Agenda 16 March 2021 – 9:00 Am Diggers Entertainment Centre

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

1. OPENING BUSINESS ...... 2 1.1 PRESENT ...... 2 1.2 APOLOGIES ...... 2 1.3 LEAVE OF ABSENCE...... 2 1.4 CONFIRMATION OF MINUTES ...... 2 1.5 OBLIGATIONS OF COUNCILLORS ...... 3 1.6 PETITIONS ...... 5

1.7 CONDOLENCES ...... 5 Mayor 1.8 RECOGNITIONS ...... 5 Jane B McNamara [email protected] 1.9 ACKNOWLEDGEMENT OF COUNTRY ...... 5 Deputy Mayor 2. REPORTS ...... 6 Kim I Middleton 2.01 CHIEF EXECUTIVE OFFICER ...... 6 [email protected]

2.01.01 DEPARTMENT OF STATE DEVELOPMENT, Cr Kelly A Carter INFRASTRUCTURE, LOCAL GOVERNMENT AND [email protected]

PLANNING ...... 6 Cr Clarence N Haydon 2.01.02 PREMIER – HON ANNASTACIA PALASZCZUK ...... 6 [email protected]

2.02 CORPORATE AND FINANCE SERVICES ...... 7 Cr Nicole G Flute [email protected] 2.02.01 FINANCIAL REPORT ...... 7 2.02.02 2020/21 REVISED BUDGET ...... 8 Cr Arthur W Bode [email protected] 2.02.03 PROCUREMENT POLICY ...... 8 Cr Trevor G Mitchell 2.02.04 CODE OF CONDUCT FOR EMPLOYEES ...... 10 [email protected] 2.03 ENGINEERING ...... 10 Chief Executive Officer 2.03.01 BUILDING OUR REGIONS – ROUND 5 - HUGHENDEN Daryl Buckingham AQUATIC CENTRE PLANT ROOM AND EQUIPMENT [email protected]

UPGRADE ...... 10 Director of Engineering 2.04 COMMUNITY SERVICES AND WELLBEING ...... 11 Hari Boppudi [email protected] 2.04.01 MENTAL HEALTH AND WELLBEING GRANT FUNDING (QUEENSLAND GOVERNMENT) ...... 11 Director of Corporate & Financial Services 3. CLOSED BUSINESS ...... 12 Bernardus (Barry) Bonthuys [email protected] 4. PROPOSED MEETING CALENDAR ...... 13 Director of Community Services &Wellbeing Barbra Smith [email protected]

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

1. OPENING BUSINESS

Cr Jane McNamara (Mayor) opened the meeting with the Council Prayer

Lord, Please guide and direct us, In that the decisions to be made, Will be for the benefit, Of our whole community Amen

1.1 PRESENT

Councillors Mayor Jane McNamara Kim Middleton Kelly Carter Clarence Haydon Nicole Flute Arthur Bode Trevor Mitchell

Staff Daryl Buckingham - Chief Executive Officer Hari Boppudi – Director of Engineering Barry Bonthuys – Director of Corporate & Financial Services Barbra Smith – Director of Community Services & Wellbeing Raechelle Denne – Relieving Executive Support Officer

School Students Nil

1.2 APOLOGIES

1.3 LEAVE OF ABSENCE

1.4 CONFIRMATION OF MINUTES

That the Minutes of the Ordinary Meeting of Council held 16 February 2021 be taken as read and signed as correct.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

1.5 OBLIGATIONS OF COUNCILLORS

1.5.1 Prescribed Conflict of Interest - Sections 150EG, 150EH & 150EI Local Government Act 2009 Councillors are ultimately responsible for informing of any prescribed conflict of interest on matters to be discussed at a council or committee meeting (other than ordinary business matters).

When dealing with a Prescribed Conflict of Interest, Councillors must abide by the following procedures: . A Councillor who has notified the Chief Executive Officer of a Prescribed Conflict of Interest in a matter to be discussed in a council meeting must also give notice during the meeting.

. A Councillor who first becomes aware of a Prescribed Conflict of Interest in a matter during a council meeting must immediately inform the meeting of the conflict of the interest.

. When notifying the meeting of a Prescribed Conflict of Interest, the following details must be provided: • if it relates to a gift or loan given by an entity - state the details of gift or loan • if it relates to a sponsored travel or accommodation benefit - state the benefit details • if it relates to a contract between the Councillor and Local Government or close associate of the Councillor – state details • if it relates to an application or submission - state the subject of the application or submission • if it relates to appointment/employment matters of Chief Executive Office position - state conflict details

The Councillor must then leave the place of the meeting, including any area set aside for the public, and stay away while the matter is being discussed and voted on, unless the subject Councillor has written notice from the Minister to participate in the matter.

Once the Councillor has left the area where the meeting is being conducted, the council can continue discussing and deciding on the matter at hand.

1.5.2 Declarable Conflict of Interest - Section 150EN Local Government Act 2009 Councillors are ultimately responsible for informing of any Declarable Conflict of Interest on matters to be discussed at council or committee meetings that might lead to a decision that is contrary to the public interest (other than ordinary business matters).

A Councillor may raise their personal interests in a matter at the meeting to canvas the view of the other Councillors prior to deciding to declare a conflict of interest. If the other Councillors suspect the personal interest might be a conflict of interest, the Councillor may disclose their suspicion and the processes under section 150EW of the LGA.

When dealing with a Declarable Conflict of Interest, Councillors must abide by the following procedures: . A Councillor who has notified the Chief Executive Officer of a Declarable Conflict of Interest in a matter to be discussed at a council meeting must also give notice during the meeting. . A Councillor who first becomes aware of a Declarable Conflict of Interest in a matter during a council meeting must inform the meeting of the conflict of interest . When notifying the meeting of a Declarable Conflict of Interest or it could be reasonably presumed that a conflict exists, Councillors should provide sufficient detail to allow the other Councillors to make an informed decision about how best to manage the Declarable Conflict of Interest in the public interest. The following details must be provided: • the nature of the Declarable Conflict of Interest • if it arises because of the Councillors relationship with a related party: i. the name of the related party to the Councillor ii. the nature of the relationship of the related party to the Councillor iii. the nature of the related party’s interest in the matter • if it arises because of a gift or loan from another person to the Councillor or a related party: i. the name of the other person ii. the nature of the relationship of the other person to the Councillor or related party iii. the nature of the other person’s interest in the matter iv. the value of the gift or loan and the date the gift or loan was made.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

After a Councillor has declared a conflict of interest, the Councillor should consider leaving the meeting while the matter is discussed unless they have reasons why their participation would improve making the decision in the public interest.

1.5.3 Procedure if no Quorum for Deciding Matter because of Prescribed Conflicts of Interest of Declarable Conflicts of Interest – Section 150EU Local Government Act 2009

(1) This section applies in relation to a meeting if: (a) a matter in which 1 or more councillors have a prescribed conflict of interest or Declarable Conflict of Interest is to be decided at the meeting; and (b) there is less than a quorum remaining at the meeting after any of the councillors mentioned in paragraph (a) leave, and stay away from, the place where the meeting is being held. (2) The local government must do 1 of the following: (a) delegate deciding the matter under section 257, unless the matter can not be delegated under that section; (b) decide, by resolution, to defer the matter to a later meeting; (c) decide, by resolution, not to decide the matter and take no further action in relation to the matter. (3) The local government must not delegate deciding the matter to an entity if the entity, or a majority of its members, have personal interests that are, or are equivalent in nature to, a prescribed conflict of interest or Declarable Conflict of Interest in the matter. (4) A councillor does not contravene section 150EK(1), 150EM(2), 150EQ(2)(a) or (3)(a) or 150ES(5) by participating in a decision, or being present while the matter is discussed and voted on, for the purpose of delegating the matter or making a decision under subsection (2)(b) or (c).

1.5.4 Closed Meeting Discussion Items – Section 254J Local Government Regulation 2012 Council and standing committee meetings may resolve that a meeting be closed to the public if its Councillors consider it necessary to discuss any of the following matters: • appointment, dismissal or discipline of the CEO • industrial matters affecting employees • the council’s budget • rating concessions • legal advice obtained by the council, including legal proceedings that may be taken by or against the council • matters that may directly affect the health and safety of an individual or a group of individuals • negotiations relating to a commercial matter involving the council for which a public discussion could prejudice the interests of the council • negotiations relating to the taking of land by the council under the Acquisition of Land Act 1967 • a matter that the council is required to keep confidential under a law of, or a formal agreement with, the Commonwealth or state.

A Council or committee meeting cannot resolve that a meeting be closed where the meeting is informed of a Councillors personal interest in the matter by another person and the eligible Councillors at the meeting must decide whether the Councillor has a Declarable Conflict of Interest or Prescribed Conflict of Interest in the matter.

Further, the meeting must not be closed if a quorum is lost due to the number of conflicted Councillors who leave the meeting and the council must; • delegate the matter • decide by resolution to defer to a later meeting • decide by resolution to take no further action on the matter.

Note: None of the above will be considered, discussed, voted on or made during a closed session. If a closed session includes attendance by teleconference, the Councillor/s attending by teleconference must maintain confidentiality by ensuring no other person can hear their conversation while in the closed meeting.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

To take a matter into a closed session the council must abide by the following: • pass a resolution to close the meeting • the resolution must state the matter to be discussed, an overview of what is to be discussed and why the meeting should be closed while the matter is considered • if the matter is known in advance, the agenda should clearly identify that the matter will be considered in closed session, and an explanation of why it is deemed necessary to take the issue into closed session must be stated • not make a resolution while in a closed meeting (other than a procedural resolution).

1.6 PETITIONS Nil

1.7 CONDOLENCES The Family of Janice Mitchell

1.8 RECOGNITIONS Nil

1.9 ACKNOWLEDGEMENT OF COUNTRY

The Flinders Shire Council would like to acknowledge the Yirendali people as Traditional Owners and the oldest living culture of the land on which our Council operates, and pay respect to Elders past, present and emerging

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

2. REPORTS

2.01 CHIEF EXECUTIVE OFFICER

2.01.01 DEPARTMENT OF STATE DEVELOPMENT, INFRASTRUCTURE, LOCAL GOVERNMENT AND PLANNING Appendix 2.01.01

Background – Letter from the Director-General, Damien Walker advising that the Australian Parliament passed the Australia’s Foreign Relations (State and Territory Arrangements) Act 2020 on 10 December 2020.

It is recommended that Council consider the Act carefully and ensure all obligations are met. Key considerations for local government include:

• from 10 March 2021, the Act requires all local governments to notify the Minister for Foreign Affairs of a proposal to enter a non-core foreign arrangement. If the arrangement is entered into, the Minister must also be notified about the arrangement within 14 days. • The Act also requires all local governments to provide a comprehensive list to the Department of Foreign Affairs and Trade (DFAT) of all existing foreign arrangements (including non-binding arrangements) by 10 June 2021. • Registration of an arrangement is made via DFAT’s online portal accessible at www.foreigharrangements.qov.au.

Responsibility rests with each local government to ensure the impact of the Australian Government’s legislation on its current and future foreign arrangements is understood.

Officer’s Recommendation – For Council information.

2.01.02 PREMIER – HON ANNASTACIA PALASZCZUK Appendix 2.01.02

Background – At Councils Ordinary meeting held on Tuesday 16 February, Council resolved to write to the Premier, Hon Annastacia Palaszczuk in relation to the safety of the staff, inpatients, and the residents in the Multi-Purpose Long Stay Nursing Home at the Hughenden Hospital. Copy of letter sent 04 March 2021 is attached.

Officer’s Recommendation – For Council information.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

2.02 CORPORATE AND FINANCE SERVICES

2.02.01 FINANCIAL REPORT Appendix 2.02.01

Background – In accordance with section 204 of the Local Government Regulation 2012, the Chief Executive Officer must present a financial report to the Council at is monthly ordinary meeting. Monthly financial reports are presented at the or Statements of financial performance;

i. Statement of financial position; ii. Statement of cash flows; iii. Statement of Changes in Equity; iv. Income and expenditure statement; v. Capital Works Program.

The following is a summary of the financial results as at 28 February 2021:

Statement of Comprehensive Income

Total Recurrent Revenue $20,597 45% Total Recurrent Expenditure $21,440 47% Net Operating Result – Surplus/(Deficit) ($ 843) (183%) Total Capital Income $ 6,505 48% Net Result – Surplus/(Deficit) $ 5,662 40%

Statement of Financial Position

Total Current Assets $ 21,863 89% Total Non-Current Assets $230,552 95% Total Assets $252,415 95% Total Current Liabilities ($ 2,872) 114% Total Non-Current Liabilities ($ 2,842) 73% Total Liabilities ($ 5,714) 89% Net Community Assets $246,701 95%

Asset Revaluation Surplus $ 89,444 101% Retained Surplus/(Deficiency) $157,257 91% Total Community Equity $246,701 95%

Cash Flow Statement

Cash at the beginning of the period $ 30,917 103% Total Payments Received $ 28,617 45% Total Payments Made ($ 39,875) 57% Cash at the end of the period $ 19,659 87%

Officer’s Recommendation – That in accordance with 204 of the Local Government Regulation 2012, Council receives and approves the financial report, which include the following statements, for the period ended 28 February 2021 – period 18:

i. Statements of financial performance; ii. Statement of financial position; iii. Statement of cash flows; iv. Statement of Changes in Equity.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

2.02.02 2020/21 REVISED BUDGET

Background – The budget for the 2020-2021 financial year has been reviewed and amended and is presented to Council for consideration and adoption.

In accordance with the Local Government Regulation 2012, the Council must be presented with the statements set out below that have been prepared on an accrual basis:

i. The statements of financial position; ii. The statements of cash flow; iii. The statements of income and expenditure; iv. The statements of changes in equity; v. The long-term financial forecast; vi. The revenue statement; vii. The revenue policy; viii. The relevant measures of financial sustainability; and ix. The total value of the change, expressed as a percentage, in the rates and utility charges levied for the financial year compared with the rates and utility charges levied in the previous budget.

Officer’s Recommendation – That Council approve and adopt the revised budget for the 2020/21 financial year, as presented.

2.02.03 PROCUREMENT POLICY

Background – The Council considered and adopted its procurement policy at its meeting held on 18 August 2020. Under its policy, Council has approved financial delegations to the following positions:

Position Delegation (Including GST) Chief Executive Officer Unlimited Director Corporate and Financial Services $220,000 Director of Engineering $220,000 Director Community Services and Wellbeing $220,000 Stores and Procurement Officer (Stock Only) $110,000 Works Manager $55,000 Project Engineer $55,000 Town Foreman $55,000 Building Supervisor $11,000 Community Care Coordinator $11,000 Fleet Manager $11,000 Senior Advisor – Legal, Risk and Governance $11,000 Rural Lands Manager $11,000 HR Manager $11,000 Environmental Health Officer $11,000

To improve the efficient and effective functioning of Council’s operations, it is requested that financial delegations be considered and added to the approved positions:

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

Position Delegation (Including GST)

Community Services Coordinator $11,000 Road Maintenance Supervisor $11,000 Building Supervisor $5,500 Construction Supervisor 1 $5,500 Construction Supervisor 2 $5,500 Concrete Supervisor 2 $5,500 Water & Sewerage Supervisor $2,200 Parks & Gardens Supervisor $2,200

Officer’s Recommendation – That Council approve financial delegations for the following positions and these positions be added to the approved positions in its procurement policy:

Position Delegation (Including GST)

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

2.02.04 CODE OF CONDUCT FOR EMPLOYEES Appendix 2.02.04

Background – The Local Government Act 2009 (Qld) (section 4) sets out the way in which a local government is constituted and the nature and extent of its responsibilities and powers. The Act requires for Council’s actions to be consistent with the following local government principles: transparent and effective processes, and decision-making in the public interest; and sustainable development and management of assets and infrastructure, and delivery of effective services; and democratic representation, social inclusion and meaningful community engagement; and good governance of, and by, local government; and ethical and legal behaviour of councillors and local government employees.

These legislated principles, together with Council’s corporate values, form the basis of Council’s Code of Conduct for its employees. They apply to all employees and guide their thinking, actions and decision-making. The Council’s Code of Conduct for its employees has been reviewed and is presented for Council’s consideration and adoption.

