2015 Team Captain Handbook American Cancer Society Relay for Life of Douglas County

2015 Team Captain Handbook American Cancer Society Relay For Life of Douglas County

June 12-13, 2015 Free State High School Track

TABLE OF CONTENTS Team Captain Meeting Schedule & Deadlines ...... 1 2015 Relay For Life of Douglas County Planning Committee...... 2 Team Captain Job Description ...... 4 Whose Job is it Anyway? ...... 5 Relay Up All Night Club ...... 6 Relay 101 ...... 7 Relay For Life Glossary ...... 8 How to Recruit a Terrific Team ...... 9 The Commitment Fee ...... 10 Miscellaneous Relay Facts, Figures & Tidbits...... 11 Team Captain Checklist ...... 13 Douglas County Electronic Team Captain Kit – What You Need to Know ...... 14 Relay For Life Online Guide ...... 15 Social Media ...... 17 Fundraising 101...... 18 Fundraising at Relay ...... 19 Keys to Successful Fundraising ...... 19 Fundraising Tips ...... 20 Ten Easy Ways to Raise $100 ...... 21 Fundraising Ideas ...... 22 Fundraising Ideas from A to Z ...... 24 Luminaria 101 ...... 33 Submission of Names for Luminaria Power Point ...... 34 Luminaria Flyer ...... 35 Silent Auction Baskets ...... 36 What to Bring to Relay ...... 37 Things to know on Relay Day ...... 38 Spirit Stick Competition Guidelines ...... 40 Team Banner Competition Guidelines ...... 40 Use of ACS & RFL Logos ...... 40 ACS CAN Membership...... 41 Form Appendix ...... A-1 Team Roster ...... A-2 Team Member Registration ...... A-3 Team Goal-setting Tool ...... A-4

Team Accounting Sheet ...... A-5 Matching Gift Intake Form ...... A-6 Luminaria Form ...... A-7 Photo Luminaria Form ...... A-8 Star of Hope Luminaria Form ...... A-9 Silent Auction Basket Information Form ...... A-10 Cancer Survivors Registration Form...... A-11 Relay Track Schedule ...... A-12 Team Fundraising Thermometer ...... A-13 ACS CAN Membership Form ...... A-14 Resource Appendix ...... B-1 Corporate Sponsor Letter ...... B-2 5 Things Everyone Should Know About Relay...... B-5 Where Does Your Dollar Go? ...... B-6 How Your Donation Makes A Difference ...... B-7 Douglas County Patients Served – 2013 ...... B-9 Cancer Awareness Ribbon Colors ...... B-10 What to Expect at a Relay Event ...... B-11 Kansas ACS Extramural Grants in Effect – October 2014 ...... B-12

TEAM CAPTAIN MEETING SCHEDULE & DEADLINES

Thank you for joining us in the fight against cancer and taking on the leadership role of Team Captain. In order to successfully lead your team, please plan to attend the following Team Captain meetings where we will help provide you with the tools and information you need to be AWESOME!

Tues., Sept. 23 Early Bird Kick-Off 5:30-7:00pm Lawrence Public Library Auditorium Tues., Jan. 27 Team Captain Kick-Off 5:30-7:00pm Lawrence Public Library Auditorium Tues., Feb. 24 Team Captain Meeting 5:30-7:00pm Lawrence Public Library Auditorium Tues. Mar. 24 Team Captain Meeting 5:30-7:00pm Lawrence Public Library Auditorium Tues., Apr. 28 Team Captain Meeting 5:30-7:00pm Lawrence Public Library Auditorium Wed., May 6 Mini Bank Night *** 4:00-7:00pm Lawrence Public Library Auditorium Tues. May 26 Team Captain Meeting 5:30-7:00pm Lawrence Public Library Auditorium Tues., Jun. 9 Bank Night *** 4:00-7:00pm Lawrence Public Library Auditorium Wed., Jun. 10 Bank Night *** 4:00-7:00pm Lawrence Public Library Auditorium Fri., Jun. 12 Relay For Life 5:00pm-5:00am FSHS Track Tues., Jul. 7 Team Captain Celebration 6:00pm-7:00pm Lawrence Public Library Auditorium

*** Location different than previous years.

DEADLINES TO REMEMBER Wed. Apr. 29 Deadline – Registration for Survivors Wed. May 6 Deadline – Registration for Teams/Team Members Tues., May 26 Deadline – Photo Luminaria Form & Photo Tues., May 26 Deadline – Star of Hope Luminaria Fri., Jun. 5 Deadline – Silent Auction Baskets & Items Mon., Jun. 8 Deadline – Luminaria Lists

Feel free to contact us if you have any questions or concerns regarding the Relay process. We're dedicated to making this fundraising event for the American Cancer Society a positive experience for all!

RFL Co-Chair RFL Co-Chair ACS Staff Amanda Davis Bailey (DeReus) Mareu Carolyn Zeller [email protected] [email protected] [email protected] (785) 550-4848 (785) 312-4000 (785) 438-5610

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2015 RELAY FOR LIFE OF DOUGLAS COUNTY PLANNING COMMITTEE Committee Member Sub-Committee Phone Number Email Address Amanda Davis Event Co-Chair (785) 550-4848 [email protected] Angela Motsinger Relay Concierge (785) 691-7560 [email protected] Angie Soden Sound/Music / Overnight Games / Logistics (785) 741-5108 [email protected] Bailey (DeReus) Mareu Event Co-Chair (785) 312-4000 [email protected] Barb Gorman Survivor/Caregiver Chair (785) 841-7723 [email protected] Betty Parks Publicity (785) 843-4303 [email protected] Carol Wallace Food Vendors (785) 843-5077 [email protected] Caroline Wroczynski Logistics / Overnight Games / Food Vendors (785) 764-2861 [email protected] Carolyn Zeller ACS Staff Partner (785) 438-5610 [email protected] Chris Collister Silent Auction (785) 843-4182 [email protected] Coni Foulke Survivor/Caregiver (785) 760-4565 [email protected] Cortnee Hosler Silent Auction (316) 305-4409 [email protected] Dae Curtiss (785) 840-7101 [email protected] Hannah Motsinger Overnight Games (785) 691-7560 [email protected] Jacquie Krueger Corporate Sponsorship (785) 393-2998 [email protected] Jan Gezel Accounting / Kid’s Games / LMH Liaison (785) 979-4876 [email protected] Janice Oelschlaeger Survivor/Caregiver (785) 843-4336 [email protected] Jeanne Bronoski Silent Auction (785) 218-1482 [email protected] Jen Wessel Luminaria – Power Point (785) 220-1330 [email protected] Julie Zule Silent Auction (913) 796-6550 [email protected] Kara Perry Silent Auction (785) 423-2702 [email protected] Kari Mack Photography / Kid’s Games / Food Vendors (785) 304-6452 [email protected]

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Katie Bieker Accounting Chair / Online (785) 764-6271 [email protected] Laura Downs Corporate Sponsorship / Survivor/Caregiver (785) 840-1664 [email protected] Lexi Curtiss Overnight Games Chair (785) 691-5216 [email protected] Maggie Fieger Survivor/Caregiver (785) 760-4845 [email protected] Margaret Hodges Survivor/Caregiver (785) 841-3483 [email protected] Mary Beth Hill Food Vendors (785) 766-1399 [email protected] Paula Aiken Luminaria (785) 842-8503 [email protected] Sharon Brown Kid’s Games (785) 842-2079 [email protected] Shelle Arnold Team Captain Coordinator / Chair Assist (785) 218-4595 [email protected] Sheryl Brann Silent Auction Chair (785) 843-0689 [email protected] Stephanie Phan Accounting (785) 749-9155 [email protected] Tabatha Mills Publicity (661) 342-9831 [email protected] Valeita Williams Luminaria (785) 749-5191 [email protected]

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TEAM CAPTAIN JOB DESCRIPTION

A Relay For Life team captain supports the American Cancer Society by leading a team in their community Relay For Life and raising a minimum of $100 per team member for Relay.

Job Responsibilities

A Team Captain agrees to serve in the following capacities:

 Recruit & Register a team of 10-15 members.

 Attend the American Cancer Society Relay For Life kickoff.

 Set a fundraising goal for your team. (The minimum fundraising expectation is $100 per team member.)

 Recognize cancer survivors on your team and participate in the survivorship celebrations at the event.

 Distribute participant collection envelopes and other American Cancer Society fundraising tools to all team members.

 Coach and motivate your team to success using all available forms of communication to generate enthusiasm and participation for the event (i.e., email, phone calls, Facebook, newsletters).

 Coordinate creative fundraisers to help your team raise money.

 Attend all team captain meetings planned for your Relay.

 Commit to preparing a Silent Auction basket worth approximately $25 and delivering it to the Silent Auction Committee no later than Friday, June 5th. All proceeds from the sale of your basket will be credited to your team.

 Recognize team members for their commitment to the fight against cancer.

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WHOSE JOB IS IT ANYWAY? Team Team Responsibility Captain Members Register the Team X X

Raise $100 X X

Invite Survivors to Relay X X

Coordinate Team Fundraisers X X

Serve as Team Treasurer X

Attend Team Captain Meetings X

Turn in $$ during Bank Night X

Pick Up T-Shirts X

Turn in $$ at Relay X

Set up Campsite at Relay X X

Bring Snacks & Beverages to Relay X X

Coordinate On-Site Fundraiser X X

Set & Monitor Walking Schedule X X

Decorate Campsite X X

Bring Spirit Stick & Team Banner X

Coordinate Campsite Cleanup X X

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RELAY UP ALL NIGHT CLUB Do you Relay all night? Then you understand that Relay For Life runs overnight to symbolize a cancer patient's experience: early evening is the diagnosis and start of treatment, later in the dark is the tough part of treatment and early morning symbolizes having survived and begun to move on.

While no one is required to stay overnight during Relay, we want to encourage and recognize those that do.

Benefits of being a part of the Up All Night Club:

 Feel great about completing the mission of Relay For Life: raising money and spending time on the track with your teammates.  Be recognized for doing your part in the fight against cancer; we’ll honor your commitment on the Relay website and on Facebook and Twitter. Everyone should know about your dedication to Relay for Life.  You’ll get breakfast for free the morning of Relay!  This year, you could win a really great prize for being at Relay for Life for 12 hours. This very special prize will be announced spring 2015.

How to be a part of the Up All Night Club:

Register as a participant for the 2015 Relay For Life of Douglas County. Only registered participants are eligible for the Up All Night grand prize.

Get a card from your team captain or from the info tent at Relay and have it stamped every hour from 9pm through 5am. Be sure to put your name and phone number on the card, in case you lose it! After getting your last stamp, make sure you’ve filled out the information on the card and turn it in at the Information Tent. We’ll draw from all the completed cards to select who gets the grand prize.

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RELAY 101

Q: Are there any restrictions associated with the Relay? A: Yes: no pets are allowed at the event, no tobacco products are allowed at the event, and no alcohol is allowed at the event. These are firmly enforced. We reserve the right to remove anyone in violation of these restrictions.

Q: Does my team have to spend the night at the track? A: Relay For Life runs overnight to symbolize a cancer patient's experience (early evening is the diagnosis and start of treatment, later in the dark is the tough part of treatment and early morning symbolizes having survived and begun to move on). You and your team are strongly encouraged to spend the 12 hours at the track, but you are not obligated to do so.

