EXCHANGE STUDENT HANDBOOK

京都産業大学 留学生ハンドブック

Center for International Programs Motoyama, Kamigamo, Kita-Ku, Kyoto, 603-8555 Tel: +81-75-705-1455 Fax: +81-75-705-1456 E-mail [email protected] Webpage: www.kyoto-su.ac.jp CONTENTS

FOREWORD 1 OFFICIAL PROCEDURES BEFORE LEAVING FOR JAPAN 1) CHECK YOUR PASSPORT IS VALID 2) CERTIFICATE OF ELIGIBILITY FOR STATUS OF RESIDENCE & VISA 3) INSURANCE 4) CONFIRM YOUR ARRIVAL DETAILS 2 OFFICES CONCERNED WITH EXCHANGE STUDENTS 1) CENTER FOR INTERNATIONAL PROGRAMS OFFICE 2) OTHER OFFICES 3 LIFE AT KYOTO SANGYO UNIVERSITY 1) STUDENT IDENTIFICATION CARDS 2) CLASSES 3) EXAMINATIONS 4) SCHOLASTIC RECORD 5) LIBRARY 4 ON/OFF CAMPUS EVENTS* 5 DAILY LIFE 1) PUBLIC TRANSPORTATION 2) BANKS 3) SHOPPING 4) MOBILE PHONES 5) TUTORS 6) DRIVING 7) CLIMATE 8) MEALS 9) DRINKING WATER 10) PART-TIME WORK 11) USEFUL TELEPHONE NUMBERS 6 ACCOMMODATION 1) INTRODUCING THE INTERNATIONAL HOUSE 7 ALIEN REGISTRATION 1) ALIEN REGISTRATION 2) LEAVING JAPAN TEMPORARILY AND RE-ENTRY PERMITS 8 HEALTH 1) NATIONAL HEALTH INSURANCE 2) NATIONAL HEALTH INSURANCE FEE 3) RECEIVING MEDICAL TREATMENT OUTSIDE JAPAN 4) LARGE MEDICAL EXPENSES 5) MEDICAL TREATMENT NOT COVERED BY NATIONAL HEALTH INSURANCE 6) ON CAMPUS MEDICAL CARE 9 LEAVING JAPAN 1) THINGS TO BE RETURNED / SUBMITTED TO THE CIP BEFORE DEPARTURE 2) PROCEDURE AT THE WARD OFFICE 10 ON CAMPUS FACILITIES 11 CAMPUS MAP 12 HOW TO GET TO KSU FOREWORD

Congratulations on your selection to study in at Kyoto Sangyo University. We sincerely hope you will successfully complete your study program with full satisfaction and fond memories. Now that you have been formally accepted as an Exchange Student of Kyoto Sangyo University, we ask that you make the necessary preparations. First, you must be prepared to live and study in a country with a different lifestyle than your own. The climate, the language, the customs and culture are things you must adjust to.You will need determination and perseverance to overcome difficulties that you may face in adapting to your new environment. This handbook covers many things you will need to know from the time of your arrival in Japan until the time of your return to your home country. Please read it carefully before coming to Japan. This handbook, will hopefully answer any questions you may have, and help you better enjoy your stay in Japan. If there is anything you do not understand or anything troubling you, please feel free to come and discuss it with our staff in the Center for International Programs (CIP).

1. OFFICIAL PROCEDURES BEFORE DEPARTING FOR JAPAN Procedures to be completed in your home country, such as receiving a passport, applying for a visa, etc, are out-lined below.

1) CHECK YOUR PASSPORT IS VALID When you go abroad, you must have a valid passport issued by your government. If you need to up-date your passport, it is recommended that you take steps to do so as soon as possible to ensure that you can leave for Japan as scheduled.

2) CERTIFICATE OF ELIGIBILITY FOR STATUS OF RESIDENCE & VISA A Certificate of Eligibility for Status of Residence is included in your pack. As soon as you can, you need to take this to a Japanese Diplomatic Mission and apply for an appropriate visa. Remember to take your passport. The Certificate of Eligibility is additionally necessary on your arrival in Japan and without it you cannot enter Japan. Please be sure to bring it with you when you leave your home country.

