Agenda Attachments September 2020

Shire of Bruce Rock – Agenda Attachments 17 September 2020

Agenda Attachments Thursday 17 September 2020 Shire of Bruce Rock – Agenda Attachments 17 September 2020 HIRE O SHIRE OF BRUCE ROCK AGENDA ATTACHMENTS 17 SEPTEMBER 2020 PAGE ITEM 9 MINUTES FROM PREVIOUS MEETINGS ATTACHMENT A - UNCONFIRMED COUNCIL MEETING MINUTES AUGUST 2020 3 ATTACHMENT B – UNCONFIRMED AUDIT COMMITTEE MUNITES AUGUST 2020 50 ATTACHMENT B – WORKS AND SERVICES COMMITTEE MEETING 25 AUGUST 2020 54

ITEM 10.1.1 ATTACHMENT A – MINUTES GREAT EASTERN COUNTRY ZONE 27 AUGUST 2020 57 ATTACHMENT B – MINUTES ATTACHMENT – LGAFG EMAILS 80

ITEM 10.1.2 ATTACHMENT A – WEROC INC BOARD MEETING MINUTES 27 AUGUST 2020 82

ITEM 11.1.1 ATTACHMENT A - SHACKLETON PROGRESS ASSOCIATION LETTER REQUESTING RETROSPECTIVE APPROVAL TO CAMP ON LAND MANAGED BY THE SHIRE OF BRUCE ROCK 110

ITEM 11.2.1 ATTACHMENT A – LIST OF PAYMENTS AUGUST 2020 111

ITEM 11.3.3 ATTACHMENT A – FOOTBALL CLUB LEASE REQUEST 117 ATTACHMENT B – PADDOCK RECORDS FOR PREVIOUS 5 YEARS 119

ITEM 11.4.2 ATTACHMENT A – AGENDA WALGA ANNUAL GENERAL MEETING FRIDAY 25 SEPTEMBER 2020 125 Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 20 AUGUST 2020

TABLE OF CONTENTS

TABLE OF CONTENTS ...... 1 1. Declaration of Opening ...... 2 2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) ...... 2 3. Declarations of Interest ...... 2 4. Response to Previous Public Questions Taken on Notice ...... 3 5. Public Question Time ...... 3 6. Petitions/Deputations/Presentations/Submissions ...... 3 7. Applications for Leave of Absence ...... 3 8. Announcements by Presiding Member ...... 3 9. Confirmation of Minutes ...... 3 10. Regional Reports ...... 4 11. Officers’ Reports ...... 5 11.1 Environmental Health Officer ...... 5 11.1.1 Western Australian Planning Commission Subdivision application No. 159643 for Lot 352 Bruce Rock – Narembeen Road ...... 5 11.1.2 Planning Application for Home Occupation ancillary kitchen proposal located on Lot 16277, Currie Road, Bruce Rock...... 8 11.2 Manager of Finance ...... 11 11.2.1 List of Payments ...... 11 11.2.2 Setting Material Variance for Monthly Financial Reports ...... 13 11.2.3 Performing Executive Functions ...... 15 11.2.4 Adoption of the 2020-21 Budget ...... 17 11.3 Deputy Chief Executive Officer ...... 22 11.3.1 Shire Common Seal ...... 22 11.3.2 Shire President Stamp ...... 23 11.3.3 New Date for Annual Electors’ Meeting 2020 ...... 24 11.3.4 Policy Manual Changes regarding Elected Members and minor amendments to Vehicle Usage Policy ...... 27 11.3.5 Bruce Rock Ladies Lunch Sponsorship Request ...... 29 11.4 Chief Executive Officer ...... 31 11.4.1 Factory Unit Lease – Unit 3 Swan Street Bruce Rock ...... 31 11.4.2 COVID19 Business Economic Stimulus Package ...... 35 12. New Business of an urgent nature introduced by discussion of the meeting ...... 39 12.1 Shackleton Bowling Club Synthetic Green ...... 39 13. Confidential Items ...... 43 13.1 Contract Extension – Senior Employee ...... 43 14. Closure of Meeting ...... 46

1 Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 20 AUGUST 2020

1. Declaration of Opening The Shire President Cr SA Strange declared the meeting open at 3.35pm.

2. Record of Attendance/Apologies/Leave of Absence (Previously Approved)

President Cr SA Strange Deputy President Cr R Rajagopalan Councillors Cr AR Crooks (Declared interest item 12.1 – left Council Chambers 5.19pm – 5.35pm) Cr IS Dolton Cr KP Foss Cr NC Kilminster Cr PG Negri (Declared interest item 11.1.1 – left Council Chambers 4.19pm – 4.21pm) Cr BJ Waight Cr RA Waye Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Executive Assistant Mrs MJ Schilling Manager of Finance Mrs JL Bow (3.40pm – 4.17pm) Environmental Health Officer Mr J Goldacre (4.17pm – 4.23pm)

3. Declarations of Interest In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the Council meeting. Date Name Item No Reason 20.08.20 Cr PG Negri 11.1.1 Part owner of the land that is the subject of the subdivision application. 20.08.20 Cr AR Crooks 12.1 Member of Shackleton Bowling Club and have contributed financially.

In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of Closely Association Person and Impartiality interest were made at the Council meeting. Date Name Item No Reason 20.08.20 Cr PG Negri 11.1.1 Part owner of the land that is the subject of the subdivision application.

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of Proximity interest were made at the Council meeting. Date Name Item No Reason 20.08.20 Cr PG Negri 11.1.1 Part owner of the land that is the subject of the subdivision application.

2 Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

4. Response to Previous Public Questions Taken on Notice

5. Public Question Time

6. Petitions/Deputations/Presentations/Submissions

7. Applications for Leave of Absence

COUNCIL DECISION Resolution OCM Aug 20 – 7.1

Moved: Cr Rajagopalan Seconded: Cr Foss

That Cr Kilminster be granted leave of absence for the Ordinary Council Meeting for Thursday 17 September 2020. Carried 9/0

8. Announcements by Presiding Member

9. Confirmation of Minutes

Ordinary Meeting of Council held on Thursday 16 July 2020.

COUNCIL DECISION Resolution OCM Aug 20 – 9.1

Moved: Cr Crooks Seconded: Cr Waight

That the minutes of the Ordinary Meeting of Council held Thursday 16 July 2020 be confirmed as a true and correct record. Carried 9/0

Bush Fire Advisory Committee Meeting held on Friday 17 July 2020.

COUNCIL DECISION Resolution OCM Aug 20 – 9.2

Moved: Cr Dolton Seconded: Cr Waye

That the minutes of the Ordinary Meeting of Council held Friday 17 July 2020 be received. Carried 9/0

3 Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______10. Regional Reports

Nil

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

11. Officers’ Reports

11.1 Environmental Health Officer

Cr PG Negri declared an interest and left the Council Chambers at 4.19pm.

Agenda Reference and Subject: 11.1.1 Western Australian Planning Commission Subdivision application No. 159643 for Lot 352 Bruce Rock – Narembeen Road File Reference: A381 13 Bruce Rock – Narembeen Road Reporting Officer: Mr Julian Goldacre, Environmental Health Officer Author: Mr Julian Goldacre, Environmental Health Officer Disclosure of Interest: Cr PG Negri Attachments: Item 11.1.1 Attachment A - WAPC Application 159643 documents; Item 11.1.1 Attachment B - WAPC Application 159643 mapping Summary To support application No. 159643 for Lot 352 Bruce Rock – Narembeen Road for the creation of a 5.07 Hectares Homestead lot. And invites the Western Australian Planning Commission to consider the requirement for a notification on the Title for the new Homestead lot subdivision that the Co-Operative Bulk Handling activity has identified issues with operational noise, vibration, light, and emissions to the atmosphere.

Background On the 6 August 2020 the Shire of Bruce Rock received by email correspondence from the Western Australian Planning Commission (WAPC) application No. 159643 for Subdivision of Lot 352 Bruce Rock – Narembeen Road for the purpose of creating a Homestead lot (Attachment A & B). A Homestead lot is generally a small lot ranging from one to four hectares but may be up to 20 hectares in size depending on site specific circumstances, which is excised from a larger farm holding for separate occupation and has an approved existing dwelling. This application has been assessed pursuant to the Shire of Bruce Rock Local Planning Scheme No.3 (Scheme), Shire of Bruce Rock Local Planning Strategy (Strategy), and Development Control Policy 3.4 - Subdivision of rural land (Policy 3.4).

Comment Attachment A and B detail the proposal to create a Homestead lot of 5.07 hectares by creating two lots from the current Lot 352. There is an existing dwelling which is habitable as well as a farm shed of which both are to be retained. The proposed Homestead lot is located to the south-east of the townsite of Bruce Rock boundary and south of the Co-Operative Bulk Handling site (Attachment B). The access to the dwelling is by a tree lined driveway that meets the sealed Bruce Rock – Narembeen Road. The house has reticulated water and power.

The Scheme sets out matters that aim to sustain rural land for agricultural purposes as well as accommodating other rural activities. The Scheme ‘Rural’ zoned land objectives endeavours to retain rural character and amenity of the subject area by protecting rural land from urban uses as well as closer development, or development that would affect the viability of a holding. Measured against the Scheme 5

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______this Homestead lot proposal is conducive with the intent of the Scheme considering it seeks to create a sizable Lot of land which already has development upon it which has been there for many years and is visibly well known. A small portion of the proposed Homestead lot is captured, in part, by the Special Control Area No. 5 due to the proximity to the Co-Operative Bulk Handling (CBH) site and operations. The CBH operations provides for transport infrastructure for storage and or processing of bulk grain including, if reinstated, connection to the state rail system. Identified issues with the CBH operation are noise, vibration, light, and emissions to the atmosphere that are required by CBH to be managed in accordance with statutory requirements so that the amenity of nearby sensitive uses, including residential development is not adversely affected. Clause 5.6.3 of the Scheme invites consideration of a requirement for a notification on a Title for a new subdivision advising of the proximity of the CBH facility and this will be sought for consideration by WAPC. Furthermore, the proposed Homestead lot is near the new Septic Tank Effluent Disposal Scheme (STED) ponds at approximately 535 meters. Consultation with the Dept of Planning reveals these distances are now done on a case by case basis and as such would have been considered on application to the Environmental Protection Agency and Dept of Water, Environment Regulation by the Water Corporation.

The Strategy under subclause 15b does not support the subdivision or fragmentation of Rural zoned land. Notwithstanding this, the Strategy is dated ‘May 2009’ and does not fully reflect current trends in rural developments. The Strategy is a guidance only document and not a gazetted or fully binding framework for decision making today. The Strategy is due for review soon where such a clause will be either removed or reworded to permit more flexibility and alignment with current State Government development control policies and best practices. For assessment of this Homestead lot proposal Policy 3.4 is best for consideration due to its contemporary and State Government supported context.

Policy 3.4 allows for the continued occupation of existing homesteads when they are no longer used as part of a farming operation and discussions with the applicant confirms this is the case. The Shire of Bruce Rock falls within the Policy 3.4 Homestead lot policy ‘area’ thus allowing such an application to be brought to the WAPC for consideration. This Homestead lot will create settlement opportunities and will not fragment the land more so from the broader rural activities due to existing obstructions of the remnant vegetation and the small isolated footprint of arable land. The rural character and landscape are preserved. The proposed Homestead lot size of 5.07 Hectares is reasonable given the remnant vegetation the proposed Lot aims to preserve as well as the tree lined driveway and capturing the small isolated parcel of arable land forming part of the Lot against the townsite boundary.

Details for the proposed Homestead lot subdivision provides no areas of concern from the local government perspective. Factors identified in the application are listed with comment by the Environmental Health Officer as follows: • Bushfire Prone Area – Not applicable as is on the balance of Lot 352 across the Bruce Rock – Narembeen Road and does not impact on the existing dwelling and/or shed. • Remnant Vegetation (NLWRA) – Not applicable as this will be dealt with during the application process by WAPC by referral to the relevant government agency handling such vegetation matters. • Dept of Mines and Petroleum (Note – this is now the Department of Mines, Industry Regulation and Safety [DMIRS] - Not applicable as this will be dealt with during the application process by WAPC by referral to the relevant government agency dealing with mines and petroleum matters. • Threatened Ecological Community Buffer - Not applicable as this will be dealt with during the application process by WAPC by referral to the relevant government agency handling such matters being the Department of Biodiversity, Conservation and Attractions. & • Hydrology - Not applicable as this will be dealt with during the application process by WAPC by referral to the relevant government agency handling such matters being the Department of Water and Environmental Regulation.

After review of the proposed Homestead lot application as presented in Attachment A and B with regards to the Scheme, Strategy, and Policy 3.4 this application in this instance has merit for Council endorsement to be suitably considered by the WAPC. As mentioned the Scheme sets out that Special Control Area No. 5

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______does invite consideration of a requirement for a notification on the Title for any new subdivision advising that the CBH activity has identified issues with operational noise, vibration, light, and emissions to the atmosphere. Whilst these matters are required by CBH to be managed in accordance with statutory requirements there is the possibility that the amenity of nearby sensitive uses could potentially still be adversely affected however unlikely this is perceived.

Consultation Tim Reed, Planning Manager, Land Use Planning: The Department of Planning, Lands and Heritage

Statutory Implications Planning and Development Act 2005; Shire of Bruce Rock Local Planning Scheme No.3.

Policy Implications Development Control Policy 3.4 - Subdivision of rural land.

Risk Implications Risk: Application does not proceed due to WAPC refusal or applicant not undertaking approved subdivision within stated timeframe.

Likelihood Consequence Rating Unlikely Insignificant Low

Action / Strategy Low Risk: This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk and can be managed by routine procedure, and is unlikely to need specific application of resources. Financial Implications Nil.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 4 Workers and their families can work and reside in the Shire. 4.3 Promote existing residential land and plan for future commercial and residential land developments to meet current and future needs.

Voting Requirements Simple Majority. OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.1.1

Moved: Cr Foss Seconded: Cr Rajagopalan

That Council resolves to: 1. Support the Western Australian Planning Commission Subdivision application No. 159643 for Lot 352 Bruce Rock – Narembeen Road for the creation of a 5.07 Hectares Homestead lot; And 2. Respectfully invites the Western Australian Planning Commission to consider the Shire of Bruce Rock Local Planning Scheme No.3 Special Control Area No. 5 requirement for a notification on the Title for the new Homestead lot subdivision advising that the Co-Operative Bulk Handling activity has identified issues with operational noise, vibration, light, and emissions to the atmosphere. Carried 8/0 Cr PG Negri returned to the Council Chambers at 4.21pm. 7

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.1.2 Planning Application for Home Occupation ancillary kitchen proposal located on Lot 16277, Currie Road, Bruce Rock. File Reference: A2591 Ayrtoun Vista Pty Ltd Reporting Officer: Mr Julian Goldacre, Environmental Health Officer Author: Mr Julian Goldacre, Environmental Health Officer Disclosure of Interest: Nil Attachments: Item 11.1.2 Attachment A - Ancillary Kitchen Home Occupation Development Application

Summary Council approves the development application for a Home Occupation kitchen proposal located on Lot 16277, Currie Road, Bruce Rock with one condition. Pertinent advice notes are provided to assist the applicant with other statutory matters but not limited to.

Background On the 23 July 2020, the EHO was notified by a potential applicant regarding a transportable ancillary kitchen to a farm house as a home business and what was required. Subsequent information was transmitted, and meetings held to go through the process of setting up such an endeavour. An application for Development Approval as presented in Attachment A was submitted to the Shire of Bruce Rock office on the 12 August 2020. A review of the application information required that is relevant to this application has been reviewed (Planning and Development (Local Planning Schemes) Regulations 2015, Clause 63) and the relevant information for this application is duly presented (Attachment A). The recent exemptions provided by the Hon. Minister for Planning for compliance with one or more requirements of the Shire of Bruce Rock Planning Scheme No.3 (Scheme) do not apply to this application because it is on ‘Rural’ zoned land.

Comment The proposed ‘Home Occupation’ as presented in Attachment A has been assessed as meeting the definition of a Home Occupation as defined in the Planning and Development (Local Planning Schemes) Regulations 2015 (Regulations). The zoning Table 1 of the Scheme shows that a Home Occupation use within a Rural zoned area is a ‘D’ use therefore not permitted unless the local government has exercised its discretion by granting development approval. An assessment of this development application has been undertaken and found to comply with and/or align with: • the aims, and objectives, and land use permissibility of the Scheme; • the definition for Home Occupation listed in Clause 38 ‘land use terms used’ in Schedule 1, Part 6 of the Regulations; • the Shire of Bruce Rock Town Planning Scheme Policy No. 2 Moveable Buildings; and • the strategy actions of the Shire of Bruce Rock Planning Strategy.

Whilst the proposed transportable for a Home Occupation is an ‘ancillary’ building to the dwelling for the purpose of a ‘kitchen’ the applicant has advised that the original dwelling kitchen is unsuitable for use to support the Home Business activity due to age, fit out and size. The applicant advised the building of an ancillary kitchen as a transportable is more cost effective and would enable inherent management for the compliance with the Food Standards Codes adopted by the Food Act 2008 for food businesses. Furthermore, neither the Food Standards Codes nor the Food Act 2008 discriminates between a commercial kitchen or a residential kitchen on kitchen fit out requirements or proprietor’s level of food 8

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______safety knowledge as it is ‘risk based’ not prescriptive. The Home Business kitchen proposal is to accomplish the baking of cakes and pastries as well as provide the applicant with a modern open planned kitchen for domestic purposes. The Dept of Health Food Unit designates such ‘home’ based food preparation as low risk.

The following Advice Notes will be presented to advise of the requirements under other written laws, but not limited to, and is provided in good faith as follows: 1. This development approval decision constitutes planning approval only and is valid for a period of two years from the date of approval. If the subject development is not substantially commenced within the two-year period, the approval shall lapse and be of no further effect; 2. A Building Permit is required pursuant to the Building Act 2011. Fees apply; 3. The transportable ancillary kitchen plumbing fixtures cannot connect to the existing apparatus for the treatment of sewerage, therefore a completed ‘application to construct or install an apparatus for the treatment of sewage’ in accordance with the Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974 is required to be submitted to the Local Government of Bruce Rock. Fees apply; and 4. An application for Registration of a Food Business by the applicant is required to be able to issue and serve a Food Business Registration Certificate under the Food Act 2008. Fees apply.

Consultation Nil.

Statutory Implications Food Act 2008; Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974 Building Act 2011; Planning and Development Act 2005; Planning and Development (Local Planning Schemes) Regulations 2015; and Shire of Bruce Rock Local Planning Scheme No 3.

Policy Implications Shire of Bruce Rock Town Planning Scheme Policy No. 2 Moveable Buildings.

Risk Implications Risk: Development proceeds outside of the scope approved by Council. Likelihood Consequence Rating Unlikely Minor Low Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk and can be managed by routine procedure, and is unlikely to need specific application of resources.

Financial Implications Development application fee of $147. Fee for the application for an apparatus for the treatment of sewerage and permit to use, fee of $236. Building Permit application fee $105.00 and Building Services Levy fee of $61.65.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 3 Assist the local economy to grow Goal 3.7 Leverage economic opportunities and developments from successful local businesses

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Voting Requirements Simple majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.1.2

Moved: Cr Rajagopalan Seconded: Cr Kilminster

That Council resolves to: 1. Grant development approval for a Home Occupation ancillary kitchen used for cake and pastries orders and domestic kitchen use as shown in Attachment A, located on Lot 16277, Currie Road, Bruce Rock and subject to the following condition: a.This development approval is for a Home Occupation use as defined by the Planning and Development (Local Planning Schemes) Regulations 2019 and for the works shown in Attachment A on the stamped approved plans with application reference number ‘16277- kitchen-12-8-20:HOME BUSINESS’ only.

2. The following Advice Notes of requirements under other written laws, but not limited to, and is provided in good faith for the purpose to assist the applicant as follows: a. This development approval decision constitutes planning approval only and is valid for a period of two years from the date of approval. If the subject development is not substantially commenced within the two-year period, the approval shall lapse and be of no further effect; b. A Building Permit is required pursuant to the Building Act 2011. Fees apply; c. The transportable ancillary kitchen plumbing fixtures should they be unable to connect to the existing apparatus for the treatment of sewerage, then a completed ‘application to construct or install an apparatus for the treatment of sewage’ in accordance with the Health (Treatment of Sewage and Disposal of Effluent and Liquid Waste) Regulations 1974 is required to be submitted to the Local Government of Bruce Rock. Fees apply; and d. An application for Registration of a Food Business by the applicant is required to be able to issue and serve a Food Business Registration Certificate under the Food Act 2008. Fees apply. Carried 9/0

Mrs JL Bow entered the Council Chambers at 3.40pm.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

11.2 Manager of Finance Agenda Reference and Subject: 11.2.1 List of Payments File Reference: 8.2.3.3 Accounts Payable (Creditors) Reporting Officer: Jennifer Bow, Manager of Finance Author: Mike Darby, Senior Finance Officer Disclosure of Interest: Nil Attachments: Item 11.2.2 Attachment A – List of Payments July 2020

Summary List of payments made since the last Ordinary Council Meeting.

Background As the Chief Executive Officer has been delegated the authority to make payments from the municipal and trust funds, a list of payments made is to be presented to Council each month. Also, in accordance with Finance Policy Number 2.3, included is a list of payments made with the CEO’s credit card.

Comment Following is a list of payments made from Council’s Municipal and Trust Accounts and payments made with the CEO’s credit card for the month of July 2020.

If you have any queries regarding the list of payments, please advise prior to the meeting to enable staff to seek relevant information.

Consultation Nil

Statutory Implications s.6.10 Local Government Act 1995 r.13(1) Local Government (Financial Management) Regulations 1996

Policy Implications Nil

Risk Implications Risk: Payments are not monitored against approved budget and delegation.

Likelihood Consequence Rating Possible Minor Moderate Action / Strategy The monthly list of payments provides an open and transparent record of payments made under the appropriate approved delegations. Financial Implications Payments must be made in accordance with 2019/20 Budget

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner 11

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.1

Moved: Cr Rajagopalan Seconded: Cr Waight

That Council endorse the list of payments from the: 1. Municipal Account consisting of: a. EFT voucher numbers EFT15850 to EFT16060 totalling $851,491.80 b. Cheque number 24017 to 24026 totalling $31,852.23 c. Trust Cheques Nil d. Wages and Superannuation payments totalling $177,962.71 and e. Credit Card payments $730.54 With all payments totalling $1,061,306.74 for the month of July 2020. Carried 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.2.2 Setting Material Variance for Monthly Financial Reports File Reference: 8.2.6.2 Annual Financial Statements Reporting Officer: Jennifer Bow, Manager of Finance Author: Jennifer Bow, Manager of Finance Disclosure of Interest: Nil Attachments: Nil

Summary Each year, the Audit Committee is to re-set the material variance levels for the Monthly Financial Statements.

Background The material variance is either a percentage or monetary value that highlights when explanations are to be made as to why there is a variance between the actual amount and the budgeted year to date figure.

Comment Each financial year, the local government is to adopt a percentage or value, calculated in accordance with AAS 5, to be used in the statements of financial activity for reporting materials variances.

Council have been using a variance of 10% or an amount of $5,000. In consultation with Council’s auditor, AMD, they are also happy with 10% or $5,000.

Consultation Chief Executive Officer Manager of Finance AMD (Council’s external auditors)

Statutory Implications Local Government (Financial Management) Regulations 1996, r.34(5), Local Government Act 1995, Local Government (Audit) Regulations 1996

Policy Implications Nil

Financial Implications Nil

Strategic Implications Strategic Community Plan 2017-2027 Goal 12 – Council leads the organisation in a strategic and flexible manner 10 Year Outcome – We are financially viable whilst meeting all levels of compliance

Voting Requirements Simple Majority

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.2

Moved: Cr Rajagopalan Seconded: Cr Foss

That Council adopt a variance of 10% or an amount over $5,000 to be considered material for highlighting variances between the actual and the year to date budget figures in the Monthly Statement of Financial Activity for 2020-21. Carried 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.2.3 Performing Executive Functions File Reference: 8.7.2.1 Annual Budget Reporting Officer: Jennifer Bow, Manager of Finance Author: Jennifer Bow, Manager of Finance Disclosure of Interest: Nil Attachments: Nil

Summary Council is required to satisfy itself that under “Division 3 – Executive Functions of Local Government” section 3.18 the executive function performed in providing services and facilities were managed efficiently and effectively.

Background Previously, in the annual Compliance Audit Return, Council has been asked if the executive function performed in providing services and facilities for the community were managed efficiently and effectively.

Comment This is an important part of the Local Government Act that Council must review each year. This was included in a previous Compliance Audit Return and was asked as follows:

a. Has the local government satisfied itself that the services and facilities that it provides ensure integration and co-ordination of services and facilities between governments?

b. Has the local government satisfied itself that the services and facilities that it provides avoid unnecessary duplication of services or competition particularly with the private sector?

c. Has the local government satisfied itself that the services and facilities that it provides ensure services and facilities are properly managed?

Council only provides services and facilities that are not present in the district, so it does not duplicate services.

It coordinates with government departments where possible by applying for grant monies.

Council is satisfied with the efficiency and effective management of the services and facilities by way of the continued funding through the budget process.

However, to formalise this process Council should adopt the recommendation.

Consultation CEO, DCEO & MOF

Statutory Implications Local Government Act 1995, section 3.18 - Performing Executive Functions.

3.18 Performing executive functions

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______1) A local government is to administer its local laws and may do all other things that are necessary or convenient to be done for, or in connection with, performing its functions under this Act.

2) In performing its executive functions, a local government may provide services and facilities.

3) A local government is to satisfy itself that services and facilities that it provides –

a) integrate and coordinate, so far as practicable, with any provided by the Commonwealth, the State or any public body;

b) do not duplicate, to an extent that the local government considers inappropriate, services or facilities provided by the Commonwealth, the State or any other body or person, whether public or private; and

c) are managed efficiently and effectively.

Policy Implications Nil

Financial Implications Nil

Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.3

Moved: Cr Waye Seconded: Cr Waight

That Council has complied with section 3.18 of the Local Government Act 1995 and is satisfied that the services and facilities it provides:

i. integrate and coordinate, so far as practicable, with any provided by the Commonwealth, the State or any public body; ii. do not duplicate, to an extent that the local government considers inappropriate, services or facilities provided by the Commonwealth, the State or any other body or person, whether public or private; and iii. are managed efficiently and effectively. Carried 9/0

Mr A O’Toole left the Council Chambers at 3.44pm. Mr A O’Toole returned to the Council Chambers at 3.45pm.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.2.4 Adoption of the 2020-21 Budget File Reference: 8.7.2.1 Annual Budget Reporting Officer: Jennifer Bow, Manager of Finance Author: Jennifer Bow, Manager of Finance Disclosure of Interest: Nil Attachments: Nil

Summary To consider and adopt the Municipal Fund Budget for the 2020-21 financial year together with supporting schedules, including imposition of rates and minimum payments, adoption of fees and charges, setting of members fees and other consequential matters arising from the budget papers.

Section 6.2 of the Local Government Act 1995 instructs that Council must prepare an annual budget for each financial year, in the manner and form prescribed.

Background The draft 2020-21 budget has been compiled in response to the current state of emergency that the State due to the COVID-19 pandemic. It has also been guided by some of the principles contained in the Strategic Community Plan and the Strategic Resource Plan. The 2020-21 draft budget has been prepared in accordance with the presentations made to councillors at the 1 budget workshop held in July 2020.

Council were given a copy of the Draft 2020-2021 Budget at the Special July Council Meeting. Staff went through the entire draft budget highlighting areas requiring comment.

Comment Staff have been guided by the decision of Council at the April 2020 Council meeting in response to the financial impacts of COVID-19 on the economy. This included no increase to rates, no increases to fees and charges, no penalty interest to be charged until March 2021 and no instalment fees or interest payable for 2020-21.

However, with the loss of the supermarket to fire and Council’s decision to investigate possible avenues of constructing a building for the supermarket, rates will rise on average of 3% which will be directly allocated to this purpose.

The budget has been prepared to include information required by the Local Government Act 1995, Local Government (Financial Regulations) Act 1996 and Australian Accounting Standards. The main features of the draft budget include; • The budget has been prepared with a 3% rate for assisting with raising funds to assist with construction of a supermarket. • Fees and charges have not been increased from 2019-20. • A capital works programme totalling $3,536,000 for investment in infrastructure, land and buildings, plant and equipment and furniture and equipment is planned. Expenditure on road infrastructure is the major component of this ($1,363,700) in line with Council’s strategy to increase investment in road and associated assets. • No loan borrowings are proposed this financial year. • Principal additional grant funding for the year is estimated from; o Drought Funding - $500,000 o Local Roads and Community Infrastructure Funding - $526,302 o Roads to Recovery - $489,485 o Regional Road Group - $315,473 17

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

There have been some minor adjustments required to the draft budget that was workshopped with Council in July 2020.

The 2020-2021 Budget continues to deliver on other strategic adopted by Council and maintains a high level of service across all programmes while ensuring an increased focus on road and associated infrastructure as well on renewing all assets at sustainable levels.

The rate in the dollar amounts were not able to be modelled prior to the agenda being distributed however will be presented to the meeting.

Consultation While no specific community consultation has occurred on the draft 2020-2021 budget, community consultation and engagement has previously occurred during the development of the Strategic Community Plan from which the Corporate Business Plan was developed.

Extensive internal consultation has occurred between all executive managers and through workshops with Councillors.

Statutory Implications The Local Government Act 1995 requires that no later than 31 August in each financial year, or such extended time as the Minister allows each local government is to prepare and adopt, (Absolute Majority required) in the form and manner prescribed, a budget for its municipal fund for the financial year ending on the next following 30 June.

Divisions 5 and 6 of Part 6 of the Local Government Act 1995 refer to the setting of budgets and raising of rates and charges. The Local Government (Financial Management) Regulations 1996 details the form and content of the budget. The 2020-2021 Budget as presented is considered to meet statutory requirements.

Policy Implications Nil

Financial Implications Specific financial implications are as outlined in the Comment section of this report and as itemised in the 2020-21 budget attached for adoption.

The 2020-2021 Annual Budget provides the direction for expenditure during the financial year.

Strategic Implications The Draft 2020-21 Budget has been developed in response to the current financial and economic situation impacted by Covid-19.

Voting Requirements Absolute Majority and Simple Majority

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.4.1

Moved: Cr Waye Seconded: Cr Rajagopalan

PART A – MUNICIPAL FUND BUDGET FOR 2020-2021

Pursuant to the provisions of Section 6.2 of the Local Government Act 1995 and Part 3 of the Local Government (Financial Management) Regulation 1996, the Council adopt the Municipal Fund Budget as attached to this agenda and the minutes, for the Shire of Bruce Rock for the 2020-2021 financial year. CARRIED BY ABSOLUTE MAJORITY 9/0

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.4.2

Moved: Cr Waight Seconded: Cr Crooks

PART B – GENERAL AND MINIMUM RATES, INSTALMENT PAYMENT ARRANGEMENTS

For the purpose of yielding the deficiency disclosed by the Municipal Fund Budget adopted at Part A above, Council pursuant to Sections 6.32, 6.33, 6.34 and 6.35 of the Local Government Act 1995 impose the following general rates and minimum payments on Gross Rental and Unimproved Values.

General Rates Gross Rental Values 7.215 cents in the dollar Unimproved Values 1.1973 cents in the dollar Mining tenements (UV) 1.1973 cents in the dollar

Minimum Payments Gross Rental Values $483 Unimproved Values $483 Mining tenements $483

Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 64(2) of the Local Government (Financial Management) Regulations 1996, Council nominates the following due dates for the payment in full or by instalments:

Full payment and instalment due date 9 October 2020 2nd half instalment due date 11 December 2020 2nd quarterly instalment due date 11 December 2020 3rd quarterly instalment due date 12 February 2021 4th quarterly instalment due date 16 April 2021

Pursuant to Section 6.46 of the Local Government Act 1995 Council offers a discount of 3% to ratepayers who have paid their rates in full, including arrears, waste and service charges, on or before 9 October 2020 or 35 days after the date of service appearing on the rate notice, whichever is the later.

Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 67 of the Local Government (Financial Management) Regulations 1996, Council adopts an instalment administration 19

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______charge where the owner has elected to pay rates (and service charges) through and instalment option of $0.00 for each instalment after the initial instalment is paid.

Pursuant to Section 6.45 of the Local Government Act 1995 and regulation 68 of the Local Government (Financial Management) Regulations 1996, Council adopts an interest rate of 0% where the owner has elected to pay rates and services charges through an instalment option.

Pursuant to Section 6.51(1) and subject to Section 6.51(4) of the Local Government Act 1995 and regulation 70 of the Local Government (Financial Management) Regulations 1996, Council adopts an interest rate of 8% for rates and cost of proceedings to recover such charges that remains unpaid after becoming due and payable from 1 March 2021. CARRIED BY ABSOLUTE MAJORITY 9/0

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.4.3

Moved: Cr Waight Seconded: Cr Foss

PART C – GENERAL FEES AND CHARGES FOR 2020-2021

Pursuant to Section 6.16 of the Local Government Act 1995, Council adopts the Fees and Charges included in 2020-2021 Budget. CARRIED BY ABSOLUTE MAJORITY 9/0

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.4.4

Moved: Cr Kilminster Seconded: Cr Waye

PART D – OTHER STATUTORY FEES FOR 2020-2021

Pursuant to Section 245A(8) of the Local Government (Miscellaneous) 1960, the Council adopts a swimming pool inspection fee of $58.57 exclusive of GST.

Pursuant to Section 67 of the Waste Avoidance and Resources Recovery Act 2007, Council adopt the following charges for the removal and deposit of domestic and commercial waste:

3.1 Domestic Waste – Residential Premises 240ltr bin per weekly collection $287.00pa 240ltr bin per weekly collection – eligible pensioner $143.50pa 240ltr bin per weekly collection – eligible senior $215.25pa

3.2 Commercial Waste – Commercial Premises 240ltr bin per twice weekly collection $287.00pa

3.3 Domestic and Commercial Recycling 240ltr bin per fortnightly collection $115.00pa 240ltr bin per fortnightly collection – eligible pensioner $57.50pa 240ltr bin per fortnightly collection – eligible senior $86.25pa

CARRIED BY ABSOLUTE MAJORITY 9/0 20

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.2.4.5

Moved: Cr Waye Seconded: Cr Rajagopalan

PART E – ELECTED MEMBERS’S FEES & ALLOWANCES FOR 2020-21 Pursuant to Section 5.98 of the Local Government Act 1995 Council adopts the following individual meeting attendance fees in lieu of an annual fee:

President $490 Councillors $91

Pursuant to Section 5.98 of the Local Government Act 1995 and regulation 30 of the Local Government (Administration) Regulations 1996, Council adopts the following individual committee and prescribed meeting attendance fees in lieu of an annual fee:

President $119 Councillors $46

Pursuant to Section 5.99A of the Local Government Act 1995 and regulations 34A and 34AA of the Local Government (Administration) Regulations 1996, Council adopts the following annual allowances for elected members:

Telecommunications and Information Technology Allowance (upon election) $1,515

Telecommunications and Information Technology Allowance (each year thereafter) $ 505

Pursuant to Section 5.98(5) of the Local Government Act 1995 and regulation 33 of the Local Government (Administration) Regulations 1996, Council adopts the following annual local government allowance to be paid in addition to the individual meeting attendance fees;

President $14,140

Pursuant to Section 5.98(5) of the Local Government Act 1995 and regulation 33A of the Local Government (Administration) Regulations 1996, Council adopts the following annual local government allowance to be paid in addition to the individual meeting attendance fees;

Deputy President $3,535

Pursuant to Section 5.983) of the Local Government Act 1995 and regulation 31 of the Local Government (Administration) Regulations 1996, Council adopts the following reimbursement of expenses; Travel (in accordance with the Local Government Officers’ (Western Australia) Interim Award 2011) Child Care CARRIED BY ABSOLUTE MAJORITY 9/0

Mrs JL Bow left the Council Chambers at 4.17pm and did not return. Mr J Goldacre entered the Council Chambers at 4.17pm. Mr J Goldacre left the Council Chambers at 4.25pm and did not return.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

11.3 Deputy Chief Executive Officer

Agenda Reference and Subject: 11.3.1 Shire Common Seal File Reference: Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Melissa Schilling, Executive Assistant Disclosure of Interest: Nil Attachments: Nil

Summary Use of Shire Common Seal in July 2020

Background Nil

Comment As per Council’s policy, the Shire Common Seal has been used during the months of July 2020 as follows:

• Transfer of Land 39 Westral Street Bruce Rock (Land under Shire house) • Adding to the Certificate of Title the Sewerage Connection for the Café and 58 Westral Street

Consultation Nil

Statutory Implications Council Policy

Policy Implications Nil

Financial Implications Nil

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.3.1

Moved: Cr Kilminster Seconded: Cr Crooks

That Council endorse the use of the Shire Common Seal during July 2020 Carried 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.3.2 Shire President Stamp File Reference: Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Melissa Schilling, Executive Assistant Disclosure of Interest: Nil Attachments: Nil

Summary Use of Shire President Stamp July 2020

Background Nil

Comment As per Council’s policy, the Shire President Stamp has been used during the months of July 2020 as follows:

• Letter of Support to Community Resource Centre • Acceptance/Agreement Local Roads and Community Infrastructure Program

Consultation Nil

Statutory Implications Council Policy

Policy Implications Nil

Financial Implications Nil

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.3.2

Moved: Cr Waight Seconded: Cr Waye

That Council endorse the use of the Shire President Stamp during July 2020 Carried 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.3.3 New Date for Annual Electors’ Meeting 2020 File Reference: 8.2.6.5 Annual Report Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Summary Council is asked to consider setting a date for the deferred Annual Electors’ Meeting originally scheduled for the 27th March 2020, which was cancelled due to COVID19 and social distancing requirements.

