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University of Otago Council Pt 1 - Agenda

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University of Otago Council Pt 1 - Agenda University of Otago Council Pt 1 - Agenda University of Otago Council Pt 1 Venue - Council Chamber, First Floor, Clocktower Building 13 October 2020 02:15 PM - 05:00 PM Agenda Topic Page Agenda 1 PART 1 - OPEN COMMITTEE 1. University Council Minutes 3 To confirm Part 1 of the Minutes of the meeting of the University Council held on 8 September 2020. 2. Disclosure of Interests 9 To receive the current Register of Interests for members of the University of Otago Council. Members are referred to Section 10 of the Council’s Standing Orders relating to Conflict of Interest and reminded to advise of any conflicts that might arise in relation to any items on this agenda. 3. Covid-19 13 To receive a verbal report from the Vice-Chancellor providing an update on the current situation in relation to the Covid-19 pandemic. 4. Communications from the Senate 14 To receive Communications from the Senate, dated 30 September 2020 and to consider recommendations relating to (i) Academic Dress Statute 2011 (ii) Limitation of Enrolment (iii) International Agreements (iv) Graduating Year Reviews 5. Finance and Budget Committee 21 5.1 Minutes 21 To receive Part 1 of the Minutes of the Finance and Budget Committee held on 29 September 2020. 5.2 Financial Review 23 To receive a Financial Review Part 1 for the period ended 31 August 2020. 6. Student Domestic Tuition Fees - 2021 42 To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 29 September 2020, that all Domestic Tuition Fees for 2021 be increased by the maximum allowed of 1.1% above the 2020 Tuition Fees. (All fees are GST inclusive) 1 University of Otago Council Pt 1 - Agenda 7. Compulsory Student Services Fees - 2021 46 To consider the recommendation, endorsed by the Finance and Budget Committee at its meeting on 29 September 2020, that the 2021 Compulsory Student Services Fee: 1. for students at the Dunedin campus be set at $8.79 per 0.01 EFTS or $879.00 per 1 EFTS, capped at 1.05 EFTS from 2021. 2. for students at other non-Dunedin campuses be set at the following flat fees: Christchurch $280.90 Wellington $212.89 Invercargill $144.48 (All fees are GST inclusive) 8. Capital Development Committee 52 8.1 Minutes 52 To receive Part 1 of the Minutes of the Capital Development Committee held on 6 October 2020. 8.2 Shovel Ready Funding Applications 55 To receive a memorandum from the Chief Operating Officer, dated 28 September 2020, advising the outcome of the University's applications for funding to the Infrastructure Reference Group as part of the shovel ready funding programme. 8.3 Capital Projects Report - Part 1 62 To receive a Campus Development and ITS Portfolio Report Part 1, dated October 2020 9. Vice-Chancellor's Business 66 To receive a report from the Vice-Chancellor, dated 6 October 2020. 10. Chancellor's Business To receive a verbal report from the Chancellor. 11. Exclusion of the Public 71 To approve a motion under Section 48 of the Local Government Official Information and Meetings Act 1987, that the public be excluded from the specified parts of the proceedings of this meeting. 2 University of Otago Council Pt 1 - University Council Minutes COUNCIL Minutes of a meeting of the University Council 8 September 2020 Present The Chancellor (in the Chair), the Pro-Chancellor, the Vice-Chancellor, Mr F B Barton, Mr M R Dippie, Ms S L Ellison, Ms L C Hobson, Ms M L Lethaby, Mr J P Manning, Ms P A Oakley, Associate Professor C R Pigden and Mr M A Wong. In attendance The Acting Deputy Vice-Chancellor (Academic), the Deputy Vice- Chancellor (Research and Enterprise), the Deputy Vice-Chancellor (External Engagement), the Chief Financial Officer, the Director of Strategy, Analytics and Reporting, the Director of Communications, Ms J A Thompson (Executive Officer) and the Registrar and Secretary to the Council. Part 1: Open Committee 1. Minutes Part 1 of the Minutes of the meeting of the Council held on 14 July 2020 was confirmed. 2. Disclosure of Interest and Register of Interests The Council received the current Register of Interests for members of the University of Otago Council. There were no further updates or disclosures by a member of Council for any items on this agenda. 