Officer’s Recommendation – That Council approve and adopt the Code of Conduct for employees, as presented.

2.03 ENGINEERING

2.03.01 BUILDING OUR REGIONS – ROUND 5 - HUGHENDEN AQUATIC CENTRE PLANT ROOM AND EQUIPMENT UPGRADE

Background – Council applied for and was successful for the Building our Regions - Round 5 for the Hughenden Aquatic Centre Plant Room and Equipment Upgrade. As a requirement of the funding guidelines, the funding body requires a Council Resolution for the following: • confirms a budget for Council’s financial contribution of $100,000.00 to the Hughenden Aquatic Centre Plant and Equipment Upgrade project • confirms it is committed to delivering the Project, and • acknowledges responsibility for any funding shortfall if costs or other contributors’ change

Officer’s Recommendation – That Council confirm: • A budget has been allocated for Council’s financial contribution of $100,000.00 to the Hughenden Aquatic Centre Plant and Equipment Upgrade project • Council is committed to delivering the Project, and • Council acknowledges responsibility for any funding shortfall if costs or other contributors’ change

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

2.04 COMMUNITY SERVICES AND WELLBEING

2.04.01 MENTAL HEALTH AND WELLBEING GRANT FUNDING (QUEENSLAND GOVERNMENT)

Background – Queensland Government has released one-off mental health and wellbeing grant funding to support eligible Queensland councils, which includes Flinders Shire. This funding is part of the $46.5 million Mental Health and Wellbeing Package under Queensland’s Economic Recovery Strategy. Queensland Health have advised that $75,000 (ex GST) is available to Flinders Shire Council to work with the community to delivery tailored, mental Health measures.

Council has been in discussions with Outback Futures to utilise funding to implement the HeadYakka program in the Flinders Shire. The Head Yakka program aims to strengthen community mental health and wellbeing, prevent suicide through an intergenerational approach, assist participants to care for self and others and connect people with mental health and wellbeing options. The program will include event-based community education, on property engagement, training and education opportunities within workplaces and sporting clubs, and alcohol and other drugs partnerships and referral.

Officer’s Recommendation – That Council apply for the Queensland Government’s Mental Health and Wellbeing Package Funding for the implementation of Outback Futures, HeadYakka program in the Flinders Shire.

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

3. CLOSED BUSINESS

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

4. PROPOSED MEETING CALENDAR

DATE TIME MEETING VENUE TOPIC DEC Meeting Monday 18 January 2021 9:00am – 2:00pm Briefing Room DEC Meeting Tuesday 19 January 2021 9:00am –12:30pm Council Meeting Room DEC Meeting Monday 15 February 2021 9:00am – 2:00pm Briefing Room DEC Meeting Tuesday 16 February 2021 9:00am –12:30pm Council Meeting Room DEC Meeting Monday 15 March 2021 9:00am – 2:00pm Briefing Room DEC Meeting Tuesday 16 March 2021 9:00am –12:30pm Council Meeting Room DEC Meeting Monday 19 April 2021 9:00am – 2:00pm Briefing Room DEC Meeting Tuesday 20 April 2021 9:00am –12:30pm Council Meeting Room McNamara Monday 17 May 2021 9:00am – 2:00pm Briefing Boardroom McNamara Thursday 20 May 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 14 June 2021 9:00am –2:00pm Briefing Boardroom McNamara Tuesday 15 June 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 19 July 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 20 July 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 16 August 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 17 August 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 20 September 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 21 September 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 18 October 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 19 October 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 15 November 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 16 November 2021 9:00am –12:30pm Council Meeting Boardroom McNamara Monday 13 December 2021 9:00am – 2:00pm Briefing Boardroom McNamara Tuesday 14 December 2021 9:00am –12:30pm Council Meeting Boardroom

AGENDA 16 MARCH 2021 – 9:00 AM DIGGERS ENTERTAINMENT CENTRE

The meeting closed at

______Jane McNamara Mayor Flinders Shire Council

14 Appendix - 2.01.01

Our ref: DGBN21/47

25 February 2021

Mr Daryl Buckingham Chief Executive Officer Flinders Shire Council [email protected]

Dear Mr Buckingham

As you may be aware, the Australian Parliament passed the Australia's Foreign Relations (State and Territory Arrangements) Act 2020 (the Act) on 10 December 2020.

The Act creates the Australian Government’s Foreign Arrangements Scheme (the scheme) that:

• imposes new obligations on state entities to notify the Australian Government of existing arrangements with foreign government entities • requires, from 10 March 2021, compliance with an approval process for ‘core’ foreign arrangements and a notification process for ‘non-core’ foreign arrangements • establishes a public register to provide transparency about foreign arrangements.

Agreements between local governments and foreign government entities are captured by the Act as ‘non-core foreign arrangements’. Under the Act, a foreign government entity includes:

• a foreign country • its national government or a department or agency of that national government • sub-national governments in foreign countries (for example, local councils) • departments and agencies of sub-national governments • authorities established for a public purpose by a foreign country, its national government or sub-national government • universities without institutional autonomy • other entities as prescribed.

Foreign arrangements may include, for example, a memorandum of understanding on trade or tourism or an arrangement for a sister city relationship. Subsidiary arrangements, including contracts to implement foreign arrangements may also be captured.

I recommend you consider the Act carefully and ensure all obligations are met. Key considerations for local governments include:

• The Act also requires all local governments to provide a comprehensive list to the Department of Foreign Affairs and Trade (DFAT) of all existing foreign arrangements (including non-binding arrangements) by 10 June 2021.

• Registration of an arrangement is made via DFAT’s online portal accessible at www.foreignarrangements.gov.au.

Please also refer to the above website for information including links to the Act, the rules, FAQs and information sheets on the scheme.

If you have any uncertainties regarding the type of arrangements captured by the Act, the Foreign Arrangements Taskforce is available to support local governments to comply with the requirements of the scheme. Enquiries can be directed by email to [email protected].

The Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) also has information on its website which will link you to DFAT’s information at www.dlgrma.qld.gov.au by clicking on (1) Local government, (2) Governance, and (3) Laws.

Ultimately, responsibility rests with each local government to ensure the impact of the Australian Government’s legislation on its current and future foreign arrangements is understood. Therefore, if you have any doubt, I recommend you consult with DFAT and if appropriate, obtain independent legal advice.

If you require any further information, please contact Mr Max Barrie, Director, Local Government Policy in DSDILGP, by telephone on (07) 3452 6704 or by email at [email protected], who will be pleased to assist.

Yours sincerely

Damien Walker Director-General

Page 2 of 2

DB:JC Trim: R21/0755

Appendix – 2.01.02

04 March 2021

Premier Hon Annastacia Palaszczuk PO Box 15185 City East BRISBANE QLD 4002

Dear Premier

At Councils Ordinary Meeting held on Tuesday 16 February 2021 a discussion was had as to the inadequate security at the Hughenden Health Centre (hospital) and the safety of the staff, inpatients and the residents in the Multi-Purpose Long Stay Nursing Home following recent incidents involving drug-affected or mental health persons presenting at the centre and threatening bodily harm to either themselves or staff at the hospital.

At the meeting Council resolved to write to you to raise Council’s concerns following this discussion.

The issue mainly arises during the scheduled night shifts between 7:00pm to 7:00am where the hospital only has two (2) nurses on duty who are in charge with attending to emergency incidents, inpatients and our nursing home elderly patients, all other domestic and office staff have finished their shifts and left the centre. The hospital is accessible via the main entrance doors only during these times which are locked with entry granted via an intercom system which provides limited security for the centre but not all presentations have predictable outcomes.

Should there be an incident during these times which requires police assistance, assuming the nursing staff have the capacity and time to phone 000, the estimated time of arrival for assistance would be 15 to 20 minutes assuming the police are available and not on another emergency callout. During this period a persons intent of harming staff, patients or themselves is considered a great risk.

Premier; Council is asking that you give your urgent consideration to the review of security measures at the Hughenden Health Centre and other rural and remote hospitals and identify and consider possible solutions and plausible facility upgrades required to ensure the safety of our hospital staff and patients. Council also considers that investigations into the placement of a Security Guard at rural and remote hospitals during the night shift hours would be a benefit and provide assistance with these presentations.

Council fully appreciates your very busy schedule but your urgent attention to this request would be appreciated.

Yours faithfully

Daryl Buckingham Chief Executive Officer

Cc: Minister Hon Shannon Fentiman Minister Hon Yvette D’Ath Minister Hon Mark Ryan Hon Bob Katter Robbie Katter

Appendix - 2.02.01

For the period Ended Flinders Shire Council

Statement of Comprehensive Income for the Financial year to date 28 February 2021

YTD Actual Original YTD Actual 20/21 Budget Variance 19/20 June RECURRENT REVENUE $'000 February 20/21

Rates, Levies and Charges Income from Continuing Operations Recurrent Revenue Fees and Charges Rates, Levies and Charges 3,165 4,198 75.39% 4,675 3,165 , 15% 882 , 4% Fees and Charges 882 1,458 60.49% 1,349 111 , 1% Rental Income 111 141 78.72% 127 Rental Income Interest and Investment Revenue 154 532 28.95% 519 7,768 , 38% 154 , 1% Sales Revenue 8,218 19,410 42.34% 15,903 Interest and Investment Revenue Other Income 299 146 204.79% 621 Grants, Subsidies, Contributions and Donations 7,768 20,116 38.62% 14,930 Sales Revenue 8,218 , 40% Other Income Total Recurrent Revenue 20,597 46,001 44.78% 38,124 299 , 1% Expenses from Continuing Operations Grants, Subsidies, Contributions and Recurrent Expenses Donations Employee Benefits 5,766 12,243 47.10% 11,126 ) Materials and Services 12,609 28,957 43.54% 21,859 Finance Costs 57 153 37.25% 178 Depreciation 3,008 4,188 71.82% 4,543 RECURRENT EXPENSES Total Recurrent Expenses 21,440 45,541 47.08% 37,706

Net Operating Result - 843 460 -183.26% 418

Capital Revenue 57, 0% 3,008, 14% Grants, Subsidies, Contributions and Donations 6,505 13,587 47.88% 4,382 Capital Income - 50 60 5,766, 27% Employee Benefits Total Capital Income 6,505 13,637 47.70% 4,442 Materials and Services Capital Expenses - - - 0 Finance Costs Depreciation Total Capital Expenses - - - - 12,609, 59% Net Result 5,662 14,097 40.16% 4,860

Other Comprehensive Income Net Result Gain/(Loss) on Revaluation of Property, Plant and Equipment - - - 921

Total Comprehensive Income 5,662 14,097 40.16% 5,781 FLINDERS SHIRE COUNCIL CASH RECONCILIATION UNRESTRICTED CASH - 28 February 2021

$000 $000 Cash Balance at 28 February 2021 $ 19,659 Less: Current Liabilities $ 2,872 Non-Current Provisions $ 984 Unpent Capital Grants $ 2,802 Unpent Operational Grants $ 1,601 Reserves $ 12,000 - Roads $ 4,000 - Water $ 1,500 - Sewer $ 1,500 - Buildings and Other Structures $ 2,500 - Plant Replacement $ 2,000 - Cemeteries $ 500 Total Unrestricted Cash at 28 February 2020 -$ 600 Flinders Shire Council

Statement of Financial Position As at 28 February 2021

YTD Actual 20/21 YTD Actual Variance ASSETS 423 , 0% 20/21 Budget 19/20 June $'000 February 1,781 , 1,022 , 0% - , 0% ASSETS 1% 19,659 , 1 , 0% Current Assets 8% Cash and Cash Equivalents 19,659 22,682 87% 30,917 Cash and Cash Equivalents Receivables 1,781 1,039 171% 2,530 Inventories 423 702 60% 583 Trade and Other Receivables Contract Assets - - 0% 765 Inventories Other Assets - 43 0% 33 Contract Assets

Total Current Assets 21,863 24,466 89% 34,828 Trade and Other Receivables 229,529 , 91% Property, Plant and Equipment Non-Current Assets Intagible assets Trade and Other Receivables 1 2 50% 2 Inventories - - 0% - Property, Plant and Equipment 229,529 242,377 95% 218,371 Intagible assets 1,022 - 0% 1,022

Total Non-Current Assets 230,552 242,379 95% 219,395

TOTAL ASSETS 252,415 266,845 95% 254,223

LIABILITIES Current Liabilities Trade and Other Payables 832 1,352 62% 2,814 LIABILITIES Contract Liabilities - - 0% 5,241 Borrowings 444 548 81% 369 Provisions 1,596 613 260% 1,596 - , 0% Total Current Liabilities 2,872 2,513 114% 10,020 984 , 17% 832 , 15% Non-Current Liabilities Trade and Other Payables - - - - Current Trade and Other Payables 444 , 8% Borrowings 1,858 3,389 55% 2,180 Contract Liabilities Provisions 984 494 199% 984 Current Borrowings 2,842 3,883 73% 3,164 Current Provisions Total Non-Current Liabilities 1,858 , 32% 1,596 , 28% Borrowings TOTAL LIABILITIES 5,714 6,396 89% 13,184 Provisions

NET COMMUNITY ASSETS 246,701 260,449 95% 241,039

COMMUNITY EQUITY Asset Revaluation Surplus 89,444 88,523 101% 89,444 Retained Surplus/(Deficiency) 157,257 171,926 91% 151,595 Reserves - - - -

TOTAL COMMUNITY EQUITY 246,701 260,449 95% 241,039

4 Flinders Shire Council Statement of Cash Flows CASH RECEIPTS for the Financial year to 28 February 2021

YTD Actual Original YTD Actual Receipts from Customers 20/21 Budget Variance 19/20 June February $'000 20/21 6,505 , 23% Investment and Interest Revenue Received Cash Flows from Operating Activities 14,079 , 49% Rental Income

Receipts from Customers 14,079 25,849 54% 23,959 7,768 , 27% Payments to Suppliers and Employees (25,405) (40,845) 62% (24,241) Non Capital Grants and Contributions (11,326) (14,996) 76% (282) Receipts: Capital Grants, Subsidies, Contributions and Donations Investment and Interest Revenue Received 154 532 29% 519 154 , 1% Rental Income 111 141 79% 127 111 , 0% Non Capital Grants and Contributions 7,768 20,116 39% 14,930 Payments: Finance Costs (57) (153) 37% (178) Other CASH PAYMENTS Net Cash Flow - Operating Activities (3,350) 5,640 -59% 15,116 247 , 1% Cash Flows from Investing Activities Payments to Suppliers and Employees Receipts: 14,166 , 35% Finance Costs Sale of Property, Plant and Equipment - 834 - 484 Grants, Subsidies, Contributions and Donations 6,505 13,587 48% 4,382 Other Investing Activity Receipts - - - - Purchase of Property, Plant and Equipment

Payments: Repayment of Borrowings and Payments to Purchase of Property, Plant and Equipment (14,166) (28,860) 49% (10,496) 57 , 0% Advances Payment for intagible asset - - 0% (102) Suppliers and Employees, 25,405 64.23% Net Cash Flow - Investing Activities (7,661) (14,439) 53% (5,732)

Cash Flows from Financing Activities CASH & CASH EQUIVALENTS Receipts: Proceeds from Borrowings and Advances - 1,911 - - $35,000 Other Financing Activity Receipts - - - - $30,000 $25,000 Payments: $20,000

Repayment of Borrowings and Advances (247) (548) 45% (283) $ mil $15,000 Cash 20/21 FY $10,000 Cash 19/20 FY Net Cash Flow - Financing Activities (247) 1,363 -18% (283) $5,000 $0 Liabilities 20/21 FY

Net Increase/(Decrease) for the year (11,258) (7,436) 151% 9,101 July

May

June

April

March

August

January October

plus: Cash and Cash Equivalents - beginning 30,917 30,118 103% 21,816 February

December

November September

CASH AND CASH EQUIVALENTS - CLOSING 19,659 22,682 87% 30,917 Flinders Shire Council Statement of Changes in Equity for the Financial year ended 28 February 2021

Asset Retained Total Revaluation Surplus Equity $'000 Surplus

Actual 20/21

Opening Balance as at 30 June 2020 89,444 151,595 241,039

Net Result - 5,662 5,662

Equity Balance as at 31 January 2021 89,444 157,257 246,701

Actual 19/20

Opening Balance as at 1 July 2019 88,523 144,005 232,528

Adjustment on initial application of AASB 15/ AASB 1058 2,730 2,730 Restated balance as at 1 July 2019 88,523 146,735 235,258

Net Result 4,860 4,860 Other Comprehensive Income Increase / Decrease in Asset Revaluation Surplus 921 921

Equity Balance as at 30 June 2020 89,444 151,595 241,039 FLINDERS SHIRE COUNCIL

MEASURES OF FINANCIAL SUSTAINABILITY

As at 28 February 2021

Operating Surplus Ratio 28-Feb-21 2020/21 Budget -4.09% 1.00%

Operating or Net Result (excl Capital Items)/Total Operating Revenue (excl Capital Items) Target: Between 0% and 10% Indicator of the extent to which revenues raised cover operational expenses only or are available for capital funding purposes or other purposes.

