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Annual General Meeting Agenda 1 WOODCROFT SCOUT CENTRE, KETTERING Wednesday 28th June 2017 at 7.30 pm ANNUAL GENERAL MEETING AGENDA 1. Welcome 2. Prayers 3. Apologies 4. Approval of minutes of the AGM in 2016 5. Chairman‟s Remarks 6. District Commissioner‟s Remarks 7. Treasurer‟s Remarks 8. Adoption of Reports a. Sectional Reports b. Financial Reports 9. Election of President 10. Election of Vice Presidents 11. To approve DC‟s nomination for District Chairman 12. Election of District Secretary 13. Election of District Treasurer 14. Election of Representatives to the District Executive Committee 15. To approve DC‟s nominations to the District Executive Committee 16. Election of Co-opted members to the District Executive Committee 17. Election of Representative to the County Scout Council 18. Election of District Nomination to the County Executive Committee 19. Appointment of District Independent Examiner 20. The County Commissioner 21. Presentations and Awards 22. Mayoral Comments 23. Date of 2018 Annual General Meeting Wednesday 27th June 2018 Minutes of the 2016 ANNUAL GENERAL MEETING Wednesday 29th June 2016 at 7.30 pm Woodcroft Scout Centre, Kettering Present – Mr C Jervis (Chairman), Mrs K Sloan (Secretary), Mr P Candlin (Treasurer), Mr J Masters (District Commissioner), Councillor Julie Riley Mayor of Corby and Consort Mr Bob Riley. Vice Presidents: The Rev Helen Wakefield-Carr & Trevor Wayman, Tony Keay (County Commissioner), Bob Peden (Deputy County Commissioner), Bob Townson, Karen Law, Christine Francis, Kim Pearce, 39 Scouters, SASU, Network & Explorer Scouts, lay members and guests 1. Welcome - The chairman welcomed everyone to the meeting and gave a special welcome to the Mayor of Corby. 2 Prayers - The Rev Helen Wakefield-Carr opened the meeting with prayers 3 Apologies were received from:- Cllr Scott Edwards (Mayor of Kettering), Sheila Brear, Andy Sawford, James Saunders Watson (District President), Sarah Sheard, Philip Hollobone, Tom Pursglove, Sue Harris (Regional Commissioner), Gwen Robinson, Davina Mills, Lesley Bellamy, Sharon Langley, Nicky Grove, Stewart Eaton, Carol Macher, Gail Fox, Pamela White, Trevor Burbidge, Dick Stockham, Fiona Chapman and Ian Lapsley. 4 Approval of minutes for 2015 AGM - The minutes had been circulated by email, with a hard copy in the AGM Booklet, and these were approved unanimously. 5 Chairman’s Remarks - Chris Jervis referred to his report in the booklet and specifically to his belief that this District is running more together due to the Information Day that took place in January. He congratulated John Masters on his appointment as District Commissioner and thanked him for his enthusiasm and for bringing and keeping us altogether. He gave thanks to everybody who contributes to Scouting in this District. Chris referred to Daphne Joiner who had “Gone Home” and the Scouting funeral she had. Chris questioned „are we Youth Shaped yet?‟ and requested that we continue to make this movement just that. 6 District Commissioner’s Remarks - John Masters said 12 months ago he was told by the Deputy County Commissioner that he had given him the most difficult job in the District. John said it was a pleasure and a privilege to serve this District. We plan to bring this District together and work as one for the good of the young people. He gave thanks to a wonderful ADC team. He confirmed our next mission is to get „youth shaped‟, to get the youth of this District to tell the ADC's and their Leaders what they want. He made comment that Natalya Swaden had been appointed as our Youth Commissioner and there is a Youth team and they are the future of Glendon District. 7 Treasurer’s Remarks - Peter Candlin presented the Finance report and stated that the format has changed as we are a charity. The Scout & Guide Band has been disbanded and since 1st April we have received the money in. The work on the garages has been done this year and £3,000 has been spent making the base of the garages higher so that they are less likely to flood. No questions were asked. 8 Adoption of Reports a). Sectional Reports - The sectional reports had been circulated. Toni Haynes proposed and Ian Krone seconded and the meeting agreed unanimously that the reports be adopted. b). Financial Report - Tony Filsak proposed and Adrian Coles seconded and the meeting agreed unanimously that the Financial Report should be adopted. 9. Election of Vice Presidents - The following were elected together having been proposed by Julia Masters and seconded by Angela Haynes – Sheila Brear, Philip Hollobone MP, Tom Pursglove MP, Trevor Wayman, Bruce Weston, The Revd. Helen Wakefield-Carr and this was agreed unanimously by the meeting. 10. To approve DC’s nomination for District Chairman - Chrissie Richardson proposed and Angela Haynes seconded the District Commissioner‟s nomination of Chris Jervis as District Chairman and this was agreed unanimously by the meeting. 