AGENDA DEKALB PARK DISTRICT BOARD OF COMMISSIONERS
Ellwood Visitor’s Center Thursday, January 11, 2018
6:00 pm Study Session Introduction of Jeff Cameron, Golf Maintenance Superintendent Ellwood House Historic Structures Report Managed IT Service Discussion Discussion of Merit Increase Pool for FY 2019 TIF Discussion Policy 100.18 - Program Cancellation/Facility Closings Policy 300.10 - Open Gym Policy Policy 300.17 - Behavior Management
7:00 pm Public Meeting I. Meeting Called To Order, Roll Call, Pledge of Allegiance II. Action on the Agenda III. Consent Agenda All items appearing below are considered routine by the Board and shall be enacted by one motion. If discussion is desired, that item shall be removed and discussed separately. a. Special Board Meeting of December 7, 2017 b. Study Session and Public Meeting of December 21, 2017 IV. Public Comments V. Old Business VI. New Business a. Action on Tentative Budget for Fiscal Year 2019 b. Action on Ordinance 18-02: Park Closing Hours c. Action on Park Maintenance Standards d. Approve Commissioner Travel to IAPD Conference VII. Financial Reports a. Action on Invoices for Payment b. Monthly Financial Summary c. IT Summary d. Board & Staff Travel Expense Summary e. Budget/Actual Report VIII. Staff Reports IX. Executive Session a. Setting a Price for Sale or Lease of Real Estate 2(c)6 b. Collective Bargaining Matters 2(c)2 X. Reconvene Open Meeting XI. Adjourn Public Meeting
Date of Notice: January 9, 2018 Date of Next Regular Board Meeting: February 15, 2018 Assistive services will be provided upon request ELLWOOD HOUSE: Historic Structure Report 12/6/17
EXECUTIVE SUMMARY
Restoric, LLC (Restoric) compiled a Historic Structure Report (HSR) of the Ellwood House between December 2016 and December 2017. The report was commissioned by the Ellwood House Association (Association) to fulfill their mission to “…engage visitors with authentic examples of ingenuity and architecture by sharing the Ellwood mansion, gardens and museum campus.” The HSR was partially funded by a grant from the Jeffris Family Foundation (Jeffris) through their Heartland Fund, with matching funds provided by the Association, the DeKalb County Community Foundation, the Douglas C. and Lynn M. Roberts Family Foundation, and the Ecolab Foundation. Jeffris supports the development of historic sites for non-profit organizations in small towns and cities in the eight Midwest states.
The Ellwood House, built by Isaac and Harriet Ellwood in 1879, remained in the Ellwood family until it was acquired by the DeKalb Park District in 1965. Since its acquisition, the Association, has completed numerous projects to preserve, restore and support the Ellwood mansion, gardens and museum campus—often lacking a common vision for the mansion’s period of significance, eclectic design and construction, and restoration priorities. Extensive research was completed for the HSR that included discoveries in the American Heritage Center at the University of Wyoming which shed new light on the early alterations of the house, relationship between Isaac Ellwood and his architect George Otis Garnsey, and the Ellwood’s extensive business holdings.
Three key objectives stemmed from the HSR: A) establish a period of significance, of interpretation and a target restoration date; B) determine the chronology of construction and alterations; and C) determine the preservation and restoration priorities and costs.
To this end, Restoric has established the period of significance lies first and foremost with Isaac & Harriet Ellwood from 1879 through 1910, and secondarily with Perry & May Ellwood who completed a major remodeling project in 1911 – 1912. A complete understanding of the original construction of the house in 1879 and the four major remodeling projects and additions in 1885, 1899, 1912 and 1945 have been determined. The evolution of the floor plan is shown on the attached “Evolution” plans. Finally, the restoration priorities, and related costs, are included in the attached cost estimates.
The Ellwood House Report was completed in several stages: original research and review of archival materials; building investigation and surveys by Restoric; development of measured drawings; interviews; material sampling; and cost estimating from professional material suppliers and restoration contractors all compiled into this long term planning document for the Association. More information was accumulated from a variety of sources over the past year than anticipated and is still being compiled in a final narrative report.
The total enclosed square footage of the Ellwood House is 16,684 s.f. including the conservatory and back porch. The total footprint of the Ellwood House grows to 19,443 s.f. when the front porch, terrace and porte cochère are included. The preliminary grand total of all work is $4,369,515. Of this amount $2,447,891 or 56% may be completed “as desired” to improve the authenticity and aesthetics of the house along with the visitor’s experience, but is not critical to the life safety or preventing unchecked deterioration of the house. The “immediate” and Phase 2 (1 to 3 years) priorities total $1,062,837 including design, engineering and consulting fees.
Restoric, LLC Page 1
ELLWOOD HOUSE: Historic Structure Report 12/6/17
HSR PRIORITIES:
CONSERVATORY SKYLIGHT:
The conservatory skylight has been review by licensed structural engineers. It was under- engineered from the onset and has deteriorated due to leaks in the exterior load-bearing beam. The engineers propose adding a steel beam at mid-span to reinforce the rafters. The rotted outer beam and framing shall be repaired and a new copper skylight designed and fabricated to cap and protect the entire conservatory. All work immediately above the conservatory on the west wall of the house should be completed in concert with this project to reduce future maintenance and repair costs in working over the new skylight.
ADA (ONE PROPOSED OPTION):
The currently platform lift is unreliable and an eyesore which diminishes the historic character of the Ellwood House and visitor’s first impressions and experience in the approach from the parking lot. A high percentage of visitors are elderly and struggle with the monumental stairs that must even be climbed to access the first floor. Restoric proposes a new ADA location (see attached plan) that accomplishes much more than simple accessibility. The new interior location will protect the lift from the elements. It will provide better access during marginal or bad weather. It will accommodate more people. Moreover, it provides an opportunity to restore the historic character of the conservatory and northwest porch. This project also considers the rehabilitation and re-use of the caretaker’s apartment that yielded many benefits in years past, namely better care of the museum.
ROOF:
The flat roofs are all nearing the end of their life cycle and should be slated for replacement. Ponding water, small holes and deteriorated membranes were found on all of the flat roofs. The upper roof gutter is corroding along with holes in the dormer metal cladding. Many were not re- roofed properly which will require temporarily removing and rebuilding the cresting and balustrades, and numerous penetrations can be eliminated since the soil stacks are no longer required. There are no current leaks, but planning should begin for the replacement of these roofs before interior damage occurs. The roof projects will also provide an opportunity to restore the balustrade added in 1899 (and retained in 1912) that once graced the roofline.
WINDOWS:
The windows are in fair condition overall but the aluminum storms windows should, at minimum, be replaced with higher quality and more historically appropriate wood storm windows with laminated glass to filter the UV light and protect the museum interior as well as the primary historic windows.
Restoric, LLC Page 2
ELLWOOD HOUSE: Historic Structure Report 12/6/17
THIRD FLOOR HVAC:
A conventional HVAC system should be installed on the third floor to improve climate control in the house and reduce the high humidity and extreme summer temperature fluctuations. This will help preserve the house and furnishings, collection, and improve visitor comfort.
INTERIOR COLOR SCHEME OF THE CORE “KEYHOLE”:
Based on preliminary exposures by Historic Surfaces, LLC, the second floor hallway had a similar color scheme to the first floor hallway. This core of the house, shaped like a skeleton keyhole in plan view, should be restored to the Isaac & Harriet Ellwood period. The core of the house should represent the core of the family. This would provide continuity between the first, second (and eventually third) floors of the house and the rotunda.
MISCELLANEOUS:
There are also multiple small projects, surveying the electrical wiring, disconnecting the active plumbing to the second floor bath, addressing interior basement moisture and humidity levels (possibly due to broken drain tiles), saturated basement walls along the north elevation, etc. that should be included among the priorities. These should perhaps be packaged with some of the more interesting and visually appealing projects for more successful fund raising. These are identified in the spreadsheet of cost estimates and will be flushed out further in the comprehensive HSR.
PREPARATION OF COST ESTIMATES:
Based on an analysis of the consultant’s reports and the findings of Restoric’s preservation team, a spreadsheet of work items was compiled for the Ellwood House site, exterior and interior. This information was utilized to prepare preliminary cost estimates and phased recommendations. These estimates were assembled from professional estimators, material suppliers, engineering professionals and contractors. The preliminary costs are pending Ellwood House staff and Board review as well as vetting by the DeKalb Park District, other peer estimators and contractors. All parties concerned agree that the conservatory roof structure is in dire need of repair and among the highest priorities for the Ellwood House at this time. This project would nicely dovetail with ADA improvements and other efforts to improve the cosmetic appearance of the west (back) elevation of the Ellwood House, which is today the primary approach for most visitors from the parking lot.
END
Restoric, LLC Page 3
Board of Commissioners Study Session
Managed IT Services Discussion January 11th, 2018
IT Services Discussion Background At the December Board Meeting Study Session, Board and Staff discussed the review of proposals for Managed IT Services submitted by vendors. For the January meeting, staff was asked to discuss advantages and disadvantages of a Managed IT Service model. In addition, staff was asked to evaluate contracting IT tech services versus hiring an employee to provide tech services.
Managed IT Services: Advantages/Disadvantages
The current IT services pricing model is structured so that the District incurs monthly per user charges for items such as network monitoring, software licensing, etc. Tech services are incurred as-needed at an hourly rate.
Under a Managed IT Services model, most IT network maintenance and tech services are covered under a flat (per user based) monthly fee.
Advantages of a Managed IT Service Model...
• Costs are known and can be appropriately budgeted.
• Less burdensome on District staff to investigate and manage issues prior to escalating to a Tech.
• Financial incentive for vendor to resolve issues as quickly and efficiently as possible which also benefits the District.
Disadvantages of a Managed IT Service Model…
• Cost may be more than service rendered in months where less tech services are needed.
Evaluation of Tech Service Hours
Staff evaluated the last two years of tech service expenses and found that on average we spend about $1,400 per month ($16,800 annually). Depending on IT issues and needs each month, this amount could vary significantly (lower and higher) from the average. Staff believes it is more cost effective to continue to contract our IT tech services than to employ an in-house IT Tech.
Board of Commissioners Study Session January 11, 2018
Merit Increase Pool for Fiscal Year 2019
As part of the proposed FY 2019 Budget, an increase of $25,199 has been budgeted within the individual funds for employee compensation and wages for non-collective bargaining unit staff. This increase represents 3% of the wages paid during FY 2018. The 3% increase represents the total amount allocated for wage increases. For fiscal year 2018 pay increases were made utilizing the formula below:
1% Cost of Living Increase (to all employees eligible for a pay increase) 1.5% performance incentive bonus (does not affect base pay) for goals completed in FY 2017 1.5% merit increase for “exceeds expectations” scores on evaluation 4.0% Total Maximum Increase Per Employee
Those funds were also utilized to fund a Holiday Bonus in December 2017.
A merit increase is a higher wage rate paid to an employee on the basis of agreed upon criteria such as efficiency and performance. Changes that justify an increase in pay include the following:
• Employee’s characteristics change in a way that affect their market price o If the District hired someone with the years of experience, new skills and knowledge acquired by that employee • Market price for the employees’ skills has changed o Is the market paying more for this position or type of position than the District is paying • Value of the employee’s work to the company has changed o Examples include increased efficiencies or productivity; achieving goals that move the District forward in achieving District-wide goals and objectives; Taking on additional challenges and responsibilities (for which compensation was not previously increased)
District staff are extremely dedicated and have proven themselves as hard working, creative and team oriented. They have demonstrated flexibility and shown a positive attitude during the changes over the past year. As a result of vacancies in many divisions throughout the past year, all staff at the District have taken on additional responsibilities.
As a part of their employee performance appraisals and the budgeting process, District employees have developed goals for the coming fiscal year and are evaluated on their achievement of the goals for the previous year. Additionally, staff are evaluated on the following categories: Interpersonal Skills/Communication, Attitude, Accountability, Initiative, Customer Service and Responsiveness, Leadership Skills, and Proficiency of Position. Supervisors are also evaluated on their Supervisor Skills, Fiscal Responsibility, and Strategic Action.
Employees that have achieved their goals and increased their value to the District by their professional achievements, by taking on additional responsibilities, or by continued professional growth and development are those that should receive a merit increase.
If approved the merit increase pool would be allocated as follows:
1% Cost of Living Increase (to all employees eligible for a pay increase) 1.5% performance incentive bonus (does not affect base pay) for goals completed in FY 2018 1.5% merit increase for “exceeds expectations” scores on evaluation 4.0% Total Maximum Increase Per Employee
Board of Commissioners Study Session January 11, 2018
Administrative Policy 100.18 – Program Cancellation/Facility Closing
As the District continues to review policies and procedures some changes are recommended to Administrative Policy 100.18 – Program Cancellation/Facility Closing. The recommendation is that the policy be separated from the procedure as demonstrated in the attached documents.
DEKALB PARK DISTRICT
ADMINISTRATIVE POLICY 100.18: Program Cancellation/Facility Closings
EFFECTIVE DATE: November 1, 2007
PURPOSE: To establish procedures for the cancellation of programs and closing of facilities.
POLICY: The DeKalb Park District will make every effort to hold programs and open facilities during inclement weather or other circumstances with the understanding that doing so would not endanger the staff or the public.
The District will comply with all requests regarding program cancellation/closures when a state of emergency has been declared for the City of DeKalb.
Management staff should consult with the Executive Director prior to making any decisions to close.
DEKALB PARK DISTRICT
ADMINISTRATIVE PROCEDURE 100.18A: Program Cancellation/Facility Closing
In the event of the need for a program cancellation or facility closing due to weather, utility outage or other circumstances the following established procedures should be followed. PROGRAM CANCELLATION: Notify Superintendent. As soon as cancellation is determined notify all registered participants by phone, e-mail and text blast. Notify instructor. Notify all program registration sites (Sports & Recreation Center – Haish Gym – Hopkins Administration) Post cancellation on District webpage and post notice at facility. FACILITY CLOSING: Management staff should notify and consult with the Executive Director and Superintendent prior to making any decisions to close a facility. The District will comply with all requests regarding program cancellation/facility closures when a state of emergency has been declared for the City of DeKalb. Staff should assist with the evacuation of a facility if needed. As soon as closure is determined notify all scheduled participants and staff by phone, e-mail and text blast. Post closure on District website and post notice at facility.
Adopted on:
Board of Commissioners Study Session January 11, 2018
Administrative Policy 300.10 – Open Gym
As the District continues to review policies and procedures some changes are recommended to Administrative Policy 300.10 – Open Gym. The recommendation is that the policy be separated from the procedure as demonstrated in the attached documents.
DEKALB PARK DISTRICT
ADMINISTRATIVE POLICY 300.10: Open Gym Policy
EFFECTIVE DATE: October 1, 2010
PURPOSE: To establish rules and guidelines for DeKalb Park District open gym programs.
POLICY: Open gym times will be established throughout the year at both Haish Gymnasium and the Sports and Recreation Center. Open Gym times will vary during the year depending on DeKalb Park District programming and rental schedules. Open gym times will be designated for adults, young adults, and children. Residents are admitted with a DeKalb Park District Resident Identification Card, and non-residents will be admitted after paying the appropriate admission fee. The DeKalb Park District reserves the right to revoke the identification card and /or daily privileges for failure to abide by the rules and regulations without refund.
Open Gym Policy:
• All participants must present their DeKalb Park District resident identification card or pay the designated admission fee. Individuals paying a daily admission fee must provide an identification card (driver’s license, state ID, or school ID to participate) which will be returned at the end of the visit. • All participants must sign in with the facility supervisor. • Youth under 8 years of age must be accompanied by a parent or legal guardian. The parent or legal guardian must have a resident identification card. • Youth 8 to 17 years of age must either be accompanied by a parent or legal guardian with a resident identification card or have a personal resident identification card. • Basketballs are available for a $2.00 per visit rental fee and require a valid id. Identification cards will be returned upon receipt of the ball that was rented. • All participants must adhere to facility rules and regulations. Violations of the rules and regulations will result in loss of gym privileges.
Rules and Regulations:
1.) Players must wear appropriate gym shoes. Street shoes are not permitted. 2.) Players must demonstrate good sportsmanship. 3.) Excessive noise will not be tolerated. 4.) No fighting, abusive or offensive language will be tolerated. 5.) No hanging on the rims or dunking. 6.) Only water is permitted in the gym. No other food or beverages. 7.) Basketball is the only activity allowed in the gym.
DEKALB PARK DISTRICT
ADMINISTRATIVE PROCEDURE 300.10A: Open Gym Procedure
Open Gym Procedures:
• All participants must present their DeKalb Park District resident identification card or pay the designated admission fee. Individuals paying daily admission fee must provide an identification card (driver’s license. State ID or school ID) to participate. Identification card will be returned at the end of the visit. • All participants must sign in with the facility supervisor. • Youth under 8 years of age must be accompanied by a parent or legal guardian. The parent or legal guardian must have a resident identification card. • Youth 8 to 17 years of age must either be accompanied by a parent or legal guardian with a resident identification card or have a personal resident identification card. • Basketballs are available for a $2.00 per visit rental fee and require a valid ID. Identification cards will be returned upon receipt of the ball that was rented. • All participants must adhere to facility rules and regulations. Violation of rules and regulations will result in loss of gym privileges. Rules and Regulations:
• Participants must follow DeKalb Park District “Code of Conduct”. • Participants must wear appropriate gym shoes. Street shoes are not permitted. • Participants must demonstrate good sportsmanship. • Excessive noise will not be tolerated. • No fighting, abusive or offensive language will be tolerated. • No hanging on the rims or dunking is allowed. • Only water is permitted in the gymnasium. No food or beverages. • Basketball or Volleyball is the only activity allowed in the gymnasium.
Adopted on:
Board of Commissioners Study Session January 11, 2018
Administrative Policy 300.17 – Behavior Management
As the District continues to review policies and procedures some changes are recommended to Administrative Policy 300.17 – Behavior Management. The recommendation is that the policy be separated from the procedure as demonstrated in the attached documents.
DEKALB PARK DISTRICT
ADMINISTRATIVE POLICY 300.17: Behavior Management
EFFECTIVE DATE: July 1, 2012
PURPOSE: To establish behavioral guidelines for program participation.
POLICY: The DeKalb Park District requires all staff, participants, and spectators to abide by a “Code of Conduct” with the following guidelines:
• Show respect to all participants, staff and spectators • Refrain from foul language • Refrain from inflicting bodily harm upon other participants, staff and spectators • Show respect for equipment, supplies and facilities.
The DeKalb Park District may adopt additional guidelines as they deem necessary. These may include specific rules and regulations for Park District facilities and programs, as well as general park rules and regulations.
All participants will abide by the Park District Ordinance Code as well as local, state and federal laws.
DEKALB PARK DISTRICT
ADMINISTRATIVE PROCEDURE 300.17A: Behavior Management
The DeKalb Park District has established guidelines and standards for acceptable behavior for participants in all programs and when in attendance at District Facilities. The District has adopted a “Code of Conduct” that is expected to be enforced by staff members and adhered to by all participants, spectators and visitors to District facilities The “Code of Conduct” shall be displayed at facilities, published in our seasonal brochures and available to everyone.
• Show respect to all participants, staff and spectators. • Refrain from foul language. • Refrain from inflicting bodily harm upon other participants, staff and spectators. • Show Respect for equipment, supplies and facilities. All participants will abide by Park District Ordinance Code as well as local, state and federal laws. The DeKalb Park District may adopt additional guidelines as they deem necessary. These may include specific rules and regulations for Park District facilities and programs, as well as general park rules and regulations
Adopted on:
MINUTES DeKalb Park District Special Meeting of the Board of Commissioners December 7, 2017 Hopkins Park Community Center 1403 Sycamore Road, DeKalb, IL
Public Meeting 6:00 p.m.
I. Meeting Called To Order, Roll Call, Pledge of Allegiance
President Phil Young called the meeting to order at 6:01 p.m.
Board members present: President Phil Young, Commissioner Keith Nyquist, and Commissioner Patricia Perkins. Commissioner Grada arrived at 6:03 p.m. Absent: Commissioner Dean Holliday.
Staff Members Present: Executive Director Amy Doll, Superintendent of Parks & Development Mat Emken, Superintendent of Finance & Administration Heather Collins, Superintendent of Marketing & Golf Operations Scott deOliveira, Superintendent of Recreation Bill Ryder, and Accounting & Administrative Assistant Emily Bidstrup.
II. Action on the Agenda
Commissioner Nyquist made a motion to approve the agenda, seconded by Commissioner Perkins. Motion carried by voice vote.
III. Public Comments
None
IV. Park District Finance Overview
Heather Collins, Superintendent of Finance & Administration, presented a PowerPoint which highlighted general information on Park District finances. She advised that Governmental bodies must use fund accounting and the general fund includes the administration, parks and community center departments. Everything else would be in the special revenue funds. Ms. Collins advised that money is received from property taxes, service fees & charges, grants and TIF funds. Commissioner Nyquist asked if the TIF rebate is received every year. Ms. Collins stated yes, and she reached out to the City to see when the District should be expecting it. The amount is about $150,000 a year and should be fairly consistent for the next couple of years. President Young asked what type of money the Ellwood House is generating and asked if all of it is being put into the Districts museum fund. Ms. Collins advised that the Ellwood House has separate books and the primary revenue coming into the museum account is from tax levy dollars. Amy Doll, Executive Director, stated that museum grant funds must be given to a government entity.
DEKALB PARK DISTRICT SPECIAL PUBLIC MEETING 12/7/2017 PAGE 1
Ms. Collins advised on the tax levy process and stated that the District does not have any control over the factors that affect the levy. The estimated levy amount that was approved at the last Board meeting is being used in determining the FY19 budget. She stated that about 6% of a tax payer’s bill goes to the Park District.
Ms. Collins advised on the budget and stated that a spending plan is created based on actual data from previous years and is monitored constantly. Next, she advised on the fund balance and stated a fund balance is essentially a savings account. The goal of the District is to be able to spend 25-50% out of their reserves, if needed. President Young asked why that specific range was chosen and asked if it could be 30-60%. Ms. Collins stated the range is something the Board can set, but you want to have enough for emergencies. Commissioner Nyquist commented that essentially the District would want to tell the public that the fund balance is closer to 25%. Ms. Collins stated that while having too much in the fund balance could not be good, having too little is also not ideal so she would be more comfortable being on the higher side of the range. Commissioner Nyquist asked if there is guidance and recommendations on what the range should be from an external governmental accounting body.
Ms. Collins advised on bonds and stated that since the District cannot receive a loan, bonds are a way to borrow money. The money received from bonds is put in the capital project fund, put towards community projects, and then the money received from property taxes is put in the bond & interest fund. President Young asked what the maximum amount is that can be borrowed.
V. Capital Fund Balance Discussion
Ms. Collins advised on creating more than one capital account. She stated that having more than one account is transparent and easier to manage. She also proposed holding the bond issuance, that’s issued in December, until the start of the next fiscal year so it’s easier to see how much was received and where it is being spent. If done that way, the money would not be spent on capital projects until the capital budget is approved. Commissioner Nyquist asked if what Ms. Collins is proposing is basically putting the money into an escrow account. Ms. Doll advised that this would not only help staff with budgeting and forecasting of projects, but would also make it clean for the Board and public to see what projects the money is being used for. Commissioner Perkins asked if the money would roll over into the next fiscal year if projects aren’t completed. Ms. Doll stated yes, the money would stay in the account to use for the next fiscal year.