3) INSURANCE All students must prepare travel insurance in their home country to cover the entire period that they will be in Japan. National Health Insurance is also available for students residing in Japan for more than 6 months. Details on this will be provided at orientation (see section 8 below).

4) CONFIRM YOUR ARRIVAL DETAILS Once you have confirmed your arrival details for Japan please fill in an arrival sheet and e-mail this to the Center for International Programs Office. E-mail: [email protected] Fax: +81-75-705-1456

2．CENTER FOR INTERNATIONAL PROGRAMS OFFICE

The Center for International Programs (CIP) Office, located in the north wing of building number 12, has full-time staff to assist you with any problems you may face in your studies or areas related to everyday life in Japan. If there is anything you do not understand or anything at all troubling you, please feel free to come and discuss it with the CIP staff. Office Hours: Monday to Friday 8:45 – 13:00, 14:00 – 16:30 (Closed 13:00 – 14:00 for lunch) Saturday 8:45 – 12:00

OTHER UNIVERSITY OFFICES The offices below are also involved in taking care of exchange students. Please check these office hours.

Day Monday ～ Friday Saturday Offices Keiri-bu 9:00-13:00 (Accounting) 14:00-16:00 Main Bldg

Faculty offices

Gakusei-bu (Student Affairs 8:45-13:00 Section ) Bldg#10 8:45-12:00 14:00-16:30 Kyomu-bu (Academic Affairs Section) Bldg#10

※ Office Hours are subject to change during university vacations.

3. LIFE AT KYOTO SANGYO UNIVERSITY The main purpose for exchange students at KSU is to study. Accordingly, most of your time will be spent on campus. It is advised that you try to associate with professors and fellow students, and to participate in activities so that you may develop acquaintances to make your stay in Japan more fulfilling.

There are many events for students at Kyoto Sangyo University and various facilities to make student life more comfortable and worthwhile. As an exchange student, you may be asked to participate in some of those events.

In order to enjoy your stay and study in Japan, it is important to adapt yourself to your circumstances in Japan as soon as possible by becoming familiar with the , manners and customs, climate and food. By doing so, you will continue to increase your understanding of Japan and its people.

1) STUDENT IDENTIFICATION CARDS Exchange students will receive a student ID card according to their status at Kyoto Sangyo University. This card identifies you as a student of the university and you should have it in your possession at all times. If you fail to present your ID card, you may be refused the use of university facilities. You can also enter museums, art galleries and movie theaters, etc. at a reduced price by presenting your student ID card. You must present it in the following occasions, when you are ① asked by teachers or administrative officers or campus security ② taking examinations and summiting reports ③ utilizing facilities (library, computer rooms) *The student ID card must be returned to the CIP office when you complete your study at KSU.

2) CLASSES Exchange students will be advised during orientation of which courses are available to them. Generally speaking students enroll in 4 Japanese classes, plus a minimum of 3 classes taught in English or Japanese depending on the student’s language ability and permission by the teacher of respective classes. Exchange students should make every effort to attend all their classes. Except in extraordinary circumstances, travel during semester, which requires exchange students to be absent from class, is not permitted by KSU. Students requiring being away from class should consult first with the Center for International Programs and then with their teachers. Students absent for 50% or more of classes for any course will automatically receive a failing grade. Japanese classes only allow one third absence before students are handed a failing grade. Please check with your teachers for individual course requirements.

* ENROLMENT At the beginning of each semester, exchange students must enroll in at least 7 subjects. Apart from Global Japan Program (GJP) classes, regular classes at KSU are generally taught in Japanese. Enrolment for exchange students will take place during orientation at the beginning of the semester. Students must receive a signature from teachers on their enrolment application before their enrolment can be approved.

* CLASS TIMETABLE Classes are 90 minutes in duration. The class schedule is as follows. 1st 2nd 3rd 4th 5th

9：00～ 10：45～ 13：15～ 15：00～ 16：45～ 10：30 12：15 14：45 16：30 18：15

* CHANGES TO CLASS SCHEDULES The lecture schedule is subject to change due to special events at the university or the teacher’s requirements. Please check for changes on the KSU web page using a computer or cellular phone, and information boards. Information boards are found at the entrance of each faculty’s building. Also, if at anytime a teacher does not show up at the room within 30 minutes of the scheduled start time, please consult with the faculty offices or the educational research centers regarding any possible lecture cancellations or changes.