Background At the February 2020 Ordinary Council Meeting the Annual Report was presented to Council for adoption and the date set for the Annual Electors Meeting, this being 27th March 2020. In accordance with Council’s resolution and the Local Government Act 1995 requirements, advertising was undertaken advising of the availability of the 2018/19 Annual Report and Annual Electors meeting details. However, In the days prior to the Annual Electors meeting date, the impacts of COVID-19 and social distancing requirements were implemented which impacted Council’s ability to hold its Annual Electors’ Meeting as scheduled. Following conversations with WALGA governance staff and the Department of Local Government it was suggested that whilst Council should not proceed with its Annual Electors’ Meeting, it needed to ensure that it took appropriate steps to enable the ratepayers and community similar access and ability to ask questions as would normally occur at the Annual Electors’ Meeting. The CEO prepared a Public Notice advising of the cancellation of the Annual Electors’ Meeting, and that the following measures had been put in place to enable the electors to be informed as per the scheduled business of the Meeting:

1. Confirmation of the 2019 minutes of the AGM of Electors A copy of the minutes is available on the Shire’s website 2. Business arising from previous Annual Electors Meeting minutes There was no general business, or any questions raised at the 2019 meeting 3. Receiving of the 2018/19 Annual Report A copy of the Annual Report can be accessed via the following means: - Council Website - Emailed upon request via the Shire Office [email protected] - Posted upon request by phoning the Shire Office 08 9061 1377 4. General Business If Electors have any general business to raise, or would like to ask any questions, please email or write to the Chief Executive Officer by 14th April 2020 and it will be raised at the April 2020 Council Meeting & written response will be provided.

Comment At the time of this report no questions had been received from the public.

In June 2020, the CEO received a letter from the Minister for Local Government, Hon. David Templeman advising that with the easing of COVID-19 restrictions, Local Governments should now consider “moving back to in-person Council and Committee Meetings, including with public attendance”. With regard to this advice, Council is now asked to consider the rescheduling of the deferred Annual Electors’ Meeting. It is required that the CEO give the public and Elected Members 14 days’ notice of the proposed date.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Consultation CEO, Darren Mollenoyux

Statutory Implications LOCAL GOVERNMENT ACT 1995 - SECT 5.27 5.27 Electors’ general meetings (1) A general meeting of the electors of a district is to be held once every financial year. (2) A general meeting is to be held on a day selected by the local government but not more than 56 days after the local government accepts the annual report for the previous financial year. (3) The matters to be discussed at general electors’ meetings are to be those prescribed.

5.29 Convening electors’ meetings (1) The CEO is to convene an electors’ meeting by giving — (a) at least 14 days’ local public notice; and (b) each council member at least 14 days’ notice, of the date, time, place and purpose of the meeting. (2) The local public notice referred to in subsection (1)(a) is to be treated as having commenced at the time of publication of the notice under section 1.7(1)(a) and is to continue by way of exhibition under section 1.7(1)(b) and (c) until the meeting has been held.

5.30 Who presides at electors’ meetings (1) The mayor or president is to preside at electors’ meetings. (2) If the circumstances mentioned in section 5.34(a) or (b) apply the deputy mayor or deputy president may preside at an electors’ meeting in accordance with that section. (3) If the circumstances mentioned in section 5.34(a) or (b) apply and — (a) the office of deputy mayor or deputy president is vacant; or (b) the deputy mayor or deputy president is not available or is unable or unwilling to perform the functions of mayor or president, then the electors present are to choose one of the councillors present to preside at the meeting but if there is no councillor present, able and willing to preside, then the electors present are to choose one of themselves to preside.

5.32 Minutes of electors’ meetings The CEO is to — (a) cause minutes of the proceedings at an electors’ meeting to be kept and preserved; and (b) ensure that copies of the minutes are made available for inspection by members of the public before the council meeting at which decisions made at the electors’ meeting are first considered.

5.33 Decisions made at electors’ meetings (1) All decisions made at an electors’ meeting are to be considered at the next ordinary council meeting or, if that is not practicable — (a) at the first ordinary council meeting after that meeting; or (b) at a special meeting called for that purpose, whichever happens first.

(2) If at a meeting of the council a local government makes a decision in response to a decision made at an electors’ meeting, the reasons for the decision are to be recorded in the minutes of the council meeting.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Policy Implications Nil

Risk Implications Risk: The CEO has been informed by the Minister for Local Government that in person Annual Electors’ Meetings can now take place as required under the Local Government Act, and so not to do so may be deemed a breach of the Local Government Act 1995. Likelihood Consequence Rating Rare Moderate Moderate Action / Strategy Council consider a date for the Annual Electors’ Meeting to be held in coming weeks.

Financial Implications Nil

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12.5 Lead the organisation in a financially responsible and viable manner

Voting Requirements Simple Majority

Officer Recommendation That Council approves the date for the rescheduled Annual Electors’ Meeting as: And; That this date be publicly advertised with the minimum of 14 days’ notice.

Council agreed to table this item due to direction received from the Department for Local Government on 19th August 2020 advising Council not to hold Community Meetings (including Annual Electors Meetings) until Covid restrictions are lifted.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.3.4 Policy Manual Changes regarding Elected Members and minor amendments to Vehicle Usage Policy File Reference: 2.3.1.1 Policy Manual Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.3.4 Attachment A – Elected Member Professional Development Item 11.3.4 Attachment B – Attendance at Events by Elected Members, CEO and Staff Item 11.3.4 Attachment C – Vehicle and Fuel Usage Policy

Summary Council is requested to consider and endorse the replacement of Policy 3.7 “Elected Member Training, Conferences and Seminars” to “Elected Member Professional Development”, and also the adoption of Policy 3.8 “Attendance at Events by Elected Members, Chief Executive Officer and Other Employees.” Some minor amendments have been made to Policy 9.1 “Vehicle and Fuel Usage.”

Background The Department of Local Government’s changes in the requirements for compulsory training to be undertaken by Elected Members has prompted a review and updating of the “Elected Member Training, Conferences and Seminars” Policy. This has now been renamed “Elected Member Professional Development.” A new Policy 3.8, entitled “Attendance at Events by Elected Members, Chief Executive Officer and Other Employees” is again required under legislation, and has been created to address this.

Comment The proposed new and updated Policies are attached.

Policy 3.7 now reflects the five “core” elements that all Elected Members must undertake, namely:

1. Understanding Local Government; 2. Serving on Council; 3. Meeting Procedures; 4. Conflicts of Interests; and 5. Understanding financial reports and budgets.

Policy 3.8 provides guidance on the requirements for Elected Members, the CEO and other Officers when attending events, including the process by which attendance is considered, the disclosure requirements on attendees, and payment in respect of attendance. (Note: This is linked within the Policy to Policy 3.7, which covers expenses and reimbursements to be paid to Elected Members when attending events and training).

Policy 9.1 has been amended to include current allocations and usage of the Shire’s Fuel Cards.

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______(Note: Section 3 of the Policy Manual concerning “Staff” has now been retitled to “Staff/Elected Members” to reflect the fact that this section contains Policies pertaining to both staff and Elected Members.)

Consultation CEO, Darren Mollenoyux EA, Melissa Schilling

Statutory Implications Section 5.90A of the Local Government Act 1995 Local Government Legislation Amendment Act 2019

Policy Implications New Policy and Amendments

Risk Implications Risk: That Council does not adopt the new and amended Policies, which would place the Shire in breach of the Local Government Act 1995. Likelihood Consequence Rating Rare Moderate Moderate Action / Strategy Council adopts the changes as recommended in the Report.

Financial Implications Costs associated with attendance at events including tickets and reimbursements to attendees.

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027

Governance Goal 10 Our organisation is well positioned and has capacity for the future Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Absolute Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.3.4

Moved: Cr Waye Seconded: Cr Dolton

That Council approves: 1. The adoption of Policy 3.8 “Attendance at Events by Elected Members, Chief Executive Officer and Other Employees” 2. The amendments to Policies 3.7 “Elected Member Professional Development” and Policy 9.1 “Vehicle and Fuel Usage.” CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.3.5 Bruce Rock Ladies Lunch Sponsorship Request File Reference: 8.2.7.5 Sponsorship Requests Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer Author: Alan O’Toole, Deputy Chief Executive Officer Disclosure of Interest: Nil Attachments: Item 11.3.5 Attachment A – Correspondence from Susan Hodgkiss, Cultivators Committee Inc

Summary Council has received a request from Susan Hodgkiss, Treasurer of the Cultivators Committee Incorporated, seeking support for the Bruce Rock Ladies Luncheon to be held on Saturday 10th October 2020.

Background The Bruce Rock Ladies Luncheon is a biennial event, which has been organised for 2020 by members of the Cultivators Committee (the Committee) as a major community event for the Shire. Traditionally the Ladies Luncheon has been held in the Shire Hall, but this will not be possible for this year with the Bruce Rock Supermarket operating from this venue. Therefore, the Committee has requested assistance from Council to run the event from a marquee on the Recreation Centre Oval.

Comment With the Shire Hall unavailable, the Committee has been investigating other venues for holding the 2020 event. The current stage of COVID-19 restrictions and the uncertainty of when an easing of these may take effect means that at present a 2 square metre distancing per person must be observed. It is estimated that up to 150 patrons will attend the event from within the Shire and surrounding region. The Committee has therefore made the decision to hold the Luncheon in a marquee sited on the Recreation Centre Oval, which was available and has been booked for the event. The cost to the Committee of the marquee is $6500.

With this arrangement in place, the Committee has requested support from the Shire in the form of the use of trestle tables, chairs, portable stage and the PA, items that would have been readily available in the Shire Hall. The request also includes the transportation and setting up of these items in the marquee once it is in situ on the Oval. (These will of course need to removed back to the Shire Hall after the event). In addition to the in kind support, the Committee has also requested whether Council might consider any financial contribution towards the cost of the event, particularly given the cost of the marquee.

Consultation Darren Mollenoyux, Chief Executive Officer David Holland, Manager of Works Damien Bow, Recreation Centre Manager Melissa Schilling, Executive Assistant Caris Negri, Community Development Officer

Statutory Implications Nil

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Policy Implications Nil

Risk Implications Risk: Council does not support the Bruce Rock Ladies Luncheon for 2020. Likelihood Consequence Rating Unlikely Minor Low Action / Strategy The Bruce Rock Ladies Luncheon requires the assistance of Shire staff and equipment to make this event possible.

Financial Implications Given the cost of the in kind staff support, which is estimated to be around $2000, if Council were to consider a financial contribution in addition, it is suggested that this be $500, totalling $2500 in Council support for this event.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 7 Our community is engaged and have a healthy lifestyle

Voting Requirements Absolute Majority

Officer Recommendation That Council approve the request from the Cultivators Committee for support for the Bruce Rock Ladies Luncheon 2020 in the form of: 1. Use of trestle tables, chairs, portable stage and PA, and staff support to transport and set up these items in situ. 2. A $500 donation towards the cost of the event.

Council decision varied to Officer Recommendation to remove the $500 donation towards the cost of the event due to the constraints presented by the current financial situation.

COUNCIL DECISION Resolution OCM Aug 20 – 11.3.5

Moved: Cr Waye Seconded: Cr Rajagopalan

That Council approve the request from the Cultivators Committee for support for the Bruce Rock Ladies Luncheon 2020 in the form of: 1. Use of trestle tables, chairs, portable stage and PA, and staff support to transport and set up these items in situ. CARRIED BY ABSOLUTE MAJORITY 6/3

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

11.4 Chief Executive Officer

Agenda Reference and Subject: 11.4.1 Factory Unit Lease – Unit 3 Swan Street Bruce Rock File Reference: 2.4.1.5 Factory Units Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Summary Council is asked to consider a lease request for Council owned factory unit located at Unit 2 Swan Street, Bruce Rock and any subsequent variation to fees and charges.

Background For approximately the past two years Factory Unit 3, Swan Street Bruce Rock has been vacant. In 2019 staff undertook a promotional campaign advertising the lease of our vacant factory units and industrial land in the local paper, producing flyers and adverts on our front office notice board and on Council’s website. In addition, a “For Lease” sign had been placed on the factory unit for the past year. Despite this there has been very little interest in this unit and no applications received.

During the month an application has been received from Mr Jarrad Hubbard requesting to lease Unit 3 Swan Street Bruce Rock. Mr Hubbard has advised as follows;

“I would like to lease the premises for initially a 12month period, with the option to continue at the end of the lease.

As you are aware, I am undertaking a new real estate business in town (Nutrien Harcourts) and require an office space and storage area to conduct this venture.

I would like to, if approved have large signage on both the western side of the building and the northern face, displaying the Nutrient Harcourts Logo.

I would be hopeful that being this is a new business that I am starting in Bruce Rock (To Service Bruce Rock community along with Narembeen) That I would be eligible for the new business subsidy of 30% in lease payment.

Since I have been in Bruce Rock, I am not aware of any other real estate offices being opened in town. While I understand that there has been service provided In the past from real estate agents commuting to and from I am hoping that having an office building in town it will help build a great relationship and grow yet another small business within the Bruce Rock Community.”

Comment As stated in the background this factory unit has been vacant for some time and opportunity has been given for interested businesses to make applicant for lease, however this is the only application we have received to date.

Mr Hubbard is seeking Council’s consideration as to reducing the monthly lease for the twelve months and therefore Council needs to determine if the applicant meets the criteria for the subsidy and if so what percentage and for what period. 31

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Council has previously moved a motion in May 2008 that “Council may consider a discount of up to 30% for new businesses renting a factory unit for a period of up to 12 months”.

Council already has a requirement for any business in Council owned factory units to have signage erected on the building.

The factory unit located at 3 Swan Street, Bruce Rock has been inspected and is ready for occupancy.

Consultation Mr Jarrad Hubbard, the applicant Alan O’Toole, Deputy CEO Jennifer Bow, Manager of Finance Neil Hartley, Consultant at Civic Legal provided guidance around the advertising and disposal of property requirements and section 3.58 of the LG Act, where we agreed that sufficient effort has been previously made to lease the factory unit, therefore providing an open and fair process for leasing.

Statutory Implications Local Government Act 1995 - Sect 3.58 3.58 - Disposing of property (1) In this section — dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not; property includes the whole or any part of the interest of a local government in property, but does not include money. (2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or (b) the person who at public tender called by the local government makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender.

(3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property — (a) it gives local public notice of the proposed disposition — (i) describing the property concerned; and (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given; and (b) it considers any submissions made to it before the date specified in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made.

(4) The details of a proposed disposition that are required by subsection (3)(a)(ii) include— (a) the names of all other parties concerned; and (b) the consideration to be received by the local government for the disposition; and (c) the market value of the disposition — (i) as ascertained by a valuation carried out not more than 6 months before the proposed disposition; or

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______* Absolute majority required. (3) Fees and charges are to be imposed when adopting the annual budget but may be - (a) imposed* during a financial year; and (b) amended* from time to time during a financial year. * Absolute majority required.

6.19. Local government to give notice of fees and charges If a local government wishes to impose any fees or charges under this Subdivision after the annual budget has been adopted it must, before introducing the fees or charges, give local public notice of (a) its intention to do so; and (b) the date from which it is proposed the fees or charges will be imposed.

Policy Implications Whilst no formal policy exists, precedent exists from previous decisions of Council and as per this resolution in 2008; “Council may consider a discount of up to 30% for new businesses renting a factory unit for a period of up to 12 months”.

Risk Implications Risk: That the factory unit located at Unit 3 Swan Street Bruce Rock is not leased, leading to continual loss of rental income for Council and potential loss of economic progress in the Shire.

Likelihood Consequence Rating Possible Moderate Moderate

Action / Strategy This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed by specific monitoring and response procedures.

Financial Implications The 2020/21 rent on the factory unit located at Unit 3 Swan Street is set at $483.50 per month inc gst, which equates to a total of $5,802 inc gst for the proposed 12-month lease.

If Council reduced the rental of 30% it would set the rental amount at $338.45 per month inc gst, over the 12-month rental request that would be a total of $4,061.40 inc gst.

This factory unit has been vacant for approximately 2 years and thus has not generated income during this period. Budget provision has been made for rental income on this factory unit for part of the 2020/21 financial year.

As per all Council rentals and tenancy agreement the fee and charge will be reviewed annually, and further rental increases may occur.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure 2.2 – Encourage greater usage of current Council owned facilities

Economy Goal 3: Assist the local economy to grow 3.3 Encourage the business units to be used in Swan Street 3.7 – Leverage economic opportunities and development from successful local businesses

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Goal 4 Workers and their families can work and reside in the Shire 4.3 Promote existing residential land and plan for future commercial and residential land developments to meet current and future needs Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Absolute Majority

Officer Recommendation That Council: 1. That Council lease its factory unit located at Unit 3 Swan Street, Bruce Rock to Nutrien Harcourts Real Estate (Jarrad Hubbard). 2. That Council considers the request from Mr Jarrad Hubbard for a reduction of rent for the first 12 months of the lease to assist him in establishing his new real estate business branch within Bruce Rock. 3. The monthly rental fee of $______(inc. GST) is to be charged from the commencement of the lease and to be reviewed as part of the annual budget review process. 4. Give public notice of 7 days of the intent to vary the fee and charge. 5. In accordance with section 3.58 of the Local Government Act Council authorises the Chief Executive Officer to give local public notice of its intention to lease factory unit 3, Swan Street Bruce Rock to Jarrad Hubbard (Nutrien Harcourts) for the monthly rental fee of $______(inc. GST); 6. That at the conclusion of the 14 day advertising period should there be no public submissions the CEO be authorised to proceed with the lease or if submissions are received an item be presented to the September 2020 Ordinary Meeting of Council to consider, prior to the execution of the lease of factory unit 3 Swan Street, Bruce Rock. 7. That there is a requirement of the lease for business signage to be erected on the building.

Council decision varied to Officer Recommendation as clarification was sought (and received in writing) that Nutrien Hardcourts would not be paying rent on the building, therefor qualifying Jarrad Hubbard for the 30% discount incurred by new business to Bruce Rock.

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.4.1

Moved: Cr Rajagopalan Seconded: Cr Foss

That Council: 1. That Council lease its factory unit located at Unit 3 Swan Street, Bruce Rock to Jarrad Hubbard. 2. That Council considers the request from Mr Jarrad Hubbard for a reduction of rent for the first 12 months of the lease to assist him in establishing his new real estate business branch within Bruce Rock. 3. The monthly rental fee of $338.45 (inc. GST) is to be charged from the commencement of the lease and to be reviewed as part of the annual budget review process. 4. Give public notice of 7 days of the intent to vary the fee and charge. 5. In accordance with section 3.58 of the Local Government Act Council authorises the Chief Executive Officer to give local public notice of its intention to lease factory unit 3, Swan Street Bruce Rock to Jarrad Hubbard for the monthly rental fee of $338.45 (inc. GST); 6. That at the conclusion of the 14 day advertising period should there be no public submissions the CEO be authorised to proceed with the lease or if submissions are received an item be presented to the September 2020 Ordinary Meeting of Council to consider, prior to the execution of the lease of factory unit 3 Swan Street, Bruce Rock. 7. That there is a requirement of the lease for business signage to be erected on the building. CARRIED BY ABSOLUTE MAJORITY 9/0 34

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

Agenda Reference and Subject: 11.4.2 COVID19 Business Economic Stimulus Package File Reference: 2.3.3.1 Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Attachments: Nil

Summary Council is asked to consider endorsement of the Shire of Bruce Rock’s COVID19 Local Business Economic Stimulus Package and approve a 20% price reduction for Council’s 5 industrial lots.

Background During the preparation of the draft budget and consideration of the economic impacts on the Shire of Bruce Rock from the COVID19 Pandemic Council provided direction to compile a COVID19 Business Economic Stimulus Package to assist in our community’s recovery.

This stimulus package needed to be deliverable and not have a significant impact on Council’s financial position due to the financial impacts Council has already suffered due to the pandemic and significant funds attributed to the establishment and running of the temporary supermarket.

Staff have identified four key areas where Council can assist in the economic recovery for the Shire and compiled a stimulus package and advertising material to promote the initiative. The four key areas are:

• $20,000 Townscape Business Grant • 20% Reduction on Industrial Lots • 30% Rent Reduction on Vacant Factory Units to Attract New Business • Freeze on Council Fees, Charges and Rent

Comment The package details are as follows:

$20,000 in Townscape Business Grants The Shire of Bruce Rock has established a Townscape Development Fund to provide amounts of discretionary funds to business owners on Johnson Street Bruce Rock for upgrades to their premises. These funds are designed to enhance the aesthetics and accessibility of the area and compliment the works being carried out as part of the Main Street Revitalisation Plan.

Comment - Terms and Conditions and grant package will be presented to Council for approval prior to finalisation.

20% Reduction on Industrial Blocks Council has reduced the cost of blocks in its Industrial Sub Division by a massive 20%. These blocks are less than 2km from the CBD, connected with power, and scheme water access. All lots have been levelled and start at 1650sqm and go up to 2697sqm. Conditions apply, building must commence within 12 months from settlement.

Comment – These lots were developed around 7 years ago and only 1 of the 6 lots has sold. Similar to the State Government’s initiative in reducing land prices this may attract buyers and potentially bring new

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______business to the Shire providing economic stimulus. The sale of these lots would provide income and assist ease Council’s financial pressure.

Block Details Size Price 20% Reduced Price Lot 437 cnr Strange and Dampier Streets 2022sqm $25,875 $20,700 Lot 438 Dampier Street 2040sqm $25,875 $20,700 Lot 439 Dampier Street 1650sqm $23,000 $18,400 Lot 440 Dampier Street 1650sqm $23,000 $18,400 Lot 430 cnr Dampier and Noonajin Road 2697sqm $26,700 $21,360

30% Rent Reduction on Factory Units New businesses to the Shire of Bruce Rock could be eligible for a 30% rent reduction. Applications in writing to the CEO outlining your proposed business type, required usage of the facility, and required lease term by the 10th September 2020.

Comment – The 12-month reduction in rent on vacant factory units may assist in attracting new business to town and also provide income to Council.

Freeze on Council Fees, Charges and Rent To assist Local Business, Community Members and Sporting Groups, Council has frozen any increase on Fees, Charges and Rent for the 20/21 period.

Comment - This component of the stimulus package is part of Council’s previously adopted COVID19 Financial Hardship Policy to assist the community to deal with the impacts of the pandemic.

Consultation Alan O’Toole, Deputy CEO Melissa Schilling, Executive Assistant Jennifer Bow, Manager of Finance

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______(b) it considers any submissions made to it before the date specified in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made.

Local Government Act 1995 s.6.16 & s.6.19 6.16. Imposition of fees and charges (1) A local government may impose* and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed. * Absolute majority required. (3) Fees and charges are to be imposed when adopting the annual budget but may be - (a) imposed* during a financial year; and (b) amended* from time to time during a financial year. * Absolute majority required.

Policy Implications Council Policy 2.12 - COVID19 Financial Hardship Policy To give effect to the Shire’s commitment to support the whole community to meet the unprecedented challenges arising from the COVID19 pandemic, the Shire of Bruce Rock recognises that these challenges may result in financial hardship for our ratepayers and debtors. This Policy is intended to ensure that we offer fair, equitable, consistent and dignified support to ratepayers suffering hardship, while treating all members of the community with respect and understanding at this difficult time.

Factory Unit Rental Subsidy Whilst no formal policy exists, precedent exists from previous decisions of Council and as per this resolution in 2008; “Council may consider a discount of up to 30% for new businesses renting a factory unit for a period of up to 12 months”.

Risk Implications Risk: That Council not support the Local Business Economic Stimulus Package and there is no take up of any of the industrial lots there would be another 12 months without income from the sale.

Likelihood Consequence Rating Possible Moderate Moderate

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Financial Implications • Council has already endorsed and made budget provision for the freeze on Council fees, changes and rent for the 2020/21 budget. • As the factory units on Swan Street, Bruce Rock have been vacant for some time, not only will the 12 month 30% rent reduction potentially attract new business it will increase Council’s rental income as currently no income is being received. • The $20,000 Townscape Business Grants program has been included in Council’s draft budget. • Council developed the industrial lots over 7 years ago, with only 1 lot selling to date. A 20% reduction may assist in selling the lots not only creating economic development in Bruce Rock but would provide a needed income source for Council in 2020/21. The 20% reduction would equate to the following value reduction:

Block Details Current Value 20% Reduced Price Reduction Value Lot 437 cnr Strange and Dampier Streets $25,875 $20,700 $5,175 Lot 438 Dampier Street $25,875 $20,700 $5,175 Lot 439 Dampier Street $23,000 $18,400 $4,600 Lot 440 Dampier Street $23,000 $18,400 $4,600 Lot 430 cnr Dampier and Noonajin Road $26,700 $21,360 $5,340

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure 2.2 – Encourage greater usage of current Council owned facilities Economy Goal 3: Assist the local economy to grow 3.1 Continue business improvement grants 3.3 Encourage the business units to be used in Swan Street 3.7 Leverage economic opportunities and development from successful local businesses Governance Goal 12 Council leads the organisation in a strategic and flexible manner

Voting Requirements Absolute Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.4.2

Moved: Cr Rajagopalan Seconded: Cr Waye

That Council: 1. That as part of Council’s commitment to the economic recovery of Bruce Rock it endorses the “COVID19 Business Economic Stimulus Package”, as presented. 2. That Council approves a 20% reduction on the sale price of its five industrial lots for a period of 12 months with the condition that a structure is required and building must commence within 12 months of settlement, with the new amounts as follows: Lot 437 cnr Strange and Dampier Streets $20,700 Lot 438 Dampier Street $20,700 Lot 439 Dampier Street $18,400 Lot 440 Dampier Street $18,400 Lot 430 cnr Dampier and Noonajin Road $21,360 The sale of the lots is to be undertaken in line with section 3.58 of the Local Government Act. 3. In line with its 2020/21 budget Council commits $20,000 to its Townscape Business Grants Program, with terms and conditions to be approved by Council prior to finalisation. CARRIED BY ABSOLUTE MAJORITY 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______12. New Business of an urgent nature introduced by discussion of the meeting

Cr AR Crooks declared an interest and left the Council Chambers at 5.19pm.

Agenda Reference and Subject: 12.1 Shackleton Bowling Club Synthetic Green File Reference: 1.3.8.14 Shackleton Bowling Club Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Cr AR Crooks Attachments: Attachment A – Shackleton Bowling Club Sporting Facilities Application Attachment B – Draft Acquittal Form

Summary Council is asked to approve grant funding of $81,000 to the Shackleton Bowling Club for the installation of a synthetic bowling green to be located at Lot 27 & 28 Mills Street, Shackleton.

Background In April 2015, the Shackleton Bowling Club wrote to Council advising that they want to install a Synthetic Bowling Green to prolong the longevity of its facilities and Bowling Club. Their application in 2015 was unsuccessful due to the land being privately owned by the Shackleton District Club. Following this Council agreed to accept the gifted land from the Shackleton District Club.

In 2019, Council took ownership of Lot 27 & 28 Mills Street, Shackleton to assist the Bowling Club in receiving potential funding to upgrade their facility.

The Shackleton Bowling Club’s third attempt and most recent CSRFF application in June 2020 was unsuccessful.

The Shackleton Bowling Club attended the July 2020 Ordinary Council meeting and made a presentation to Council seeking support for a new approach where the Shackleton Bowling Club will fund 2/3 of the project and therefore seeking if Council would still contribute a 1/3 to the cost of a new synthetic bowling green in Shackleton.

Details of the presentation were;

The project consists of design and upgrade of Shackleton’s existing 7 rink grass bowling green to a synthetic surface and upgrade to surrounding paths & green access. The project will involve a new seven rink needle punch synthetic green, utilising the existing shades, shelters, fencing and lighting

The financial breakdown of the proposal is as follows; Shackleton Bowling Club $161,923.94 ex gst Cash Shackleton Bowling Club $30,540.00 (Donated Material & Volunteer Labour) Shire of Bruce Rock $80,961.97 ex gst Cash

Total Project Cost $273,425.91

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______In addition, a report was provided by the Shackleton Bowling Club evidencing their financial position and ability to fund the project as well as their plans for saving for the turf replacement, including partaking in Council’s Facility Replacement Fund Reserve Program.

The Shackleton Bowling Club presented additional information regarding the importance of the project for not just the bowling club but the sustainability and future of the Shackleton District Club, being the only remaining venue and social hub.

Following the presentation Council discussed the merits of the proposal for the construction of a synthetic bowling green by the Shackleton Bowling Club and made the following resolution at the Council meeting held 16th July 2020;

1. That Council consider the inclusion of $80,961.97 towards the Shackleton Bowling Club Synthetic Bowling Green as part of the 20/21 budget deliberations. 2. That Council staff commence investigations on how the project management and implementation could proceed.

Comment In providing this grant funding to the Shackleton Bowling Club, Council needs to consider issuing it as a grant to provide surety around how public funds are being spent as well as mitigating any associated liability. A raft of conditions are built into the grant agreement to protect Council against any future liability.

The grant conditions include;

Assessment Criteria - Projects that provide a clear benefit to the sporting club, and wider community. - Focus on improved accessibility to the building. - Ability to complete the project within the timeframe set. - Evidence of project costs. - Appropriate design. - Degree of financial contribution by applicant. - Overall improvement in the facility.

ADDITIONAL INFORMATION SUBMITTED WITH THIS APPLICATION Applications without this information cannot be processed.

CONTRACTOR DETAILS - Evidence of project costs. - Contract or agreement between supplier and sporting club. - Scope and of works. - Proposed schedule/timeframe of works. - Contractors insurance: - Workers compensation - $50 million common law limit - Public Liability - $20 million per incident - Name of project and site manager - Site plan. - Proof of safety management site plans. - Plans / Details / Sketches of the proposed work. - Period of defects and liabilities, and details of what these cover. - Warranties for: - Earthworks - Drainages - Synthetic surface and any underlay

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______- Proof product meets required relevant Australian standards. - Written proof of financial commitment ADDITIONAL SPORTING CLUB ADDITIONAL INFO - Written guarantee from supplier of life expectancy of product - Written proof of life cycle costings and ability to fund replacement

DECLARATION AND ACCEPTANCE OF GRANT CONDITIONS If a grant is provided the organisation agrees to the following conditions:

1. The grant must be used for the purpose for which it was given, unless otherwise agreed in writing with the Shire of Bruce Rock.

2. Return to the Shire of Bruce Rock within 1 month of the completion of the project, either the originals or copies of invoices, receipts and photographs of completed work.

3. Council is unable to carry funds over beyond the financial year. If you are unable to carry out the work described in the grant application within the required timeframe, please notify the Council as soon as possible.

4. A Memorandum of Understanding between the Shire of Bruce Rock and the Shackleton Bowling Club will be drawn up, outlining the responsibilities of each party regarding the facility and Shackleton Bowling Clubs annual contribution to the Sporting Facility Replacement Reserve Fund.

5. Council holds no liability for the project, including management, oversight and insurances.

Council also needs to consider whether it wishes to lease the land to the Shackleton Bowling Club where they have their current bowling green and proposed new synthetic surface or to gift the land back to the original owner being the Shackleton District Club.

Consultation The previous Community Development Officer, Ashleigh Waight & Chief Executive Officer have had several meetings with representatives from the Shackleton Bowling Club and the two parties have met with Jenifer Collins from the Department of Local Government, Sport & Cultural Industries on several occasions.

The following have been consulted over the past month in relation to the new approach for funding the Shackleton synthetic bowling green; - Community Development Officer, Caris Negri - Manager of Finance, Jennifer Bow - Representatives from the Shackleton Bowling Club – Greg Tippet, Phil Bradley, Trevor Cosgrove

Statutory Implications As this is a grant allocation to the Shackleton Bowling Club for their project and facility there are no Local Government tender requirements as Council is not involved in the project.

Policy Implications Council Policy No C1.1 – Procedure for Community Grant Applications

Risk Implications Risk: If funding is not awarded then the project will not proceed, this will have an impact on not only the future of the Shackleton Bowling Club but also the wider Shackleton community.

Likelihood Consequence Rating Possible Moderate Moderate

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Action / Strategy If funding is not approved then other funding streams will be explored. Alternatively, the Bowling Club will re-apply in the next round of small grants.

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed by specific monitoring and response procedures.

Financial Implications Council has made budget provision to cover the $81,000 for the Shackleton Bowling Club for the purpose of installing a synthetic bowling green at their facility.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure Goal 2 Maintain Shire owned facilities in a strategic manner and also to meet community needs. 2.2 Encourage greater usage of current Shire owned facilities. 2.4 Support the improvements and maintenance of assets in a strategic manner. Infrastructure Goal 7 Our community are engaged and have a healthy lifestyle.

Voting Requirements Absolute Majority

Officer Recommendation 1. That approves grant funding of $81,000 to the Shackleton Bowling Club for the installation of a synthetic bowling green to be located at Lot 27 & 28 Mills Street, Shackleton, on the provision that all requested information in Council’s “Sporting Facilities Grant form” is provided prior to funding be received. 2. That Council resolves to the transfer of Lot 27 & 28 Mills Street, Shackleton back to the Shackleton District Club for the purpose of recreation.

Council decision varied to the Officer Recommendation to include seeking a 50% reimbursement for the costs associated with transferring the land from the Shire of Bruce Rock back to the Shackleton District Club from the Shackleton Bowling Club.

COUNCIL DECISION Resolution OCM Aug 20 – 12.1

Moved: Cr Foss Seconded: Cr Waye

1. That approves grant funding of $81,000 to the Shackleton Bowling Club for the installation of a synthetic bowling green to be located at Lot 27 & 28 Mills Street, Shackleton, on the provision that all requested information in Council’s “Sporting Facilities Grant form” is provided prior to funding be received. 2. That Council resolves to the transfer of Lot 27 & 28 Mills Street, Shackleton back to the Shackleton District Club for the purpose of recreation and to include seeking a 50% reimbursement for the costs associated with transferring the land from the Shire of Bruce Rock back to the Shackleton District Club from the Shackleton Bowling Club. Carried 8/0

Cr AR Crooks returned to the Council Chambers at 5.35pm. 42

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

13. Confidential Items

Agenda Reference and Subject: 13.1 Contract Extension – Senior Employee File Reference: Personnel Reporting Officer: Darren Mollenoyux, Chief Executive Officer Author: Darren Mollenoyux, Chief Executive Officer Disclosure of Interest: Nil Attachments: Nil

Summary Council is asked to endorse the contract extension for Mr Julian Goldacre as the Environmental Health Officer for the Shire of Bruce Rock.

Background Julian Goldacre’s contract as the Environmental Health Officer expires on the 20th August 2020 and the following component of the contract outlines the renewal process.

2.2 Further Contracts (a) In accordance with section 5.39(4) of the Act, this Contract is renewable, and the Term may be extended, by agreement between the parties. (b) Neither the Shire nor You has any obligation to agree to this Contract being renewed or to the Term being extended. (c) You must, not later than 9 months before the expiry of the Term, notify the CEO in writing whether or not YOU seek a renewal of this Contract and, if so, for what term. (d) Within 2 months of the CEO receiving that notification, the CEO must advise You in writing of the Shire of Bruce Rock’s intention to either advertise the Position or to offer You a renewal of this Contract and, if so, on what terms. (e) If there is any delay in the CEO giving You the notice in writing under clause (d), the Term is deemed to be extended for a period equal to the period of the delay, but not to exceed 12 months. (f) If the CEO and You agree to an extension of the Term, then, subject to that agreement - this Contract will continue to apply unless amended in writing by the parties; and is to be read as though it refers to the extended Term.

Mr Julian Goldacre has written to the Chief Executive Officer and has sought a contract extension of up to five years and advised that he will be commencing part-time remote studies in Urban and Regional Planning starting in October 2020 over a 4 – 5 year period.

Comment The Chief Executive Officer and Mr Goldacre have held discussions during the annual performance review process and again in July 2020 regarding his proposed contract extension and conditions of employment.

Mr Goldacre continues to provide the Shire with excellent service and performs his role well, ensuring that the organisation meets the legislative requirements under his areas of responsibility.

In addition to the contract extension Mr Goldacre has requested consideration to vary his days of work to enable him to undertake his studies in Graduate Diploma in Urban and Regional Planning. Whilst this will 43

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______enhance Mr Goldacre’s skill set it will also have benefits to Council in improving our awareness and meeting the ever-increasing planning requirements. Mr Goldacre is not seeking any financial contribution from Council towards his training, however, has requested he have every second Monday off, during a 26-week period (2 semesters) of each year. This would be offset by Mr Goldacre accruing time worked, essentially a second RDO per month. I am comfortable that Mr Goldacre will be able to effectively manage his workload and time during these periods and these days absent would be provided in advance to ensure staff are aware of his schedule.

Consultation Julian Goldacre, Environmental health Officer Jennifer Bow, Manager of Finance has assisted in clarifying requirements in relation to payroll and the requested additional RDO per month.

Statutory Implications Local Government Act 1995 5.36 . Local government employees (3) A person is not to be employed by a local government in any other position unless the CEO — (a) believes that the person is suitably qualified for the position; and (b) is satisfied with the proposed arrangements relating to the person’s employment.