Ms. Collins outlined two options on how capital funds can be spent, all in one year or over the course of two years. President Young asked if starting the fiscal year on January 1st would take care of the problem. He also asked if the fiscal year has to start on March 1st because it’s a Park District. Ms. Collins stated that changing the fiscal year has been on her radar but it entails a lot of work. Ms. Doll stated having a March 1st fiscal year is rare. Ms. Collins stated Ms. Doll & herself would prefer phasing the funds over the course of two years. President Young asked if staff is officially suggesting that option and when it would be presented to the Board.
DEKALB PARK DISTRICT SPECIAL PUBLIC MEETING 12/7/2017 PAGE 2
VI. Special Revenue Fund Balance Discussion
Ms. Collins advised on the golf and aquatic funds. She stated their fund balances are negative, but that is not rare for a district in the Midwest. She suggested a transfer of funds from the general fund to the golf fund and from the recreation fund to the aquatics fund to get their fund balances to zero and would like to make it more transparent that other funds are being transferred. Ms. Doll stated a deficit in the golf and pool funds have been budgeted and staff would like to have line items that spell out the transfers of the funds. It would make it clearer for staff, the Board and the public to see what amount of tax dollars are going towards the two funds. President Young asked how long the negative amounts have been accruing. Ms. Collins advised a transfer was done at the end of 2014 to clear the fund balances. President Young stated that there will probably continue to be deficits and asked what is going to be done to generate money and create cost savings.
President Young stated he wants to make sure the public is able to understand the process. Ms. Doll advised that the budget would show a transfer and the fund balances would be set to zero. Board action is needed when money gets transferred from funds so that would take place in a public meeting. Commissioner Perkins commented that when she looks at the financials, it is apparent where the District is doing okay and where they aren’t doing okay. Ms. Collins stated she wants to make it as clear as possible to the public where transfers are being made. Commissioner Grada asked what the revenues were. Ms. Doll stated that revenues are only what are taken at the pool and golf courses and that no tax dollars can be dedicated to those facilities. Commissioner Grada asked why. Ms. Collins advised that the District cannot levy funds directly into the golf and aquatics funds. President Young asked for Ms. Collins’ final comments. Ms. Collins recommended the District do a transfer. President Young thanked staff for the discussion and stated the most important thing the Board can do is keep tax payers money where it’s supposed to be.
VII. Adjourn Public Meeting
Commissioner Perkins moved to adjourn the public meeting, seconded by Commissioner Nyquist. Motion carried by voice vote.
Meeting adjourned at 7:09 p.m.
DEKALB PARK DISTRICT SPECIAL PUBLIC MEETING 12/7/2017 PAGE 3
MINUTES DeKalb Park District Study Session of the Board of Commissioners December 21, 2017 Ellwood House Visitor’s Center 509 N. 1st Street, DeKalb, IL
Study Session 6:00 p.m.
I. Meeting Call to Order and Roll Call: President Phil Young called the Study Session to order at 6:02 p.m.
Board members present: President Phil Young, Commissioner Dean Holliday, Commissioner Keith Nyquist, Commissioner Patti Perkins and Commissioner Dag Grada.
Staff Members Present: Executive Director Amy Doll, Superintendent of Parks & Development Mat Emken, Superintendent of Finance & Administration Heather Collins, Superintendent of Marketing & Golf Operations Scott deOliveira, Superintendent of Recreation Bill Ryder, Park Maintenance & Special Projects Team Leader Dave Kessen, and Accounting & Administrative Assistant Emily Bidstrup.
II. Park Maintenance Standards – Ponds and Waterways
Mat Emken, Superintendent of Parks & Development, advised that staff have researched the pros and cons of chemically treating & non-chemically treating District ponds. He gave advantages and disadvantages of each. Level one and Level two water bodies were identified. He received quotes from companies that can chemically treat the ponds starting at $12,000 a year. Commissioner Nyquist asked how many visits would need to be made if a company is chosen to treat the ponds. Commissioner Grada asked if obtaining the IEPA permit would be the District’s responsibility or the contractors. President Young asked if IEPA permits are expensive. Mr. Emken stated they are not expensive and would be the contractor’s responsibility.
Natural Buffers were discussed as a non-chemical control. President Young asked if a natural buffer is already in place around the ponds. Commissioner Grada stated willow trees are a good nutrient source. Commissioner Nyquist asked what treatment is done at the golf courses. Scott deOliveira, Superintendent of Marketing & Golf Operations, stated the ponds at the golf courses are not treated. Commissioner Nyquist stated that if a treated pond overflows onto the golf course, it could affect the greens. Commissioner Perkins assumed that any chemicals used on the greens would run into the ponds on the courses. Commissioner Grada mentioned the ponds at Mason/Larson Park & Prairie Park flow directly into the Kishwaukee River.
DEKALB PARK DISTRICT STUDY SESSION 12/21/17 PAGE 1
Commissioner Perkins thanked staff for doing research and stated the goose population is a major cause of the algae. She stated that NIU treats the lagoon and it runs right into the Kishwaukee River. President Young asked if any of the non-chemical controls can be done internally by District staff. Mr. Emken responded by saying a natural buffer can start to be created and staff can be educated on maintenance practices. President Young asked how long and how much it would be to create buffers. He asked if any complaints have been made regarding level one water bodies. He also asked if staff have reached out to NIU to see how their ponds are treated.
III. Managed IT Services Proposals
Mr. deOliveira advised that RFP’s were sent out in October and five proposals were received. He highlighted the pros and cons of a managed IT model. Commissioner Holliday asked if the Sikich proposal is from the same company that performs the District’s annual audit. Mr. deOliveira pointed out that CMJ Technologies does not offer the managed IT service he’s looking for. President Young asked what is included in CMJ Technologies monthly charge of $1,988. Commissioner Perkins asked if the Office 365 migration is something staff asked for. President Young thought the proposal from MIDCO/AMI can be knocked off the list because they don’t recommend Office 365. He stated Office 365 should bring savings to the District because not much hardware is needed. He asked why there is a major price difference between the companies when they offer very similar services. He asked how much is being paid per month to SunDog, the District’s current IT company, and wondered why the District can’t just hire a full time employee to do the same type of work. Mr. deOliveira advised that even if a full time tech is brought on board, there would still be software/firewall costs. Commissioner Nyquist stated that prior to approving a proposal, he would like to see the drawbacks to a managed IT model. Mr. deOliveira stated that the only drawback would be paying the monthly service fee and not having any problems arise that would require tech work. President Young asked if the District would still be spending the average monthly amount if the SunDog proposal is chosen.
IV. Park Hours
Mr. Emken advised that staff have realized there is no consistency with park hours. He stated DeKalb Police Chief Lowery is a big proponent of parks being open sunrise to sunset vs. dawn to dusk. President Young asked how the public would know when sunrise and sunset are since it changes daily. Commissioner Grada suggested the parks close at twilight. He stated it’s nice to walk around the parks at night in the summer. Commissioner Nyquist stated dusk is to ambiguous and suggested including a 10 minute grace period after sunset. Commissioner Grada stated it’s hard to define something across the board and believed there needs to be structure. Commissioner Nyquist stated the most important thing is that the hours are uniform and clear and certain parks aren’t favored over others. President Young stated his concern with choosing a time that constantly changes. Commissioner Holliday believed changing the hours to sunrise to sunset would make it easier for the police to enforce trespassing.
DEKALB PARK DISTRICT STUDY SESSION 12/21/17 PAGE 2
V. Capital Projects for FY 2019
Amy Doll, Executive Director, advised that some capital projects needed to be cut and an updated list was in the packet.
VI. Policy 100.18 – Program Cancellation/Facility Closings
Due to time restraints, this item was not discussed.
VII. Policy 300.10 – Open Gym Policy
Due to time restraints, this item was not discussed.
VIII. Policy 300.17 – Behavior Management
Due to time restraints, this item was not discussed.
IX. Adjournment
Commissioner Nyquist made a motion to adjourn the meeting, seconded by Commissioner Holliday. Motion carried by voice vote.
Meeting adjourned at 6:59 p.m.
DEKALB PARK DISTRICT STUDY SESSION 12/21/17 PAGE 3
MINUTES DeKalb Park District Public Meeting of the Board of Commissioners December 21, 2017 Ellwood House Visitor’s Center 509 N. 1st Street, DeKalb, IL
Public Meeting 7:00 p.m.
I. Meeting Called To Order, Roll Call, Pledge of Allegiance
President Phil Young called the meeting to order at 7:05 p.m.
Board members present: President Phil Young, Commissioner Keith Nyquist, Commissioner Patti Perkins, Commissioner Dag Grada and Commissioner Dean Holliday.
Staff Members Present: Executive Director Amy Doll, Superintendent of Parks & Development Mat Emken, Superintendent of Finance & Administration Heather Collins, Superintendent of Marketing & Golf Operations Scott deOliveira, Superintendent of Recreation Bill Ryder, Park Maintenance & Special Projects Team Leader Dave Kessen, and Accounting & Administrative Assistant Emily Bidstrup.
II. Action on the Agenda
Commissioner Nyquist made a motion to approve the agenda, seconded by Commissioner Perkins. Motion carried by voice vote.
III. Consent Agenda
a. Special Board Meeting of November 9, 2017 b. Study Session and Public Meeting of November 16, 2017 c. Executive Session of November 16, 2017
Commissioner Nyquist made a motion to approve the consent agenda items, seconded by Commissioner Holliday. Motion carried by voice vote.
IV. Public Comments
None
V. Old Business a. Action on Ordinance 17-05: 2017 Tax Levy Ordinance
Commissioner Nyquist made a motion to approve Ordinance 17-05: Tax Levy Ordinance for 2017 Property Tax Levy in the amount of $3,953,905, seconded by Commissioner Perkins.
Heather Collins, Superintendent of Finance & Administration, advised that every December the District needs to file its Tax Levy Ordinance with the County. The DEKALB PARK DISTRICT PUBLIC MEETING 12/21/2017 PAGE 1
amount filed is the best estimate of the total amount the District can receive but the actual amount is expected to be a little less. President Young asked if the amount being filed is the maximum amount that can be levied. Ms. Collins stated it is the maximum without doing a Truth in Taxation Hearing which she did not believe is necessary.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
VI. New Business
a. Consent Agenda i. Administrative Policy 100.1 – Smoke Free Environment Policy ii. Administrative Policy 100.31 – Grievance Procedures Under the ADA iii. Administrative Policy 100.32 – Use of Service Animals by Persons with Disabilities iv. Administrative Policy 100.34 – Employee Committees v. Administrative Policy 200.9 – Data Backup Policy vi. Administrative Policy 200.14 – Computer Password Change Policy vii. Administrative Policy 200.15 – Computer Lock Policy
Commissioner Nyquist made a motion to approve the Administrative Policy changes to policies 100.1, 100.31, 100.32, 100.34, 200.9, 200.14 and 200.15, seconded by Commissioner Perkins.
Amy Doll, Executive Director, advised that most changes included separating the policy from the procedure and eliminating duplicate policies. Commissioner Nyquist asked if there would be any reason staff would have trouble following the Data Backup Policy if a new managed IT service is chosen. He also asked if staff perform the backups four times a day. Scott deOliveira, Superintendent of Marketing & Golf Operations, advised that those backups are done automatically. Commissioner Nyquist asked if that wording needs to be in the policy then. President Young stated encryption of data is important and asked if there was ever a Computer Password Change Policy. Mr. deOliveira advised it did not exist before this one and the auditors brought it to the Districts attention.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
b. Action on Resolution 2017-10 – Abatement of Taxes for 3M Company
Commissioner Perkins made a motion to approve Resolution 2017-10: Abatement of Taxes for 3M Company, seconded by Commissioner Grada.
Ms. Collins advised that in an effort to spur the economy in 2014, the Board that was in place approved an Intergovernmental Agreement with 3M. The resolution would lessen their taxes over the next five years. President Young asked what other agencies were included in the IGA and asked if everyone had filed their resolutions. Ms. Collins listed the other agencies and stated only DeKalb Township had yet to file. Commissioner Nyquist referenced the Board discussion in 2014 and would like to ask the City of DeKalb how many employees were paid DEKALB PARK DISTRICT PUBLIC MEETING 12/21/2017 PAGE 2
$11/hour through a hiring agency. President Young asked if the 250 employees were transferred from another location or hired locally. He can see why the agreement is made to bring companies to the area, but stated they should eventually be paying taxes like everyone else.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
c. Action on Ordinance 17-06 – Establishing an Updated Harassment Policy
Commissioner Grada made a motion to approve Ordinance 17-06: Establishing an Updated Sexual Harassment Policy for the DeKalb Park District and Approve related updates to Personnel Policy 3-25, seconded by Commissioner Nyquist.
Ms. Collins advised that the State of Illinois has established an employee ethics act which states that all entities must pass an ordinance that says they have a Sexual Harassment Policy in place. District lawyers & PDRMA were called to make sure the wording was correct. President Young asked how the District would deal with a false and frivolous complaint.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
d. Action on District Seasonal and Part-Time Staff Pay Rates
Commissioner Nyquist made a motion to approve the seasonal pay rate schedule for Fiscal Year 2019, seconded by Commissioner Perkins.
Ms. Collins advised that HR Manager, Mark Copple, conducted a market analysis of seasonal pay rates to make sure DeKalb’s rates were competitive with other districts and local businesses. President Young asked if the minimum and maximum rates are based on skill set or returning employees. Ms. Doll advised that most employees start at the minimum and for every year they return they get a 25 cent raise, however if someone is hired with more experience they might start at a higher rate. Commissioner Holliday asked if the maximum raise an employee can get is 25 cents. President Young asked how much the proposed rate increases would cost the District a year and if positions have to be displaced to cover them. He stated lifeguard positions are very important. Commissioner Holliday stated his concerns with the Golf Course Clubhouse maximum rate and believed is should be raised and equal to the Custodian and Park Seasonal Maintenance maximum rate.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
e. Action on Contract with N. Harris Computer Corporation for an Electronic Timekeeping System
Commissioner Perkins made a motion to approve the contract with N. Harris Computer Corporation totaling $24,986.02, seconded by Commissioner Holliday.
DEKALB PARK DISTRICT PUBLIC MEETING 12/21/2017 PAGE 3
Ms. Collins advised that staff researched several companies and N. Harris was the most cost effective option. She stated the District still uses paper time sheets and staff would like to get away from that. President Young asked to describe the mechanics behind the clocks, how it would be utilized and who would be using it. Commissioner Holliday inquired about the maintenance costs of the hardware. Commissioner Grada asked about the mobile/web based login and if a GPS would be utilized to track the employee’s login location.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
f. Action on Contract for Strategic Planning Services
Commissioner Nyquist made a motion to approve the contract with PROS Consulting for the creation of a Strategic Plan for the DeKalb Park District in the amount not to exceed $14,935, seconded by Commissioner Perkins.
Ms. Doll advised that the Strategic Planning Committee reviewed the proposals received and recommended the District move forward with PRO’s Consulting. She stated references are being checked. President Young stated there was a unanimous vote for PRO’s Consulting and asked Ms. Doll to highlight some of the reasons the committee chose their proposal.
Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
g. Action on Chemical Treatment for Vegetation in District Bodies of Water
Commissioner Perkins made a motion to approve the use of chemical treatment of vegetation exceeding 40% of coverage in District-owned bodies of water and include this practice in the District’s park maintenance standards, seconded by Commissioner Nyquist.
Commissioner Nyquist stated he was philosophically opposed to chemicals and the cost associated with them. Commissioner Perkins stated she does not live near a pond and does not use them but it’s important the District takes care of their properties and address citizen concerns. Commissioner Holliday agreed with Commissioner Perkins but felt at this time it would be pushing money down the drain. Commissioner Grada mentioned the capital project budget cuts and does not see it as a good utilization of funds. President Young asked if there is another way, besides with chemicals, to address the algae problem fast and with limited funds. Mat Emken, Superintendent of Parks, advised that the elimination of algae is not a short term thing; it is a very slow process. The majority of implementation would be in labor and seed, but a natural buffer could be created with native trees. Commissioner Grada mentioned there is no solid data to use in terms of improvement. President Young asked what other District’s are doing to combat algae and if there has been any discussion with biologists. Ms. Doll advised that through her research, the trend has been to create vegetative buffers.
Motion carried by roll call vote. Aye: Perkins, Young. Nay: Grada, Nyquist, Holliday. Absent: None. (2-3-0) DEKALB PARK DISTRICT PUBLIC MEETING 12/21/2017 PAGE 4
h. Approve Staff & Commissioner Travel to IAPD Conference
President Young suggested adding a second motion to exclude his name since he cannot attend conference anymore.
Commissioner Nyquist made a motion to amend to remove President Young from the list of attendees at the IAPD conference, seconded by Commissioner Grada. Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday. Abstain: Young. Nay: None. Absent: None. (4-1-0-0)
Commissioner Nyquist made a motion to approve travel, meals & lodging forms for Board and Staff, seconded by Commissioner Grada. Motion carried by roll call vote. Aye: Grada, Perkins, Nyquist, Holliday, Young. Nay: None. Absent: None. (5-0-0)
VII. Financial Reports a. Action on Invoices for Payment b. Monthly Financial Summary c. IT Summary d. Board & Staff Travel Expense Summary e. Budget/Actual Report
Commissioner Grada made a motion to approve payment for December open invoices in the amount of $68,770.73 and to approve paid invoices from November and December in the amount of $92,458.91, seconded by Commissioner Holliday.
President Young asked if the District had received payment from the City of DeKalb for their half of the 4th of July fireworks. Ms. Doll responded yes.
Motion carried by roll call vote. Aye: Perkins, Holliday, Nyquist, Grada, Young. Nay: None. Absent: None. (5-0-0)
VIII. Staff Reports
President Young asked if ComEd is done running lines at the maintenance building and inquired about the bandwidth speed. Mr. deOliveira advised that ComEd told him everything would be done by January 1st, 2018. Commissioner Holliday asked if the lines could have been run when the building was still under construction. Mr. deOliveira advised that the portion being done now could not have been done during construction. President Young asked if the District had received the reimbursement check from the state in regards to the OSLAD grant. Ms. Doll responded no, but a letter has been received that the check will be on its way soon.
IX. Adjourn Public Meeting
Commissioner Holliday made a motion to adjourn the public meeting, seconded by Commissioner Grada. Motion carried by roll call vote.
Meeting adjourned at 8:12 p.m.
DEKALB PARK DISTRICT PUBLIC MEETING 12/21/2017 PAGE 5
Board of Commissioners Meeting
Agenda Item VI.b January 11, 2018
SUBJECT: Action on Ordinance 18-02
SUBMITTING DEPARTMENT: Parks
EXECUTIVE DIRECTOR APPROVAL:
BACKGROUND INFORMATION: At the Study Session on December 21, 2017, staff and Board discussed the current Park Closing Hours which are vague and generalized. After researching other District’s policies, and discussion with the DeKalb Police Department, staff recommend amending the DeKalb Park District park hours to “sunrise to sunset” with the exception of lighted athletic fields during scheduled use which could remain open until 11:00pm and the dog park which would remain open no later than 9:00pm. The Director will set the closing times for community centers, rental shelters, and special events as necessary. The redline version of Park Code section 8.08, Closing Hours is outlined in the attached ordinance.
RECOMMENDED ACTION: Approve Ordinance 18-02 to amend Park Code section 8.08, Closing Hours.
1 2 Y N 1 2 Y N President Phil Young Commissioner Patricia Perkins
Commissioner Dag Grada Commissioner Keith Nyquist Commissioner Dean Holliday
DEKALB PARK DISTRICT
ORDINANCE NUMBER 18-02
AN ORDINANCE AMENDING SECTION 8.08 OF THE DEKALB PARK DISTRICT CODE
WHEREAS, the DeKalb Park District Board of Park Commissioners (“Board”), on November 8, 2007, established by the adoption of Ordinance 07-10 the “DeKalb Park District Code” (“Code”); and
WHEREAS, that Code established regulations and restrictions governing the use of the park system of the DeKalb Park District; and
WHEREAS, the Code may be modified or amended by ordinance of the Board; and
WHEREAS, the Board finds and determines that it is in the best interest of the Park District and its residents to amend the Closing Hours to remove ambiguity;
NOW THEREORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE DEKALB PARK DISTRICT, DE KALB COUNTY, ILLINOIS AS FOLLOWS:
Section 1. Recitals. The recitals above are hereby incorporated into the body of this Ordinance and restated as though set forth herein.
Section 2. Amendments. Section 8.08 of the De Kalb Park District Code is amended as follows:
Section 8.08 Closing Hours
The park facilities for the DistrictThe District’s parks shall be closed from 10:00 PM prevailing timesunset, until daybreak sunrise the following morning except those which are otherwise posted as well as at parks facilities having lighted athletic fields, in which case the closing hour isfields which shall close at 11:00 PM on days which have scheduled games and the Katz Dog Park which shall be open from sunrise until the lights are turned off in the evening, but no later than 9:00 PM. Closing hours of community recreation centers, rental shelters, and special events shall be specified from time to time by the Director. No person or property of any kind shall remain in the parks after closing time without permission from the Director.
The District may close one or more District parks, building and facilities for any interval of time as deemed advisable and in the best interest of the public and the District.
Section 8.08 Effective Date
DEKALB PARK DISTRICT ORDINANCE 18-02 Page 1
This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law.
Adopted this 11th day of January 2018.
Roll Call Vote:
AYES:
NAYS:
ABSENTIONS:
______President ATTEST:
______Secretary
DEKALB PARK DISTRICT ORDINANCE 18-02 Page 2
Board of Commissioners Meeting
Agenda Item VI.c January 11, 2018
SUBJECT: Action on Park Maintenance Standards
SUBMITTING DEPARTMENT: Parks
EXECUTIVE DIRECTOR APPROVAL:
BACKGROUND INFORMATION: Over the last couple of months there have been several Board discussions regarding the implementation of a set of written park maintenance standards. Once approved, the District will have a set of agreed upon guidelines which will help guide the department’s future maintenance needs. They will also represent a useful benchmark for where the District currently stands currently compared with the expectation.
RECOMMENDED ACTION: Approve the Park Maintenance Standards.
1 2 Y N 1 2 Y N President Phil Young Commissioner Patricia Perkins
Commissioner Dag Grada Commissioner Keith Nyquist Commissioner Dean Holliday
DeKalb Park District Park Maintenance Standards Minimum Guidelines January 2018
Turf Level 1 Areas* • High use parks, programmed athletic fields, playground and shelter areas, and high visibility areas. o Mowed and trimmed weekly as growth dictates. Mowing height 3 inches, not to exceed four inches. o Fertilize annually with a no phosphorous blend fertilizer as necessary to maintain lush growth. o Broadleaf and crabgrass control as necessary (do not exceed label annual rate limit) to keep weed cover under 10% of ground cover. o Core aerate at least once per year (2-3 times on soccer and high use baseball fields) o Over-seed as necessary (spring and fall) in high wear areas Level 2 Areas* • Lower use parks, trail edges, outlying areas of large parks o Mowed at least every other week as growth dictates. Mowing height is 3 inches, not to exceed five inches. o Broadleaf and crabgrass control as necessary (do not exceed label annual rate limit) to keep weed cover under 30% of ground cover Level 3 Areas* • Low mow, natural areas o Mowed one to two times per year to reduce invasive and undesirable species growth and maintain sight lines o Selective herbicide use only for large infestations of invasive and undesirable species
Mowers shall discharge clippings away from trees, landscaping, sidewalks, roads, playgrounds, etc. wherever possible. When this is not possible, clippings shall be blown off prior to crew leaving the park. Mowing operations are not complete until string trimming and blowing are completed.