* SUPPLEMENTARY LECTURES / CLASSES Supplementary lectures etc. are given to make up for any “Cancelled or Postponed Classes” or delayed progress. You will be informed of these by the teacher in class or by information posted on information boards or the university’s web page.

*MESSAGES TO STUDENTS Messages from offices will be posted on the information boards of faculties or administration offices and the university web page. You will be called directly in urgent cases. Please check daily the web page and information boards concerning class cancellations and room changes. You will be allocated a mail box in the Center for International Programs Office, which you should check whenever you come to university

* IN CASE OF TRANSPORTATION STRIKES In case of a transportation strike by JR(Maibara-Nishi Akashi), Keihan, , Kintetsu (on the Kyoto-line), Kyoto Bus, Kyoto City Subway the lecture schedule is subject to change as follows. ① If the strike is completely cancelled by 7:00am, lectures will be given according to the usual schedule. ② If the strike is cancelled by 10:00am, lectures will only be given in the afternoon. ③ If by 10:00am they do not cancel the strike, all lectures on that day will be cancelled.

* IN THE CASE OF A TYPHOON In case of a storm warning is announcement in either, South Kyoto, , South Shiga, South Hyogo prefectures, the lecture schedule is subject to change as follows. ① If the storm warning is cancelled by 7:00am, lectures will be given according to the usual schedule. ② If the storm warning is cancelled by 10:00am, lectures will only be given in the afternoon. ③ If the storm warning is not cancelled by 10:00am, all lectures on that day will be cancelled. 3) EXAMINATIONS * EXAM SCHEDULE Examination schedules will be posted on information boards and the university’s web page 10 days before the start of exams. Details concerning interim tests will be given to you by the teacher in class. Students are responsible for keeping themselves informed of any schedule changes. Exchange students must sit scheduled examinations for courses they enroll in to receive credits. Examinations for the spring semester are scheduled from mid July to the end of July. Examinations for the autumn semester are scheduled from late January to the middle of February. Exchange students must arrange their schedules so that they are able to sit all their exams.

* EXAM TIMETABLE 1st 2nd 3rd 4th 5th 6th

9：30～ 11：00～ 13：00～ 14：30～ 16：00～ 17：30～ 10：30 12：00 14：00 15：30 17：00 18：30

* REPORTS (ESSAYS) Some teachers assign written reports in place of exams. If a report is required, check the theme, number of pages, dates and place of submission. Reports submitted outside the indicated period will not b accepted. Use the University regulation report paper and cover sheet, (available at Maruzen bookstore at Bldg#8) and submit your paper in bound form. If unsure of the layout, please ask your teacher for more details. * Acceptance days and hours of REPORTS will be advised by the teacher. Submission times are Monday – Friday: 8:45 – 16:30 (except 13:00 – 14:00) Saturday: 8:45 – 12:00

*NOTES FOR TAKING EXAMS ① No pen boxes or desk pads are to be left on the desk. ② Cellular phones must be turned off and put in the student’s bag. ③ Student ID cards must be placed and clearly visible on the desk. ④ Check the date, room number and period. ⑤ Students must be seated in the room no less than ten minutes before the exam commences and remain quiet. If your seat is designated, seat yourself as instructed. ⑥ Your name must be signed in ballpoint pen or fountain pen. ⑦ Answer sheets must be handed in to the supervisor. ⑧ Students should not leave the room within the first 40 minutes. ⑨ When you leave the room, you must carry all belongings with you and leave from the door that you are directed to.

4) SCHOLASTIC RECORD & TRANSCRIPTS GRADES POINTS S 90 - 100 A 80 - 89 PASS B 70 - 79 C 60 - 69 ※ 59 - FAIL INVALID (absence from the class or exam)

Exchange students are issued one transcript free of charge at the completion at each semester. Transcripts from the spring semester are issued in mid September and transcripts for the autumn semester are issued in mid March. Originals are delivered by express registered mail to the student’s home university. 5) LIBRARY The Central Library not only offers information for teaching and research activities but also operates to help students with their independent studies. It is a vital tool for students to acquire a wide range of cultural and specialized knowledge. Your ID card is needed to enter the library or borrow books. You will be given guidance about the use of the library at the beginning of April and/or October.

