Person's Name

Date: THURSDAY 25 SEPTEMBER 2008

Cabinet Time: 7PM

Venue: COMMITTEE ROOM 6, CIVIC CENTRE HIGH STREET, UXBRIDGE

To Members of the Cabinet: Visiting the Civic Centre:

Ray Puddifoot (Chairman) Leader of the Council Members of the Public and Press are welcome to attend this David Simmonds (Vice-Chairman) meeting. Deputy Leader / Education & Children’s Services

Jonathan Bianco Bus routes 427, U1, U3, U4 and Finance & Business Services U7 all stop at the Civic Centre.

Keith Burrows Uxbridge underground station, Planning & Transportation with the Piccadilly and

Philip Corthorne Metropolitan lines, is a short Social Services, Health & Housing walk away. Please enter from the Council’s main reception Henry Higgins where you will be directed to Culture, Sport & Leisure the Committee Room. Sandra Jenkins Environment Please switch off your mobile

Douglas Mills phone when entering the room Improvement, Partnerships & Community Safety and note that the Council

Scott Seaman-Digby operates a no-smoking policy in Co-ordination & Central Services its offices.

Publication Date: 17 September 2008 This agenda

Mark Braddock Lloyd White is available in Head of Cabinet Office Head of Democratic Services large print

Cabinet Office T.01895 250472 F.01895 277373 [email protected] London Borough of Hillingdon, 3E/05, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Agenda

1. Apologies for Absence

2. Declarations of Interest in matters coming before this meeting

3. To receive the decisions of the meeting held on 15 July 2008 (pages i to xvii) attached

4. To confirm that the items of business marked Part 1 will be considered in Public and that the items marked Part 2 will be considered in private

5. Consideration of Cabinet reports (listed below)

Cabinet Reports – Part 1 – Members, Public and the Press

Items are marked in the order that they will be considered. A reference number is shown to indicate that this item has previously appeared on the Council’s Forward Plan. The Forward Plan is a publicly available document updated each month which outlines, as far as possible, the Cabinet’s work programme over the next four months. Page No. Ref No. Policy & Strategic Items

1 Report on the First Quarter of 2008/09 for Council Plan work 1 SI** programme, performance information and achievements 2 Hillingdon’s Local Area Agreement - 2008/09 Quarter One & 40 SI** a proposal to fund a Police Tasking Team 3 The Grange, Pine Place 54 185

4 Sainsburys, South Ruislip, Use Of Compulsory Purchase 61 64 Powers 5 Fixed Penalty Notice (FPN) Scheme for Street Works 75 239 Noticing Offences 6 Variation To The London Council’s Transport And 112 NOFP* Environment Governing Agreement 7 Community Safety – Audit Commission Inspection Report 123 231

8 Proposed Extension Of Two Conservation Areas And 129 200 Designation Of One Area Of Special Local Character 9 Hillingdon Design and Accessibility Statement (HDAS) - 143 206 Accessibility Review Consultation APPENDICES CIRCULATED SEPARATELY

Monitoring Items

10 Monthly Council Budget Monitoring Report 148 SI**

11 Planning Obligations – Quarterly Financial Monitoring Report 179 SI**

Cabinet Reports - Part 2 – Private, Members Only

The reports listed below in Part 2 are not made public because they contain confidential or exempt information. This is because items 12 to 19 contain information relating to the financial or business affairs of any particular person (including the authority holding that information) and the public interest in withholding the information outweighs the public interest in disclosing it. This is exempt information under paragraph 3 of Part 1 of Schedule 12 A to the Local Government (Access to Information) Act 1985 as amended.

Page No. Ref No. 12 Sainsburys, South Ruislip, Use Of Compulsory Purchase 212 64 Powers 13 Botwell Gymnastics Facility 216 NOFP*

14 Facilities Management Security Contract 223 198

15 Request for Approval to Accept Tender Submission - Civic 227 207 Centre Mechanical and Electrical Maintenance Services 16 Award of Contract for Alterations and Extension works at 231 212 Breakspear Crematorium 17 Support And The Continued Development Of The Customer 239 233 Relationship Management System (CRM) 18 Voluntary Sector Leases 244 226

19 Townfield Community Centre – to agree a change in the 253 NOFP* lease agreement requested by the Big Lottery Fund.

6. Any Items transferred from Part 1

7. Any Other Business in Part 2

* indicates new items not previously notified on the Forward Plan ** indicates standard items on each edition of the Forward Plan

Cabinet Decisions

15 July 2008

PUBLISHED BY THE CABINET OFFICE ON 16 JULY 2008

This decision notice lists the decisions taken by the Cabinet of the London Borough of Hillingdon at its meeting on 15 July 2008.

They will come into effect at 5pm on 23 July 2008 unless called-in by the Executive Scrutiny Committee for consideration.

Click here to view the decisions

BACKGROUND INFORMATION

Hillingdon Council strongly believes in open government. This is a public document listing every decision made by the Cabinet, including those decisions made in the non-public part of the meeting where discussion can take place on confidential / commercially sensitive matters.

CONTACT INFORMATION

If you require further information please contact the Cabinet Office on 01895 250472 or by email to [email protected]. Press enquiries should go through the Council’s Public Relations Unit in the first instance.

Mark Braddock Head of Cabinet Office

LBH - Cabinet Decisions 15.07.08 Page i DECISION LIST

The left hand column indicates the decision number, which relates to the report number on the agenda. The middle column details the decision made, the reason for that decision and also any alternatives considered or rejected. The right hand column indicates the name of the officer(s) responsible for implementing/following up the decision in each case.

Officer contact Cabinet Members Present – Councillors: Cabinet Office

• Ray Puddifoot (Leader of the Council) • David Simmonds (Deputy Leader and Cabinet Member for Education and Children’s Services) • Jonathan Bianco (Cabinet Member for Finance and Business Services) • Keith Burrows (Cabinet Member for Planning and Transportation) • Philip Corthorne (Cabinet Member for Social Services, Health and Housing) • Henry Higgins (Cabinet Member for Culture, Sport and Leisure) • Douglas Mills (Cabinet Member for Improvement, Partnerships and Community Safety) • Scott Seaman-Digby (Cabinet Member for Co-ordination and Central Services)

Apologies for absence received from:

• Sandra Jenkins (Cabinet Member for Environment)

Other Councillors present: George Cooper, Shirley Harper-O’Neill, Mo Khursheed, Eddie Lavery, Richard Lewis, Mary O’Connor, Ian Oakley, Andrew Retter, Anthony Way and David Yarrow.

DECLARATIONS OF INTEREST Cabinet Office

Councillor Keith Burrows declared a personal and prejudicial interest in Item 11 – Acceptance Of A Tender For A New Children’s Centre And Nursery Class Rooms At Cowley St Laurence Primary School. As the interest was personal and prejudicial, he withdrew from the room for the item.

DISTRIBUTION OF REPORTS IN PUBLIC AND PRIVATE Cabinet Office

The reports on items 1-10b were considered in public.

Items 11 to 18 were considered to contain exempt information as defined in the paragraphs to the Schedule to the Local Government (Access to Information) Act 1985. These reports were considered in the private section of the meeting. Four urgent reports – items 5, 10a, 10b and 11 – were agreed by the Chairman for inclusion on the agenda. A further report – item 18 – was agreed as urgent by the Leader for inclusion on the agenda this also contained exempt information as LBH - Cabinet Decisions 15.07.08 Page ii defined in the paragraphs to the Schedule to the Local Government (Access to Information) Act 1985 and was considered in the private section of the meeting.

CABINET DECISIONS Cabinet Office

The record of decisions of Cabinet held on 19 June 2008 was agreed as correct.

1 'HEALTHCARE FOR LONDON': REPORT OF THE JOINT David Coombs OVERVIEW & SCRUTINY COMMITTEE (JOSC) and Kevin Byrne, Deputy Councillor Mary O’Connor, Chairman of the Joint Overview and Chief Scrutiny Committee, presented the Committee’s report to the Cabinet Executive’s for consideration. Cabinet placed on record its thanks for the work Office undertaken by Councillor O’Connor. Jeff Maslen, DECISION Corporate Director Adult 1. That Cabinet welcomes the report of the Joint Overview & Social Care, Scrutiny Committee (JOSC) and notes the central role of Health and Hillingdon Council in delivering this groundbreaking health Housing scrutiny review.

2. That Cabinet notes the findings of the JOSC, in particular the areas of work that the JOSC recommend the NHS undertakes before it presents proposals for the reform of local health services (including further work to address concerns about the workforce, financial implications of reform and the impact on partners).

3. That in line with the JOSC’s recommendations, Cabinet ensures that Hillingdon Council is closely involved in Hillingdon Primary Care Trust’s work to develop a strategy for health services in Hillingdon (e.g. through examining potential co-location of health and social care services and analysing the impact of greater health care in the community on the Council’s social care services).

4. That Cabinet notes that the NHS is proposing to undertake further consultations on specific proposals for reforming health services in the near future.

REASONS FOR DECISION

Healthcare for London outlines a vision for developing health services in London and if implemented these could have a significant impact on Hillingdon residents. The JOSC report presents the findings of the in- depth scrutiny of the proposals undertaken by the local authorities in London, Surrey and Essex.

Cabinet’s consideration of the JOSC report will help enable the Council

LBH - Cabinet Decisions 15.07.08 Page iii to ensure Hillingdon PCT is undertaking the work recommended by the JOSC when the NHS is developing a strategy for providing health services in Hillingdon.

ALTERNATIVES CONSIDERED AND REJECTED

Cabinet could decide to not raise the issues in the JOSC report with the local NHS.

2 REVIEW: HILLINGDON’S INTERNAL POLICY APPROACH TO THE Ian Edwards DELIVERY OF COMMUNITY COHESION and Charles Francis, Councillor Richard Lewis, Chairman of the Corporate Services and Deputy Chief Partnerships Policy Overview Committee, presented the Committee’s Executive’s review report to the Cabinet for consideration. Office

DECISION

That the Cabinet welcomes the Policy Overview Committee (POC) report and instructs officers to have regard to the following recommendations based on the POC’s own recommendations.

1. That Cabinet notes the Government’s new definition of an integrated and cohesive community, which should enhance understanding, and agrees that this will be adopted by Hillingdon.

2. That Cabinet endorses the lead being taken by the Stronger Communities sub group of the Safer Hillingdon Partnership and urges that it develops a joined up and crosscutting approach to the development and promotion of community cohesion and integration.

3. That Cabinet notes the five new National Indicators for Stronger Communities and, in recognition that only two of those indicators are included within the new Local Area Agreement, requires that the Stronger Communities sub- group monitors the remaining three National Indicators and continues to work towards them.

4. That Cabinet notes the Local Strategic Partnerships' recent endorsement of the Community Cohesion Framework.

5. Cabinet notes the duty across council services and partners to work together to identify key risks to community cohesion in the borough and agrees to delegate to the Stronger Communities Sub Group the new Cohesion Grant and Preventing Violent Extremism Grant in the amount described in the Area Based Grant for 2008/9 for the purpose of building stronger communities.

6. That Cabinet endorses the Committee's view that elected members have a vital role to play as community leaders, LBH - Cabinet Decisions 15.07.08 Page iv using local knowledge, to address local issues concerning community cohesion.

7. That Cabinet ask the Head of Partnerships and Community Engagement to identify and agree a set of indicators to measure wider progress on community cohesion and to embed these within the Sustainable Community Strategy for subsequent inclusion in service plans and targets across the Council.

8. That Cabinet restates its view that conducting equalities impact assessments of plans, policies and strategies together with raising the quality of service is essential to further community cohesion and that the assessments must be robust and open to challenge.

9. That Cabinet ask the Head of Communications to ensure the Consultation Strategy and Guidelines with regard to providing feedback to consultees are followed and that the individuals, organisations and forums involved are advised how the information gathered through consultation has been used in improving services.

10. That Cabinet endorses the Committee’s view of the important role that member champions have in driving forward initiatives and that additional steps are taken to raise awareness in our communities of the Member champion for Community Cohesion, Councillor Douglas Mills.

REASONS FOR DECISION

The recommendations are intended to propose further improvements to Hillingdon’s internal policy approach to the delivery of community cohesion. Successful action in these areas will contribute to a safer Borough, a prosperous Borough and a Borough where opportunities are open to all.

ALTERNATIVES CONSIDERED AND REJECTED

The Cabinet could decide to reject the Committee’s recommendations.

3 HILLINGDON’S SUSTAINABLE COMMUNITY STRATEGY 2008- Kevin Byrne, 2018 Deputy Chief Executive’s DECISION Office

1. Agree with the recommendation from Hillingdon Partners that Hillingdon’s Draft Sustainable Community Strategy 2008-2018 be endorsed and recommended to full Council for approval as a policy framework document.

2. Delegate authority to the Chief Executive, in consultation LBH - Cabinet Decisions 15.07.08 Page v with the Cabinet Member for Improvement, Partnerships and Community Safety and if necessary Hillingdon Partners, to make any minor textual, factual and presentational changes to the Strategy before it is submitted to full Council for formal adoption.

REASONS FOR DECISION

To enable the draft Strategy to go forward for endorsement by full Council before publication on behalf of the Hillingdon Partners.

ALTERNATIVES CONSIDERED AND REJECTED

To disagree with Hillingdon Partners and not to endorse the proposed Strategy for agreement by Council. The SCS is the key strategic document for the Local Strategic Partnership (LSP) and brings together the partners to deliver a better Hillingdon. The absence of a Strategy, or reliance on the now out of date Community Strategy from 2005, would inhibit partnership working and constrain the ability of the Partnership to address the issues contained therein.

Failure to agree a SCS would also impact on the Borough’s Comprehensive Performance Assessment and the forthcoming Comprehensive Area Assessment scores.

4 OLDER PEOPLES PLAN 2008 - 2011 Dan Kennedy, Adult Social DECISION Care, Health and Housing That Cabinet:

1. Adopt the older people’s plan as attached under Appendix A of the report. 2. Agree to the action plan outline under Appendix B of the report. 3. Agree to the action plan being monitored by an interagency group, older people and chaired by the older people’s champion. 4. Agree to a progress report coming back to Cabinet in January 2009.

REASONS FOR DECISION

The 3 year older people’s plan will ensure that the Council and its partners continues to develop and improve its services to create a better quality of life for older people in Hillingdon. The plan, which will link to other cross departmental strategies, will also assist the Council in meeting the requirements of the Comprehensive Performance Assessment and in delivering the Community Strategy.

ALTERNATIVES CONSIDERED AND REJECTED

None considered.

LBH - Cabinet Decisions 15.07.08 Page vi 5 DRAFT SUPPLEMENTARY PLANNING DOCUMENT FOR RAF Lara Puttock, UXBRIDGE Planning and Community DECISION Services

That the Cabinet:

1. Agrees that the draft Supplementary Planning Document (SPD) for RAF Uxbridge continues to consultation in the late summer.

2. Agrees to delegate authority to the Director of Planning and Community Services to review the SPD boundary to include Annington Homes land in the north west of RAF Uxbridge should Annington Homes clarify their future proposals for this site.

REASONS FOR DECISION

The draft Supplementary Planning Document (SPD) for RAF Uxbridge was prepared to provide guidance for the future redevelopment of 44.6 ha of land at RAF Uxbridge, owned by Vinci St Modwen (VSM) and Defence Estates. On 19 June 2008, Cabinet agreed to consult on the proposals in the draft SPD in the summer.

Since this time, Annington Homes have made representations to Council to include land, for which they have an interest, in the draft SPD. While it is not considered necessary to alter the boundary of the SPD at this stage, recognition in the draft SPD of the strategic importance of northwest corner of land on RAF Uxbridge held by Annington Homes, would allow for a more coordinated approach to development of the site. It may also offer associated regeneration benefits for the wider area.

ALTERNATIVES CONSIDERED AND REJECTED

Not to include reference to Annington Homes land in north west corner in the SPD document. Public consultation would then proceed on the current draft SPD. Any development proposals put forward in future for Annington Homes would be considered individually at the time of application and assessed for compatibility with the SPD proposals. This may not result in the most optimal approach for redevelopment of this significant site.

This item was circulated less than 5 working days before the Cabinet meeting and was agreed by the Chairman to be urgent in order to ensure that matters which had arisen that might affect the SPD be reflected in the draft SPD prior to public consultation.

6 PROPERTY ASSET MANAGEMENT PLAN 2008 Gerry Edwards, Councillor Jonathan Bianco proposed that the recommendation be Finance and amended slightly as decisions in relation to the disposals would be Resources LBH - Cabinet Decisions 15.07.08 Page vii brought back to future Cabinet meetings. It was approved by the Cabinet.

DECISION

That Cabinet notes the annual Property Asset Management Plan for 2008.

REASONS FOR DECISION

The Property Asset Management Plan 2008 (AMP) provides a guide to the Council's use, maintenance, management and future strategy for its built assets. The AMP is reported to Members to enable them to fulfil their responsibility in relation to the Council’s land and buildings portfolio at both strategic and service level.

ALTERNATIVES CONSIDERED AND REJECTED

Members might seek changes to the AMP. Officer advice is that it is important that the Council has an up to date AMP. Officers would seek to make amendments as soon as possible.

Another option would be not to approve the AMP. This would not confirm that the Council has continued to implement its Property Asset Strategy and developed a corporate plan for improvement in the use and management of its property assets.

7 HILLINGDON DESIGN AND ACCESSIBILITY STATEMENT Shahida SUPPLEMENTARY PLANNING DOCUMENT: RESIDENTIAL Manjlai, LAYOUTS- RESPONSE TO CONSULTATION Planning and Community DECISION Services

That Cabinet:

1. Note the representations received on the consultation and agree the officer recommended responses contained in the Appendix to this report;

2. Instructs Officers to amend the ‘Hillingdon Design Accessibility Statement (HDAS): Revised Residential Layouts Supplementary Planning Document, Draft for public consultation May 2008’ and accompanying ‘Sustainability Appraisal’ documents to include the proposed revisions as recommended by officers in the Appendix to the report;

3. Adopts the final revised Hillingdon Design Accessibility Statement (HDAS): Residential Layouts as a Supplementary Planning Document for development management purposes; and

4. Approves the accompanying updated Sustainability Appraisal of the Hillingdon Design and Accessibility LBH - Cabinet Decisions 15.07.08 Page viii Statement (HDAS): Residential Layouts.

REASONS FOR DECISION

Since its adoption in 2006, the ‘Residential Layouts’ component of Hillingdon’s Design and Accessibility Statement Supplementary Planning Document has been a material consideration in the determination of planning applications for new residential development. However a number of recent planning appeals in areas with locally sensitive characteristics were upheld which initiated a review of the Residential Layouts component in February 2008. Officers undertook a review of the SPD as a matter of priority and reported the findings and proposed revisions to the SPD to the Cabinet on 20 March 2008. Members agreed a six-week period of public consultation on the revised component of the Supplementary Planning Document (SPD) and accompanying Sustainability Appraisal (SA).

The proposed revisions to the document were incorporated in the ‘Revised Residential Layouts Supplementary Planning Document, Draft for public consultation, May 2008’. Public consultation on the SPD and SA has been carried out in accordance with Hillingdon’s Statement of Community Involvement (SCI) adopted in November 2006. The six- week public consultation on the documents began on 21 May and ended on 2 July 2008. The Appendix to this report provides a summary of the main issues raised in the representations and officer recommendations on how these issues will be addressed in the final revised SPD. The final stage is for the Council to adopt the Revised Residential Layouts component of the HDAS as a Supplementary Planning Document for development management purposes.

Part of the legal requirements for producing SPDs is an accompanying sustainability appraisal. The sustainability appraisal has been consulted upon, at the same time as the SPD. Responses received on the sustainability appraisal will be contained in an updated Sustainability Appraisal that takes into consideration the consultation responses received and the difference the process has made. All Local Development Framework (LDF) documents, where a Sustainability Appraisal (SA) is required, will be published with a leaflet stating the difference that the SA process has made, this will ensure that all LDF documents have considered and responded to sustainability issues.

ALTERNATIVES CONSIDERED AND REJECTED

The only alternative is not to adopt a final revised SPD for Residential Layouts. It remains open to the Council to continue using existing design and accessibility guidance adopted in July 2006 in the short term. However, there is a need to respond both to the increased demand for household extensions and the increased pressure to develop new housing at higher densities. A failure to update guidance in the longer term is likely to compromise the Council’s ability to secure good quality design and accessibility across all forms of new residential development and may also lead to concerns from central Government.

LBH - Cabinet Decisions 15.07.08 Page ix 8 AMENDMENTS TO THE DRAFT PLANNING OBLIGATIONS Tim Catley, SUPPLEMENTARY PLANNING DOCUMENT AND ITS PROPOSED Planning and ADOPTION Community Services DECISION

1. That the comments received during the consultation period be noted.

2. That the amendments to the SPD be agreed.

3. That subject to the above amendments, the SPD be adopted for the purposes of development control (and supersede the adopted Supplementary Planning Guidance regarding planning obligations).

REASONS FOR DECISION

As supplementary planning guidance to be adopted by the Council, the SPD will assist in pre-application discussions and will be a material planning consideration in determining planning applications. Cabinet agreed in October 2007 to approve the Draft Planning Obligations SPD for consultation with the public and other interested parties and that the results of the consultation be reported to a future meeting.

Circular 05/2005 and the accompanying practice guidance requires local planning authorities to set out within adopted Supplementary Planning Documents details of types and levels of planning obligations that it is likely to seek from developers to mitigate impacts of development. The Town and Country Planning (Local Development) (England) Regulations 2004 and PPS12 requires local planning authorities to consult the public on draft SPDs, to set out a summary of the main issues raised in representations received during the consultation period and how these main issues have been addressed in the SPD that they intend to adopt.

ALTERNATIVES CONSIDERED AND REJECTED

• To agree to adopt the SPD with changes suggested by Cabinet. • To not adopt the SPD, and continue using the old SPG. However, in choosing this option the Council would not have sufficient up-to- date policy support to secure planning obligations to mitigate impacts of development.

9 THE WORK OF THE AUDIT COMMITTEE: REPORT TO COUNCIL Charles Francis, DECISION Deputy Chief Executive’s 1. That Cabinet notes the Audit Committee’s annual report to Office Council in September.

LBH - Cabinet Decisions 15.07.08 Page x REASONS FOR DECISION

In accordance with best practice guidance the Audit Committee are required to submit an annual report to Council outlining the Committee’s activities over the previous 12 months.

ALTERNATIVES CONSIDERED AND REJECTED

The Cabinet may decide not to comment.

10a COUNCIL BUDGET – 2007/08 REVENUE AND CAPITAL OUTTURN Paul Whaymand, DECISION Finance and Resources That Cabinet: (i) notes the revenue and capital outturn position for 2007/8; (ii) notes the annual treasury report at Appendix C of the report; and (iii) agrees to the allocation of £250k from contingency to priority growth as final balances as at 31/3/08 were in excess of £12m.

REASONS FOR DECISION

The reason for the recommendations is to ensure the Council achieves its budgetary objectives.

ALTERNATIVES CONSIDERED AND REJECTED

There are no other options proposed for consideration.

This item was circulated less than 5 working days before the Cabinet meeting and was agreed by the Chairman to be urgent in order to ensure that decisions on the budget are based on as up to date information as possible.

10b COUNCIL BUDGET – MONTH 2 2008/9 REVENUE AND CAPITAL Paul MONITORING Whaymand, Finance and DECISION Resources

That Cabinet:

1. Notes the forecast budget position for revenue and capital as at Month 2. 2. Agree to allocate £50k to NoTRAG from Contingency. 3. Agree to allocate £90k from contingency to support the withdrawal of funding from the Learning and Skills Council for 20 courses. 4. Agree to allocate £51k from HIP Capital contingency to private estate based recycling initiatives.

LBH - Cabinet Decisions 15.07.08 Page xi

REASONS FOR DECISION

The reason for the monitoring recommendation is to ensure the Council achieves its budgetary objectives. The report informs Cabinet of the latest forecast revenue and capital position for the current year 2008/9.

ALTERNATIVES CONSIDERED AND REJECTED

There were no other options proposed for consideration.

12 AWARD OF CONTRACT FOR THE PROVISION OF CONNEXIONS Tom Murphy, SERVICES Education and Children’s DECISION Services

1) That the Cabinet approve the award of the contract to CfBT Education Trust for the supply of Connexions services for a period of 31 months commencing on 1 September 2008.

2) That CfBT Education Trust is engaged to provide Connexions information, advice, guidance and tracking services in accordance with the Service Specification (Appendix 2 of the report).

3) That the Cabinet delegate authority for approval of the terms of the contract to the Director of Education and Children’s Services in consultation with the Cabinet Member for Education and Children’s Services.

REASONS FOR DECISION

• After an extensive tender process (including pricing evaluations, supplier interviews, planned presentations and analysis), it was concluded that CfBT Education Trust, the incumbent supplier, would provide best value to the Council both in financial terms and service quality.

• The Council’s Corporate Procurement Team is satisfied that the contract will provide best value to the Council.

• The evidence presented through the tendering and evaluation process clearly demonstrated that CfBT Education Trust is the best placed organisation to deliver the most effective and efficient service in line with specification requirements.

• The recommendation has been informed by the fact that CfBT

LBH - Cabinet Decisions 15.07.08 Page xii Education Trust achieved an overall summative score in excess of other prospective suppliers. Although CfBT Education Trust’s contract price was marginally higher than their short-listed competitor this was more than offset by their lower profit margin, higher level of investment in service delivery and the avoidance of contract transfer and TUPE related costs.

ALTERNATIVES CONSIDERED AND REJECTED

The Council could have extended the contract with the current supplier for a further three years. This option was not deemed appropriate as the existing contract had not been market tested since its novation to local authority management in October 2004.

This item was considered in the private part of the meeting as it contained information relating to “the financial or business affairs of any particular person (including the Authority holding that information)” and the public interest in withholding the information outweighs the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended).

13 IMPLEMENTATION OF AN INTELLIGENT DATA CAPTURE April Southern, SERVICE Adult Social Care, Health DECISION and Housing

That Cabinet:

1. Approves the use of a Catalist Framework Agreement run by the Office of Government Commerce (OGC) to award a contract for a data capturing and management service. 2. Awards Northgate the contract for the provision of the Intelligent Data Capturing Service for a period of 4 years with an option to extend. 3. Authorise the expenditure of quarterly payments of £41,967 per quarter over 4 years for the provision of the Intelligent Data Capturing Service.

REASONS FOR DECISION

The Department of Work and Pensions (DWP) has initiated a new monitoring regime for Benefit Services which includes monitoring Local Authorities’ Subsidy Claims, in particular, errors made by the Local Authority and the quality of data captured.

The Benefit Team processes approx 10,000 new claims and 50,000 changes each year. A large amount of data is required to support a benefit claim that has to be input manually in to the Benefit processing system by benefit officers.

The Benefit Team has identified in-year efficiency savings to fund the cost of this service. Subsidy is received from Government to cover the LBH - Cabinet Decisions 15.07.08 Page xiii majority of costs arising from Housing and Council Tax overpayments but overpayments attract reduced or no subsidy. It is therefore imperative that we look at ways of reducing administration errors, improve data quality and maximise income. Intelligent Data Capture Service offered by a company called GovTech, a sub contractor of Northgate would help to achieve this.

ALTERNATIVES CONSIDERED AND REJECTED

Do nothing – this means continuing to manually input data, reducing data integrity, increasing potential of administration errors, resulting in subsidy loss and inefficient use of staffing resources.

14 REVIEW OF MEALS SERVICE Sarah Morris, Adult Social DECISION Care, Health and Housing That Cabinet approve the extension of the existing contract with Fresh Community Meals by a further one year with effect from 26 September 2008.

REASONS FOR DECISION

Fresh Community Meals have provided a quality meals provision on behalf of the London Borough of Hillingdon since 26 September 2005.

To continue to provide a quality meals service with choices to those service users who require such support to enable them to remain in their own homes.

To continue to provide a quality meals service with choices to those service users who require meals whilst attending a day or dining centre, as part of a package of care.

ALTERNATIVES CONSIDERED AND REJECTED

Fresh Community Meals have provided a quality meals provision over the past three years. We would therefore wish to extend the contract for a further year as per clause 3.2 in the original contract.

Within the current timescale – None.

This item was considered in the private part of the meeting as it contained information relating to “the financial or business affairs of any particular person (including the Authority holding that information)” and LBH - Cabinet Decisions 15.07.08 Page xiv the public interest in withholding the information outweighs the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended).

15 FACILITIES MANAGEMENT SOURCING STRATEGY – AWARD OF Gerry A CONTRACT FOR SECURITY SERVICES Edwards, Steve Smith This item was deferred pending further information and would be and Catherine considered by Cabinet at a future meeting. Kelly, Finance and Resources 16 CAPITAL RECEIPTS PROGRAMME 2008-2009 Pat Holmes, Finance and This item was deferred pending further information and would be Resources considered by Cabinet at a future meeting.

17 THE BEECHES & BEECHES COTTAGE, HIGH STREET, COWLEY Mayur Patel, Finance and This item was deferred pending further information and would be Resources considered by Cabinet at a future meeting.

18 EXTENSION OF EXISTING PROVISION OF INSURANCE COVER Simone Batchelor, DECISION Finance and Resources That:

1. Property Insurance (incorporating Property, Engineering, Theft, All Risk (equipment), Computers, Fidelity Guarantee, and Personal Accident cover) is extended for a 2-year term with Zurich Municipal. 2. Flood cover for general properties is purchased as per Option 2 (para 6 of the report). 3. Business Interruption is purchased as per Option 2 (para 7 of the report). 4. Fidelity Guarantee cover is increased as per Option 1 (para 8 of the report). 5. Liability Cover is extended for a 2 year term with RMP. 6. a) Motor Insurance is extended for a 2 year term with RMP, as per Option 2 (para 10 of the report). b) Loss Control actions are undertaken to improve the Claims Experience over the next two years to improve the attractiveness of the Motor Portfolio to the insurance market. 7. The remaining standalone policies be renewed with existing insurers.

REASONS FOR DECISION

The package of cover proposed represents best value to the Council in terms of the levels of cover offered and the quoted premium costs. LBH - Cabinet Decisions 15.07.08 Page xv Net savings of some £228,000 for each of the next two years will be achieved from these proposals.

ALTERNATIVES CONSIDERED AND REJECTED

Cabinet could choose to agree the purchase of insurance cover as detailed. Alternatively they could select alternative options from the body of the report.

The Cabinet could choose not to agree to the negotiated options, and request that the insurance portfolio, in full or in part, is put out to tender. However, due to the poor claims history regarding Motor, our brokers have advised against this option.

This item was circulated less than 5 working days before the Cabinet meeting and was agreed by the Chairman to be urgent as there would be a very limited timescale in which to tender this contract if Members reject the recommendation to extend the current arrangements at the reduced price negotiated. There were extensive but protracted negotiations with the current insurers to obtain the savings but if they are not acceptable then OJEU regulations apply and notice will need to be placed immediately.

11 ACCEPTANCE OF A TENDER FOR A NEW CHILDREN’S CENTRE Bob Allen, AND NURSERY CLASS ROOMS AT COWLEY ST LAURENCE Education and PRIMARY SCHOOL Children’s Services Councillor David Simmonds requested that the third recommendation be deleted as it was a Cabinet Member decision. This amendment was approved by the Cabinet.

DECISION

1) That Cabinet approves the procurement process underway to seek a building contractor for the building works at Cowley St Laurence Primary School.

2) That the Director for Children’s Services, in conjunction with the Cabinet Member for Education and Children’s Services, be given delegated authority to consider the recommendations of a full tender report, detailing post- tender negotiations and accept the tender which offers the Council best value and is affordable without recourse to Council own resources.

LBH - Cabinet Decisions 15.07.08 Page xvi REASONS FOR DECISION

A procurement process has being followed in accordance with Council Standing Orders. Post-tender negotiations are ensuing to seek a tender within a target cost and therefore a recommendation for appointment cannot be made in time for July Cabinet. If appointment approval is delayed until the September Cabinet meeting the project would suffer additional delay, and increase inflationary costs.

The proposed works are part of a programme of works designed to provide improved life chances for Hillingdon’s young children and their families.

ALTERNATIVES CONSIDERED AND REJECTED

Not to accept any tender, in which case the project will not be able to proceed.

Not to delegate authority to the Director of Education and Children’s Services. This may delay the project significantly, and add to inflationary increases in cost.

This item was circulated less than 5 working days before the Cabinet meeting and was agreed by the Chairman to be urgent in order to enable a delegated authority decision on appointing a contractor in early August, should negotiations go well, enabling site set up and building works to start during summer holidays.

The meeting closed at 7.51pm

THESE DECISIONS WILL COME INTO FORCE AND WILL THEN BE IMPLEMENTED

UNLESS THEY ARE CALLED-IN. THE DEADLINE FOR CALL-IN TO BE RECEIVED BY THE HEAD OF DEMOCRATIC SERVICES IS 5PM ON 23 JULY 2008.

LBH - Cabinet Decisions 15.07.08 Page xvii MONITORING REPORT FOR THE FIRST QUARTER OF ITEM 1 2008/09 FOR COUNCIL PLAN WORK PROGRAMME, QUARTERLY PERFORMANCE INFORMATION AND ACHIEVEMENTS

Cabinet Member Councillor Ray Puddifoot and Councillor Douglas Mills

Cabinet Portfolio Leader of the Council and Cabinet Member for Improvement, Partnerships and Community Safety.

Officer Contact Susie Kemp, Deputy Chief Executive’s Office

Papers with report Council Plan Work Programme, Performance Information and Achievements and a Comprehensive Area Assessment Briefing

HEADLINE INFORMATION

Purpose of report To provide Cabinet with a corporate overview of the progress made: • in implementing and monitoring the Council Plan. • in implementing the National Indicator Set, Key PIs and Local PIs for 2008/09 • in implementing the Residents Survey • in implementing the Place Survey. • against achievements across the Council for the first quarter of 2008/09.

Contribution to our Contribute towards implementation of the Council Plan. plans and strategies

Financial Cost Financial costs for the Council Plan is being absorbed by aligning service priorities. Any financial implications for the performance information in terms of current year budgets will be fed into the monthly budget monitoring reports.

Relevant Policy Specific Policy Overview Committee involvement has been Overview Committee referred to in the work programmes, circulated separately, where appropriate.

Ward(s) affected All

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 1 RECOMMENDATIONS

That Cabinet:

(i) Notes the progress made to date on the Council Plan; (ii) Identifies any areas where Cabinet wishes further efforts to be made to achieve the objectives; (iii) Notes the attached LGA Briefing of the consultation document for the CAA; (iv) Notes the implementation of the National Indicator Set, Key PIs and Local PIs for 2008/09; (v) Notes the progress of the Residents Survey; (vi) Notes the progress of the Place Survey; and (vii) Notes achievements across the Council.

INFORMATION

This report sets out the progress made by officers in implementing the Council Plan across the Council. This report also provides a corporate overview of progress against the National Indicator Set, Residents Survey, Place Survey and achievements across the Council.

Reasons for recommendation

Cabinet agreed that the Council Plan and performance information should be monitored regularly.

Alternative options considered / risk management

Cabinet may choose to instruct officers to take further action or not.

Comments of Policy Overview Committee(s)

Specific Policy Overview Committee involvement has been referred to in the work programmes, circulated separately, where appropriate.

Supporting Information

Council Plan Monitoring

1. Progress in implementing the work programme is regularly updated and monitored by officers. The full work programme can be found in background papers. Of the ‘Looking ahead’ targets set out in the programme, 100% are on track to be completed within the timescales identified. The table below shows a summary of progress of all the ‘Looking ahead’ targets.

Green - Green – Amber - Red - Completed On Track Some Serious Total Slippage Slippage Number 0 66 0 0 66 Percentage 0% 100% 0% 0% 100%

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 2

Comprehensive Area Assessment (CAA)

2. The CAA consultation document was published by the Audit Commission on 29 July 2008. The consultation period ends at 5pm on 20 October 2008. The arrangements for the CAA will be finalised early 2009. The LGA Briefing of the CAA Consultation Document is attached at the end of the report for information.

Performance Monitoring 2008/09

3. The final CPA score will be published in February 2009. 2008/09 is the transition year from CPA to the CAA. In order to begin the transition CMT agreed to confirm a suite of indicators in their respective SMTs. These indicators have direct links to Council priorities and are built around the Council’s LAA and include National Indicators, Key Performance Indicators and Local Performance Indicators. In future the performance monitoring for the LAA will be included in this report for reporting to CMT, Executive Briefing and Cabinet.

4. The Corporate Performance Improvement Team will work with the Performance Management Group to refine the suite of PIs and ensure a balance between key and local PIs is established. This will ensure that the correct service critical information will form the basis of discussions around key performance issues.

5. The data for the NIs will be obtained from a combination of information from several government departments including the Council. This information will be held on the Data Interchange Hub. Communities and Local Government (CLG) are working with all government departments to resolve issues regarding compliance and data quality to ensure that the Hub is providing accurate data with an audit trail. This work is still in progress. Therefore, as the hub is not working to full capacity and information against the NIs is not consistent, we will begin the performance reporting on the NIs in quarter 2.

The Residents Survey 6. The Residents Survey will begin on 1 September and run until Friday 7 November. As a result of the tender process for this survey, four companies expressed an interest in conducting this on behalf of Hillingdon. Two companies, Quantify and Ipsos Mori, submitted tenders. The contract has been awarded to Ipsos Mori. A draft top line report will be available week commencing 1 December. The detailed report will be available one week later.

Place Survey

7. This survey is a statutory element of the Comprehensive Area Assessment (CAA). The Place Survey will be carried out every two years and will supply data for 18 of the new National Indicators which will feed into the CAA. The guidance for the Place Survey 2008/09 has been published by the CLG. Some of the questions from the Place Survey will feed directly into the Council’s LAA. London Councils is carrying out the tender process on behalf of a consortium of London councils. The tender should be awarded by the end of August. The Department for Communities and Local Government (CLG) has confirmed that the fieldwork for the survey will commence on 29 September.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 3 Data Quality

8. The Data Quality Audit will commence at the end of August. The Corporate Performance Improvement Team will contact Groups with details of the audit when they are made available from the Audit Commission.

Achievements

9. The achievements, which can be found in background papers, are for the first quarter of 2008/09 and show the key achievements across the Council against the themes in the Council Plan.

Financial Implications

10. The financial implications of the Council Plan short term targets are being absorbed by aligning service priorities.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

11. The recommendations will allow officers to monitor progress on quarterly basis for the Council Plan, quarterly and monthly where necessary for Performance Information.

Consultation Carried Out or Required

12. Consultations carried out have been referred to in the work programmes where appropriate.

CORPORATE IMPLICATIONS

Corporate Finance

Corporate Finance has reviewed this report and is satisfied with the representation of the financial implications.

Legal

There are no specific legal implications arising from this report.

BACKGROUND PAPERS

NIL

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 4 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 001 A borough CP001 Creating a children's Philomena Paul Naylor CP001.01 Consult with 30/06/2008, Completed CP001.1 - Contractor = Ustigate. On Track where children water play feature at Ruislip Lido Bach stakeholders then let the contract 6/08 - awaiting delivery of equipment and young for the equipment., from Canada. Site works will take 6 people are CP001.02 Agree Construction 31/07/2008, Completed weeks to complete and should be healthy, safe Design Management plans and ready by mid August. and supported works schedule with contractor., CP001.2 - Works scheduled for 14/7 CP001.03 Complete site works 31/08/2008 On Target to 20/8 and open the play feature CP001.3 - Site works will take 6 weeks to complete. 002 A clean and CP002 We have committed an Philomena Colin CP02.1 Extend estate based 31/03/2009, On Target Target is 35.5% by end March 2009. On Track attractive extra £400,000 for recycling Bach Russell recycling by provision of NI 192 borough initiatives to help extend our additional containers. A total of Performance at end of Q1 = 35.8% recycling target to 40% by 2010. 175 sites identified. 31/03/2009, On Target CP02.1 - 48 sites completed. A CP02.2 Increase on site target set of 40 per quarter to be recycling at our civic amenity installed. sites - in particular Harefield 31/03/2009 On Target CP02.2 -Trial scheme operated from CP02.3 Carry out an education May to July at Harefield. 13 week campaign designed to assist with extension to scheme started Sept 08. the increase in the recycling rate. CP02.3 - Q1 - campaign plan agreed. A home collection of textiles and electrical goods to commence December 08.

003 A clean and CP003 Provide ten new solo Philomena Colin CP03.1 Introduce 10 new solo 31/07/2008 Completed CP03.1 22/7 - 10 new solo sweepers On Track attractive sweepers and two mechanical Bach Russell sweepers and 2 new mechanical have been appointed and the new borough sweeping machines sweepers obtained. mechanical sweepers purchased., CP03.2 Restructure street 31/08/2008 On Target CP03.2 - Work ongoing to restructure cleaning rounds using a mix of the rounds within timescale. mechanical and traditional methods.

Green: Completed / On Target Amber: Some Slippage Page 5 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 004 A clean and CP004 Investing an extra Philomena Jonathon CP004.01 - Conduct site visits 30/06/2008, Completed, CP04.1 - Site visits and initial On Track attractive £700,000 to improve the Bach Westell and initial investigations. investigations completed., borough borough's roads CP004.02 - Develop detailed 30/06/2008, Completed, CP04.2 - Work on the detailed proposals proposals completed. CP004.03 - Submit formal report 31/08/2008, On Target, CP04.3 - Cabinet Member Report to Cabinet Member for authority being prepared to proceed. CP004.04 - Carry out works on 31/03/2009 On Target site - commencing in 9/2008.

005 A clean and CP005 Launch the remaining two Philomena David Frost CP05.1 Roll out Uxbridge locality 31/07/2008 Completed CP05.1- Locality area was launched On Track attractive locality areas in 2008/09 Bach area by end of July 08. on 1st July - approx 500 new street borough CP05.2 Roll out South Ruislip 30/09/2008 On Target champions have come forward to Locality Area by end Q2. date. We currently have 3500 Street CP05.3 Recruit a total of 5000 31/03/2009 On Target champions. Street Champions by year end. CP05.2 - South Ruislip launch scheduled for 18/9/08 - preliminary planning in hand. CP05.3 - 3 Streets Ahead days held in Q1 006 A safe CP006 Investing in improving Philomena Jonathon CP006.01 - Conduct site visits 30/06/2008 Completed CP006.01 - Site visits and initial On Track borough street lighting Bach Westell and initial investigations investigations completed. CP006.02 - Develop detailed 30/06/2008 Completed CP006.02 - Work to develop detailed proposals proposals completed. CP006.03 - Submit formal report 31/08/2008 On Target CP0006.3 - Report currently being to Cabinet Member for approval prepared for Cabinet Member to proceed. CP006.04 - Carry out works on 31/03/2009 On Target site - commencing in 9/08.

Green: Completed / On Target Amber: Some Slippage Page 6 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 007 A prosperous CP007 - Investing extra money to Fran Nigel CP007.1 - Successfully deliver 31/03/2009, On Target CP007.1 - 2 phased consultation On Track borough improve our town centres starting Beasley/ Cramb/ the council's town centre completed. Northwood Scheme at Northwood Philomena Jonathon improvement scheme, development identified. Bach Westell CP007.2 - Agree the town centre 31/03/2009 On Target CP007.3 - Completed improvement scheme for the CP007.4 - Completed. financial year 2009/10 with key CP007.5 - Agreed by Cabinet stakeholders. Member - Completed. CP007.3 - Conduct initial 30/06/2008, Completed CP007.6 - Preparatory work is investigations and site visit. underway. Consult with appropriate stakeholders. Now moving onto detailed proposals stage. CP007.4 Develop detailed 31/07/2008, Completed proposals and review with stakeholders. CP007.5 - Submit formal report to 31/07/2008, Completed Cabinet Member for authority to proceed. CP007.6 - Implement scheme. 31/03/2009 On Target

008 A clean and CP008 - We will invest £1m a Fran Maggie CP08.1 - Manage the Chrysalis 31/03/2009, On Target CP08.1 - 35 schemes approved for On Track attractive year on environmental Beasley Allen Programme Framework 2008/9. EIP meeting held on 1 July borough improvements as part of the according to the framework CP08.2 - Ongoing engagement with Chrysalis Programme, which provided determined by the Project Managers. Next uses council money for innovative Environment Improvement Panel Management meetings scheduled for local environmental initiatives (EIP). 31/03/2009, On Target 29 July and 15 September. suggested by residents CP08.2 - Engage with project CP08.3 - Widespread publicity in managers on a regular basis to June in Gazette, Hillingdon Times, ensure all projects are delivered Hillingdon People promoting the to time, cost and budget, 31/07/2008, On Target 2008/9 list of projects and giving CP08.3 Review and improve the 'good news' stories on several Chrysalis process ensuring POC projects that involved residents. recommendations incorporated, 31/03/2009 On Target CP08.4 - Annual launch held on 30 CP08.4 - Deliver annual launch / May. 40 people attended. achievements event Achievement event planned for September 08.

Green: Completed / On Target Amber: Some Slippage Page 7 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 009 A clean and CP009 Continue to invest extra Philomena Paul Naylor CP009.01 Increase the number of 31/07/2008, Completed LAA stretch target is 11 parks by 2010. On Track attractive money to improve the quality of Bach Green Flags in the borough., CP009.1 - 7/08 - now 10 parks with borough our parks and open spaces. CP009.02 Capital investment in 31/03/2009, On Target Green Flags, new ones are Barra Hall, parks infrastructure - including Churchfield Gardens and Harlington pathways, buildings and play Playing fields - all others retained their status. 9 of these parks count towards equipment on a variety of parks., stretch target - 10th is Cranford Park CP009.03 Further increase in 31/03/2009, On Target which we share with LB of Hounslow. take up of allotments - borough CP009.2 - Capital/Chrysalis schemes are wide., being progressed - publicity article in CP009.04 Continue to promote 31/03/2009, On Target July's "Hillingdon People" covers this. and participate in schemes to CP009.3 - Figures for end July showed encourage parks usage e.g. current users at 1132 compared to 1058 ParksRCool, CROP, at end of 07/08. Management Advisory and CP009.4 - In progress. Friends of groups, and CP009.5 - All sites will be surveyed by March 09. Enhanced maintenance at 2 Grandparents in parks days., sites by Nov 08, Northwood +1. CP009.05 - Improve and enhance 31/03/2009 On Target Programme for all other sites to follow. maintenance of the borough's war Improved grounds maintenance now memorials as part of the drive to being undertaken on all sites to required encourage "civic pride" Commonwealth War Graves Commission Standards. Specialists contractor being sort to undertake surveys and maintenance works

010 A clean and CP010 Lead initiatives to tackle Jean Palmer Janet CP010.1- Adopt a climate change 31/03/2009 On Target CP010.1 - Public consultation on On Track attractive climate change, such as waste to Rangeley for the borough and participate in climate change strategy September borough energy and alternative forms of the Carbon Trust Local Authority 08 and council is currently power for council buildings and Carbon Management Programme participating in the Carbon new developments in the borough CP010.2 - Promote good practice Management Programme. such as the RAF Uxbridge site. in Sustainable Design and 31/03/2009 On Target CP010.2 - Stakeholder pre- Construction and provision of consultation undertaken Oct 2007, decentralised and/or onsite consultation on draft SPD planned for renewable energy on the RAF September/October 2008 Uxbridge Site through the SPD.

Green: Completed / On Target Amber: Some Slippage Page 8 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 011 A clean and CP011 Ensure Hillingdon is a Jean Palmer Jales Tippell CP011.1 - All planning applications 31/03/2009, On Target, CP011.1 - Ongoing as demonstrated On Track attractive place where people enjoy living, will be assessed against the by Committee and delegated borough by balancing the need for jobs, council's Unitary Development Plan planning reports. homes and the environment by Saved Policies 2007 and CP011.2 - Cabinet approved draft opposing inappropriate supplementary planning RAF SPD on 19th June 2008. guidance/documents, which have development and strongly CP011.2b - Consulation will start on been prepared in light of this task. influence the developments on CP011.2 - Prepare draft RAF 03/09 and will continue for 6 weeks. our ex military sites in the Uxbridge SPD and obtain Cabinet 30/06/2008, Completed, CP011.2c - Application to be borough. approval. submitted mid September 08. CP011.2b Carry out public CP011.3 Public consultation is to consultation on draft RAF Uxbridge commence on 3rd September for 6 SPD. weeks. CP011.3 - Prepare a revised RAF 30/11/2008, On Target, CP011.4 The revised RAF Uxbridge Uxbridge SPD. SPD is to be reproted to Cabinet in CP011.4 - Officers will give good 01/12/2008, On Target, December 2008. quality and timely pre-application CP011.5 Pre-application advice has advice for RAF West Ruislip site to resulted in a much improved draft influence the submission of the planning application. scheme at RAF West Ruislip, and a CP011.5 Officers to provide good detailed application is likely to be quality and timely pre-application 31/03/2009 On Target submitted in 4-6 weeks time. Initial advice on MOD sites including RAF pre-application advice has been West Ruislip and RAF West Drayton provided to 3 potential purchasers of (NATS) and to determine planning the RAF West Drayton site and applications in line with relevant further discussions are likely. Details planning policies for the benefit of for the RAF Eastcote site have been s local communities.

012 A borough of CP012 Start a review of the Jean Palmer Janet CP012.1 - Compile an electronic 31/03/2009, On Target CP012.1 - Work commenced and On Track culture and borough's buildings of local, Rangeley register of existing and proposed electronic register compiled in June learning historical and architectural locally listed buildings, with OS 08. interest. maps and photographs. CP012.2 - Review - Underway, being CP012.2 - Carry out a review of 31/03/2009, On Target photographed and described. the relevant buildings as identified by the register. CP012.3 - Act on the findings of 31/03/2009 On Target the review of the borough's buildings of local, historic and architectural interest.

Green: Completed / On Target Amber: Some Slippage Page 9 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 013 A borough of CP013 Continue with our Jean Palmer Janet CP013.1 - Consult with 31/08/2008 On Target CP013.1 - Proposed extensions to On Track culture and programme to designate more Rangeley community on proposed Ruislip Village and Ickenham Village learning areas in the borough as extensions to Ruislip Village and Conservation Areas, and Northwood conservation areas. Ickenham Village Conservation Hills Area of Special Local Character Areas, and Northwood Hills Area out to public consultation until 1st of Special Local Character August. CP013.2 - report on results of all 25/09/2008 On Target Report to Cabinet on 25/9/08 public consultations to September Cabinet CP013.3 Act on the findings 31/03/2009 On Target arising from the report to Cabinet

015 A safe CP015 Provide and install Jean Palmer Ed Shaylor CP015.1 - SLA agreed with Age 31/03/2009 On Target CP015.1 - An SLA is now in place On Track borough burglar alarms, free of charge, to Concern and Crime Prevention with Age Concern, whose 500 of the borough's older Officers to fit the alarms. Costs to Handyperson service will provide the residents to help them feel safe in be met from Leaders Initiative installation and battery replacement their homes. Fund. of all 500 systems. The project will CP015.2 - Draw up, implement 31/03/2009 On Target start on delivery of the alarm systems and monitor success of the within the next few weeks. programme to fit the 500 alarms. CP015.2 - 500 burglar alarms systems (featuring the LBH crest) have been ordered. All referrals for systems are being co-ordinated by the Crime Prevention Officers at Hillingdon Police. 016 A safe CP016 All major developments Jean Palmer Jales Tippell CP016 - Quarterly checks and 31/03/2009 On Target CP016 - All applications are On Track borough will meet the Metropolitan Police updates with the relevant discussed with the Met Police at the designing out crime standard to planning officers to ensure regular Friday morning surgeries help make areas safer. compliance. 017 A safe CP017 Continue to increase the Jean Palmer Ed Shaylor CP017.1 Co-ordinate publicity to 31/03/2009 On Target CP017.1 - Annual Safer Hillingdon On Track borough numbers of local residents who ensure that residents are kept magazine is due to be despatched feel secure - improving the safety informed about community safety with the Sept/Oct edition of Hillingdon and well being of older people issues and key crime prevention People. The 8-page supplement and vulnerable people and their messages. includes articles on KICKZ, domestic feeling of security. violence, tackling arson, supporting parents to deal with 'demanding' teenagers, getting involved in crime prevention etc

Green: Completed / On Target Amber: Some Slippage Page 10 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 018 A safe CP018 Continue to improve road Jean Palmer Janet CP018.1 - Contact remaining 20/12/2008 On Target, CP018.1 - Contact all schools by On Track borough safety by ensuring all of the Rangeley schools to arrange meetings, 15/09; meetings completed by 18/10; borough's 91schools have plans surveys and draw up action complete and analyse surveys by in place to encourage pupils to plans. 31/01/2009 On Target 08/11; complete all action plans by travel to school by walking, CP018.2 All schools to have 20/12/2008 cycling or using public transport STP's completed, signed and by March 2009. ready to forward onto Tfl 31/01/2009 On Target CP018.3 - To ensure all schools with existing school travel Plans complete either reviews or 3 year 019 A safe CP019 - Fund measures to Fran Maggie CP019.1 - Identify and implement 30/06/2008 Completed CP019.1 - Two alleygating schemes On Track borough improve local safety around Beasley Allen 2 alleygating schemes. implemented in the north of the alleyways, public open spaces CP019.2 - 6 Alleygating schemes 30/09/2008 On Target borough. Publicity organised and will and shopping areas to be identified and implemented. target the Council Question Time CP019.3 - 6 Alleygating schemes 31/12/2008 On Target events on 24 July, 2 October and 11 to be identified and implemented. November. Changes to the existing CP019.4 - 8 Alleygating schemes 31/03/2009 On Target process were implemented in June. to be identified. CP019.5 - Run and organise a 30/09/2008 On Target Chrysalis Achievement Event which involves promoting the alleygating schemes in September. 020 A safe CP020 Continue to deliver our Philomena David CP020.1 - Install 10 new 31/03/2009 On Target CP020.2 - QI phase of vehicle On Track borough road safety programme and traffic Bach Knowles Pedestrian Crossings at locations activated warning signs completed improvement schemes around the borough. All other tasks proceeding to CP020.2 - Install 4 Vehicle 31/03/2009 On Target schedule. Activated warning phased schemes - one per quarter. CP020.3 - Deliver a programme 31/03/2009 On Target of new road safety schemes. CP020.4 - Install highway 31/03/2009 On Target improvement schemes as agreed under the TfL funded programme.