Q: How much is the participant commitment fee? A: The commitment fee is $10 per participant. This is used toward operating expenses associated with the event and is your commitment to continue to raise money. Through December 31st, 2014, the commitment fee will be waived. You are, of course, still welcome and encouraged to make a donation.

Q: What do I need to do to get a participant t-shirt? A: Pay your $10 commitment fee by May 6th and raise at least an additional $90 by June 9th-10th Bank Night to reach a total of at least $100. Please encourage all of your team members to raise more than $100.

Q: What happens if I miss the May 6th registration deadline? A: If you miss the registration deadline, we still want you to participate in Relay but you are not guaranteed to receive your event t-shirt by Relay (provided you reach your goal of $100 or more).

Q: When/where do I turn in my collected donations? A: You can turn in your team money at any Team Captain Meeting in the envelopes provided, at the Mini Bank Night May 6th, or either Bank Night June 9th or June 10th. We appreciate receiving the money early! Final deadline to turn in money is June 19th. Money can also be turned in to Katie Bieker, our Accounting Chair, by appointment. Katie can be contacted at (785) 764-6271 or [email protected].

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RELAY FOR LIFE GLOSSARY

Bank Night: Meetings specifically scheduled so that Team Captains can turn in fundraising money. The June 9th/10th Bank Night is when Team Captains pick up the participant shirts for those who have raised at least $100.00.

Camp Site: The “patio site” space assigned to your Relay team at the Douglas County Relay For Life.

Caregiver: Any person who has provided support to a cancer patient.

Commitment Fee: $10.00 per participant; registers team members to participate in the Relay and signifies their commitment to raise money for the event. This fee is waived for those who register by December 31st, 2014.

Kick-off: An event held several months prior to Relay to get participants, sponsors and survivors excited about the upcoming Relay season. Also a means for distributing team materials to get you started.

Luminaria: White bags that are purchased in memory of or in honor of loved ones who are or have battled cancer. The bags are decorated, then displayed and lit with a battery-operated tea light candle during a special ceremony after dark at the Relay event. These bags are placed around the track at Relay. Luminaria costs are $10.00 for a white decorated bag, $15.00 for a photo luminaria and $20 for a Star of Hope Luminaria.

On-Site Fundraising: Fundraising events held at the Relay For Life event.

Staff Partner: An American Cancer Society-employed liaison that supports the volunteer committee and all of the Team Captains in our quest to bring a successful Relay to Douglas County.

Survivor: Any person who has been diagnosed with cancer, regardless of whether they’ve completed treatment or not.

Team Captain Meetings: Fun, informational meetings held to keep Team Captains up-to-date about Relay-related topics. Also a means for sharing fundraising ideas and allowing Team Captains to voice concerns, ask questions, and network with each other as well as turn in fundraising monies.

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HOW TO RECRUIT A TERRIFIC TEAM

 Get excited! Your enthusiasm is contagious.  Relay is for everyone. You don’t have to be athletic to participate in Relay For Life. People will be walking, running, strolling, and dancing around the track. Anyone can be part of this great community event.  Arrange an employee presentation at work. Lunch of an all-employee meeting is a great time to tell your coworkers what Relay For Life is all about. Try to set up a challenge between departments or other locations. Ask your company to sponsor your team (by paying your team’s commitment fees). If you’d like a speaker from the American Cancer Society, just ask.  Recruit your family and friends. Build your team roster by including family members. It’s a family affair. Other potential members can be found at your place of worship, doctor’s office, neighborhood, etc.  Dedicate your team to a cancer survivor. If you know someone who is dealing with cancer, why not pay tribute to that person by dedicating your team to them? Also, be sure to invite cancer survivors to participate. The Survivors Lap is for them.  Get the word out. Put up Relay For Life posters and display the brochure to get others involved. Become your organization’s Relay For Life champion.  Motivate your team. Hold regular get-togethers to build spirit and keep everyone informed. Share your Relay story to help connect team members with why Relay For Life is important.  Set a team fundraising goal. Have each participant set a personal goal, and then set a team goal. Encourage team members to meet their goal by keeping in touch.

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THE COMMITMENT FEE Frequently Asked Questions

What is it? The commitment fee is the $10 that every participant is asked to pay upon registration. This fee helps offset the costs of putting on your Relay For Life event. It also helps commit registered participants to your Relay. This fee is being waived for those who register by December 31st, 2014.

Where does the money go? The money goes directly into the participant’s fundraising total! By paying the fee upon registration, the participant is already $10 closer to a t-shirt! Like all money that comes from fundraising, it will go to your event’s overall total.

What about special registration events? Although the individual commitment fee is required, special exceptions can be made for special recruitment events. For example, it is possible to waive the commitment fee for one day, such as Kickoff, to attract more participants. However, it cannot be permanently waived. Remember, the idea is to recruit quality participants, not just mass numbers. The commitment fee is designed to do that!

What about the “pay later” registration option? A lot of people don’t carry around their credit cards, so it’s understandable that they may not be able to pay right at the time of registration. However, it is the responsibility of you and your committee to keep track of those that select pay later and make sure they pay by the time your event comes around. The commitment fee is meant to help your event, so it’s in your favor to collect upon it!

How do I convince my participants to pay? Tell your participants where the money goes (see Resource Appendix for more information). You’re fighting cancer! The commitment fee is one baby step closer to finding that cure. Keep the following in mind:

The commitment fee is a commitment to finding a cure!

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MISCELLANEOUS RELAY FACTS, FIGURES & TIDBITS

Douglas County Relay For Life 2014 by the numbers: 65 – the number of registered teams 793 – the number of registered participants 2,884 – the number of luminaria that lined the track at FSHS 277 – the number of registered Survivors we honored 2,562 – the number of pounds of food donated to Just Food $172,102.25 – the gross amount of money raised by Douglas County for 2014 #1- Douglas County Relay For Life was the LARGEST Relay in Kansas in 2014 #1 – The American Cancer Society is the largest non-profit in the WORLD.

In 2015 our goal is to raise $170,000.00 (after expenses) as well as increase the number of registered teams, registered participants, registered Survivors, AND come closer to defeating Cancer.

The Spirit Stick & Banner contests will continue in 2015. It’s never too early to start planning your entry.

Do you know a Cancer Survivor that hasn’t registered or attended Relay before? We would love for them to be included in the Survivors we honor. You can either copy the Survivor Registration form included in this booklet or you can pick-up Survivor Registration forms at any Team Captain meeting. These registration forms are due May 6th.

Would your team be willing to accept another team member or two? We occasionally hear that someone would like to participate but not start their own team. If you'd be interested, please let Amanda or Bailey know.

If you are interested in participating in the New Team Captain mentoring program, please let Shelle Arnold know. Shelle will team up veteran Team Captains with new Team Captains to help them on the road to success, be a familiar face at meetings, etc. We've all been the “new kid on the block” and want to help our New Team Captains transition into a veteran Team Captain.

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For the 2015 Relay Season, we will be changing the format of our Team Captain Meetings. Previously, we began meetings at a set time and tried to end at a set time. For 2015, we will be changing these meetings to an Open House + Meeting format. The Open House style meeting will begin at 5:30pm and run through 7:00pm. From 6:00-6:30pm, we will hold a traditional Team Captain Group Meeting for those who have questions or would like to get to know the other Team Captains. Committee members will be present at Team Captain Meetings to answer any questions that may arise.

It is important for Team Captains to attend each Team Captain meeting to pick up new information and turn in any fundraising money they may have. Each meeting will be catered with pizza from our signature corporate sponsor, Papa Keno’s, so please come hungry.

We strongly recommend that if your team approaches 15 members, you consider starting a “sister team”. Experience tells us that a team with more than 15 members can sometimes be overwhelming for a Team Captain.

Please follow us on Social Media and encourage your teammates, friends and family members to follow us as well:

Facebook – www.facebook.com/DCRelayForLife Twitter – www.twitter.com/DCRelayForLife Pinterest – www.pinterest.com/rfldgks Instagram – www.instagram.com/DCRelayForLife

You can sign-up for text messaging – text 4841 to 22723 to receive Relay text updates (5 updates per month may be sent to your phone.) MESSAGE and DATA RATES MAY APPLY.

Does your company have a Matching Gift program? If so, you will find forms and information on this program in the Team Captain Kit.

Special thank you to our print partner and Corporate Sponsor, Printing Solutions, for providing our local printing needs – including this Team Captain Handbook. Please help us thank our Corporate Sponsors all year long by recognizing them and thanking them personally when you see them or do business with them. A copy of the Corporate Sponsor letter and brochure is included at the back of this handbook. Please contact Jacquie Krueger if you know of a company who would like to be a Corporate Sponsor.

We owe it to all Survivors, Caregivers and all those who we’ve lost to make this the BEST RELAY FOR LIFE Douglas County has ever seen. . . Please help us make this happen.

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TEAM CAPTAIN CHECKLIST

 Get yourself registered and set up your Team page online at www.relayforlife.org/douglasks (See Relay For Life Online Guide section for more information) by May 6th.

 Get your team together. Talk to everyone you know—in your company, congregation, neighborhood, clubs, school, and family—about Relay. This is how you’ll form your team.

 Turn in your team commitment fees. The commitment fee is $10 per person, which is waived through December 31st, 2014. Each team member can pay the fee themselves, or you can ask a company to sponsor your team. Ask your dentist, doctor, insurance agent, attorney. Get creative!

 Get your team registered online or fill out and turn in your team and participant registration forms as soon as possible. Encourage team members to customize their personal fundraising pages online.

 Have your team members set a goal for how much money they can raise. Remember, to get a t-shirt each team member is required to raise a minimum of $100. Follow up to see how they are doing – celebrate their progress!

 Hand out team member materials to each participant. Get them started early! Share fundraising tips and encouragement.

 Attend every team captain meeting you can.

 Hold a team meeting to establish a team name. Give purpose to your team – dedicate your efforts to someone who has been touched by cancer, for example. Continue to hold team meetings to keep your team informed and motivated.

 Stay in touch with your team. Let them know what to expect when they come to Relay For Life. Give everyone a job to do and encourage them to stay for the entire event.

 Work with your team to design and create a Spirit Stick and Banner for our competitions at Relay.

 Collect all donations from your team members and turn in at Bank Nights and throughout the season. Donations can be turned in at every Team Captain meeting as well as to Katie Bieker, by appointment.

 Be a leader and help your team reach its goal. Challenge other teams.

 Attend the Final Team Captain Appreciation Celebration on July 7th, 2015.

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DOUGLAS COUNTY ELECTRONIC TEAM CAPTAIN KIT – WHAT YOU NEED TO KNOW

PLEASE REVIEW CAREFULLY

Your Douglas County Electronic Team Captain Kit contains:

 A Team Roster form. Return a copy with names of team members who did not register online and their Commitment Fees ($10 per team member – waived through December 31st) by May 6th.  Team Member Registration Forms – While we prefer that all registrations are completed using the Relay website, these paper registration forms will also be accepted.  Team Fundraising Thermometer  Team Accounting Sheet - This is a form for you to complete as money is received. Fundraising money and the form may be turned in at any Team Captain meeting, as well as at Bank Nights.  Silent Auction Basket Information Form – Turn this in with your team’s completed Silent Auction Basket by June 5th, 2015.  Luminaria Form  Photo Luminaria Form  Star of Hope Luminaria Form  Matching Gift Intake Form  Cancer Survivor Registration Form  Cash Donation Acknowledgement Forms  ACS CAN Membership Form

EXTRA FORMS WILL BE AVAILABLE AT TEAM CAPTAIN MEETINGS.