*OPENING HOURS Monday – Friday 8:30 ~ 20:00 Saturday 8:30 ~ 17:00 Check the library calendar for periodical opening hours for Sundays and holidays. * CLOSED DAYS Unless otherwise stated, the library is closed on Sundays, National Holidays (opens before and during examinations) and some university holidays.

Overseas issues are held on floors B1 and B2. Please ask a librarian and sign an admittance record. You may borrow up to 5 books at a time from the B1 and B2 stacks.

To withdraw books, you must present the books with your student ID card at the Main Counter. You can borrow up to 10 books for a period of 2 weeks. Please return the book(s) borrowed by the due date. Note that if you do not return the book(s) by the due date, your borrowing privileges will be temporarily suspended and a warning will be sent to you. If a book which you want to read is already on loan, you can reserve it. When the library is closed, you can put the books in a slot near the entrance of the library.

4. ON/OFF CAMPUS EVENTS

To maximize exchange students’ experiences and memories from their time at KSU, and to assist with the furthering of internationalization on campus, exchange students are strongly encouraged to make it a priority to participate in on and off-campus activities and events. On-campus events include the annual Sagittarius Speech & Debate Contests (English & Japanese), Koyama Festival, Saturday Jamboree, Christmas and Tanabata Parties held by a student volunteer group ‘Friends’, language exchanges, camps by at University Conference Facilities, etc.

The speech and debate contests are a way for students to develop their language skills and share their thoughts in a public arena. Both contests are offered in Japanese and English.The speech competition is held in July and the debate competitions in December. Students can enter either contest depending on their first and second language abilities, and at the discretion of university staff.

The Koyama Festival (University festival) held each autumn semester and Saturday Jamborees held in both spring and autumn, are events which offer exchange students the opportunity to mix with KSU students and visiting members of the surrounding community.

Other off-campus events which past exchange students have taken part in include; pulling floats in the Festival, host family programs through the Kyoto City International Foundation and visits to world heritage cites in Kyoto such as Nijo Castle, etc.

For more details about events, please see staff in the Center for International Programs Office.

5．DAILY LIFE

1) PUBLIC TRANSPORTATION * BUSES The Green buses that operate in Kyoto are called Shi-basu (Green) and are run by the City Council. Cream buses with a red stripe are called Kyoto Basu and are run by a private company. They have various routes running throughout Kyoto. Route maps in English are available at any terminal station, the closet being Kitaoji. All buses are 220yen

1. How to use a bus  Enter the bus from the back.  To get off, push one of the buttons provided to inform the driver just before your stop.  Place the appropriate coins or a pre-paid ticket into the fare box next to the driver’s seat.

2. Bus fares  A Kyoto Shi bus’ standard fare for is ¥220 however Kyoto buses are not fixed in their fares. You must take a numbered ticket when you board. Before getting off, compare the number on the ticket with the screen at the front of the bus, and it will tell you how much you need to pay.  Tickets or prepaid cards are available at terminal stations or on the buses.

Kyoto buses servicing the university are numbers 31 32 34 35 36 38 40. Number 38 is an express shuttle to . No 40 is runs to . The number 3 Kyoto City bus runs between KSU and Kita-Oji station. From Kamigamo Jinja, Shi-basu numbers 4 and 46 can be ridden to the central city. For further details please refer to a bus timetable.

* TAXI SERVICES You can take a taxi from taxi stands around stations, or hail one on the street by raising your hand. Vacant taxis drive with their roof lights on. It is also possible to phone for a taxi and request that they pick you up, however this will incur an extra charge. (E.g. MK taxi 721-4141) Also worth noting is that there are different sized taxis. Larger cars incur higher fares. Initial fares range from around 570 to 720 yen, with one meter, approx 400m, is in most cases 80yen.