Green: Completed / On Target Amber: Some Slippage Page 11 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 021 A safe CP021 Continue to support Fran Maggie CP021.1 - Community 31/03/2009 On Target CP021.1 - Attend regular meetings On Track borough Police Safer Neighbourhood Beasley Allen Leadership Team and with all ward SNTs on a quarterly Teams in each ward and ensure Community Safety Team to work basis or sooner if requested. Next that they get easy access to the closely with Safer Neighbourhood meeting will take place on 25 July, a council services to help make Teams. further meeting is scheduled for local areas safer. CP021.2 - Area and Borough September Tasking Teams have been set up CP021.2 - To act as conduit between to assist multi-agency problem council and SNTs by facilitating solving meetings and providing updates on location projects. 022 A safe CP022 Work closely with our Jeff Maslen Neil CP022.1 - Review and relaunch 31/12/2008 On Target CP022.1 - On track. Consultation On Track borough partners, including Registered Stubbings the Registered Social Landlord with Registered Social Landlords has Social Landlords and other liaison forum for general been completed and proposals to landlords to tackle anti-social management issues. This will relaunch the forum agreed. behaviour in social housing. include anti-social behaviour issues with leadership and support from senior housing managers. 023 A borough of CP023 We will continue to Jean Palmer Andrew CP023.1 - Detailed designs to be 31/03/2009 On Target By March 2009 a further 6 libraries On Track culture and refurbish the borough's libraries Malin completed for Harefield and West will be refurbished with the remaining learning Drayton libraries. libraries being completed by March CP023.2 - Architects to agree 31/03/2009 On Target 2010. The next libraries to be interior design for Botwell Green refurbished this year are Harefield Library, and West Drayton and these are due CP023.3 - Feasibility study to be 31/03/2009 On Target to complete by the end of November carried out on all proposed 2008. libraries to be refurbished. CP023.1 - Designs completed, tenders received and being analysed. CP023.2 - Meetings taking place to agree interior designs CP023.3 - Feasibility studies on remaining libraries currently being carried out. 024 A borough of CP024 Work will start on the new Jean Palmer Sue CP024.1 - Start work on site for 31/08/2008 On Target CP024.1 - Contractor on site as per On Track culture and Botwell Leisure Centre in Hayes. Drummond the new Leisure centre., target. learning CP024.2 - Complete the works 31/03/2009 On Target for the Centre to be opened by end of Quarter 3 in 2009/10.

Green: Completed / On Target Amber: Some Slippage Page 12 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 025 A borough of CP025 - Continue to develop and Chris Anne LAA NI102 & CP - Continue to 31-Mar-09 On Target 14-19 programme being implemented On Track culture and improve education in our schools Spencer Newton develop and improve education in - Hillingdon now accepted for 3 new learning and raise exam results our schools and raise exam diplomas making a total of five results. Curriculum diversity in place in KS4 to offer a more flexible and varied curriculum to meet all needs New secondary curriculum implementation being planned Previous four secondary schools in OfSTED negative category - Notice to Improve - now only one in this category. No Hillingdon schools in special measures

026 A borough of CP026 Extend our blue plaque Jean Palmer Jean Palmer CP026.1 - Plaque to be unveiled 29/09/2008 On Target CP026.1 - Plaque for Alexander On Track culture and scheme and maintain our local at Harefield Hospital Fleming to be unveiled at Harefield learning heritage. CP026.2 - To identify other 31/03/2009 On Target Hospital on 29/09. famous people and events associated with locations within CP026.2 - Work is underway to the borough and erect plaques as identify famous people, qualifying appropriate. residents and also events at locations within the borough boundaries. 027 A borough of CP027 Extend opportunities for Jean Palmer Sue CP027.1 - Support Age Concern 31/03/2009 On Target CP027.1 - Post has been approved. On Track culture and older people to participate in Drummond in the recruitment of a part-time Job description currently being learning leisure, recreation and cultural 55 plus tutor to develop a developed with Age Concern activities. portfolio of activities and programmes targeting the 55 plus age group. 31/03/2009 On Target CP027.2 - Implement the Active 028 A borough of CP028 - Increase the range of Chris Anne CP028.1 - LAA NI79 & CP - 31-Mar-09 On Target CP28.1 - Hillingdon Training Ltd On Track culture and vocational courses at GCSE and Spencer Newton Increase the range of vocational (HTL), the Education Business learning post 16 courses at GCSE and post 16 Partnership (EBP) and the 14-19 LAA Target baseline is 68% to team are working in partnership with improve to 71% for 2008 schools, employers and others to ensure that an extended range of provision is made available. This includes Diplomas, Young Apprenticeships, BTEC and other vocational courses.

Green: Completed / On Target Amber: Some Slippage Page 13 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 029 A borough of CP029 Reopen the historic Jean Palmer Andrew CP029.1 - Reopen the Manor 30/06/2008 Completed CP029.1 - Manor Farm complex On Track culture and Manor Farm complex to provide Malin Farm Complex reopened in 6/2008. learning top quality education and leisure CP29.2 - to ensure successful 31/03/2009 On Target CP029.2 - By 31st October a full facilities. provision of top quality education programme of education activities will and leisure facilities be compiled.

030 A borough of CP030 Provide an Ice Rink in Jean Palmer Sue CP030.1 - Obtain planning 31/07/2008 Completed CP030.1 - Planning permission On Track culture and Uxbridge for the Christmas Drummond permission for the ice rink to obtained 2nd July 2008. learning period. open over the Christmas period. CP030.2 - Communication strategy CP030.2a - Publicise and 27/11/2008 On Target meeting taking place on 13/08 for ice promote ice rink by end of rink and Xmas Market to agree September 2008. programme for publicity and CP030.2b - Provide the ice rink 27/11/2008 On Target marketing. facilities for the period from end of November to first week of January 2009. Arrival on site and assembly commencing 17th November 2008. 031 A borough of CP031 Work to extend our grass Jean Palmer Sue CP031.1 - Deliver the ‘Extended 31/03/2009 On Target CP031.1 - Taster sessions held. On Track culture and roots sports and leisure activities. Drummond Activities’/ 5 hour offer Programme to commence in learning programme over the next 3 years. September. CP031.2 - Increase the number 31/08/2008 On Target CP031.2 - Capacity and range of of places and the range of activities increased on summer activities available on the Sports scheme. Development Summer Activity CP031.3 - Delivery of project now programme and produce confirmed. First estate project to start appropriate marketing and by November publicity. CP031.4 - Ongoing development CP031.3 - Establish 31/03/2009 On Target leading to the development of a ‘Streetgames’ in areas of the diving club March 2009. Mini-polo Borough delivering localised sessions now established, additional estate based sport and physical summer courses in place. activity NB - This item also links with CP038 CP031.4 - Continue the 31/03/2009 On Target development of Aqua Extreme at Hayes and Highgrove Pool

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 032 A borough CP032 - We will open three new Chris Tom Murphy CP032.1 - LAA NI110 & CP - We 31/03/2010 On Target CP032.1 - Locations identified. On Track where children youth centres for Hillingdon's Spencer will open three new youth centres Project team established and and young young people for Hillingdon's young people. Consultant Architect employed to people are CP032.2 - Term-time and holiday 31/12/2008 On Target undertake feasibility and cost healthy, safe programmes of positive activities analysis. and supported secured through re-modelled CP032.2 - Concept and specification Accredited Learning Team by for the provision of positive activities December 2008 drafted. Youth and Connexions CP032.3 - Development of Young 31/12/2008 On Target Service have initiated review of Hillingdon website with the existing arrangements for securing capacity to effectively positive activities. communicate the positive CP032.3 - Website launched in April activities offer in Hillingdon and 2008. Review of phase one of the act as a consultation tool to introduction process complete. inform service development by December 2008.

033 Building a CP033 - Provide 11 new Chris Anne CP033.1 - Provide 11 new 31/03/2009 On Target CP033.1 - Managers in course of On Track culture for children's centres which will Spencer Newton children's centres which will induction. Considering 3-month success provide services for under 5's provide services for under 5's secondment of Early Years under one roof under one roof. Practitioners to enable additional CP033.2 - Implement Phase 3 of 31/03/2010 services to commence in September the Children's Centre Projects. 2008. CP033.2 - Phase 3 children's centres have been scoped, some further feasibility work underway. Recommendations on Phase 3 portfolio to be presented in September. Procurement of architectural services underway.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 034 Building a CP034 - We will launch a new Chris Julian CP034.1 - We will launch a new 31/03/2009 Completed CP034.1 - Children and Families On Track culture for integrated children's trust in Spencer Wooster integrated children's trust in Trust launched on April 2008. success Hillingdon which, working with our Hillingdon which, working with our Developed work is ongoing and partners will deliver better and partners will deliver better and service improvements have been more joined up services for more joined up services for identified as part of the service children and young people children and young people. review. CP034.2 - Develop joint 30/09/2008 On Target Hillingdon Children and Families commissioning strategy and Trust Plan launched and agreed by define commissioning priorities Council. by September 2008 CP034.2 - Commission priorities are identified in the new HCFP, the Joint Commissioning Board will oversee the implementation of key commissioning strands.

035 A borough CP035 - Launch our parenting Chris Julian CP035.1 - Launch our parenting 31/12/2008 On Target CP035.1 - Parenting strategy action On Track where children strategy and action plan, which Spencer Wooster strategy and action plan, which plan is in place and targets are on and young will offer support to parents will offer support to parents. track people are CP035.2 - Develop the Family 31/12/2008 On Target CP035.2 - This strategy is being healthy, safe Support Strategy by December developed as part of the service and supported 2008 review. CP035.3 - Develop Family Group 31/03/2009 On Target CP035.3 - Specification being Conferencing Service by April developed. 2009 36 A borough CP 036 Protect children and Jean Palmer Janet CP036.1 - All schools to have 31/01/2009 On Target CP036.1 - Contact all schools by On Track where children young people from crime and Rangeley School Travel Plans (STPs) 15/09; meetings completed by 18/10; and young accidents completed, signed and ready to complete and analyse surveys by people are forward onto Tfl 31/01/2009 On Target 08/11; complete all action plans by healthy, safe CP036.2 - To ensure all schools 20/12/2008 School Travel Plans by and supported with existing School Travel Plans 31/3/09. complete either reviews or 3 year CP036.2 - Reviews - contact all rewrites by March 2009. schools by 15/09; surveys completed by 08/11; meetings completed by 18/10; reviews completed by 24/01/2009.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 36a A borough CP 036a Protect children and Chris Paul Hewitt CP036a.1 - Review safeguarding 30/09/2008 On Target CP036a.1 - Leaflets explaining the On Track where children young people from crime and Spencer arrangements following the phasing out of the Cp register have and young accidents phasing out of the child protection been disseminated to all people are register from September 2008 professionals , and agencies, along healthy, safe CP036a.2 - Roll out of the with a briefing note from the LSCB and supported Targeted Youth Support Teams 31/03/2009 On Target CP036a.2 - Service specification across the North and West being developed by the TYST localities by March 2009 Steering Group for both locality teams. Tendering exercise for the North locality TYST being considered. 39 A borough CP039 Strengthen the links Jean Palmer Janet CP039.1 - 19 school travel plans 31/03/2009, On Target, CP039.2 - Health promotion On Track where children between the School Travel Plan Rangeley being prepared for completion activities raised at STP Steering and young programme and students in years 03/09. Meeting with Tfl being Group in June, to be developed in people are 7 to 13, with health promotion arranged to consider STP detail at September meeting. healthy, safe activities in our leisure centres. programme and health promotion See CP018 and supported CP039.2 - Programme of activities for students to be 31/01/2009 On Target developed in conjunction with Healthy Hillingdon Partners.

037 A borough CP037 - Improve the educational Chris Julian CP037.1 - Improve the 01/03/2009 On Target CP037.1 - Home to School Transport On Track where children prospects of looked after children Spencer Wooster educational prospects of looked policy currently under review. Due to and young by providing home to school after children by providing home Cabinet Nov/Dec 08. In addition, people are transport to ensure continuity of to school transport to ensure virtual head teacher appointed to healthy, safe school provision continuity of school provision. focus on educational attainment of and supported CP037.2 - Implement Educational 30/09/2008 On Target children looked after. Champions scheme from CP037.2 - Education Champions September 2008 Scheme has been launched and CP037.3 - Virtual Head in post by 30/09/2008 On Target champions identified and matched September 2008 with children and young people. CP037.3 - Head teacher to take up post in September 08.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 038 A borough CP038 Improve the services on Jean Palmer Andre Malin/ CP038.1 - Increase active library 31/10/2008 On Target CP038.1 - Letters have been sent out On Track where children offer to young people in our Julie membership of early years to schools inviting them to take part. and young libraries and sports facilities. Fairburn settings through the Books Ahead Stock is being distributed to libraries. people are scheme. Launch the Baby Book Baby Book Crawl is due for launch in healthy, safe Crawl reading scheme. September. and supported CP038.2 - Increase the take up of 31/03/2009 On Target CP038.2 - Packs have been Bookstart, Bookstart Plus and distributed from the library and Treasure Chests to 80% target managers have visited nurseries and reach. schools to distribute also. CP038.3 - Boys into Books 31/03/2009 On Target CP038.3 - Schools have been project - through the schools contacted to participate. Data has library service strengthen been uploaded to the official MLA partnerships with schools and Book Ahead website. Stock is being foster a love of reading with boys processed for distribution. aged 5 to 11 and attending CP038.4 - Summer Reading primary school. Challenge is underway in all 17 CP038.4 - Summer reading 30/09/2008 On Target libraries plus the Mobile Library. Challenge - promote to all 4,233 children have joined to date. children aged 4 to 12 in all libraries.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 040 A borough with CP040 Extend our first time Jeff Maslen Neil CP040.1-First time buyers 31/03/2009 On Target 1. On track. At the end of June 2008, 6 On Track improving buyers deposit scheme for Stubbings deposit scheme extended to households have completed their health, borough residents to provide help March 2009 - 50 individuals or purchase and 2 additional households housing and up to 50 individuals or couples a couples are helped to buy their have exchanged contracts. Overall 49 social care year to get onto the property own property. households are searching for a suitable property and an additional 31 ladder. 2. Deliver a targeted publicity households are on the reserve list for the campaign to increase take-up of scheme. Officers are building in over- the scheme: programming to ensure the programme a. contact all registered Estate 31/08/2008 Completed is delivered and the target is met. Agents to help identify suitable 2a. Completed. 70 Estate Agents have applicants been contacted with details about the b. deliver briefing sessions about 30/09/2008 On Track scheme and many have registered for the first time buyers scheme to all further information. interested Estate Agents 2b. On track - briefings scheduled to take c. Produce a flyer for the windows 30/09/2008 On Track place during September 2008. 2c. On track for flyer to be completed of Estate Agents offices and local and distributed to Estate Agents and Gyms local Gyms during September 2008. d. Publicise the first time buyers 31/08/2008 Completed 2d. Completed. Promotional information scheme on the Hillingdon Council about the first time buyers scheme has website. been published on the Council's website. 3. Achieve quarterly targets for 31/03/2009 On Track 3. On track. 9 approvals were made the number of people approved during quarter 1. Interest in the scheme for the first time buyers scheme leading to approval being given to a. quarter 2 = 20 approvals applicants is expected to rise during b. quarter 3 = 20 approvals quarters 2, 3 and 4 due to the publicity c. quarter 4 = 20 approvals campaign underway.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 041 A borough with CP041 Promote increase Jeff Maslen Neil Deliver the strategy for sheltered 31/10/2008, On Target CP041.1 - On track. Outline planning On Track improving capacity for sheltered housing in Stubbings housing and extra care. application submitted. health, the private sector CP041.1 - Progress with a major CP041.2 - On track. Negotiations are housing and developer the development of continuing with the developer to social care private sector assisted living agree the detail of the planning housing specifically for older 31/03/2009 On Target proposal for new private sector people - on the RAF site in West sheltered housing. Ruislip - complete planning CP041.3 - On track. The site is process with developer by March currently being marketed to gain 2009. interest from developers. CP41.2 - Finalise discussions 31/03/2009 On Target and negotiations with a private sector developer for new build sheltered housing in Ruislip. CP41.3 - Market the Frank Welch Court site to develop housing to meet the needs of older people. 042 A borough with CP042 the telecare project, which Jeff Maslen Brian CP042.1 - Put in place and 31/03/2009, On Target, CP042.1 - On track. Project team in On Track improving helps people with dementia to Doughty deliver a promotional campaign to place to deliver the communications health, remain living at home, will be health staff to refer people at risk campaign to health staff - campaign housing and extended to people at risk of falls. of falls to the telecare services - started June 2008. social care awareness campaign starts CP042.2 - On track. Additional September 2008, campaign worker in place at Hillingdon Hospital delivered by 31 March 2009., to identify at an early stage people CP42.2 - By 31 March 2009 a 31/03/2009 On Target suitable for telecare services. An total of 150 people have average of 20 new referrals from the accessed the telecare service hospital are being received per week. CP42.3 - Further develop the use CP042.3 - On track. Discussions of assistive technology with 31/03/2009 On Target underway with Hillingdon PCT to Hillingdon Primary Care Trust - explore possibilities for joint working. agreement with the PCT on the best way forward reached by 31 March 2009. 043 A borough with CP043 Deliver the decent homes Jeff Maslen Neil CP043.1-Deliver the quarter 1 30/06/2008, Completed, CP043.1-Completed. Quarter 1 target On Track improving targets, an initiative to ensure all Stubbings target=70 private sector homes achieved - 94 homes in the private health, residents have good quality improved, sector have been improved working housing and housing-improve housing in the CP043.2-Achieve quarter 2 30/09/2008, On Target, in partnership with EDF Energy, social care private sector. target=85 homes, London Warm Zones and Frays Care CP043.3-Achieve quarter 3 31/12/2008, On Target, and Repair Services. The homes of target=85 homes, vulnerable people have been CP043.4-achieve quarter 4 31/03/2009 On Target targeted for improvement. target=90 homes

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 044 A borough with CP044 Reduce the number of Jeff Maslen Neil Deliver the quarterly targets for CP044.1 - On track. At the end of On Track improving people in temporary Stubbings national indicator 156 quarter 1 2008/09, 1276 households health, accommodation by 50% by 2010. CP044.1- quarter 1 target = 1325 30/06/2008 Completed were living in temporary housing and units of temporary accommodation achieving the target social care accommodation, for quarter 1. CP044.2-quarter 2 target = 1290 30/09/2008 On Target units of temporary accommodation, CP044.3-quarter 3 target = 1256 31/12/2008 On Target units of temporary accommodation, CP044.4-quarter 4 target = 1221 31/03/2009 On Target units of temporary 45 A borough with CP045 Maintain an excellent Jeff Maslen Neil Achieve thedti quarterly targets for CP045.1 - On track, quarter 1 target On Track improving housing/council tax benefit Stubbings the percentage of claims where achieved and year end target will be health, service and housing service, the calculation is correct. met. Performance for quarter 1 was housing and demonstrating value for money CP45.1- Achieve quarter 1 = 90% 30/06/2008 Completed 90.91%. Performance is based on a social care and increase benefit take up and CP045.2-Achieve quarter 2 30/09/2008 On Target larger 10% sample of all benefit improve the speed and accuracy target=92% calculations. Weekly review of of benefit applications - achieve CP045.3-Achieve quarter 3 31/12/2008 On Target progress towards target and action the quarterly targets for the target=94% planning in place with team percentage of claims where the CP045.4-Achieve quarter 4 31/03/2009 On Target managers. calculation of benefit claims is target=95% correct (formerly BVPI79a) 46 A borough with CP046 Continue the Jeff Maslen Neil CP046.1 Complete the 31/07/2008 On Target CP046.1 On track. Handover of new On Track improving modernisation programme for Stubbings development of a scheme building to a new provider scheduled health, adults with learning disabilities providing supported housing with to take place by 31.07.08. housing and care and support for 9 people CP046.2-On track. Transition plans in social care with mental health needs (Hamlet place for all service users. Service on Lodge - Long Lane) track to commence in September CP046.2-Deliver 12 additional 30/09/2008 On Target 2008. Care and support provider in supported housing places for place. adults with a learning disability ('Yew Tree Lodge', formerly 'Highgrove').

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 47 A borough with CP047 Develop preventative Jeff Maslen Neil CP047.1-Establish new resource 31/10/2008 On Target CP047.1 - On track. Individual On Track improving services in partnership with the Stubbings service for adults with a learning service users are receiving support to health, voluntary and independent sector disability with low and moderate prepare for transition from existing housing and and modernise day services- needs as an alternative to day day centre services to a new model social care deliver the day opportunities centre provision - the first group of support which will increase access strategy for adults with a learning of service users receiving support to employment, education and leisure disability. by 31.10.08 services. CP047.2-The second group of 31/03/2009 On Target CP047.2 - On track service users receiving support by 31.03.09 048 A borough with CP048 Develop and improve Jeff Maslen Brian Finalise carers strategy and 31/07/2008 On Target CP048.1 - On track. Strategy On Track improving services to enable adults and Doughty agree new strategy finalised followed consultation with health, older people to remain living in CP048.1 Carers strategy service users, carers, community housing and the community and maintain and prepared and agreed. groups and other stakeholders. social care develop support to carers-finalise Strategy agreed by the Adult Social carers strategy and agree new Care, Health and Housing senior strategy management team on 10.07.08. Strategy presented to the Healthier Communities and Older Persons LSP Theme Group on 30.07.08 49 A borough with CP049 Improve the health and Jeff Maslen Brian CP049.1-Deliver workshops and 31/03/2009 On Target CP049.1-On track. Of the 33 On Track improving well-being of adults and older Doughty complete assessments of all 33 registered care providers in health, people-deliver the dignity registered care providers in Hillingdon workshops have been held housing and challenge Hillingdon using the Dignity with 9 providers and Dignity social care Challenge framework by the end Challenge assessments have been of March 2009 completed. 050 A borough CP050 Develop and improve Jeff Maslen Brian CP050.1-Consultation on draft 30/10/2008, On Target, CP050.1-On track. Project team On Track where customer involvement in the Doughty strategy by 31.10.08, established. Arrangements in place opportunities planning, delivery and monitoring CP050.2-Finalised customer 30/11/2008 On Target for consulting on the draft strategy. are open to all of housing and adult social care engagement strategy presented CP050.2-On track following services - user, carer and to the senior management team completion of the consultation stage. community engagement strategy by 30.11.08 in place.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 051 A borough of CP051 Deliver 80 heating system Jeff Maslen Neil CP051.1 Achieve the quarterly 30/06/2008, Completed, CP051.1 - 49 households living in On Track culture and completions for older people Stubbings targets to deliver 80 heating private sector housing have learning through the Warm Zones system improvements by March benefited from improvements to their Scheme. 2009 - quarter 1 target=20, heating systems during the first three CP051.2-Achieve the target for 30/09/2008, On Target, months of 2008/09. quarter 2=20 heating systems improved, CP051.3-Achieve quarter 3 31/12/2008, On Target, target=20 heating systems improved., CP051.4-Achieve quarter 4 31/03/2009 On Target target=20 heating systems improved. 052 A borough of CP052 Deliver 500 home energy Jeff Maslen Neil Deliver 500 home energy CP052.1. On track. During the first On Track culture and insulation measures in the private Stubbings insulation measures in the private quarter of 2008/09 168 households learning sector, mainly for older people sector, mainly for older people living in private sector housing have CP052.1 Achieve quarterly benefited from energy efficiency targets to achieve 500 energy 30/06/2008 On Target, measures. efficiency measures in the homes of people in the private sector. Quarter 1 target = 125 energy efficiency measures., CP052.2-Quarter 2 target=125 energy efficiency measures., 30/09/2008 On Target, CP052.3-Quarter 3 target=125 energy efficiency measures., 31/12/2008 On Target, CP052.4-Quarter 4 target=125 energy efficiency measures. 31/03/2009 On Target 053 A borough with CP053 Increase the number of Jeff Maslen Neil CP053.1-All suitable sites 31/07/2008 Completed, 53.1-Completed. All sites identified. On Track improving new houses provided by the Stubbings identified by July 2008, Designs for 6 sites have been health, Council (HRA pipeline scheme) CP053.2-First planning 31/08/2008 On Target, prepared and planning applications housing and application for sites submitted by are ready for submission. social care August 2008., 31/01/2009 On Target 53.2-On track. First planning CP053.3-Procurement methods application scheduled to be agreed by January 2009 submitted by 31.08.08 53.3-On track. Report about procurement methods is scheduled for the affordable housing group.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 054 A borough with CP054 Continue to implement Jean Palmer Janet CP054.1 - Apply council’s 31/03/2009 On Target CP054.1a - Guidance applied to all On Track improving our Affordable Housing Planning Rangeley affordable housing policy on all relevant applications. 94 applications health, Guidance for all new residential applications which fall within the received for resident developments. housing and developments. affordable housing guidelines. Only 4 met threshold for affordable social care housing; 2 refused; 1 withdrawn and up to 29 affordable units awaiting decisions. CP054.1b - A schedule of commitments of affordable housing units for the next 3 years is being prepared for the autumn 055 A prosperous CP055 Increase the number of Jean Palmer Tricia Collis CP055.1 - Tender for LSC Skills 31/05/2008 On Target CP055.1 - Tenders submitted May On Track borough adults with disabilities accessing for Jobs 2008 and awaiting results. 40 education, training, employment CP055.2 - Programme start 30/09/2008 On Target learners on waiting list for September and training opportunities. CP055.3 - A minimum of 25 31/03/2009 On Target start ALDD people to take part in year one programme. 56 A prosperous CP056 Our housing policy will Jean Janet CP056.1 - Use of S106 SPG and 31/03/2009 On Target CP056.1 - Ongoing On Track borough help people access affordable Palmer/ Rangeley/ Affordable Housing SPD on CP056.2 - Monthly liaison meeting housing including key workers Jeff Maslen Neil appropriate sites. being held and economically active residents Stubbings CO056.2 - Regular liaison with 31/03/2008 On Target CP056.3 - to be reviewed in August helping to support our local housing services. 2009 - to be adopted June 2011 labour market CP056.3 - Southern Hillingdon 31/08/2009 On Target CP056.4 - On track. At the end of Area Action Plan and Site June 2008, 6 households have Allocations Development Plan completed their purchase and 2 Document (LDF) identify sites for additional households have housing. exchanged contracts. CP056.4 - First time buyers 31/03/2009 On Target CP056.5 - On track. Progress deposit scheme extended by underway with partners to develop March 2009-50 individuals or new low cost ownership homes. couples supported to buy their 31/03/2009 On Target Expect to see completions in own property quarters 3 and 4 2008/09. CP056.5 - Work with Registered Social Landlord Partners to develop new build Low Cost Home Ownership homes in the Borough.

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 057 A prosperous CP057 - Work with partners to Fran Ian Edwards CP057.1 - Complete build and 31/03/2009 On Target CP057.1 - Topping out Ceremony in On Track borough provide a business start up Beasley launch Hayes Business Studio's June 2008 support service to increase the with at least three occupied. CP075.2 - Inward Investment Pack number of businesses in the CP057.2 - Publish and launch 31/07/2008 On Target published borough by at least 85 Hillingdon Inward Investment CP057.3 - Women in Business Brochure. 31/10/2008 On Target programme commenced and course CP057.3 - Deliver enterprising oversubscribed. attitudes programmes. 31/03/2009 On Target CP057.4 - Communication of CP057.4 - Increase awareness of Hillingdon 4 Business Website Hillingdon 4 Business Website, increased, including links from LBH including 35 new businesses Website and inclusion in Business registered Directory

058 A prosperous CP058 - Increase the number of Fran Ian Edwards CP058.1 - Launch Workmates 30/09/2008 On Target CP058.1 - Agreement with Dominion On Track borough lone parents supported into Beasley programme delivered by Housing to deliver workmates employment Dominion Housing programme signed. 124 workmates beneficiaries to Programme to go live in September be recruited on the programme 08 between Sept 09 and March 2010 059 A prosperous CP059 Explore the possibility of Christopher Steve CP059.1 - Produce feasibility 31/10/2008 On Target CP059.1 - Research has On Track borough Hillingdon becoming a "wireless" Neale Palmer study and action plan for approval commenced as part of the feasibility authority. CP059.2 - When project agreed 30/09/2009 On Target study install 'wireless hotspots' in high CP059.3 - POC are developing an streets action plan regarding wireless CP059.3 - POC to review more 31/03/2009 On Target authority as part of their Business complex issues of 'wireless Friendly Borough special project . authority' as part of review into Business Friendly Borough. 060 A prosperous CP060 - Engage with business to Fran Ian Edwards CP060.1 - Improve 31/03/2009 On Target CP060.1 - Website updated monthly On Track borough encourage their support for our Beasley communication within Hillingdon and register of volunteering outcomes and increase their Business Forum by improving the opportunities being developed. corporate responsibility website and developing a register Newsletter being formatted and of volunteering opportunities. developed A minimum of 3 newsletters to be Number of hits to website being produced. checked and email alerts being explored

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Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 062 A borough CP062 - Ensure the council and Fran Ian Edwards CP062.1 - Develop Local 31/03/2009 On Target CP062.1 - Local Information System On Track where its partners respond to Beasley Information System, procured. opportunities neighbourhood needs and CP062.2 - Locality Working 31/03/2009 On Target CP062.2 - Locality Working Model are open to all improved service delivery for all Model Agreed, 31/03/2009 On Target Scoping Paper developed and residents CP062.3 - Tasking process presented to the LSP. implemented CP062.3 - Borough Police Tasking Group established 063 A borough CP063 - Promote community Fran Fiona Gibbs CP063.1 - Deliver Connecting 31/07/2008 Completed CPO63.1 - Event will be held on 19th On Track where cohesion across all of the Beasley Communities Hillingdon July. opportunities borough's communities so that Celebration Event, CPO63.2 - Partnership planning are open to all people feel that communities get CP063.2 - Deliver London Week 30/09/2008 On Target group established between Police, on well of Peace Events, Council and Hillingdon Inter-Faith CP063.3 - Deliver Black History 31/10/2008 On Target Network. Programme of events month activities. , arranged. Youth Services to deliver CP063.4 - Deliver series of Faith 31/03/2009 On Target 'peace' focused activities. Leader breakfast meetings, CPO63 - Planning group established. CP063.5 - Deliver Youth Inter- 31/03/2009 On Target CPO63.4 - 3 Faith Leader breakfast Faith Network events in meetings held. partnerships with secondary CPO63.5 - 2 Youth Inter-Faith schools., Network workshop held on CP063.6 - Deliver Youth 31/03/2009 On Target community cohesion. Students Leadership/ Community planned presentations to deliver to Cohesion Training programmes local primary schools during the next in schools. school year. CPO63.6 - Outcomes to be promoted through conference and taster workshop event to be held in September as part of 'Week of Peace'.

064 A borough CP064 - Continue the Leader's Fran Kevin Byrne CP064.1. Link Older People 31/03/2009 On Target CP063.1. Older Peoples Plan agreed On Track where initiative to support older people. Beasley Initiatives with older people's at Cabinet. Purchase Order raised for opportunities plan, burglar alarms for older people as are open to all CP064.2. Lead on 64+ life 31/03/2009 On Target part of the Leaders Initiative. changes project (under customer CP063.2. Life changes project due to focus board). go live in September. 065 A prosperous CP065 - Support partner Fran Ian Edwards Increase membership of 31/03/2009 On Target United Biscuits have rejoined the On Track borough organisations to extend Beasley Hillingdon Business Forum and Hillingdon Business Forum. Actively opportunities to engage in secure an additional £10k in seeking further recruitment ongoing, volunteering activities membership income including final stages of recruitment of 'St Georges' and initial meeting with Cadbury's.

Green: Completed / On Target Amber: Some Slippage Page 26 Red: Serious Slippage 1st April 2008 - 30 June 2008 Council Plan Work Programme 2008/09

Task Ref Corporate Lead Key Actions Completed/ No. Key Objective Task (Short Term Target) Director Officer Sub Key Actions Target Dates Completed Progress Comments On Track 066 A borough CP066 - Achieve equalities Fran Sonia CP066.1 - Develop generic 31/07/2008 On Target All targets on track. Self assessment On Track where standards to reach level 4 ahead Beasley Gandhi scheme drafted and ready to be presented at opportunities of timetable CP066.2 - Develop Equalities 31/07/2008 On Target OMG in July and Cabinet Member in are open to all Diversity Guidance Template to September. guide services CP066.3 - Support Inspection for 31/10/2008 On Target Level 4 CP066.4 - Training sessions for 31/03/2009 On Target managers delivered CP066.5 - Service the Corporate 31/03/2009 On Target Equalities Diversity Group CP066.6 - Monitoring Equalities 31/03/2009 On Target Impact Assessments - Advising services 067 A borough of CP067 Increase benefit take-up Jeff Maslen Neil CO067.1-Achieve quarterly 30/06/2008 On Target CP067.1 - O track. 49 households On Track culture and for those who are entitled through Stubbings targets to increase take-up of have received additional benefits as learning joint working with the Department benefits to those people in need a result of the initiative. Close for Work and Pensions - 400 and entitled to benefits. Achieve working with DWP and Hillingdon households supported to access quarter 1 target=100 additional Council is in place to promote benefits through the 'safe as households. awareness of welfare benefit houses project'. CP067.2-Achieve quarter 2 30/09/2008 On Target entitlement and ensure referrals are target=100 additional households being made to DWP. in receipt of benefits. CP067.3-Achieve quarter 3 target=100 additional households 31/12/2008 On Target in receipt of benefit. CP067.4-Achieve quarter 4 target=100 additional households 31/03/2009 On Target in receipt of benefits.

Green: Completed / On Target Amber: Some Slippage Page 27 Red: Serious Slippage Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

SERVING OUR COMMUNITY AND CUSTOMERS At the 2008 Good Communications Award Ceremony, held at Arsenal's Emirates Stadium on 26th June 2008, the Corporate Communications Team won the Local Authority PR Team of the Year and the Contact Centre won the award for Contact 33 Centre of the Year and the Contact Centre Training Award. Hillingdon Council won the award of Local Authority of the Year. Revenues Section successfully implemented Pensioner Discount Scheme for Council Tax for 2008/09, with all eligible persons receiving their discounted bills 3 without the need to apply. Youth Offending Service Annual Performance Assessment (APA) submission was received very positively. Hillindon YOS achieved a level 4 (out of 5) performance 33 3 33 grade for 07/08, an improvement on last year

Targeted Youth Support Team (TYST) has been formed and is based at Harlington Community School. The prime functions for the core team will be providing 33 3 333 intensive 1:1 support for young people and their families that fall within the TYST criteria as well as some group support or interventions from the extended group. Youth Website launched which will promote positive activities for young people in 33 3333 Hillingdon Ofsted Inspections Primary Schools Harefield Jrs - Outstanding Harlyn - Good Hillside Infant - Good Lady Bankes Jr - Good Oak Farm Jr - Good 33 3 333 Whitehall Infants - Good

Secondary Schools Abbotsfield School - Good Harlington Community - Satisfactory (Improvement from Notice to Improve) Northwood - Satisfactory (Improvement from Notice to Improve)

Kidz In Care Awards were held for Looked After Children this celebrated success 333 and recognition of achievement of children looked after by the council.

Page 28 Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

GREEN SPACES - the David Brough Cycle Route in Bayhurst Woods opened on Tuesday 22nd June 2008 - This is the first in a series of family friendly cycle trails planned for Hillingdon. The cycle trail is named after Hillingdon Council's former 33 Head of Democratic Services and Freeman of the Borough David Brough, in recognition and appreciation of his service to the borough. GREEN SPACES - to mark the start of Wildlife Week 2008 the Mayor officially opened Willow Tree Pond and Nature reserve in May 2008. This was funded by 33 the Chrysalis Project and is based on suggestions made by local residents and the marina. CONSUMER PROTECTION - Trading Standards Officers working in partnership with the Police took part in the National Initiative "Operation Rogue Trader" on 33 Wednesday 21st May. Teams also carried out checks on builders throughout the rest of the week. WASTE SERVICES - have appointed 10 new solo sweepers and additional mechanical sweeping machines to help improve the standard of street cleanliness 33 333 around the borough. Hillingdon Homes, the borough’s council housing management company, recently scooped two Constructing Excellence Awards at the National Construction Awards. The awards, for Client of the Year and Value categories, for the London & South East region, were won for the organisation’s excellent work to ensure the Decent Homes programme targets were surpassed ahead of schedule. The 99 9 9 9 awards recognised a focus on customers and meeting their various needs with Hillingdon Homes and partnering contractors putting a lot of effort in to ensuring customer satisfaction and that residents are very satisfied with their improved homes. The Communities and Local Government Department has invited Hillingdon Council and its Registered Social Landlord partners to play a leading role in a pilot project to prevent and eliminate homelessness in the locality. The Area Based Homelessness Action Plan project aims to strengthen the 99 9 9 partnership already evident in the borough and will involve stakeholders working together to develop best practice in preventing homelessness. The project is strongly supported by the Housing Corporation under its Tackling Homelessness strategy.

Page 29 Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

Adult Social Care, Health and Housing, continues to work closely with Health Partners to ensure that older people leave hospital as soon as they are fit to do so 3 by providing a seamless and supported transition to home. Our record is unsurpassed in London During the first three months of 2008/09, Hiillingdon and it's partners continued to maintain a high level of performance to deliver equipment to people with disabilities to assist with day-to-day activities. 95% of people using the equipment 33 say that the equipment is making a real difference to their quality of life and Duringid the d first quarter of 2008/09, good progress has been made to deliver home energy efficiency improvements to people living in private sector housing to keep people warm and reduce energy bills. The Council and it's partners are on track 33 3 to achieve a target to improve 80 heating systems in houses occupied by older people and vulnerable people - in the first quarter we have improved 49 heating systems. Achieved £12K external funding for a new interactive sports wall which was installed at 3 Hayes Stadium Centre in July- installed/opened. Successfully hosted an event to mark the 50th anniversary of Hillingdon's twinning with 3 Mantes-La-Jolie and Schleswig Achieved external funding to deliver extended activities to young people in sport & physical 3 activity £82k yr1(y2&y3 to follow) New multi-use games area installed at Botwell Green and open to the public 33 On -going New clubmark standard in place to improve quality and delivery of activities to 33 residents Sports Club development conference held with Pro-Active West 3 Sports taster days held for BME teenage girls and Adults with learning disabilities 3 Southlands Arts Centre May Fair was held with a range of craft, drama and musical events. 33 This was undertaken in partnership with Uxbridge College Hillingdon Arts Week was supported by Council officers in partnership with Hillingdon Arts 33 Association Adult Learners Week. Culminating in an open evening at the new Ruislip Manor Library and Community Resources Centre. This event was very well attended. Opened the Specialist Domestic Violence Court at Uxbridge 33 3 33 Launched Anti-Social Behaviour Forums as Area Tasking Meetings with improved capacity 3 to solve community problems Installed first wireless CCTV camera on corner of Kingston Avenue Yiewsley 33

Page 30 Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

A number of positive examples of initiatives put in place by the Community Safety Team that have been effective in responding to crime and the fear of crime in a number of areas, including:Cowley Road Subway, Carlyon Underpass, 280 Balmoral Drive, Hayes, Piggs 33 333 Alley, Ruislip High School, Jim O'Neil footpath and Barrier at Grassmere Avenue/Westcote Rise, West Ruislip. Held a fun day at Ruislip Manor Library on 5th July, where 955 people came into the library and staff we held children's craft sessions, and children came dressed as their favourite 3 book character, the Mayor presented the winners with prizes, we also displayed local schools art displays. Themed children's storytimes every Friday 2.15-2.45 these are always well attended with at 3 least 25-30 children singing along to the music. Manor Farm Complex - site grand opening 27/28 June. Evening Medieval Banquet for 100 VIP guests. Meal followed by public firework display. 28 June - Town twinning luncheon, 3 followed by the Mayor officially opening the site to the public. Throughout the day themed entertainment was provided throughout the site. Launch of external validation and scanning trial 3 Major Applications Team awarded Team Bonus 33 Document Management Module Ocella development work finalised. 3 69-83 Parkway went to public enquiry and Council won 33 Director, Deputy Director and Cabinet Member spoke at National Library Conference in 3 Birmingham The annual ceremony for awards for School Travel Plans was held on 25th June. Cllr Burrows presented certificates to 13 schools which included 2 special needs schools ( these 3 2 schools are a 'first' for Hillingdon and are a real achievement for the pupils and teachers. Hillingdon is one of the few boroughs with travel plans for such schools). 4 schools were awarded certificates for the school cycle challenge, which was held for the first time this year as part of the National Bike Week events and has strong links with 3 implementing school travel plans. The footbridge over the River Pinn at Eastcote was replaced ( following vandalism) and formally opened by the Mayor, Cllr Dann on her last day in office. It was replaced due to 3 successful negotiation by officers seeking funding from Transport for London through the West London Sub Regional Transport Partnership.

Achieving Value for Money The Contract with Liberata for the off site processing of Council Tax went live on 3 1st June 2008, increasing productivity and reducing costs.

Page 31 Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

Income Team were successful in being selected as one of the winning teams in the Team Bonus Award Scheme for improving collection and reducing the average 33 3 age of debts. Major Planning and Aviation Team were successful in being selected as one of the winning teams in the Team Bonus Award Scheme for achieving their targets against a reduced team presssure and a dealing with number of very large 33 3 planning applications including expansion at Heathrow Airport. Housing Advice and Options Team were successful in being selected as one of the winning teams in the Team Bonus Award Scheme by contributing to the reduction in the number of statutorily homeless familes in temporary 33 3 accommodation which means a cost saving to the council and reduced waiting times for applicants on the waiting list. The Council achieved the sale of 21 Copperfield Avenue, Hillingdon, which was 33 sold by auction and completed on 17th June 2008. New HR policies: Consultation with Unions completed. Launch of new HR Policies 33 3 carried out on time. Re-tendered the management of the 3 golf course lease to Mack Trading 3 Sponsorship towards the London Youth Games team £3k secured from 3 sources circa £5k 3 Management contract awarded for the Minet Fitness Centre at GOALS. 3 Completed the Audit Commission Inspection of Community Safety 33

Strengthening Planning & Performance Council Plan - Fast Forward to 2010 - Our Progress in 2007/08 The progress against the council's work programme was drafted and published. A 33 supplement to sit alongside this including the council's performance against national indicators was also published Uplift training- Social Services training course delivered to Leisure Staff to provide better 3 custmer care for memebrs of the public who are Disabled.- July 2008 1st place the West London disability pentathlon 3 Successfully negotiated funding for a new police tasking team of 11 officers 33 3 3 Re-launched the Safer Hillingdon Partnership with a revamped set of sub-groups focussed 33 on performance and delivery Completed the first new style Strategic Assessment for the Safer Hillingdon Partnership and 33 3 produced a new three year partnership plan in line with LAA targets

Page 32 Achievements Quarter 1 2008/09 1 April 2008 to 30 June 2008

Contributing to

Council Community Value for LAA HIP Good News Equalities Plan Strategy Money

Building a culture for success Implementing the new National Plan for teaching swimming - On-going 3 London Youth Games results - 1st place in cycling and sailing, 2nd place in girls athletics 3 Positively received Councillors Seminar on 9th June on Community Safety 3 Presentation on Community Safety made to the voluntary sector Adult Social Care Forum 3

Page 33

Comprehensive Area Assessment – LGA On the Day Briefing – 29 July 2008

Latest proposals for CAA go a long way to deliver White Paper ambition, but some concerns remain. Summary of proposals

• The Inspectorates have today published their second joint consultation paper setting out 234 proposals for CAA, which will be introduced with effect from April ’09. • CAA will assess those outcomes delivered by councils working alone or in partnership e.g. health and well-being, community safety, children’s and older people’s services, etc. • CAA will replace CPA, Children’s services JARs, APA of services for children and young people and social services star ratings. Performance frameworks for specific services (e.g. schools, colleges, police, probation and health and social care) will continue. • CAA represents a fundamental change in the way councils and their partners are assessed. It involves a forward looking assessment of the prospects for the future achievement of shared priorities by the council and other local partners. g • The proposals envisage a streamlined framework involving two assessments - the area assessment - a qualitative assessment of prospects for improvement, focussing primarily on the LAA. It will be reported as a narrative and flags will be used to draw attention to performance issues and innovative practice; - a scored organisational assessment for all councils and FRSAs (alongside organisational assessments for other partners e.g PCT health check). • CAA will change the way inspectorates engage locally – moving from rolling programmes of on-site inspection to an on-going relationships with local areas. • The Inspectorates will look for high quality local performance management data, take briefin account of any locality self assessments and only undertake inspection activity where necessary – CAA will therefore be inherently proportionate. LGA key messages • As the best performing part of the public sector we welcome external challenge that helps us and our local partners to learn and improve. CAA offers a real opportunity to help councils deliver better outcomes with their local partners and to reduce the burden of regulation. • The proposals address the white paper ambition for a more outcomes focussed and area based assessment, in particular through the forward looking area assessment.

• The proposals are ambitious and reflect what the sector has been calling for but time will

tell whether the principles that underpin CAA can be turned into practice. 3HZ • This will require councils to seize the opportunity and become a confident, self

SW1P

determining sector that drives its own improvement through increased self-awareness, self-assessment and robust performance management. • It will also require inspectorates to genuinely take a proportionate approach where there London

is evidence of robust performance management and have the skills and capacity to 3030

conduct credible assessments. It will require GOs to not duplicate the role of CAA lead in [email protected] Square,

assessing performance and it will require government departments to send consistent messages to partners around the centrality of the new performance framework. 7664 Smith

3 Email 020 • Whether CAA will actually deliver a reduced burden in practice, allowing scarce resources to be re-directed towards delivering improved outcomes, remains to be seen. We are Fax House, concerned about the potential scope of the managing performance assessment and are 3000 not yet convinced that the scope of the Use of Resources assessment has been Clerkenwell

significantly reduced. We are therefore keen to see what the trials teach us. 7664 Government

The remainder of this briefing provides a chapter by chapter summary of the consultation 119450 020 paper (along with initial LGA views) and some frequently asked questions. DX Tel 3131 www.lga.gov.uk 020 7664 Information centre Local Page 1 of 6

Comprehensive Area Assessment: Joint Inspectorate proposals for consultation – Summer 2008.

As well as publishing their proposals for CAA the Inspectorates have also made a prototype reporting tool available. This exemplifies how the Inspectorates currently propose to report CAA and is an important aid to understanding how CAA could work. The consultation paper and prototype reporting tool are available on the Audit Commission website at http://www.audit-commission.gov.uk/caa/consultation.asp

In addition CLG have published an accompanying document “Roles and responsibilities in the local performance framework” which provides some context for the roles of GOs, Inspectorates, national improvement architecture and RIEPs, etc as they develop. This will be available on the CLG website at www.communities.gov.uk/publications/localgovernment/frameworkrolesresponsibilities

Chapter 1 – How will CAA be undertaken? • CAA is a joint inspectorate assessment, inspectorates will share information at national and local level, CAA leads (appointed by the Audit Commission) will help co-ordinate local assessments and local teams. CAA will be based on a more on-going relationship between inspectorates and localities (replacing the inspection “event”). • Inspectorates will gather evidence from a range of sources – including the national indicator set – throughout the year. CAA will draw as far as possible on the information used by councils and partners to manage their own performance – taking full account of self assessments. The Inspectorates will only undertake additional work to fill evidence gaps where necessary. The evidence base will be updated throughout the year. LGA view: • We welcome the overall approach, the intention to rely on high quality local data – including local self assessments, which we feel should be the starting point and will help ensure inspection is proportionate. • Much of the initial evidence gathering in the first phase will be "desk based". Whilst this will help reduce the burden it is somewhat at odds with the idea of new style more ongoing relationship with the Inspectorates. CAALs will have an important role in managing expectations. • The evidence base on which Inspectorates will make their judgements should be open and available to councils and their partners. Evidence that informs inspectorate judgements must be transparent and open to challenge. • Councils and partners should be able to contribute and comment on draft judgements – so that there are no surprises. • We are keen to retain peer involvement in CAA and, with IDeA, will be exploring options for achieving this with the trial sites.

Chapter 2 – The Area Assessment • The Area Assessment is a qualitative assessment focusing on the prospects for future improvement. It will take the LAA as its starting point but will not be constrained by it. • The assessment will focus around three overarching headings o How well do local priorities express community needs and aspirations? o How well are the outcomes and improvements needed being delivered? o What are the prospects for future improvements? (this question will draw on the answers to the previous two questions. It reflects the main purpose of the area assessment). The issues underpinning these headings are set out in an Appendix to the consultation paper. • The Inspectorates will use “flags” to draw attention to performance issues. A red flag will indicate that significant concerns about outcomes, performance or future prospects are not being adequately addressed. A red flag would not be raised if the council and its partners are effectively tackling the issue. The Inspectorates will develop a formal procedure to allow challenge to the award of red flags. Green flags will indicate where others have something to learn from innovative or exceptional success in an area.

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• There will be a clear link between the area assessment and organisational assessment to ensure that accountability is attributed properly. LGA view • We welcome the forward looking nature of the area assessment and agree that the main focus should be on the third question – which is the forward looking element; • The area assessment should not question the political priorities set by localities and agreed with government through the LAA process. It should challenge whether these priorities are being delivered, but not whether they are the right ones. • CAA should be a tool to drive improved partnership capacity and the area assessment should include the capacity of partnerships to deliver. • We agree that the area assessment should not be scored and that it should be reported as a narrative. Red flags should only be raised where there are concerns about the delivery of LAA outcomes – not wider priorities. • We are concerned about how quality assurance can be integrated in the Area Assessment – particularly around the raising of red flags. We have proposed that the opportunity be taken during the trials to test the involvement of peers to resolve flag disputes, with an emphasis on fairness rather than consistency.

Chapter 3 – the organisational assessment • There will be a single, scored, organisational assessment for all councils and fire and rescue authorities. It will comprise two assessments: o Managing performance – a joint inspectorate judgement of the council assessing how well performance is managed. o Use of Resources – an Audit Commission assessment. The methodology for this assessment has already been published separately by the Audit Commission. • The assessments will be reported in a single short report to be published at the same time as the area assessment. • The managing performance assessment will focus on how well the council is delivering services, outcomes and sustainable improvement in local priorities. It replaces the proposed for a Direction of Travel assessment. For shire districts (and fire and rescue authorities) this will be an Audit Commission assessment. • The Inspectorates are consulting on three scoring options, two of which involve bringing the two assessments together in a single score. LGA view: • The managing performance assessment is not outlined in detail. We are concerned that the scored nature of the assessment will require a set of KLOEs, which in turn will create a complex assessment process and an unacceptable additional burden. • We are not convinced that a significant reduction in the scope of the Use of Resources assessment has been made.

Chapter 4 – Reporting CAA • The Inspectorates will publish, annually a joint report of the area assessment for each area covered by an LAA as a concise summary with a longer more detailed report with links to underlying information. A prototype reporting tool is available on the Audit Commission’s website. • Red and Green flags will be used to draw attention to performance issues – links will be made to the appropriate organisational assessments to support accountability. • The organisational assessment for councils and FRSAs will be published at the same time. • Performance against the national indicator set will also be published. • Reports will be published in November each year – to inform the LAA review and priority and budget setting - with a formal opportunity for the council and local partners to comment. LGA view: • We welcome the intention to report the area assessment as a narrative and not to score it. The narrative should carefully balance good and bad – to avoid CAA becoming a deficit model. The purpose of red flags is to identify issues requiring further action - the language used should be non judgemental. • Whilst we understand the on-going nature of inspectorate engagement with localities envisaged by CAA we still think that the time allowed for discussion of the draft report

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with councils and partners is too tight. • Councils already inform and engage their citizens in a number of different ways. Given the potential value of CAA to local people, councils should consider how to link their own website to the eventual CAA reporting tools.

Chapter 5 – Inspection and Improvement planning • Apart from two rolling programmes of inspection – for children in public care and safeguarding and for Youth offending teams other inspection activity will be triggered by the area and organisational assessments. • The inspectorates are committed to working with GOs, RIEPs etc so that inspection planning is co-ordinated with wider improvement planning, with the aim of ensuring a coordinated and coherent approach to improvement planning. See also CLG’s accompanying document “Roles and responsibilities in the local performance framework” LGA views • We welcome the desire for a coordinated approach to improvement planning (including triggered inspection). Councils are responsible for managing their own performance and improvement and for driving the performance of the LSP. They must be at the heart of the improvement planning process.

Timetable for the development and introduction of CAA • Now to mid October – consultation on second joint consultation document setting out inspectorates’ detailed approach to the CAA plus trials in ten areas (Barking and Dagenham, Birmingham, Hampshire, Kirklees, North Tyneside, Nottinghamshire, Stockport, Thurrock, Torbay, and Westminster). • October/November: analysis of responses and experience of trials. • February ‘09: final CAA framework document to be published, plus analysis of responses to the July CAA consultation. • February ’09: final CPA annual performance assessments published. • November ’09: first set of CAA results to be published.

How can your council get involved in the development of CAA? There is a real opportunity to influence the shape of CAA and we would encourage all councils to play a full and active part in its development by: • Discussing the proposals widely in your area with members and partners – consider involving your CAA lead (they have been provided with a standard presentation and supporting material from the Audit Commission). • Responding to the CAA consultation by 20 October – please send your comments to the LGA as well as to the Audit Commission, at [email protected] • Attending the LGA Conference on CAA, to be held on 10 September http://www.lga.gov.uk/lga/events/events-list.do • Attending one of the joint Inspectorate regional workshops on CAA – more information will be available on the Audit Commission’s website shortly. • Offering to commit resources to help develop the sector offer on area based self assessment. Contact Mandy James, CAA Programme Development Manager, IDeA [email protected] • Joining the IDeA Policy and Performance reference Group http://www.communities.idea.gov.uk/welcome.do

Further information: For further information on this briefing please contact Nick Easton on 0207 664 3278 email [email protected].

To keep up-to-date on the LGA’s work on CAA and the wider improvement agenda subscribe to the LGA’s monthly Improvement newsletter. Simply send an email to [email protected] with 'subscribe' in the 'subject' field.

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Annex CAA – some common Questions and Answers

During our discussions with councils and the Inspectorate there have been a small number of questions that are raised on a regular basis. Whilst recognising that we are still in the development phase of CAA and that there can be no definitive answers at this stage, we have set out the questions and answers, below, in the hope that they may be helpful.

We understand that the Audit Commission intend to place some additional Questions/Answers on their website.

How will CAA strengthen local accountability? CAA will provide a joint inspectorate assessment of outcomes for people in an area and a forward look at prospects for sustainable improvement. The accountability of individual organisations will be addressed through the link between the area assessment and the organisational assessment. It is proposed that this works in two ways • a flag in the area assessment will be reported in more depth in the relevant organisational assessment and may impact on the organisational assessment scores; • similarly concerns or positive indicators arising from the organisational assessment which very significantly impact on outcomes will be reported in the area assessment and may result in a flag.

