Annex I Instructions to Offerors

A. Introduction

1. General

The purpose of this RFP is to invite proposals from qualified Non-governmental Organizations (NGO) for implementation of Income Generating Activities (IGA), Microenterprise Development, and Transfer of Technology to Vulnerable Excluded and Economically Deprived Households (VEED) and Community Groups to promote peace and livelihoods in the selected VDC clusters of Mahottari, Sarlahi and districts.

2. Cost of proposal

The Offeror shall bear all costs associated with the preparation and submission of the Proposal. UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

B. Solicitation Documents

3. Contents of solicitation documents

Proposals must offer services for the total requirement. Proposals offering only part of the requirement will be rejected. The Offeror is expected to examine all corresponding instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply with these documents will be at the Offeror’s risk and may affect the evaluation of the Proposal.

4. Clarification of solicitation documents • A prospective Offeror requiring any clarification of the Solicitation Documents can attend the Pre-Bid Meetings that will take place at Bagwani Farm, Nawalpur, Sarlahi on Wednesday, 22 June 2011 at 11:00 hours. • Minutes of pre-bid meeting will be uploaded at UNDP website http://www.undp.org.np

5. Amendments of solicitation documents

At any time prior to the deadline for submission of Proposals, the procuring UNDP may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Offeror, modify the Solicitation Documents by amendment.

All prospective Offerors that have received the Solicitation Documents will be notified in writing of all amendments to the Solicitation Documents.

In order to afford prospective Offerors reasonable time in which to take the amendments into account in preparing their offers, UNDP may, at its discretion, extend the deadline for the submission of Proposals.

2 C. Preparation of Proposals

6. Applying for Providing Services

The Offeror needs to read the RFP including the TOR and prepare proposal. The Proposal must address all the requirements of the proposal including required documents. One NGO can apply for only one cluster/ district of the project districts proposed in this RFP.

7. Language of the proposal

The Proposals prepared by the Offeror and all correspondence and documents relating to the Proposal exchanged by the Offeror and UNDP shall be written in the English language. Any printed literature furnished by the Offeror may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the English translation shall govern.

8. Documents comprising the proposal

The Proposal shall comprise the following components:

a. Proposal submission form (Annex IV); b. The Technical Proposal as per the formats specified in the Technical Proposal Format (Annex V); c. Financial Proposal as per the formats specified in the Price Schedule (Annex VI)

9. Technical Proposal form

The Technical Proposal shall be structured as per the Technical Proposal Format (Annex V) and shall also include supporting documents listed in the annex.

The operational and technical part of the Proposal should not contain any pricing information whatsoever on the services offered. Pricing information shall be separated and only contained in the appropriate financial proposal (Annex VI).

Information which the Offeror considers proprietary, if any, should be dearly marked “proprietary” next to the relevant part of the text and it will then be treated as such accordingly.

10. Proposal prices

The Financial Proposal should be as per the format specified in the Price Schedule (Annex VI).

11. Proposal currencies

All costs/prices shall be quoted in Nepalese Rupees (NRs) or USD.

12. Period of validity of Proposals

Proposals shall remain valid for one hundred twenty (120) days after the date of Proposal submission prescribed by UNDP, pursuant to the deadline clause. A proposal valid for a shorter period may be rejected by UNDP on the grounds that it is non-responsive.

3 In exceptional circumstances, the UNDP may solicit the Offeror’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. An Offeror granting the request will not be required nor permitted to modify its Proposal.

13. Format and signing of Proposals

The Offeror shall prepare two copies of both the Technical and Financial Proposal, clearly marking each “Original” and “Copy” as appropriate. In the event of any discrepancy between them, the original shall govern.

The two copies of the Proposal shall be typed or written in indelible ink and shall be signed by the Offeror or a person or persons duly authorised to bind the Offeror to the contract. The latter authorisation shall be indicated by written power-of-attorney accompanying the Proposal.

A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Offeror, in which case such corrections shall be initialled by the person or persons signing the Proposal.

14. Payment

UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices submitted by the contractor, upon achievement of the corresponding milestones.

D. Submission of Proposals

15. Sealing and marking of proposals

The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed below: a. The outer envelope shall be addressed to –

Deputy Country Director (Operations) The Project Management Unit UNDP, UN House UNDP/ Livelihood Recovery for Peace Pulchowk, Lalitpur Project P O Box 107 UNDP/ UNFPA Office Building , Or Hospital Road, Jaleshwor 4, Mahottari

Marked with –

“PISU/RFP/007/2011: Services for implementation of IGA, Micro-Enterprise Development and Transfer of Technology for Livelihood Recovery for Peace (LRP) Project.” b. Both inner envelopes shall indicate the name and address of the Offeror and should be clearly marked with “Technical Proposal” and “Financial Proposal”. There should be two separate sealed envelopes, one for Technical Proposal (original and copy) and other for Financial Proposal (original and copy). The inner envelopes should clearly mention the district and the cluster number for which the proposal is submitted.

Note: If the inner envelopes are not sealed and marked as per the instructions in this clause, the Proposal will be automatically disqualified.

4 16. Deadline for submission of proposals

Proposals must be received by UNDP at the address specified under clause Sealing and marking of Proposals no later than 12:00 hrs on Monday, 11 July 2011.

UNDP may, at its own discretion extend this deadline for the submission of Proposals by amending the solicitation documents in accordance with clause Amendments of Solicitation Documents, in which case all rights and obligations of UNDP and Offerors previously subject to the deadline will thereafter be subject to the deadline as extended.

17. Late Proposals

Any Proposal received by UNDP after the deadline for submission of proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.

18. Modification and withdrawal of Proposals

The Offeror may withdraw its Proposal after the Proposal’s submission, provided that written notice of the withdrawal is received by UNDP prior to the deadline prescribed for submission of Proposals.

The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of clause Deadline for Submission of Proposals. The withdrawal notice may also be sent by telex or fax but followed by a signed confirmation copy.

No Proposal may be modified subsequent to the deadline for submission of proposals.

No Proposal may be withdrawn in the interval between the deadline for submission of proposals and the expiration of the period of proposal validity specified by the Offeror on the Proposal Submission Form.