(4) Unless subsection (5A) applies, if the position of CEO of a local government becomes vacant, it is to be advertised by the local government in the manner prescribed, and the advertisement is to contain such information with respect to the position as is prescribed.

(5A) Subsection (4) does not require a position to be advertised if it is proposed that the position be filled by a person in a prescribed class.

(5) For the avoidance of doubt, subsection (4) does not impose a requirement to advertise a position before the renewal of a contract referred to in section 5.39.

5.37 . Senior employees (1) A local government may designate employees or persons belonging to a class of employee to be senior employees.

(2) The CEO is to inform the council of each proposal to employ or dismiss a senior employee, other than a senior employee referred to in section 5.39(1a), and the council may accept or reject the CEO’s recommendation but if the council rejects a recommendation, it is to inform the CEO of the reasons for its doing so.

(3) Unless subsection (4A) applies, if the position of a senior employee of a local government becomes vacant, it is to be advertised by the local government in the manner prescribed, and the advertisement is to contain such information with respect to the position as is prescribed.

(4A) Subsection (3) does not require a position to be advertised if it is proposed that the position be filled by a person in a prescribed class.

Policy Implications Nil

Financial Implications This would be captured as part of the annual budget process in salaries and wages.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______Goal 10 – Our organisation is well positioned and has capacity for the future Goal 12 – Council leads the organisation in a strategic and flexible manner

Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Aug 20 – 11.4.2

Moved: Cr Rajagopalan Seconded: Cr Foss

That Council endorses the contract extension and variation of days of Mr Julian Goldacre as the Environmental Health officer for a further five (5) year period ending on the 20th August 2025. Carried 9/0

Shire of Bruce Rock – MINUTES 20 AUGUST 2020 ______

14. Closure of Meeting

The Shire President, Stephen Strange thanked everyone for their attendance and declared the meeting closed at 5.42pm.

These minutes were confirmed at a meeting on 17 September 2020.

______Cr Stephen Strange Shire President 17 September 2020

Shire of Bruce Rock Audit Committee– Minutes 20 August 2020 ______

SHIRE OF BRUCE ROCK

AUDIT COMMITTEE MINUTES MEETING 20 AUGUST 2020

TABLE OF CONTENTS

1. Declaration of Opening ...... 2 2. Record of Attendance / Apologies / Leave of Absence (Previously Approved) ...... 2 3. Response to Previous Public Questions Taken on Notice ...... 2 4. Public Question Time ...... 2 5. Petitions / Deputations / Presentations / Submissions ...... 2 6. Confirmation of Minutes ...... 2 6.1. Audit Committee Meeting – 21 May 2020 ...... 2 7. Reports of Officers ...... 3 7.1. Manager of Finance ...... 3 7.1.1 Setting Material Variance for Monthly Financial Reports ...... 3 8. New Business of an urgent nature introduced by discussion of the meeting...... 5 9. Closure of Meeting...... 5

1 Shire of Bruce Rock Audit Committee– Minutes 20 August 2020 ______

SHIRE OF BRUCE ROCK

AUDIT COMMITTEE AGENDA MEETING 20 AUGUST 2020

1. Declaration of Opening The Shire President Stephen Strange declared the meeting open at 3.31pm.

2. Record of Attendance / Apologies / Leave of Absence (Previously Approved)

President Cr SA Strange Deputy President Cr R Rajagopalan Councillors Cr AR Crooks Cr IS Dolton Cr KP Foss Cr NK Kilminster Cr PG Negri Cr BJ Waight Cr RA Waye Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole Manager of Finance Mrs JL Bow Executive Assistant Mrs MJ Schilling

3. Response to Previous Public Questions Taken on Notice

4. Public Question Time

5. Petitions / Deputations / Presentations / Submissions

6. Confirmation of Minutes

6.1. Audit Committee Meeting – 21 May 2020

COMMITTEE DECISION Resolution ACM Aug 20 – 6.1

Moved: Cr Rajagopalan Seconded: Cr Waye

That the minutes of the Audit Committee held 21 May 2020 be confirmed as a true and correct record. Carried 9/0

2 Shire of Bruce Rock Audit Committee– Minutes 20 August 2020 ______

7. Reports of Officers

7.1. Manager of Finance

Agenda Reference and Subject: 7.1.1 Setting Material Variance for Monthly Financial Reports File Reference: 8.2.6.2 – Annual Financial Statements Reporting Officer: Jennifer Bow, Manager of Finance Disclosure of Interest Nil

Summary Each year, the Audit Committee is asked to re-set the material variance levels for the Monthly Financial Statements.

Consideration of Materiality (AAS (Australian Accounting Standard) 5)

Paragraph 4.1 Information is material if its omission, misstatement or non-disclosure has the potential to adversely affect: a) decision about the allocation of scarce resources made by users of the financial report; or b) the discharge of accountability by the management or governing body of the entity.

Council have been using a variance of 10% or an amount of $5,000.

In consultation with Council’s auditor, AMD, they are also happy with 10% or $5,000.

Consultation CEO, MOF and AMD (Council’s external auditors)

Statutory Implications Local Government (Financial Management) Regulations 1996, r.34(5), Local Government Act 1995, Local Government (Audit) Regulations 1996

Policy Implications Nil

Financial Implications Nil

3 Shire of Bruce Rock Audit Committee– Minutes 20 August 2020 ______

Strategic Implications Strategic Community Plan 2017-2027 Goal 12 Council leads the organisation in a strategic and flexible manner 10 Year Outcome – We are financially viable whilst meeting all levels of compliance

Voting Requirements Simple Majority

COMMITTEE DECISION Resolution ACM Aug 20 – 7.1.1

Moved: Cr Dolton Seconded: Cr Negri

That the audit committee recommends that Council adopt a variance of 10% or an amount over $5,000 to be considered material for highlighting variances between the actual and the year to date budget figures in the Monthly Statement of Financial Activity for 2020/21. Carried 9/0

4 Shire of Bruce Rock Audit Committee– Minutes 20 August 2020 ______

8. New Business of an urgent nature introduced by discussion of the meeting.

9. Closure of Meeting. The Shire President Stephen Strange declared the meeting closed at 3.35pm.

Shire of Bruce Rock Works and Services Committee Meeting held in Bruce Rock Shire Council Chambers on Tuesday the 25th August 2020, commencing at 4.00pm

MINUTES

1. Meeting Opened The Shire President, Cr Stephen Strange, opened the meeting at 4.05pm

2. Attendance

Cr SA Strange Shire President Cr R Rajagopalan Deputy President Cr IS Dolton Councillor Cr BJ Waight Councillor Cr K Foss Councillor Darren Mollenoyux Chief Executive Officer David Holland Manager of Works & Services Brockman Williams Works Supervisor- Construction & Maintenance Damien Bow Rec Centre and Gardens Manager Alan O’Toole Deputy Chief Executive Officer (Minutes)

Apologies Vern Jetta Works Supervisor- Town & Maintenance Cr T Crooks

3. Minutes That the minutes of the Roads Committee held on the 6th June 2020 be confirmed as a true and correct record. Moved: Cr IS Dolton Seconded: Cr BJ Waight

4. General Business Roads, Drainage & Paths

4.1 All Roads, Drainage & Paths • Roads Maintenance Grading season is now nearing the end and should be completed by the end of September. The patching truck will be back on the road in the next two weeks, and we will also be looking at doing some tree pruning for projects in the coming weeks, this will be in conjunction with the mulcher. This will include parts of Negri Road as identified by the NRM area.

• RRG Program Bruce Rock-Narembeen Rd SLK 20.25 to Boundary, this will be starting in late October - mid-November to get this project completed early, and then go onto the gravel sheeting before Christmas, and once again when the crew comes back from the break in 2021.

• Drainage Works Noonajin Road – the storm water drain has been cleaned out and the section will be concreted to stop the continuing maintenance costs in fixing erosion and weeds. The concrete will be laid in December, from the weir south.

• Townsite Footpaths & Kerbing On his return, Vern will do footpaths at the CEACA Units on Butcher Street between Parry St and Bruce St. Kerbing will be done in the interim along Bath and some other streets.

• Blackspot Funding The Cumminin Rd project will continue when we have the go-ahead from the flora study, with tree planting (re-vegetation) taking place on Cumminin and Lawrie Rds. We are also looking into what can be done to rectify/improve the sight lines around this intersection.

• Bridges Narembeen Boundary Road Bruce Rock South Road Old Beverly Road Babakin South East Road (Council funded)

4.2 New Roads, Drainage & Paths 21/22 For Committee’s consideration for the W&S next meeting, including a date for a road trip to Railway Dam, and a further trip date TBC.

• Roads Maintenance Preliminary discussion as to different locations, priority and methodology. • RRG Program Three sections of Old Beverly Road. • Drainage Works Will go ahead as per decisions at the next meeting, MOW to suggest locations. • Townsite Footpaths Probably Noonajin Rd completion. • Blackspot Funding Various locations such as the Cumminin-Narembeen Road, Cole-Narembeen Road, and the Wogarl and Totadgin Intersection, and Negri Road tree pruning. • Bridges Shackleton-Bilbarin Rd, Yarding-Ardath Sth Rd, and Belka East Rd.

5. Machinery and Vehicles Discussion took place around the plant that it is being considered to be taken to auction in coming weeks. These were the: - Cat Dozer - Two water trucks - Six-Wheeler Truck (BK024) - Ford Ranger Ute

6. Dams and Water Capturing Works Discussion and update on the newly excavated Negri Dam took place. MOW to liaise with CBH on upgrading/improving the drainage around their site.

7. Recreation Centre The Manager of Works provided an update on the drainage issues to progress these works with types of materials and options available. Several suggestions were made and taken on board which will contribute to the final design/layout prior to any works commencing Council to review updated designs at next OCM.

Rec Centre Manager spoke about the oval refurbishment, and dam levels and conditions.

8. Other Matters The upgrade of RAV routes was discussed re: MOW’s email with three locations: Bedell Rd, Bruce Rock East-Currie Road and Osborne St upgrades. Committee approved Bedell and Osborne, with Bruce Rock East to go back to HVS to continue to Lethlean Street. Some discussion took place regarding the future use of the Saleyards; and guidance sought on their future use and maintenance. CEO and MOW to liaise with the Men’s Shed about their offer of maintaining the site on a voluntary basis.

9. Date Next Meeting Thursday 15 October 8.30am, earlier start to accommodate the visit to Railway Dam.

10. Meeting Closure

The Shire President Stephen Strange declared the meeting closed at 5.56pm.

These minutes were confirmed at a meeting on

______Cr Stephen Strange Shire President

Great Eastern Country Zone

Minutes

Held at Kellerberrin Leisure Centre

Commenced at 9:30am Thursday 27 August 2020

Agenda Great Eastern Country Zone – 27 August 2020 Page 1

Table of Contents

1. OPENING AND WELCOME ...... 3 2. ATTENDANCE AND APOLOGIES ...... 3 3. DECLARATIONS OF INTEREST ...... 5 4. ANNOUNCEMENTS ...... 5 5. GUEST SPEAKERS / DEPUTATIONS ...... 5 5.1 Drought Funding Update – Mark Batty ...... 5 6. MINUTES ...... 5 6.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Thursday 25 June ...... 5 6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Thursday 25 June 2020 ...... 6 6.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Monday 10 August 2020 ...... 6 6.3.1 (Exec item 6.3) Strategic Priorities for the 20/21 Financial Year ...... 6 6.3.2 (Exec Item 7.1) Wheatbelt Conferences ...... 6 6.3.3 Minutes of the Executive Committee 10 August 2020 ...... 7 7. ZONE BUSINESS ...... 7 7.1 Roadwise – Road Safety Snapshots ...... 7 7. 2 Stop Puppy Farming Legislation ...... 7 7.3 COVID-19 Pandemic – Further Update ...... 8 8. ZONE REPORTS ...... 10 8.1 Zone President Report ...... 10 8.2 Local Government Agricultural Freight Group ...... 10 8.3 Wheatbelt District Emergency Management Committee ...... 10 8.4 Wheatbelt Health MOU Group ...... 10 9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS ...... 11 9.1 State Councillor Report ...... 11 9.2 WALGA Status Report ...... 10 9.3 Review of WALGA State Council Agenda – Matters for Decision ...... 15 9.4 Review of WALGA State Council Agenda – Matters for Noting / Information ...... 19 9.5 Review of WALGA State Council Agenda – Organisational Reports ...... 19 9.6 Review of WALGA State Council Agenda – Policy Forum Reports ...... 19 9.7 WALGA President’s Report ...... 19 10. MEMBERS OF PARLIAMENT...... 20 11. AGENCY REPORTS ...... 20 11.1 Wheatbelt Development Commission ...... 20 11.2 Department of Local Government, Sport and Cultural Industries ...... 20 11.3 Main Roads Western Australia ...... 20 11.4 Wheatbelt RDA ...... 20 12. EMERGING ISSUES ...... 21 13. URGENT BUSINESS ...... 21 14. DATE, TIME AND PLACE OF NEXT MEETINGS ...... 21 15. CLOSURE ...... 21

Agenda Great Eastern Country Zone – 27 August 2020 Page 2

Great Eastern Country Zone Meeting was held at Kellerberrin Leisure Centre, Kellerberrin Commenced at 9.30am, Thursday 27 August 2020

Minutes 1. OPENING AND WELCOME

2. ATTENDANCE AND APOLOGIES

Shire of Bruce Rock President Cr Stephen Strange Cr Ramesh Rajagopalan Cr Tony Crooks Mr Darren Mollenoyux Chief Executive Officer non-voting delegate Shire of Cunderdin Cr Dennis Whisson Cr Alison Harris Mr Stuart Hobley Chief Executive Officer non-voting delegate Shire of Dowerin Cr Adam Metcalf Ms Rebecca McCall Chief Executive Officer non-voting delegate Shire of Kellerberrin President Cr Rodney Forsyth Cr Scott O’Neill Mr Raymond Griffiths Chief Executive Officer non-voting delegate Shire of Kondinin Cr Bev Gangell Ms Mia Maxfield Chief Executive Officer non-voting delegate Shire of Koorda President Cr Jannah Stratford Cr Pamela McWha Mr Darren Simmons Chief Executive Officer non-voting delegate Shire of Merredin President Cr Julie Flockart

Mr Mark Dacombe Chief Executive Officer non-voting delegate

Shire of Mount Marshall President Cr Tony Sachse – Deputy Chair Mr John Nuttall Chief Executive Officer non-voting delegate Shire of Mukinbudin Cr Rod Comerford Shire of Narembeen President Cr Rhonda Cole - Chair Cr Kellie Mortimore

Agenda Great Eastern Country Zone – 27 August 2020 Page 3 Mr Chris Jackson Chief Executive Officer non-voting delegate Shire of Nungarin President Pippa DeLacey Mr Adam Majid Chief Executive Officer non-voting delegate Shire of Tammin Cr Tania Daniels Mr Neville Hale Chief Executive Officer non-voting delegate Shire of Trayning President Cr Melanie Brown Ms Leanne Parola Chief Executive Officer non-voting delegate Shire of Westonia President Cr Karin Day Cr Bill Huxtable Mr Jamie Criddle Chief Executive Officer non-voting delegate Shire of Wyalkatchem President Cr Quentin Davies Cr Owen Garner Mr Stephen Tindale Chief Executive Officer non-voting delegate Shire of Yilgarn President Wayne Della Bosca Mr Peter Clarke Chief Executive Officer non-voting delegate

WALGA Representatives Mayor Tracey Roberts, President Nick Sloan, Chief Executive Officer Tony Brown, Executive Manager Governance & Organisational Services Mark Batty, Executive Manager Strategy, Policy and Planning Chantelle O’Brien, Governance Support Officer

Guests

Hon. Martin Aldridge MLC, Agricultural Region Kristen Twine, Project and Research Officer, Wheatbelt Development Commission Mandy Walker, Director Regional Development, RDA Wheatbelt Cliff Simpson, Road Safety Advisory, Roadwise

Apologies Shire of Dowerin Cr Darrel Hudson Shire of Merredin Cr Mal Willis Shire of Kondinin President Cr Sue Meeking Shire of Mukinbudin President Gary Shadbolt Mr Dirk Sellenger Chief Executive Officer non-voting delegate Shire of Nungarin Cr Gary Coumbe Shire of Trayning Cr Geoff Waters Shire of Tammin Cr Glenice Batchelor Shire of Mt Marshall Cr Nick Gillett Shire of Wyalkatchem President Cr Quentin Davies Shire of Yilgarn Cr Bryan Close

Hon Laurie Graham MLC, Agricultural Region Mia Davies MLA, Member for Central Wheatbelt Kathleen Brown, Electorate Officer, Mia Davies MLA Office Craig Manton, Main Roads WA Rob Cossart, Wheatbelt Development Commission, CEO

Agenda Great Eastern Country Zone – 27 August 2020 Page 4 Attachments The following were provided as attachments to the agenda: 1. Great Eastern Country Zone Minutes 25 June 2020. 2. Great Eastern Country Zone Executive Committee Minutes 10 August 2020. 3. Central Country Zone Correspondence 4. Item 7.2 – Puppy Farming Correspondence 5. COVID-19 Impact on Local Economies 6. Local Government Agricultural Freight Group Minutes 7. Wheatbelt DEMC Report 7a – Transport Freight and Logistics Direction 8. Item 5.5 Local Government Review Panel Report 9. WALGA President Report 10. RDAW Zone Update

State Council Agenda – via link: https://walga.asn.au/getattachment/2ec50f86-fa98-4e62-92e7- 4a68fd60c7f3/Agenda-State-Council-2-September-2020.pdf

3. DECLARATIONS OF INTEREST

Nil

4. ANNOUNCEMENTS

Nil

5. GUEST SPEAKERS / DEPUTATIONS

5.1 Drought Funding Update – Mark Batty

Mr Mark Batty, Executive Officer Strategy Policy and Planning, WALGA provided an update to the Zone.

RESOLVED

That the Great Eastern Country Zone Executive Committee discuss at their next meeting the opportunity of working in collaboration with WALGA to coordinate a Summit in the near future.

6. MINUTES

6.1 Confirmation of Minutes from the Great Eastern Country Zone meeting held Thursday 25 June

The Minutes of the Great Eastern Country Zone meeting held on Thursday 25 June 2020 have previously been circulated to Member Councils.

RESOLUTION

Moved: Cr Karin Day Seconded: Cr Julie Flockart

That the Minutes of the Great Eastern Country Zone meeting held Thursday 25 June 2020 are confirmed as a true and accurate record of the proceedings.

CARRIED

Agenda Great Eastern Country Zone – 27 August 2020 Page 5 6.2 Business Arising from the Minutes of the Great Eastern Country Zone Meeting Thursday 25 June 2020

Nil

6.3 Minutes from the Great Eastern Country Zone Executive Committee Meeting held Monday 10 August 2020

The recommendations from the Executive Committee Meeting have been extracted for the Zones consideration.

6.3.1 (Exec item 6.3) Strategic Priorities for the 20/21 Financial Year

Background:

The Great Eastern Country Zone Executive Committee resolved:

RESOLUTION: Moved: Cr Tony Sachse Seconded: Cr Geoff Waters

That the following items be the Strategic Priorities for the 2020/2021 year for the great Eastern Country Zone:

1 COVID-19 Region Recovery 2 Future Drought Funding 3 Health Matters with emphasis on Mental Health, NDIS and Aged Care 4 Local Government Act Review with emphasis on regional collaboration 5 Education with emphasis on accommodation and further education at Cunderdin and Merredin.

CARRIED ZONE RESOLUTION

Moved: Cr Stephen Strange Seconded: Cr Ramesh Rajagopalan

That the Great Eastern Country Zone endorse the Strategic Priorities for 20/21 Financial Year.

CARRIED

6.3.2 (Exec Item 7.1) Wheatbelt Conferences

Background:

The Great Eastern Country Zone Executive Committee resolved:

RESOLVED

That one third of the surplus funds be returned to the Central Country Zone and one third also be returned to the Avon-Midland Country Zone, while Great Eastern Country Zone retain one third of the surplus funds. The amount to be paid to each of three Zones is $4713.34.

The correspondence was attached to the Agenda.

Agenda Great Eastern Country Zone – 27 August 2020 Page 6

ZONE RESOLUTION

Moved: Cr Karin Day Seconded: Ms Mia Maxfield

That the Great Eastern Country Zone endorse the distribution of the surplus funds from the 2018 Wheatbelt Conference amongst the Central Country, Avon-Midland and Great Eastern Country Zones, each receiving $4713.34.

CARRIED

6.3.3 Minutes of the Executive Committee 10 August 2020

RESOLUTION

Moved: Cr Alison Harris Seconded: Cr Wayne Della Bosca

That the remaining items contained in the Minutes of the Executive Committee Meeting of the Great Eastern Country Zone held Monday 10 August 2020 be endorsed.

CARRIED

7. ZONE BUSINESS

7.1 Roadwise – Road Safety Snapshots

Background

Cliff Simpson, Regional Road Safety Advisor (Wheatbelt North) has advised that Roadwise has produced road safety snapshots for each Local Government. Cliff provided a presentation.

Noted

7. 2 Stop Puppy Farming Legislation By Shire of Kellerberrin

Background

Please refer to the letter from Australian Federation for Livestock working Dogs as attached to the Agenda.

RESOLUTION

Moved: Cr Rod Forsyth Seconded: Cr Alison Harris

That WALGA advocate that livestock working dogs and their owners be exempt in the proposed Stop Puppy Farming legislation (not simply in the regulations) from having to register as breeders.

CARRIED Agenda Great Eastern Country Zone – 27 August 2020 Page 7

7.3 COVID-19 Pandemic – Further Update Nicole Matthews: COVID-19 Coordinator

Please note: This report provides a COVID-19 update since 3 August 2020.

Executive Summary 1. At the time of writing the COVID-19 pandemic in WA remains under control, with only 5 active cases and no evidence of community transmission. 2. Based on health advice Phase 5 of the State Government Roadmap has been further delayed until at least 24 October 2020, and the Perth Royal Show has been cancelled. 3. Widespread, unknown source community transmission in Victoria has resulted in the re-imposition of Stage 3 and 4 restrictions in that State and a further downward revision in GDP and national employment forecasts. 4. Learnings from Victoria are informing the WA Government’s outbreak preparedness. 5. State Recovery Plan announcements are being made progressively, with region plans released for the Kimberley, Wheatbelt, Great Southern, Mid-West, Gascoyne, Peel and Goldfields-Esperance. 6. WALGA has undertaken local economic impact analysis for each Local Government Area to assist in operational and strategic planning decision making. Each Local Government CEO and Mayor or President has been provided with a tailored analysis pack for its area. A tailored report your Regional Development Area is attached.

Background COVID-19 in WA The COVID-19 pandemic in Western Australia remains under control with only 5 active cases (all in quarantine) and no evidence of community transmission. Notwithstanding this, the State Government is continuing to prepare for outbreaks or a ‘second wave’ of COVID-19, with learnings from the situation in Victoria informing that process. Further restrictions on entry to Western Australia have also been implemented, including a requirement for truck drivers entering Western Australia to show evidence of having received a negative COVID-19 test result in the previous five days or to take a test within 48 hours. On 18 August the Premier announced a third delay to the commencement of Phase 5 of the roadmap to easing restrictions, based on the latest health advice. Phase 5, which was originally scheduled to commence on July 17 now has a tentative start date of Saturday 24 October. A final decision on this timeline will be made earlier in October. The Premier also announced the cancellation of the Royal Show due to the health risk posed by the large number of visitors and indoor venues, as well as number of high frequency contact surfaces that, if somehow COVID-19 was present, would lead to a significant outbreak. State Recovery Plan Further initiatives have been announced as part of the State COVID-19 Recovery Plan, including for tourism, local manufacturing, infrastructure, health, police, schools and TAFE, renewable energy, sport, culture and the arts. Region plans have been released for the Kimberley, Wheatbelt, Great Southern, Mid-West, Peel, Gascoyne and Goldfields-Esperance. Information on these and other Recovery Plan announcements can be found at https://inthistogether.wa.gov.au/. COVID-19 Economic Impact The Victorian shutdown has seen further downward revisions to GDP and employment forecasts provided by the Commonwealth Treasurer in the Economic and Fiscal Update on 23 July:

Agenda Great Eastern Country Zone – 27 August 2020 Page 8  Real GDP in the September quarter will shrink by between $7 billion and $9 billion . 80% of this economic cost, $6 - $7 billion, is expected to be in Victoria; . the remainder arises from the broader impact on confidence in other states and supply chain impacts from the shutdown of certain industries in Victoria.  The combined effect on GDP of the previous Victorian restrictions through the September quarter are expected to be in the order of $10 - $12 billion, detracting 2.5% from quarterly real GDP growth.  National unemployment is expected to exceed the forecast peak of 9.25% and may instead peak closer to 10%.

 The effective rate of unemployment (which accounts for people not looking for work and those on zero hours) which had fallen to just over 11% will increase again to high 13%. Australian Bureau of Statistics figures indicate that during the months of June and July, the WA economy recovered almost half of the 95,000 jobs lost due to the COVID-19 pandemic.

WALGA COVID-19 Local Economic Impact Analysis WALGA has prepared tailored economic impact reports for each Local Government in WA to assist them as they develop COVID-19 recovery plans and initiatives. Each Local Government has been provided analysis on:  How employment in different industries has been impacted in their Local Government Area since the start of the pandemic;  The proportion of their Local Government Area’s labour force that were accessing the JobSeeker subsidy in March, April, May and June;  The proportion of organisations within their Local Government Area that were accessing the JobKeeper subsidy in April and May; and  The overall economic impact of COVID 19 in their Local Government Area, relative to other Local Governments Areas and regions. This information will assist Local Governments to:  Inform their response and recovery activities and stimulus measures to ensure they are appropriately targeted;  Anticipate and plan for the financial impact of ratepayers (residents and businesses) requiring access to hardship measures for their rates, or for potential changes in fees and services revenue; and  Engage key stakeholders, such as regional Chambers of Commerce, businesses, community groups and not for profits and other key bodies and institutions, so that these organisations can use the information within this report as an input into their own decision making and planning. A tailored report for your Regional Development Area was attached with the Agenda. WALGA will continue to update this analysis as new data is released and is seeking to partner with State Treasury to further inform and broaden this analysis by incorporating other key economic and social data. WALGA’s analysis has also been provided to the State Recovery Controller, Sharyn O’Neill and the Minister for Local Government. WALGA understands that the Minister will table a summary of this analysis for consideration at an upcoming meeting of the State Disaster Council, chaired by the Premier.

Noted

Agenda Great Eastern Country Zone – 27 August 2020 Page 9 8. ZONE REPORTS

8.1 Zone President Report By Cr Rhonda Cole

RESOLUTION

Moved: Cr Ramesh Rajagopalan Seconded: Cr Rod Forsyth

That the Zone President’s Report be received.

CARRIED

8.2 Local Government Agricultural Freight Group By Cr Julie Flockart

Cr Julie Flockart provided her report to the Zone. Minutes of the 10 July Local Government Agricultural Freight Group was attached with the Agenda.

RESOLUTION

Moved: Cr Pippa Delacey Seconded: Cr Julie Flockart

That the issue of speed of tractors on local roads be referred to the GECZ Executive Committee prior to delegates attending the next Local Government Agricultural Freight Group meeting.

CARRIED

Note: Additional emails were read at the meeting on this matter and are attached with the Minutes.

8.3 Wheatbelt District Emergency Management Committee By Cr Tony Sachse

Reports on the progress of the Wheatbelt DEMC were attached with the Agenda.

RESOLUTION

Moved: Cr Tony Sachse Seconded: Cr Rod Forsyth

That the Wheatbelt District Emergency Management Committee Report and attachments be received.

CARRIED

8.4 Wheatbelt Health MOU Group By Cr Alison Harris

On behalf of Cr Batchelor who was an apology for this meeting, Cr Alison Harries provided an update to the Zone

Agenda Great Eastern Country Zone – 27 August 2020 Page 10 RESOLUTION

Moved: Cr Ramesh Rajagopalan Seconded: Cr Karin Day

That the Wheatbelt Health MOU update be received.

CARRIED

9. WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA) BUSINESS

9.1 State Councillor Report Cr Stephen Strange

RESOLUTION

Moved: Cr Stephen Strange Seconded: Cr Tony Sachse

That the State Councillor Report be received

CARRIED

Agenda Great Eastern Country Zone – 27 August 2020 Page 11 9.2 WALGA Status Report By Tony Brown, Executive Officer

BACKGROUND

Presenting the Status Report for August 2020 which contains WALGA’s responses to the resolutions of previous Zone Meetings.

GREAT EASTERN COUNTRY ZONE STATUS REPORT August 2020

Zone Agenda Item Zone Resolution WALGA Response Update WALGA Contact

Great Eastern C 2018 November 29 That the Great Eastern Country Zone request Considered by the Infrastructure Policy Team at its March Ongoing Ian Duncan Zone Agenda Item 7.4 WALGA to advocate opposing the WA Water meeting and further follow-up with Councils requested with Executive Manager Water Corporation - New Corporation proposed fee structure in remote parts of feedback to the next meeting. Infrastructure management and billing the eastern Wheatbelt and; [email protected] structure for standpipes 9213 2031 1. Request the Water Corporation look to possible subsidised billing to remote user standpipes for users without any other possible means of potable water; Write to the Department of Water suggesting that as a result of the increased Standpipe water costs that they re-introduce the Farm Water Grants to allow effected landholders the ability to create on-farm water storage and water connections Great Eastern C 2019 June 27 That the Zone request WALGA to advocate on the In May 2019, the McGowan Government deferred a planned Ongoing Mark Batty Zone Agenda Item 12.1 impact of Government Regional Officer Housing on increase to GROH rents in 2019-20. The next increase of Executive Manager, Strategy, Government Regional retaining public sector professionals (Doctors, $30pw was due to come into effect 1 July 2019. Policy and Planning Officer Housing nurses, teachers) in the Great Eastern Country [email protected] Zone. https://www.mediastatements.wa.gov.au/Pages/McGowan/ 9213 2078 2019/05/McGowan-Government-temporarily-defers- increase-to-GROH-rents.aspx WALGA notes and includes the Zones Recommendation in its advocacy for GROH and greater service support for regional and remote Western Australian Local Governments, acknowledging the importance of this topic in the coming months.

Agenda Great Eastern Country Zone – 27 August 2020 Page 10

WALGA has been advised by WAPOL and the relevant State Government agency who confirm the rental freeze to GROH properties will remain until the completion of the review of the GROH Tenant Rent Setting Framework. Further work has been done in strengthening the partnerships between WAPOL officers and key Local Government officers in specified areas of concerns.

Department of Communities modelling and draft ERC proposal has been elevated within the Department. The Director General has called for a working group to be established to include representatives from GROH, of which the TSRF review will be included. As further information is made available, WALGA will remain in contact with the Zones to provide timely feedback and advice. Department of Communities finalised their restructure on 20 May 2020. WALGA will now reengage with Dept. staff to discuss and progress GROH matters.

WALGA has written to the Director General at the Department of Communities seeking a response to WALGA State Council July resolution:

That WALGA contact the Director General of the Department of Housing to: 1. Seek action and acknowledge the extra challenges in attracting and retaining public sector staff in remote and rural areas of the state 2. Immediately review and address the issue of insufficient GROH housing (and the high cost of subsidised rental) for public sector staff and actively seek and enter into Joint Venture arrangements with Councils to address the shortfall in accommodation 3. Request that the agencies be requested to engage with WALGA to seek a solution to the current short supply of GROH housing within all regions. Great Eastern C 2019 March 1. Requests WALGA to advocate through the WALGA have written to the SEMC to request action in Ongoing Mark Batty Zone Agenda Item 12.3 State Emergency Management Committee for respect to power outages effecting telecommunications. Executive Manager, Strategy, Telstra – Power Outages action in respect to power outages effecting Policy and Planning Effecting Communications telecommunications and the eligibility for Local [email protected] Governments to turn generators on. WALGA have advocated to the SEMC and the SEMC have 9213 2078 included this item on their agenda at the meeting to be held 2 August 2019.

Agenda Great Eastern Country Zone – 27 August 2020 Page 11 WALGA tabled this issue at the August SEMC meeting requesting SEMC to formally write to the District Emergency management Committees and to provide WALGA with advice on this matter. SEMC have taken this as an action.

The Zone will be provided with a copy of SEMC’s response when received.

This matter has been officially raised at SEMC, particularly the sector is still awaiting a response.

WALGA tabled concerns of the sector at the State Emergency Management Committee on Friday 13th December 2019. Following this WALGA met with Telstra and discussed how we can better understand the Telstra notification systems and how Local Governments can access the information and key contacts should this happen. The key outcomes from the meeting were for Telstra to share a series of fact sheets on topics relevant to the issues being faced by your communities and provide key contact information in order for these matters to be escalated or referred should you need to. The first fact sheet provided by Telstra was on Power Outages and was disseminated to all regional councils.

WALGA is currently assisting DFES with a Commonwealth grant application with the aim of enhancing battery back-up service to 206 base stations across Western Australia. A DFES representative is available to present to the Zone once the outcome of the application is known. Great Eastern C 2020 February 26 That the Great Eastern Country Zone requests State Council Resolution April 2020 Mark Batty Zone Agenda Item 7.1 WALGA, in consultation with ALGA, to liaise with the Ongoing Executive Manager, Strategy, Federal Government WA State Government Ministers for Water, That State Council endorse the recommendation from the Policy and Planning Drought Communities Agriculture and Environment to provide a coordinated Great Eastern Country Zone relating to the Federal [email protected] holistic response in respect to the ongoing drying Government Drought Communities Program. 9213 2078 climate issues and access to the Drought • That the Great Eastern Country Zone requests Communities Funding Program. WALGA, in consultation with ALGA, to liaise with the WA State Government Ministers for Water, Agriculture and Environment to provide a coordinated holistic response in respect to the ongoing drying climate issues and access to the Drought Communities Funding Program.

RESOLUTION 37.1/2020

Agenda Great Eastern Country Zone – 27 August 2020 Page 12

WALGA has met with the WA Minister for Water Chief of Staff and is lobbying through both the State and ALGA for a third round of funding, bespoke to Western Australia. Great Eastern C 2018 November 29 That the Great Eastern Country Zone requests that: Due to COVID-19, on 31 March, the State Government August 2020 Mark Batty Zone Agenda Item 7.3 announced that the scheduled implementation date of 2 Executive Manager, Strategy, Container Deposit Scheme June 2020, had been postponed, and will relaunched in Policy and Planning Locations 1. All Local Governments be guaranteed, as October 2020. [email protected] a minimum, one flexible refund point in 9213 2078 their area.

2. A flexible access point should be defined as a refund point which, as a minimum, is open 16 hours each two week period, including at least 8 hours at weekends

The State Government provide appropriate funding for the refund points. Great Eastern C 2020 February 26 Request WALGA to inquire with Landgate in respect WALGA CEO and Executive Manger Governance & August 2020 Tony Brown Zone Agenda Item 12.1 to the delays in receiving interim valuations. Organisational Services recently met with the Valuer Executive Manager Landgate – Delays in General and advised of the Zones concerns with the delays Governance and receiving valuations in the VG providing interim valuations. Organisational Services The Valuer General committed to looking into this issue and 9213 2051 rectifying the delays. [email protected]

Great Eastern C 2020 25 June Zone That WALGA again raise the issue of lack of WALGA has met with the Executive Manager of Corporate August 2020 Mark Batty Agenda Item 7.3 communication when power outages occur with the Services DFES to discuss a funding application to the Executive Manager, Strategy, Telecommunications – State Emergency Management Committee (SEMC) Commonwealth for application to the Commonwealth Policy and Planning Minister Response and the Federal/State Government politicians resilience improvement funding package. [email protected] advising of the lack of response from Telstra on this It has several key pillars, namely: 9213 2078 issue and the extreme concern in an emergency 1. $7m for installing 2000 satellite dishes onto fire situation that this causes. stations 2. $18m for hardening the mobile phone network - stage 1 of $10m will be providing battery back- up for towers and extending battery life – for those towers delivered in rounds 1 and 2 of the Mobile Black Spot Program. Also includes generators in some cases. - stage 2 will be a grants program for further hardening work 3. $10m for the expansion of mobile satellite communications capability - $1.7m for NBN Co to expand its fleet of Sky Muster trucks and 12 portable satellite FlyAway kits - $8.3m for competitive grants

Agenda Great Eastern Country Zone – 27 August 2020 Page 13

WALGA is in discussion with DFES as to the priority elements that would constitute a WA funding bid to assist in resolving the telecommunications issue.

Great Eastern C 2020 25 June Zone 1. That WALGA advocate to the Federal On August 7 the WALGA Deputy President met with Senator August 2020 Mark Batty Agenda Item Zone Government to request additional funding for the Dean Smith as part of the advocacy approach, and WALGA Executive Manager, Strategy, Comment National On-Farm Emergency Water Infrastructure is now writing to all Western Australian Federal Government Policy and Planning Rebate Scheme as the fund has been fully subscribed members requesting additional funding for the National On- [email protected] one year into a three year program. Farm Emergency Water Infrastructure Rebate Scheme. 9213 2078 2. That WALGA advocate to the State Government to reinstate the Farm Water Rebate WALGA is meeting with the DWER in late August to discuss Scheme. the State Government reinstating the Farm Water Rebate Scheme. Great Eastern C 2020 25 June Zone 1. That WALGA carry-out research with the sector WALGA staff are currently carrying out the research with the August 2020 Tony Brown Agenda Item 6.2.1 Local to quantify the new and extra requirements that sector. Executive Manager Government Audits – the OAG is requesting from Local Governments Governance and Office of the Auditor and determine whether there is consistency An update on this issue will be provided to the Zone. Organisational Services General (OAG) across audits. Research to include information 9213 2051 on the extra Local Government staff time that is [email protected] now required. 2. This information be used to advocate to the OAG to further consider the costing model and the consistency of audits across the sector.

