Shire of Carnarvon Minutes Ordinary Council Meeting

SHIRE OF

CARNARVON

MINUTES

ORDINARY COUNCIL MEETING

24 FEBRUARY 2015

CONFIRMATION OF MINUTES

These minutes were confirmed by the

Council on –

………………………………………………. As a true and accurate record

……………………………………………….. CHAIRMAN

SHIRE OF CARNARVON DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application.

Ian D’Arcy CHIEF EXECUTIVE OFFICER

2 Full Council Minutes – 24 February 2015 TABLE OF CONTENTS TO MINUTES – FEBRUARY 2015

1.0 ATTENDANCES & APOLOGIES ......

2.0 PUBLIC QUESTION TIME ......

3.0 DECLARATIONS OF INTEREST ......

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ......

5.0 CONFIRMATION OF MINUTES ......

6.0 PETITIONS AND MEMORIALS ......

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION ......

8.0 REPORTS OF OFFICERS

8.1 GOVERNANCE

8.1.1 Actions Performed Under Delegated Authority ...... 8.1.2 Queen’s Birthday Public Holiday 2016 ...... 8.1.3 Delegated Authority CEO – Caravan Parks & Camping Grounds Act ...... 8.1.4 Draft Records Management Policy ...... 8.1.5 Request for Security Screening at Airport – GDC ...... 8.1.6 Request for Tender 03/2015 – Provision of Contract Environmental Health Services .. (Compliance) ...... 8.1.7 Request for Tender 04/2015 – Provision of Dredging Services ...... 8.1.8 Request for Quote 01/2015 – Appointment of Auditor ...... 8.1.9 Babbage Island Spit Erosion and Fascine Channel Sedimentation Study ......

8.2 CORPORATE & COMMUNITY SERVICES

8.2.1 Accounts for Payment – December 2014 ...... 8.2.2 Accounts for Payment – January 2015 ...... 8.2.3 Financial Activity Statement – January 2015 ...... 8.2.4 Investments – January 2015 ...... 8.2.5 Request for Rates Deferral – A3340 ...... 8.2.6 Request for Waiver of Hire Fees Woolshed – Carnarvon Lions Club ...... 8.2.7 Carnarvon Race Club – Request for Sponsorship ...... 8.2.8 Annual Elections ......

8.3 DEVELOPMENT SERVICES

8.3.1 Application for Exploration Licence E09.2134 ...... 8.3.2 Application for Family Day Care – Lot 212 Smith Street ...... 8.3.3 Family Day Care – Draft Planning Policy (WITHDRAWN BY CEO)...... 8.3.4 Modified Subdivision – Lot 34 Boor Street ...... 8.3.5 ANZ Building Re-roofing Conservation Works ...... 8.3.6 TPS No. 10 – Amendment 69 – Adoption ...... 8.3.7 Bushfires Act Authorised Persons ...... 8.3.8 Change to Primary School Reserve – Lot 1322 Egan Street, Carnarvon ...... 8.3.9 Request to Surrender Management Order - Coral Bay Reserve Lot 301 ...... 8.3.10 Change to Rangers Fees ...... 8.3.11 Review of LEMC ......

9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ......

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL.

11.0 DATE OF NEXT MEETING The next meeting of Council will be held on Tuesday 24th March 2015 ......

12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC ......

13.0 CLOSURE ......

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 24 FEBRUARY 2015

The meeting was declared open at 8.30am

1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE:

Mr K Brandenburg ...... President Mr N Ganzer ...... Deputy Shire President/Councillor Town Ward (by instantaneous communication) Ms J Nelson ...... Councillor Town Ward Mr K Simpson ...... Councillor, Coral Bay Ward Mrs N McMahon ...... Councillor, Town Ward Mr M March...... Councillor, Town Ward Dr A Fullarton ...... Councillor, Gascoyne/Minilya Ward

Mr I D’Arcy ...... Chief Executive Officer Mr R Paull ...... Director, Development Services Mr M Hudson ...... Executive Manager, Infrastructure Services Mrs D Hill ...... Executive Officer

Press ...... 1 Observers ...... 8 Leave of Absence ...... 0 Apologies ...... Cr Durmanich

2.0 PUBLIC QUESTION TIME:

Nil

3.0 DECLARATIONS OF INTEREST:

Cr Ganzer – (Financial Interest) – Item 8.3.1 – Application for Exploration Licence E09.2134 Cr Brandenburg – (Financial Interest) – Item 8.3.1 - Application for Exploration Licence E09.2134 Cr Fullarton – (Proximity Interest) – Item 8.3.4 - Modified Subdivision – Lot 34 Boor Street Grey’s Plain

4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION:

Nil

5.0 CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING OF COUNCIL - 16th DECEMBER 2014

FC 1/2/15 COUNCIL RESOLUTION Cr Nelson/Cr McMahon

That the minutes of the Ordinary Meeting of Council held on 16TH December 2014 be confirmed as a true record of proceedings. CARRIED F7/A0

5.2 SPECIAL MEETING OF COUNCIL- 29 JANUARY 2015

FC 2/2/15 COUNCIL RESOLUTION Cr Fullarton/Cr March

That the minutes of the Special Meeting of Council held on 29th January 2015 be confirmed as a true record of proceedings. CARRIED F7/A0

6.0 PETITIONS AND MEMORIALS

Nil

7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION:

Nil

8.0 REPORTS:

8.1 GOVERNANCE

8.1.1 ACTIONS PERFORMED UNDER DELEGATED AUTHORITY FOR THE MONTHS OF DECEMBER 2014 AND JANUARY/FEBRUARY 2015

File No: AO3403 Date of Meeting: 24 February 2015 Location/Address: 3 Francis Street, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To report back to Council actions performed under delegated authority for the months of December 2014 and January/February 2015.

Description of Proposal: N/A

Background: Council were previously advised of actions performed under delegated authority by means of the information bulletin which was circulated to Councillors on a month by month basis. This bulletin is not a public document and so as it increase transparency this report has been prepared for Council and includes all actions performed under delegated authority for –

- Development Approvals issued - Building Permits issued; 3

- Health Approvals issued; - One off delegations to the Chief Executive Officer; - Affixing of Common Seal

Consultation: Nil

Statutory Environment: Nil

Relevant Plans and Policy: Nil

Financial Implications: There are no financial implications.

Risk Assessment: There is no risk to Council as this is a reporting requirement only.

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations. Comment: The following tables outline the action performed within the organization relative to delegated authority for the months of December 2014 and January/February 2015 and are submitted to Council for information.

COMMON SEAL

Date Affixed Documentation 19.01.15 Consultancy Agreement RFQ 03/2014 – Mainstreet Public Art (Artists Foundation of WA Ltd) 21.01.15 Town Planning Scheme No. 10 – Amendment No. 68 12.02.15 District Zoning Scheme 11 – Amendment No. 10

Environmental Health Exercise of delegations from 9 December 2014 to 10 February 2015

Planning

TOWN PLANNING SCHEME 10 - SECTION 2.4 Applications to use/develop land Applicati Applicant/ Date File Ref: on Subject Land Purpose Proponent Granted Ref: Lot 773 Pincombe A214 P68/14 Ancillary Dwelling McGrath Homes 8 January Street A781 P01/15 Lot 9 Cornish Street Storage Structure John Ashton 16 January Lot 1 (HN57) Boor Peter & Rhiannon A1232 P67/14 Grouped (2) Dwellings 14 January Street Lawer A3686 P03/15 Lot 343 Cornish Street Outbuilding Building Lines 20 January

A3054 P04/15 Carnarvon Airport Usage of a Traders Licence Valentina Fontana 30 January

HEALTH ACT 1911 AND REGULATIONS AND LOCAL LAWS MADE THEREUNDER HEALTH (TREATMENT OF SEWAGE AND DISPOSAL OF EFLLUENT AND LIQUID WASTE) REGULATIONS 1974 Date of File Ref: Decision details Persons affected decision Approval to construct apparatus for the treatment of sewage issued for 15/01/2015 A1232 Owner/Applicant: Peter Lawer 57 Boor St (lot1). Owner: Kim Nguyen Permit to use apparatus for the treatment of sewage issued for 132 12/02/2015 A3839 Application: Dean White – North River Road. Carnarvon Plumbing Owner: Department of Housing Approval to construct apparatus for the treatment of sewage issued for 10/02/2015 A514 Applicant: Australian Eco 13 Orr Street. Constructions Owner: Department of Housing Approval to construct apparatus for the treatment of sewage issued for 10/02/2015 A354 Applicant: Australian Eco 9 Mcleod Street. Constructions Owner: Department of Housing Approval to construct apparatus for the treatment of sewage issued for 10/02/2015 A338 Applicant: Australian Eco 17 McLeod Street. Constructions