E. Opening and Evaluation of Proposals

19. Opening of Proposals

UNDP will open the Proposals in the presence of a Committee formed by the Deputy Country Director (Operations) at UNDP.

20. Clarification of Proposals

To assist in the examination, evaluation and comparison of Proposals, UNDP may at its discretion, ask the Offeror for clarification of its Proposal. The request for clarification and the response shall be in writing and no change in price or substance of the Proposal shall be sought, offered or permitted. 21. Preliminary examination

UNDP will examine the Proposals to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Proposals are generally in order.

Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price

5 and quantity, the unit price shall prevail and the total price shall be corrected. If the Offeror does not accept the correction of errors, its Proposal will be rejected. If there is a discrepancy between words and figures the amount in words will prevail.

Prior to the detailed evaluation, UNDP will determine the substantial responsiveness of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a substantially responsive Proposal is one which conforms to all the terms and conditions of the RFP without material deviations. UNDP’s determination of a Proposal’s responsiveness is based on the contents of the Proposal itself without recourse to extrinsic evidence.

A Proposal determined as not substantially responsive will be rejected by UNDP and may not subsequently be made responsive by the Offeror by correction of the non-conformity.

22. Evaluation and comparison of Proposals

A two-stage procedure is utilised in evaluating the proposals, with evaluation of the Technical Proposal being completed prior to any price proposal being opened and compared. The Price Proposal of the Proposals will be opened only for submissions that passed the minimum technical score of 70% of the obtainable score of 1000 points in the evaluation of the Technical Proposals.

The Technical Proposal is evaluated on the basis of its responsiveness to the attached Terms of Reference (TOR).

1. In the Second Stage, the financial Proposal of all proposers, who have attained minimum 70% score in the technical evaluation, will be compared. The proposer who have offered lowest amount will be awarded the contract. Lowest amount refers to the lowest aggregate amount offered by the offeror scoring at least 70% points in technical evaluation.

Technical Evaluation Criteria

Summary of Technical Proposal Evaluation Forms

1. Expertise of Firm/Organisation submitting proposal 300

2. Proposed objectives, strategies, activities and monitoring methods/ plans 500

3. Personnel 200

Total 1000

6 General Instruction: 1) Please refer Annex III for detailed Terms of Reference. 2) The CVs of the personnel proposed by the Offeror should be signed and dated, no photocopies will be accepted. 3) The portfolio of previous work in IGA, ME and TT for the resource poor by the Offeror should be submitted.

Evaluation forms for technical proposals follow on the next two pages. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. The Technical Proposal Evaluation Forms are:

Form 1: Expertise of Firm/Organisation Submitting Proposal

Form 2: Proposed Approach and Work Plan

Form 3: Personnel

Technical Proposal Form Points Form 1 Obtainable

1. Expertise of NGO submitting the proposal General organizational capability which is likely to affect 130 implementation (Size of the organization, financial 1.1. policies, personnel policies, control mechanism, organization’s physical assets) Years of experience in and knowledge and quality of 150 Project/Programme Implementation, especially those 1.2. related to the areas of IGA, Microenterprise development, technology transfer 1.3. Gender and Social Inclusion Policies in Organization 20 Total 300

Technical Proposal Form Points Form 2 Obtainable 2. Proposed approach to implementation Extent of understanding of local context and issues and 100 2.1. objectives of this assignment Strategy proposed for Sustainable IGA, Micro-Enterprise 200 2.2. Development and Technology Transfer including approaches and tools/techniques Clarity, sequencing of monitoring and reporting and 100 2.3. transparency Appropriateness and logical sequencing of activities to 100 2.4. achieve the expected output results Total 500

7 Technical Proposal Form Points Form 3 Obtainable 3. Key Personnel Profile 3.1. Project Coordinator i) Qualification 35 ii) Key Technical Skills Supported by Trainings 30 iii) Professional experience in similar assignments 70 iv) Ability to speak local languages spoken in Central Tarai 15 Total for Project Coordinator 150 3.2 Accountant i) Qualification & Key Technical Skills 20 ii) Experience in accounting 20 iii) Ability to speak local languages 10 Total for Accountant 50 Total of Form 3 200 Total Score for Technical Evaluation 1000

F. Award of Contract

23. Award criteria, award of contract

UNDP reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected Offeror or any obligation to inform the affected Offeror or Offerors of the grounds for UNDP’s action

Prior to expiration of the period of proposal validity, UNDP will award the contract to the qualified Offeror whose Proposal after being evaluated is considered to be the most responsive to the needs of the organisation and activity concerned.

24. UNDP’s right to vary requirements at time of award

UNDP reserves the right at the time of award of contract to vary the quantity of services and goods specified in the RFP without any change in price or other terms and conditions.

25. Signing of the contract

Within seven (7) days of receipt of the contract the successful Offeror shall sign and date the contract and return it to UNDP.

8 Annex II

General Conditions of Contract

1. LEGAL STATUS

The Contractor shall be considered as having the legal status of an independent contractor vis-à-vis UNDP. The Contractor's personnel and sub-contractors shall not be considered in any respect as being the employees or agents of UNDP or the United Nations.

2. SOURCE OF INSTRUCTIONS

The Contractor shall neither seek nor accept instructions from any authority external to UNDP in connection with the performance of its services under this Contract. The Contractor shall refrain from any action which may adversely affect UNDP or the United Nations and shall fulfil its commitments with the fullest regard to the interests of UNDP.

3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES

The Contractor shall be responsible for the professional and technical competence of its employees and will select, for work under this Contract, reliable individuals who will perform effectively in the implementation of this Contract, respect the local customs, and conform to a high standard of moral and ethical conduct.

4. ASSIGNMENT

The Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part thereof, or any of the Contractor's rights, claims or obligations under this Contract except with the prior written consent of UNDP.

5. SUB-CONTRACTING

In the event the Contractor requires the services of sub-contractors, the Contractor shall obtain the prior written approval and clearance of UNDP for all sub-contractors. The approval of UNDP of a sub-contractor shall not relieve the Contractor of any of its obligations under this Contract. The terms of any sub-contract shall be subject to and conform to the provisions of this Contract.