Agenda Great Eastern Country Zone – 27 August 2020 Page 14

ZONE COMMENT

This is an opportunity for Member Councils to consider the response from WALGA in respect to the matters that were submitted at the previous Zone Meeting.

RESOLUTION

Moved: Cr Alison Harris Seconded: Cr Wayne Della Bosca

That the Great Eastern Country Zone WALGA August 2020 Status Report be noted.

CARRIED

9.3 Review of WALGA State Council Agenda – Matters for Decision

Background

WALGA State Council meets five times each year and as part of the consultation process with Member Councils circulates the State Council Agenda for input through the Zone structure.

The full State Council Agenda can be found via link: https://walga.asn.au/getattachment/2ec50f86-fa98-4e62- 92e7-4a68fd60c7f3/Agenda-State-Council-2-September-2020.pdf

The Zone is able to provide comment or submit an alternative recommendation that is then presented to the State Council for consideration.

Matters for Decision

5.1 Park Home Approvals and the Caravan Parks and Camping Grounds Act 1995

That WALGA requests the State Government to:

1. Urgently amend the Caravan Parks and Camping Grounds Act 1995 to allow the continued lawful placement of new manufactured homes on caravan park sites until 2030; and

2. Undertake a full review of the Caravan Parks and Camping Grounds Act 1995 and associated legislation and regulations.

5.2 Submission on Decision Paper – Swimming Pool and Safety Barrier Control

That the submission on the Decision Paper on Swimming Pool and Safety Barrier Control, be endorsed.

5.3 Development Assessment Panels

That the findings and recommendations of the Development Assessment Panels, 2011-20 Review be endorsed and that WALGA advocate for:

1. The abolishment of the current ‘mandatory’ mechanism which requires a Development Assessment Panel to act as the decision maker where a proposal has a value of $10 million or greater, and replace this with an ‘opt in’ mechanism for all proposals;

Page 15

2. Raising the Development Assessment Panel threshold from the current $2 million back to $3 million; and

3. The Department of Planning, Lands and Heritage to make public comprehensive data related to the performance of the Development Assessment Panel system to improve the transparency of the system.

5.4 Air Handling Discussion Paper Part Two

That the submission to the Department of Health in response to the Air Handling discussion paper Part Two be endorsed.

5.5 Local Government Act Review Panel Report

Background

WALGA carried out an extensive consultation process on Phase 2 of the Local Government Act Review in 2018/19, culminating in sector positions being endorsed by State Council in March 2019. This agenda item considers the Local Government Review Panel’s recommendations in the context of the sector’s current advocacy positions.

The Minister for Local Government has not considered the Panel’s recommendations at this stage and has not requested a consultation process on the report. WALGA is taking the opportunity to obtain a sector opinion on the recommendations to provide to the Minister.

The Recommendations below are subject to Zone input and all Zone recommendations will be collated into a consolidated recommendation that will be provided for State Council consideration at its meeting on 2 September 2020.

Please refer to Attachment 8

Secretariat Comment

This item will require significant contribution from Member Councils

Recommendations

1. That WALGA SUPPORT the following Recommendations from the Local Government Review Panel Final Report:

• Recommendations 1, 2, 3, 4, 6 and 7; • Recommendation 8; • Recommendation 11; • Recommendations 12, 13 and 14; • Recommendation 15; • Recommendations 16 and 17; • Recommendation 24; • Recommendations 25(b) to (f);

Page 16

• Recommendations 26(b), (d), (e) and (f); • Recommendations 28, 29, 30, 31, 32(1)(a) to (o) and 32(2)(a); • Recommendations 33 and 34; • Recommendations 36 and 37; • Recommendations 38(c), (d) and (e); • Recommendations 39, 40, 41(a) to (g) and (i); • Recommendation 42; • Recommendations 43 and 44; • Recommendations 45, 46, 47, 48 and 49; • Recommendations 50, 51 and 52; • Recommendation 54; • Recommendations 55(a), (b), (d), (e), (f), (h) and (i); • Recommendation 56; • Recommendation 57; • Recommendation 59; • Recommendations 62 and 63; • Recommendation 64 (c); • Recommendations 65(a) to (e).

2. That WALGA OPPOSE the following Recommendations from the Local Government Review Panel Final Report:

• Oppose Recommendation 5; • Oppose Recommendations 20, 21 and 27; • Oppose Recommendations 22 and 25(a); • Oppose Recommendations 23 and 25(a); • Oppose Recommendation 26(c); • Oppose Recommendations 32(2)(b) and (c); • Oppose Recommendation 35; • Oppose Recommendations 38(a) and (b); • Oppose Recommendation 41(h); • Oppose Recommendations 53(a) and (b); • Oppose Recommendations 55 (c) and (g); • Oppose Recommendation 58; • Oppose Recommendation 60; • Oppose Recommendation 61;

3. That WALGA CONDITIONALLY SUPPORT the following Recommendations from the Local Government Review Panel Final Report as described:

• Recommendations 9 and 10 and but oppose any proposal to remove the poll provisions (Dadour provisions) in Clause 8, Schedule 2.1 of the Local Government Act; • Recommendation 18 and reiterate WALGA’s current advocacy position that there be adequate funding of legislative responsibilities assigned to Local Governments in relation to service delivery to remote Aboriginal communities;

Page 17

• Recommendation 19 in support of a broad review of the property franchise including a community consultative process; • Recommendation 26(a) conditional upon a review of the relative benefits and merits of changes to reduce numbers of Elected Members on Council be supported, on the following basis: o Populations up to 5,000 – 5 to 7 Councillors (incl. President) o Populations between 5,000 and 75,000 – 5 to 9 Councillors (incl. Mayor/President) o Populations above 75,000 – up to 15 Councillors (incl. Mayor);

4. That WALGA carry out further consultation on the following Recommendations from the Local Government Review Panel Final Report:

• Recommendation 22 – Property Franchise; • Recommendations 64(a) and (b) - WALGA • Recommendation 65(f) – Transfer of Employee Entitlements

RESOLUTION

Moved: Cr Rod Forsyth Seconded: Cr Stephen Strange

That the Great Eastern Country Zone supports all matters for decision on the September 2020 State Council Agenda, subject to the below:

1. That WALGA’s position on recommendation 25c be changed from support to oppose

2. That WALGA’s position on recommendation on 22 be changed from consult to oppose

3. That WALGA’s position on recommendation 38c to 38e be changed from support to conditionally support (request to be in conjunction of the 4 year cycle)

4. That WALGA’s position on recommendation to 46 be changed from support to conditionally support (one size doesn’t fit all).

5. That WALGA’s position on recommendation to 54c be changed from support to oppose

6. That WALGA’s position on recommendation to 55h be changed from support to oppose

7. That WALGA’s position on recommendation to 55I be changed from support to oppose

CARRIED

Page 18

9.4 Review of WALGA State Council Agenda – Matters for Noting / Information

6.1 COVID-19 Pandemic - Update

6.2 Planning and Development Amendment Act 2020

6.3 Australian Fire Danger Rating System (AFDRS) Program

6.4 Report Municipal Waste Advisory Council (MWAC)

9.5 Review of WALGA State Council Agenda – Organisational Reports

7.1 Key Activity Reports

7.1.1 Report on Key Activities, Environment and Waste Unit 7.1.2 Report on Key Activities, Governance and Organisational Services 7.1.3 Report on Key Activities, Infrastructure 7.1.4 Report on Key Activities, People and Place

9.6 Review of WALGA State Council Agenda – Policy Forum Reports

7.2 Policy Forum Reports

7.2.1 Mayors/Presidents Policy Forum 7.2.2 Mining Community Policy Forum 7.2.3 Container Deposit Legislation Policy Forum 7.2.4 Economic Development Forum

9.7 WALGA President’s Report

The WALGA President’s Report was attached to the Agenda.

RESOLUTION

Moved: Cr Cr Ramesh Rajagopalan Seconded: Cr Karin Day

That the Great Eastern Country Zone notes the following reports contained in the WALGA September 2020 State Council Agenda.

 Matters for Noting/Information  Organisational Reports  Policy Forum Report; and  WALGA President’s Report CARRIED

Page 19

10. MEMBERS OF PARLIAMENT

Hon Martin Aldridge provided an update to the Zone on the following matters:

 Select Committee  Amendments to Dog Act/Puppy Farming Bill  Thanked Local Governments that participated in the local General Practitioners Survey  Feedback is invited on the Container Deposit Scheme

Noted

11. AGENCY REPORTS

11.1 Wheatbelt Development Commission

Kristen Twine, presented to the Zone on the following matters:

 Regional Economic Development Grants Program  Wheatbelt Development Commission Strategic Plan  New location, Merredin Institute

Noted

11.2 Department of Local Government, Sport and Cultural Industries

Please find below a link to an Update from the Department of Local Government, Sport and Cultural Industries. An attachment Community Resilience Scorecard – Wheatbelt, was provided prior to the meeting. https://mailchi.mp/dlgsc/local-matters-august-2020-1096582

Noted

11.3 Main Roads Western Australia

Mr Craig Manton was an apology for this meeting and will provide an update to the next Zone meeting.

Noted

11.4 Wheatbelt RDA

Mandy Walker, RDA Wheatbelt presented to the Zone on the following:

Grant Guru Wheatbelt Development Commission partnership Drive Trails in the region

The full report was attached with the Agenda

Noted

Page 20

12. EMERGING ISSUES

Nil

13. URGENT BUSINESS Nil

14. DATE, TIME AND PLACE OF NEXT MEETINGS

The next meeting of the Great Eastern Country Zone will be held in Merredin on Thursday 26 November 2020, commencing at 9.30am.

15. CLOSURE

There being no further business the Chair declared the meeting closed at 12.30pm.

Page 21 From: Katrina Crute Date: 18 August 2020 at 7:42:09 pm AWST To: Robert Dew , Cr Steven Pollard , Cr Phil Blight , Bruce Wittber , Helen Westcott , Cr Rhonda Cole , Cr Scott Crosby , Cr Julie Flockart , Cr Rod Forsyth , Tony Brown , Annabel Paulley , Cr Barry Haywood , Cr Russell Thomson Subject: RE: MOVEMENT OF AGRICULTURAL MACHINERY

Hi Robert,

If the LGAFG which represents the Agricultural Region of WA requested:

That the WA Local Government Association be requested to prepare a discussion paper on the speed limits on public roads of tractors and self-propelled agricultural machinery for consideration by the Group.

Why do we need to provide any more evidence that this is required, the LGAFG exists under the workings of WALGA to provide advice and advocacy on behalf of the Ag region. Although I do not operate a farming enterprise I would argue that the limitation on the speed of Tractors on State roads is absolutely creating a safety issue and if these vehicles are manufactured to travel at a higher speed then our state laws need to keep pace with this.

I would like to think that a request by LGAFG for a discussion paper to be prepared is taken up by WALGA and if it isn’t then an explanation from WALGA would be appropriate, so that LGAFG can make further applications to have this done.

Regards,

Katrina Crute Tel: 0439 373 282

Katrina Crute Shire President

(08) 9642 1106

0439 373 282

[email protected]

www.brookton.wa.gov.au

14 White St, Brookton WA 6306

PO Box 42, Brookton WA 6306

From: Avon-Midland Country Zone Sent: Friday, 14 August 2020 3:34 PM To: Cr C Antonio ; Cr P Blight ; Central Country Zone ; Central Country Zone ; Cole, Cr Rhonda ; Cr Scott Crosby ; Katrina Crute ; Cr Julie Flockart ; Cr Rod Forsyth ; Great Eastern Country Zone ; Great Southern Country Zone ; Cr Barry Haywood ; Cr Russell Thomson Subject: MOVEMENT OF AGRICULTURAL MACHINERY

To All Local Government Agricultural Freight Group Members & Delegates

Ian Duncan has provided the following advice with regard to (a) pilot requirements for the movement of overwidth agricultural machinery and (b) speed limit on tractors and self-propelled agricultural machinery on public roads.

The Agricultural Pilot matter was on the State Road Funds to Local Government Advisory Group (SAC) agenda for the meeting yesterday. In the absence of a compelling case for change, which we don’t have, Main Roads advised delegates that the risk analysis supports the current 1km maximum distance on regional distributors without a licenced pilot.

Mal Shervill is across the tractor speed limit matter with AVAC. I would need to convince the Infrastructure Policy team that a discussion paper on this matter is a high priority. I don’t think many Local Governments drive tractors extensive distances on the road – but suggest that this would have to be the justification. There is potentially a road safety benefit (to following traffic) if tractors are travelling closer to the speed of other traffic.

Regards Robert

-- Robert Dew Executive Officer AVON-MIDLAND COUNTRY ZONE WALGA

Phone - (08) 9620 1234 Mobile - 0429 962 013 E-mail - [email protected] Post - PO Box 70, Wongan Hills 6603

WEROC Inc. Board Meeting MINUTES

Thursday 27 August 2020

Kellerberrin Recreation and Leisure Centre Connelly Street Kellerberrin. Commencing at 1.00pm

WEROC Inc. | Incorporating the Shires of Bruce Rock, Kellerberrin, Merredin, Westonia and Yilgarn A PO Box 5, MECKERING WA 6405 E [email protected] M 0428 871 202 WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

CONTENTS 1. OPENING AND ANNOUNCEMENTS...... 3 2. RECORD OF ATTENDANCE AND APOLOGIES ...... 3 2.1 Attendance ...... 3 2.2 Apologies ...... 3 2.3 Guests ...... 3 3. DECLARATIONS OF INTEREST ...... 4 4. PRESENTATIONS ...... 4 4.1 Mr. Marcus Falconer, Tourism Product Development & Co-operative Marketing 1.00pm 4 4.2 Ms. Caroline Robinson, Local Business Development Program 1.45pm ...... 4 4.3 Ms. Pauline Guest, Container Deposit Scheme 2.30pm (Late Apology) ...... 5 4.4 Mr. Leigh Ballard, CRISP Wireless 3.00pm ...... 5 5. MINUTES OF MEETINGS ...... 6 5.1 Minutes of the WEROC Inc. Board Meeting held on Thursday 28 May 2020 ...... 6 5.2 Business Arising – Status Report as at 14 August 2020 ...... 6 5.3 Decisions made via a “flying email” dated Thursday 16 July 2020 ...... 7 6. WEROC INC. FINANCE ...... 8 6.1 WEROC Inc. Financial Report as at 30 June 2020 ...... 8 6.2 WEROC Inc. Financial Report as at 31 July 2020 ...... 10 6.3 Income & Expenditure...... 12 7. MATTERS FOR DECISION ...... 13 7.1 Insurance for WEROC Inc...... 13 7.2 Public Health Plans in Local Government ...... 15 7.3 Memorandum of Understanding between the Shire of Merredin, WEROC and the Shires of Cunderdin and Tammin for Visitor Servicing and Regional Promotion through the Central Wheatbelt Visitor Centre – Late Agenda Item Circulated to Members on 26 August 2020 17 7.4 WEROC Inc. Strategic Plan ...... 18 7.5 WEROC Inc. Strategic Projects Status Report & Next Steps ...... 20 7.6 Tourism Product Development & Co-operative Marketing: Discussion and Decisions Arising from the Presentation by Mr. Marcus Falconer ...... 24 7.7 Local Business Development Program: Discussion and Decisions Arising from the Presentation by Ms. Caroline Robinson ...... 24 7.8 CRISP Wireless: Discussion and Decisions Arising from the Presentation by Mr. Leigh Ballard 25 8. EMERGING ISSUES ...... 25 9. OTHER MATTERS ...... 25 9.1 Future Drought Fund...... 25 9.2 Community Based Geo-Park in the Wheatbelt ...... 27 9.3 Tourism WA – “Our Story Deep Dive” Workshop (for noting)...... 28 10. FUTURE MEETINGS ...... 28 11. CLOSURE ...... 28

2 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

WEROC Inc. Wheatbelt East Regional Organisation of Councils Inc. Shires of Bruce Rock, Kellerberrin, Merredin, Westonia, Yilgarn Minutes for the Board Meeting held at the Kellerberrin Recreation and Leisure Centre on Thursday 27 August 2020 commencing at 1.00pm. MINUTES 1. OPENING AND ANNOUNCEMENTS Mr. Ram Rajagopalan as Chair of WEROC Inc. welcomed Members of the Board and invited guests, and opened the meeting at 1.14pm. 2. RECORD OF ATTENDANCE AND APOLOGIES 2.1 Attendance Mr. Ram Rajagopalan (Chair) Mr. Rod Forsyth (Deputy Chair) Mr. Peter Clarke Ms. Karin Day Mr. Wayne Della Bosca Ms. Julie Flockart Mr. Raymond Griffiths Mr. Darren Mollenoyux (left the meeting at 1.50pm) Mr. Jamie Criddle (left the meeting at 3.36pm) Mr. Mark Dacombe

Ms. Rebekah Burges, Executive Officer 2.2 Apologies Ms. Pauline Guest, Wheatbelt Cash for Containers 2.3 Guests Hon. Martin Aldridge MLC, Member for the Agricultural Region (joined the meeting at 1.14pm and left the meeting at 3.21pm) Mr. Marcus Falconer, Chief Executive Officer, Australia’s Golden Outback (joined the meeting at 1.14pm and left the meeting at 2.20pm) Ms. Caroline Robinson, Chief Executive Officer, Wheatbelt Business Network (joined the meeting a 1.35pm and left the meeting at 2.20pm) Mr. Leigh Ballard, Chief Executive Officer, CRISP Wireless (joined the meeting at 2.42pm and left the meeting at 3.21pm) Ms. Kristen Twine, Project and Research Officer, Wheatbelt Development Commission

3 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

3. DECLARATIONS OF INTEREST Nil 4. PRESENTATIONS 4.1 Mr. Marcus Falconer, Tourism Product Development & Co-operative Marketing 1.00pm Attachments. Attachment 1. Activating Tourism in the Eastern Wheatbelt Project Summary Ms. Robyn McCarthy, Manager Central Wheatbelt Visitor Centre made a recommendation to the Executive Officer that given WEROC Inc.’s focus on tourism development in the Eastern Wheatbelt, it would be valuable to invite Mr. Marcus Falconer, CEO of Australia’s Golden Outback (AGO), to attend a meeting of the WEROC Inc. Board. Mr. Falconer will provide an update on current AGO activities. An overview of WEROC’s “Activating Tourism in the Eastern Wheatbelt” project will be provided to enable a discussion on AGO’s potential to assist with tourism product development and marketing in the Eastern Wheatbelt. Comments from the Meeting: • Mr. Falconer highlighted the importance of “destination readiness” and presenting compelling options for people to stay in the area for longer. • Members noted that getting visitors to stay rather than just passing through the area on their way to other destinations was a challenge. • The management of sites (and the lack of funding for tourism product development) was noted as an issue and initiatives such as a volunteer ranger program are being explored by some Member Councils. • Encouraging visitors to base themselves within townsites rather than at free camping areas was identified as a priority for capturing more visitor spending. Mr. Falconer left the meeting at 2.20pm and did not return. 4.2 Ms. Caroline Robinson, Local Business Development Program 1.45pm Aligned to Priority 3 of the WEROC Inc. Strategic Plan - Strengthening our Economy through Local Business Development - the Executive Officer invited the CEO of the Wheatbelt Business Network, Ms. Caroline Robinson to present to the WEROC Inc. Board on options for the delivery of a business development program. The following context, which was based on discussions held during the Strategic Planning workshops in June 2020, was provided to Ms. Robinson: The Board of WEROC Inc. would like to implement a targeted business development program with a focus on improving frontline customer experiences and online reputational management. It is envisaged that this program would be available to all businesses that engage in customer service (e.g. hotels, pubs, cafes, restaurants, retail stores, visitor centres, etc.) and could also be a training opportunity for people looking for employment in a customer focused role. The inspiration for this project is the AussieHost customer service training program, which I believe has been delivered within the Wheatbelt in the past. The objective in undertaking this project is to continue the momentum in buying local that was created by COVID-19 and sustaining this support for local businesses in the longer term. It also ties in with our tourism product development project, which aims to maximise the visitor potential of the Eastern Wheatbelt as visitor experiences play a critical role in enticing new and return visitors to the region. WEROC would like to work in partnership with the Wheatbelt Business Network in developing and delivering this program. The Chambers of Commerce and CRC’s would also be key project stakeholders. We have identified an FRRR grant (tackling tough times together) as a possible means to fund the program. We would aim to submit an application under Round 19, which closes in October 2020.

4 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

WEROC’s focus is on the communities within the five Member Local Government area’s but would be happy to work in collaboration with other ROC’s to broaden the scope of the project if there was an identified need for a similar initiative in other areas. Comments from the Meeting: • Ms. Robinson presented a proposal for a 6-month business program that would be delivered by the Wheatbelt Business Network in collaboration with “Blow your own Mind”. • The program would involve a series of workshops and business coaching. • The program would be applicable to any business with a product or service offering and would suit both business owners and their staff. • Members expressed their concern over the ability to engage their local businesses in the program. A copy of the Business Program proposal presented by Ms. Robinson was provided in hard copy to Members at the meeting. Ms. Robinson left the meeting at 2.20pm and did not return. 4.3 Ms. Pauline Guest, Container Deposit Scheme 2.30pm (Late Apology) Aligned to Priority 1 of the WEROC Inc. Strategic Plan – Regional Waste Management – the Executive Officer invited Ms. Pauline Guest to present to the WEROC Inc. Board on the arrangements for the container deposit scheme that will commence in October 2020. Ms. Guest will provide an overview on: 1) How the scheme works and container eligibility. 2) What has been set up in each of the WEROC communities. 3) Opportunities for Shires to participate/contribute (e.g. inclusion of the scheme in local advertising, acting as bag/label distribution points, adding bins to Shire venues, etc.). Board Members will have an opportunity to ask questions and outline their expectations for the scheme. Executive Officer Comment: Ms. Guest advised via email on 24 August 2020 that she was no longer able to attend the WEROC Inc. Board Meeting due to unexpected work commitments. Ms. Guest asked that the Executive Officer advise the Members of the Board that should they have any queries with regard to the container deposit scheme they are welcome to contact her directly. 4.4 Mr. Leigh Ballard, CRISP Wireless 3.00pm Attachments. Attachment 2. CRISP Wireless Proposed Coverage for the Shires of Merredin, Bruce Rock and Narembeen. Attachment 3. Regional Connectivity Program Guidelines On 24 July 2020, Minister for Regional Development; Agriculture and Food; Ports, the Hon Alannah MacTiernan MLC, announced a $500,000 investment through the Digital Farm program for CRISP Wireless to install enterprise grade broadband infrastructure in the Shires of Merredin, Bruce Rock and Narembeen. On 28 July 2020, The Australian Government’s Regional Connectivity Program (RCP) opened for applications. The RCP is a $53 million competitive grant opportunity aimed at expanding the economic, social, and public safety benefits of improved digital connectivity to regional, rural, and remote communities. Applications for the RCP close on 20 October 2020. At the suggestion of Mr. Jamie Criddle, that the RCP might present an opportunity to extend the CRISP Wireless network, the Executive Officer contacted Mr. Leigh Ballard, CEO of CRISP Wireless, to enquire as to whether there was a possibility of an extension of the CRISP Wireless network into Local Government areas that neighbor Merredin and Bruce Rock. 5 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

On 3 August 2020, Mr. Ballard advised that there was a plan to extend the network further and that CRISP Wireless was looking at an application to the RCP. Mr. Ballard also advised that he would be meeting with the Shire’s of Westonia and Yilgarn to discuss this. The Executive Officer invited Mr. Ballard to present to the Board of WEROC Inc. on the possible network expansion and to enable discussion on how WEROC Inc. might be able to support an application to the RCP. Comments from the Meeting: • Mr. Ballard provided an overview of the CRISP Wireless network solution and the expansion of this network in the Shire’s of Bruce Rock, Merredin and Narembeen, enabled by the Digital Farm grant. • Mr. Ballard advised that CRISP Wireless will be applying to the Regional Connectivity Program for a backhaul from Narrogin which would enable other Local Governments to connect to the CRISP network. • CRISP Wireless will be asking for letters of support from Local Governments interested in connecting to their network. Mr. Ballard left the meeting at 3.21pm and did not return. 5. MINUTES OF MEETINGS 5.1 Minutes of the WEROC Inc. Board Meeting held on Thursday 28 May 2020 Minutes of the WEROC Inc. Board Meeting held via videoconference on Thursday 28 May 2020 have previously been circulated. Recommendation: That the Minutes of the WEROC Inc. Meeting held Thursday 28 May 2020 be confirmed as a true and correct record.

RESOLUTION: Moved: Mr. Wayne Della Bosca Seconded: Ms. Karin Day That the Minutes of the WEROC Inc. Meeting held Thursday 28 May 2020 be confirmed as a true and correct record. CARRIED

5.2 Business Arising – Status Report as at 14 August 2020 Meeting Item Action(s) Status WEROC Inc. Board 7.2 WEROC Inc. 1) Appoint Perth Web The review of the WEROC Inc. brand Meeting held on Website Designers (PWD) to was undertaken as part of the strategic 30 April 2020 Redevelopment develop the new planning process completed in June website; 2020. The amount of $7,150 (Inc. GST), quoted by Perth Web Designers, is 2) Complete a review of included in the approved WEROC Inc. the WEROC brand Budget for the 2020-21 financial year. before progressing with the website. An email was sent to all WEROC CEO’s on 12 August 2020 to confirm their support for the development of the new website to get underway. Responses in the positive were

6 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

received from four out of the five CEO’s. A contract with PWD for the development of the website and payment of a 50% deposit has now been made. WEROC Inc. Board 7.2 Public Health 1) WEROC Inc. to This will be discussed under item 7.2 of Meeting held on Plans in Local progress with the the meeting agenda. 28 May 2020 Government development of an overarching Health Plan that can be used as a proforma for the Member Councils to develop their individual Public Health Plans; 2) Seek quotes for the development of a WEROC Public Health Plan.

5.3 Decisions made via a “flying email” dated Thursday 16 July 2020 Attachments: Attachment 4. AGO CWVC Wildflowers 2020. On Thursday 16 July 2020, Board Members received an email from the Executive Officer requesting agreement via a “flying email” for WEROC Inc. to make a financial contribution toward a print media campaign for the upcoming wildflower season with Roe Tourism, New Travel, Pioneers Pathway and Australia’s Golden Outback. The recommendation contained within the email was as follows: Recommendation: That WEROC Inc. contribute $500 to the Co-Operative Wheatbelt Self-Drive Wildflower Campaign. Ms. Karin Day requested that the WEROC Inc. logo be included on the advertisement. Mr. Rod Forsythe requested that the Shire of Kellerberrin be made more visible within the advert. Both requests were provided to Australia’s Golden Outback. The final version of the advertisement is provided as an attachment. Support for the recommendation was provided via email from the following Board Members: • Mr. Ram Rajagopalan • Mr. Peter Clarke • Mr. Wayne Della Bosca • Mr. Raymond Griffiths • Mr. Darren Mollenoyux • Ms. Karin Day

As this constituted a majority of Members, the recommendation was accepted. For recording purposes, the decision is presented for endorsement. Recommendation: That the decision made by the WEROC Inc. Board via a “flying email” sent on 16 July 2020, be endorsed.

7 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

RESOLUTION: Moved: Mr. Wayne Della Bosca Seconded: Ms. Karin Day That the decision made by the WEROC Inc. Board via a “flying email” sent on 16 July 2020, be endorsed. CARRIED 6. WEROC INC. FINANCE 6.1 WEROC Inc. Financial Report as at 30 June 2020 Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Background: At the WEROC Council Meeting held on 1 May 2019 a combined Wheatbelt Communities Inc. (renamed WEROC Inc. on 29 January 2020)/WEROC Council Budget for 2019/2020 was adopted. The combined budget has been used as the basis for the financial report. This is the final report for the 2019/20 financial year. An explanation for each of the notations on the financial report is provided below. Note 1 All 2019/2020 annual subscriptions have been paid. Note 2 Executive services charges for July to December 2019. Note 3 Executive services charges for January to May 2020. Note 4 This allocation covers the expenditure on Executive Officer travel and accommodation. Note 5 This allocation covers the expenditure on accounting services. Note 6 This allocation covers expenditure on the 2018/2019 audits for WEROC Council and Wheatbelt Communities Inc. This allocation also covers expenditure on the final audit of WEROC Council for the period 1 July 2019 to 31 January 2020. Note 7 This allocation includes payment to Accingo for the Asset Management project, costs associated with Dr Andrew Harper for Curtin Wheatbelt Medical Project, Australian Golden Outback - contribution to Eastern Wheatbelt self-drive feature, distribution of regional travel maps, Information Enterprises Australia - consulting services review of record keeping, and Central Wheatbelt Visitors Centre for the Eastern Wheatbelt Visitors Guide Edition 6. Note 8 This allocation covers the costs incurred in this financial year in respect to the WEROC app and website. Note 9 This allocation covers catering and other miscellaneous meeting expenses.

8 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

WEROC Inc. ABN 28 416 957 824

1 July 2019 to 30 June 2020

Budget Actual to Notes 2019/2020 30/06/2020 Income 0501 General Subscriptions WEROC $60,000.00 $60,000.00 1

WCI General Subscriptions $0.00 $0.00 504.01 Consultancy & Project Reserve $0.00 $0.00 0575 WE-ROC Interest received $900.00 $132.25

WCI Interest $0.00 $80.24 584 Other Income $0.00 $0.00

WEROC GST Output Tax $0.00 $6,000.00

WCI GST Output Tax $0.00 $0.00

WEROC GST Refunds $0.00 $5,814.00

WCI GST Refunds $0.00 $1,420.00

Total Receipts $60,900.00 $73,446.49

Expenses 1545 WEROC Bank Fees & Charges $100.00 $0.00 WCI Bank Fees & Charges $0.00 $0.00 1661.01 WEROC Executive Services Professional Services $55,000.00 $26,438.53 2

WCI Executive Services $0.00 $16,205.71 3 1661.02 WEROC Executive Officer Travel and $8,000.00 $2,861.98 4 Accommodation

WCI Executive Officer Travel & Accommodation $0.00 $628.59 1661.03 WEROC Executive Officer Recruitment $0.00 $781.06 1687 WEROC Financial Services Accounting $7,000.00 $1,698.41 5

WCI Financial Services $0.00 $2,680.76 1687.03 WEROC Financial Services Audit $3,000.00 $2,507.85 6

WCI Audit Fees $750.00 $2,481.82 1585 WEROC Consultant Expenses $30,000.00 $37,559.11 7

WCI Consultancy General $0.00 $1,050.00 1850 WEROC Management of WE-ROC App $5,000.00 $1,066.47 8 1801 WEROC Meeting Expenses $500.00 $449.26 9

WCI Meeting Expenses $0.00 $10.00 1851 WCI Insurance $0.00 $0.00

WEROC Insurance $5,000.00 $0.00 1852 WEROC Legal Expenses $2,000.00 $0.00 1853 WEROC Incorporation Expenses (including legal $15,000.00 $69.00 fees)

WCI Incorporation Expenses $0.00 $10.05

9 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

1930 WEROC Sundry $500.00 $102.27

WCI Sundry $0.00 $37.23

3384 GST Input Tax $0.00 $7,106.44

WCI GST Input Tax $0.00 $2,314.85

ATO Payments $0.00 $2,515

WCI ATO Payments $0.00 $0

Suspense Account $0.00 $0.00

Total Payments $131,850 $108,574.39

Net Position -$70,950.00 -$35,127.90

OPENING CASH 1 July WEROC $160,927.00 $150,919.05

Opening CASH 1 July WCI $27,386.55

CASH BALANCE $89,977.00 $143,177.70

Recommendation: That the WEROC Inc. Financial Report for the period ending 30 June 2020 be received.

RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Wayne Della Bosca That the WEROC Inc. Financial Report for the period ending 30 June 2020 be received. CARRIED

6.2 WEROC Inc. Financial Report as at 31 July 2020

At the WEROC Inc. Board Meeting held on 28 May 2020 the budget for the financial year commencing 1 July 2020 and ending 30 June 2021 was adopted. The WEROC Inc. Budget 2020-21 is used as the basis for the financial report. An explanation for each of the notations on the financial report is provided below. Note 1 Annual Contributions paid by the Shire of Kellerberrin and the Shire of Yilgarn Note 2 GST on the paid Annual Contributions Note 3 GST Refund for Q4 BAS 2019-2020 Note 4 Executive Officer services for the month of June 2020 Note 5 Includes payments to 150 Square for WEROC Inc. Strategic Planning and Australia’s Golden Outback for the co-operative digital marketing campaign in June 2020.

10 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

WEROC Inc. ABN 28 416 957 824 1 July 2020 to 31 July 2020

Budget Actual to Notes 2020/2021 31/07/2020 Income 0501 General Subscriptions $60,000.00 $24,000.00 1 504.01 Consultancy & Project Reserve $0.00 0575 Interest received $141.67 $12.12 584 Other Income $0.00 GST Output Tax $6,000.00 $2,400.00 2 GST Refunds $5,771.24 $1,265.00 3

Total Receipts $71,912.91 $27,677.12

Expenses 1545 Bank Fees & Charges $0.00 1661.01 WEROC Inc. Executive Services $30,450.00 $2,131.82 4 1661.02 Executive Officer Travel and Accommodation $2,162.40 1661.03 WEROC Executive Officer Recruitment $0.00

1687 WEROC Financial Services Accounting $795.40 1687.03 WEROC Financial Services Audit $1,300.00 1585 WEROC Consultant Expenses $40,000.00 $3,655.00 5

1850 WEROC Management of WEROC App & Website $6,860.00 1801 WEROC Meeting Expenses $500.00

1851 WEROC Insurance $5,056.67 1852 WEROC Legal Expenses $2,000.00 1853 WEROC Incorporation Expenses $0.00 1930 WEROC Sundry $300.00 3384 GST Input Tax $8,693.78 $578.68 ATO Payments $3,117.28

Total Payments $101,235.53 $6,365.50

Net Position -$29,322.62 $21,311.62 OPENING CASH 1 July $136,811.40 $143,177.70 CASH BALANCE $107,488.78 $164,489.32

Recommendation: That the WEROC Inc. Financial Report for the period ending 31 July 2020 be received.

11 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

RESOLUTION: Moved: Mr. Rod Forsythe Seconded: Ms. Karin Day That the WEROC Inc. Financial Report for the period ending 31 July 2020 be received. CARRIED

6.3 Income & Expenditure Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority A summary of income and expenditure for the period 1 May to 31 July 2020 is provided below. Running Date Description Reference Credit Debit Gross Balance WEROC Inc. Transactions for the period 1 May to 31 July 2020 Opening Balance 149,617.98 0.00 149,617.98 0.00 11 May 2020 Payment: BHW Consulting INV-0432 0.00 76.61 149,541.37 (76.61) 13 May 2020 Payment: 150 Square Pty Ltd INV-0003 0.00 2,680.00 146,861.37 (2,680.00) Payment: AMD Chartered 18 May 2020 801823 0.00 2,090.00 144,771.37 (2,090.00) Accountants 29 May 2020 Westpac Interest received 11.70 0.00 144,783.07 11.70 04 Jun 2020 ATO 943.00 0.00 145,726.07 943.00 12 Jun 2020 Payment: 150 Square Pty Ltd INV-0004 0.00 2,561.00 143,165.07 (2,561.00) 30 Jun 2020 Westpac Interest received 12.63 0.00 143,177.70 12.63 10 Jul 2020 ATO 1,265.00 0.00 144,442.70 1,265.00 22 Jul 2020 Payment: 150 Square Pty Ltd INV-0005 0.00 2,345.00 142,097.70 (2,345.00) 22 Jul 2020 Payment: 150 Square Pty Ltd INV-0006 0.00 2,920.50 139,177.20 (2,920.50) Payment: Australia's Golden 27 Jul 2020 3639 0.00 1,100.00 138,077.20 (1,100.00) Outback Payment: Shire of 30 Jul 2020 INV-0002 13,200.00 0.00 151,277.20 13,200.00 Kellerberrin 31 Jul 2020 Westpac Interest received 12.12 0.00 151,289.32 12.12 31 Jul 2020 Payment: Shire of Yilgarn INV-0005 13,200.00 0.00 164,489.32 13,200.00 Total Westpac Community Solution One 28,644.45 13,773.11 164,489.32 14,871.34 Closing Balance 164,489.32 0.00 164,489.32 0.00

Recommendation: That the WEROC Inc. summary of income and expenditure for the period 1 May to 31 July 2020 be received. That the Accounts Paid by WEROC Inc. for the period 1 May to 31 July 2020 totalling $13,773.11 be approved.

RESOLUTION: Moved: Mr. Jamie Criddle Seconded: Mr. Peter Clarke That the WEROC Inc. summary of income and expenditure for the period 1 May to 31 July 2020 be received.