*see Appendix A
Rental Shelters (before and after each rental) • Tables, chairs, appliances, and counter tops cleaned • Floors swept and mopped • Trash cans emptied • Restrooms cleaned and stocked with soap and paper products • Windows cleaned as necessary
Open Air Shelters • Trash cans emptied at least twice per week or when ¾ full • Swept or blown off at least once per week • Tables wiped down at least once per week
Exterior Restrooms (in season, typically mid-April through late October) • Cleaned daily • Soap and paper products re-stocked daily as necessary • Trash cans emptied at least twice per week or when ¾ full
Litter Control • Loose trash removed daily from high traffic parks and at least three times per week at low traffic parks • Trash cans emptied at least twice per week or when ¾ full • Recycling cans emptied at least once per week or when ¾ full • Property lines, fence lines, and shore lines should be cleaned at least once per week • Drum style trash cans will be painted each winter
Water Fountains (in season, typically mid-April through late October) • Checked weekly • No leaks • Drains freely • Bowls and dispensers clean and operational • Securely fastened to either the ground or building • Painted every other year, or as necessary to maintain a clean, attractive look
Grills • Checked and cleaned weekly • Securely fastened to footer • All hardware and cooking racks in good condition • Painted annually with heat resistant black paint • Hot coal containers emptied at minimum monthly
Benches • Checked monthly • Securely anchored to the ground • No missing, broken, or otherwise damaged boards or hardware • All hardware flush to surface, no sharp edges • Free of graffiti • Wood benches repainted annually • No weeds or tall grass growing under or adjacent
Picnic Tables • Checked bi-weekly • No missing, broken, or otherwise damaged boards or hardware • All hardware flush to surface, no sharp edges • Free of graffiti • Wood tables repainted annually • No weeds or tall grass growing under or adjacent
Parking Lots • Checked monthly • All surfaces and curb lines free from damage, organic growth, and debris • Potholes repaired within one week of discovery • Striping and signage in good condition • At least 90% of lighting functional • Light timers set to correct time, activate no more than thirty minutes prior to sunset, and deactivate according to established park hours and rental needs. • Drains free from debris
Pathways • Checked weekly • Surfaces free from damage, organic growth, and debris • Potholes repaired within one week of discovery (barricade until repaired) • Bushes and shrubs pruned back at least three feet from path edge. • Tree branches pruned at least twelve feet above paths • Signage in good condition • At least 90% of lighting is functional • Light timers set to correct time, activate no more than thirty minutes prior to sunset, and deactivate according to established park hours. • Ag lime pathways scraped and rolled at least once per year to maintain level, weed free surface
Sidewalks • Checked bi-annually
• Surfaces are smooth and free from debris • No broken, heaved, or sunken sections • Bushes and shrubs pruned back at least three feet from sidewalk edge • Tree branches pruned at least eight feet above sidewalks • Edged at least once per year to maintain manicured look
Tennis and Fenced in Courts • Blown off at least twice per month, or as necessary to keep the surface in clean playable condition • Nets adjusted or replaced as necessary • Fencing checked monthly and repaired as necessary • Surface cracks less than ¾ inch wide and free of organic growth
Basketball Courts • Checked daily • Surfaces blown off at least weekly to keep the surface in a clean playable condition • Net is present and in good condition • Rim and backboard in good condition • Trash emptied at least twice per week or when the can is ¾ full • Bleachers are free of graffiti and all surfaces and hardware are in good condition • Surface cracks less than ¾ inch wide and free of organic growth
Fencing Athletic Field • Checked monthly in season • All rails and caps in place • Missing fence ties replaced as necessary • Damaged fabric replaced as necessary • Areas with excessive curl or rust reported for budgetary replacement inclusion • Sprayed with non-selective herbicide in the spring and as necessary to keep fence line weed free
Property Line • Checked at least twice per year • All rails and caps in place • Missing fence ties replaced as necessary • Damaged fabric replaced as necessary • No trees or shrubs growing into or through • Mowing crews should keep them string trimmed
Split Rail • Checked monthly • All posts and rails in good condition • All mounting hardware flush or countersunk. No sharp edges • No weeds or tall grass underneath
Bollards • Checked at least twice per year • Perpendicular to the ground • Evenly spaced • Painted every 3-5 years or as necessary to maintain an attractive look
Bleachers • Checked monthly • All hardware and cross bracing is present, tight, and in good condition • All seat and foot boards are in good condition • All end caps are in place • All safety railing in place and secure • Free of graffiti
Soccer and Lacrosse Goals • Checked weekly • Securely fastened to ground • All hardware present and in good condition • Warning stickers in place and legible • Nets free from damage • Painted annually to maintain a clean attractive look • No tall grass inside or surrounding goal
Baseball/Softball Fields • Surface is smooth and weed free • No lips at transition to grass • No potholes in outfields • Field mechanically dragged prior to each game day and at least once per week (April- October) to limit weed growth • At least 90% of field lighting operational • Lighting key switches operational. No access to electric panels. • Player bench hardware and seating in good condition and free of graffiti • Fencing – see fencing section • Turf – see turf Level 1 section • Bleachers – see bleacher section
Soccer and Lacrosse Fields • Playing surfaces are smooth and free of potholes and debris • Field orientation changed annually to limit wear areas • Goal mouths and areas of major wear seeded and blanketed immediately following season in preparation for the following season • Turf – see turf Level 1 section • Goals – see Soccer and Lacrosse Goals section
Sand Volleyball Courts • Inspected weekly • Groomed with ballfield drag unit weekly • Curb lines are free from damage • Surfacing is free from trash, animal droppings, or other debris • Surfacing is loose and at least twelve inches deep • Drains properly • Posts are securely anchored • Net is present and in good condition
Other Park Amenities – (baggo, fooseball, etc.) • Inspected monthly • Surfaces undamaged and graffiti free • All hardware in place and in good condition • Moving parts properly lubricated according to manufacturer’s recommendations • Securely mounted
Kiosks and Exterior Bulletin Boards • Checked monthly • Securely anchored either to the ground or to a building • Free from graffiti and other vandalism • All hardware in place and in good condition • Only District approved information posted • Information removed within one week of expiration
Landscaping Trees • No excessive deadwood present in canopy • No sucker growth at base • Weed free mulch ring to drip line or at minimum, three feet • Limbed up to eight feet in general park areas and twelve feet above pathways and parking lots • Any “flagging” or structural issues should be reported to Superintendent of Parks or Landscaping and Horticulture Team Leader for evaluation
• Tree removals (other than those required due to park development projects or storm damage) will be based on a careful assessment by trained staff utilizing the International Society of Arboriculture’s Tree Hazard Assessment Form. • Structural and aesthetic pruning should only be done during the tree’s dormant period to limit insect and microbe infestation • All ash trees removed by the end of calendar year 2018. • No new ash trees planted. • New plantings should be cared for utilizing the District’s Tree Planting and Aftercare Guidelines Beds • Weed free • Edged at least once per year • Tilled at least once per year, incorporating compost where practical • Mulched at least once per year or when mulch breaks down to ground level • Watered as necessary by species. Too much water can be as bad as not enough! • Fertilized as necessary to maintain lush growth • Shrubs kept pruned to a visually pleasing shape • Flowers dead-headed in a timely manner • Unhealthy and dying/dead plants removed in a timely manner • Annual flowers removed immediately following first heavy frost • Ornamental grasses left over winter to provide shelter for birds and small animals • Redesign annual flower beds periodically to maintain interest Newly Established Turf Areas • Areas to be established should be tilled, leveled, and debris free • The seed mix chosen should match the area being seeded (full sun, shade, high traffic, etc.). Read the label and consult horticultural staff prior to seeding • Turf starter fertilizer and straw blanket should be utilized in high visibility areas • Water as necessary • Over-seed the following growing season to fill in gaps
Signs • All signs are clean, legible, and graffiti free • Peeling and faded signs shall be replaced annually • ADA signage is compliant, legible, and in correct locations • Sign posts shall be perpendicular and have minimal amounts of visible rust • Mounting hardware shall be tight and not present an impalement hazard. • No sharp edges
Playgrounds • All playground equipment will meet the current ASTM Standard, CPSC Guidelines, and ADA Accessibility Guidelines for the year in which it is installed • All surfacing will be maintained according to ASTM Standards for impact attenuation • High use playgrounds will be inspected by a District CPSI weekly • All playgrounds will be inspected by a District CPSI monthly • Event zones will be raked back into place daily as necessary • REPORT ANY BROKEN OR DAMAGED EQUIPMENT TO THE SUPERINTENDENT OF PARKS IMMEDIATELY!
Bridges and Fishing Piers • Inspected bi-annually • All hardware in good condition • All surfacing and rails in place and undamaged • Graffiti free • Approaches undamaged and level with deck • No gaps between deck and approach • Weeds and brush trimmed back from edges
Ponds and Waterways All Permanent Water Bodies (excluding golf courses and the Kishwaukee River) • Shorelines should have litter removed weekly • Minimum three-foot wide tall grass/vegetation buffer zone to deter geese • Inlets and outlets free of logs and debris • Black willow controlled within twenty feet of asphalt walking paths to prevent pavement damage • Mowers shall discharge grass clippings away from water to prevent excessive organic material buildup in the water body • Clearings in the vegetative buffer shall be made periodically for fishing access
Dog Park • Checked weekly • Mowing and maintenance will be coordinated for Tuesdays from 7:00am to 11:00am whenever possible to minimize closed time. User gates shall be locked and the “Closed for Maintenance” signs posted during any maintenance activity • Excessively muddy conditions necessitate closing the park to avoid turf damage. Report the condition to the Superintendent of Parks prior to locking the gates. The text alert system will then be activated for user groups. A post will also be made on the Katz Dog Park Facebook page as a courtesy. • Trash cans emptied at least three times per week or when ¾ full • Dog waste bag dispensers have bags available • Enclosures shall be free of debris, trash, and dog waste
• Any holes or dig areas in the turf repaired immediately • Any low areas which are holding water will be leveled and seeded as soon as possible • Brick areas, fence lines, and tree mulch rings shall be weed free • Water fountains are clean, operational, and show no signs of leaking (spring through fall) • Bare areas will be enclosed in snow fence after seeding to allow grass to grow • At least 90% of lighting is functional • Light timer set to correct time, activate no more than thirty minutes prior to sunset, and deactivate at 9:00pm April 1 – October 31 and 6:00pm November 1 – March 30. • All signage clean, legible, and graffiti free • Dog rinse area is clean and drains properly • Dog rinse hose bib is operational (spring through fall) • Shade structure posts and hardware in good condition and graffiti free • Shade in place and free from holes or other defects (spring through fall) • All gates and latches are operational • Turf – see Turf Level 2 section • Fencing – see fencing section • Picnic Tables – see Picnic Table section
Disc Golf • Checked monthly • Baskets are securely anchored, undamaged, and graffiti free • Tee pads are undamaged, free of debris, and have less than a 1.5” drop at edges • Hole marker signage is legible, undamaged, and graffiti free • Fresh mulch will be added around tee pads each spring and as necessary after flood events • Fairway margins mowed/cleared bi-annually • Airways reviewed each fall with knowledgeable person and obstructions such as tree limbs cleared as necessary • Consult a knowledgeable person prior to any work which would fall outside of routine maintenance. Examples (non-inclusive): o Tree plantings or removals o Adding benches or tables o Changes to, or addition of berms or other landscaping elements • Turf – see Level 2 Area
Appendix A
Level 1 Areas • High use parks, programmed athletic fields, playground and shelter areas, and high visibility areas. o Annie’s Woods o DeKalb Kiwanis Park o DeKalb Square o Deprin Park (during t-ball season) o Ellwood Grounds o Haish Gym grounds o Hallgren Park o Hopkins Park o Huntley Park o Katz Park (during ball season) o Lions Park o McCormick Park (during ball season) o Memorial Park o Prather Park (during ball season) o Welsh Park
Level 2 Areas • Lower use parks, trail edges, outlying areas of large parks o Boardman Park o Brooks Park o Cheesboro Park o Deprin Park (out of t-ball season) o Devonaire Farms Park o Dog Park o Fairmont Drive Lots o Garden of Eden Park o Hanna Park o Katz Park (out of ball season) o Kensington Park o Kishwaukee Kiwanis Park o League of Women Voters Park o Liberty Park o Mason-Larson Park o McCormick Park (out of ball season) o Moudy Park o Nature Trail o Oakland Park
o Overlook Park o Pappas Park o Prairie Park (along pathways and disc golf area) o Prairie Creek Park (along pathways) o Prather Park (out of ball season) o Raymond Park o Rotary Park o Shipman Park o St. Mary’s Park o Sweet Park o Veteran’s Park o Yusunas Park
Level 3 Areas • Low mow, natural areas o Devonaire Storm Water Areas o Greenwood Conservation Area o Hoger Farm Park o Moluf Park o Prairie Park o Prairie Creek Park
Board of Commissioners Meeting
Agenda Item VI.d. January 11, 2018
SUBJECT: Action to Approve Travel, Meals & Lodging Forms for Commissioners
SUBMITTING DEPARTMENT: Finance
EXECUTIVE DIRECTOR APPROVAL:
BACKGROUND INFORMATION: The IAPD Annual Conference will be held in Chicago, IL from January 18-20, 2018. As the premier state conference for parks and recreation, forest preserves and conservation agencies in Illinois, the IAPD/IPRA Soaring to New Heights conference brings together more than 4,400 professionals and elected officials for three days of quality educational programming, networking and professional development. Funds were allocated in the FY 2018 budget for this educational opportunity for staff and commissioners.
RECOMMENDED ACTION: Approve Travel, Meals & Lodging Forms for Commissioner
1 2 Y N 1 2 Y N President Phil Young Commissioner Patricia Perkins
Commissioner Dag Grada Commissioner Keith Nyquist Commissioner Dean Holliday
DEKALB PARK DISTRICT Monthly Summary of IT Expenditures December 2017/January 2018
Vendor Description Quantity Price Amount Equipment: $ - Software: Syndeo Networks, Inc. Fiber Optic Internet (1/1/18 - 2/1/18) $ 625.00 Sundog IT (CW40512) ProactiveIT Monthly Cost for 4 Servers 4 157.50 $ 630.00 Sundog IT (CW40512) ProactiveIT Monthly Cost for 36 workstations 36 15.75 $ 567.00 Sundog IT (CW40512) ProactiveIT Service 1 57.50 $ 57.50 Sundog IT (CW40512) ProactiveIT Service ShadowProtect Backup-Virtual Server 4 25.00 $ 100.00 Sundog IT (CW40512) Antivirus for Workstations & Servers 36 2.85 $ 102.60 Sundog IT (CW40512) Cloud Based Email Filtering for 63 e-mail addresses 64 7.00 $ 448.00 Sundog IT (CW40512) Microsoft Office 365 Business Premium 16 12.50 $ 200.00 Sundog IT (CW40512) Office 365 - E3 Plan for Exchange 1 20.00 $ 20.00 Sundog IT (CW40512) Office 365 Business 2 8.25 $ 16.50 Sundog IT (CW40512) Firewall Service - Maintenance Bldg $ 56.00 Sundog IT (CW40512) Firewall Service - Haish Gym $ 56.00 Sundog IT (CW40512) Firewall Service - Buena Vista $ 56.00 Sundog IT (CW40512) Firewall Service - Admin Bldg $ 197.00 $ 3,131.60
Tech Service Time: Hours Price Amount Sundog IT (CW40498) Tech Service time for Administration $ 36.00 Sundog IT (CW40512) Service Agreement (January, 2018) 3.00 110.00 $ 330.00 $ 366.00
TOTAL IT EXPENSES> $ 3,863.60 DEKALB PARK DISTRICT Monthly Summary of Travel and Training Expenditures December 2017/January 2018
Vendor Description Amount Hilton Chicago IAPD Conference Hotel-Schmit $ 284.12 Hilton Chicago IAPD Conference Hotel-Myles $ 142.06 IAPD IAPD Conference Registration-Collins $ 290.00 IAPD IAPD Conference Registration-deOliveira $ 290.00 IPRA 2018 Membership-Emken $ 234.00 IPRA 2018 Membership-deOliveira $ 234.00 Indiana University Great Lakes Park Training Institute Registration-Emken $ 270.00 Potawatomi Inn Great Lakes Park Training Institute Hotel-Emken $ 422.80 IGFOA 2018 Membership-Collins $ 100.00 GFOA 2018 Membership-Collins $ 160.00 University of Illinois Extension Pesticide Training-Looney $ 78.00 Mat Emken December MIPE Meeting Reimbursement-Emken $ 35.00 MIPE 2018 Membership-Emken $ 25.00
