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AGENDA Ordinary Council Meeting to Be Held in Council Chambers, Wolfram Street Westonia Thursday 19Th December 2019 Commencing 3.30Pm

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AGENDA Ordinary Council Meeting to Be Held in Council Chambers, Wolfram Street Westonia Thursday 19Th December 2019 Commencing 3.30Pm AGENDA Ordinary Council Meeting To be held in Council Chambers, Wolfram Street Westonia Thursday 19th December 2019 Commencing 3.30pm Dear Councillors, The next Ordinary Meeting of the Council of the Shire of Westonia will be held on Thursday 19th December 2019 the Council Chambers, Wolfram Street, Westonia. Lunch – 1.00 pm Discussion Period – 1.30 pm – 2.30 pm Audit Meeting – 3.00 pm Afternoon Tea – 3.00 pm –3.30 pm Council Meeting – 3.30 pm JAMIE CRIDDLE CHIEF EXECUTIVE OFFICER 13 December 2019 Ordinary Council Meeting Agenda 19th December 2019 Page | 2 Disclaimer No responsibility whatsoever is implied or accepted by the Shire of Westonia for any act, omission or statement or intimation occurring during Council meetings. The Shire of Westonia disclaims and liability for any loss whatsoever and howsoever caused by arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during the Council Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or committee meeting does that persons or legal entity’s own risk. In particular and without derogating in any way from the board disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation made by any member or Officer of the Shire of Westonia during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Westonia. The Shire of Westonia warns that anyone who has any application lodged with the Shire of Westonia must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Westonia in respect of the application. Ordinary Council Meeting Agenda 19th December 2019 Page | 3 TABLE OF CONTENTS 1. DECLARATION OF OPENING 4 2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE 4 3. PUBLIC QUESTION TIME 4 4. APPLICATIONS FOR LEAVE OF ABSENCE 4 5. CONFIRMATION OF PREVIOUS MINUTES 4 6. RECEIVAL OF MINUTES 4 7. PRESIDENT/COUNCILLORS ANNOUNCEMENTS 4 8. DECLARATION OF INTEREST 5 9. MATTERS REQUIRING A COUNCIL DECISION 6 9.1. GOVERNANCE, ADMINISTRATION AND FINANCIAL SERVICES 6 9.1.1 ACCOUNTS FOR PAYMENT 6 9.1.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY – NOVEMBER 2019 8 9.1.3 GST RECONCILIATION REPORT –NOVEMBER 2019 10 9.1.4 BELINDA MCMURDO 11 9.1.5 CEACA COMMITMENT 13 9.1.6 ANNUAL FINANCIAL REPORT & FINANCIAL STATEMENTS 19 9.2 COMMUNITY AND REGULATORY SERVICE 22 9.2.1 WATER CORPORATION – STANDPIPE AGREEMENTS 22 9.3 WORKS AND SERVICE 25 9.4 ENVIRONMENTAL HEALTH, PLANNING AND BUILDING SERVICES 26 10 ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 27 11 NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY A DECISION OF THE MEETING 27 12 DATE AND TIME OF NEXT MEETING 27 13 MEETING CLOSURE 27 Ordinary Council Meeting Agenda 19th December 2019 Page | 4 1. DECLARATION OF OPENING The President, Cr Day welcomed Councillors and staff and declared the meeting open at 3.30pm. 2. ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE Councillors: Cr KM Day President Cr WJ Huxtable Deputy President Cr RS Corsini Cr JJ Jefferys Cr RA Della Bosca Cr DL Geier Staff: Mr. JC Criddle Chief Executive Officer Members of the Public: Nil Apologies: Nil Approved Leave of Absence: Nil 3. PUBLIC QUESTION TIME Nil 4. APPLICATIONS FOR LEAVE OF ABSENCE Nil 5. CONFIRMATION OF PREVIOUS MINUTES OFFICER RECOMMENDATIONS That the minutes of the Ordinary Meeting of Council held on 21st November 2019 be confirmed as a true and correct record. 6. RECEIVAL OF MINUTES OFFICER RECOMMENDATIONS That the minutes of CEACA AGM Meeting held on 12th November2019 be That the minutes of CEACA Management Committee Meeting held on 12th November2019 be That the minutes of WEROC Council Meeting held on 28th November2019 be That the minutes of Great Eastern Country Zone Meeting held on 28th November2019 be 7. PRESIDENT/COUNCILLORS ANNOUNCEMENTS The President, Cr Day advised having attended the following meetings: Shire of Westonia RECEVIAL OF MINUTES CENTRAL EAST AGED CARE ALLIANCE INC (CEACA) ANNUAL GENERAL MEETING HELD TUESDAY, 12 NOVEMBER 2019 KELLERBERRIN RECREATION & LEISURE CENTRE MINUTES Minutes Central East Aged Care Alliance Inc (CEACA) Annual General Meeting 1. OPENING The Chairman opened the meeting at 11.00am welcoming all in attendance. The Chairman stated that there is some debate and different interpretation of the CEACA Constitution at present, however the 11 delegates today have clarified that CEACA will operate as follows under the Constitution: 1. CEACA Inc will have three Committees and they are: - General Committee. - Management Committee - The ability to have a Sub-Committee (previously known as Executive Committee). 