WHILE WE ASK THAT YOU PLEASE TAKE ONLY WHAT YOU NEED, DO PLEASE RETURN ANY UNUSED FORMS (WE RECYCLE).

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RELAY FOR LIFE ONLINE GUIDE

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SOCIAL MEDIA

Relay For Life of Douglas County is all over Social Media! Like and follow us today!!!

Facebook: www.facebook.com/DCRelayForLife

Twitter: www.twitter.com/DCRelayForLife

Online: www.RelayForLife.org/DouglasKS

Pinterest: www.pinterest.com/RFLDGKS

Instagram: www.instagram.com/DCRelayForLife

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FUNDRAISING 101

Q: Will money I raise offline be reflected in the website totals? A: Yes. Both online and cash/check donations will be reflected in your total shown on both your team and personal page. Please be patient -- give the Accounting Sub- Committee time to record any cash/check donations you turn in.

Q: What is Mini Bank Night? A: Mini Bank Night on May 6th gives you another opportunity to turn in your dollars-to- date and allows us a peek at fundraising levels. You are always free to turn in your dollars (and cents) at any Team Captain meeting or to Katie Bieker, by appointment.

Q: What kinds of incentives are available for Fundraising? A: The Relay website contains flyers detailing the Nationwide Team as well as Individual Fundraising Club levels, AND the Relay For Life All Star Club. Make sure you review these documents and share the information with your team members.

Q: How much do I need to raise to receive a participant t-shirt? A: The Relay 2015 Event t-shirt is awarded to each participant who raises a minimum of $100.00. You and your team members each need to register and pay your $10.00 Commitment Fee (unless registered by December 31st, 2014) by May 6th. Raise at least $100.00 before Relay to receive your participant t-shirt. Reach for the stars with your goals and see how much more money you can raise this year.

Q: If I raise $100+, when do I get my participant t-shirt? A: You’ll be sure to have a t-shirt in your size by Relay Day if you submit your total of at least $100 by Mini Bank Night, May 13th. These shirts will be distributed at your Bank Night appointment (June 9th or 10th).

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FUNDRAISING AT RELAY

We are encouraging each team to FUND-RAISE AT RELAY. You will have until Friday, June 19th, 2015 to submit any money you raise during Relay or the week following Relay. Funds turned in up-to and including June 19th WILL count toward your team totals. Funds turned in after June 19th will be credited to the general Douglas County Relay total.

All on-site fundraisers must be approved by the Relay For Life of Douglas County Co- Chairs, Amanda Davis & Bailey (DeReus) Mareu. Any on-site fundraisers that are not pre-approved may be declined the day of Relay.

Any on-site fundraisers disclosed and approved prior to Friday, May 29th, 2015 will be included in the Event Program.

KEYS TO SUCCESSFUL FUNDRAISING

 Be enthusiastic

 Share your story

 Get everyone on your team involved

 Relay year-round

 Find a fundraising activity that fits your team and your community

 Educate people about where the money goes

 Share information about available programs and services from the American Cancer Society

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FUNDRAISING TIPS

Four Ways to Raise Funds for Relay For Life After your team sets its goals, the next step is to start collecting donations! Your fundraising efforts will consist of four basic types: individual fundraising, online fundraising, team fundraising, and on-site fundraising.

Individual Fundraising Individual fundraising consists of those activities that your team members do on their own to reach a personal goal.

The most effective and proved form of individual fundraising is letter writing. Team members should consider sending letters (or email messages) to their friends and family around the world to ask for support in creating a world with less cancer and more birthdays. Sample letters and other ideas for individual fundraising can be found in the Team Captain Tool Kit on www.RelayForLife.org.

Online Fundraising Online fundraising is another form of individual fundraising.

After participants register online, they can upload their address book and send emails to ask for donations. As Team Captain, challenge your team members to send emails. The more emails that are sent, the more money we can raise to save lives from cancer.

If your team members aren’t sure where to start, let them know that there are pre-formatted emails to help ask them for donations, follow up with potential donors, and thank donors who have supported their efforts. Keep in mind that a personal message is always best, so they should personalize their letters and emails.

Online donations are encouraging because you can watch your fundraising thermometer rise with every donation.

Team Fundraising Teams can have a lot of fun organizing an activity or event to raise money for the American Cancer Society. There are many team fundraising ideas – but we’ve found that those fundraising activities that focus on things people spend money on anyway are most successful. For example – food sales, movie nights, collecting used prom dresses and reselling them. . . The sky’s the limit. Be sure to check out www.RelayForLife.org for an extensive list of ideas for your team.

On-site Fundraising On-site fundraising is any activity that takes place at a Relay For Life event, while participants are on the track.

Teams may host bake sales, game booths, kids’ events, or other activities to raise money right from their campsites. Again, there are loads of fundraising ideas on www.RelayForLife.org. Just make sure that your on-site fundraiser has been approved by Amanda or Bailey prior to the event. Page 20

TEN EASY WAYS TO RAISE $100

1) Donate $20 to yourself, and ask 4 friends for $20 each.

2) Ask 20 friends for $5 each.

3) Ask 10 friends for $10 each.

4) Send a letter to family and friends, explaining what Relay is and asking for a donation. Always ask for more than you expect. For example, if you want $25, ask for $50. Be sure to include a return-by date in your letter.

5) Send a letter from your pet to family and friends. You might also want to send this letter to your veterinarian.

6) Take a walk around your neighborhood. Knock on doors, and ask your neighbors for their support.

7) Arrange a dress-down day at work. Anyone dressing down will have to pay. Be sure you post a sign that says, “Please excuse our appearance today. We are dressing down to benefit the American Cancer Society Relay For Life.” You can charge anywhere from $1 to $5 per person to dress down. Arrange these on a weekly or monthly basis.

8) Arrange with the principal of a local school for children to collect dimes in water bottles. A 20-ounce bottle full of dimes equals almost $100!

9) Hold a can and bottle drive.

10) Sell Relay For Life suns and moons, which are available through your American Cancer Society staff partner.

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FUNDRAISING IDEAS

 A “No-bake Sale” - Co-workers or other groups pay so they don't have to bake goodies

 Brown Bag Lunch Day – Everyone brings their lunch and donates the money they would have spent to eat out to your Relay For Life team

 Challenges – Challenge another team to raise more money than your team. Some radio stations may put your challenge on the air

 Cook-off – Encourage budding chefs to compete for the best chili or barbeque, and charge a fee to taste and vote

 Knock Out Cancer – Set up a punching bag in your office lobby or your church fellowship hall and in exchange for donations, let people take out their aggressions on cancer

 Pot Luck Lunch at the Workplace – Name every Wednesday “Relay For Life Pot Luck Day”. Team members take turns preparing salads, entree, desserts, and offer to coworkers for a set price or donation

 Yard or Garage Sale – Hold the ultimate Garage Sale – ask your team members to clean out their attics, garages, and basements for a team-wide sale

 Sign Up, Set Up, SEND – Sign up at www.relayforllife.org/douglasks, set up your personal page, and send emails to everyone you know to raise money the easy way!

 Matching Funds – Ask your human resources or personnel department if your employer matches funds. If so, get the form, fill it out, and your donations could be doubled or more!

 Host a Pampered Chef, Party Lite, or similar party – Contact a dealer for percentage of items sold, invite your friends and relatives to the party. Accomplish some gift shopping and fundraising at the same time!

 School activities – when your elementary school has a carnival, approach the principal for a booth, provide activities and the cost to play goes into the Relay For Life fund

 Work with local restaurants to have them donate a percentage of purchases on a specific day to your team for Relay For Life Page 22

 Team members act as servers for a shift at a restaurant in exchange for a portion of the proceeds

 Purple toilet (or purple flamingos) – Place in your friend or neighbor's yard. That person must donate a set amount to have it removed, and can name the next person to receive the lawn “decoration” and/or pay for “insurance” that it doesn't come back again!

 Fundraise with Facebook – Download the application to raise Relay For Life donations through Facebook

 Old Fashioned Ice Cream Social – Get creative and decorate a location as an old- fashioned ice cream parlor; set up tables with a variety of board games for patrons and raise funds by collecting donations

 Set up and take orders in advance for Lap Beads or other items to help keep track of the number of laps you walk during Relay; encourage walkers to make their goal

 Electronic Game Party – set up Wii games, Guitar Hero, X-Box (old games or new). Sell tickets for specific amounts of time to play

 Dinner and Auction – a soup and sandwich dinner or chili supper or spaghetti supper, plus items donated for a live and/or silent auction to fund your team

 Sports Competition – Challenge another team to a softball or volleyball game; charge admission and sell refreshments

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FUNDRAISING IDEAS FROM A TO Z

Ask: The easiest way to raise money is to ask your friends, neighbors, relatives and anyone you know to make a donation to the American Cancer Society’s Relay For Life event, which you are taking part in. Explain your commitment of 18 hours and why you are involved – maybe because of a loved one battling cancer.

Art Sales: Have preschool and elementary students produce great art and have a show. Parents and friends buy back their budding artists’ masterpieces. Auctions: Many teams are putting together live or silent auctions. Teams can make a whole event out of it- work with an auctioneer who will donate his/her time and hold a live auction. A team in MA held a silent auction during their family reunion. Some teams are putting together sports auctions, which are very popular. Collectibles are hot! Auction off the boss -- have the boss or department head as your assistant for the day at work.

Baby Sit: Do extra baby-sitting and give your pay (or at least part of it) to your team. Or babysit as a team during a community event.

Bake Sales: Hold a bake sale (focus on healthy treats!) at work or at a busy place- a bank branch held a bake sale once a week for several months. Or have a no-bake sale where co-workers pay so they don’t have to bake goodies.

Balloon Day: This is good for students. Sell a Relay balloon with a message attached for $2 each. The students take orders in advance and then deliver the balloon messages at a later date.

Bank for a Year: Get everyone on your team to put in $2 each week beginning the week after this year’s Relay. In 50 weeks each team member will have his or her $100. Or try this – 50 cents every day, in 50 weeks you will have collected, from yourself, $175 – add just two more friends giving you 50 cents each per day and you will now have a total of $525 in 50 weeks. See how easy it is.

Birthday Party with a Purpose: Individuals have had birthday parties and on the invitation they state in lieu of gifts, please bring a check made out to the American Cancer Society for Relay For Life.

Block Party: Put together an old-fashioned block party in a parking lot, or close off a neighborhood street (with permission). Have a band or DJ donate a few hours, have a BBQ, do face painting, offer hay rides etc. Have fun and raise money for your team.

Book Sales: Do it in conjunction with a publishing house that will donate books or have everyone on your team bring in good condition used paperbacks or hard cover books. Set up a table to sell your books. Get permission to have your table set up in a local mall or plaza, or if you work for a large employer, set it up in the break or lunch room.

Boss for the Day: Allow people to bid on being boss for the day-high bid wins.

Bounce-a-thon: Elementary students take a collection envelope home to collect pledges for bouncing a basketball for half an hour. Each class in the school takes turns gathering in the school’s front hall throughout the day to bounce their basketballs. Bowl-a-thon: Some student teams have been holding bowl-a-thons, where they get pledges per pin they knock down.