How will CAA apply in two tier areas? Organisational assessment: In two tier areas both county and district councils will be subject to an organisational assessment. This assessment will comprise a managing performance assessment and a Use of Resources assessment (undertaken by the Audit Commission). For single tier and county councils the managing performance assessment will be a joint inspectorate assessment. For shire districts (and fire and rescue authorities) it will be an Audit Commission assessment.

Area assessment: this assessment looks at the delivery of priority outcomes (in the LAA and county-wide sustainable community strategy) taking the LAA area as its starting point but with a capacity to scale up to a wider (region or sub regional) area or focus in on a smaller (district or parish) area. Where a red flag is raised around a particular priority then it will identify why that is the case – and if it is attributable to a lack of action by either the county council, district council or a partner then being clear about it. Equally it will identify exceptional outcomes and attribute their achievement. The prototype reporting tool illustrates how this could be achieved.

National Indicator set: performance against the indicators in the national set will be published annually.

How will CAA reduce the burden of inspection? CAA will attempt to do this in a number of ways. • The council’s organisational assessment will replace the CPA corporate assessment, children’s services joint area review, annual performance assessment of services for children and young people and social services star ratings for adult social care – though other performance frameworks will continue to exist alongside CAA; • the scope of the Use of Resources assessment has been, slightly, reduced but the Audit Commission has said that its approach will be risk based and that high performing organizations can expect to have less work undertaken on the assessment than poorly performing organizations; • apart from a small number or rolling programmes, inspection activity will in future be triggered by the area or organisational assessment and • the process of conducting CAA will be less burdensome. CAA will: Page 5 of 6

o pool existing publicly available data about the area from a wide range of sources; o draw as far as possible on the performance management information used by the council and its partners to manage performance. It will take full account of self assessments – the more robust the self assessments the greater the reliance that will be placed upon it. Where the same evidence is relevant for both the area and the organisation assessment, it will only be collected once; o the Inspectorates will develop a more on-going relationship with localities, replacing resource intensive inspection events and will only undertake additional work to fill evidence gaps where necessary; o where the evidence identifies potential causes of concern then it may be necessary to gather further information – but this will be coordinated by the Audit Commission. However it may not be possible to tell whether there is a real reduction in burden until CAA goes live since it will also depend on how the CAA lead role is defined; how other frameworks develop and align with CAA and the volume of triggered inspection.

How can I ensure my council (and partners) are ready for CAA? There are a number of steps that can be taken • The prime focus of the area assessment is around the delivery of outcomes and prospects for future delivery. In one sense then the best preparation for CAA is to ensure that the council and partners are on track to deliver the priorities in the LAA and sustainable community strategies; • CAA represents a fundamental change in the way councils and their partners are assessed – moving away from solely focusing on the past performance of the council towards a forward looking assessment of the prospects for the future achievement of shared priorities by the council and other local partners. The council has an important role in ensuring that this ambition is properly understood at local level – with members and senior officers across local partnerships; • CAA will place greater emphasis on the quality of local performance management data – it is important that there are effective performance management arrangements in place across the partnership and that it is delivering high quality data; • The Inspectorates will take full account of council/partner’s own assessment of performance – consider using the IDeA/LGA self assessment tool to undertake an honest self assessment across the partnership. Work with the national improvement bodies and the Regional Improvement and Efficiency partnership to put in place any necessary support; • CAA will place importance on citizen and customer views – it will be important that you can demonstrate you have the mechanisms in place to understand community needs, priorities and service delivery expectations and how you are responding to them • Develop a positive and constructive relationship with your CAA lead. IDeA/LGA support offer will be launched at the LGA CAA Conference on 10 September.

Page 6 of 6 HILLINGDON’S LOCAL AREA AGREEMENT - 2008/09 ITEM 2 QUARTER ONE & A PROPOSAL TO FUND A POLICE TASKING TEAM

Cabinet Member Councillor Douglas Mills

Cabinet Portfolio Cabinet Member for Improvement, Partnerships, and Community Safety

Officer Contact Ian Edwards, Deputy Chief Executive’s Office and Ed Shaylor, Planning and Community Services

Papers with report Appendix One – LAA 2007 Year 2 Quarter 1 Performance Update Appendix Two – LAA 2008 Year 1 Quarter 1 Performance Update

HEADLINE INFORMATION

Purpose of report To provide Cabinet with an overview of the progress made against the targets in the Local Area Agreement 2007 – Performance Reward Element and Local Area Agreement 2008. To also agree to the creation of a new Police Tasking Team to reduce crime and anti-social behaviour as set out in the report.

Contribution to our The recommendations significantly contribute towards the delivery plans and strategies of the Sustainable Community Strategy and in maintaining a safe Borough.

Financial Cost Direct financial cost associated with the recommendations in this report relate only to the proposed Police Tasking Team and at current prices over the following periods it is as follows: • 2008/9 - £116.1k to be funded from LAA pump priming grant • 2009/10 - £232.2k to be funded through the MTFF process • 2010/11 - £116.1k to be funded through the MTFF process

Relevant Policy Corporate Services and Partnerships Overview Committee

Ward(s) affected All

RECOMMENDATIONS

That Cabinet:

1. Notes the progress made in the delivery of the Local Area Agreement 2007 and 2008 during the 1st quarter of 2008/09.

2. Identifies any areas it wants further efforts to be made to achieve the objectives.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 40 3. Approves the allocation of £116.1k LAA pump-priming grant in 2008/9 for the creation of a new police tasking team (in addition to the £195k already budgeted for the existing police anti-social behaviour team).

4. Supports the sustaining of the team through 2009/10 and 2010/11 funded through the MTFF process and authorises the Director of Planning and Community Services to sign a new two year Special Services Agreement with the Metropolitan Police Authority

INFORMATION

Reasons for recommendation

Cabinet has agreed that the Local Area Agreement should be monitored on a regular quarterly basis to ensure public transparency in its delivery. The proposal to fund a Police Tasking Team is recommended not only for increasing valuable police resources in the borough but also to assist in meeting LAA targets for safer communities. The Metropolitan Police Service requires a signed undertaking to fund the additional officers for a minimum of two years and for this undertaking to be provided promptly to secure the advantageous rates currently available.

Alternative options considered / risk management

Cabinet may choose to instruct officers to take further action or not with regards to LSP performance. Cabinet may choose not to fund the Police Tasking Team and thereby not invest in additional police resources for the Borough.

Comments of Policy Overview Committee(s)

None at this stage.

SUPPORTING INFORMATION

Hillingdon’s LAA 2007 has progressed into its second year of delivery and good progress continues. Confidence remains that we will achieve the majority of our targets and we are presently on track to receive £5,348k in reward grant an increase of £435k since the previous LAA performance report.

Of the 44 targets in Hillingdon’s LAA 2008, 11 require baselines to be established in the first year and so progress can only be reported against 33 targets of which data is available for only 9 at the end of the first quarter. Each of these 9 are ‘on track’. Detailed action plans for all targets are being finalised and in future reports progress will be reported against these action plans where performance data is not available

Background

1. This report looks at the performance of the Hillingdon’s Local Area Agreement 2007- 2010 performance reward element (LAA 2007), and Hillingdon’s Local Area Agreement 2008-2011 (LAA 2008) at the end of June 2008.

2. The LAA 2008, consisting of 44 targets and 16 annual mandatory education targets, was signed off by the Secretary of State for Communities and Local Government on the 1st

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 41 July 2008. It replaces the non-performance element of the Local Area Agreement 2007- 2010. The first year results in relation to the 18 education targets will not be available until September 2009.

LAA 2007 – Overall Performance

3. The LAA 2007 has now been superseded by the LAA 2008. However, the government have agreed to honour the performance reward element and so we continue to report on the performance of those reward targets.

4. The LAA 2007 performance reward element is made up from 13 outcomes monitored using 23 indicators, as agreed as part of the performance reward section of the wider Local Area Agreement 2007-2010. At the end of Quarter 1 2008/2009, 61% of these indicators are ‘on track’ to meet the stretched performance reward target and a further 13% still awaits data which is dependent upon Learning and Skills Council and the residents survey.

5. Performance management over the first year and quarter of the LAA 2007 has already had a significant impact. In a comparison of quarter 1 of 2007/08 and this year, 10 out of the 12 comparable targets have shown a performance improvement, and one matching performance. The one target showing a decline in performance has achieved its year 2 target and the focus has shifted to achieving the second part of the target.

6. Notable performance over the first quarter of the second year includes

• A 9% improvement in the % of boys in all schools in Hillingdon achieving level 2 or above at Key Stage 1 reading • 3 new parks and open spaces receiving the Green Flag award • 94 additional private sector homes occupied by older and vulnerable people have improved to meet the decent homes standard

LAA 2007: Year 2 Quarter One Performance Reward Indicators

9% 13%

17% No update available On Track Some Slippage Serious Slippage

61%

7. Performance of the residential burglary target has improved significantly showing a 31% reduction in comparison to the first quarter of 2007/08 (159 less residential burglaries). Although there has been a significant improvement, following the first year’s performance

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 42

8. The number of wounding incidents continues to show improvement, with the quarter’s performance showing a 12% reduction in comparison to the first quarter of 2007/08. If the Yr2 Q1 performance is maintained for the throughout the year 2 and 3 we would expect to achieve 100% of the performance reward target. The target however, continues to show some slippage due to the performance of year 1.

9. The number of successful related benefits reviews has seen its most successful quarter, including a 95% increase in the numbers of successful reviews. The annual target of year 1 has still not been achieved so the target continues to be highlighted as showing serious slippage. Regular performance clinics are continuing and ASCHH have taken the lead partner role to ensure the delivery of the target.

10. The Blue Skies project has exceeded its target in employing priority and prolific offenders, which means it has achieved £160,000 of performance reward grant. The project has shown further improvement in relation to the employment of MAPPA (Serious and Violent) offenders and the target is no longer showing slippage. However, the general offenders target however continues to show ‘some slippage’. If current performance across the Blue Skies project is continued the full performance reward grant available will be achieved due to the structure of the overall target.

11. Following the regular performance clinics and additional investment from the Drugs and Alcohol Team the SPACE Programme (Young Carers Substance Misuse Project) has improved its performance so it is no longer showing slippage. Regular performance meetings will continue to ensure the continuing success and achievement of 100% of the performance reward grant.

12. The first year’s figures for smoking quitters in the 5 most deprived wards have also been reported and show that the target has been exceeded by 188 quitters. In addition part 2 of the smoking target in relation to reducing smoking during pregnancy has shown significant success with the year 2 target already being exceeded.

13. The Key Stage 1 results have been reported for their 1st year and have shown improvement with both targets being achieved. This includes a 9% improvement in the % of boys in all schools in Hillingdon achieving level 2 or above in reading.

14. Each of the remaining three education targets will report their 1st year results in September 2008, and they are expected to show improvement from the interim September 2007 figures. The pump priming has funded improvements to ensure the School Improvement Officers are targeting the young people in need. Until the results are released we cannot accurately project the expected levels of reward if successful.

Performance Reward Grant

15. If the current improvement levels are maintained through to the end of 2009/2010 we would expect to claim 76% of the performance reward grant where performance data is available, this equates to £5,348k.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 43 16. Please note that performance data for 2 outcomes (3 indicators) remain unavailable. This equates to £935k of additional potential performance reward grant.

LAA 2007: Projected Achievement of Performance Reward Grant - Year 2 Quarter One

Total Reward with no Yr 1 Performance Data - £935,500 Total Projected Achievement of Reward Grant - £5,348,395 Total Projected Non-Achievement of Reward Grant - £1,725,755

LAA 2008 – Overall Performance

17. The LAA 2008 delivers 18 priority outcomes measured through 39 national indicators, and 44 measurable targets. Performance data is only available for 9 of the 44 measurable targets and these have been recorded as ‘on track’.

18. Notable performance at this early stage include; • 82% of the core assessments for children’s social care carried out within 35 days • An over 10% increase in the prevalence of breast feeding at 6-8 weeks from birth

19. Since the LAA 2008 was signed off in June 2008, the designated lead officers for each of the LAA 2008 indicators have developed action plans for each of the indicators to deliver the targets. These action plans will provide an indication to our delivery against each of the targets on a quarterly basis where the performance data is unavailable.

Proposal to fund a Police Tasking Team

20. Cabinet are requested to consider funding a new two year Special Services Agreement with the Metropolitan Police Authority under s.92 Police Act 1996 for 11 officers. The existing agreement for 4 officers presently funded by the council will cease and those officers will be subsumed within the new agreement. The unit will be acquired at a reduced cost and become a jointly tasked addition to the Hillingdon Police Command Unit. This increase to the police resources coupled with a joint tasking approach will bring additional resources to bear on crime and disorder issues of concern to the local public and to assist in meeting LAA targets for safer communities.

21. The Hillingdon Partners Executive on 1st July 2008 endorsed the proposal to use pump- priming funding for 2007/8 and that funding for 2009/10 and 2010/11 should be sought through the MTFF process. The Council currently allocates £195k per year for funding police officers. The additional cost of the proposed new police team will be £232.2k p.a. over the two years.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 44

22. This is a great opportunity to increase police resources in the borough with the potential for partners to be involved in directing the work of the additional officers. Working in partnership with the police will enable the Council to contribute to achieving crime reduction targets, for example reducing vehicle crime, burglary and assaults, and improve the public’s confidence in the police and local authority to deal with anti-social behaviour.

23. This police team will support priorities in the Council Plan and Sustainable Communities Strategy to keep Hillingdon a safe borough. It will also enable the partnership to increase police resources in areas of priority in the borough such as Hayes Town Centre and Brunel Ward.

24. The existing four officers (funded by Hillingdon Council) known as the “anti-social behaviour team” will be absorbed into the new tasking group. This arrangement will allow the benefits of the work of the existing Early Intervention Panel, the ASBO casebuilder and the Graffiti officer to be preserved in the new team.

25. All 2007 and 2008 Local Area Agreement targets for crime reduction and anti-social behaviour contribute to reward grants, so if some targets (such as the 2007 burglary target) prove difficult to achieve other reward grants are still accessible. A new crime reduction target which includes burglary has been set for 2008-11 which is less stretching than the 2007-10 target.

Financial Implications

With regard to the Local Area Agreement, the projected attainment of £5,348k of reward grant for the LAA 2007/8 will if achieved be payable over 2 financial years 2010/11 and 2011/12. The reward grant for LAA 2008/9 is presently subject to consultation but it will be significantly smaller in total (under £2m) and will only become payable with high levels of achievement against the targets. This grant will be paid over the 2 years 2011/12 and 2012/13.

In relation to the Police Tasking Team, by funding a Special Services Agreement with the Metropolitan Police Service now, officers are obtained at a favourable cost. Agreeing this early in the budget process will result in value for money savings as a result of the officers being offered at a time limited discounted rate.

The cost of the 7 new Police Constables (PCs) on top of the existing police anti-social behaviour team will be £427.2k p.a., £232.2k p.a. more that the current budgeted funding of £195k p.a. The cost per head is substantially less than the full cost of these officers if they were not employed under a partnership arrangement. The full cost of 10 PCs and a sergeant at full cost would be £622k, almost £200k more than the reduced cost. Given the planned start date of 1st October 2008 the funding requirement for 2008/9 will be £116.1k. In 2009/10 the growth funding required is £232.2k and in 2010/11 6 months funding of £116.1k is required.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

The recommendations will continue to allow officers to monitor progress on a quarterly basis for the Local Area Agreement 2007 and 2008, the aim of which is to deliver a number of positive outcomes, with our partner organisations, for the benefit of local residents and community.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 45

The recommendations for a Police Tasking Team will contribute to increasing the resources bought to bear on crime and disorder issues of concern to local residents.

Consultation Carried Out or Required

Consultation in relation to the LAA is ongoing with local partner organisations. The Metropolitan Police have been involved in developing proposals for a new Police Tasking Team.

CORPORATE IMPLICATIONS

Corporate Finance

The MTFF has been adjusted to include the latest projected attainment of £5,348k in LAA 2007/8 reward grant payable over 2010/11 and 2011/12. The extra funding for the police tasking team will commit the Council to £232.2k in 2009/10 and £116.1k in 2010/11 and this will need to be dealt with through the MTFF process. There will be no effect on the monitoring position for the current year being reported to this Cabinet meeting as the funding will come from unallocated LAA pump priming grant.

Legal

With regard to the proposals to fund a Police Tasking Team, the Council has the power under section 92 of the Police Act 1996 to pay an annual grant to the Metropolitan Police Authority as a contribution towards the cost of additional Metropolitan Police Service Personnel [MPSP].

The payment of the grant will be regulated by a legally binding Agreement which the Council will enter into with the Police Authority for an initial period of two years although there is an option for this term to be extended by agreement in writing between the parties.

A draft Agreement has been prepared which the Borough Solicitor has had sight of. In his view, the terms of the Agreement sufficiently protect the Council's interests. The key elements of the Agreement can be briefly summarised as follows:

• The grant should be utilised solely to meet the cost of providing the additional MPSP and for no other purpose. • Appropriate mechanisms will be established to monitor and review the effectiveness of the additional MPSP. • The Council will appoint a suitable contact officer for the purpose of ensuring that it is properly represented.

Finally, it should be noted that by providing a grant to the Metropolitan Police Authority, the Council is, by virtue of the fact that it is taking effective steps to reduce crime and disorder in Hillingdon, complying with its obligations arising under the Crime and Disorder Act 1998.

BACKGROUND PAPERS

Local Area Agreement 2008 Action Plan.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 46 Appendix One LAA 2007 Year 2 Quarter 1 Performance Update

Ref Lead Progress Comment Projected Performa officer Actions to be taken to achieve outcome Performance Target Target Target Description Baseline Yr 1 End nce as at Outturn Reward Grant 07/08 08/09 09/10 30/06/08 (Total Allocation) 1a The percentage of pupils in specified schools* 70% 74% (Sept 65% (Sept 76% 79% Mike Pump priming has funded improvements to the data tracking systems achieving Level 4 or above at KS2 in English, as 08) 07) Merva to facilitate the principal school improvement officers to ensure a better Some Slippage 0% (166,750) measured by DfES performance tables impact. The Ethnic Minority Achievement Support Services has been incorporated into the overall primary support system, and a primary 1b The percentage of pupils in specified schools* 62% 68% (Sept 62% (Sept 71% 74% Mike national system for Hillingdon is in place and being implemented. achieving Level 4 or above at KS2 in Maths, as 08) 07) Merva Yr 1 results for key stage 1 have exceeded the targets, and the key Some Slippage 0% (166,750) measured by DfES performance tables stage 2 results are also expected to show that the year 1 activities have shown a slight improvement. 1c The percentage of pupils in specified schools* 64% 66% (Sept 67% (Sept 69% 74% Mike On Track achieving Level 2 or above at KS1 in writing, as 08) Merva 08) 100% (166,750) measured by DfES performance tables

1d The percentage of boys in all schools in Hillingdon 63% 66% (Sept 74% (Sept 70% 76% Mike On Track achieving Level 2 or above at KS1 in reading, as 08) 08) Merva 100% (166,750) measured by DfES performance tables

2 42% 48% 50% (Sept 51% 54% Mike Target remains on track, yr 1 results are due for release in September On Track Improved progress made by pupils in the 8 secondary (615 (709 07) Merva 08. schools in the bottom 10% of all schools nationally in 5 pupils) pupils) 100% (667,000) or more A* - C GCSEs against FTT type B projections, whilst maintaining overall borough performance at KS4 3a Residential burglary 1847 1718 2250 3333 2601 4867 Carl 31% reduction on last year to date, but still showing significant Serious (351) Bussey slippage. LSP have agreed to fund Tasking Group from carry over slippage pump priming grant. Team to be in place from Oct 2008. 0% (484,055)

3b Common assault 1167 992 867 1915 1027 2773 Carl Changes in Police Performance Framework has meant this data is to On Track (160) tbc Bussey be confirmed. Met Police Central are looking to confirm in August 100% (190,095) 2008. 4 Reducing levels in wounding 2944 2767 2784 5423 3412 7973 Carl Performance in Q1 has seen a reduction of 12% from Q1 of 07/08 (628) - tbc Bussey (figure tbc). If this level of reduction is maintained the the target will be achieved but until a new trend is established it will be shown as 'some slippage' Two projects have been financed through the Violent Crime Division of GOL focusing on the night time economy and domestic violence. Some Slippage 0% (692,350) Planned responses to pockets of youth violence under Operation Curb. Continued deployment of search arches, judicious use of stop and search authorities under Sec.60 will assist.

5a The number of Priority and Prolific. ex-offenders 0 1 3 2 5 4 Mick May Three year target for PPO Offenders completed. Additional Complete helped through the Hillingdon Blue skies Project into achievement will be included in MAPPA figures. sustained employment of at least 16 hours per week for 13 consecutive weeks or more.

5b The number of MAPPA ex-offenders helped through 0 3 2 6 3 8 Mick May Due to nature of target, at this point the additional PPO that has On Track the Hillingdon Blue skies Project into sustained achieved can meet this target so can be assessed 'on track'. employment of at least 16 hours per week for 13 100% (420,000) consecutive weeks or more.

5c The number of non-priority and prolific or MAPPA ex- 0 6 4 12 5 18 Mick May Year 1 work was limited and concentration is on the harder to engage offenders helped through the Hillingdon Blue skies ex-offenders (PPO's + MAPPA). Project into sustained employment of at least 16 hours As amount of work increases this section should be deliverable. Some Slippage per week for 13 consecutive weeks or more. Working alongside Probation to increase the amount of 'other' referrals.

Please note all targets with the exception of target 1 + 2 are cumulative targets Page 47 Appendix One LAA 2007 Year 2 Quarter 1 Performance Update

Ref Lead Progress Comment Projected Performa officer Actions to be taken to achieve outcome Performance Target Target Target Description Baseline Yr 1 End nce as at Outturn Reward Grant 07/08 08/09 09/10 30/06/08 (Total Allocation) 6a Increasing as a result of this initiative, the number of 230 290 299 540 393 851 David Target for quarter 5 achieved - 94 homes in the private sector have On track private sector homes in decent condition (including McCulloc been improved working in partnership with EDF Energy, London Warm insulation works) occupied by older and vulnerable h Zones, Frays Care and Repair Services. The homes of vulnerable people people have been targeted for improvement. 100% (371,800)

6b Increasing the number of successful related benefits 0 200 101 400 150 600 David The target has been re-profiled for achievement in Year 2. Serious reviews McCulloc 49 households have received additional benefits as a result of the slippage h initiative in Q5. The Council is working closely with DWP to promote 0% (225,000) awareness of welfare benefit entitlement and ensure referrals are being made to DWP. Performance Clinic are continuing. 7 Number of young people, aged 13-19, affected by 50 93 86 136 104 178 Gareth As the target is cumulative, the quarterly target was 13, so we are On Track parental or carer substance misuse who complete the Jones ahead of the trajectory for the year. SPACE programme SPACE need to recruit to a new post and it is expected that this 100% (640,000) process will be completed by September. This will further enhance the offer in meeting the target. 8a Reduce number of accidental fires in dwellings 147 per 141 32 279 37 (Total 414 Gerard Current programme of community fire safety education to be On Track year (Total - - 171) Hollingwo continued. Additional opportunities to be sought to contact difficult to 100% (333,500) 134) rth reach sections of the community. 8b Reduce number of deliberate primary fires 274 per 252 43 503 29 (Total 755 Gerard Outcome On Track. LFB prevention cycle patrols now in operation On Track year (Total - Hollingwo - 228) 100% (333,500) 199) rth

9a Increase in the number of people recorded as or 20926 22126 Ted Hill The Volunteer Centre (VC) continues to remain on track to meet its reporting that they have engaged in formal 09/10 targets, with 1009 additional volunteers registered on the HAVS volunteering on an average of at least two hours per database since the April 2007, of which 144 are from socially excluded week over the past year. backgrounds. We have held high profile events to raise the profile of Volunteering No Performance and the Volunteer Centre, which has shown a significant increase in Data the number of volunteer registrations with VC. We have increased and diversified the VC outreach sessions in the community, ensuring we maximise our opportunity to reach socially excluded groups. We are working hard with voluntary and community organisations in 9b Increase the number of residents from socially 17092 17292 Ted Hill the development of volunteer roles and structured placements. excluded groups who carry out formal work through groups, clubs or organisations for an average of 2 hours a week or more. No Performance Data

10 Quality of surroundings - Increase in number of green 5 6 6 7 9 11 We have now been awarded 3 new green flags for - Harlington Playing On Track flag award parks and green spaces Fields, Barra Hall Park and Churchfield Gardens (Ruislip) as well as retaining our current green flags for the 6 existing sites. (NB Green 100% (725,000) flag at Cranford Country Park does not count against this target)

Please note all targets with the exception of target 1 + 2 are cumulative targets Page 48 Appendix One LAA 2007 Year 2 Quarter 1 Performance Update

Ref Lead Progress Comment Projected Performa officer Actions to be taken to achieve outcome Performance Target Target Target Description Baseline Yr 1 End nce as at Outturn Reward Grant 07/08 08/09 09/10 30/06/08 (Total Allocation) 11a Reducing Cardio Vascular Disease (CVD) risk in 450 520 708 1070 114 1650 John The figures include actual performance for 07/08 (705). The figure On Track targeted adults by increasing the number of people Aldous / given for Q1 08/09 (114 ) is provisional. This figure is an quitting smoking at four weeks excluding pregnant Heema underestimate of actual performance as there is a time lag of around smokers. Using Hillingdon’s smoking cessation Shukla three months before accurate figures on any period can be given. This services) who live in the five most deprived electoral is due to the length of the smoking cessation treatment programme 100% (533,600) wards of the borough (Townfield, Botwell, Yeading, (up to six weeks) and delays in data collection from the many West Drayton, Yiewsley). providers of the services

11b Increasing the number of pregnant women quitting 2 12 24 24 29 (5) 36 John Current performance has exceeded annual target. Complete smoking at 4 weeks through the smoking cessation Aldous / 100% (133,400) service. Heema Shukla 12 Total reduction in adult equivalent BMI corresponding 6.5 15 30 >10 60 Heema 10 DALYS have been gained from 1 programme only , data from 2 On Track to 60 disability adjusted life years (DALYS) Shukla more programmes is currently being analysed 100% (667,000)

13 Number of Hillingdon residents aged 16 plus and in 434 709 Dec-08 1090 1507 Lorraine Data from all provides supplied by LSC annually. However, local data work who are supported in achieving at least a full first Collins / from Uxbridge College for Q1 reports 306 enrollments for first level 2 No Performance level 2 qualification or equivalent Joe qualifications gained of which 242 are from Train to Gain programme. Data Hardman

Totals

Year One Highlights no performance Completed available. On Track Some Slippage Serious Slippage No Performance Data

Total Available Reward Grant £8,011,650 Total Reward with no Yr 1 Performance Data £935,500 Total Projected Achievement of Reward Grant £5,348,395

Please note all targets with the exception of target 1 + 2 are cumulative targets Page 49 Appendix Two LAA 2008 - Year 1 Quarter 1 Performance Update

Q1 Indicator Indicator Target Collating Baseline Perform Progress Comment On Lead Officer Officer No. Text 2008-2009 ance Track? NI 4 % of people who feel they can influence 34% - BVPI 36% The first of this year's Council Question Time Lloyd White Alan decisions in their locality* Survey 06/07 event is due to take place on 24 July Buchanan NI 6 Participation in regular volunteering*Baseline to be set by Place Volunteer Centre numbers showing continual Ted Hill Tracy Survey 2008 increase. Programme in place to continue to Johnson highlight volunteering to residents and increase numbers. NI 1 % of people who believe people from A meaningful improvement in Waiting for results of Place Survey which will Fiona Gibbs Alan different backgrounds get on well together the level from the 2008 be conducted in September 08. Buchanan in their local area* Places Survey Baseline to the 2010 Places survey final NI 21 Dealing with local concerns about anti- Baseline to be set by Place Awaiting Survey Results Ed Shaylor Patsy Henry social behaviour and crime by the local Survey 2008 council and police* NI 8 Adult participation in sport* 20.8% (Revised 22.1 Awaiting Survey Results Sue Patsy Henry 05/06 Result) Drummond NI 15 Serious violent crime rate * Baseline to be set in year 1 27 No baseline for comparison Carl Bussey Patsy Henry

NI 16 Serious acquisitive crime rate* 30.69 crimes per 28.58 1357 With a reduction of -25.7% in the 1st quarter, On Track Carl Bussey Patsy Henry 1000 residents (-6.8%) this indicator is well on track

NI 20 Assault with injury crime rate* 10.22 crimes per 9.908 603 No baseline for comparison Carl Bussey Patsy Henry 1000 residents (-3%)

NI 32 Repeat incidents of domestic violence* National Indicator to be Domestic Violence Court up and running defined in Year 1 NI 30 Re-offending rate of prolific and priority Baseline Varies as Patsy Henry -21% offenders* Cohort Changes NI 45 Young offenders engagement in suitable 68.30% 73% 90.4% Figure has been finalised, and performance On Track Lynn Hawes Richard education, employment or training* is significantly ahead of the target. Robbins

Page 50 Appendix Two LAA 2008 - Year 1 Quarter 1 Performance Update

Q1 Indicator Indicator Target Collating Baseline Perform Progress Comment On Lead Officer Officer No. Text 2008-2009 ance Track? NI 40 Drug users in effective treatment* 449 10% Due to the changes to NDTMS dates, data is Neil Price Richard only available for the first two months of the Robbins year. The NTA have stated that a new baseline will be set by them in August, and that this will be the figure we are monitored against. Currently there has been an improvement in performance, however this will become clearer in September when the Q1 figures for drug treatment are released. There were 530 problematic drug users in effective treatment (crack/heroin users) and 656 over 18s. This translates to a significant increase, though the percentage cannot be calculated until the official baseline is released. NI 41 Perceptions of drunk or rowdy behaviour 34% - BVPI 31% Ed Shaylor Patsy Henry as a problem Survey 06/07 NI 42 Perceptions of drug use or drug dealing as 44% - BVPI 41% Ed Shaylor Patsy Henry a problem Survey 06/07 NI 49 Number of primary fires and related Gerard Patsy Henry fatalities and non-fatal casualties, Hollingworth NI 49a Calls to fire attended : primary fires 236 per 100,000 209.2 per Quarter = 109 (43.6 per 100,000) , Target 52.3 per On Track 100,000 100,000 Rolling year = 504 (201.6 per 100,000), Target NI 49b Non fatal casualties arising from primary 17.2 per 100,000 14.2 per Quarter = 6 (2.4 per 100,000) , Target 3.55 per 100,000 On Track fires (excluding precautionary checks) 100,000 Rolling year = 28 (11.2 per 100,000) , Target 14.2 per NI 57 Children and young people’s participation New PI Collection Sports and PE School Improvement Officer Anne Sunny Mehmi in high-quality PE and sport* of baseline appointed and will be in place from 1st Newton data October 2008.

NI 52 Take up of school lunches* Collection of Baseline Data Baseline data for 76 of 90 schools has been Sarah Dan Kennedy from year 2007 -2008 collected. Durner NI 60 Core assessments for children’s social 71.80% 75% 82% Team has been reorganised and processes On Track Julian Sunny Mehmi care that were carried out within 35 working being reviewed. Wooster days of their commencement* NI 53 Prevalence of breastfeeding at 6 - 8 weeks 37.4% 40.0% 48.9% Estimate based on April to May reports On Track Esme Young Heema from birth* Shuka NI 102 Achievement gap between pupils eligible 28% (KS2), 26% (KS2) 2007/08 performance available Sept 08 Anne Sunny Mehmi for free school meals and their peers Newton achieving the expected level at Key Stages 25% (KS4) 23% (KS4) 2 and 4* Sep-07 Sep-09 Sep-08

Page 51 Appendix Two LAA 2008 - Year 1 Quarter 1 Performance Update

Q1 Indicator Indicator Target Collating Baseline Perform Progress Comment On Lead Officer Officer No. Text 2008-2009 ance Track? NI 79 Achievement of a Level 2 qualification by 68% (2006/07 71% 2007/08 performance available Sept 08 Anne Sunny Mehmi the age of 19* cohort) Newton NI 110 Young people’s participation in positive Baseline to be set in year Tom Murphy Sunny Mehmi activities* one NI 112 Under 18 conception rate* 43.9 (1998 -10.6% The latest available reported position (March Carole Page Sunny Mehmi baseline) 2007) is 47.9 Please note this rate should not be looked at in isolation. The annual rate for 2007 is due until Feb. 2009, which will give a more accurate rate. Currently we are 43.3 ( minus 1) NI 125 Achieving independence for older people Baseline to be set in year 1 Services being mapped by LBH and PCT to Gary Collier Dan Kennedy through rehabilitation/ intermediate care* provide baseline for target setting NI 132 Timeliness of social care assessment* 76.0% (2006/07) 90.0% 87.9%. Significant progress has been made in On Track Belinda Dan Kennedy relation to performance from the baseline. Norris Project team has been established, and processes are being reviewed and improvements being made to achieve the target set. NI 141 Number of vulnerable people achieving 48.7 69.3 Expected to be on track. Performance data Barry Newitt Dan Kennedy independent living* (2006/07) for the period ending 30 June 2008 from the Department for Communities and Local Government expected in August 2008.

NI 142 Number of vulnerable people who are 98.9 99 Expected to be on track. Performance data Barry Newitt Dan Kennedy supported to maintain independent living (2006/07) for the period ending 30 June 2008 from the Department for Communities and Local Government expected in August 2008.

NI 120 All-age all cause mortality rate (male)* 754.00 713.00 Waiting for provisional monthly files from Heema Heema (Dec 2006) ONS Shuka Shuka All-age all cause mortality rate (female)* 443.00 459.00 Waiting for provisional monthly files from Heema Heema (Dec 2006) ONS Shuka Shuka NI 123 Stopping smoking* 745 143 This figure is an underestimate of actual On Track John Aldous Heema performance as there is a time lag of around Shuka three months before accurate figures on any period can be given. This is due to the length of the smoking cessation treatment programme (up to six weeks) and delays in data collection from the many providers of the services.

Page 52 Appendix Two LAA 2008 - Year 1 Quarter 1 Performance Update

Q1 Indicator Indicator Target Collating Baseline Perform Progress Comment On Lead Officer Officer No. Text 2008-2009 ance Track? NI 150 Adults in contact with secondary mental Baseline to be set in year 1 A survey of adults with mental health needs is Dan Kennedy health services in employment* scheduled to take place in the Autumn 2008.

NI 155 Number of affordable homes delivered 155 new Janet Patsy Henry (gross)* affordable Rangeley homes NI 161 Learners achieving a Level 1 qualification 185 187 The results for 07/08 will be available in Nigel Cramb Alan in literacy* December 2008. The first year of the LAA Buchanan results will be available 2009. Interim measures being developed by the LSC/LBH.

NI 163 Working age population qualified to at least 66.1% 67.1% The results for 07/08 will be available in Nigel Cramb Alan Level 2 or higher* December 2008. The first year of the LAA Buchanan results will be available 2009. Interim measures being developed by the LSC/LBH.

NI 152 Working age people claiming out of work 16,780 -1.55% Programme underway to support Lone Nigel Cramb Alan benefits Parents following changes in benefits system Buchanan back into work. NI 197 Improved local biodiversity – active 36% 39% Prelimary work started on agreed sites. Kathy Steve management of local sites* Sparks Buckingham NI 5 Overall/general satisfaction with local area A meaningful improvement in Place Survey due to take place in Autumn * the level from the 2008 2008 NI 195 Improved street and environmental Kathy Steve cleanliness;* Sparks Buckingham Litter 9 9 First of three tranche reports is due in 7/08. Detritus 34 33 Graffiti 8 8 Fly Posting 1 1 NI 185 CO2 reduction from Local Authority Baseline to be set in Year 1 Work underway to record baseline following Janet Patsy Henry operations change in indicator definition Rangeley NI 192 Household waste recycled and composted* 33.8% (07/08) 35.5 35.80% Target on track. Projects in development to On Track Kathy Steve further improve rates. Sparks Buckingham

Page 53 THE GRANGE, PINE PLACE ITEM 3

Cabinet Members Councillor Raymond Puddifoot Councillor Douglas Mills Councillor Jonathan Bianco

Cabinet Portfolios Leader of the Council Improvement, Partnerships and Community Safety Finance & Business Services

Officer Contacts Martin White, Finance and Resources Ian Edwards, Deputy Chief Executive’s Office

Papers with report Appendix A - plan no. PP/A/02 dated 27/03/08

HEADLINE INFORMATION

Purpose of report To advise the Cabinet of the present position in relation to the Grange site and seek Cabinet’s endorsement to the preparation of proposals for a mixed development to include a community facility and residential development.

Contribution to our In relation to the Community Strategy - Improved partnerships. In plans and strategies relation to the Council plan - Opportunities for All theme, including Safer, Stronger Communities Block under the Local Area Agreement.

Financial Cost The proposals made in this report are at a preliminary stage and it is not yet possible to assess the financial costing on the provision of the community facility or its future running costs.

Relevant Policy Corporate Services and Partnerships Overview Committee

Ward(s) affected Charville and Barnhill

RECOMMENDATION

1. That Cabinet approves ‘in principle’ the proposal that the Grange site be developed for mixed use comprising a small two-storey community facility and some residential development.

2. That officers be instructed to submit a planning application for development of this site in consultation with the Leader of the Council and Cabinet Members for Improvement, Partnerships & Community Safety and Finance & Business Services and prepare consultation proposals for the local community.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 54 INFORMATION

1. The Council’s predecessor authorities acquired the land edged black on plan no. PP/A/02 dated 27/03/08 under three separate titles (Appendix A attached).

2. The title of a proportion of the plan contains the following restrictive covenant originally contained in a previous conveyance dated 28th May 1934:

“The Purchaser for itself and its successors in title hereby covenants with the Company and its successors in title owners of the Grange Park Estate that no building shall be erected on the land hereby conveyed without plans thereof being first submitted to and approved by the Company or its Surveyor and no building so erected shall be used for any purpose other than a Labour Hall with or without the usual outbuildings thereto and that such building shall not at any time hereafter be used for any trade business or manufactory whatsoever and that no alterations shall be made to any buildings on the land hereby conveyed without the previous consent in writing of the Company.”

3. From enquiries of the Council’s Education and Children’s Service, it is understood that the building had been used as a Youth Centre for some years before being closed during the 1980’s. Other community groups on a temporary basis including the Crown Centre for the Deaf subsequently occupied it.

Development of the Grange for community use would enhance capacity for the provision of locality-based services including youth services. Such capacity would compliment the planned increase in youth facilities across the borough.

4. During the 1990’s consideration was given to possible redevelopment of the whole site for social housing and negotiations were undertaken with a Housing Association. However, it became clear that the restrictive covenant on the site limiting its use to a “Labour Hall” would provide an impediment to development. Negotiations fell through upon the insistence of the Housing Association on the Council providing an indemnity against any loss or claim they might sustain.

5. When the building was vacated by the Crown Centre for the Deaf steps were taken to secure the building by fixing high security grills on the outside of all windows and doors. However, these measures proved inadequate to withstand sustained vandalism to which the building was subjected and officers became concerned at both the high costs of maintaining security and the health and safety risks of the building and site. The building was eventually demolished in 2001.

6. The Council has considered a number of alternative usages for the site including both social housing and sale for private housing and the possibility of mixed residential and community development.

7. Officers have advised that if a mixed residential and community development were to be pursued this might enable the community element of the scheme to be funded from the value of the remainder of the site for residential development. However, if the community building were to be financed by the sale of the site, its size would be limited by funds available.

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Cabinet report 25 September 2008 Page 55 8. As a result of further investigations by officers it became clear that the restrictive covenant made any proposed development problematic and a report was submitted to the Finance and Asset Management Sub Committee of the Council on 7th March 2000. The Sub Committee resolved:

“That the Corporate Director Corporate Services be instructed to make an application to the Lands Tribunal for the covenant on the site to be removed.” (This was subsequently done and the restricted covenant has now been removed).

Reasons for recommendation

This recommendation is being sought in order to respond to the request by local residents for a community facility to replace an old ‘Labour Hall’, which was demolished several years ago.

Alternative options considered

These are alternative options that have been considered to demonstrate that an options appraisal has been undertaken:

1. The recommended option of a mixed development of residential and community centre. 2. Disposal of the site on the open market for residential development. 3. Disposal to a Registered Social Landlord for affordable housing development. 4. Take no action.

Comments of Policy Overview Committee(s)

None at this stage.

Supporting Information

I. This scheme will be co-ordinated by the Community Leadership Team, where engagement and community leadership play a key role.

II. The future of this site will help to build a robust, healthier and sustainable community through the provision of new facilities for those who live and visit the area. The Grange site could therefore offer some residential accommodation and a two-storey community building as requested by Grange residents to help promote community cohesion.

III. Whilst the new community building would reflect the support the Labour Hall provided in previous generations, a small number of private accommodations will need to be developed to finance this.

IV. The site sits between residential properties on Pine Place. Allotment land lies to the east, Grange Park Infant and Junior School to the south and Green Belt allocated playing fields to the north associated with Yeading Brook. The general residential style of the surrounding area is two storey terraced and semi-detached properties with front and rear gardens. A Site Location Plan is included in Appendix A.

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Cabinet report 25 September 2008 Page 56 V. It is recognised that if planning permission is to be granted, there are some uses that would be unlikely to be permitted in policy terms, for example a noise generating industrial use or a high activity generating use, for example a public house.

VI. A mix of residential unit types are proposed which accords with Policy H4, however, affordable housing is not required as the number of units falls below the 15 unit threshold (Affordable Housing SPD). It is the opinion of the Independent Planners, commissioned by the Council, that overall, the Council’s scheme is in line with planning policy and it will improve the existing setting which is currently visually unattractive. The scheme will also provide additional homes for the borough and a community facility.

VII. The equipping of the building will be planned into the overall budget, and the Council will involve relevant Departments who have a remit to deliver specific targets to local communities such as focussed youth work, outreach services to the elderly, drop in sessions (these are examples only). The Council will explore all opportunities for the community to participate in the long-term management and development of The Grange in order to ensure sustainable development.

Financial Implications

The proposals made in this report are at a preliminary stage and it is not yet possible to assess the financial costing on the provision of the community facility or its future running costs. The Capital Programme currently does not provide for the cost of any potential development on this site, however it is anticipated that it may be possible for the development of the community facility to be funded from the sale of the remainder of the site for residential development, with the proviso that any development would need to be contained within the value of the receipt for the site.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

• The new development will make residents less vulnerable to anti social behaviour that the site currently attracts in its vacant state. • The design policies relevant to the site, on the whole, relate to safeguarding residential amenity in relation to improving it and the character of the area. • Improved community cohesion as it will allow members of the community (including local community groups) to gather in one place as well as developing education and recreational activities for all residents

Consultation Carried Out or Required

Following one of the Council Question Time Event held in Autumn 2007, the Grange Residents Association requested the community facility to be reinstated on the Grange estate. Councillor Raymond Puddifoot, Leader of the Council assured the Group that a community facility would be built for use by all the community.

Consultation has recently taken place with the Grange Residents Association who is aware of the existing proposals and has expressed a desire to remain engaged in future action.

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Cabinet report 25 September 2008 Page 57 A consultation proposal will be prepared for the local community and relevant local stakeholders.

CORPORATE IMPLICATIONS

Corporate Finance

The financial implications above explain the current position in relation to the funding of any redevelopment for the capital programme.

A further significant issue to be considered in relation to any redevelopment of the site is the potential impact of the project on the Council’s VAT partial exemption position. Any development costs incurred by the Council may count as exempt input VAT towards the Council’s annual 5% partial exemption limit, depending on how the disposal of the site or any subsequent lease of the community facility to a third party are structured. In this respect the issues here are similar to those described in more detail in the report to Cabinet on 17 April 2008 in respect of the redevelopment of Townfield Community Centre. The cost of breaching the partial exemption limit in 2008/09 is estimated at least £1.9 million, spread widely across the Council’s revenue and capital budgets, with a similar cost of any breach in future years, making it one of the most significant financial risks faced by the Council. Therefore the design of the scheme will need to take account of mitigating VAT planning measures in order to avoid increasing the Council’s risks on VAT partial exemption.

Legal

Following the decision by Members in March 2000 an application was made to the Lands Tribunal for an order under section 84 (1) that the restrictive covenant impedes a reasonable user of the land. Before making such an order the Lands Tribunal had to be satisfied the covenant did not give the people who have the benefit of it any practical benefit or is contrary to public interest.

When the Council made its application a number of local residents and 2 organisations lodged objections. Following a lengthy exchange of correspondence the Council manage to demonstrate that a number of the objectors did not have a sufficient legal standing to be entitled to be heard in relation to its application. One of the 2 organisations which lodged an objection did not comply with a requirement to lodge evidence in support of their objection and they barred from pursuing their objection. The other organisation eventually withdrew its objection after the Council explained what its intentions for the site were.

The Council was due to have its application considered in May 2007 but at the last minute was advised to adjourn that hearing and explore whether a different type of legal process would achieve the same outcome. A delay then arose whilst this alternative approach was explored. It was concluded eventually that it would be more cost effective to continue with the application to the Lands Tribunal.

The current position is that the Lands Tribunal has now agreed to remove the restrictive covenant, following evidence provided on the 30th May 2008. The Council’s request for its application to be considered on the papers alone was permitted.

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Cabinet report 25 September 2008 Page 58

There are proposals to build a block of flats and a block of terrace houses on land situated on either side of the community facility. This land is subject to restrictive covenants that it should only be used as a private dwelling house. There is case law in existence which confirms that the above proposals would fall within this definition.

The procedure to be used in progressing the planning application for this project is in accordance with existing procedures adopted by the Council.

Corporate Property

This report has been through the processes set up by the HIP Estates Management workstream prior to this Cabinet report being prepared. Corporate Property has reviewed the report and agrees that the relevant property implications are set out in the report.

Relevant Service Groups

This report spans across the following services that have been consulted and who have provided necessary input, as appropriate:

• Gerry Edwards, Head of Corporate Property Strategy • Martin White, Head of Corporate Property Strategy • Tom Murphy, Head of Youth and Connexions • Jales Tippell, Head of Planning • Ian Edwards, Head of Partnerships, Community and Business Engagement

BACKGROUND PAPERS

NIL

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 59 Appendix A

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Cabinet report 25 September 2008 Page 60 SAINSBURYS, SOUTH RUISLIP, USE OF ITEM 4 COMPULSORY PURCHASE POWERS

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Officer Contact James Rodger, Planning and Community Services

Papers with report Appendix 1: Indicative Order map. Appendix 2: Plan showing red line planning application site. Appendix 3: Ground floor proposed site plan from the approved planning application.

HEADLINE INFORMATION

Purpose of report This report seeks authority for the use of Compulsory Purchase powers by the Council in order to assemble the land necessary to achieve the redevelopment of the Sainsburys store, Long Drive, South Ruislip.

This report considers the justification for the use of compulsory purchase powers by the Council in order to facilitate the development in the public interest.

It also considers whether the statutory and policy requirements have been met and whether there is a compulsory case in the public interest for the exercise of compulsory purchase powers.

Contribution to our This report primarily has implications for the delivery of library plans and strategies services and for the improvement of highway safety.

Financial Cost The Council’s costs of preparing and making the Order will be met by an indemnity agreement that the Council is going to enter into with the developer.

There are no direct staffing implications arising from the proposed compulsory purchase order. The indemnity agreement makes sure that the project management, compensation costs and professional fees will all be met by the Developer.

Relevant Policy Residents’ and Environmental Services Overview Committee

Ward(s) affected South Ruislip

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 61 RECOMMENDATION

1. That Cabinet resolves that the Director of Planning and Community Services be authorised to make a compulsory purchase order under section 226(1)(a) and section 226(3)(a) of the Town and Country Planning Act 1990 (as amended), and the Acquisition of Land Act 1981, and section 13 of the Local Government Miscellaneous Provisions Act 1976 (as necessary) for the purpose of acquiring the Order Lands which are shown on the Indicative Order Map at Appendix 1 to this report.

Furthermore that Cabinet authorises the Director of Planning and Community Services to:

(i) Make all amendments or additions to the Order Map to encompass all additional lands or rights which may be required for the scheme including but not limited to any interests which have the benefit of restrictive covenants or easements over the development site;

(ii) To advertise the making of the Order and to take all relevant action to facilitate the promotion and confirmation of the Order, including seeking confirmation of the Order by the Secretary of State, the preparation and publication of the Statement of Reasons, the Statement of Case and all necessary evidence in support of the Council’s case at any resulting public inquiry;

(iii) Additionally to appoint any necessary consultants to assist in facilitating the promotion or confirmation of the Order;

(iv) That upon the Order having been confirmed and becoming operative to execute General Vesting Declarations or (after consultation with Sainsburys Stores Ltd “the Developer”) to serve Notices to Treat and where necessary Notice of Entry under Sections 5 and 11 of the Compulsory Purchase Act 1965 in respect of land included in the Order;

(v) To negotiate and agree terms with interested parties with a view to agreeing terms for the purchase by agreement of payment of compensation for any of the interests or rights included in the Order and where appropriate to agree relocations;

(vi) To complete terms for relocation, acquisition of property interests and rights and the subsequent transfer to the Developer in accordance with terms to be agreed;

(vii) To appoint an agent jointly with the Developer to assist and act on their behalf in relation to negotiations for any of the interests or rights included in the Order;

(viii) To take all necessary steps in relation to compensation issues which are referred to the Lands Tribunal, including advising on the appropriate uses and compensation payable and in issuing any appropriate certificate to be further

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Cabinet report 25 September 2008 Page 62 authorised to appoint an agent jointly with the Developer to assist and advise in this regard;

(ix) That the Cabinet approves the land be appropriated and held for planning purposes upon successful vesting of the land in the Council pursuant to section 122 of the Local Government Act 1972. That the Cabinet approves (upon the appropriation of land for planning purposes and if required) use of its powers under section 237 of the Town and Country Planning Act 1990 to override easements and other rights existing on the land as may be appropriate.

2. That Cabinet authorises the Borough Solicitor to make any changes that are necessary to the Indicative Order map attached as Appendix 1 before the Order is made as a result of the completion of the land referencing exercise and the preparation of the Order schedule.

3. That Cabinet agrees that the Council enters into an indemnity agreement with the developer (Sainsburys Stores Ltd) that secures the following minimum requirements: (i) Re-imbursement of the Council’s costs in progressing and completing the Order including any costs incurred as a consequence of public inquiry; (ii) Indemnify the Council in respect of any blight claims which may be pursued; (iii) Indemnify the Council in respect of any compensation payable as part of the Order; (iv) Indemnify the Council in respect of any costs incurred in defending the Order against any judicial challenge or in pursuing any statutory challenge; (v) Indemnify the Council in respect of any compensation payable pursuant to any section 237 claim; and (vi) Indemnify the Council in respect of all costs and professional fees incurred in the event compensation is to be determined by the Lands Tribunal.

INFORMATION

Background Planning History relevant to the Cabinet Report

1. Full planning permission was granted on the 13th November 2006 for an extension to the existing Sainsburys store, Long Drive, South Ruislip including a new Borough library and decked car park.

2. The planning application site is 2.5 hectare in area and lies to the south of Victoria Road and east of Long Drive. It is occupied by a Sainsburys supermarket, an associated petrol filling station, a two storey office building, and two car parking areas – one associated with the supermarket and the other a Council-owner, pay and display public car park.

3. The plan attached as Appendix 2 shows the planning permission boundary edged red. The plan attached as Appendix 3 shows the ground floor site plan from the approved planning application.

4. The public car park currently in Council ownership contains 67 parking spaces and is accessed from Long Drive. A three-storey building, now in use as an office, occupies a

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Cabinet report 25 September 2008 Page 63 small area between the existing store and the car park access. This building is the Bonnell’s office which is the subject of the compulsory purchase order.

5. Despite the loss of 67 car parking spaces as a result of building over the commuter car park, the net number of car parking spaces on site would increase by 10 to 412 (due to the erection of a decked car park over part of the existing supermarket car park). The issue of replacement long stay parking was extensively discussed at the North Planning Committee; the Committee agreed a plan indicating new long stay car parking over part of the Sainsburys car park.

6. The planning permission granted was for an extension to the existing supermarket, including an additional 1444m2 of retail floor space and 186m2 of non-sales area (the supermarket will retain its existing hours of operation). A new coffee shop with a floor area of 279m2, and ‘Explore’ learning centre with a floor area of 93m2 (this would provide extra- curricular tutorials for children and will operate within existing store hours) and a new public library are all proposed within the extension.

7. The new public library is to replace all existing South Ruislip library (which required extensive repairs and is not readily adaptable to modern client needs), which is located to the north of Victoria Road. The proposed library would have an internal area of 400m2, incorporating a mezzanine floor. The main entrance to the library would be from Long Lane, while a secondary access would be provided through an adjoining coffee shop.

8. It was identified at a very early stage when Sainsburys were developing plans to extend their store that there was an existing problem of HGV vehicles waiting on the highway to enter the service yard, as at present it is only large enough for one vehicle at a time. When this occurs it can lead to a potential hazard on the public highway. The proposals include an enlarged service area, which it is considered will lead to better highway safety conditions through removing the need for HGVs to wait on the public highway.

Why a Compulsory Purchase of land is being considered

9. It is considered that the constraints of the site mean that the Order land is required to enable the development proposals to be implemented.

10. Following the grant of planning permission Sainsburys commenced negotiations with existing landowners in order to purchase the parcels of land necessary to implement the planning permission. The two parcels of land not in Sainsburys’ ownership are the Council car park on Long Drive and a parcel of land adjacent to the Council car park containing a small three-storey office building called Bonnell’s. Bonnell’s, despite various offers from Sainsburys have refused to enter into negotiations to sell their site to Sainsburys. The developer first contacted Bonnell’s as long ago as June 2004. For obvious reasons connected with commercial confidentiality all matters regarding Sainsburys’ offers to Bonnell’s are discussed in the part 2 report.

11. In light of Bonnell’s unwillingness to agree a sum for their site, Sainsburys have asked the Council whether it can intervene through use of compulsory purchase powers.