Net Financial Liabilities Ratio 28-Feb-21 2020/21 Budget -(78.40%) -(31.28%)

Total Liabilities - Current Assets/Total Operating Revenue (excluding Capital Items) Target: < 60% Indicator of the extent to which the net financial liabilities of the Council can be serviced by its operating revenues.

Asset Sustainability Ratio 28-Feb-21 2020/21 Budget 145% 193.51%

An approximation of the extent to which the infrastructure assets managed by the Council are being replaced as they reach the end of their useful lives. Target: > 90% REVENUE AND EXPENDITURE BY DEPARTMENT

February 20/21 Actuals vs 20/21 Total Budget Figures $'000 (1,851) (257,238) REVENUE (300,440) (2,278,464) Revenue Received YTD 2021 Actual YTD Original % Budget 0 (1,223,506) 2021 Budget (981,054) Councillors (323,346) 2021 Chief Executive Officer (5,219,936) Councillors 0 0 #DIV/0! Community Care Chief Executive Officer (1,851) (8,700) 21% Community Services Community Care (1,223,506) (1,700,420) 72% Corporate Services and Finance Community Services (981,054) (1,277,270) 77% (23,966,736) Engineering Corporate Services and Finance (5,219,936) (10,576,546) 49% Environmental Health Officer Engineering (23,966,736) (55,468,473) 43% Environmental Health Officer (323,346) (540,588) 60% Human Resources Human Resources (2,278,464) (3,468,000) 65% Rural Lands Rural Lands (300,440) (431,180) 70% Workplace Health and Safety Workplace Health and Safety (257,238) (410,000) 63% TOTAL (34,552,571) (73,881,177)

EXPENSES 388,320 194,964 Expenses YTD 2021 Councillors 388,320 598,287 65% 589,943 332,323 987,695 Chief Executive Officer 332,323 721,962 46% 2,216,915 Councillors 1,141,817 Community Care 987,695 1,610,816 61% 755,458 Chief Executive Officer Community Services 1,141,817 2,378,063 48% 1,853,408 Community Care Corporate Services and Finance 1,853,408 2,859,979 65% Engineering 20,612,597 45,831,304 45% Community Services Environmental Health Officer 755,458 1,424,124 53% Corporate Services and Finance Human Resources 2,216,915 3,030,198 73% Engineering Rural Lands 589,943 1,156,281 51% 20,612,597 Workplace Health and Safety 194,964 414,529 47% Environmental Health Officer TOTAL 29,073,440 60,025,543 Human Resources Rural Lands TOTAL (5,479,131) (13,855,634) Workplace Health and Safety

Balance to SOCI 5,662

8 COUNCILLORS February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Elected Members 113

01020 - Elected Members Revenue 0125 - Recoveries 0 0 #DIV/0! 03020 - Elected Members Expenses 0330 - Mayor & Elected Member Expenses 388,320 598,287 65%

Elected Members TOTAL 388,320 598,287 65%

9 EXECUTIVE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

CEO Office 112

01000 - CEOs Office Revenue 0125 - Recoveries 0 0 #DIV/0! 03000 - CEOs Office Expenses 0300 - Employee Costs 291,059 496,662 59% 0455 - Project Expenses 0 100,000 0% 0565 - Operating Expenses 4,588 26,300 17%

CEO Office TOTAL 295,647 622,962 47%

Meatworks 6597

03490 - Meatworks Project Expenses 0455 - Project Expenses 7,371 20,000 37%

Meatworks TOTAL 7,371 20,000 37%

Mitez Projects 6476

04050 - Mitez Project Expenses 0455 - Project Expenses 20,000 20,000 100%

Mitez Projects TOTAL 20,000 20,000 100%

10 EXECUTIVE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Town Planning 156

02010 - Town Planning Office Revenue 0105 - Statutory Fees & Charges (1,951) (8,700) 22% 0165 - 15 Mile Reserve 100 0 04010 - Town Planning Office Expenses 0455 - Project Expenses 0 0 #DIV/0! 0565 - Operating Expenses 9,305 19,000 49%

Town Planning TOTAL 7,454 10,300 72%

Hughenden Irrigation Project 6503

04181 - Hughenden Irrigation Project (HIPC) 0455 - Project Expenses 0 0 #DIV/0!

Hughenden Irrigation Project TOTAL 0 0 #DIV/0!

Irrigation Project 6479

02170 - Irrigation Project Revenue 0115 - Grants & Subsidies Recurrent 0 0 #DIV/0! 04170 - Irrigation Project Expenses 0455 - Project Expenses 0 40,000 0%

Irrigation Project TOTAL 0 40,000 0%

TOTAL 330,472 713,262 46%

11 COMMUNITY CARE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Home and Community Care - C`Wealth Funds Over 65`s 6530

02380 - Commonwealth Home Support Program Revenue 0110 - User Fees & Charges (18,744) (38,900) 48% 0115 - Grants & Subsidies Recurrent (324,040) (425,000) 76% 0130 - Other Income (488) (2,800) 17% 04380 - Commonwealth Home Support Program Expenses 0455 - Project Expenses 150,685 334,400 45%

Home and Community Care - C`Wealth Funds Over 65`s TOTAL (192,587) (132,300) 146%

Qld Community Care Services (QCCS) - Under 65`s 6531

02370 - Qld Community Care Services (QCCS) U65's Revenue 0110 - User Fees & Charges (295) (450) 66% 0115 - Grants & Subsidies Recurrent 0 0 #DIV/0! 04370 - Qld Community Care Services (QCCS) U65's Expenses 0455 - Project Expenses 2,624 9,530 28%

Qld Community Care Services (QCCS) - Under 65`s TOTAL 2,329 9,080 26%

Meals on Wheels 6258

01830 - Meals On Wheels (MOW) Revenue 0115 - Grants & Subsidies Recurrent (703) 0 #DIV/0!

Meals on Wheels TOTAL (703) 0 #DIV/0!

12 COMMUNITY CARE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Veterans Home Care 6254

01950 - Veterans Home Care (VHC) Revenue 0110 - User Fees & Charges (495) (100) 495% 0115 - Grants & Subsidies Recurrent 0 (7,300) 0% 03950 - Veterans Home Care (VHC) Expenses 0455 - Project Expenses 1,824 2,000 91%

Veterans Home Care TOTAL 1,329 (5,400) -25%

Disability Services Continuity of Support 6789

01845 - Disability Services Continuity of Support Revenue 0115 - Grants & Subsidies Recurrent (2,850) (5,520) 52% 03845 - Disability Services Continuity of Support Expenses 0455 - Project Expenses 1,370 2,720 50%

Disability Services Continuity of Support TOTAL (1,480) (2,800) 53%

Community Care Administration 6367

01970 - Community Care Office Revenue 0110 - User Fees & Charges 0 (150) 0% 0115 - Operating Grants Received (7,800) 0 #DIV/0! 0125 - Recoveries (90,804) (350,000) 26% 0130 - Other Income (155) (2,000) 8% 03970 - Community Care Office Administration Expenses 0350 - Office Administration Expenditure 276,198 386,349 71% 0455 - Project Expenses 0 0 #DIV/0! Community Care Administration TOTAL 177,439 34,199 519%

13 COMMUNITY CARE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Home Care Packages L4 6662

02371 - Home Care Packages L4 0110 - User Fees & Charges (9,533) (12,000) 79%

0115 - Grants & Subsidies Recurrent (657,412) (720,000) 91%

04371 - Home Care Packages L4 Expenses 0455 - Project Expenses 395,079 528,500 75%

Home Care Packages L4 TOTAL (271,866) (203,500) 134%

National Disability Insurance Scheme 6826 01955 - National Disability Insurance Scheme (NDIS) Revenu 0110 - User Fees & Charges (61,858) (60,000) 103%

0115 - Grants & Subsidies Recurrent 0 0 #DIV/0! 01965 - Community Transport - Under 65's - Revenue 0115 - Grants & Subsidies Recurrent (5,000) 0 #DIV/0! 03955 - National Disability Insurance Scheme (NDIS) Expens 0455 - Project Expenses 44,643 54,250 82%

National Disability Insurance Scheme TOTAL (22,215) (5,750) 386%

14 COMMUNITY CARE February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Hughenden Centre for the Aged (HCA) 6487

02360 - Hughenden Centre for the Aged (HCA) Revenue 0110 - User Fees & Charges (28,929) (53,200) 54% 04360 - Hughenden Centre for the Aged (HCA) Expenses 0530 - Building Maintenance 7,001 16,325 43%

0565 - Operating Expenses 49,587 183,536 27%

Hughenden Centre for the Aged (HCA) TOTAL 27,659 146,661 19%

Aged Housing 149

01850 - Aged Housing Revenue 0110 - User Fees & Charges (14,400) (23,000) 63% 03850 - Aged Housing Expenses 0530 - Building Maintenance 6,426 15,139 42% 0565 - Operating Expenses 6,075 12,660 48% 0680 - Depreciation 46,183 65,407 71%

Aged Housing TOTAL 44,284 70,206 63%

TOTAL (235,811) (89,604) 263%

15 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Flinders Discovery Centre 6472

01920 - Flinders Discovery Centre Revenue 0101 - Ticket Sales 0 (2,000) 0% 0102 - Souvenir Sales (63,556) (70,000) 91% 0110 - User Fees & Charges (30,629) (22,500) 136%

0115 - Operating Grants Received (25,000) (25,000) 100% 0125 - Recoveries 0 0 #DIV/0! 0130 - Other Income (108) 0 #DIV/0! 0135 - Capital Grants Received (530,000) (1,060,000) 50% 0190 - Profit on Sale of Assets 0 0 #DIV/0! 03920 - Flinders Discovery Centre Expenses 0300 - Employee Costs 187,885 442,420 42% 0436 - Cost of Goods Sold - FDC 0 0 #DIV/0! 0455 - Project Expenses 101,330 122,000 83% 0530 - Building Maintenance 1,238 26,100 5% 0565 - Operating Expenses 54,338 136,160 40% 0680 - Depreciation 10,768 15,250 71% Flinders Discovery Centre TOTAL (293,734) (437,570) 67%

Area Promotion 6469 02030 - Area Promotion Revenue 0110 - User Fees & Charges 0 (200) 0% 0115 - Operating Grants Received 0 0 #DIV/0! 0125 - Recoveries 0 0 #DIV/0! 04030 - Area Promotion Expenses 0455 - Project Expenses 13,257 60,000 22% 0565 - Operating Expenses 60,848 141,660 43%

Area Promotion TOTAL 74,105 201,460 37%

16 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Flinders Discovery Centre 6472 Overlander`s Way 6470

02280 - Overlander's Way Revenue 0130 - Other Income 0 0 #DIV/0! 04280 - Overlander's Way Expenses 0455 - Project Expenses 0 0 #DIV/0! Overlander`s Way TOTAL 0 0 #DIV/0!

Australia`s Dinosaur Trail FSC 6471

02270 - Australia's Dinosaur Trail FSC Revenue 0130 - Other Income (896) 0 #DIV/0! 04270 - Australia's Dinosaur Trail FSC Expenses 0565 - Operating Expenses 24,668 6,000 411% 0991 - Transfer to Trust 0 0 #DIV/0!

Australia`s Dinosaur Trail FSC TOTAL 23,772 6,000 396%

National Parks 6650

01460 - National Parks Revenue 0105 - Statutory Fees & Charges (5,363) (8,000) 67% 03460 - National Parks Expenses 0396 - Permits 4,808 7,500 64% 0450 - Sundry Expenses 80 0 #DIV/0!

National Parks TOTAL (475) (500) 95%

17 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 OperatingFlinders Discovery Statement/Our Centre Community/Tourism 6472

Travel Train 6663

01465 - Travel Train Tickets 0110 - User Fees & Charges (409) (2,000) 20% 03465 - Travel Train Expenses 0401 - Commission Paid 150 1,500 10% 0450 - Sundry Expenses 0 0 #DIV/0!

Travel Train TOTAL (259) (500) 52%

Operating Statement/Our Community/Tourism

Community Development 151 01870 - Community Development Revenue 0115 - Grants & Subsidies Recurrent (260,650) 0 #DIV/0! 0125 - Recoveries (524) 0 #DIV/0! 0130 - Other Income 0 0 #DIV/0! 0135 - Capital Grants Received 0 0 #DIV/0! 03870 - Community Development Expenses 0300 - Employee Costs 253,564 342,109 74% 0455 - Project Expenses 86,074 307,363 28% 0565 - Operating Expenses 14,702 32,650 45%

Community Development TOTAL 93,166 682,122 14%

18 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 OperatingFlinders Discovery Statement/Our Centre Community 6472

Community Small Grants 6389

01730 - Community Small Grants Revenue 0130 - Other Income 0 0 #DIV/0! 03730 - Community Small Grants Expenses 0455 - Project Expenses 7,930 40,000 20%

Community Small Grants TOTAL 7,930 40,000 20%

Arts and Cultural Development 6616

01745 - Arts and Cultural Development Revenue 0101 - Ticket Sales (664) (1,100) 60% 0115 - Operating Grants Received (6,090) 0 #DIV/0! 0125 - Recoveries (1,202) (2,200) 55% 03745 - Arts and Cultural Development 0455 - Project Expenses 17,957 28,300 63% Arts and Cultural Development TOTAL 10,001 25,000 40%

RADF 152

01890 - Regional Arts Development Fund (RADF) Revenue 0115 - Grants & Subsidies Recurrent (30,500) (27,000) 113%

03890 - Regional Arts Development Fund (RADF) Expenses 0455 - Project Expenses 378 90,200 0%

RADF TOTAL (30,122) 63,200 -48%

19 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 CentrelinkFlinders Discovery Services Centre 65276472

02430 - Centrelink Services Revenue 0115 - Grants & Subsidies Recurrent (21,403) (31,320) 68% 04430 - Centrelink Services Expenses 0300 - Employee Costs 23,955 38,683 62% 0565 - Operating Expenses 5,999 14,450 42%

Centrelink Services TOTAL 8,551 21,813 39%

Library 145 01710 - Library Revenue 0110 - User Fees & Charges (1,083) (2,850) 38% 0115 - Grants & Subsidies Recurrent (2,582) (16,000) 16% 0125 - Recoveries 0 0 #DIV/0! 0130 - Other Income (122) (200) 61% 03710 - Library Expenses 0300 - Employee Costs 143,447 233,521 61% 0455 - Project Expenses 9,793 12,612 78% 0530 - Building Maintenance 1,846 11,860 16% 0565 - Operating Expenses 38,461 65,280 59% 0680 - Depreciation 5,746 8,138 71%

Library TOTAL 195,506 312,361 63%

20 COMMUNITY SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures Library$'000 TOTAL Actual YTD Original Budget % Budget 2021 2021 Flinders Discovery Centre 6472

Porcupine Gorge Challenge 6468

01910 - Porcupine Gorge Challenge Revenue 0110 - User Fees & Charges 0 (6,900) 0% 0115 - Operating Grants Received 0 0 #DIV/0! 0130 - Other Income (273) 0 #DIV/0! 03910 - Porcupine Gorge Challenge Expenses 0565 - Operating Expenses 813 35,800 2%

Porcupine Gorge Challenge TOTAL 540 28,900 2%

Sport and Recreation Officer 6482

02250 - Sport & Recreation Officer Revenue 0125 - Recoveries 0 0 #DIV/0! 04250 - Sport & Recreation Officer Expenses 0300 - Employee Costs 62,287 107,207 58% 0455 - Project Expenses 7,128 47,000 15% 0565 - Operating Expenses 2,367 4,300 55%

Sport and Recreation Officer TOTAL 71,782 158,507 45%

TOTAL 160,763 1,100,793 15%

21 CORPORATE AND FINANCIAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021

Corporate Services 117

01100 - Corporate Services Management Revenue 0110 - User Fees & Charges (2,410) (3,550) 68% 0115 - Operating Grants Received (2,352,533) (5,828,216) 40% 0125 - Recoveries 0 (280) 0% 0130 - Other Income (11,538) (25,500) 45% 0986 - Oncosts Recovered (850,386) (1,700,000) 50% 1499 - Council Properties 0 (20,000) 0% 03100 - Corporate Services Management Expenses 0300 - Employee Costs 577,461 703,009 82% 0380 - Bank Charges 100 0 #DIV/0! 0385 - Bad Debts 0 50,000 0% 0450 - Sundry Expenses 0 0 #DIV/0! 0455 - Project Expenses 87 10,000 1% 0565 - Operating Expenses 178,856 354,200 50%

Corporate Services TOTAL (2,460,363) (6,460,337) 38%

22 CORPORATE AND FINANCIAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Finance 119

01120 - Financial Control Revenue 0120 - Interest & Investment Income (127,887) (498,100) 26% 0130 - Other Income (2) 0 #DIV/0! 03120 - Financial Control Expenses 0380 - Bank Charges 31,549 55,100 57% 0565 - Operating Expenses 1,960 0 #DIV/0!