Bowling Chance: $1 gives you the chance to throw 2 balls (toy bowling set). If you strike your name is entered into a drawing 2 times. If you throw a spare with your second ball your name is entered into the drawing once. Team is to solicit a nice prize for the drawing. This one could be held on site.

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Breakfast With: Put together a breakfast with Santa or the Easter bunny or other favorite kids’ character. Work with a local restaurant or your team can do it themselves at a hall or club. Have someone in costume and sell tickets, also have pictures taken. You could also use this as breakfast with the mayor or other high profile person.

Brown Bag Lunch Day: Everyone brings in their own lunch and donates the money they would have spent to the Relay For Life fund.

Candle Sales: Sell scented votive candles to fellow employees and friends.

Candy Bar Sales: Sell candy bars at work, or have someone at a business let you set up a little display box (beauty shops, store check-out counters, etc.). You can purchase box kits from wholesale warehouses such as Sam’s or ask a candy store to donate them.

Car Washes: This is another good idea for students as well as adults, especially in the spring when everyone wants the mud off of their cars. Try saying “donations accepted” instead of charging a set price (people tend to give more).

Car Smash: Secure an old car and write in large bold letters CANCER across the car. For a dollar donation you get to “smash cancer” three times with a sledgehammer.

Challenges: Challenge another team to raise more money than you. Some radio stations may gladly put your challenge on the radio.

Change Makes a lot of Cents: Bank and credit union teams post this message at the teller line – Donate the cents from your deposit to the (name of bank) Relay For Life team and help fight the war against cancer. If your check total is for $187.67 your donation is just 67 cents. We might find the cure for cancer right in your pocket. All proceeds will benefit the American Cancer Society.

Chili Cook Off: have a Hot-Hot-Hot chili cook off.

Christmas Party: Play carols, serve cookies, decorate a tree, have pictures with Santa and charge admission – no matter what time of year it is!

Christmas Tree/Wreaths: Ask a local retailer to donate $1 for every tree and wreath sold to support your Relay team. Or make your own wreaths as a team- use princess pine you find in the woods.

Coin Drive: This is especially good for students to do at schools- have everyone give them their change in the lunchroom. Set up a coin jar at the beginning of the school year and see how it grows. A college put a twist on the coin drive, which would also work at companies with different departments or at a bank with the different tellers etc. They sent out a flyer explaining: JOIN THE PENNY WARS- drop off your change in the jars at the front of your residence hall. The residence hall with the most points wins a pizza party for its residents. Pennies are worth positive points, silver coins and cash are worth negative points. Sabotage the other residence halls by dropping off your silver coins into their jars! Spare some change for cancer research.

Coin Toss: Get permission from the local mall to collect all the coins tossed into the fountain for a designated time period. Be sure to have signs state that the coins will be donated to the American Cancer Society’s Relay For Life.

Comedy Club: Ask a local comedy club to host an evening in support of the Relay For Life and invite all teams to sell tickets. The teams would get the credit for the tickets they sold.

Concession Stands: Set up a concession stand or booth at a community event during the year.

Cookbooks: Collect recipes from employees and have them published and sell them. Can be produced for approximately $2 each and sold for $7-$8. You need to be sure that all recipes are healthy and follow nutritional guidelines. Page 25

Craft Fairs: Have your team set up a craft table at a craft fair or festival.

Crafts: In a holiday mood? Craft tree ornaments, stockings or decoration and sell them.

Cut-a-thon: Have a beauty salon or vocational school hold a cut-a-thon for you.

Cutest baby: Have a Cutest Team Baby Contest, either on site or beforehand at your place of work. Place a photo of each team member as a baby on the bulletin board or on a display board. People donate $1 per vote. You decide on the appropriate reward.

Dances for a Cure: Students can hold a school dance. Adults can put together a dance at a local club or hall. Get a band or DJ to donate their services.

Day of Cleaning Drawing: Team members donate a suggested five hours to spring/fall house-clean your home, with tickets selling for $5 each (at the Relay only).

Day Spa: Have a drawing for a day of beauty or, for a set fee, provide haircuts, manicures, and massages. (Sell tickets and do your drawing only at the Relay.)

Decorating Service: No time to decorate? Holiday decorating service! Also can put Holiday lights up on houses for a fee- this is a job many people would like someone else to do.

Deliver Flyers: See what businesses distribute sales flyers in the weekly paper or through the mail and offer for your team to deliver them within the town (at each house) for a set amount. It costs these businesses a lot to mail them out and they would be able to save money by having you distribute them personally. This is another good idea for a student team. In Washington State the phone company paid a high school team $2500 to distribute the new phone books throughout the community.

Die Cut Cards: The suns and moons paper cut outs (available at a minimal cost through the Society office) can be sold at businesses, companies, or anywhere people frequent. Some teams have used them at holiday time to place a memorial or honor tree. Other divisions have seen other paper cut outs with the RELAY logo used. Ice cream cones with the logo at local ice cream shops, paper bowling pins line the walls of a bowling alley to “bowl down cancer” and in one area, paper clocks are sold at local businesses to benefit the event.

Dog Walkers: Have your team walk the neighborhood dogs for a donation. Many pet owners would appreciate the opportunity to let someone take their dog for a long walk.

Dog Sit: While the owners are on vacation, saves them from sending Fido to the kennel.

Dress Down Days: Many businesses have been doing this, where their employees can dress down for a day if they make a certain donation. This is also happening at parochial schools or other schools that require uniforms. For a specified donation, the student doesn’t have to wear a uniform to school that day.

Dress as a Woman: Raise money to have a certain person dress up as a woman for the day, or have employee’s pay $! To vote for the individual they would like to see dress as a woman. The two individuals with the most votes would spend the entire workday dressed as a woman.

Dunking Booth: Set up a dunking booth at a local event festival, fair, picnic etc. and recruit local celebrities to sit for you.

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Email: Email your friends and associates for donations.

Envelope at Restaurant table: Restaurant teams generate donations by placing a Relay For Life envelope at every table during a designated time period, stating “Please support our Relay For Life team and the American Cancer Society” Waitresses check envelopes after each seating and find surprising results. Be sure to have 1-800-ACS-2345 on the envelopes.

Errand Service: Never have time…. Run an errand service!

Event parking spaces: Sell parking spaces for community events near your home.

Face Painting: set up a booth at a local event, fair, or festival. Kids love it! Charge $0.50 and up.

Fashion show: Work with new or existing clothing stores to hold a fashion show. You could have it at the store, or use a club or church hall. Offer refreshments and your team members can be the models.

Fast Food Restaurants: Ask your local restaurants if they will have RELAY day. Either a percentage of the day’s take or from a certain item on the menu will go towards your team. Your team should be on hand to ask for donations from the patrons as well as be able to talk about the event. Salad Day Saturday- on a Saturday prior to your Relay, a dime from every salad sold goes to your team total.

Fifty/Fifty Drawing: Everyone loves the chance to win cash. Hold a 50/50 at your Relay event!

Flamingo Alert: Use Mike Wagner’s idea and place pink flamingos in someone yard. It will fly away once a donation is made to Relay For Life. Some people have expanded this idea and for a set amount you can designate the next person is should go to, as well as you can purchase flamingo repellent, so it will not land on your yard. Other lawn ornaments could be used.

Flower sales: Work with a local florist or wholesaler and sell bouquets, potted flowers or individual stems (carnations or roses) at your place of work or school.

Flower Bouquet Drawing: Ask a local florist to donate one bouquet of flowers, one for each month for a three-month period (or go to 3 different florists and get one per shop). Another easy on-site idea!

Game Night: Have a game night- much like a party with a purpose. Everyone comes to your house to play board games, charades etc. Charge an “entrance” fee.

Garage Sales: Work individually or as a team to set up garage sales- clean out your attic and raise money for the American Cancer Society at the same time!

Glow Sticks: Sell glow in the dark sticks that can be worn as necklaces or carried at the event.

Go Door to Door: Go door to door and ask for donations. Canvas your neighborhood, work as a team and canvas the town.

Golf Tournament: Have your team put together a golf tournament with the proceeds benefiting your Relay Team goal.

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Hat (or Cap Day): This is good for schools. For a specified amount, the students can wear a baseball cap to school for the day.

Haunted House: For Halloween, organize a haunted house and charge admission. Or as a team organize a haunted forest. You can also sell refreshments or bob for apples.

Hoagie Sale: Hold a hoagie sale at work or around town, taking orders ahead of time.

Hole-in-One: set up a portable putting green and for a donation; let people try to putt it in. You can do this on site, or at a community event beforehand.

Hot Dog For Cancer: Principal at an elementary school agreed that if ALL the teachers would raise $100 each he would dress up like a hot dog and let the students squirt ketchup, mustard, and relish on him.

Ice Cream Socials: Plan one at your place of work or for friends, asking for a donation to attend. Sell ice cream, low-fat yogurt and other frozen treats for dessert at your place of work.

Jail & Bail: For a donation employees can be arrested. For an additional donation they can post their own bail, or employees have a bounty placed on their head, are arrested and are not set free until the entire bounty is raised ($100 or more per inmate). This activity can also be done on site.

Jewelry Sales: Work with a wholesale company to sell jewelry they don’t wear anymore and have a jeweler clean it up for you, then have a sale.

Kiss a Pig Contest: Recruit a local celebrity to kiss a swine when a certain amount of money has been raised. Also has been done as a contest. Put the face of all the teachers or employees one on each jar, and who ever raised the most money must kiss the animal (could also be a team mascot, goat mule, dog etc.)

Lawn Service: While you are mowing your lawn, mow someone else’s - for a donation.

Letter Writing: A great way to ask for donations without asking in person. Send letters out to your friends and family explaining what you’re doing and why, and asking for a specific amount (more than you want) seems to work best or leave it up to them. Write them your personal goal and ask for their help. Some people are writing letters on behalf of their pets or babies adding a little humor.

Line Dancing: Work with a local club or facility to offer a night of line dancing. Get a DJ to volunteer his/her time to play music and get someone to teach a couple dances. It’s a fun way to spend a night while collecting donations.

Longaberger Basket Bingo: Work with a Longaberger basket sales rep to hold a bingo party. Get the use of a hall, sell tickets ahead of time and sell refreshments at the party. Most groups are selling 200-250 tickets for $15-$20 each, which entitles the ticket holder to 20 games. Each game winner will be awarded a Longaberger basket. The rep could also help with selling extra games or special rounds.

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Lunch with the CEO: Auction off lunch or maybe a round of golf with the CEO or president of your company.

Massages: Offer massages for a donation at the event.

Matching Gifts: Ask your company to match what you raise. Some companies have a matching gift policy, check to see if your does. If they don’t, ask them anyway.

Money Jars: Set up money jars or coin boxes at your place of work. This is good for banks, diners/restaurants hairdressers, and stores. Check back to empty frequently.

Movie night: Invite your friends over for a night at the movies. You provide the popcorn and soda and charge admission. Or have a movie week during lunch hour at work. Charge admission and invite employees to eat their lunch while they watch.

Nonalcoholic cocktail party: have a nonalcoholic cocktail party at the RELAY and ask for donations. Or have a moving one, where each team has different appetizers and drinks available so people go tent to tent. Be sure to have your donation cans next to the refreshments. You could also do this a team and move from house to house on different weekend nights.