12. Sainsburys’ agents and their solicitors, Denton Wild Sapte, have been in discussion with officers to determine whether it would be possible for the Council to assist in some way to overcome this problem. The proposal put forward by Sainsburys was that the Council

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Cabinet report 25 September 2008 Page 64 consider exercising its Compulsory Purchase powers under section 226 Town and Country Planning Act 1990 (as amended) (section 226). Under section 226(1)(a) a local authority may acquire land if they think its “acquisition will facilitate the carrying out of development / re-development or improvement on or in relation to land”. The power under section 226(1)(a) can only be used if a local authority thinks the development is likely to contribute to the achievement of one of the well being objectives (see section 2 Local Government Act 2000).

13. The Council has been able, with financial data from Sainsburys, to demonstrate that the money offered for the Bonnell’s site is a reasonable sum of money (see part 2 report). Furthermore the negotiations have occurred over a reasonable timeframe and Bonnell’s have had plenty of time to seek advice and to properly consider offers put before them.

Clarification of the Order Lands

14. The proposed Order is to include all the land coloured [pink] on the indicative Order Map at Appendix 1.

15. The Order Lands comprise freehold interests in the property known as Bonnell’s office. The building itself is of no architectural or historic merit. Although the building is in office use this should be considered within a context of current high availability of office floorspace in the Borough. Hence lack of alternative office supply is not considered to be an impediment for the freeholder.

16. The development will provide the opportunity to revitalise this part of South Ruislip with a much improved retail offer, as well as the social benefits afforded by the new library and environmental benefits from new landscaping and the improvements to the service yard explained in more detail elsewhere in this report.

Explanation of Relevant Compulsory Purchase Order Legislation (Legal Acts)

17. Authority is sought to exercise compulsory purchase powers available to the Council under section 226(1)(a) of the Town and Country Planning Act 1990 (as amended by section 99 of the Planning and Compulsory Purchase Act 2004). The Planning and Compulsory Purchase Act 2004 received Royal Assent on 13th May 2004, the relevant provisions of which apply to a Compulsory Purchase Order that is made by an acquiring authority after the 31st October 2004. This allows the Council to acquire land compulsorily for planning purposes. This power is intended to provide a positive tool to help authorities to assemble land to implement proposals consistent with their community strategies and local development documents.

18. The tests set out in section 226(1)(a) are that the local authority thinks that the acquisition will be: Test 1: is suitable for and required in order to secure the carrying out of development, redevelopment or improvement; or Test 2: is required for a purpose which it is necessary to achieve in the interests of the proper planning of an area in which the land is situated.

19. The first test under S.226(1A) was amended by section 99 of the Planning and Compulsory Purchase Act 2004. The test is that the Council think that the development,

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Cabinet report 25 September 2008 Page 65 redevelopment, or improvement is likely to contribute to the achievement of any one or more of the following objectives (known as ‘well being objectives’); (a) the promotion or improvement of the economic well-being of their area; (b) the promotion or improvement of the social well-being of their area; (c) the promotion or improvement of the environmental well-being of their area.

20. Officers consider that all three of these objectives are met. The increase in the retail element and various facilities provided through the extension will bring extra jobs and consumer choice. The social well-being will be provided through the new library facility and to a lesser extent the explore learning facility. The environmental well-being will be provided through the improved service yard and its associated positive impact on highway safety.

21. It is considered that the social well-being through the development of a new library will be the greatest benefit of the proposed development. The proposed library would replace the existing South Ruislip library located on the opposite side of Victoria Road. While the existing library site is located within the town centre, it is separated from the main shopping areas by Long Lane and Victoria Road and, therefore, it is not easily accessible or highly visible. In contrast, the new library would be more centrally located, and would benefit from a greater level of visibility and accessibility to pedestrians within the town centre. In addition, Library Services have advised that the existing library is unable to adequately cater for modern library requirements. The design of the building does not allow for the provision of up-to-date services including internet services or adequate meeting rooms, whilst the building itself is not considered to meet user aspirations with regards to its form and layout. A 2005 building condition review revealed that the building showed major defects, and required significant improvement works to ensure its satisfactory continued use as a library facility. In contrast, the new library would be constructed to meet the existing and future design requirements of Library Services.

22. In summary, it is considered that the provision of a new public library would improve the social well-being of the area. Hence the first test is definitely met.

23. Officers consider that the other tests will clearly be met by the implementation of the scheme; which includes an improved retail offer to the superstore, a new public library as well as highway safety improvements connected with the alterations to the delivery yard. The matter of proper planning is covered in greater detail under paragraphs 26 and 27 of this report. Furthermore, it is not considered that the store (including the new library) could practically be extended other than over the land subject to the CPO.

Explanation of Relevant Compulsory Purchase Order Legislation (Government Circulars)

24. Additionally, Government Circular 06/04 sets out a number of policy tests which should be shown to be met in considering whether or not a Compulsory Purchase order should be made and subsequently confirmed (although not primary legislation the Circular has weighting as the adopted Government guidance on use of CPO powers). The key tests are: That the acquiring authority shows that the scheme is unlikely to be blocked by any impediments to implementation. In addition to any financial impediments, physical and legal factors need to be taken into account; That the purpose for which the land is being acquired fits in with the adopted planning framework for the area; and

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Cabinet report 25 September 2008 Page 66 That there is a compelling case in the public interest to sufficiently justify interfering with the human rights of those with an interest in the land affected.

25. With respect to impediments to Implementation, officers do not consider that there are any other impediments to the scheme which are not capable of being addressed (this normally applies if planning permission has not been granted at the time of the Order, however, in this case planning permission was been granted on the 13th November 2006).

26. It is considered that the purpose for which the land is being acquired does fit in with the adopted planning framework for the area. The planning application considered whether the redevelopment proposals complied with development plan policy; it was considered that they did.

27. The proposals have been considered with respect to guidance in Planning Policy Guidance Note 6 – ‘Planning for Town Centres, and the qualitative and quantitative impacts of the proposals have been considered. The existing store building is not only located within the boundaries of the local centre but is within the core shopping area. The existing store is very busy at peak times and suffers from congestion due to the large number of customers. In 2006, Sainsburys indicated that the store was operating at 42% above the company average sales density. It is considered that the provision of additional floor space for comparative goods would assist in meeting the local qualitative need, while the new coffee shop, which would be ancillary to the primary retail function and ‘Explore’ learning centre would enhance the local shopping experience. In addition the new library and plaza would improve linkages with the centre and enhance the retail offer for the locality. Hence not only would the store extension be in accordance with local and national planning policies, but there are significant benefits from the proposals with respect to the economic vitality of Ruislip town centre and social benefits from the new library.

28. Officers have no doubt that the library and retail store (and other development benefits) would extensively be used by the local community with the associated well-being benefits referenced elsewhere in this report. Officers are therefore satisfied that the purposes for which any compulsory purchase order is intended to be made in due course sufficiently justify interfering with the human rights of those affected, and are satisfied that such inference justified.

The intended implementation of the compulsory purchase powers by officers

29. Officers will act on the understanding that the Council’s preference is that if it is possible all interests will be acquired by negotiation. All attempts to do this are being made (as is clearly explained through the Part 2 report) and will continue to be made throughout the Order process. The developer is the freehold owner of the land washed blue on the indicative Order map and is continuing to have negotiations with identified third party interests. Circular 06/04 recognises that whilst the use of compulsory purchase powers should be considered as a last resort, as a contingency a compulsory purchase timetable should be planned at the same time as conducting negotiations. The clear signalling of its intentions to use compulsory purchase powers would demonstrate that the Council is serious. With a compulsory purchase timetable, with a clear end point, meaningful negotiations will be easier to undertake. However, given that the developer has over a period of over 4 years sought to negotiate purchase of the land it is not considered that there should be delays in the preparation of the CPO Order. Officers would therefore,

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Cabinet report 25 September 2008 Page 67 subject to Cabinet’s approval seek to immediately implement the procedures required to make a CPO Order.

30. It is recognised the compulsory purchase procedures lead to uncertainty and anxiety for those with affected land. The Council will strive to keep people informed at all stages of the process and to keep delays to a minimum. Attached to this report is the latest version of the indicative Order Map showing the lands and rights to be acquired by the Order. Whilst the Order map is close to its final form it is recommended that authority is delegated to the Borough’s solicitor to enable any necessary changes before the Order is made. This is to allow for adjustments that may need to be made between the date of this Committee report and the date of the making of the Order as a result of the completion of the land referencing exercise and the preparation of the Order schedule. The schedule to the Order will be compiled in two parts. Part 1 will comprise all those parties who are freehold or leasehold owners, tenants or occupiers of the land included within the Order. Part 2 of the schedule will contain a list of those parties who have a qualifying interest in the land, for instance, parties with the benefit of a right such as a restrictive covenant over land comprised within the Order. All parties included in Parts 1 and 2 of the schedule will receive notice of the making of Order once this stage is reached. The Order will also be advertised locally.

31. With respect to the procedure for making the Order, the Order will be made by the Council supported by the Statement of Reasons setting out the justification for the making of the Order. The Statement will cover all the issues set out in this report. The Order will then be consulted upon for a period of 21 days within which objections to the making of the Order can be made. The Council and the Developer will liaise with and seek to alleviate the concerns of objectors to secure the withdrawal of their objection, however any objections which remain extant will result in the Secretary of State deciding to hold a public inquiry into whether or not the Order should be confirmed. If the matter goes to public inquiry it could be several months before a decision is made as to whether or not the Order can be confirmed.

Resource Implications

32. The Council’s costs of preparing and making the Order are met by the indemnity agreement which the Council will enter into with the Developer.

33. There are no direct staffing implications arising from the proposed Order.

34. The project management and compensation costs and professional fees will be met by the Developer.

Indemnity Agreement

35. The liability to pay compensation for any infringement of third party rights will fall upon the Developer once the land is transferred to it, but there is a residual liability on the Council if the Developer becomes insolvent and fails to pay. The Indemnity agreement is required to avoid this situation and will place specific obligations on the Developer to remain liable for the payment of any compensation payable as a consequence of the Council exercising this power.

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Cabinet report 25 September 2008 Page 68 36. The indemnity covers: - Council costs associated with promoting and making the Order; - All costs associated with legal challenges made or defended against in respect of such Order; - Compensation payable for interests and rights acquired including costs associated with Land Tribunal claims; - Compensation payable for Section 237 claims; - Consultants’ costs; and - Blight claims.

Conclusion

37. In conclusion it is considered, that the compulsory purchase of the land is required in order to facilitate what is considered an important development, one which will bring economic and social benefits to the local area. The scheme for which the Order is required already has planning permission. The costs associated with the Order will be borne by the Developer and therefore the exposure of the Council to costs will be limited by the indemnity agreement. There is policy and statutory support for the making of this Order. It is considered that applying the principle of proportionality Human Rights would not be adversely infringed and further that it is in the public interest to proceed with the Order.

Reasons for recommendation

The proposed Order will facilitate the securing of the redevelopment of the Sainsburys’ store, Long Drive, South Ruislip. The development to be facilitated by the use of compulsory purchase powers will contribute to the achievement of the promotion of improvement of the economic, social and environmental well-being of the area. The development to be facilitated by the use of compulsory purchase powers is unlikely to be blocked by any impediments arising from legislation or any financial impediment. The purpose for which the Order Lands is proposed to be acquired is consistent with adopted planning framework for the area. There is a compelling case in the public interest to sufficiently justify interfering with the human rights of those with an interest in the land affected.

Comments of Policy Overview Committee(s)

None at this stage.

Financial Implications

The indemnity agreement means there are no financial implications arising from the cost of the CPO order to the Council in this part one report. However the sale of the car park will lead to a loss of a parking income stream currently 30k per annum, this will need to be taken into consideration in any further discussions.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

This indemnity agreement means there are no financial implications to the Council from this Part 1 report.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 69 What will be the effect of the recommendation?

Paragraph 17 of Circular 06/04 sets out Government guidance on the use of compulsory purchase powers and states that: “An acquiring authority should be sure that the purposes for which it is making a Compulsory Purchase Order sufficiently justify interfering with the human rights of those with an interest in the land”

In terms of human rights the convention rights applicable to the making of the Order are Articles 1 and 6 of the First Protocol.

Article 1 of the First Protocol entitles all persons to peaceful enjoyment of their possessions and required that no party should be deprived of their possessions except in the public interest and subject to the conditions provided by the law and the general principles of International Law, i.e. compulsory purchase must be proportionate and that the public interest in pursuing the objective to be achieved in making the Order must outweigh the interference with any private rights. The Council is required to take a balanced and proportionate approach in terms of assessing the interference with possible rights under the Human Rights Act and the delivery of the wider economic, social and environmental benefits for the wider community. The Council has given careful consideration to that balance between individual rights and the wider public interest and it is of the view that interference with individual rights is justified in order to secure regeneration of the Order Lands.

Article 6 provides a right to a fair and public hearing within a reasonable time by an independent and impartial tribunal established by law. The development proposals have been publicly advertised, the CPO would also have to be publicly advertised if a negotiated settlement is not reached and all parties would need to be notified of the making of the Order.

Whilst occupiers and owners will be deprived of their property if the Order is confirmed this will be done in accordance with the law and will be in the greater public interest as set out in this report. In these circumstances interference with convention rights to the extent that there is any, is considered justified in order to secure the redevelopment proposed and the economic, social and environmental improvements that the scheme will bring. Those directly affected by the Order will also be entitled to compensation and they have the ability to refer this to the Lands Tribunal for determination should this be necessary. The statutory procedures taken together with a right to object and judicial review satisfy the requirements of Article 6. Article 8 is often quoted in planning cases, this addressed the right to respect of private and family life but acknowledges interference is justified when it is in accordance with law and necessary within a democratic society, i.e. where it is proportionate in the public interest. There are no residential properties within the Order Lands so Article 8 is not relevant to the Order.

Consultation Carried Out or Required

This is explained under paragraphs 29 and 30.

CORPORATE IMPLICATIONS

Corporate Finance

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 70 To ensure that there are no adverse financial implications on the Council it will be necessary to negotiate adequate compensation with the developers for the loss of the parking income stream.

Legal

All relevant legal issues are contained within the body of the report.

Corporate Property

Detailed corporate property comments are contained within the Part 2 report.

BACKGROUND PAPERS

Town and Country Planning Act 1990 The Planning and Compulsory Purchase Act 2004 Government Planning Circular 06/04

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 71

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1 4 9 E IO 5 U R 9 N P 9a E V A S D R A W LONDON BOROUGH D Site Address Notes E OF HILLINGDON Sainsburys JEAN PALMER Land at Long Drive Director of Planning & Community Services South Ruislip Civic Centre, Uxbridge, Middx. UB8 1UW Telephone No.: Uxbridge 250111 Description scale 1:2,500 Cabinet Report © Crown Copyright. All rights reserved. date London Borough of Hillingdon Appendix 2 100019283 2007 September 2008

FIXED PENALTY NOTICE SCHEME FOR STREET ITEM 5 WORKS NOTICING OFFENCES

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Officer Contact James Birch, Environment and Consumer Protection

Papers with report London Borough of Hillingdon Policy on the issuing of Fixed Penalty Notices for Street Works Noticing Offences (Appendix A). List of Stakeholders Consulted(Appendix B)

HEADLINE INFORMATION

Purpose of report To recommend that Hillingdon, as local traffic and street authority, operate the Fixed Penalty Notice Scheme as detailed in the attached Policy to penalise Statutory Undertakers that submit poor works information that may undermine Hillingdon’s ability to manage and co-ordinate works on the road network.

Contribution to our This contributes to delivering the Council’s statutory Network plans and strategies Management Duty to aid traffic flow on the authority’s road network.

Financial Cost The costs associated with running the Fixed Penalty Notice scheme are estimated to be in the region of £40k per annum, and should be recovered through income from the Fixed Penalty Notices.

Relevant Policy Residents and Environmental Services Overview Committee

Ward(s) affected All

RECOMMENDATION

That approval is given to the attached Policy for the Issuing of Fixed Penalty Notices for Street Works Noticing Offences (Appendix A).

INFORMATION

Reasons for recommendation

Hillingdon is required to manage its road network for the benefit of the travelling public. The Fixed Penalty Notice Scheme will deter Statutory Undertakers from submitting inaccurate and untimely works notification data that may hinder the authority’s ability to manage works on the road network. The adoption of the proposed policy in Appendix A will enable the authority to

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 75 improve the management and co-ordination of works on the road network to reduce unnecessary disruption and congestion experienced by the travelling public.

Alternative options considered

None

Comments of Policy Overview Committee(s)

None at this stage

Supporting Information

1. The option for authorities to a operate a Fixed Penalty Notice (FPN) Scheme is contained in section 41 of the Traffic Management Act 2004 (TMA), which inserted section 95A and schedules 4A and 4B into the New Roads and Street Works Act 1991 (NRSWA). It provides for certain offences, under Part 3 of NRSWA, to become fixed penalty offences.

2. The objectives of a FPN Scheme are to encourage accurate and timely notice data, improve the co-ordination of works, improve data quality for all works promoters and to contribute to the aim of the Traffic Management Act 2004 – to minimise disruption arising from road and street works.

3. It is not a statutory requirement for the Council to operate a FPN Scheme but it could greatly contribute to the effective management of street works for the efficient use of the borough’s road network. A proposed scheme is set out in Appendix A and it is recommended this is adopted.

4. Fixed Penalty Notices apply to all external undertakers who have a statutory right to occupy and excavate in the borough road space to access and service plant and apparatus. A FPN may be given only for the street, or section of street, in which the works take place. FPNs cannot, however be given for works conducted by Council Contractors on behalf of the London Borough of Hillingdon.

5. The offences for which the FPN Scheme relate can also be dealt with through prosecution in the Magistrates Court; however this is an expensive and timely process. The FPN Scheme is introduced as an alternative to prosecution. The payment of a FPN offers an undertaker the opportunity to discharge any liability to conviction for a fixed penalty offence, by payment of a penalty.

6. Hillingdon will retain the power to take an alleged offence to the Magistrates’ Courts, instead of issuing a FPN if the Council considers this to be a more appropriate deterrent for persistent offenders.

7. The proposed FPN Scheme for Hillingdon is documented in Appendix A and is primarily designed as a tool to deter undertakers from submitting poor information which may be detrimental to Hillingdon’s ability to manage and co-ordinate road and street works. The FPN Scheme is not intended as an additional source of income. The Council may deduct from the fixed penalties received the reasonable costs of operating the scheme. If net proceeds are received they are required to be applied to developing policies to promote and encourage safe, integrated, efficient and economic transport facilities and services in the borough.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 76

8. Under the Traffic Management Act 2004 Hillingdon will be required to demonstrate that the costs of running the FPN Scheme are reasonable, and that if net proceeds accrue after deducting those costs, they are correctly applied.

9. It is not a statutory requirement for the Council to operate a FPN Scheme. The FPN Scheme has been introduced as an optional tool to be used by Hillingdon to manage and improve information that the Council relies upon to coordinate works in the street.

Financial Implications

The cost of running the scheme is expected to be in the region of £40k per annum, and this will be recovered from income through the issue of Fixed Penalty Notices. The scheme will be closely monitored to ensure that costs are recovered, and that any net income is ringfenced for the development of the Council’s transportation policies, as directed by the Secretary of State.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

The recommendation will help the Council, as Local Street and traffic authority, to further improve the management of the borough road network for the benefit of the residents, service users and communities. Operating the Fixed Penalty Notice Scheme as documented in the attached policy will provide the Council with a valuable tool with which to manage street and road works for the benefit of the travelling public, reducing disruption and congestion on the borough road network.

Consultation Carried Out or Required

Legal advice was sought from the Borough Legal Department prior to the Policy being sent out to consultation.

A draft of the proposed Hillingdon Policy on the issuing of Fixed Penalty Notices for Street Works Noticing Offences (Appendix A) was sent out to all stakeholders who have an interest in Hillingdon’s road network, either as works promoters, or network managers for comments. A list of those consulted is attached as Appendix B.

A one month consultation period between 18/07/08 and 18/08/08 was set for any stakeholders / undertakers to make representations. There were no objections to the proposal.

CORPORATE IMPLICATIONS

Corporate Finance

The penalty notice income generated from the scheme will be credited as an increase to the ringfenced New Roads and Streetworks Act reserve within the Environment & Consumer Protection Group. The related costs of around £40k per year consisting primarily of an additional Highways Inspector post will be met as a call on the same reserve. The current reserve amount is considered sufficient to manage the risk that income from penalty notices will be less than the related costs of the scheme, thereby ensuring that there will be no call on the General Fund revenue budget.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 77 Legal

In the event that Members choose to proceed against officer recommendations, they must note their detailed reasons for doing so. Including evidence of their consideration of the reasonableness of such a decision.

BACKGROUND PAPERS

1. The Traffic Management Act 2004 http://www.opsi.gov.uk/acts/acts2004/ukpga_20040018_en_1

2. The New Roads and Street Works Act 1991 http://www.opsi.gov.uk/acts/acts1991/Ukpga_19910022_en_1

3. The New Roads and Street Works Act 1991 Code of Practice for the Co-ordination of Street Works and Works for Road Purposes and Related Matters, Third Edition July 2007 http://www.dft.gov.uk/pgr/roads/network/local/streetworks/cop/pdfcoordstreetworksv5

4. The Street Works (Fixed Penalty) (England) Regulations 2007 http://www.opsi.gov.uk/si/si2007/uksi_20071952_en_1

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 78

Fixed Penalty Notices - New Roads and Street Works Act 1991 and Traffic Management Act 2004

Legislative Overview

The New Roads and Street Works Act 1991 hereafter referred to as “NRSW Act” has now been amended by the Traffic Management Act 2004 in which powers to issue fixed penalty notices for specific offences under the NRSW Act 1991 are available to Authorities. Please see Table 1 for the types of offences under which the FPN scheme now applies. Essentially the scheme offers the Statutory Undertaker the opportunity to discharge liability of conviction for FPN offences by way of payment of the penalty within the specified timescales set out in Table 2.

Table 1 Traffic Management Act 2004 SCHEDULE 4A fixed penalty offences under Part 3

Offence Brief description

An offence under section Failure to comply with duties under s. 54 (advance notice of certain 54(5) works, etc.)

An offence under section Beginning to execute works in contravention of s. 55 (notice of starting 55(5) date)

An offence under section Failure to give notice in accordance with s. 55(8) (notice to be given on 55(9) s. 55 notice ceasing to have effect)

An offence under section Failure to give notice in accordance with s. 57 (notice of emergency 57(4) works)

An offence under section Failure to comply with requirements to give notice of completion of 70(6) consisting of a reinstatement failure to comply with subsection (3) or (4A)

An offence created by Failure to give a notice required by regulations under s. 74 (charge for regulations made under occupation of the highway where works unreasonably delayed) section 74(7B)

An offence created by Failure to give a notice required by regulations under s. 74A (charge regulations made under determined by reference to duration of works)” section 74A(11)

Cabinet report page no. 79

Table 2

Day 1 Day of FPN given from DAY 91 Commission of Offence Day 29* End of discount period Day 120 (91+29)

Day36** End of Full Period Day 127 (91+36)

146 day (182-36) Maximum Period 55 days (182 – 127) remaining to commence legal action

• * If day 29 falls on a non working day, this period is extended to the next working day • ** This period can be extended at the discretion of the street authority • An FPN given after 4.30pm is deemed to have been given on the next working day

Throughout the guidance, the power to issue FPN is described as being discretionary, however Local Authority’s must only use this power when considered most benificial.. Confusingly, reference is also made to a consistent approach by local authorities. This is somewhat confusing as Local Authorities must ensure that the legislation as set out in the NSRW Act are adhered to and those statutory undertakers who routinely breach the law, are prosecuted under the Act. This not only confirms a consistent and robust approach by the authority but also ensures that the law is adhered to appropriately by statutory undertakers who regularly undertake works in the Borough.

Points to consider in issuing FPN

It is imperative that the electronic and paper filing systems the departments use record the information accuratly. Fundamentally if a FPN is issued, its format and process of issue must comply with the current guidance. Should there by any deviation from this, it may be grounds to appeal tand thereby invalidate the notice.

Additionally guidance is provided as to how the notices are to be served either by way of hand, post or by electronic means.

It is important to bear in mind at all times, that the Department must ensure that there is an efficient recording system in issuing the FPN to the Statutory Undertaker. It may be useful therefore, to consider the usage of Royal Mail Special delivery as an option adopted for the avoidance of doubt. Although

Cabinet report page no. 80 reference is made to the electronic service of delivery of FPN to statutory undertakers, it may be grounds of dispute by the statutory undertaker that it was never received in the first place. Often we experience problems with email traffic, being either quarantined or never delivered due to other technical issues.

Lastly, at all times, an authorised officer has must only issue the FPN.

Payment

It’s important to remember that the FPN is not an invoice and therefore only acts as a means to discharge liability to prosecution. Clearly, if the payments are not made within the specified periods as shown in Table 2, then the offence exist and prosecution may be considered.

The Department should establish a system with the Finance department whereby the time of incoming payment is recorded, the payment options may include BAC’s transfer (which clears at the beginning of each working day) Fast Payment Incoming (which clears instantly) or postal means (in which case the administrative staff will be relied upon to record dates.) The system readings may act as evidence for non payment or out of time payment in the event this particular point is disputed in Court. It is therefore important that strict payment times are carefully monitored by the Department, a diary management system for effective dates may prove useful in such cases. Please remember that if payment is received after 4.30pm this acts as the cut off period for that particular working day.

Additionally the Department may wish to consider an online or telephone automated system, in which a code (perhaps numerical) is provided to the undertaker as receipt of payment. This acts as not only a receipting system for the Department but also as protection and proof for the Statutorily Undertaker.

The decision to prosecute In assessing any matter for prosecution, a determination is made on the strength of the available evidence, and whether there is a ‘realistic prospect of conviction’. However, in making a decision about any prosecution, it is necessary to assess whether it is in the public interest. Factors taken into account in the public interest test will vary from case to case but may involve the seriousness of the offence, consistency of approach by the Council to similar matters and a consideration of human rights and issues of natural justice.

If it is decided that the case warrants prosecution, then the legal department will provide the Department with guidance as to type of evidence required, in pursuing a prosecution, please note that this list is not exhaustive, it acts as merely illustrative for the department to consider.

Cabinet report page no. 81

In gathering evidence to prosecute it is imperative that information is collected and recorded methodically to avoid risk of misinterpretation in the event that the Statutory Undertaker makes representations at Court.

Evidence

The type of evidence which may be exhibited to the Authorised Officer’s statement could be:

• Photographs of the sites, • Complaints made by the public, • File logs, which include case history and communication (telephone logs) with Statutory Undertaker. • Copies of the Fixed Penalty Notices • Proof of Service • Notes of site visit when first established breach • Letters to owner about breach • Certificates of service • Notes of site visits and photographs • Letter to Stautory Undertaker advising that matter referred to Legal to consider a prosecution in clear terms (remove any reference to cooperation) • Format for site visit notes - separate notes for each site visit with notes of observations, any conversation while at premises, sketches of what you see (if relevant), number of photographs taken, and signed and dated.

Standard letters – should briefly set out history of matter, what was required by the FPN, and that the matter has been referred to Legal to consider whether to commence a prosecution, Legal can review standard letters if requested

It is worth noting that administration staff may also be required to provide legal services with an additional statement confirming the procedure by which notices are issued, sent, received and logged into the department. The system must be consistent and with little margin for error, as already mentioned above if representations are made, it is likely that either the content of the notice or our administrative process may be scrutinised.

As mentioned earlier, the power to consider the issuing of enforcement action is discretionary, the department may wish to consider a policy whereby they adopt a “3 strikes and prosecution is pursued. The Department will need to ensure a degree of consistency even through the entire power of issuing such FPN are discretionary – the Local Authority needs to be seen to be taking

Cabinet report page no. 82 such failures under the specified sections are necessary and serious in view of the evidential and public interest test.

Section 40 of the Traffic Management Act 2004, details the increase in penalties for summary offences under the NSWA Act 1991. The offences under which FPN may be issues are "summary only" offences and therefore can only be heard in the magistrates' court.

Time limits are imposed and these need to be strictly adhered to. The general rule for time bars on summary only offences is that prosecutions will be time barred if Information’s (details of the prosecutions case) are laid more than six months after the date of the offence. Although the Magistrates Court Act (MCA) allows for different time limits to apply where they are explicitly provided for in statute, however this is not applicable for the offences under consideration under the NSW Act 1991, as specified in Table 1 above.

I attach a template statement which should be used in a chronology format – in order to set a complete history of the matter for the Magistrates to consider. This should be as detailed as possible in order to clearly show how the breach has occurred and further more, the extent of offences in which discretion has been applied had a FPN’s not been pursued. If it is a situation whereby a number of offences have occurred historically and discretion has been applied – the statement must reflect why the local authority has taken such a stance

The legal department will check the statement and exhibits thoroughly and if necessary provide advice in relation to further amendments. The Lawyer will proceed to issue the Information and draft Summons which is to be considered by the Clerk or Magistrates in relation to the specific offence alleged.

Upon issuing a heading date the Justice of the Peace and or the Justices Clerk will issue a Summons requiring the Statutory Undertaker to attend the Court at a specific time and place because it is alleged that they have committed the offence as stated in the information.

The issue of a Summons is a judicial act at the person issuing must be satisfied that that an office known to law is disclosed and that there is jurisdiction to deal with it.

A hearing date will be set down by the Court and the next steps will be for the legal department to finalise the case for prosecution. It may be the case that the authorised officer is required to give “live evidence” for the benefit of the Magistrates; however in all case the Lawyer will assist in all preparatory work concerned with appearance at Court.

Disclosure Per the Criminal Procedure and Investigations Act 1996, thee prosecution are under a duty to disclose all material in its possession which might reasonably be considered capable of undermining the case for the prosecution against

Cabinet report page no. 83 the accused or of assisting the case for the accused and has not already been disclosed to the accused. This is an ongoing duty and cases should be reviewed regularly to continue to comply with the duty of disclosure. The investigator should prepare schedules of non-sensitive material and sensitive material, which has not been used as evidence in the matter but has been generated/used during the investigation. Much of the non-sensitive material in planning enforcement prosecutions will already form part of the evidence against the defendant.

What should be disclosed? All material that might reasonably be considered capable of undermining the prosecution case or may assist the defendant's case. What is included as ‘material’? • Notebook entries • Telephone notes • Reports • Photographs • Draft statements • Final statements not used as evidence • IUC Consequences of not disclosing: • Possible exclusion of evidence • Stay of proceedings • Breach of human rights Article 6

Sensitive information is not disclosed and can cover advice from Legal Services which is privileged, internal correspondence, confidential information which is not in the public interest to disclose and anything relating to third parties. Documents can be edited to remove sensitive information.

I hope that the above procedural notes assist in guiding officers as to how we should consider adopting the scheme and points to consider when considering prosecuting for failure to pay Fixed Penalty Notices. At all times, the legal department will provide guidance as to the merits of the case, therefore case conferences with Lawyers may be necessary in the early stages in order to clearly structure case plans.

Please note, that in the absence of case law, both the Court and the Local Authorities will have to work on a case by case basis, until procedural and evidential issues are further clarified either by way of secondary legislation or case law. The Secretary of State has been provided with powers to make

Cabinet report page no. 84 such orders within the legislation, it is therefore important that the Lawyers and Officers are kept behest of up to date developments within this area of law – this will assist not only the department in more effective case management, but also ensure expediency in bringing cases to prosecution.

Kind Regards

Nikki Deol Solicitor Environment & Property

Cabinet report page no. 85

Draft Policy for the issuing of Fixed Penalty Notices for Street Works Noticing Offences

Traffic Management Act 2004 New Roads and Street Works Act 1991

June 2008

Cabinet report page no. 86 Acknowledgements:

This document has been produced using guidance from the Department for Transport Code of Practice for the Co-ordination of Street Works and Works for Road Purposes and Related Matters, 3rd Edition (the Code) and the Department for Transport New Roads and Street Works Act 1991 Technical Specification for the Electronic Transfer of Notices (EToN) July 2007.

Reference has been made to the Street Works (Fixed Penalty) (England) Regulations 2007 and the National Street Works Highways Group (NSWHA) Advice Note 2008/01.

Cabinet report page no. 87 London Borough of Hillingdon Draft Policy for the issuing of Fixed Penalty Notices for Street Works Noticing Offences

CONTENTS:

Section Title Page No.

1.0 Purpose and Scope of a FPN Scheme 2

2.0 Benefits and Risks 3

3.0 Delegated Powers 5

4.0 The Hillingdon Approach 5

5.0 Payments, Costs and Proceeds 10

6.0 Reporting Procedures 11

APPENDICES

1. Duties and obligations to which the seven FPN offences relate

2. NSWHG Advice Note 2008/01 Fixed Penalty Notices: ANNEX A

Cabinet report page no. 88 2 London Borough of Hillingdon Draft Policy for the issuing of Fixed Penalty Notices for Street Works Noticing Offences

1.0 Purpose and Scope of a FPN Scheme

1.1 One of the specific goals of the Traffic Management Act 2004 (TMA) is to improve the co-ordination of works by local traffic authorities in order to assist in securing the expeditious movement of traffic on local road networks and delivering the Network Management Duty (NMD). The TMA reinforces the legislation in the New Roads and Street Works Act 1991 (NRSWA) which governs Street Works operations.

1.2 Effective works co-ordination is dependant on accurate and timely data exchanged between works promoters (undertakers) and street authorities. The main purpose of the introduction of a FPN scheme is to improve the provision of accurate and timely data required to facilitate the co-ordination of works and assist in achieving the authority’s NMD.

1.3 The FPN Scheme is introduced by section 41 of the TMA, which inserted sections 95A and schedules 4A and 4B into NRSWA. It provides for certain offences, under Part 3 of NRSWA, to become subject to fixed penalty notices.

1.4 FPNs apply to all undertakers, whether statutory undertakers or licensees under section 50 of NRSWA. FPNs may be given only for the street or part of street, in which the works take place, and cannot be issued for highway authority promoted works for road purposes.

1.5 The adoption of a FPN Scheme will enable the street authority to improve works co-ordination by improving undertaker notice data accuracy and timeliness, increasing confidence in the notice data, improving performance in street works activities and improving working relationships between noticing parties and street authority co-ordinators.

1.6 At present, seven offences, under Part 3 of NRSWA, can be dealt with by FPNs. However, the Secretary of State may make an order providing for offences to become (or cease to be) fixed penalty offences (subject to resolution in each House of Parliament). An FPN offers an undertaker the opportunity to discharge any liability to conviction for a fixed penalty offence, by payment of a penalty.

1.7 These offences refer to noticing failures. Therefore, payment of a FPN does not exempt an offender from other prosecutions or charges for offences under NRSWA. A table extract from the Code in appendix 1 summarises the duties and obligations to which the seven offences relates.

1.8 It must be noted that there can be no prescriptive process applied to the FPN scheme and the street authority must decide on a case-by-case basis as to whether an offence has been committed that will constitute the issuing of a FPN. If the street authority believes an offence has been committed suitable evidence must be gathered in order to prove the case.

Cabinet report page no. 89 3 London Borough of Hillingdon Draft Policy for the issuing of Fixed Penalty Notices for Street Works Noticing Offences

1.9 The authority should adopt a consistent approach to all works promoters in applying the DfT guidance in the Code and Regulations, which advise that a FPN should be given where it has the most benefit. The authority must act reasonably and apply the same due process for giving a FPN as it would in taking the undertaker to the Magistrates’ Court for NRSWA offences.

1.10 The penalty fee is £120. The period for payment is 36 calendar days, beginning with the day on which the FPN is given. This may be extended at the discretion of the street authority. A discounted amount of £80 will apply if payment is made with 29 calendar days, beginning with the day on which the FPN is given.

1.11 If the undertaker pays either the full penalty, or the discounted amount, within the required period, no further proceedings can be taken for the offence. If the undertaker does not pay the penalty within 36 days then the street authority may bring proceedings in the Magistrates Court for the original offence.

2.0 Benefits and Risks

2.1 There are a number of benefits associated with adopting and running a FPN Scheme, these include the following:

Provision of accurate and timely data Increase in confidence of notice data Increase in confidence within the street authority to co-ordinate works based upon this data Improved performance in street works activities A contribution to minimising disruption arising from road and street works Improved working relationships Standard reporting of data quality for all works promoters

2.2 The FPN Scheme will operate on a financial penalty basis, however it must be stressed that the FPN Scheme will not be operated as a revenue or income generator for the London Borough of Hillingdon. FPNs will only be issued where they have most benefit.

2.3 The success of the scheme is dependant on the commitment of the street authority to pursue the objective of data quality improvement through escalating levels of enforcement, including prosecutions. If the authority fails, for whatever reason, to use the powers available to improve co-ordination it may suffer from poor quality noticing which may compromise the authority in delivering the network management duty.

2.4 The Local Street Works Register (LSWR) operational / co-ordination team will be the driving force in identifying deficient notice data and the lack of timely submission, and where necessary, will carry out the enforcement process with, if required, the assistance of a legal services team.

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2.5 It is essential therefore that if the authority is to operate a FPN Scheme it is prepared to invest in the resources necessary to make the scheme a success. If the authority does not invest it risks invalidating the scheme.

2.6 The authority must collect the same evidence on an offence to which it wishes to issue a FPN as it would were the undertaker to be taken to the Magistrate’s Court to be prosecuted. Failure to collect the required evidence may risk the validity of the FPN.

2.7 The Code provides arrangements for an undertaker to make representations if they believe that the FPN should not have been given. The street authority needs to specify on each FPN an officer, individual, or department to whom all formal written representations will be directed and dealt with. However, before making an official representation, the undertaker is encouraged to try to resolve the issue informally by contacting the officer who issued the FPN.

2.8 It will be necessary to have at least one officer within the Street Works team to deal with the identification of deficient and untimely notice data, enforcement of offences (whether it be through advice to the undertaker, the issue of a FPN, or prosecution at the Magistrate’s Court), evidence collection (either system generated or through site inspection), and dealing with representations.

2.9 It will be good practice for the street authority to advise the statutory undertaker of the period within which they can expect a response to a formal representation. It is proposed that the London Borough of Hillingdon will respond to a formal representation within 28 days of receipt of the representation.

2.10 There will be three likely outcomes from representations:

1. If the street authority considers that an offence has indeed not been committed or a FPN ought not to have been given, the street authority may give a notice withdrawing the FPN

2. If the authority considers that an error was made on the FPN, then the FPN must not be withdrawn but left to ‘lapse’ by allowing the full penalty period to pass (36 days). The street authority may then consider issuing another FPN with the corrected information, provided it can still be issued within the DfT timescale of 91 days. It is good practice to advise the undertaker accordingly

3. The street authority still considers the FPN to be legitimate and the penalty remains to be paid. If the undertaker refuses still to pay the FPN the authority must be prepared to take the enforcement of the offence to the next level – prosecution at the Magistrate’s Court.

2.11 It is important that if the authority considers the issue a FPN to be legitimate, and the FPN is subsequently not paid by the undertaker, that the authority is prepared to challenge the undertaker in the Magistrate’s Court. If the authority does not challenge non-payment of a legitimate FPN it runs the risk of undermining the FPN Scheme.

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3.0 Delegated Powers

3.1 Clarity is given in The Code that a street authority may enable an agent to deal with Fixed Penalty Notices on their behalf pursuant to the Deregulation and Contracting Out Act 1994 as amended/replaced by the Contracting Out Act 2008. Schedule 4B of NRSWA provides that an authorised officer of an authority may give a FPN and that in the notice the person named to whom payment should be made may be the street authority or person authorised to act on their behalf.

3.2 Careful consideration should be given to the extent of provisions of contracting out with regard to any separation of the highway responsibilities for co-ordination of works and sanctions operable through enforcement of notice offences, including the issue of FPNs.

3.3 Hillingdon does not believe that the contracting out of a FPN Scheme would be a feasible option for the Borough to progress. The Hillingdon FPN Scheme is to be run solely for the purposes of improving the co-ordination of works activities on the network by improving the accuracy and timeliness of noticing. Any move to separate the FPN Scheme administration from the street works management team would be detrimental to the authority’s ability to co-ordinate street works and fulfil the NMD.

3.4 The issue of a FPN is to be a last resort in terms of the tools used by the authority to co-ordinate works. Taking the enforcement of notice offences through FPNs away from the street works management team could undermine the work carried out prior to the issue of a FPN (communication, error correction, advice given) by the street works team.

3.5 The administration of running two separate systems, one to manage the co- ordination of street works up to enforcement through FPNs, and one to issue FPNs may be impractical in real terms.

3.6 The street authority must give a FPN through its authorised officer, who should be responsible for ensuring that the approach and procedures are adhered to in order to facilitate the notice data quality improvement. Even when contracted out, the street authority remains responsible for ensuring that the powers under section 95A of NRSWA are used correctly and responsibly. Even when duties relating to FPNs are contracted out by the street authority, the street authority should still retain an officer of the appropriate seniority to take any necessary decisions regarding representations or prosecutions.

4.0 The Hillingdon Approach

4.1 Hillingdon, as street authority, may pursue one of the following three options upon discovery of a noticing offence:

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Advice Issuing of a FPN Prosecution of Offences

4.2 ADVICE

4.2.1 In the first instance of a works promoter committing a noticing offence through failure to follow the requirements in the EToN Technical Specification and Code, Hillingdon may choose not to give a FPN but record the failure to comply and request the works promoter to resolve the problem in terms of correcting the notice failure.

4.2.2 The Hillingdon Street Works Management team may choose to offer such advice in a number of ways, including, but not limited to:

A telephone call to the works promoter Following the error correction guidance as set out in 8.3.16 of the Code Feedback to the works promoter via formal letter and/or reports Focussed meetings between the street authority and the individual works promoter Information provided via reports etc. at co-ordination meetings

4.2.3 Hillingdon will document the evidence given to a works promoter as this will provide essential information to pursue further enforcement actions where appropriate and will demonstrate reasonableness.

4.2.4 When offering formal advice through the error correction process, Hillingdon will refer to the guidance in 8.3.16 of the Code and the EToN Technical Specification and may request a non-statutory correction notice from the works promoter.

4.2.5 This approach will ensure that the Local Street Works Register (LSWR) is an accurate database of the works promoter’s activities on the public highway and will aid good co-ordination and network management.

4.2.6 Hillingdon will need to determine on a case-by-case basis, or through the monitoring of individual works promoters performance, at what point the offer of advice is no longer deriving benefit; i.e. where a works promoter has perhaps been offered advice on a number of occasions as to the accuracy and timeliness of their data and for which improvements have not been seen.

4.3 ISSUING OF A FPN

4.3.1 The Hillingdon Street Works Management team will determine on a case-by-case basis when it is appropriate to issue a FPN. The Code recommends that FPNs should be issued where they have the most benefit.

4.3.2 Notice failures or inaccuracies will lead to a lack of confidence in the data quality. This will impair the ability of Hillingdon’s Street Works Management team to make informed decisions for purposes of co-ordination, and in turn affect the

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authority’s ability to carry out the NMD. The giving of a FPN may be appropriate to provide greater levels of confidence in the notice data and should be seen as a means to drive improvement in the submission of this data by the works promoter.

4.3.3 The giving of a FPN is not dependent on any conditions; therefore it is the responsibility of the street authority (Hillingdon) to consider the facts of each individual case before reaching any conclusion. When considering whether to issue a FPN the Hillingdon Street Works team will consult ANNEX A of the NSWHG Advice Note 2008/01 on Fixed Penalty Notices, contained in this policy document as appendix 2. The final decision of whether to issue a FPN will be decided at the discretion of the responsible FPN Issuing Officer within the Street Works Management team.

4.3.4 The DfT guidance in the Code advises that when giving a FPN, the same process should be applied as if taking a prosecution; this includes the collection and documentation of evidence. Ultimately, the giving of a FPN may lead to a prosecution for the original offence where the FPN has not been paid. Hillingdon has sought legal advise with regard to prosecutions and as a result will ensure that all necessary documented evidence is collected and available to support the reasonable issue of a FPN prior to a FPN being issued. FPNs will not be issued if evidence of an offence being committed is not available to take to full prosecution if the FPN were not to be paid.

4.3.5 To ensure parity, although it is not possible to issue a FPN to an authority works promoter, Hillingdon will be identifying KPIs to be used for monitoring the performance of internal works promoter noticing compliance. These KPIs will be developed over time and will be used to ‘score’ internal works promoter performance. No decision has been made as to whether to associate any kind of financial penalty to the KPIs, but failure to comply and improve will be treated seriously by the authority as it will have a detrimental affect on Hillingdon’s ability to carry out the NMD.

4.3.6 Unless requested otherwise by the undertaker, all FPNs will be issued electronically via EToN4. Undertakers are advised to contact and make arrangements with the FPN Officer if they are unable to receive FPNs via EToN4 and must agree an alternative with the Street Authority.

4.4 PROSECUTION OF OFFENCES

4.4.1 Prosecutions under NRSWA have been available to the street authority since the introduction of that Act. However, many street authorities have found taking a prosecution for noticing offences difficult in terms of time and resource required. The legislation and regulations have now been re-drafted in recognition that the use of a FPN scheme may be a more effective mechanism for some noticing offences whilst still retaining the option of prosecution.

4.4.2 Hillingdon may take a prosecution against an undertaker in connection with offences under NRSWA, which includes the seven noticing offences as set out in

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Schedule 4A of NRSWA with in the FPN scheme. These are Level 4 offences under the following sections:

s54 (5) Advance Notice s55 (5) Starting Date s55 (9) Cancellation s57 (4) Immediate – Emergency s70 (6) Reinstatement completion s74 (7b) Actual Start / Revised Duration / Works Clear / Works Closed s74 A(11) Actual Start / Revised Duration / Works Clear / Works Closed

Further details are included in Appendix 1.

4.4.3 Hillingdon will consider the following matters when taking a prosecution for a noticing offence:

Decision to prosecute may be taken where the street authority believes an offence has been committed, Where a FPN has been given, a prosecution can be started only after the period for payment of the penalty has expired and the undertaker has failed to pay. It must be clear that the FPN has not been withdrawn before taking proceedings, Prosecution is not possible where the appropriate penalty payment has been made within the correct timescales or has been accepted by the street authority. Any discounted payment received after the expiry of the discount period will be fully refunded, as soon as practical and the promoter notified. The full payment will then be expected within the correct timescale. Legal proceedings must be commenced within the statutory time period (six months from commission of the offence) in accordance with section 127 of the Magistrate’s Court Act 1980. Should Hillingdon decide to commence legal proceedings when the FPN remains unpaid, the FPN Officer will ensure that any subsequent attempt to pay the FPN is rejected otherwise proceedings will fail.

4.4.4 The FPN scheme has been established as a means to improve notice data accuracy and timeliness without the recourse to court procedures. For this reason Hillingdon will, where necessary, make full use of the FPN scheme as a deterrent to poor noticing before taking court proceedings.

4.4.5 This does not, however remove the choice of prosecution as the first option where a street authority considers the original offence to be of such a serious nature or where the FPN scheme has been shown to have failed in previous situations.

4.4.6 Whilst prosecution may not be the first option undertaken, Hillingdon will consider the benefits that prosecutions may derive to sustain improvement of noticing information.

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4.4.7 When taking a decision to prosecute, Hillingdon will bear in mind that the expectation of the Courts will be that a fair and reasonable approach, including (where necessary) the use of FPNs has been pursued. The Street Works Management team will consult fully with the legal department prior to taking any legal action.

4.4.8 Prosecution Timeframe

Assuming that the 6-month period for prosecution of an offence in the Magistrate’s Court equates to 182 calendar days from commission, the following shows two possible examples for giving a FPN and the subsequent time available to commence legal proceedings.

The table below has been reproduced from the NSWHG Advice Note 2008/01 on Fixed Penalty Notices and will be followed by Hillingdon for noticing offences where necessary:

Day 1 Day FPN given from Day 91 commission of Offence

Day 29* End of Discount Period Day 120 (91 + 29)

Day 36** End of Full Period Day 127 (91 + 36)

146 days (182 – 36) Maximum period remaining to 55 days (182 – 127) commence legal action

*If day 29 falls on a non-working day, this period can be extended to the next working day. **This period can be extended at the discretion of the authority. Note: A FPN given after 4:30pm is deemed to have been given on the next working day.

5.0 Payment, Costs and Proceeds

5.1 A FPN is not an invoice and therefore does not generate a debt as it is only an offer to discharge liability to prosecution. The London Borough of Hillingdon Finance department has been consulted and adequate systems have been put in place to monitor and manage FPN payments outside the traditional invoicing systems common to a local authority.

5.2 The authority’s preferred method of payment will be by BACS Transfer and all undertakers have been made aware of this and offered the chance to comment on whether this is a feasible method of payment available to them. If the undertaker is unable to make payment via BACS transfer the undertaker has been advised to

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contact the London Borough of Hillingdon Finance department to make arrangements for alternative methods of payment. The undertaker is then expected to confirm any arrangements with the Street Authority FPN Officer.

5.3 All methods of payment accepted by the authority will be clearly documented on Part B of the FPN Form, although as mentioned it is the authority’s intention to accept BACS Transfer payments as its primary and preferred method of payment.

5.4 The Street Authority and authority Finance department will request all remittance to be sent electronically to a designated FPN email account. Remittance advice will include a list of the relevant FPN numbers for which payment has been submitted cross referenced to the BACS Transfer reference, the amount being paid against each FPN and the date on which the payment has been made in order for the Street Authority to determine whether the discounted period applies.

5.5 The Street Authority will liaise with each undertaker to confirm the format and references to be used in the payment and remittance process prior to issuing any FPNs for noticing offences.

5.6 If the undertaker is unable to send remittance advice electronically via email the undertaker is advised to contact the London Borough of Hillingdon Finance department and FPN Officer to make arrangements for alternative methods of remittance submission. The undertaker is then expected to confirm any arrangements with the Street Authority FPN Officer.

5.7 All proceeds from the operation of the FPN Scheme will be used to cover the costs associated with running the scheme.

6.0 Reporting Procedures

6.1 It is considered good practice for a street authority to regularly report to works promoters on the accuracy and timeliness of data received for notices related to their network.

6.2 Works promoters (including highway authority) will be made aware when they are failing to provide an adequate and timely notice which prevents the street authority from carrying out its co-ordination duties and network management obligations. This awareness may be made on a case-by-case basis by recording the failure, informing the works promoter, discussing at co-ordination meetings, giving a FPN or taking proceedings against the works promoter.

6.3 Hillingdon’s Street Works Management Team may look to develop reports to assist both the works promoter and street authority to identify and address noticing offences. These may be achieved through regular information reports showing details for all works promoters including:

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The notice failures The representations made by works promoters who have received a request for notice correction Where FPNs have been given Any action taken by works promoters to improve data accuracy and timeliness Any on-going proceedings Outcome of proceedings

6.4 In this way the industry as a whole can review any action that may be taken to improve data accuracy and timeliness.

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Appendix 1

Duties and obligations to which the seven FPN offences relate

Taken from the New Roads and Street Works Act 1991: Code of Practice for the Co-ordination of Street Works and Works for Road Purposes and Related Matters Third Edition

Cabinet report page no. 99 13 Table 11.1: Summary of duties and obligations Offence Brief Duties and obligations description An offence Failure to comply In certain cases prescribed in regulations prescribed periods of advance notice under s.54(5) with duties under must be given to a street authority by an undertaker proposing to execute street s.54 works.

Each notice must state the proposed start date on which it is proposed to begin the works and contain the information prescribed in regulations.

After giving advance notice under section 54, an undertaker must comply with the requirements prescribed in regulations, or imposed by the street authority. These concern the provision of information and procedural steps to co-ordinate the works with other proposed works of any description.

If an undertaker who has given advance notice under section 54 has not, before the starting date specified in the notice, given to the street authority a notice under section 55 in respect of the works, he must within such period as may be prescribed in regulations (Regulation 8(2)) give to that authority a notice containing prescribed information.

An offence Beginning to In relation to certain types of street works an undertaker must give prescribed under s.55(5) execute works in periods of advance notice stating the proposed start date and containing contravention of information prescribed in regulations. s.55 This notice must be given to the street authority, to any other relevant authority, and to any other person having apparatus in the street, which is likely to be affected by the works.

The undertaker must not begin the works without notice, or before the end of the notice period, without the consent of those to whom notice is required to be given. An offence Failure to give If the notice of starting date ceases to have effect, the undertaker must give a under s.55(9) notice in further notice containing such information as may be prescribed in regulations accordance with and within the prescribed period. s.55(8) This notice must be given to the same people as the notice of starting date (see above). An offence Failure to give Where emergency works are of a kind which either do, or would, but for certain under s.57(4) notice in provisions in Schedule 3A NRSWA, require a notice of starting date under accordance with section 55, an undertaker executing such works must give notice stating his s.57 intention or, as the case may be, the fact that he has begun to execute the works.

The notice must also contain such other information as may be prescribed in regulations.

The notice must be given as soon as reasonably practicable, and in any event within two hours (or such other period as may be prescribed), to the persons to whom a notice of starting date would be required to be given under section 55 (see above). An offence Failure to comply Section 70(1) imposes a general duty on the undertaker to reinstate the street. under s.70(6) with The undertaker must, within ten working days from the date on which the consisting of requirements to reinstatement is completed, give notice to the street authority of that completion. a failure to give notice of The notice must state whether the reinstatement is permanent or interim, and comply with completion of give such other information about the reinstatement as may be prescribed in subsection reinstatement regulations. (3) or (4A) In the case of an interim reinstatement, the undertaker must within ten working days from the date on which the permanent reinstatement is completed, give notice to the street authority of that completion. The notice must contain such other information about the reinstatement as may be prescribed.

69 Cabinet report page no. 100

An offence Failure to give a The Street Works (Charges for Unreasonably Prolonged Occupation of the created by notice required Highway) (England) Regulations 2001 create a criminal offence in respect of any regulations by regulations failure to give a notice required by the regulations. made under under s.74 s.74(7B) (charge for An undertaker executing street works in a highway, to which these regulations occupation of the apply must, not later than the end of the day following the day on which the highway where works begin, give the highway authority an “actual start of works notice”. works This should confirm the actual start date and specify, by reference to the unreasonably nationally consistent street gazetteer, the street or streets, in which the works delayed) are to be carried out.

Once an undertaker has completed interim reinstatement, a written “works clear notice” must be given to the highway authority not later than the end of the day following the day on which the highway was returned fully to public use.

An undertaker who has completed permanent reinstatement must give the highway authority a written “works closed notice” not later than the end of the day, following the day on which, the highway was returned fully to public use.

If the duration of the works will exceed the prescribed period, a notice shall be given to the highway authority containing an estimate of the likely duration. The estimated duration of works should: · for works for initial placing of the apparatus, be given with the application for a licence · for other works (not emergency) be given with the section 55 notice · for emergency works be given as soon as practicable after the works begin.

