Date: THURSDAY 25 SEPTEMBER 2008 Cabinet Time: 7PM Venue: COMMITTEE ROOM 6, CIVIC CENTRE HIGH STREET, UXBRIDGE To Members of the Cabinet: Visiting the Civic Centre: Ray Puddifoot (Chairman) Leader of the Council Members of the Public and Press are welcome to attend this David Simmonds (Vice-Chairman) meeting. Deputy Leader / Education & Children’s Services Jonathan Bianco Bus routes 427, U1, U3, U4 and Finance & Business Services U7 all stop at the Civic Centre. Keith Burrows Uxbridge underground station, Planning & Transportation with the Piccadilly and Philip Corthorne Metropolitan lines, is a short Social Services, Health & Housing walk away. Please enter from the Council’s main reception Henry Higgins where you will be directed to Culture, Sport & Leisure the Committee Room. Sandra Jenkins Environment Please switch off your mobile Douglas Mills phone when entering the room Improvement, Partnerships & Community Safety and note that the Council Scott Seaman-Digby operates a no-smoking policy in Co-ordination & Central Services its offices. Publication Date: 17 September 2008 This agenda Mark Braddock Lloyd White is available in Head of Cabinet Office Head of Democratic Services large print Cabinet Office T.01895 250472 F.01895 277373 [email protected] London Borough of Hillingdon, 3E/05, Civic Centre, High Street, Uxbridge, UB8 1UW www.hillingdon.gov.uk Agenda 1. Apologies for Absence 2. Declarations of Interest in matters coming before this meeting 3. To receive the decisions of the meeting held on 15 July 2008 (pages i to xvii) attached 4. To confirm that the items of business marked Part 1 will be considered in Public and that the items marked Part 2 will be considered in private 5. Consideration of Cabinet reports (listed below) Cabinet Reports – Part 1 – Members, Public and the Press Items are marked in the order that they will be considered. A reference number is shown to indicate that this item has previously appeared on the Council’s Forward Plan. The Forward Plan is a publicly available document updated each month which outlines, as far as possible, the Cabinet’s work programme over the next four months. Page No. Ref No. Policy & Strategic Items 1 Report on the First Quarter of 2008/09 for Council Plan work 1 SI** programme, performance information and achievements 2 Hillingdon’s Local Area Agreement - 2008/09 Quarter One & 40 SI** a proposal to fund a Police Tasking Team 3 The Grange, Pine Place 54 185 4 Sainsburys, South Ruislip, Use Of Compulsory Purchase 61 64 Powers 5 Fixed Penalty Notice (FPN) Scheme for Street Works 75 239 Noticing Offences 6 Variation To The London Council’s Transport And 112 NOFP* Environment Governing Agreement 7 Community Safety – Audit Commission Inspection Report 123 231 8 Proposed Extension Of Two Conservation Areas And 129 200 Designation Of One Area Of Special Local Character 9 Hillingdon Design and Accessibility Statement (HDAS) - 143 206 Accessibility Review Consultation APPENDICES CIRCULATED SEPARATELY Monitoring Items 10 Monthly Council Budget Monitoring Report 148 SI** 11 Planning Obligations – Quarterly Financial Monitoring Report 179 SI** Cabinet Reports - Part 2 – Private, Members Only The reports listed below in Part 2 are not made public because they contain confidential or exempt information. This is because items 12 to 19 contain information relating to the financial or business affairs of any particular person (including the authority holding that information) and the public interest in withholding the information outweighs the public interest in disclosing it. This is exempt information under paragraph 3 of Part 1 of Schedule 12 A to the Local Government (Access to Information) Act 1985 as amended. Page No. Ref No. 12 Sainsburys, South Ruislip, Use Of Compulsory Purchase 212 64 Powers 13 Botwell Gymnastics Facility 216 NOFP* 14 Facilities Management Security Contract 223 198 15 Request for Approval to Accept Tender Submission - Civic 227 207 Centre Mechanical and Electrical Maintenance Services 16 Award of Contract for Alterations and Extension works at 231 212 Breakspear Crematorium 17 Support And The Continued Development Of The Customer 239 233 Relationship Management System (CRM) 18 Voluntary Sector Leases 244 226 19 Townfield Community Centre – to agree a change in the 253 NOFP* lease agreement requested by the Big Lottery Fund. 6. Any Items transferred from Part 1 7. Any Other Business in Part 2 * indicates new items not previously notified on the Forward Plan ** indicates standard items on each edition of the Forward Plan Cabinet Decisions 15 July 2008 PUBLISHED BY THE CABINET OFFICE ON 16 JULY 2008 This decision notice lists the decisions taken by the Cabinet of the London Borough of Hillingdon at its meeting on 15 July 2008. They will come into effect at 5pm on 23 July 2008 unless called-in by the Executive Scrutiny Committee for consideration. Click here to view the decisions BACKGROUND INFORMATION Hillingdon Council strongly believes in open government. This is a public document listing every decision made by the