12 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

That the Accounts Paid by WEROC Inc. for the period 1 May to 31 July 2020 totalling $13,773.11 be approved. CARRIED 7. MATTERS FOR DECISION 7.1 Insurance for WEROC Inc. Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Financial Implications: The cost of insurance has been accounted for within the WEROC Inc. Budget 2020-21 Consultation: LGIS Account Manager Ms. Sandra Clohessy Voting Requirement: Simple Majority Executive Officer Comment: At the WEROC Inc. Board Meeting held on 26 February 2020, insurance for WEROC Inc. was discussed and it was suggested that LGIS be contacted to ascertain if existing cover for the member Shire’s could be extended to include activities undertaken by/for WEROC Inc. The matter was then referred to the CEO Committee for further investigation. At the CEO Committee meeting held on 12 March 2020, Mr. Peter Clarke advised that he had made initial inquiries with LGIS and was informed that coverage could be provided if WEROC Inc. becomes an associate member of WALGA. At the WEROC Inc. Board Meeting held on 30 April 2020 it was resolved that: RESOLUTION: Moved: Mr. Darren Mollenoyux Seconded: Ms. Julie Flockhart That: 1) WEROC Inc. become an Associate Member of WALGA. 2) Upon acceptance of the application, request a quote for the following forms of insurance cover from LGIS and at least two other insurance providers: Public and professional indemnity insurance. Officers and director’s insurance. Workers compensation. Voluntary workers Insurance. Cyber/internet insurance. CARRIED Executive Officer Comment: On 11 May 2020, the Executive Officer contacted LGIS to confirm eligibility for insurance cover under their scheme. On 23 June 2020, LGIS Account Manager Sandra Clohessy advised as follows: I have just done a follow up on this and have been advised that as WEROC Inc. is/was formed under the Incorporations Act, unfortunately is at this point in time not eligible for cover as it does not meet the current guidelines of the Trust Deed & LGISWA Scheme Rules.

13 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

On 6 May 2020, an application for Associate Membership of WALGA was submitted to Mr. Tim Lane, Manager Strategy and Association Governance. On 29 June 2020, Mr. Lane advised the Executive Officer via email that WEROC Inc.’s application had been accepted and that a formal welcome pack would be sent from WALGA. At the time of preparing the meeting agenda, the welcome pack had not been received. Subsequent to the advice from WALGA that WEROC Inc.’s application for Associate Membership had been accepted, the Executive Officer contacted Ms. Clohessy to question whether this changed WEROC Inc.’s eligibility for insurance cover under LGIS. Ms. Clohessy responded as follows:

Hi Rebekah, Thank you for your email. As per my previous email, unfortunately at this point in time as per the current guidelines of the Trust Deed & LGISWA Scheme Rules, WEROC are not eligible for cover through the scheme itself. For the Trust Deed & LGISA Scheme Rules to be changed to allow an incorporate ROC group to potentially join the scheme, this would need to be discussed & determined by the Board of Directors. Whilst we don’t have any current competitive inexpensive insurance covers to provide to not for profit organisations, as a referral point and from a cost effective option our sister group – Local Community Insurance Services (LCIS) may be able to assist in providing a quotation/cover. This Insurance Services provides insurance products tailored to meet the specific needs of community groups throughout Australia. Local Community Insurance Services (LCIS) can be contract via use of their website www.localcommunityinsurance.com.au or by phone on 1300 853 800 (toll free). Sorry I could not bring you more positive new at this time, however possibly in the future things could change where an allowance is made to allow incorporate ROC groups to join the scheme. We will let you know should this occur. Kind Regards Sandra The Executive Officer has obtained quotes from Local Community Insurance Services (LCIS) and for comparative purposes, an insurance brokerage firm - Countrywide Insurance Brokers (CIB). A summary of the quotations is provided below.

Excess/Retention Limit of Insurance Type LCIS CIB Liability LCIS CIB Workers Compensation $659.25 $500 $50m Nil Nil Cyber Insurance $2,486 $1,183.05 $1m Nil $1,000 Public & Products Liability $1,222.48 $670 $20m $100 $500 Associations & Officials Liability $533.50 $2,171.40 $5m Nil Up to $5,0001 Personal Accident – Volunteer Workers $412.50 $670.18 Up to $75,000 Nil Nil per insured person TOTAL $5,313.73 $5,194.63

1 The excess is determined by the type of claim and ranges from $1,000 up to $5,000. 14 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

Recommendation: That given the relatively small difference in pricing, the lower excess fees and the tailored products for community groups and not-for-profit organisations, that WEROC Inc. accept the quotation from LCIS for the above listed insurance cover.

RESOLUTION: Moved: Mr. Jamie Criddle Seconded: Mr. Wayne Della Bosca That WEROC Inc. accept the quotation from Local Community Insurance Scheme for the following insurance coverage: Workers Compensation Cyber Insurance Public and Products Liability Associations and Officials Liability Personal Accident – Volunteer Workers CARRIED 7.2 Public Health Plans in Local Government Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Consultation: Ms. Kelly Crossley, Department of Health, Public and Aboriginal Health Division Voting Requirement: Simple Majority Background: At the WEROC Inc. Board Meeting held on Thursday 30 April 2020, Mr. Llew Withers, Environmental Health Consultant, presented to the Board on the topic of Public Health Plans. In response to the presentation by Mr. Withers the Board resolved as follows: RESOLUTION: Moved: Mr. Darren Mollenoyux Seconded: Ms. Karin Day Write to Mr. Llew Withers and request a quote for: 1) The development of an overarching Public Health Plan for the five WEROC Inc. Member Councils, which can subsequently be adapted to support the completion of individual Local Government Plans. Seek clarification on whether this is permissible under the Public Health Act 2016; and 2) The development of individual Public Health Plans for each of the five WEROC Inc. Member Councils. On 4 May 2020, the Executive Officer wrote to Mr. Withers to request quotes as per the Board’s resolution. Mr. Withers responded on the same day and advised that: 1) The Department of Health require that each Local Government furnish their own Public Health Plan and therefore he cannot assist with the development of an overarching Plan for the WEROC Inc. Member Councils; and

15 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

2) To prepare a Public Health Plan will take 100 hours of work and will cost each Local Government $10,000 plus approximately $500 in travel and accommodation. At the WEROC Inc. Board Meeting held on 28 May 2020, the Executive Officer suggested that whilst the advice from Mr. Withers indicates that an overarching Plan is not sufficient to meet the Department of Health requirements, the Board might like to consider pursuing this as a separate but complimentary project to identify opportunities for collaborative action to address common areas of focus for Public Health. The Board resolved to: RESOLUTION: Moved: Mr. Peter Clarke Seconded: Mr. Raymond Griffiths 1) WEROC Inc. will progress with the development of an overarching Health Plan that can be used as a proforma for the Member Councils to develop their individual Public Health Plans. 2) The Executive Officer seek quotations for the development of a WEROC Public Health Plan. CARRIED Executive Officer Comment: On 28 May 2020, the Executive Officer wrote to the Department of Health requesting clarification on the deadline for submission of the Public Health Plans. On 9 June 2020, Ms. Kelly Crossley from the Department of Health, Public and Aboriginal Health Division, responded as follows: Hi Rebekah Thank you for your email. I can confirm that the provisions of the Public Health Act 2016 related to public health planning will come into effect at stage 5 of implementation and that stage 5 has not occurred yet. The repeal of the Health (Miscellaneous Provisions Act) 1911 necessitate the repeal of the regulations that sit underneath it. WA Health is currently reviewing all those regulations, as well as a number of provisions within the Act, that will be repealed at stage 5. The aim is to determine whether these public health risks must continue to be regulated under the new regulatory framework provided by the Public Health Act or can be managed in other ways such as a local law, other legislation or a guideline. In order for stage 5 to occur, all new subsidiary legislation must be ready to be enacted. While this work is underway it is subject to factors beyond the control of the Department of Health, including assessment by the department of Finance’s Better Regulation Unit, drafting by the Parliamentary Council’s Office and Parliamentary process. As a result, it is not possible to set a date for stage 5 to occur. We are hoping that it will occur during 2021 and will update our website as soon as we know when this will be. I hope that this answers your question. Please do not hesitate to contact me again should you have any further queries. Kind regards Kelly Recommendation: That based on the advice from the Department of Health concerning the ongoing review of the impact of the repeal of regulations and provisions under the old Health Act, and the potential for this to alter the requirements of Local Government in managing public health risks, the Board’s resolution of 28 May 2020, be amended as follows: The WEROC Inc. Executive Officer monitor progress toward the implementation of Stage 5 of the Public Health Act 2016 and at the commencement of Stage 5:

16 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

1) WEROC Inc. will progress with the development of an overarching Health Plan that can be used as a proforma for the Member Councils to develop their individual Public Health Plans; and 2) The Executive Officer will seek quotations for the development of a WEROC Public Health Plan.

RESOLUTION: Moved: Mr. Peter Clarke Seconded: Mr. Raymond Griffiths That the WEROC Inc. Executive Officer monitor progress toward the implementation of Stage 5 of the Public Health Act 2016 and at the commencement of Stage 5: 1) WEROC Inc. will progress with the development of an overarching Health Plan that can be used as a proforma for the Member Councils to develop their individual Public Health Plans; and 2) The Executive Officer will seek quotations for the development of a WEROC Public Health Plan. CARRIED

7.3 Memorandum of Understanding between the Shire of Merredin, WEROC and the Shires of Cunderdin and Tammin for Visitor Servicing and Regional Promotion through the Central Wheatbelt Visitor Centre – Late Agenda Item Circulated to Members on 26 August 2020 Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 26 August 2020 Attachments: Late Agenda Item Attachment 1. CWVC MOU Review August 2020 Late Agenda Item Attachment 2. CWVC Annual Report 2019-2020 Voting Requirement: Simple Majority Background: At the WEROC Council Meeting held on 2 May 2018 it was resolved that: RESOLUTION: Moved: Cr. Day Seconded: Mr. Griffiths The Memorandum of Understanding between the Shire of Merredin, WE-ROC and the Shires of Cunderdin and Tammin for Visitor Servicing and Regional Promotion through the Central Wheatbelt Visitor Centre be approved for a three (3) year period. CARRIED The term of the Memorandum of Understanding (MOU) is 1 July 2018 to 30 June 2021, with a review being undertaken annually. Executive Officer Comment: On 26 August 2020, Mr. Mark Dacombe, CEO Shire of Merredin, requested via email that the review of the MOU and the Central Wheatbelt Visitors Centre Annual Report for 2019/20 be included as a late agenda item for the WEROC Inc. Board Meeting being held on 27 August 2020. Proposed changes to the MOU as a result of this review include: 1. Removal of actions relating to the WEROC App and website from Schedules 1 and 2. 2. Updates to the Shire Contacts and Signatories. 3. Changes to the product development initiatives outlined in Schedule 2.

17 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

A report on the services provided by the Shire of Merredin through the Central Wheatbelt Visitors Centre as they relate to schedules 1 and 2 of the MOU, for the 2019-20 financial year has been prepared and is provided as an attachment.

Recommendation: That: 1) The WEROC Inc. Board approve the proposed amendments to the Memorandum of Understanding between the Shire of Merredin, WEROC and the Shires of Cunderdin and Tammin for Visitor Servicing and Regional Promotion through the Central Wheatbelt Visitor Centre. 2) The Central Wheatbelt Visitors Centre Annual Report for 2019/20 be received.

RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Rod Forsythe That: 1) The WEROC Inc. Board approve the proposed amendments to the Memorandum of Understanding between the Shire of Merredin, WEROC and the Shires of Cunderdin and Tammin for Visitor Servicing and Regional Promotion through the Central Wheatbelt Visitor Centre. 2) The Central Wheatbelt Visitors Centre Annual Report for 2019/20 be received. CARRIED

7.4 WEROC Inc. Strategic Plan Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Attachment 5. FINAL DRAFT WEROC Inc. Strategic Plan 2020 Voting Requirement: Simple Majority Background: At the WEROC Inc. Board Meeting held on 30 April 2020 it was resolved that: RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Rod Forsythe

1) An in-person strategic planning workshop be held to identify a strategic direction for WEROC Inc. aligned to the objects of the association, with the meeting being convened as soon as practically possible. 2) The Executive Officer provide a quote to facilitate the workshop. Executive Officer Comment: A Strategic Planning workshop was held in Merredin on Thursday 11 June 2020. All Board Members were present. A workshop summary and agenda for the second workshop was provided to Board Members via email on 16 June 2020. A second workshop was held in Merredin on Thursday 25 June 2020 and all Board Members were present. The Draft WEROC Inc. Strategic Plan 2020 was sent via email to all Board Members on Monday 29 June with a request that any comments or edits be provided by close of business on Monday 6 July 2020. Responses were received from: • Mr. Darren Mollenoyux 18 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

• Mr. Peter Clarke • Mr. Ram Rajagopalan Edits to the Draft document included: 1) Additional information was added to the “Our Region” section on the economic contribution made by WEROC Inc. Member Councils; and 2) An adjustment to the wording of dot point three under “internal threats” in the Risks and Opportunities section. Recommendation: That the Final Draft of the WEROC Inc. Strategic Plan 2020 be adopted.

RESOLUTION: Moved: Mr. Raymond Griffiths Seconded: Mr. Peter Clarke That the Final Draft of the WEROC Inc. Strategic Plan 2020 be adopted. CARRIED

19 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes 7.5 WEROC Inc. Strategic Projects Status Report & Next Steps Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Background: The WEROC Inc. Strategic Plan 2020, identifies five priorities and associated actions. An update on progress against the five strategic priorities is provided below and the next steps will be discussed. Priority Actions Progress Comments Regional waste 1) Undertake a review of existing waste • Pauline Guest has been invited to present Arrangements for the container management management service delivery across the to the board on the Container Deposit deposit scheme have now been WEROC region including: Scheme. finalised for all WEROC Member • Local Government Waste Management • The Shire of Tammin CEO, Mr. Neville Hale Councils. Plans; has been contacted to enquire about the • Waste management services and Strategic Waste Management facility infrastructure; being investigated by the Wheatbelt • Recycling activities and capabilities; Development Commission. • Contract arrangements; and cost of delivery. 2) Complete a cost-benefit analysis for ownership of a shared truck for municipal waste and recycling collection. 3) Develop a WEROC Waste Management Plan. Tourism Product 1) Conduct an audit of physical and digital • An application was submitted on 7 July To be discussed further under Development tourism assets across the WEROC 2020 to the Regional Economic Item 7.6 region. Development grant scheme to undertake an “Activating Tourism in the Eastern

20 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes 2) Undertake desktop research and Wheatbelt” project”. Outcomes of this consultation with regional tourism funding round have not been announced. groups to better understand: • WEROC Inc. have contributed to a co- - The existing tourism market; operative marketing campaign facilitated - Trends in tourism product development; by Australia’s Golden Outback to promote and the upcoming wildflower season. - Future target markets for visitors to the • Tourism WA will host an “Our Story” Eastern Wheatbelt. workshop in Merredin in October. The 3) Develop a list of priorities for intent is to provide tourism groups with an investment inclusive of cost estimates opportunity to shape the way each and possible funding opportunities for tourism region is represented in their new product development. “Spirit of Adventure” campaign. Local business • To be discussed further under 1) In partnership with the Wheatbelt The CEO of the Wheatbelt Business development Item 7. 7 Business Network, Chambers of Network has been invited to present to the WEROC Inc. Board to initiate Commerce and Community Resource Centres, develop a targeted business discussion around a local business improvement program with a focus on: development program.

• Online reputational management (e.g. how to respond to negative reviews); and • Improved frontline customer experience (both physical and digital). 2) Develop a project plan/business case to support an application for funding to implement the program. Digital connectivity 1) Establish partnerships to collaboratively • The Wheatbelt Development Commission To be discussed further under address deficiencies in digital have provided the following update on Item 7.8 connectivity and capacity across the their current focus for Eastern Wheatbelt. telecommunications: 2) Work with telecommunications WDC have been keeping a watching brief on providers (e.g. Telstra, Optus, NBN Co.) telecommunications as the Mobile Black Spot Program (MBSP) rolls on into more rounds.

21 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes to target improvements in fixed and Most recently we provided feedback into the mobile connectivity. Round 5A MBSP Discussion Paper. It is worth noting that MBSP round 5 was 3) Lend support to existing initiatives that announced earlier this year with 19 sites have the potential to improve digital listed for the Wheatbelt. These are connectivity across the WEROC region scheduled to be built over the next few (e.g. Crisp wireless, WA SuperNet). years, with finalisation expected at this stage by 2023. Other than that, we have played a role in responding to issues during the height of Covid 19 and raising any concerns out of those discussions. • Steve Mason has provided an update on the WA SuperNet Scheme: Thank you (and WEROC) for your continued interest in WA SuperNet. At this point in time, given the nature of the conversations taking place with the WA and Federal governments, I’m not able to commit pen to paper but can confirm we did submit our response to the DPIRD RFP and have been working with the Department to progress the project since the start of March 2020. • CRISP Wireless have been awarded $500,000 through the Digital Farm Grants program to provide a wireless internet services across the Shires of Merredin, Bruce Rock and Narembeen. • Leigh Ballard (CEO of CRISP Wireless) has met with the Shire’s of Westonia and Yilgarn to discuss a possible network

22 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes extension funded through the Regional Connectivity Program. • Enquiries have been made with Digital Soul about their “Wheatbelt Wireless” concept. Their Managing Director, Richard Fear is conducting a Wheatbelt roadshow in late August/early September. Ranger and 1) Complete a review of existing ranger • Initial enquiries have been made into how Executive Officer to contact regulatory services service delivery arrangements and the regional CSEM for Cunderdin, Superintendent Mark Bowen to solution costing across Member Councils Tammin, Quairading and Kellerberrin was make further enquiries in relation to a regional CSEM. 2) Investigate avenues to fund and engage initiated and funded.

a Regional Community Emergency • The DFES Local Government Grants Executive Officer to contact Services Manager. Scheme Manual 2020/21 states that “where a Local Government is interested Darren Brown, Executive Officer 3) Implement a ranger and regulatory in participating in the CFM/CESM scheme, of Bushfire Volunteers WA. service solution for WEROC Member this should be discussed in the first Councils. The solution will include a instance with the DFES Regional Office”. provision to train additional Shire staff Contact with DFES has not been made as to support the ranger. yet.

Recommendation: That the Strategic Projects status report be received and discussed.

RESOLUTION: Moved: Mr. Wayne Della Bosca Seconded: Ms. Julie Flockart That the Strategic Projects status report be received. CARRIED

23 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

7.6 Tourism Product Development & Co-operative Marketing: Discussion and Decisions Arising from the Presentation by Mr. Marcus Falconer Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Mr. Marcus Falconer it may be appropriate for the WEROC Inc. Board to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Mr. Marcus Falconer be considered, and the matter discussed.

RESOLUTION: Moved: Mr. Rod Forsythe Seconded: Mr. Peter Clarke That: 1. The Executive Officer contact Skyworks WA to enquire about their services and costing. 2. WEROC Inc. will await the outcome of its application to the Regional Economic Development grants scheme before progressing with a tourism strategy. CARRIED 7.7 Local Business Development Program: Discussion and Decisions Arising from the Presentation by Ms. Caroline Robinson Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Ms. Caroline Robinson it may be appropriate for the WEROC Inc. Board to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Ms. Caroline Robinson be considered, and the matter discussed.

RESOLUTION: Moved: Ms. Karin Day Seconded: Mr. Rod Forsythe That: 1. Board Members take the information as presented into further consideration and discuss the program proposal with local businesses to gauge the potential level of engagement. 2. The program proposal be reviewed at the next meeting of the WEROC Inc. Board. CARRIED

24 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

7.8 CRISP Wireless: Discussion and Decisions Arising from the Presentation by Mr. Leigh Ballard Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Executive Officer Comment: Following the presentation from Mr. Leigh Ballard it may be appropriate for the WEROC Inc. Board to consider what, if any, further action is required on this matter. Recommendation: That the information as presented by Mr. Leigh Ballard be considered, and the matter discussed.

RESOLUTION: Moved: Mr. Wayne Della Bosca Seconded: Mr. Rod Forsythe That WEROC Inc. provide a letter in support of the CRISP Wireless application to the Regional Connectivity Program. CARRIED 8. EMERGING ISSUES Nil 9. OTHER MATTERS 9.1 Future Drought Fund Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Attachment 6. Future Drought Fund Factsheet Attachment 7. Drought Resilience Funding Plan Voting Requirement: Simple Majority Background: On 1 July 2020, the Australian Government announced the foundational programs for the Future Drought Fund (FDF). The eight programs, totalling $89.5 million, are: The $20m Farm Business Resilience program will provide farm businesses with training to strengthen their strategic business management skills and develop a farm business plan to build risk management capacity and drought resilience. The $10m Climate Services for Agriculture program will fund the development and delivery of interactive digital ‘climate information services’ for the agriculture sector to assist farmers to make real-time decisions.

25 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

The $3m Drought Resilience Self-Assessment Tool will provide an online self-assessment tool for farmers to self-identify drought risks based on a range of social, economic and environmental indicators, and take action to build the drought resilience of their farm business. The $20.3m Drought Resilience Research and Adoption program will establish two regionally located Drought Resilience Adoption and Innovation Hubs, and Innovation Grants will become available to research organisations, private sector, industry, not-for-profit organisations and community groups. The $15m Natural Resource Management (NRM) Drought Resilience program will fund regional NRM bodies to undertake projects to build drought resilience of natural resources on agricultural landscapes, and there will also be grants available to organisations, farmer groups and individuals to undertake NRM projects to build the drought resilience of natural resources on small scales. The $3.75m Networks for Building Drought Resilience program will support community-driven projects that enhance drought resilience and strengthen networks, including small-scale infrastructure projects to make community facilities drought resilient. The $7.45m Drought Resilience Leaders program will develop leadership capability in communities and include a mentoring component to foster uptake of innovative practices to build drought resilience of farmers and their businesses. The $10m Regional Drought Resilience Planning will provide funding to consortia of local councils or equivalent entities to develop Regional Drought Resilience Plans for agriculture and allied industries. Executive Officer Comment: Following an email from Mr. Peter Clarke on 17 July 2020, suggesting that the Regional Drought Resilience Planning component of the FDF, might present an opportunity for WEROC Inc., the Executive Officer contacted the FDF team requesting further information. On 24 July 2020, the following response was provided: Good morning Ms Burges Thank you for contacting the Future Drought Fund team and your interest in the Future Drought Fund programs. This is the first suite of programs to be delivered under this initiative initially for one year. We will continue to monitor and adapt programs to make sure they are building resilience and delivering for farmers and the community. These programs will give farmers and communities the tools they need to prepare for, manage and sustain their livelihoods during droughts. All proposed programs will seek to enhance the public good by building drought resilience, help farms and communities be more prepared to respond to the impacts of drought. The $10m Regional Drought Resilience Planning will provide funding to consortia of Local Councils or equivalent entities to develop Regional Drought Resilience Plans for agriculture and allied industries. This will support collaborative regional-scale planning to identify and guide innovative actions required to build regional resilience to future droughts. Plans will be independently assessed and published to allow communities to learn from each other, taking into account each region's unique conditions - socially, economically and environmentally. Work with State and Territory Governments to develop this program is underway. At this point, we are not in a position to provide further details on the program. Further information about the Future Drought Fund can be found on the Have Your Say page, here. I’d encourage you to register your interest on this website, where you will receive updates as programs are released, including the Regional Drought Resilience Planning program. Kind regards Future Drought Fund team

26 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

Recommendation: That the Executive Officer continue to monitor progress toward the implementation of the Regional Drought Resilience Planning program and report back to the Board as additional information is released.

RESOLUTION: Moved: Mr. Rod Forsythe Seconded: Mr. Raymond Griffiths That the Executive Officer: 1. Continue to monitor progress toward the implementation of the Regional Drought Resilience Planning program and report back to the Board as additional information is released. 2. Extend an invitation to the Hon. Melissa Price MP to attend the next meeting of WEROC Inc. to discuss to the Future Drought Fund and other Australian Government programs and initiatives. CARRIED

9.2 Community Based Geo-Park in the Wheatbelt Author: Rebekah Burges, Executive Officer Disclosure of Interest: No interest to disclose Date: 14 August 2020 Attachments: Nil Voting Requirement: Simple Majority Background: Over the past five years, Mr. Alan Briggs, President of Geoparks WA, has been working with the Shire’s of Tammin, Kellerberrin, Bruce Rock and Quairading to research the possibility of establishing a Geopark in the Wheatbelt. The focus has been on revitalising the Granite Way scenic drive trail as a means to increase the number of tourists visiting the area. Mr. Briggs has completed a research report and identified several strategies toward establishing a Geopark in the Wheatbelt. One of those strategies is to include Cunderdin and Merredin within the proposed boundary of the geopark. An additional strategy is to “review all current tourism businesses and opportunities to determine an overall strategic approach to developing each asset into the project”. Given that the latter of these two strategies has clear synergies with WEROC Inc.’s “Activating Tourism in the Eastern Wheatbelt” project, there may be an opportunity for WEROC Inc. to support Mr. Briggs with his Geopark concept.

Recommendation: That the information presented be considered, and the matter discussed.

RESOLUTION: Moved: Mr. Raymond Griffiths Seconded: Mr. Wayne Della Bosca That Mr. Raymond Griffiths attend the meeting with Mr. Briggs scheduled for 22 September 2020, and report back to the Board. CARRIED

27 | P a g e

WEROC Inc. Board Meeting Thursday 27 August 2020 - Minutes

9.3 Tourism WA – “Our Story Deep Dive” Workshop (for noting) On Wednesday 21 October 2020, Tourism WA is hosting an “Our Story Deep Dive” workshop at the Cummins Theatre in Merredin. The workshop will run from 9.30am to 11.30am. The Spirit of Adventure is WA’s new shared tourism story that defines our unique points of difference and sense of identity. The session will provide insight into The Spirit of Adventure followed by an interactive workshop where you are invited to participate. We will identify what we love about your region so we can convey this message to visitors”. For more information contact Robyn McCarthy, Manager Central Wheatbelt Visitor Centre [email protected]. 10. FUTURE MEETINGS The WEROC Inc. Constitution states that “the Annual General Meeting (AGM) of WEROC is to be held not later than 31 December in each year”. It is the Executive Officer’s understanding that the next meeting of the Great Eastern Country Zone will be held on 26 November 2020. It is recommended that the next scheduled General Meeting and the Annual General Meeting of WEROC Inc. be held on 26 November 2020. Comments from the Meeting: • Members would like future meeting locations to be shared amongst all Member Councils. • The Shire of Kellerberrin and Shire of Merredin meetings will be scheduled to align with the Great Eastern Country Zone meetings. • The Executive Officer to develop a schedule of meetings for 2021. The next General Meeting and the Annual General Meeting of WEROC Inc. will be held in Merredin on Thursday 26 November 2020.

11. CLOSURE There being no further business, the Chair thanked Members for their participation and closed the meeting at 4.02pm.

DECLARATION These minutes were confirmed by the WEROC Inc. Board at the meeting held Signed ______Person presiding at the meeting at which these minutes were confirmed

28 | P a g e

Shackleton Progress Association

C/-PO Agency SHACKLETON 6386

Darren Mollenoyux

CEO Shire of Bruce Rock

Thank you for referring me to Julian Goldacre yesterday as he gave me an excellent explanation of the rules and regulations as to holding markets on public land and the necessary procedure that needs to be followed when we have requests for caravans to camp in our town.

Unfortunately, no one on our committee was aware that there was a procedure to be followed when a group of caravans wished to camp in the town for the weekend. This is the third year this group have camped near the hall and obviously even though we understood we had permission verbally from the Shire, we did not realise that there were state laws now regarding camping on public land.

Steve van de Ende stated at our meeting last night that he spoke to Ash Waight and another person (male) at the Shire several months ago and they indicated that it would be okay. He rang the Shire twice in the intervening time span and asked to speak with you about the matter, but was told that you weren’t available, and as no one followed up on his request for a return call, took it that we were okay to proceed.

The WAGS caravan group have modern motor homes (so they have their own toilets), and they wish to camp near the hall as they use it for activities such as Bingo, and a Quiz night on Saturday night. They are hiring the hall for Friday evening, Saturday, Sunday morning on 11th – 13th September. Last year it was showery so it was beneficial to the group to be near the hall.

Cynthia from the club and members of our committee suggested that we hold markets on the Saturday morning. Once again, being a small community, we did not realise that we had to have permission or need to have applied for permission to have the stalls on public land. It has been a great learning curve for all of us!

We have decided to hold the markets in the grounds of the club as it is too late for the committee to apply for necessary permission to use public land near the road which will mean that the need for permission to apply for permission to close the road isn’t necessary, and we would be insured under the Club insurance.

The PA Committee request that you, as the Shire CEO, grant us retrospective permission to allow the caravan club to camp near the hall on the weekend of 11th – 13th September. I understand that if this permission is granted, the council can add their approval at the meeting to be held on the 17th September.

Our committee apologises for our ignorance on these matters and will in future consult either Julian or yourself, as to the new laws that are applicable for each request or situation to our committee.