TOTAL TRAVEL AND TRAINING EXPENSES > $ 2,564.98 DATE: 01/05/2018 DeKalb Park District PAGE: 1 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- GENERAL FUND REVENUES TAX REVENUES 10-01-410-4101 PROPERTY TAX REVENUE 50,487.21 1,450,610.82 1,367,002.00 106.1 1,095,255.32 10-01-410-4102 PERSONAL PROPERTY REPLACEMENT 3,390.53 107,939.82 96,385.00 111.9 90,293.76 ------TOTAL TAX REVENUES 53,877.74 1,558,550.64 1,463,387.00 106.5 1,185,549.08
PROGRAM REVENUES 10-01-420-4290 SCHOLARSHIPS-REV 0.00 5,776.01 7,000.00 82.5 9,987.02 10-01-420-4291 ALLOCATED SCHOLARSHIP $$ 2,830.00 (3,737.25) (7,000.00) 53.3 (7,068.10) ------TOTAL PROGRAM REVENUES 2,830.00 2,038.76 0.00 100.0 2,918.92
RENTALS 10-01-430-4301 FACILITY RENTALS 0.00 21,550.00 22,525.00 95.6 23,365.00 ------TOTAL RENTALS 0.00 21,550.00 22,525.00 95.6 23,365.00
INTEREST INCOME 10-01-450-4500 INTEREST INCOME 3,087.32 6,110.47 4,300.00 142.1 4,034.97 ------TOTAL INTEREST INCOME 3,087.32 6,110.47 4,300.00 142.1 4,034.97
MISC. REVENUES 10-01-480-4804 MISCELLANEOUS REVENUE 816.00 10,633.70 0.00 100.0 11,584.22 10-01-480-4805 OVER/(SHORT) 0.00 4,718.27 0.00 100.0 (722.73) ------TOTAL MISC. REVENUES 816.00 15,351.97 0.00 100.0 10,861.49 TOTAL REVENUES: ADMINISTRATION- GENERAL FUND 60,611.06 1,603,601.84 1,490,212.00 107.6 1,226,729.46
COMMUNITY CENTER REVENUES RENTALS 10-62-430-4301 FACILITY RENTALS 7,975.00 86,111.00 78,000.00 110.3 80,250.00 10-62-430-4306 LINEN RENTALS 140.00 4,135.00 5,000.00 82.7 3,255.00 ------TOTAL RENTALS 8,115.00 90,246.00 83,000.00 108.7 83,505.00
SALES REVENUE 10-62-460-4602 BAR, BEER & WINE SALES REVENUE 257.05 28,683.51 29,000.00 98.9 29,286.00 ------TOTAL SALES REVENUE 257.05 28,683.51 29,000.00 98.9 29,286.00
MISC. REVENUES
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 2 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------COMMUNITY CENTER REVENUES MISC. REVENUES 10-62-480-4880 CREDIT CARD FEES 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: COMMUNITY CENTER 8,372.05 118,929.51 112,000.00 106.1 112,791.00
ADMINISTRATION- GENERAL FUND EXPENSES SALARIES & WAGES 10-01-600-6000 SALARIES 33,583.49 218,486.46 287,327.66 76.0 314,246.71 10-01-600-6010 OFFICE WAGES 1,333.50 16,488.46 21,160.00 77.9 29,787.05 10-01-600-6040 ALLOCATE WAGES TO OTHER DEPTS. 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 34,916.99 234,974.92 308,487.66 76.1 344,033.76
ADMINISTRATIVE EXPENSE 10-01-610-4290 SCHOLARSHIPS-ADMIN 0.00 0.00 0.00 0.0 0.00 10-01-610-6100 HR RECRUITING 0.00 0.00 0.00 0.0 0.00 10-01-610-6102 HEALTH & LIFE INSURANCE 3,341.31 32,072.99 40,152.30 79.8 29,415.46 10-01-610-6103 MARKETING 2,133.50 14,561.82 15,740.00 92.5 13,060.13 10-01-610-6104 EDUCATION & STAFF DEVELOPMENT 554.60 1,120.78 7,322.00 15.3 5,921.78 10-01-610-6105 OFFICE SUPPLIES & POSTAGE 528.59 6,554.73 10,000.00 65.5 6,259.76 10-01-610-6106 DUES & MEMBERSHIPS 330.50 4,927.50 11,050.00 44.5 2,817.50 10-01-610-6107 COMPUTER SOFTWARE/HARDWARE 2,962.95 42,292.32 48,966.20 86.3 47,600.22 10-01-610-6108 MEETINGS 0.00 0.00 0.00 0.0 0.00 10-01-610-6109 BOARD EXPENSES 0.00 1,460.13 7,015.00 20.8 2,612.38 10-01-610-6150 TAXES 0.00 68.10 0.00 (100.0) 80.65 ------TOTAL ADMINISTRATIVE EXPENSE 9,851.45 103,058.37 140,245.50 73.4 107,767.88
PROGRAM EXPENSES 10-01-620-4290 SCHOLARSHIPS-ALLOCATED 0.00 0.00 0.00 0.0 0.00 ------TOTAL PROGRAM EXPENSES 0.00 0.00 0.00 0.0 0.00
UTILITIES 10-01-630-6301 TELEPHONE 1,279.61 8,721.83 11,472.00 76.0 11,157.98 ------TOTAL UTILITIES 1,279.61 8,721.83 11,472.00 76.0 11,157.98
CONTRACTUAL SERVICES 10-01-640-6401 LEGAL EXPENSE 5,463.75 29,406.83 27,600.00 106.5 19,206.04 10-01-640-6402 COPIER SERVICE 144.76 3,132.07 3,660.00 85.5 2,836.53
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 3 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- GENERAL FUND EXPENSES CONTRACTUAL SERVICES 10-01-640-6403 COMPUTER TECH SERVICES 564.00 13,837.24 14,160.00 97.7 8,250.00 10-01-640-6404 LEGAL PRINTING & ADVERTISING 0.00 121.20 1,000.00 12.1 591.06 10-01-640-6406 PROFESSIONAL SERVICES 3,628.00 42,895.00 15,000.00 285.9 59,980.35 10-01-640-6408 BANK CHARGES & COURIER FEES 0.00 337.45 1,080.00 31.2 489.67 ------TOTAL CONTRACTUAL SERVICES 9,800.51 89,729.79 62,500.00 143.5 91,353.65
MAINTENANCE & OPERATIONS 10-01-660-6610 FIREWORKS 0.00 0.00 0.00 0.0 7,500.00 10-01-660-6616 CORN FEST 0.00 0.00 0.00 0.0 0.00 10-01-660-6618 MOVIES IN THE PARK 0.00 0.00 0.00 0.0 (57.21) 10-01-660-6619 ART IN THE PARKS 0.00 0.00 5,000.00 0.0 0.00 ------TOTAL MAINTENANCE & OPERATIONS 0.00 0.00 5,000.00 0.0 7,442.79
OTHER FINANCING USES 10-01-920-9201 OPERATING TRANSFER OUT 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING USES 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: ADMINISTRATION- GENERAL FUND 55,848.56 436,484.91 527,705.16 82.7 561,756.06
PARKS DEPARTMENT EXPENSES SALARIES & WAGES 10-12-600-6000 SALARIES 6,178.08 54,485.57 76,137.97 71.5 55,684.96 10-12-600-6002 FT MAINTENANCE WAGES 50,224.31 383,453.57 531,783.47 72.1 271,956.61 10-12-600-6008 PT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 5,955.65 10-12-600-6009 SEASONAL MAINTENANCE WAGES 3,152.50 91,134.18 131,710.00 69.1 126,562.65 10-12-600-6010 OFFICE WAGES 2,509.69 21,122.65 26,797.16 78.8 15,341.52 10-12-600-6020 ALLOCATED WAGES 0.00 0.00 0.00 0.0 0.00 10-12-600-6040 ALLOCATE WAGES TO OTHER DEPTS. 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 62,064.58 550,195.97 766,428.60 71.7 475,501.39
ADMINISTRATIVE EXPENSE 10-12-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 408.32 10-12-610-6102 HEALTH & LIFE INSURANCE 5,196.31 63,296.88 98,639.52 64.1 52,634.30 10-12-610-6104 EDUCATION & STAFF DEVELOPMENT 60.00 3,578.24 7,491.00 47.7 3,051.56 ------TOTAL ADMINISTRATIVE EXPENSE 5,256.31 66,875.12 106,130.52 63.0 56,094.18
UTILITIES
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 4 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------PARKS DEPARTMENT EXPENSES UTILITIES 10-12-630-6301 TELEPHONE 548.85 6,431.80 9,780.00 65.7 5,960.72 10-12-630-6302 NATURAL GAS 306.49 2,090.82 7,330.00 28.5 2,178.24 10-12-630-6303 WATER/SEWER 617.43 2,975.92 5,200.00 57.2 5,755.80 10-12-630-6304 ELECTRICITY 1,621.00 12,832.25 21,000.00 61.1 13,783.16 ------TOTAL UTILITIES 3,093.77 24,330.79 43,310.00 56.1 27,677.92
CONTRACTUAL SERVICES 10-12-640-6403 COMPUTER TECH SERVICES 0.00 0.00 0.00 0.0 589.00 ------TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0 589.00
MAINTENANCE & OPERATIONS 10-12-660-6601 FUEL 2,162.48 18,383.63 30,400.00 60.4 18,194.51 10-12-660-6602 GARBAGE 64.97 6,579.70 9,000.00 73.1 7,585.08 10-12-660-6603 EQUIPMENT REPAIRS 9,068.79 39,373.40 53,000.00 74.2 43,892.71 10-12-660-6604 MAINTENANCE CONTRACTUAL 470.00 12,079.76 21,000.00 57.5 13,489.86 10-12-660-6607 MAINTENANCE SUPPLIES 1,968.23 38,308.97 66,070.00 57.9 39,860.99 10-12-660-6617 SAFETY SUPPLIES 0.00 0.00 0.00 0.0 3,392.45 ------TOTAL MAINTENANCE & OPERATIONS 13,734.47 114,725.46 179,470.00 63.9 126,415.60
LANDSCAPING 10-12-670-6701 LANDSCAPING 0.00 4,761.32 8,000.00 59.5 7,438.61 ------TOTAL LANDSCAPING 0.00 4,761.32 8,000.00 59.5 7,438.61 TOTAL EXPENSES: PARKS DEPARTMENT 84,149.13 760,888.66 1,103,339.12 68.9 693,716.70
COMMUNITY CENTER EXPENSES SALARIES & WAGES 10-62-600-6000 SALARIES 2,020.46 14,302.49 17,722.95 80.7 18,224.44 10-62-600-6003 CONCESSIONS WAGES 373.43 4,487.84 6,000.00 74.7 4,267.46 10-62-600-6008 PT MAINTENANCE WAGES 1,320.00 8,689.25 9,000.00 96.5 5,449.32 ------TOTAL SALARIES & WAGES 3,713.89 27,479.58 32,722.95 83.9 27,941.22
ADMINISTRATIVE 10-62-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 0.00 10-62-610-6102 HEALTH & LIFE INSURANCE 158.53 1,963.28 2,203.17 89.1 2,959.19 10-62-610-6103 MARKETING 85.89 2,074.66 2,300.00 90.2 2,174.68 10-62-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 50.00 200.00 25.0 90.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 5 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------TOTAL ADMINISTRATIVE 244.42 4,087.94 4,703.17 86.9 5,223.87
UTILITIES 10-62-630-6301 TELEPHONE 16.75 167.50 189.00 88.6 170.00 10-62-630-6302 NATURAL GAS 967.55 3,791.74 8,000.00 47.3 3,622.73 10-62-630-6304 ELECTRICITY 752.87 4,303.25 12,000.00 35.8 7,829.96 ------TOTAL UTILITIES 1,737.17 8,262.49 20,189.00 40.9 11,622.69
CONTRACTUAL SERVICES 10-62-640-6409 CREDIT CARD PROCESSING FEES 118.58 2,443.42 2,300.00 106.2 1,952.01 ------TOTAL CONTRACTUAL SERVICES 118.58 2,443.42 2,300.00 106.2 1,952.01
COST OF SALES 10-62-650-6502 BAR, BEER & WINE COST OF SALES 28.20 13,952.87 13,000.00 107.3 13,882.36 ------TOTAL COST OF SALES 28.20 13,952.87 13,000.00 107.3 13,882.36
MAINTENANCE & OPERATIONS 10-62-660-6603 EQUIPMENT REPAIRS 0.00 1,956.27 7,000.00 27.9 3,579.14 10-62-660-6604 MAINTENANCE CONTRACTUAL 493.63 7,696.07 8,500.00 90.5 7,105.93 10-62-660-6607 MAINTENANCE SUPPLIES 350.34 3,899.03 6,500.00 59.9 4,352.13 ------TOTAL MAINTENANCE & OPERATIONS 843.97 13,551.37 22,000.00 61.5 15,037.20 TOTAL EXPENSES: COMMUNITY CENTER 6,686.23 69,777.67 94,915.12 73.5 75,659.35
TOTAL FUND REVENUES 68,983.11 1,722,531.35 1,602,212.00 107.5 1,339,520.46 TOTAL FUND EXPENSES 146,683.92 1,267,151.24 1,725,959.40 73.4 1,331,132.11 FUND SURPLUS (DEFICIT) (77,700.81) 455,380.11 (123,747.40) (367.9) 8,388.35
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 6 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION ADMINISTRATION REVENUES TAX REVENUES 20-01-410-4101 PROPERTY TAX REVENUE 9,768.49 280,670.55 284,228.42 98.7 529,830.13 20-01-410-4112 ALLOCATED PROP TAX - REC DEPT 0.00 0.00 0.00 0.0 0.00 20-01-410-4113 ALLOCATED PROP TAX - ATHL DEPT 0.00 0.00 0.00 0.0 0.00 ------TOTAL TAX REVENUES 9,768.49 280,670.55 284,228.42 98.7 529,830.13
PROGRAM FEES 20-01-420-4290 SCHOLARSHIPS-REV 0.00 0.00 0.00 0.0 0.00 ------TOTAL PROGRAM FEES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: RECREATION ADMINISTRATION 9,768.49 280,670.55 284,228.42 98.7 529,830.13
RECREATION PROGRAMS DEPT. REVENUES TAX REVENUES 20-02-410-4112 ALLOCATED PROP TAX - REC DEPT 0.00 0.00 0.00 0.0 0.00 ------TOTAL TAX REVENUES 0.00 0.00 0.00 0.0 0.00
PROGRAM FEES 20-02-420-4201 FOURTH OF JULY-REV 0.00 11,735.00 10,430.00 112.5 3,510.00 20-02-420-4202 SPECIAL EVENTS-REV 1,043.00 2,570.51 10,625.00 24.1 3,911.65 20-02-420-4203 AEROBIC/ FITNESS PROGRAMS-REV 24.00 2,852.80 9,750.00 29.2 6,815.00 20-02-420-4204 AQUATIC PROGRAMS-REV 0.00 0.00 0.00 0.0 0.00 20-02-420-4205 CHILDREN'S PROGRAMS-REV 445.00 5,733.00 5,988.00 95.7 3,829.76 20-02-420-4206 DANCE PROGRAMS-REV 91.00 5,248.80 8,184.00 64.1 5,646.00 20-02-420-4208 GYMNASTICS PROGRAMS-REV 554.00 5,163.00 6,678.00 77.3 3,296.00 20-02-420-4209 TENNIS PROGRAMS-REV 0.00 434.73 0.00 100.0 273.00 20-02-420-4210 KINDERSTEPS-REV 0.00 0.00 0.00 0.0 450.00 20-02-420-4212 KARATE-REV 506.00 4,175.00 1,920.00 217.4 368.00 20-02-420-4213 DOG OBEDIENCE-REV 462.00 2,622.00 2,908.80 90.1 2,256.00 20-02-420-4214 ADULT PROGRAMS-REV 48.00 466.00 2,770.00 16.8 4,963.00 20-02-420-4215 DAY CAMP-REV 0.00 60,525.00 45,770.00 132.2 40,751.50 20-02-420-4216 OTHER CAMPS-REV 0.00 0.00 0.00 0.0 0.00 ------TOTAL PROGRAM FEES 3,173.00 101,525.84 105,023.80 96.6 76,069.91
RENTALS 20-02-430-4301 FACILITY RENTALS 0.00 0.00 0.00 0.0 1,230.00 ------TOTAL RENTALS 0.00 0.00 0.00 0.0 1,230.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 7 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION PROGRAMS DEPT. REVENUES SALES REVENUE 20-02-460-4601 CONCESSIONS REVENUE 0.00 0.00 0.00 0.0 76.57 ------TOTAL SALES REVENUE 0.00 0.00 0.00 0.0 76.57
SERVICE FEES 20-02-470-4701 SEASON PASS SALES-WALK/WELNESS 0.00 0.00 0.00 0.0 8,932.00 20-02-470-4702 DAILY FEES 0.00 0.00 0.00 0.0 5,580.00 ------TOTAL SERVICE FEES 0.00 0.00 0.00 0.0 14,512.00
MISC. REVENUES 20-02-480-4804 MISCELLANEOUS REVENUE 0.00 0.00 0.00 0.0 0.00 20-02-480-4805 OVER/(SHORT) 0.00 0.00 0.00 0.0 0.00 20-02-480-4880 CREDIT CARD FEES 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: RECREATION PROGRAMS DEPT. 3,173.00 101,525.84 105,023.80 96.6 91,888.48
ATHLETIC PROGRAMS DEPT. REVENUES TAX REVENUES 20-03-410-4113 ALLOCATED PROP TAX - ATHL DEPT 0.00 0.00 0.00 0.0 0.00 ------TOTAL TAX REVENUES 0.00 0.00 0.00 0.0 0.00
PROGRAM FEES 20-03-420-4207 GOLF PROGRAMS-REV 0.00 7,865.00 6,460.00 121.7 5,940.00 20-03-420-4251 ADULT SUMMER SOFTBALL-REV 0.00 18,900.00 28,000.00 67.5 22,435.00 20-03-420-4252 ADULT FALL SOFTBALL-REV 0.00 12,250.00 14,000.00 87.5 11,200.00 20-03-420-4254 ADULT BASKETBALL-REV 2,480.00 7,130.00 7,000.00 101.8 5,980.00 20-03-420-4256 YOUTH INSTRUCTIONAL BSKTBL-REV 450.00 450.00 850.00 52.9 590.00 20-03-420-4257 YOUTH BASKETBALL LEAGUE-REV 730.00 5,760.00 9,600.00 60.0 6,080.00 20-03-420-4258 VOLLEYBALL-REV 240.00 1,970.00 3,520.00 55.9 2,411.48 20-03-420-4259 T-BALL-REV 0.00 7,720.00 7,200.00 107.2 6,620.00 20-03-420-4260 YOUTH SOFTBALL-REV 0.00 12,030.50 17,060.00 70.5 14,195.00 20-03-420-4261 YOUTH BASEBALL-REV 0.00 25,612.50 23,020.00 111.2 20,400.00 20-03-420-4265 INDOOR SOFTBALL-REV 0.00 0.00 11,200.00 0.0 0.00 20-03-420-4266 INDOOR SOCCER-REV 10,880.00 89,610.00 165,000.00 54.3 93,125.00 20-03-420-4270 OTHER ATHLETIC PROGRAMS-REV 390.00 2,820.00 3,440.00 81.9 3,185.00 20-03-420-4271 HOLIDAY SPORTS CAMPS-REV 0.00 0.00 0.00 0.0 0.00 20-03-420-4272 PICKLEBALL-REV 270.00 4,155.00 5,090.00 81.6 4,885.00 20-03-420-4273 LACROSSE-REV 0.00 4,012.50 8,900.00 45.0 3,435.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 8 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ATHLETIC PROGRAMS DEPT. REVENUES PROGRAM FEES 20-03-420-4291 ALLOCATED SCHOLARSHIP $$ 0.00 0.00 0.00 0.0 0.00 ------TOTAL PROGRAM FEES 15,440.00 200,285.50 310,340.00 64.5 200,481.48
RENTALS 20-03-430-4305 SOCCER FIELD RENTALS 0.00 0.00 0.00 0.0 19,040.00 20-03-430-4310 BASEBALL/SOFTBALL/SHELTER RENT 0.00 0.00 0.00 0.0 3,225.00 20-03-430-4320 INDOOR SRC RENTALS 0.00 0.00 0.00 0.0 42,465.00 ------TOTAL RENTALS 0.00 0.00 0.00 0.0 64,730.00
SERVICE FEES 20-03-470-4701 SEASON PASS SALES 0.00 0.00 0.00 0.0 2,668.00 20-03-470-4702 DAILY FEES 0.00 0.00 0.00 0.0 130.00 ------TOTAL SERVICE FEES 0.00 0.00 0.00 0.0 2,798.00
MISC. REVENUES 20-03-480-4804 MISCELLANEOUS REVENUE 0.00 (1.35) 0.00 100.0 (101.90) 20-03-480-4805 OVER/(SHORT) 0.00 0.00 0.00 0.0 0.00 20-03-480-4880 CREDIT CARD FEES 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 (1.35) 0.00 100.0 (101.90) TOTAL REVENUES: ATHLETIC PROGRAMS DEPT. 15,440.00 200,284.15 310,340.00 64.5 267,907.58
RECREATION CONCESSIONS REVENUES SALES REVENUE 20-05-460-4605 BEVERAGE CONTRACT 0.00 434.00 500.00 86.8 200.00 20-05-460-4609 HOPKINS BALL CONTRACTED CONCES 0.00 0.00 0.00 0.0 0.00 20-05-460-4610 MCCORMICK CONTRACTED CONCESS 0.00 0.00 0.00 0.0 0.00 20-05-460-4611 SRC CONTRACTED CONCESSIONS 0.00 0.00 0.00 0.0 0.00 20-05-460-4651 SRC/PARK VENDING 0.00 466.30 550.00 84.7 398.11 20-05-460-4671 SRC CONCESSIONS 1,929.00 7,219.43 13,000.00 55.5 4,211.50 ------TOTAL SALES REVENUE 1,929.00 8,119.73 14,050.00 57.7 4,809.61 TOTAL REVENUES: RECREATION CONCESSIONS 1,929.00 8,119.73 14,050.00 57.7 4,809.61
HAISH GYMNASIUM REVENUES RENTAL REVENUE
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 9 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HAISH GYMNASIUM REVENUES RENTAL REVENUE 20-10-430-4301 FACILITY RENTALS 300.00 2,125.00 2,630.00 80.7 0.00 ------TOTAL RENTAL REVENUE 300.00 2,125.00 2,630.00 80.7 0.00
SALES REVENUE 20-10-460-4601 CONCESSIONS REVENUE 0.00 155.97 150.00 103.9 0.00 ------TOTAL SALES REVENUE 0.00 155.97 150.00 103.9 0.00
SERVICE FEES 20-10-470-4701 SEASON PASS SALES-WALK/WELNESS 1,890.00 11,275.40 14,726.00 76.5 0.00 20-10-470-4702 DAILY FEES 740.00 5,375.20 5,500.00 97.7 0.00 ------TOTAL SERVICE FEES 2,630.00 16,650.60 20,226.00 82.3 0.00 TOTAL REVENUES: HAISH GYMNASIUM 2,930.00 18,931.57 23,006.00 82.2 0.00
SRC & FIELDS REVENUES RENTAL REVENUE 20-11-430-4305 SOCCER FIELD RENTALS 0.00 10,500.00 21,000.00 50.0 0.00 20-11-430-4310 BASEBALL/SOFTBALL/SHELTER RENT 150.00 5,500.00 3,200.00 171.8 0.00 20-11-430-4320 INDOOR SRC RENTALS 2,160.00 37,965.00 60,000.00 63.2 0.00 ------TOTAL RENTAL REVENUE 2,310.00 53,965.00 84,200.00 64.0 0.00
SERVICE FEES 20-11-470-4701 SEASON PASS SALES 0.00 1,154.60 3,363.75 34.3 0.00 20-11-470-4702 DAILY FEES 0.00 25.00 200.00 12.5 0.00 ------TOTAL SERVICE FEES 0.00 1,179.60 3,563.75 33.0 0.00 TOTAL REVENUES: SRC & FIELDS 2,310.00 55,144.60 87,763.75 62.8 0.00
RECREATION ADMINISTRATION EXPENSES SALRIES & WAGES 20-01-600-6000 SALARIES 14,902.84 105,037.92 122,536.57 85.7 64,148.70 ------TOTAL SALRIES & WAGES 14,902.84 105,037.92 122,536.57 85.7 64,148.70
ADMINISTRATIVE EXPENSE 20-01-610-4290 SCHOLARSHIPS-ADMIN 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 10 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION ADMINISTRATION EXPENSES ADMINISTRATIVE EXPENSE 20-01-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 16.61 20-01-610-6102 HEALTH & LIFE INSURANCE 15.80 402.89 21,589.20 1.8 10,225.35 20-01-610-6103 MARKETING 0.00 167.85 4,500.00 3.7 1,947.05 20-01-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 571.64 1,726.00 33.1 1,745.92 20-01-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 49.00 250.00 19.6 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 15.80 1,191.38 28,065.20 4.2 13,934.93
PROGRAM EXPENSES 20-01-620-4290 SCHOLARSHIPS-ALLOCATED 0.00 0.00 0.00 0.0 0.00 ------TOTAL PROGRAM EXPENSES 0.00 0.00 0.00 0.0 0.00
UTILITIES 20-01-630-6301 TELEPHONE 617.96 706.16 972.00 72.6 523.01 ------TOTAL UTILITIES 617.96 706.16 972.00 72.6 523.01