6. OFFICIALS NOT TO BENEFIT

The Contractor warrants that no official of UNDP or the United Nations has received or will be offered by the Contractor any direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a breach of an essential term of this Contract.

7. INDEMNIFICATION

The Contractor shall indemnify, hold and save harmless, and defend, at its own expense, UNDP, its officials, agents, servants and employees from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses, arising out of acts or omissions of the Contractor, or the Contractor's employees, officers, agents or sub-contractors, in the performance of this Contract. This provision shall extend, inter alia,

9 to claims and liability in the nature of workmen's compensation, products liability and liability arising out of the use of patented inventions or devices, copyrighted material or other intellectual property by the Contractor, its employees, officers, agents, servants or sub-contractors. The obligations under this Article do not lapse upon termination of this Contract.

8. INSURANCE AND LIABILITIES TO THIRD PARTIES

8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract. 8.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract. 8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract. 8.4 The Contractor shall, upon request, provide UNDP with satisfactory evidence of the insurance required under this Article.

9. ENCUMBRANCES/LIENS

The Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to be placed on file or to remain on file in any public office or on file with UNDP against any monies due or to become due for any work done or materials furnished under this Contract, or by reason of any other claim or demand against the Contractor.

10. TITLE TO EQUIPMENT

Title to any equipment and supplies that may be furnished by UNDP shall rest with UNDP and any such equipment shall be returned to UNDP at the conclusion of this Contract or when no longer needed by the Contractor. Such equipment, when returned to UNDP, shall be in the same condition as when delivered to the Contractor, subject to normal wear and tear. The Contractor shall be liable to compensate UNDP for equipment determined to be damaged or degraded beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS

UNDP shall be entitled to all intellectual property and other proprietary rights including but not limited to patents, copyrights, and trademarks, with regard to products, or documents and other materials which bear a direct relation to or are produced or prepared or collected in consequence of or in the course of the execution of this Contract. At UNDP's request, the Contractor shall take all necessary steps, execute all necessary documents and generally assist in securing such proprietary rights and transferring them to UNDP in compliance with the requirements of the applicable law.

12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONS

The Contractor shall not advertise or otherwise make public the fact that it is a Contractor with UNDP, nor shall the Contractor, in any manner whatsoever use the name, emblem or

10 official seal of UNDP or the United Nations, or any abbreviation of the name of UNDP or the United Nations in connection with its business or otherwise.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of UNDP, shall be treated as confidential and shall be delivered only to UNDP authorized officials on completion of work under this Contract. 13.2 The Contractor may not communicate at any time to any other person, Government or authority external to UNDP, any information known to it by reason of its association with UNDP which has not been made public except with the authorization of UNDP; nor shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties. 14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to UNDP, of such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify UNDP of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Contractor to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNDP shall take such action as, in its sole discretion; it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under this Contract. 14.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UNDP shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

15. TERMINATION

15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Contract. 15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination. 15.3 In the event of any termination by UNDP under this Article, no payment shall be due from UNDP to the Contractor except for work and services satisfactorily

11 performed in conformity with the express terms of this Contract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures. 15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, UNDP may, without prejudice to any other right or remedy it may have, terminate this Contract forthwith. The Contractor shall immediately inform UNDP of the occurrence of any of the above events.

16. SETTLEMENT OF DISPUTES

16.1 Amicable Settlement

The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other procedure as may be agreed between the parties.

16.2 Arbitration

Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Contract or the breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Article within sixty (60) days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such controversy, claim or dispute.

17. PRIVILEDGES AND IMMUNITIES

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the privileges and immunities of the United Nations, including its subsidiary organs.

18. TAX EXEMPTION

18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides inter-alia that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNDP to determine a mutually acceptable procedure. 18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNDP before the payment thereof and UNDP has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNDP with

12 written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

19. CHILD LABOUR

19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development. 19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately upon notice to the Contractor, at no cost to UNDP.

20. MINES

20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980. 20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind of UNDP.

21. OBSERVANCE OF THE LAW

The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the performance of its obligations under the terms of this Contract.

22. AUTHORITY TO MODIFY

No modification or change in this Contract, no waiver of any of its provisions or any additional contractual relationship of any kind with the Contractor shall be valid and enforceable against UNDP unless provided by an amendment to this Contract signed by the authorized official of UNDP.

13 Annex III

Terms of References (TOR) Implementation of Income Generating Activities (IGA), Micro-Enterprise (ME) Development and Technology Transfer to VEED HHs and community groups

1. Background

UNDP Nepal has started implementing Livelihood Recovery for Peace (LRP) Project since August 2009 in three central districts: Mahottari, Sarlahi and Rautahat. The overall objective of the project is to contribute to restoring the foundations for sustainable development by strengthening the capacities of communities and local institutions to achieve sustained livelihood recovery and peace building. Specifically the project aims to: • Promote peace and social cohesion at the community level • Generate short-term employment as peace dividends • Enhance skills and knowledge of local youth based on market demand for long-term sustainable development • Strengthen various assets of rural households and communities for better livelihood results • Strengthen capacity of relevant Government and other institutions to deliver livelihood services

The project targets mainly women, youth, conflict-affected, poor, and other socially excluded and disadvantaged communities and households in the project districts.

The project started implementation through an intensive process of social mobilization which serves as the foundation for not only strengthening the communities for improved social cohesion and local peace building, but also to support them to improve their access to essential public goods. NGO partners for social mobilization have already been selected. In addition to mobilization NGOs, the project needs a number of NGOs to provide other additional services to the households and communities.

Accordingly, the project intends to implement activities for IGA, micro-enterprise and appropriate technologies to the VEED households and community groups through one district based Non-Governmental Organization (NGO) in each of the project district’s (Mahottari, Sarlahi and Rautahat) pre-defined cluster of VDCs. In other words, one district-based NGO will be identified in each LRP districts to implement the activities related to IGA, micro-enterprise development, and appropriate technology transfer in clusters of VDCs mentioned in Annex- VIII. The selected NGO is required to work closely and under the guidance of the project (LRP) management and in coordination with PAL (Peace and Livelihood Facilitators of mobilization NGOs of LRP VDCS) and other stakeholders.