2) BANKS Students staying for two semesters should open a bank account as soon as possible after arriving. Those who enter the National Insurance will be required to open an account with Kyoto Chushin Bank to allow insurance repayments. The process for opening an account with Kyoto Chushin Bank is quite involved and requires students to present their Certificate of Foreign Registration and National Insurance Card. This means that opening an account will not be possible for the first few weeks until you have arranged both these documents. For this reason, students should have access to funds for daily living through other means including credit cards, international cash cards, traveler’s checks or cash. Students staying for one semester are normally not permitted by banks to open an account although some students are able to open post office accounts if they have a personal stamp (inkan). International Cash cards or credit cards are the preferred option by most students coming for one semester. Bank Hours: Monday – Friday 9:00 – 15:00 Post Office Hours: Monday - Friday 9:00 – 16:00 ATM machines can be used after banking or post office hours, generally as follows: Monday – Friday: 7:30 or 8:45 – 19:00 or 21:00 (Dependent on bank) Weekends: 9:00 – 17:00 or 21:00 Some banks offer 24 hour ATM services either at banks or at convenience stores. If you use cash card machines of another bank, you will be charged a small transaction fee. Please check respective bank details.

3) SHOPPING There are various kinds of shopping facilities, which include specialized retail outlets and department stores, supermarkets and neighborhood convenience stores, as well as co-op type facilities. Most facilities are open on weekends and holidays. However, it should be noted that many, if not most, are closed for the New Year holidays. Please note all shopping facilities add a 5% consumption tax, which may be included in the listed price in most cases, however, may not in some cases.  Convenience stores (KONBINI) Convenience stores are open 24 hours, offering everything from daily necessities to food items, copy and fax services, parcel sending services etc. Prices however are rather expensive.  Supermarkets / Discount stores (Supa) Food and clothes are available in supermarket or discount stores at economical prices. Normally in big supermarkets or discount stores you can buy almost all daily essentials. At discount stores you can buy bicycles, furniture, supplementary goods for cars and motorbikes.  Department stores (HYAKKATEN) In a department store, food, clothes, daily necessities and furniture are available. They also offer exclusive goods.

4) MOBILE PHONES For convenience and for keeping in touch with Japanese friends, it is recommended that students purchase mobile phones after arriving in Japan. Companies offer a range of services and rates for students so it is advisable to enquire at several companies before making a decision to buy. Mobile phones are cheap to buy and are often free for new customers. Consult with your tutor and ask them to accompany you to shops when making enquiries.

5) ACADEMIC ADVISORS AND TUTORS All exchange students are matched with an Academic Advisor and a Japanese tutor after arriving. Students are encouraged to regularly contact their Academic Advisor with regards to their own studies and life at KSU. Students should also become involved wherever possible with classes and seminars offered by their advisor. Tutors are volunteer students who can provide assistance with study and daily life related matters. How often and for what reasons you meet should be decided between you and your tutor. If you have any concerns or dissatisfaction regarding your tutor, you should contact the CIP as soon as possible.

6) DRIVING The university does not permit exchange students to drive a vehicle for their own safety. In the case of a traffic accident, the student must bear the responsibility of sharing the expenses with others involved.

7) CLIMATE Because it is located in an inland valley, Kyoto has special weather conditions characteristically different from its neighbors. In summer, (June, July and ) it is hot and humid because of typhoons from the Southeast, while in winter (December, January and February) it is rather cold due to seasonal winds from the Northwest. Exchange students should research about Kyoto weather patterns before coming and prepare the belongings accordingly. 8) MEALS The Japanese diet is traditionally one of rice with vegetables, fish and meat prepared in a Japanese style. However, in more recent times, Japanese people also eat a wide variety of Western and other Asian foods. It is easy to find both WASHOKU (Japanese food) and YOUSHOKU (western food) at restaurants around town, however, as meals in Japan can sometimes get a little expensive it is best to confirm prices before entering a restaurant.

Meals at Oiwake Dormitory Dining Hall: (Located adjacent to the I-House.Open weekdays except for university holidays.) Breakfast: 360yen Lunch: 250yen Dinner: 660yen Alternatively, students who cook their own meals should prepare approximately 25,000yen/month for food. Those who intend to predominantly eat out should prepare approximately 40,000yen/month. (Costs are dependant on individual diets and are given as a guide only).

9) DRINKING WATER Japan is blessed with good quality, safe to drink water supplied by sanitary water supply facilities making it safe to drink from the tap.

