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Kyoto Sangyo University Exchange Student Handbook

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Kyoto Sangyo University Exchange Student Handbook KYOTO SANGYO UNIVERSITY EXCHANGE STUDENT HANDBOOK 京都産業大学 留学生ハンドブック Center for International Programs Motoyama, Kamigamo, Kita-Ku, Kyoto, Japan 603-8555 Tel: +81-75-705-1455 Fax: +81-75-705-1456 E-mail [email protected] Webpage: www.kyoto-su.ac.jp CONTENTS FOREWORD 1 OFFICIAL PROCEDURES BEFORE LEAVING FOR JAPAN 1) CHECK YOUR PASSPORT IS VALID 2) CERTIFICATE OF ELIGIBILITY FOR STATUS OF RESIDENCE & VISA 3) INSURANCE 4) CONFIRM YOUR ARRIVAL DETAILS 2 OFFICES CONCERNED WITH EXCHANGE STUDENTS 1) CENTER FOR INTERNATIONAL PROGRAMS OFFICE 2) OTHER OFFICES 3 LIFE AT KYOTO SANGYO UNIVERSITY 1) STUDENT IDENTIFICATION CARDS 2) CLASSES 3) EXAMINATIONS 4) SCHOLASTIC RECORD 5) LIBRARY 4 ON/OFF CAMPUS EVENTS* 5 DAILY LIFE 1) PUBLIC TRANSPORTATION 2) BANKS 3) SHOPPING 4) MOBILE PHONES 5) TUTORS 6) DRIVING 7) CLIMATE 8) MEALS 9) DRINKING WATER 10) PART-TIME WORK 11) USEFUL TELEPHONE NUMBERS 6 ACCOMMODATION 1) INTRODUCING THE INTERNATIONAL HOUSE 7 ALIEN REGISTRATION 1) ALIEN REGISTRATION 2) LEAVING JAPAN TEMPORARILY AND RE-ENTRY PERMITS 8 HEALTH 1) NATIONAL HEALTH INSURANCE 2) NATIONAL HEALTH INSURANCE FEE 3) RECEIVING MEDICAL TREATMENT OUTSIDE JAPAN 4) LARGE MEDICAL EXPENSES 5) MEDICAL TREATMENT NOT COVERED BY NATIONAL HEALTH INSURANCE 6) ON CAMPUS MEDICAL CARE 9 LEAVING JAPAN 1) THINGS TO BE RETURNED / SUBMITTED TO THE CIP BEFORE DEPARTURE 2) PROCEDURE AT THE WARD OFFICE 10 ON CAMPUS FACILITIES 11 CAMPUS MAP 12 HOW TO GET TO KSU FOREWORD Congratulations on your selection to study in at Kyoto Sangyo University. We sincerely hope you will successfully complete your study program with full satisfaction and fond memories. Now that you have been formally accepted as an Exchange Student of Kyoto Sangyo University, we ask that you make the necessary preparations. First, you must be prepared to live and study in a country with a different lifestyle than your own. The climate, the language, the customs and culture are things you must adjust to.You will need determination and perseverance to overcome difficulties that you may face in adapting to your new environment. This handbook covers many things you will need to know from the time of your arrival in Japan until the time of your return to your home country. Please read it carefully before coming to Japan. This handbook, will hopefully answer any questions you may have, and help you better enjoy your stay in Japan. If there is anything you do not understand or anything troubling you, please feel free to come and discuss it with our staff in the Center for International Programs (CIP). 1. OFFICIAL PROCEDURES BEFORE DEPARTING FOR JAPAN Procedures to be completed in your home country, such as receiving a passport, applying for a visa, etc, are out-lined below. 1) CHECK YOUR PASSPORT IS VALID When you go abroad, you must have a valid passport issued by your government. If you need to up-date your passport, it is recommended that you take steps to do so as soon as possible to ensure that you can leave for Japan as scheduled. 2) CERTIFICATE OF ELIGIBILITY FOR STATUS OF RESIDENCE & VISA A Certificate of Eligibility for Status of Residence is included in your pack. As soon as you can, you need to take this to a Japanese Diplomatic Mission and apply for an appropriate visa. Remember to take your passport. The Certificate of Eligibility is additionally necessary on your arrival in Japan and without it you cannot enter Japan. Please be sure to bring it with you when you leave your home country. 3) INSURANCE All students must prepare travel insurance in their home country to cover the entire period that they will be in Japan. National Health Insurance is also available for students residing in Japan for more than 6 months. Details on this will be provided at orientation (see section 8 below). 4) CONFIRM YOUR ARRIVAL DETAILS Once you have confirmed your arrival details for Japan please fill in an arrival sheet and e-mail this to the Center for International Programs Office. E-mail: [email protected] Fax: +81-75-705-1456 2．CENTER FOR INTERNATIONAL PROGRAMS OFFICE The Center for International Programs (CIP) Office, located in the north wing of building number 12, has full-time staff to assist you with any problems you may face in your studies or areas related to everyday life in Japan. If there is anything you do not understand or anything at all troubling you, please feel free to come and discuss it with the CIP staff. Office Hours: Monday to Friday 8:45 – 13:00, 14:00 – 16:30 (Closed 13:00 – 14:00 for lunch) Saturday 8:45 – 12:00 OTHER UNIVERSITY OFFICES The offices below are also involved in taking care of exchange students. Please check these office hours. Day Monday ～ Friday Saturday Offices Keiri-bu 9:00-13:00 (Accounting) 14:00-16:00 Main Bldg Faculty offices Gakusei-bu (Student Affairs 8:45-13:00 Section ) Bldg#10 8:45-12:00 14:00-16:30 Kyomu-bu (Academic Affairs Section) Bldg#10 ※ Office Hours are subject to change during university vacations. 