Finance TOTAL (94,380) (443,000) 21%

Insurance Claims 6457

01190 - Insurance Claims 0125 - Recoveries (59,600) (16,000) 373% 03190 - Insurance Claims 0411 - Insurance Claim Expenses 73,813 8,000 923%

Insurance Claims TOTAL 14,213 (8,000) -178%

Governance 6639

03105 - Governance Expenses 0300 - Employee Costs 246,541 359,787 69% 0455 - Project Expenses 932 81,500 1% 0565 - Operating Expenses 65,883 146,750 45%

Governance TOTAL 313,356 588,037 53%

23 CORPORATE AND FINANCIAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Shire Office 6245

04330 - Shire Office Expenses 0500 - General Maintenance 0 0 #DIV/0! 0530 - Building Maintenance 32,544 63,100 52% 0565 - Operating Expenses 139,444 212,323 66% 0680 - Depreciation 54,476 77,151 71%

Shire Office TOTAL 226,464 352,574 64% TV & Radio Services 6244

04310 - TV & Radio Expenses 0530 - Building Maintenance 0 1,005 0% 0565 - Operating Expenses 1,151 0 #DIV/0! 0680 - Depreciation 5,243 7,425 71%

TV & Radio Services TOTAL 6,394 8,430 76% Information Technology 120

01140 - IT Services Revenue 0130 - Other Income 0 0 #DIV/0! 03140 - IT Services Expenses 0455 - Project Expenses 21,977 63,000 35% 0565 - Operating Expenses 256,685 388,730 66% 0680 - Depreciation 27,535 14,767 186%

Information Technology TOTAL 306,197 466,497 66%

24 CORPORATE AND FINANCIAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Rates 118

01110 - Rates Revenue 0100 - Rates & Charges (1,716,737) (2,264,800) 76% 0130 - Other Income (10,544) (20,100) 52% 03110 - Rates Section Expenses 0100 - Rates & Charges 13,845 17,500 79%

Rates TOTAL (1,713,436) (2,267,400) 76%

Store 6266

02340 - Store Office Revenue 0986 - Oncosts Recovered (88,299) (200,000) 44% 04340 - Store Office Expenses 0300 - Employee Costs 112,029 232,662 48% 0450 - Sundry Expenses 2,761 2,400 115% 0565 - Operating Expenses 14,930 20,000 75%

Store TOTAL 41,421 55,062 75%

TOTAL (3,360,134) (7,708,137) 44%

25 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021

Depot Operations 142 01570 - Depot Operations Revenue 0110 - User Fees & Charges (494) 0 #DIV/0! 0125 - Recoveries (80) 0 #DIV/0! 03570 - Depot Operations Expenses ` 0500 - General Maintenance 12,169 39,422 31% 0530 - Building Maintenance 20,029 31,335 64% 0565 - Operating Expenses 83,784 123,880 68% 0680 - Depreciation 50,584 54,963 92%

Depot Operations TOTAL 165,992 249,600 67%

Engineering Technical Services 125

01200 - Engineering Operations Revenue 0125 - Recoveries (5,869) 0 #DIV/0! 0987 - Works Supervision Oncosts Recovered (957,827) (1,900,000) 50% 03200 - Engineering Management Expenses 0300 - Employee Costs 179,197 443,905 40% 0455 - Project Expenses 0 0 #DIV/0! 0530 - Building Maintenance 320 500 64% 0565 - Operating Expenses 481,664 753,495 64%

Engineering Technical Services TOTAL (302,515) (702,100) 43%

26 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Plant Operations 141 01550 - Plant & Equipment Revenue 0125 - Recoveries (2,137) 0 #DIV/0! 0170 - Diesel Fuel Rebate (110,602) (100,000) 111% 0190 - Profit on Sale of Assets 0 (50,000) 0% 0975 - Plant Hire Recovery (Internal) (3,387,180) (6,400,000) 53% 03550 - Plant & Equipment Expenses 0520 - Fuel and Oil Expenses 449,433 1,024,000 44% 0521 - Registration and Insurance Expenses 169,519 192,000 88% 0522 - Parts 235,182 448,000 52% 0523 - Tyres, Tubes & Batteries 76,954 128,000 60% 0524 - Plant Repairs 318,013 512,000 62% 0525 - Accident Repairs 7,345 7,040 104% 0528 - Operating Leases Expenses 81,903 24,320 337% 0680 - Depreciation 796,141 1,189,875 67% 0690 - Loss on Disposal of Assets 0 0 #DIV/0! Plant Operations TOTAL (1,365,429) (3,024,765) 45%

Workshop Operations 6614 03571 - Workshop Operations Expenses 0500 - General Maintenance 11,809 18,100 65% 0530 - Building Maintenance 709 6,000 12% 0565 - Operating Expenses 263,182 501,606 52%

Workshop Operations TOTAL 275,700 525,706 52%

27 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Employee Housing 6243 02320 - Employee Housing Revenue 0110 - User Fees & Charges (61,582) (45,000) 137% 04320 - Employee Housing Expenses 0500 - General Maintenance 320 0 #DIV/0! 0530 - Building Maintenance 125,226 180,708 69% 0565 - Operating Expenses 69,676 60,983 114% 0680 - Depreciation 36,343 49,801 73%

Employee Housing TOTAL 169,983 246,492 69%

Private Works 143 01600 - Private Works Revenue 0110 - User Fees & Charges (10,933) (35,000) 31% 03600 - Private Works Expenses 0695 - Private Works 7,454 26,350 28%

Private Works TOTAL (3,479) (8,650) 40%

Sewer 135

01480 - Sewerage Services Revenue 0100 - Rates & Charges (601,174) (809,947) 74% 0110 - User Fees & Charges (320) (500) 64% 0999 - Community Service Obligations 0 0 #DIV/0! 03480 - Sewerage Services Expenses 0100 - Rates & Charges 14,301 16,850 85% 0500 - General Maintenance 168,409 460,655 37% 0530 - Building Maintenance 1,905 8,900 21% 0565 - Operating Expenses 109,057 126,190 86% 0680 - Depreciation 491,153 695,595 71% 0945 - Loan Repayments 14,383 27,400 52%

Sewer TOTAL 197,714 525,143 38%

28 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Water 134 01470 - Water Revenue 0100 - Rates & Charges (656,297) (880,072) 75% 0110 - User Fees & Charges 0 (3,000) 0% 0115 - Operating Grants Received 0 (11,859) 0135 - Capital Grants Received (935,818) (2,085,600) 45% 0999 - Community Service Obligations 0 0 #DIV/0! 03470 - Water Expenses 0100 - Rates & Charges 21,675 26,000 83% 641 66,252 0500 - General Maintenance 158,151 229,770 69% 0530 - Building Maintenance 1,310 82,755 2% 0565 - Operating Expenses 367,869 439,875 84% 0680 - Depreciation 216,770 285,942 76% 03475 - Stormwater Drainage Expenses 0680 - Depreciation 7,715 9,110 85%

Water TOTAL (817,984) (1,840,827) 44%

Industrial Estate 6475

02190 - Industrial Estate Development Revenue 0135 - Capital Grants Received (258,153) (500,000) 52% 04190 - Industrial Estate Expenses 0500 - General Maintenance 2,993 0 #DIV/0! 0565 - Operating Expenses 552 800 69%

Industrial Estate TOTAL (254,608) (499,200) 51%

29 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Airport 138 01510 - Airport Revenue 0110 - User Fees & Charges (24,952) (40,300) 62% 03510 - Airport Expenses 0500 - General Maintenance 74,683 119,400 63% 0530 - Building Maintenance 945 19,150 5% 0565 - Operating Expenses 88,098 88,876 99% 0680 - Depreciation 47,523 143,992 33% Airport TOTAL 186,297 331,118 56%

Shire Roads and Streets 128 01270 - Shire Roads Revenue 0115 - Grants & Subsidies Recurrent (448,023) (1,224,039) 37% 0125 - Recoveries (42,777) 0 0135 - Capital Grants Received (1,542,598) (6,232,286) 25% 1000 - Roads to Recovery (1,737,560) (1,272,985) 136% 1106 - Flood Damage Income 2016 (19,345) (205,636) 1107 - Flood Damage Income 2018 (2,735,343) (8,972,226) 30% 1108 - Flood Damage Income 2019 (603,584) (1,696,396) 36% 1200 - TIDS Income 25,600 (440,000) -6% 01330 - Town Streets Revenue 0115 - Operating Grants Received (50,000) (500,000) 0135 - Capital Grants Received (210,000) (1,100,000) 19% 03270 - Shire Roads Expenses 0680 - Depreciation 605,674 820,673 74% 0717 - Shire Road Maintenance 768,441 2,100,000 37% 03330 - Town Streets Maintenance Expenses 0530 - Building Maintenance 0 500 0% 0717 - Shire Road Maintenance 640,027 1,370,000 47% 07270 - Roads - Flood Damage 0740 - Roads - Flood Damage 3,725,333 10,874,258 34% Shire Roads and Streets TOTAL (1,624,155) (6,478,137) 25%

30 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Main Roads Contracts 6240

02160 - Main Road Contract Revenue 0122 - Main Roads RMPC (1,878,032) (3,046,366) 62% 1108 - Flood Damage Income 2019 0 0 #DIV/0! 1109 - Flood Damage Income 2020 0 (200,000) 0% 1200 - TIDS Income (794,342) (440,000) 181% 1300 - Torrens Creek/Aramac 5703 0 (6,600,000) 0% 1302 - Hann Highway 99B (5,545,932) (9,123,762) 61% 1303 - Hughenden/Richmond 14C 0 0 #DIV/0! 1304 - Hughenden/Charters Towers 14B 0 0 #DIV/0! 1305 - Hughenden/Winton 99C 0 0 #DIV/0! 04160 - Main Roads Contracts Expenses 0670 - Main Roads TIDS 296,669 440,000 67% 0696 - Main Roads RMPC 1,591,553 2,741,730 58% 0697 - Main Roads Contract Expenses 6,008,973 15,813,766 38% 0698 - Main Roads Flood Damage 116 190,000 Main Roads Contracts TOTAL (320,995) (224,632) 143%

Caravan Park 6388

02150 - Caravan Park Revenue 0110 - User Fees & Charges (379,443) (450,000) 84% 04150 - Caravan Park Expenses 0500 - General Maintenance 3,669 19,248 19% 0530 - Building Maintenance 10,284 33,732 30% 0565 - Operating Expenses 226,459 309,181 73% 0680 - Depreciation 55,611 78,760 71% 0945 - Loan Repayments 10,658 20,366 52%

Caravan Park TOTAL (72,762) 11,287 -645%

31 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Cemeteries 140

01530 - Cemetery and Funeral Revenue 0110 - User Fees & Charges (31,290) (30,300) 103% 03530 - Cemetery and Funeral Expenses 0500 - General Maintenance 49,417 70,870 70% 0530 - Building Maintenance 1,530 1,715 89% 0565 - Operating Expenses 45,390 48,700 93% 0680 - Depreciation 14,034 19,876 71%

Cemeteries TOTAL 79,081 110,861 71%

Parks - Hughenden 6642 01230 - Parks - Hughenden Revenue 0125 - Recoveries (1,560) 0 #DIV/0! 0135 - Capital Grants Received (267) (46,399) 1% 03230 - Parks - Hughenden Expenses (371,713) 0500 - General Maintenance 475,000 0% 0530 - Building Maintenance 211,809 9,000 2353% 0565 - Operating Expenses 6,146 200,970 3% 0680 - Depreciation 65,717 169,408 39% 181,698 Parks - Hughenden TOTAL 91,830 807,979 11%

32 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021

Parks - Prairie 6643

03231 - Parks - Prairie Expenses 0500 - General Maintenance 3,726 5,100 73% 0565 - Operating Expenses 3,857 4,467 86%

Parks - Prairie TOTAL 7,583 9,567 79%

Parks - Torrens Creek 6644

03232 - Parks - Torrens Creek Expenses 0500 - General Maintenance 585 0 #DIV/0! 0530 - Building Maintenance 3,625 1,941 187% 0565 - Operating Expenses 6,087 5,300 115%

Parks - Torrens Creek TOTAL 10,297 7,241 142%

33 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021

Parks - Stamford 6645

03233 - Parks - Stamford Expenses 0500 - General Maintenance 3,976 31,000 13% 0565 - Operating Expenses 3,900 5,400 72%

Parks - Stamford TOTAL 7,876 36,400 22%

Public Conveniences 133

03450 - Public Amenities Expenses 0530 - Building Maintenance 3,428 10,212 34% 0565 - Operating Expenses 50,308 75,100 67% 0680 - Depreciation 4,464 6,322 71%

Public Conveniences TOTAL 58,200 91,634 64% Operating Statement/Office/Engineering

Street Lighting 130

03390 - Street Lighting Expenses 0415 - Utilities 22,968 36,000 64%

Street Lighting TOTAL 22,968 36,000 64%

34 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Skate Park 6481

02260 - Skate Park Revenue 0115 - Operating Grants Received 0 0 #DIV/0! 0135 - Capital Grants Received 0 0 #DIV/0! 04260 - Skate Park Expenses 0500 - General Maintenance 4,861 10,840 45% 0530 - Building Maintenance 1,563 1,995 78% 0565 - Operating Expenses 18,746 20,190 93% 0680 - Depreciation 8,326 11,101 75%

Skate Park TOTAL 33,496 44,126 76%

Racecourse 6483

02240 - Racecourse Revenue 0130 - Other Income (1,612) (1,100) 147% 0135 - Capital Grants Received (150,000) (150,000) 04240 - Racecourse Expenses 0500 - General Maintenance 0 600 0% 0530 - Building Maintenance 30 1,520 2% 0565 - Operating Expenses 4,932 6,300 78% 0680 - Depreciation 8,264 11,704 71%

Racecourse TOTAL (138,386) (130,976) 106%

35 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Showgrounds 6484

02230 - Showgrounds Revenue 0110 - User Fees & Charges (3,608) (8,300) 43% 0135 - Capital Grants Received (300,000) (300,000) 100% 04230 - Showgrounds Expenses 0500 - General Maintenance 52,627 101,796 52% 0530 - Building Maintenance 5,085 34,249 15% 0565 - Operating Expenses 49,798 134,159 37% 0680 - Depreciation 187,848 251,828 75% Showgrounds TOTAL (8,250) 213,732 -4%