Yours sincerely

Jenny Gmeiner (Secretary) List of Accounts for August 2020

Chq/EFT Date Name Description Amount Municipal Account EFTs EFT16040 04/08/2020 THIS IS A CONVERSATION STARTER PTY STAFF UNIFORMS LTD TRADEMUTT"" $2,375.00 EFT16041 04/08/2020 TURBO SETTLEMENTS BALANCE OF SETTLEMENT - 39 WESTRAL STREET $10,138.24 EFT16042 06/08/2020 AUSTRALIAN GOVERNMENT CHILD PAYROLL DEDUCTIONS SUPPORT AGENCY $881.32 EFT16043 06/08/2020 BROWNLEY'S PLUMBING & GAS 2 STED SUBSIDIES $2,250.00 EFT16044 06/08/2020 BRUCE ROCK COMMUNITY RESOURCE ROCK REVIEW SALES JULY 2020 CENTRE (INC) $115.00 EFT16045 06/08/2020 CODY EXPRESS TRANSPORT SUPERMARKET FREIGHT CHARGES $735.26 EFT16046 06/08/2020 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,088.09 EFT16047 06/08/2020 GREAT SOUTHERN FUEL SUPPLIES FUEL FOR JULY 2020 $1,459.80 EFT16048 06/08/2020 JANINE MICHELLE COSGROVE REIMBURSEMENT FOR SUPERMARKET FITTINGS $191.88 EFT16049 06/08/2020 MARTINS PRODUCE SUPERMARKET ORDER $3,423.40 EFT16050 06/08/2020 METCASH TRADING LIMITED SUPERMARKET ORDER $8,829.79 EFT16051 06/08/2020 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE MAINTENANCE FORTNIGHT ENDING 05/08/2020 $3,387.02 EFT16052 06/08/2020 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $141.74 EFT16053 06/08/2020 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $467.33 EFT16054 06/08/2020 SHIRE OF BRUCE ROCK - T/AS BRUCE PURCHASES FROM SUPERMARKET FOR ROCK SUPERMARKET JULY 2020 $115.80 EFT16055 06/08/2020 TIP TOP BAKERIES SUPERMARKET ORDER $1,088.77 EFT16056 06/08/2020 WIDEAWAKE PTY LTD T/AS IDEAL SALES SUPERMARKET ORDER $406.39 EFT16057 06/08/2020 SHIRE OF BRUCE ROCK PAYROLL DEDUCTIONS $1,178.00 EFT16061 13/08/2020 2C2U IT PTY LTD MEDICAL CENTRE IT SUPPORT $462.00 EFT16062 13/08/2020 AG IMPLEMENTS MUKINBUDIN PARTS FOR BK602 $667.07 EFT16063 13/08/2020 AUSQ TRAINING STAFF TRAINING - WORKSITE TRAFFIC MANAGEMENT & TRAFFIC CONTROLLER $4,196.00 EFT16064 13/08/2020 AUSTRALIA POST POSTAGE FOR JULY 2020 $70.56 EFT16065 13/08/2020 AVON WASTE RECYCLING COLLECTIONS FOR JULY 2020 $3,716.87 EFT16066 13/08/2020 BEING THERE SOLUTIONS PTY LTD SUBSCRIPTION TO PLAN PLUS VIDEO AND TELEPHONE CONFERENCING - AUGUST 2020 $275.00 EFT16067 13/08/2020 BOC LIMITED GAS BOTTLE RENTAL JULY 2020 & CONSUMABLES $311.96 EFT16068 13/08/2020 BROWNLEY'S PLUMBING & GAS 1 STED SUBSIDY $1,500.00 EFT16069 13/08/2020 BRUCE ROCK CAFE - LOVE THAT FOOD REFRESHMENTS - STAFF MORNING TEA $34.50 EFT16070 13/08/2020 BRUCE ROCK COMMUNITY RESOURCE STAFF TRAINING - FORKLIFT COURSE CENTRE (INC) $2,000.00 EFT16071 13/08/2020 BRUCE ROCK MEATS DEPOT & ADMIN BUILDING MILK FOR JULY 2020 $67.30 EFT16072 13/08/2020 BRUCE ROCK TYRES TUBE AND FITTING BK011 $202.81 EFT16073 13/08/2020 BUNNINGS WAREHOUSE BUILDING MAINTENANCE ITEMS FOR VARIOUS PROPERTIES $1,451.02 EFT16074 13/08/2020 CALEB CHOW REIMBURSE DOCTOR FOR TYRO TAKINGS JULY 2020 $410.00 EFT16075 13/08/2020 COCA-COLA AMATIL SUPERMARKET ORDER $1,561.50 EFT16076 13/08/2020 COLESTAN ELECTRICS ELECTRICAL REPAIRS AT REC CENTRE $330.00 EFT16077 13/08/2020 COONAWARRA FARMS CONTRACT SPRAYING FOR SKELETON WEED LAG $885.50 EFT16078 13/08/2020 CORSIGN WA PTY LTD ROAD SIGN HARDWARE AND WHITE POSTS $2,981.00 EFT16079 13/08/2020 DANIELS HEALTH SERVICES SERVICE FEE FOR DISPOSAL OF CLINICAL WASTE $307.00 EFT16080 13/08/2020 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,639.35 EFT16081 13/08/2020 ELDERS RURAL SERVICES AUSTRALIA CHEMICALS FOR VERGE SPRAYING AND LIMITED SKELLY WEED LAG $5,261.30 EFT16082 13/08/2020 ELEC TECH DIESEL SERVICES PTY LTD SERVICE BK04 $308.76 EFT16083 13/08/2020 EXTRA MILE WRITING SERVICES CONTRACT GRANT WRITING / COMMUNITY DEVELOPMENT SERVICES $960.00 EFT16084 13/08/2020 IRVINE TRANSPORT CONCRETE SAND AND METAL $7,804.58 EFT16085 13/08/2020 IT VISION ALTUS BANK RECONCILIATION IMPLEMENTATION $5,964.75 EFT16086 13/08/2020 JH COMPUTER SERVICES MICROSOFT OFFICE MONTHLY SUBSCRIPTION JULY 2020 $473.10 EFT16087 13/08/2020 LANDGATE INTERIM VALUATIONS $282.85 EFT16088 13/08/2020 LOCAL GOVERNMENT PROFESSIONALS 2020-2021 STAFF MEMBERSHIP AUSTRALIA WA (LGMA) SUBSCRIPTION $531.00 EFT16089 13/08/2020 LUKERATIVE PLUMBING, GAS & 1 STED SUBSIDY MAINTENANCE $1,000.00 EFT16090 13/08/2020 MARKETFORCE RECRUITMENT ADVERTISING $408.47 EFT16091 13/08/2020 MARTINS PRODUCE SUPERMARKET ORDER $3,038.77 EFT16092 13/08/2020 MCCALL MOTORS PTY LTD PURCHASES FOR JULY 2020 (BUILDING MAINTENANCE, TOWN CREW, REC CENTRE AND WORKSHOP) $2,779.28 EFT16093 13/08/2020 MERREDIN TELEPHONE SERVICES SECURITY MONITORING OF OFFICE AND TOWN HALL FOR JULY 2020 $88.00 EFT16094 13/08/2020 METCASH TRADING LIMITED SUPERMARKET ORDER $11,529.33 EFT16095 13/08/2020 NB HARDWARE & AG SUPPLIES VARIOUS PURCHASES FOR REC CENTRE $342.17 EFT16096 13/08/2020 NUTRIEN AG SOLUTIONS CHEMICAL AND FERTILIZER FOR TOWNSITE $409.86 EFT16097 13/08/2020 OFFICE OF REGIONAL ARCHITECTURE ARCHITECTURAL SERVICES FOR SUPERMARKET $1,555.40 EFT16098 13/08/2020 OFFICEWORKS BUSINESS DIRECT STATIONERY $215.10 EFT16099 13/08/2020 R2K CONTRACTING HOSE ASSEMBLY FOR BK011 $108.25 EFT16100 13/08/2020 ROSS'S DIESEL SERVICE BLADES FOR GARDENERS TOOLS $154.22 EFT16101 13/08/2020 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $175.78 EFT16102 13/08/2020 SAYERS MECHANICAL SERVICE AND REPAIRS TO BK510 $3,081.82 EFT16103 13/08/2020 SEEK LIMITED RECRUITMENT ADVERTISING $313.50 EFT16104 13/08/2020 SHIRE OF BRUCE ROCK - CREDIT CARD CREDIT CARD FOR AUGUST 2020, GGA FORUM, HEALTHENGINE, RETIREMENT GRATUITY GIFT, CARD FEE, & INTERNET $968.39 EFT16105 13/08/2020 STAR TRACK EXPRESS PTY LTD DANGEROUS GOODS FREIGHT $188.99 EFT16106 13/08/2020 SYNERGY ELECTRICITY USAGE $10,372.86 EFT16107 13/08/2020 TWO DOGS HOME HARDWARE PLANTS AND SOIL FOR MAIN STREET GARDENS, KEYS FOR SUPERMARKET CHECKOUT DRAWS $640.48 EFT16108 13/08/2020 TOLL TRANSPORT PTY LTD (SHIRE FREIGHT CHARGES ACCOUNT) $77.39 EFT16109 13/08/2020 VALWEST (WA) PTY LTD VALUATION SERVICES FOR SHIRE PROPERTY $2,310.00 EFT16110 13/08/2020 WA DISTRIBUTORS PTY LTD T/AS CLEANING SUPPLIES ALLWAYS FOODS $262.30 EFT16111 13/08/2020 WALLIS COMPUTER SOLUTIONS IT HARDWARE REPLACEMENT ITEMS AND SUPPORT $17,895.77 EFT16112 13/08/2020 WESFARMERS KLEENHEAT GAS PTY LTD BULK LPG $2,938.86 EFT16113 13/08/2020 WESTERN DIAGNOSTIC PATHOLOGY TESTING RESULTS 22/6/2020 $157.30 EFT16114 13/08/2020 WHEATBELT REFRIGERATION AND AIR SUPPLY AND INSTALL A/C UNITS AT MED CONDITIONING CENTRE $9,845.00 EFT16115 13/08/2020 WIDEAWAKE PTY LTD T/AS IDEAL SALES SUPERMARKET ORDER $895.53 EFT16116 13/08/2020 WILSONS SIGN SOLUTIONS REPLACEMENT NAME PLAQUE $44.00 EFT16117 20/08/2020 MELISSA SCHILLING RE-IMBURSEMENT FOR GROCERIES FOR STAFF DINNER $246.72 EFT16118 20/08/2020 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE MAINTENANCE FORTNIGHT ENDING 19/08/2020 $3,387.02 EFT16119 20/08/2020 AUSTRALIAN GOVERNMENT CHILD PAYROLL DEDUCTIONS SUPPORT AGENCY $881.32 EFT16120 20/08/2020 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22 EFT16121 20/08/2020 SHIRE OF BRUCE ROCK PAYROLL DEDUCTIONS $1,178.00 EFT16122 21/08/2020 BROWNLEY'S PLUMBING & GAS 1 STED SUBSIDY $1,000.00 EFT16123 21/08/2020 CODY EXPRESS TRANSPORT SUPERMARKET FREIGHT CHARGES $895.86 EFT16124 21/08/2020 COUNTRYWIDE FRIDGE LINES PTY LTD SUPERMARKET FREIGHT CHARGES $30.11 EFT16125 21/08/2020 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,136.53 EFT16126 21/08/2020 JANINE MICHELLE COSGROVE RE-IMBURSEMENT FOR PURCHASE OF PLASTIC SHOPPING BASKETS & DROP BINS $130.40 EFT16127 21/08/2020 MAROK WA PTY LTD SUPERMARKET ORDER $193.20 EFT16128 21/08/2020 MARTINS PRODUCE SUPERMARKET ORDER $2,830.84 EFT16129 21/08/2020 METCASH TRADING LIMITED SUPERMARKET ORDER $8,955.05 EFT16130 21/08/2020 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $407.31 EFT16131 24/08/2020 AUSTRALIAN TAXATION OFFICE BAS FOR JULY 2020 $7,946.00 EFT16132 27/08/2020 ADVANCED AUTOLOGIC PTY LTD GREASE CARTRIDGES $304.00 EFT16133 27/08/2020 BENARA NURSERIES PLANTS FOR MAIN STREET GARDENS $608.19 EFT16134 27/08/2020 BP MEDICAL SUPPLIES FOR MED CENTRE $92.82 EFT16135 27/08/2020 BROWNLEY'S PLUMBING & GAS 3 STED SUBSIDIES AND UNBLOCK DRAINS AT REC CENTRE $3,756.00 EFT16136 27/08/2020 BRUCE ROCK CAFE - LOVE THAT FOOD CATERING FOR STAFF AND COUNCILLOR TRAINING $500.00 EFT16137 27/08/2020 BRUCE ROCK DISTRICT CLUB LUNCHES & BEVERAGES FOR AUGUST COUNCIL MEETING $562.60 EFT16138 27/08/2020 BUNNINGS WAREHOUSE POTS & MULCH FOR MAIN STREET GARDENS $195.00 EFT16139 27/08/2020 BURGESS RAWSON PTY LTD INDUSTRIAL RENT AND MANAGEMENT FEES $654.74 EFT16140 27/08/2020 CENTRAL REGIONAL TAFE STAFF APPRENTICESHIP COSTS $508.02 EFT16141 27/08/2020 CJD EQUIPMENT PTY LTD PARTS FOR BK373 $1,340.53 EFT16142 27/08/2020 COLESTAN ELECTRICS REPLACE BALLASTS AT REC CENTRE ON LARGE WALL LIGHTS $429.00 EFT16143 27/08/2020 COONAWARRA FARMS CONTRACT SPRAYING FOR SKELETON WEED LAG $1,039.50 EFT16144 27/08/2020 COPIER SUPPORT METER READING ON PHOTOCOPIER $556.89 EFT16145 27/08/2020 DEPARTMENT OF FIRE AND 2020/21 ESL 1ST QUARTER EMERGENCY SERVICES (DFES) CONTRIBUTION $18,207.26 EFT16146 27/08/2020 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,504.95 EFT16147 27/08/2020 ELDERS RURAL SERVICES AUSTRALIA CHEMICALS FOR AQUATIC CENTRE LIMITED $127.60 EFT16148 27/08/2020 ELEC TECH DIESEL SERVICES PTY LTD HEATER/AIR CON REPAIRS TO BK024 $2,763.45 EFT16149 27/08/2020 G.C. SALES (W.A.) PURCHASE 240LTR WHEELIE BINS WITH LIDS $1,848.00 EFT16150 27/08/2020 IRIS CONSULTING GROUP PTY LTD STAFF TRAINING $330.00 EFT16151 27/08/2020 KEITH PIPER SURVEY WORKS FOR NOTING TWO POINTS OF ELECTRICAL SUPPLY ON TITLE $4,752.00 EFT16152 27/08/2020 KELLERBERRIN CRC PIPELINE RECRUITMENT ADVERTISING NEWSLETTER $23.00 EFT16153 27/08/2020 LIBERTY OIL RURAL PTY LTD BULK DIESEL $20,900.00 EFT16154 27/08/2020 LOCAL GOVERNMENT PROFESSIONALS 2020-2021 STAFF MEMBERSHIP AUSTRALIA WA (LGMA) SUBSCRIPTIONS $1,212.00 EFT16155 27/08/2020 MARKETFORCE CO-BRANDING RATES INFORMATION NOTICES $110.00 EFT16156 27/08/2020 MAROK WA PTY LTD SUPERMARKET ORDER $332.20 EFT16157 27/08/2020 MARTINS PRODUCE SUPERMARKET ORDER $2,360.16 EFT16158 27/08/2020 MEGA PACIFIC PTY LTD UNDERBODY RAM FOR BK025 $1,738.00 EFT16159 27/08/2020 METCASH TRADING LIMITED SUPERMARKET ORDER $11,770.64 EFT16160 27/08/2020 NB HARDWARE & AG SUPPLIES VARIOUS PURCHASES FOR REC CENTRE & TOWNSITE $346.37 EFT16161 27/08/2020 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $349.44 EFT16162 27/08/2020 SHIRE OF BROOKTON WHEATBELT REGIONAL ROAD GROUP CHAIR PERSON HONORARIUM ANNUAL CONTRIBUTION $100.00 EFT16163 27/08/2020 SIGMA CHEMICALS CHEMICALS AND EQUIPMENT FOR POOL MAINTENANCE $379.50 EFT16164 27/08/2020 STAR TRACK EXPRESS PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE ROCK $653.96 EFT16165 27/08/2020 STATE LIBRARY OF WESTERN DELIVERY OF BETTER BEGINNINGS AUSTRALIA PROGRAM $77.00 EFT16166 27/08/2020 SYNERGY ELECTRICITY USAGE $405.45 EFT16167 27/08/2020 T-QUIP SPORTS FIELD MARKING PAINT $384.00 EFT16168 27/08/2020 THE TROLLEY SHOP TROLLEYS FOR SUPERMARKET $429.00 EFT16169 27/08/2020 TWO DOGS HOME HARDWARE SEALANT AND TEK SCREWS $54.48 EFT16170 27/08/2020 WA CONTRACT RANGER SERVICES RANGER SERVICES $794.75 EFT16171 27/08/2020 WESTERN AUSTRALIAN LOCAL STAFF TRAINING GOVERNMENT ASSOCIATION (WALGA) $578.00 EFT16185 31/08/2020 DEPARTMENT OF TRANSPORT (DOT DOT CLEARING 28/08/2020 (EOM CLEARING) TRANSACTION) $1,099.00 EFT16186 31/08/2020 BENDIGO BANK (FUNDS TRANSFER FUNDS TRANSFER FEES AUGUST GST FEES) (EOM TRANSACTION) $3.53 EFT16187 31/08/2020 DEPARTMENT OF TRANSPORT (DOT DOT CLEARING 31/08/2020 (EOM CLEARING) TRANSACTION) $1,983.25 Total EFTs $270,211.29 Municipal Account Cheques 24027 13/08/2020 SHIRE OF BRUCE ROCK PETTY CASH RECOUP, CAKE COUNCIL AFTERNOON REA, RETIREMENT CARD & ASIC SEARCH $30.50 24028 26/08/2020 WESTERN POWER MULTIPLE POINTS OF ELECTRICAL SUPPLY AT REC CENTRE LODGEMENT $725.00 24029 27/08/2020 DONOVAN FORD PARTS FOR BK09 $132.12 24030 27/08/2020 TELSTRA TELEPHONE USAGE $3,826.07 Total Cheques $4,713.69 Wages and Salaries 05/08/2020 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FOR THE FORTNIGHT ENDING 05/08/2020 $73,974.74 19/08/2020 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FOR THE FORTNIGHT ENDING 19/08/2020 $74,442.91 19/08/2020 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FOR THE FORTNIGHT ENDING 19/08/2020 (MISSED IN MAIN PAY RUN) $589.83 Total Wages and Salaries $149,007.48 Municipal Account Direct Debits DD6691.1 05/08/2020 WALGS PLAN PAYROLL DEDUCTIONS $10,226.19 DD6691.2 05/08/2020 REST INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS $210.00 DD6691.3 05/08/2020 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $367.71 DD6691.4 05/08/2020 WEALTH PERSONAL SUPERANNUATION PAYROLL DEDUCTIONS AND PENSION FUND $895.82 DD6691.5 05/08/2020 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $181.13 DD6691.6 05/08/2020 VIRGIN MONEY SUPER SUPERANNUATION CONTRIBUTIONS $193.23 DD6691.7 05/08/2020 BENDIGO SMART SAVER SUPER SUPERANNUATION CONTRIBUTIONS $142.38 DD6691.8 05/08/2020 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $133.48 DD6691.9 05/08/2020 SUPERWRAP PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS $376.50 DD6712.1 19/08/2020 WALGS PLAN PAYROLL DEDUCTIONS $10,518.85 DD6712.2 19/08/2020 REST INDUSTRY SUPER SUPERANNUATION CONTRIBUTIONS $209.33 DD6712.3 19/08/2020 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $419.32 DD6712.4 19/08/2020 WEALTH PERSONAL SUPERANNUATION PAYROLL DEDUCTIONS AND PENSION FUND $1,139.59 DD6712.5 19/08/2020 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $181.13 DD6712.6 19/08/2020 VIRGIN MONEY SUPER SUPERANNUATION CONTRIBUTIONS $193.23 DD6712.7 19/08/2020 BENDIGO SMART SAVER SUPER SUPERANNUATION CONTRIBUTIONS $101.70 DD6712.8 19/08/2020 AMP RETIREMENT SAVINGS ACCOUNT SUPERANNUATION CONTRIBUTIONS $133.99 DD6712.9 19/08/2020 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $169.26 DD6726.1 05/08/2020 WALGS PLAN SUPERANNUATION CONTRIBUTIONS $80.53 DD6691.10 05/08/2020 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $58.61 DD6691.11 05/08/2020 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $353.77 DD6691.12 05/08/2020 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $1,152.41 DD6691.13 05/08/2020 AMP LIFE LIMITED SUPERANNUATION CONTRIBUTIONS $68.07 DD6691.14 05/08/2020 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $323.91 DD6691.15 05/08/2020 BENDIGO SUPER EASY SUPERANNUATION CONTRIBUTIONS $208.74 DD6712.10 19/08/2020 SUPERWRAP PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS $376.50 DD6712.11 19/08/2020 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $80.17 DD6712.12 19/08/2020 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $383.94 DD6712.13 19/08/2020 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $1,150.11 DD6712.14 19/08/2020 AMP LIFE LIMITED SUPERANNUATION CONTRIBUTIONS $77.52 DD6712.15 19/08/2020 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $323.91 DD6712.16 19/08/2020 BENDIGO SUPER EASY SUPERANNUATION CONTRIBUTIONS $210.40 Total Direct Debits $30,641.43 Credit Card Payments EFT16104 13/08/2020 EVENTBRITE GROWER GROUP ALLIANCE ONLINE $33.00 FORUM HEALTHENGINE HEALTHENGINE APP, SMS RECALLS & $112.20 NEW PATIENTS CROWN GIFTS STAFF RETIREMENT GRATUITY GIFT $269.00 BENDIGO BANK CARD FEE $4.00 ACTIV8ME INTERNET $45.40 WESTNET INTERNET $159.90 WESTNET INTERNET $99.95 WESTNET INTERNET $69.99 WESTNET INTERNET $174.95 Total Credit Card Payments $968.39

Total Municipal Account EFT Payments $270,211.29 Total Municipal Account Cheque Payments $4,713.69 Total Trust Cheque Payments $0.00 Total Wages $179,648.91 TOTAL $454,573.89 Bruce Rock Football Club PO Box 40, Bruce Rock WA 6418 ABN: 69 635 739 796 President: Jarrad Hubbard Secretary: Darren Mollenoyux

25/8/2020

To Darren Mollenoyux

I am writing to you on the behalf of the Bruce Rock Football Club regarding our current lease of the land surrounding the airstrip. Over that period we have had some kind seasons and some very trying ones. This is our fifth year of our five year lease and has been a successful arrangement with the shire for both parties.

We are seeking to have a discussion regarding a renewal of the lease from the start of 2021 as it is a vital part of keeping our football club operating in Bruce Rock.

Attached are the paddock records for the five years and as you will see we have embarked on a rotation and fertiliser program to significantly improve the land.

When we took the block on it was left in a very poor state from different groups looking after it over the years. With poor soil fertility, a massive weed burden and no summer spraying had been done following a wet summer. At significant cost to our members we Initially sprayed the summer weeds from the previous tenant, applied some lime and speed tilled the paddock to increase pH and allow us to seed the paddock through the caltrop and melons. Over the first two years we spread 320kg/ha of compound fertilizer, in addition to standard seeding rates of fertiliser, to raise the nutrient levels to acceptable levels and grew hay followed by canola to control the weeds. We have followed with two wheat crops and an acid tolerant barley variety this year.

Other improvements carried out over the club over the term has been clearing of a patch of regrowth left in one of the pieces. Approximately 150m x 5m was pushed up, stick raked and burned. Also some scrap metal was moved from the centre of one of the pieces and scrub/suckers that were encroaching from the surrounding bush cleared away to the original boundary. When we do the firebreaks we also do additional spraying along the drive in and along the rear of the building.

With the significant investment by our members to improved this asset owned by the shire over the period of this lease we would ask that we can enter into discussion with the shire to extend the lease to not only reap the reward of our work but to also continue to improve this paddock.

As mentioned the lease is critical in allowing us to raise enough funds to keep our local club going and without it we would not be viable. We run a number of events through the year that compliment this lease. As far as I am aware we are the only sporting club in town that runs open community events such as our annual Magpie Cup, our drought relief night several years ago and our calendar launch night to launch our joint project with Regional Men’s Heath to help raise money and awareness for men’s health to name a few. All of these types of events along with the physical and mental health benefits of being involved in playing any sport are crucial for our community, particularly younger people we are trying to keep in town.

Our initial thoughts would be a five year extension of the lease under current arrangements. The football club would make a $500 annual donation each to both our local St Johns Ambulance centre and the Royal Flying Doctor Service in recognition to the good work they both do for our region, given they also use the facility to benefit our community. We also have other plans to improve the block such as lime and some ripping on appropriate parts.

Again, I think this lease has been a good partnership with both the shire and the football club and am hopeful we can continue it into the future.

I look forward to hearing from you.

Regards

Leigh Strange

Cropping Coordinator

Usage Details for Farm Footy club

Usage Details for Field Airstrip

Id Date Application Product Active Ingredient Spray Rate Area Usage Cost Method Band 13118511 2016- Cultivation - Operation 1 85 85 ha $0.00 04-13 speedtill ha/ha ha 13118511 2016- Limesand Group Macro 1 t/ha 85 85 t $0.00 04-13 Fertiliser ha Magnesium G roup Macro Fertiliser Calcium

13118621 2016- Agflow Group Micro 200 85 17 t $0.00 04-20 Fertiliser kg/ha ha Manganese G roup Macro Fertiliser Nitrogen G roup Macro Fertiliser Phosphorus G roup M2 Fungicide Group Macro Fertiliser Sulphur G roup Micro Fertiliser Zinc

5726427 2016- Flexi N Group Macro 33 85 2,805 $1,374.45 04-24 Fertiliser L/ha ha L Nitrogen

5726427 2016- Williams Oats Seed 95 85 8.075 $0.00 04-24 kg/ha ha t 5726436 2016- Self Diuron 900 WG Group C 0.4 85 34 kg $0.00 04-24 Propelled Herbicide kg/ha ha Boomspray Diuron

5726436 2016- Self 4Farmers Group L 1 L/ha 85 85 L $0.00 04-24 Propelled Paraquat 250 Herbicide ha Boomspray Herbicide Paraquat

5726436 2016- Self Dual Gold Group K 1 L/ha 85 85 L $0.00 04-24 Propelled Herbicide Herbicide ha Boomspray S-Metolachlor

5726436 2016- Self 2,4-D Ester 680 Group I 0.4 85 34 L $289.00 04-24 Propelled Herbicide Group L/ha ha Boomspray N/A Wetters 2,4-D (2,4-Dichlorophenoxy Acetic Acid)

5793397 2016- Folicur 430 SC Group 3 280 85 23.8 L $0.00 06-30 Fungicide Fungicide mL/ha ha Tebuconazole

5793397 2016- Flexi N Group Macro 50 85 4,250 $2,082.50 06-30 Fertiliser L/ha ha L Nitrogen

13118698 2016- Flexi N Group Macro 40 85 3,400 $1,666.00 08-04 Fertiliser L/ha ha L Nitrogen

Usage Details for Farm Footy club

Usage Details for Field Airstrip

Id Date Application Product Active Ingredient Spray Rate Area Usage Cost Method Band 6759862 2017- 2,4-D Ester 680 Group I 0.5 85 42.5 L $361.25 02-21 Herbicide Group L/ha ha N/A Wetters 2,4-D (2,4- Dichlorophenoxy Acetic Acid)

6759862 2017- 4Farmers Glyphosate Group M 1 L/ha 85 85 L $0.00 02-21 450 Herbicide Herbicide ha Glyphosate as the Isopropylamine salt

6759862 2017- Loveland Liberate Group N/A 0.3 % 85 14.025 $0.00 02-21 Adjuvant Surfactants ha L Soyal phospholipids

6759862 2017- Garlon 600 Herbicide Group I 50 85 4.25 L $0.00 02-21 Herbicide mL/ha ha Triclopyr as butoxyethyl ester

7398533 2017- Agflow Group Micro 120 85 10.2 t $0.00 04-12 Fertiliser kg/ha ha Manganese G roup Macro Fertiliser Nitrogen G roup Macro Fertiliser Phosphorus G roup M2 Fungicide Group Macro Fertiliser Sulphur G roup Micro Fertiliser Zinc

7424374 2017- IH 30 RR Seed 2 85 170 kg $0.00 04-19 kg/ha ha 7424374 2017- 4Farmers Glyphosate Group M 2 L/ha 85 170 L $0.00 04-19 450 Herbicide Herbicide ha Glyphosate as the Isopropylamine salt

7424374 2017- Airseeder/seeding Operation 1 85 85 ha $2,550.00 04-19 ha/ha ha 7424374 2017- Ecopar Herbicide Group G 100 85 8.5 L $0.00 04-19 Herbicide mL/ha ha Pyraflufen

7424374 2017- Agflow 74% MOP 26% Group Macro 50 85 4.25 t $0.00 04-19 (9-13-13-4 0.14Zn Fertiliser kg/ha ha 0.07Cu) Phosphorus G roup Micro Fertiliser Copper G roup Micro Fertiliser Zinc G roup Macro Fertiliser Potassium G roup Macro Fertiliser Nitrogen G roup M2 Fungicide Group Macro Fertiliser Sulphur 7424374 2017- Flexi N G roup Macro 35 85 2,975 $1,457.75 04-19 Fertiliser L/ha ha L Nitrogen

7613543 2017- Boomspray Nufarm Weedmaster Group M 1.5 85 127.5 $0.00 06-09 Argo Dual Salt Herbicide L/ha ha L 06-09 Argo Dual Salt Herbicide L/ha ha L Technology Herbicide Glyphosate as the potassium and isopropylamine salts

7613543 2017- Boomspray Dominex Duo Group 3A 0.4 85 34 L $0.00 06-09 Insecticide L/ha ha Alpha-cypermethrin

13119071 2017- Flexi N Group Macro 50 85 4,250 $2,082.50 07-27 Fertiliser L/ha ha L Nitrogen

13119077 2017- Nufarm Weedmaster Glyphosate as the 1.5 85 127.5 $0.00 10-02 Dst Dual Salt potassium and mono- L/ha ha L Technology Herbicide ammonium salts

Usage Details for Farm Footy club

Usage Details for Field Airstrip

Id Date Application Product Active Ingredient Spray Rate Area Usage Cost Method Band 9821296 2018- Crop Care Trifluralin Group D 2 L/ha 85 170 L $0.00 05-23 480 Herbicide ha Trifluralin

9821296 2018- Arcade Herbicide Group J 2.4 85 204 L $0.00 05-23 Herbicide L/ha ha Prosulfocarb

9821296 2018- Logran 750 WG Group B 35 85 2.975 $0.00 05-23 Selective Herbicide Herbicide g/ha ha kg Triasulfuron

9821308 2018- Mace Seed 70 85 5.95 t $2,082.50 05-24 kg/ha ha 9821308 2018- Agflow Group Micro 70 85 5.95 t $0.00 05-24 Fertiliser kg/ha ha Manganese G roup Macro Fertiliser Nitrogen G roup Macro Fertiliser Phosphorus G roup M2 Fungicide Group Macro Fertiliser Sulphur G roup Micro Fertiliser Zinc

13119491 2018- LVE MCPA 570 Group I 0.4 85 34 L $285.60 06-20 Herbicide L/ha ha MCPA as the ethyl hexyl ester

13119491 2018- Jaguar Selective Group F 1 L/ha 85 85 L $680.00 06-20 Herbicide Herbicide ha Diflufenican G roup C Herbicide Bromoxynil as the octanoate

13119491 2018- Boomspray Operation 1 85 85 ha $552.50 06-20 application ha/ha ha 13119491 2018- 4Farmers Alpha Group 3A 60 85 5.1 L $0.00 06-20 Cypermethrin 250SC Insecticide mL/ha ha Insecticide Alpha-cypermethrin

13135662 2018- Flexi N Group Macro 50 85 4,250 $2,082.50 07-10 Fertiliser L/ha ha L Nitrogen

13135667 2018- ACP Tebuconazole Group 3 140 85 11.9 L $0.00 08-20 430 Fungicide Fungicide mL/ha ha Tebuconazole

13135667 2018- Flexi N Group Macro 40 85 3,400 $1,666.00 08-20 Fertiliser L/ha ha L Nitrogen

Usage Details for Farm Footy club

Usage Details for Field Airstrip

Id Date Application Product Active Ingredient Spray Rate Area Usage Cost Method Band 13135701 2019- 4Farmers Trifluralin 480 Group D 2 85 170 L $0.00 05-23 Selective Herbicide Herbicide L/ha ha Trifluralin

13135701 2019- Genfarm Prosulfocarb Group J 2.5 85 212.5 $0.00 05-23 800 EC Herbicide Herbicide L/ha ha L Prosulfocarb

13135701 2019- Diuron 900 WG Group C 300 85 25.5 $0.00 05-23 Herbicide g/ha ha kg Diuron

12386368 2019- Flexi N Group Macro 50 85 4,250 $2,082.50 05-23 Fertiliser L/ha ha L Nitrogen

12386368 2019- Scepter Seed 60 85 5.1 t $0.00 05-23 kg/ha ha 12386368 2019- Macro-Pro Extra 42.5% Group Macro 80 85 6.8 t $0.00 05-23 AgNP 15% K-till 42.5% Fertiliser kg/ha ha (10-13-10-7 0.2Zn) Nitrogen G roup Macro Fertiliser Phosphorus G roup Macro Fertiliser Potassium G roup M2 Fungicide Group Macro Fertiliser Sulphur G roup Micro Fertiliser Copper G roup Micro Fertiliser Zinc

13115122 2019- Flexi N Group Macro 40 85 3,400 $1,666.00 07-10 Fertiliser L/ha ha L Nitrogen

13115122 2019- FMC Omethoate 290 Group 1B 0.1 85 8.5 L $0.00 07-10 Miticide Insecticide L/ha ha Omethoate

13115122 2019- Boomspray application Operation 1 85 85 ha $552.50 07-10 ha/ha ha 13115122 2019- Nufarm Flight EC Group C 0.9 85 76.5 L $0.00 07-10 Herbicide Herbicide L/ha ha Bromoxynil as the n- Octonoate Ester G roup I Herbicide MCPA as the ethyl hexyl ester G roup F Herbicide Picolinafen

15256876 2019- Flexi N Group Macro 50 85 4,250 $2,082.50 08-05 Fertiliser L/ha ha L Nitrogen

Usage Details for Farm Footy club

Usage Details for Field Airstrip

Id Date Application Product Active Ingredient Spray Rate Area Usage Cost Method Band 15249900 2020- Glyphosate 450 Group M 1 85 85 L $382.50 03-18 Herbicide L/ha ha Glyphosate

15249900 2020- 2,4-D Ester 680 Group I 0.4 85 34 L $289.00 03-18 Herbicide Group L/ha ha N/A Wetters 2,4-D (2,4- Dichlorophenoxy Acetic Acid)

15250102 2020- Buff Seed 60 85 5.1 t $0.00 05-30 kg/ha ha 15250099 2020- Diuron 900 WG Group C 0.3 85 25.5 $293.25 05-30 Herbicide kg/ha ha kg Diuron

15250099 2020- 2,4-D LV Ester 680 Group I 0.4 85 34 L $282.20 05-30 Herbicide Group L/ha ha N/A Wetters 2,4-D (2,4- Dichlorophenoxy Acetic Acid)

15250102 2020- Macro-Pro Extra 42.5% Group Macro 70 85 5.95 t $0.00 05-30 AgNP 15% K-till 42.5% Fertiliser kg/ha ha (10-13-10-7 0.2Zn) Nitrogen G roup Macro Fertiliser Phosphorus G roup Macro Fertiliser Potassium G roup M2 Fungicide Group Macro Fertiliser Sulphur G roup Micro Fertiliser Copper G roup Micro Fertiliser Zinc

15250099 2020- Glyphosate 450 Group M 1.4 85 119 L $535.50 05-30 Herbicide L/ha ha Glyphosate

15250099 2020- Trifluralin 480 Group D 2.5 85 212.5 $1,487.50 05-30 Herbicide L/ha ha L Trifluralin

15250105 2020- Flexi N Group Macro 65 85 5,525 $2,707.25 07-15 Fertiliser L/ha ha L Nitrogen

15250109 2020- 2,4-D LV Ester 680 Group I 1.1 85 93.5 L $776.05 08-05 Herbicide Group L/ha ha N/A Wetters 2,4-D (2,4- Dichlorophenoxy Acetic Acid)

AGENDA

Annual General Meeting

Friday, 25 September 2020

Crown Perth

www.walga.asn.au

Table of Contents

Meeting Program ...... 4 1 Annual General Meeting – Order of Proceedings ...... 5 3. Consideration of Executive and Member Motions ...... 6 3.1 Drought in Western Australia ...... 6 3.2 State Owned Unallocated Crown Land (UCL) House Blocks ...... 9 Attachment 1: AGM Association Standing Orders ...... 10 Attachment 2 Minutes Annual General Meeting 2019 ...... 15 Attachment 3: Action Taken on Resolutions of the 2019 AGM ...... 45

WALGA Annual General Meeting 2020 1

AGENDA

WALGA

Annual General Meeting

To be held at

Crown Perth, Grand Ballroom

Friday 25 September 2020 at 1:30pm

WALGA Annual General Meeting 2020 2 Meeting Program

1:30pm Welcome address by WALGA President, followed by Welcome to Country and the National Anthem

2:05pm Address from Hon David Templeman MLA, Minister for Local Government; Heritage; Culture and the Arts

2:15pm Address from Hon Bill Marmion MLA – Shadow Minister for Mines; Petroleum; Local Government; Science

2:25pm ALGA President Address – Mayor David O’Loughlin (TBC)

2:35pm LGIS Report to AGM – Peter Forbes, Chair LGIS

2:40pm Presentation of the Jacqui Dodd Scholarships for the Diploma in Local Government

2:45pm Announcement of Local Government Honours for:  Long and Loyal Service Award  Merit Award  Local Government Distinguished Officer Award

2:50pm On-Stage Presentation of Local Government Honours for:  Eminent Service Award  Local Government Medal

3:10pm Afternoon Refreshments

3:40pm AGM Business Session Commences:  Attendance, Apologies and Announcements;  Confirmation of Minutes from last AGM (Attachment 2);  Adoption of Annual Report;  Consideration of 2019/2020 Financial Statements; and  Consideration of Executive and Member Motions

5:30pm Close of Annual General Meeting and Sundowner

WALGA Annual General Meeting 2020 1

1 Annual General Meeting – Order of Proceedings

1.1 Record of Apologies  Cr Brett McGuinness Shire of Quairading

Announcements

1.2 Adoption of Standing Orders

DRAFT MOTION

That the AGM Association Standing Orders be adopted.

1.3 Confirmation of Minutes Minutes of the 2019 WALGA Annual General Meeting are contained within this AGM Agenda.

DRAFT MOTION:

That the Minutes of the 2019 Annual General Meeting be confirmed as a true and correct record of proceedings.

2.0 Adoption of Annual Report Annual Report including audited Financial Statements distributed to members separately.

DRAFT MOTION:

That the 2020 Annual Report including the 2019/20 Audited Financial Statements be received.

3.0 Consideration of Executive and Member Motions As per motions listed.

4.0 Closure

WALGA Annual General Meeting 2020 5

3. Consideration of Executive and Member Motions

3.1 Drought in Western Australia

Shire of Dundas Delegate to move IN BRIEF

MOTION The Australian Government has released a drought response, resilience and preparedness plan. That WALGA: The plan is focused on three themes: 1. Requests assistance from the Federal Minister for  Immediate action for those in Agriculture, Water and Environment, to reconsider drought. the Federal Government’s approach when  Support for the wider communities affected by determining the criteria on what areas are eligible and drought. the whole of the Pastoral Range Lands be  Long-term resilience and reconsidered for inclusion; and, preparedness.

2. Requests the State Minister for Agriculture and Food, Read the detail in the: Australian Government’s Drought to reconsider the State Government approach of not Response, Resilience and Preparedness assisting with the drought situation, and if the State Plan. cannot help under their Water Deficiency Program that is implemented to cart water, then an alternative Most regions in WA did not form part of the Drought Program assistance package be considered.

MEMBER COMMENT In relation to the above the Hon David Littleproud MP, Minister for Agriculture, Drought and Emergency Management announced on 1 July 2020 that the Australian Government was investing $3.9 billion (growing to $5 billion) in the Future Drought Fund.

This long-term, sustainable investment will make $100 million available each year to help farmers and communities become more prepared for, and resilient to, the impacts of drought. The first of the Future Drought Funds Programs were announced and began to roll out from July 2020, funding farm business planning, greater access to information for decision-making, adoption of research and technologies, and building the drought resilience of natural resources such as soil and vegetation in agricultural landscapes.

Communities will also benefit through improved regional planning, strengthening networks, leadership and community capabilities and small-scale infrastructure projects.

The eight programs, totalling $89.5 million, are:

1. The $20m Farm Business Resilience program will provide farm businesses with training to strengthen their strategic business management skills and develop a farm business plan to build risk management capacity and drought resilience.

2. The $10m Climate Services for Agriculture program will fund the development and delivery of interactive digital ‘climate information services’ for the agriculture sector to assist farmers to make real-time decisions.

WALGA Annual General Meeting 2020 6

3. The $3m Drought Resilience Self-Assessment Tool will provide an online self-assessment tool for farmers to self-identify drought risks based on a range of social, economic and environmental indicators, and take action to build the drought resilience of their farm business.

4. The $20.3m Drought Resilience Research and Adoption program will establish two regionally located Drought Resilience Adoption and Innovation Hubs, and Innovation Grants will become available to research organisations, private sector, industry, not-for-profit organisations and community groups.

5. The $15m Natural Resource Management (NRM) Drought Resilience program will fund regional NRM bodies to undertake projects to build drought resilience of natural resources on agricultural landscapes, and there will also be grants available to organisations, farmer groups and individuals to undertake NRM projects to build the drought resilience of natural resources on small scales.

6. The $3.75m Networks for Building Drought Resilience program will support community-driven projects that enhance drought resilience and strengthen networks, including small-scale infrastructure projects to make community facilities drought resilient.

7. The $7.45m Drought Resilience Leaders program will develop leadership capability in communities and include a mentoring component to foster uptake of innovative practices to build drought resilience of farmers and their businesses.

8. The $10m Regional Drought Resilience Planning will provide funding to consortia of local councils or equivalent entities to develop Regional Drought Resilience Plans for agriculture and allied industries.

In response to the above announcements on the 1 July 2020, the Western Australian Government was critical of these as they had bypassed critical WA projects that had been presented in a WA Government submission. WA's submission included research and development projects to regenerate degraded and dehydrated lands, projects to prove and promote on-farm desalination, a boost to Strategic Community Water Supplies in the grainbelt and support for horticulture on the Gnangara Mound. While any Federal drought funding is welcomed by the State Government, they felt that this program represents a lost opportunity for WA farmers in need of long-term drought support.

Despite its disappointment with the outcome, the McGowan Government stated it will work with the Federal Government to deliver programs in WA and will continue to push for projects to deal with systemic dry conditions in WA.

Recently the State Government has also declared a water deficiency in another area of the Goldfields Esperance Region in the Shire of Esperance - Cascade area. This is the 12th declaration since May 2019. A declaration is made as a last resort, after continued dry conditions due to climate change have depleted on-farm and State Government managed community water supplies. https://map.drought.gov.au/

WALGA Annual General Meeting 2020 7

The above map identifies the Shires or Regions eligible for this funding. Unfortunately most areas in WA are excluded from any assistance for these programs, and it is important to highlight the Western Australian position as severely impacted with a lack of understanding or support from both Federal and State Governments.

SECRETARIAT COMMENT The motion is in keeping with the State Council resolution of March 2020, requesting WALGA, in consultation with ALGA, to liaise with the WA State Government Ministers for Water, Agriculture and Environment to provide a coordinated holistic response in respect to the ongoing drying climate issues and access to the Drought Communities Funding Program. RESOLUTION 37.1/2020

WALGA Annual General Meeting 2020 8

3.2 State Owned Unallocated Crown Land (UCL) House Blocks

Shire of Dundas Delegate to move IN BRIEF

MOTION Local Governments impose rates to raise revenue to fund the services and facilities. That WALGA request the Minister for Local Government, Hon. David Templeman to consider a review into the justification and The State Government do not pay fairness of the State Government not paying rates on rates on unallocated crown land.

Unallocated Crown Land (UCL). Request a review into the justification and fairness of the State not paying rates on UCL land. MEMBER COMMENT The Shire of Dundas is concerned that the State Government does not pay rates on Unallocated Crown Land. What is not considered is the roads in front of these properties still need to sealed every ten years, the drains need repairs and verges need to be mowed, not to mention the portion of rates that contribute to the landfill, footy grounds, town-hall, public amenities, swimming pool and the general beautification of the Town.

The Shire of Dundas has 679 Town-site Properties.

The Shire of Dundas has 352 lots of Crown Land within the Town Boundary not paying rates or not vested to anyone to pay rates.

This is just over 50% of blocks in our community that does not pay rates while the infrastructure in-front of these blocks of land has to be maintained by the rest of our community. This equates to $158,400.00 per year that the community has to find to maintain the infrastructure in front of these properties, which is 16% of the Shire’s rates revenue.

The Shire of Dundas believes that the State should review the rate exemption provisions into the justification and fairness of the State Government not paying rates on Unallocated Crown Land (UCL).

An alternative may be for the State to pay a minimum annual maintenance charge on each block to Local Governments to mitigate fire risk and asset management costs for roads, footpaths, drainage etc.

SECRETARIAT COMMENT The above motion is consistent with WALGA’s current policy of requesting for a broad review to be conducted into the justification and fairness of all rating exemption categories currently prescribed under Section 6.26 of the Local Government Act. This would include the current exemption for State Government Unallocated Crown Land (UCL). It is also worth noting that the Local Government Review Panel have recommended that “The Economic Regulation Authority (ERA) should be asked to undertake a review of the rating system, including a thorough examination of the case for the current wide range of exemptions”.