CONTRACTUAL SERVICES 20-01-640-6403 COMPUTER TECH SERVICES 0.00 5,026.80 4,939.20 101.7 4,569.60 ------TOTAL CONTRACTUAL SERVICES 0.00 5,026.80 4,939.20 101.7 4,569.60
MAINTENANCE & OPERATIONS 20-01-660-6618 MOVIES IN THE PARK 0.00 0.00 0.00 0.0 2,304.18 ------TOTAL MAINTENANCE & OPERATIONS 0.00 0.00 0.00 0.0 2,304.18
DEBT SERVICE: BOND INTEREST 20-01-820-8205 INTEREST ON 2005 REF BOND 0.00 13,717.50 13,717.50 100.0 0.00 ------TOTAL DEBT SERVICE: BOND INTEREST 0.00 13,717.50 13,717.50 100.0 0.00
OTHER FINANCING USES 20-01-920-9201 OPERATING TRANSFER OUT 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING USES 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: RECREATION ADMINISTRATION 15,536.60 125,679.76 170,230.47 73.8 85,480.42
RECREATION PROGRAMS DEPT. EXPENSES SALARIES & WAGES
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 11 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION PROGRAMS DEPT. EXPENSES SALARIES & WAGES 20-02-600-4201 FOURTH OF JULY-PAY 0.00 353.00 300.00 117.6 0.00 20-02-600-4202 SPECIAL EVENTS-PAY 45.94 375.20 880.00 42.6 0.00 20-02-600-4203 AEROBIC/ FITNESS PROGRAMS-PAY 280.00 3,422.25 7,308.00 46.8 0.00 20-02-600-4205 CHILDREN'S PROGRAMS-PAY 285.00 2,882.50 1,656.00 174.0 0.00 20-02-600-4206 DANCE PROGRAMS-PAY 0.00 187.00 1,120.00 16.6 0.00 20-02-600-4208 GYMNASTICS PROGRAMS-PAY 348.00 1,675.00 2,400.00 69.7 0.00 20-02-600-4209 TENNIS PROGRAMS-PAY 0.00 0.00 0.00 0.0 0.00 20-02-600-4210 KINDERSTEPS-PAY 0.00 0.00 0.00 0.0 0.00 20-02-600-4212 KARATE-PAY 211.20 1,840.00 1,152.00 159.7 0.00 20-02-600-4213 DOG OBEDIENCE-PAY 25.50 1,326.00 1,378.00 96.2 0.00 20-02-600-4214 ADULT PROGRAMS-PAY 0.00 324.00 696.00 46.5 0.00 20-02-600-4215 DAY CAMP-PAY 0.00 35,364.38 21,930.00 161.2 0.00 20-02-600-4216 OTHER CAMPS-PAY 0.00 0.00 0.00 0.0 0.00 20-02-600-6000 SALARIES 5,998.63 42,410.53 52,017.06 81.5 44,204.37 20-02-600-6008 PT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 5,122.91 20-02-600-6009 SEASONAL MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 20-02-600-6010 OFFICE WAGES 0.00 0.00 0.00 0.0 27,941.42 20-02-600-6012 SEASONAL FACILITY STAFF WAGES 0.00 0.00 0.00 0.0 0.00 20-02-600-6020 ALLOCATED WAGES 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 7,194.27 90,159.86 90,837.06 99.2 77,268.70
ADMINISTRATIVE EXPENSE 20-02-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 0.00 20-02-610-6102 HEALTH & LIFE INSURANCE 978.71 10,695.81 11,661.00 91.7 11,700.00 20-02-610-6103 MARKETING 2,275.23 12,378.52 15,800.00 78.3 16,193.34 20-02-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 976.80 1,473.00 66.3 1,009.73 20-02-610-6105 OFFICE SUPPLIES & POSTAGE 226.83 1,249.86 2,200.00 56.8 1,539.57 ------TOTAL ADMINISTRATIVE EXPENSE 3,480.77 25,300.99 31,134.00 81.2 30,442.64
PROGRAM EXPENSES 20-02-620-4201 FOURTH OF JULY-M&S 708.00 2,747.16 850.00 323.1 0.00 20-02-620-4202 SPECIAL EVENTS-M&S 39.28 1,761.68 5,650.00 31.1 0.00 20-02-620-4203 AEROBIC/ FITNESS PROGRAMS-M&S 0.00 0.00 200.00 0.0 0.00 20-02-620-4205 CHILDREN'S PROGRAMS-M&S 0.00 20.16 600.00 3.3 0.00 20-02-620-4206 DANCE PROGRAMS-M&S 0.00 0.00 100.00 0.0 0.00 20-02-620-4208 GYMNASTICS PROGRAMS-M&S 0.00 7.68 501.00 1.5 0.00 20-02-620-4209 TENNIS PROGRAMS-M&S 0.00 0.00 0.00 0.0 0.00 20-02-620-4210 KINDERSTEPS-M&S 0.00 0.00 0.00 0.0 0.00 20-02-620-4212 KARATE-M&S 0.00 0.00 0.00 0.0 0.00 20-02-620-4213 DOG OBEDIENCE-M&S 0.00 0.00 50.00 0.0 0.00 20-02-620-4214 ADULT PROGRAMS-M&S 0.00 0.00 25.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 12 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION PROGRAMS DEPT. EXPENSES PROGRAM EXPENSES 20-02-620-4215 DAY CAMP-M&S (495.00) 2,813.21 9,775.00 28.7 0.00 20-02-620-4216 OTHER CAMPS-M&S 0.00 0.00 0.00 0.0 0.00 20-02-620-6201 4TH OF JULY 0.00 0.00 0.00 0.0 1,587.07 20-02-620-6202 SPECIAL EVENTS PROGRAMS 0.00 0.00 0.00 0.0 1,322.12 20-02-620-6203 AEROBICS/FITNESS PROGRAMS 0.00 0.00 0.00 0.0 7,639.53 20-02-620-6204 AQUATICS PROGRAMS 0.00 0.00 0.00 0.0 0.00 20-02-620-6205 CHILDREN'S PROGRAMS 0.00 0.00 0.00 0.0 988.00 20-02-620-6206 DANCE PROGRAMS 0.00 0.00 0.00 0.0 2,819.60 20-02-620-6208 GYMNASTICS PROGRAMS 0.00 0.00 0.00 0.0 1,986.00 20-02-620-6209 TENNIS PROGRAMS 0.00 0.00 0.00 0.0 149.88 20-02-620-6210 KINDERSTEPS 0.00 0.00 0.00 0.0 786.00 20-02-620-6212 KARATE 0.00 0.00 0.00 0.0 67.20 20-02-620-6213 DOG OBEDIENCE 0.00 0.00 0.00 0.0 1,198.51 20-02-620-6214 ADULT MINI PROGRAMS 0.00 0.00 0.00 0.0 1,013.17 20-02-620-6215 DAY CAMP 0.00 0.00 0.00 0.0 27,941.22 20-02-620-6216 OTHER CAMPS 0.00 0.00 0.00 0.0 288.00 ------TOTAL PROGRAM EXPENSES 252.28 7,349.89 17,751.00 41.4 47,786.30
UTILITIES 20-02-630-6301 TELEPHONE 0.00 0.00 600.00 0.0 2,914.12 20-02-630-6302 NATURAL GAS 0.00 0.00 0.00 0.0 1,733.17 20-02-630-6303 WATER/SEWER 0.00 0.00 0.00 0.0 489.47 20-02-630-6304 ELECTRICITY 0.00 0.00 0.00 0.0 5,827.28 ------TOTAL UTILITIES 0.00 0.00 600.00 0.0 10,964.04
CONTRACTUAL SERVICES 20-02-640-4201 FOURTH OF JULY-CONT 0.00 16,652.07 17,580.00 94.7 0.00 20-02-640-4202 SPECIAL EVENTS-CONT 0.00 216.26 4,375.00 4.9 0.00 20-02-640-4203 AEROBIC/ FITNESS PROGRAMS-CONT 0.00 15.00 675.00 2.2 0.00 20-02-640-4205 CHILDREN'S PROGRAMS-CONT 0.00 0.00 1,458.00 0.0 0.00 20-02-640-4206 DANCE PROGRAMS-CONT 546.00 3,213.60 3,290.00 97.6 0.00 20-02-640-4208 GYMNASTICS PROGRAMS-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-4209 TENNIS PROGRAMS-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-4210 KINDERSTEPS-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-4212 KARATE-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-4213 DOG OBEDIENCE-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-4214 ADULT PROGRAMS-CONT 0.00 0.00 367.00 0.0 0.00 20-02-640-4215 DAY CAMP-CONT 495.00 6,434.68 2,700.00 238.3 0.00 20-02-640-4216 OTHER CAMPS-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-6202 SPECIAL EVENTS-CONT 0.00 0.00 0.00 0.0 0.00 20-02-640-6403 COMPUTER TECH SERVICES 0.00 0.00 0.00 0.0 54.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 13 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION PROGRAMS DEPT. EXPENSES CONTRACTUAL SERVICES 20-02-640-6409 CREDIT CARD PROCESSING FEES 49.89 731.42 1,100.00 66.4 924.12 ------TOTAL CONTRACTUAL SERVICES 1,090.89 27,263.03 31,545.00 86.4 978.12
MAINTENANCE & OPERATIONS 20-02-660-6602 GARBAGE 0.00 0.00 0.00 0.0 937.54 20-02-660-6603 EQUIPMENT REPAIRS 0.00 0.00 0.00 0.0 1,124.59 20-02-660-6604 MAINTENANCE CONTRACTUAL 0.00 0.00 0.00 0.0 2,704.04 20-02-660-6607 MAINTENANCE SUPPLIES 0.00 0.00 0.00 0.0 717.34 20-02-660-6613 HAISH GYM MAINTENANCE 0.00 0.00 0.00 0.0 2,438.99 ------TOTAL MAINTENANCE & OPERATIONS 0.00 0.00 0.00 0.0 7,922.50 TOTAL EXPENSES: RECREATION PROGRAMS DEPT. 12,018.21 150,073.77 171,867.06 87.3 175,362.30
ATHLETIC PROGRAMS DEPT. EXPENSES SALARIES & WAGES 20-03-600-4207 GOLF PROGRAMS-PAY 0.00 0.00 2,040.00 0.0 0.00 20-03-600-4251 ADULT SUMMER SOFTBALL-PAY 0.00 2,000.00 2,610.00 76.6 0.00 20-03-600-4252 ADULT FALL SOFTBALL-PAY 0.00 1,464.00 1,300.00 112.6 0.00 20-03-600-4254 ADULT BASKETBALL-PAY 190.00 480.00 700.00 68.5 0.00 20-03-600-4256 YOUTH INSTRUCTIONAL BSKTBL-PAY 0.00 0.00 160.00 0.0 0.00 20-03-600-4257 YOUTH BASKETBALL LEAGUE-PAY 0.00 189.00 3,200.00 5.9 0.00 20-03-600-4258 VOLLEYBALL-PAY 165.00 818.00 1,284.00 63.7 0.00 20-03-600-4259 T-BALL-PAY 0.00 0.00 600.00 0.0 0.00 20-03-600-4260 YOUTH SOFTBALL-PAY 0.00 1,030.00 2,790.00 36.9 0.00 20-03-600-4261 YOUTH BASEBALL-PAY 0.00 3,547.00 3,240.00 109.4 0.00 20-03-600-4265 INDOOR SOFTBALL-PAY 0.00 0.00 1,000.00 0.0 0.00 20-03-600-4266 INDOOR SOCCER-PAY 5,363.00 10,243.00 17,550.00 58.3 0.00 20-03-600-4270 OTHER ATHLETIC PROGRAMS-PAY 0.00 0.00 690.00 0.0 0.00 20-03-600-4272 PICKLEBALL-PAY 0.00 0.00 0.00 0.0 0.00 20-03-600-4273 LACROSSE-PAY 0.00 2,000.00 2,610.00 76.6 0.00 20-03-600-6000 SALARIES 7,409.98 52,426.10 89,870.07 58.3 93,273.75 20-03-600-6002 FT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 20-03-600-6008 PT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 5,672.52 20-03-600-6009 SEASONAL MAINTENANCE WAGES 0.00 0.00 0.00 0.0 98.13 20-03-600-6010 OFFICE WAGES 0.00 0.00 0.00 0.0 34,137.74 20-03-600-6011 SRC GYM SUPERVISOR 910.00 1,367.50 0.00 (100.0) 17,649.07 20-03-600-6020 ALLOCATED WAGES 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 14,037.98 75,564.60 129,644.07 58.2 150,831.21
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 14 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ATHLETIC PROGRAMS DEPT. EXPENSES ADMINISTRATIVE EXPENSE 20-03-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 0.00 20-03-610-6102 HEALTH & LIFE INSURANCE 11.70 128.70 11,568.64 1.1 1,173.60 20-03-610-6103 MARKETING 343.56 1,182.02 1,800.00 65.6 1,645.88 20-03-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 515.21 3,030.00 17.0 638.21 20-03-610-6105 OFFICE SUPPLIES & POSTAGE 244.02 2,105.71 3,926.40 53.6 2,464.76 ------TOTAL ADMINISTRATIVE EXPENSE 599.28 3,931.64 20,325.04 19.3 5,922.45
PROGRAM EXPENSES 20-03-620-4207 GOLF PROGRAMS-M&S 0.00 120.36 200.00 60.1 0.00 20-03-620-4251 ADULT SUMMER SOFTBALL-M&S 37.33 1,955.95 2,850.00 68.6 0.00 20-03-620-4252 ADULT FALL SOFTBALL-M&S 0.00 1,632.48 3,863.00 42.2 0.00 20-03-620-4254 ADULT BASKETBALL-M&S 408.00 570.00 760.00 75.0 0.00 20-03-620-4256 YOUTH INSTRUCTIONAL BSKTBL-M&S 0.00 0.00 340.00 0.0 0.00 20-03-620-4257 YOUTH BASKETBALL LEAGUE-M&S 612.00 651.59 2,520.00 25.8 0.00 20-03-620-4258 VOLLEYBALL-M&S 0.00 162.05 225.00 72.0 0.00 20-03-620-4259 T-BALL-M&S 0.00 3,457.84 4,260.00 81.1 0.00 20-03-620-4260 YOUTH SOFTBALL-M&S 0.00 5,807.17 8,244.00 70.4 0.00 20-03-620-4261 YOUTH BASEBALL-M&S 0.00 10,657.79 11,048.00 96.4 0.00 20-03-620-4265 INDOOR SOFTBALL-M&S 0.00 75.15 1,030.00 7.2 0.00 20-03-620-4266 INDOOR SOCCER-M&S 191.97 1,427.49 3,300.00 43.2 0.00 20-03-620-4270 OTHER ATHLETIC PROGRAMS-M&S 0.00 34.85 300.00 11.6 0.00 20-03-620-4272 PICKLEBALL-M&S 0.00 0.00 525.00 0.0 0.00 20-03-620-4273 LACROSSE-M&S 0.00 1,063.01 1,840.00 57.7 19.97 20-03-620-6207 GOLF PROGRAMS 0.00 0.00 0.00 0.0 6,013.10 20-03-620-6251 ADULT SUMMER SOFTBALL 0.00 0.00 0.00 0.0 16,080.98 20-03-620-6252 ADULT FALL SOFTBALL 0.00 0.00 0.00 0.0 7,001.94 20-03-620-6254 ADULT BASKETBALL 0.00 0.00 0.00 0.0 1,321.48 20-03-620-6256 YOUTH INSTRUCTIONAL BSKBL 0.00 0.00 0.00 0.0 493.50 20-03-620-6257 YOUTH BASKETBALL LEAGUE 0.00 0.00 0.00 0.0 1,474.48 20-03-620-6258 VOLLEYBALL 30.00 0.00 0.00 0.0 1,899.08 20-03-620-6259 T-BALL 0.00 0.00 0.00 0.0 4,147.48 20-03-620-6260 YOUTH SOFTBALL 0.00 0.00 0.00 0.0 11,673.38 20-03-620-6261 YOUTH BASEBALL 0.00 0.00 0.00 0.0 17,761.51 20-03-620-6265 INDOOR SOFTBALL 0.00 0.00 0.00 0.0 600.64 20-03-620-6266 INDOOR SOCCER 0.00 0.00 0.00 0.0 15,577.60 20-03-620-6270 OTHER ATHLETIC PROGRAMS 0.00 0.00 0.00 0.0 2,545.81 20-03-620-6272 PICKLEBALL 0.00 0.00 0.00 0.0 266.80 20-03-620-6273 LACROSSE 0.00 0.00 0.00 0.0 5,053.81 ------TOTAL PROGRAM EXPENSES 1,279.30 27,615.73 41,305.00 66.8 91,931.56
UTILITIES
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 15 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ATHLETIC PROGRAMS DEPT. EXPENSES UTILITIES 20-03-630-6301 TELEPHONE (480.25) 670.00 1,200.00 55.8 2,983.93 20-03-630-6302 NATURAL GAS 0.00 0.00 0.00 0.0 4,515.25 20-03-630-6303 WATER/SEWER 0.00 0.00 0.00 0.0 1,680.89 20-03-630-6304 ELECTRICITY 0.00 0.00 0.00 0.0 13,869.80 ------TOTAL UTILITIES (480.25) 670.00 1,200.00 55.8 23,049.87
CONTRACTUAL SERVICES 20-03-640-4207 GOLF PROGRAMS-CONT 3,124.00 6,839.50 3,200.00 213.7 0.00 20-03-640-4251 ADULT SUMMER SOFTBALL-CONT 0.00 7,448.47 11,920.00 62.4 0.00 20-03-640-4252 ADULT FALL SOFTBALL-CONT 141.20 2,493.03 6,113.00 40.7 0.00 20-03-640-4254 ADULT BASKETBALL-CONT 900.00 2,490.00 4,500.00 55.3 0.00 20-03-640-4256 YOUTH INSTRUCTIONAL BSKTBL-CON 0.00 0.00 0.00 0.0 0.00 20-03-640-4257 YOUTH BASKETBALL LEAGUE-CONT 0.00 288.50 300.00 96.1 0.00 20-03-640-4258 VOLLEYBALL-CONT 144.00 180.00 75.00 240.0 0.00 20-03-640-4259 T-BALL-CONT 0.00 320.51 732.00 43.7 0.00 20-03-640-4260 YOUTH SOFTBALL-CONT 44.50 820.59 2,560.00 32.0 0.00 20-03-640-4261 YOUTH BASEBALL-CONT 57.66 5,482.57 2,182.00 251.2 0.00 20-03-640-4265 INDOOR SOFTBALL-CONT 0.00 120.00 2,150.00 5.5 0.00 20-03-640-4266 INDOOR SOCCER-CONT 0.00 2,151.00 5,400.00 39.8 0.00 20-03-640-4270 OTHER ATHLETIC PROGRAMS-CONT 600.00 1,265.00 150.00 843.3 0.00 20-03-640-4271 HOLIDAY SPORTS CAMPS-CONT 0.00 0.00 0.00 0.0 0.00 20-03-640-4272 PICKLEBALL-CONT 0.00 420.00 75.00 560.0 0.00 20-03-640-4273 LACROSSE-CONT 0.00 1,217.00 1,520.00 80.0 0.00 20-03-640-6403 COMPUTER TECH SERVICES 65.00 650.00 780.00 83.3 1,016.08 20-03-640-6406 PROFESSIONAL SERVICES 0.00 0.00 0.00 0.0 0.00 20-03-640-6409 CREDIT CARD PROCESSING FEES 125.22 1,942.41 1,500.00 129.4 1,022.80 ------TOTAL CONTRACTUAL SERVICES 5,201.58 34,128.58 43,157.00 79.0 2,038.88
MAINTENANCE AND OPERATIONS 20-03-660-6602 GARBAGE 0.00 0.00 0.00 0.0 998.48 20-03-660-6603 EQUIPMENT REPAIRS 0.00 0.00 0.00 0.0 9,882.46 20-03-660-6604 MAINTENANCE CONTRACTUAL 0.00 0.00 0.00 0.0 15,398.24 20-03-660-6607 MAINTENANCE SUPPLIES 0.00 0.00 0.00 0.0 3,036.07 20-03-660-6614 BALL FIELD MAINTENANCE 0.00 0.00 0.00 0.0 3,276.87 20-03-660-6615 SOCCER FIELD MAINTENANCE 0.00 0.00 0.00 0.0 5,236.54 ------TOTAL MAINTENANCE AND OPERATIONS 0.00 0.00 0.00 0.0 37,828.66 TOTAL EXPENSES: ATHLETIC PROGRAMS DEPT. 20,637.89 141,910.55 235,631.11 60.2 311,602.63
RECREATION CONCESSIONS EXPENSES
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 16 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RECREATION CONCESSIONS EXPENSES SALARIES & WAGES 20-05-600-6020 ALLOCATED WAGES 754.16 5,309.55 5,925.89 89.5 2,808.41 20-05-600-6073 SRC CONCESSION WAGES 1,713.96 3,288.77 4,488.00 73.2 2,251.67 ------TOTAL SALARIES & WAGES 2,468.12 8,598.32 10,413.89 82.5 5,060.08
HEALTH INS AND BENEFITS 20-05-610-6102 HEALTH & LIFE INSURANCE 1.17 12.87 584.04 2.2 0.00 ------TOTAL HEALTH INS AND BENEFITS 1.17 12.87 584.04 2.2 0.00
COST OF SALES 20-05-650-6551 MCCMK CONCESSION COST OF SALES 0.00 0.00 0.00 0.0 0.00 20-05-650-6571 SRC CONCESSION COST OF SALES 1,547.07 5,788.89 7,260.00 79.7 3,599.76 ------TOTAL COST OF SALES 1,547.07 5,788.89 7,260.00 79.7 3,599.76
MAINTENANCE AND OPERATIONS 20-05-660-6603 EQUIPMENT REPAIRS 0.00 200.00 150.00 133.3 0.00 20-05-660-6604 MAINTENANCE CONTRACTUAL 0.00 397.15 615.00 64.5 301.15 20-05-660-6607 MAINTENANCE SUPPLIES 0.00 67.46 150.00 44.9 116.65 ------TOTAL MAINTENANCE AND OPERATIONS 0.00 664.61 915.00 72.6 417.80 TOTAL EXPENSES: RECREATION CONCESSIONS 4,016.36 15,064.69 19,172.93 78.5 9,077.64
HAISH GYMNASIUM EXPENSES SALARIES & WAGES 20-10-600-6002 FT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 20-10-600-6008 PT MAINTENANCE WAGES 629.39 4,564.79 8,580.00 53.2 0.00 20-10-600-6010 OFFICE WAGES 3,665.46 24,159.55 33,503.00 72.1 0.00 ------TOTAL SALARIES & WAGES 4,294.85 28,724.34 42,083.00 68.2 0.00
ADMINISTRATIVE EXPENSE 20-10-610-6102 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 0.00 20-10-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 59.05 200.00 29.5 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 0.00 59.05 200.00 29.5 0.00
UTILITIES 20-10-630-6301 TELEPHONE 195.69 1,955.84 3,510.00 55.7 0.00 20-10-630-6302 NATURAL GAS 467.63 2,190.22 4,800.00 45.6 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 17 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HAISH GYMNASIUM EXPENSES UTILITIES 20-10-630-6303 WATER/SEWER 101.79 404.39 600.00 67.3 0.00 20-10-630-6304 ELECTRICITY 689.90 5,469.65 8,040.00 68.0 0.00 ------TOTAL UTILITIES 1,455.01 10,020.10 16,950.00 59.1 0.00
MAINTENANCE & OPERATIONS 20-10-660-6602 GARBAGE 109.60 907.84 1,128.00 80.4 0.00 20-10-660-6603 EQUIPMENT REPAIRS 0.00 553.90 3,100.00 17.8 0.00 20-10-660-6604 MAINTENANCE CONTRACTUAL 442.00 2,271.15 4,500.00 50.4 0.00 20-10-660-6607 MAINTENANCE SUPPLIES 18.06 574.67 3,050.00 18.8 0.00 20-10-660-6613 HAISH GYM MAINTENANCE 77.87 2,771.30 4,475.00 61.9 0.00 20-10-660-6616 FACILITY EQUIPMENT 0.00 0.00 0.00 0.0 0.00 ------TOTAL MAINTENANCE & OPERATIONS 647.53 7,078.86 16,253.00 43.5 0.00 TOTAL EXPENSES: HAISH GYMNASIUM 6,397.39 45,882.35 75,486.00 60.7 0.00
SRC & FIELDS EXPENSES SALARIES & WAGES 20-11-600-6002 FT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 20-11-600-6008 PT MAINTENANCE WAGES 2,009.00 12,229.31 54,200.00 22.5 0.00 20-11-600-6011 SRC GYM SUPERVISOR 4,070.00 12,100.50 21,000.00 57.6 0.00 ------TOTAL SALARIES & WAGES 6,079.00 24,329.81 75,200.00 32.3 0.00
ADMINISTRATIVE EXPENSE 20-11-610-6102 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 0.00 0.00 0.00 0.0 0.00
UTILITIES 20-11-630-6301 TELEPHONE 194.87 1,861.33 3,120.00 59.6 0.00 20-11-630-6302 NATURAL GAS 1,632.04 6,128.81 20,000.00 30.6 0.00 20-11-630-6303 WATER/SEWER 147.59 1,596.12 2,000.00 79.8 0.00 20-11-630-6304 ELECTRICITY 2,519.17 13,257.34 22,000.00 60.2 0.00 ------TOTAL UTILITIES 4,493.67 22,843.60 47,120.00 48.4 0.00
MAINTENANCE & OPERATIONS 20-11-660-6602 GARBAGE 120.56 970.74 1,500.00 64.7 0.00 20-11-660-6603 EQUIPMENT REPAIRS 0.00 832.76 7,500.00 11.1 0.00 20-11-660-6604 MAINTENANCE CONTR 280.10 8,568.53 17,130.00 50.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 18 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: RECREATION FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------SRC & FIELDS EXPENSES MAINTENANCE & OPERATIONS 20-11-660-6607 MAINTENANCE SUPPLIES 487.12 4,040.06 7,500.00 53.8 0.00 20-11-660-6614 BALL FIELD MAINTENANCE 0.00 4,345.50 4,000.00 108.6 0.00 20-11-660-6615 SOCCER FIELD MAINTENANCE 18.96 7,418.18 6,652.00 111.5 0.00 20-11-660-6616 FACILITY EQUIPMENT 0.00 1,534.39 0.00 (100.0) 0.00 ------TOTAL MAINTENANCE & OPERATIONS 906.74 27,710.16 44,282.00 62.5 0.00 TOTAL EXPENSES: SRC & FIELDS 11,479.41 74,883.57 166,602.00 44.9 0.00
TOTAL FUND REVENUES 35,550.49 664,676.44 824,411.97 80.6 894,435.80 TOTAL FUND EXPENSES 70,085.86 553,494.69 838,989.57 65.9 581,522.99 FUND SURPLUS (DEFICIT) (34,535.37) 111,181.75 (14,577.60) (762.6) 312,912.81
