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Minutes for the 634Th Ordinary Council Meeting 18 October 2017

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Minutes for the 634Th Ordinary Council Meeting 18 October 2017 SHIR E OF NAREMBEEN th Confirmed Minutes for the 634th Ordinary Council Meeting 18 October 2017 Our Mission: A rural community working together to create a great place to live, attain a safe, healthy and creative environment, which achieves sustainable and innovative development and economic opportunities. Our Values: Respect, Inclusiveness, Fairness & Equity, Communication COUNCIL CALENDAR Date Time Meeting Monday 30th October 2017 5.00pm Special Council Meeting Thursday 2nd November 2017 6.00pm Electors Meeting Wednesday 15th November 2017 2.30pm Ordinary Council Meeting Wednesday 20th December 2017 2.30pm Ordinary Council Meeting Wednesday 15th February 2018 2.30pm Ordinary Council Meeting WEDNESDAY 18TH OCTOBER MEETING PROGRAMME 1.00pm Audit Committee Meeting 1.30pm Afternoon Tea with Student Councillors & Teachers – NDHS 2.00pm – 2.15pm Shire Councillor/Student Councillor Discussion Time 2.30pm Ordinary meeting of Council 6pm Council Dinner (Partners invited) MEETING GUESTS Student Councillors & Teachers – Narembeen District High School Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 1 of 142 Contents 1.0 Opening & Welcome ............................................................................................. 3 2.0 Attendance & Apologies ........................................................................................ 3 3.0 Declarations of Interest ......................................................................................... 3 4.0 Announcements .................................................................................................... 3 4.1 Application for Leave of Absence .......................................................................... 3 5.0 Public Question Time & Deputations ..................................................................... 3 6.0 Minutes from Previous Meetings ........................................................................... 4 7.0 Status Report ........................................................................................................ 4 8.0 Reports ............................................................................................................... 11 8.1 Manager Environment Health/Building ................................................................ 11 8.2 Works Manager ................................................................................................... 12 8.3 Building Supervisor ............................................................................................. 14 8.4 Chief Executive Officer ........................................................................................ 16 8.5 Executive Manager Corporate Services .............................................................. 53 9.0 Councillor Reports – Including Other Councillor Business ................................. 131 10.0 Urgent Business as Permitted by Council ......................................................... 132 11.0 Date, Time & Place of Next Meeting ................................................................. 142 12.0 Closure ............................................................................................................. 142 13.0 Certification of Meeting Minutes......................................................................... 142 Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 2 of 142 MINUTES Shire of Narembeen Ordinary Council Meeting Wednesday 18th October 2017, commencing at 2.30pm 1.0 Opening & Welcome 2.30pm - The Shire President welcomed everyone to the meeting and declared the meeting open. The Shire President acknowledged the final Council meeting for Cr S Padfield, Cr S Parsons and Cr R DeLuis and thanked Cr G DeLuis for 12 years of service, Cr S Parsons for 8 years of service and Cr S Padfield for 31 years of service to the Narembeen community. 2.0 Attendance & Apologies Attendance Councillors Cr Rhonda Cole Shire President - Presiding Person Cr Gina DeLuis Member Cr Syd Parsons Member Cr Bevan Thomas Member Cr Kellie Mortimore Member Cr Bill Cowan Member Cr Stephen Padfield Member Cr Amy Hardham Member Staff Mr Chris Jackson Chief Executive Officer Miss Bonnie Cole Executive Manager Corporate Services Mr Arthur Cousins Works Manager (present for report to Council) Mrs Sheree Thomas Community & Economic Development Officer (minute taker) Apologies Klint Stone Approved leave of absence Nil 3.0 Declarations of Interest Nil 4.0 Announcements 4.1 Application for leave of absence Nil 5.0 Public Question Time & Deputations (15 min) Nil Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 3 of 142 6.0 Minutes of