This estimate is assumed to be agreed by the authority, unless it gives a written notice to the undertaker written notice of its own estimate of a reasonable period for the duration within five days (major or standard works) or two days (minor or immediate works) of receiving the undertaker’s estimate.

If the duration of the works is exceeds the prescribed period, or is likely to exceed either the period stated in a previous estimate of duration or the period agreed or determined under section 74(2) to be a reasonable period, the undertaker shall give a notice in writing containing an estimate or a revised estimate of duration. This estimate is assumed to be agreed by the authority, unless it gives a written notice to the undertaker of its own estimate of a reasonable period for the duration within two days of receiving the undertaker’s estimate.

An offence Failure to give a The Street Works (Charges for Occupation of the Highway) (England) created by notice required Regulations 2001 create a criminal offence in respect of any failure to give a regulations by regulations notice required by the regulations. made under under s.74 A s.74A (11) (Charge An undertaker executing street works in a highway, to which these regulations determined by apply, must, not later than the end of the day following the day on which the reference to works begin, give the approved highway authority an “actual start of works duration of notice”. This should confirm the start date and specify by reference to the works) nationally consistent street gazetteer, the street or streets in which the works are to be carried out.

Once an undertaker has completed interim reinstatement, a ‘works clear notice’ must be sent to the approved highway authority, not later than the end of the day following the day on which the highway was returned fully to public use.

An undertaker who has completed permanent reinstatement must give the approved highway authority a written ’works closed notice’, not later than the end of the day following the day on which the highway was returned fully to public use.

70 Cabinet report page no. 101 London Borough of Hillingdon Draft Policy for the issuing of Fixed Penalty Notices for Street Works Noticing Offences

Appendix 2

NSWHG Advice Note 2008/01 Fixed Penalty Notices

ANNEX A

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ANNEX A - Guidance on potential NRSWA Offences covered by FPNs

The FPN scheme is aimed at encouraging data accuracy and timeliness from all works promoters to improve co-ordination of all works and contribute to the aims of minimising disruption. In all circumstances, street authorities should pay due consideration to the following general issues. Is the notice the correct type? Has the notice been sent on time? Does the notice contain all relevant required information? Is that information correct? Whilst much of this information can be checked via EToN, some of it will necessitate a site visit to ascertain if the information contained on the notice reflects the situation on site. Is the works promoter working at the exact location as indicated on the notice? (including footway/carriageway) Has the works location altered without the necessary revision to the notice? Is the works promoter working in accordance with the dates and timing as stated on the notice? Is the traffic management as set out on the notice? Has the works promoter commenced early without agreement? Is the works promoter working without a notice? Have remedial works been started or completed without the appropriate notice? Are the works interim or permanent as indicated on the notice? Have the works not taken place and not been cancelled? Within sections 54, 55, 57, 70 and 74 of NRSWA there are a number of offences that may arise in various ways. In addition to the advice given, street authorities should also consider the issues set out below. When considering if an offence has occurred, street authorities will need to decide if giving a FPN is the most appropriate course of action. Should they do so, reference should be made to the particular offence codes detailed in Annex D and the Code. There are a number of other offences under NRSWA and these are not covered in this guidance note It should be noted that this is not intended to be an exhaustive text but could be used as a guide to the potentially more common situations.

Section 54 : Advance Notice of Major Works

Under s54, the following Notice is affected as stated under the regulations: - Major Works Notices (three months notice period)

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The Prescribed Notice Information

The following information is required to be submitted on the s54 notice as per the regulations:- Unique reference number Date and time of entry (this is the time that the notice has been entered on the register) Expected start date Expected completion date Type of works (i.e. Major, Standard, etc.) Whether works are being carried out on a traffic sensitive road Whether works are being carried out on a road with special engineering difficulty designated Location of works The unique street reference number (USRN) that the works are to be carried out The ordnance survey grid reference (OSGR) of the mid-point of the works or at each end of trench works Estimated inspection units General description of the works in plain English Traffic management proposals There are a number of mandatory fields required within a notice, which are not contained within this list. The omission of any of this mandatory information from a notice may, strictly, be considered as the submission of an invalid notice and a potential offence. However the street authority should seriously consider whether it is appropriate to give a FPN in these cases and whether their actions will be seen as reasonable.

Potential Offences Under Section 54

Section 54 notice not submitted

The offence of non-submission of a s54 notice is where the works meet the criteria that require a three-month notice period prior to the works and have not been registered on the SWR. This may or may not become apparent when works commence. For example, a works may have had a s55 notice submitted but in accordance with the type and duration of the works required a three month advance notice. This would be classed a non-submission of a s54 notice. In the case where works have commenced without a notice at all, if the works meet the criteria that they require a three-month notice then potentially two offences may arise under s54 and s55.

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Required correct information not submitted in accordance with section 54

By not submitting the required correct information on the s54 notice, an offence may not be apparent until the works have commenced. Street authorities should note that the non- submission of a s54 notice might not become apparent for almost 3 months, by which time the 91-day deadline for giving a FPN would have expired

Section 55(5): Notice of Starting Date of Works

The Notices that are affected by s55(5) Major Works – 10 days prior to commencement Standard Works – 10 days prior to commencement Minor Works with Excavation – 3 days prior to commencement

The prescribed notice information

The information required to be submitted on the s55(5) notice as per the regulations and as described under s54 above

Potential Offences under Section 55(5)

The offence under s55 is where works have actually started on site without a valid notice in place. A FPN can only be given once the works have commenced. In this case the street authority may need to provide evidence that the works did actually commence on site along with details of the notice non-compliance.

Section 55(5) notice not submitted

The offence of non-submission of a s55(5) notice is where the works which require a s55(5) notice have commenced, and have not been registered on the SWR. It will not be possible in such cases to rely on information contained in the register but must be evidenced by observation of the works.

Required correct information not submitted in accordance with section 55(5)

Although a s55(5) notice may have been served on time, by not submitting the required correct information on that notice, an offence does not arise until the works have commenced. Under such circumstances, a street authority may consider this a FPN offence.

Commencing works before the required notice period has lapsed without the required consent

If works have commenced before the required notice period has lapsed without the required consent, a street authority may consider this a FPN offence. An early start request must be approved prior to commencement of works on site. Starting works without such approval may be considered as working without a valid notice. A street authority may consider this a FPN offence.

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Section 55(5) notice submitted after expiration of the validity period of the section 54 notice

There is a requirement to serve a s55 notice 15 days prior to the estimated start date included on the s54 notice. Should this not occur, it could be considered as not submitting the notice in a timely manner and a street authority may consider this a FPN offence.

Works Commencing after the Expiration of the Validity Period

This could be considered as working without a valid notice. A street authority may consider this a FPN offence.

Section 55(9): Notice of Cancellation of Works

The prescribed notice information

The information required to be submitted on the s55(8) notice is as per the regulations.

Potential Offences under Section 55(9)

Section 55(8) notice not submitted

The non-submission of a s55(8) notice is where the deadline for commencement of the works has expired and no works have commenced, or the deadline for submission of a s55 notice following a s54 has also expired. A street authority may consider this a FPN offence. It should be noted that the requirement is to submit a cancellation notice (s55(8)) within two days beginning with the date on which the notice ceased to have effect

Required correct information not submitted in accordance with section 55(8)

Although a s55(8) notice may have been served on time, by not submitting the required information on that notice, a street authority may consider this a FPN offence. It should be noted that it is extremely unlikely that incorrect information will be submitted on this notice as it is merely a cancellation of an existing notice although if information was incorrect on the original notice it could have been repeated if not previously corrected.

Section 57: Notice of Emergency Works

Under s57, the following Notices are affected, as stated under the regulations: - Immediate Works (both non-traffic sensitive streets and traffic sensitive streets) – 2 hours after works commence.

The prescribed notice information

The information required to be submitted on the s57 notice as per the regulations is as described under s54 above with the addition of the following: - Actual start date Clarification of intention or the fact the works have commenced

Controlled Copy FPN Advice Note 2008 01. 16th January 2008 .doc Page 20 of 45

Cabinet report page no. 106 NSWHG Advice Note 2008/01 Fixed Penalty Notices

It should also be noted that the expected completion date is only required ‘as soon as practical’ after works begin, and not necessarily within 2 hours of work commencement.

Potential Offences Under Section 57

Not submitting the required notice within the prescribed timescale

Under the s57 provision, this Notice can be submitted onto the SWR retrospectively. The prescribed timescale is for not more than 2-hours after works have commenced. Where the 2-hour deadline lands after the transition from one working day to another, the notice has to be submitted by 10am on the next working day. Please note that if works commence before 2.30 p.m. on a working day, then the notice must be served on that same working day Should a works promoter fail to meet these prescribed timescales, a street authority may consider this a FPN offence.

Not submitting the correct required information in accordance with Section 57

The correct required information for a s57 notice is the same as a s55 notice with the exception that it must state that works are about to start or have already started on site. Should a works promoter fail to submit the correct required information, a street authority may consider this a FPN offence.

Section 70: Duty of undertaker to reinstate

The notices that are affected under section 70

The s70(3) notice is required to be given within 10 days of completion of the works, stating whether the reinstatement is interim or permanent and to provide details of the reinstatement.

The prescribed notice information

The information required to be submitted on the s70 notice as per the regulations is as follows: - • Relevant reference number NGR (either one in the centre of small excavations or one at each end of trenches The dimensions and description of each and every reinstatement The date the site was reinstated (start date of guarantee period) Construction method for all reinstatements Depth of reinstatement

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Cabinet report page no. 107 NSWHG Advice Note 2008/01 Fixed Penalty Notices

Potential Offences Under Section 70

Not submitting the correct notice within the prescribed timescale

Under s70 provision, the notice must be submitted with 10 days of completion of the reinstatement on site. By not submitting a notice within the prescribed timescales, a street authority may consider this a FPN offence.

Not submitting the correct required information in accordance with section 70

Should a works promoter fail to submit the correct required information, a street authority may consider this a FPN offence.

Section 74: Charge for Occupation of the Highway where Works Unreasonably Prolonged

Under Section 74, the following Notices are affected, as stated under the regulations: - Major Works Standard Works Minor Works Immediate Works (other than the actual start date notice)

The prescribed notice information

The following information is required to be submitted on the particular s74 notice as per the regulations in addition to the information requirements for s54 stated previously: - Actual start of Works. (Please note that this notice is not required for s57 works as that notice can be submitted up to 2 hours after works have commenced, or s55 urgent works) Revised Duration Estimate. Revised date of completion requested. Must be submitted before the original end date of the works Works Clear. Date interim reinstatement complete and all spoil and traffic management removed from site. Must be submitted by the end of the working day following the one in which the works were clear. Works Closed. Date permanent reinstatement complete and all spoil and traffic management removed from site. Must be submitted by the end of the working day following the one in which the works were closed.

Potential Offences Under Section 74

Not submitting the required notice within the prescribed timescale

Under the s74 provisions the following notices must be submitted as detailed below:

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Cabinet report page no. 108 NSWHG Advice Note 2008/01 Fixed Penalty Notices

Actual start of Works: Within the validity period of the original notice and must be received no later than the end of the next working day after the day on which the works started Revised Duration Estimate. Before the original end date of the works Works Clear. By the end of the working day following the one in which the works were clear. Works Closed. By the end of the working day following the one in which the works were closed. Should a works promoter fail to submit the correct required information within the prescribed timescales, a street authority may consider this a FPN offence. Please note that if the works are completed after 4.30 p.m., the actual completion is the next working day.

Not submitting the correct required information in accordance with section 74

The correct required information for a s74 notice is dependent on the type of notice. Should a works promoter fail to submit the correct required information, a street authority may consider this a FPN offence.

Controlled Copy FPN Advice Note 2008 01. 16th January 2008 .doc Page 23 of 45

Cabinet report page no. 109

Traffic Management Section Street Works Management 4W/05Civic Centre High Street Uxbridge UB8 1UW [email protected]

Traffic Manager: J. BIRCH

Cabinet report page no. 110 Appendix B: List of stakeholders consulted.

London Borough of Hillingdon Legal Services LB Hillingdon Highways Maintenance LB Hillingdon Traffic Services LB Hillingdon Engineering Consultancy London Borough of Harrow London Borough of Hounslow London Borough of Ealing London Borough of Brent Royal Borough of Kensington and Chelsea Buckinghamshire County Council Transport for London Three Valleys Water Thames Water National Grid Gas Scottish and Southern Electric EDF Energy BT Openreach Verizon Business Telewest Cable and Wireless NRSWA Co-ordination (Utility Provider) Representatives

Cabinet Report Page No. 111 VARIATION TO THE LONDON COUNCIL’S ITEM 6 TRANSPORT AND ENVIRONMENT GOVERNING AGREEMENT

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Officer Contact Beejal Soni, Finance and Resources

Papers with report Appendix A – the Agreement

HEADLINE INFORMATION

Purpose of report This report seeks authority to delegate further functions to the association of London Government Transport and Environment Committee (“the Committee”) and to confirm that certain functions already undertaken by the Committee are delegated to it.

In so doing, the Council will join the other 32 London Local Authorities in empowering the Committee to discharge certain functions on behalf of the signatory authorities.

Contribution to our This report contributes to delivering the Council’s Network plans and strategies Management Plan and wider Traffic, Transportation and Network Management policies as well as the Council’s policy of working in partnership to provide services to the elderly as well as local residents.

Financial Cost No direct cost associated with this decision.

Relevant Policy Residents’ and Environmental Services Overview Committee

Ward(s) affected All

RECOMMENDATION

That Cabinet:

1. agrees the variations contained in the draft Variation Agreement attached in Appendix A.

2. confirms the delegation set out in the Variation Agreement, to London Councils Transport Environment Committee.

3. agrees that the functions of the London Councils Transport Environment Committee be amended in the manner set out in Appendix A.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 112 INFORMATION

Reasons for recommendation

The London Borough of Hillingdon is requested to agree to the Variation of the first ALGTEC Agreement. In so doing, the Council will join the other 32 London Local Authorities in empowering ALGTEC to carry out certain functions, on behalf of those signatory authorities.

Alternative options considered

There is no alternative option available, as the London Local Authorities Act 2007 (“the LLAA 2007”) requires that the Variation be agreed by all Parties to the Governing Agreement in order for certain powers to be exercised.

Comments of Policy Overview Committee(s)

None at this stage

Supporting Information

1. The London Councils Transport Environment Committee in (“the Committee”) is one of a number of Committees under the auspices of London Councils, formerly the Association of London Government (“ALG”). In December 2001 all the 33 London Councils and Transport for London arranged for certain Local Authority functions relating to transport to be discharged by a joint Committee known as the Association of London Government Transport and Environment Committee (“ALGTEC”). The details of the arrangements were set out in the Governing Agreement (“The ALGTEC Agreement”).

2. Amendments were made to the ALGTEC Agreement in 2003 and still further amendments were made in 2006.

3. London Councils have now asked all participating Councils to agree further amendments to the Agreement. The details of the amendment as set out in the draft Second Further Agreement attached as Appendix A (“Variation Agreement”). The provisions, which arise from the granting of additional powers to Local Authorities under the LLAA 2007, are summarised below.

Present Situation:

4. The Committee is a Joint Committee consisting of one member representative from each of the 33 London Local Authorities and a member from Transport for London. It has a range of functions, which are transport and parking related functions. The London Borough of Hillingdon, through the ALGTEC Agreement, has delegated these functions to the Committee.

Variation sought:

5. Bus Concessions:

a) Under the existing ALGTEC Agreement, the Committee already issue permits. Under the Concessionary Bus Travel Act 2007, Local Authorities are now required to make free

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 113 bus travel available to all eligible residents in England. However the apportionment provision in the Agreement currently only refers to reimbursement in respect of permits issued to eligible London residents. The proposed amendment expressly clarifies that reimbursement will also be made in relation to permits issued to other than eligible English residents.

b) Policy Actions and Statutory Codes of Practice:

Local authorities have many powers to make policy in respect of transport, environmental and planning issues within their own areas. Many of these policies will only be, or become more effective if they are applied uniformly across London. The Leaders of all the London Councils have agreed to delegate power to the Committee to deal with these issues. The Variation Agreement aims to formally confirm that the Committee is delegated power to set London-wide policies in relation such transport, environmental and planning issues that fall within the Functions of the Committee and subject to consultation and agreement with the boroughs.

Under the LLAA 2007, London local authorities have been granted new powers to address a miscellany of issues. By way of precaution, the legislation prevents authorities from exercising the new powers unless and until there is a statutory code of practice in place. The Act also specifies that such codes of practice can only be made by a joint committee of the London Councils. The Variation Agreement seeks to amend the ALG Agreement by delegating power to the Committee to prepare and publish such codes of practice.

c) Future Delegations of Functions:

Currently, under the existing ALGTEC Agreement, when the London Boroughs are required to delegate functions to the Committee by new legislation, it requires a formal variation to the Governing Agreement to be prepared. The Variation Agreement seeks to allow these additional functions to be listed in an updated schedule to the ALGTEC Agreement rather than requiring a new formal variation document to be prepared and agreed each time.

6. With reference to the variation agreement, certain powers of the London Boroughs confirmed under the LLAA 2007 may not be exercised until:

(a) This Agreement is agreed by all parties to the Governing Agreement and further. (b) Relevant decisions are then subsequently taken by the London Councils Transport and Environment Committee.

The amendment is intended to ensure that the Committee is empowered to exercise the functions specified under the Act.

7. A draft copy of the Variation Agreement is attached as Appendix A. The Cabinet is asked to agree this and to formally agree the appropriate delegations set out in the Agreement.

8. The Agreement has been agreed by the London Councils Leaders Committee which is a joint committee consisting of the Leaders of all the participating Authorities.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 114 9. The text of the draft Agreement has been circulated to the Legal Departments of all the participating Authorities.

Financial Implications

There is no direct financial implication for the Council as a result of this report

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

The recommendation will assist in the effective enforcement of parking and transport regulations. The concessions will assist with the equalities policy by providing greater access to concessionary fares.

Consultation Carried Out or Required

The proposal has been discussed and agreed at London Councils where all participating Local Authorities are represented by an elected member of each Council.

CORPORATE IMPLICATIONS

Corporate Finance

A corporate finance officer has reviewed the report and is satisfied that there are no direct financial implications for the Council arising from the report’s recommendations. The proposal to change the Transport and Environment Committee Agreement in respect of concessionary fares is a separate issue to the discussions that have taken place between London Councils and the London Boroughs with regard to changing the apportionment basis of the concessionary fares scheme.

Legal

Relevant legal comments are contained within the body of the report.

BACKGROUND PAPERS

NIL

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 115 APPENDIX A

DATED [INSERT DATE OF AGREEMENT]

LONDON COUNCILS TRANSPORT AND ENVIRONMENT COMMITTEE*

(*ALL REFERENCES IN THIS AGREEMENT TO ALGTEC ARE TO BE CONSTRUED AS REFERRING TO LONDON COUNCILS TEC)

SECOND FURTHER VARIATION OF ALGTEC AGREEMENT

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 116

THIS AGREEMENT is made this [ ] day of [ ] 200[ ] BETWEEN the Councils listed in Schedule 1 hereto (“the Participating Councils”) and Transport for London of 14th Floor, Windsor House, 42-50 Victoria Street, London SW1H OTL (together referred to as “the Parties”)

RECITALS

A. By an agreement dated 13 December 2001 (“the First ALGTEC Agreement”) the Parties arranged for certain functions to be discharged by a joint committee known as the Association of London Government Transport and Environment Committee (“ALGTEC”).

B. The First ALGTEC Agreement was varied by an agreement dated 1 May 2003 (“the Second ALGTEC Agreement”).

C. The First ALGTEC Agreement was further varied by an agreement dated 30 November 2006 (“the Third ALGTEC Agreement”).

D. In December 2006 ALGTEC changed its name to the London Councils Transport and Environment Committee (“the Committee”).

E. The Parties now wish to delegate further new functions to the Committee, and wish (for the avoidance of doubt) to confirm that certain functions are delegated to the Committee. The purpose of this Agreement is, therefore, to vary further the First ALGTEC Agreement.

IT IS HEREBY AGREED AS FOLLOWS:

1. EXECUTION AND COMMENCEMENT

1.1 This Agreement is executed by each Party signing the annexed Memorandum of Participation on behalf of that Party and such Memorandum shall be evidence of execution by that Party when Memoranda signed by all Parties are incorporated into this Agreement.

1.2 This Agreement shall commence on the date of execution by the last of the Parties to execute it.

2. DELEGATION OF FUNCTIONS

2.1 For the avoidance of doubt, and to confirm that certain functions are delegated to the Committee, the First ALGTEC Agreement is varied to take account of the Concessionary Bus Travel Act 2007, which amends the powers and obligations of the parties to make Travel Concession Arrangements under sections 240 and 244 of the Greater London Authority Act 1999. Paragraph 1 of Part 3 of Schedule 4 to the First ALGTEC Agreement shall be delegated and the following words substituted in their place –

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 117 1. The cost of reimbursement to The Transport Operators in respect of the concessionary fares scheme, together with the cost of survey and other work needed to assess the reimbursement due to The Transport Operators, are:

(a) in respect of permits issued to eligible London residents, allocated to Participating Councils in proportion to the number of persons resident in those boroughs holding valid permits to travel on 30th September in those years in which permits are reissued, or on such other dates as ALGTEC may determine following consultation with the Participating Councils, subject to any decision taken by ALGTEC in accordance with section 244 of the Greater London Authority Act 1999 and Clause 12.1 of the Agreement to vary these arrangements; and

(b) in respect of permits issued to eligible persons under section 1454(4) of the Transport Act 2000, allocated to Participating Councils in such proportions as may be agreed by ALGTEC in accordance with section 244 of the Greater London Authority Act 1999 and Clause 12.1 of the Agreement.

2.2 For the avoidance of doubt, and to confirm that certain functions are delegated to the Committee, the following shall be inserted after paragraph 3 of Part 4 of Schedule 2 to the First ALGTEC Agreement –

4. To undertake any policy actions on behalf of the Participating Councils in relation to any aspect of the Functions or other such functions as ALGTEC can lawfully discharge, including functions conferred on the Participating Councils under any legislation insofar as such legislation relates to transport, environment and planning matters, such policy actions to be subject to consultation with the Participating Councils.

5. To publish any statutory codes of practice in relation to any aspect of the Functions or other such functions as ALGTEC can lawfully discharge, including functions conferred on the Participating Councils under legislation insofar as such legislation relates to transport, environment and planning matters.

6. In this Part of the Schedule:

a) “policy action” shall mean any of the following actions on behalf of the Participating Councils: i. the lobbying of Government bodies in relation to proposed legislation and Government policy; ii. responding to Government consultations; iii. liaising with other persons and bodies and representing the views of the Participating Councils in relation to the development of policies; iv. drafting policies, guidance, model documents and codes of practice for adoption or use y the Participating Councils PROVIDED THAT no policy or code of practice so drafted shall be deemed to have been adopted by a Participating Council unless approval to it has been given by that Council or it is a statutory code of practice which falls within paragraph 6(b) below.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 118 b) “statutory code of practice” shall mean a code of practice published (after consultation with each of the Participating Councils) in response to a stipulation in an Act of Parliament or in subordinate legislation or in response to an undertaking given to Parliament that certain powers contained in that Act of Parliament or subordinate legislation may not be or will not be (as the case may be) exercised until a joint committee of the London local authorities has published a code of practice in relation thereto.

2.3 It is hereby declared and agreed that Clause 2.1 of the Third ALGTEC Agreement dated 30 November 2006 should have read:

The following shall be inserted after clause 4.1 of the First ALGTEC Agreement –

4.1(B) As from 30th November 2006 the Schedule 1 Part 1 Participating Councils have delegated to ALGTEC the functions set out in Part 3(B) of Schedule 2 of this Agreement . Any of the Schedule 1 Part 1 Participating Councils may at any time revoke the delegation of the functions set out in Part 3(B) of Schedule 2 in accordance with Clause13.2.

3. NEW FUNCTIONS

3.1 The following shall be inserted after Clause 4.1(B) of the First ALGTEC Agreement –

4.1(C) As from [INSERT DATE BY WHICH ALL PARTIES HAVE EXECUTED THE MEMORANDUM OF PARTICIPATION] the Schedule 1 Part 1 Participating Councils have delegated to the Committee the functions set out in Part 3(C) and Part 3(D) of Schedule 2 to this Agreement. Any of the Schedule 1 Part 1 Participating Councils may at any time revoke the delegation of the functions set out in Part 3(C) and Part 3(D) of Schedule 2 in accordance with Clause 13.2..

3.2 The following shall be inserted after Part 3(B) of Schedule 2 to the First ALGTEC Agreement –

PART 3(C) FUNCTIONS: IN RESPECT OF THE EXERCISE OF FUNCTIONS UNDER THE LONDON LOCAL AUTHORITIES ACT 2007

1. To publish a code of practice in accordance with section 11 of the London Local Authorities Act 2007 (unauthorised advertising: measures to be taken).

2. To publish a code of practice in accordance with section 25 of the London Local Authorities Act 2007 (powers to require removal of waste unlawfully deposited) after consultation with each of the Participating Councils.

3. In accordance with section 28 of the London Local Authorities Act 2007 (disposal of removed vehicles), to prescribe the sum to be paid as a bond under subsection 4(5) of the Refuse Disposal (Amenity) Act 1978.

4. To set the levels of penalty charges in accordance with sections 66 of the London Local Authorities Act 2007.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 119 5. To undertake any other functions that are required or permitted to be undertaken by a joint committee of London local authorities under the London Local Authorities Act 2007 or any successor or amending legislation.

PART 3(D) FUNCTIONS: IN RESPECT OF THE EXERCISE OF ANY OF THE PARTICIPATING COUNCILS’ STATUTORY FUNCTIONS CONFERRED UNDER EXISTING OR FUTURE LONDON ACTS AS THEY RELATE TO TRANSPORT, ENVIRONMENT AND PLANNING MATTERS

1. To undertake any other functions conferred on the Participating Councils and Transport for London under any other legislation insofar as such legislation relates to transport, environment and planning matters, subject to consultation with the Participating Councils and the written agreement of each Participating Council and, insofar as is relevant, Transport for London, such functions to be listed at paragraph 2 below.

2. Pursuant to paragraph 1 above, the further functions which the Participating Councils, and where relevant Transport for London, have agreed shall be exercised by the Committee under Part 3(D) of this Agreement are:

…

3. At such time as amendments are made under this Part 3(D), the Committee shall provide each Participating Council and Transport for London with an updated copy of this Part 3(D) reflecting the amendments to paragraph 2.

3.3 Paragraph 1 of Part 4 of Schedule 2 to the First ALGTEC Agreement shall be varied by replacing the words “Parts 1-3” with “Parts 1-3D”

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 120 SCHEDULE 1

THE PARTICIPATING COUNCILS

The London Borough of Barking and Dagenham The London Borough of Barnet The London Borough of Bexley The London Borough of Brent The London Borough of Bromley The London Borough of Camden The London Borough of Croydon The London Borough of Ealing The London Borough of Enfield The London Borough of Greenwich The London Borough of Hackney The London Borough of Hammersmith and Fulham The London Borough of Haringey The London Borough of Harrow The London Borough of Havering The London Borough of Hillingdon The London Borough of Hounslow The London Borough of Islington The Royal Borough of Kensington and Chelsea The Royal Borough of Kingston-upon-Thames The London Borough of Lambeth The London Borough of Lewisham The London Borough of Merton The London Borough of Newnham The London Borough of Redbridge The London Borough of Richmond upon Thames The London Borough of Southwark The London Borough of Sutton The London Borough of Tower Hamlets The London Borough of Waltham Forest The London Borough of Wandsworth The City of Westminster The Mayor and Commonality and Citizens of the City of London

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 121

MEMORANDUM OF PARTICIPATION

IN THE SECOND FURTHER VARIATION OF THE ASSOCIATION OF LONDON GOVERNMENT TRANSPORT AND ENVIRONMENT COMMITTEE AGREEMENT

This Memorandum of Participation is executed on behalf of [INSERT FULL NAME OF AUTHORITY] for the purposes of Clause 1.1 of the Agreement intending it to be incorporated into the Agreement in accordance with Clause 1.1.

Signed: ……………………………………………

Name/s and ……………………………………………

Status of signatory/ies: ……………………………………………

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 122 COMMUNITY SAFETY – AUDIT COMMISSION ITEM 7 INSPECTION REPORT

Cabinet Member Councillor Douglas Mills

Cabinet Portfolio Improvement, Partnerships and Community Safety

Officer Contact Jean Palmer, Planning and Community Services

Papers with report None

HEADLINE INFORMATION

Purpose of report This report outlines the recommendations in the Audit Commission Inspection of Community Safety in Hillingdon. Audit Commission findings are part of the Comprehensive Area Assessment. The Audit Commission will expect the recommendations to be implemented by 31st March 2009.

Contribution to our Council Plan – A Safer Borough plans and strategies Safer Hillingdon Partnership Plan

Financial Cost No direct financial cost arising from the recommendation.

Relevant Policy Residents’ and Environmental Services Overview Committee

Ward(s) affected All

RECOMMENDATION

That the Council notes the findings and recommendations of the Audit Commission, but but takes no action in connection with recommendation three (Enhance links between the Street Champions and Neighbourhood Watch Schemes) as the auditor was unable to give an assurance that this recommendation was practical.

INFORMATION

Reasons for recommendation

To present to Cabinet the findings and recommendations of the Audit Commission inspection published in August 2008 on Community Safety.

To inform Cabinet that the Audit Commission’s recommendation three (R3) set out in the report presents some dilemmas for the Council. Personal details of Street Champions and Neighbourhood Watch members can't be shared with each other unless their consent is obtained to do this. Street Champions are invited to confirm if they are happy to share their

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 123 personal details with the Council and partners in compliance with the Data Protection Act but Neighbourhood Watch is operated independently in conjunction with the police.

Officers understand the Inspection recommendation to concern strategic links rather than personal ones but strategic synergies between Street Champions and local Safer Neighbourhood Team activity, including liaison with local Neighbourhood Watch schemes, are already established and used to good effect during Streets Ahead actions and other specific joint working.

Also of concern is that the Street Champions scheme is run by the Council, which will wish to be free to develop the Street Champions scheme to meet its own objectives. It may, therefore, be willing to have regard to links with the Neighbourhood Watch scheme but may not wish the two to become too closely aligned if that were to be at the detriment of the Street Champions Scheme.

Alternative options considered

The Council could decide not to accept one or more of the recommendations of the Audit Commission. This would cause the Audit Commission to focus more closely on the implementation of the other recommendations and could negatively affect Comprehensive Area Assessment rating if we do not implement all the recommendations.

Comments of Policy Overview Committee(s)

None at this stage.

Supporting Information

The Audit Commission’s inspection found the service is a fair, one-star service because:

• corporate objectives for the service are clearly defined

• the Council has engaged with the community to identify community safety issues

• the Council and its partners have made positive progress towards delivering community safety and crime reduction targets

• innovative multi agency action is being taken to address domestic violence and support victims

• there are examples of effective joint working to address 'crime and grime' issues through programmes such as 'Streets Ahead'

• the Council and partners have taken effective joint action to address drugs treatment and enforcement issues

However

• the strategic approach to alcohol issues is underdeveloped, and no alcohol strategy is in place

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 124

• arrangements for coordinating and tasking partnership resources are not yet sufficiently comprehensive or cohesive

• Government 5 year crime reduction targets have only been partially met

• the Council cannot demonstrate that the impact of its strategies and interventions on the overall level of reported anti social behaviour

• partnership domestic violence re-offending and detection targets have not been met

• residential burglary has increased 1

• partnership targets for reducing fear of burglary, anti social behaviour and knife crime have not been met

• service standards are not readily accessible to service users in a comprehensive way; and

• there is not a systematic approach to the evaluation of projects and initiatives in community safety to measure impact and demonstrate value for money.

The service has promising prospects for improvement because:

• the Council has improved governance arrangements, strategic leadership and direction

• Member and Officer commitment is demonstrated

• partner agencies are positive and committed

• the Council has increased its investment in community safety

• Government Office improvement recommendations are being systematically addressed

• organisational capacity is improving

• the Council is making good use of its other services to deliver community safety priorities

• the Council is improving communication with local people and providing better information about local community safety issues and partnership working; and

• overall crime levels and community perceptions are improving.

However:

• structures for performance management of the partnership and service have yet to be embedded

1 In the 12 months prior to the Inspection, ie up to March 2008. Residential burglary has been decreasing from January 2008 to date

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 125

• not all the additional capacity is not yet in place; and

• tasking and co-ordination of partnership activity is not yet sufficiently cohesive.

The inspection team recommends that the council and partnership should do the following:

R1 Work with partners to improve the quality of data available to the partnership and develop enhanced joint analysis including evaluation of initiatives.

The expected benefits of this recommendation are: • better knowledge of issues impacting on the community; • a more informed approach to joint problem solving; and • knowing what works best and delivering improved value for money

R2 Use the ongoing review of the community safety structure to; • ensure that links between the range of community safety consultative and information forums are cohesive; • better engage the local business community in informing and addressing community safety issues; and • improve linkages between the range of partnership tasking forums.

The expected benefits of this recommendation are:

• identification of gaps in consultation and removal of duplication; and • more effective and effective use of resources; and better outcomes for the community.

R3 Enhance links between the Street Champions and Neighbourhood Watch Schemes

The expected benefits of this recommendation are: • increased engagement with the community; • more effective use of an existing community network; and • better linkages between 'crime and grime' issues

R4 Develop and publicise service standards across the range of community safety activity

The expected benefits of this recommendation are: • enhanced service delivery; • increased focus on meeting user needs; and • improved public awareness of what they can expect when using the service.

R5 Review and evaluate the effectiveness of the Streets Ahead programme on completion of the second phase including how further work programmes will be prioritised

The expected benefits of this recommendation are • identification of what works best; • effective use of resources; • increased impact in areas of highest need; and • increased user satisfaction and value for money

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 126 During the Inspection feedback sessions the following findings were challenged:

• “Government 5 year crime reduction targets have only been partially met”

The Inspectors found this because the target set in 2004/5 to reduce crime by 20% by 2007/8 was 20% and the actual performance was 14.6%. We argued that although reductions were slight in 2005/6 and 2006/7, a large reduction of 8.3% was achieved in 2007/8 and this was reflected elsewhere in the report. A reduction in recorded crime levels of nearly 15% over four years is in itself a measure of success.

• “The Council cannot demonstrate that the impact of its strategies and interventions on the overall level of reported anti social behaviour”

We pointed out that the Hillingdon annual crime and disorder survey measures the percentage of people who have experienced anti-social behaviour and this has reduced for three consecutive years. The Inspectors, however, were of the view that more evaluation would be beneficial to find evidence of the effectiveness of interventions.

• “Partnership targets for reducing anti social behaviour and knife crime have not been met”

The Hillingdon annual crime and disorder survey also measures the percentage of people who identify anti-social behaviour as a major concern, and this has also been reducing. Although the target had been met in 2006/7, the Inspectors made this comment because the stretch target for 2007/8 had been narrowly missed.

The Inspectors accepted that the knife crime targets were set in 2004/5 when there was a much lower level of concern about knife crime than at present

Financial Implications

The implementation of the recommendations will have some resource implications but these are not expected to be substantial and can be absorbed within base budget.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

Improved community safety services will reduce volume and perception of crime and disorder and improve public confidence.

Consultation Carried Out or Required

None is required concerning the Audit Commission Inspection Report. The public are consulted on community safety issues generally through the annual crime and disorder survey and a range of consultative groups.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 127 CORPORATE IMPLICATIONS

Corporate Finance

Corporate finance has reviewed this report and is satisfied that the financial implications are properly reflected.

Legal

The Audit Commission's inspection was carried out pursuant to its powers under the Audit Commission Act 1998. There are no other specific legal implications arising from this report.

BACKGROUND PAPERS

Audit Commission Inspection Report on Community Safety – August 2008

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 128

PROPOSED EXTENSION OF TWO CONSERVATION ITEM 8 AREAS AND DESIGNATION OF ONE AREA OF SPECIAL LOCAL CHARACTER.

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Officer Contact Sarah Harper/ Nairita Chakraborty, Planning and Community Services

Papers with report Appendix 1 - Austin’s Lane, Ickenham: Proposed Extension to the Ickenham Village Conservation Area Appendix 2 - Hillside, Northwood Hills: Proposed Area of Special Local Character Appendix 3 - Hillside, Northwood Hills: Information Leaflet Appendix 4 - Ruislip/Kingsend Area: Revised boundaries to the Proposed Extension to the Ruislip Village Conservation Area

HEADLINE INFORMATION

Purpose of report 1. To inform the Cabinet of the outcome of the recent consultations on the proposed extensions to the Ruislip Village and Ickenham Village Conservation Areas, and the designation of a new Area of Special Local Character within the Northwood Hills area. 2. To seek approval for extending the Ickenham Village Conservation Area and the formal designation of the Hillside, Northwood Hills (Northwood Hills Estate) Area of Special Local Character. 3. To approve in principle the revised boundary to the extension of the Ruislip Village Conservation Area, and a period of consultation with the residents to consider the amended boundary, following the initial consultation.

Contribution to our Hillingdon’s Local Development Framework plans and strategies Hillingdon Design & Access Statement Council Plan Community Strategy Statement of Community Involvement

Financial Cost The production of the information leaflets and notification to residents and associated publicity will be approximately £2,500, which will be absorbed within the budget for Planning and Community Services in 2008/09.

Relevant Policy Residents and Environmental Services Policy Overview Overview Committee Committee

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 129 Ward(s) affected Ickenham and South Ruislip, West Ruislip, Eastcote and East Ruislip, and Northwood Hills

RECOMMENDATION

That Cabinet:

1. approves the extension of the Ickenham Village Conservation Area as shown on the map in Appendix 1; 2. approves the proposed change of name from Northwood Hills Estate to Hillside, Northwood Hills, and the formal designation of the Hillside, Northwood Hills Area of Special Local Character, as shown on the map in Appendix 2; 3. instructs officers to undertake the appropriate notification of residents and associated publicity within the extended and designated areas, as in recommendations 1 and 2 above; 4. agrees the leaflet included in Appendix 3 for distribution to the residents of the Hillside, Northwood Hills (Northwood Hills Estate) Area of Special Local Character; and 5. approves in principle the revised extensions to the Ruislip Village Conservation Area, and a period of consultation with the residents to consider the proposed amended boundaries.

INFORMATION

Reasons for recommendation

1. During the period between June and August 2008, a public consultation exercise was carried out in the three proposed areas, the results of which have determined the above recommendations.

Alternative options considered

• Not to designate, this would leave areas worthy of designation unprotected and Members and residents questions and concerns unaddressed • Not agree the proposed extension of these areas, this would leave areas identified as being of heritage significance unrecognised and unprotected

Supporting Information

2. At the 20th March Cabinet meeting it was resolved to instruct officers to undertake a feasibility study into the extension of the Ruislip Village Conservation Area. Feasibility studies were also undertaken for the following areas: • Austin’s Lane, Ickenham Village Conservation Area • Northwood Hills Estate, Northwood • Cheney Street, Eastcote • Woodford Crescent, Northwood

3. On 29th May, 2008, Cabinet approved in principle the extension of Ruislip Village and Ickenham Village Conservation Areas and the designation of the Northwood Hills Estate as an Area of Special Local Character. Public consultation within the three areas, as

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 130 appropriate, was also approved. Officers were also asked to review the proposals on Cheney Street and Woodford Crescent. Work is in progress for the same.

4. The consultation of local residents, amenity groups and other interested organisations was undertaken for the proposed areas during June, July and August of this year and this report sets out the responses to this exercise. The respective Ward Councillors were advised of the consultations. Cabinet is being asked to approve the extension to the Ickenham Village Conservation Area and the designation of Northwood Hills Estate as an Area of Special Local Character, along with its proposed change of name to Hillside, Northwood Hills. Cabinet is also being asked to approve, in principle, the revised boundaries to the proposed extension to the Ruislip Village Conservation Area; and a further period of consultation with the residents to consider these changes.

5. The consultation was carried out by way of a letter and information sheet. The latter included a map and explanation of the implications of designation. These were sent to every resident within the proposed extension to the Ruislip Village Conservation Area and the proposed Hillside, Northwood Hills (Northwood Hills Estate) Area of Special Local Character. As there were no residents within the proposed extension to the Ickenham Village Conservation Area, letters were sent to members of the various residents groups and local associations for comments. These letters were sent through the post and addressed to the individual properties to ensure that there would be minimal errors in delivery.

6. The results of the consultation are detailed below. The consultation response rate has been graded as low (0-5%), moderate (6-15%) or high (16% and over).

Ruislip Village Conservation Area

Summary of responses

7. There was very strong support for the extension of the conservation area. In total 768 consultation letters were sent out and there was a high response rate of approximately 25%. Of these, most supported the designation. The results are detailed in Table 1 below:

Ruislip YES YES with Total NO NO with Total Other Total Comments Yes comments NO Comments Response Total letters 76 103 179 4 9 13 192 sent: 768 23.3% 1.69% 25%

8. List of common questions and queries from the consultation: a) the majority of the respondents were very supportive and “delighted” by the proposal; b) several commented that the area had a unique character that was worthy of preservation; c) almost everyone felt that the designation would prevent the loss of large houses and the subsequent development of flats; d) many residents felt that designation would protect the ‘garden suburb’ and the ‘village character’ of the area; e) some respondents felt that the boundary should include parts of Sharps Lane to the north, and parts of Kingsend and Wood Lane to the south.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 131 f) amongst the very few who disagreed with the proposal, one resident raised concerns that the large detached houses and the gardens were unsuitable for the elderly citizens, and that new development should make way for the growing needs of young families.

9. A “drop in” session was held at the Manor Farm, Ruislip on the 10th of July 2008 from 4:30 pm to 7:00pm. Whilst only a few residents attended the session, most supported the proposal. A number of residents asked questions on how their permitted development rights would be affected as a result of the designation. Some residents also raised the issue of the proposed boundary, and requested that the parts of Sharps Lane to the north and Kingsend and Wood Lane to the south, which had been excluded from the area, should be reconsidered for inclusion.

Conclusion

10. Advice from PPG15 (Planning Policy Guidance Note 15, 1994) states that “The greater public support that can be enlisted, the more likely it is that policies for the area will be implemented voluntarily and without the need for additional statutory controls.” The purpose of consulting the residents is to determine if there is sufficient support for the designation, and this has been overwhelmingly demonstrated in this case.

11. Given the high level of support from the residents, it is recommended that this designation is endorsed in principle by the Cabinet. The proposed boundary of the conservation area has been revised, following the response received from around 20 residents and the Resident Association to include Sharps Lane to the north, and Kingsend and Wood Lane to the south. It is recommended that the Cabinet approve a further period of public consultation so that the residents of these areas can consider the further additions, which would be reported back to the Cabinet in December, 08.

Ickenham Village Conservation Area

12. As the proposed designation would not affect any residents, consultation letters were sent to the Ward Councillors, The Resident’s Association and to the Ickenham Conservation Panel for their comment. A supportive response was received from one Ward Councillor and the proposal was also supported at the Conservation Forum meeting held on the 24th July by the Chairman of the Ickenham Conservation Panel. It is, therefore, recommended that the Cabinet approves the proposed extension of the Ickenham Village Conservation Area to include Austin’s Lane.

Hillside, Northwood Hills (Northwood Hills Estate) Area of Special Local Character

Summary of Responses

13. There was substantial support for the designation and most residents welcomed the proposal. There was also a “unanimous agreement” from the Resident’s Association, in support of the proposal. The Hillside, Northwood Hills (Northwood Hills Estate) is fairly large and a total of 317 letters were sent to residents. The level of response was considered high at 30% and the majority of these were in support of the designation. The results are detailed in table 2 below:

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 132 Table 2 Hillside, YES YES with Total NO NO with Total Other Total Northwood Hills Comments Yes comments NO Response Total letters 38 77 115 7 7 14 129 sent: 317 36.27% 4.41% 40.69%

14. List of comments and queries from the consultation: a. there was significant support for protecting the cohesive design of the estate; b. several respondents felt that the designation was too late as alterations were already completed on numerous properties; c. some residents thought that the designation would adversely affect property prices, one of them said that “potential buyers could be put off by too many regulations”, and that he “would like to see qualified planners implementing sensible planning applications instead of singling out an insignificant collection of 30’s bungalows” d. one of the respondents thought that it was only justifiable to preserve the Hog’s Back Open Space, and that “there is very little architectural merit in the bungalows”; e. a few residents commented on parking problems as a result of the conversion of garages to habitable rooms; f. a small number of residents raised concerns over the disposal of household waste, street cleaning and litter in roadside gutters, which they considered to adversely affect the character of the area; g. there were some residents who expressed their reservations about the name of the area and advised that it should be reconsidered

Conclusion

15. Although there were a few who opposed the proposal, the majority of the residents were in support of the designation. The proposed name of the area was derived from the original 1930s sales brochure by Morgan and Edwards Ltd. Following requests from some respondents during the consultation, it is considered that the name should be changed to Hillside, Northwood Hills, which is more specific to the area under consideration. This was also supported by the respective Ward Councillor. It is recommended, therefore, that the Cabinet endorse the designation of Hillside, Northwood Hills as an Area of Special Local Character.

SUMMARY AND RECOMMENDATIONS

16. Overall, the public consultation was very successful and the Council received many positive responses. Whilst most supported the designation, a few residents expressed their concerns re existing alterations and extensions that they considered to be detrimental to the character of their local area. A few Northwood residents also complained about parking problems, refuse collection, waste disposal and street scene improvements. These have been forwarded to the relevant officers within the Council. Following the consultation, it is recommended that:

a. the Ickenham Village Conservation Area is extended to include Austin’s Lane; b. the name Northwood Hills Estate is changed to Hillside, Northwood Hills and is designated as an Area of Special Local Character; and

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 133 c. that the revised boundaries to the Ruislip Village Conservation Area are approved in principle and are subject to a further period of public consultation, so that the residents within these areas can consider the amendments.

FINANCIAL IMPLICATIONS

17. The advertisement cost in the local paper will be approx £1,000 and in the London Gazette will be £180. The cost for informing the residents for the decision will be approx £700 and cost for production of leaflets for residents of the areas concerned will be approx £500. The total cost will be £2,500 and it will be met from the 2008/09 budget for the group.

EFFECT ON RESIDENTS, SERVICE USERS AND COMMUNITIES

What will be the effect of the recommendation?

18. The aims of the recommendations are to extend two Conservation Areas and to designate a new Area of Special Local Character. In addition, the residents and stakeholders within the area are to be informed of the outcome of the consultation and the final decision. The proposed changes would result in increased control over development and in the case of the Conservation Areas, will include control over demolition and works to trees.

Consultation carried out or required

19. The report has been circulated internally and to Ward Councillors and Planning Committee Members of the North Committee.

20. A further consultation period with the residents concerning the recommended additions to the Ruislip Village Conservation Area will be required, to seek their views and confirm their support for the designation. It is proposed that this will take place over a four-week period commencing in October 2008. This will require a letter and supporting information to be sent to each property within the additional areas. The views of the Ward Councillors, local Conservation Panel, residents and amenity groups, will also be sought. The responses to this process will be collated and reported to Cabinet for consideration on 18th December.

CORPORATE IMPLICATIONS

Corporate Finance

21. A Corporate Finance Officer has reviewed the report and the financial implications within it, and is satisfied that the financial implications properly reflect the direct resource implications on the planning service and any wider implications for the Council’s resources as a whole.

Legal

22. There are no legal implications regarding the designation of the Area of Special Local Character, as this is not a statutory designation.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 134 23. The designation of Conservation Areas is governed by the Planning (Listed Building and Conservation Areas) Act 1990. Section 69 of the Act gives the Local Authority power to ‘designate areas of special, architectural or historic interest the character of which it is desirable to preserve or enhance, as conservation areas’. The Act does not prescribe a statutory requirement to consult prior to designation of a conservation area. Section 70 of the Act, however, sets out notification requirements once the conservation area has been designated. Under section 70 (5) of the act, the Local Authority must give notice of any designation of any part of their area as a conservation area (and of any variation or cancellation of such designation) to the Secretary of State and to the Historic Buildings and Monuments Commission for England. Section 70(8) prescribes that any designation, variation or cancellation must be published in the London Gazette and at least one newspaper circulating in the area of the Local Authority.

24. The designation of an area as a conservation area has several formal consequences:

a. the demolition of most buildings requires the consent of the Local Authority (Section 74 of the Act); b. prior notification must be given to the Local Authority before works can be undertaken to most trees within the conservation area (section 211 of the town and country planning act 1990); c. the Local Authority has a duty under section 71 of the act to formulate and publish proposals for the preservation and enhancement of the area; d. the local authority has a duty to pay special attention to the desirability of preserving or enhancing the character or appearance of the area in the exercise of their powers under the Planning Acts and Part 1 of the Historic Buildings and Ancient Monuments Act 1953 (Section 72); e. planning applications for development which would, in the opinion of the Local Authority, affect the character or appearance of the conservation area must be given publicity under Section 67 of the act and representations received must be taken into account in determining the application (Section 67 (7)); f. permitted development Rights under the Town and Country Planning (General Permitted Development Order 1995) are more restricted than in other areas; and g. the right to display certain types of illuminated advertisement without express consent under the Town and Country Planning (control of advertisements) Regulations 1992 is excluded.

25. The leading case on consultation is the High Court decision in R v Brent London Borough Council ex Parte Gunning (1985) 84 LGR 188. In Gunning, Hodgson J drew attention to four elements that should exist in the proper performance of a statutory duty to consult. The Council must be satisfied that: a. consultation took place at a time when proposals were still at a formative stage; b. sufficient time was allowed for consideration and response; c. and that responses from the public were conscientiously taken into account in finalising the statutory proposal.

Corporate property

26. There are no direct property implications arising from this report

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 135 Relevant Service Groups

27. Relevant service groups were consulted as part of the consultation process, and any comments have been taken into consideration.

BACKGROUND PAPERS

− Cabinet reports dated 20th March 2008 and 29th May 2008 − Planning (Listed Buildings and Conservation Areas) Act 1990 − Planning Policy Guidance 15: Planning and the Historic Environment 1994 − London Borough of Hillingdon Unitary Development Plan (adopted 1998) Saved Policies 27th September 2007

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 136 Appendix 1: Austin’s Lane, Ickenham: Proposed Extension to the Ickenham Village Conservation Area

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 137 Appendix 2- Hillside, Northwood Hills: Proposed Area of Special Local Character

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 138 What is an Area of Special Local detrimental to the visual amenity of the Hillside, Character? street scene. − The external materials and details of Northwood Hills Areas of Special Local Character are a local any extension should reflect the designation, and include areas that possess materials, design features and sufficient architectural, townscape and environmental architectural style predominant in the quality to make them of considerable local value. area. Area of Special Local Currently, Hillingdon has thirteen Areas of Special − Boundary treatment should be in Local Character (ASLC), some of which were keeping with the street scene. Character designated as part of the Unitary Development Plan (UDP) and others more recently as areas have been For further guidance please refer to the reviewed. Hillingdon Design and Accessibility Statement: ‘Residential Extensions’ and ‘Residential Layouts’ (currently under revision). What effect will designation have?

The designation of Areas of Special Local Character The Council wishes to encourage the does not impose any additional statutory controls or retention of buildings that contribute to affect the permitted development rights of properties the character of Areas of Special Local within these areas. The main purpose of the Character. If the redevelopment of a designation is to try to ensure that development is in site is considered, then regard must be keeping with the character of the surrounding area had to the layout, scale, appearance, and not detrimental to it. The Council aims to landscaping and front boundary enhance these areas by providing encouragement treatment of the new development, so and advice to owners who may wish to alter or that it would reflect the surrounding improve their properties. environment and respect the character of the street scene. The relevant policy When considering the design of extensions and is BE 5 of the Hillingdon Unitary alterations, the following will be particularly Development Plan, Saved Policies important: (Sept 2007).

− Extensions to side or rear would only be permitted where they are appropriate to the building, and would cause no harm to the street scene and the character of the proposed area. − Porches and front extensions should be subordinate in scale and should not be Appendix 3 Character of the Hillside, Obtaining Information in Northwood Hills your language

The area comprises a triangular estate, bounded by Hillside Road to the north, Stanley Road to the south-east and Northwood Way to the south-west. Built as a single development over a short period of time, the area largely comprises modest 1930s bungalows of a similar and fairly simple design. The sweeping landform and dramatic topography of the area creates picturesque views over the undulating landscape. These elements, combined with the curving street pattern, contribute to the appearance and setting of the area, and define its special N character.

One of the major features is the Hogs Back Open Space, which forms an almost central green space within the area. To the west, along Northwood Way, are a group of architecturally varied, yet well- mannered and good quality, two storey buildings. To the south of the area, on Stanley Road and Northwood Way, a few distinctive properties stand out. These are a group of white rendered Moderne houses by Morgan and Edwards. Built in 1934, they have flat roofs finished with an unusual glazed tile decorative detail. The original Crittal type windows, following the curved line of the two-storey bays, also create an attractive feature.

Appendix 4- Ruislip/Kingsend: Proposed Extensions to the Ruislip Village Conservation Area (May, 2008)

MAY, 08

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 141 Revised Boundary to the Proposed Extension to the Ruislip Conservation Area (Sept, 2008)

SEPT, 08

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 142 HILLINGDON DESIGN AND ACCESSIBILITY ITEM 9 STATEMENT (HDAS): CONSULTATION ON REVIEW OF ACCESSIBILITY COMPONENTS

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Officer Contact Sue Lines and Ian Dunsford, Planning and Community Services

Papers with report Papers with this report will be circulated separately. These are: Two sections of the Hillingdon Design and Accessibility Statement (HDAS): 1. Accessible Hillingdon and 2. Shopfronts

HEADLINE INFORMATION

Purpose of report A key component of the Local Development Framework (LDF) is the ‘Hillingdon Design and Accessibility Statement’ (HDAS) Supplementary Planning Document. The document is used for Development Control purposes. The HDAS has various components including ‘Accessible Hillingdon’ and the access section of ‘Shopfronts‘. These components have been reviewed to reflect updated guidance and best practice. This report seeks approval for a 6 week period of public consultation on the revisions to these two components in line with the Council’s adopted Statement of Community Involvement.

Contribution to our Hillingdon’s emerging Local Development Framework plans and strategies Council Plan Community Strategy Hillingdon’s Local Implementation Plan

Financial Cost The costs of consultation will be approximately £2,500 which will be contained within the 2008/09 budget for P&CS.