Odd jobs: Call on your neighbors and ask to do some odd jobs, such as fixing a rain gutter, shoveling their driveway, paint a fence, or rake their leaves.

Open House: A fitness center held an open house with a variety of toning and aerobic classes offered throughout the day. They also included babysitting. Ask for donations.

Pancake Breakfasts: Hold a pancake breakfast at a hall or church or at work on specific days.

Parking Space Auction: College students can auction off the presidents parking spot, or company employees can auction off a prime spot.

Payroll Deduction: Employees can make their own contribution by having it deducted directly from their paycheck. A little each week, can grow into a large amount by RELAY time.

Percentage of Sales: Designate a percentage of one day’s sales or proceeds and let the public know so they will buy more.

Personal Bake Sale: Bake some extra delicious, extra gooey brownies and sell them for dollars each- make the slices large. Don’t forget to make some healthy yummies – fruit salad with low fat yogurt and granola – for those adhering to healthy eating. Make a different dessert each week for your co-workers.

Pet Fashion Show: Have a pet fashion show where you give everyone’s pet the opportunity to flaunt its favorite outfit. Charge admission and vote for best outfit, matching outfits (owner and pet) wildest outfit, etc.

Photos: Have your photo taken with a local celebrity for a specified donation. Or use one of those realistic cardboard stand- ins. Do this at work or in conjunction with a local fair or festival.

Pie Sales: Much like bake sales, these are also popular. Especially around the holidays- take orders or set up a table at a busy grocery store or shopping center.

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Pizza Sales: Work with a pizzeria to give you a percentage of the pizzas you sell. Take orders and deliver them. OR put pizza kits together yourself. Also can work with a wholesaler to get pizzas at a reduced price or donated is even better.

Place a “Plea” in your employee bulletin or newsletter: Place a plea in your employee newsletter letting them know that you are contributing dollars plus 18 hours of your life to the Relay For Life. Place a picture of the person your team is working in honor or memory of in a highly visible place to remind team members of the importance of their participation.

Plant Sales: Like the flower sales, work with local florists or wholesaler and sell potted plants. A nursing home team did this and painted the flowerpots, repotted the plants and added a bow with a card. They sold a number to friends, staff and family members of the patients.

Pot Luck Lunches: Designate every Wednesday as Relay For Life Pot Luck Day, where team members take turns making chili, salads, desserts, etc. and offer to employees at a set price or donation.

Questions for a Buck: One team raised money by having their boss, who was constantly being asked questions by everyone to start charging a buck for each question. Word spread throughout the company what he was doing, and everyone started asking questions and paying up.

Quilt Drawing: Have your team make a quilt to be given away at the Relay. Or if you have that creative seamstress on your team, have her hold a quilting class or just a quilting night. Quilters like to sew in groups, make a night out of it and ask for donations, or they can make the quilt for your fundraising drawing.

Quoits Tournament: hold a quoits or horseshoe tournament.

Roll those pennies: Roll those pennies sitting in a jar on your dresser. While you’re at it roll the rest of your coins you have been collecting.

Sell employee services: i.e. get the best gourmet chef on your team to agree to go to someone’s home and prepare a meal (for a fee of course). Get your VP to commit to wash an employee’s car, or several, if willing. Have the company photographer take a family photo for a certain amount etc.

Shave your head: Have someone agree to have their hair shaved once a certain amount of money has been raised.

Shoe Shines: Shine shoes for donation- enlisted men would love it.

Shutter bug mania: into photography? Take candid shots around the community, schools, etc. to sell to subject. OR take photos of a friend’s wedding, anniversary party, or birthday.

Silent Auction: Have a silent auction at the Relay using items you’ve had donated by area business (goods, services, gift certificates) or new items from family or team members (like that beautiful wool sweater that Aunt Mable gave you for Christmas but you’re allergic to).

Sign Relay Shirt: For a donation of $5 (or amount designated by you) the contributor can write the name of the cancer patient they are honoring or in memory of directly on your Relay T-shirt. You will walk/run representing the cancer patients listed.

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Skunk Them: As a hospital group did, put a stuffed skunk on a coworker’s desk. They need to pay a donation to your team to have him go away or they need to pay to be de-skunked. See Flamingo Alert for other ideas.

Soup Sales: Especially during the cold winter months, take orders from your coworkers and have a soup at work. If you work in town, offer it to the offices throughout the community. Take orders ahead of time and have an evening of team soup making.

Spaghetti Dinner: Have your team put together a spaghetti dinner at a local hall or club. School teams have also done this with the help of their parents. The students take the tickets wait and clear tables.

Sports Tournaments: Teams organize bowling, hockey, basketball, soccer, and other sports tournaments.

Story Time Reading: Have an organized story time reading. Hold it at your place of work where employees can bring their children, work with your local library to have a special time. Also a good idea for on-site fundraising.

Student/Faculty Basketball Game: Set up a benefit basketball game between students and faculty, Or put together and alumni game. Challenge a local radio or television employee team.

Super bowl party: Have a super bowl party and ask everyone for donations when they get there. It is certainly worth it after all the trouble you go to organize the party and provide the refreshments. The same can be done for the NACC Championship basketball game, Indy 500, Masters final round etc. Great idea for the team member with a big screen TV!

Tupperware party: Have the profits from a Tupperware party benefit your team.

Turkey Drawing: Great way to raise money at Relay! Get a grocery store to donate a certificate for a turkey or ham to be picked up just in time for Thanksgiving, Easter, Christmas or a BBQ package for Labor Day or Memorial Day. Food is always a good item to chance off. “Cold Turkey” Subs: Encourage sub/pizza shops to donate a set amount (50 cents) from each cold turkey sub sold to benefit your REALY team. This would be a great idea to get all sub shops to participate during the great American smoke out-the third Tuesday in November.

Ugly Bartender Contest: Get all the bartenders in town to agree to be in your “Ugly Bartender Contest” At $1 per vote, a lot of money can be raised for your team with the winner getting some sort of reward and being asked to become an honorary team member.

Vacation Day Award: Have your employer award a free day off to the team member who raises the most money. Post the standings for the weeks leading up to the Relay.

Vending machines: Coordinate with your vendor to add .05 cents to the cost of a snack or soda prior to RELAY, with the extra nickel going to your team total.

Vendors: Solicit your vendors for cash donations or goods you can us for a drawing or auction item at the Relay.

Video Sale: Hold a video sale at work and have each team member bring in videos they don’t watch anymore, especially kid videos their children have outgrown. Other employees with younger children would appreciate this.

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Wait Tables: Work with a restaurant that will let you designate a specific night to benefit your team for the RELAY. Pizza Huts have been known to do this as well as others. Your team would be the waiters for the evening and would collect all the tips as well as possibly a percentage of that evening's receipts. Make sure all your friends and family eat at that restaurant during the RELAY benefit.

Wear Company Logos: Tell companies that you will walk around wearing their hat or t-shirt for half an hour for a $25 dollar donation.

Weed: Offer to weed gardens or pull dandelions from the lawns of friends and neighbors for a donation to the Relay.

Wrap Presents: During holiday time (Christmas or Mother’s Day) set up a booth at a local mall, plaza or busy department store. Have your team members donate the paper and tape and raise money while helping out the holiday shoppers.

Xylophone concert: Hold a music concert or recital. Pass refreshments and ask for donations or sell tickets in advance.

Yard Sales: Just like the garage sales, work together as a team, or have one individually.

Zoot Suit Party: Swing music is in. Hold a swing dance party and give awards for the best Zoot suit there.

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LUMINARIA 101

Q: What is the cost to purchase a luminaria? A: There is a minimum donation of $10 for a white luminaria bag, $15 for a photo luminaria (an actual photo integrated into the PowerPoint presentation), and $20 for a Star of Hope luminaria. **There is a special form to complete for luminaria purchases.

Q: Can luminaria be purchased for anyone besides cancer survivors or those who have lost the battle against cancer? A: Yes, luminaria can also be purchased in support of caregivers.

Q: Can luminaria be purchased for pets? A: Yes, you may purchase luminaria for pets that have been diagnosed with cancer or have lost the battle with cancer.

Q: What is the process to turn in money and names? Do I need to separate luminaria money from my regular donations? A: You can turn in all of your money together. **Remember to ask your donors if they wish part of their donation to go toward luminaria.

Please PRINT all information clearly on the luminaria forms, be sure to include your PHONE NUMBER at the top of each page, and turn in the forms as soon as possible – at any Team Captain meetings, given to any RFL committee member, or emailed to [email protected].

Deadline to be included in the PowerPoint list is Monday, June 8th. Be sure to keep copies of your completed luminaria forms so you have the pertinent information when preparing bags.

Q: What do teams do with the luminaria they have sold? A: Team members are responsible for decorating their luminaria bags, providing canned food to weigh down the bags, and placing them on the FSHS track the day of the event any time after Noon.

Q: What happens to luminaria at the end of Relay? A: At the end of Relay, team members help remove the bags and clean up the track and camping areas. If you want to save special luminaria you need to remove them at dawn before the clean-up begins.

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SUBMISSION OF NAMES FOR LUMINARIA POWER POINT (In Honor Of, In Memory Of, Caregiver)

If possible, please designate one team member to compile your entire list of luminary names. Following the directions below is greatly appreciated. Submitting a Microsoft Excel list is preferable but if you don't have access to Microsoft Excel, just email to Jennie Setili at [email protected] no later than Monday, June 8th, 2015.

In EXCEL, use the first four columns with no headings

Field 1 – H, M, or C (Honor, Memory, Caregiver) Field 2 – Full Name Field 3 – First Name Field 4 – Last Name

THIS IS WHAT YOUR FINISHED SPREADSHEET SHOULD LOOK LIKE:

H Jannie Monaghan Jannie Monaghan H Jeanne Bronoski Jeanne Bronoski M Ruth K Burton Ruth K Burton C Joe Smith Joe Smith M Reggie Sanders Reggie Sanders H Lois Ronald Lois Ronald

You need to type a name only one time even though it may appear on several lists.

Very important: the H, M, or C designation is crucial. If H, M, or C is not marked on the sheet you receive, please contact the team member who sold the luminary and get the right information. Names without a designation will be grouped together at the end of the master list.

Please email your database to Jennie Setili at [email protected] no later than Monday, June 8th, 2015.

Questions? Call Jennie at (785) 840-7265 or email [email protected].

REMINDER: To be included in the PowerPoint presentation, all luminaria names must be turned in by Monday, June 8th.

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LUMINARIA FLYER

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SILENT AUCTION BASKETS

Silent Auction -- a fun activity available for several hours during Relay. Stop by, view the baskets, make a bid or two, and have fun while helping the American Cancer Society with your donation.

Each Team is encouraged to provide a Silent Auction basket with a value between $25 and $200 for the Silent Auction at Relay.

Money made from the Silent Auction basket(s) your team provides goes toward your team’s overall total.

Re-gifting new or unused items you received that don't fit your color, style, or personality make great donations for auction items and/or baskets.

Please continue to pursue team donations for baskets and/or items from family, friends, teammates, etc.

Please remember that alcohol products are not allowed on the premises and should be replaced by empty bottles before being delivered to the Silent Auction sub-committee. Alcohol will be held off-campus and given to the basket winners after the auction.

Keep in mind that most auction items are displayed outdoors and sometimes, in direct sunlight. Items containing chocolate, candles or other items that may melt or be negatively affected by heat and sunlight should be limited.