MINING ACT 1978 - SECTION 41, 58, 70C, 74, 86,91, Reg 64 Local Government Recommendation on Mining Tenements Applicati Applicant/ Date File Ref: on Subject Land Purpose Proponent Granted Ref: Austwide Mining Miscellaneous Lease (track & Part of Lot 420 on Title 2L0241 storage or transport facility for L09/64 DP220783 Management P/L 8/01/15 (A2353) resources or mineral Doorawarrah Station OBO Ian concentrate) Raymond Faulker Anderson’s Parts of Lot 180 on Tenement 2F0211.0 E09/213 DP238006 Williambury Exploration Licence Management 8/01/15 1(A2289) 2 Station OBO Red Earth Resources P/L

Building

Application Owners Name Lot & Street Type of Building Work No. B14/061 J & I Sullivan Lot 67 Machinery Carport Po Box 691 239 William Street Carnarvon Carnarvon B14/074 Cath Makdessi Lot 1089 Storage Shed Po Box 202 37 Carey Street Newman Carnarvon B14/070 Caltex Australia Pertrolium Lot 8 Service Station & Control Room 2 Market Street 1014 Nwch Carnarvon Carnarvon B14/071 T & E & C Keenan & Kim Allen Lot 211 Storage Shed Po Box 684 231 William Street Carnarvon Carnarvon B14/076 B & J White Lot 1060 Ancillary Accommodation Po Box 985 50 William Street Carnarvon Carnarvon B14/073 Warren Schmidt Lot 80 Verandah Extension Po Box 125 30 Wheelock Way Carnarvon Carnarvon B14/072 Reginal Power Corporation Lot 465 Office, Warehouse, Crib Room Po Box 1066 50 Harbour Road & Amenities Bentley Carnarvon B14/077 Ante & Nevenka Gugich Lot 41 Verandah Free Standing Box 315 North River Road Carnarvon Wa 6701 North Plantations B14/078 Avril Mary & Dale Rogers Lot 9 Open Bay Storage Shed P O Box 96 Freeman St Carnarvon Wa 6701 Kingsford B14/079 Thy Mai Thi Nguyen & Hoang Kiem Lot 184 Carport Ho North River Road P O Box 1269 North Plantations Carnarvon Wa 6701 B14/080 David Faithfull Lot 908 Verandah 18 Mcnish Street Mcnish St South Carnarvon Wa 6701 South Carnarvon B15/001 Marcus Leon Jolly & Jade Curtin Lot 22 Transportable Dwelling Po Box 282 Shallcross St Carnarvon Wa 6701 East Carnarvon B15/002 Coenraad & Mary Louise Geyer Lot 634 Babbage Island Patio Po Box 1309 Rd Carnarvon Wa 6701 Babbage Island B15/003 Telstra Corporation Pty Ltd Lot 353 Communications Tower C/O Jones Lang Lasalle Robinson St P O Box 805 East Carnarvon Wa 6701 South Melbourne Vic 3205 B15/008 Carnarvon Christian School Lot 562 Transportable Dwelling Po Box 141 Babbage Island Rd Carnarvon Wa 6701 Morgantown

OFFICER’S RECOMMENDATION That Council accept the report outlining the actions performed under delegated authority for the months December 2014 and January/February 2015.

FC 3/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr March

That Council accept the report outlining the actions performed under delegated authority for the months December 2014 and January/February 2015. CARRIED F7/A0

8.1.2 REQUEST TO CHANGE QUEEN’S BIRTHDAY PUBLIC HOLIDAY 2016 – SHIRE OF SHARK BAY – RE-ADVERTISING

File No: 1B0207 Date of Meeting: 24th February 2015 Location/Address: Shire of Shark Bay Name of Applicant: Shire of Shark Bay Name of Owner: N/A Author/s: Dannielle Hill - Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: This report is to seek Council’s endorsement for the Queen’s Birthday Public Holiday to be changed from Monday 26th September to Monday 24th October 2016 to align with the 400th Anniversary of Dirk Hartog’s landing at Cape Inscription, presents the results of the public consultation and recommends endorsement of the proposed change to the Public Holiday date.

Description of Proposal: At the request of the Shire of Shark Bay, this proposal seeks to change the Queen’s Birthday Public Holiday from Monday 26th September to Monday 24th October 2016 to accommodate the 400th Anniversary of Dirk Hartog’s landing at Cape Inscription celebrations in Shark Bay.

Background: Council was approached by the Shire of Shark Bay in September 2014 requesting the 2016 Queen’s Birthday Public Holiday be changed – their letter, in part reads –

“The Shire of Shark Bay has commenced planning for the 400th anniversary of Dirk Hartog’s landing at Cape Inscription which will occur on Tuesday 25 October 2016. To encourage people from the Gascoyne and adjoining regions to participate in the 2016 celebrations, the Shire of Shark Bay would like to propose that surrounding Shires change the Queen’s Birthday public holiday from Monday 26th September 2016 to Monday 24 October 2016.’

As a result of this request, the matter was submitted to Council for consideration at the September 2014 Ordinary Meeting of Council wherein it was requested that Council approve to have the proposed change advertised for public submission in the Northern Guardian with Council resolving as follows –

”That Council: 1. Advertise for a period of 14 days seeking public comment on the proposed change of the Queen’s Birthday Public Holiday from Monday 26th September 2016 to Monday 24th October 2016. 2. Present the public submissions received to Council for consideration at its next available Ordinary Meeting.”

Accordingly, a notice was placed in the Northern Guardian on Wednesday 19th November 2014 requesting public submissions on the proposed change be received by Council no later than Friday 28th November 2014. However, at the close of the submission period an error was identified in the advertising period in that only 9 days was provided instead of the 14 day period, as per Council Resolution.

To this end, the public notice was again placed in the Northern Guardian on Wednesday 14th January 2015 with the public submission closing date being Friday 30th January 2015. At closing, no submissions were received, therefore Council is now required to seek approval from the Governor of WA to change the 2016 Queen’s Birthday Public Holiday should it still support the Shire of Shark Bay’s request.

Consultation: The Carnarvon Chamber of Commerce and the Carnarvon community were consulted in regard to the proposed change with no objections being received.

Previous advertising resulted in no submissions being received objecting to the change.

Statutory Environment: Consideration for this request needs to accord with the Public and Bank Holidays Act, 1972 which states:

“7. Special public or bank holidays and half-holidays (1) The Governor may, from time to time, by proclamation — (a) appoint a special day specified in the proclamation to be a public holiday or bank holiday, or both; (b) appoint any part of any special day specified in the proclamation to be a public half-holiday, in any year either throughout the State or within such district or locality as is specified in the proclamation, and in that case the special day or part thereof shall accordingly be a public holiday or bank holiday, or both, or public half- holiday, as the case may be.”

Relevant Plans and Policy: Nil

Financial Implications: There are no financial implications to Council.

Risk Assessment: Nil

Community & Strategic Objectives: Objective 1- A developing regional economic base and increased employment supported by strong business enterprises and a growing population.

Outcome 1.2 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

Comment: In considering the request from the Shire of Shark Bay, Council has carried out due diligence in seeking submissions from the Carnarvon Chamber of Commerce and local community regarding the proposed change, and with no objections forthcoming it is recommended the Council now proceed to seek approval from the Governor of WA to change the 2016 Queen’s Birthday Public Holiday.

OFFICER’S RECOMMENDATION That Council: 1. Authorise the Chief Executive Officer to seek approval from the Governor of Western Australia to change the 2016 Queens Birthday Public Holiday from Monday 26th September 2016 to Monday 24th October 2016 for the Shire of Carnarvon; 2. Upon advice from the Governor of WA, advise the Shire of Shark Bay accordingly; and 3. Proceed to advertise the change to the 2016 Queens Birthday Public Holiday from Monday 26th September 2016 to Monday 24th October 2016 for the Shire of Carnarvon through various mediums (ie website, radio, newspaper) should the Governor of WA consent to the requested change in date.

FC 4/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr March/Cr McMahon

That Council:

1. Authorise the Chief Executive Officer to seek approval from the Governor of Western Australia to change the 2016 Queens Birthday Public Holiday from Monday 26th September 2016 to Monday 24th October 2016 for the Shire of Carnarvon; 2. Upon advice from the Governor of WA, advise the Shire of Shark Bay accordingly; and 3. Proceed to advertise the change to the 2016 Queens Birthday Public Holiday from Monday 26th September 2016 to Monday 24th October 2016 for the Shire of Carnarvon through various mediums (ie website, radio, newspaper) should the Governor of WA consent to the requested change in date.