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 19 TIME: 14:32:56 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: INSURANCE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- INSURANCE REVENUES TAX REVENUES 21-01-410-4101 PROPERTY TAX REVENUE 4,383.58 125,949.14 127,400.00 98.8 141,816.27 ------TOTAL TAX REVENUES 4,383.58 125,949.14 127,400.00 98.8 141,816.27
MISC. REVENUES 21-01-480-4804 MISCELLANEOUS REVENUE 0.00 0.00 1,500.00 0.0 1,500.00 ------TOTAL MISC. REVENUES 0.00 0.00 1,500.00 0.0 1,500.00 TOTAL REVENUES: ADMINISTRATION- INSURANCE 4,383.58 125,949.14 128,900.00 97.7 143,316.27
ADMINISTRATION- INSURANCE EXPENSES SALARIES & WAGES 21-01-600-6020 ALLOCATED WAGES 879.69 5,589.91 14,461.72 38.6 0.00 ------TOTAL SALARIES & WAGES 879.69 5,589.91 14,461.72 38.6 0.00
ADMINISTRATIVE EXPENSE 21-01-610-6102 HEALTH & LIFE INSURANCE 86.50 765.08 2,218.08 34.4 0.00 21-01-610-6140 LIABILITY & W/C INSURANCE 0.00 54,260.38 105,164.46 51.5 52,237.02 21-01-610-6141 UNEMPLOYMENT INSURANCE 0.00 4,367.00 20,000.00 21.8 28,808.30 21-01-610-6142 RISK MANAGEMENT- TRAINING 0.00 2,134.47 5,060.00 42.1 479.59 21-01-610-6143 RISK MANAGEMENT-SAFETY SUPPLIE 8,305.97 10,591.52 10,800.00 98.0 8,398.57 21-01-610-6144 PHYS, DRUG, BKGRND, HRNG, PULM 0.00 2,834.00 5,800.00 48.8 2,781.50 ------TOTAL ADMINISTRATIVE EXPENSE 8,392.47 74,952.45 149,042.54 50.2 92,704.98 TOTAL EXPENSES: ADMINISTRATION- INSURANCE 9,272.16 80,542.36 163,504.26 49.2 92,704.98
TOTAL FUND REVENUES 4,383.58 125,949.14 128,900.00 97.7 143,316.27 TOTAL FUND EXPENSES 9,272.16 80,542.36 163,504.26 49.2 92,704.98 FUND SURPLUS (DEFICIT) (4,888.58) 45,406.78 (34,604.26) (131.2) 50,611.29
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 20 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: AUDIT SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- AUDIT REVENUES TAX REVENUES 22-01-410-4101 PROPERTY TAX REVENUE 795.31 22,850.83 22,770.00 100.3 23,302.19 ------TOTAL TAX REVENUES 795.31 22,850.83 22,770.00 100.3 23,302.19 TOTAL REVENUES: ADMINISTRATION- AUDIT 795.31 22,850.83 22,770.00 100.3 23,302.19
ADMINISTRATION- AUDIT EXPENSES SALARIES & WAGES 22-01-600-6020 ALLOCATED WAGES 350.72 1,947.54 2,835.67 68.6 0.00 ------TOTAL SALARIES & WAGES 350.72 1,947.54 2,835.67 68.6 0.00
ADMINISTRATIVE EXPENSE 22-01-610-6102 HEALTH & LIFE INSURANCE 30.09 203.27 443.62 45.8 0.00 22-01-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 0.00 350.00 0.0 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 30.09 203.27 793.62 25.6 0.00
CONTRACTUAL SERVICES 22-01-640-6410 AUDITOR EXPENSE 700.00 19,000.00 20,500.00 92.6 19,500.00 ------TOTAL CONTRACTUAL SERVICES 700.00 19,000.00 20,500.00 92.6 19,500.00 TOTAL EXPENSES: ADMINISTRATION- AUDIT 1,080.81 21,150.81 24,129.29 87.6 19,500.00
TOTAL FUND REVENUES 795.31 22,850.83 22,770.00 100.3 23,302.19 TOTAL FUND EXPENSES 1,080.81 21,150.81 24,129.29 87.6 19,500.00 FUND SURPLUS (DEFICIT) (285.50) 1,700.02 (1,359.29) (125.0) 3,802.19
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 21 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: FICA SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- FICA REVENUES TAX REVENUES 23-01-410-4101 PROPERTY TAX REVENUE 4,278.67 122,935.24 124,460.00 98.7 125,921.65 ------TOTAL TAX REVENUES 4,278.67 122,935.24 124,460.00 98.7 125,921.65 TOTAL REVENUES: ADMINISTRATION- FICA 4,278.67 122,935.24 124,460.00 98.7 125,921.65
ADMINISTRATION- FICA EXPENSES ADMINISTRATIVE EXPENSE 23-01-610-6110 FICA EMPLOYER CONTRIBUTION 11,218.70 106,034.92 142,600.00 74.3 116,822.31 23-01-610-6111 MEDICARE EMPLOYER CONTRIBUTION 2,623.75 24,668.71 33,350.00 73.9 27,242.35 ------TOTAL ADMINISTRATIVE EXPENSE 13,842.45 130,703.63 175,950.00 74.2 144,064.66 TOTAL EXPENSES: ADMINISTRATION- FICA 13,842.45 130,703.63 175,950.00 74.2 144,064.66
TOTAL FUND REVENUES 4,278.67 122,935.24 124,460.00 98.7 125,921.65 TOTAL FUND EXPENSES 13,842.45 130,703.63 175,950.00 74.2 144,064.66 FUND SURPLUS (DEFICIT) (9,563.78) (7,768.39) (51,490.00) 15.0 (18,143.01)
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 22 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: IMRF SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- IMRF REVENUES TAX REVENUES 24-01-410-4101 PROPERTY TAX REVENUE 8,083.69 232,262.46 235,200.00 98.7 260,697.54 ------TOTAL TAX REVENUES 8,083.69 232,262.46 235,200.00 98.7 260,697.54 TOTAL REVENUES: ADMINISTRATION- IMRF 8,083.69 232,262.46 235,200.00 98.7 260,697.54
ADMINISTRATION- IMRF EXPENSES ADMINISTRATIVE EXPENSE 24-01-610-6120 IMRF EMPLOYER CONTRIBUTION 27,069.14 204,520.83 252,965.33 80.8 175,470.91 ------TOTAL ADMINISTRATIVE EXPENSE 27,069.14 204,520.83 252,965.33 80.8 175,470.91 TOTAL EXPENSES: ADMINISTRATION- IMRF 27,069.14 204,520.83 252,965.33 80.8 175,470.91
TOTAL FUND REVENUES 8,083.69 232,262.46 235,200.00 98.7 260,697.54 TOTAL FUND EXPENSES 27,069.14 204,520.83 252,965.33 80.8 175,470.91 FUND SURPLUS (DEFICIT) (18,985.45) 27,741.63 (17,765.33) (156.1) 85,226.63
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 23 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: MUSEUM SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ELLWOOD HOUSE MUSEUM REVENUES PROPERTY TAX REVENUE 25-25-410-4101 PROPERTY TAX REVENUE 4,042.71 106,155.91 107,600.00 98.6 126,900.91 ------TOTAL PROPERTY TAX REVENUE 4,042.71 106,155.91 107,600.00 98.6 126,900.91
GRANTS & GOVT REIMBURSEMENTS 25-25-440-4425 EH MUSM GRANT: ROOF, TILE, ADA 0.00 0.00 101,400.00 0.0 0.00 ------TOTAL GRANTS & GOVT REIMBURSEMENTS 0.00 0.00 101,400.00 0.0 0.00
MISC. REVENUES 25-25-480-4802 GRANT REVENUE 0.00 0.00 0.00 0.0 0.00 25-25-480-4804 MISCELLANEOUS REVENUE 0.00 1,479.00 0.00 100.0 0.00 ------TOTAL MISC. REVENUES 0.00 1,479.00 0.00 100.0 0.00 TOTAL REVENUES: ELLWOOD HOUSE MUSEUM 4,042.71 107,634.91 209,000.00 51.4 126,900.91
NEHRING CENTER REVENUES PROPERTY TAX REVENUE 25-26-410-4101 PROPERTY TAX REVENUE 0.00 10,000.00 10,000.00 100.0 0.00 ------TOTAL PROPERTY TAX REVENUE 0.00 10,000.00 10,000.00 100.0 0.00
RENTALS 25-26-430-4301 FACILITY RENTALS 1,317.10 13,171.00 15,805.20 83.3 13,171.00 ------TOTAL RENTALS 1,317.10 13,171.00 15,805.20 83.3 13,171.00 TOTAL REVENUES: NEHRING CENTER 1,317.10 23,171.00 25,805.20 89.7 13,171.00
ELLWOOD HOUSE MUSEUM EXPENSES SALARIES & WAGES 25-25-600-6002 FT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 25-25-600-6020 ALLOCATED WAGES 441.29 8,309.98 15,254.96 54.4 0.00 ------TOTAL SALARIES & WAGES 441.29 8,309.98 15,254.96 54.4 0.00
ADMINISTRATIVE EXPENSES 25-25-610-6102 HEALTH & LIFE INSURANCE 48.89 1,102.59 2,303.00 47.8 0.00 25-25-610-6103 MARKETING 0.00 0.00 1,050.00 0.0 0.00 25-25-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 24 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: MUSEUM SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------TOTAL ADMINISTRATIVE EXPENSES 48.89 1,102.59 3,353.00 32.8 0.00
PROGRAM EXPENSES 25-25-620-6240 MISC PROGRAM EXPENSE 171.78 171.78 0.00 (100.0) 0.00 ------TOTAL PROGRAM EXPENSES 171.78 171.78 0.00 (100.0) 0.00
UTILITIES 25-25-630-6302 NATURAL GAS 898.73 4,516.42 10,000.00 45.1 3,895.05 25-25-630-6303 WATER/SEWER 0.00 1,131.77 1,300.00 87.0 653.36 25-25-630-6304 ELECTRICITY 705.04 6,723.26 10,000.00 67.2 7,941.25 ------TOTAL UTILITIES 1,603.77 12,371.45 21,300.00 58.0 12,489.66
MAINTENANCE & OPERATIONS 25-25-660-6604 MAINTENANCE CONTRACTUAL 1,110.57 9,151.38 11,000.00 83.1 8,789.48 25-25-660-6607 MAINTENANCE SUPPLIES 0.00 0.00 350.00 0.0 223.20 25-25-660-6620 FACILITY MAINTENANCE 0.00 10,406.35 15,750.00 66.0 8,617.75 25-25-660-6630 FACILITY IMPROVEMENTS 0.00 23,945.46 39,500.00 60.6 39,737.82 ------TOTAL MAINTENANCE & OPERATIONS 1,110.57 43,503.19 66,600.00 65.3 57,368.25
SPECIFIC FUNDED PROJECTS 25-25-760-7625 EH MUSM GRANT: ROOF, TILE, ADA 0.00 0.00 101,400.00 0.0 0.00 ------TOTAL SPECIFIC FUNDED PROJECTS 0.00 0.00 101,400.00 0.0 0.00 TOTAL EXPENSES: ELLWOOD HOUSE MUSEUM 3,376.30 65,458.99 207,907.96 31.4 69,857.91
NEHRING CENTER EXPENSES SALARIES & WAGES 25-26-600-6002 FT MAINTENANCE WAGES 0.00 0.00 0.00 0.0 0.00 25-26-600-6020 ALLOCATED WAGES 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 0.00 0.00 0.00 0.0 0.00
ADMINISTRATIVE EXPENSE 25-26-610-6102 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 0.00 0.00 0.00 0.0 0.00
UTILITIES 25-26-630-6301 TELEPHONE 42.85 421.23 540.00 78.0 421.64 25-26-630-6302 NATURAL GAS 198.75 942.64 3,000.00 31.4 939.33
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 25 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: MUSEUM SPECIAL REVENUE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------NEHRING CENTER EXPENSES UTILITIES 25-26-630-6303 WATER/SEWER 46.58 203.33 350.00 58.0 360.64 25-26-630-6304 ELECTRICITY 804.70 4,793.57 6,675.00 71.8 4,842.68 ------TOTAL UTILITIES 1,092.88 6,360.77 10,565.00 60.2 6,564.29
CONTRACTUAL SERVICES 25-26-640-6405 OTHER CONTRACTUAL AGREEMENTS 119.45 5,022.92 5,240.00 95.8 4,891.30 ------TOTAL CONTRACTUAL SERVICES 119.45 5,022.92 5,240.00 95.8 4,891.30
MAINTENANCE & OPERATIONS 25-26-660-6604 MAINTENANCE CONTRACTUAL 292.50 2,949.44 3,940.00 74.8 2,784.87 25-26-660-6607 MAINTENANCE SUPPLIES 0.00 35.49 300.00 11.8 99.04 25-26-660-6620 FACILITY MAINTENANCE 7.57 661.81 4,050.00 16.3 519.86 25-26-660-6630 FACILITY IMPROVEMENTS 0.00 0.00 5,600.00 0.0 0.00 ------TOTAL MAINTENANCE & OPERATIONS 300.07 3,646.74 13,890.00 26.2 3,403.77 TOTAL EXPENSES: NEHRING CENTER 1,512.40 15,030.43 29,695.00 50.6 14,859.36
TOTAL FUND REVENUES 5,359.81 130,805.91 234,805.20 55.7 140,071.91 TOTAL FUND EXPENSES 4,888.70 80,489.42 237,602.96 33.8 84,717.27 FUND SURPLUS (DEFICIT) 471.11 50,316.49 (2,797.76) (1798.4) 55,354.64
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 26 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: SPECIAL RECREATION SP REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------ADMINISTRATION- SPECIAL REC. REVENUES TAX REVENUES 26-01-410-4101 PROPERTY TAX REVENUE 6,991.28 200,874.83 190,000.00 105.7 186,410.17 ------TOTAL TAX REVENUES 6,991.28 200,874.83 190,000.00 105.7 186,410.17 TOTAL REVENUES: ADMINISTRATION- SPECIAL REC. 6,991.28 200,874.83 190,000.00 105.7 186,410.17
ADMINISTRATION- SPECIAL REC. EXPENSES SALARIES & WAGES 26-01-600-6020 ALLOCATED WAGES 1,568.44 9,805.51 18,861.56 51.9 0.00 ------TOTAL SALARIES & WAGES 1,568.44 9,805.51 18,861.56 51.9 0.00
ADMINISTRATIVE EXPENSE 26-01-610-6102 HEALTH & LIFE INSURANCE 125.79 1,090.11 2,555.76 42.6 0.00 26-01-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 0.00 0.00 0.0 0.00 26-01-610-6130 KSRA CONTRIBUTION 3,495.64 47,932.17 95,000.00 50.4 99,945.87 26-01-610-6131 SPECIAL REC PROGRAMS 48.70 12,543.38 15,000.00 83.6 11,819.03 ------TOTAL ADMINISTRATIVE EXPENSE 3,670.13 61,565.66 112,555.76 54.6 111,764.90
PROGRAM EXPENSES 26-01-620-6240 MISC PROGRAM EXPENSE 171.78 171.78 0.00 (100.0) 0.00 ------TOTAL PROGRAM EXPENSES 171.78 171.78 0.00 (100.0) 0.00
CAPITAL IMPROVEMENTS 26-01-720-7280 SPECL REC CAPITAL IMPROVEMENTS 64,948.06 64,948.06 200,000.00 32.4 0.00 26-01-720-7285 ADA/ACCESSIBILITY AUDIT (55.35) 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 64,892.71 64,948.06 200,000.00 32.4 0.00
OTHER FINANCING USES 26-01-920-9201 OPERATING TRANSFER OUT 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING USES 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: ADMINISTRATION- SPECIAL REC. 70,303.06 136,491.01 331,417.32 41.1 111,764.90
TOTAL FUND REVENUES 6,991.28 200,874.83 190,000.00 105.7 186,410.17 TOTAL FUND EXPENSES 70,303.06 136,491.01 331,417.32 41.1 111,764.90 FUND SURPLUS (DEFICIT) (63,311.78) 64,383.82 (141,417.32) (45.5) 74,645.27
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 27 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HOPKINS PARK REVENUES GRANTS & GOVT REIMB 30-15-440-4421 INTERGOVERNMENTAL REVENUE 5,138.88 40,479.94 0.00 100.0 0.00 ------TOTAL GRANTS & GOVT REIMB 5,138.88 40,479.94 0.00 100.0 0.00 TOTAL REVENUES: HOPKINS PARK 5,138.88 40,479.94 0.00 100.0 0.00
LIONS PARK REVENUES GRANTS & GOVT REIMB 30-22-440-4420 LIONS PARK GRANT REV 0.00 16,730.00 199,000.00 8.4 0.00 ------TOTAL GRANTS & GOVT REIMB 0.00 16,730.00 199,000.00 8.4 0.00 TOTAL REVENUES: LIONS PARK 0.00 16,730.00 199,000.00 8.4 0.00
CAPITAL PROJECTS DEPARTMENT REVENUES GRANTS & GOVT REIMBURSEMENTS 30-30-440-4402 UNRESTRICTED TIF REVENUE 0.00 0.00 0.00 0.0 146,964.94 30-30-440-4403 PATHWAY CONTRIBUTIONS 0.00 0.00 0.00 0.0 500.00 30-30-440-4409 DNR GRANT REV: LIONS PARK 0.00 0.00 0.00 0.0 0.00 30-30-440-4420 GRANT REVENUE 0.00 0.00 0.00 0.0 0.00 ------TOTAL GRANTS & GOVT REIMBURSEMENTS 0.00 0.00 0.00 0.0 147,464.94
MISC. REVENUES 30-30-480-4801 DONATIONS 0.00 0.00 0.00 0.0 0.00 30-30-480-4804 MISCELLANEOUS REVENUE 0.00 0.00 0.00 0.0 6,135.00 30-30-480-4820 IMPACT FEE REVENUE 0.00 0.00 0.00 0.0 0.00 30-30-480-4830 BOND PROCEEDS 0.00 0.00 0.00 0.0 1,226,835.00 30-30-480-4831 TRANSFER BOND PROCEEDS 0.00 0.00 0.00 0.0 0.00 30-30-480-4860 ALLOCATION OF CAPITAL TO SRA 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 0.00 0.00 0.0 1,232,970.00 TOTAL REVENUES: CAPITAL PROJECTS DEPARTMENT 0.00 0.00 0.00 0.0 1,380,434.94
NON SITE SPECIFIC REVENUES GRANTS & GOVT REIMB 30-99-440-4402 UNRESTRICTED TIF REVENUE 0.00 146,380.75 135,000.00 108.4 0.00 30-99-440-4403 PATHWAY CONTRIBUTIONS 0.00 11,685.00 0.00 100.0 0.00 ------TOTAL GRANTS & GOVT REIMB 0.00 158,065.75 135,000.00 117.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 28 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------NON SITE SPECIFIC REVENUES MISCELLANOUS REVENUE 30-99-480-4830 BOND PROCEEDS (2,400.00) 0.00 1,226,000.00 0.0 0.00 30-99-480-4860 ALLOCATION OF CAPITAL TO SRA 64,076.71 64,076.71 200,000.00 32.0 0.00 ------TOTAL MISCELLANOUS REVENUE 61,676.71 64,076.71 1,426,000.00 4.4 0.00 TOTAL REVENUES: NON SITE SPECIFIC 61,676.71 222,142.46 1,561,000.00 14.2 0.00
BUENA VISTA GOLF COURSE EXPENSES CAPITAL IMPROVEMENTS 30-04-740-7442 BV GOLF COURSE PARK IMP 0.00 1,725.00 3,000.00 57.5 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 1,725.00 3,000.00 57.5 0.00 TOTAL EXPENSES: BUENA VISTA GOLF COURSE 0.00 1,725.00 3,000.00 57.5 0.00
DEKALB KIWANIS PARK EXPENSES CAPITAL IMPROVEMENTS 30-06-740-7440 DEKALB KIWANIS PRK MASTER PLAN 2,658.24 2,658.24 0.00 (100.0) 0.00 30-06-740-7442 D KIWANIS PARK PARK IMP 0.00 0.00 7,000.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 2,658.24 2,658.24 7,000.00 37.9 0.00 TOTAL EXPENSES: DEKALB KIWANIS PARK 2,658.24 2,658.24 7,000.00 37.9 0.00
HAISH GYMNASIUM EXPENSES CAPITAL IMPROVEMENTS 30-12-740-7443 HAISH BUILDING IMPROVEMENTS 0.00 10,500.00 20,000.00 52.5 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 10,500.00 20,000.00 52.5 0.00 TOTAL EXPENSES: HAISH GYMNASIUM 0.00 10,500.00 20,000.00 52.5 0.00
HOPKINS PARK EXPENSES CAPITAL IMPROVEMENTS 30-15-740-7442 HOPKINS PARK PARK IMP 10,277.76 94,918.28 33,950.00 279.5 0.00 30-15-740-7443 HOPKINS PARK BLDG IMP 0.00 6,510.67 25,469.00 25.5 0.00 30-15-740-7445 HOPKINS PARK POOL IMP 0.00 38,965.92 50,000.00 77.9 0.00 ------TOTAL CAPITAL IMPROVEMENTS 10,277.76 140,394.87 109,419.00 128.3 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 29 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------TOTAL EXPENSES: HOPKINS PARK 10,277.76 140,394.87 109,419.00 128.3 0.00
KATZ PARK EXPENSES CAPITAL IMPROVEMENTS 30-17-740-7442 KATZ PARK PARK IMP 0.00 4,560.56 5,000.00 91.2 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 4,560.56 5,000.00 91.2 0.00 TOTAL EXPENSES: KATZ PARK 0.00 4,560.56 5,000.00 91.2 0.00
LIBERTY PARK EXPENSES CAPITAL IMPROVEMENTS 30-21-740-7442 LIBERTY PARK PARK IMPROVEMENTS 697.00 54,882.98 65,000.00 84.4 0.00 ------TOTAL CAPITAL IMPROVEMENTS 697.00 54,882.98 65,000.00 84.4 0.00 TOTAL EXPENSES: LIBERTY PARK 697.00 54,882.98 65,000.00 84.4 0.00
LIONS PARK EXPENSES CAPITAL IMPROVEMENTS 30-22-740-7441 LIONS PARK - MASTER PLAN IMP 0.00 356,595.22 300,000.00 118.8 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 356,595.22 300,000.00 118.8 0.00 TOTAL EXPENSES: LIONS PARK 0.00 356,595.22 300,000.00 118.8 0.00
MAINTENANCE CAMPUS EXPENSES CAPITAL IMPROVEMENTS 30-23-740-7443 MAINT CAMPUS BUILDING IMP 521.06 1,150,283.90 1,476,431.00 77.9 0.00 ------TOTAL CAPITAL IMPROVEMENTS 521.06 1,150,283.90 1,476,431.00 77.9 0.00 TOTAL EXPENSES: MAINTENANCE CAMPUS 521.06 1,150,283.90 1,476,431.00 77.9 0.00
MASON LARSON PARK EXPENSES CAPITAL IMPROVEMENTS 30-24-740-7442 MASON LARSON PARK PARK IMP 0.00 12,741.76 0.00 (100.0) 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 12,741.76 0.00 (100.0) 0.00 TOTAL EXPENSES: MASON LARSON PARK 0.00 12,741.76 0.00 (100.0) 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 30 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------CAPITAL PROJECTS DEPARTMENT EXPENSES SALARIES & WAGES 30-30-600-6000 SALARIES 0.00 0.00 0.00 0.0 47,858.06 30-30-600-6002 FT CONSTRUCTIONS WAGES 0.00 0.00 0.00 0.0 126,288.39 30-30-600-6008 PT CONSTRUCTION WAGES 0.00 0.00 0.00 0.0 4,185.60 30-30-600-6009 SEASONAL CONSTRUCTION WAGES 0.00 0.00 0.00 0.0 3,232.50 30-30-600-6010 CAPITAL OFFICE WAGES 0.00 0.00 0.00 0.0 7,673.08 30-30-600-6020 ALLOCATED WAGES 0.00 0.00 0.00 0.0 0.00 30-30-600-6040 ALLOCATE WAGES TO OTHER DEPT 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 0.00 0.00 0.00 0.0 189,237.63
ADMINISTRATIVE EXPENSE 30-30-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 0.00 30-30-610-6102 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 28,709.31 30-30-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 0.00 0.00 0.0 1,128.87 30-30-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 0.00 0.00 0.0 407.46 ------TOTAL ADMINISTRATIVE EXPENSE 0.00 0.00 0.00 0.0 30,245.64