3. LIFE AT KYOTO SANGYO UNIVERSITY The main purpose for exchange students at KSU is to study. Accordingly, most of your time will be spent on campus. It is advised that you try to associate with professors and fellow students, and to participate in activities so that you may develop acquaintances to make your stay in Japan more fulfilling. There are many events for students at Kyoto Sangyo University and various facilities to make student life more comfortable and worthwhile. As an exchange student, you may be asked to participate in some of those events. In order to enjoy your stay and study in Japan, it is important to adapt yourself to your circumstances in Japan as soon as possible by becoming familiar with the Japanese language, manners and customs, climate and food. By doing so, you will continue to increase your understanding of Japan and its people. 1) STUDENT IDENTIFICATION CARDS Exchange students will receive a student ID card according to their status at Kyoto Sangyo University. This card identifies you as a student of the university and you should have it in your possession at all times. If you fail to present your ID card, you may be refused the use of university facilities. You can also enter museums, art galleries and movie theaters, etc. at a reduced price by presenting your student ID card. You must present it in the following occasions, when you are ① asked by teachers or administrative officers or campus security ② taking examinations and summiting reports ③ utilizing facilities (library, computer rooms) *The student ID card must be returned to the CIP office when you complete your study at KSU. 2) CLASSES Exchange students will be advised during orientation of which courses are available to them. Generally speaking students enroll in 4 Japanese classes, plus a minimum of 3 classes taught in English or Japanese depending on the student’s language ability and permission by the teacher of respective classes. Exchange students should make every effort to attend all their classes. Except in extraordinary circumstances, travel during semester, which requires exchange students to be absent from class, is not permitted by KSU. Students requiring being away from class should consult first with the Center for International Programs and then with their teachers. Students absent for 50% or more of classes for any course will automatically receive a failing grade. Japanese classes only allow one third absence before students are handed a failing grade. Please check with your teachers for individual course requirements. * ENROLMENT At the beginning of each semester, exchange students must enroll in at least 7 subjects. Apart from Global Japan Program (GJP) classes, regular classes at KSU are generally taught in Japanese. Enrolment for exchange students will take place during orientation at the beginning of the semester. Students must receive a signature from teachers on their enrolment application before their enrolment can be approved. * CLASS TIMETABLE Classes are 90 minutes in duration. The class schedule is as follows. 1st 2nd 3rd 4th 5th 9：00～ 10：45～ 13：15～ 15：00～ 16：45～ 10：30 12：15 14：45 16：30 18：15 * CHANGES TO CLASS SCHEDULES The lecture schedule is subject to change due to special events at the university or the teacher’s requirements. Please check for changes on the KSU web page using a computer or cellular phone, and information boards. Information boards are found at the entrance of each faculty’s building. Also, if at anytime a teacher does not show up at the room within 30 minutes of the scheduled start time, please consult with the faculty offices or the educational research centers regarding any possible lecture cancellations or changes. * SUPPLEMENTARY LECTURES / CLASSES Supplementary lectures etc. are given to make up for any “Cancelled or Postponed Classes” or delayed progress. You will be informed of these by the teacher in class or by information posted on information boards or the university’s web page. *MESSAGES TO STUDENTS Messages from offices will be posted on the information boards of faculties or administration offices and the university web page. You will be called directly in urgent cases. Please check daily the web page and information boards concerning class cancellations and room changes. You will be allocated a mail box in the Center for International Programs Office, which you should check whenever you come to university * IN CASE OF TRANSPORTATION STRIKES In case of a transportation strike by JR(Maibara-Nishi Akashi), Keihan, Hankyu, Kintetsu (on the Kyoto-line), Kyoto City Bus, Kyoto City Subway the lecture schedule is subject to change as follows.
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