1. Objectives

2.1 Support the LRP groups/ group members in identification and implementation of sustainable Income Generation Activities (IGAs), Micro-Enterprise (ME) Development and Appropriate Technologies that (i) adds value to the existing enterprises/income generating activities or create new enterprises/income generating activities; (ii) reduce human drudgery and increase efficiency; 2.2 Mobilize and capacitate the NGO staffs and households/community groups for sustainable IGAs, Micro-Enterprise Development and developing mechanism for productive as well as sustainable use of the technology transferred;

14 2.3 Conduct effective planning, implementation, monitoring and evaluation of the IGA, micro- enterprise and technology transfer given to the community groups and HHs.; 2.4 Coordination and linkage with UNDP project/line agencies/ others, the entity responsible for micro-grant transfer/ management (in contract with UNDP for this purpose), to avail the LRP micro-grants for IGA, micro-enterprise development and technology transfer to the groups/ HHs. Link the group with relevant line agencies and other institutions for availing long term support and sustainability, 2.5 Provide necessary backstopping and specialized services from specialists/ consultants to the groups/HHs as and when necessary in the course of implementation of the IGA, micro- enterprise development and technology transfer initiatives.

3. Expected outputs:

3.1 The selected NGO will have delivered the services related to IGA, ME and Technology transfer to the number of groups mentioned below in the table. Each group will consist of 25-30 VEED households. The number of grants that will be delivered will depend on the availability of funds from UNDP and will be finalized by the LRP. The selected NGOs will provide support to the following number of groups in the project districts:

Districts Number of Beneficiary VEED Groups( 2011-2012) Mahottari 152 Sarlahi 132 Rautahat 132 Total 416 3.2 Depending upon the fund availability, the number of beneficiary VEED groups may vary. However, the offeror has to propose according to the number mentioned in 3.1 above. While finalizing the annual contract with the LTA winner NGO, the total amount of contract will be subject to adjustments proportionately with the number of CGs that one offeror may have to provide services.

4. Scope of the task and steps to follow: The activities to be undertaken by the NGOs under this contract are:

4.1 Staff recruitment and orientation/ Training • The NGO will require recruiting a Project Coordinator (PC), an Accountant (part time) and 10, 9 and 9 Income Improving Facilitators (IIFs) for Mahottari, Sarlahi and Rautahat districts respectively. The NGO must coordinate and involve LRP management/ representative in the staff selection process and follow the criteria that LRP will set for staff qualification and composition. • Orient / train the staffs on IGA, ME and appropriate technology identification methods, Business plan Development and Cash Flow Analysis, Household level Income and expenditure and livelihood analysis and on any other relevant subjects either as one time event or in a number of events. However, the training themes and content will be jointly developed and agreed by the NGO and LRP project. • The number of staff and percentage of their time will be negotiated/ adjusted as per the need of their service while agreeing with yearly contract with selected NGO.

4.2 Identification of community group/ household needs • Coordination meeting with mobilisation NGO, and LRP’s District Program Coordinator (DPC) to get updates on the activities and progress made so far in the cluster VDCs. • The NGO should meet and interact with PALs of the VDC to obtain the list of working poverty pockets, groups and the ranked list of the group members who have already been

15 identified. The group members are categorized as ultra-poor, poor and better off through a participatory process of wellbeing ranking facilitated by PAL. In one poverty pocket there may be more than one group. Similarly there are about 25 to 30 households in one group. The IGA /ME grant should go to the ultra poor and poor households who are willing to and have capability to improve their household income by the use of the grant. It should be noted that the grant is not a relief fund. • Organize meetings/discussion with the community group to; (i) identify the appropriate IGA/ ME and technology needs of the group members based on their knowledge, skills, experience, market potential and capacities; (ii) prioritize and rank the group members to obtain IGA, ME and Technology support. The IGA can be HH level or group activities; ME and technology support are group activities. As the annual budget for the purpose is limited, all the needs of the group may not be addressed in one year. It will all depend on the availability of budget from the project; (iii) conduct HH level income expenditure analysis and the ways and means of livelihood fulfillment of those group members who are in the priority list of IGA support. A possible list of IGA, ME and appropriate Technology are given in Annex VIII. The NGO staff will require to minute the group meeting decisions. • Develop business plans of and cash flow analysis for the identified IGA, ME and technology together with the concerned HHS/ groups. • Prepare Detailed Project Report (DPR) of the technology including coverage/capacity, cost estimate, cost share in terms of skilled and unskilled labors/local materials, equipments, etc and the value it intends to add to the livelihood of the targeted communities. In other words, the DPR must explain how this technology will reduce human drudgery and promote efficiency and productivity thereby improving the livelihood of the community. • Develop the process of long term sustainability mechanism for the particular technology with target group. An operating guideline/ norms/ rate/terms and condition for the technology need to prepare and get approved from the community group. • Submit the business plan of IGA/ME/ technology to the LRP project management for review and approval. The plan should also include transfer of necessary skills/ training/ orientation and materials.

4.3 Agreement and operations: • The NGO will sign agreement with the group for the implementation of the approved business plan and cash flow analysis. It will be the responsibility of the NGO to develop standard agreement formats in consultation with the LRP specialists. The agreement format may include clauses on financial management, fund regulation, auditing etc. • The project management will follow up for the transfer of approved grant installment to the accounts of the group. However, it will be the responsibility of the NGO to open bank account of the group and confirm release of installment. The NGO / group should take consent of the LRP for opening bank account. • The NGO will orient the households/ group on the business plan, cash flow and mechanism of material/ support so that group/ HHs will have an understanding about inputs, income and grant delivery and so on. • While delivering the materials, the NGO will support concerned group/s to form procurement committee consisting of IIF, PAL and 3 group representatives out of which one must be from the concerned beneficiaries HHs. The committee will be responsible for timely purchasing and delivery of materials, tools, equipment and cash (in case needed). When cash is provided, a proper mechanism (may be commitment, fund transfer in public ceremony) needs to be in place to ensure that it is utilized as per the business plans and agreements. • NGO will form 3 member monitoring committee from community group to day to day monitoring and evaluation of the group activities. • Legal obligation accomplishment (license, registration, electricity meter etc) will be the responsibility of the NGO • The NGO will motivate HHs and members of groups benefiting from IGA and micro- enterprise or technology transfer to commit for compulsory vaccination, birth registration and primary education of their children—both girls and boys.