UTILITIES 30-30-630-6301 TELEPHONE 0.00 0.00 0.00 0.0 379.21 ------TOTAL UTILITIES 0.00 0.00 0.00 0.0 379.21
CONTRACTUAL SERVICES 30-30-640-6404 LEGAL PRINTING & ADVERTISING 0.00 0.00 0.00 0.0 861.67 ------TOTAL CONTRACTUAL SERVICES 0.00 0.00 0.00 0.0 861.67
CONSTRUCTION & OPERATIONS 30-30-660-6607 CONSTRUCTION SUPPLIES 0.00 0.00 0.00 0.0 1,735.89 ------TOTAL CONSTRUCTION & OPERATIONS 0.00 0.00 0.00 0.0 1,735.89
TREE REPLACEMENT 30-30-670-6701 LANDSCAPING 0.00 0.00 0.00 0.0 8,534.00 ------TOTAL TREE REPLACEMENT 0.00 0.00 0.00 0.0 8,534.00
EQUIPMENT 30-30-710-7101 MAINTENANCE EQUIPMENT 0.00 0.00 0.00 0.0 2,233.75 30-30-710-7102 CONSTRUCTION EQUIPMENT 0.00 0.00 0.00 0.0 0.00 30-30-710-7103 VEHICLES 0.00 0.00 0.00 0.0 0.00 30-30-710-7115 HAISH WELLNESS CNTR EQUIPMENT 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 31 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------CAPITAL PROJECTS DEPARTMENT EXPENSES EQUIPMENT 30-30-710-7120 ATHLETIC EQUIPMENT 0.00 0.00 0.00 0.0 3,585.00 30-30-710-7130 I.T. UPGRADE/ EQUIPMENT 0.00 0.00 0.00 0.0 2,767.16 ------TOTAL EQUIPMENT 0.00 0.00 0.00 0.0 8,585.91
CAPITAL IMPROVEMENTS 30-30-720-7201 PATHWAY IMPROVEMENTS 0.00 0.00 0.00 0.0 7,423.50 30-30-720-7202 OTHER PAVING IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 30-30-720-7203 PARKING LOT IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 30-30-720-7205 GMC IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 30-30-720-7206 HOPKINS CC REMODELING 0.00 0.00 0.00 0.0 2,093.61 30-30-720-7210 OTHER PARK PROJECTS 0.00 0.00 0.00 0.0 30,370.64 30-30-720-7211 BALL DIAMOND IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 30-30-720-7213 DOG PARK 0.00 0.00 0.00 0.0 0.00 30-30-720-7220 NEW PARK SIGNS 0.00 0.00 0.00 0.0 2,084.40 30-30-720-7225 ATHLETIC FACILITY IMPROVEMENTS 0.00 0.00 0.00 0.0 12,647.50 30-30-720-7229 SLED HILL 0.00 0.00 0.00 0.0 0.00 30-30-720-7230 HOPKINS PARK IMPROVEMENTS 0.00 0.00 0.00 0.0 1,033.00 30-30-720-7231 PARK ENERGY UPGRADES 0.00 0.00 0.00 0.0 19,975.00 30-30-720-7232 LIONS PARK IMPROVEMENTS 0.00 0.00 0.00 0.0 45.64 30-30-720-7250 PLAYGROUND EQUIPMENT/INSTALL 0.00 0.00 0.00 0.0 73,532.18 30-30-720-7260 HAISH GYM IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 30-30-720-7280 NEW MAINTENANCE FACILITY 0.00 0.00 0.00 0.0 90,357.47 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 239,562.94
GOLF, POOL CONTRIBUTED CAPITAL 30-30-730-7304 RIVER HEIGHTS EQUIPMENT 0.00 0.00 0.00 0.0 92,646.72 30-30-730-7305 RIVER HEIGHTS IMPROVEMENTS 0.00 0.00 0.00 0.0 23,648.83 30-30-730-7307 BUENA VISTA EQUIPMENT 0.00 0.00 0.00 0.0 15,078.15 30-30-730-7308 BUENA VISTA IMPROVEMENTS 0.00 0.00 0.00 0.0 7,081.71 30-30-730-7310 AQUATIC CENTER IMPROVEMENTS 0.00 0.00 0.00 0.0 14,286.75 ------TOTAL GOLF, POOL CONTRIBUTED CAPITAL 0.00 0.00 0.00 0.0 152,742.16
SPECIFIC FUNDED PROJECTS 30-30-760-7609 LIONS PARK GRANT PROJECT 0.00 0.00 0.00 0.0 2,688.98 30-30-760-7616 BENCH/TREE DONATION PROJECTS 0.00 0.00 0.00 0.0 449.25 30-30-760-7618 MOVIE PROJECTION EQUIPMENT 0.00 0.00 0.00 0.0 0.00 ------TOTAL SPECIFIC FUNDED PROJECTS 0.00 0.00 0.00 0.0 3,138.23
ADA COMPLIANCE
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 32 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------CAPITAL PROJECTS DEPARTMENT EXPENSES ADA COMPLIANCE 30-30-770-7700 ADA COMPLIANCE PROJECTS 0.00 13,709.98 0.00 (100.0) 24,264.31 ------TOTAL ADA COMPLIANCE 0.00 13,709.98 0.00 (100.0) 24,264.31
DEBT SERVICE 30-30-800-8003 BOND SERVICE FEES 0.00 385.00 0.00 (100.0) 6,885.00 ------TOTAL DEBT SERVICE 0.00 385.00 0.00 (100.0) 6,885.00 TOTAL EXPENSES: CAPITAL PROJECTS DEPARTMENT 0.00 14,094.98 0.00 (100.0) 666,172.59
RIVER HEIGHTS GOLF COURSE EXPENSES CAPITAL IMPROVEMENTS 30-37-740-7442 RH GOLF COURSE BUILDING IMP 0.00 10,964.00 9,550.00 114.8 0.00 30-37-740-7443 RH GOLF COURSE PARK IMPR 0.00 3,530.55 12,000.00 29.4 0.00 30-37-740-7444 RH GOLF COURSE TRAIL IMP 0.00 0.00 36,425.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 14,494.55 57,975.00 25.0 0.00 TOTAL EXPENSES: RIVER HEIGHTS GOLF COURSE 0.00 14,494.55 57,975.00 25.0 0.00
SPORTS & REC CENTER EXPENSES CAPITAL IMPROVEMENTS 30-41-740-7443 SRC BUILDING IMPROVEMENTS 0.00 8,256.00 15,256.00 54.1 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 8,256.00 15,256.00 54.1 0.00 TOTAL EXPENSES: SPORTS & REC CENTER 0.00 8,256.00 15,256.00 54.1 0.00
WELSH PARK EXPENSES CAPITAL IMPROVEMENTS 30-43-740-7442 WELSH PARK PARK IMPROVEMENTS 113.70 4,928.89 18,000.00 27.3 0.00 ------TOTAL CAPITAL IMPROVEMENTS 113.70 4,928.89 18,000.00 27.3 0.00 TOTAL EXPENSES: WELSH PARK 113.70 4,928.89 18,000.00 27.3 0.00
NATURE TRAILS EXPENSES MASTER PLAN
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 33 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL PROJECTS FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------NATURE TRAILS EXPENSES MASTER PLAN 30-45-740-7440 NATURE TRAILS MASTER PLAN 0.00 3,619.30 0.00 (100.0) 0.00 ------TOTAL MASTER PLAN 0.00 3,619.30 0.00 (100.0) 0.00 TOTAL EXPENSES: NATURE TRAILS 0.00 3,619.30 0.00 (100.0) 0.00
NON SITE SPECIFIC EXPENSES SALARIES & WAGES 30-99-600-6000 SALARIES 1,765.17 22,930.87 38,096.00 60.1 0.00 ------TOTAL SALARIES & WAGES 1,765.17 22,930.87 38,096.00 60.1 0.00
ADMINISTRATIVE EXPENSE 30-99-610-6102 HEALTH & LIFE INSURANCE 195.54 3,227.15 5,716.00 56.4 0.00 ------TOTAL ADMINISTRATIVE EXPENSE 195.54 3,227.15 5,716.00 56.4 0.00
CAPITAL IMPROVEMENTS 30-99-740-7450 LANDSCAPING 4,565.00 4,565.00 5,000.00 91.3 0.00 30-99-740-7451 PROFESSIONAL SERVICES 7,300.00 17,576.00 35,000.00 50.2 0.00 30-99-740-7452 VEHICLES 0.00 0.00 0.00 0.0 0.00 30-99-740-7453 GOLF VEHICLES 0.00 27,895.97 28,100.00 99.2 0.00 30-99-740-7454 EQUIPMENT 0.00 78,870.81 74,900.00 105.3 0.00 30-99-740-7455 GOLF EQUIPMENT 0.00 12,971.76 13,858.00 93.6 0.00 30-99-740-7456 TECHNOLOGY IMPROVEMENTS 0.00 1,368.66 25,000.00 5.4 0.00 30-99-740-7457 PAVING/PATHWAYS 0.00 1,350.00 37,385.00 3.6 0.00 30-99-740-7458 SITE AMENITIES 0.00 0.00 5,000.00 0.0 0.00 30-99-740-7459 UNFORSEEN 0.00 0.00 40,000.00 0.0 0.00 30-99-740-7460 TRANSFER TO DEBT SERVICE 338,717.50 338,717.50 325,000.00 104.2 0.00 30-99-740-7461 MEMORIAL TREES AND BENCHES 0.00 890.86 0.00 (100.0) 0.00 ------TOTAL CAPITAL IMPROVEMENTS 350,582.50 484,206.56 589,243.00 82.1 0.00 TOTAL EXPENSES: NON SITE SPECIFIC 352,543.21 510,364.58 633,055.00 80.6 0.00
TOTAL FUND REVENUES 66,815.59 279,352.40 1,760,000.00 15.8 1,380,434.94 TOTAL FUND EXPENSES 366,810.97 2,290,100.83 2,710,136.00 84.5 666,172.59 FUND SURPLUS (DEFICIT) (299,995.38) (2,010,748.43) (950,136.00) 211.6 714,262.35
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 34 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL FUND - 2017 ISSUANCE FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HOPKINS PARK REVENUES GRANTS & GOVT REIMBURSEMENT 37-15-440-4421 INTERGOVERNMENTAL REVENUE 0.00 0.00 0.00 0.0 0.00 ------TOTAL GRANTS & GOVT REIMBURSEMENT 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: HOPKINS PARK 0.00 0.00 0.00 0.0 0.00
NON SITE SPECIFIC REVENUES GRANT & GOVT REIMBURSEMENTS 37-99-440-4402 UNRESTRICTED TIF REVENUE 0.00 0.00 0.00 0.0 0.00 ------TOTAL GRANT & GOVT REIMBURSEMENTS 0.00 0.00 0.00 0.0 0.00
MISCELLANEOUS REVENUE 37-99-480-4804 MISCELLANEOUS REVENUE 25,576.18 25,576.18 0.00 100.0 0.00 37-99-480-4830 BOND PROCEEDS 1,249,535.00 1,249,535.00 0.00 100.0 0.00 ------TOTAL MISCELLANEOUS REVENUE 1,275,111.18 1,275,111.18 0.00 100.0 0.00
OTHER FINANCING SOURCES 37-99-910-9105 BOND PROCEEDS 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: NON SITE SPECIFIC 1,275,111.18 1,275,111.18 0.00 100.0 0.00
DEKALB KIWANIS PARK EXPENSES CAPITAL IMPROVEMENTS 37-06-740-7458 SITE AMENITIES 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: DEKALB KIWANIS PARK 0.00 0.00 0.00 0.0 0.00
HOPKINS PARK EXPENSES CAPITAL IMPROVEMENTS 37-15-740-7445 POOL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 37-15-740-7450 LANDSCAPING 0.00 0.00 0.00 0.0 0.00 37-15-740-7458 SITE AMENITIES 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 35 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL FUND - 2017 ISSUANCE FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------TOTAL EXPENSES: HOPKINS PARK 0.00 0.00 0.00 0.0 0.00
LIBERTY PARK EXPENSES CAPITAL IMPROVEMENTS 37-21-740-7442 PARK IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: LIBERTY PARK 0.00 0.00 0.00 0.0 0.00
MAINTENANCE CAMPUS EXPENSES CAPITAL IMPROVEMENTS 37-23-740-7452 VEHICLES 0.00 0.00 0.00 0.0 0.00 37-23-740-7454 EQUIPMENT 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: MAINTENANCE CAMPUS 0.00 0.00 0.00 0.0 0.00
PRAIRIE PARK EXPENSES CAPITAL IMPROVEMENTS 37-32-740-7458 SITE AMENITIES 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: PRAIRIE PARK 0.00 0.00 0.00 0.0 0.00
RIVER HEIGHTS EXPENSES CAPITAL IMPROVEMENTS 37-37-740-7455 GOLF EQUIPMENT 0.00 0.00 0.00 0.0 0.00 37-37-740-7457 PAVING & SEALCOATING 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: RIVER HEIGHTS 0.00 0.00 0.00 0.0 0.00
SPORTS & REC CENTER EXPENSES CAPITAL IMPROVEMENTS 37-41-740-7443 BUILDING IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 36 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL FUND - 2017 ISSUANCE FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------TOTAL EXPENSES: SPORTS & REC CENTER 0.00 0.00 0.00 0.0 0.00
NATURE TRAIL EXPENSES CAPITAL IMPROVEMENTS 37-45-740-7444 TRAIL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: NATURE TRAIL 0.00 0.00 0.00 0.0 0.00
NON SITE SPECIFIC EXPENSES SALARIES & WAGES 37-99-600-6000 SALARIES 0.00 0.00 0.00 0.0 0.00 ------TOTAL SALARIES & WAGES 0.00 0.00 0.00 0.0 0.00
ADMINISTRATIVE EXPENSES 37-99-610-6102 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 0.00 ------TOTAL ADMINISTRATIVE EXPENSES 0.00 0.00 0.00 0.0 0.00
CAPITAL IMPROVEMENTS 37-99-740-7450 LANDSCAPING 0.00 0.00 0.00 0.0 0.00 37-99-740-7451 PROFESSIONAL SERVICES 6,750.00 6,750.00 0.00 (100.0) 0.00 37-99-740-7456 IT IMPROVEMENTS 0.00 0.00 0.00 0.0 0.00 37-99-740-7457 PAVING & SEALCOATING 0.00 0.00 0.00 0.0 0.00 37-99-740-7458 SITE AMENITIES 0.00 0.00 0.00 0.0 0.00 37-99-740-7459 UNFORESEEN PROJECTS 0.00 0.00 0.00 0.0 0.00 37-99-740-7460 TRANSFER TO DEBT SERVICE 0.00 0.00 0.00 0.0 0.00 ------TOTAL CAPITAL IMPROVEMENTS 6,750.00 6,750.00 0.00 (100.0) 0.00
OTHER FINANCING USES 37-99-920-9201 OPERATING TRANSFER OUT 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING USES 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: NON SITE SPECIFIC 6,750.00 6,750.00 0.00 (100.0) 0.00
TOTAL FUND REVENUES 1,275,111.18 1,275,111.18 0.00 100.0 0.00 TOTAL FUND EXPENSES 6,750.00 6,750.00 0.00 (100.0) 0.00 FUND SURPLUS (DEFICIT) 1,268,361.18 1,268,361.18 0.00 100.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 37 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: CAPITAL FUND - 2018 ISSUANCE FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------NON SITE SPECIFIC REVENUES GRANT & GOVT REIMBURSEMENTS 38-99-440-4402 UNRESTRICTED TIF REVENUE 0.00 0.00 0.00 0.0 0.00 ------TOTAL GRANT & GOVT REIMBURSEMENTS 0.00 0.00 0.00 0.0 0.00
MISCELLANEOUS REVENUE 38-99-480-4830 BOND PROCEEDS 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISCELLANEOUS REVENUE 0.00 0.00 0.00 0.0 0.00
OTHER FINANCING SOURCES 38-99-910-9105 BOND PROCEEDS 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: NON SITE SPECIFIC 0.00 0.00 0.00 0.0 0.00
TOTAL FUND REVENUES 0.00 0.00 0.00 0.0 0.00 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.0 0.00 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 0.0 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 38 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: DEBT SERVICE FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------DEBT SERVICE BALANCE SHEET REVENUES TAX REVENUES 40-00-410-4101 PROPERTY TAX REVENUE 43,279.33 1,243,510.83 1,240,457.98 100.2 1,219,225.81 ------TOTAL TAX REVENUES 43,279.33 1,243,510.83 1,240,457.98 100.2 1,219,225.81
MISC. REVENUES 40-00-480-4831 TRANSFER BOND PROCEEDS 338,717.50 338,717.50 338,717.50 100.0 0.00 40-00-480-4832 TRANSFER BOND INTEREST 0.00 13,717.50 13,717.50 100.0 0.00 ------TOTAL MISC. REVENUES 338,717.50 352,435.00 352,435.00 100.0 0.00
OTHER FINANCING SOURCES 40-00-910-9101 OPERATING TRANSFER IN 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: DEBT SERVICE BALANCE SHEET 381,996.83 1,595,945.83 1,592,892.98 100.1 1,219,225.81
DEBT SERVICE BALANCE SHEET EXPENSES DEBT SERVICE: BOND PRINCIPAL 40-00-810-8105 PRINCIPAL ON 2005 REF BOND 0.00 0.00 325,000.00 0.0 0.00 40-00-810-8114 PRINCIPAL ON 2014 BOND 0.00 0.00 0.00 0.0 0.00 40-00-810-8115 PRINCIPAL ON 2015 BOND 0.00 0.00 1,226,835.00 0.0 1,200,000.00 40-00-810-8116 PRINCIPAL ON 2016 BOND 0.00 1,226,835.00 0.00 (100.0) 0.00 40-00-810-8117 PRINCIPAL ON 2017 BOND 0.00 0.00 0.00 0.0 0.00 ------TOTAL DEBT SERVICE: BOND PRINCIPAL 0.00 1,226,835.00 1,551,835.00 79.0 1,200,000.00
DEBT SERVICE: BOND INTEREST 40-00-820-8205 INTEREST ON 2005 REF BOND 0.00 13,717.50 27,435.00 50.0 20,096.25 40-00-820-8214 INTEREST ON 2014 BOND 0.00 0.00 0.00 0.0 0.00 40-00-820-8215 INTEREST ON 2015 BOND 0.00 (149.00) 13,622.99 (1.0) 18,029.00 40-00-820-8216 INTEREST ON 2016 BOND 0.00 13,622.99 0.00 (100.0) 0.00 40-00-820-8217 INTEREST ON 2017 BOND 0.00 0.00 0.00 0.0 0.00 ------TOTAL DEBT SERVICE: BOND INTEREST 0.00 27,191.49 41,057.99 66.2 38,125.25 TOTAL EXPENSES: DEBT SERVICE BALANCE SHEET 0.00 1,254,026.49 1,592,892.99 78.7 1,238,125.25
TOTAL FUND REVENUES 381,996.83 1,595,945.83 1,592,892.98 100.1 1,219,225.81 TOTAL FUND EXPENSES 0.00 1,254,026.49 1,592,892.99 78.7 1,238,125.25 FUND SURPLUS (DEFICIT) 381,996.83 341,919.34 (0.01) (3400.0) (18,899.44)
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 39 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GOLF COURSE SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------BUENA VISTA GOLF COURSE REVENUES RENTALS 50-51-430-4302 POWER CART RENTALS 0.00 42,695.00 46,245.00 92.3 43,962.00 50-51-430-4303 PULL CART & CLUB RENTALS 0.00 1,179.60 1,765.00 66.8 1,622.00 ------TOTAL RENTALS 0.00 43,874.60 48,010.00 91.3 45,584.00
SALES REVENUE 50-51-460-4601 CONCESSIONS REVENUE (3.57) 10,121.83 12,459.50 81.2 11,264.00 50-51-460-4602 BAR, BEER & WINE SALES REVENUE (8.22) 13,723.27 11,000.00 124.7 10,424.00 50-51-460-4603 MERCHANDISE SALES REVENUE 0.00 4,290.75 4,587.99 93.5 4,353.25 50-51-460-4605 BEVERAGE CONTRACT 0.00 618.00 1,000.00 61.8 694.00 ------TOTAL SALES REVENUE (11.79) 28,753.85 29,047.49 98.9 26,735.25
SERVICE FEES 50-51-470-4701 SEASON PASS SALES 0.00 41,531.25 44,827.50 92.6 43,020.00 50-51-470-4702 DAILY FEES 0.00 73,273.00 85,325.00 85.8 71,200.50 50-51-470-4703 TRAIL FEES 0.00 1,200.00 2,000.00 60.0 1,800.00 50-51-470-4704 DRIVING RANGE FEES 0.00 20,776.00 21,400.00 97.0 22,243.50 ------TOTAL SERVICE FEES 0.00 136,780.25 153,552.50 89.0 138,264.00
MISC. REVENUES 50-51-480-4804 MISCELLANEOUS REVENUE 0.00 61.00 100.00 61.0 0.00 50-51-480-4805 OVER/(SHORT) 0.00 0.00 0.00 0.0 0.00 50-51-480-4880 CREDIT CARD FEES 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 61.00 100.00 61.0 0.00
OTHER FINANCING SOURCES 50-51-910-9101 OPERATING TRANSFER IN 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: BUENA VISTA GOLF COURSE (11.79) 209,469.70 230,709.99 90.7 210,583.25
RIVER HEIGHTS GOLF COURSE REVENUES RENTALS 50-52-430-4301 FACILITY RENTALS 1,325.00 15,375.00 15,000.00 102.5 15,085.00 50-52-430-4302 POWER CART RENTALS 333.00 71,796.75 86,930.00 82.5 83,044.55 50-52-430-4303 PULL CART & CLUB RENTALS 70.00 1,411.72 1,587.00 88.9 1,193.00 50-52-430-4306 LINEN RENTALS 0.00 819.00 1,000.00 81.9 799.00 ------TOTAL RENTALS 1,728.00 89,402.47 104,517.00 85.5 100,121.55
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 40 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GOLF COURSE SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RIVER HEIGHTS GOLF COURSE REVENUES SALES REVENUE 50-52-460-4601 CONCESSIONS REVENUE 485.74 26,053.68 30,135.00 86.4 26,282.25 50-52-460-4602 BAR, BEER & WINE SALES REVENUE 2,000.93 79,330.38 80,225.00 98.8 83,819.00 50-52-460-4603 MERCHANDISE SALES REVENUE 35.35 14,071.40 14,000.60 100.5 14,541.43 50-52-460-4605 BEVERAGE CONTRACT 0.00 1,427.00 2,000.00 71.3 1,357.00 ------TOTAL SALES REVENUE 2,522.02 120,882.46 126,360.60 95.6 125,999.68
SERVICE FEES 50-52-470-4701 SEASON PASS SALES 0.00 46,673.75 50,395.00 92.6 49,145.00 50-52-470-4702 DAILY FEES 440.00 135,273.44 156,155.00 86.6 133,282.14 50-52-470-4703 TRAIL FEES 0.00 3,600.00 4,400.00 81.8 4,000.00 50-52-470-4705 GOLF OUTINGS 625.00 47,094.50 60,050.00 78.4 52,894.00 ------TOTAL SERVICE FEES 1,065.00 232,641.69 271,000.00 85.8 239,321.14
MISC. REVENUES 50-52-480-4801 DONATIONS 0.00 250.00 0.00 100.0 0.00 50-52-480-4804 MISCELLANEOUS REVENUE 111.00 576.00 600.00 96.0 1,455.00 50-52-480-4805 OVER/(SHORT) 0.00 0.00 0.00 0.0 0.00 50-52-480-4880 CREDIT CARD FEES (111.00) 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 0.00 826.00 600.00 137.6 1,455.00
OTHER FINANCING SOURCES 50-52-910-9101 OPERATING TRANSFER IN 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: RIVER HEIGHTS GOLF COURSE 5,315.02 443,752.62 502,477.60 88.3 466,897.37
BUENA VISTA GOLF COURSE EXPENSES SALARIES & WAGES 50-51-600-6000 SALARIES 2,720.68 22,909.01 25,352.72 90.3 19,969.80 50-51-600-6001 GC CLUBHOUSE WAGES 0.00 26,287.84 27,747.96 94.7 26,216.63 50-51-600-6002 FT MAINTENANCE WAGES 4,107.15 35,838.18 58,704.10 61.0 43,206.28 50-51-600-6008 PT MAINTENANCE WAGES 68.25 318.50 0.00 (100.0) 2,289.07 50-51-600-6009 SEASONAL MAINTENANCE WAGES 368.25 30,876.06 38,047.50 81.1 30,947.42 ------TOTAL SALARIES & WAGES 7,264.33 116,229.59 149,852.28 77.5 122,629.20
ADMINISTRATIVE EXPENSE 50-51-610-6101 COMPUTER SUPPLIES 0.00 671.13 350.00 191.7 274.33