CARRIED F7/A0

8.1.3 DELEGATED AUTHORITY TO CEO - CARAVAN PARK AND CAMPING GROUNDS ACT, 1995

File No: 4A0102 Date of Meeting: 24 February 2015 Location/Address: Shire of Carnarvon Name of Applicant: N/A Name of Owner: N/A Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Absolute Majority Previous Reports 27th May 2014

Summary of Item: This item is presented to Council for the following reasons:

a) Seek endorsement of the Chief Executive Officer’s actions to issue a Caravan Park Licence for Lot 2 French Street Coral Bay (commonly referred to as Little ‘Canya’) to progress mediation proceedings on matters of non-compliance with the existing workers’ accommodation.

b) To correct an anomaly in the Council’s Delegation Register where Delegation 6001 has inadvertently been omitted resulting in the Chief Executive Officer (CEO) and relevant staff being unable to administer and (where necessary) enforce the Caravan Parks and Camping Grounds Act, 1995 and subsidiary Regulations in an efficient operational manner.

Description of Proposal: Refer to summary above.

Background: In May 2014 the Council completed a review of its Delegation Register that authorises the CEO and officers to perform a broad range legislative functions on its behalf. This review resulted in existing Delegation 6001 applicable to the Caravan Parks and Camping Grounds Act, 1995 being inadvertently rescinded through an oversight.

This matter was brought to the attention of staff as part of the State Administration Tribunal (SAT) mediation process where it is noted the previous ministerial approvals for the existing workers’ accommodation on Lot 2 French Street, Coral Bay (known as ‘Little Kenya’) must be licenced as a Caravan Park to allow the respective standards of the Caravan Parks and Camping Grounds Regulations, 1997 to be applied.

In realising this anomaly, and the importance of the issuing a Caravan Park Licence to progress the mediation proceedings in a pro-active manner, I proceeded to grant the licence to the landowner outside of delegated authority. A copy of the Caravan Park Licence is provided at Schedule 8.1.3(1).

Accordingly, this report now seeks Council’s endorsement of my actions as well as rectification of the anomaly by reinstating Delegation 6001.

It should also be noted that there may be another report presented to Council in March 2015 seeking an amendment to the Caravan Park Licence following receipt of the consent orders from the SAT and upon further liaison with the landowners.

By way of an update on the mediation hearing agreement was reached with all of the applicants that lodged an appeal against their building notices to achieve relative compliance. Across the respective agreements that will revert to consent orders the required works are to be completed within 3 – 4 months effective from the 4th February 2015, being the date of the final mediation hearing.

Consultation: There has not been any consultation undertaken in relation to this matter.

Statutory Environment: Caravan Parks and Camping Grounds Act, 1995

The Caravan Parks and Camping Grounds Act, 1995 details under Division 1, Section 6 that a caravan park or camping ground can operate without a Licence. Should an operator do so a penalty of $5,000 applies.

Also prescribed under Division 1, Section 7(1) of the Act is the grant or renewal of a licence for a caravan park or camping ground, where it states the licencing for a facility is to be:

(a) made to the local government in the appropriate prescribed form; (b) accompanied by the appropriate fee prescribed; and (c) accompanied by any information that the local government reasonably requires for a proper consideration of the application.

In this regard the local government means the Council, which has the ability under the Local Government Act, 1995 to delegate the responsibility for the grant or renewal of a licence for a caravan park or camping ground to the CEO.

Also pertinent to this legislation is Part 3; Section 17(1) that relates to the appointment of authorized persons to undertake inspections and enforce compliance against the Caravan Parks and Camping Grounds Regulation, 1997. This Section empowers the local government CEO to appoint such persons under sub delegation, usually the Shire’s Environmental Health Officers, to administer Licence and standards as required by the Regulations.

Local Government Act, 1995 Section 5.42 of the Local Government Act, 1995 empowers Council to delegate its authority to the Chief Executive Officer, particularly on matters deemed to be of operational significance.

The Act also allows the Chief Executive Officer to sub-delegate any of his/her powers to another employee subject to such delegation being done in writing. The Chief Executive Officer is also permitted under the Act to place conditions on any sub-delegation passed onto another staff employee.

Relevant Plans and Policy: There is no plan or policy that applies to this matter.

Financial Implications: There is no financial implication in relation to this matter.

Risk Assessment: Technically a breach under the Local Government Act 1995 has occurred through the action of the CEO in granting a Caravan Park Licence for Lot 2 French Street Coral Bay without delegated authority to do so. Therefore, should the Council not endorse the CEO action the respective breach will need to be reported to the Department for Local Government and Communities (DLGC) as part of the Annual Compliance Audit, due to be completed and submitted by the end of March 2015.

Also, if delegation 6001 is not reinstated the responsibility for Caravan Park Licences (including renewals) across the District will remain with the Council. This will include initiation of annual inspection and enforcement processes as required under Section 17 of the Caravan Parks and Camping Grounds Act, 1995 which is largely operational in nature.

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment : As already explained, given the importance of the Caravan Park Licence to progressing the SAT mediation proceedings there was a compelling need to grant the licence two days prior to the final hearing being conducted in Coral Bay. Should the licence have not been issued it is likely the non-compliance matters would have been referred to a number of full SAT hearings in Perth which I suggest may not have been in the best interests of all parties involved.

As for Delegation 6001 it is important this authority be reinstated to ensure staff can to effectively and efficiently administer the legislation at an operational level.

OFFICER’S RECOMMENDATION 1 That Council endorse the actions of the CEO in granting a Caravan Park Licence for Lot 2 French Street Coral Bay (commonly referred to as Little ‘Canya’) outside of delegated authority.

OFFICER’S RECOMMENDATION 2 That Council pursuant to Section 5.42 of the Local Government Act, 1995 delegate authority to the Chief Executive Officer to administer the Caravan Parks and Camping Grounds Act, 1995 and subsidiary legislation be included as standing Delegation 6001 in the Shire Delegation Register.

FC 5/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 1 Cr Simpson/Cr Nelson

That Council endorse the actions of the CEO in granting a Caravan Park Licence for Lot 2 French Street Coral Bay (commonly referred to as Little ‘Canya’) outside of delegated authority. CARRIED F7/A0

FC 6/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 2 Cr Simpson/Cr Nelson

That Council pursuant to Section 5.42 of the Local Government Act, 1995 delegate authority to the Chief Executive Officer to administer the Caravan Parks and Camping Grounds Act, 1995 and subsidiary legislation be included as standing Delegation 6001 in the Shire Delegation Register. CARRIED F7/A0

8.1.4 DRAFT RECORDS MANAGEMENT (DATA MIGRATION) POLICY – C014

File No: 2C0319 Date of Meeting: 24 February 2015 Location/Address: N/A Name of Applicant: Shire of Carnarvon Name of Owner: N/A Author/s: Tahlia Heitman - Taylor – Governance Officer - Contracts Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: This report seeks Council’s consideration and endorsement of a draft Records Management (Data Migration) Policy C014 to negate the need for Council to establish an official commitment to the ongoing management and preservation of the Shire of Carnarvon’s electronic records and outline processes that must be observed when data needs to be migrated.

Description of Proposal: The draft Records Management (Data Migration) Policy C014, as provided at Schedule 8.1.5(1), is intended to achieve the following objectives (as extracted from the Policy):

 All records stored in electronic formats will be migrated through changes in the hardware and software environment so that the records retain their structure, content and context for the required retention periods.  Links between electronic records and their associated metadata will be captured at the point of migration and be maintained and useable for the life of records.

 Any migration process used for preserving electronic records will consider both long term accessibility and integrity of these records so that they are distinguishable as unique evidence of business transactions.  Electronic records from old systems will be kept active until data in new systems has been fully validated.  Integrity checks of electronic records will be carried out by extracting old and new databases and comparing data between the two data sets.  Backups of electronic records from old systems will be kept until new systems have proven to be fully operational.  Migration of all electronic data, including records of permanent value, will be in accordance with Public Records Policy No 8 – Policy for the ongoing management of electronic records designated as having archival value.

Background: Following a review of the Shire of Carnarvon’s Recordkeeping Plan in January 2015 by the State Records Office of Western Australia, it was highlighted that a policy for data migration was required to ensure that the Shire of Carnarvon is compliant with the State Records Act, 2000. This prompted a review of the Council’s policies and procedures in relation to data migration. As a result this draft Records Management (Data Migration) Policy C014 has been prepared in consideration of improving the Shire’s Recordkeeping processes and achieving compliance under the applicable legislation.

Consultation: Nil

Statutory Environment: Council’s role in determining Local Government policies is defined under Section 2.7(2)(b) of the Local Government Act, 1995.

Further, as reflected in the draft Policy, from a records management perspective the Council is obligated to adhere to the requirements of the:

 Local Government Act, 1995 (with particular reference to Section 6.5 of the legislation);  State Records Act, 2000;  Evidence Act, 1906;  Financial Management Act, 2006;  Freedom of Information Act, 1992;  Limitations Act, 1935.

Relevant Plans and Policy: The draft Policy has been prepared in consideration of the Shire of Carnarvon Recordkeeping Plan RKP 2015004 and broader Records Management Policy C005.

Financial Implications: Nil.

Risk Assessment: The draft Policy will assist in mitigating the Shire’s risk of defaulting on the Recordkeeping requirements as prescribed under the State Records Act, 2000 by providing a framework that is consistent and compliant with legislation.