If the proceeds from your basket should be applied to one individual’s fundraising total rather than an entire team, please indicate that on the Silent Auction form and be sure to highlight the note so that funds are applied appropriately.

We would be happy to provide you with a basket for your team's silent auction items if you need one. You can pick the basket – we have over 100 to choose from (most of the baskets this year are large baskets). Or, if given sufficient time, our Silent Auction committee can put your basket(s) together for your team.

Please contact Sheryl Brann, Jeanne Bronoski or Chris Collister to arrange for drop-off of baskets.

We will be accepting credit cards, personal checks and/or cash. Items and baskets MUST be paid for and taken home the night of Relay.

Deadlines: Baskets that need to be completed by sub-committee – June 2nd, 2015 Completed baskets – June 5th, 2015

If you need information or have questions regarding the Silent Auction, please contact:

Sheryl Brann Jeanne Bronoski Jeanne BronoskiChris Collister (785) 843-0689 (785) 218-1482 (785) 218-1482(515) 314-4997 [email protected] [email protected] [email protected]

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WHAT TO BRING TO RELAY

 Your entire team!  Coolers

 Family & friends  Sun visors or hats

 Survivors & Caregivers  Extra clothing, including socks & shoes  Spirit Stick  Food & drink  Team Banner  Copy of your track schedule  Sleeping bags & blankets  Donations to be turned in  Flashlights  Extra money for on-site  Decorations for your campsite fundraisers and concessions

 Sunscreen  Camera

 Bug spray  Lip Balm

 Lawn Chairs  Decorated Luminaria Bags

 Umbrellas  Canned goods for Luminaria Bags

Page 37

THINGS TO KNOW ON RELAY DAY

Upon arrival, please check in at the ticket booth, located just outside the stadium gate. Here, you’ll receive last minute details, your team captain bag and your team’s campsite assignment for the night.

Team Captain packets will be distributed to Team Captains ONLY. If you are unable to attend Relay, please notify Shelle Arnold and assign a proxy to pick up your packet for your team. Shelle must know who the proxy is prior to the start of check-in.

Please remember that we have very limited space in our campsites. We try to match the team size to space size. If you have guests attending who did not register as participants, please encourage them to have a seat in the stands. Be kind to your neighbors. Don’t forget that some teams will leave throughout the night and additional space may become available.

If you have any problems, please see one of the committee members. They should all be wearing a committee t-shirt, so they’ll be easy to spot.

When walking on the track, please reserve the outside lane for foot traffic. Please allow runners to use the inside lane.

You may walk on the football field, but please NO strollers or wagons, etc. You may spread your blankets, sleeping bags, etc. and relax, but NO chairs, coolers, etc. are allowed.

The first aid station is located on the west side of the concession stand in the Training Room. The Lawrence-Douglas County Firefighters will be manning this tent again.

You may begin placing luminaria bags at Noon on Friday, June 12th. We will have any “Do NOT place bags here” spots marked before Noon. Please be sure that if there is already a row of luminaria placed where you would like to place yours, that you place your bags BEHIND those already there. If you have questions, please ask.

Opening Ceremony – A Time of Celebration Opening Ceremony will begin at 7:00pm. Teams should line the track, all the way around with their banners and spirit sticks at 6:45pm in preparation for the Opening Ceremony. Visitors will be invited into the West bleachers, with a section reserved for Survivors. The Color Guard will start at the south goal post, move to the middle of the field for the National Anthem, followed by opening remarks and Happy Birthday.

Survivor Lap Survivors should be seated in the West bleachers and should remain seated until they are asked to take the track. Survivors will take the Survivor Lap, moving counterclockwise around the track with any Caregivers that wish to walk with them. After their lap, the Survivors will move back to their seat in the stands, take their place with their team, or return to the Survivor tent for refreshments and fellowship.

Page 38

Team Lap Master of Ceremonies will introduce each team – Teams should walk SLOWLY counterclockwise around the track. Team Captains will hand the Master of Ceremonies their TEAM NAME CARD (found in the Team Captain bag) to have their team announced. After the Team Lap, teams can keep walking, move to their campsite, visit food vendors, team fundraising sites or place a bid at the silent auction.

Luminaria Ceremony – A Time of Reflection Luminaria Ceremony will begin at 9:15pm. This ceremony should be as silent as possible. Whomever wants to light luminaria should begin to move to the area where the bags for their team are located around 9:00pm. We would like to see only one person from each team walking the track QUIETLY. The lights will be turned off. Listen during the script for times to light candles. DO NOT START LIGHTING CANDLES UNTIL THE MASTER OF CEREMONIES SAYS, “Please light your luminaria now.” There are different lines for different loved ones (mother/father, sister/brother, grandparents, friends, etc.). Once all of the bags have been lit, please move quietly to the west bleachers, or to your campsite while this portion of the program is completed. Luminaria lighting is followed by HOPE lighting, then the Torch of Hope Lap.

Silent Auction Silent Auction basket winners will be posted as soon as the information is available – after the Luminaria Ceremony. Please be patient and understand that winning bids may not be posted until after 10pm. Please claim (pay for and pick-up) your baskets by midnight at the event. Baskets not claimed by midnight will be re-sold.

Overnight Games Times for overnight games are listed in the program. Teams will be running the games throughout the night.

Inclement Weather If much rain and/or severe weather is forecasted for the night, we will make a decision as soon as possible to cancel or postpone the event.

Grills Grills are not allowed at Free State. Please bring snacks or visit our food vendors.

Clean-Up If your team does not plan to spend the night, please ask one or two team members to return at 4:00am on Saturday to assist with clean-up.

Trash A dumpster is located in the main parking lot. Please carry your trash to the dumpster before you leave.

Page 39

SPIRIT STICK COMPETITION GUIDELINES

Our annual Spirit Stick competition will be held again at Relay 2015. Teams wanting to participate should obtain some kind of stick (paint sticks from a hardware store work well) and decorate that stick however you see fit. Spirit sticks can reflect the theme of the event (Keep Calm and Relay On), the overall Relay theme for 2015 “30 Years Strong – RFL 2015” or something about the team making the Spirit Stick.

Spirit Sticks will be judged at Relay and Team Captains (or a representative) should be prepared to take the microphone and give a brief description of their Spirit Stick.

TEAM BANNER COMPETITION GUIDELINES

Our annual Team Banner competition will be held again at Relay 2015. Teams wanting to participate should design a banner to be carried during the Team Lap after the Opening Ceremony and displayed at the team’s campsite. Team Banners can reflect the theme of the event (Keep Calm and Relay On), the overall Relay theme for 2015 “30 Years Strong – RFL 2015” or something about the team making the banner.

Banners will be judged at Relay and Team Captains (or a representative) should be prepared to take the microphone and give a brief description of their banner.

PLEASE NOTE: The use of the American Cancer Society and Relay For Life Logos on Team Banners is strictly prohibited.

USE OF ACS & RFL LOGOS

The use of the American Cancer Society and/or Relay For Life logos on t-shirts and team banners is strictly prohibited. The only exception to this rule is National Corporate Team banners, which are provided through a partnership between ACS and the Corporation.

Page 40

ACS CAN MEMBERSHIP

ACS CAN Membership FAQ

1. What is the American Cancer Society Cancer Action NetworkSM (ACS CAN)? ACS CAN is the nonprofit, nonpartisan sister advocacy partner of the American Cancer Society, dedicated to eliminating cancer as a major health problem. ACS CAN works to encourage lawmakers and candidates to support laws and policies that will make cancer a top national priority. Through ACS CAN, ordinary people can achieve extraordinary results in the fight against cancer. For more information, visit www.acscan.org.

2. How do I join ACS CAN? You become a member of ACS CAN by making a donation of just $10 by credit card at www.acscan.org/donate or you can make your membership contribution of $10 by cash or check. It is important that you complete ACS CAN membership form with your donation, so that we are able to send you your membership benefits, email newsletters and action alerts. Membership forms can be found at: www.acscan.org/resources or by contacting us at: 202-585-3258. All donations can be sent to: ACS CAN, P.O. Box 29427, Atlanta, GA 30359.

3. Why should I join ACS CAN? ACS CAN is dedicated to empowering members to fight the war on cancer by giving them a voice in the halls of Congress, state capitols, and city halls. To do that, ACS CAN needs to build a grassroots army empowered to fight for change. ACS CAN members are that army.

By becoming a member of ACS CAN, you will join a movement with countless of other cancer advocates, survivors and caretakers who are fighting back by demanding that cancer be a national priority. ACS CAN members take action to show lawmakers that their constituents care about cancer. Your donations to ACS CAN help fund national and statewide programs to encourage candidates and lawmakers to fund research and provide access to quality care, prevention, early detection, and treatment.

4. How does ACS CAN use my membership dues and donations? Membership fees and donations help ACS CAN train and organize its members so that they can effectively take action and communicate with their elected officials and candidates to make cancer a national priority. ACS CAN engages in legislative advocacy and funds issue advertisements to increase government funding of cancer research, early detection, prevention, and treatment programs. Voters can make informed decisions with the help of ACS CAN voter guides that detail lawmakers’ and candidates’ positions on cancer-related concerns. In addition, ACS CAN can host debates, town forums, and other events to discuss candidates’ views on cancer-related issues.

5. Does ACS CAN contribute money to candidates or endorse them? No. ACS CAN is a nonpartisan advocacy organization, ACS CAN does not contribute money to or on behalf of political candidates or expressly endorse or advocate defeat of political candidates.

6. How much does it cost to join ACS CAN? All donations are greatly appreciated; however, basic ACS CAN membership begins at $10. If you choose to contribute above the basic $10 fee, you may be eligible for a higher membership tier and additional ACS CAN membership benefits. More information on membership benefits is available at www.acscan.org/membership_benefits or you may contact ACS CAN at 202-585-3258 or [email protected] Page 41

7. Is my ACS CAN membership tax-deductible? Because we use your donations to support our citizen-based advocacy and lobbying efforts to end cancer, contributions or gifts to ACS CAN are not tax-deductible.

8. Why do I need to complete a membership form with my initial donation? It is important that you complete an ACS CAN membership form with your donation, so that we are able to send you your membership benefits, email newsletters and action alerts.

9. How often do I need to renew my ACS CAN membership? Just like with any membership organization, you will be asked to renew your ACS CAN membership once each year. We will send you a renewal notice about a month before your “membership month.”

10. How do I know what my “membership month” is? A few weeks after your first ACS CAN donation, you will receive a membership card, with your “membership month” printed on it when you first join ACS CAN. Please save this card, as it contains valuable membership and contact information. You will receive a new membership card every year that you are a current member of ACS CAN.

11. What if my membership lapses? Will I get a new membership month when I rejoin? No. You will have only one membership month assigned to you. It will always be your membership month. For example, if you joined in January 2007, your membership month is January. If you don’t renew your membership in January 2008, but instead wait until March, your membership month remains January. If for some reason you receive a second membership card within a calendar year, please contact us, as we may have a duplicate record for you.