16

4.4 Capacity building of community HHs

• The concerned NGO will carry out regular field based training; conduct exposure visit and cross visit of selected HHs/groups and develop linkages with various stakeholders for better support and sustainability and provide/ manage follow-up services and technical backstopping • Facilitate the installation/implementation of the technologies by providing detail design and conducting appropriate demonstration. Provide field based training on the use and operation and on the repair and maintenance of the technology • The NGO will facilitate the community group members to record the income raised from the IGA and Micro-enterprises depending on the nature of the project. • The NGO will identify and facilitate key members (local resource person) in implementing IGA and MEs for effective service delivery in the locality.

4.5 Monitoring and reporting of IGA, ME and technology • Primarily, monitoring will be the responsibility of the NGO. It will be done for the purpose of better utilization of fund in improving income of HHs and community group. The NGO needs to manage/ coordinate the monitoring visits by project team and other stakeholders. • The NGO will develop mechanism for group accountability; ensure the conduction of public hearing and audit for maintaining transparency • Prepare and submit write-ups on good practices and success stories to LRP for publication. • Monthly staff meeting and review of activities • Prepare and submit data base as required by LRP

4.6 Sustainability of the IGA, ME and technology: • Develop mechanism to sustain the IGA and ME in the long run. a) Formation of sub-group of HHs conducting similar IGA and ME b) Backward and forward linkages for regular operation of the IGA and ME. c) Develop a MOU for networking of similar IGA and ME groups for input and output market. d) Exchange visit among IGAs and ME HHs/ groups e) Coordination with public and private service providers f) Linkage (back and forward) and Coordination with public and private service providers g) Successful adjoining groups will be organised and registered in Cooperative/ company, etc.

• Develop mechanism to sustain the technology in the long run. The following steps need to be followed for sustainability of the technologies a. Formation of user/ management committee b. Develop and acceptance of operating guideline and its revision c. Develop more than one operator for handling of the technology. d. Backward and forward linkages for regular operation of the technology with public and private service providers e. Networking of similar technology f. Coordination with public and private service providers g. Successful adjoining groups will be organised and registered in Cooperative/ company/ corporate, etc.

5 Management • The selected NGO will be responsible for the overall management of the IGAs/Micro- enterprises and Technology transfer activities and bears all substantive, monitoring, and reporting and evaluation responsibilities. The NGO shall provide such resources that are required for the successful setup and delivery of services including monitoring and reporting.

17 The NGO will prepare an annual work plan (AWP) consistent with the scope of work mentioned above and in line with the outputs of the Livelihood Recovery for Peace (LRP) Project. The AWP will be prepared in consultation with the District Project Coordinator under the overall guidance of LRP’s Assigned Specialists and the National Project Manager. Inputs will be provided by LRP’s other thematic specialists too and consultation will be carried out with other stakeholders. The NGOs should perform all management related to the utilization of the contract including participatory planning, coordination with LRP and other likeminded organizations, organizing discussion/interaction meeting, supervising and reporting • NGOs are to open separate bank account for UNDP funds to which funds will be transferred in installment basis upon the receipt of documents required as per the contract and a request for new installment. The selected NGO should submit quarterly budget request together with approved work plan. Quarterly budget will be released on the recommendation of project management. Unless 80% of the previous advance is liquidated, new advance will not be released.

6 Technical and Financial proposals:

NGOs shall submit technical and financial proposals in the format provided in the Annex. NGOs will not receive the grants that are going directly to the beneficiaries for IGA/micro-enterprise and technology transfer. Hence the financial proposal should NOT INCLUDE the amounts going directly to the beneficiaries for IGA, enterprise or technology, and for the various kinds of training and follow-up required. For the training and follow up services, the financial proposal must only include the rate of resource persons the NGOs will provide when requested to deliver those services. An indicative format for financial proposal is attached in Annex.

7. Monitoring and Reporting to LRP Monitoring: Staff/experts from Livelihood Recovery for Peace Project and UNDP Nepal will monitor the progress. UNDP Nepal’s Field Monitors will also directly monitor the field activities independent of LRP. In addition, the NGOs should make program and budget transparent to the civil society & stakeholders through hording board, orientation, review and planning, and public audit.

Reporting: The selected NGOs will provide the following reports to LRP in addition to monthly staff meeting progress: i) Quarterly progress reports as per LRP’s format ii) Annual progress report as per LRP’s format iii) Additional write-ups when asked by LRP especially related to case-studies, success stories, etc. iv) Quarterly financial report v) Additional documents required for audit purposes when asked by LRP vi) At the end of the project, the NGOs must submit a final report presenting the result of the overall activities and also the findings of self-evaluation, based on the planned and implemented activities, documenting the project’s overall success in reaching the stated objectives.

The data used in the report must be disaggregated as per LRP's requirements and templates. The selected NGOs will be responsible to submit all reports to the District Project Coordinator located in each of the project district.

7. Eligibility of NGO Applying for this RFP:

• At least three years of working experience in IGA or Microenterprise development and or technology transfer areas in the respective LRP district for which the NGO is applying. NGOs submitting proposal must show evidence of this in the form of previous assignment completed, types of technologies promoted, place/district worked and donors/INGOs it worked with,

18 • Good understanding of the sustainable livelihood, business plan development, market management, social mobilization, community development and conflict issues in Nepal, • Proven knowledge in the delivery of household level IGA and assessing and identifying the improved and appropriate technologies suited to the VEED people. And also on assessing the market network and its demand that guides the technological intervention. • Specialized knowledge and skill on designing, demonstrating and conducting training on household IGA. Specialized knowledge and skill on designing, demonstrating and conducting training on improved and appropriated rural technologies in the areas of natural resource management, agriculture, irrigation, energy and others. • Proven ability to provide training on micro-enterprise development, skill training, marketing, etc. • One NGO can apply for only one cluster/district. Write the name of the cluster/district for which the proposal is submitted on the outer envelope.