Community & Strategic Objectives:

Objective 5: Leadership and community engagement to ensure the best use of our physical, financial and human resources

Outcome 5.2 A high standard of governance and accountability.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: This Policy has been prepared with the view to establishing an official commitment to the ongoing management and preservation of the Shire of Carnarvon electronic records and outline processes that must be observed when data needs to be migrated.

Therefore, on this basis, it is recommended the Council endorse the draft Records Management (Data Migration) Policy C014 as a further step to improving the Shire’s Recordkeeping processes.

OFFICER’S RECOMMENDATION That Council pursuant to Section 2.7(2)(b) of the Local Government Act, 1995 adopt the draft Records Management (Data Migration) Policy C014 as presented in Schedule 8.1.4(1) of this report.

FC 7/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr March

That Council pursuant to Section 2.7(2)(b) of the Local Government Act, 1995 adopt the draft Records Management (Data Migration) Policy C014 as presented in Schedule 8.1.4(1) of this report.

CARRIED F7/A0

8.1.5 REQUEST FOR SECURITY SCREENING BY GDC – CARNARVON AIRPORT

File No: 5S0133 Date of Meeting: 24 February 2015 Location/Address: Shire of Carnarvon Name of Applicant: Gascoyne Development Commission (GDC) Name of Owner: Shire of Carnarvon Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Reports N/A

FC 8/2/15 PROCEDURAL MOTION Cr Fullarton/Cr Nelson

That this item be deferred and considered at the end of this Agenda following Item 8.3.11. CARRIED F6/A1 Cr Ganzer voted against this motion

8.1.6 TENDER SELECTION CRITERIA – RFT 03/2015 CONTRACT ENVIRONMENTAL HEALTH SERVICES - COMPLIANCE

File No: 2F0315.04 Date of Meeting: 24 February 2015 Location/Address: Not Applicable Name of Applicant: Shire of Carnarvon Name of Owner: Not Applicable Author/s: Kelly D’Arcy Declaration of Interest: None Voting Requirements: Simple Majority

Summary of Item: This report seeks the Council endorsement for a call for a Request for Tender (RFT) for a ‘Contract Environmental Health Officer’ as specified in the tender schedule and for the selection criteria to be included in the Tender. Under Section 3.57 of the Local Government Act 1995 and Regulation 14(2a) of the Local Government (Functions and General) Regulations 1996, local governments are required to establish, in writing, tender selection criteria prior to calling tenders and these must be included in the tender documentation.

Description of Proposal: To initiate a RFT o call for interest from suitably qualified and experienced environmental health officer to carry-out the compliance functions for the Shire. The purpose of this RFT is to secure the services of a contractor to carry out the compliance enforcement for the Shire of Carnarvon for a three (3) year period.

Background: At the 23 August 2011 ordinary Council Meeting the Council resolved to adopt a Compliance and Enforcement Procedure to complement the existing development policies. As a result, the CEO engaged Mr Alan Hobbs without calling for tenders. Under Regulation 11 of the Local Government (Functions and General) Regulations 1996 the local government is not required to call tenders as Mr Hobbs had been an employee of the Shire performing a similar role.

The Shire has embarked upon enforcement program to ensure that buildings and facilities within the Shire are erected and or managed to a compliant level.

This report now seeks initiation of the tender process to engage a suitably qualified and experience contractor to undertake the functions of a compliance officer for the Shire.

Consultation: Nil

Statutory Environment: Part 4 (Tenders) of the Local Government (Functions and General) Regulations 1996 apply. In particular, Regulation 14 (2a) and Regulation 11 (2) (ba).

14. Publicly inviting tenders, requirements for (2a) "If a Local Government - (a) is required to invite a Tender; or (b) not being required to invite a Tender, decides to invite a Tender.

The Local Government must, before Tenders are publicly invited, determine in writing the criteria for deciding which Tender should be accepted."

11. When tenders have to be publicly invited (2) Tenders do not have to be publicly invited according to the requirements of this Division if — (ba) the local government intends to enter into a contract arrangement for the supply of goods or services where — (i) the supplier is either — (I) an individual whose last employer was the local government; and (ii) the contract — (I) is the first contract of that nature with that individual or group; and (II) is not to operate for more than 3 years; and (iii) the goods or services are — (I) goods or services of a type; or (II) (in the opinion of the local government) substantially similar to, or closely related to, goods or services of a type, that were provided by the individual (or persons) whilst employed by the local government;

Relevant Plans and Policy: There are no policy implications in respect to the Council approving the selection criteria for operational tender evaluation.

Financial Implications: Application of appropriate selection criteria to the tender will assist in ensuring that tenderers offering the "best value" offer with respect to the supply of goods and services are highlighted via the tender assessment process.

Risk Assessment: By not having an awarded tender, the Shire runs the risk of not complying with the relevant provisions of the Local Government Act 1995.

Community & Strategic Objectives: Matters considered relevant under the “Shire of Carnarvon 10+ Year Strategic Community Plan (2011)” are as follows:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: To be compliant with the tender regulations specified under the Local Government Act (1995) and subsidiary regulations, the Shire is required to call for a tender for the provision of a Contract Environmental Health Officer - Compliance. As such, the Council is required to approve the selection criteria used to evaluate this Tenders.

The selection criteria generally to be used in the tender documentation for this Tender is included below and is in-line with the position description. Variations to wording or methodology are intended to highlight the major deliverables associated with this contract.

OFFICER’S RECOMMENDATION That Council, pursuant to Section 3.57 of the Local Government Act, 1995 and Division 2 of the Local Government (Functions and General) Regulations, 1996:

1. Call for Tender (RFT 03/2015) for the services of a Contract Environmental Health Officer – Compliance. 2. Set the Qualitative Evaluation Criteria for RFT 03/2015 as follows:

Qualitative Selection Criteria Weighting Relevant Experience Describe your experience in completing/supplying similar services by providing: 40% a) Proven knowledge of community engagement processes and practices with particular emphasis on working in a multicultural environment; b) Sound understanding of government processes and legislative requirements pertinent to this contract; c) Evidence to a team approach; ‘Relevant d) Proven computer literacy skills and understanding working with Experience’ Microsoft software. Attachment 1 e) A minimum of two (2) referees. Tick if attached

This information is to be provided as an attachment labelled ‘Relevant Experience’ Respondent’s Skills Outline your ability to supply and sustain the tendered/contracted service, 30% including; a) Demonstrated administrative skills and knowledge of compliance and enforcement practices and approach; and b) Demonstrated experience in community engagement, government liaison and report writing; c) Demonstrated time management and organisational skills; ‘Respondent’s d) Outlined developed communication skills – both written and verbal and Resources’ public relation skills; Attachment 2 e) Evidence/copies of professional qualifications and ‘C’ class drivers’ Tick if attached licence.

This information is to be provided as an attachment labelled ‘Respondent’s Skills’ Demonstrated Understanding Demonstrate an understanding of the process for the delivery of the service 30% including demonstrated understanding of the scope of work.

These details are to be provided as an attachment labelled ‘Demonstrated ‘Demonstrated Understanding’ Understanding’ Attachment 3 Tick if attached

FC 9/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr Ganzer

That Council, pursuant to Section 3.57 of the Local Government Act, 1995 and Division 2 of the Local Government (Functions and General) Regulations, 1996:

1. Call for Tender (RFT 03/2015) for the services of a Contract Environmental Health Officer – Compliance. 2. Set the Qualitative Evaluation Criteria for RFT 03/2015 as follows:

Qualitative Selection Criteria Weighting Relevant Experience Describe your experience in completing/supplying similar services by 40% providing: f) Proven knowledge of community engagement processes and practices with particular emphasis on working in a multicultural environment; g) Sound understanding of government processes and legislative requirements pertinent to this contract; ‘Relevant h) Evidence to a team approach; Experience’ i) Proven computer literacy skills and understanding working with Attachment 1 Microsoft software. Tick if attached j) A minimum of two (2) referees.

This information is to be provided as an attachment labelled ‘Relevant Experience’ Respondent’s Skills Outline your ability to supply and sustain the tendered/contracted service, 30% including; f) Demonstrated administrative skills and knowledge of compliance and enforcement practices and approach; and g) Demonstrated experience in community engagement, government liaison and report writing; h) Demonstrated time management and organisational skills; ‘Respondent’s i) Outlined developed communication skills – both written and verbal Resources’ and public relation skills; Attachment 2 j) Evidence/copies of professional qualifications and ‘C’ class drivers’ Tick if attached licence.