Cabinet, including those decisions made in the non-public part of the meeting where discussion can take place on confidential / commercially sensitive matters. CONTACT INFORMATION If you require further information please contact the Cabinet Office on 01895 250472 or by email to [email protected]. Press enquiries should go through the Council’s Public Relations Unit in the first instance. Mark Braddock Head of Cabinet Office LBH - Cabinet Decisions 15.07.08 Page i DECISION LIST The left hand column indicates the decision number, which relates to the report number on the agenda. The middle column details the decision made, the reason for that decision and also any alternatives considered or rejected. The right hand column indicates the name of the officer(s) responsible for implementing/following up the decision in each case. Officer contact Cabinet Members Present – Councillors: Cabinet Office • Ray Puddifoot (Leader of the Council) • David Simmonds (Deputy Leader and Cabinet Member for Education and Children’s Services) • Jonathan Bianco (Cabinet Member for Finance and Business Services) • Keith Burrows (Cabinet Member for Planning and Transportation) • Philip Corthorne (Cabinet Member for Social Services, Health and Housing) • Henry Higgins (Cabinet Member for Culture, Sport and Leisure) • Douglas Mills (Cabinet Member for Improvement, Partnerships and Community Safety) • Scott Seaman-Digby (Cabinet Member for Co-ordination and Central Services) Apologies for absence received from: • Sandra Jenkins (Cabinet Member for Environment) Other Councillors present: George Cooper, Shirley Harper-O’Neill, Mo Khursheed, Eddie Lavery, Richard Lewis, Mary O’Connor, Ian Oakley, Andrew Retter, Anthony Way and David Yarrow. DECLARATIONS OF INTEREST Cabinet Office Councillor Keith Burrows declared a personal and prejudicial interest in Item 11 – Acceptance Of A Tender For A New Children’s Centre And Nursery Class Rooms At Cowley St Laurence Primary School. As the interest was personal and prejudicial, he withdrew from the room for the item. DISTRIBUTION OF REPORTS IN PUBLIC AND PRIVATE Cabinet Office The reports on items 1-10b were considered in public. Items 11 to 18 were considered to contain exempt information as defined in the paragraphs to the Schedule to the Local Government (Access to Information) Act 1985. These reports were considered in the private section of the meeting. Four urgent reports – items 5, 10a, 10b and 11 – were agreed by the Chairman for inclusion on the agenda. A further report – item 18 – was agreed as urgent by the Leader for inclusion on the agenda this also contained exempt information as LBH - Cabinet Decisions 15.07.08 Page ii defined in the paragraphs to the Schedule to the Local Government (Access to Information) Act 1985 and was considered in the private section of the meeting. CABINET DECISIONS Cabinet Office The record of decisions of Cabinet held on 19 June 2008 was agreed as correct. 1 'HEALTHCARE FOR LONDON': REPORT OF THE JOINT David Coombs OVERVIEW & SCRUTINY COMMITTEE (JOSC) and Kevin Byrne, Deputy Councillor Mary O’Connor, Chairman of the Joint Overview and Chief Scrutiny Committee, presented the Committee’s report to the Cabinet Executive’s for consideration. Cabinet placed on record its thanks for the work Office undertaken by Councillor O’Connor. Jeff Maslen, DECISION Corporate Director Adult 1. That Cabinet welcomes the report of the Joint Overview & Social Care, Scrutiny Committee (JOSC) and notes the central role of Health and Hillingdon Council in delivering this groundbreaking health Housing scrutiny review. 2. That Cabinet notes the findings of the JOSC, in particular the areas of work that the JOSC recommend the NHS undertakes before it presents proposals for the reform of local health services (including further work to address concerns about the workforce, financial implications of reform and the impact on partners). 3. That in line with the JOSC’s recommendations, Cabinet ensures that Hillingdon Council is closely involved in Hillingdon Primary Care Trust’s work to develop a strategy for health services in Hillingdon (e.g. through examining potential co-location of health and social care services and analysing the impact of greater health care in the community on the Council’s social care services). 4. That Cabinet notes that the NHS is proposing to undertake further consultations on specific proposals for reforming health services in the near future. REASONS FOR DECISION Healthcare for London outlines a vision for developing health services in London and if implemented these could have a significant impact on Hillingdon residents. The JOSC report presents the findings of the in- depth scrutiny of the proposals undertaken by the local authorities in London, Surrey and Essex. Cabinet’s consideration of the JOSC report will help enable the Council LBH - Cabinet Decisions 15.07.08 Page iii to ensure Hillingdon PCT is undertaking the work recommended by the JOSC when the NHS is developing a strategy for providing health services in Hillingdon.