3 University of Otago Council Pt 1 - University Council Minutes 3. Covid-19 The Vice-Chancellor commented that the University was operating well under Alert Level 2 restrictions. The Chief Operating Officer commented on the significant preparation and arrangements which must be put in place when there is a move between Alert Levels. The University operates 362 buildings in six locations across the country which require updated signage and increased cleaning. Timetabling arrangements when venue capacity is reduced from 8000 to 2000 seats under Level 2 is significant. Procurement of PPE has been managed strategically and face coverings have recently been distributed to staff and students. The Deputy Vice-Chancellor (Research and Enterprise) commented on the resilience of staff and students. Continuity of research activity had been effectively maintained with research outputs at the end of August 2020 showing increases. In the teaching and learning space the Acting Deputy Vice-Chancellor (Academic) noted that the grade adjustment had been well received by students and a pleasing number of students who received over 95% had received the Council commendation for exceptional academic performance. A number of events concentrating on student wellbeing were being held. 4. Graduation Registers The Council received signed Graduation Registers dated 9 May, 16 May, 15 August and 29 August 2020 containing names of all graduates whose degrees were conferred and diplomas awarded in absentia. The University greatly regretted that public graduation ceremonies were cancelled on these dates due to Covid-19 restrictions on public gatherings. 5. Communications from the Senate The Council received Communications from the Senate, dated 29 July 2020 and 26 August 2020, and APPROVED (i) 29 July 2020 (a) the following suit of proposals be submitted to the Committee on University Academic Programmes: • To amend the Marine Science curriculum, comprising: - The introduction of Marine Science as a major subject for the Bachelor of Science (BSc) - The deletion of the Oceanography major and minor subjects for BSc - Amendments to the Marine Science minor subject requirements for BSc - An amendment to the Aquaculture and Fisheries minor subject requirements - The introduction of two new special topic paper codes, MARI 250 and MARI 350 - Amendments to the titles of MARI 112 and MARI 301 4 University of Otago Council Pt 1 - University Council Minutes - Amendments to the titles and paper rules for MARI 202 and AQFI 301 - An amendment to re-code OCEN 201 as MARI 201 and to amend its title and paper rules - An amendment to re-code OCEN 322 as MARI 322 and to amend its title and paper rules - The deletion of OCEN 301, OCEN 321 and OCEN 323 (b) International Agreement renewed agreement as recommended by the Internationalisation Committee. The Memorandum of Understanding and Student Exchange Agreement between the University of Otago and Hirosaki University, Japan APPROVED (ii) 26 August 2020 (a) Limitation of Enrolment a Limitation of Enrolment request for the Master of Teaching and Learning (MTchgLn) for 2021. (b) Prizes and Scholarships the following new, amended and disestablished prizes and new scholarship, as outlined in a memorandum from the Manager, Postgraduate Scholarships and as recommended by the Scholarships and Prizes Committee: New prizes Greenwood Roche Prize Gallaway Cook Allan Prize in Law and Emerging Technology 200 level Prize in Genetics Amended prizes Ann Wylie Prize in Genetics 300 level Ann Wylie Prize in Genetics 400 level Disestablished prizes University Bookshop Prizes New scholarship The Sophia Michelle McMillan Crestani Memorial Scholarship 5 University of Otago Council Pt 1 - University Council Minutes 6. Financial Review The Council received a Financial Review Part 1 for the period ended 31 July 2020, which showed a favourable variance against budget which reflects the effort by the University community to reduce expenditure. The surplus target for organisational sustainability set by the Tertiary Education Commission is approximately $25million, but at this stage the University Group is forecasting a deficit. 7. Hocken Collections The Council received a memorandum from the Registrar and Secretary to the Council, dated 2 September 2020 on Hocken Collection Trustee responsibilities, together with a report on the Hocken Collections from the Acting University Librarian. 8. Council Meeting Dates 2021 The Council noted meeting dates for the University Council for 2021, all at the starting time of 1.30pm on 9 February, 9 March, 13 April, 11 May, 8 June, 13 July, 14 September, 12 October, 9 November and 14 December. 9. Vice-Chancellor’s Business The Council received a report from the Vice-Chancellor, dated 2 September 2020, covering topical issues, divisional updates and events and speaking engagements and awards. Inaugural Professorial Lectures have been postponed until a return to Alert Level 1. The Vice-Chancellor commented further on: Pūtea Tautoko Demand for support from the Pūtea Tautoko fund continues to be strong and at 4 September 2020 some 1567 students had been supported by grants totalling $2.7 million. The work of students and staff on the governance panels was acknowledged. The support fund will continue into 2021. The Sophia Charter The Vice-Chancellor recently provided a presentation to the Dunedin Police on brain development and alcohol. Similar presentations around New Zealand are planned and these provide an opportunity to give life to the Sophia Charter. 6 University of Otago Council Pt 1 - University Council Minutes 10. Chancellor’s Business Tribute to former Chancellor The Chancellor paid tribute to Mr Lindsay Brown, who died recently in Dunedin.
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