Relevant Policy Residents’ and Environmental Services Overview Committee

Ward(s) affected All

RECOMMENDATION

That Cabinet:

1. approves for consultation purposes the proposed revisions to the ‘Accessible Hillingdon’ and ‘Shopfronts’ components of the Hillingdon Design and Accessibility Statement as contained in Appendices 1 and 2 to this report; and

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 143 2. instructs officers to undertake a 6 week consultation period with stakeholders in accordance with the council’s Statement of Community Involvement and to bring a report on the consultation response to a future Cabinet meeting.

INFORMATION

Reasons for recommendation

In the past few years there have been significant changes to planning policy including the implementation of the requirement for Design and Access Statements (Planning and Compulsory Purchase Order Act 2004) to accompany most planning applications, the revised London Plan Consolidated with Alterations (2008) and various amendments to Planning Policy Statement 3 (Housing) and PPS 12 (Local Spatial Planning).

Accessibility is a complex topic and is ever evolving with improved standards. The design details in the existing HDAS Accessible Hillingdon are based primarily on the minimum requirements of Part M of the Building Regulations. Whilst the Building Regulations carry weight, they are no longer recognised as good practice in terms of access and inclusion.

Much of the content for HDAS ‘Accessible Hillingdon’ was compiled between July 2004 and 2005. Since the adoption of HDAS in July 2006 there have been considerable developments in good practice regarding accessibility issues, including the new draft British Standard BS8300:2008 ‘Design of buildings and their approaches to meet the needs of disabled people’.

The existing ‘Accessible Hillingdon’ component states that the London Borough of Hillingdon is committed to achieving the highest standards of access and inclusion, therefore it is essential that ‘Accessible Hillingdon’ and the accessibility component of ‘Shopfronts’, are updated to incorporate new legislative requirements as well as current best practice standards.

Alternative options considered

It remains open to the Council to continue using the existing HDAS ‘Accessible Hillingdon’ and ‘Shopfronts’. However, this guidance has been superseded, particularly by national and regional (London) planning policy documents. Existing, out-of-date guidance has limited weight when determining planning applications. A failure to update guidance in the longer term is likely to compromise the Council’s ability to secure good quality design and accessibility across all forms of new development and may also lead to concerns from central Government.

Comments of Policy Overview Committee(s)

The Committee has not asked to consider the report at this stage.

Supporting Information

Background Information

The ‘Hillingdon Design and Accessibility Statement’ (HDAS) Supplementary Planning Document (SPD) was prepared as part of the emerging Local Development Framework (LDF) process in accordance with the requirements set out in the Town and Country Planning (Local Development) (England) Regulations 2004.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 144 The HDAS comprises six sections on a range of topics:

1. Residential Extensions 2. Residential Layouts 3. Accessible Hillingdon 4. Shopfronts 5. Transport Interchanges 6. Public Realm

The HDAS section on ‘Accessible Hillingdon’ provides detailed advice and guidance on the provision of equal, easy and dignified access to buildings, places and spaces. The ‘Shopfronts’ SPD provides detailed guidance on the design of shopfronts. Although not statutory documents, they have the status of Supplementary Planning Documents (SPDs) having been through a formal consultation and adoption process as set out for the LDF and associated documents. Both SPDs were published in July 2006 and since them have been important material considerations in the determination of planning applications for new developments or alterations.

SPDs cannot introduce new policies but can expand policy and provide further detail on the implementation of policy or guidance on development. In order for SPDs to have weight in the determination of planning applications they need to be linked to Unitary Development Plan Saved Policies (September 2007 for Hillingdon), an LDF or London Plan policy and comply with the requirements in the Regulations as set out in Planning Policy Statement 12 (Local Development Frameworks). The requirements include the preparation of a sustainability appraisal and public consultation.

Developments in Legislation and guidance. Since 2006 there have been several developments in terms of legislation and guidance, which justify updating the ‘Accessible Hillingdon’ and ‘Shopfront’ components:

1. The Planning and Compulsory Purchase Order Act 2004 explains that Section 42 of the 2004 Act substitutes a new section 62 of the 1990 Act and amends section 10 of the Listed Buildings Act so as to provide that a statement covering design concepts and principles and access issues is submitted with an application for planning permission and listed building consent. Section 42 also inserts a new section 327A into the 1990 Act, which prohibits, among other things, a local planning authority from entertaining an application unless it is accompanied by a design statement and an access statement, where required. New article 4C of the Town and Country Planning (General Development Procedure) Order) 1995 and regulation 3A of the Planning (Listed Buildings and Conservation Areas) Regulations 1990 sets out the detailed requirements of such a statement in relation to planning permissions and listed building consents respectively. One statement should cover both design and access, allowing applicants to demonstrate an integrated approach that will deliver inclusive design, and address a full range of access requirements throughout the design process. None of this information was included in ‘Accessible Hillingdon’

2. The Department for Communities and Local Government (DCLG) published Circular 01/2006: ‘Guidance on changes to the development control system’ in 2006. This states that from the 10th August 2006 a Design and Access Statement be required to accompany most planning applications. ‘HDAS Accessible Hillingdon’ was published before this requirement came into force.

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 145 .

3. The Commission for Architecture and the Built Environment (CABE) is the government’s advisor on architecture, urban design and public space. In June 2006, CABE published a short guide, which explains how to write and read design and access statements. It accompanies DCLG Circular 01/2006 and provides practical advice on getting the best from statements to help deliver well-designed, inclusive places; in particular, how development can create accessible and safe environments. Development will also need to cover aspects of access, vehicular and transport links, and inclusive access.

4. In September 2007 the GLA published specific guidance relating to Wheelchair Accessible Housing Best Practice, while the London Plan (consolidated with Alterations since 2004) with an increased focus on accessibility, was published in March 2008.

5. In May 2008, the Draft British Standard BS8300:2008 ‘Design of buildings and their approaches to meet the needs of disabled people’ was published.

‘Revised Accessible Hillingdon’ Supplementary Planning Document (SPD)

The revised ‘Accessible Hillingdon’ SPD includes updated design guidelines for residential development, with more detailed guidance on minimum floorspace standards, and recommended standards for cooking, eating and living areas. Key Features for Lifetime Homes has been updated with a new table for minimum widths for corridors, passageways and door widths, whilst Key Features for Wheelchair Housing has been changed, and new advice included for sheltered housing and residential care homes. Appendix 1 provides new detailed advice to applicants on how to submit Access Statements, and what to include in them.

Updated and additional information has also been included for public and commercial buildings. For example there is design guidance for lifts, to ensue that lift sizes are adequate for scooters and larger wheelchairs with enough space to turn, also that lift controls, mirrors and handrails are set at appropriate heights. Other additional sections relate to better lighting to reduce glare and reflection for the visually impaired, the relative merits of induction loops and infra red hearing enhancement systems and more information about refuge facilities and emergency voice communication systems, to be used in the event of a fire.

The revisions to the SPD are contained in Appendix 1 attached to this report.

Revised ‘Shopfronts’ SPD

Chapter 11 of the Shopfronts SPD, which focuses on ‘Accessibility’, has been updated to provide information about the need for ‘manifestation’ on window glass in shop windows, new guidelines for level or ramped access, with information on existing building entrances where steps are unavoidable, and additional guidance on revolving doors, door widths and door furniture.

The revisions to the SPD are shown as an Addendum and contained in Appendix 2 attached to this report.

Sustainability Appraisal

The preparation of Sustainability Appraisals for each LDF document is a requirement in the preparation of planning policy documents, as a consequence of the Planning and Compulsory Purchase Act 2004. The Sustainability Appraisal is a technical report which will be published alongside the revised Residential Layouts SPD and it is produced to assist in the consideration

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 146 of the overall sustainability of the SPD in terms of its environmental, economic and social impacts against a set of 18 sustainability objectives.

Financial Implications

The costs of consultation will be approximately £2,500which will be contained within the 2008/09 budget for P&CS.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

Residents, Service Users and the Borough’s various Communities will have an opportunity to influence the revised ‘Accessible Hillingdon’ component of the council’s HDAS through the consultation. The updated and improved access standards contained in ‘Accessible Hillingdon’ will benefit particularly Disabled and Older People.

Consultation Carried Out or Required

It is proposed to carry out a 6 week consultation on the draft revisions to the Accessible Hillingdon and accessible section of the ‘Shopfronts’ components of the Hillingdon Design and Access Statement with all stakeholders in accordance with the Council’s adopted Statement of Community Involvement. The consultation document will also be published on the Council’s website and copies will be distributed to all borough libraries and to Hayes One-Stop Shop.

CORPORATE IMPLICATIONS

Corporate Finance

Corporate Finance has reviewed this report and is satisfied that any associated costs can be accommodated within existing P&CS revenue budget for 2008/09.

Legal

With regard to the consultation and any objections which are raised, attention is drawn to the High Court case of R v Brent London Borough Council, ex parte Gunning (1985) 84 LGR 188. The Court commented that responses from the public must be conscientiously taken into account in finalising the statutory proposal. Accordingly, the Cabinet Member must balance the concerns of the objectors with the final ‘Hillingdon Design and Accessibility Statement’ Supplementary Planning Document particularly ‘Accessible Hillingdon’ and the access section of ‘Shop fronts‘.

BACKGROUND PAPERS

LBH: Adopted HDAS Accessible Hillingdon (2006) LBH: Sustainability Appraisal of HDAS (2005) LBH: Unitary Development Plan Saved Policies (September 2007) GLA: London Plan (2008) DCLG: Planning Policy Statement 3, Housing, (2006) DCLG: Planning Policy Statement 12 Local Development Frameworks (2008) LBH: Sustainability Appraisal of HDAS (2005)

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 147 COUNCIL BUDGET – MONTH 4 2008/9 REVENUE ITEM 10 AND CAPITAL MONITORING

Cabinet Member Cllr Jonathan Bianco

Cabinet Portfolio Finance and Business Services

Report Author Paul Whaymand, Finance and Resources

Papers with report None

HEADLINE INFORMATION

Purpose of report The report sets out the council’s overall 2008/9 revenue & capital position, as forecast at the end of Month 4 (July). The Home Office has recently announced additional retrospective funding for asylum costs. The element of this funding that Hillingdon will get will depend to some extent on what other Councils claim but is expected to be in the region of £4m. This will have the effect of increasing balances at the start of the year from £12m to £16m.

The in year revenue position on normal activity is forecast as being £482k less net expenditure than budgeted, a £265k adverse movement from month 2, with the large adverse movement being on golf income. However, there are also exceptional costs forecast which are outside of the Council’s control associated with the credit crunch and fuel related costs. These are currently forecast to be £1,093k, an adverse movement of £416k on month 2. The Council is taking all the action it can to mitigate these exceptional costs.

Total forecast capital expenditure for the year is estimated to be £86.9m, a decrease of £1.5m on the month 2 forecast.

Contribution to our Achieving value for money is an important element of the plans and strategies Council Plan for 2008/9.

Financial Cost N/a

Relevant Policy Corporate Services & Partnerships Policy Overview Overview Committee Committee.

Ward(s) affected N/a

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RECOMMENDATIONS

That Cabinet:

1. Note the forecast budget position for revenue and capital as at Month 4. 2. Agree to allocate £200k from Unallocated Priority Growth to the HIP initiatives budget as set out in paragraph 28. 3. Agree to vire the £460k underspend on the Victoria Hall capital budget to the libraries refurbishment capital programme. 4. Agree to allocate £44k from Priority Growth to establishing an Out of Hours Town Centre Street Cleaning Service as detailed in para 3 of E&CP section of Appendix A.

INFORMATION

Reasons for Recommendations

1 The reason for the monitoring recommendation is to ensure the Council achieves its budgetary objectives. The report informs Cabinet of the latest forecast revenue and capital position for the current year 2008/9.

Alternative options considered

2 There are no other options proposed for consideration.

SUMMARY

A) Revenue

3 Following significant lobbying by the Council over a long period of time the Home Office has announced £9m of additional National funding for the 2006/7 and 2007/8 Unaccompanied Asylum Seeking Children (UASC) Special Circumstances Grants and a further £16m for UASC Leaving Care Grant. The element of these national funding totals that Hillingdon will get will depend to some extent on what other Councils claim but is expected to be in the region of £4m. This will have the effect of increasing balances brought forward into 2008/9 from £12m to £16m. The final figure for retrospective funding for asylum will not be known until all these claims have been through the audit process later in the year. The ongoing funding regime for asylum from 2008/9 onwards is yet to be announced by the Home Office but if it is similar to that now on the table with respect to 2007/8 there should be a further significant improvement in the financial position of the Council this year.

4 The in year revenue monitoring position as at Month 4 (July) shows that forecast net expenditure for the year 2008/9 is £611k greater than the budget, a £682k adverse movement on Month 2. This budgetary position and the adverse movement from month 2 is due mainly to a worsening in fuel and credit crunch related pressures. The Council is still operating within budget on normal activities excluding these exceptional costs which are now forecast at £1,093k, an increase of £416k on month 2. Officers are taking all possible action to seek to minimise the extent of these growing pressures where possible. The other main reason for an adverse movement from month 2 is due to a

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reduction in forecast golf course income for the year. This is partly due to an agreed reduction in the part year rent from the new operator of the courses but also partly due to continuing adverse trading conditions caused by the general downturn in the economy.

5 Outside of these exceptional pressures there are pressures forecast in a number of Groups but these primarily relate to pressures that were forecast when the budget was set and were provided for within contingency. The most significant pressures are in relation to Asylum spend, PCT costs, Exhausted all Appeals, and Homelessness Housing Benefit Cap. All of these have corporate contingencies set aside in budget setting in recognition of these pressures.

6 The forecast pressure within Education and Children’s Services (E&CS) has improved by £94k to £439k largely due to improved activity projections within Children’s and Families. The remaining pressure is due to funding from the DSG and a range of demand led pressures in Children and Families. The forecast pressure within Adult Social Care Health & Housing shows an adverse movement of £97k to £476k. The pressure within mental Health Services has increased by £96k to £295k. The forecast pressure in Environment & Consumer Protection is unchanged at £257k including the £152k pressure on the responsive highways maintenance contract following the reletting of the contract. The pressure in Planning & Community Services has increased by £158k to £411k due to a combination of an additional pressure on golf course income, netted down by the shortfall in Planning Delivery Grant now being reflected in contingency where it was provided for in the budget rather than against Planning & Community Services. The pressure in Finance & Resources has increased by £70k to £295k. The majority of this pressure is within Property Services where there is a projected £136k underachievement of planned savings due to one off mobilisation costs of the new Facilities Management contract which delivers £237k p.a. additional longer term savings and a pressure of £89k on rent income on Corporate Properties.

7 The exceptional pressures caused by rising energy prices and the credit crunch have significantly increased by £416k to £1,093k. The downturn in the property market in particular is having a particularly severe effect on Land Charge income and this accounts for £331k of the adverse movement from month 2. Further analysis is being carried out to assess the full impact on the Council both in terms of the current year’s monitoring and the MTFF position going forward as well as steps to reduce their impact, including reducing staffing and externalising more variable expenditure.

8 Capital financing costs are projected to underspend by £440k, no change from Month 2. This underspend is due to increased investment income through rephasing of the capital programme and continued higher than expected interest rates being achieved on investments as a result of the credit crunch.

9 There are a number of redundancies that will arise from restructuring within the Council. These redundancies are required to help deliver the significant ongoing efficiency savings required to balance the Councils budget going forward. These one off costs for 2008/9 are still in the process of being assessed but will need to be funded from balances.

10 The balances carried forward at 31 March 2009 are forecast at £15,411k, an improvement of £3,318k from month 2 largely due to the increase in retrospective funding for UASC announced by the Home Office.

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B) Capital

11 Forecast capital expenditure for the year is £86,942k (£88,496k month 2), a reduction of £12,956k from the revised budget.

12 The revenue financing costs for 2008/09 are projected to be £7.1m. However, this is projected to increase to £9.9m in 2009/10 due to reduced capital receipts expected this year as a result of current market conditions.

13 If sale of the assets is thus further delayed, the capital programme will either have to be reduced or rephased to maintain the same level of borrowing in 2008/9 as predicted in the MTFF. The cost of delay of sale of non-income producing properties is 10% per annum so the gain through retention would need to be greater than this. Alternatively with sales delayed, the level of borrowing and associated revenue budget could be increased to support the current programme or the planned programme reduced.

14 An extension of the VAT Partial Exemption moratorium which was in effect during 2007/8 has been announced. The moratorium will now be in effect until the end of 2008/09.

A) Revenue

OVERALL FINANCIAL POSITION MONTH 4

15 Table 1 indicates the overall impact of the expenditure forecasts now reported on the approved budget and the resulting balances position.

Table 1 2008/09 Budget 2008/09 Variances (+ adv/- fav) Original Changes (As at Month 4) Budget Current Forecast Variance Variance Change Budget (As at (As at from Month 4) Month 2) Month 2 £’000 £’000 £’000 £’000 £’000 £’000 £’000 Directorates’ 220,853 206 Expenditure 221,059 221,912 +853 +171 +682 -33,506 44 Corporate Budgets -33,462 -33,704 -242 -242 0 Total net 187,347 250 expenditure 187,597 188,208 +611 -71 +682 Budget 187,347 250 Requirement 187,597 187,597 0 0 0 0 0 Surplus 0 611 +611 -71 +682 -12,272 250 Balances b/f 1/4/08 -12,022 -16,022 -4,000 0 -4,000 -12,272 Balances c/f 31/3/09 -12,022 -15,411 -3,389 -71 -3,318

Directorates’ Forecast Expenditure Month 4

16 Table 2 shows further details on the budget, forecast and variance at Directorate level now reported. Further detail on each directorate is shown in Appendix A.

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Table 2 2008/09 Budget 2008/09 Directorate 2008/09 Variances (+ adv/- fav) Original changes Current Forecast Budget Budget (as at Variance Variance Change (as at Month 4) (As at (As at from Month Month 4) Month 2) Month 4) 2

£’000 £’000 £’000 £’000 £’000 £’000 £’000 Education & Children’s 60,080 -18 60,062 Services 60,501 +439 +533 -94 Adult Social Care, Health & 86,961 144 87,105 Housing 87,582 +477 +379 +98 Environment & Consumer 37,450 -67 37,383 Protection 37,640 +257 +257 0 Planning & Community 13,970 -207 13,763 Services 14,174 +411 +253 +158 14,864 354 15,218 Central Services 15,513 +295 +225 +70 6,799 -66 6,733 Developments Contingency 4,615 -2,118 -2152 +34 729 66 795 Growth to be allocated 795 0 0 0 220,853 206 221,059 Sub-Total 220,819 -240 -505 +265 Exceptional items: Fuel & energy related cost 0 0 0 pressures 465 +465 +380 +85 0 0 0 Property market pressures 628 +628 +297 +331 220,853 206 221,059 Total 221,912 +853 +172 +682

17 Education & Children’s Services are forecasting a pressure of £439k as at month 4 on normal activities, an improvement of £94k on the month 2 forecast. This excludes the pressure on asylum (£1,400k) and Exhausted All Appeal cases (£670k) which are provided for in contingency. There has been a £193k improvement from month 2 in the Children and Family Services as a result of an improvement in the latest forecast on Private & Voluntary placements based on updated activity data. There is no change in the £252k forecast pressure in the Learning and Schools effectiveness service which is mainly due to the music service reporting difficulties in achieving savings targets. A zero based budget exercise is currently taking place within this service and this should be ready to report by the end of September.

18 Adult Social Care, Health & Housing are projecting a pressure of £476k as at month 4, an adverse movement of £98k from month 2. As reported in month 2 this is mainly due to a forecast pressure of £295k in the Mental Health services as a result of a significant increase in residential care since March. There is also a pressure of £115k in Physical & Sensory Disability Services which has arisen due to recent changes made by the Government to the Independent Living Fund resulting in the service being unable to access £115k of funding for clients.

19 Environment and Consumer Protection are forecasting a pressure of £257k as at month 4, no change from month 2. There continues to be a pressure of £75k in street cleansing and a pressure of £60k in waste services as a result of higher than anticipated tonnage levels of kerbside recycling. The pressure of £152k on Highways maintenance due to inflationary pressures on the new contract for Responsive Highways Maintenance remains unchanged from month 2. A £365k pressure relating to the increase in vehicle fuel costs has been highlighted and reported as an exceptional item.

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20 Planning and Community Services are projecting a pressure of £411k as at month 4, an adverse movement of £158k from month 2. This movement is to a large extent due to the economic downturn severely affecting golf roundages, and hence income achieved by an estimated £200k. In recognition of this it was agreed that a reduced first part year rent would be offered to the new operators of the courses in order to close the contract (£72k). The balance of the movement is due to a net drawdown of £114k from contingency relating to the reduction in Planning Delivery Grant received this year provided. There are also continuing increasing pressures on Land Charges income (£522k) and Building Control Income (£106k) both related to the downturn in the property market as a result of the credit crunch. These 2 items have been highlighted and reported as an exceptional item.

21 Central Services are forecasting a pressure of £295k as at month 4 an adverse movement of £70k on the month 2 projections. This movement is mainly due to the need to provide agency cover to key posts within the Accounting Service. However, these remaining posts have now been successfully filled over the summer so the pressure should not rise any further. There is a pressure of £136k for the one off mobilisation costs following the outsourcing of Facilities Management services to Dalkia and an ongoing pressure of £89k on income streams due to issues with tenants in the Warnford Industrial Estate. A £100k pressure for the increased cost of gas and electricity within the civic centre has been highlighted and reported as an exceptional item.

22 Exceptional Items - There are a number of direct and indirect implications on the cost of services due to the increases in fuel and energy related costs. There are direct pressures in relation to the cost of fuel for vehicles and gas and electricity costs of buildings particularly the civic centre. At month 4 direct fuel related cost pressures are estimated to be around £465k an adverse movement of £85k on month 2 (£40k in Passenger Services and £45k in Streetscene). In addition, there are exceptional pressures associated with the downturn in the property market caused by the credit crunch. These pressures which total £628k are primarily caused by a fall off in land charge and building control income. The adverse movement of £331k from month 2 on land charges is based on the first 4 months performance which showed a reduction of 46% income on 2007/8. Officers are looking to reduce staffing levels in this area to respond to the fall off in income. In addition the possibility of externalising some of the capacity in this area is being looked into. This may be a more effective way of dealing with a service that has peaks and troughs in demand depending on economic conditions and would give the Council the capacity to quickly reduce costs when income falls off. The increase in oil prices is already feeding through into bitumen and plastic prices and is likely to feed through to other products and services over time and could further significant pressures. Further analysis is being carried out to assess the likely impact both in terms of the current year’s monitoring and the MTFF position going forward as well as continuing steps to reduce their impact.

Development & Risk Contingency: £ 2,118k favourable variance (£34k adverse)

23 £6,799k of potential calls on the Development & Risk Contingency were identified as part of the budget setting process for 2008/9. Table 3 shows the amounts that have been allocated or committed as at month 4. It is assumed that the remaining balance on the contingency of £2,118k will be available to mitigate pressures elsewhere in the budget or to effectively contribute to balances later in the year.

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Table 3 Development and Risk Contingency 2008/09 Agreed Forecast Budget as needed

2008/09 allocations: £’000 £’000 £’000 Total Net Contingency at start of the year 6,799 Total agreed allocations or commitments to date -297 Commitments: Asylum -1,400 Exhausted All Appeals -670 PCT pooled budget -1,000 Homelessness benefits cap -250 Mental Health Demographic pressures -200 Golf -300 Insurance -450 Planning Delivery Grant -114 Balance remaining to mitigate other pressures 2,118

24 The total agreed allocations to date (£297k) include all items reported at month 2 and the allocations approved at July Cabinet (£90k and £50k). The forecast pressure on contingency for Asylum Exhausted All Appeals (£670k) has improved by £80k from month 2. All other forecast calls on contingency remain unchanged from Month 2 and are shown in the table above.

25 July Cabinet approved the allocation of £90k from contingency to support funding for courses where the funding from the Learning and Skills Council was withdrawn and the allocation of £50k to NoTRAG. £114k is committed against contingency in relation to the shortfall in Planning Delivery Grant achieved this year. £140k was achieved against a budget of £254k.

Priority Growth: £Nil Variance

26 £2,047k has been included in the 2008-09 budget for Priority growth. At the start of the year £729k of the £2,047k remained unallocated. July Cabinet approved the transfer of £250k from contingency to priority growth thus increasing this total to £979k. Table 4 summarises the position with regards to each element of priority growth.

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Table 4 Priority Growth 2008/09 Agreed Unallocated Budget draw downs 2008/09 Unallocated Priority Growth at start of the £’000 £’000 £’000 year HIP Initiatives budget: 500 157 Support to the HIP workstreams 100 Support the external challenge of service reviews in 35 ICT and P&CS Set up costs for residents entitlement card 88 Customer Experience 74 Waste and energy 26 DCE/F&R Service Review 20 Team bonus scheme 250 105 145 Unallocated non specific growth 229 185 Out of Hours Town Centre Street Cleaning Service 44 Total 979 492 487

27 The team bonus scheme costs are expected to be in the region of £105k. Once the final cost has been finalised the remaining allocation will therefore be free to support other priority initiatives and will therefore in future be included as part of unallocated priority growth.

28 In August the HIP Steering group agreed an allocation of £74k for customer experience, £26k in relation to waste and energy and £20k for the DCE/FR Service Review from the HIP initiatives budget. These allocations bring the totals allocations from HIP contingency to £343k, £43k in excess of the £300k original budget. It is therefore recommended that a further allocation of £200k from the unallocated non specific growth is made to the HIP initiatives budget. This will cover forecast additional resource requirements to support HIP initiatives over the forthcoming months.

29 There is also a recommendation in the report to allocate £44k from Priority Growth to establishing an Out of Hours Town Centre Street Cleaning Service. The full year effect of this proposal will be incorporated into the MTFF.

30 At present there is an estimated £145k remaining from the £250k team bonus budget and £185k of unallocated non-specific priority growth budget. The HIP Initiatives budget, with the additional £200k allocation, has £157k remaining. The assumption built into the forecasts is that these sums will be allocated and spent during the course of the year.

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Corporate Budgets’ Forecasts

31 Table 5 shows budget, forecast and variance now reported on corporate budgets.

Table 5 2008/09 Budget 2008/09 Corporate Budgets 2008/09 Variances (+ adv/- fav) Original Changes Current Forecast Budget Budget (as at Variance Variance Change (as at Month 4) (As at (As at from Month Month 4) Month 2) Month 4) 2

£’000 £’000 £’000 £’000 £’000 £’000 £’000 -2,154 500 -1,654 Unallocated savings -1,654 0 0 0 7,788 -214 7,574 Financing Costs 7,134 -440 -440 0 0 0 0 LABGI 0 +0 +0 0 FRS 17 Pension -4,341 0 -4,341 Adjustment -4,341 0 0 0 Asset Management -24,326 0 -24,326 A/c -24,326 0 0 0 Corporate grants & -10,473 -242 -10,715 levies -10,517 +198 +198 0 -33,506 44 -33,462 Corporate Budgets -33,704 -242 -242 0

32 There is a forecast surplus of £440k on financing costs, no change from Month 2. This anticipated surplus is due to increased investment income through rephasing of the capital programme and continued higher than expected interest rates being achieved on investments as a result of the credit crunch. Unlike last year there are now adverse pressures feeding through into monitoring associated with the current economic conditions that are greater than the benefit being achieved through surplus investment income.

33 LABGI funding has not been included in the 2008/09 budgets. The Government started consulting on the new LABGI scheme during Autumn 2007 but there is no funding in 2008/09 for a replacement scheme. A new scheme is expected to come into effect in 2009/10 but with a much lower level of funding than the previous scheme. The Government have held back £100m in respect of the 2007/8 LABGI allocation in case of further legal challenges in respect of the scheme. The nature and result of such challenges will dictate when and how much the Council gets in respect of this sum held back. The sum could be in the region of £500-£800k. However, for monitoring purposes nothing has been assumed at this stage.

34 There is a projected overspend of £198k on Corporate Levies and Subscriptions due to an overspend of £112k on the London Pension Fund Authority levy and a likely underachievement of £86k on the income received from the London Housing Consortium, due to a reduction in the volume of work placed through the consortium.

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B) Capital

Background

35 A budget of £83.2m was set by full council on 28th February 2008. This has since been revised to £99.9m after adding additional grants, re-phasing of previous years’ budgets and other adjustments.

36 Following on from the Interim Review of 2007 there are now two HIP projects, namely the Estates Management and Finance reviews that will have a major impact on the council’s medium to longer term capital plans along with the resourcing of future programmes. Following these reviews an updated 5-10 year Capital Strategy will be compiled. For this reason this report focuses only on the 2008/09 capital programme and revenue consequences of this rather than the normal three year rolling programme as subsequent years are yet to be fully developed within these HIP reviews.

Current Year Expenditure

37 Table 6 shows the actual spend to date and the projected outturn for 2008/09.

Table 6

Budget Revised Estimated agreed budget Actual as % of outturn as % of @ Feb @ July Spend Revised (July Revised Group Cabinet 2008 2008/09 Budget 2008) budget Variance £'000 £'000 £'000 £'000 £'000 Education & Children's Services 20,004 32,828 4,701 14% 28,266 86% -4,562 Planning & Community Services 22,643 23,307 3,653 16% 22,847 98% -460 Adult Social Care, Health & Housing 9,440 11,011 695 6% 5,454 50% -5,557 Environment & Consumer Protection 10,872 11,066 772 7% 10,216 92% -850 Finance & Resources 2,327 3,871 587 15% 3,871 100% 0 Deputy Chief Executive 1,752 1,752 128 7% 1,752 100% 0 Programme Contingency 4,815 3,754 0 0% 2,741 73% -1,013 Contingency 500 500 0 0% 0 0% -500 Total 72,353 88,089 10,536 12% 75,147 85% -12,942 HRA 10,878 11,809 3,681 31% 11,795 100% -14 Total 83,231 99,898 14,218 14.2% 86,942 87.0% -12,956

38 The total spend as at 31st July is £14,218k, 14.2% of revised budget.

39 Projected expenditure of £86,942k is now reported, a reduction of £12,956k from the revised budget. Table 7 below shows the components of this variance and the associated funding source.

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Table 7 Outturn vs Rev Budgets 08/09 Scheme Funding Source Variance Ruislip Manor Library Development Unsupported -460 Service Redesign of in house MH - Long lane demolition & new build Unsupported -14 Mental Health- Phase 3 Unsupported 30 Enabling Electronic Social Care Record (ESCR) Unsupported -100 Learning Disability Modernisation Programme Unsupported 9 Learning Disability Modernisation Programme Unsupported -3,824 Service Redesign of In House Mental Health UnitsUnsupported -1,672 School Improvement Programme (Modernisation) SCER -1,686 Targeted Capital -Oak Farm SCER -80 Targeted Capital -Uxbridge High SCER -140 Information Systems - Every Child Matters Unsupported -56 Formula Capital Devolved to Schools Grant -2,600 Recycling projects (from contingency budget) Unsupported Car Park Improvement Unsupported -150 Crematorium Unsupported/Contribution -700 Contingency Unsupported -1,513 Total Variance -12,956

40 The remaining unused budget of approximately £460k for Ruislip Manor Library is requested to be vired to support the wider libraries refurbishment programme.

41 Education & Children’s Service is now reporting £2,600k of devolved formula capital and £1,686k from the School Improvement programme has been re-phased into 2009/10 (£1,496k in month 2). Retention amounts have been identified as approximately £80k and £140k for Oak Farm and Uxbridge High due to be paid in 2009/10.

42 The Crematorium is projecting £1.3m expenditure in 2008/9 and the remainder in 2009/10. Tenders have now been received for the replacement of cremators and upgrade of facilities at Breakspear Crematorium. These indicate a budget shortfall of approximately £1m, much of which has been caused by construction material inflation incurred as a result of re-scheduling the project by nearly two years. One third of this will be met by LB Harrow and is all to be financed from prudential borrowing. Future revenue financing costs will be met from a combination of increased fee income and substantial energy efficiency gains. Detailed information for this project will be presented to cabinet in a separate report.

43 Due to the outstanding defects in Ruislip High School, mainly the heating & ventilation system, the MCP team and architect have incurred additional work, which may lead to an overspend on the project. Recovering these costs from the contractor will be investigated.

44 A further £2.5 - £3m of capital will be required for the Botwell Green project if it is decided to add additional facilities.

Current Year Financing

45 Table 8 shows the projected financing sources for both the budget and the expected outturn.

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Table 8

HRA Section 106 Total Capital (inc and other Capital 2008/09 Unsupported Receipts Supported Grants MRA) contributions Programme Revised budget as at July 2008 35,573 8,907 6,225 34,524 11,514 3,155 99,898 Estimated Outturn as at July 2008 27,355 8,907 4,394 31,849 11,514 2,922 86,942

46 Unsupported borrowing requirement is now projected to be £27,355k (£24,170k reported in month 2). The reduction in expected capital receipts has been partially offset by re-phasing of schemes into future years.

47 Due to the fact that receipts in the last couple of years have been in excess of financing requirements, the Authority has in effect paid back all previous unsupported borrowing and has a credit of approximately £5m. Therefore, under current spending plans total unsupported borrowing at the end of the year will be £22m rising towards £40m in 2009/10.

48 It is important to note that under the Prudential Code and Capital Regulations 2008, provision for the repayment of unsupported borrowing must be made over the lifetime of the asset it is used to purchase or build as a maximum. The principles of affordability, sustainability and prudence need to be applied to such schemes in order to prevent over-burdening future council tax payers with today’s consumption.

49 General fund (GF) receipts are now projected to be £8.9m (reduced from £13.4m in month 2). Total receipts (GF + HRA) are forecast to be £11.9m for 2008/9, including HRA non-pooled receipts of £3m which can only be applied to Affordable Housing or Regeneration schemes. To date £1.5m of receipts have been received, however there are considerable risks surrounding the sale of further assets in the current economic climate.

50 The level of supported borrowing projected in 2008/9 has decreased from budget by £1,831k. This is due to re-phasing of some E&CS schemes to 2009/10. Supported borrowing allocated for 2008/09 will not used in this financial year.

Revenue Impact 2009/10 & Matters Arising

51 The reduction in capital receipts anticipated this year will impact the revenue account in 2009/10. Revenue financing costs for 2009/10 are now expected to be £9.9m, a £400k increase from that reported at month 2. This will increase further by approximately £650k if there are no further disposals this year and capital spend remains as currently projected.

52 To avert this potential revenue increase it may become judicious to delay some specific schemes to the next financial year and review activity levels for ‘programmes of work’ type schemes.

53 The HMRC VAT moratorium from partial exemption in 2007/8 has been extended to 2008/9. Whilst this is excellent news for this year, there is still a considerable risk of

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breaching the limit in 2009/10. HMRC have indicated that they wish to retain a 5% limit but are investigating whether this could be applied on a national basis rather than each individual authority. It is worth noting that the partial exemption limit of 5% would have been breached in 2007/8 and is also likely to be surpassed this year. Without this moratorium the cost of breaking the partial exemption limit this year would have been £2 million (£0.7 million revenue, £1.3 million capital). Hence, it is vital that any such risk for 2009/10 is carefully controlled.

54 The contributing schemes affecting partial exemption are summarised in the following table.

Table 9 VAT Partial Exemption 2007/08 2008/09 2009/10 Actual Projection Projection Total 5.2% 5.2% 4.8% Item Revenue expenditure 2.1% 1.9% 1.9% Botwell Green 0.0% 1.2% 0.8% Long Lane Mental Health 0.5% 0.1% 0.0% Vic Hall/RM Library 0.5% 0.0% 0.0% Manor Farm complex 1.1% 0.2% 0.0% Breakspear Crem 0.5% 0.6% 0.8% Sports Projects 0.0% 0.1% 0.6% Other capital projects 0.6% 1.0% 0.7%

55 It is important to note that this is constructed on a risk basis, based on current knowledge of the arrangements within each project. The figures are estimates of the likely impact of each project, and for many of these, the arrangements that will determine the impact on partial exemption have yet to be determined. Tax planning advice is being taken to mitigate this potential risk.

CORPORATE CONSULTATIONS CARRIED OUT

Financial Implications

56 The financial implications are contained in the body of the report.

CORPORATE IMPLICATIONS

Corporate Finance

57 This is a Corporate Finance report.

Legal

58 There are no legal implications arising from this report.

BACKGROUND PAPERS

59 Monitoring report submissions from Groups.

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APPENDIX A

Education and Children Services (E&CS)

Revenue

1. The Group is projecting a pressure of £439k as at Month 4, an improvement of £94k on the figures reported for Month 2. This excludes the overall pressure on asylum funding and the cost of exhausted all appeals cases which are both provided for within contingency. The projected variances at Month 4 are summarised in the following table.

Forecast Forecast Change Variance Variance from Month 04 Month 02 Month 02 Division of Service £000 £000 £000

Schools 00 0 Director & Youth Services 24 -19 +43 Resources, Policy & Performance +68 +12 +56 Learning & School Effectiveness Service +252 +252 0 Children & Families Service +95 +288 -193 Support Services 00 0 E&CS - Total +439 +533 -94

Schools: £0

2. The Schools Budget is ring fenced and funded from the DSG. Schools’ payroll and non- payroll expenditure is monitored quarterly with any forecast year-end deficits being the subject of detailed discussions with the schools concerned. Schools forecasting deficits are required to supply recovery plans identifying how they intend to eliminate their deficit, but these do not affect the general fund.

3. Any underspend or overspend of the Schools Budget in 2008-09 would be carried forward into 2009-10 and would have no effect on the General Fund.

Direct & Youth Services: £24k Pressure (£43k Adverse)

4. £18k of the above pressure is as follows:

(i) Loss of estimated 3 years planned income of £11k from Hayes & Harlington Community Association due to decision to not increase rent until 24.12.09 when first rent review takes place. (ii) Loss of budgeted Income of £7k due decision to transfer Cowley Meeting Hall to Green Spaces in Planning and Community Services Department.

The balance of the movement since Month 2 is made up of staffing pressures.

Resources, Policy & Performance: £68k Pressure (£56k Adverse)

5. The additional pressure is primarily due to additional forecast Barnhill PFI project costs

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APPENDIX A

amounting to £60k. In particular, instalment payments made to Jarvis are higher than the budgeted costs. A lower estimated inflation index was used in the budget. The figure is not final as assumptions have been used in the calculation. Assumptions include numbers of pupils and future Barnhill instalments in the second half of the financial year.

Learning & School Effectiveness: £ 252k Pressure (No Change)

6. There has been no change to the position reported in Month 2 within this service.

Children and Families: £95k pressure (£193k Improvement)

7. The reduction is due to improvements in the latest forecast on Private & Voluntary placements based on updated activity data.

Capital

8. A summary of the programme is shown below:

Actual Forecast Spend % Spend % Capital of of Variance Original Revised Spend Revised Forecast Revised (Current Scheme Name Budget Budget Month 4 Budget Outturn Budget month) £’000 £’000 £’000 £’000 £’000 £’000 £’000 Integrated Childrens IT System 116 106 27 25% 106 100% 0 Barra hall surestart centre 30 0 0 0% 0 0% 0 Children's Centres 3,640 97 3% 3,640 100% 0 Expansion Haydon 812 1,693 342 20% 1,693 100% 0 Expansions Frithwood 40 0 0 0% 0 0% 0 Extended Schools - New grant 459 0 0% 459 100% 0 Extension of Nursery Care / Education - Surestart 1,830 108 6% 1,830 100% 0 Formula Capital Devolved to Schools 3,426 6,327 580 9% 3,727 59% -2,600 Guru Nanak 643 643 100% 643 100% 0 Harefield Nursery - joint project with Surestart Childrens centre 635 0 0% 635 100% 0 ISPP Project (Info Sys Parents & Providers) 24 0 0% 24 100% 0 Mobile Technology 45 2 4% 45 100% 0 Pinkwell 2 Classrooms 110 115 0 0% 115 100% 0 Ruislip High School 410 30 7% 410 100% 0 School Improvement Programme (Modernisation) 6,948 5,286 1,147 22% 3,600 68% -1,686 School Places Provision 5,895 1,507 0 0% 1,507 100% 0 School travel Plans 137 20 15% 137 100% 0 Schools Access Programme 927 933 0 0% 932.5 100% 0 Specialist Schools -9 0% 0 0% Targeted Capital -Oak Farm 2,113 1,041 49% 2,033 96% -80 Targeted Capital -Uxbridge High 600 5,659 638 11% 5,519 98% -140 Investment in Young People's Facilities 167 36 21% 167 100% 0 Youth Bus 50 50 0 0% 50 100% 0 Information Systems - Every Child Matters 550 550 0 0% 550 100% 0 New Young People's Centres 500 500 0 0% 500 100% 0 Total Programme 20,004 32,828 4,701 14% 28,322 86% -4,506

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9. There has been £4,701k of expenditure in E&CS by the end of month 4. The budget has been revised to £32.828m to include the reconciled figures of allocated schools funds and budgets.

10. There is an upcoming cabinet report relating to Uxbridge High, requesting that S.106 monies are used to replace supported borrowing.

11. The variances for Devolved Formula Capital and Schools Improvement Programme are based on quarter 1 schools return and likely rephasing needed to 2009/10. 12. Targeted Capital – Oak Farm & Uxbridge High variances are due to retention money that is not due to be paid until 2009/10. Therefore these budgets will need to be carried forward.

13. The School Access Programme has yet to be allocated, so it is anticipated that some projects may slip into 2009/10, although at present a nil variance is being forecast.

14. The Council has been successful in its bid for schools kitchen that went in Feb 2008. Schools kitchen grant funding for 2009/10 & 2010/11 allocated £1.8m. This grant to be match funded by 50% that need to come from DFC, schools contribution or council resources which is still to be agreed.

15. See corporate note on potential overspend on Ruislip high School project.

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Adult Social Care, Health and Housing (ASC,H&H)

Revenue

1. The forecast position for the department at Month 4 based on existing trends results in a pressure of £476k which reflects an adverse movement from the Month 2 position of £98k, this does not include the £1.25m relating to the old PCT pooled budget for LD services or the £200k contingency held for Mental Health services. This further pressure from LD and MH is excluded from this forecast as it is presented against contingency where provision was set aside at budget setting. The Adult Social Care, Health, and Housing budget for 2008/09 contains a large number of demand led volatile budgets.

2. There is a range of additional expenditure pressures evident in the forecasting in OPS day services, inflation, and agency staff costs arising from inability to recruit qualified staff, demand led services and risk in relation to some MTFF savings. Action is being taken to control the cost of care packages, restrict expenditure including holding some vacancies and to accelerate savings proposal where possible in order to attempt to contain these expenditure pressures. At this stage this forecast overspend has been restricted to the £476k mentioned above which is arising largely from Mental Health pressures and changes to government grants.

3. The forecast position for the department is a pressure of £476k. It is not unusual to be showing a pressure at this stage of the financial year due to the many uncertainties that the department is managing. The main factor in this forecast is on Mental Health services where there has been a significant increase in residential care since the beginning of March. Although the SMT are pursuing necessary management action to achieve a balanced position by the end of the year there are concerns that the underlying pressures may not be containable.

4. There are 2 contingency sums held corporately that are likely to be required at some point during the year. The first is a £1.25m contingency which relates to the PCT and is in respect of the revised arrangements for the Learning Disability budget for which the financial impact is currently being confirmed but a figure of £1.0m is being assumed for monitoring purposes at this stage. The second contingency is a £0.5m provision for Homelessness and is in respect of the changes made by government to the Homelessness Housing Benefit cap from April. It is currently too early to assess the likely impact of this change and a £250k requirement has been assumed at this stage for the purposes of monitoring. The table below sets out the forecast position for Month 4.

Forecast Forecast Change Variance Variance from Month 4 Month 2 Month 2 Division of Service £000 £000 £000 Adult Social Care +474 +378 +96 Housing +2 0 +2 Adult Social Care Health + Housing +476 +378 +98

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Adult Social Care - £474k Pressure (£96k adverse)

5. The Adult Social Care net overall forecast for Period 4 is a pressure of £474k primarily relating to Mental health services, the table below summarises this forecast. This service is managing a gross budget of £100.2m, received £3.5m of unavoidable growth; and a savings target of £2.8m as part of the 2008/09 budget setting process. Additionally the service collects £23.9m from clients and partners resulting in a net budget of £76.3m.

6. The majority of the unavoidable growth relates to re-setting the base budget following the PCT cost shunt experienced over the last 18 months and providing for transitional disabled children moving into adulthood from education and children services.

Forecast Forecast Change Variance Variance from Month 4 Month 2 Month 2 Division of Service £000 £000 £000 Older Peoples Services 000 Physical & Sensory Disability Services +115 +115 0 Learning Disability Services 000 Mental Health Services +294 +198 +96 Support Services +65 +65 0 Corporate and Capital Recharges 000 Adult Social Care Total +474 +378 +96

Physical Disabilities: £115k pressure (no change)

7. This service is managing a gross budget of £10.5m, received £257k of unavoidable growth; and a savings target of £268k as part of the 2008/09 budget setting process.

8. The primary cause of this pressure is as a result of recent changes made by Government to the Independent Living Fund which has resulted in the service being unable to access £115k of funding for clients.

Mental Health: £294k pressure (£96k adverse)

9. This service is managing a gross budget of £4.3m, received £457k of unavoidable growth; and a savings target of £65k as part of the 2008/09 budget setting process. The forecast assumes that the £200k corporate contingency held for Mental Health services is received reducing the gross pressure from £495k to the £294k reported in this forecast.

10. The initial cause of this pressure was primarily as a result of 5 additional clients requiring residential care at the beginning of March and was followed by an additional placement in June (at £2.1k per week) bringing the total in receipt of this type of care to 29 at the end of July. This additional placement is the primary reason for the adverse movement. The reasons for this sudden increase in clients who are no longer eligible to receive health funding is being investigated by Head of Service.

11. During 2007/08 the department also reported a pressure on staffing as a result of being

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unable to recruit qualified social workers resulting in use of high cost agency staff. The position on recruitment hasn’t changed despite pervious optimism and the resultant pressure is re-appearing. The SMT will continue to work towards mitigating this pressure either within the MH budget or across Adult Social Care itself.

Support Services: £65k pressure (no change)

12. This service is currently forecasting a £65k pressure as a result of a higher number of vacancies than expected with an increased resultant spend on agency costs. Reductions in agency costs are being achieved in other parts of the service. This part of the service is also targeted to deliver £47k of savings.

Housing – General Fund

13. The Housing net overall projection for Month 4 is broadly on target. However, budget pressures in the Homelessness areas are beginning to surface in line with expectations outlined in previous monitoring reports over the last eighteen months or so.

14. This service is managing a gross budget of £151.3m, received £1.65m of unavoidable growth; £640k of discretionary growth primarily to fund the Low Cost Ownership scheme; and a savings target of £1.2m as part of the 2008/09 budget setting process.

Forecast Forecast Change Variance Variance from Month 4 Month 2 Month 2 Division of Service £000 £000 £000 Benefits 000 Homelessness 000 Caravan Sites -10 0 -10 Housing Advice 000 Housing Private Sector 000 Housing Development +28 0 +28 Housing Careline +10 0 +10 Other Housing Services -26 0 -26 TOTAL +2 0 +2

Housing and Council Tax Benefit: Nil variance (no change)

15. The gross budget for benefits is approximately £102m. This includes benefit payments to claimants, subsidy income from government, recovery of overpayments and costs of processing benefit claims. There are a number of risks with this budget that is demand led, and the net cost to the council is very dependent upon the levels of subsidy and effective recovery of overpayments.

Homelessness: Nil variance (no change)

16. Presently, a nil variance is forecast for 2008/9. However, this assumes that half of the £0.5m corporate contingency will be required and until property numbers are firmed up

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later in the year there is a risk that the remainder of the contingency could also be needed. This will largely depend on a number of factors as set out in the following paragraphs below.

17. Previous reports have highlighted that the homelessness budget would come under pressure in the medium term. Rent caps were reviewed by the DCLG, and they have implemented a 10% cut to 2008/09 caps. There is a significant risk of further adverse revisions in the rent cap for 2009/10 and beyond. In addition, the achievement of the DCLG target of halving the numbers in temporary accommodation by 2010 also means that the council will not be able to spread its costs as widely as it has in the past. The current financial year, as expected, will be challenging as actions needed to meet the 2010 target have to be taken in this financial year and these are also likely to adversely affect void rates. To mitigate against such funding pressures, officers are reviewing the speed at which Private Sector Leasing properties are de-commissioned without jeopardising the achievement of the 2010 target. The extent to which this can be managed is however also dependent upon the willingness of landlords to renew leasing agreements with the Council. If the supply of properties diminishes at a faster rate than is currently being assumed then this will have a significant adverse impact on the budget.

18. Consequently, a number of risks need to be managed and kept under close review during this financial year. These include:

a. Risks around continuing with the substantial reduction in homelessness acceptance levels. b. Reviewing the procurement programme for temporary accommodation; ensuring that, where appropriate within the overall strategy, suitable properties are procured to match the demand for temporary accommodation. c. A key factor in monitoring the homelessness budget is forecasting income levels with uncertain movements in the size and mix of the temporary accommodation portfolio. The level of income is dependant upon the mix of properties procured, the associated rent, and minimising the period that the properties are void. d. Benefits performance.

19. These factors are not easy to control as they are influenced by wider economic considerations as well as the state of the housing market, and it is for this reason that the homelessness area cannot be predicted with any degree of certainty. The homelessness area has a gross budget of £43.7m, and small percentage movements can be significant. Forecasts will increase in certainty as the year progresses, and the pattern of activity established.

20. At this stage minor variations in other areas are forecast. Small overspends in the Development area (£28k) and Careline (£10k) have been largely offset by underspends in Caravan Sites (£10k) and Other Housing Services (£26k). The overspend in Development has arisen as a result of agency staff expenditure due to a need to develop affordable housing proposals.

Housing HRA

21. The table below shows that the HRA budget is broadly on target with a minor overall underspend of £12k, an improvement of £40k. At this stage Hillingdon Homes are

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projecting a nil variance. LBH accounts indicate a minor underspend of £12k. However, there are wider variations within this net total. A £322k underspend within Other Expenditure along with an £87k underspend for the Repairs Services is nearly offset by adverse variances of £117k for the General and Special Services and £280k for the Income areas.

Forecast Forecast Change Variance Variance from Month 4 Month 2 Month 2 Division of Service £000 £000 £000 HH Ltd: General and Special Services 000 HH Ltd: Repairs Services 000 LBH: General and Special Services +117 +64 +53 LBH: Repairs Services -87 -27 -60 Other Expenditure -322 0 -322 Income +280 -9 +289 In Year (Surplus) / Deficit -12 +28 -40

22. Although various elements make up the General and Special Services overspend of £117k, the largest element relates to agency costs due to current difficulties in recruitment. The Repairs Service underspend of £87k relates to a contribution from leaseholders for ordinary repairs works and similarly, the Other Expenditure underspend is largely the result of a contribution from leaseholders for major works.

23. The income budget has been reviewed in detail this month and a revised forecast has been produced as a result. The main cause for the adverse variance is a higher than expected reduction in dwelling numbers largely as a result of Right to Buy (RTB) sales. Further property losses provide the greatest risk of adverse income movements and this will be closely monitored in the coming months.

Capital

24. A summary of the programme is shown below:

Actual Forecast Capital Spend % of Spend % of Variance Original Revised Spend Revised Forecast Revised (Current ASCH+H CAPITAL SCHEMES Budget Budget Month 4 Budget Outturn Budget Month) £' 000 £' 000 £' 000 % £' 000 % £' 000 Capital Works 10,500 11,015 3,345 30.4% 11,015 100.0% 0 Cash Incentive Scheme 150 150 55 36.7% 150 100.0% 0 New Build - Long Lane 28 295 281 95.2% 281 95.2% -14 Other Projects 200 349 0 0.0% 349 100.0% 0 HRA 10,878 11,809 3,681 31.2% 11,795 99.9% -14 Disabled Facilities and Private Sector Renewal Grants 2,821 3,925 690 17.6% 3,925 100.0% 0 Colne Park Caravan Sites 413 413 -16 -3.8% 413 100.0% 0

Improving Information Management and ESCR 341 691 19 2.7% 591 85.5% -100 MH and LD Modernisation 5,865 5,982 2 0.0% 525 8.8% -5,457 Adult Social Care, Health & Housing Total 9,440 11,011 695 6.3% 5,454 49.5% -5,557

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25. The Revised Budget for the HRA is £11.81m with forecast spend on broadly on target representing of 99.9% of the programme. There is a very small underspend in the remaining residual budget for Long Lane, which is expected to be completed in August.

26. The General Fund Revised Budget of £11m is forecast to spend around 50% mainly due to the difficulties of site identification for the Learning Disability element of ASCH&H Modernisation Programme. There is a slippage of £100k within the ESCR (Enabling Electronic Social Care records) project as a result of a delay in the Children’s scanning element. This project is being jointly implemented to secure wider benefits for the Council.

27. The Mental Health (MH) and Learning Disabilities (LD) modernisation programme is showing a £5.5m slippage with the LD element of the slippage being £3.7m. The majority of the funding for these Modernisation schemes has been earmarked from HRA resources. However, officers will continue to explore any advantageous alternative sources. As a result, it is anticipated that there will be a minimal capital spend on LD modernisation in 2008/09. The slippage on the MH element is largely due to the programme being delayed to allow the securing of such alternative funding from the Housing Corporation funding. Identifying a suitable LD site for development has also been a reason for the slippage in this area and although this is close to resolution the required lead in time will result in the majority of LD spend falling in future years.

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Environment and Consumer Protection (E&CP)

Revenue

1. At Month 4, the Group is forecasting a pressure of £257k for the year, which is consistent with position reported at month 2.

2. The forecast continues to reflect the actions by all managers to alleviate forecast pressures through savings and control of discretionary spend. The table below sets out the forecast position for month 4

Forecast Forecast Change Variance Variance from Month 04 Month 02 Month 02 Division of Service £’000 £’000 £’000 Street Cleansing +75 +75 0 Waste Services +60 +60 0 Public Conveniences -30 -30 0 Highways Maintenance +152 +152 0 E&CP - Total +257 +257 0

Street Cleansing: £75k Pressure (no change)

3. Street Cleansing works: Current levels of activity required to maintain service standards indicate a forecast pressure of £75k. There are also pressures arising from increases in fuel costs (£80k) which are being reported as an exceptional item.

4. Hayes/Uxbridge/Ruislip Town Centre Cleaning: The Group is proposing to establish an Out of Hours (early evening) Street Cleaning service for these areas. It is estimated that this will cost £44k in 2008/09. There is a recommendation in this report to fund this from priority growth, and as a result it is not reported as part of this month’s position. An MTFF bid will be put forward for 2009/10.