These details are to be provided as an attachment labelled ‘Demonstrated ‘Demonstrated Understanding’ Understanding’ Attachment 3 Tick if attached

CARRIED F7/A0 18

8.1.7 TENDER SELECTION CRITERIA – 04/2015 CARNARVON FASCINE DREDGING

File No: 2F0315.04 Date of Meeting: 24 February 2015 Location/Address: Fascine Waterway (Carnarvon Yacht Club to Tramway Bridge) Name of Applicant: Shire of Carnarvon Name of Owner: Not Applicable Author/s: Kelly D’Arcy – Manager Governance Declaration of Interest: None Voting Requirements: Simple Majority

Summary of Item: This report seeks the Council endorsement for a Request for Tender (RFT) to perform dredging works from the Carnarvon Yacht Club to Tramway Bridge as specified in the tender schedule, and for selection criteria to be included in the tender documentation.

Description of Proposal: To engage suitably qualified and experienced dredging company to carry-out the dredging of the Fascine Waterway for the Shire, thus ensuring the safe passage of boating traffic navigating the waterway from the Carnarvon Yacht Club to the Tramway Bridge as shown in Figure 1 below:

Area to be dredged

Figure 1 – Fascine Waterway – Dredging Area (Source – Intra-maps)

Background: The Council in the early 1990s signed a Deed of Agreement accepting responsibility for maintenance of the Fascine Waterway that includes dredging on a periodical basis. To honour this agreement the dredging between the bell mouth (Pelican Point) and the Carnarvon Yacht Club was completed mid 2014 under the auspice of Council and through contractual arrangement with the Department of Transport (DoT). To complete the dredging maintenance there is now a requirement to dredge from the Carnarvon Yacht Club to the Tramway Bridge. In light of this the Council sort and received funding through the Recreational Boating Facility Scheme grant with the Department of Transport. In order to progress the dredging approval is now being sort to call for tender submissions from suitably qualified and experienced contractor to undertake the works. This approach is being taken as DoT has indicated that they will no longer carryout the dredging function under contract for the Shire.

Consultation: Nil

Statutory Environment: Under Section 3.57 of the Local Government Act 1995 and Regulation 14(2a) of the Local Government (Functions and General) Regulations 1996, local governments are required to establish, in writing, tender selection criteria prior to calling tenders and these must be included in the tender documentation.

Specifically, Part 4 (Tenders) of the Local Government (Functions and General) Regulations 1996 apply. In particular, Regulation 14 (2a) states:

14. Publicly inviting tenders, requirements for

(2a) "If a Local Government - (a) is required to invite a Tender; or (b) not being required to invite a Tender, decides to invite a Tender.

The Local Government must, before Tenders are publicly invited, determine in writing the criteria for deciding which Tender should be accepted."

Relevant Plans and Policy: Council Policy C013 – Selection Criteria affords a generic set of criteria for provision of routine Local Government goods and services, but does not suit specialist services such as dredging.

Therefore this report in part is presented to obtain the Council’s endorsement of selection criteria specific to dredging works for the Fascine Waterway.

Financial Implications: The dredging is partially funded through a State Government Recreational Boating Facility Scheme grant and the Shire’s own resources, with the required funding allocated in the 2014/15 adopted budget.

Processing of the tender, including advertising, is accommodated in budget allocation COA 106D2.

The application of appropriate selection criteria to the tender will assist in ensuring that tenderers offering the "best value" offer with respect to the supply of goods and services highlighted via the tender assessment process.

Risk Assessment: By not having an awarded tender the Shire runs the risk of not complying with the relevant provisions of the Local Government Act, 1995.

The Shire also may be at risk if it fails to comply with the requirements as listed in the Deed of Agreement between the Shire and the Minister for Transport. 20

Community & Strategic Objectives: Matters considered relevant under the “Shire of Carnarvon 10+ Year Strategic Community Plan (2011)” are as follows:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: To be compliant with the tender regulations specified under the Local Government Act, 1995 and subsidiary regulations, the Shire is required to call for a tender for the provision of dredging services of the Fascine waterways. As such, the Council is required to approve the selection criteria used to evaluate the respective Tender submissions.

The selection criteria generally to be used in the tender documentation for this Tender is in-line with the scope of works and specification. Variations to wording or methodology are intended to highlight the major deliverables associated with this contract.

OFFICER’S RECOMMENDATION That Council, pursuant to Section 3.57 of the Local Government Act, 1995 and Division 2 of the Local Government (Functions and General) Regulations, 1996:

1. Call for Request for Tender (RFT) 04/2015 for Dredging Services to be performed generally between the Carnarvon Yacht Club and Tramway Bridge. 2. Endorse the Qualitative Evaluation Criteria for RFT 04/2015 as follows:

Qualitative Selection Criteria Weighting Relevant Experience Describe your experience in completing/supplying similar services by providing: a) Details of similar work /services performed; 30% b) The scope of the your company’s involvement and outcomes achieved; c) Whether these services were delivered on time and within budget, and if not, why not? ‘Relevant d) A minimum of two (2) referees. Experience’ Attachment 9 This information is to be provided as an attachment labelled ‘Relevant Tick if attached Experience’ Respondent’s Resources Outline your ability to supply and sustain the tendered/contracted service, 20% including; a) The provision of qualified personnel, plant, equipment and materials, if required; and ‘Respondent’s b) Contingency measures to address interruption of service delivery, Resources’ including personnel, plant, equipment and material supplies, if Attachment 10 required. Tick if attached This information is to be provided as an attachment labelled ‘Respondent’s Resources’ Key Personnel Skills Detail the personnel to be allocated in providing this Service, including: 20% a) Their role in the performance of the Contract;

b) Current curriculum vitae; c) Membership to any professional or business association; ‘Key Personnel’ d) Qualifications and experience in delivering services of the same or Attachment 11 similar nature; and Tick if attached e) Any other information that maybe relevant. This information is to be provided as an attachment labelled ‘Key Personnel’ Demonstrated Understanding Detail the process/methodology intended to deliver/achieve the 30% Specification/Scope of Works. This must include the following: a) Dredging, material transport and disposal management methods b) Proposed Construction Program (including time estimates) c) Specifications of proposed construction plant d) Estimated production rates ‘Demonstrated e) Proposed cut plan Understanding’ f) Design drawing(s) showing proposed disposal site bunds to be Attachment 12 constructed at Disposal Site A in accordance with the Scope of Work Tick if attached (see note below)

These details are to be provided as an attachment labelled ‘Demonstrated Understanding’ Note: The Scope of Work outlines specific requirements for the management of disposal operations at Disposal Site A. As noted above, Tenderers must provide a proposed design for the temporary bunds to be constructed at Disposal Site A in accordance with the Scope of Works. An electronic spatial file providing the levels and dimensions of Disposal Site A is available to Tenderers on request to assist in the preparation of these plans.

FC 10/2/15 PROCEDURAL MOTION Cr Nelson/Cr Fullarton

That Standing Orders Section 13 be suspended at 9.45am to enable more informal discussion on the matter. CARRIED F7/A0

FC 11/2/15 PROCEDURAL MOTION Cr McMahon/Cr March

That Standing Orders Section 13 be resumed at 10.00am. CARRIED F7/A0

FC 12/2/15 COUNCIL RESOLUTION Cr Nelson/Cr March

That Council, pursuant to Section 3.57 of the Local Government Act, 1995 and Division 2 of the Local Government (Functions and General) Regulations, 1996:

1. Call for Request for Tender (RFT) 04/2015 for Dredging Services to be performed generally between the Carnarvon Yacht Club and Tramway Bridge.

2. Endorse the Qualitative Evaluation Criteria for RFT 04/2015 as follows:

Qualitative Selection Criteria Weighting Relevant Experience Describe your experience in completing/supplying similar services by providing: 30% a) Details of similar work /services performed; b) The scope of the your company’s involvement and outcomes achieved; ‘Relevant c) Whether these services were delivered on time and within budget, Experience’ and if not, why not? Attachment 9 d) A minimum of two (2) referees. Tick if attached This information is to be provided as an attachment labelled ‘Relevant Experience’ Respondent’s Resources Outline your ability to supply and sustain the tendered/contracted service, 20% including; a) The provision of qualified personnel, plant, equipment and materials, if required; and ‘Respondent’s b) Contingency measures to address interruption of service delivery, Resources’ including personnel, plant, equipment and material supplies, if Attachment 10 required. Tick if attached This information is to be provided as an attachment labelled ‘Respondent’s Resources’ Key Personnel Skills Detail the personnel to be allocated in providing this Service, including: 20% a) Their role in the performance of the Contract; b) Current curriculum vitae; c) Membership to any professional or business association; ‘Key Personnel’ d) Qualifications and experience in delivering services of the same or Attachment 11 similar nature; and Tick if attached e) Any other information that maybe relevant. This information is to be provided as an attachment labelled ‘Key Personnel’ Demonstrated Understanding Detail the process/methodology intended to deliver/achieve the 30% Specification/Scope of Works. This must include the following: a) Dredging, material transport and disposal management methods b) Proposed Construction Program (including time estimates) c) Specifications of proposed construction plant d) Estimated production rates ‘Demonstrated e) Proposed cut plan Understanding’ f) Design drawing(s) showing proposed disposal site bunds to be Attachment 12 constructed at Disposal Site A in accordance with the Scope of Work Tick if attached (see note below)

These details are to be provided as an attachment labelled ‘Demonstrated Understanding’ Note: The Scope of Work (Error! Reference source not found. A) outlines specific requirements for the management of disposal operations at Disposal Site A. As noted above, Tenderers must provide a proposed design for the temporary bunds to be constructed at Disposal Site A in accordance with the Scope of Works. An electronic spatial file providing the levels and dimensions of Disposal Site A is available to Tenderers on request to assist in the preparation of these plans.

