Circle K International

CIRCLE K INTERNATIONAL District administrator guide Motto Live to Serve, Love to Serve! Mission Developing college and university students into a global network of responsible citizens and leaders with a lifelong commitment to service. Vision To be the leading global community-service organization on college and university campuses that enriches the world one member, one child and one community at a time. Tenets The tenets of Circle K International are service, leadership and fellowship. Pledge I pledge to uphold the Objects of Circle K International, to foster compassion and goodwill toward others through service and leadership, to develop my abilities and the abilities of all people and to dedicate myself to the realization of mankind’s potential! Objects • To emphasize the advantages of the democratic way of life; • To provide the opportunity for leadership training in service; • To serve on the campus and in the community; • To cooperate with the administrative officers of the educational institutions of which the clubs are a part; • To encourage participation in group activities; • To promote good fellowship and high scholarship; • To develop aggressive citizenship and the spirit of service for improvement of all human relationships; • To afford useful training in the social graces and personality development; and • To encourage and promote the following ideals: • To give primacy to the human and spiritual rather than to the material values of life; • To encourage the daily living of the Golden Rule in all human relationships; • To promote the adoption and the application of high social, business and professional standards; • To develop, by precept and example, a more intelligent, aggressive and serviceable citizenship; • To provide through Circle K clubs a practical means to form enduring friendships, to render altruistic service and to build better communities; and • To cooperate in creating and maintaining that sound public opinion and high idealism, which make possible the increase of righteousness, justice, patriotism and goodwill. Contents Introduction ...................................................5 Committee leadership .................................51 Newly appointed district administrators ........5 District Committee ............................................... 51 Calendar ......................................................................6 Annual planning and goal-setting ................. 52 Preparing for your new district Contents Liaison to Kiwanis International.................57 administrator position ...........................................8 Kiwanis Connect: accessing membership The first 100 days as a district administrator.. 10 and district data .................................................... 57 Planning my year .................................................. 16 Our partners ........................................................... 63 Suggested position description ...................... 20 Kiwanis Children’s Fund ..................................... 65 Ambassadorship ..........................................27 Advising the board ......................................69 Kiwanis district ...................................................... 27 District board ......................................................... 69 Kiwanis district office .......................................... 29 District finances .................................................... 74 Kiwanis Youth Protection Guidelines ............ 30 District event management ........................85 Opening new clubs ......................................35 District convention .............................................. 85 Your role in opening new clubs ...................... 35 Lieutenant governors’ role with new Awards ..........................................................91 members and clubs ............................................. 38 Resources .....................................................93 Starting a new Circle K International club ... 38 Service Leadership Programs overview ....... 93 Dues and club status ........................................... 40 Sample team agreement ................................... 97 Club support ................................................45 Kiwanis International Board procedures....101 How you support advisors ................................ 45 Definitions .............................................................116 How Circle K International supports advisors ..49 Acronyms...............................................................125 Website resources ..............................................126 Index .......................................................................127 Dear district administrator: Thank you for supporting and inspiring Circle K International members and advisors. Circle K International is part of the Kiwanis family, a global organization of members dedicated to serving the children of the world. Kiwanis-family clubs are a wonderful opportunity for members to build a professional network and develop the skills they need for a life of leadership and service. Your involvement will be an important part of their development. This guide will provide a foundation for your service as district administrator. Every district has unique features, and some have variations in terminology—but this guide is designed as a helpful, general resource to carry out the functions of your position. We hope your experience as a district administrator will be rewarding and inspiring. Thanks again for your service. You’re an important part of the Circle K experience— and the worldwide Kiwanis family. Newly appointed district administrators If you’re new to the role of Circle K International district administrator—thank you for volunteering. You’re an important part of the success of the program in your district. That’s why we want to provide you with the help and information you need as you INTRODUCTION prepare. Here are a few tips to help you get started: • Get involved even before you begin. If possible, attend and/or volunteer at district events before you start your position. Shadowing a peer at these events can give you a better understanding of the administrator’s role. Suggested events (for both CKI and Kiwanis) are: • District board meeting(s) • District and international conventions • Training of the incoming district committee • Kiwanis Mid-year Conference m • Talk to the outgoing district administrator. To ease the transition, review matters such as: • event contracts • district membership • district convention budget • district bylaws • general thoughts and observations about the role, the district, strengths and possible improvements • Review the calendar. Understand the traditional dates, locations and schedule of district events (e.g., board training, conventions, fall rally, etc.). Find out what has been finalized and what still needs to be done. For suggested dates and activities, see the calendar on page 6. • Meet with the governor. Taking over midterm? You might want to create a District Team Agreement with the governor. Find more information about District Team Agreements on page 97. • Know parliamentary procedure. All board meetings will be run according to parliamentary procedure, so you’ll want to know the procedure to be prepared. We recommend and use Robert’s Rules of Order Newly Revised In Brief, 2nd Edition. available online. See page 126 of this guide for a link. • Connect with Kiwanis. Ideally, you will attend training offered by Kiwanis International staff members prior to starting your new role. Kiwanis staff will continue to provide support while you serve as district administrator. CIRCLE K INTERNATIONAL DISTRICT ADMINISTRATOR GUIDE 5 Calendar Here are some of the basic activities that occur during the year. Work with the outgoing district administrator and your Kiwanis district to determine your responsibilities for each item. DISTRICT ADMINISTRATOR’S TIMELINE Developed by the Circle K International Board QUARTER 1: APRIL, MAY, JUNE ¨ Contact your new governor immediately to start a working relationship. ¨ Make arrangements to attend the Governors and Administrators Training Conference (GATC) with your assistant administrator. ¨ Help out where needed with district officer training, taking the time to get to know the board members with whom you will be working. ¨ Communicate with your governor according to the agreement you signed; phone calls weekly would make keeping up to date easier. ¨ Confirm a site for district convention (if not already completed). ¨ If possible, attend the Circle K International convention to learn and support your district. ¨ Make sure information about the international convention is getting out to members (and follow up if it isn’t). ¨ Monitor email communication between your governor and new board; offer suggestions and encouragement to your governor where applicable and fuel the fire when it’s needed. QUARTER 2: JULY, AUGUST, SEPTEMBER ¨ Make sure planning for the fall leadership conference is under way. ¨ Encourage lieutenant governors (where applicable) to plan a fall and/or spring rally. ¨ Begin district convention budgeting and planning (e.g., making promotional materials). ¨ Attend district board meetings and the fall leadership conference. ¨ Attend Kiwanis district board meetings to report on CKI. ¨ Continue the agreed-upon communication with your governor. ¨ Respond to board or governor reports as you receive them and offer continuing motivation to your governor and

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