WALGA Annual General Meeting 2020 9

Attachment 1: AGM Association Standing Orders

1. INTERPRETATIONS Notice will be deemed to have been delivered For the purposes of these Standing Orders, if not immediately if transmitted electronically or on the inconsistent with the context, the following words second working day after posting. shall have the following meanings: 4. QUORUM 1.1 "Absolute Majority" means: a majority of delegates of the Association whether 4.1 The Association shall not conduct business at a present and voting or not. meeting unless a quorum is present.

1.2 "Association" means: 4.2 At any meeting of the Association greater than all or any part of the Western Australian Local one half of the delegates who are eligible to vote Government Association. must be present to form a quorum.

1.3 “Delegate or Deputy Delegate" means: 4.3 The Association is not to transact business at a those persons duly nominated, from time to time, meeting unless a quorum is present. to represent a Member Local Government at a meeting of the Association. 4.4 If a quorum has not been established within the 30 minutes after a meeting is due to begin then 1.4 “Deputy President” means: the Association can be adjourned – the Deputy President for the time being of the (a) by the President or if the President is not Association. present at the meeting, by the Deputy President; 1.5 “Meeting" means: (b) if neither the President nor Deputy President an Annual or Special General Meeting of the is present at the meeting, by a majority of Association. delegates present; 1.6 “Member Local Government” means: (c) if only one delegate is present, by that a Local Government admitted to ordinary delegate; or membership of the Association in accordance (d) if no delegate is present, by the Chief with the provisions of the Constitution. Executive Officer or a person authorised by

the Chief Executive Officer. 1.7 "President" means:

the President for the time being of the 4.5 If at any time during a meeting a quorum is not Association. present, the President shall thereupon suspend

the proceedings of the meeting for a period of five 1.8 “Simple Majority” means: (5) minutes and if a quorum is not present at the a majority of the delegates from the Association expiration of that period, the meeting shall be that are present and voting. deemed to have been adjourned and the person presiding is to reschedule it for some future time. 2. CONDUCT OF MEETINGS The proceedings and business of meetings of the 4.6 Notice of a meeting adjourned because of Association shall be conducted according to these absence of a quorum is to be given to all Member Standing Orders. Local Governments.

3. NOTICE OF MEETING 5. MEETINGS OPEN TO THE PUBLIC The business of the Association shall be open to 3.1 Annual General Meeting the public except upon such occasions as the The Chief Executive Officer of the Association shall Association may by resolution otherwise decide. give at least ninety (90) days notice of an Annual

General Meeting to all Member Local 6. ORDER OF BUSINESS Governments, advising of the closing date for Unless the Association should decide otherwise, submission of motions for inclusion on the agenda. the order of business at meetings of the 3.2 Special General Meeting Association, with the exception of special meetings A Special General Meeting of the Association is to or an adjourned meeting, shall be as follows: be held if a request is received by the Association (a) Record of attendance and apologies; President, in accordance with the requirements of (b) Announcements; the Association’s Constitution. No business shall (c) Confirmation of minutes of previous meetings; be transacted at a Special General Meeting other than that for which the Special General Meeting (d) President’s report; was called. (e) Financial report for the financial year; and

(f) Consideration of Executive and Member 3.3 Notice shall be given at the destinations appearing Motions. in the records of the Association. WALGA Annual General Meeting 2020 10

11.2 In the absence of the President and the Deputy 7. VOTING ENTITLEMENTS President, the delegates shall choose by resolution, a delegate present to preside at the meeting. 7.1 Each Member Local Government shall be entitled to be represented at any meeting of the 12. SPEAKING PROTOCOL Association. 12.1 Only registered delegates and members of the 7.2 Only eligible and registered delegates may vote. Association’s State Council shall be entitled to 7.3 A delegate shall be entitled to exercise one vote speak at meetings of the Association. on each matter to be decided. Votes are to be exercised in person. 12.2 The first person that is entitled to speak at a meeting who attracts the attention of the person 7.4 A delegate unable to attend any meeting of the presiding shall have precedence in speaking. Association shall be entitled to cast a vote by proxy. 12.3 Speakers are to use the microphones supplied.

7.5 A proxy shall be in writing and shall nominate the 12.4 When addressing a meeting, speakers are to: person in whose favour the proxy is given, which (a) rise and remain standing unless unable to person need not be a delegate. Proxy do so by reason of sickness or disability; authorisations shall be delivered to the Chief (b) address the meeting through the person Executive Officer of the Association before the presiding; commencement of the meeting at which the (c) state their name and Local Government proxy is to be exercised and shall be signed by before otherwise speaking; the delegate or by the Chief Executive Officer of the Member Local Government that nominated (d) refrain from reading comment printed in the the delegate. agenda paper in support of a motion, but may identify key points or make additional 8. SPECIAL URGENT BUSINESS comment; and At any time during a meeting a delegate may, with (e) refrain from using provoking or the approval of an absolute majority, introduce a discourteous expressions that are motion relating to special urgent business that calls calculated to disturb the peaceful current of for an expression of opinion from the meeting. debate.

In presenting an item of special urgent business, a 12.5 Mobile phones shall not be switched on while the delegate shall have sufficient copies of the motion meeting is in session. in writing for distribution to all delegates present at the meeting and, where practicable, give prior notice to the President of such intention. 13. DEBATE PROCEDURES

9. PRESIDENT 13.1 A delegate moving a substantive motion may In the construction of these Standing Orders speak for – unless the context requires otherwise, the word (a) 5 minutes in his or her opening address; and "President" shall in the absence of the President (b) 3 minutes in exercising the right of reply. include the Deputy President or the delegate chosen by resolution to preside at any meeting of 13.2 Other speeches for or against motions are to be the Association. limited to 3 minutes unless consent of the meeting is obtained which shall be signified without debate.

10. DELEGATE AND DEPUTY DELEGATE 13.3 No delegate, except the mover of a motion in reply, is to speak more than once on the same 10.1 In the construction of these Standing Orders motion except by way of personal explanation. unless the context requires otherwise, the word “delegate” shall in the absence of the delegate 13.4 As soon as the right of reply has been exercised, include the deputy delegate. the motion is to be forthwith put to the vote without further comment. 10.2 A deputy delegate acting in the capacity of a delegate unable to attend a meeting of the 13.5 No discussion shall take place on any motion Association shall exercise all rights of that unless it is moved and seconded. Only one delegate. amendment on any one motion shall be received at a time, and such amendment shall be disposed of before any further amendment can be 11. PRESIDENT TO PRESIDE received. Any number of amendments may be

11.1 The President shall preside at all meetings of the proposed.

Association, but in absence of the President, the 13.6 The provisions of these Standing Orders Deputy President shall preside. applicable to motions apply mutatis mutandis to

amendments, except that the mover of an amendment shall have no right of reply.

WALGA Annual General Meeting 2020 13

13.7 When a motion has been moved and seconded, A motion or amendment may be withdrawn by the the person presiding shall at once proceed to take mover with the consent of the meeting, which shall a vote thereon unless a delegate opposes it or an be signified without debate, and it shall not be amendment is proposed. competent for any delegate to speak upon it after the mover has asked permission for its withdrawal, 13.8 No more than two delegates shall speak in unless such permission has been refused. succession on one side, either for or against the question before the meeting, and if at the 20. PRESIDENT MAY CALL TO ORDER conclusion of the second speaker’s remarks, no The President shall preserve order, and may call delegate speaks on the other side, the motion or any delegate to order when holding an opinion that amendment may be put to the vote. there shall be cause for so doing.

13.9 Notwithstanding clause 13.7, where a composite motion is moved which embodies the core 21. RULING BY PRESIDENT aspects of subsequent motions listed on the The President shall decide all questions of order or agenda, a delegate whose motion has been practice. The decision shall be final and be superseded shall have the opportunity to speak accepted by the meeting without argument or on the question of the composite motion before it comment unless in any particular case the meeting is put. resolves that a different ruling shall be substituted for the ruling given by the President. Discussions Once a composite motion has been carried, no shall be permitted on any such motion. further debate shall be permitted in respect of the superseded motions. 22. RESOLUTIONS

13.10 At any time during a debate, but after the 22.1 Except as otherwise provided in the Association conclusion of a delegate’s comments, a delegate Constitution and these Standing Orders, all who has not spoken during the debate may move, motions concerning the affairs of the Association without discussion, “that the question be now shall be passed by a simple majority. put”. If that motion is seconded and carried by a majority, the question shall be submitted at once 22.2 Any matter considered by the Association at a to the meeting, after the mover has replied. Special Meeting shall not be passed unless having received an absolute majority.

14. QUESTIONS 23. NO DISCUSSION Any delegate seeking to ask a question at any Where there is no discussion on a motion, the meeting of the Association shall direct the question President may deem the motion to be passed to the President. unless the meeting resolves otherwise.

15. POINT OF ORDER 24. PERMISSIBLE MOTIONS DURING DEBATE A delegate who is addressing the President shall

not be interrupted except on a point of order, in 24.1 When a motion is under debate, no further motion which event the delegate shall wait until the shall be moved except the following: delegate raising the point of order has been heard (a) that the motion be amended; and the question of order has been disposed of, whereupon the delegate so interrupted may, if (b) that the meeting be adjourned; permitted, continue. (c) that the debate be adjourned;

(d) that the question be now put; 16. MOTION - SUBSTANCE TO BE STATED A delegate seeking to propose an original motion (e) that the meeting proceed with the next item or amendment shall state its substance before of business; or addressing the meeting thereon and, if so required (f) that the meeting sits behind closed doors. by the President, shall put the motion or amendment in writing. 24.2 Any delegate who has not already spoken on the subject of a motion at the close of the speech of 17. PRIORITY OF SPEAKERS any other delegate, may move without notice any If two or more delegates wish to speak at the same one of the motions listed in clause 24.1 (b)-(f) time, the President shall decide who is entitled to and, if the motion is seconded, it shall be put priority. forthwith.

24.3 When a debate is adjourned, the delegate who 18. PRESIDENT TO BE HEARD moves the adjournment shall be the first to speak Whenever the President signifies a desire to speak on the motion when the debate is resumed unless during a debate, any delegate speaking or offering the delegate advises of no desire to speak on the to speak is to be silent, so that the President may motion. Where this occurs, the President shall be heard without interruption. then call for further speakers, with the exception of those delegates who have previously spoken

(unless the meeting otherwise agrees). 19. WITHDRAWAL OF MOTION

WALGA Annual General Meeting 2020 14

30.2 Any delegates moving the suspension of a 25. RESCISSION OF RESOLUTION Standing Order shall state the object of the motion, but discussion shall not otherwise take place. 25.1 At the same meeting Unless a greater majority is required for a particular kind of decision under the Standing 31. NO ADVERSE REFLECTION ON Orders (in which event that shall be the majority ASSOCIATION required), the Association may, by simple majority A delegate shall not reflect adversely upon a at the same meeting at which it is passed, rescind resolution of the Association, except on a motion or alter a resolution if all delegates who were that the resolution be rescinded. present at the time when the original resolution was passed are present. 32. NO ADVERSE REFLECTION ON DELEGATE 25.2 At a Future Meeting A delegate of the Association shall not reflect Unless a greater majority is required for a adversely upon the character or actions of another particular kind of decision under the Standing delegate nor impute any motive to a delegate Orders (in which event that shall be the majority unless the Association resolves, without debate, required), the Association may rescind or alter a that the question then before the Association resolution made at an earlier meeting: cannot otherwise be adequately considered.

(a) by simple majority, where the delegate intending to move the motion has, through 33. MINUTES the Chief Executive Officer, given written notice of the intended motion to each 33.1 The Chief Executive Officer of the Association is to delegate at least seven (7) days prior to the cause minutes of the meeting to be kept and meeting; or preserved.

(b) by absolute majority, in any other case. 33.2 The minutes of a meeting are to be submitted to

the next Annual or Special General Meeting for 26. METHOD OF TAKING VOTES confirmation. The President shall, in taking a vote on any motion or amendment, put the question first in the 33.3 Copies of the minutes will be supplied to all affirmative, and then in the negative and may do delegates prior to the meeting. so as often as is necessary to enable formation and declaration of an opinion as to whether the affirmative or the negative has the majority on the voices or by a show of hands or by an electronic key pad voting system.

27. DIVISION The result of voting openly is determined on the count of official voting cards and, immediately upon a vote being taken, a delegate may call for a division.

28. ALL DELEGATES TO VOTE

28.1 At meetings of the Association, a delegate present at the meeting when a question is put shall vote on the question.

28.2 Each delegate shall be entitled to exercise one deliberative vote on any matter considered.

29. PRESIDENT’S RIGHT TO VOTE The President shall have a casting vote only.

30. SUSPENSION OF STANDING ORDERS

30.1 In cases of urgent necessity or whilst the Association is sitting behind closed doors, any of these Standing Orders may be suspended on a motion duly made and seconded, but that motion shall not be declared carried unless a simple majority of the delegates voting on the question have voted in favour of the motion.

WALGA Annual General Meeting 2020 15 Attachment 2 Minutes Annual General Meeting 2019

Minutes

WALGA Annual General Meeting

Wednesday, 7 August 2019

Perth Convention and Exhibition Centre Perth

WALGA Annual General Meeting 2020 1

Minutes

WALGA

Annual General Meeting

held at the Perth Convention and Exhibition Centre 21 Mounts Bay Road, Perth Riverside Theatre (Level 2)

Wednesday 7 August 2019 at 1.30 pm

WALGA Annual General Meeting 2020 16

1 Annual General Meeting – Order of Proceedings

1.1 Record of Apologies  Cr Kelly Holzknecht, Shire of Broomehill Tambellup  Mr John Giorgi, Town of Cambridge  Cr /Anthony Farrell, Shire of Chapman Valley  Cr Peter Osborne, Shire of Chittering  Cr Tracey Rathbone, Shire of Coolgardie  Mayor Philip Angers, Town of Cottesloe  Cr Lorraine Young, Town of Cottesloe  Shire of Denmark  Cr Alison Harris, Shire of Cunderdin  Cr Doug Thompson, City of Fremantle  Cr Bryn Jones, City of Fremantle  President Malcolm Edwards, Shire of Halls Creek  Cr Brooke O’Donnell, City of Kalamunda  Cr Suzie Williams, City of Kalgoorlie Boulder  Shire of Menzies  Cr Justin Bagley, Shire of Mingenew  Shire of Ngaanyatjarraku  Cr Michael Ryan, Shire of Northa m  Commissioner Eric Lumsden, City of Perth  Cr Ian Goldfinch, Shire of Ravensthorpe  Cr Vicki McQuie, Shire of Sandstone  Cr David Lagan, City of Stirling  President Melanie Brown, Shire of Trayning  Cr Ian Turton, Shire of Wandering  Cr Stephen Gamble, Shire of Wyalkatchem

1.2 Adoption of Standing Orders

RESOLUTION:

Moved Cr Jan Court, Shire of Gingin Seconded Cr Julie Brown, City of Gosnells

That the AGM Association Standing Orders be adopted.

WALGA Annual General Meeting 2020 1

1.3 Confirmation of Minutes Minutes of the 2018 WALGA Annual General Meeting.

RESOLUTION:

Moved Cr Jenna Ledgerwood, Town of Mosman Park Seconded Cr Frank Johnson, Shire of Gingin

That the Minutes of the 2018 Annual General Meeting be confirmed as a true and correct record of proceedings.

2.0 Adoption of Annual Report RESOLUTION:

Moved Cr Frank Johnson, Shire of Gingin Seconded Cr Jan Court, Shire of Gingin

That: 1. The 2019 Annual Report be received; and, 2. The 2018/19 Financial Statements be received.

3.0 Consideration of Executive and Member Motions

As per motions listed.

4.0 Closure There being no further business the Chair declared the meeting closed at 6:05pm.

WALGA Annual General Meeting 2020 18

3. Consideration of Executive and Member Motions

3.1 Coastal Erosion

MOTION IN BRIEF Moved Cr Jan Court, Shire of Gingin  WALGA advocate for Seconded Cr Tim Barling, City of Melville more resources to be provided to Coastal That WALGA advocate to the Federal and State Governments with Councils to manage respect to the importance of responding to the increasing coastal hazards. challenges faced by Coastal Councils, and develop policy initiatives  Intergovernmental to include: Agreement to develop a coordinated national 1. Introduction of a national funding formula to provide the approach to Coastal resources necessary to manage and maintain the coast Issues. effectively on behalf of all Australians, including the funds needed to increase the adaptive capacity of Councils to address climate impacts. 2. Allocation of State Funding Grants to properly investigate the causes of coastal erosion and to provide options to address the negative impacts and assist in funding the required works to stabilise the coastal areas and communities against coastal hazards where appropriate 3. Development of an intergovernmental agreement on the Coastal Zone that will provide a co-ordinated national approach to coastal governance through and in cooperation with Australian state, territory and local governments and clearly define the roles and responsibilities of each tier of government in relation to coastal zone management. 4. Creation of a National Coastal Policy, the basis of which is formed by the intergovernmental agreement on the Coastal Zone, that outlines the principles, objectives and actions to be taken to address the challenges of integrated coastal zone management for Australia. 5. An increase in funding for Australian climate science research programs conducted by CSIRO and other research bodies, including the restoration of funding for the National Climate Change Adaption Research Facility or establishment of a similar body, and continuing support for CoastAdapt. This is essential to ensure that appropriate guidance in responding to coastal hazards is accessible by Australia’s coastal Councils so that coastal communities and assets are adequately prepared to address the adverse effects of climate change impacts. CARRIED

MEMBER COMMENT

Many Western Australian Local Governments attended the Australian Coastal Councils Conference in NSW earlier this year. From this conference it was clear that other State Governments are working more closely with Local Governments to provide guidance, advice and funding to help manage coastal hazards, including storm erosion, shoreline recession and coastal inundation.

This conference also clearly outlined the fact that there is no coordinated Federal, State and Local Government Policy outlining clear responsibilities, which essentially leaves Councils in a very uncertain situation with respect to how to deal with the coastal issues that they face. WALGA Annual General Meeting 2020 19

The estimated cost of coastal hazards is unprecedented and yet there is no clear direction at the Commonwealth level as to responsibilities or action plans. In nearly all instances it is being advised/proposed that retreat is the preferred method of dealing with coastal hazards, yet the financial cost of this option eclipses the cost of performing minor works to alleviate the issue for the short to medium term.

Without entering into a debate about sea-levels rising, we all acknowledge that the climate is changing and all coastal Councils in WA are being affected in some way or another that is directly impacting their residents and ratepayers. It should be noted that this matter will not only affect coastal Councils but other Council that will be affected by the ingress of water such as those located on coastal estuaries.

As such, it is requested that WALGA, whilst continuing to work in this space, has a strong focus on the recommendation above which will provide coastal Councils with the necessary support, tools, advice, resources and financial backing to work through these issues in a coordinated manner.

WALGA SECRETARIAT COMMENT

In 2013 the Western Australian Planning Commission (WAPC) adopted a significantly revised State Planning Policy 2.6: State Coastal Planning Policy. This policy was revised largely in response to a growing scientific consensus that increasing sea levels and storm intensities will cause more frequent coastal inundation, storm erosion and shoreline recession in coastal areas. A recent report published by the Climate Council emphasises these challenges.

In particular, the revised state coastal policy introduced new policy measures which require Local Governments to: a) Show due regard to coastal hazards when assessing new development proposals, or making or amending a new planning scheme b) Prepare strategies (Coastal Hazard Risk Management and Adaptation Plans) to preserve public interests in coastal areas, and c) Inform landholders of coastal hazard risks.

WALGA has been working with its members for a number of years to help Local Governments meet these responsibilities. Key activities include:  Preparation of Local Government and Coastal Land Use Planning: Discussion Paper (2014)  Preparation of Disclosing Hazard Information: The Legal Issues (2017)  Establishment of the Local Government Coastal Hazard Risk Management and Adaptation Planning (CHRMAP) forum, which meets every three months to discuss common issues with member officers and progress key actions  Submissions to the Department of Planning Lands and Heritage on the Draft Planned and Managed Retreat Guidelines (2017) and CHRMAP Guidelines (2019), and  Preparation of Local Government Coastal Hazard Planning Issues Paper (in draft).

It is the secretariat’s view that the requested advocacy activities, outlined in this motion, generally align with and are complementary to, the direction being pursued by members through the Local Government CHRMAP forum to seek additional resources and pursue collaborative approaches with other levels of government to manage coastal hazard risk.

The motion also aligns with: 1. Recommendations made by a Commonwealth Government parliamentary inquiry in 2009 2. Advocacy being pursued by the Australian Coastal Councils Alliance 3. WALGA’s climate change advocacy, outlined in WALGA’s Policy Statement on Climate Change, adopted by WALGA State Council in 2018, and 4. The State Government’s intent to formulate a new climate change policy

WALGA Annual General Meeting 2020 20

3.2 Department of Housing Leasing Residential Property to Charitable Organisations

MOTION IN BRIEF Moved Mayor Carol Adams, City of Kwinana Seconded Cr Julie Mathison, City of Subiaco  Department of Housing policy and practice to lease housing WALGA advocate to the Minister for Housing to: assets, to not for profit organisations is eroding Local 1. Cease the policy of the Department of Housing leasing Governments’ rate base. their housing assets to charitable/not for profit organisations who are then eligible for charitable Local Government rate exemptions; or 2. Provide Local Governments with a rate equivalent payment annually as compensation for the loss of rates income; or 3. Include in the lease agreements with charitable institutions that they must pay Local Government rates on behalf of the Department of Housing recognising the services Local Government provides to its tenants.

AMENDMENT

Moved Cr Giorgia Johnson, City of Bayswater Seconded President Tony Dean, Shire of Nannup

That points 1 and 3 be deleted from the original motion. LOST

AMENDMENT

Moved Cr Cliff Collinson, Town of East Fremantle Seconded Mayor Brett Pollock, Town of Mosman Park

That points 1 and 2 be deleted from the original motion.

THE AMENDMENT WAS PUT AND CARRIED

THE MOTION AS AMENDED NOW READS:

That WALGA advocate to the Minister for Housing to include in the lease agreements with charitable institutions that they must pay Local Government rates on behalf of the Department of Housing recognising the services Local Government provides to its tenants. CARRIED

MEMBER COMMENT

The Department of Housing contribute to Local Government rates and do not receive the charitable rate exemption outlined in the Local Government Act 1995. It should be noted however that land that is held by the Crown and used for public purposes, is not rateable in accordance with section 6.26(2)(a)(i) of the Local Government Act 1995.

WALGA Annual General Meeting 2020 21

The Department of Housing own a large residential housing portfolio in Kwinana and have been paying local government rates for the tenants to access services (such as Library, crèche services, Zone Youth Space, roads and footpaths, parks and reserves) and programs (through the Community Centres, Zone, Library, free events). The standard of services and programs that the City offer is in line with community expectations. A reduction in rate revenue, which is predominantly the revenue source that funds these services, will increase the cost burden onto the remaining ratepayers to pay for these services and programs or result in a reduced standard of service to the community.

Prior to May 2019, the Department of Housing had 13 properties that were exempt from rates due to the Department of Housing leasing these properties to charitable/not for profit organisations, which is estimated to cost the City around $20,000 annually in lost rate revenue. At the 8 May 2019 Ordinary Council Meeting, Council approved rate exemptions for another 31 Department of Housing properties as a result of these being leased to charitable/not for profit organisations, which is estimated to result in approximately an additional $85,000 annually in lost rate revenue.

City Officers have undertaken a preliminary review of the types of properties that the Department of Housing own and has estimated that there are 338 residential properties that could be leased to charitable/not for profit organisations. If the Department of Housing entered into an agreement with a charitable organisation to manage these 338 properties and they applied for a rate exemption, the estimated annual loss of rate revenue is $585,000.

Overall, the potential annual loss of rates revenue from the Department of Housing continuing with this business practice could be up to $690,000. If the City maintained the same level of service, programs and capital schedule, the shortfall from the annual loss of rates revenue would equate to a 1.85% rate increase for the remaining ratepayers. A loss of this amount would be a major risk under the City’s risk assessment framework. The properties that have been granted charitable rate exemptions are still using the services and accessing programs that are being delivered, however they are not contributing towards this through rates. Each charitable rate exemption reduces the base for rates income and therefore increases the burden on other ratepayers to fund the services provided to the community by a local government. It is recommended that WALGA advocate to the Minister for Housing the negative financial impact that this current Department of Housing policy is having on Local Governments; that exempting these residential properties from rates is increasing the burden on other ratepayers; and that users of local government services should contribute towards the cost of these, including the State Government.

The City does not receive information from the Department of Housing in regards to the plans for leasing their properties until such time that a lease is entered into. The trend over recent years is that the Department of Housing owned properties are leased to charitable and/or not-for-profit organisations without any rate equivalent payment being made for the local government’s loss of rates revenue.

Every Western Australian Local Government is required to apply the provisions of the Local Government Act 1995 regarding exempt properties, including those for charitable rates exemptions and are potentially facing the same issues with the Department of Housing as the City of Kwinana.

WALGA SECRETARIAT COMMENT

The issue of rate exemptions has been a high priority for the sector in the current Local Government Act Review.

This item from the City of Kwinana is consistent with the current advocacy positions of the Association.

The sectors current policy positions are as follows:

WALGA Annual General Meeting 2020 22

Rating Exemptions – Section 6.26 Position Statement: Request that a broad review be conducted into the justification and fairness of all rating exemption categories currently prescribed under Section 6.26 of the Local Government Act.

Rating Exemptions – Charitable Purposes: Section 6.26(2)(g) Position Statement: Amend the Local Government Act to clarify that Independent Living Units should only be exempt from rates where they qualify under the Commonwealth Aged Care Act 1997; and either:  amend the charitable organisations section of the Local Government Act 1995 to eliminate exemptions for commercial (non-charitable) business activities of charitable organisations; or  establish a compensatory fund for Local Governments, similar to the pensioner discount provisions, if the State Government believes charitable organisations remain exempt from payment of Local Government rates.

Rating Exemptions – Rate Equivalency Payments Position Statement: Legislation should be amended so rate equivalency payments made by LandCorp and other Government Trading Entities are made to the relevant Local Governments instead of the State Government.

Rating Restrictions – State Agreement Acts Position Statement: Resource projects covered by State Agreement Acts should be liable for Local Government rates.

WALGA Annual General Meeting 2020 23

3.3 Motorist Taxation Revenue and Spending in WA

MOTION IN BRIEF  Fair distribution of Moved Hon. President Cr Paul Omodei, Shire of Manjimup funding from Seconded Cr Lynn Daubney, Shire of Manjimup motorists to road maintenance, To support the independent position of the RAC, that WALGA call congestion and road on the State and Federal Government to: safety is sought.  An inquiry into road 1. Provide a fairer distribution of funding from revenue user pricing should be collected from Western Australian motorists (consistently established. a minimum of 50%) to remediate Western Australia’s $845m road maintenance backlog and tackle the increasing costs of congestion and road trauma, to deliver productivity and liveability outcomes; and

2. Hold an inquiry into road user pricing as part of a broader reform of motorist taxation that would remove revenue raising fees and charges, and / or hypothecate money collected for the provision of transport infrastructure and services.

AMENDMENT

Moved Cr Rod Bradley, Town of Cambridge Seconded Cr Tony Pratico, Shire of Bridgetown Greenbushes

That an additional point 3 be added that reads:

3. WALGA request RACWA to initiate a joint action in the High Court of Australia, based on SECTION 99 of the Australian Constitution, to claim an adjustment to the payment of Fuel Levies to Western Australia and for the Commonwealth to make a full and proper distribution of monies to enable Western Australia to properly build and maintain the road network needed in our vast State. LOST

AMENDMENT

Moved Cr Sandra Lee, City of Kwinana Seconded Mayor Carol Adams, City of Kwinana

That the figure of $845m be removed from point 1. THE AMENDMENT WAS PUT AND CARRIED

WALGA Annual General Meeting 2020 24

THE MOTION AS AMENDED NOW READS:

To support the independent position of the RAC, that WALGA call on the State and Federal Government to: 1. Provide a fairer distribution of funding from revenue collected from Western Australian motorists (consistently a minimum of 50%) to remediate Western Australia’s road maintenance backlog and tackle the increasing costs of congestion and road trauma, to deliver productivity and liveability outcomes; and

BACKGROUND

A 2018 report by Acil Allen Consulting called “Motorist Taxation Revenue and Spending in WA” commissioned by the RAC reveals that over the past twelve years Western Australia has only received back on average 34 cents in every dollar of motoring taxation collected by successive Federal Governments.

Motoring taxation is collected by the Federal Government through:  GST;  Luxury Car Tax;  Excise on petrol and diesel; and  Passenger motor vehicles customs duty.

In 2016 the Western Australian Auditor General identified that Western Australia was facing an $845M road infrastructure maintenance backlog and it is widely recognised that the condition of many metropolitan, regional and rural roads are not up to an appropriate standard. Partly supporting this position is that the Western Australian road fatality rate that is 33% higher than the national average, and that Infrastructure Australia is projecting that by 2031 Western Australia will have seven of the top ten most congested roads in Australia.

It is concerning that in 2021/22 the projection is that Western Australia motorists are expected to pay $3.3b in motoring taxes however in the same year only $562m is forecast to be returned to fund road and transport projects, a return of 17 cents in the dollar which is the lowest level since 2007/08.

WALGA SECRETARIAT COMMENT

The $845m road maintenance backlog identified by the Western Australian Auditor General in 2016 relates only to Main Roads WA controlled roads. Additionally there is consistently a shortfall in the amount that Local Governments are able to invest in road maintenance and renewal compared that required to maintain the asset in current condition.

Twenty percent of revenue collected by the State Government from Motor Vehicle Licencing is currently provided to Local Governments through the State Road Funds to Local Government Agreement. The balance of this revenue is hypothecated to Main Roads WA. Under earlier agreements between State and Local Governments up to 27% of motor vehicle licence fee revenue has been provided to Local Governments for the road network. This difference equates to $67 million per year. Increased Federal funding for road infrastructure would not only result in higher levels of service from State roads but also create a more favourable environment for achieving higher levels of funding for Local Government roads. WALGA Annual General Meeting 2020 25

Numerous inquiries into road user pricing and broad reform of motorist taxation have been completed including:  Productivity Commission 2007 Road and Rail Freight Infrastructure Pricing  Henry, K et al 2009 Australia’s Future Tax System  COAG Road Reform Plan 2013  Heavy Vehicle Charging and Investment Reform 2014  Harper, I. et al 2015 Competition Policy Review  Infrastructure Australia 2016, Australian Infrastructure Plan

WALGA has actively contributed to these inquiries including formal submissions endorsed by State Council (for example 65.3/2011 and 249.4/2013).

Each of these inquiries conclude that the current way of funding road infrastructure is unsustainable and inefficient. Increasingly fuel efficient vehicles, and ultimately electric or hydrogen powered vehicles are undermining the revenue base from fuel excise. However, the Federal Government firmly asserts that there is no link or hypothecation of fuel excise revenue to road funding.

The Australian Government is continuing to investigate heavy vehicle road pricing reform.through the Transport and Infrastructure Council, which comprises Transport, Infrastructure and Planning Ministers from all jurisdictions, Federal Ministers and the Australian Local Government Association. The current focus is on developing nationally consistent service level standards for roads to provide an evidence base for investment decisions. Studies are also underway looking at independent price regulation and establishing a forward-looking cost base.

If roads are to become a priced utility (like power or water networks) an important consideration would be sustainable funding for low traffic volume roads, all of which are the responsibility of Local Governments. There remains an important role for all levels of government to support the provision of basic road services to ensure social mobility, economic welfare, road safety and public security. Any reforms to road investment and charging arrangements must be mindful of how best to integrate roads as an economic service with roads as a community service obligation.

WALGA Annual General Meeting 2020 26

3.4 Biosecurity Groups (RBGs)

MOTION IN BRIEF Moved Cr Tony Pratico, Shire Bridgetown Greenbushes  Current WALGA policy Seconded Cr Alan Wilson, Shire of Bridgetown Greenbushes position is that local government isn’t supportive That WALGA revokes its current policy position of not of Recognised Biosecurity supporting the establishment and operations of Recognised Groups (RBGs). Biosecurity Groups (RBGs) and that the decision on whether to  Since development of this support RBGs is to rest with individual Local Governments. policy position 16 RBGs have been established in Western Australia, covering CARRIED land within 61 separate local governments. MEMBER COMMENT  Individual local governments can be A component of WALGA’s current policy position on ‘biosecurity’ is discouraged from trying to that: work with the RBG in its area due to the current Local Government are not supportive of Recognised Biosecurity sector policy provision. Groups (RBGs).  It is timely to review the current policy position. With the establishment of the Biosecurity and Agriculture Management Regulations in 2013 the State Government communicated a new policy setting, being a community coordinated approach to managing biosecurity. In Western Australia Recognised

Biosecurity Groups (RBGs) were introduced as the key mechanism to deliver a community coordinated approach, and to manage widespread and established pests in WA.

The Shire of Bridgetown-Greenbushes recognises that when RBGs were initially being established in Western Australia the sector’s preference was that the State Government maintains responsibility for the management of pests including providing assistance to land managers and establishment of a biosecurity network. However with the significant establishment of RBGs since 2013 the Shire of Bridgetown-Greenbushes believes it is timely for WALGA to review its current policy position.

Currently there are 16 RBGs established in Western Australia with more being considered for establishment. The 16 current RBGs have a footprint across 61 local governments in Western Australia. As the RBGs are established it is therefore appropriate and at times necessary for the affected local governments to work with the RBG to ensure that the services provided by the RBG are coordinated and compatible with services, works, etc. that are provided by the local government. This working environment and partnership can be compromised by the existence of a sector-wide policy provision that states that Local Government isn’t supportive of the existence of the RBG.

With 16 RBGs established and more likely to come it is unlikely that legislation is going to be amended to discontinue this approach to biosecurity management.

The Shire of Bridgetown-Greenbushes proposes that WALGA amend its current policy position by removing the specific part that states that the sector is not supportive of RBGs. Instead the decision on whether to support a RBG should rest with individual Local Governments.

The Blackwood Biosecurity Group (BBG) operates within the boundaries of the Shire of Bridgetown- Greenbushes. The Shire has chosen to recognise and respect the work being done by the BBG noting that the establishment of the BBG wasn’t a Shire initiative.

WALGA Annual General Meeting 2020 27

The choice on whether to support the activities of the BBG was a decision that solely rested with the Shire of Bridgetown-Greenbushes. However this decision appears to have left the Shire open to criticism within the sector. In recent times, at various meetings where the subject of RBGs has been on the agenda, including those with WALGA representatives in attendance, there was a view expressed by some that by supporting the BBG the Shire of Bridgetown-Greenbushes is acting in contradiction of a sector policy provision, is therefore weakening the sector’s position and could be seen to be encouraging the extension of RBGs or the establishment of more RBGs in Western Australia.

The Shire of Bridgetown-Greenbushes respects the rights of individual Local Governments to oppose the establishment of, or continuation of a RBG within their areas.

The WALGA policy position on biosecurity groups was determined before the growth in the number of RBGs in Western Australia and therefore it is timely to review that position. All other components of the WALGA policy position on ‘biosecurity’ can be retained.

SECRETARIAT COMMENT

Correspondence received in May 2019 from the Minister for Agriculture has indicated that the review of the Biosecurity and Agriculture Management Act (2007) will occur in the second quarter of 2020.

It is envisaged that the current Policy Position will be reviewed in response to any proposed changes to the Act. The policy review will include the provision of a discussion paper on any potential changes to the Act, and a series of workshops for members across the State in order for members, the WALGA zones, and ultimately State Council, to make their respective determinations.

That said, the change proposed by the Shire of Bridgetown-Greenbushes asserts the primacy of each member to make its own decisions, in accordance with its community’s desires and expectations.

WALGA Annual General Meeting 2020 28

3.5 WALGA Members Support for Waste to Energy

MOTION IN BRIEF

Moved Cr Peter Robinson, Shire of Dardanup  Seeking support for the Seconded Cr Bennett, Shire of Dardanup Waste Strategy: Western Australia’s Waste That WALGA seek firm commitments from the State Avoidance and Resource Recovery Strategy 2030 Government about how the waste avoidance, resource recovery from WALGA Members. and diversion from landfill targets will be achieved, including local options for reprocessing, recycling and waste to energy.  To seek firm commitments from the State

Government as to how it In particular these commitments should clearly indicate how the will be achieved, including State Government will cease the proliferation of landfills in the alternative options and non-metropolitan areas which are predominantly taking incentives to reduce and metropolitan waste or waste generated elsewhere in the state eventually eliminate including mining and construction camps. These commitments reliance on landfill. should encourage alternative options and outline what incentives the Government will put in place to reduce, and eventually eliminate, our reliance on landfill. CARRIED

ATTACHMENTS Attachment 1 – Waste Avoidance and Resource Recovery Strategy 2030 http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Reco very_Strategy_2030.pdf

Attachment 2 – Waste Avoidance and Resource Recovery Strategy Action Plan 2030 http://www.wasteauthority.wa.gov.au/media/files/documents/Waste_Avoidance_and_Resource_Reco very_Strategy_2030_Action_Plan.pdf

Attachment 3 – Waste t Energy Position Statement https://www.wasteauthority.wa.gov.au/media/files/documents/W2E_Position_Statement.pdf

Attachment 4 – WALGA Waste to Energy Discussion Paper for Local Government https://www.dropbox.com/s/7ihc97m8p056nk1/Attachment%204%20- %20W2E%20Discussion%20Paper%20FINAL.pdf?dl=0

MEMBER COMMENT

 Currently the Strategy sets Targets for these outcomes but does not include a firm plan of how the State Government is going to actually implement and achieve these Targets. The Waste Avoidance and Resource Recovery Strategy Action Plan 2030 (Attachment 2) also does not provide clarity or concrete actions or incentives to address these targets.