8. Language of the proposal:

The proposal prepared by the Offeror and all correspondence and documents relating to the Proposal exchanged by the Offeror and UNDP shall be written in the English language. The Offeror is responsible to provide the resources required to submit the documents in English language. Any additional printed literature furnished by the Offeror may be written in another language so long as accompanied by an English translation of its pertinent passages in which case, for purposes of interpretation of the Proposal, the English translation shall govern.

9. Duration of Contract: The selected NGOs for each cluster of VDC will enter into a Long Term Agreement with UNDP (i.e. up to three years) but will be awarded contracts on an annual basis. Depending on the performance of the NGOs and availability of funds, contracts will be extended.

10. Required Qualifications and Experience of the Personnel-1

Project Coordinator (PC) (CV must be submitted) The Project Coordinator will be the person with the overall responsibility for this contract. He or she will be responsible for the following: • Liaise with LRP/UNDP and coordinate with Social Mobilisation NGO/ PAL and other stakeholders • Ensure that key trainings are developed and delivered to the community groups/ individuals • Make sure that IGA, micro-enterprise support and appropriate technology support are delivered in time • Oversee day-to-day implementation and internal monitoring • Supervise the IGA / Technology transfer facilitators and other staffs working for this project. • Provide overall guidance to design and implement the Programme. Develop methodologies for business plan preparation, market analysis etc. • Organise trainings, workshop, monthly & quarterly meeting for IGA / technology transfer facilitators • Report to LRP/UNDP as per the timeline agreed upon. • Review the project progress periodically to ensure meeting the output. • Follow/ implement instructions given from the LRP management/ advisors and the NGO

19 Key qualification of Project Coordinator should be following;

• Master degree in Agriculture, Livestock, Forestry, natural resource management, business development, economics or other related fields; • Work experience of at least 3 years in livelihood improvement, poverty reduction, income generation; community technology transfer, micro-enterprise development, etc. • Past work experience in developing IGA plan, business plan, market analysis, income and expenditure analysis, enterprise development; technology transfer • Previous experience in working in the LRP districts; • Sound knowledge of natural resource based IGA, socio-cultural, economic and agriculture issues and challenges of the project district. • Experience in working at grass-roots/community level; • Familiar with concepts of gender equality, social inclusion, and women’s empowerment. • Proven ability to manage a project; • Fluent in English, Nepali as well as in at least one local language (Maithili, Bhojpuri, Tharu, Abadhi, other) spoken in Central Terai; • Proven report writing skills; • Familiarity with the UN project implementation rules will be an added advantage.

Accountant- part time (CV must be submitted) The Accountant should assist the PC to manage activities at office in close coordination. S/He will be responsible for financial management of the proposed project. S/He should keep financial record and provide periodic reports as required by LRP. S/He should support in IGA, ME identification and backstopping for effective implementation of IGA, ME and technologies. S/He should prepare the guideline, bi-laws, business plan, report, etc for sustainability. S/He should provide support to the beneficiary groups in legal obligation for group, fund release, input and material procurement for the community group, and others. Key qualifications of: • Bachelor's degree in management economics/ business management, or any other related fields • At least three years work experience in account keeping, business development and management. • Work experience in the project districts • Good knowledge of the socio-economic, cultural, and political issues of the district • Experience in working at grass-roots/community level would be an asset Ability to speak local languages required

Income Improving Facilitators (IIFs) The Income Improving Facilitators (IIFs) are the persons who will work under the supervision of the Project Coordinator. IIFs will be the ones working directly with the beneficiaries from the VEED groups pre-identified by LRP. The following number of IIFs is needed: Mahottari: 10; Sarlahi: 9; and Rautahat: 9. The NGO should estimate on an average at the rate of 1- facilitator for a cluster of 3-4 VDCs.

The responsibilities of the IIF are the following: • The IIF should assist the PC to manage activities at field level in close coordination with VDCs and Peace and Livelihoods Facilitators of social mobilization NGO (PALs). • S/He will also provide regular technical and input support to VEED HHs and groups on all aspects IGA, ME and technology transfer including bank work and procurement of the material. • The facilitator should develop linkages with various agencies (Go/NGOs), assisting in preparation of income and expenditure analysis, business plan, market analysis, • Facilitating monthly meetings of beneficiaries, capacity enhancement of beneficiaries in coordination with LRP and PALs.

20 • The facilitator will be responsible to identify, prioritize, implement, monitor, document the IGA/ME and Technology transfer learning.

Key qualifications of IIFs: • Intermediate in agriculture, livestock, forestry, natural resource management, business development, market management, or equivalent degree in related fields. Work experience of IGA or micro-enterprises and Technology transfer will be an added advantage. • Work experience in the LRP districts desirable • Good knowledge of the socio-economic, cultural, and political issues of the district • Experience in working at grass-roots/community level for TWO years. • Fluent in written and spoken Nepali, must be able to speak local language(s), and ability to communicate in English. • The IIF must be from the same district • Among the total number of IIFs to be hired, a minimum of 33% must be women, and priority must be given to Dalits, Janajatis and Muslims such that they must collectively be 40-50% among those selected.

21

Annex IV

PROPOSAL SUBMISSION FORM

Deputy Country Director (Operations) UNDP, UN House Pulchowk, Lalitpur P O Box 107 Kathmandu, Nepal

Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide professional services for for IGA, micro-enterprise development and Technology Transfer for Livelihood Recovery for Peace (LRP) Project for the sum as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for a period of 120 days from the date fixed for opening of Proposals in the Invitation for Proposal, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal, whole or part, you may receive.

Dated this day /month of year

Signature

(In the capacity of)

Duly authorised to sign Proposal for and on behalf of

22 Annex V

Technical Proposal Format

Use additional space if required unless specified.

RFP Information

Applying for RFP (number) RFP-...

RFP Title: ………….. District applied for: ......