10) PART-TIME WORK It is expected that exchange students will not take on a part–time job. Their primary intention for coming to Japan should be to study and where possible devote their time accordingly. It is also expected that exchange students have received their resident status of a foreign student through the stipulations of the Law of Immigration Control and Refugee Authorization and will only engage in activities related to their student status.

If however for financial reasons a student is required to work part–time, they must consult with staff at the Center for International Programs. Students are then required to obtain permission from the Regional Immigration Office. Application forms, a letter from Kyoto Sangyo University, passport and alien registration card are required to apply. Those on student visas intending to transfer academic credits to their home university are only permitted to work up to 28 hours a week. Auditing students are only permitted to work up to 14 hours a week.

11) USEFUL TELEPHONE NUMBERS Kyoto Sangyo University main gate wardens (075) 705-1421 Center for International Programs (075) 705-1455 International House Office (075) 706-9251 Kita Ward Office (075) 432-1181 Osaka Regional Immigration Kyoto Branch Office (075) 752-5997 Kyoto City International Foundation (075) 752-3010 Kyoto Prefectural International Center (075) 342-5000 Telephone Number Information 104 Domestic Telegram 115 Police 110 Correct Time 117 Fire / Ambulance 119 Collect Calls 105 Weather Report 177 6．ACCOMMODATION

1) INTRODUCING THE INTERNATIONAL HOUSE *For details of living conditions, refer to the International House Resident Handbook KSU offers incoming exchange students accommodation at the International House (KOKUSAI KORYU KAIKAN) located close to the University. For details, please read the I House Handbook. Check –in Weekdays between 09:00 ~ 19:30 Check-out Weekdays between 09:00 ~ 16:30 Check-ins and check-outs are not possible out side of these hours or during weekends, public holidays and university holidays. Please confirm university holidays with the Center for International Programs before booking your travel arrangements to and from Kyoto.

Address Kyoto Sangyo University - International House Address: 458 Koyama, Kamigamo, Kita-Ku, Kyoto 603-8002

〒６０３－８００２京都府京都市北区上賀茂神山 458 番地 京都産業大学国際交流会館 Phone: 075-706-9251 Fax: 075-705-1734

ROOM FEES FOR THE I HOUSE

Room Type Rent ( per month) Fees

Single occupancy 33,000 yen Water and electricity fees are included in the rent.

Shared occupancy 16,000 yen per person Water and electricity fees are included in the rent.

Family type 50,000 yen per room Electricity fee will be charged. Water fee is included in the rent.

Note: Accommodation fees will be invoiced to you under the following schedule. Please adequately prepare for the fees before you leave your country. If monthly fees are not paid for 2 consecutive months, you will be asked to move out of the I-House. Alternative accommodation will be your own responsibility.

Invoice Dates Amounts to be invoiced

th Accommodation fee for March and April plus two 10 of April for spring admission months bond th Accommodation fee for September & October plus 10 of October for autumn admission two months bond Then on the 10th of each month Accommodation fee for the current month

Month before you leave No charge (paid from bond) No charge (paid from bond, no returns of fees for The month you leave vacating early in the month)

 Each room has a kitchenette. Each floor of the International House also has a larger communal kitchen and dinning area.  Registration fee (This fee should be paid at the time of admission. *Waived for exchange students.) Single room / 30,000yen Shared room / 20,000yen Family room / 40,000yen  Electricity and water charges are included in room fees for single and shared rooms.Not included in family room fees.

Bedding and linen (upon request): 920yen/month 7．ALIEN REGISTRATION

1) ALIEN REGISTRATION According to the Alien Registration Law, all Non–Japanese Nationals staying in Japan must register within 90 days of arrival in Japan at the relevant government office. For this registration, you need to go in person to a ward office in the district where you live (Kita Ward), fill in an “Application for Alien Registration” (available at the ward office) and submit two copies of your photograph taken within the last six months (4.5cm × 3.5cm in size). You are also required to show your passport. The certificate is issued in the form of a laminated card, and will take about 10 days to be issued. Remember to ask for an interim Alien Registration Form which you can carry during this 10 day waiting period.