11. Election of District Secretary - Chrissie Richardson proposed and Julia Masters seconded the election of Karen Sloan as District Secretary and this was agreed unanimously by the meeting. 12. Election of District Treasurer - Angela Haynes proposed and Lee Richardson seconded the election of Peter Candlin as District Treasurer and this was agreed unanimously by the meeting. 13. Election of Representatives to the District Executive Committee - The following were proposed on bloc by Tom Althorpe and seconded by Wendy Owen-Lee and the Meeting agreed unanimously. Hannah Althorpe (Beaver Rep.), Toby Holder (Cub Scout Rep.), Adrian Coles (Scout Rep), Melissa Blissett (Explorer Rep.), Roger Payne (SASU Rep), Angela Haynes (GSL Rep) Ex Officios: Darren Storey (District Network Commissioner), Richard Clarke (District Explorer Scout Commissioner). 14. To approve DC’s nominations to the District Executive Committee - Approval was given to the following nominations – Natalya Swaden, Dick Stockham, Graham Patrick, Tony Filsak, Lee Richardson and Trevor Wayman. 15. Election of Co-opted members to the District Executive Committee - Ben Haynes proposed and Richard Clarke seconded that Michael Wright (Chair of Facilities & Resources) should be a co- opted member of the District Executive Committee and approval was given unanimously. 16. Election of Representatives to the County Scout Council - The following were proposed by Julia Masters and seconded by Graham Patrick and the meeting agreed. Lynda White, Tom Althorpe, Rob Oram, Richard Clarke and Darren Storey. 17. Election of District Nomination to the County Executive Committee - Tony Filsak was proposed by Christine Smith and seconded by Trevor Wayman and the meeting agreed. 18. Appointment of Independent Examiners - Proposed by Peter Candlin and seconded by Hannah Althorpe, it was agreed by the Meeting that Smith, Hodge & Baxter be appointed the Independent Examiners to the District. 19. County Commissioner - Tony Keay addressed the meeting. He thanked everybody for what they had done over the last year and for the approaching six years that he had been County Commissioner. He informed the meeting that in September he would be stepping down and that the search for his replacement was on. He said Glendon District had grown and developed and that takes a big effort by a team of people who work well together. It is good to see Glendon District united as one. He referred to the Cub Camp, seeing Glendon District working together to help each other and gave thanks to Tom Althorpe as ADC Cubs. 20. Presentations and Awards. John Masters and Tony Keay presented the following awards:- D of E Bronze Award to Thomas Denham D of E Bronze Award Edward Crawshaw 5 year Service Award to Charlotte Sallabanks 10 year Service Award to Hilary Lund 30 year Service Award to Lynda White 50 year Service Award to Elizabeth Christie Chief Scout‟s Commendation to Sarah Barwell, Chief Scout‟s Commendation Jennifer Cowley Chief Scout‟s Commendation Mike Garlick Bar to the Medal of Merit to Mark Thompson Thanks Badge to Maurice Green. 21. Mayor - Councillor Julie Riley addressed the meeting. She gave thanks to the Chairman for inviting her. She said she thoroughly enjoys coming to these events and it‟s encouraging seeing a movement working together in harmony. She wished the new Youth Commissioner and her team every success for the coming year. She enjoyed seeing the long service awards being presented and said well done for sticking to it for all those years and the hard work given and she gave thanks on behalf of herself and Corby Borough Council. 22. Date of 2017 AGM – Wednesday June 28th. 2017. There was then a presentation on the Japanese World Jamboree by Mark Thompson, Darren Storey and a couple of Explorers. District Chairman’s Report This completed Scouting year has been one of great contrasts. There have been the high points with excellent activities that are reported elsewhere by the sections, great adventures undertaken, countless achievements made as well as periods of great sadness with the passing of dear Scouting friends. Thank you to Tony Keay the outgoing County Commissioner for all he did for us all. His successor, Dean Smith, began work on 1st September 2016 and a week later he had appointed Lee Jones as a Deputy County Commissioner. We wish them and the rest of the new County Team, which has since been expanded, every success in their future endeavours. Good luck to our own Tom Althorpe (ACC cubs) and Daniel Manciocchi (County Youth Commissioner) in their new County roles. Glendon was the first District in the County to have its own Youth Commissioner. The present incumbent, Connor Mehew, and the young people of his excellent team have together made great progress in the work relating to the Vision 2018 initiative. Through their forums the expectation is that there will be continuous feed back to the ADC Teams saying what it is the young people of the Groups are looking for and would like in their Scouting.
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