Recreation Lake 6829

01220 - Recreation Lake Revenue 0115 - Grants & Subsidies Recurrent 0 0 #DIV/0! 0135 - Capital Grants Received (219,378) 0 #DIV/0! 03220 - Recreation Lake Expenses 0455 - Project Expenses 189,129 205,698 92% 0500 - General Maintenance 728 5,000 15% 0530 - Building Maintenance 37,212 72,200 52% 0565 - Operating Expenses 0 50,000 0%

Recreation Lake TOTAL 7,691 332,898 2%

36 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Community Bus 150

01860 - Community Bus Revenue 0110 - User Fees & Charges (1,975) (4,100) 48%

Community Bus TOTAL (1,975) (4,100) 48%

Museums and Cultural Centres 6529

03905 - Museums and Cultural Centres Expenses 0530 - Building Maintenance 0 200 0% 0565 - Operating Expenses 2,035 3,622 56%

Museums and Cultural Centres TOTAL 2,035 3,822 53%

37 ENGINEERING February 20/21 Actuals vs 20/21 Total Budget Figures Actual YTD Original Budget % Budget $'000 2021 2021 Halls and Community Centres 6486 01740 - Halls & Community Centres Revenue 0110 - User Fees & Charges (7,249) (13,300) 55% 0135 - Capital Grants Received 0 0 #DIV/0! 03740 - Halls & Community Centre Expenses 0500 - General Maintenance 27,672 22,750 122% 0530 - Building Maintenance 29,965 20,226 148% 0565 - Operating Expenses 55,973 70,493 79% 0680 - Depreciation 55,001 72,681 76% Halls and Community Centres TOTAL 161,362 172,850 93%

Community Offices 6242

04300 - Stansfield Street Office Expenses 0530 - Building Maintenance 1,395 5,500 25% 0565 - Operating Expenses 6,503 8,031 81% 0680 - Depreciation 3,487 4,938 71%

Community Offices TOTAL 11,385 18,469 62%

Swimming Pool 6485 01720 - Swimming Pool Income 0135 - Capital Grants Received (275,000) (550,000) 50% 03720 - Swimming Pool Expenses 0500 - General Maintenance 2,071 5,097 41% 0530 - Building Maintenance 33,197 17,950 185% 0565 - Operating Expenses 88,753 178,606 50% 0680 - Depreciation 27,989 39,640 71%

Swimming Pool TOTAL (122,990) (308,707) #DIV/0!40%

TOTAL (3,547,517) (9,455,819) 38%

38 ENVIRONMENTAL HEALTH February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Refuse Collection 132

01420 - Refuse Collection Revenue 0100 - Rates & Charges (156,624) (209,673) 75% 0110 - User Fees & Charges (2,507) (3,000) 84% 03420 - Refuse Collection Expenses 0100 - Rates & Charges 5,283 6,400 83% 0565 - Operating Expenses 125,180 198,600 63%

Refuse Collection TOTAL (28,668) (7,673) 374%

Refuse Disposal Site 6640

01430 - Refuse Disposal Site Revenue 0110 - User Fees & Charges 0 (500) 0% 0135 - Capital Grants Received 0 0 #DIV/0! 03430 - Refuse Disposal Site Expenses 0530 - Building Maintenance 97 1,000 10% 0565 - Operating Expenses 215,020 366,620 59% 0680 - Depreciation 40,420 56,053 72%

Refuse Disposal Site TOTAL 255,537 423,173 60%

39 ENVIRONMENTAL HEALTH February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget Refuse Disposal Site TOTAL 2021 2021

Environmental Health 159

02060 - Environmental Health Revenue 0105 - Statutory Fees & Charges (62) (60) 103% 0110 - User Fees & Charges 0 (90) 0% 04060 - Environmental Health Expenses 0300 - Employee Costs 86,653 124,183 70% 0455 - Project Expenses 0 15,000 0% 0565 - Operating Expenses 18,731 29,400 64% Environmental Health TOTAL 105,322 168,433 63%

Animal Control 158

02040 - Animal Control Revenue 0105 - Statutory Fees & Charges (1,356) (7,500) 18% 04040 - Animal Control Expenses 0565 - Operating Expenses 61,059 102,600 60% 0680 - Depreciation 451 639 71%

Animal Control TOTAL 60,154 95,739 63%

40 ENVIRONMENTAL HEALTH February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Emergency Services 160

02080 - State Emergency Service Revenue (SES) 0115 - Grants & Subsidies Recurrent (14,569) (14,569) 100% 04080 - State Emergency Service Expenses (SES) 0500 - General Maintenance 915 2,300 40% 0530 - Building Maintenance 1,928 3,015 64% 0565 - Operating Expenses 9,448 11,700 81% 0680 - Depreciation 2,548 3,609 71%

Emergency Services TOTAL 270 6,055 4%

Disaster Management 6511

02090 - Disaster Management Revenue 0115 - Grants & Subsidies Recurrent (148,228) (305,196) 49% 0130 - Other Income 0 0 #DIV/0! 04090 - Disaster Management Expenses 0455 - Project Expenses 117,405 438,957 27% 0565 - Operating Expenses 66,360 58,440 114% 0680 - Depreciation 3,960 5,608 71%

Disaster Management TOTAL 39,497 197,809 20%

Operating Statement/Our Environment

TOTAL 432,112 883,536 49%

41 HUMAN RESOURCES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Human Resources 122 01160 - Human Resources Revenue 0115 - Operating Grants Received (30,000) (30,000) 100% 0115 - Grants & Subsidies Recurrent 0 0 0% 0986 - Oncosts Recovered (200,701) (325,000) 62% 03160 - Human Resources Expenses 0300 - Employee Costs 202,672 305,048 66% 0565 - Operating Expenses 48,191 73,000 66% Human Resources TOTAL 20,162 23,048 87%

Employee Provisions 6265 02350 - On-Costs Revenue 0310 - Staff Training (68,079) (110,000) 62% 0986 - Oncosts Recovered (1,979,684) (3,003,000) 66% 04350 - On-Costs Expenditure 0310 - Staff Training 41,355 93,050 44% 0320 - Recruitment Costs 36,491 57,300 64% 0321 - Public Holidays - Employee Oncost 151,581 260,000 58% 0322 - Annual Leave - Employee Oncost 613,808 650,000 94% 0323 - Sick Leave - Employee Oncost 185,061 270,000 69% 0324 - Long Service Leave - Employee Oncosts 99,260 103,000 96% 0326 - Superannuation Council Contribution - E 634,057 900,000 70% 0327 - Bereavement Leave - Employee Oncosts 9,067 5,000 181% 0328 - Safety Equipment/Loose Tools - Emp Oncos 6,771 26,800 25% 0336 - Wet Pay - Employee Oncosts 18,241 55,000 33% 0337 - Workers Compensation Wages - Employee O 16,429 60,000 27% 0338 - Workers Compensation Premiums - Employe 146,411 160,000 92% 0342 - Jury Service - Employee Oncost 0 2,000 0% 0347 - Paid Parental Leave 7,520 10,000 75%

Employee Provisions TOTAL (81,711) (460,850) 18%

TOTAL (61,549) (437,802) 14%

42 RURAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Rural Lands Noxious Weeds Control 6241

02410 - Rural Lands Noxious Weeds Control Revenue 0115 - Grants & Subsidies Recurrent (177) 0 #DIV/0! 04410 - Rural Lands Noxious Weeds Control Expenses 0300 - Employee Costs 46,491 92,468 50% 0455 - Project Expenses 15,981 86,021 19% 0565 - Operating Expenses 23,419 26,600 88% Rural Lands Noxious Weeds Control TOTAL 85,714 205,089 #DIV/0!42%

Rural Lands Pest/Vermin Destruction 6250

02420 - Rural Lands Pest/Vermin Destruction Revenue 0115 - Operating Grants Received (22,727) (67,273) 34% 0125 - Recoveries (1,909) (2,927) 65% 0725 - Pest/Vermin Destruction (86,208) (91,315) 94% 04420 - Rural Lands Pest/Vermin Destruction Expenses 0300 - Employee Costs 52,376 92,468 57% 0455 - Project Expenses 6,517 77,321 8% 0565 - Operating Expenses 90,676 230,669 39% Rural Lands Pest/Vermin Destruction TOTAL 38,725 238,943 16% #DIV/0! Rural Lands Lands Management 6615 02295 - Rural Lands - Lands Management 1500 - Disaster Mangement 0 0 #DIV/0! 04295 - Rural Lands - Lands Management 0300 - Employee Costs 96,050 181,705 53% 0455 - Project Expenses 0 0 #DIV/0! Rural Lands Lands Management TOTAL 96,050 181,705 53% #DIV/0!

43 RURAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Rural Lands Stock Routes 6521 02390 - Rural Lands Stock Route Revenue 0722 - Stock Routes (2,722) (3,000) 91% 04390 - Rural Lands Stock Routes Expenses 0300 - Employee Costs 11,509 16,970 68% 0455 - Project Expenses 0 0 #DIV/0! 0565 - Operating Expenses 24,788 31,900 78% Rural Lands Stock Routes TOTAL 33,575 45,870 #DIV/0!73%

Rural Lands Water Facilities 6522

02400 - Rural Lands Water Facilities Revenue 0723 - Water Facilities (5,742) (6,500) 88% 04400 - Rural Lands Water Facilities Expenses 0300 - Employee Costs 9,234 18,113 51% 0455 - Project Expenses 0 0 #DIV/0! 0500 - General Maintenance 0 40,000 0% 0565 - Operating Expenses 412 0 #DIV/0! Rural Lands Water Facilities TOTAL 3,904 51,613 #DIV/0!8% #DIV/0!

44 RURAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Reserves 6641

01240 - Reserves, Leases and Agistment Revenue 0161 - Hughenden Town Common (1,687) (2,700) 62% 0162 - Prairie Town Common (10,412) (18,720) 56% 0163 - Horse Paddocks - Hughenden (1,043) (2,300) 45% 0164 - 2 Mile Lane - Hughenden (436) 0 #DIV/0! 0165 - 15 Mile Reserve 0 0 #DIV/0! 0166 - Torrens Creek Pastorage Reserve (9,788) (17,160) 57% 0167 - Stamford Reserve (63,432) (116,688) 54% 0168 - Prairie Reserve (5,824) (13,437) 43% 0173 - Aerodrome Paddock Lease (3,354) (2,600) 129% 0174 - Meat Box (1,560) (1,560) 100% 0175 - Reserve 100 (524) 0 #DIV/0! 03240 - Reserves, Leases and Agistment Expenses 0300 - Employee Costs 12,365 22,355 55% 0455 - Project Expenses 0 5,000 0% 0500 - General Maintenance 46,036 83,000 55% 0565 - Operating Expenses 7,399 25,070 30%

Reserves TOTAL (32,260) (39,740) 81%

45 RURAL SERVICES February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021 Saleyards 6237

02200 - Saleyards Revenue 0110 - User Fees & Charges (82,895) (85,000) 98% 0130 - Other Income 0 0 #DIV/0! 04200 - Saleyards Expenses 0300 - Employee Costs 39,932 2,693 1483% 0500 - General Maintenance 9,414 28,900 33% 0530 - Building Maintenance 5,431 9,800 55% 0565 - Operating Expenses 79,254 67,786 117% 0680 - Depreciation 12,659 17,442 73% Saleyards TOTAL 63,795 41,621 153%

TOTAL 289,503 725,101 #DIV/0!40%

46 WORKPLACE HEALTH AND SAFETY February 20/21 Actuals vs 20/21 Total Budget Figures $'000 Actual YTD Original Budget % Budget 2021 2021

Workplace Health and Safety 6458

01180 - Workplace Health & Safety (WHS) Revenue 0125 - Recoveries (1,800) 0 #DIV/0! 0986 - Oncosts Recovered (255,438) (410,000) 62% 03180 - Workplace Health & Safety (WHS) Expenses 0300 - Employee Costs 123,065 218,309 56% 0455 - Project Expenses 7,635 44,500 17% 0565 - Operating Expenses 64,264 151,720 42%

Workplace Health and Safety TOTAL (62,274) 4,529 -1375%

47 Appendix – 2.02.04

FLINDERS SHIRE COUNCIL

CODE OF CONDUCT FOR EMPLOYEES

POLICY NUMBER: 73 REVISION NUMBER: 5 TRIM REFERENCE: RESOLUTION NUMBER: POLICY TYPE: APPROVING OFFICER: DATE OF ADOPTION: TIME PERIOD OF REVIEW: 2 Years DATE OF NEXT REVIEW: RESPONSIBLE DEPARTMENT: People & Culture LINK TO CORPORATE PLAN: Our Governance - Competent, Productive and Contributing Workforce

COUNCIL POLICY Employee Code of Conduct Page 2 of 23

CONTENTS 1. THE OBJECTIVE ...... 3 2. COUNCIL STATEMENT ...... 3 3. LEGISLATIVE PRINCIPLES & CORPORATE VALUES ...... 3 4. TO WHOM DOES THE CODE APPLY? ...... 4 5. WHEN DOES THE CODE APPLY? ...... 4 6. ETHICAL PRINCIPLES, VALUES AND CONDUCT ...... 4 6.1 THE FIRST PRINCIPLE – INTEGRITY AND IMPARTIALITY ...... 4 6.2 THE SECOND PRINCIPLE – PROMOTING THE PUBLIC GOOD ...... 8 6.3 THE THIRD PRINCIPLE – COMMITMENT TO THE SYSTEM OF GOVERNMENT...... 9 6.4 THE FOURTH PRINCIPLE – ACCOUNTABILITY AND TRANSPARENCY ...... 11 7. BREACHES OF THE CODE ...... 14 8. IF YOU HAVE A CONCERN ...... 14 9. REVIEW ...... 14 10. PUBLICATION ...... 14 11. TRAINING ...... 15 12. AUTHORITY ...... 15 13. DOCUMENT OWNERS ...... 15 14. FURTHER ASSISTANCE ...... 15 15. APPROVAL ...... 15 APPENDIX A – DEFINITIONS ...... 16 APPENDIX B - A GUIDE TO ETHICAL DECISION-MAKING...... 18 STEP 1: ASSESS THE SITUATION...... 18 STEP 2: LOOK AT THE SITUATION FROM COUNCIL’S VIEWPOINT...... 18 STEP 3: HOW WOULD OTHERS SEE YOUR ACTIONS? ...... 18 STEP 4: CONSIDER THE OPTIONS...... 18 STEP 5: CHOOSE YOUR COURSE OF ACTION...... 18 APPENDIX C – CONTACT WITH LOBBYISTS ...... 19 CONTACT BY REGISTERED LOBBYISTS ...... 19 CONTACT BY UNREGISTERED LOBBYISTS ...... 19 APPENDIX D – INFORMATION PRIVACY PRINCIPLES ...... 20 1 IPP 1 - COLLECTION OF PERSONAL INFORMATION (LAWFUL AND FAIR) ...... 20 2 IPP 2 - COLLECTION OF PERSONAL INFORMATION (REQUESTED FROM INDIVIDUAL) ...... 20 3 IPP 3 - COLLECTION OF PERSONAL INFORMATION (RELEVANCE ETC.) ...... 20 4 IPP 4 - STORAGE AND SECURITY OF PERSONAL INFORMATION ...... 20 5 IPP 5 - PROVIDING INFORMATION ABOUT DOCUMENTS CONTAINING PERSONAL INFORMATION ...... 21 6 IPP 6 - ACCESS TO DOCUMENTS CONTAINING PERSONAL INFORMATION ...... 21 7 IPP 7 - AMENDMENT OF DOCUMENTS CONTAINING PERSONAL INFORMATION...... 21 8 IPP 8 - CHECKING OF ACCURACY ETC. OF PERSONAL INFORMATION BEFORE USE BY AGENCY ...... 21 9 IPP 9 - USE OF PERSONAL INFORMATION ONLY FOR RELEVANT PURPOSE ...... 21 10 IPP 10- LIMITS ON USE OF PERSONAL INFORMATION ...... 21 11 IPP 11- LIMITS ON DISCLOSURE ...... 22

COUNCIL POLICY Employee Code of Conduct Page 3 of 23

1. THE OBJECTIVE

A Code of Conduct is a set of standards and behaviours related to the way we do our work. It puts a responsibility on each of us to use sound judgement while at work. It aims to deliver best practice by ensuring those standards are clear and guided by sound ethics. By consistently applying these standards, we enhance public trust and confidence in each of us. Nothing in this Code interferes with your rights as a private citizen or a ratepayer. The Code does not cover every situation. However, the values, ethics, standards and behaviours it outlines are a reference point to help make decisions in situations it does not cover. If you act in good faith and in keeping with the spirit of the Code, you can expect to be supported by your colleagues, your team leader/supervisor/director and by Council. A ‘Guide for ethical decision-making’ is included at Appendix B to help you in situations not covered by the Code.