2) TEMPORARY LEAVE AND RE – ENTRY PERMITS If you wish to leave Japan for a short period of time, for example, during the summer vacation, you are expected to inform the Center for International Programs. It is also necessary for you to arrange a re-entry permit from the Regional Immigration Office. To apply, you should submit an application form, your passport, alien registration card and handling charge (3000 yen for a single entry, 6000 yen for multiple entry) at the Regional Immigration Office. If you leave Japan temporarily after you get permission for re-entry, you are well advised to come back to Japan within the permitted period. If you are absent from Japan for a short period of time, you must carry your Alien Registration Card when you leave and re-enter the country. NOTE: Without a re-entry permit, you will not be permitted to re-enter Japan regardless of your visa status.

8. HEALTH CARE

1) NATIONAL HEALTH INSURANCE All students staying for two semesters at KSU are encouraged to register for Japanese National Insurance. This will be explained more at the orientation after you arrive at KSU. Students staying for one semester (less than 6 months) are not eligible to enter this insurance. All exchange students should also carry with them travel insurance from their home country for the entire period of the stay in Japan. Formalities related to National Insurance including application and up-dating personal details can be carried out at the Ward Office (Kita Ward Office: tel 432-1181). Changes of name or address must be reported to the ward office within 14 days from the date of change. It is also necessary to report to the ward office when you complete your study and leave Japan. A National Health Insurance Certificate is as valuable as your passport and Alien Registration card. Please keep it in a safe place.

2) NATIONAL HEALTH INSURANCE FEE A fee is charged upon joining (¥18,417 per year as of 2008). However, those who apply for reimbursement may receive ¥700 per month from the Kyoto City International Foundation. The reimbursement is paid to your bank account in two installment every 6 months, which means that the amount you actually pay for the National Health Insurance comes to just ¥10,017. Please consult with the closest ward office or staff at the Center for International Programs for the details and application forms. Note that application periods are limited.

3) RECEIVING MEDICAL TREATMENT OUTSIDE JAPAN Should you receive medical treatment outside Japan, and if you request reimbursement after returning to Japan, you will be eligible for repayment to some of your medical expenses incurred. Therefore, it is recommended that you take the respective application form(s) for reimbursement with you when you leave Japan because you need to receive the signature from the doctor in charge of your treatment. You will not be able to receive reimbursement if you leave Japan for the purpose of receiving medical treatment outside Japan. Please consult with staff at the Center for International Programs for the details. 4) MEDICAL TREATMENT NOT COVERED BY NATIONAL HEALTH INSURANCE The following diagnosis and treatments are not covered by National Health Insurance. 1. Physical Checkups 2. Preventative Injections 3. Cosmetic Surgery 4. Dental Treatment 5. Regular childbirth or abortion 6. Private or 2 person hospital rooms (cost difference from a regular room), Meal charges, etc.

5) ON CAMPUS MEDICAL CARE AND COUNSELING SERVICES Kyoto Sangyo University has a Health Center on campus available to all students. If you become seriously ill and require hospitalization, please report it to the Center for International Programs as soon as possible. CIP staff can accompany students to hospitals or clinics for translation if required. Private and confidential counseling is available at the student counseling office (Gakusei-sodan-shitsu) on the ground floor of building one. Counseling is available in Japanese and English.

9．LEAVING JAPAN

Please inform CIP office of your departure details once they have been arranged. 1) THINGS TO BE RETURNED / SUBMITTED TO THE CIP BEFORE DEPARTURE ① ID card from Kyoto Sangyo University ② Room key and card key of International House ③ Your address for correspondence A room check will be held before your department. Staff will contact you with regards to the time.

2) CANCELLATION OF NATIONAL INSURANCE & BANK ACCOUNTS& ALIEN REGISTRATION ① Your National Health Insurance must be cancelled within two or three days before departure at the local ward office. ② Bank accounts must be formally closed by visiting a branch office. Clearing the balance of your account does not constitute account closure. ③ You must present your Foreign Residence Registration Card at emigration when departing Japan at the end of your exchange period. 10．ON CAMPUS FACILITIES