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 41 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GOLF COURSE SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------BUENA VISTA GOLF COURSE EXPENSES ADMINISTRATIVE EXPENSE 50-51-610-6102 HEALTH & LIFE INSURANCE 1,125.92 12,831.44 15,407.04 83.2 2,888.07 50-51-610-6103 MARKETING 0.00 4,062.83 3,800.00 106.9 3,024.38 50-51-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 307.36 500.00 61.4 0.00 50-51-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 277.75 325.00 85.4 33.13 50-51-610-6106 DUES & MEMBERSHIPS 110.00 1,252.50 1,345.00 93.1 130.00 ------TOTAL ADMINISTRATIVE EXPENSE 1,235.92 19,403.01 21,727.04 89.3 6,349.91
UTILITIES 50-51-630-6301 TELEPHONE 247.55 2,877.11 2,935.80 98.0 2,436.59 50-51-630-6303 WATER/SEWER 0.00 805.58 800.00 100.6 675.03 50-51-630-6304 ELECTRICITY 716.85 5,873.95 8,992.00 65.3 6,464.07 ------TOTAL UTILITIES 964.40 9,556.64 12,727.80 75.0 9,575.69
CONTRACTUAL SERVICES 50-51-640-6403 COMPUTER TECH SERVICES 0.00 1,022.40 975.00 104.8 1,441.20 50-51-640-6409 CREDIT CARD PROCESSING FEES 11.50 2,597.32 2,500.00 103.8 2,413.88 ------TOTAL CONTRACTUAL SERVICES 11.50 3,619.72 3,475.00 104.1 3,855.08
COST OF SALES 50-51-650-6501 CONCESSIONS COST OF SALES 0.91 6,018.64 6,866.45 87.6 7,115.73 50-51-650-6502 BAR, BEER & WINE COST OF SALES 2.09 4,784.55 3,994.00 119.7 4,612.58 50-51-650-6503 MERCHANDISE COST OF SALES 0.00 2,938.99 2,548.20 115.3 1,491.78 50-51-650-6504 CLUBHOUSE SUPPLIES 0.00 920.43 2,550.00 36.0 1,981.27 ------TOTAL COST OF SALES 3.00 14,662.61 15,958.65 91.8 15,201.36
MAINTENANCE AND OPERATIONS 50-51-660-6601 FUEL 0.00 5,076.53 7,000.00 72.5 5,582.65 50-51-660-6602 GARBAGE 65.76 542.08 585.00 92.6 548.40 50-51-660-6603 EQUIPMENT REPAIRS 0.00 11,251.87 10,000.00 112.5 3,238.07 50-51-660-6604 MAINTENANCE CONTRACTUAL 186.20 2,084.17 2,130.00 97.8 2,123.70 50-51-660-6607 MAINTENANCE SUPPLIES 0.00 4,549.39 3,000.00 151.6 3,831.50 50-51-660-6608 DRIVING RANGE MAINTENANCE 0.00 0.00 1,650.00 0.0 1,652.23 50-51-660-6609 TURF MAINTENANCE 0.00 18,311.93 18,950.00 96.6 19,668.80 50-51-660-6650 LEASED EQUIPMENT 0.00 0.00 0.00 0.0 0.00 ------TOTAL MAINTENANCE AND OPERATIONS 251.96 41,815.97 43,315.00 96.5 36,645.35 TOTAL EXPENSES: BUENA VISTA GOLF COURSE 9,731.11 205,287.54 247,055.77 83.0 194,256.59
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 42 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GOLF COURSE SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RIVER HEIGHTS GOLF COURSE EXPENSES SALARIES & WAGES 50-52-600-6000 SALARIES 8,108.05 90,563.78 116,909.99 77.4 89,191.26 50-52-600-6001 GC CLUBHOUSE WAGES 1,358.63 29,144.94 32,377.59 90.0 30,238.56 50-52-600-6002 FT MAINTENANCE WAGES 7,481.15 46,508.29 41,168.68 112.9 43,870.15 50-52-600-6003 CONCESSIONS WAGES 558.06 23,047.08 24,514.35 94.0 23,337.91 50-52-600-6008 PT MAINTENANCE WAGES 1,225.25 10,778.28 15,703.41 68.6 18,134.76 50-52-600-6009 SEASONAL MAINTENANCE WAGES 484.27 68,192.72 65,955.00 103.3 65,871.00 ------TOTAL SALARIES & WAGES 19,215.41 268,235.09 296,629.02 90.4 270,643.64
ADMINISTRATIVE EXPENSE 50-52-610-6101 COMPUTER SUPPLIES 0.00 856.29 1,050.00 81.5 778.33 50-52-610-6102 HEALTH & LIFE INSURANCE 1,334.53 21,368.86 32,441.36 65.8 30,703.50 50-52-610-6103 MARKETING 85.89 3,874.19 4,100.00 94.4 2,851.75 50-52-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 1,387.53 3,475.00 39.9 412.25 50-52-610-6105 OFFICE SUPPLIES & POSTAGE 22.70 626.02 636.00 98.4 125.54 50-52-610-6106 DUES & MEMBERSHIPS 510.00 1,917.50 3,414.50 56.1 925.00 ------TOTAL ADMINISTRATIVE EXPENSE 1,953.12 30,030.39 45,116.86 66.5 35,796.37
UTILITIES 50-52-630-6301 TELEPHONE 179.53 1,914.93 2,602.20 73.5 1,631.38 50-52-630-6302 NATURAL GAS 304.77 1,865.83 3,700.00 50.4 1,746.63 50-52-630-6303 WATER/SEWER 608.08 1,916.75 2,000.00 95.8 2,343.18 50-52-630-6304 ELECTRICITY 887.87 14,981.07 19,175.00 78.1 14,532.17 ------TOTAL UTILITIES 1,980.25 20,678.58 27,477.20 75.2 20,253.36
CONTRACTUAL SERVICES 50-52-640-6403 COMPUTER TECH SERVICES 65.00 2,524.40 2,625.00 96.1 2,514.92 50-52-640-6409 CREDIT CARD PROCESSING FEES 89.21 4,136.38 4,100.00 100.8 3,897.15 ------TOTAL CONTRACTUAL SERVICES 154.21 6,660.78 6,725.00 99.0 6,412.07
COST OF SALES 50-52-650-6501 CONCESSIONS COST OF SALES 19.83 17,281.81 16,455.00 105.0 15,856.13 50-52-650-6502 BAR, BEER & WINE COST OF SALES 580.52 26,937.73 27,600.50 97.5 31,230.98 50-52-650-6503 MERCHANDISE COST OF SALES 0.00 9,817.13 9,971.05 98.4 10,558.83 50-52-650-6504 CLUBHOUSE SUPPLIES 54.56 5,887.85 9,970.00 59.0 9,447.67 50-52-650-6507 OUTINGS & TOURNAMENTS COST 0.00 1,080.00 1,050.00 102.8 939.00 ------TOTAL COST OF SALES 654.91 61,004.52 65,046.55 93.7 68,032.61
MAINTENANCE AND OPERATIONS
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 43 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GOLF COURSE SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------RIVER HEIGHTS GOLF COURSE EXPENSES MAINTENANCE AND OPERATIONS 50-52-660-6601 FUEL 0.00 14,261.26 14,000.00 101.8 11,238.02 50-52-660-6602 GARBAGE 153.44 1,127.80 1,200.00 93.9 828.99 50-52-660-6603 EQUIPMENT REPAIRS 19.49 11,026.80 22,550.00 48.8 9,520.96 50-52-660-6604 MAINTENANCE CONTRACTUAL 334.10 8,107.89 7,560.00 107.2 10,294.16 50-52-660-6607 MAINTENANCE SUPPLIES 58.18 8,503.17 8,400.00 101.2 8,644.08 50-52-660-6609 TURF MAINTENANCE 0.00 33,437.47 42,000.00 79.6 27,314.23 ------TOTAL MAINTENANCE AND OPERATIONS 565.21 76,464.39 95,710.00 79.8 67,840.44 TOTAL EXPENSES: RIVER HEIGHTS GOLF COURSE 24,523.11 463,073.75 536,704.63 86.2 468,978.49
TOTAL FUND REVENUES 5,303.23 653,222.32 733,187.59 89.0 677,480.62 TOTAL FUND EXPENSES 34,254.22 668,361.29 783,760.40 85.2 663,235.08 FUND SURPLUS (DEFICIT) (28,950.99) (15,138.97) (50,572.81) 29.9 14,245.54
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 44 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: HOPKINS SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HOPKINS AQUATIC CENTER REVENUES PROGRAM FEES 60-61-420-4230 INDOOR SWIM LESSONS-REV 1,079.00 7,812.10 8,904.00 87.7 6,825.50 60-61-420-4231 OTHER INDOOR AQUATICS-REV 0.00 4,035.00 4,772.00 84.5 4,452.00 60-61-420-4240 OUTDOOR SWIM LESSONS-REV 0.00 9,108.50 10,155.00 89.6 8,427.37 60-61-420-4241 OTHER OUTDOOR AQUATICS-REV 0.00 120.00 780.00 15.3 100.00 60-61-420-4242 OUTDOOR AQUATICS EVENTS-REV 0.00 290.00 500.00 58.0 500.00 ------TOTAL PROGRAM FEES 1,079.00 21,365.60 25,111.00 85.0 20,304.87
RENTALS 60-61-430-4301 FACILITY RENTALS 0.00 6,894.00 12,470.00 55.2 9,105.00 60-61-430-4304 LOCKER RENTALS 0.00 537.00 500.00 107.4 567.73 ------TOTAL RENTALS 0.00 7,431.00 12,970.00 57.2 9,672.73
SALES REVENUE 60-61-460-4601 CONCESSIONS REVENUE 0.00 24,294.06 0.00 100.0 0.00 60-61-460-4605 BEVERAGE CONTRACT 0.00 0.00 0.00 0.0 59.00 60-61-460-4612 HOPKINS POOL CONTRACTED CONCES 0.00 0.00 2,400.00 0.0 2,519.00 ------TOTAL SALES REVENUE 0.00 24,294.06 2,400.00 1012.2 2,578.00
SERVICE FEES 60-61-470-4701 SEASON PASS SALES 422.45 74,405.35 74,424.50 99.9 81,015.20 60-61-470-4702 DAILY FEES 0.00 104,258.50 100,646.00 103.5 109,449.00 60-61-470-4711 DAY CAMP PASS SALES 0.00 3,930.00 2,400.00 163.7 1,725.00 60-61-470-4722 GROUP ADMISSIONS 0.00 6,675.00 5,000.00 133.5 7,254.00 ------TOTAL SERVICE FEES 422.45 189,268.85 182,470.50 103.7 199,443.20
MISC. REVENUES 60-61-480-4801 DONATIONS 0.00 0.00 0.00 0.0 0.00 60-61-480-4804 MISCELLANEOUS REVENUE 154.92 668.15 0.00 100.0 57.00 60-61-480-4805 OVER/(SHORT) 0.00 0.00 0.00 0.0 0.00 60-61-480-4880 CREDIT CARD FEES 0.00 0.00 0.00 0.0 0.00 ------TOTAL MISC. REVENUES 154.92 668.15 0.00 100.0 57.00
OTHER FINANCING SOURCES 60-61-910-9101 OPERATING TRANSFER IN 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER FINANCING SOURCES 0.00 0.00 0.00 0.0 0.00 TOTAL REVENUES: HOPKINS AQUATIC CENTER 1,656.37 243,027.66 222,951.50 109.0 232,055.80
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 45 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: HOPKINS SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HOPKINS AQUATIC CENTER EXPENSES SALARIES & WAGES 60-61-600-4230 INDOOR SWIM LESSONS-PAY 789.78 4,981.80 6,531.00 76.2 0.00 60-61-600-4231 OTHER INDOOR AQUATICS-PAY 0.00 0.00 2,880.00 0.0 0.00 60-61-600-4240 OUTDOOR SWIM LESSONS-PAY 0.00 3,402.58 7,440.00 45.7 0.00 60-61-600-4241 OTHER OUTDOOR AQUATICS-PAY 0.00 0.00 360.00 0.0 0.00 60-61-600-4242 OUTDOOR AQUATICS EVENTS-PAY 0.00 0.00 0.00 0.0 0.00 60-61-600-6000 SALARIES 0.00 0.00 16,593.81 0.0 653.84 60-61-600-6001 FT COORDINATOR WAGES 2,084.92 15,009.68 15,817.40 94.8 0.00 60-61-600-6003 CONCESSIONS WAGES 0.00 9,873.64 0.00 (100.0) 0.00 60-61-600-6004 CASHIER WAGES 0.00 7,344.02 7,398.10 99.2 24,971.83 60-61-600-6005 LIFEGUARD WAGES 0.00 76,639.86 93,360.25 82.0 109,804.23 60-61-600-6009 SEASONAL MAINTENANCE WAGES 0.00 0.00 0.00 0.0 44.00 60-61-600-6020 ALLOCATED WAGES 3,412.56 24,982.09 24,616.22 101.4 0.00 60-61-600-6050 POOL MANAGER 124.69 27,212.93 12,765.00 213.1 0.00 ------TOTAL SALARIES & WAGES 6,411.95 169,446.60 187,761.78 90.2 135,473.90
ADMINISTRATIVE 60-61-610-2 HEALTH & LIFE INSURANCE 0.00 0.00 0.00 0.0 0.00 60-61-610-6101 COMPUTER SUPPLIES 0.00 0.00 0.00 0.0 141.97 60-61-610-6102 HEALTH & LIFE INSURANCE 350.10 4,922.87 4,836.56 101.7 0.00 60-61-610-6103 MARKETING 0.00 2,936.46 3,020.00 97.2 2,894.27 60-61-610-6104 EDUCATION & STAFF DEVELOPMENT 0.00 2,523.70 3,175.00 79.4 2,082.25 60-61-610-6105 OFFICE SUPPLIES & POSTAGE 0.00 375.58 1,800.00 20.8 0.00 60-61-610-6125 STAFF UNIFORMS 1,465.15 3,396.30 2,170.00 156.5 0.00 ------TOTAL ADMINISTRATIVE 1,815.25 14,154.91 15,001.56 94.3 5,118.49
PROGRAM EXPENSES 60-61-620-4230 INDOOR SWIM LESSONS-M&S 0.00 0.00 100.00 0.0 0.00 60-61-620-4231 OTHER INDOOR AQUATICS-M&S 0.00 0.00 250.00 0.0 0.00 60-61-620-4240 OUTDOOR SWIM LESSONS-M&S 0.00 0.00 430.00 0.0 0.00 60-61-620-4241 OTHER OUTDOOR AQUATICS-M&S (8,682.80) 0.00 0.00 0.0 0.00 60-61-620-4242 OUTDOOR AQUATICS EVENTS-M&S 0.00 0.00 300.00 0.0 0.00 60-61-620-6230 INDOOR SWIM LESSONS 0.00 0.00 0.00 0.0 5,199.56 60-61-620-6231 OTHER INDOOR AQUATICS 0.00 0.00 0.00 0.0 703.00 60-61-620-6240 OUTDOOR SWIM LESSONS 0.00 0.00 0.00 0.0 4,394.16 60-61-620-6241 OTHER OUTDOOR AQUATICS 0.00 0.00 0.00 0.0 208.57 60-61-620-6242 OUTDOOR AQUATICS EVENTS 0.00 0.00 0.00 0.0 230.32 ------TOTAL PROGRAM EXPENSES (8,682.80) 0.00 1,080.00 0.0 10,735.61
UTILITIES 60-61-630-6301 TELEPHONE 4.20 42.00 281.40 14.9 0.00
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 46 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: HOPKINS SPECIAL REV FUND FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------HOPKINS AQUATIC CENTER EXPENSES UTILITIES 60-61-630-6302 NATURAL GAS 0.00 2,704.01 7,800.00 34.6 2,074.57 60-61-630-6303 WATER/SEWER (8,150.31) 8,699.17 12,000.00 72.4 14,158.30 60-61-630-6304 ELECTRICITY 0.00 16,514.72 18,000.00 91.7 16,589.55 ------TOTAL UTILITIES (8,146.11) 27,959.90 38,081.40 73.4 32,822.42
CONTRACTUAL SERVICES 60-61-640-4230 INDOOR SWIM LESSONS-CONT 0.00 0.00 0.00 0.0 0.00 60-61-640-4231 OTHER INDOOR AQUATICS-CONT 0.00 155.00 420.00 36.9 0.00 60-61-640-4240 OUTDOOR SWIM LESSONS-CONT 0.00 200.00 300.00 66.6 0.00 60-61-640-4241 OTHER OUTDOOR AQUATICS-CONT 0.00 0.00 0.00 0.0 0.00 60-61-640-4242 OUTDOOR AQUATICS EVENTS-CONT 0.00 335.00 400.00 83.7 0.00 60-61-640-6403 COMPUTER TECH SERVICES 0.00 0.00 250.00 0.0 30.00 60-61-640-6406 PROFESSIONAL SERVICES 0.00 0.00 0.00 0.0 65.00 60-61-640-6409 CREDIT CARD PROCESSING FEES 18.84 2,162.01 2,000.00 108.1 1,942.06 ------TOTAL CONTRACTUAL SERVICES 18.84 2,852.01 3,370.00 84.6 2,037.06
COST OF SALES 60-61-650-6501 CONCESSIONS COST OF SALES 0.00 15,562.67 0.00 (100.0) 0.00 ------TOTAL COST OF SALES 0.00 15,562.67 0.00 (100.0) 0.00
MAINTENANCE & OPERATIONS 60-61-660-6603 EQUIPMENT REPAIRS 0.00 4,357.14 12,000.00 36.3 8,560.07 60-61-660-6604 MAINTENANCE CONTRACTUAL 0.00 5,939.50 4,960.00 119.7 4,459.93 60-61-660-6607 MAINTENANCE SUPPLIES 154.92 4,092.49 4,000.00 102.3 11,900.24 60-61-660-6612 POOL CHEMICALS 0.00 3,821.51 5,000.00 76.4 5,754.82 60-61-660-6616 FACILITY EQUIPMENT 240.00 240.00 0.00 (100.0) 0.00 ------TOTAL MAINTENANCE & OPERATIONS 394.92 18,450.64 25,960.00 71.0 30,675.06 TOTAL EXPENSES: HOPKINS AQUATIC CENTER (8,187.95) 248,426.73 271,254.74 91.5 216,862.54
TOTAL FUND REVENUES 1,656.37 243,027.66 222,951.50 109.0 232,055.80 TOTAL FUND EXPENSES (8,187.95) 248,426.73 271,254.74 91.5 216,862.54 FUND SURPLUS (DEFICIT) 9,844.32 (5,399.07) (48,303.24) 11.1 15,193.26
Printed with FinePrint trial version - purchase at www.fineprint.com DATE: 01/05/2018 DeKalb Park District PAGE: 47 TIME: 14:32:57 DETAILED REVENUE & EXPENSE REPORT F-YR: 18 GL470005.WOW MONTH ACT. WITH FYTD AND FY BUDGET WITH PYTD ACTUAL FOR 10 PERIODS ENDING DECEMBER 31, 2017
FUND: GENERAL FIXED ASSET ACCT GROUP FISCAL FISCAL % PRIOR ACCOUNT DECEMBER YEAR-TO-DATE YEAR COLLECTED/ YEAR-TO-DATE NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ACTUAL ------GFAAG BALANCE SHEET EXPENSES OTHER EXPENSE 70-00-680-6802 DEPRECIATION EXPENSE - GG 0.00 0.00 0.00 0.0 0.00 ------TOTAL OTHER EXPENSE 0.00 0.00 0.00 0.0 0.00 TOTAL EXPENSES: GFAAG BALANCE SHEET 0.00 0.00 0.00 0.0 0.00
TOTAL FUND REVENUES 0.00 0.00 0.00 0.0 0.00 TOTAL FUND EXPENSES 0.00 0.00 0.00 0.0 0.00 FUND SURPLUS (DEFICIT) 0.00 0.00 0.00 0.0 0.00
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December Director Goals Update January 11, 2018
• Oversee completion of new maintenance building and staff move-in, including Superintendent of Parks relocation to Maintenance campus. • Staff are working out of the building. As soon as Comcast has run the lines to the building then the offices will be set and up and staff will move into the office space.
• Meet with leadership team on a weekly basis. Hold quarterly all staff meetings and trainings • A weekly meeting with all superintendents continues to be held. • Monthly supervisor meetings/trainings have resumed. The December training included a discussion of the differences between sponsorship and donation, seasonal staff recruiting, and the Kiwanis Park update. In January and February, the supervisors will receive training on their DiSC profile.
• Review administrative policies manual and split into two separate manuals – policies and procedures • Policies continue to be reviewed. A variety of policies are on the agenda for discussion for the January meeting and each meeting additional policies will be brought to the board for review and approval.
• Finalize master plan for Kiwanis Park • Upland Design will be creating “concept C” using the input from those meetings and will review with staff at a meeting in early January. Another public input meeting and a presentation to the board will be held afterwards.
• Build documentation for Distinguished Agency review • A visit with the agency’s mentor for the Distinguished Agency process is scheduled for January 30.
• Develop a 5-year capital improvement plan that will address maintenance and infrastructure needs, vehicle and equipment replacement, development of parks and trails and Hopkins Pool • A document was presented at the meeting in September. Proposed criteria for evaluating projects was discussed at the October board meeting. The plan for fiscal year 2019 was discussed at the November 9 meeting and will help guide the remainder of the 5 year plan. A discussion about developing a policy for the fund balance for the capital budget was held at the December 7, 2017 meeting. The updated capital plan for FY 2019 was presented at the study session on December 21, 2017 and an updated spreadsheet showing the projects was distributed to the board in late December. The proposed FY 2019 plan is in the proposed budget. A refined 5 year plan will continue to be developed as the strategic plan is developed and District priorities are confirmed.
• Complete the RFP (Request for Proposal) process and select a firm for the development of a District Strategic Plan • Proposals were received from 6 firms. These were reviewed by staff and the Strategic Planning Committee. The District has selected PROS Consulting as the firm to work with for development of the strategic plan. Proposals for a scientifically valid community needs assessment/community survey are being solicited as well.
Completed Goals: • Hire and orient Superintendent of Finance and HR & Payroll Manager • Oversee development of goals and objectives for all District full-time employees • Finalize contract for development of a restoration and maintenance plan for the Nature Trail
January Recreation Goals Update January 11, 2018
• Work with all Recreation Staff to develop a department leadership philosophy, establish and assign responsibilities and tasks and build staff morale and effectiveness. o We have held bi-monthly full recreation staff meetings with the marketing department staff to plan, review and evaluate recreational programing. In addition individual weekly meeting are held with the Superintendent of Recreation to address specific duties and tasks and to review performance and areas of concern.
• Development of revenue philosophy for recreation department, working with the Superintendent of Finance. o Staff has continued budget planning including meetings with the Superintendent of Finance. Final budget draft has been completed and presented to the Board on January 4, 2018.
• Completed Goals o Created a mainstream registration/payment plan for summer camp. o Completed a 6 month review of annual goals with full time recreation staff. o Completed a quarterly full time staff meeting to review 5 year Capital Plan, District Strategic Plan and participate in required training procedures. o Completed all quarterly in-service training for Recreation seasonal staff o Recreation Staff Goals for FY2019 have been completed.