2. Management Committee will meet quarterly. The Chairman stated that due to the difference in interpretation of the Constitution, he will be seeking further independent legal advice to ensure that we are operating under our Constitution and the Act. He will accept the nominations above, however if the legal advice does not agree with the Committee’s interpretation of the CEACA Constitution, then another meeting will need to be held to discuss further. 2. DECLARATION OF QUORUM It was agreed that there was a quorum at the meeting. 3. RECORD OF ATTENDANCE AND APOLOGIES 3.1 Attendance – Members Cr Gary Shadbolt - Shire of Mukinbudin Cr Wayne Della Bosca - Shire of Yilgarn Cr Ricky Storer - Shire of Koorda Mr John Nuttall - Shire of Mt Marshall Cr Julie Flockart - Shire of Merredin Cr Rodney Forsyth - Shire of Kellerberrin Cr Eileen O’Connell - Shire of Nungarin Cr Stephen Strange - Shire of Bruce Rock Cr Freda Tarr - Shire of Trayning Mr Louis Geier - Shire of Westonia Cr Quentin Davies - Shire of Wyalkatchem In accordance with Item 6.3 of the CEACA Inc Constitution, it was agreed that the above-named persons have been elected by the Members to be their representatives until the next AGM. Central East Aged Care Alliance Inc Annual General Meeting 12 November 2019 2 3.2 Attendance – Observers Taryn Dayman - Shire of Wyalkatchem Dirk Sellenger - Shire of Mukinbudin Darren Mollenoyux - Shire of Bruce Rock Kellie Bartley - Shire of Merredin Peter Clarke - Shire of Yilgarn Tony Sachse - Shire of Mt Marshall Rachel Kirby - Shire of Mt Marshall (& Outgoing Treasurer) Jamie Criddle - Shire of Westonia Raymond Griffiths - Shire of Kellerberrin 3.3 Apologies Ken Hooper - Shire of Merredin 4. CONFIRMATION OF CHAIR The Chairman, Terry Waldron, left the room. RECOMMENDATION It was recommended by Gary Shadbolt to elect Terry Waldron as Independent Chairman for the Central East Aged Care Alliance Inc until the 2020 Annual General Meeting. RESOLUTION It was moved by the Board to elect Terry Waldron as the Independent Chairman until the 2020 Annual General Meeting. CARRIED 5. DECLARATION OF INTEREST Pursuant to Clause 21 of the Central East Aged Care Alliance Inc Constitution, Members must declare to the Chairman any potential conflict of interest they may have in a matter before the meeting as soon as they become aware of it. Members and Deputies may be directly or indirectly associated with some recommendations of Central East Aged Care Alliance Inc. If you are affected by these recommendations, please excuse yourself from the meeting and do not participate in deliberations. This is in accordance with Clause 21.4 of the Constitution which states: 21.4 When a member or employee discloses a pecuniary interest he or she may neither participate in discussions nor take any part in the decision making process in respect to that matter nor be present when the matter is being discussed or voted upon. Terry Waldron declared an interest as a Chairman of Rural Health West. Central East Aged Care Alliance Inc Annual General Meeting 12 November 2019 3 6. MINUTES OF THE LAST ANNUAL GENERAL MEETING 6.1 Minutes from the Annual General Meeting of the Central East Aged Care Alliance Inc held Wednesday, 14th November 2018 (Attachment) Presenting the Minutes from the Annual General Meeting of the Central East Aged Care Alliance Inc held Wednesday 14 November 2018 RECOMMENDATION That the Minutes from the Annual General Meeting of the Central East Aged Care Alliance Inc held Wednesday 14 November 2018 be confirmed as a true and accurate record of the proceedings. RESOLUTION It was agreed by all Members that the Minutes from the Annual General Meeting of the Central East Aged Care Alliance Inc held Wednesday 14 November 2018 be confirmed as a true and accurate record of the proceedings. CARRIED 6.2 Business Arising from the Minutes Annual General Meeting of the Central East Aged Care Alliance Inc held Wednesday 14 November 2018 Nil 6.3 Minutes from the Special Committee Meeting of the Central East Aged Care Alliance Inc held on Wednesday, 3rd July 2019 RECOMMENDATION That the Minutes from the Special Committee Meeting of the Central East Aged Care Alliance Inc held on Wednesday, 3rd July 2019 be confirmed as a true and accurate record of proceedings. RESOLUTION It was agreed by all Members that the Minutes from the Special Committee Meeting of Central East Aged Care Alliance Inc held on Wednesday, 3rd July 2019 be accepted as a true and accurate record of proceedings. CARRIED 7. CHAIRMAN’S REPORT (ATTACHMENT) Presenting the Chairman’s Report - The Chairman referred to his report that was distributed to attendees prior to the meeting. The Chairman thanked Gary Shadbolt for his support as acting Chairman and thanked John Nuttall for his help with the work on the revised Constitution. The Chairman stated that both he and the CEO, Nick Hopkin had concerns with pushback with operations (Pindan/Access/Edgefield).
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