3. The Chief Executive Officer write to the Minister for Transport seeking a meeting in relation to the Fascine Waterway Deed of Agreement with the view to terminating the current maintenance arrangement which should be a State Government responsibility.

CARRIED F7/A0

(Note to Minute: The request for the CEO to contact the Minister for Transport in regard to the Deed of Agreement is to reiterate Council’s stance that the management of the Fascine Waterway should be a State Government responsibility and should not fall under the responsibility of the Local Government.)

8.1.8 REQUEST FOR QUOTATION 01/2015 - APPOINTMENT OF AUDITORS

File No: 2F0511 Date of Meeting: 23 February 2014 Location/Address: N/A Name of Applicant: Shire of Carnarvon Name of Owner: N/A Author/s: Kelly D’Arcy – Manager Governance Declaration of Interest: Nil Voting Requirements: Absolute Majority Previous Report: 26 August 2014

Summary of Item: This report seeks the endorsement of the Audit Committee’s recommendation to appoint UHY Haines Norton Chartered Accountants to perform the statutory audit services for the Shire of Carnarvon over a five year period commencing 1 July 2014 and concluding 30 June 2019.

Description of Proposal: This proposal is to appoint suitably qualified and experienced auditors to ensure the Council meets its statutory obligations under the Local Government Act, 1995.

Background: The previous terms of appointment of auditors expired on the 30th June 2014. In light of this the Audit Committee needs to give consideration to the offer of a new contract in line with Sections 7.3 and 7.4 of the Local Government Act, 1995 (the Act) that sets the guidelines for appointment of an auditor, while Section 7.6 of the Act states the maximum term allowed for this service is 5 years.

The Audit Committee discussed, at its 22 July 2015 meeting, the need for a new 5 year contract for an external audit company to complete regular auditing of the Shire’s functions as required under the Act. This resulted in Recommendation 4.1.2 of the Audit Committee which advocates authorisation to the Chief Executive Officer to call for submissions from the ‘WALGA preferred suppliers list’ for legally pre-qualified auditors for the next 5 Years commencing the 2014/2015 financial year.

At its August 2014 meeting the Council resolved, upon recommendation of the Shire Audit Committee as follows:

That Council:

1. Direct the Chief Executive Officer to prepare an internal audit procedure and an annual audit program that addresses (amongst other matters) Risk Management and

compliance pursuant to statutory obligations under the various legislative legislation that applies to local government.

2. Authorise the Chief Executive Officer (CEO) to call for submissions from the WALGA preferred suppliers list, legally pre-qualified auditors to undertake the Shire audits for a period not exceeding 5 years, commencing in 2014/2015 financial year;

3. The selection criteria is to consist of the following:

a) Audit qualifications of assigned personnel 30% b) Audit experience of assigned personnel 30% c) Local Government audit experience in auditing 40% d) Annual price (including disbursements) Non weighted

4. Delegate authority to the CEO to evaluate the submissions received and recommend to Council a preferred supplier for the required audit service.

Consultation: There has not been any consultation in relation to this proposal.

Statutory Environment: The appointment of an Auditor must also be undertaken in accordance Section 7.3 of the Local Government Act, 1995.

Furthermore a Request for Tender (RFT) is to be called in accordance with Section 3.57 of the Local Government Act, 1995 although the Council can call for submissions from Audit Companies under the WALGA pre-qualified suppliers listing without undertaking a formal tender process.

Relevant Plans and Policy: N/A

Financial Implications: It is estimated based on the costs provided in the submissions received for audit services that Council will need to budget $20,000 per year. Accordingly an allocation of funds will be provided in respective annual budgets to cover the total cost of the contract.

Risk Assessment: There is a significant risk of non-compliance against the Act and subsidiary regulations should the Council not proceed with appointment of persons to act as the Shires Auditors.

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Comment: The purpose of this report is to provide background information and support the Audit Committee recommendation to appoint UHY Haines Norton Chartered Accountants as the Shires auditors for next 5 years.

The Recommendation Report and a summary of the evaluation undertaken by the Evaluation Panel (consisting of the Director Corporate Services, Manager Finance and Manager Governance) has been reviewed by the Audit Committee and can be provided to Councillors on request. Additionally, complete copies of the five submissions received may also be made to Councillors along with the full evaluation details of each submission undertaken by the Evaluation Panel.

OFFICER AND AUDIT COMMITTEE RECOMMENDATION That Council pursuant to Section 7.3 of the Local Government Act 1995 appoint Mr Wen-Shien Chai, Mr David Tomasi and Mr Greg Goodwin from UHY Haines Norton Chartered Accountants as the Shire of Carnarvon’s external auditors responsible for auditing the Shire’s finances in accordance with legislative requirements for the period commencing 01 July 2014 and ending 30 June 2019, and based upon a) The UHY Haines Norton submission dated 19 January 2015; and b) Full compliance with the prescribed audit objectives, scope, and conditions as identified in the Audit Brief that forms part of RFQ 01-2015.

FC 13/2/15 COUNCIL RESOLUTION & OFFICER AND AUDIT COMMITTEE RECOMMENDATION Cr Nelson/Cr Fullarton

That Council pursuant to Section 7.3 of the Local Government Act 1995 appoint Mr Wen-Shien Chai, Mr David Tomasi and Mr Greg Goodwin from UHY Haines Norton Chartered Accountants as the Shire of Carnarvon’s external auditors responsible for auditing the Shire’s finances in accordance with legislative requirements for the period commencing 01 July 2014 and ending 30 June 2019, and based upon

a) The UHY Haines Norton submission dated 19 January 2015; and b) Full compliance with the prescribed audit objectives, scope, and conditions as identified in the Audit Brief that forms part of RFQ 01-2015. CARRIED F7/A0

8.1.9 BABBAGE ISLAND SPIT EROSION AND FASCINE CHANNEL SEDIMENTATION STUDY

File No: 5S0305 Date of Meeting: 24 February 2015 Location/Address: Fascine Waterway Name of Applicant: Shire of Carnarvon Name of Owner: N/A Author/s: Garry Stammers – Manager (Operations) Gloria Quinn – Administration Support Officer (Waste & Airport Services) Declaration of Interest: Nil Voting Requirements: Simple majority Previous Report: N/A

Summary of Item: This item is to present to Council coastal management options to combat erosion of the Babbage Island Spit and reduce the amount of dredging required to maintain the Fascine channel over the long term.

Description of Proposal: BMT JFA Consultants (BMT JFA) have prepared the “Babbage Island Spit Erosion and Channel Sedimentation Study Stage 1 Summary Report” which provides a number of options for coastal management within the study area and subsequent reduction in Fascine dredging required to maintain a navigable waterway.

A copy of the full report is tabled under separate cover.

Figure 1.1 provided at Schedule 8.1.9(1) shows the study area in relation to the Fascine channel at Pelican Point and clearly defines the narrow ‘neck’ of coastline which is eroding and pushing the dune into the channel. This encroachment is visible on the image in relation to the marked boundary of the channel.

Figure 2.14 included at Schedule 8.1.9(2) shows the net erosion and accretion on Babbage Island Spit between 2012 and 2014. Additionally, Figure 2.15 presented as Schedule 8.1.9(3) displays the difference between design depths and surveyed depths in the Fascine channel in March 2014.

The key aim of the study is to devise a plan that will minimise the frequency of maintenance dredging within the Fascine channel and help to reduce the significant financial burden on the Shire in maintaining the waterway.

A list of options for Council to consider appears in Table 3.1, Schedule 8.1.9(4). Cost estimates for each option are provided and range from $150,000 to $3.5 million with a “Do Nothing” option estimated at $2.5 million every 15 years notwithstanding increases in contract prices and availability of dredging contractors.

After consideration of all the options put forward by the Consultants, Option 4 (the construction of a buried seawall) is a value for money appropriate response to combat the dune erosion and sedimentation of the channel within the study area. A further advantage is that the Shire has the capability to carry out these works in-house.

The use of geotextile matting and revegetation in the study area is key to reducing the movement of sand towards the channel and is an environmentally responsible approach to managing the dune system in the study area.

Option 5 is similar in that it suggests the building of a seawall but without coverage of the geotextile bags. This would leave the wall open to vandalism (which according to the Consultants, has happened elsewhere). The saving of $50,000 compared to Option 4 would likely be absorbed in repair of the bags and could weaken the structure.

