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Headteacher's PA Job Application Pack Headteacher’s PA/ Administration Manager For 21 March 2018 FTE Salary: £21,268 – £24,174 per annum Actual Salary: £19,586 - £22,266 per annum Contract: Permanent Closing Date: 08 February 2018 Dear Applicant, Huxlow Science College is a medium sized secondary school (11-18), located in Irthlingborough, East Northamptonshire I was appointed as Headteacher in February 2014. Huxlow Science College has undergone a significant period of change since my appointment and we are progressing well on our journey to becoming an outstanding school. 2017 saw record results across the board and we are now comfortably the highest attaining school in the locality. An impressive 64% of students gained the equivalent of 5 A* - C grades in GCSE, including English and Maths, which is above the national average and across all A Level subjects taken the students averaged a grade B. This is a key role in the College’s future as we find ourselves in a changing environment with many exciting opportunities ahead. The ideal candidate will have the capability to embrace change and drive through new initiatives which fit with the changing structure and priorities of the school. I will be looking for a person who is self-motivated, flexible, highly organised and proactive in managing and sourcing resources to ensure the smooth running of the school. I will be pleased to welcome candidates from other sectors who can model best practice and alternative methods of working. Please explore our website to gain a flavour of what it means to be part of the Huxlow Science College community. We hope you are as impressed by our school as we are and are encouraged to join us. We recognise that to realise our vision, we need to attract, develop and reward our people. We are an ‘Investor in People’, and are committed to the professional development and career progression of our employees. Brilliant students, supportive staff, a great Senior Team and opportunities to grow the role make this a fantastic opportunity for the right candidate. Yours sincerely Steve Gordon Headteacher Opening doors to brighter futures Headteacher’s PA/ Administration Manager 37 hours per week / 42 weeks per year Term time, training days plus 3 weeks during school holidays Salary NJC Grade H point 23-27 Full time equivalent salary £21,268 – £24,174 per annum Pro rata actual salary £19,586 - £22,266 per annum Working hours: Mon to Thurs 08:00-16:00 Fri 08:00-15:30 The purpose of this post is to provide a confidential, efficient and effective administration and assistance service to the Headteacher and Senior Leadership Team and to manage the Administration Team. • Do you have substantial administrative experience at a senior level? • Do you have experience of supporting at Senior Manager/Headteacher level? • Have you managed teams? • Are you able to deal with sensitive information with tact and discretion? • Are you proficient in Microsoft Office packages? If you answered yes to all the above and are: • Punctual • Reliable • Highly organised • Confident dealing with young people We would like to hear from you. Please refer to the Person Specification for the full requirements of the role. Opening doors to brighter futures How to apply How to apply If you wish to join Huxlow Science College, please download our Application Form from our website http://www.huxlow.northants.sch.uk/join-us/staff/ or contact the College: Tel: 01933 650496 e-mail: [email protected] Prospective applicants are very welcome to visit the College and meet staff and pupils. If you are interested in visiting the College, please contact Karen Squires (HR Manager) on 01933 650496. All completed applications should be sent FAO Karen Squires (HR Manager) to [email protected] or to Huxlow Science College, Finedon Road, Irthlingborough, Northamptonshire, NN9 5TY. Closing date Thursday 08 February 2018. Interview Wednesday 21 February 2018. Equal Opportunities We are an Equal Opportunities employer and welcome applications from all members of the community. Safeguarding Huxlow Science College is committed to safeguarding & promoting the welfare of children & young people and expects all staff & volunteers to share this commitment. DBS, Reference, Identity, Criminal Record and Medical Checks are essential for all posts at the College. Job Description POST TITLE: HEADTEACHER’S PA/ADMINISTRATION MANAGER SALARY GRADE: NJ GRADE H Pts 23-27 HOURS: 37 HOURS PER WEEK; 42 WEEKS PER YEAR (MON – THURS 08:00 – 16:00, FRIDAY 08:00 – 15:30 INCLUSIVE OF 30 MINS UNPAID LUNCH BREAK) REPORTS TO: Strategic Finance Manager (dotted line to Headteacher) PURPOSE OF POST: To provide a confidential, efficient and effective administration and assistance service to the Headteacher and Senior Leadership Team (SLT). To manage the administration and reception team to ensure an efficient and effective service is provided. PRINCIPAL RESPONSIBILITIES Provide a confidential and efficient PA service to the Headteacher (and SLT as required) including diary and inbox management. Act as a first point of contact for the Headteacher, managing any queries as necessary. Process all paperwork from and on behalf of the Headteacher including documents, correspondence and post. Respond to queries from staff, students, parents, general public and others. Meet and greet clients. Coordinate and update the whole school calendar. Produce confidential correspondence and reports on behalf of the Headteacher. Create and maintain accurate and confidential filing and record keeping systems. Initiate and prepare agendas for internal meetings, set up rooms, prepare refreshments, take comprehensive minutes across a wide range of meetings and follow up agreed actions. Ensure all complaints by parents/students are dealt with quickly and efficiently following school procedures, keeping an up to date record of investigations, actions and responses. Update relevant areas of the school website to ensure information is accurate and timely. Coordinate the collation of Teachers’ annual appraisal paperwork on behalf of the Headteacher. Prepare communications to stakeholders including staff, parents, governors and third parties on behalf of the Headteacher and Senior Leadership Team, including (but not limited to) PowerPoint presentations. Organise and attend events where appropriate. Proof read written communications as required. Undertake any additional tasks which the Headteacher or other members of the SLT require in order to assist them in carrying out their duties. Job Description ADMINISTRATION MANAGER Direct and supervise the work of the school administration team including receptionists. Manage the provision of a comprehensive, high level administrative and organisational support to the Curriculum teams and the Senior Leadership Team. To include producing letters, operating the School’s electronic communication system, providing support for events and providing printing and copying support for the curriculum. Manage the provision of a welcoming, professional reception for all visitors to the College. Ensure adherence to safeguarding procedures for all visitors to the College and report any breaches to the HR Manager. EDUCATION VISITS COORDINATOR Act as the Educational Visits Co-ordinator. Ensure all staff leading trips or visits follow the required procedures including safeguarding. Ensure Health and Safety procedures, including risk assessments and emergency procedures are rigorously formulated and applied. Advise all staff leading trips or visits on health and safety and safeguarding issues. Keep up-to-date with all legislation and best practice advice on the running of educational visits and events, and ensure that all activities and events meet guidance requirements. Ensure appropriate training is available to staff involved in the running of trips and events, especially for those involved in designated tasks such as Group Leader. Deliver annual trip training to new staff. Keep records of all trips and events including reports of accidents or ‘near-misses’. Monitor the implementation of all safeguarding and health and safety procedures on trips and visits and report any issues to the Headteacher. It is the post holder’s responsibility for promoting and safeguarding the welfare of children and young people for whom s/he comes into contact with and adhering to and ensuring compliance with the College’s Safeguarding and Child Protection Policy at all times. If, in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the College s/he must report any concerns to his/her line manager or the College’s Child Protection Officer. This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes. This procedure will be conducted by the Manager in consultation with the postholder. In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to the job description following consultation. As a term of your employment you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description. Person Specification POST TITLE: Headteacher’s PA/Administration Manager CRITERIA: Applicants will need to provide evidence of meeting the following criteria ESSENTIAL DESIRABLE PRE-EMPLOYMENT CHECKS Criminal
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