12. How often will I receive an ACS CAN membership card? You will receive one ACS CAN membership card at the beginning of each year that you are a current member. If you receive two membership cards with the same year printed on it, please let us know, as we may have duplicate records for you. We can be reached at 202-585-3258 or [email protected]

13. What do I do if I receive two membership cards for the same year? As a member of ACS CAN you will only receive ONE membership card each year that you are an active member of ACS CAN (no matter how many times you donate, or even if your membership lapses.) If you ever receive a second card with the same year printed on it, please contact us at: 202-585-3258 or [email protected]

14. I am already an ACS CAN member. Will I get a membership card too? Yes, all current and future members of ACS CAN will receive membership cards. If you are already an active ACS CAN member, you will receive your card at the beginning of the year. Anybody who becomes a member for the first time after that can expect to get a membership card about a month after their donation is processed.

15. Will I be notified when it is time to renew? Yes. We will send you a membership renewal notice about a month before your “membership month.”

16. Can I renew my ACS CAN membership early? Yes, you can renew your membership at any time by going to www.acscan.org/renewals. An additional twelve months will be added to your current expiration date, but your membership month will always remain the same.

17. I responded to the renewal letter I received in the mail, but I got an email asking me to renew just one month later. Do I need to send in another check? No. From time to time a mailing is sent out at the same time that a donation is being processed, so you may receive a second (unnecessary) reminder. Please ignore these communications if this happens, or you may feel free to contact ACS CAN to confirm your contribution.

Page 42

18. Can I renew my membership online? Yes, you can renew your membership online with a credit card at www.acscan.org/renewals.

19. What if I prefer not to renew online? You can send your renewal check to ACS CAN (Attn: Renewal), P.O. Box 29427, Atlanta, GA 30359. Please note on the check that it is a renewal, and if you have the slip that came in the mail with your renewal letter, please include that as well.

20. Can I pay for my ACS CAN membership with a credit card? Yes, you can make your ACS CAN membership donation with a credit card by going to: www.acscan.org/renewals. If you prefer not to pay online, you may mail a check made out to ACS CAN and send it to ACS CAN (Attn: Renewal), P.O. Box 29427, Atlanta, GA 30359. You may also contact us at 202-585-3258 to renew by phone.

21. Can I give more than my renewal fee? Of course. In fact, the more you give the higher your membership tier will be and the more ACS CAN member benefits you will receive. ACS CAN provides you with additional membership benefits every time you reach a new benefit circle.

22. Can I set up a recurring donation? Yes, when you make a donation at www.acscan.org you are given the option to automatically on a monthly, quarterly or annual basis.

23. What happens if I give more than $10? ACS CAN is proud to reward its members for donations through its membership benefits program. Your benefits are determined based upon how much you have given within the 12 months of your membership year. You can find a list of the membership levels and benefits at www.acscan.org/membership_benefits.

24. What comes with the basic ACS CAN membership? By becoming an ACS CAN member, you join a powerful and growing grassroots movement dedicated to eliminating cancer Every ACS CAN member receives a legislative toolkit that includes a personal legislative profile, guide to taking action, and a refrigerator magnet. Members receive email action alerts when Congress and state legislatures are debating critical cancer legislation, as well as invitations to special ACS CAN events, like candidate forums.

Basic membership benefits also include access to “members only” content on www.acscan.org and a monthly email newsletter with members only content.

25. How soon after I join ACS CAN will I get my legislative toolkit? Your donation will be processed as soon as we receive your contribution and your personalized legislative toolkit will be customized and sent to you within two months.

26. I am an ACS CAN member, but I do not receive any emails. What should I do? ACS CAN sends out a monthly newsletter, and periodic action alerts. If you are not receiving these, we probably do not have the proper email address for you. It is important to us that you receive the latest news, so please provide your contact information to us at: [email protected] or by calling ACS CAN at 202-585-3258. We will never sell your contact information.

27. How do I update my contact information? If you move, change your email address, or your name, please let us know by contacting ACS CAN at [email protected] or by calling 202-585-3258.

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28. Can I buy another person an ACS CAN membership? Yes, you are welcome to purchase a membership on another’s behalf by sending in a check and a membership form completed with the contact information for the person for whom you are purchasing the ACS CAN membership mailed to ACS CAN, P.O. Box 29427, Atlanta, GA 30359.

29. May I pay for two people’s ACS CAN membership with one check? Yes, membership is still $10 per person. All you have to do is complete the proper number of membership forms with the appropriate member information on it, and send it in to ACS CAN along with your check. Membership forms can be found at: www.acscan.org/resources or by contacting us at: 202-585-3258. All donations can be sent to ACS CAN, P.O. Box 29427, Atlanta, GA 30359.

30. Why did the American Cancer Society form ACS CAN? Advocacy is an essential component when encouraging lawmakers and candidates to support laws and policies to make cancer a top national priority. ACS CAN opens the door to a world of advocacy tactics and tools not available to the Society because of federal tax guidelines.

31. How do I contact ACS CAN? You can contact ACS CAN by phone at (202) 585-3258 or email at [email protected]. Contributions may be made online at www.acscan.org/donate or by mail to ACS CAN, P.O. Box 29427, Atlanta, GA 30359. All other mail should be sent to ACS CAN, 901 E Street, NW, Suite 500, Washington, DC 20004.

Page 44

FORM APPENDIX

Page A-1

TEAM ROSTER Team Name:

This roster is for use by Team Captains to track Team Member information and T-shirt distribution. It is not an official event registration form. For additional team members, please use a second copy of this form.

Registration Registration Youth Team Member T-shirt Survivor Phone Email Type Fee Paid Waiver (indicate Captain(s) with **) Size (Yes/No) (Circle One) (Yes/No) (Yes/No) Online 1 Scannable Form Online 2 Scannable Form Online 3 Scannable Form Online 4 Scannable Form Online 5 Scannable Form Online 6 Scannable Form Online 7 Scannable Form Online 8 Scannable Form Online 9 Scannable Form Online 10 Scannable Form Online 11 Scannable Form Online 12 Scannable Form Online 13 Scannable Form Online 14 Scannable Form Online 15 Scannable Form

Page A-2

TEAM MEMBER REGISTRATION

Event Name: Relay For Life of Douglas County Team Name:

Team Member Name:

Mailing Address:

City: State: Zip:

Email Address:

Primary Phone #: Date of Birth:

Would you like to receive emails from the American Cancer Society in regards to your participation in this event?

Yes, please opt me in.

No, I do not want to receive emails about my participation, including reminders and event announcements.

My fundraising goal: $

Please select all that describe your experience with cancer:

I have or had cancer If yes, please list your most recent diagnosis: Date of diagnosis:

Direct Caregiver for someone who has/had cancer

My relative has/had cancer

My friend has/had cancer

T-Shirt Size (must raise $100 to earn a shirt): YS YM YL S M L XL XXL XXXL XXXXL

TEAM GOAL-SETTING TOOL

Use this tool to help set your team’s fundraising goal. As a team, determine how much money each person plans to raise and how much your team would like to raise in pre-event team fundraisers, and on-site at Relay. Add all of this up and you have your team goal.

Team Goal for Type of Fundraising Planning that Type Goal Name (at least $100) 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ Individual 7 $ $ 8 $ 9 $ 10 $ 11 $ 12 $ 13 $ 14 $ 15 $ Fundraising Activity Goal $ Team $ $ $ $ Activity Goal $ On-Site $ $ $ $ Team total for all types of fundraising $

Page A-4

TEAM ACCOUNTING SHEET

Relay For Life of Douglas County Team Name: Team Captain: Phone: Date: Email:

Divide Team Team Team Member Name/ Luminaria GRAND Evenly Donor Name (if known) Member Member Team Fundraising Activity Donations TOTAL Among Registrations Donations Team □

□

GRAND TOTALS

Team Captain Signature Accounting Chair Signature Date

For office use: Batch # Date entered into database: Page A-5

MATCHING GIFT INTAKE FORM

Matching gifts are an incredible way to increase your support for your Relay For Life event. Many employers offer matching gift fund programs. Most of these programs match contributions dollar for dollar, and some will even triple the amount of your gift with a 2:1 match.

To find out whether your company offers a matching gift program, visit www.matchinggifts.com/acs. For more information, contact your local American Cancer Society office.

Follow the instructions below to submit a matching gift form to the Society. Be sure to verify the process of submitting matching gifts with your employer, as some companies handle the process differently.

 Attach the donation check made payable to the American Cancer Society to the employer’s matching gift form.  Submit the check and matching gift form along with this completed sheet to your team captain or by mail to your local American Cancer Society office:

American Cancer Society Attn: Douglas County 1315 Arrowhead Road Topeka, KS 66604

 Submit one form for each donation received.  Each team/participant will be credited when the matching gift check is received by the American Cancer Society.

Relay For Life of (name of event) Relay participant name

Matching gift company name Employee name, if different than participant

Date of donation Amount of donation

Credit donation to: Participant Team

For American Cancer Society Office Use Only

Date request submitted:

Date matching gift submitted to company:

Amount of matched donation received:

Date matched donation received:

Date entered into database: Page A-6

LUMINARIA FORM

NAME:

TEAM NAME:

PHONE NUMBER: Purchase a luminaria to pay tribute to someone who has lost the battle to cancer, to honor someone still fighting cancer or in recognition of someone who has helped along the way.

Luminarias count toward your individual total.

SELECT ONE SELECT ONE PHOTO STAR OF LUMINARIA NAME HONOR MEMORIAL CAREGIVER LUMINARIA HOPE ($10) ($15) ($20)

Page A-7

PHOTO LUMINARIA FORM

In addition to your photo submission, this completed form must be submitted (please PRINT)

Purchase a special photo luminaria in honor of a survivor or in memory of someone lost to cancer for $15. The photo and name will be displayed during the Luminaria Ceremony PowerPoint presentation -- 9:15p.m. at Relay.

Method of submission (please check one): Scanned or copied photo (will not be returned) E-mail Previously submitted photo

In Honor In Memory

Name of person: Contact name: Phone number:

Submission Deadline: May 26th, 2015

Questions? For more information or to submit your photo, contact

Jennifer Wessel (785) 220-1330 [email protected]

All photos and forms must be submitted by May 26th, 2015.

If you purchased a photo luminaria in the past and would like to display the same photo this year, you are not required to re-submit the photo.

All photos are saved and available for repeated use in the future. Page A-8

STAR OF HOPE LUMINARIA FORM

In addition to your luminaria form submission, this completed form must be submitted (please PRINT)

Purchase a special Star of Hope luminaria in honor of a survivor or in memory of someone lost to cancer for $20. A special Star of Hope luminaria bag will be made by the Luminaria Committee for each purchase.

In Honor In Memory

Name of person: Contact name: Phone number:

Submission Deadline: May 26th, 2015

Questions? For more information, contact

Jennie Setili (785) 840-7265 [email protected]

All Star of Hope Luminaria forms must be submitted by May 26th, 2015.

Page A-9

SILENT AUCTION BASKET INFORMATION FORM

The following information is needed to assist our committee in creating a bid sheet for your basket:

Team Name / Donor: Team Captain: Email: Day Phone: Evening Phone: Basket Theme: Approximate Item Description Donor Value

TOTAL VALUE

If you need additional space for basket items above, please use an additional sheet of paper.

Deadline to submit unfinished/ baskets is June 2nd, 2015. Deadline to submit completed baskets is June 5th, 2015.

