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Accreditation Guide Athlete & Team Official / Vips from IF Accreditation Guide Athlete & Team Official / VIPs from IF Contents 1. General Information ................................................................... 1 1.1. Purpose ...................................................................................................................................................... 1 1.2. Definition and function of accreditation ............................................................................ 1 1.3. Accreditation timeline ..................................................................................................................... 2 1.4. Responsible Organization .............................................................................................................. 3 1.5. Contact details ...................................................................................................................................... 3 2. Accreditation (AD) Card .............................................................. 4 2.1. AD Card for 2019 Chungju World Martial Arts Masterships ................................ 4 2.2. Supplementary Access Card ........................................................................................................ 7 3. Accreditation Process ................................................................. 9 3.1. Submission of accreditation data (by June 30, 2019) ................................................ 9 3.2. Enter the accreditation data .................................................................................................... 13 3.3. Production and distribution of AD Card ........................................................................... 21 3.4. Reissuing of AD Card ...................................................................................................................... 22 4. Accreditation facilities .............................................................. 23 5. Access entitlements ................................................................. 24 5.1. Access code .......................................................................................................................................... 24 5.2. Access area by category .............................................................................................................. 28 5.3. Sports code and IFs for the 2019 Masterships ............................................................ 30 1. General Information 1.1. Purpose 2019 Chungju World Martial Arts Masterships Organizing Committee (hereinafter referred to as ‘Organizing Committee’) produces and distributes a ‘Masterships Accreditation Guide’ for the smooth preparation and operation of accreditation process of all participants participating in the 2019 Chungju World Martial Arts Masterships. This guide is based on the Manual of the World Martial Arts Masterships Committee (WMC). The Accreditation Guide details the application process, the procedure for issuing an Accreditation (AD) card and its purpose. 1.2. Definition and function of accreditation Accreditation is the process of identifying individuals and their roles at the Masterships while ensuring that they are granted appropriate access to fulfill their roles. Although accreditation is not an external symbol of special authority, it allows the Mastership participants to move flexibly and safely as a practical means of managing numerous participants. • If qualified, grant authority to perform the task in Masterships • Control access to the area for Masterships participants to perform their work and limit access to unauthorized persons • Ensure the safety and order of participants when accessing the areas 1 1.3. Accreditation timeline Description Date Distribution of Accreditation Guide and application from Start Submission of Accreditation Application May, 2019 Open the Online Accreditation System Application deadline of Accreditation June 30, 2019 Production of AD Card July 31, 2019 Start distribution of AD Card August 16, 2019 Accreditation Center Opening August 26, 2019 Accreditation Center Closing September 6, 2019 The issued AD Card will be distributed to the Responsible Organization (refer to section 1.4) from August 16, 2019. For more information on the distribution of AD Card, please refer to ‘section 3.3.’ 2 1.4. Responsible Organization Only the Responsible Organization below, which has roles and responsibilities in the 2019 Chungju World Martial Arts Masterships, can apply for accreditation with the Organizing Committee. List of Responsible Organization Responsible Organization Participant 1. Athlete and Team Official 2. VIP from IF of AF - IF or AF President International Federation - Honorary Ambassador of each sport 3. Technical Official - TD(Technical Delegate) - ITO & NTO National Federation Members from NF International Sports Members from International Sports Organizations Organizations 1. Host Broadcaster Media 2. Press / Journalist 3. Non-right holding Broadcaster The Responsible Organization whose work has been confirmed at the Masterships is responsible for gathering the participants' required information and submitting it to the OC registration representative. 1.5. Contact details Question and request regarding accreditation process will be available by phone or email: Tel: +82 43 251 4036 Email: [email protected] 3 2. Accreditation (AD) Card To access Venue and accredited area, an AD card is required. This chapter describes the types of AD cards needed to access the Venue and accredited areas during the Masterships period. 2.1. AD Card for 2019 Chungju World Martial Arts Masterships The AD card shows the following information. • Photo of card holder • Personal information (Name, Job Title, Responsible Organization) of card holder • Code and color of accessible venue and area The AD card will be issued to individuals according to the tasks performed in a single or limited number of venue/area and is issued to individuals who need to have venue/area access at all times. 4 Sample of AD card (front) CHUNGJU KIM TKK KOR Athlete TA KTA (Korea Taekwondo Association) F ALL HQH PC VIL 123456789 1 2 3 4 VIP 5 Sample of AD card (back) Non Conpetition Venue Conpetition Venue ALL All Competition & Training Venue CHG Chungju Gymnasium HQH Headquarter Hotel(VIP Hotel) HOG Hoam Gymnasium PC Press Centre HSG Hoam 2nd Gymnasium VIL Athlete’s Village KUG Konkuk University Gymnasium CSC Chungju City National Sports Center for Disabled KTG Korea National University of Transportation Gymnasium Venue Access Code Transport Field of Play BLUE (Access to BLUE, RED, WHITE) T1 Dedicated Vehicle and Driver Operational Areas Athlete and Team Official Transport RED (Access to RED, WHITE) TA WHITE General Circulation Areas TF Technical Official(ITO NTO) Transport 1 Athlete Preparation Areas TM Media Transport 2 Press Center, Press Seating 3 Broadcasting Areas 4 Mixed-Zone Food & Beverage Service F Technical Official Area & Seating Food and Beverage Service is Available VIP VIP Lounge and VIP Seating Space for Sponsor(tbd) 6 2.2. Supplementary Access Card A Supplementary Access Card is an Access Card that permits the temporary access to the specific area of the Masterships to accredited or unaccredited participants who need to temporarily access the area for the task. Card holders are allowed to access areas, such as Competition Venue and Press Center within a defined period of time. The Supplementary Access Card is issued only when it is determined that the applicant's access is appropriate. • Upgrade Card • Day Pass • VIP Pass • Media Pass 2.2.1. Upgrade card The upgrade card expands the access rights of the AD card holder. The Upgrade Card must be used together with a valid AD card. (sample image) 7 2.2.2. Day pass Day pass is a temporary pass issued to be accredited or unaccredited participants who need to access to the arena for the purpose of conducting user’s task. Day pass must be used together with the identification of its user. (sample image) 2.2.3. VIP pass VIP pass is a temporary pass that is issued to VIPs who need access to the venue for the purpose of conducting their task. (sample image) 2.2.4. Media pass Media pass is issued to persons who need to access press center for the purpose of conducting user’s task. Media pass is issued only when it is determined that the applicant's access is appropriate. (sample image) 8 3. Accreditation Process 3.1. Submission of accreditation data (by June 30, 2019) Organizing Committee sent the Accreditation package (guide & form) as an e-file format to each Responsible Organization by email. Each Responsible Organization must receive the information for each participant and enter those data to the Online Accreditation System (http://acr.chungju2019.com) by June 30, 2019. Online Accreditation System • Organizing Committee operates the Online Accreditation System for the smooth accreditation process of 2019 Masterships. • Organizing Committee will provide user ID and password for each Responsible Organization. Responsible Organization can access the Online Accreditation System (http://acr.chungju2019.com) with the ID and password provided and can enter the information required for Accreditation. • Online Accreditation Guide can be downloaded from the Online Accreditation System (http://acr.chungju2019.com). • All accreditation data for 2019 Masterships must be submitted online or in an Excel file. Responsible Organizations that have problems accessing the Online Accreditation System or entering data should submit the excel form and related materials
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