A cost estimate provided by BMT JFA for Option 4 appears below:

Item Description Quantity Unit Rate ($) Amount ($) Totals 1 Preliminaries and General Site Management $20,000 Contractor 1.1 2 sum 5,000 10,000 mobilisation/demobilisation 1.2 Insurances 1 sum 5,000 5,000 1.3 Site establishment 1 Sum 5,000 5,000 2 Dune and Seawall Construction $213,460 2.1 Sand placement 5500 m³ 7.50 41,250

2.2 Filling geotextile bags 420 no. 18.00 560 2.3 Geotextile bags 420 no. 240.00 100,800 2.4 Non-woven geotextile 1750 m² 4.00 7,000 2.5 Geotextile matting¹ 2300 m² 3.50 8,050 2.6 Matting pins¹ 4600 no. 0.50 2,300 2.7 Install matting¹ 5 days 750.00 3,750 2.8 Procure vegetation 4600 no. 3.75 17,250 2.9 Plant vegetation (inc. fertilizer) 3800 no. 2.50 9,500 2.10 Weed control and monitoring 4 no. 4,000.00 16,000 Subtotal $233,460 20% Contingency $46,692 TOTAL (excl GST) $280,152 10% GST $28,015 TOTAL (inc GST) $308,167

Note: 1. Alternatively, sand fencing and brushing could be used instead of geotextile matting.

Background: Erosion of a section of dune south of Pelican Point Road, on the Babbage Island spit, is causing siltation of the adjacent Fascine access channel. Erosion of this area has been occurring for approximately the last 10 years and an area approximately 300 m in length is a source of sand that is depositing into the channel when the spit is overtopped during periods of elevated water levels.

Tropical Cyclones and floods, such as that which occurred in 2010, also contribute to elevated water levels that result in waves overtopping the spit. The reduced level of the dune, with no vegetation stabilisation, allows greater transportation of sediment by wave and wind action into the access channel.

Once the material is transported into the Facine Channel, tidal currents that are constrained to the channel transport the material into the Fascine and towards the Bell Mouth away from the original area of overtopping. This impacts on the Fascine entrance and Teggs Channel.

BMT FJA were the successful respondents to the Shire’s Request for Quote (RFQ) 01/2014 and were subsequently contracted to prepare the “Babbage Island Spit Erosion and Channel Sedimentation Study”.

The aim of the study was to assess the causes of the siltation and examine the processes in such detail as to enable a renourishment and stabilisation plan to be devised for the subject section of dune, resulting in a reduction in maintenance dredging of the Fascine access channel.

Consultation: Discussions with BMT JFA Consultants in regard to preparation of the Study.

Statutory Environment: The Shire is required to meet its obligations under the Fascine Waterways Management Plan in relation to maintaining a navigable waterway.

These works are relevant to Environmental Protection Authority Ministerial Statement 355 P2.2.1 (copy provided at Schedule 8.1.1(5) relating to the Shire’s responsibilities under the Fascine Waterways Management Plan –

… “The objectives of the Fascine Waterways Management Plan are to ensure that the water quality is acceptable for the desired purposes, that the navigability of the waterways is maintained, and that the desired aesthetic standards are met to ensure that an environment which is attractive to residents and tourists is maintained.”

Plan Requirements under P2.2.1 include

“… 2) Maintenance of navigable waterway and sediment movement …”.

Relevant Plans and Policy: Fascine Waterways Management Plan

Financial Implications: These works will be subject to Council approving a 2015/16 budget allocation.

Funding is not available through the Department of Transport Recreational Boating Facilities Scheme as the closing date is prior to receipt of the final report from BMT JFA. Under the guidelines, funding applications through this Scheme must be fully and accurately costed – estimates are not accepted.

Risk Assessment: No formal risk assessment has been undertaken to date.

The flowchart prepared by BMT JFA – Figure 2.16 as shown in Schedule 8.1.9(6) shows the potential causes, contributors and cyclic processes of spit erosion and channel sedimentation in the study area.

The potential consequences of Option 1 “Do Nothing” are also listed in Schedule 8.1.9(4) – Table 3.1.

Community & Strategic Objectives:

Outcome 2.1 Continued conservation and enhancement of the natural environs.

2.1.5 Implement coastal remediation and repair of land under the control of the Shire.

Outcome 2.5 Improved physical quality of the built environment.

2.5.7 Develop and enhance the fascine waterway and adjacent environments in accordance with the Council endorsed plans.

Comment: The need to continually remove siltation in the Fascine channel has been a significant cost to Council. It is expected this occurrence will continue to increase unless a solution is introduced to reduce the encroachment of the dune sand into the channel.

It is acknowledged that Option 4 promotes an environmentally responsible approach to addressing the ongoing dune erosion in the study area, resulting in decreased sedimentation of the channel and a reduction in dredging activity as well as lowering maintenance dredging costs over the long term.

OFFICER’S RECOMMENDATION That Council: 1. Receive the “Babbage Island Spit Erosion and Channel Sedimentation Study – Stage 1 Summary Report” as provided under separate cover; 2. Endorse Option 4 of the “Babbage Island Spit Erosion and Channel Sedimentation Study – Stage 1 Summary Report” as the preferred option involving construction of a sea wall to resolve the existing erosion issue at Pelican Point; 3. Notionally allocate a sum of $350,000 to be considered in the Shire of Carnarvon 2015/16 Budget to undertake the works as prescribed in Option 4 with view to securing a portion of the required funding through external sources.

FC 14/2/15 PROCEDURAL MOTION Cr Ganzer/Cr Nelson

That this item lay on the table until the March 2015 Ordinary Meeting of Council in order that further information can be obtained from the reporting officer.

CARRIED F7/A0

(Note to Minute: Council felt that in order to make a more informed decision on the matter, that further information is required.)

8.2 CORPORATE & COMMUNITY SERVICES

FC 15/2/15 COUNCIL RESOLUTION Cr Fullarton/Cr Nelson

That Items 8.2.1 to 8.2.4 inclusive as follows, be adopted by Council.

8.2.1 ACCOUNTS FOR PAYMENT DECEMBER 2014

File No: 2F0504 Date of Meeting: 29th January 2015 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Author/s: Stacy Martyn, Creditors Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996.

Background: Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund.

Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13

Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2014/15 Budget.

Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made.

Strategic Implications”

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Comment: Accounts paid to 31st December 2014 are listed at Schedule No. 8.2.1 (1)

OFFICER’S RECOMMENDATION That Council a) Receive the list of payments totalling $1,491,796.37 as presented for the month of December 2014 incorporating  BD1480 To BD1483 Bank Direct $ 32,521.76  45431 To 45495 Muni $ 133,224.08  7138 To 7142 Trust $ 6,496.13  EFT15276 To EFT15543 Muni $ 1,319,554.40 Totalling $1,491,796.37 be endorsed by Council. b) Note Sundry Creditors as at 31st December 2014 totalling $114,908.82.

8.2.2 ACCOUNTS FOR PAYMENT JANUARY 2015

File No: 2F0504 Date of Meeting: 24th February 2015 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Author/s: Carolien Claassens, Relief Creditors Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To present the listing of accounts paid from the Municipal Fund and Trust Fund in accordance with the requirements of the Local Government (Financial Management) Regulations 1996.

Background: Council delegated to CEO the exercise of its power under Financial Management Regulation 12 to make payments from Municipal Fund and Trust Fund.

Statutory Environment: Local Government Act 1995 – Section 5.42 Local Government (Financial Management) Regulations 1996 – Regulations 12 and 13

Relevant Plans and Policy: All accounts are paid as per the Shire of Carnarvon’s 2014/15 Budget.

Financial Implications: Ongoing management of Council funds by providing Council with sufficient information to monitor and review payments made.

Strategic Implications”

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Comment: Accounts paid to 31st of January 2015 are listed at Schedule No. 8.2.2 (1)

OFFICER’S RECOMMENDATION That Council a) Receive the list of payments totaling $621,523.34 as presented for the month of January 2015 incorporating  BD1484 To BD1489 Bank Direct $ 50,603.29  45496 To 45548 Muni $ 113,122.58  7143 To 7149 Trust $ 7,776.42  EFT15588 To EFT15699 Muni $ 450,021.05 Totalling $621,523.34 be endorsed by Council. b) Note Sundry Creditors as at 31st January 2015 totalling $ 251,328.95

8.2.3 FINANCIAL ACTIVITY STATEMENT – 31 JANUARY 2015

File No: 2F0513 Date of Meeting: 24th February 2015 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Manager Finance Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: In accordance with regulation 34 of the Local Government (Financial Management) Regulations, the council is to prepare a monthly Statement of Financial Activity for approval by Council.