Public Conveniences: £30k Favourable (no change)

5. Revenue savings in connection with the introduction of new public conveniences continue to be anticipated.

Waste Services: £60k Pressure (no change)

6. Recycling costs: Current tonnage levels of Kerbside recycling are higher than anticipated and the associated gate fees payable is forecast to give an overspend of £150k. The tonnage figures vary on a monthly basis so this figure will continue to be closely monitored, and subject to fluctuation. The increase in fuel costs, an additional £100k, is being reported as an exceptional item. The recycling service is being closely managed to maximise financial and other benefits to the Council from increased levels of recycling.

7. Domestic Waste: Pressures are arising from associated vehicle hire costs at a forecast

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level of £60k. The increase in fuel costs, an additional £100k, is being reported as an exceptional item.

8. Trade Waste: As reported during 2007/08 a reduction in activity levels has been forecast due to the annual increase in fees, linked to the increase in the Landfill Tax. The activity levels have not reduced as much as expected, and this factor combined with the increased fee levels, gives a forecast overachievement of £100k.

9. Civic Amenity Sites: In line with the 2007/08 outturn the current levels of trade are higher than anticipated and income is forecast to overachieve by £50k.

Highways Maintenance: £152k pressure (no change)

10. The contract for Responsive Highways Maintenance was relet with effect from the 1st April 2008. The results of the tender exercise were reported to Cabinet in February 2008 and highlighted the inflationary pressures on the contract. Based on current workloads this is expected to give a pressure of £152k. Costs are being closely monitored to ensure that the highway is maintained in a safe condition at minimum cost.

Parking Revenue Account

11. As a result of the recent introduction of part 6 of the Traffic Management Act 2004, the council can no longer rely on the Guaranteed Achievement Level that was previously part of the parking enforcement contract. This fact, coupled with a downturn in performance related to the enforcement contract renewal process, is having a detrimental effect on the current level of penalty charge notice income. The new contractor, Mouchel Traffic Support Ltd, commenced on 4th August 2008 and is expected to address the current performance concerns in a relatively short period of time, however there will be a considerable shortfall in projected income from the first part of the year.

Vehicle Fuel

12. The current purchase price of diesel for the Council at the time of writing this report is averaging approximately 101p per litre. This represents a reduction of approximately 6% compared to the average prices of 107-109p per litre in June and July. However it still represents an increase of over a third on the prices paid at the time of setting the budget when the price per litre averaged around 75p. The forecasts have been revised accordingly and now range from a best case of £250k to a worst case of £496k. However the medium-term prospects for oil prices remain unclear, but seem likely to remain extremely volatile and sensitive to any potential or actual reductions in the supply stream.

13. As at Month 4 E&CP are reporting pressures of £365k due to the implications of the oil price increase, and largely relating to increased direct fuel costs (£80k Street Cleansing, £100k recycling, £100k Domestic Waste, £40k Passenger Services and £45k Streetscene Maintenance). These are being monitored as an exceptional item. This forecast is considered to be a best case position and has not been influenced by the recent reduction in the oil prices. The secondary impacts of the oil price increase are now being reflected in the prices of materials and an element of this is included in the Streetscene Maintenance pressure for tarmac. The pressure in Passenger services will ultimately impact on Adult Social Care as the main client of this recharged service.

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Capital

14. A summary of the programme is shown below. An underspend of £850k (8%) is currently forecast against the revised budget of £11.066m:

Actual Forecast Capital Spend % of Spend % of Variance Original Revised Spend Revised Forecast Revised (Current Scheme Name Budget Budget Month 4 Budget Outturn Budget month) £’000 £’000 £’000 £’000 £’000 £’000 £’000 Street Scene/ Furniture 250 300 44 15% 300 100% 0 Road Safety 250 250 8 3% 250 100% 0 Traffic Congestion Mitigation 200 200 32 16% 200 100% 0 Green Spaces Strategy 250 465 6 1% 465 100% 0 Implementation Recycling Projects 587 638 13 2% 638 100% 0 Breakspear Crematorium 2,000 2,000 44 2% 1,300 65% -700 Purchase of Vehicles 1,135 1,135 301 27% 1,135 100% 0 Highways Programme 1,608 1,616 7 0% 1,616 100% 0 Street Lighting 410 410 24 6% 410 100% 0 Car Park Improvements 150 150 0 0% 0 0% -150 Green Flag 40 0 0 0% 0 0% 0 Sub-Total ECP 6,880 7,164 479 7% 6,314 88% -850 TfL Schemes 3,992 3,902 293 8% 3,902 100% 0 Sub-Total TfL 3,992 3,902 293 8% 3,902 100% 0 Total ECP 10,872 11,066 772 8% 10,216 92% -850

15. The moratorium for the main programme has now been lifted but a number of contingency items are yet to be released. To date the following have been released:

• Ruislip Lido projects (£215k in 2008/09 - included in the Green Spaces Strategy Implementation programme) • The July Cabinet meeting agreed to release £51k from the HIP Recycling Project contingency for Estates based Recycling initiatives.

16. Breakspear Crematorium: The agreed £3m Improvements Project with the London Borough of Harrow is still expected to slip by £700k in 2008/09. A report and recommendation on the award of the contract for the building works (£1.8m) is due to go to Cabinet in September for their decision.

17. Purchase of Vehicles: As part of the vehicle replacement strategy the purchase of a number of vehicles that were being leased has been completed this month. This is in addition to the purchase of new applied sweepers, and the ongoing tender process for Refuse/Recycling vehicles and Welfare buses.

18. TfL Programme: The budget continues to be adjusted as programme allocations are revised and finalised and the 2008/09 schemes are being finalised and approved. Spend is currently being forecast in line with the budget of £3.902m.

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Planning and Community Services

Revenue

The Group has a draft outturn position of £411k, assuming the £300k contingency for Golf is fully applied.

Forecast Forecast Change Variance Variance from Month 04 Month 02 Month 02 Division of Service £’000 £’000 £’000 Community Safety 0 0 0 Arts Service 0 0 0 Libraries 0 0 0 Adult Education 0 0 0 Leisure Facilities +272 0 +272 Leisure Strategies 0 0 0 Planning & Transportation +139 +253 -114 Group Directorate 0 0 0 P&CS - Total +411 +253 +158

Adult Education - Nil Variance

1. The recommendation in Month 2 to fund the subsidisation of fees for a number of courses no longer funded by LSC grant was agreed, therefore the forecast for Adult Education is that it remains on target.

Leisure Facilities £272k pressure (£272k adverse)

2. The main reason for the adverse movement from month 2 is a reduction in the projected income for the three public golf courses. The economic downturn has severely affected roundages, and hence income achieved by an estimated £200k. In recognition of this it was agreed that a reduced first part year rent would be offered to the new operators of the courses in order to close the contract (£72k). The interim arrangements have however come to an end and the contract provides certainty with regard to future rent levels and investment in the three courses. Officers are currently in the process of formulating a claim against Transco as the gas pipeline works at Uxbridge Golf Course, reducing that course to twelve holes, has undoubtedly been an additional significant contributory factor in the loss of revenue in the current year. Net proceeds from the claim will be divided between the new operator and the Council and proceeds from the claim will partly negate the variances currently forecast. In addition, works undertaken to refurbish Ruislip Golf Centre, which has now opened and provides a significant improvement on the previous facility, also had an impact on net income.

Planning and Transportation £253k pressure (no change)

3. Provisional allocations of Housing Planning Delivery Grant (HPDG) have now been issued. As expected the initial award has fallen well short of the expected income and the

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contingency provision of £254k will be required to support both the expected loss of grant and resultant need to quickly reduce staffing resources.

4. Land charges is currently forecasting a pressure of £522k as a result of the continuing down-turn in the housing market, this deterioration in the forecast from Month 2 is based on the performance in the first four months of the financial year, which showed a 46% reduction in income when compared to the same period in 2007/08. The downturn was evident in the last financial year with a £150k pressure. Additionally increased competition from private search agents is continuing to have an effect on income levels. Similarly Building Control income targets are coming under pressure from the economic conditions and the current estimate is a £106k pressure. A £59k deterioration from the month 2 position. These pressures (£628k) relating to the economy are being treated as exceptional items.

5. As reported at month 2 there are pressures on Planning staffing budgets and the use of agency staff. The downturn in the economy and the likely significant fallout of PDG have necessitated a detailed review of staffing budgets across planning. This is being undertaken as part of the Group’s Whole Service Review.

Capital

6. A summary of the programme is shown below:

Original Revised Capital Forecast Variance Actual Forecast Budget Budget Spend Outturn Spend Spend Month % of % of 4 Revised Revised Scheme Budget Budget £’000 £’000 £’000 £’000 £’000 £’000 £’000 Planning SSCF (Youth Awareness Programme) 0000 0 0 Assisted Funding Programme 150 150 15 10% 150 100% 0 S106/S278 Schemes 0 810 79 10% 810 100% 0 Libraries Victoria Hall and Ruislip Manor Library Development 210 652 26 4% 192 29% -460 Replacement libraries computer system 0 29 0 0% 29 100% 0 Manor Farm & New Builds Fit-outs 59 110 23 21% 110 100% 0 Community Facilities Manor Farm 0 380 284 75% 380 100% 0 Leisure Hillingdon Sports & Leisure Centre 13,484 12,070 2,552 21% 12,070 100% 0 Leisure Development - Botwell Green, Hayes 8,250 8,761 527 6% 8,761 100% 0 Boxing Club 490 345 147 43% 345 100% 0 Planning & Community Total 22,643 23,307 3,653 16% 22,847 98% -460

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Victoria Hall and Ruislip Manor Library Development

7. The project is coming to a close. Final contractors figures are being prepared. The spend to date is 4% of the budget. The forecast spend of £192k is 29% of the budget. The £460k under spend is made up as follows; under spend on the main contract of £267k; £100k for contingency that was not used and £93k saving on the anticipated cost of purchase of Victoria Hall flat.

8. The anticipated under spend of £460k can be used to support libraries refurbishment programme. Experience of the next 2 tenders for Harefield and West Drayton libraries has highlighted significant maintenance expenditure with works that really need to be addressed as part of the refurbishment programme in order to ensure a sustainable and long term solution.

Manor Farm Library & New Builds Fit-outs

9. Major libraries refurbishments are being undertaken. The spend to date is 21% of the budget, (£110k). A programme of work is being developed to identify priorities. It is anticipated that the budget will be fully spent. Tenders for both Harefield and West Drayton have been received and a contractor selected. Works are due to commence in around 6 weeks. Feasibility work has commenced on other libraries to identify costing for each library for the proposed refurbishment Officers have been tasked to carry out feasibility studies to assess the costs of each library in the programme.

Hillingdon Sports & Leisure Centre

10. The construction is about two weeks behind programme thus the expenditure is slightly behind on the same basis. However, this will be back on track over the coming months to match the year-end expenditure.

11. The spend to date is 21% of the budget, (£2,552k). The forecast, £12,070k is 100% of the budget. The current forecast for total contract sum is £21,373k. The anticipated completion date is December 2009. The estimated overspend is 2% £373k of the approved contract sum of £21,000k. This has increased from the last estimated overspend of £131k, and is due to a range of additional technical requirements ranging from an increase in ‘Sustainability Costs’ of £175k to a decrease in ‘Structural glass floor and framing’ of £31k. Adjustments are being made to figures where possible to drive down other costs. Any overspend will be met from the contingency for the contract which has been set at £1,063k. Officers continue to meet with the contractors on a monthly basis and are monitoring the figures closely.

Leisure development - Botwell Green, Hayes

12. The work on site has just commenced having been delayed slightly by the receipt of the funding. The spend to date is 6% of the budget, (£8,761k). The project will maintain programme to spend the anticipated amount this year.

13. There is a separate report on the agenda that includes a capital proposal to develop a Gym at the Botwell site.

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Central Services

Revenue

1. The forecast position for the central services revenue budget is a pressure of £295k, an adverse movement of £70k on the month’s 2 projections, due primarily to the need to continue with agency cover for key posts within the Accounting Service. These remaining posts were successfully recruited to during the summer and as a result, this pressure is not forecast to rise any further. This forecast overspend comprises a breakeven position for the Deputy Chief Executive’s Office and a pressure of £295k in the Finance & Resources Directorate.

Forecast Forecast Change Variance Variance from Month 04 Month 02 Month 02 Division of Service £000 £000 £000 Deputy Chief Executive's Office 0 0 0 Finance and Resources +295 +225 +70 Central Services - Total +295 +225 +70

Finance & Resources: £295k pressure (£70k adverse)

2. The Finance & Resources Directorate budgets are projecting a pressure of £295k at month 4, due to pressures within Corporate Property Services (£225k overspend), the Accounting Service (£50k overspend) and the ICT Service (£20k overspend). There are 4 significant pressures across the Directorate’s budget:- • Following the successful outsourcing of Facilities Management services to Dalkia, effective from 1 August 2008, the Council will have to incur one off mobilisation costs, which, when taking into account the part year savings of the project will result in a pressure of £136k (it is estimated that the FM Outsourcing project will deliver full year savings of £737k, an overachievement of £237k on the £500k saving target that was set for this project). • There is an ongoing pressure on income streams of £89k, due to a number of issues with tenants in the Warnford Industrial Estate and the loss of income from 192 High Street, where the premises have remained vacant for a number of months. • There is a projected overspend of £50k in Accounting Services, due to the continued requirement for agency staff which are needed to cover key vacant posts. These remaining posts were successfully recruited to during the summer and as a result, this pressure is not forecast to rise any further. • There is a pressure of £20k on the ICT Contact Centre budget, which relates to the increased cost of the one stop shop building lease rental, following a recent rent review

3. There is also an ongoing pressure of £100k on the cost of gas and electricity within the Civic Centre which is reported as part of the fuel cost exceptional item.

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Cabinet report 25 September 2008 Page 177

APPENDIX A

Capital

4. A summary of the programme is shown below:

Actual Forecast Capital Spend Spend Spend % of % of Variance Original Revised Month Revised Forecast Revised (Current Scheme Name Budget Budget 4 Budget Outturn Budget month) £’000 £’000 £’000 % £’000 % £’000 Deputy Chief 1,752 1,752 128 7.3% 1,752 100% 0 Executive’s Office Finance & 2,327 3,871 587 15.2% 3,871 100% 0 Resources Directorate Total Programme 4,079 5,623 715 12.7% 5,623 100% 0

Central Services: £Nil Variance, no change

5. The forecast position for the central services departments is a breakeven position on a capital programme budget of £5,623k, with no anticipated variances within either the Deputy Chief Executive’s Office or the Finance & Resources Directorate. Expenditure to date is £715k (12.7%), which primarily relates to the Civic Centre Electrical Works (£355k), the DDA Programme (£120k) and the Property Enhancements Programme (£80k). The majority of schemes are still in the early stages of development, but all are still considered to be deliverable within this financial year.

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Cabinet report 25 September 2008 Page 178

PLANNING OBLIGATIONS – ITEM 11 QUARTERLY FINANCIAL MONITORING REPORT

Cabinet Member Councillor Keith Burrows

Cabinet Portfolio Planning and Transportation

Report Author Nicola Wyatt, Planning and Community Services

Papers with report Appendix 1

HEADLINE INFORMATION

Purpose of report This report provides financial information on s106 and s278 agreements up to 30 June 2008 against respective portfolio/ service areas.

Contribution to our Planning obligations are a delivery mechanism for the Local plans and strategies Development Framework, which is in turn a key delivery document for the Community Strategy and other strategic documents.

Financial Cost There is no financial cost to the Council arising from this report.

Relevant Policy Residents’ and Environmental Services Overview Committee

Ward(s) affected All

RECOMMENDATION

That the Cabinet notes the updated financial information attached at Appendix 1.

INFORMATION

Reasons for recommendation

Circular 05/05 and the accompanying best practice guidance requires local planning authorities to consider how they can inform Members and the public of progress in the allocation, provision and implementation of obligations whether they are provided by the developer in kind or through a financial contribution. This report details out the financial planning obligations held by the Council and what progress has and is being made.

Alternative options considered

To not report to Cabinet. However, it is a requirement of the District Audit report and an obvious example of good practice to monitor income and expenditure against specific planning agreements and ensure that expenditure takes place in accordance with the parameters of those agreements.

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Cabinet report 25 September 2008 Page 179

Comments of Policy Overview Committee(s)

None at this stage.

Supporting Information

1. Appendix 1 provides a schedule of all agreements on which the Council holds funds. The agreements are listed under Cabinet portfolio headings. The appendix shows the movement of income and expenditure taking place during the financial year; including information at 31 March 2008 (which was subject of the report in June 2008) as well as up to 30 June 2008. Text that is highlighted in bold indicates key changes since the Cabinet report of 19 June 2008. Figures indicated in bold under the column headed ‘Total income as at 30/06/08’ indicate new income received (and interest accrued over the financial year where those cells are shaded yellow). The table shows expenditure between 1 April and 30 June 2008 of £164,439.74 (compared to £303,373.73 during the previous quarter) and income of £536,712.96 (compared to £727,005.27 during the previous quarter) within the same period.

2. The balance of s278/106 funds that the Council held at 30 June 2008 is £12,528,762.77. It should be noted that the ‘balance of funds’ listed, i.e. the difference between income received and expenditure, is not a surplus. Included in the balance at 30 June 2008 are those s278/106 funds that the Council holds but is unable to spend for a number of reasons, such as cases where the funds are held as a returnable security deposit for works to be undertaken by the developer and those where the expenditure is dependant on other bodies such as transport operators. The column labelled “balance spendable not allocated” shows the residual balance of funds after taking into account funds that the Council is unable to spend and those that it has allocated to projects. The ‘balance of funds’ at 30 June 2008 also includes funds that relate to projects that are already underway or programmed, but where costs have not been drawn down against the relevant s106 (or s278) cost centre.

3. In summary, of the ‘total balance of funds’ that the Council held at 30 June 2008 (£12,528,762.77), £3,153,280.61 relates to funds that the Council is unable to spend and £8,955,038.19 is allocated to projects, leaving a residual balance of funds that the Council holds of £420,443.97 that is currently spendable and not yet allocated to specific projects.

4. It was not possible to report this information to the Cabinet at any earlier meeting because the reporting deadlines were prior to the receipt of reconciled financial information.

Financial Implications

5. This report provides information on the financial status of s106 and s278 agreements up to 30 June 2008. The recommendation to note has no financial implications.

EFFECT ON RESIDENTS, SERVICE USERS & COMMUNITIES

What will be the effect of the recommendation?

6. The recommendation ensures transparency and assures probity in the area of planning obligations, thereby promoting public confidence.

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Cabinet report 25 September 2008 Page 180 Consultation Carried Out or Required

7. There are no external consultations required on the content of this report.

CORPORATE IMPLICATIONS

Corporate Finance

8. A corporate finance officer has reviewed this report and the financial implications contained within it. Over the last quarter the balance of funds has increased by £372,073.22 to £12,528,762.77. Out of this increase, the amount allocated to projects has increased by £1,374,207.33 to £8,955,038.19, and the balance of unallocated spendable amount has decreased by £1,128,442.42 to £420,443.97, leaving an increase in the unspendable amount of £126,308.31 to £3,153,280.61. It should be noted that although £8,955,038.19 has been ‘allocated’ to projects, it is not the case that this amount would be found within the Council’s revenue or capital budgets due to legal restrictions surrounding such agreements. Of the £8,955,038.19 allocated amount, £2,632,340 has been identified as allocated to live capital projects, of which £810,000 will be included within the PCS capital monitoring and £1,822,340 in the ECS capital monitoring. The balance of funds will regularly be reviewed in order to identify the new live projects within the allocated £8,955,038 and to ensure that this reconciles to the capital monitoring report.

9. The £372,073.22 increase in balance of funds is due to income of £536,712.96 received in the quarter partly offset by £164,439.74 expenditure in the quarter.

10. Eleven schemes that were completed during the previous financial year with zero balances have been deleted from Appendix 1. This has reduced both the total income and total expenditure figures as at 31 March 2008 by £384.7k. As the balance of these schemes was zero there is no impact on the balance of funds.

Corporate Property

11. The Head of Corporate Property Services has reviewed this report and confirms that there are no direct property implications arising from the recommendation.

Legal

12. It is a requirement of the District Audit report into planning obligations and the Monitoring Officers report that regular financial statements are prepared.

BACKGROUND PAPERS

ODPM Circular 05/2005 ‘Planning Obligations’ District Auditor’s “The Management of Planning Obligations” Action Plan May 1999 Monitoring Officers Report January 2001 Cabinet Report December 2002 / March 2003 / October 2003 / January 2004 / June 2004 / September 2004 / November 2004 / March 2005 / July 2005 / October 2005 / December 2005 / March 2006 / July 2006 / September 2006 / November 2006 / March 2007 / July 2007 / September 2007 / December 2007 / March 2008 / June 2008

PART 1 – MEMBERS, PUBLIC AND PRESS

Cabinet report 25 September 2008 Page 181 FINANCIAL UPDATE ON SECTION 106 AND 278 AGREEMENTS AT 30 JUNE 2008 APPENDIX 1

SECTION 278 PORTFOLIO: PLANNING & TRANSPORTATON PT278/26/127 South Ruislip 664 Victoria Rd S.Ruislip / 59,149.09 58,826.95 59,149.09 59,149.09 0.00 0.00 0.00 £50,430.02 signals estimate received relating to the works to 27060/APP/2003/1105 provide a pelican crossing on Victoria Road. £5,000 held as security deposit and £1,000 for engineering fees. Portion of security deposit used to make site safe. £1,500 previously held here transferred to PT/44 (S278 surplus), as it relates to an earlier application for this site that was withdrawn and no agreement entered into. Pedestrian crossing completed & signals switched on. Red surfacing across Civic Way outstanding and developer still being chased for surfacing works and outstanding payments. Spend on additional works not within the terms of the legal agreement recoded to another account. Revised TTS costs £55,167.09. Spend was towards meeting TTS costs. Final account sent to developer which includes all outstanding Council costs including 'overspend' for them to meet. Cheque received, overspend has been reconcilled.

PT278/27/09 Botwell Stockley Park Phase 3 585,463.70 585,463.70 14,500.00 14,500.00 0.00 570,963.70 0.00 Spend is engineering fees. Development not yet implemented (Includes "Trident Site" and highways works not started. Funds currently held are for Former PT/29) 37977/W/96/1447 security deposit and fully refundable subject to the due and *16 proper implementation of the Highway works. £2,500 engineering fees transferred from PT278/27. A further £12,500 of Engineering fees needs to be claimed from developer should works commence.

PT278/30/115 Heathrow Terminal 5, Land at Longford 10,500.00 10,500.00 0.00 0.00 0.00 10,500.00 0.00 Fees & security (£5,000) associated with Highway Works to *22 Villages Roundabout, Heathrow s278 be undertaken by developer. Works consisted of temporary 10 Jan 02 47853/93/246 access works from Longford Roundabout to Western Perimeter Road. Access installed & will be removed following completion of Terminal 5. Security to be retained pending outcome of BAA proposals to make this access two-way and permanent for buses and emergency services vehicles as well as cyclists. Two way access implemented. Officers investigating whether all required works have been completed. Works completed, security to be refunded after maintenance period

PT278/34/86A Brunel Brunel site3 392,358.87 392,358.87 197,448.22 197,448.22 0.00 194,910.65 0.00 Highway Works - £150k refundable security, £124,637.12 *18 532/SPP/2001/1858 - received for highway works at junction of Hillingdon Hill and Highways Works at Junction Kingston Lane, £65,271.32 · received for Kingston Lane Hillingdon Hill / Kingston Pedestrian Crossing, £20,500 supervision fees. If the Lane & Pelican Crossing on supervision fee following final completion exceeds 10% of the Kingston Lane costs of the works plus statutory undertakers costs and TTS payment then the excess is to be refunded. Works complete and signals switched on. Officers continue to chase Brunel to perform remedial works to grass verges and are investigating options for the use of some of the security for the Council to perform the remedial works if necessary. Council discussing with developer to resolve.

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CASE REF. WARD SCHEME / PLANNING TOTAL INCOME TOTAL INCOME TOTAL TOTAL 2008 / 2009 BALANCE OF BALANCE COMMENTS REFERENCE EXPENDITURE EXPENDITURE EXPENDITURE FUNDS SPENDABLE (as at mid August 2008) NOT ALLOCATED AS AT 30/6/08 AS AT 31/3/08 AS AT 30/6/08 AS AT 31/3/08 AS AT 30/06/08 AS AT 30/06/08 PT278/44/87A Brunel Brunel s278 16 April 04 114,819.85 284,152.87 81,080.74 81,080.74 0.00 33,739.11 0.00 Traffic Calming on Cleveland Road & roundabout on Kingston *20 532/SPP/2002/2237 - Traffic Lane. £30,900 spent on engineering fees. £150k Refundable Calming on Cleveland Road security deposit. £3,200 for Traffic DC project management & New Entrance on Kingston costs. £58,962.38 TTS estimate for Pedestrian Crossing on Lane Cleveland Road. Further payments received following receipt of estimate of works to cover security/costs. £10,000 received for improvements to a footpath on the site to be retained a security for Brunel to implement the works and to be transferred to PT84/87B-D once interest statement has been prepared by finance officers. Traffic Calming on Cleveland Road (including new signalised crossing) & roundabout on Kingston Lane at new entrance to Brunel University now complete. TfL invoice paid. Residual on TfL payment due to VAT not claimed - funds to be held on as contingency for extra TfL costs. Interest Accrued. Remedial work completed and signed off in December 2007. Security and interest refunded.

PT278/46/135 Northwood 10A Sandy Lodge Way 7,458.07 7,458.07 2,458.00 2,458.00 0.00 5,000.07 0.00 Improvement of visibility for junction of Sandy Lodge Way & *32 Northwood Woodridge Way. ECU fees have been claimed and £5,000 54671/APP/2002/54 security remains. Works substantially complete 12 month maintenance period, ended 16 September 2006. Final certificate has been prepared. Security held to part offset outstanding education contribution which is being sought via legal proceedings.

PT278/47 Various Refunds Various 57,963.49 42,025.39 35,853.55 19,915.45 15,938.10 22,109.94 0.00 Funds transferred to here as refunds related to the Heinz, Hayes Park and former BT site, Glencoe Road, Yeading developments, not yet taken up by developer or owners. Also £10.79 from Wimpey Site Beaconsfield Road and £232.58 from Former Magnatex Site Bath Road which is residual interest omitted from refunds related to those schemes. Officers looking into appropriate recipients for refunds.

PT278/48 Various No Legal Agreement Various 53,416.00 49,866.00 17,577.00 17,577.00 0.00 35,839.00 0.00 No Legal Agreement - consultancy fees. £14,000 to be transferred to a PPR/reference for 1st quarter 08/09 report as these funds are for construction training secured from the s106 agreement for Budgens Site, South Ruislip. Income expenditure drop due to and old completed scheme being erroneously included in previous reports. This has no effect on the balance.

PT278/49/117 Yeading Grand Union Village Southall 65,884.55 65,884.55 0.00 0.00 0.00 65,884.55 0.00 Security deposit (£5K + interest) for highways works involving *23 327/APP/2000/2106 traffic calming to the junction with Glencoe Rd and a cycleway/footway on Broadmead Rd to Hayes Bypass. £52,363.10 for TfL costs for Broadmead Road Toucan Crossing proposed as part of works. Additional income is £1K of engineering fees. Detailed plans of works received. Developers agreement to the design received. Consultation undertaken during February 2007 for traffic calming and toucan crossing. Officers chasing TfL for implementation. Following consultation Cabinet Member agreed to works to be carried out. Awaiting 'traffic order' prior to commencement of works.

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PT278/55/10A Uxbridge Land at Sanderson Site and 166,491.05 166,491.05 463.10 463.10 0.00 166,027.95 0.00 Funds held (£140,070 plus interest) as a deposit sum - fully *14 North Braybourn / refundable subject to the due and proper execution of the (Formerly 35347/APP/2000/1294 & Highways Works by developer (road widening, the provision of PT/31) 1296 a mini-roundabout, two new bus stops, extension of a right hand turn lane on Oxford Rd into Sanderson Road, and removal of existing parking bays). Engineering fees were paid direct to HEC and did not pass through s106/278 accounts. Works complete. Some outstanding remedial items, which are subject of on-going discussions with the developer. Funds to be returned following issue of final certificate. £463.10 additional engineering fees received - claimed by HEC. Interest accrued.

PT278/57/140 A Pinkwell MOD Records Office 419,128.68 383,671.06 302,714.05 302,714.05 0.00 116,414.63 0.00 £188,737.70 (including £170,027.34 for Transport For London Stockley Road Hayes signals unit) for installation of two sets of traffic signals, one at 18399/APP/2004/2284 the entrance to the site the other at Lavender Rise on Stockley Road and £190,686.91 received in respect of the Council's costs for supervision of the works (to be carried out by the owner). Works complete. Stage 3 road safety audit now agreed await completion of remedial works. Remedial works completed. Additional item of works being sought by officers who are chasing the developer for this. Council's costs of £205,686.71 claimed, TTS invoice for signals at Lavender Rise paid. Funding for additional items of works (removal of right turn lane) and BT cabling received. Design work completed. Public consultation to be carried out in Aug 08. PT278/60/147A West Drayon Former DERA site, Kingston 17,005.97 17,005.97 0.00 0.00 0.00 17,005.97 0.00 £1,500 The Council's costs for the design, administration and Lane West Drayton supervision of the works to the public highways surrounding *42 45658/APP/2002/3012 the site to be performed by the developer. £15,000 held as security for the due and proper execution of the works. Await progress on site before commencement of these off-site highways works. Highway works started on site and were due to be substantially complete in September 2007. Officers investigating works to confirm whether 12 month maintenance period can commence.

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PT278/61/148 West Drayon Former RAF - Porters Way, 2,000.00 2,000.00 2,000.00 2,000.00 0.00 0.00 0.00 The Council's costs due upon lodgement of documents by the West Drayton developer for the design, administration and supervision of the 5107/APP/2005/2082 works to the public highways surrounding the site to be performed by the developer. S278 agreement has been signed. Signal design for Porters Way/Station Road junction approved by TfL, and works are under way. PT278/62/149A Botwell Hayes Goods Yard 7,000.00 7,000.00 0.00 0.00 0.00 7,000.00 0.00 The Council's costs due upon lodgement of documents by the 10057/APP/2004/2996&2999 developer for the design, administration and supervision of the *51 works to the public highways surrounding the site to be performed by the developer. £5,000 received as a security deposit for the due and proper execution of the highways works by the developer.

PT278/63/175A South Ruislip BFPO, R.A.F Northolt 5,000.00 5,000.00 0.00 0.00 0.00 5,000.00 0.00 £5k received as the security deposit for the due and proper *49 189/APP/2006/2091 implementation of junction works at the White House Gate entrance to the development. Signals complete and in operation. Currently within 12 month maintenance period. Date of final completion to be confirmed.

PT/278/64/173 Eastcote & R.A.F. Eastcote 2,000.00 2,000.00 0.00 0.00 0.00 2,000.00 0.00 Engineers fees paid prior to the execution of an agreement to East Ruislip 10189/APP/2004/1781 secure access works associated with this application. Waiting restriction in Lime Grove undertaken. Elm Ave/Lime Grove junction improvement pending. Elm Ave Pedestrian crossing technical approval pending.

PT/278/65/182 Heathrow Longford Roundabout - Fifth 9,521.00 9,521.00 4,521.00 4,521.00 0.00 5,000.00 0.00 Remaining balance is a security deposit for developer Villages Arm, 63369/APP/2007/2294 implementation of bus only access to Terminal 5 Heathrow. *52 Spend on supervision costs.Works complete, security to be refunded following maintenance period.

PT/278/66/183 Pinkwell Shepiston Lane - Petrol 48,000.00 183,000.00 16,000.00 0.00 16,000.00 32,000.00 0.00 Funds received as security for highways improvements being Station Development performed by the developer in lieu of a banker's bond. Works partially completed and the refund of part of the monies has been refunded will appear in the report for the June quarter figures. Remaining balance to be refunded following satisfactory completion of the maintenance period.

PT/278/71 Uxbridge Hillingdon House Farm Site 3,150.00 0.00 0.00 0.00 0.00 3,150.00 0.00 S278 agreement and technical approval pending North E Eng. Cons. Fees (North Way)

SECTION 278 SUB - 2,116,796.14 2,362,711.30 762,072.75 730,134.65 31,938.10 1,354,723.39 0.00 TOTAL

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SECTION 106 PORTFOLIO: PLANNING & TRANSPORTATION PT/05/04a Heathrow BA World Cargo / 339,111.08 339,111.08 0.00 0.00 0.00 339,111.08 0.00 The balance is for improvements to public transport serving *2 Villages 50045A/95/1043 the south side of London Heathrow. Any scheme supported by these funds should provide a significant benefit to BA employees in the vicinity of Heathrow and the views of the Heathrow Transport Forum are to be sought in determining any scheme to be funded. No time limits. BAA led proposal for upgrade of bus services serving the south side of Heathrow being discussed. S106 funding (from this case and PT/05/4b) would be used to 'pump prime' these services with TfL taking on the costs once the available funding has been used. BAA to provide required documentation to allow spend. PT/05/04b Heathrow BA World Cargo / 406,331.57 406,331.57 173,645.35 173,645.35 0.00 232,686.22 0.00 The balance is for improvements to public transport serving *2 Villages 50045A/95/1043 London Heathrow. Any scheme supported by these funds should provide a significant benefit to BA employees in the vicinity of Heathrow and the views of the Heathrow Transport Forum are to be sought in determining any scheme to be funded. £89,000 allocated to Hayes Station as contingency as agreed by Heathrow Area Transport Forum in letter dated 14 December 2006. Project currently under review due to issues with the step-free access proposal. See update to PT/05/04a above regarding the remainder of the balance. No time limits.

PT/11/45 Harefield Springwell Lane - Cycle Way 3,283.20 3,283.20 2,121.57 2,121.57 0.00 1,161.63 0.00 Towards traffic calming in Springwell Lane. Funds earmarked/ / 6679/AZ/98/0897 committed towards traffic calming to benefit a cycle way. Delegated authority granted to advertise for 20m/hr speed zone. Works complete. Officers chasing confirmation of final s106 expenditure amount. Interest accrued. Unexpended funds at January 2011 to be returned to the owner.

PT/18/38B Heathrow Former Airspeed House, 138,068.30 138,068.30 62,912.71 62,912.71 0.00 75,155.59 0.00 For Public Transport Improvements (2 bus shelters & (See also Villages Stanwell Road, Heathrow / pedestrian crossing) Bus shelters and pedestrian crossing E/25/38A) 50395/A97/1297 installed & funded by another authority/agency. Two *33 alternative bus shelters provided by London Buses and LB Hounslow. Officers chasing confirmation of costs. Bus shelters installed in 2005 and s106 funds are not required. No other schemes required in accordance with terms for spend. Officers investigating options to pusue possible deed of gift for alternative scheme. Decision being sought as to way forward. Interest accrued. There are no time constraints upon the expenditure of the funds. PT/21/39A Uxbridge The Chimes - Supervision & 113,484.80 113,484.80 110,426.22 110,426.22 0.00 3,058.58 0.00 £63,484.80 received for traffic signals - £62,591.63 has been North TTS / 42966/AH/961862 paid, leaving £893.17 unspent for this purpose. £2,165.41 for engineering fees. Trees planted in the High Street near the Sony Shop but wrong species planted by developer's contractor. This issue prevented the Final Certificate being issued. The remaining supervision funds (£2,165.41) are earmarked for final inspection/ supervision. Trees planted and establishment period expired Spring 2008. £893.17 has been refunded and any remaining supervision and administration fee to be transferred to PT/44/03.

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PT/25/56 South Ruislip J Sainsbury, 11 Long Drive, 37,425.09 37,425.09 0.00 0.00 0.00 37,425.09 0.00 Highway improvements adjacent to the site. Legal advice *24 Ruislip 33667/T/97/0684 stated that because of time that has elapsed, it would not be reasonable to proceed without Sainsbury's agreement. Officers investigating the potential to utilise these funds for traffic congestion mitigation at that junction to complement current works that have been commissioned for that location. A portion of land owned by Sainsbury's would need to be dedicated as public highway for the scheme to be feasible. Traffic congestion mitigation scheme is fully funded. Officers investigating whether improvements could be tied into 114 bus route project. Excess funds are to be refunded to the developer following the date of the Final Account.

PT/37/40B-C Botwell Land at Thorn EMI Complex - 559,443.43 559,443.43 372,015.36 372,015.36 0.00 187,428.07 0.00 Project 40B- Environmental improvements in Blyth Road. *53 Highways Works & Funds committed to highways works on Blyth Road and (see: PPR/29) Environmental subway CCTV. Unspent funds at 6 months of occupation to be Improvements refunded. Ongoing discussions with developers. 51588/APP/2000/366&1418 Project 40C- Council’s costs in the implementation, and supervision & administration fees related to the highway works. Unspent funds following final account to be refunded. Awaiting developer regarding implementation of phase 3 highways works. PT37/40E Botwell Land at Thorn EMI Complex - 32,805.42 32,805.42 0.00 0.00 0.00 32,805.42 0.00 Project 40E - £30,000 received for controlled parking in Blyth Parking Road area. There are no immediate plans to consult with the *47 51588/APP/2000/366&1418 residents of the area around Blyth Road on the introduction of a residents parking scheme. These funds may be required to address additional parking pressure on the surrounding residential roads once the development has been completed and is fully occupied. Officers continue to monitor the parking situation. Unspent to be refunded 5 years following implementation (date yet to be confirmed).

PT/41/94A Yiewsley Land to the West of Stone 9,794.97 9,794.97 0.00 0.00 0.00 9,794.97 0.00 £8,333.34 received on 17 February 2003 as a capital (See also E/29) Close, Horton Road, contribution towards improved public transportation in the area Yiewsley / of Yiewsley. £934.14 is interest accrued. If planning *19 54822/APP/2000/424 permission is implemented within 5 years of the grant there (outline) are no time constraints on the spend. Planning permission yet to be implemented. Officers investigating whether funds should be returned considering planning permission has expired PT/41/94B Yiewsley Land to the West of Stone 4,922.23 4,922.23 0.00 0.00 0.00 4,922.23 0.00 Received as a contribution towards public transport initiatives Close, Horton Road, in the Borough. Officers have investigated findings of a freight *19 Yiewsley study in Horton Road but are unable to use funds.TfL have 54822/APP/2003/718 (full) been notified as to availability of funds. Unspent funds by 17 February 2010 must be returned.

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PT/42/41 Heathrow Temp Stockpiling at Bedfont 50,000.00 50,000.00 0.00 0.00 0.00 50,000.00 0.00 £50,000 for landscape enhancement on specified land around Villages Court. 47853/SPP/2003/113 the development. Unexpended funds at 19 June 2006 were to be repaid to the developer. Following consultations with BAA it has been agreed to spend the funds as part of the Colne Valley project. Deed of variation has been secured to remove time limits. PT/44/03 Various S278 Surplus 156,969.67 157,291.81 82,596.83 82,596.83 0.00 74,372.84 0.00 Income is from underspends on s278 projects where surplus funds do not have to be refunded. First priority for use of funds is to address otherwise irresolvable deficits from overspent projects. £322.14 income previously transferred from PT278/26/127 has been transferred back to reconcile overspend on that scheme. PT/54/21C Botwell Former EMI Site, Dawley 57,000.00 57,000.00 0.00 0.00 0.00 57,000.00 0.00 £50,000 for Landscaping on adjacent land and £7,000 for Road - Landscaping maintenance of the landscaping works. Funds to be held for 6198/BS/98/1343 landscaping in accordance with the agreement subject to Crossrail. No time constraints. PT/54/21D Botwell Former EMI Site, Dawley 39,738.91 39,738.91 29,775.87 29,775.87 0.00 9,963.04 0.00 £15,000 for HGV signage in the area - officers working Road - HGV Signage towards developing a scheme. Officers have carried out a 6198/BS/98/1343 Freight Audit of the area and secured funding from TfL for HGV route signs. Subject to Cabinet Member approval, the £ 15,000 to be pooled with TfL funding to implement a comprehensive HGV route signage scheme. Directional signage scheme approved and officers implementing the scheme in accordance with the £15k allocation. No time constraints.

PT/57/27C South Ruislip Carmichael Close, Ruislip - 14,266.43 14,266.43 1,371.00 1,371.00 0.00 12,895.43 0.00 For highway improvements including a temporary waiting (see: EYL/35 & Highway Works / scheme. Designs received from HEC - currently looking at E/18) 55898/APP/2000/2736 feasibility. Unexpended funds after 5 years of the sale/renting *34 of the last housing unit (30 July 2008) to be repaid to the developer. No progress due to uncertainties associated with proposed development at RAF Northolt. RAF Northolt application approved which if implemented will include these highways works enabling these funds to be returned. Interest accrued. Expenditure is on HEC designs. TfL have requested revisions. Revised detailed design for the new signalised junction agreed. Officers to seek an alternative scheme to be the basis for a gift funding request if appropriate.

PT/61/89B West Drayton LHR Training Centre, 25,000.00 25,000.00 0.00 0.00 0.00 25,000.00 0.00 £25,000 for improvements at the junction of Stockley Road & Stockley Close / Stockley Close / Lavender Rise, West Drayton. Scheme (see: E/35) 51458/97/1537 provided using TfL funding. Further improvements to area have been implemented as part of the MOD development. Funds to be held as contingency for any works required to the junction arising out of the MOD development. No time constraints.

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PT/66/51 Charville White Hart Public House, 5,422.12 5,422.12 0.00 0.00 0.00 5,422.12 0.00 Improvements to the junction of Hayes End Road & Uxbridge (See also 1186 Uxbridge Road, Hayes Road. TfL LRSU (London Road Safety Unit) agreed to fund PT/08) 10852/APP/2003/2196 the balance of the costs required (£35k from TfL; £5k from LBH S106). TfL DTO Signals (the traffic signal section) have now included the scheme in their 2007/2008 programme. Expenditure recorded against TfL cost code. S106 to be used against final invoice for scheme. Scheme completed. Unspent funds as at 18 Jan 2011 to be refunded. PT/67/95A Brunel Land At Royal Lane 3,000.00 3,499.05 3,000.00 3,000.00 0.00 0.00 0.00 £3,109.67 towards maintenance of the green triangle adjacent (Formerly Hillingdon to the site. Project plan submitted in March for planting E/30/95A) 56265/APP/2001/1103 - scheme on the site with minimal maintenance issues. No time Landscaping constraints. Scheme substantially completed November 2007. Minor works still outstanding. Overspend to be reconciled with Assisted Funding for March quarter 2008 figures. Reconciliation erroneously performed. Funds now reconciled. PT/68/96A Uxbridge Land at Sanderson Site and 43,481.32 43,481.32 24,991.85 24,991.85 0.00 18,489.47 0.00 £80k received for feasibility work to be carried out into the North Braybourn - Tramway possible provision of a tramway, increased restrictions in feasibility, resident parking favour of residential car parking, other relevant transport scheme / initiatives, and associated training initiatives (40k transferred 35347/APP/2000/1294 & to PPR/30 for Stockley Academy Adult Training Scheme). 1296 Funds were spent on the extension of Uxbridge North Parking Management Area which has been completed. Balance allocated towards Uxbridge Station access improvements. Scheme to be reviewed as part of wider town centre improvements. Officers are looking to move it to scheme development in 08/09 financial year. Ruislip and Eastcote Stations to be progressed first. No time constraints.

PT/69/97A Botwell Land at West Drayton Depot 5,633.11 5,633.11 0.00 0.00 0.00 5,633.11 0.00 Landscaping Improvements along the Grand Union Canal. Stockley Road West Drayton British Waterways has agreed to design and manage a (see: E/22) - Landscaping suitable scheme and has also committed £5,000 to the 2760/APP/2003/2816 project. Project has been delayed due to a lack of resources at British Waterways. Landscaping improvements completed as part of a larger project of engineering works. Scheme completed June 2008, await invoice. Unspent funds at 4 May 2011 to be refunded.

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PT/71/99 Uxbridge UB1 Vine Street Uxbridge 250,000.00 250,000.00 162,839.73 159,916.73 2,923.00 87,160.27 0.00 To facilitate enhancements of the Old Uxbridge Conservation South 11005/AG/97/360 Area and the Town Centre - committed to Windsor Street scheme. Consultations undertaken. High St works programmed to be implemented late 2006 - complete. Further consultations for Windsor Street, Granges Yard and Market Square completed and Cabinet Member approval received for scheme to include resurfacing, plaques, signage and parking. Officers to programme works for 08/09 financial year to spend this balance and the balance at PT/96/164. No time constraints.

PT/72/88B Harefield Land at Hales Yard 41,024.63 41,857.84 41,024.63 41,024.63 0.00 0.00 0.00 Improvements along Springwell Lane adjacent to the site as (see: PT/73 & Springwell Lane, Harefield identified by the Highway Authority. Detailed estimates sought. EYL/47 ) 21895/APP/2003/763&764 - bridge works almost complete - awaiting final account. Highways Balance of funds to be used for carriageway/ footway works. Carriageway/footway works programmed to commenced on 19 August 2006. Substantial completion of works occurred November 2006. 12 month maintenance period has commenced and is due to expire November 2007 after which the final account can be confirmed and any residual funds returned. Project complete, final certification issued and refund sent. No time constraints.

PT/73/88C Harefield Land at Hales Yard, 10,000.00 9,872.20 10,000.00 10,000.00 0.00 0.00 0.00 Towards the implementation of improvement works to the (see: PT/72 & Springwell Lane, Harefield Canal Towpath alongside the Grand Union Canal. British EYL/47 ) 21895/APP/2003/763&764 - Waterways land. Officers continuing to negotiate with British Towpath Waterways. British Waterways have now proposed an appropriate scheme to improve the lock area including towpath improvements, new access point, picnic bench and hedge planting. Assisted Funding allocated November 2006. Implementation programmed for March. Total estimated cost of scheme is £13,500. Bench installed, hedge planting complete. Outstanding works were programmed for the summer 07. Slippage due to staffing problems at British Waterways. Works now complete, overspend to be reconciled with Assisted Funding. Reconciliation erroneously performed. Overspend has been reconciled. No time constraints.

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CASE REF. WARD SCHEME / PLANNING TOTAL INCOME TOTAL INCOME TOTAL TOTAL 2008 / 2009 BALANCE OF BALANCE COMMENTS REFERENCE EXPENDITURE EXPENDITURE EXPENDITURE FUNDS SPENDABLE (as at mid August 2008) NOT ALLOCATED AS AT 30/6/08 AS AT 31/3/08 AS AT 30/6/08 AS AT 31/3/08 AS AT 30/06/08 AS AT 30/06/08 PT/76/119 Northwood Land at 64 Ducks Hill Road 35,253.56 35,253.56 327.00 327.00 0.00 34,926.56 0.00 To provide a speed camera, anti-skid surface and associated Northwood/ 26900L/99/1077 road markings in Ducks Hill Road. Speed camera cannot be installed in this location, as the accident rate in this location is below the threshold established by TfL. Deed of variation not required. Site included in vehicle activated sign (VAS) forward programme. Officers looking into feasibility of 'Driver Feedback Sign'. Implementation due Spring 2007, subject to feasibility. Quotes being sought with the view to possible purchase of signs. Interest accrued. No time constraints. Signs have been delivered. Await utilities works being undertaken in the area before progressing with this scheme. Anti-skid can be implemented following 3 months after completion of utilities works (to allow utilities trenches to settle). PT/77/123 Yeading Grand Union Village, Ruislip 51,036.05 51,036.05 4,315.50 3,615.50 700.00 46,720.55 0.00 Public transport or highways improvements which relate to the Road, Southall/ development in the surrounding area. Allocated for highways 327/APP/2000/2106 works in the area (priority to Teardrop Roundabout improvements). Following liaison with the Ward Councillor and local residents, some amended proposals have been tabled by residents and further investigations were undertaken. A scheme has been agreed in principle with the Ward Councillors and the Residents’ Association and this will be reviewed with the Cabinet Member to seek his approval. Work completed July 2008. Expenditure charged for engineering fees. Funds unspent as at 13 October 2009 to be refunded.

PT/78/10B Uxbridge Land at Sanderson Site and 27,986.49 27,986.49 1,855.00 1,855.00 0.00 26,131.49 0.00 £25K received November 2004 for Part B Highways Works to (See also North Braybourn / be undertaken by Council and consisting of improvements at PT278/55) 35347/APP/2000/1294 & junction of Sanderson and Oxford Roads. Preliminary designs 1296 have been drawn. Preliminary estimates have been provided. TfL have appointed a consultant through their bus route flagship programme to investigate the system of nodes at Mahjacks, Cedars and Sanderson Road & Oxford Road. Draft report received. Still await final report. TfL to programme implementation following receipt of the final report. Due to the approaching deadline for spend officers looking into any elements that could be addressed at an early stage. Discussions with TfL continuing. Interest accrued. Funds not spent by November 2009 to be returned to developer.

PT/79/108A West Ruislip Larchmont, Ladygate Lane, 76,694.47 76,694.47 0.00 0.00 0.00 76,694.47 0.00 For signal works at junction of Ladygate Lane and Bury Street. (formerly Ruislip. Petition against signalised junction - issue to be considered by PT278/41) 14633/APP/2002/203 Cabinet Lead Member - report submitted on 8 July 2005. Lead member has agreed to an investigation into proposed signals at Ladygate Lane and Bury St. Cabinet Member Report to be progressed following resolution of issues raised by TfL. Cabinet Member endorsement in February 2008 on proposal to return the funds and to seek a pedestrian crossing on Bury Street via a deed of gift. Unspent funds at 19 June 2008 to be refunded. Officers seeking developer response as to whether they will agree to gift the funds or whether they wish the funds to be returned. Developer has asked for the funds to be returned. Refund sent 25 July 2008.

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PT/82/114 Uxbridge Waterloo Road, Uxbridge - 13,169.44 13,169.44 250.00 250.00 0.00 12,919.44 0.00 Highway Works for alternative traffic management on (formerly South Highway Works / Waterloo Road. No time limits. Cabinet Member for Planning PT278/23) 332BD/99/2069 & Transportation has approved use of funds to extend the Uxbridge South Parking Management Scheme approved. Implementation occurred in the Autumn. £11k spend on Waterloo road from the Parking Revenue Account to be recharged to this case for next quarter's report. PT84/87B-D Brunel Brunel s106 16 April 04 14,795.29 14,795.29 0.00 0.00 0.00 14,795.29 0.00 £3,000 + interest for monitoring of landscape management (Formerly part 532/SPP/2002/2237 plan (87B), £10,000 + interest for monitoring of green travel of PT278/44) and public transport obligations (87D), and £200 + interest initial payment associated with footpath works to be undertaken by Council (87C). Engineers inspected site to ascertain whether works are required & whether further payments are due late Jan 2006. Officers chasing Brunel to provide a disabled ramp from the back of the privately owned footway at Hillingdon Hill. Interest accrued. Unspent funds at 12 August 2009 to be refunded. £10k plus interest received for improvements (including lighting) to the footpath alongside the River Pinn linking 'Site 2' to Uxbridge Road to be transferred from PT278/44 once interest allocation has been calculated by finance officers and held as security for Brunel to implement the footpath works as above.

PT/88/140 B Pinkwell MOD Records Office, 3,207.23 3,207.23 0.00 0.00 0.00 3,207.23 0.00 £3,000 is the of-site public footpath contribution for the Stockley Road, Hayes - provision of a footpath in the location specified in the legal Offsite Footpath agreement. Work to commence following completion of 18399/APP/2004/2284 construction phase of the development which is underway. Unspent funds to be repaid following 7 years of receipt (i.e. 14 October 2012).

PT/88/140C *38 Pinkwell MOD Records Office, 754,743.82 501,281.31 0.00 0.00 0.00 754,743.82 0.00 Funds received as first and second instalments (plus Stockley Road, Hayes - indexation payment) of the public transport contribution to Public Transport enhance the level of public transport to and from the area of 18399/APP/2004/2284 the development site. Discussions with TfL expected in Spring regarding bus route funding. TfL has been approached with regard to extending the U4 bus route. TfL has advised that if feasible a scheme could be implemented once development of the housing units are complete and estate roads are adopted expected in 9 months time. Double yellow lines required for bus route through site, designs currently being considered. TMO approved for consultation.TfL in consultation with developer regarding location of bus shelter. Unspent funds to be repaid following 7 years of receipt (I.e. 14 October 2012 for 1st instalment,19 March 2014 for the 2nd instalment and 30 April 2015 for the 3rd instalment). All funds now received.

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PT/91/142A Northwood 3 Reginald Road, Northwood 1,049.35 1,049.35 0.00 0.00 0.00 1,049.35 0.00 For the introduction and maintenance of white lines on the 58866/APP/2005/1087 highway adjacent to the development. Funds not spent within 7 years of receipt of PO1 Form to be refunded. Scheme completed and final invoices received - charges to be processed. Expenditure charged to non-s106 code. Officers investigating whether spend can be recharged.

PT/92/154 Pinkwell 5, 7, 7a & 10 Westlands 41,527.00 41,527.00 0.00 0.00 0.00 41,527.00 0.00 Funds received for cycle network improvements. Cycleway Industrial Estate and local safety scheme identified for the junction of Station 1902/APP/2005/2370 Road and North Hyde Road. Entire scheme now to be funded TfL. Officers looking into alternative options. Interest bearing account, funds must be spent within 7 years following date of receipt i.e. 06/12/2013.

PT/93/147C West Drayton DERA Site, Kingston Lane, 20,660.46 20,660.46 0.00 0.00 0.00 20,660.46 0.00 To be applied towards traffic calming measures in Kingston West Drayton - Traffic Lane. Traffic calming measures are already in place in Calming Kingston Lane. Officers are investigating options for spend 45658/APP/2002/3012 within the terms of the legal agreement in combination with funds at PT/93/147D. Funds not spent by 19 February 2014 are to be refunded.

PT/93/147D West Drayton DERA Site, Kingston Lane, 33,056.72 33,056.72 0.00 0.00 0.00 33,056.72 0.00 To be applied towards the cycle improvements for the London West Drayton - Cycle Cycle Network including such works for the Heathrow to Network Hillingdon Hill cycle way adjacent to the Land. Officers are 45658/APP/2002/3012 investigating options for spend within the terms of the legal agreement in combination with funds at PT/93/147C. Funds not spent by 19 February 2014 are to be refunded.