 Building on and updating the first Western Australian Waste Strategy: Creating the Right Environment published in 2012, earlier this year (2019) the State Government released the West Australia’s Waste Strategy (Waste Avoidance and Resource Recovery Strategy 2030). Previous State Government Targets have included goals of towards zero waste to landfill by 2020. This may no longer be achievable, however there has been positive trends in waste figures as included in Table 1 on page 9 of the Waste Strategy:

WALGA Annual General Meeting 2020 29

 Increases in FOGO and other recycling efforts have improved resource recovery significantly up 28%, whilst per capita generation is down 12%. The knock on effect is that there was a fifth (20%) less waste going to landfill in 2014/15 than in 2010/11. However, there have been questions raised regarding the accuracy of this data and the Department of Water and Environmental Regulation are going to require mandatory reporting by Local Government and industry to address this issue. Even given questions about the data, there is still more than 3.6 million tonnes of waste going to landfill every year.

 To reduce this the Waste Strategy 2030 sets out the following targets:

Source: Waste Avoidance and Resource Recovery Strategy 2030 page 6

 If these targets are achieved it would result in the following:

 Total waste generated in 2030 reduced by 20% from 2014/15 figures to 4.98 million tonnes per annum.  Only 15% of total waste generated is landfilled (acknowledging that the target is only set for Perth and Peel), the total waste to landfill across the state will be 0.75 million tonnes.  Resource recovery is increased to 75%, resulting in 3.74 million tonnes being recovered.  That leaves 0.5 million tonnes potentially available for Waste to Energy – which the Strategy notes should only be generated from ‘residual waste’. The alternative is that waste to landfill will increase to 1.25million tonnes per annum.

 Whilst the targets are clear, the plan about how this will be implemented is yet to be developed and Local Government and industry will need long term certainty to invest to achieve these targets. The Shire of Dardanup is therefore asking WALGA members to support WALGA to advocate to the State Government for more specific and firm commitments to divert waste from landfill through local options for reprocessing, recycling and waste to energy.

 In this regard, the Waste Authority recognises the benefits in siting waste infrastructure close to the

WALGA Annual General Meeting 2020 30

source of waste generation. Benefits include reduced transport impacts from the movement of waste, such as greenhouse impacts, traffic congestion and community amenity (Waste Authority’s Waste to Energy Position Statement, 2013 - Attachment 3). It is therefore important that local options for reprocessing, recycling and waste to energy are considered an essential component in achieving the Waste Strategy’s targets. Not taking action and continuing with the status quo will mean waste is transported hundreds or even thousands of kilometres to be disposed of in the regions, rather than being dealt with at source. By considering smaller scale local options it would provide opportunities for reduction at source and also assist communities in the regions to reduce their waste to landfill.

 Considering the above, without Waste to Energy (WtE) and significant improvements in resource recovery, there would still be 25% or 1.25million tonnes state-wide of waste being sent to landfill. According to a 2013 discussion paper (Attachment 4) prepared for WALGA by the Municipal Waste Advisory Council (MWAC), a standing committee of the Association with delegated authority to represent the Association in all matters relating to solid waste management, WtE could reduce the weight of waste by 70-80% and the volume of waste by 90%.

 The Waste Authority considers best practice WtE processes to be a preferable option to landfill for the management of residual waste but not at the expense of reasonable efforts to avoid, reuse, reprocess or recycle waste. WtE has the potential to divert substantial volumes of waste from landfill (and thereby support the delivery of Waste Strategy targets) and produce a beneficial product (Waste Authority’s Waste to Energy position Statement, 2013).

 To address this it is important that options for reduction in the amount of waste going to landfill also consider smaller waste to energy plants that could be located within regional areas to reduce reliance on landfill. Initial investigations indicate that current available technologies could provide

opportunities for smaller plants to be established that would use about 500kg of Municipal Solid Waste per hour or about 4,400 tonnes per annum. Such facilities could be located across regional areas and reduce waste to landfill but also provide for energy generation.

 It is recommended that the alternative options outlined in this item be incorporated into the Waste Strategy’s Action Plan 2030 with specific incentives put in place by the Government to ensure we reduce, and eventually eliminate, our reliance on landfill.

SECRETARIAT COMMENT

The Shire of Dardanup should be commended for their initiative and identification of key issues such as the need to control the development of new landfills, to support the Strategy Targets, and to develop local solutions to divert material from landfill for material and energy recovery.

WALGA Annual General Meeting 2020 31

3.6 Membership of Development Assessment Panels

MOTION IN BRIEF

Moved Cr Lynn Fisher, Shire of Mundaring  DAP includes 3 experts and 2 elected members, which is Seconded Cr John Daw, Shire of Mundaring considered by DoPLH as a balanced decision-making That WALGA advocate increasing Local Government framework; membership in Development Assessment Panels.  There is a need to strengthen transparency and increase CARRIED public respect for the DAP process;  It is proposed that WALGA MEMBER COMMENT advocate for increasing local government membership on At its meeting of 3 March 2018, the Shire of Mundaring DAP. Council resolved to:

“Advise WALGA that it recommends WALGA investigate increasing local government membership in Development Assessment Panels, rather than advocate for the introduction of Third Party Appeal Rights.”

The Shire will be reconsidering its position in relation to Third Party Appeal Rights at its meeting on the 11 June 2019; its position on seeking WALGA investigate increasing local members on DAP however remains unchanged.

The Department for Planning’s website states:

As a key component of planning reform in Western Australia, Development Assessment Panels (DAPs) are intended to enhance planning expertise in decision making by improving the balance between technical advice and local knowledge.

Development Assessment Panels (DAPs) comprise three technical experts in planning (one of whom chairs the meeting) and two elected members from the local government in which the DAP applies. This is not a balance and there could be various membership options that WALGA could explore, with some likely to be more palatable to the State than others.

For example, an equal number of local elected members and planning professionals on a DAP would demonstrate respect for the expertise of local members in applying planning regulations to a proposed development. It would demonstrate that local elected members have views of equal importance to those of the other Panel members.

Equal numbers of members could result in a tied vote with the Chairperson having a deciding vote. That would not diminish the importance of a balanced number of local representatives and planning experts participating in the decision making process. DAPs are public meetings. Community members attend to take the opportunity to briefly address the Panel and to listen to the reasons why the decision is made.

Appointing additional elected member/s to DAPs means community members would have local experts and three planning experts explain how the proposed development would impact on a local area and what conditions, if any, are justifiably imposed. This would be educative for the community, strengthen transparency and increase public respect for the DAP process.

WALGA Annual General Meeting 2020 32

SECRETARIAT COMMENT

The Minister for Planning initiated several amendments to Development Assessment Panels (DAPs) to improve their efficiency and operation. The majority of the changes were “primarily administrative to ensure the system remains flexible and responsive, while more clearly communicating DAP decisions to the public” (Changes-to-the-DAP-system-announced.aspx), and did not include changes to DAP membership.

A previous 2016 AGM resolution was for WALGA to advocate for consideration of a series of reforms, in the event that DAPs remain in place, to ensure greater accountability, transparency and procedural fairness for ratepayers through the Panel's assessment and decision making processes. One of the reforms specifically sought a change that would require equal membership on the DAP between Local Government and Appointed Specialist members with an independent chair approved by both State and Local Governments.

At the same 2016 AGM, WALGA was also requested to advocate for an independent review of the decision making within the WA planning system, looking at the roles and responsibilities of State and Local Government and other decision making agencies, Development Assessment Panels and the State Administrative Tribunal appeal process

In December 2016, two reports were presented to WALGA’s State Council, one on the review of the entire planning system (Resolution 108.6/2016), followed by one on the possible improvements to the DAPs system (Resolution 109.6/2016). The report on the review of Decision Making within the WA Planning System also resolved to undertake research on third party appeals around Australia and further consult with members regarding its current policy position. The Association prepared a discussion paper which provided background on the development of WALGA’s position and a review of the arguments both for and against third party appeals which was then circulated to the Local Government sector for comment and feedback during 2017.

At the May 2018 WALGA State Council meeting, it was resolved to amend the policy position to support the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels (DAPs) (Resolution 37.2/2018). The following resolutions were made: - 1. Note the results of the additional consultation with members on the possible introduction of Third Party Appeal Rights into the Planning System; 2. Based on the feedback received, amend its current policy position to support the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels; 3. Provide the State Government with the outcomes of this consultation and advocate for the introduction of Third Party Appeal Rights for decisions made by Development Assessment Panels as part of the upcoming Independent Planning Reform process; and 4. Further consult with members to provide more clarity on the exact details of the criteria that would need to be established, before any system of Third Party Appeals for decisions made by Development Assessment Panels is implemented by the State Government.

At its May 2019 meeting (Resolution 44.4/2019), WALGA’s State Council considered a ‘Preferred Model’ and resolved that WALGA: 1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for decisions made by Development Assessment Panels, and 2. Endorses the ‘Preferred Model’ as presented in the May 2019 Agenda, as the Third Party Appeals process for decisions made by Development Assessment Panels and in future give consideration to broadening Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions.

The Shire of Mundaring proposal to have equal representation may achieve an actual balance between technical advice and local knowledge, as espoused as the objective of the DAP framework. This would

WALGA Annual General Meeting 2020 33

be a beneficial improvement to the DAP system, particularly in the event that the State is unwilling to pursue any introduction of Third Party Appeal Rights to DAP decisions. The Minister for Planning has advised that Third Party Appeal rights would not be considered by the Government as it would add unnecessary complexity and red tape to the planning framework, contrary to the intent of the current planning reform process.

WALGA Annual General Meeting 2020 34

3.7 Review of the Mining Act 1978

MOTION IN BRIEF

 FIFO and DIDO to be Moved President Laurene Bonza, Shire of Dundas limited in a reviewed Seconded Cr Les Price, Shire of Cue Mining Act, similar to the Stronger Resource That: Communities Act in Qld https://www.legislation.qld. 1. WALGA requests that the Hon. Bill Johnston, Minister for gov.au/view/whole/pdf/info Mines and Petroleum, undertakes a review of the rce/current/act-2017-028 outdated Mining Act 1978 and that the revision address  That an MOU with FIFO and DIDO, and its impact on local communities; and Councils is addressed as a compulsory part of the 2. The Mining application process includes a mandatory mining application process MOU with the Local Government which would be  That the MOU forms part overseen by the Auditor General to ensure fairness to the of the Audit process of the Community by having the mining company contribute to relevant Local Government local infrastructures as a Legacy project.

AMENDMENT

Moved Cr Sandra Lee, City of Kwinana Seconded Mayor Carol Adams, City of Kwinana

That point 1 be amended to read:

WALGA requests that the Hon. Bill Johnston, Minister for Mines and Petroleum, undertakes a review of the Mining Act 1978 with a view to maximising the benefits to local communities and its impact on local communities; and THE AMENDMENT WAS PUT AND CARRIED

THE MOTION AS AMENDED NOW READS:

That:

1. WALGA requests that the Hon. Bill Johnston, Minister for Mines and Petroleum, undertakes a review of the Mining Act 1978 with a view to maximising the benefits to local communities and its impact on local communities; and

2. The Mining application process includes a mandatory MOU with the Local Government which would be overseen by the Auditor General to ensure fairness to the Community by having the mining company contribute to local infrastructures as a Legacy project.

CARRIED

MEMBER COMMENT

As a Local Government we have felt and seen the impact of mine closures and factors out of our control and how this can devastate a small community, This has significant flow on effects from lack of volunteers to support fighting bush fires in our 95,000 square kilometres of currently unmanaged, UCL land, lack of volunteers to support St Johns Ambulance services, to reducing the capacity of our school WALGA Annual General Meeting 2020 35

through a steady decline in numbers. Businesses have closed, as have Government Departments as the population declines.

We are not advocating a total elimination of FIFO and DIDO as this would be an unrealistic approach.

We seek the Minister’s support as a matter of urgency to make our small communities sustainable.

SECRETARIAT COMMENT

The Association provided an interim submission to the Education and Health Standing Committee Inquiry into mental health impacts of FIFO work in October 2014. This inquiry was in response to the suicides of nine FIFO lives in the Pilbara region of WA.

The submission reinforced support for the implementation of the key recommendations of the 2013 House of Representatives Standing Committee Senate Inquiry report, Cancer of the bush or salvation for our cities. That Inquiry recommended research to be undertaken by the Commonwealth Government to determine the socio economic impact of FIFO work practices, accurate measurement of the impact of FIFO on existing on infrastructure and services, and strategies to address current inequities in infrastructure and sustainability of regional medical services health service delivery.

WALGA Annual General Meeting 2020 36

3.8 Financial Assistance Grant

MOTION IN BRIEF

Moved Cr Laurene Bonza, Shire of Dundas  Acknowledges the Seconded Cr Tony Pratico, Shire of Bridgetown importance of federal funding Greenbushes through the Financial Assistance Grants program That WALGA requests the Hon. Minister of Local Government for the continued delivery of council services and and Communities David Templeman to assist all Local infrastructure; Governments to Lobby the Federal Government to retain the  Expresses its concern about Financial Assistance Grant at one percent of the of the decline in the value of Commonwealth Taxation Revenue. Financial Assistance Grants CARRIED funding at the national level from an amount equal to around 1% of MEMBER COMMENT Commonwealth Taxation Revenue in 1996 to a current The Shire of Dundas feels the current funding arrangements for figure of around 0.55%.; and Local Government are no longer fit for purpose.  Calls on all political parties contesting the 2019 Federal The roles and responsibilities of Local Government has grown Election and their local significantly. The main funding available from the Australian candidates to support the Government (the Financial Assistance Grants) has consistently Australian Local Government declined from a level equal to 1% of Commonwealth Taxation Association’s call to restore Revenue (CTR) in 1996 to just 0.55% of CTR today. the national value of Financial Assistance Grants The Australian Government collects approximately 82% of funding to an amount equal Australia’s tax revenue and is responsible for just one tenth of to at least 1 % of Australia’s public infrastructure assets. Commonwealth Taxation revenue and therefore to Local councils raise 3.6% of taxes and are responsible for 33% of provide a Fairer Share of public infrastructure, including 75% of Australia’s roads Federal funding for our local communities. 3.6% of the tax take is not adequate funding to unlock the potential of our communities. The decline in the Financial Assistance Grants funding has left local councils worse off struggling to meet increasing demand on local infrastructure and services and impacting their ability to build and maintain essential infrastructure to the higher standard required today. The result is increased pressure on rates and council budgets, making it harder to maintain community services and infrastructure. There is a current infrastructure backlog of $30+billion dollars. The requirement to upgrade and renew infrastructure built during the ‘baby boom’ and rapid growth periods in the 60s and 70s is becoming a major problem. New infrastructure is also required to meet the needs of the growing population and to meet productivity and safety requirements. There are also increasing community expectations related to the type and standards of services available to local communities. This is placing pressure on local governments particularly when they are required to provide services previously provided by the other spheres of government. This is particularly the case in thin markets such as rural and regional areas where, if federal or state governments withdraw services, local government must step in or no one will, as we have seen in recent years.

WALGA Annual General Meeting 2020 37

SECRETARIAT COMMENT

WALGA supports the need for a review of the Financial Assistance Grants (FAGs) system, from the perspective of growing the overall size of the pool.

WALGA has consistently supported advocacy, through ALGA and other channels, for increases in funding from the Commonwealth Government to Local Government through Financial Assistance Grants. WALGA continues to work with ALGA to advocate to increase FAGS funding to 1% of taxation revenue.

ALGA’s number one priority in their Federal Election advocacy strategy was to restore Financial Assistance Grant funding to one percent of Commonwealth taxation revenue. This remains an ongoing area of advocacy for ALGA.

WALGA Annual General Meeting 2020 38

3.9 Third Party Appeal Rights

MOTION IN BRIEF

Moved Cr Giorgia Johnson, City of Bayswater  Further amendments Seconded Cr Julie Mathison, City of Subiaco proposed to the Preferred Model for Third Party Appeals Process 1. That there be an amendment to the Third Party Appeals Process Preferred Model, being that third parties in addition to Local Governments are able to make an appeal.

2. That there be an amendment to the Third Party Appeals Process Preferred Model, being that closely associated third parties in addition to Local Governments are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels. CARRIED

MEMBER COMMENT

The Council has taken a particularly strong stand on this important issue and it is requested that this matter be given further consideration.

SECRETARIAT COMMENT

At its May 2019 meeting, WALGA’s State Council considered a ‘Preferred Model’ and resolved that WALGA: 1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for decisions made by Development Assessment Panels, and

2. Endorses the ‘Preferred Model’ as presented in the May 2019 Agenda, as the Third Party Appeals process for decisions made by Development Assessment Panels and in future give consideration to broadening Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions. (Resolution 44.4/2019)

The above resolution was sent to the Minister for Transport: Planning with a copy of the proposed model (as attached).

The May 2019 Agenda item sought to finalise a ‘Preferred Model’ for appeals on Development Assessment Panel decisions. WALGA’s State Council considered several alternative WALGA Zone resolutions, as several Zones proposed alternative ‘Preferred Models’ for decisions made by DAPs, preferred types of Third Party Appeals and one Zone indicated its opposition to any Third Party Appeals model being introduced, as follows: -

SOUTH METROPOLITAN ZONE That the Position Statement be referred back to WALGA officers to provide an evidence case to support the need for change, the expected benefits, and an analysis of the implications of change in terms of cost, resource and timeframes by utilising the experience of other States where third party appeals exist and applying that to the system proposed.

WALGA Annual General Meeting 2020 39

GREAT SOUTHERN COUNTRY ZONE That the Zone opposes Third Party Appeals in relation to Item 5.2 in the May 2019 WALGA State Council Agenda.

EAST METROPOLITAN ZONE That there be an amendment to the Preferred Model, being that third parties are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels.

CENTRAL METROPOLITAN ZONE That WALGA: 1. Continues to advocate for the State Government to introduce Third Party Appeal Rights for decisions made by Development Assessment Panels; and 2. Endorses the original December 2018 ‘Preferred Model’ as the third party appeals process for decisions made by the Development Assessment Panels with the following amendments: a. DOT POINT 1 “which could possibly be expanded later if it proves to be beneficial” to be removed b. DOT POINT 4 to be replaced with “Other affected parties would be able to appeal a DAP decision”

Based on the formal resolutions received and members discussions at Zone meetings, there were a range of options available for State Council to consider at its meeting in May: -

1. Not adopt a Preferred Model until more information on cost and resource implications is provided; 2. Adopt the Preferred Model as presented in the May 2019 Agenda; 3. Adopt the Preferred Model as presented in the May 2019 Agenda, with the amendments suggested by the East Metropolitan Zone, ie ability to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels; 4. Adopt the Preferred Model as circulated to members in December 2018; 5. Adopt the Preferred Model as circulated to members in December 2018, with the amendments suggested by the Central Metropolitan Zone; 6. Adopt the Preferred Model with different amendments (any amendments discussed by State Council); 7. Not adopt any Preferred Model but still advocate for Third Party Appeal Rights for DAPs decisions 8. Adopt a different Third Party Appeal model (ie wider than just for DAPs); 9. Consult the sector again on what model of Third Party Appeal rights is considered acceptable given the wide range of views; 10. Return to the pre-May 2018 position, where any Third Party Appeal rights are not supported

The preferred approach by State Council was to adopt the Preferred Model as presented in the May 2019 Agenda, as it would provide the starting point for discussion with the State Government about the introduction of Third Party Appeals for Development Assessment Panel decisions.

WALGA provided this position to the Minister for Transport; Planning and the Minister’s response was as follows:

I note WALGA’s State Council endorsed Preferred Model on this matter, however I maintain concerns regarding the unnecessary complexity and red tape third party appeal rights would add to the

WALGA Annual General Meeting 2020 40

planning system, which is contrary to the objectives of the Government’s commitment to planning reform.

The Department of Planning, Lands and Heritage received 254 submissions in response to the Green Paper, including many which confirmed the issues and views identified in the Green Paper regarding the current DAP system.

An Action Plan for planning reform which contains a program of initiatives to address the concerns identified by the Green Paper and submissions is currently being finalised by the Department for consideration by Government.

I will make announcements regarding the content of the Action Plan and reform initiatives in the near future.

WALGA Annual General Meeting 2020 41

Preferred Model Third Party Appeal Rights for decisions made by Development Assessment Panels

Benefits of Third Party Appeal Right for decisions made by Development Assessment Panels

. Only Local Governments will be able to challenge and seek review of DAP decisions that are made contrary to the recommendations of the Responsible Authority Report (RAR) or Council position. . In future, possible consideration to a broadening of Third Party Appeal Rights to other parties relating to Development Assessment Panel decisions. . Local Government would be able to appeal a DAP decision and defend the merits of their policies and defend the enforceability of their conditions. . More transparent process in both decision making and condition setting, resulting in more accountable DAP members.

. Would allow for an appeal to be made on the conditions of approval or refusal i) that may have been removed from a RAR; or

ii) added to the decision, particularly where no liaison has occurred with the Local Government for clearing or enforcing the condition; or iii) applied inappropriately i.e. the condition would change the intent or design of the development and therefore a new application should have been lodged. . . Limits appeal rights to larger, more complex applications and would filter out 'smaller' impact applications which could potentially overburden the system. . Provides the opportunity for additional information to be included in the appeal process, particularly if information was not received before the DAP meeting. . Provides the ability to challenge any new information being presented at the DAP meeting without the Local Government being able to undertake any assessment of the new information (unassessed revised plans are currently being lodged and approved at meetings). . Able to appeal the ‘Deferral’ process being over utilised, i.e. DAPs are tending to defer applications multiple times rather than making a decision to approve or refuse the proposal. . Can give the Local Government more confidence that the developer will provide a fully complete application and discuss the application with the Local Government first, rather than relying on the DAP to condition the proposal requiring additional critical information.

WALGA Annual General Meeting 2020 42

Appellants in a Third Party Appeal Should be for . A Local Government where DAP has gone against the position of Council itself; or . A Local Government where DAP has gone against the Responsible Authority Report (RAR) Local Government makes a submission . SAT would need to ensure that appeals are made on valid planning grounds and are not made for commercial or vexatious reasons. . The existing Directions Hearing process could be used to see if the appeal has reasonable planning merit, which would assist in providing clarity on what constitutes a valid planning consideration and what would be an invalid planning consideration. The Directions Hearing could consider the appellant’s justification for submitting the appeal, in particular, whether the grounds of appeal are supported by documentary evidence or other material (a similar process for justifying the lodgement of an appeal already exists through Section 76 of the Planning and Development Act 2005). . . ** Will need to discuss with SAT the definition of ‘valid planning grounds’ to determine whether the submission has reasonable grounds for appeal**

What can be appealed? . DAP applications that are compulsory over $10 million for JDAPs and $20 million for City of Perth DAP; or . DAP applications in the optional threshold $2m – 10m for JDAPs and in the City of Perth $2 million - $20 million; or . DAP applications seeking amendments to approvals i.e. Form 2 applications proposing a change to the development application, and including applications for an extension of time Timeframe to lodge an appeal . As per the existing timeframe, an appeal on a decision made by a Development Assessment Panel should be lodged within 28 days of the decision being made public, ie publishing of the DAP minutes. . Local Governments would need to determine within their own organisation what process to follow in order to decide whether or not to lodge an appeal against a DAP decision. In many cases this may require a Special Council meeting to determine this. Costs . Any Local Government would need to cover their costs of initiating the appeal, attending SAT directions, mediation and hearings, and costs could also include obtaining expert advice.

WALGA Annual General Meeting 2020 43

Appeals Process

WALGA Annual General Meeting 2020 44

Attachment 3: Action Taken on Resolutions of the 2019 AGM

Action Taken on Resolutions of the 2019 Annual General Meeting Action Taken on Resolutions of the 2019 Annual General Meeting 3.1 Coastal Erosion In July 2019, the WALGA President publically raised the issue of coastal erosion and its impacts on Local That WALGA advocate to the Federal and State Governments and their communities on the ABC TV Governments with respect to the importance of news. responding to the increasing challenges faced by

Coastal Councils, and develop policy initiatives to In August 2019, the State Government released the include: Coastal Erosion Hotspots in Western Australia report, 1. Introduction of a national funding formula to commissioned to gain a better understanding of where provide the resources necessary to manage coastal erosion is expected to have a significant and maintain the coast effectively on behalf of impact on public and private property or infrastructure all Australians, including the funds needed to over the next 25 years. It identifies 55 locations across increase the adaptive capacity of Councils to Western Australia – 15 metropolitan and 40 regional – address climate impacts. that have varying levels of risk that will need 2. Allocation of State Funding Grants to properly collaborative solutions. An additional 31 locations investigate the causes of coastal erosion and to have been placed on a watch-list for future monitoring. provide options to address the negative The estimated cost for managing the 55 locations impacts and assist in funding the required could be up to $110 million over the next five years, works to stabilise the coastal areas and with additional funding required in the long term. communities against coastal hazards where appropriate In October 2019, the President raised the issue of coastal erosion and inundation with the Premier, 3. Development of an intergovernmental Treasurer and Ministers for the Environment and Local agreement on the Coastal Zone that will Government at the State Local Government provide a co-ordinated national approach to Partnership Agreement Leaders Meeting, and also coastal governance through and in cooperation placed it firmly on the ALGA agenda. The issue was with Australian state, territory and local subsequently addressed at the national level through governments and clearly define the roles and the Meeting of Environment Ministers in Adelaide on 8 responsibilities of each tier of government in November 2019, where coastal erosion and relation to coastal zone management. inundation was acknowledged as a risk that requires 4. Creation of a National Coastal Policy, the basis a collaborative approach from all levels of of which is formed by the intergovernmental government. With ALGA in attendance, Ministers agreement on the Coastal Zone, that outlines agreed to establish an intergovernmental working the principles, objectives and actions to be group to collate existing information on coastal erosion taken to address the challenges of integrated and inundation hazard risk management, and propose coastal zone management for Australia. a collaborative approach to coastal erosion for 5. An increase in funding for Australian climate consideration through a future meeting of science research programs conducted by Environment Ministers. CSIRO and other research bodies, including the restoration of funding for the National Western Australia is the lead jurisdiction on the Climate Change Adaption Research Facility or intergovernmental working group, which is currently establishment of a similar body, and continuing being developed. ALGA has representation on this support for CoastAdapt. This is essential to through WALGA (Dr Garry Middle). Concurrently, ensure that appropriate guidance in responding WALGA continues to advocate to the State to coastal hazards is accessible by Australia’s Government through its State Pre-Budget coastal Councils so that coastal communities Submission, seeking $55m over four years to support and assets are adequately prepared to address the sector in managing the impacts of coastal erosion, the adverse effects of climate change impacts. and via the WALGA submission to the State Climate Change Issues Paper, with a strong focus on related

WALGA Annual General Meeting 2020 1

Action Taken on Resolutions of the 2019 Annual General Meeting legal liability, land use planning and risk management issues.

The Intergovernmental Working Group has met three times this year and has been working on two key projects. The first is to get an accurate estimate of the current and predicted costs of managing coastal erosion and inundation to both State and Local Governments, and providing a submission to Infrastructure Australia (IA). IA identified coastal inundation as a priority area for infrastructure spending, and the Working Group’s submission argued that coastal erosion is also a significant issue it should address and that options for infrastructure spending should include other adaptation options other than building protection infrastructure, and should include managed retreat spending.

3.2 Department of Housing Leasing The WALGA President, wrote to the Minister for Residential Property to Charitable Housing, Hon Peter Tinley AM MLA in September Organisations 2019 in relation to the issue addressed by the motion. The Minister’s reply noted the Local Government That WALGA advocate to the Minister for Housing to sector’s concerns but did not provide any undertaking include in the lease agreements with charitable to reform the system to require community housing institutions that they must pay Local Government providers to pay Local Government rates.

rates on behalf of the Department of Housing recognising the services Local Government provides WALGA has also actively advocated on this issue (and to its tenants. broader related issues of rate exemptions) during the current review of the Local Government Act 1995. The recent Local Government Act Review Panel report recommended “The Economic Regulation Authority (ERA) to undertake a review on the rating system, including a thorough examination of the case for the current wide range of exemptions”. WALGA will continue to strongly advocate on this issue.

3.3 Motorist Taxation Revenue and Spending in WA 1. WALGA is developing estimates of the taxes paid by Western Australian motorists and expenditure To support the independent position of the RAC, that on developing and maintaining road infrastructure WALGA call on the State and Federal Government to: in the State. These estimates will inform the 1. Provide a fairer distribution of funding from advocacy strategy and approach. Early stage revenue collected from Western Australian discussions have been held with organisations motorists (consistently a minimum of 50%) to that share concerns regarding funding road remediate Western Australia’s road maintenance infrastructure in WA with the view to a combined backlog and tackle the increasing costs of advocacy approach if considered most effective. congestion and road trauma, to deliver productivity Consolidation of existing road condition survey and liveability outcomes; and data coupled with a specific survey in the Mid West region will provide additional supporting 2. Hold an inquiry into road user pricing as part of a evidence of the size, location and scale of the road broader reform of motorist taxation that would maintenance backlog. Detailed analysis of road remove revenue raising fees and charges, and / or trauma has been prepared for each Local hypothecate money collected for the provision of Government area and region. transport infrastructure and services.

WALGA Annual General Meeting 2020 46

Action Taken on Resolutions of the 2019 Annual General Meeting 2. WALGA is providing input into the national Heavy Vehicle Road Reform process, being overseen by the Transport and Infrastructure Council (Commonwealth and State Ministers with responsibility for transport and infrastructure). This process will consider how best to set heavy vehicle charges, and options for hypothecating heavy vehicles charging revenue to road maintenance and upgrade.

3.4 Biosecurity Groups (RBGs) On 22 August, at the WALGA Forum on Pest Animal Biosecurity Management, the Minister for Agriculture That WALGA revokes its current policy position of not committed to a review of the Biosecurity and supporting the establishment and operations of Agriculture Management Act 2007 in this term of Recognised Biosecurity Groups (RBGs) and that the government. The Terms of Reference for the review decision on whether to support RBGs is to rest with have yet to be released. In the interim, WALGA individual Local Governments. participates on the Biosecurity Senior Officers Group, and seeks to ensure that the terms of reference for the review of the Act enable full consultation. The item is being considered at the March meeting of the Environment Policy Team.

The Department of Primary Industries and Regional Development (DPIRD) chair the Biosecurity Senior Officers Group, and at the June 2020 meeting officers of DPIRD advised that a draft Terms of Reference for the review of the Act has been prepared as is with the Minister, who has yet to release a final version. Given that a State Election is due early in 2021, it is unlikely that a review panel will be established until after the election.

3.5 WALGA Members Support for Waste WALGA supports the intent of the Motion and will to Energy continue to advocate for action from the State Government regarding the implementation of the That WALGA seek firm commitments from the State Waste Avoidance and Resource Recovery Strategy Government about how the waste avoidance, 2030. WALGA commends the motion and its resource recovery and diversion from landfill targets identification of key issues such as the need to control will be achieved, including local options for the development of new landfills, to support the reprocessing, recycling and waste to energy. Strategy Targets, and to develop local solutions to In particular these commitments should clearly divert material from landfill for material and energy indicate how the State Government will cease the recovery. proliferation of landfills in the non-metropolitan areas which are predominantly taking metropolitan waste or MWAC will continue to advocate for funding from the waste generated elsewhere in the state including State Government regarding the implementation of mining and construction camps. These commitments the Waste Avoidance and Resource Recovery should encourage alternative options and outline what Strategy 2030. WALGA included in the Submission incentives the Government will put in place to reduce, on the Environmental Protection Act review a specific and eventually eliminate, our reliance on landfill. recommendation in relation to reducing the proliferation of landfills, and will continue to advocate for this outcome through the waste reform process.

3.6 Membership of Development A report on the change to membership of Assessment Panels Development Assessment Panels was presented to the December 2019 State Council Meeting, where it was resolved: WALGA Annual General Meeting 2020 47

Action Taken on Resolutions of the 2019 Annual General Meeting That WALGA advocate increasing Local Government membership in Development Assessment Panels. That WALGA advocate to the Minister for Planning, that the composition of Development Assessment Panels (DAPs) be modified to provide equal representation of Specialist Members and Local Government Members, in accordance with the original objectives of the DAP system to enhance the decision making process by improving the balance of experts.

Correspondence has been sent to the Minister for Planning in accordance with the resolution above the following response has been received:

“As you are aware the recently released Action Plan for Planning Reform proposes several reforms and improvements to DAP systems and processes. These will provide a consistent robust DAP process reducing potential conflicts of interest and promote consistency of decision making, thereby addressing many of the perceived issues with the current system. As you have noted, the composition of Local Government representation is not being considered as part of the current planning reform process, however, a number of other significant reforms are proposed. The most notable being a reduced number of DAPs to no more than three and the engagement of specialist members on a full time basis. This will be supported by the establishment of a pool of non-voting subject matter experts to provide DAPs with independent, expert advice as required. It is my intention that these reforms will enhance the decision making process by providing greater consistency and transparency. The reduced number of DAPs and the engagement of full time specialist members will also allow specialist members to gain a greater level of local expertise therefore further enhancing the process. Thank you for raising this with me and I encourage WALGA and the local government industry to remain an active participant in the planning reform process.”

These proposed changes to the DAPs systems and processes, will require amendment to the DAP Regulations, therefore, the matter of Local Government equal representation will be raised again as part of the public comment period.

The Department of Planning Lands and Heritage have advised that the amendments to the DAP regulations must be gazetted before April 2021, as the appointment of new Panel Members will be required

WALGA Annual General Meeting 2020 48

Action Taken on Resolutions of the 2019 Annual General Meeting at this time. It is therefore anticipated that the draft Regulations will be released at the end of 2020 or beginning of 2021 for public comment.

3.7 Review of the Mining Act 1978 This item was referred to the Mining Communities Policy Forum for action in December 2019. That:

1. WALGA requests that the Hon. Bill Johnston, Following the Forum’s deliberations, it was Minister for Mines and Petroleum, undertakes a recommended that WALGA: review of the Mining Act 1978 with a view to

maximising the benefits to local communities and 1. Prepare a State Council agenda item advocating its impact on local communities; and to the Minister for Mines and Petroleum, 2. The Mining application process includes a highlighting members concerns with the current mandatory MOU with the Local Government which Mining Act 1978 and requesting that the Minister would be overseen by the Auditor General to initiate a review of the Mining Act 1978. ensure fairness to the Community by having the 2. Establish a forum where the sector can be mining company contribute to local infrastructures provided with information on the current rating as a Legacy project. provisions and the tools needed to more appropriately rate mining tenements and infrastructure located in their communities.

Given the onset of COVID-19 and the State Government’s primary focus on the COVID-19 recovery, advocacy relating to a review of the Mining Act has been reprioritised and placed on hold until a more appropriate time.

WALGA is currently looking to facilitate opportunities for Local Governments to hear from others about how they can achieve positive community outcomes within the current provisions of the Act.

3.8 Financial Assistance Grant This item was considered by the Governance and Organisational Services Policy Team at their 4 March That WALGA requests the Hon. Minister of Local 2020 meeting. Government and Communities David Templeman to assist all Local Governments to Lobby the Federal At the 4 March meeting, it was recommended that Government to retain the Financial Assistance Grant WALGA request ALGA to advocate for a national at one percent of the of Commonwealth Taxation position on the need for a Financial Assistances Revenue. Grants (FAGs) Review to be conducted by the Productivity Commission that addresses:

 The current complex and confusing assessment and allocation methodology;  Clarification of how ‘disabilities’ are defined and administered within these methodologies;  The need for more money to be provided in the total funding pool; and  Support for the retention of minimum grant allocations.

This advocacy has been placed on hold, given that the priority is to distribute greater amounts of funding to all councils through all existing mechanisms, including FAGs, in order to support local economies as they recover from COVID-19. WALGA Annual General Meeting 2020 49

Action Taken on Resolutions of the 2019 Annual General Meeting

3.9 Third Party Appeal Rights A letter relating to this issue was sent to every Local Government Chief Executive Officer in WA on 9 1. That there be an amendment to the Third Party November 2019. The letter requested CEOs to Appeals Process Preferred Model, being that third advise whether their Council supports or does not parties in addition to Local Governments are able support the motion to amend the Preferred Model. to make an appeal. As several WALGA members have requested an 2. That there be an amendment to the Third Party extension to the original January deadline, the new Appeals Process Preferred Model, being that closing date for feedback was 28 February 2020. closely associated third parties in addition to Local Governments are able to appeal decisions made An item was presented to the May 2020 State by the Western Australian Planning Commission Council meeting for State Council’s consideration. and the State Administrative Tribunal, in addition The following State Council resolution was made to Development Assessment Panels. (Resolution 59.2/2020)

1. That the proposed amendment to the Third Party Appeals Process Preferred Model, being that third parties in addition to Local Governments are able to make an appeal on decisions made by Development Assessment Panels, is not supported, and

2. That the proposed amendment to the Third Party Appeals Process Preferred Model, being that closely associated third parties in addition to Local Governments are able to appeal decisions made by the Western Australian Planning Commission and the State Administrative Tribunal, in addition to Development Assessment Panels, is not supported.

WALGA Annual General Meeting 2020 50