Page A-10

CANCER SURVIVORS REGISTRATION FORM

Relay For Life of Douglas County June 12th-13th, 2015 Free State High School Lawrence, KS

Name: Address: City/State/Zip: Phone Number: Email:

Type of Cancer: Diagnosis Date (month/year): Years of Survivorship:

Special Needs at Relay event:

Relay Team Name: If you are not currently on a team, would you like to be? YES NO

T-Shirt Size (circle one): Adult - Small Medium Large XL XXL XXXL XXXXL Youth - Small (6-8) Medium (10-12) Large

Would you like to volunteer for the American Cancer Society? YES NO PLEASE RETURN BY April 29th, 2015 TO: Barb Gorman 2616 Whitmore Drive Lawrence, KS 66046 [email protected] Page A-11

RELAY TRACK SCHEDULE

This form will help you schedule how your team will continuously walk the track throughout the duration of your Relay For Life event. (Half-hour or 1-hour slots are recommended.)

Notes (Mark off times for Time Team Member Name ceremonies, scheduled activities, meals, etc.) 5:00 Pre-Opening Ceremony

5:30

6:00

6:30

7:00 Opening Ceremony & Survivor Lap

7:30 Caregiver Ceremony

8:00

8:30

9:00 Luminaria Ceremony

9:30 Luminaria Ceremony

10:00

10:30

11:00

11:30 Awards Ceremony

12:00

12:30 Kid’s Lap

1:00

1:30

2:00

2:30

3:00 Fight Back Ceremony

3:30 4:00

4:30 Page A-12

TEAM FUNDRAISING THERMOMETER

Page A-13

ACS CAN MEMBERSHIP FORM

Douglas County, Kansas

Page A-14

RESOURCE APPENDIX

Page B-1

CORPORATE SPONSOR LETTER

AMERICAN CANCER SOCIETY RELAY FOR LIFE OF DOUGLAS COUNTY

Jacquie Krueger Laura Downs Carolyn Zeller (785) 393-2998 (785) 760-3583 (785) 438-5610 [email protected] [email protected] [email protected]

January 5th, 2015

Dear Corporate Friend:

The American Cancer Society is busy preparing for the 2015 Relay For Life of Douglas County, to be held June 12th-13th from 5pm to 5am at the Free State High School Football Stadium. Our planning committee of community volunteers is well under way preparing to bring this exciting and moving fundraising event to Douglas County. Douglas County holds the largest Relay For Life event in Kansas and that is only possible through the support of our community including businesses like yours.

Relay For Life is a 12-hour team-based event that brings together neighbors, friends, work associates, and families to celebrate those who have survived cancer and remember those we have lost. Cancer impacts one in every three people in this country. Think of what that means to your employees, your friends, your family, and to you.

There are two ways you can help. First, we hope you will become a corporate partner in the fight against cancer that affects so many people. For Relay 2015, Sponsorship Benefits begin at the $250 Level and culminate with our Diamond Sponsors at $5,000+. Benefits can include having your business name listed in the Relay For Life Event Program, having the opportunity to speak at the Relay event in front of over 1,000 community members from Douglas County, having your logo printed on the 1,000+ participant t-shirts, having the opportunity to have a display set up at the Relay Event, promotion on the Relay For Life website and social media pages and many more.

Secondly, we hope that many of your employees will be a part of this wonderful event by joining or forming a Relay team. Relay For Life gives everyone an opportunity to Celebrate, Remember, and Fight Back – to make a difference in the battle against cancer. As a corporate partner, you will create awareness of your commitment to our community and to the fight against cancer. The courage, dignity and

“My experience with Relay for Life started out, as a one-time celebration, marking my ten years without cancer. It was a hard move to make, to put myself out there, but I am so grateful I did. It became therapeutic for me. Every year my team and I raise money for the American Cancer Society. It impassions me to help others facing this terrible disease. I have lost too many loved ones and family members to cancer. Relay for Life allows me to see their names and pictures, glowing and vibrant around the track. I love being able to have the opportunity to celebrate, remember, and fight back!”

- Debbie Montee Ross (Relay For Life of Douglas County Survivor & Caregiver)

spirit of those fighting this disease are inspirational and humbling. You can make a difference, now and in the future. Every effort we make is another step to finding a cure! We hope that you will consider our event a priority for your support. We look forward to introducing your business as a corporate sponsor to our over 1,000 Relayers in Douglas County and the tens of thousands of friends and family of participants who are aware of this event each year.

We will be contacting you via phone or email in the coming months to discuss the sponsorship opportunity in more detail. In the meantime, if you have any questions, do not hesitate to contact us.

Warmest regards,

Jacquie Krueger Laura Downs Carolyn Zeller Amanda Davis Bailey Mareu Corporate Sponsorship Corporate Sponsorship ACS Relay For Life Specialist Event Co-Chair Event Co-Chair Page B-2

Presenting Sponsor $ 5,000 + Brand Recognition: Includes all previous levels’ benefits, plus:  Company logo featured on: o All event print promotional materials, Rights & Benefits: indicating “official food vendor”  Speaking opportunity at your local Relay For Life event, during your choice of ceremony and/or local o The home page of your local Relay For Life event kickoff meeting event website

Brand Recognition: o The sponsor page of your local Relay For Life  Company logo featured on: event website o All event print promotional materials, indicating “presenting sponsor” o The event T-shirt for participants (logos to be o The home page of your local Relay For Life sized and arranged according to level) AMERICAN CANCER SOCIETY event website o The sponsor page of your local Relay For Life  Recognition on your local Relay For Life event RELAY FOR LIFE event website Facebook timeline o The event T-shirt for participants (logos to be sized and arranged according to level)  Recognition in Society event news releases OF DOUGLAS COUNTY o A giant 4-foot ribbon sign displayed at your Relay For Life event  Verbal recognition during your Relay For Life event o All participant thank-you emails (sent after opening ceremony event) June 12-13, 2015  Four Society-approved promotional announcements  General verbal recognition at your Relay For Life during local Relay For Life event event Free State High School Track

Additional Society Benefits: Additional Society Benefits: www.relayforlife.org/douglasks

 Opportunity to have a Relay For Life kickoff at your  Free American Cancer Society Content Subscription company office to engage employees in the fight Service for timely cancer-related information against cancer CORPORATE  A complimentary Relay For Life window cling to help advertise your sponsorship to customers and Official Food Vendor Sponsorship employees SPONSORSHIP Relay For Life of Douglas County Food Vendors are asked to  A recognition gift awarded post-event commit to donating all of their profits from their sales during the Relay event back to the cause. In exchange for this * Non-Profit vendors will be asked to make a $100 BROCHURE donation, each Food Vendor will receive the following: donation to the cause in exchange for the opportunity

to be a Food Vendor and will not be asked to donate their profits. Rights & Benefits: Contact:  Rights to promote sponsorship in company materials (Society to approve and provide images) Carolyn Zeller

 Complimentary promotional space at your Relay for (785) 438-5610 Life event with an opportunity to provide giveaways (must be Society-approved) [email protected]

Page B-3

o A giant 4-foot ribbon sign displayed at your Hope Club $ 100 + Silver Sponsor $ 1,000 + Relay For Life event

Rights & Benefits: Includes all previous levels’ benefits, plus:  Recognition on your local Relay For Life event  Opportunities to participate in sponsor recognition Rights & Benefits: Facebook timeline lap during local Relay For Life event  Rights to promote sponsorship in company materials (Society to approve and provide images)  Recognition in Society event news releases Additional Society Benefits:  General verbal recognition at your Relay For Life  A complimentary Relay For Life window cling to help Brand Recognition: advertise your sponsorship to customers and event  Company logo featured on: employees o The home page of your local Relay For Life  Two Society-approved promotional announcements event website during local Relay For Life event Signature Sponsor $ 250 + o The sponsor page of your local Relay For Life

event website Includes all previous levels’ benefits, plus: Platinum Sponsor $ 2,500 +

Rights & Benefits: o The event T-shirt for participants (logos to be Includes all previous levels’ benefits, plus:  Opportunity to connect with the community at sized and arranged according to level) event kickoffs, meetings, and other gatherings, Rights & Benefits: including participation on the event leadership team  General verbal recognition at your Relay For Life  Complimentary promotional space at your Relay for event Life event with an opportunity to provide giveaways (must be Society-approved) Brand Recognition:  One Society-approved promotional announcement  Company logo on two co-branded track signs to be  Opportunity to display two banners at your Relay displayed for duration of event during local Relay For Life event For Life event (must be approved by the Society and be no larger than 4 x 6 feet)  Company name on the sponsors page of your local Gold Sponsor $ 1,500 + Relay For Life event website

Brand Recognition: Includes all previous levels’ benefits, plus:  Verbal recognition during your Relay For Life event Additional Society Benefits: Rights & Benefits: opening ceremony  A certificate of appreciation awarded post-event  Rights to promote sponsorship in company materials (Society to approve and provide images)  Three Society-approved promotional Bronze Sponsor $ 500 + announcements during local Relay For Life event

Brand Recognition: Includes all previous levels’ benefits, plus:  Company logo featured on: Additional Society Benefits: o All event print promotional materials  Your personal American Cancer Society employee Rights & Benefits: wellness coach  Opportunity to display one banner at your Relay For o Life event (must be approved by the Society and be The home page of your local Relay For Life no larger than 4 x 6 feet) event website

o The sponsor page of your local Relay For Life Brand Recognition: event website  Company name on the event T-shirt for participants o The event T-shirt for participants (logos to be Additional Society Benefits: sized and arranged according to level)  Free American Cancer Society Content Subscription Service for timely cancer-related information Page B-4

5 THINGS EVERYONE SHOULD KNOW ABOUT RELAY

Encourage everyone you know to support your Relay team by sharing the following information:

Relay For Life fights cancer on all fronts. The dollars you collect through Relay For Life go a long way, Donations help the American Cancer Society fight cancer by fueling groundbreaking cancer research, providing up-to-date prevention and early detection information, advocating for cancer issues at state and federal levels, and improving the quality of life for cancer patients and their families.

Relay For Life is noncompetitive - anyone can participate. Relay For Life is an overnight event, but the beauty of a Relay is that no one person needs to walk the whole time - men, women, and children of all ages are encouraged to participate, Team members take turns walking during the entire event because cancer never sleeps, Your Relay wiII continue rain or shine, and every team member makes a difference.

Registration is simple. All you need to do to get started is visit RelayForLife.org and enter your zip code to find your local Relay For Life event Then start your team or join an existing team online to register and begin using your personal fundraising page to send emails to your friends and family. Offline paper registration options are also available through your local Relay For Life planning committee.

Every dollar makes a difference. Every dollar you raise brings the Society one step closer to defeating cancer. Ask friends, family, neighbors, coworkers, and businesses for support. From $5 to $500, every donation makes a difference. Even if you have team members who can't attend the Relay, they can still raise money online or mail donations to your local Society office, Visit cancer.org for cancer information and RelayForLife.org for fundraising support and Relay information.

Relaying creates lasting memories. Nothing can describe the camaraderie and spirit created around the track at your Relay For Life event, walking alongside others who share your passion for defeating cancer. It is a unique opportunity to celebrate cancer survivors, remember those who have fought cancer, and fight back against the disease. Knowing that your team helped make a difference inspires lasting emotions and pride.

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WHERE DOES YOUR DOLLAR GO?

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HOW YOUR DONATION MAKES A DIFFERENCE

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DOUGLAS COUNTY PATIENTS SERVED – 2013

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CANCER AWARENESS RIBBON COLORS

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WHAT TO EXPECT AT A RELAY EVENT

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KANSAS ACS EXTRAMURAL GRANTS IN EFFECT – OCTOBER 2014

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