Previous Meetings 6.1 Confirmation of Minutes of Ordinary Meeting of Council 6.1.1 Confirmation of Minutes Confirmation of Minutes from the Shire of Narembeen Ordinary Meeting held on Wednesday 20th September 2017. RECOMMENDATION: That the Minutes of the Meeting of the Shire of Narembeen held Wednesday 20th September 2017 be confirmed as a true and accurate record of the proceedings. COUNCIL RESOLUTION MIN 6511/17 MOTION - Moved Cr. R DeLuis 2nd Cr. B Thomas That the minutes of the meeting of the Shire of Narembeen held Wednesday 20th September 2017 be confirmed as a true and accurate record of the proceedings. CARRIED 8/0 6.1.2 Business Arising Business Arising from the Minutes of the Shire of Narembeen Ordinary Meeting held Wednesday 20th September 2017. Nil 7.0 Status Report RECOMMENDATION: That the Status Report for October 2017 be received. COUNCIL RESOLUTION MIN 6512/17 MOTION - Moved Cr. K Mortimore 2nd Cr. B Cowan That the Status Report for October 2017 be received. CARRIED 8/0 Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 4 of 142 SHIRE OF NAREMBEEN - STATUS REPORT For October 2017 Council Meeting Minute Minute Date File No Subject Minute Item Comments Status Staff Member No. Allocation 6026/15 19-Aug-15 33 Thomas That Council authorise the Chief Executive Officer to commence the process of selling 33 Thomas Property settled and now in Ongoing CEO/EMCS Street Street, Narembeen, for non-payment of rates by, auction or private sale. Should the property not Shire's name. sell within twelve months from the date of advertising, Council authorise the Chief Executive Officer to have the property transferred into the Shire’s name. 6134/16 17-Feb-16 ADM535 Kondinin and Road Widening's/Land Resumption: Cramphorne - Approved Ongoing CEO Cramphorne 1. That Council make an offer of $1,250 per hectare in exchange for the resumption of land into the Kondinin - Approved Roads land Kondinin Narembeen Road and the Cramphorne Road reserves from the above property owners, acquisitions as well as the rerouting of the Merredin Road land resumption. Awaiting approval for issue of 2. That staff continue the process of amalgamation of land from these property owners in to the new titles. road reserve with the West Australian Planning Commission with the completion of the required Form 1A Application for Approval of Freehold or Survey Strata Subdivision. 6275/16 21-Sep-16 ADM541 Repeal By That Council commence the 8 year Local Law Review process in accordance with Section 3.16 of Revised Local Laws to be Ongoing CEO Laws and the Local Government Act 1995 and authorise the Chief Executive Officer to give public notice as prepared. Review of required. Local Law 6339/16 21-Dec-16 ADM461 Directional That Council approve the concept for new signage and request the staff investigate the location On hold pending funding. On hold CEO/CED Signage - Cnr options before proceeding. Longhurst St & Latham Road Reason for Change: Council want to ensure the signs are placed in the best possible location which may not be all at the intersection of Latham Road and Longhurst Street. 6356/17 15-Feb-17 ADM591 Grain Item to lay on the table until March Meeting. On hold following advise Ongoing CEO Discovery REASON FOR CHANGE: The draft lease agreement had a number of changes required on received regarding the Centre & it. potential sale of the building. Roadhouse Lease 6360/17 15-Feb-17 ADM171 Integrated That Council: Completed Strategic Plan to Ongoing CEO Planning & 1. Commence a major review of the Shire of Narembeen Integrated Planning and be presented to Council for Reporting Reporting (IPR) including the strategic community plan. endorsement at October 2017 (IPR) 2. Approve that the review is to include a Council workshop, community survey, a meeting. community meeting and regular updates in ‘From the Chief”. 3. Approve the following timeline: Completed Corporate • March 2017 - Councillors/staff workshop Business Plan to be presented • April 2017 - Community survey “letter drop” to Council for endorsement at • June/July 2017 - Community workshop November 2017 meeting. • March/December 2017 - Regular updates in “From the Chief” • October 2017 - draft updated Integrated Planning and Reporting documents presented • November 2017 - Council to adopt updated Integrated Planning and Reporting Documents • Updated Integrated Planning and Reporting Documents advertised 4. Engage Caroline Robinson to assist with the community consultation and preparation of the updated documents. Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 5 of 142 Minute Minute Date File No Subject Minute Item Comments Status Staff Member No. Allocation 6387/17 15-Mar-17 ADM8 Secondary That Council:- Application process underway. Ongoing CEO Freight Route 1. Supports up to Phase 5 of the Secondary Freight
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