2. COUNCIL STATEMENT

Council conducts its business with integrity, honesty and fairness and complies with all relevant laws, regulations, codes and corporate standards. Everyone working for Council must follow the highest standards of behaviour when dealing with customers and each other. Our leaders must encourage a culture where ethical conduct is recognised, valued and followed at all levels. Council actively supports, encourages and develops its employees to work safely, be customer focused, use technology and Council assets effectively, adapt to changes and improve their own capabilities and contribute to Council’s Community, Corporate and Operational Plans.

3. LEGISLATIVE PRINCIPLES & CORPORATE VALUES

The Public Sector Ethics Act 1994 (Qld) (section 4) identifies four ethics principles fundamental to good public administration that guide our behaviour as Public Officials and form the basis for a local government Code of Conduct. The four principles are:

(a) integrity and impartiality; (b) promoting the public good; (c) commitment to the system of government; and (d) accountability and transparency.

The Local Government Act 2009 (Qld) (section 4) sets out the way in which a local government is constituted and the nature and extent of its responsibilities and powers. The Act requires Council’s actions are consistent with the following local government principles:

(a) transparent and effective processes, and decision-making in the public interest; and (b) sustainable development and management of assets and infrastructure, and delivery of effective services; and (c) democratic representation, social inclusion and meaningful community engagement; and (d) good governance of, and by, local government; and (e) ethical and legal behaviour of councillors and local government employees.

These legislated principles, together with Council’s corporate values, form the basis of this Code of Conduct. They apply to all employees and guide our thinking, actions and decision-making.

The values we share as employees of Council are:

(a) passion for Flinders (b) responsive customer service (c) respect for people (d) courage to make a difference

COUNCIL POLICY Employee Code of Conduct Page 4 of 23

(e) working together (f) getting things done (g) value for money.

4. TO WHOM DOES THE CODE APPLY?

All Council employees (regardless of their employment status, role or position – e.g. permanent, temporary, casual or part time employees, directors, supervisors, team leaders, team members or individuals), contractors and volunteers must be familiar with and follow the spirit and content of the Code of Conduct.

5. WHEN DOES THE CODE APPLY?

The Code is concerned with our conduct as Public Officials and behaviour as individuals at work and outside the workplace where particular behaviour may be directly related to our employment and Council activities and in other circumstances where our actions may impact upon the reputation and activities of Council.

6. ETHICAL PRINCIPLES, VALUES AND CONDUCT

6.1 The First Principle – Integrity and impartiality The Public Sector Ethics Act 1994 (Qld) (section 6) states: “In recognition that public office involves a public trust, public service agencies, public sector entities and Public Officials seek to promote public confidence in the integrity of the public sector and— (a) are committed to the highest ethical standards; and (b) accept and value their duty to provide advice which is objective, independent, apolitical and impartial; and (c) show respect towards all persons, including employees clients and the general public; and (d) acknowledge the primacy of the public interest and undertake that any Conflict of Interest issue will be resolved or appropriately managed in favour of the public interest; and (e) are committed to honest, fair and respectful engagement with the community.”

Operationally, for you this requires the following standards of behaviour: (a) Conflicts of Interest When making decisions, you must declare any conflicts of interest that could affect your objectivity in carrying out your duties. A Conflict of Interest involves a conflict between your official duties and responsibilities in serving the public interest and your private interests. A Conflict of Interest can arise from avoiding personal losses as well as gaining personal advantage – whether financial or otherwise. This includes advantages to relatives and friends. If you believe you have a Conflict of Interest, whether real, potential or perceived, you must tell your team leader/supervisor/director promptly. Your team leader/supervisor/director will then provide further direction on how to resolve the matter giving rise to the Conflict of Interest. Until the matter is resolved, you must make sure you are not part of any decision-making processes related to the matter. If you feel you have a Conflict of Interest between professional and corporate values, discuss it with your team leader/supervisor/director. You should also refer to Council’s Conflict of Interest on how to report and manage a Conflict of Interest. Where required by Chapter 8, Part 5 of the Local Government Regulation 2012 (Qld) you may be required to supply details of interests to the CEO or Mayor to be included in a Register of Interests and ensure particulars contained in a Register of Interests remain correct. (b) Influences on decision-making You must not influence any person in an improper way with the aim to obtain personal advantage or favours.

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All decisions need to be, and be seen to be, fair and transparent. This can be achieved in a number of ways, including clear record-keeping and showing how decisions were made. You must not in any way misrepresent your qualifications, experience or expertise in any recruitment and selection process. Appendix B has more information about how to undertake ethical decision making: see ‘A guide to ethical decision-making’. You must ensure that any contact with lobbyists complies with any Policy of Council and the requirements of the Integrity Act 2009 (Qld) (as outlined at Appendix C). (c) Accepting Gifts and Benefits Occasionally you may be offered gifts or benefits from people with whom you do business. Pursuant to the Local Government Act 2009 (Qld) s199, it is an offence for an employee to ask for, or accept, a fee or other benefit for doing something as a local government employee. However, this does not apply to remuneration paid by Council or a benefit that has only a nominal value. The acceptance of Gifts or Benefits of a nominal value may be permitted in limited circumstances, however as a rule you must not accept any gifts or benefits if there is a possibility that in doing so, you could create a real, potential or perceived Conflict of Interest or be seen to be receiving a bribe. The test to apply is whether you could be (not whether you are) influenced by your private interests in carrying out your official duties, or whether people are likely to believe that you could be influenced. For example, ask yourself if accepting the gift or benefit could suggest that the giver may or would receive favourable treatment. Where required by Chapter 8, Part 5 of the Local Government Regulation 2012 (Qld) senior staff (including the CEO and Councillors) must ensure that gifts are recorded in their Register of Interests. (d) Employment outside Council It is not Council’s intention to stop people from holding secondary employment over and above your official duties as a Council employee. Approval for secondary employment is automatically granted for you to undertake private employment outside of your normal working hours as long as the following requirements are met:

• That no Conflict of Interest exists or develops, between private employment and your official duties. • That your private employment has no effect on the performance of your official duties. • This includes effects from a safety/fatigue management perspective. • That your private employment does not involve use of Council resources (physical, technological or intellectual); and • You must ensure that your work outside Council continues to meet the requirements at (a); (b) and (c); and • Pursuant to the Local Government Act 2009 (Qld) s198, where you seek to be employed by more than 1 local government at the same time, approval of each of the local governments is required prior to you being appointed to the second position. • Although you do not need written approval, if you undertake voluntary work or a hobby you also need to ensure that these activities meet the above requirements. If you are unsure, you should discuss this with your team leader/supervisor/director. (e) Public Comments on Council Business As a general rule, Councillors comment publicly on Council business. Council business can be topical, sensitive and controversial and there is a process to be followed when making public comments. If you are asked to comment on any Council matter via the media or other public relations firms, you should first refer to Council’s policy and/or talk to your supervisor/director.

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You must also ensure that to the extent you collect, handle or give access to personal information, you comply with the Privacy Principles outlined under the Information Privacy Act 2009 (Qld). A copy of the Privacy Principles as applying to Council is outlined at Appendix D. (f) Advice given to Elected Officials Councillors may, from time to time, ask local government employees for advice for the purpose of assisting the Councillor to carry out their responsibilities under the Local Government Act 2009 (Qld). Where requests for advice are made, these must be consistent with the ‘Acceptable Requests Guidelines’ which has been adopted by resolution of Council. Council employees have a responsibility to provide such relevant advice as requested by a Councillor, and in doing so must ensure that such advice is thorough, responsive, objective, independent, apolitical and impartial. Where an employee believes that a request for advice by a Councillor is not in accordance with Council’s adopted ‘Acceptable Requests Guidelines’, you must discuss this with your team leader/supervisor/director. (g) Ensure proper communication with Mayor and Councillors Apart from the ‘Acceptable Request Guidelines’, it is not acceptable for employees to communicate with the Mayor or Councillors on any Council operational matters or to air grievances or discontent with employment issues. Council has adopted a Grievance Policy that sets out how grievances are to be dealt with. Disciplinary action may be taken against an employee who contravenes this direction. (h) External Activities Council supports and is committed to ensuring all staff are free to engage in trade union, party-political, professional, interest group or charity activities of their choosing. However, you must make sure that your participation in such activities does not cause either a Conflict of Interest, and/or unduly restricts the performance of your official duties with Council. You must not allow your involvement in any external organisation to intrude upon your duties as a Council employee, which includes Council’s confidence in you to give sound advice to Council that is objective, independent, apolitical and impartial. You are not to take part in political affairs whilst on duty. Council’s IT systems, including internet access and email, Council newsletters and workplaces must not be used for political messages or circulating defamatory or disparaging remarks against individuals, groups or Council itself. If you comment publicly in connection with external activities, you must make a clear distinction between your opinion as a member of the external organisation, and your opinion as a Council employee. You must not use your role in Council, Council information, or information gained in the course of your official duties as a Council employee, to advance your position or standing within an external organisation, nor for the benefit or promotion of an external organisation. You must not provide Council information to members of other groups or related persons, except where this information is publicly available. As a member of an external organisation you need to be aware that participating in activities in the public arena, where you may be identified as a Council employee, can give rise to a perception of Conflict of Interest in some circumstances. Where such a situation arises, you must declare and manage the conflict in accordance with this Code of Conduct and any other relevant policy adopted by Council. (i) Behaviour Towards Each Other We must all treat others with trust, respect, honesty, fairness, sensitivity and dignity. Employees who supervise or manage other employees have a special responsibility to model this kind of behaviour, and to ensure that the people they supervise understand the standard of performance and behaviour that is expected of them at work and when dealing with ratepayers and the public generally. Council values diversity, and expects all its employees, contractors or volunteers to accommodate and respect different opinions and perspectives, and to manage interpersonal disagreements by rational debate. You must not behave towards any other person in a way that could be perceived as intimidating, overbearing or bullying, or that may constitute unwelcome conduct of a sexual nature.

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Effective teamwork is an essential part of a productive workplace culture. Each team member needs to work co-operatively with fellow employees and actively and willingly take part in team activities (e.g. meetings). (j) Non-discriminatory workplace Council is an equal opportunity employer and as such is proactive in ensuring that its practices do not discriminate based on an attribute, or based on a person’s association with another person who maintains an attribute relating to:- • race/ethnicity; • gender; • national origin; • marital status; • sexual preference/lawful sexual activity; • age; • disability/impairment, including infectious disease; • industrial/employment activity; • physical features; • pregnancy; • family responsibilities; • religious beliefs; • political conviction; • breast feeding; or • gender identity. As an employee of Council you have a shared responsibility to ensure that discrimination is not part of our workplace or our practices in dealing with ratepayers and the public generally. If you witness discriminatory behaviour you have a positive obligation to report such actions to your supervisor or director, or if such action involves your supervisor or director, another senior officer. Found cases of unlawful discrimination may lead to disciplinary action taken against offending staff. (k) Sexual and other forms of Workplace Harassment Council is also committed to the prevention of any form of sexual harassment, victimisation or other forms of bullying in the workplace, or at any place where work-related activities are performed, including at social functions. This commitment applies to all employees in their relationships with each other, to applicants for employment at Council and to persons who have dealings with Council. As an employee of Council it is expected that you proactively contribute to building a workplace that is free from sexual harassment; victimisation and bullying. You have a joint responsibility to respect the rights of fellow employees, by not taking part in any action that may constitute harassment of any form, and in doing so supporting and promoting the achievement of equal employment opportunity. Some examples of behaviour which may constitute either sexual harassment or workplace bullying includes:- • Acting towards, or speaking to a person in a manner which threatens or vilifies that person; • Deliberately excluding a particular individual from relevant work related activities or functions; • Making jokes, suggestive comments or offensive gestures related to a person’s race, appearance, colour, ethnic origin, disability, gender, sexual characteristics, or a personal appearance; • Distribution or display of sexually explicit material (including through email) which may be offensive, including posters, pictures or MPEGs, racist or sexist jokes or cartoons; • Persistent questions about a person’s private life; • Personal comments about appearance, size, clothing; • Demands for sexual favours, either directly or by implication; • Unwanted and deliberate physical contact; • Indecent assault, rape and other criminal offences.

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For further information relating to clauses (h), (i), (j) refer to Council’s Discrimination, Sexual Harassment and Workplace Bullying Policy and EEO Management Plan. 6.2 The Second Principle – Promoting the Public Good Public Sector Ethics Act 1994 (Qld) section 7 states: “In recognition that the public sector is the mechanism through which the elected representatives deliver programs and services for the benefit of the people of Queensland, public service agencies, public sector entities and Public officials – (a) accept and value their duty to be responsive to both the requirements of government and to the public interest; and (b) accept and value their duty to engage the community in developing and effecting official public sector priorities, policies and decisions; and (c) accept and value their duty to manage public resources effectively, efficiently and economically; and (d) value and seek to achieve excellence in service delivery; and (e) value and seek to achieve enhanced integration of services to better service clients.”

Operationally, for you this requires the following standards of behaviour: (a) Customer service As a Council employee it is expected that you will strive to provide excellent customer service. You must treat members of the public equitably and with honesty, fairness, sensitivity and dignity. All Council employees serve ratepayers directly or indirectly. If your role in Council involves regular contact with the public, it is important to know how to deal comfortably and calmly with difficult situations and difficult people. You are expected to treat complaints from customers, ratepayers, and the community or fellow employees seriously and respond to constructive feedback as an opportunity for improvement. Customers have a right to complain or criticise Council. Council expects its employees to show respect towards complainants. While you must make all reasonable efforts to help customers lodge complaints, if you think a situation is threatening or intimidating, you are entitled to withdraw. If in doubt, ask for help from a more experienced colleague, or a team leader/supervisor/director. Council will support any employee who believes they are under threat from a member of the public. Council’s image can be impacted by the presentation of staff. Council requires its office-based employees to appear neat and tidy and maintain a professional business standard of dress. If you are unsure about what constitutes appropriate dress please discuss this with your supervisor or [Refer to Council’s Uniform Policy]. Where you have been provided with Council uniforms, you are required to wear all components of the uniform without alteration (other than alterations designed to ensure a proper fit) and ensure that uniforms are clean and tidy. If you are a supervisor you are expected to ensure that staff are appropriately presented at all times. (b) Fairness to suppliers Council’s contracting activities are regulated pursuant to the Local Government Act 2009 (Qld) s104. Further, Council has established procedures and delegations of authority for various stages of procurement of goods and services which reflect sound contracting principles as defined pursuant to the Local Government Act 2009 (Qld) s104 (3). You must ensure you comply with the sound contracting principles as defined by the Local Government Act 2009 (Qld) s104(3) and follow all Council procedures when seeking suppliers for goods or services. If you have been approved to be involved in offering contracts or buying goods and services from outside Council, you must be sure you have taken reasonable, fair and consistent steps to allow all potential suppliers to bid for work. You also need to ensure that you do not incur any liability or enter into any contract on behalf of Council, or alter the terms or conditions of any contract which Council has already entered, unless you are authorised to do so.