PT/95/161A West Drayton Former Honeywell Site, Trout 18,155.95 18,155.95 0.00 0.00 0.00 18,155.95 0.00 To be applied towards the provision of a footpath from the site Road, West Drayton - crossing over the Grand Union Canal along Trout Road to the Footpath High Street. Unexpended funds after 7 years of receipt (31 335/APP/2002/2754 January 2014) are to be refunded including interest. Funds to be held until outcome of Tesco site determined.

PT/96/164 Uxbridge 26-38 Windsor Street 10,516.65 10,516.65 0.00 0.00 0.00 10,516.65 0.00 For environmental enhancement on Windsor Street and the South (Westcombe House), surrounding area. Funds not spent by 1 April 2014 are to be Uxbridge refunded. See updates on PT/71/99. 13544/APP/2005/31 PT/97/169A Uxbridge Colham House Taxi Rank 15,000.00 15,000.00 0.00 0.00 0.00 15,000.00 0.00 Funds received for the relocation of the black cab taxi rank South Relocation from Bakers Yard. Alternative taxi rank proposal advertised in 27298/APP/2006/875 the London Gazette. If no objections then the aim is to spend these funds following installation of alternative taxi rank during spring 08. Cabinet Member report prepared to consider merits of implementing proposal. No time limit on spend.

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PT/102/161D Yiewsley Honeywell Site, Trout Road 154,302.99 154,302.99 0.00 0.00 0.00 154,302.99 154,302.99 Funds received for public transport and community facilities Yiewsley initiatives. Funds not spent by 20 September 2014 are to be 335/APP/2002/2754 repaid.

PT/103/174A Heathrow Terminal 2, Heathrow 100,000.00 100,000.00 0.00 0.00 0.00 100,000.00 0.00 Funds received for the West Drayton to Heathrow Cycle Villages 62360/APP/2006/2942 Scheme. Funds not spent by 16 November 2015 are to be repaid.

PT/104/147H West Drayton DERA Site, Kingston Lane, 10,000.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Funds received for the installation and maintenance of CCTV West Drayton cameras on the site as specified in the relevant planning 45658/APP/2002/3012 permission. Cameras to be installed by the developer. Funds to be retained as security. No time constraints.

PT/105/175B South Ruislip BFPO, R.A.F Northolt 20,000.00 20,000.00 0.00 0.00 0.00 20,000.00 0.00 Funds received via a deed of gift for a cycle lane, or road (formerly part 189/APP/2006/2091 safety initiatives on West End Road within 1.5km of the site as of PT278/63) may be agreed between Council and the owner. Funds to be spent within 24 months or returned to developer (i.e. before 31 March 2009). Permission received from developer to spend funds towards provision of pedestrian crossing on West End Road. Detailed proposals are being drawn up for a new zebra crossing in West End Road near Masson Avenue. A formal Cabinet Member report and an application for assisted funding will be required, to increase the funding of £20k available to the £28k required.

PLANNING & 4,029,146.76 3,777,210.85 1,110,069.01 1,105,395.91 4,673.10 2,919,077.75 154,302.99 TRANSPORTATION SUB - TOTAL PLANNING & 6,145,942.90 6,139,922.15 1,872,141.76 1,835,530.56 36,611.20 4,273,801.14 154,302.99 TRANSPORTATION TOTAL

PORTFOLIO: CULTURE, SPORT & LEISURE

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CSL/2/147E West Drayton DERA Site, Kingston Lane, 94,015.15 94,015.15 0.00 0.00 0.00 94,015.15 94,015.15 To be applied towards communal facility improvements in the West Drayton - Community West Drayton area and which will benefit the occupiers of the Facility Development. £151,786.77 transferred to EYL/77/147F as 45658/APP/2002/3012 they were received for school places and were originally allocated to this case reference erroneously. Funds not spent by 19 February 2014 are to be refunded. Officers looking to commit these funds to the West Drayton Youth Centre expansion.

CSL/3/140I Pinkwell MOD Records Office 69,189.85 69,189.85 0.00 0.00 0.00 69,189.85 69,189.85 To be applied towards the provision or improvement of Stockley Road/Bourne community facilities (but not including open space and Avenue, Hayes recreation facilities) at Botwell Green and/or any other location 18399/APP/2004/2284 within the area of the Development. Officers looking into whether any schemes at Botwell Green could potentially draw upon these funds. Unspent funds to be repaid following 7 years of receipt (i.e. 3 January 2014) including interest.

CSL/4/152A Brunel Middlesex Lodge, 189 20,629.80 20,629.80 0.00 0.00 0.00 20,629.80 20,629.80 Funds received to provide for Community Facilities that are Harlington Road, Hillingdon likely to be used by residents of the development. No time (Formerly: 12484/APP/2005/1791 constraints on the expenditure of funds. PPR/35) CSL/5/184A West Ruislip 31-46, pembroke Road, 49,601.53 0.00 0.00 0.00 0.00 49,601.53 0.00 Funds have been allocated to the dining centre for Northwood Ruislip and Ruislip elderly persons association. Funds not spent by 59816/APP/2006/2896 1/07/2015 to be returned. CULTURE, SPORT AND 1,666,436.33 1,616,834.80 1,431,879.65 1,431,879.65 0.00 234,556.68 183,834.80 LEISURE SUB - TOTAL

PORTFOLIO: EDUCATION & CHILDREN'S SERVICES EYL/03 /12B Brunel Hillingdon Hospital - North 668,548.55 668,548.55 656,237.35 656,237.35 0.00 12,311.20 12,311.20 Interest accrued. Unexpended funds at May 2009 to be repaid Site / 4058/99/1568 to the developer. Hillingdon Primary School project completed, remaining funds are unallocated. EYL/14/75 Heathrow Land at 78-84 The 21,972.07 21,972.07 21,639.90 21,639.90 0.00 332.17 0.00 Interest accrued. Allocated to Pinkwell Primary School Villages Crescent, Harlington / expansion: feasibility study commissioned. No time 46970/APP/1999/2169 constraints. Expenditure of £21,639.90 will be recharged out of s106 for closure of 08/09 Financial Year as these project costs should have been met from school modernisation funds.

EYL/19/44 Harefield The Springs, Springwell 32,595.93 32,595.93 0.00 0.00 0.00 32,595.93 0.00 Towards the provision of primary school places in Harefield. Lane, Rickmansworth / Earmarked for a nursery scheme at Harefield Infants School. 6679/AZ/98/0897 Interest accrued. Unexpended funds by January 2011 to be repaid to the developer.

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EYL/30/30 Yiewsley Former Bridge Works, 161,898.00 161,898.00 0.00 0.00 0.00 161,898.00 0.00 161,898.00 contribution for the provision of secondary school Bentinck Road W/D/ places in the West Drayton/Yiewsley area. No LEA Secondary 20610/APP/2002/2407 school in West Drayton. Now allocated to primary school expansion in West Drayton by way of re-imbursement - i.e. it can be demonstrated that equivalent funding from the Council had been spent to provide sufficient secondary school places at Stockley Academy (the nearest secondary school). Time constraint no longer applicable.

EYL/31/19A Uxbridge County Court Site, 114 High 195,877.60 195,877.60 182,837.90 182,837.90 0.00 13,039.70 0.00 Originally earmarked towards the Hillingdon Primary School South Street, Uxbridge / new nursery project. Receipt of final Hillingdon Hospital s106 (see: PT/51, 5067/APP/00/1149 & 1385 payment has released these funds for other purposes. No time PPR/13 & E/12) constraints. £3,000 spent on the Hillingdon School Nursery. The rest of the spend has been on Abbotsfield Secondary School. Remaining funds allocated to Abbotsfield. Any residual funds to be used at Uxbridge High school modernisation.

EYL/38/104 West Drayton Defence Research Agency, 394,890.45 394,890.45 389,607.96 389,607.96 0.00 5,282.49 0.00 Nursery construction and school improvements at West West Drayton - New Nursery Drayton Primary School. Earmarked for West Drayton area see: PT278/22 & W Drayton Primary School primary expansion. No time constraints. Improvements / 49542F/98/1509

EYL/39/65A Harefield Land at North Works, 121,675.43 121,675.43 102,605.08 102,605.08 0.00 19,070.35 0.00 Primary School places in Harefield (103K). Funds spent on the Summerhouse Lane, Hillingdon Rising Fives Programme at Harefield Infant and Harefield 201AJ/98/2472 Junior School. 5K spent towards CCTV at Harefield Primary with additional match funding of £10,000 from the £250,000 capital funds (see Cabinet Lead Member report March 2004). No time constraints. Balance allocated to proposed refurbishment of Harefield Nursery.

EYL/40/74D Uxbridge Land at Johnson's Yard 19,482.38 19,482.38 0.00 0.00 0.00 19,482.38 0.00 Secondary school places in Uxbridge & Hillingdon. Interest North 53936/APP/2002/1357 accrued. No time constraints. Funds earmarked to be used at (see: PT/65, Uxbridge High School modernisation. E/20 & E/21)

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EYL/44/81 Heathrow 339-353 High Street, 19,253.00 19,253.00 0.00 0.00 0.00 19,253.00 0.00 For primary school places in the Hayes & Harlington area. No Villages Harlington time constraints. Interest accrued. Allocated to Pinkwell 53740/APP/99/310 Primary School: feasibility study commissioned.

EYL/45/82 Uxbridge 113 Belmont Road & 2-4 19,181.07 19,181.07 0.00 0.00 0.00 19,181.07 0.00 For primary and secondary school places in the Borough. North Fairfield Road, Uxbridge Interest accrued. Unspent funds after 5 years from 55741/APP/2003/1467 implementation (25 February 2009) to be repaid. Funds to be used at Uxbridge High School modernisation.

EYL/49/106 Uxbridge Land at 9 Orchard Drive 11,816.90 11,816.90 0.00 0.00 0.00 11,816.90 0.00 Towards education places in the borough. Funds not South Cowley expended by 1 October 2011 must be returned to developer. 11972/APP/2003/1546 Funds to be used at Uxbridge High School modernisation.

EYL/55/110 West Drayton 2 - 6 Swan Road West 72,132.14 72,132.14 0.00 0.00 0.00 72,132.14 0.00 Towards educational places in the Borough. Earmarked for Drayton/ 5722/APP/2004/589 West Drayton area primary expansion. Any funds not spent by 10 December 2011 must be returned to the Owner.

EYL/56/108B&C South Ruislip Larchmont, Ladygate Lane, 23,262.73 23,262.73 22,864.50 22,864.50 0.00 398.23 0.00 £12,968 for primary school places in the Borough. Allocated to (See also Ruislip. LEA's costs associated with expanding Sacred Heart Primary PT278/41) 14633/APP/2002/203 School. £8,302 for secondary school places in the Borough. Allocated for the Queensmead or Haydon secondary school expansions. £8,302 spent on the new Ruislip High School. The remaining balance (interest) can be spent on meeting the Council's costs for the Sacred Heart, Ruislip High, or Haydon expansion projects. Any funds not spent within five years of receipt (i.e. by 2 November 2009) to be returned to the developer. Interest accrued.

EYL/57/118 Townfield Land at the Chestnuts, Barra 172,572.76 172,572.76 0.00 0.00 0.00 172,572.76 0.00 Towards the costs of providing educational places and (See also E/31) Hall, Hayes facilities in the Borough. Unexpended funds including interest 8134/APP/2003/2838 & accrued 7 years following receipt of cleared funds (i.e. 17 8134/APP/2003/2831 January 2012) are to be refunded. Interest accrued. Earmarked for Hayes area primary school expansions.

EYL/59/129A Uxbridge Land at Buchan Close 13,981.41 13,981.41 0.00 0.00 0.00 13,981.41 0.00 Towards educational places in the Borough. Unexpended South Cowley funds including interest accrued 7 years following receipt of 58254/APP/2003/783 cleared funds (i.e. 16 February 2012) are to be refunded. Interest accrued. Funds to be used at Uxbridge High School modernisation.

EYL/60/131 Botwell 5 - 19 Botwell Lane Hayes 20,023.65 20,023.65 0.00 0.00 0.00 20,023.65 0.00 Towards educational places in the Borough. Unexpended 53799/APP/2003/360 funds including interest accrued 7 years following receipt of cleared funds (i.e. 3 March 2012) are to be refunded. Earmarked for Pinkwell classrooms.

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EYL/63/138 Uxbridge Land at Dalegarth & Rydall 8,417.00 8,417.00 0.00 0.00 0.00 8,417.00 0.00 Towards the costs of providing secondary school places in the South Orchard View Cowley Borough. No time constraints. Funds to be used at Uxbridge 56481/APP/2003/2735 High School modernisation.

EYL/65/142B Northwood 3 Reginald Road, Northwood 28,929.94 28,929.94 13,138.12 13,138.12 0.00 15,791.82 0.00 Towards the costs of providing school places in Northwood. 58866/APP/2004/274 Earmarked for primary school expansions in north Ruislip/Northwood area.

EYL/66/144 Northwood 68 Ducks Hill Road 183,044.65 183,044.65 92,252.85 92,252.85 0.00 90,791.80 0.00 Towards the costs of providing primary and secondary school 11900/APP/2005/1087 places in the Borough. No time constraints. £16,400 spent on Ruislip High School. £75,852.85 is allocated spent towards Ruislip High School costs. The unallocated balance is for primary school expansion. Earmarked for Primary School expansions in north Ruislip/Northwood areas.

EYL/67/145 West Drayton 6A Swan Road West Drayton 21,928.87 21,928.87 0.00 0.00 0.00 21,928.87 0.00 Towards the costs of providing primary and secondary school 9037/APP/2005/2945 places in the Borough. Earmarked for West Drayton area primary expansion. No time constraints. EYL/68/146 Uxbridge 91 Cowley Road Uxbridge 68,663.00 68,663.00 0.00 0.00 0.00 68,663.00 0.00 Towards the costs of providing primary and secondary school South 263/APP/2003/1769 places in the Borough. No time constraints. Funds to be used at Uxbridge High School modernisation. EYL/69/150 Eastcote & The Retreat, 26 Field End 31,060.98 31,060.98 14,141.43 14,141.43 0.00 16,919.55 0.00 Towards the costs of providing primary and secondary school East Ruislip Road, Eastcote places in the Borough. £14,141.43 was spent towards Ruislip 2011/APP/2002/876 High School costs. The unallocated balance is for primary school expansion. No time constraints. Earmarked for primary school expansion in north Ruislip/Northwood areas. EYL/70/151 Ickenham 35 The Drive, Ickenham 14,693.39 14,693.39 0.00 0.00 0.00 14,693.39 0.00 Towards the costs of providing primary and secondary school 32381/APP/2004/282 places in the Borough. Earmarked for Glebe transfer or improvements. No time constraints. EYL/71/155B West Drayton Fmr RAF West Drayton, 485,861.35 485,861.35 0.00 0.00 0.00 485,861.35 0.00 Funds received as a third of the total education contribution. Porters Way, West Drayton To be used solely for the purpose of funding additional places 5107/APP/2005/2082 at primary and/or secondary schools within a three mile radius of the site. Earmarked for West Drayton area primary expansion. Funds must be spent within three years following receipt i.e. first contribution spent by 05/12/2009 EYL/72/156 Uxbridge 18-24 Hercies Road, 13,120.00 13,120.00 0.00 0.00 0.00 13,120.00 0.00 Towards the costs of providing primary and secondary school North Uxbridge places in the Borough. Funds to be used at Uxbridge High 60045/APP/2005/1997 School modernisation.

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EYL/74/158 Botwell 29 Dawley Road, Hayes 14,543.00 14,543.00 0.00 0.00 0.00 14,543.00 0.00 Towards the costs of providing primary and secondary school 11280/APP/2005/678 places in the Borough. Earmarked for Pinkwell classrooms. No time constraints.

EYL/75/162 Uxbridge 23-26 Queens Road 19,129.00 19,129.00 0.00 0.00 0.00 19,129.00 0.00 To be applied towards secondary school places within a 3 mile South Uxbridge radius of the development. No time limits. Funds to be used 53248/APP/2005/680 at Uxbridge High School modernisation.

EYL/76/163 West Drayton 18a Colham Ave, West 18,939.00 18,939.00 0.00 0.00 0.00 18,939.00 0.00 To be applied towards primary and secondary school places Drayton within 3 miles of the development. £10,113.43 is earmarked 29679/APP/2006/1048 for West Drayton area primary expansion. No time limits. Remainder to be used at Uxbridge High School modernisation. EYL/77/147F West Drayton DERA Site, Kingston Lane, 690,435.31 494,876.39 0.00 0.00 0.00 690,435.31 0.00 To be applied towards the costs of providing educational West Drayton places and facilities within the Borough. Earmarked for West 45658/APP/2002/3012 Drayton area primary expansion. £151,786.77 transferred from CSL/02/147E as they were received for school places and were originally allocated to that case reference erroneously. Funds not spent by 19 February 2014 are to be refunded. Second installment of 195,558.92 received. Funds from second installment not spent by 28/04/2015 to be returned. Allocated for Longmead Primary School expansion in West Drayton.

EYL/78/161B West Drayton Former Honeywell Site, Trout 243,320.37 243,320.37 0.00 0.00 0.00 243,320.37 0.00 25% of the total education contribution to be applied towards Road, West Drayton the provision of new school places and the improvement of (see also: 335/APP/2002/2754 existing education facilities at all primary schools within the EYL/86/161B) Yiewsley, West Drayton and Cowley area and secondary schools within 3 miles of the site. Funds earmarked for West Drayton area primary expansion. Unexpended funds after 7 years of receipt are to be refunded (31 January 2014) including interest.

EYL/79/140G Pinkwell MOD Records Office 791,811.37 791,811.37 0.00 0.00 0.00 791,811.37 0.00 To be applied towards the costs of providing educational Stockley Road/Bourne places at any local educational facilities within a 2 mile radius Avenue, Hayes of the development for primary and a 3 mile radius in relation 18399/APP/2004/2284 to secondary. £410,113.75 Earmarked for Pinkwell classrooms. Funds not spent by 1 February 2014 are to be repaid. Remainder to be used at Uxbridge High School modernisation. EYL/80/165 Yiewsley Land Rear of 4-20 Acacia 78,701.05 78,701.05 0.00 0.00 0.00 78,701.05 0.00 To be applied to the provision of additional and improved Avenue, Yiewsley educational facilities within a three mile radius of the Land to 39054/APP/2004/2894 accommodate the child yield arising from the Development. Earmarked for West Drayton area primary expansion. Funds not spent by 1 May 2014 are to be repaid.

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CASE REF. WARD SCHEME / PLANNING TOTAL INCOME TOTAL INCOME TOTAL TOTAL 2008 / 2009 BALANCE OF BALANCE COMMENTS REFERENCE EXPENDITURE EXPENDITURE EXPENDITURE FUNDS SPENDABLE (as at mid August 2008) NOT ALLOCATED AS AT 30/6/08 AS AT 31/3/08 AS AT 30/6/08 AS AT 31/3/08 AS AT 30/06/08 AS AT 30/06/08 EYL/81/166 Northwood Land at Dell Court, Green 29,087.00 29,087.00 13,554.54 13,554.54 0.00 15,532.46 0.00 For the provision of educational places in the Borough. Lane, Northwood £13,554.54 spent towards Ruislip High School costs. The 59117/APP/2006/872 unallocated balance is for primary school expansion. Funds not spent by 1 June 2014 are to be repaid.Earmarked for Primary School expansions in north Ruislip/Northwood area. EYL/82/171 Heathrow 367-371, High St, Harlington 45,214.00 45,214.00 0.00 0.00 0.00 45,214.00 0.00 For the provision of educational places in the Borough. Funds Villages 19758/APP/2005/371 not spent by 19 July 2012 are to be repaid. To be used for Pinkwell expansion. EYL/87/143B Northwood Dairy Farm Breakspear Rd 74,935.52 74,935.52 0.00 0.00 0.00 74,935.52 0.00 For the provision of educational places in the Borough. Funds 27314/APP/2005/844 not spent by 25 August 2014 are to be repaid. Unallocated so far. Earmarked for primary School expansions in north Ruislip/Northwood areas. EYL/83/172 Northwood 37, Watford Rd., Northwood 7,721.63 7,721.63 0.00 0.00 0.00 7,721.63 0.00 For the provision of educational places in the Borough. No 35199/APP/2006/884 time limit on spend. Unallocated so far. Earmarked for Primary School expansions in north Ruislip/Northwood area.

EYL/84/149B Botwell Hayes Goods Yard 266,245.37 266,245.37 0.00 0.00 0.00 266,245.37 0.00 For the provision of educational places in the Borough as 10057/APP/2005/ 2996 & necessitated by the development. Funds not spent by 1 2999 August 2012 are to be repaid. To be used for Pinkwell expansion. EYL/85/170B Botwell 11-21, Clayton Rd, Hayes 100,370.26 100,370.26 0.00 0.00 0.00 100,370.26 0.00 For the provision of educational places within the area. Funds 56840/APP/2004/630 not spent by 31 August 2014 are to be repaid. Earmarked for Hayes area Primary School expansions.

EYL/86/161B Yiewsley Honeywell Site, Trout Rd., 777,504.14 777,504.14 0.00 0.00 0.00 777,504.14 0.00 For the provision of new school places and the improvement Yiewsley of existing education facilities at all primary schools within the (See also: 335/APP/2002/2754 Yiewsley, West Drayton and Cowley area and secondary EYL/78/161B) schools within 3 miles of the land. Funds not spent by 20 September 2014 are to be repaid. 47% 57% of the total Honeywell education contributions of £1m were sought for Primary school places within the Yiewsley, West Drayton and Cowley. The remaining unallocated can be earmarked for the Uxbridge High School project.

EYL/88/176A Northwood Former True Lovers' Knot 66,591.00 66,591.00 0.00 0.00 0.00 66,591.00 0.00 Funds received towards the provision of education facilities in Public House, the borough. No time limit on expenditure. Earmarked for Rickmansworth Road, Primary School expansions in north Ruislip/Northwood Northwood area. 27717/APP/2007/1440 EYL/89/177A Manor 41-55, Windmill Hill, Ruislip 65,321.52 65,321.52 0.00 0.00 0.00 65,321.52 0.00 Funds received for costs of providing education facilities in the 48283/APP/2006/2353 borough. Funds not spent prior to 5 years of receipt, i.e. 24 December 2012, to be refunded. Earmarked for Primary School expansions in north Ruislip/Northwood area.

EYL/90/178A Botwell 89-95, Botwell Crescent, 26,294.63 26,294.63 0.00 0.00 0.00 26,294.63 0.00 Monies received to works at Rosedale College, Hayes. No planning ref. time limit on spend. 33623/APP/2004/2343

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EYL/92/180A Northwood 16,Watford Rd and 18,723.00 18,723.00 0.00 0.00 0.00 18,723.00 0.00 Funds received towards the costs of providing nursery and Hills 36,Brookdend Drive primary school facilities in Northwood or other education planning ref. facilities in the borough of Hillingdon. No time limits. 62535/APP/2007/2726 Earmarked for primary school expansions in north Ruislip/Northwood areas.

EYL/93/185 Northwood 50, The Avenue 28,187.00 0.00 0.00 0.00 0.00 28,187.00 0.00 Funds received to provide additional and/or improved 58965/APP/2005/749 education facilities within a 3 mile radius of the site. No time constraints. Earmarked for primary school expansions in north Ruislip/Northwood areas.

EYL/94/186A Yiewsley 92-104, High St., Yiewsley 81,955.65 0.00 0.00 0.00 0.00 81,955.65 0.00 Funds received towards the cost of providing additional 59189/APP/2005/3476 education facilities within the borough. Funds not spent by 20/04/2015 must be returned. Allocated to Longmead Primary School expansion West Drayton.

EYL/96/187A Harefield Breakspear Hse, 45,213.00 0.00 0.00 0.00 0.00 45,213.00 0.00 Towards the costs of providing additional secondary Breakspear Rd North school places in the areas of Ruislip, Northwood, and 7610/APP/2002/1816 Harefield. Funds not spent by 25/05/2015 to be returned. Allocated to Ruislip High School.

EYL/97/184B West Ruislip 31-46, Pembroke Rd, 22,568.44 0.00 0.00 0.00 0.00 22,568.44 0.00 Funds received towards the cost of providing educational Ruislip facilities in the Borough. Funds not spent by 01/07/2015 59816/APP/2006/2896 must be returned. Allocated to Ruislip High School.

EDUCATION, YOUTH 6,940,679.00 6,567,195.99 1,775,885.69 1,775,885.69 0.00 5,164,793.31 12,311.20 AND LEISURE SUB - TOTAL

PORTFOLIO: FINANCE & CORPORATE SERVICES

FINANCE & 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CORPORATE SERVICES SUB - TOTAL

PORTFOLIO: IMPROVEMENT, PARTNERSHIPS & COMMUNITY PPR/05/33 Heathrow Blunts Field Training 67,268.95 67,268.95 66,778.09 65,789.20 988.89 490.86 0.00 Hotel Training Centre. Uxbridge College - pilot scheme Villages Programme, Bath Road / successful. Ongoing programme being delivered. No time 45486/G/98/2296 limit. Hotel & Hospitality training at Thames Valley University ongoing. Final payments to be recorded by the end of the financial year. Remaining balance is interest accrued. Invoice for £988.89 paid April 08.

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PPR/07/15B Uxbridge Land at Barnsfield Place, 30,000.00 30,000.00 27,674.99 27,674.99 0.00 2,325.01 2,325.01 Uxbridge/Cowley Economic Support Strategy - lighting works South Uxbridge - Lighting / on the Uxbridge Industrial Estate completed & invoices paid. (former 43562/F/99/2018 Balance to be applied towards the Uxbridge/Cowley Support PT/50/15B) Strategy. Street Lighting scheme at Barnsfield Place to use balance has commenced. Works complete, final payments made. Officers to seek alternative scheme for spend within the terms of the Uxbridge Cowley Support Strategy. Remaining funds earmarked for utilities training scheme at Uxbridge College. To be used by March 2011 or refunded.

PPR/09/42 Townfield Abbess Warehouse, Hayes / 30,000.00 30,000.00 0.00 0.00 0.00 30,000.00 0.00 Employment training support associated with the Hayes 49614B/96/110 Opportunity Centre. No time limit. Balance allocated for Hayes *8 Partnership but not committed to a specific project. Officers looking into potential schemes. The Hayes Opportunity Centre did not materialise. A deed of variation required following agreement from owner before funds can be committed. A deed of variation is being sought with the view to allocating the funds to construction training. Awaiting confirmation from developer. No time constraints.

PPR/10/16 Botwell Land At Masterdrive Unit, 88,166.56 88,166.56 27,950.00 27,950.00 0.00 60,216.56 0.00 The funds are intended for the accommodation of small Printing House Lane, Hayes / business units in the Hayes area. Funds unspent seven years 45736/APP/2000/2577 from the date of payment (October 2009) are to be refunded. Balance fully committed to provide match funding to create 16 affordable business studios for young entrepreneurs in Hayes. See PPR/07/15A for the update on this project.

PPR/13/19C Uxbridge County Court Site, 114 High 15,906.86 15,906.86 14,239.10 14,239.10 0.00 1,667.76 0.00 Funding spent on various initiatives to improve Uxbridge Town South Street, Uxbridge - Uxbridge Centre. The remaining balance has been allocated to provide (see: PT/51, TC Improvements / new street lighting in the town centre. Officers investigating EYL/31 & E/12) 5067/APP/00/1149 & 1385 options for remaining balance including recoding of expenditure of the town centre lighting scheme.

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PPR/26/84 Yiewsley Land at Former Sadia 10,000.00 10,000.00 0.00 0.00 0.00 10,000.00 0.00 Economic Development / Regeneration for industrial purposes Works, High St, Yiewsley / of land in the Yiewsley, West Drayton and Heathrow area. No 41515/B/93/606 time limit. Officers have been working with West Drayton Town Centre Action group to identify options. Funds allocated as part of an environmental improvement package for West Drayton and Yiewsley Town centres and form part of the Council’s new Town Centres initiative. Project targeted for 09/10 financial year.

PPR/32/50 Townfield Land at junction of Hayes 47,466.00 47,466.00 24,437.54 24,437.54 0.00 23,028.46 0.00 Balance available for environmental/highway works in Hayes (Formerly Bypass, Uxbridge Road & town centre (on Coldharbour/Botwell Lanes outside pedestrian PT/02) Coldharbour Lane (Specific area). Funds earmarked for festive lighting scheme within Environmental Works - area. No time limits. Balance has been allocated to replace former Uxbridge College street light columns in Coldharbour Lane. Columns installed. Access) / 40601H/91/1970 Council (Chrysalis) funds used to fund project. Final amount of Council spend to be confirmed so the equivalent value of s106 funds from this case and funds at PPR/15/21B and can be spent on Hayes Town Centre CCTV in-lieu of Council funds.

PPR/34/140D Pinkwell MOD Records Office 80,180.72 80,180.72 62,016.42 0.00 62,016.42 18,164.30 0.00 For construction training in the Borough. Unspent funds to be Stockley Road, Hayes repaid including interest following 7 years of receipt (i.e. 14 18399/APP/2004/2284 October 2012). Partly allocated for construction training at Uxbridge College. Launched in January 2008. The remaining balance is allocated towards "Young Achievers in Construction" training programme for secondary school children. Construction training underway at Uxbridge College. Payments to be recorded during 08/09 Financial Year.

PPR/36/153A Heathrow Polar Park, Bath Road, 13,250.00 13,250.00 0.00 0.00 0.00 13,250.00 0.00 For local employment training initiatives in the vicinity of the Villages Harmondsworth property. There are no time constraints upon the expenditure 2964/APP/2002/1436 &1437 of the monies. £3,250 allocated for a Brunel run training course at Hayes titled ‘Business skills for self employed Women’. Remaining balances earmarked for training initiatives delivered through children’s centres.

PPR/37/159 Yiewsley Horton Close, West Drayton 4,200.00 4,200.00 4,200.00 216.42 3,983.58 0.00 0.00 Funds received for construction training within the borough. 46871/APP/2006/1037 No time constraints on the expenditure of funds. Funds allocated towards Construction Training at Uxbridge College and "Young Achievers in Construction" training programme for secondary school children. Construction training underway at Uxbridge College. Payments to be recorded during 08/09 Financial Year.

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PPR/42/149C Botwell Hayes Goods Yard 80,162.75 80,162.75 15,000.00 0.00 15,000.00 65,162.75 0.00 Funds received for Construction Training in relation to the 10057/APP/2004/2996 & development. Funds allocated to a Junior Construction 2999 programme running from April 2008 to Sept 09. The Learning Skills Council have confirmed their match funding. Balance of £28,939.20 earmarked to pump-prime Construction Workplace Co-ordinator post (further funding for this post from PPR/43/169E £10K). Funds not spent by 1 August 2012 are to be repaid.

PPR/43/169E Uxbridge Colham House, Uxbridge, 10,000.00 10,000.00 10,000.00 0.00 10,000.00 0.00 0.00 Funds received for Construction Training in relation to the South Training development. Funds allocated to a Junior Construction 27298/APP/2006/875 programme running from April 08 to September 09. See update to PPR/42/149C above. No time limit on spend.

PPR/44/161E Yiewsley Honeywell Site, Trout Rd., 18,512.00 18,512.00 0.00 0.00 0.00 18,512.00 0.00 Funds received as the Town Centre Improvement contribution. Yiewsley Allocated to West Drayton & Yiewsley town centre initiatives to 335/APP/2002/2754 be implemented in the 09/10 financial year. Funds not spent by 20 September 2014 are to be repaid.

PPR/45/186B Yiewsley 92-105, High St., Yiewsley 10,846.50 0.00 0.00 0.00 0.00 10,846.50 0.00 Funds received towards enhancements to the town centre 59189/APP/2005/3476 of Yiewsley. Funds not spent by 20/04/2015 are to be returned.

PPR/46/188 South Budgens, Stonefield Way, 18,806.43 18,806.43 4,806.43 4,806.43 0.00 14,000.00 0.00 Funds originally received for construction training and Ruislip South Ruislip engineering fees. Finances transferred from PT278/48 915/APP/2005/285 following completion of 278 agreement. Expediture incurred against 278 spent towards engineers supervision fees and design costs. Balance to be applied towards the costs of providing construction training in the borough. No time limits for spend.

PPR/47/26A Botwell Trident Site, Phase 3 2,601,600.00 2,601,600.00 1,808,071.42 1,808,071.42 0.00 793,528.58 0.00 See Cabinet report 18 December 2003. Balance allocated Stockley Park - Hayes to Hayes & Harlington Station Improvements and (formerly Hub/H50 & Botwell associated interchange initiatives. Project on-hold due to PT/56/26A) Common Road Zebra design issues. Officers investigating alternative Crossing 37977/P/94/335 improvements to area around the station. No time limits.

PERFORMANCE, 3,481,897.87 3,471,051.37 2,181,719.41 2,089,730.52 91,988.89 1,300,178.46 2,325.01 PARTNERSHIPS & REGENERATION SUB - TOTAL

PORTFOLIO: ENVIRONMENT

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E/06/2A Yeading BT Site, Willow Tree Lane, 100,000.00 100,000.00 67,339.40 65,808.50 1,530.90 32,660.60 0.00 For play ground works in Willow Tree Lane and an anti- Yeading - Play Ground motorcycle gate. Works on the anti-motorcycle gate due for Works completion by Mid-November 2004. Gates/perimeter fencing completed March 2005, Multi games walls complete Sept 2005. A new playground was not popular with local residents, and therefore not implemented. Officers decided to consult on the implementation of either a toddler playground or a trim trail (exercise trail), which should not attract as much anti-social behaviour issues.Consultation has been carried out, tenders sent out and due back on 27th May 2008. Toddler playground complete Aug 08.

E/09/11B Brunel Little London Nurseries, 36,081.12 38,634.26 36,081.12 36,081.12 0.00 0.00 0.00 Play area (£30k contribution) for the redevelopment of the Harlington Road - Morello Morello Avenue play area. Interest accrued. Delays due to (see: PT/48 & Avenue Play Area / resident concerns and security. Unexpended funds are to be EYL/01) 3408/APP/2000/703 repaid to the developer 5 years from their receipt by the Council (i.e.. May 2007). Play area installed. Project completed with final cost at £36,081.12. The remaining funds are being returned to the developer.

E/10/85 Heathrow A4 Heathrow Corridor 25,000.00 25,000.00 4,242.00 3,017.00 1,225.00 20,758.00 0.00 For Environmental Improvements on A4/M4 corridor. Balance Villages scheme - Match Funding for allocated to improvements scheme at Berkeley Meadows also (see: PT/36) Heathrow Villages Chrysalis using funds at E/26/93. Trees are being scheduled for planting Projects during the upcoming planting season. Officers chasing prices for other works. Spend reduced due to rectification of miscoding. No time constraints. A programme of works has been drawn up for this site. Works to start imminently.

E/13/21A Botwell Former EMI Site, Dawley 25,000.00 25,000.00 22,784.83 22,784.83 0.00 2,215.17 0.00 For environmental enhancement or town centre studies within Road / 6198/BS/98/1343 the Hayes SRB Corridor, and/or occupier related training and (formerly recruitment within the same area. Funds were committed to PT/54/21A) the Botwell Green Bowling Club. Works completed, all invoices paid. Balance earmarked to Pinkwell Park improvements - see update on E/42/140J. No time constraints for expenditure E/17/26D Botwell Trident Site, Phase 3 1,323,400.00 1,323,400.00 1,181,195.33 1,181,195.33 0.00 142,204.67 0.00 Balance for Lake Farm. Friends of Lake Farm now agreed Stockley Park - Lake Farm & scope of works. Engineering Consultancy have been (see: PT/56 & Botwell Green Play Area commissioned to commence works to enhancing slope of PPR/18 ) 37977/P/94/335 BMX track. Botwell Green Play area complete. See Cabinet report 18 December 2003. Spend due to engineering consultancy fees and drawings. Planning permission for skate park granted. Spend for consultancy fees preparing the tender document and CDM (Construction and demolition management preparation). No time limits.

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E/19/36 Heathrow Land adj. Eastern Perimeter 44,118.27 44,118.27 44,118.27 43,868.84 249.43 0.00 0.00 Towards the provision of measures to improve air quality in (see: PPR/21) Rd. H'row. - Air Quality the Heathrow Area. Allocated to maintenance and support 53546/APP/98/2307 contract for air quality monitoring. Interest accrued. Unexpended funds at 15 September 2008 to be repaid to the developer. Funds spent on the air quality monitoring contract - overspend to be reconciled for the June quarter 08 figures. Reconciliation erroneously performed. Final reconciliation to be performed within 08/09 financial year.

E/21/74C Uxbridge Land at Johnson's Yard - 5,389.15 5,389.15 4,676.00 4,676.00 0.00 713.15 0.00 Funds received for the Uxbridge Town Centre CCTV Initiative. North Uxbridge TC CCTV No time constraints. Improvement works completed April (see: PT/65, 53936/APP/2002/1357 2005. No additional works have been identified to date that EYL/40 & E/20) would be in accordance with the terms of the legal agreement. Interest accrued.

E/22/97B Botwell Land at West Drayton Depot 5,622.02 5,622.02 354.45 354.45 0.00 5,267.57 0.00 Monitoring of Noise and Dust emissions. Interest accrued. Stockley Road West Drayton Funds spent on noise and dust emissions monitoring. Unspent (see: PT/69) - Monitoring of Noise & Dust funds at 4 May 2011 to be refunded. Emissions 2760/APP/2003/2816

E/24/62 Brunel Land at Lyon Industrial 14,368.39 14,368.39 0.00 0.00 0.00 14,368.39 0.00 Towards Uxbridge/Cowley Initiative. Allocated to Air Quality (See also PT/60 Estate, High Rd, Cowley - Action Plan projects. This is a portion of a £30k contribution to & PPR/23) Uxbridge Cowley Initiative be applied towards all or some of 4 different project areas. (Employment Training, Air £1K income transferred to PPR/23. Interest accrued. No time Quality & Highway Works) constraints. 51095/APP/2000/1004 E/25/38A Heathrow Former Airspeed House, 39,014.75 39,308.55 39,014.75 39,014.75 0.00 0.00 0.00 £30K received for Council’s Environmental Improvement and (See also Villages Stanwell Road, Heathrow / Enhancement Fund. £30K spent on Queens Jubilee Project PT/18/38B) 50395/A97/1297 for tree planting (Sodexho). Balance is interest that accrued against those funds. Allocated to tree planting during the 07/08 financial year. Remaining funds are interest accrued. Officers investigating options for spend of residual balance. No time constraints.

E/26/93 Heathrow H.S.A Land, Bath Road 12,396.46 12,396.46 5,940.38 5,940.38 0.00 6,456.08 0.00 Available for Environmental Improvements in Bath Rd area. (Formerly Villages 41687S/98/16 Balance allocated to improvements scheme at Berkeley PT/33) Meadows also using funds at E/10/85. See update at E/10/85. Interest accrued. No time constraints.

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E/28/71 Botwell Land at Hendrick Lovell, S.W 12,692.00 12,692.00 267.81 267.81 0.00 12,424.19 0.00 Landscaping works (12.69K). Limited to specific area of land. (Formerly of Dawley Road, Hayes Delays caused by land being in Stockley Park Consortium PT/40) 43554/C/92/787 ownership. Green Spaces team is looking into the potential for a scheme within the parameters of the legal agreement. Site overgrown preventing planting trees in preferred location. The trees officer has suggested two locations on the site where they could be planted instead. Officers currently considering feasibility. No time constraints.

E/29/94D Yiewsley Land to the West of Stone 2,938.47 2,938.47 0.00 0.00 0.00 2,938.47 0.00 Unspent funds at 06/07/09 to be refunded. Funds transferred Close, Horton Road, from PT/41. For landscaping a strip of land adjoining the site. Yiewsley / Officers investigating options. Interest accrued. Any money 54822/APP/2000/424 not spent within 7 years of receipt of funds (i.e. by 17 February (outline) & 2010) must be returned to the developer. 54822/APP/2003/718 (full) E/31/124 Townfield Land at the Chestnuts, Barra 42,176.26 42,176.26 42,039.63 42,039.63 0.00 136.63 0.00 Towards the costs of environmental improvements within (see also Hall, Hayes Barra Hall Park. Unexpended funds including interest accrued EYL/57) 8134/APP/2003/2838 & 7 years following receipt of cleared funds (i.e. 17 January 8134/APP/2003/2831 2012) are to be refunded. Following consideration by Cabinet Lead Member for Planning & Transportation, funds allocated to Green Spaces project for Barra Hall Park (s106 funds to be applied to new CCTV columns, roof for community mural, and shutters at community kiosk). £15,862 from Assisted Funding also allocated to this project. Works to Kiosk complete. Civil works now moving forward and should allow for CCTV installation within the financial year (07/08). Financial completion due by end of the financial year 08/09.

E/32/01 Townfield Sainsbury Minet Site - 1,008,500.00 1,008,500.00 818,049.75 818,049.75 0.00 190,450.25 0.00 The balance has been included in s106 dated 10 May 2004 for (Formerly Grapes Junction / Lombardy Retail Park, Coldharbour Lane for the Council to PT/43/01) 40601/H/91/1970 use the funds for the following specified improvements: (i) provision of CCTV coverage on the land (ii) provision of safety enhancements (iii) provision of environmental improvements to Uxbridge Rd (iv) provision of either CCTV within the wider area of the land, junction improvements at Springfield Road/Uxbridge Road, or installation of bollards and lighting along Springfield Road, or other similar schemes in the vicinity of the site to be agreed in writing by the developer. Sainsbury has given approval for a scheme in Lombardy Park. Playground works are complete. Officers are currently chasing quotes on CCTV systems. Spend this quarter due to outstanding playground invoices. Unspent funds to be repaid by 12 January 2011.

E/36/140E Pinkwell MOD Records Office, 53,279.31 53,279.31 24,617.76 6,787.89 17,829.87 28,661.55 0.00 Air Quality' contribution received. To be used towards the Stockley Road, Hayes implementation measures identified in the Council's Air Quality 18399/APP/2004/ 2284 Action Plan. Interest accrued. Funds to be spent within 7 years (i.e. by 14 October 2012)

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E/38/153B Heathrow Polar Park, Bath Road, 10,000.00 10,000.00 0.00 0.00 0.00 10,000.00 10,000.00 Funds received towards Air Quality initiatives in the borough. Villages Harmondsworth 2964/APP/2002/1436 &1437

E/39/160 Uxbridge 9-15 Harefield Rd, Uxbridge 8,703.54 8,703.54 5,870.00 5,870.00 0.00 2,833.54 0.00 Funds received for improvements to Fassnidge Park and/or North 59532/APP/2005/2401 pedestrian improvements thereto. Proposals submitted for improvements to Fassnidge Park including new picnic benches and the conversion of disused toilets to a park keepers hut. Assisted funding granted. Funds spent on benches. Officers looking into opportunities to spend residual balance in consultation with the Park Management Advisory Group. Time limit on spend 5 years following receipt i.e. 28 /11/2011.

E/40/155C West Drayton Fmr RAF West Drayton, 20,771.85 20,771.85 0.00 0.00 0.00 20,771.85 20,771.85 Funds received towards Air Quality initiatives in the borough. Porters Way, West Drayton Interest bearing account, time limit on spend 3 years following 5107/APP/2005/2082 receipt i.e. 05/12/2009.

E/41/49 Townfield Land at junction of Hayes 453,000.00 453,000.00 453,563.77 453,563.77 0.00 -563.77 0.00 Balance from £500k spent on Town Centre Works. Balance (Formerly Bypass, Uxbridge Road & earmarked for ongoing maintenance of town centre works PPR/31/49) Coldharbour Lane (c.£9,000 p.a.). No time constraints. Spend due to ongoing (Maintenance of maintenance as per programmed works. Officers looking to Environmental Work) / rectify overspend for the June quarter 08 figures. 40601H/91/1970 E/42/140J Pinkwell MOD Records Office 104,308.09 104,308.09 23,454.65 23,454.65 0.00 80,853.44 0.00 To be applied towards the provision and maintenance of open Stockley Road/Bourne space and recreational facilities within the area of the site. Avenue, Hayes £25,000 allocated to Bourne Park Playing Fields. Balance 18399/APP/2004/2284 allocated to Pinkwell Park. Drainage works to the Bourne Park Playing Fields are now complete. Bootscrapers have been installed. Area officer has received quotes for Pinkwell Park. Funds not spent including interest within 7 years of receipt (i.e. 3 January 2014) are to be repaid. A programme of works is being drawn up by the area officer, including path works and play equipment.

E/43/1B Townfield Lombardy Retail Park, 11,898.12 11,898.12 0.00 0.00 0.00 11,898.12 11,898.12 To be applied for the purposes of monitoring air quality within Coldharbour Lane, Hayes the Borough and carrying out projects or promoting initiatives 40601/APP/2002/1710 to raise public awareness of air pollution issues within the Borough. Unspent funds as at 5 years of receipt (12 January 2011) are to be repaid.

E/44/174B Heathrow Terminal 2, Heathrow 25,000.00 25,000.00 0.00 0.00 0.00 25,000.00 25,000.00 Funds received towards the implementation and monitoring of Villages 62360/APP/2006/2942 the Council's Air Quality Action Plan. Funds not spent by 16 November 2015 are to be repaid.

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E/46/176B Northwood former True Lovers' Knot 21,195.00 21,195.00 0.00 0.00 0.00 21,195.00 0.00 Funds received towards the costs of providing environmental Public House, improvements at "The Gravel Pits" within the vicinity of the Rickmansworth Road, Development or other green space within the Borough. No Northwood time constraints. Area officer is drawing up a programme of 27717/APP/2007/1440 works to be implemented at this site.

E/47/177B Manor 41-55, Windmill Hill, Ruislip 38,258.39 38,258.39 0.00 0.00 0.00 38,258.39 0.00 Funds received towards open green space and recreational planning open space within a 3 mile radius of the land. This sum ref.48283/APP/2006/2353 includes approximately £8k for bins and benches and £30k for children's play space. Funds not spent within 5 years of receipt (24 December 2012) are to be refunded.

E/48/181A West Ruislip Bury Wharf, Bury Street 2,030.70 2,030.70 0.00 0.00 0.00 2,030.70 0.00 Funds received for an interpretation sign to be located in the Ruislip. Planning ref. nearby plot of land know as Murphy's field, more particularly 19033/APP/2007/3269 described as Public Open Space to the south of the development site immediately adjoining Ducks Hill Road. Interest accrued must be applied to the above purpose. Funds not spent prior to 8 February 2013 are to be refunded. Project complete, awaiting invoices

E/49/179B Botwell 555-559 & r/o 51-553 33,912.00 33,912.00 0.00 0.00 0.00 33,912.00 0.00 Funds received towards improvement to the open space Uxbridge Road, Hayes facilities at Rosedale Park adjoining the land. No time limits. planning ref. 41390/APP/2006/1346 E/50/180B Northwood 16,Watford Rd and 36, 20,253.00 20,253.00 0.00 0.00 0.00 20,253.00 0.00 Funds received towards the costs of providing local open Hills Brookend Drive, Northwood space facilities at Firthwood Park within the vicinity of the planning ref. development or other green spaces within the borough of 62535/APP/2007/2726 Hillingdon. No time limits.

E/51/186C Yiewsley 92-104, High St., Yiewsley 62,069.70 0.00 0.00 0.00 0.00 62,069.70 Funds received towards open space improvements at 59189/APP/2005/3476 Yiewsley Recreation Ground. Funds unspent at 20/04/2015 to be returned ENVIRONMENT SUB - 3,933,087.67 3,873,976.30 2,938,638.48 2,902,798.83 35,839.65 994,449.19 67,669.97 TOTAL

PORTFOLIO: SOCIAL SERVICES, HEALTH & H/1/152C Brunel Middlesex Lodge, 189 8,903.60 8,903.60 0.00 0.00 0.00 8,903.60 0.00 Funds received to provide for healthcare facilities and places. Harlington Road, Hillingdon The PCT has started work on moving a GP to a new site that *40 12484/APP/2005/1791 will allow them to increase the provision of services. PCT to send details to allow a decision to be made as to whether allocation of these s106 funds is appropriate. No time limit on expenditure.

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H/3/155A West Drayton Fmr RAF West Drayton, 76,336.62 76,336.62 0.00 0.00 0.00 76,336.62 0.00 Funds received as half of the contribution. To be used solely Porters Way, West Drayton for the provision of general practitioner services within a 2 mile *41 5107/APP/2005/2082 radius of the Site. The PCT has identified potential use of the funds to expand an existing GP surgery within walking distance of Porters Way. PCT to send details to allow a decision to be made as to whether allocation of these s106 funds is appropriate. Time limit on expenditure 3 years following receipt i.e. 05/12/2009.

H/4/140H Pinkwell MOD Records Office 53,495.95 53,495.95 0.00 0.00 0.00 53,495.95 0.00 To be applied towards the costs of providing primary health Stockley Road/Bourne care facilities within the Borough. Funds not spent including *43 Avenue, Hayes interest within 7 years of receipt (3 January 2014) are to be 18399/APP/2004/2284 repaid.

H/5/161C West Drayton Former Honeywell Site, Trout 51,117.73 51,117.73 0.00 0.00 0.00 51,117.73 0.00 To be applied only towards the provision of new health care Road, West Drayton facilities within premises to be constructed at the corner of *44 335/APP/2002/2754 High Street and St Stephens Road, Yiewsley. The PCT is working on a project to re-house 3 GP practices in the Yiewsley High Street area to allow for additional GP services to be provided and capacity expanded. New community nursing services will also be available. PCT to send details to allow a decision to be made as to whether allocation of these s106 funds is appropriate. Unexpended funds after 7 years of receipt (7 March 2014) are to be refunded including interest.

H/6/170C Botwell 11-21, Clayton Rd., Hayes 30,527.21 30,527.21 0.00 0.00 0.00 30,527.21 0.00 To be applied towards the costs of providing primary health *48 56840/APP2004/630 care facilities within the Borough. Funds not spent by 31 August 2012 are to be repaid.

H/7/149D Botwell Hayes Goods Yard 2,953.08 2,953.08 0.00 0.00 0.00 2,953.08 0.00 Funds received for primary health care facilities in the 10057/APP/2004/2996 & Borough as necessitated by the development. Unspent funds *50 2999 at 29 November 2014 are to be repaid.

H/8/186D *54 Yiewsley 92-105, High St., Yiewsley 15,974.70 0.00 0.00 0.00 0.00 15,974.70 Funds received towards the cost of providing additional 59189/APP/2005/3476 primary heath facilities in the Borough. Funds not spent by 20/04/2015 must be returned.

H/9/184C *55 West Ruislip 31-46, Pembroke Rd, 21,675.10 0.00 0.00 0.00 0.00 21,675.10 Funds received towards primary health care facilities within a Ruislip 3 mile radius of the development. Funds not spent by 59816/APP/2006/2896 01/07/2015 must be returned to the developer. HOUSING SUB-TOTAL 560,983.99 523,334.19 0.00 0.00 0.00 560,983.99 0.00

SECTION 106 SUB - 20,612,231.62 19,829,603.50 9,438,192.24 9,305,690.60 132,501.64 11,174,039.38 420,443.97 TOTAL

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NOTES

The balance of funds remaining must be spent on works as set out in each individual agreement. Bold and strike-through text indicates key changes since the Cabinet report for the previous quarter's figures. Bold figures indicate changes in income and expenditure Income figures for schemes within cells shaded yellow indicate where interest is applied annually on the 31st of March. * Denotes funds the Council is unable to spend currently (totals £3,153,280.61): *2: PT/05 £571,797.30 is restricted to public transport serving London Heathrow and subject to approval from BAA and bus operators. *8: PPR/09/42 £30,000.00 contribution for the Hayes Opportunity Centre which did not materialise. A deed of variation would be required to enable spend. *14: PT278/55 £166,027.95 is to be held as a returnable security deposit for the highway works (to be later refunded) *16: PT278/27 £570,963.70 is to be held as a returnable security deposit for the highways works (to be later refunded). *18: PT278/34 £194,910.65 includes a returnable security deposit for the highway works (to be later refunded) plus interest. *19: PT/41 £20,600.23 currently unspendable of which £15,209.04 relates to an unimplemented permission and £4,776.88 for public transport in Yiewsley. *20: PT278/44 £33,739.11 includes a returnable security deposit for the highway works (to be later refunded) plus interest. *22: PT278/30 £5,000.00 is to be held as a returnable security deposit for the highway works (to be later refunded) *23: PT278/49 £65,884.55 includes a returnable security deposit for the highway works (to be later refunded) plus interest and funds for TfL costs. *24: PT/25 £37,425.09 reasonable period' for expenditure without owner's agreement has lapsed *28: PT/24 £23,639.34 reasonable period' for spend has elapsed. Awaiting outcome of other works before considering whether to attempt negotiation of deed of variation. *32: PT278/46 £5,000.00 is to be held as a returnable security deposit for the highway works (to be later refunded). *33: PT/18 £75,155.59 currently unspendable because, following investigations by Council engineers, there are not considered to be any appropriate schemes within the terms of the legal agreement. *34: PT/57 £12,895.43 currently unespendable due to uncertainties associated with RAF Northolt development, which may conflict with works to which these funds are to be applied. *38:PT/88/140C £754,743.82 funds have been received to provide a specific bus service through TfL, therefore implementation is not within control of the Council. *40:H/1 £8,903.60 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *41:H/3 £76,336.62 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *42:PT278/60/147A £15,505.97 held as security for the due and proper execution of the works. *43:H/4 £53,495.95 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *44:H/5 £51,117.73 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *46:PT/88/140F £73,774.40 there has not been any petitions for parking schemes in the area. *47:PT37/40E £32,805.42 there has not been any petitions for parking schemes in the area. *48:H6 £30,527.21 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *49:PT278/63 £5,000.00 is to be held as a returnable security deposit for the highway works (to be later refunded). *50:H/7/149D £2,953.08 funds have been received to provide Health Care services in the borough therefore are for the Hillingdon PCT to spend. *51:PT278/62/149A £5,000.00 is to be held as a returnable security deposit for the highway works (to be later refunded). *52:PT/278/65 £5,000.00 is to be held as a returnable security deposit for the highway works (to be later refunded). *53:PT/37/40B-C £187,428.07 for highways improvements awaiting implementation of third phase of planning permission. *54:H/8/186D 15,974.70 funds have been received to provide heath care facilities in the borough therefore are for the Hillingdon PCT to spend. *55: H/9/184C £21,675.10 funds have been received to provide heath care facilities in the borough therefore are for the Hillingdon PCT to spend. £3,153,280.61

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