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(Public Pack)Agenda Document For Date: 29 October 2018 Town Hall, Penrith, Cumbria CA11 7QF Tel: 01768 817817 Email: [email protected] Dear Sir/Madam Executive Agenda - 6 November 2018 Notice is hereby given that a meeting of the Executive will be held at 6.00 pm on Tuesday, 6 November 2018 at the Town Hall, Penrith. 1 Apologies for Absence 2 Minutes RECOMMENDATION that the public minutes E/49/10/18 to E/64/10/18 of the meeting of the Executive held on 2 October 2018 be confirmed and approved by the Chairman as a correct record of those proceedings (copies previously circulated). 3 Declarations of Interest To receive declarations of the existence and nature of any private interests, both disclosable pecuniary and any other registrable interests, in any matter to be considered or being considered. 4 Questions and Representations from the Public To receive questions and representations from the public under Rules 3 and 4 of the Executive Procedure Rules of the Constitution. 5 Questions from Members To receive questions and representations from Members under Rule 5 of the Executive Procedure Rules of the Constitution. 6 Meeting Action Log - Leader Portfolio (Pages 5 - 20) To consider report G98/18 of the Deputy Chief Executive which is a standing item and which seeks to present the Meetings Action Logs for the Executive and Council meetings for consideration. RECOMMENDATIONS that: 1. the contents of the Meetings Action Log for Executive meetings be noted; 2. the confidential and exempt contents of the Meetings Action Log for Executive Matthew Neal www.eden.gov.uk Deputy Chief Executive meetings be noted; and 3. the contents of the Meetings Action Log for Council meetings be noted. 7 Budget Monitoring: 1 April 2018 to 30 September 2018 - Resources Portfolio Holder (Pages 21 - 28) To consider report TES56/18 from the Director of Finance which is attached and which seeks to present the quarterly budget monitoring report. Monitoring is against the original revenue estimates agreed by Council on 15 February 2018 and the revised capital estimates agreed by Executive on 3 July 2018, confirmed by Council on 14 July 2018. RECOMMENDATION that the report be noted. 8 75% Business Rates Retention Scheme Pilot Application - Leader and Resources Portfolio Holder (Pages 29 - 34) To consider report F72/18 from the Director of Finance which seeks to advise and update Executive Members on the application submitted to be involved in a 75% Business Rates Retention Scheme pilot in 2019-2020. RECOMMENDATIONS that Executive notes the bid submitted to the Ministry for Housing, Communities and Local Government for the 75% Business Rates pilot opportunity and gives the Director of Finance delegated power to progress arrangements for this if the bid is successful. 9 Eden Community Fund Recommendations - Communities Portfolio Holder (Pages 35 - 42) To consider report TES51/18 from the Deputy Director Technical Services which is attached and which seeks approval for the award from the Eden Community Fund of grants to the 5 projects set out in Appendix A of the report. RECOMMENDATION that a grant from the Eden Community Fund is agreed for each of the 5 projects set out in Appendix A of the report, to a total of £30,602.24. 10 Any Other Items which the Chairman decides are urgent 11 Date of Next Scheduled Meeting The date of the next scheduled meeting be confirmed as 4 December 2018. 12 Exclusion of the Press and Public To consider whether, in accordance with Section 100A(4) of the Local Government Act 1972, members of the public (including the press) should be excluded from the meeting during discussion of the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 to Schedule 12A of the Act. www.eden.gov.uk 2 13 Meeting Action Log (Pages 43 - 44) This appendix sets out information supporting report G98/18 from the Deputy Chief Executive which is exempt under Paragraphs 1 and 3 of Part 1 of Schedule 12A of the Local Government Action 1972. Yours faithfully M Neal Deputy Chief Executive (Monitoring Officer) Democratic Services Contact: Vivien Little Encs For Attention All members of the Council Chairman – Councillor K Beaty (Conservative Group) Vice Chairman – Councillor L Grisedale (Conservative Group) Councillors P Breen, Conservative Group M Slee, Conservative Group E Martin, Conservative Group A Todd, Conservative Group J Owen MBE, Conservative Group Please Note: 1. Access to the internet in the Council Chamber and Committee room is available via the guest wi-fi – no password is required 2. Under the Openness of Local Government Bodies Regulations 2014 this meeting has been advertised as a public meeting (unless stated otherwise) and as such could be filmed or recorded by the media or members of the public www.eden.gov.uk 3 This page is intentionally left blank Agenda Item 6 Report No: G98/18 Eden District Council Executive 6 November 2018 Meetings Action Log Portfolio: Leader Report from: Deputy Chief Executive Wards: All Wards OPEN PUBLIC ITEM Appendix 3 is exempt under Paragraphs 1 and 3 of Schedule 12 A of the Local Government Act 1972 1 Purpose 1.1 To present the Meetings Action Logs for the Executive and Council meetings for consideration. 