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(c) Public money You must maintain high standards of accountability if you collect and use public money. You are not to borrow or use Council money for private purposes. This also applies to items such as taxi vouchers or other vouchers. Officers using Council monies for the purpose of entertainment and/or hospitality expenditure on Council’s behalf must do so strictly in accordance with Councils Entertainment and Hospitality Policy. (d) Intellectual property Council expects its employees to ensure that their actions do not breach or infringe the Copyright Act 1968 (Cth), by unlawfully using the intellectual property of any individual or organisation. You must respect the copyrights, trademarks and patents of suppliers and other organisations outside Council and which includes that you do not reproduce or quote suppliers’ material unless your license specifically allows it. Similarly you must not store or copy audio, video or image files, printed media and software on Council assets without an appropriate license or approval. Where this is unclear you must seek written approval before arranging to publish, disclose or reproduce any articles or materials as part of your official duties. Any original work, invention or product you have contributed to in association with your official duties as a Council employee remains the property of Council. Similarly, you must not publish or disclose any matters relating to Council’s intellectual property without appropriate authority. This does not stop you from sharing with other organisations information relating to your official duties. However, if you do, and if you are unaware of whether such action may breach this Code, you must first seek clarification from your supervisor/director. (e) Concern for the environment We all share the responsibility to protect our natural environment, creating healthy surroundings for our community, and for managing the impacts of air, water, land and noise pollution. This includes individual responsibility for our own actions (e.g. taking care in disposing of waste and using and storing chemicals, reducing energy consumption and waste in our work spaces where we can and applying high standards of environmental protection across the region). In performing your duties at Council, you must ensure that you comply with your general environmental duty and where applicable, your duty to notify of environmental harm: Refer to Chapter 7, Part 1 of the Environmental Protection Act 1994 (Qld). 6.3 The Third Principle – Commitment to the system of government Public Sector Ethics Act 1994 (Qld) section 8 states: (1) In recognition that the public sector has a duty to uphold the system of government and the laws of the State, Commonwealth and local government, public service agencies, public sector entities and Public officials – (i) accept and value their duty to uphold the system of government and the laws of the state, the Commonwealth and local government; and (ii) are committed to effecting official public sector priorities, policies and decisions professionally and impartially; and (iii) accept and value their duty to operate within the framework of Ministerial responsibility to government, the Parliament and the community. (2) Subsection (1) does not limit the responsibility of a public service agency, public sector entity or Public official to act independently of government if the independence of the agency, entity or official is required by legislation or government policy, or is a customary feature of the work of the agency, entity or official

Operationally, for you this requires the following standards of behaviour: (a) Acting within the law

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As an employee of Council, you are expected to comply with applicable legislation, awards, certified agreements, Council policies and local laws. You have the right and responsibility to respectfully question how you do your work, particularly if you think there is an imminent risk to the safety of yourself or others, or there is a better way of doing something, or if you think that a direction may be in breach of the law. When you have recorded your suggestion or concern you are required to work as directed by your team leader/supervisor/director, except where there is an imminent risk to safety. If the matter cannot be resolved within the workgroup, it should be immediately referred to your supervisor. If you are charged with having committed any indictable offence, are subject to an indictable offence conviction, or are subject to a summary conviction, you should immediately report the circumstances to your divisional supervisor. Such disclosure shall be treated as confidential. (b) Acting in accordance with delegations and signing documents on behalf of Council If you are requested to undertake an action on behalf of the CEO or Council, prior to exercising any power on behalf of the Chief Executive Officer you must ensure there exists an appropriate delegation pursuant to State of Federal legislation that allows you to exercise the power. Refer to Council’s Delegation Register. The following persons are the only persons who may sign a document on behalf of Council:- i) the Mayor; ii) a delegate of Council; or iii) a Councillor or Council employee who is authorised, in writing, by the Mayor to sign documents. (c) Raising concerns You have the right to comment on or raise concerns with your team leader/supervisor/director about Council policies, practices or priorities where they impact on your employment. However, you must do this in a reasonable and constructive way and take responsibility for your comments and views. Further, you must accept that Council has the right to determine its policy, practices and priorities and that you must comply with all reasonable and lawful instructions, whether or not you personally agree with a given policy direction. When raising complaints or grievances, employees are expected to act with honesty and in good faith. Complaints that are considered vexatious or frivolous will not be progressed, and such complaints may be managed as acts of misconduct in accordance with the Council’s Disciplinary Policy. (d) Privacy Council maintains information about individuals, businesses and commercial issues which is private and sensitive and which could be harmful to a person’s interest if released. Employees should only access personal information and records they require to perform their official Council duties. Employees must ensure that the collection, storage and use of personal information is done so in accordance with the Privacy Principles outlined pursuant to the Information Privacy Act 2009 (Qld). A copy of the Privacy Principles is outlined at Appendix D. As a general rule you can maintain privacy by: • not discussing work matters with persons not entitled to know such information; and • taking responsibility to safeguard confidential files and information; and • ensuring collected information is only used in a manner consistent with the purpose for which it was originally collected; and • ensuring that you are complying with Council policy in relation to maintaining privacy of personal information. It may be appropriate to share information based on your personal and professional experience (e.g. in seminars or training programs). However in sharing your experiences, you must ensure that where personal information is involved, you don’t breach Council’s privacy obligations. You may breach this obligation even if comments are made or personal information other than your own is shared in your personal life, including via social media outlets such as ‘Facebook’ or ‘Instagram’.

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In addition to the Information Privacy Act 2009 (Qld), the Local Government Act 2009 (Qld) s200 (4) makes it an offence for a person who is, or has been, a Council employee to release information that the person knows, or should reasonably know, is information that:- • is confidential to the local government; and • the local government wishes to keep confidential. Personal and other information may on occasion be sought from Council by an employee or other members of the public pursuant to the Right to Information Act 2009 (Qld). If such a request is made of you, you must ensure that you refer such requests to your director/supervisor or relevant nominated right to information officer to be properly considered. 6.4 The Fourth Principle – Accountability and transparency Public Sector Ethics Act 1994 (Qld) Section 9 states: In recognition that public trust in public office requires high standard of public administration, public service agencies, public sector entities and public officials – (a) are committed to exercising proper diligence, care and attention; and (b) are committed to using public resources in an effective and accountable way; and (c) are committed to managing information as openly as practicable within the legal framework; and (d) value and seek to achieve high standards of public administration; and (e) value and seek to innovate and continuously improve performance; and (f) value and seek to operate within a framework of mutual obligation and shared responsibility between public services agencies, public sector entities and Public Officials.

Operationally, for you this requires the following standards of behaviour: (a) Using Council assets Council’s assets include property, plant, equipment, information systems, computing resources, goods, products and/or valuables (this includes surplus material, waste material and off-cuts). All employees share the responsibility for looking after them. If you are in charge of assets you must take good care of them while they are in your possession or use, and ensure they are used economically and efficiently. It is an offence to misuse or allow anyone else to misuse Council assets. You must make sure assets are secured against theft and properly stored, maintained and repaired. You must ensure that you use Council assets only for official Council business, unless written approval has been granted by your supervisor. You must not store personal files on Council’s IT assets. Any files stored on, or information accessed using Council assets, are discoverable by Council. You can use telephones on a limited basis for local calls that you cannot make conveniently outside working hours. If you use Council vehicles or a Council issued mobile telephone for non-official purposes, you must ensure that your use is in accordance with Council policy. Council allows limited personal use of electronic mail and World Wide Web browsing, subject to and in accordance with Council Policy. Limited personal use means use that is infrequent and brief, and is performed during your non-paid time, that is, before and after work or during meal breaks. Please refer to the definition of Limited Personal Use (Electronic Mail and World Wide Web) for more information on what is allowed. Upon your employment terminating with Council, you must return all Council property and work-related documents immediately. (b) Diligence, care and attention

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Council aims to conduct its business with integrity, honesty and fairness and to achieve the highest standards in service delivery. You contribute to this aim by carrying out your duties honestly, responsibly, in a conscientious manner and to the best of your ability. This includes: • maintaining punctuality and not being absent from your work station/location during work time without reason; • giving priority to official duties over personal activities during work time; • ensuring you do not undertake personal work during work time; • not wasting time chatting about personal matters and interrupting other staff; • helping Council achieve its mission and goals by acting to improve systems and practices; • conducting yourself in a way so others gain confidence and trust in the way Council does business; • not allowing your conduct to distract or prevent others from working; • not exposing Council to a judgment for damages against it, as a result of your negligence or breach of any law or policy. If you are responsible for managing or supervising others, you must also ensure that: • you model the values and principles outlined in this Code and ensure that employees within your area of responsibility understand and comply with the Code; • you do not come under a financial obligation to any employee you supervise or manage; • your work and the work of those you supervise contribute to the achievement of Council’s goals; • employee performance is monitored and individuals are given constructive and regular feedback on their performance in line with procedures; • where practicable, employees are given training opportunities to assist them in developing their careers; • employees are provided with information that is vital for effective work performance; • the opinions of employees are respected and considered; • workloads are fairly distributed; • resourcing for a work team is neither excessive nor inadequate for the job; • employees who collect, handle or disburse public money are properly supervised; • employee work times, overtime, allowances and absences are correctly recorded on time/flex sheets and pay summary reports; • appropriate action is taken if breaches of this Code occur. (c) Attendance at and absence from duty You are expected to follow Council employment and working arrangements, agreements and rulings on attendance at work and leave. This includes not being absent without approval and accurately and truthfully recording work and leave periods. Council’s operational efficiency depends on your punctuality and attendance at your work station/location. If you are unavoidably detained you are required to advise your team leader/supervisor/director as soon as reasonably possible before your expected start time. Absence without approval and without reasonable excuse can create concerns for your safety and lead to unproductive time for others. All employees have an obligation to ensure that they promptly notify Council as soon as practicable upon becoming aware that they are going to be absent from work. Failure to promptly notify Council may result in the non-payment of salary/wages for the period of absence and/or may result in Council taking disciplinary action.

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(d) Self-development All Local Government employees have an obligation to be proactive in the continual improvement of all aspects of their work performance: refer to Local Government Act 2009 (Qld) s13. You should aim to maintain and improve your work performance and that of your work unit in the delivery of customer service. You have a continuing responsibility to maintain and enhance your skills and expertise and keep up to date the knowledge associated with your area of work. Council will assist you by providing equitable access to training and development opportunities. This may include accessing the study assistance program, learning new work duties, participating in project work or undertaking internal or external training. (e) Workplace health and safety As Council employees we are all committed to zero harm in the way we conduct our business and Council activities. Council will endeavour to ensure that persons are free from:- • death, injury or illness caused by the workplace, relevant workplace area, work activities, or plant or substances for use at work; and • the risk of death, injury or illness caused by the workplace, relevant workplace area, work activities, or plant or substances for use at work. You must take reasonable steps to ensure your own safety, health and welfare in the workplace. You also have a duty of care to both fellow employees and members of the public. As a worker you have the following obligations at the workplace:- • to comply with the instructions given for workplace health and safety at the workplace by Council; • to use personal protective equipment provided by Council for your use if you have been properly instructed in its use; • not to wilfully or recklessly interfere with or misuse anything provided for workplace health and safety at the workplace; • not to wilfully place at risk the workplace health and safety of any person at the workplace; • not to wilfully injure yourself. You also have a duty to: • identify hazards and manage risks to health and safety; • perform all work safely and follow safe work practices; • report any incidents or hazards immediately and support investigations; • take corrective action to ‘make safe’ the workplace, relevant workplace area or work activities and implement improvements; • participate in rehabilitation and return to work programs if required. We must keep our workplace drug and alcohol free if we are to maintain the trust and confidence of the broader public, and ensure the health and safety of all employees. The use of drugs or alcohol can adversely affect productivity, attendance and on-the-job safety. As such you must not: • use, possess or be impaired by the effects of illegal drugs whilst on duty; • come to work impaired by the effects of alcohol or drugs; • consume alcohol while on duty or in the workplace other than strictly in accordance with Council Policy; • gamble or bet on Council premises (except for authorised sweeps and tipping competitions); • undermine Council’s service to customers by leaving your work station/location in order to smoke. Smoking is only permissible during meal breaks; • smoke anywhere within Council’s buildings, in Council vehicles, in any enclosed spaces whilst on site or within 4m of any part of an entrance to an enclosed place.

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For more information refer to Council’s Alcohol and Other Drugs Policy.

7. BREACHES OF THE CODE

Council expects all employees whilst engaged in official duties, to ensure they demonstrate the basic standards of acceptable conduct as enshrined in this Code. All employees have the responsibility to comply with this Code of Conduct and all other policies which Council implements and/or varies from time to time. A breach of the Code of Conduct damages business effectiveness, public perception of Council and interpersonal work relationships. Any act or lack of action by an employee of Council that contravenes this Code may result in Council taking disciplinary action against that employee, and which may include dismissal. All suspected breaches will be dealt with on a case by case basis Suspected Official Misconduct must be referred to Council’s Chief Executive Officer, and the Chief Executive Officer has a duty to notify the Crime and Misconduct Commission of the suspected Official Misconduct. In cases where a suspected breach of this Code is under investigation, and if the Chief Executive Officer deems it appropriate and believes disciplinary action in some form will occur, any employee suspected of a breach of this Code may be suspended from duty on full pay until such time as the investigation has been completed. All disciplinary action taken by Council against an employee for suspected breaches of this Code will be in accordance with Council’s Disciplinary Policy and in compliance with Council’s obligations pursuant to Part 3 of Chapter 8 of the Local Government Regulation 2012 (Qld).

8. IF YOU HAVE A CONCERN

The Public Interest Disclosure Act 2010 (Qld) and the Public Sector Ethics Act 1994 (Qld) aim to create a work environment where public sector and local government employees understand and maintain appropriate standards of conduct. Where you honestly believe on reasonable grounds that you possess information about another Council Officer’s conduct that relates to: • Official Misconduct; or • maladministration that adversely affects a person’s interests; or • a substantial misuse of public resources, other than an alleged misuse based on mere disagreement over policy that may properly be adopted about amounts, purposes or priorities of expenditure; or • a substantial and specific danger to public health or safety; or • a substantial and specific danger to the environment you have the right to make a Public Interest Disclosure to a proper authority subject to, and in accordance with, the Public Interest Disclosure Act 2010 (Qld) Should you wish to make such a disclosure please contact: • internal channels, Senior Advisor Legal, Risk & Governance or Chief Executive Officer; or • other external channels (e.g. Crime and Misconduct Commission, Anti-Discrimination Commission etc).

9. REVIEW

Policy is to be reviewed 2 years.

10. PUBLICATION

In accordance with the requirements of section 20 of the Public Sector Ethics Act 1994, the Chief Executive Officer will keep a printed copy of the Code available for inspection in the Executive Office and Council will publish the Code on its Intranet site for all employees to access.

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11. TRAINING

Education and training about public sector ethics will be offered at induction and as frequently as the Chief Executive Officer determines.

12. AUTHORITY

In accordance with Section 16 of the Public Sector Ethics Act 1994, the following consultation process was followed in development of this Code: • Consultation Process This Code was approved by the Chief Executive Officer in accordance with Section 17 of the Public Sector Ethics Act 1994.

13. DOCUMENT OWNERS

• Chief Executive Officer • People & Culture

14. FURTHER ASSISTANCE

If you read the Code and are still unsure of how it applies to you, it is important that you discuss this with your supervisor, team leader or director. In most cases, they will be able to answer your enquiries. If you have concerns about approaching any of these people, contact the next most senior person in your area. Alternatively you might wish to contact the Chief Executive Officer.

15. APPROVAL

Adopted at the ??? Council Meeting - Resolution Number ???.

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APPENDIX A – DEFINITIONS

Benefit – means something that is similar to a Gift in that it is of value to the recipient, but it is less tangible in nature (e.g. a new job or promotion, preferential treatment, or access to confidential information). Conflict of Interest – means a conflict between a Council employee’s work responsibilities and their personal or private interests. A Conflict of Interest can arise from either gaining a personal advantage or avoiding a personal loss. Conflicts of interest can be real (actual) or perceived (apparent). • A real Conflict of Interest is a conflict between the employee’s duties and their private interests. For example Ron is on a recruitment and selection panel and his sister is applying for a position to be decided by that panel. • A perceived Conflict of Interest arises where a person is likely to believe an employee’s private interests could improperly influence them at work. Such a perception is judged having regard to what a fair and reasonable member of the public could be expected to believe. For example Frida works for Council as a community grants funding program manager. On the weekend she plays tennis with the director of a community organisation applying for funding through the funding program Frida is managing. A reasonable person is likely to believe that Frida could be improperly influenced by the relationship she has developed with the director at tennis. Types of interests – interests can be financial, non-financial, personal, private, family or business. • A financial interest is when the employee could gain a personal financial benefit including having shares, receiving gifts, benefits or bribes or receiving hospitality or travel. For example Kim’s partner owns a company which is tendering for work with Council. • Some examples of non-financial interests are below. (a) You work in the strategic procurement area and one of your regular fishing friends asks you to keep an eye on his tender application. (b) You work in the funding application area and you are also president of a local group applying for funding from Council. (c) You work in the development applications area and your children’s school will be affected by a new development and the development proposal has been submitted to Council for approval.

