ◦ b) Utilizing FY2016-17 CDBG project savings of $60,000 ◦ c) Delaying a portion of the recommended Park ADA Improvement projects totaling $123,000* *Staff’s intent is to submit for additional ADA Improvement projects in the FY2019-20 funding cycle Reallocation for Physical Improvement Projects Project June 12, 2018 Reallocation Difference Workshop COG-Community Housing-Picnic Benches & Seats $ 40,000 $ 40,000 $ - Rebuilding Together Valley of the Sun-Safe at Home 25,000 25,000 - Habitat for Humanity-Emergency Home Repair 425,000 425,000 - COG-Economic Development-VIP Program** 100,000 100,000 - COG-Public Facilities & Events-O'Neil Park - 334,763 334,763 COG-Public Facilities & Events-Park ADA Imps. 160,000 37,000 (123,000) Glendale Woman's Club-Clubhouse Restoration** 156,691 156,691 - Sojourner Center-DV Campus Beautification 9,590 9,590 - Valleylife-Group Home Renovations 55,700 55,700 - Total Project Costs $ 971,981 $ 1,183,744 $211,763

Additional Funding Identified Total Additional CDBG Funding $151,763 Cost savings from FY 2016-17 park project 60,000 Total Additional Funding $211,763 Summary Reallocation for O’Neil Park

FY 2018-19 Funding Request for O’Neil Park Improvements Additional CDBG Funding $151,763

Cost savings from FY 2016-17 park project $ 60,000 FY 2018-19 Reallocation for ADA Improvements $123,000

Total Available to Reprogram for O’Neil Park $334,763 Council Direction • Move forward with the reallocation of $334,763 in CDBG physical improvement funding to complete the O’Neil Project?

• Initiate a substantial amendment of the FY 2018-19 Annual Action Plan to reallocate these funds as directed by Council? • Any additional feedback? Grant Calendars Grant Calendar – FY2018-19 • Amendment Process • Based on Council feedback, the Amended Application Would go Back to CDAC • 30-Day Waiting Period for Amendment • Council Voting Meeting to Approve Amended Application • HUD Approval • 3 to 5 Month Process for New Projects Grant Calendar – FY2019-20 • September 20, 2018 – CDAC Develops Funding Priorities for Council • October 9, 2018 – Council Reviews CDAC Funding Priorities & Recommends Priorities to Staff • February 26, 2019 – Initial Council Review of CDAC Funding Recommendations* • April 23, 2019 – Council Public Hearing* * Changes could be made by Council and Workshops/CDAC review could be scheduled as needed Questions? CITY COUNCIL REPORT

MEETING DATE: 09/11/2018 SUBMITTED FOR: Michelle Woytenko, Director DEPARTMENT: Field Operations

Subject DISCUSSION AND DIRECTION REGARDING THE FIELD OPERATIONS COMPLEX MASTER PLAN Presented by: Michelle Woytenko, Director, Field Operations

Purpose and Recommended Action Staff will present information and seek direction regarding the Field Operations Complex Master Plan.

Background The City entered into a Professional Service Agreement with DWL Architects + Planners, Inc., Contract No. C-11445, on December 20, 2016, in the amount not to exceed $69,800, to provide an updated Master Plan for the Field Operations Complex located at 6210 W. Myrtle Avenue.

DWL provided a preliminary draft master plan. After a thorough review by City staff, the vendor was asked to include additional options in the master plan including police evidence storage, updated requirements for the transit and solid waste division, and relocation of selected personnel from City Hall. Staff also requested that the vendor evaluate renovation of existing structures versus demolition of the structures.

On March 27, 2018, the City Council tabled the action to authorize the City Manager to enter into Amendment No. One to the Professional Service Agreement with DWL Architect + Planners, Inc., Contract No. C-11445, to increase expenditures by $10,979 to a not to exceed amount of $80,778, for the Field Operations Master Plan Update. City Council requested this item be discussed at a Council Workshop.

Analysis Staff will provide the Council with information regarding the steps completed to date, the current state, additional steps needed, and request City Council direction regarding the master plan.

Previous Related Council Action On March 27, 2018, the City Council tabled the action to authorize the City Manager to enter into Amendment No. One to the Professional Service Agreement with DWL Architect + Planners, Inc., Contract No. C-11445, to increase expenditures by $10,979 to a not to exceed amount of $80,778, for the Field Operations Master Plan Update

On December 20, 2016, the City entered into a Professional Service Agreement with DWL Architects + Planners, Inc., Contract No. C-11445, in the amount not to exceed $69,800, to provide an updated Master Plan for the Field Operations Complex located at 6210 W. Myrtle Avenue.

Community Benefit/Public Involvement Completion of the Field Operations Complex will provide adequate space to support all the City field Completion of the Field Operations Complex will provide adequate space to support all the City field services, equipment, and staff to enhance the ability of staff to provide efficient service to our citizens and ensure quality infrastructure for the City.

Attachments Power Point Presentation Field Operation Facilities Master Plan Update

City Council Workshop September 11, 2018 Master Plan Update • Background/History • Current Use • Prior Master Plan • Master Plan Current Status • Additional Work Needed • Next Steps

2 Background/History • 2002 • 25-year Field Operations Complex Master Plan approved by City Council • 2004 • Construction Phase I: Fleet, Warehouse, and Transit Buildings • 2005 • Purchase of Lazy J Trailer Lodge

3 Background/History • 2016 • December 20, 2016 City Council approves DWL Architects + Planners, Inc. professional services agreement • 2018 • Master Plan Update

4 Current Use

5 Prior Master Plan (2002) • Phase I: Completed $16M

• Phase II: Deferred $39M • Fleet Maintenance Building Addition • Solid Waste Facility • Expanded Warehouse • Transportation Building • Now Water Services Department Building • Jogging Trail

6 Master Plan Current Status • Surveyed Existing User • Met with all Departments • Physical Building Assessment • Infrastructure (Utility) Assessment

7 Additional Work Needed • Explore Options for Remodeling/Expanding versus Demolition

• Incorporate Needs of all City Departments • Examples: Police Evidence Storage Potential Police Crime Lab

8 Next Steps • Contract Amendment

• Next workshop: Review Findings Long-term Vision Themes & Phasing

• Capital Budget Incorporation