Organization Information

Name of the organization:

Contact person’s name:

Contact details: Telephone

Address

Email

Other:

Additional Contact Information:

An Outline for the Technical Proposal This proposal is for the District of: (Name the district here and refer to the corresponding cluster of VDCs provided in Annex)

1) Background information on the cluster of VDCs in (Mahottari or Sarlahi or Rautahat district): Describe the general characteristics of the cluster of VDCs including its geography, agro-climatic condition, irrigation potential for cultivation, feasibility of livestock and poultry, farming system and land tenure, , land holding and its distribution, potential for forest and natural resource based goods and products, market potential for goods and services produced in these clusters, market infrastructure and its network, availability of road network and means of transportation, availability of input and service providers, businesses and industries, involvement of various classes (gender, social and economical) in different IGAs, microenterprises and technology. (Maximum 3 pages: single spaced Times New Roman font size 12).

2) Background information on the potential beneficiaries of LRP’s support: Describe the socio-cultural and economic conditions of the people living in the VDC clusters. What kinds of socio-cultural backgrounds do they come from, what kinds of livelihood strategies do they follow, what kinds of vulnerabilities do they face in this region for their livelihood, which community get effected more intensively from vulnerabilities? (Maximum 2 pages: single spaced Times New Roman font size 12)

3) Potential IGA and Micro-enterprises in these VDCs that you would promote and why: (Maximum 1 page: single spaced Times New Roman font size 12) a. Describe the potential Income generating activities that can be promoted in these cluster of

23 VDCs. Give a few examples of such IGAs of various types with details on how they can contribute to household income. b. Describe the potential micro-enterprise that can be promoted in this cluster of VDCs including explanation for why these micro-enterprises will grow here.

4) Potential Appropriate Technologies Transfer in cluster VDCs (Maximum 1 page: single spaced Times New Roman font size 12) a) Describe the appropriate technologies which add value to the existing production system that can be promoted in these clusters VDCs. Give a few examples of such technologies how they can contribute in increasing efficiency. b) Describe some appropriate technologies that make traditional professions more efficient. How can they help to reduce human drudgery and make it easier for beneficiaries to save time, use time productively and put it less physical effort to get the work done.

5) Strategy (Maximum 2 pages: single spaced Times New Roman font size 12) a) Describe the basis for selecting the IGAs, micro-enterprises, and appropriate technologies for the pre-identified VEED groups/households. b) How will the selected IGAs/ micro-enterprises and technology for individual or group be implemented? Describe why the method you are proposing is appropriate and effective? c) Describe how the IGAs/MEs proposed will build on the existing income generating strategies of the VEED groups/households. d) Describe the strategy you will apply to ensure that the method you are applying, and the support you are providing will not create conflict among the beneficiaries as well as between the beneficiaries and non-beneficiaries in the community. e) Describe how it fits or is coordinated with the UN agencies programme, governmental or any other possibly planned project. Specify the potential synergies with other initiatives. f) Describe the role of various actors and stakeholders (e.g. local partner(s), target groups, local authorities, NGOs board, staffs, etc.) in the activities your NGO will be supporting

6) Monitoring mechanisms (Maximum 1.5 pages: single spaced Times New Roman font size 12) a) How do you ensure the planned target will be achieved in speculated time? b) Describe the mechanism of various level of monitoring (civil society, line agency, community, political body, LRP team) and why? c) How best the target group will be involved in self monitoring of IGAs/micro enterprises/ technology transfer. d) Describe the best ways to control utilization of funds throughout target group in cluster VDCs.

7) Sustainability: What will your NGO do to ensure that the promoted IGAs, micro-enterprises and technology will sustain (Maximum 1page: single spaced Times New Roman font size 12) a) Describe the main preconditions and assumptions during and after the implementation phase. b) Provide a detailed risk analysis and possible contingency plans. This should include at least a list of risks associated with each activity proposed accompanied by relevant corrective measures to mitigate such risks. A good risk analysis would include a range of risk types including physical, environmental, political, economic and social risks. c) Describe how sustainability will be secured after completion of the action. This can include aspects of necessary measures and strategies built into the action, follow-up activities and ownership by target groups etc. d) How this initiatives will assure various dimension of sustainability like financial, institutional, policy level and environmental. 8) Management arrangement your NGO will make (Maximum one page: single spaced Times New Roman font size 12) a) Describe the overall controlling mechanism for better managing the IGAs, micro-enterprises and technology transfer. b) Explain the roles and their relation of various management arrangements.

9) Description of the organization’s capacity and experiences

24 9.1 Documents and information to be included : • Profile of the organization, including organizational structure, policies (i.e. copy of Personnel Policy, Procurement Policy, Financial Policy, Gender and Social Inclusion Policy and others). • Valid registration certificate. • Tax exemption certificate. • PAN certificate. • VAT certificate (if available). • Audit reports including income and expenditure statements and Certified Statement of Fixed assets for the last two years. • List of projects completed, districts covered by those projects, and donors/partners the NGO has worked with • A copy of your organization’s annual report of last two years. • Signed copies of CVs of project staff /resource persons for this assignment. • At least two names, contact phone numbers, emails (if available) of donor/INGO/national NGO with whom the NGO has worked in the past.

9.2 Description of ongoing and completed projects: Provide a brief description of your organizations experience in the area of IGA, micro-enterprise development, and technology transfer with location highlighting your organization’s current capacity/expertise in this area. (Maximum 2 Pages: Single space Time New Roman font size 12)

a. Provide a list of ongoing projects and completed projects separately (with a brief description of each) managed by your organization over the past three years with names of donors/partners you worked with, contact names of those donors/partners.

25 Annex VI

Financial Proposal

The Offeror is asked to prepare the Financial Proposal as a separate envelope from the rest of the RFP response as indicated in Section D paragraph 14 (b) of the Instruction to Offerors.

The Financial Proposal must provide a detailed cost breakdown. Provide separate figures for each functional grouping or category.

For all new equipment that will be purchased as per the Financial Proposal, the title of the ownership will be retained by UNDP and will be returned to UNDP on the completion of the contract.

The format shown on the following pages should be used in preparing the Financial Proposal. The format includes specific expenditures, which may or may not be required or applicable but are indicated to serve as examples. It should therefore be considered as broad guideline for preparing the Financial Proposal.