STUDENT DINING ROOMS and CAFETERIAS - Fri Sat Captain Cook’s 8:30 -18:00 8:30 -13:00 Bldg#10 Daini-Shokudo 8:30 - 18:00 8:00 -14:00 Bldg#8 FujiKatsu 9:00 - 18:00 9:00 -13:00 Bldg#7 Nangotei 9:00 - 18:00 9:00 -13:00 Bldg#7 Curry House 9:30 - 17:00 9:00 - 13:00 Bldg#8 84 10:00 - 17:00 10:30 -13:00 Bldg#8 Island Cafe 9:30 - 17:00 9:00 - 13:00 Bldg#8 Ichikiri 9:30 - 17:00 9:00 - 13:00 Bldg#8 Lounge Furusato 8:30 - 17:00 8:30 -14:00 Koyama Hall

SHOPS Maruzen 8:45 - 17:00 8:45 - 14:00 Bldg#8 Meets – 100yen Store 8:45 - 17:00 8:45 - 14:00 Bldg#8 Family Mart Convenience Store 8:45 - 17:00 8:45 - 14:00 Bldg#8

CASH DISPENSERS (ATM) Postal Bank Mon.- Fri. 9:00 -17:00 9:30 -17:00 Bldg#8 Kyoto Chuo Mon.-Fri. 8:45 -18:00 8:45 -14:00 Bldg#8 Shinyo Kinko & (fees apply) 18:00 -19:00 14:00 -17:00 Kyoto Ginko

Mizuho Bank & Mon.-Fri. 8:45 -18:00 9:00 -14:00 Bldg#3 Mitsubishi (fees apply) 18:00 -19:00 14:00 -17:00 Bldg#3 UFJ Bank 11. KYOTO SANGYO UNIVERSITY CAMPUS MAP 京都産業大学キャンパスマップ

1. Building #1 21. Building #9 2. Building #10 (Computer Education) 22. Research Rooms #3 3. Main Building 23. Research Rooms #4 4. Health Center 24. Multipurpose Gymnasium 5. Building #2 (Science) 25. Oiwake Dormitory 6. Building #12 26. International House 7. Building #3 (Foreign Languages) 27. Koyama Stadium 8. Building #7 (Dining, Club boxes) 28. Kamigamo Dormitory (Law School) 9. Koyama Hall 29. Kamigamo Dormitory #2 (Law School) 10. Building #4 (Law) 30. Koyama Training Room 11. Building #13 (Law School) 31. Kamogawa Dormitory 12. Building #8(Student union) 32. Gojo Dormitory 13. Building #6 (Large Lecture Rooms) 33. Multipurpose Sports Ground 14. Building #5 (Economics, Bus’ Admin) 34. Koyama Dormitory 15. Building #11 (Cultural Studies) 35. Gymnasium #2 16. Research Rooms #1 36. Tsunokuni Dormitory 17. Central Library 37. Aoi Dormitory 18. Laboratory Building #2 (Engineering) 38. Main Gate 19. Research Rooms #2 20. Laboratory Building #1 (Engineering) 12. HOW TO GET TO KSU

From Kansai International Airport The recommended travel methods are MK-Sky Gate Shuttle (book on-line at http://www.mk-group.co.jp/english/shuttle/ ) or JR to Kyoto Station. From Kyoto Station: 1. Take the Karasuma subway line to "Kitaoji"station and Transfer to a taxi or City Bus (Kita 3 bus from platform red A). Price: Subway from Kyoto Station to Kitaoji – 250yen, Bus 220yen. 2. Take the Karasuma subway line to “Kokusaikaikan” and transfer to a taxi or Kyoto Bus (#40 from platform 2). This bus is bound for KSU. Get off at Rakuhoku Green Heights Mae to get to the I House, or Kyoto Sandai Mae for the university. Price: Subway from Kyoto Station to Kokusaikaikan – 280yen, Bus 190yen. Taxi From Kitaoji station: exit the subway via the southern ticket gates, take the elevator to the ground floor. The taxi stand isimmediately in front of the station building. Show the map on the this page to the taxi driver for giving directions. Price: Approximately 1,000 – 1,200yen From Kokusaikaikan station: exit the subway ticket gates, take the elevator to the ground floor. The taxi stand is immediately in front of the station building. Show the map on the this page to the taxi driver for giving directions. Price: Approximately 1,000 – 1,200yen Kyoto Sangyo University - Center for International Programs Center for International Programs Kyoto Sangyo University Motoyama Kamigamo Kita-ku Kyoto Tel：＋81-75-705-1455 Fax: +81-75-705-1456 Mail to: [email protected]