2 Recommendation That: 1. the contents of the Meetings Action Log for Executive meetings be noted; 2. the confidential and exempt contents of the Meetings Action Log for Executive meetings be noted; and 3. the contents of the Meetings Action Log for Council meetings be noted. 3 Report Details 3.1 Following meetings of the full Council and Executive it is normal for there to be a number of actions for Officers and Portfolio Holders to undertake. 3.2 In order to monitor progress of any actions arising from these meetings Executive approved at its meeting on 3 October 2017 that an action log be kept and reported to the Executive at future meetings. 3.3 Action Logs will be maintained only for actions arising from meetings of the Executive and full Council. Due to the nature of these meetings it is more likely that responses to actions will be required from more than one department of the Council. 3.4 Action logs for the Executive and Council are placed on Executive agendas as a standing item so that members of the Executive are kept informed of progress and have the opportunity to discuss any issues with the relevant officers. 3.5 The Deputy Chief Executive will update and maintain the action log between meetings. A copy of the log will also be sent to meetings of the Council’s Management Team for monitoring. 3.6 Appendix 1 presents the actions arising from meetings of the Executive. Appendix 2 presents the actions from meetings of full Council. Appendix 3 Page 5 presents the actions arising from meetings of the Executive which are exempt under Paragraphs 1 and 3 of Schedule 12 A of the Local Government Act 1972. 4 Policy Framework 4.1 The Council has four corporate priorities which are: Decent Homes for All; Strong Economy, Rich Environment; Thriving Communities; and Quality Council 4.2 This report meets Quality Council corporate priority. 5 Consultation 5.1 There has been no consultation regarding this report. 6 Implications 6.1 Financial and Resources 6.1.1 Any decision to reduce or increase resources or alternatively increase income must be made within the context of the Council’s stated priorities, as set out in its Council Plan 2015-19 as agreed at Council on 17 September 2015. 6.1.2 There are no proposals in this report that would reduce or increase resources. 6.2 Legal 6.2.1 There are no legal implications arising from this report. 6.3 Human Resources 6.3.1 There are no major Human Resources implications arising from this report. 6.3.2 There will be some minor impact on officer time in maintaining and updating the action log, as an additional piece of work, however it is considered that this can be met within current resources. 6.4 Statutory Considerations Consideration: Details of any implications and proposed measures to address: Equality and Diversity None arising from this report Health, Social None arising from this report Environmental and Economic Impact Crime and Disorder None arising from this report Children and None arising from this report Safeguarding Page 6 6.5 Risk Management Risk Consequence Controls Required That Members are That actions could That Members are unaware of actions potentially be unfulfilled kept aware of actions arising from meetings resulting in reputational arising from meetings within their portfolios damage 7 Other Options Considered 7.1 A Meetings Action Log could not be kept. 7.2 This option was rejected because keeping a log would enable the Executive to effectively performance manage the actions arising out of Council and Executive meetings, alongside the formal minutes of the meeting. 8 Reasons for the Recommendation 8.1 Keeping an action log will allow Officers and Members to be better able to monitor the progress of actions arising from Council meetings. Tracking Information Governance Check Date Considered Chief Finance Officer (or Deputy) 24 October 2018 Monitoring Officer (or Deputy) 29 October 2018 Relevant Assistant Director Background Papers: Not applicable Appendices: Appendix 1 - Executive Action Log Appendix 2 – Council Action Log Appendix 3- Executive Action Log which is exempt under Paragraphs 1 and 3 of Schedule 12 A of the Local Government Act 1972 Contact Officer: Matthew Neal, Deputy Chief Executive Page 7 This page is intentionally left blank Eden District Council Executive Action Log 2018-19 Appendix 1 Minute Item and Action Officer Date Number summary Responsible Completed Executive 2 October 2018 - implementation date 18 October 2018 E/52/10/18 Questions and Leader to provide a written response to the supplementary M Neal 09/10/18 Representations question from Graham Fairhall (Question 4) from the Public E/54/10/18 Meeting Action RESOLVED that: M Neal 18/10/18 Log 1.
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