Table: Financial Proposal Format (only suggested) NRs. NRs. NRs. Calculations Amount Amount Amount SN Particular (unit for for for costs/rates) September September September 2011 to 2012 to 2013 to August August August 2012 2013 2014 A Remuneration: 1 • Project Coordinator • Accountant (part time) • Income Improving Facilitators (IIFs) B Cost related to Field Work (in detail) 2 • Staff Orientation/ • Staff capacity building Training including training materials (9 days per year) • Monthly meetings of IIFs • Identification of community groups’/household’s income needs and potential IGAs/MEs/technologies • Development of business plans with the VEED groups or HHs • CG capacity building (3 days/ group) • Agreement and operations: • Monitoring and reporting of IGA, ME and technology • Sustainability of the IGA, ME and technology (sharing workshop, meeting with various district and VDC level stake holders)

26 • Field work related transportation costs (bank account opening, cash withdrawal, purchasing, visit) • Monitoring costs (Hoarding board, public audits, field visits of IIFs, NGO Ex-board, civil society, media, etc.) • Stationery cost • Communication • Transportation C Other costs • Reporting • Success stories preparation and publication • Costs for meetings with LRP, line agencies, other stakeholders • Office managements and administrative cost (provide itemized details)

Grand total NRs. Grand total (In words)

Notes: a. The NGOs are required to comply with the latest minimum wages established by the Labour Act of Government of Nepal. b. The administrative costs should clearly indicate the different costs and actions that will be covered by overhead.

______Signature of the Offeror Office Seal

27 Annex VII: Cluster wise VDCs list of LRP districts SN Mahottari SN Sarlahi SN Rautahat 1 ANKAR 1 ATRAULI 1 AKOLAWA 2 BADIYA BANCHAURI 2 BARAHATHAWA 2 AURAIYA 3 BAGADA 3 BELA 3 BADAHARWA 4 BALAWA 4 BHAKTIPUR 4 5 BANAULI DONAULI 5 5 6 BANOUTA 6 DURKAULI 6 7 BATHNAHA 7 GAURISHANKAR 7 8 BHATAULIYA 8 8 BHALEHIYA PIPRA 9 BHRAMARPURA 9 HARIAUN 9 10 DAMHIMADAI 10 HARIPUR 10 BRAMHAPURI 11 DHAMAURA 11 11 (PAROHA) 12 DHIRAPUR 13 JABDI 13 13 EKAHARIYA 12 JANAKI NAGAR 12 HAJMANIYA 14 EKDARA BELA 14 14 JATAHARA 15 FULHATTA PARIKAULI 15 KARMAIYA 15 JETHAHIYA 16 GONARPURA 16 LAKSMIPUR(KODRAHA) 16 JHINGADAWA BELBICHHWA 17 HALKHORI 17 17 18 IKHARAWA KATTI 18 LAUKAT 18 JOKAHA 19 KHUTTAPIPRADHI 19 MANPUR 19 LAUKAHA

20 KOLHUWA BAGAIYA 20 20 LAXMIPUR BELBICHWA 21 MAHADAIYATAPANPUR 21 21 22 MAHOTTARI 22 22 23 MAJHORA 23 PARWANIPUR 23 MUDBALAWA 24 MANARA 24 PATTHARKOT 24 NARKATIYA GUTHI 25 MATIHANI 25 PHARAHADAWA 25 26 NAINHI 26 PIDARI 26 PHATUWA MAHESHPUR 27 PADAUL 27 PIPARIYA 27 PIPARA (BHAGAWANPUR) 28 PARSA PATAULI 28 RAJGHAT 28 29 PIGAUNA 29 RANIGANJ 29 RAJPUR PHARHADAWA 30 PIPARA 30 SASAPUR 30 31 RATAULI 31 SHANKARPUR 31 RAMPURKHAP 32 SAHODAWA 32 SHREEPUR 32 SARUATHA 33 SANDHA 33 SUNDARPUR 33 TEJAPAKAR CHOHARWA 34 SARAPALLO 35 SIMARDAHI 36 SISAWAKATAIYA 37 SONAUL 38 SUGA

28

Annex VIII

Possible list of IGAs, MEs and Appropriate Technologies:

Possible IGAs/ MEs could be: Agriculture based:-Off-season vegetable farming, River belt vegetable farming , Lease hold vegetable farming, Vegetable seed production, Potato production, Maize production for roasting, Commercial nursery raising of vegetable & fruit; Live-stock based:- Goat raising, Pig raising, He-buffalo raising for fattening, Poultry, Pigeon rearing, Duck rearing, Ox/ bullock rearing; Fishery; Bee- keeping (high flora area ); Forest and NRM based:-Mentha production, Asparagus production, Turmeric production, Ginger production; Aloe vera Juice producing blending machine, Grinder machine for Triphala, bamboo craft business OFF-FARM or service/ business based IGAs:-Rickshaw/ tanga/ cart, Bangle selling, Cosmetic item selling, Vegetable/ fruit selling, Ready-made cloth selling or sewing of clothes, Goat marketing, Glossary and retail shop, Shoe repairing and selling, Spices powder selling, Meat slaughtering and selling, Chick selling, Agro-vet establishment, Fertilizer and manure selling, Bamboo work, Utensil selling, Beetle and tea shop, Foot path shop of snacks and others, Grain market (GALLA BHANDAR), Tailoring, painting, carving on cloths, Repairing of bi-cycle, cooking stove and cooker, mobile, radio & watch, Stationary, Laundry, food parlor, street shop ,Ice cream selling and so on.

Potential appropriate technologies could be Dairy chilling centre, milk collection centre, vegetable market shed, Vegetable collection centre, vegetable transportation vehicle Shallow tube and pump-set, water motor, Thresher, Crusher, huller, flour grinder, oil expeller, drinking water facility, sprayers, gator, burdigo castrators, microscope for stool test, corn seller, rope maker, leaf plate maker, vegetable and mango pulp dryer, fish net, paddy husk stove, winnowing fan, tial making machine, disc harrow, three shear plough, single bullock cart, honey extractor, composting, cattle shed, specific tools and equipments to the targeted communities and household. There could be many other technologies related to micro-enterprise development.

29