Gift – means an item of value – money, voucher, entertainment, hospitality, travel, commodity, property – that one person gives to another. Gifts may be offered as an expression of gratitude with no obligation to repay, or given to create a feeling of obligation. Impaired by the effects of alcohol or drugs means: • for employees operating/driving heavy vehicles and buses, a blood alcohol content greater than 0.00% (consistent with Queensland Transport Regulations); • for employees driving light vehicles or operating mechanical tools or equipment, a blood alcohol content greater than 0.00%; • for all employees – a positive drug test result in excess of the cut-off levels specified in Australian Standard AS 4308 (urine testing) and/or Australian Standard AS4760 (saliva testing); and/or physical or mental condition and/or behaviour which limits the employee’s ability to undertake work in a safe and effective manner.

Indictable offence – means a crime or misdemeanour for which an offender cannot, unless otherwise expressly allowed, be prosecuted or convicted except upon indictment. Indictable offence conviction – means a finding of guilt, and the acceptance of a plea of guilty, by a court, whether or not a conviction is recorded, in relation to an indictable offence. Limited Personal Use (Electronic Mail and World Wide Web) – means the following: • Use that is infrequent and brief and is performed during the employee’s non-paid time. That is, before and after work or during meal breaks.

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• Use that does not breach this Code of Conduct, Council policy, Public Sector Ethics Act 1994 (Qld), Local Government Act 2009 (including Regulations) (Qld), Crime and Misconduct Act 2001 (Qld) or related State and Federal legislation and regulations. • Personal use is activity conducted for purposes other than undertaking official business, professional duties, and/or professional development. • Personal use refers to personal related activities which do not interfere with the operations of the Council. • Examples of permitted limited personal use of the internet include: (a) internet access that is incidental to employment or personal business transactions such as accessing government information sites and online banking and bill paying; (b) participation in approved online training or personal development programs; (c) sending or receiving infrequent personal messages by email, providing the content of the message does not breach Council’s Code of Conduct or Corporate Policies.

• Examples of limited personal use of the internet that is NOT permitted (not an exhaustive list) include: (a) gambling (including gaming, online betting, bookmaker odds, lottery pages, bingo, football tipping); (b) games (including traditional board games, card games and role playing games, for example, Solitaire and World of Warcraft); (c) participation in online auctions (including eBay); (d) dating (including the use of online dating services); (e) downloading and storage of music, video files and pictures (including the use of YouTube, iTunes, Spotify, Napster, BitTorrent and similar sites/programs); (f) accessing social networking sites (including Facebook, Twitter, Instagram and similar sites) unless the use is directly connected with your duties, is for the purpose of communicating approved Council publications and/or media releases and has been approved by your team leader/supervisor/director; (g) accessing, downloading, storing or sending racially and/or sexually offensive, obscene and/or other threatening, belligerent or libellous electronic communications.

Official Misconduct – means wrongdoing by a public sector official (including police) in carrying out their official duties or exercising their powers. It must involve one of the following: (a) dishonesty or lack of impartiality; (b) a breach of the trust put in a person by virtue of their position; or a misuse of officially obtained information. (a) It must also be a criminal offence or serious enough to justify dismissal of the person from their position. Public official – means an employee of Council. Summary conviction – means a summary conviction of an Indictable offence by a Magistrates Court.

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APPENDIX B - A GUIDE TO ETHICAL DECISION-MAKING The following guide is designed to help you reach an ethical decision based on the relevant facts and circumstances of a situation. Step 1: assess the situation. • What is your aim? • What are the facts and circumstances? • Does it break the law or go against Council policy? • Is it in line with the Code’s principles? • What principles does it relate to? Why? • Who is affected? What rights do they have? • What are your obligations or responsibilities? Step 2: look at the situation from Council’s viewpoint. • As a Public official, what should you do? • What are the relevant laws, rules and guidelines? • Who else should you consult? Step 3: how would others see your actions? • Would a reasonable person think you used your powers or position improperly? • Would the public see your action or decision as honest and impartial? • Do you face a Conflict of Interest? • Will your decision or action stand up to public scrutiny? Step 4: consider the options. • Ask your team leader/supervisor/director, or any person who is able to give sound, relevant advice. • What options and consequences are consistent with Council’s values, the five local government principles, the four ethics principles fundamental to good public administration and your obligations? • What are the costs and long-term consequences of each option? • How would the public view each option? • What will be the outcome for Council, your colleagues, others and you? Step 5: choose your course of action. Make sure your actions are: • within your power to take, legal and in line with policy and this Code; • fair and able to be justified to your supervisor and the public; • documented so a statement of reasons can be supplied; • consistent with Council’s mission, goals and values; and • backed by advice from Council specialists, if this is appropriate.

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APPENDIX C – CONTACT WITH LOBBYISTS The following guide is designed to help you deal with lobbyists appropriately and in compliance with provisions of the Integrity Act 2009. Contact by Registered Lobbyists Councillors and Council employees who receive contact from a lobbyist must establish whether the lobbyist is registered. The Lobbyist Register may be viewed at: http://lobbyists.integrity.qld.gov.au/who-is-on-the-register.aspx Councillors and Council employees who receive contact by a registered lobbyist must create a record of that contact and forward the following core information to the Chief Executive Officer: • Date of Contact • Name and title of Councillors and Council employees present • Name and title of Lobbyist/s present • Name and title of Lobbyist’s clients/s present • Method of contact (e.g. telephone call) • Purpose of contact (e.g. follow up of progress with application) • Brief description of issue • Outcome of contact Contact by Unregistered Lobbyists Councillors and Council employees must not engage in lobbying activity with unregistered lobbyists. If you reasonably believe someone is an unregistered lobbyist and undertaking a lobbying activity, please follow the below steps: • Advise the person (in a professional manner) that you believe that:- a) This contact may be a "lobbying activity" under the Integrity Act 2009; b) You are required under that Act to seek some clarification as to the person's standing as a unregistered lobbyist under the Integrity Act 2009; c) You can no longer discuss with this person any lobbying activity matters, but you can assist with any "unrelated lobbying activity" discussions. • Make a note of the person's details and circumstances of the lobbying activity (i.e. time, date and place of incident, who were the people involved in the incident and how you believe this was a "lobbying activity"); • Report the matter (including a copy of your notes of the incident) to Coordinator Governance and Policy; and • Discontinue contact with the person on any "lobbying activity", until the matter is resolved. This does not mean you cannot assist the person with other "unrelated lobbying activity" matters.

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APPENDIX D – INFORMATION PRIVACY PRINCIPLES 1 IPP 1 - Collection of personal information (lawful and fair) 1) An agency must not collect personal information for inclusion in a document or generally available publication unless-- a. the information is collected for a lawful purpose directly related to a function or activity of the agency; and b. the collection of the information is necessary to fulfil the purpose or is directly related to fulfilling the purpose. 2) An agency must not collect personal information in a way that is unfair or unlawful. 2 IPP 2 - Collection of personal information (requested from individual) 1) This section applies to the collection by an agency of personal information for inclusion in a document or generally available publication. 2) However, this section applies only if the agency asks the individual the subject of the personal information for either-- a. the personal information; or b. (b) information of a type that would include the personal information. 3) The agency must take all reasonable steps to ensure that the individual is generally aware of-- a. the purpose of the collection; and b. if the collection of the personal information is authorised or required under a law— i. the fact that the collection of the information is authorised or required under a law; and ii. the law authorising or requiring the collection; and c. if it is the agency's usual practice to disclose personal information of the type collected to any entity (the first entity)--the identity of the first entity; and d. if the agency is aware that it is the usual practice of the first entity to pass on information of the type collected to another entity (the second entity)--the identity of the second entity. 4) The agency must take the reasonable steps required under subsection (3)-- a. if practicable--before the personal information is collected; or b. otherwise--as soon as practicable after the personal information is collected. 5) However, the agency is not required to act under subsection (3) if-- a. the personal information is collected in the context of the delivery of an emergency service; and Example-- a) personal information collected during a triple 0 emergency call or during the giving of treatment or assistance to a person in need of an emergency service 3 IPP 3 - Collection of personal information (relevance etc.) 1) This section applies to the collection by an agency of personal information for inclusion in a document or generally available publication. 2) However, this section applies to personal information only if the agency asks for the personal information from any person. 3) The agency must take all reasonable steps to ensure that-- a. the personal information collected is-- i. relevant to the purpose for which it is collected; and ii. complete and up to date; and b. the extent to which personal information is collected from the individual the subject of it, and the way personal information is collected, are not an unreasonable intrusion into the personal affairs of the individual. 4 IPP 4 - Storage and security of personal information 1) An agency having control of a document containing personal information must ensure that-- a. the document is protected against-- i. loss; and ii. unauthorised access, use, modification or disclosure; and iii. any other misuse; and

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b. if it is necessary for the document to be given to a person in connection with the provision of a service to the agency, the agency takes all reasonable steps to prevent unauthorised use or disclosure of the personal information by the person. 2) Protection under subsection (1) must include the security safeguards adequate to provide the level of protection that can reasonably be expected to be provided. 5 IPP 5 - Providing information about documents containing personal information 1) An agency having control of documents containing personal information must take all reasonable steps to ensure that a person can find out-- a. whether the agency has control of any documents containing personal information; and b. the type of personal information contained in the documents; and c. the main purposes for which personal information included in the documents is used; and d. what an individual should do to obtain access to a document containing personal information about the individual. 2) An agency is not required to give a person information under subsection (1) if, under an access law, the agency is authorised or required to refuse to give that information to the person. 6 IPP 6 - Access to documents containing personal information 1) An agency having control of a document containing personal information must give an individual the subject of the personal information access to the document if the individual asks for access. 2) An agency is not required to give an individual access to a document under subsection (1) if-- a. the agency is authorised or required under an access law to refuse to give the access to the individual; or b. the document is expressly excluded from the operation of an access law. 7 IPP 7 - Amendment of documents containing personal information 1) An agency having control of a document containing personal information must take all reasonable steps, including by the making of an appropriate amendment, to ensure the personal information— a. is accurate; and b. having regard to the purpose for which it was collected or is to be used and to any purpose directly related to fulfilling the purpose, is relevant, complete, up to date and not misleading. 2) Subsection (1) applies subject to any limitation in a law of the State providing for the amendment of personal information held by the agency. 3) Subsection (4) applies if-- a. an agency considers it is not required to amend personal information included in a document under the agency's control in a way asked for by the individual the subject of the personal information; and b. no decision or recommendation to the effect that the document should be amended wholly or partly in the way asked for has been made under a law mentioned in subsection (2). 4) The agency must, if the individual asks, take all reasonable steps to attach to the document any statement provided by the individual of the amendment asked for. 8 IPP 8 - Checking of accuracy etc. of personal information before use by agency Before an agency uses personal information contained in a document under its control, the agency must take all reasonable steps to ensure that, having regard to the purpose for which the information is proposed to be used, the information is accurate, complete and up to date. 9 IPP 9 - Use of personal information only for relevant purpose 1) This section applies if an agency having control of a document containing personal information proposes to use the information for a particular purpose. 2) The agency must use only the parts of the personal information that are directly relevant to fulfilling the particular purpose. 10 IPP 10- Limits on use of personal information 1) An agency having control of a document containing personal information that was obtained for a particular purpose must not use the information for another purpose unless--

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a. the individual the subject of the personal information has expressly or impliedly agreed to the use of the information for the other purpose; or b. the agency is satisfied on reasonable grounds that use of the information for the other purpose is necessary to lessen or prevent a serious threat to the life, health, safety or welfare of an individual, or to public health, safety or welfare; or c. use of the information for the other purpose is authorised or required under a law; or d. the agency is satisfied on reasonable grounds that use of the information for the other purpose is necessary for 1 or more of the following by or for a law enforcement agency-- i. the prevention, detection, investigation, prosecution or punishment of criminal offences or breaches of laws imposing penalties or sanctions; ii. the enforcement of laws relating to the confiscation of the proceeds of crime; iii. the protection of the public revenue; iv. the prevention, detection, investigation or remedying of seriously improper conduct; v. the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of the orders of a court or tribunal; or e. the other purpose is directly related to the purpose for which the information was obtained; or Examples for paragraph (e)— i. An agency collects personal information for staff administration purposes. A new system of staff administration is introduced into the agency, with much greater functionality. Under this paragraph, it would be appropriate to transfer the personal information into the new system. ii. An agency uses personal information, obtained for the purposes of operating core services, for the purposes of planning and delivering improvements to the core services.

f. all of the following apply— i. the use is necessary for research, or the compilation or analysis of statistics, in the public interest; ii. the use does not involve the publication of all or any of the personal information in a form that identifies any particular individual the subject of the personal information; iii. it is not practicable to obtain the express or implied agreement of each individual the subject of the personal information before the use. 2) If the agency uses the personal information under subsection (1)(d), the agency must include with the document a note of the use. 11 IPP 11- Limits on disclosure 1) An agency having control of a document containing an individual's personal information must not disclose the personal information to an entity (the relevant entity), other than the individual the subject of the personal information, unless-- a. the individual is reasonably likely to have been aware, or to have been made aware, under IPP 2 or under a policy or other arrangement in operation before the commencement of this schedule, that it is the agency's usual practice to disclose that type of personal information to the relevant entity; or b. the individual has expressly or impliedly agreed to the disclosure; or c. the agency is satisfied on reasonable grounds that the disclosure is necessary to lessen or prevent a serious threat to the life, health, safety or welfare of an individual, or to public health, safety or welfare; or d. the disclosure is authorised or required under a law; or e. the agency is satisfied on reasonable grounds that the disclosure of the information is necessary for 1 or more of the following by or for a law enforcement agency-- i. the prevention, detection, investigation, prosecution or punishment of criminal offences or breaches of laws imposing penalties or sanctions; ii. the enforcement of laws relating to the confiscation of the proceeds of crime; iii. the protection of the public revenue; iv. the prevention, detection, investigation or remedying of seriously improper conduct; v. the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of the orders of a court or tribunal; or

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f. all of the following apply— i. ASIO has asked the agency to disclose the personal information; ii. an officer or employee of ASIO authorised in writing by the director-general of ASIO for this paragraph has certified in writing that the personal information is required in connection with the performance by ASIO of its functions; iii. the disclosure is made to an officer or employee of ASIO authorised in writing by the director- general of ASIO to receive the personal information; or g. all of the following apply-- i. the disclosure is necessary for research, or the compilation or analysis of statistics, in the public interest; ii. the disclosure does not involve the publication of all or any of the personal information in a form that identifies the individual; iii. it is not practicable to obtain the express or implied agreement of the individual before the disclosure; iv. the agency is satisfied on reasonable grounds that the relevant entity will not disclose the personal information to another entity. 2) If the agency discloses the personal information under subsection (1)(e), the agency must include with the document a note of the disclosure. 3) If the agency discloses personal information under subsection (1), it must take all reasonable steps to ensure that the relevant entity will not use or disclose the information for a purpose other than the purpose for which the information was disclosed to the agency. 4) The agency may disclose the personal information under subsection (1) if the information may be used for a commercial purpose involving the relevant entity's marketing of anything to the individual only if, without limiting subsection (3), the agency is satisfied on reasonable grounds that-- a. it is impracticable for the relevant entity to seek the consent of the individual before the personal information is used for the purposes of the marketing; and b. the relevant entity will not charge the individual for giving effect to a request from the individual to the entity that the individual not receive any marketing communications; and c. the individual has not made a request mentioned in paragraph (b); and d. in each marketing communication with the individual, the relevant entity will draw to the individual's attention, or prominently display a notice, that the individual may ask not to receive any further marketing communications; and e. each written marketing communication from the relevant entity to the individual, up to and including the communication that involves the use, will state the relevant entity's business address and telephone number and, if the communication with the individual is made by fax, or other electronic means, a number or address at which the relevant entity can be directly contacted electronically.