Description of Proposal: N/A

Background: The Statement of Financial Activity was introduced by the Department of Local Government from 1 July 2005, the change was implemented to provide elected members with a better idea of operating and capital revenues and expenditures. It was also intended to link operating results with balance sheet items and reconcile with the end of month balances.

Consultation: Nil

Statutory Environment: Local Government (Financial Management) Regulation 34 (1).

34. Financial activity statement required each month (Act s. 6.4) (1A) In this regulation — committed assets means revenue unspent but set aside under the annual budget for a specific purpose. (1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and (b) budget estimates to the end of the month to which the statement relates; and (c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the statement relates. (2) Each statement of financial activity is to be accompanied by documents containing — (a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; and (b) an explanation of each of the material variances referred to in subregulation (1)(d); and (c) such other supporting information as is considered relevant by the local government. (3) The information in a statement of financial activity may be shown — (a) according to nature and type classification; or (b) by program; or (c) by business unit. (4) A statement of financial activity, and the accompanying documents referred to in sub regulation (2), are to be — (a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value, calculated in accordance with the AAS, to be used in statements of financial activity for reporting material variances.

Relevant Plans and Policy: Nil

Financial Implications: Nil

Risk Assessment: Council would be contravening the Local Government act should these statements not be submitted.

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Comment: Attached for consideration is the completed Statement of Financial Activity for the period ended 31 January 2015. Schedule 8.2.3 (1).

In accordance with the Local Government (Financial Management) Regulations, a report must be compiled on variances greater than the percentage agreed by Council which is currently plus (+) or minus (-) of 10%, or $10,000, whichever is the higher.

OFFICER’S RECOMMENDATION That Council; In accordance with Regulation 34 of the Local Government (Financial Management) Regulations 1996 receives the Statement of Financial Activity for the period ended 31 January 2015

8.2.4 INVESTMENTS AS AT 31 JANUARY 2015

File No: 2F0502 Date of Meeting: 24th February 2015 Location/Address: Shire of Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author/s: Sa Toomalatai, Finance Manager Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: To seek Council’s endorsement of surplus funds invested to 31 January 2015

Description of Proposal: N/A

Background: Nil

Consultation: Takes place with Financial institutes prior to renewal of investments

Statutory Environment: Section 6.14 of the Local Government Act 1995 grants Council the power to invest surplus funds.

Relevant Plans and Policy: The investment report is produced in accordance with Council’s investment policy.

Financial Implications: Nil

Risk Assessment: No risk identified

Community & Strategic Objectives:

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Develop an understanding of the roles and responsibilities of elected members.

Implement ongoing professional development of best practice governance for elected members and staff.

Comment: The attached monthly report on investments (Schedule No. 8.2.3(1) has been compiled in accordance with the reporting framework included as part of Council’s investment policy.

OFFICER’S RECOMMENDATION That Council a) Receive the investments report as at 31 January 2015.

CARRIED F7/A0

8.2.5 APPLICATION FOR RATES DEFERMENT A3440

9.15am – Mr Rob Paull left the meeting. 9.17am – Mr Rob Paull returned to the meeting.

File No: A3440 Date of Meeting: 24 February 2015 Location/Address: Lot 1368 (HN 150) Robinson Street, Carnarvon Name of Applicant: Gwoonwardu Mia Name of Owner: Gwoonwardu Mia Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Absolute majority Previous Report: Nil

Summary of Item: An application has been received from the Gascoyne Aboriginal Heritage and Cultural Centre (Gwoonwardu Mia) requesting Council give consideration to deferment of outstanding rates and accrued interest for a period of up to twelve (12) months due to recent financial constraint.

Description of Proposal: The request as presented by the Gwoonwardu Mia Cultural Centre would see payment of outstanding rates and interest as per Council’s budget determination of 26th August 2014 not be accrued against the outstanding amount postponed for up to twelve months.

Background: The Letter received from the Gwoonwardu Mia (refer to Schedule 8.2.5) indicates the Centre has been financial challenged over the past 12 months and is now proactively working under a recently prepared/adopted business and strategic plan to establish a sound financial position once additional funding can be secured.

In the interim, and accounting for the importance of the Cultural Center to local and regional tourism, the letter emphasizes need for financial relief from Council in the form of deferring the outstanding rates debt.

As reflected in the Statutory Section of this report the Council has the capacity to defer, waive or write offs debts when it is satisfied there is genuine financial hardship and inability to pay.

Consultation: Nil

Statutory Environment: The payment of municipal rates is required pursuant to provisions of the Local Government Act, 1995. Specifically, Section 6.2 of the Act affords Council the ability to defer payment of rates as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts

(1) Subject to subsection (2) and any other written law, a local government may — (a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or (b) waive or grant concessions in relation to any amount of money; or (c) write off any amount of money, which is owed to the local government.

* Absolute majority required.

(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges. (3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government. (4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: Should the Council not support the request from the Gwoonwardu Mia Cultural Centre enforcement action in accordance with Council Policy C009 - Rates Recovery will need to be enacted by staff to recover the outstanding moneys owed.

Financial Implications: At the time of writing this report on the 17 February 2015 the amount of outstanding rates for the Gwoonwardu Mia Cultural Centre is $10,524.50 the amount to be paid this financial year and reflected in the current budget for ratable assessment A3440.

Also as at 17 February 2015, interest accruing against the outstanding Gwoonwardu Mia debt is calculated at $3.04 per day placing further strain on the Centre’s immediate financial position. This interest is based

37 on Sub-section 6.51(1) of the Local Government Act, 1995 where a penalty interest rate of 11% is applied to the outstanding rate debts.

Risk Assessment: There is a risk to Council that the deferred rates debt may not be able to be paid in the 2015/2016 financial year, therefore resulting in a twelve month delay in legal action being taken to recover outstanding amounts as per Council Policy C009.

Community & Strategic Objectives:

Outcome 1.3 Increased tourism within the region

Promote and support local and regional tourism initiatives.

Outcome 5.2 A high standard of governance and accountability.

Maintain a high standard of corporate planning and reporting.

Ensure compliance with all relevant legislation and regulations.

Develop and implement audit and risk management processes.

Comment: It is acknowledged the Gwoonwardu Mia Cultural Centre has been experiencing financial difficulty for some time with the Board making a concerted effort to establish an improved financial position by founding new programs and initiatives to generate more revenue.

Furthermore, it is recognised that the Council has over the years provided financial assistance to the Carnarvon Heritage Council and recently offered support to the Carnarvon Space and Technology Museum Inc. through financial contribution toward events and grant of a lease agreement at a nominal peppercorn rent. In light of this support to similar community organisations it is reasonable for the Council to lend its support to the Gwoonwardu Mia Cultural Centre in the face of financial adversity by deferral of the rates levied this financial year and waiving accrued interest.

OFFICER’S RECOMMENDATION That Council in accordance with Section 6.12 of the Local Government Act 1995: 1. Defer payment of the outstanding rates owed by the Gascoyne Aboriginal Heritage and Cultural Centre (Rateable Assessment A3440 - 150 Robinson Street, Carnarvon) with this debt of $10,524.50 to be paid in the 2015/2016 financial year at the time the municipal rates payment is due. 2. Waive the current interest accrued against the late payment of rates applicable to Gascoyne Aboriginal Heritage and Cultural Centre (Rateable Assessment A3440 - 150 Robinson Street, Carnarvon) for the 2014/2015 financial year. (Absolute majority required)

FC 16/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr McMahon/Cr March

That Council in accordance with Section 6.12 of the Local Government Act 1995:

1. Defer payment of the outstanding rates owed by the Gascoyne Aboriginal Heritage and Cultural Centre (Rateable Assessment A3440 - 150 Robinson Street, Carnarvon) with this debt of 38

$10,524.50 to be paid in the 2015/2016 financial year at the time the municipal rates payment is due.

2. Waive the current interest accrued against the late payment of rates applicable to Gascoyne Aboriginal Heritage and Cultural Centre (Rateable Assessment A3440 - 150 Robinson Street, Carnarvon) for the 2014/2015 financial year.

CARRIED BY ABSOLUTE MAJORITY F6/A1 Cr Nelson voted against the motion

8.2.6 REQUEST TO WAIVE WOOLSHED HIRE FEE – CARNARVON LIONS CLUB

File No: 2F0514 Date of Meeting: 24 February 2015 Location/Address: Carnarvon Civic Center Woolshed Name of Applicant: The Lions Club of Carnarvon Name of Owner: N/A Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Previous Report: 27 May 2014

Summary of Item: This report relates to a request from the Lions Club of Carnarvon seeking Council’s consideration to waiving the Woolshed hire charge for the 2015 Carnarfin Presentation Dinner event to be held on 31st May 2015.

Description of Proposal: The Carnarfin a very successful week long fishing completion held annually by the Lions Club of Carnarvon that attracts entrants from around the state and is well supported by local businesses. At the conclusion of the fishing completion a presentation dinner is held in the Woolshed/Civic Centre.

Background: The Council on the 27th May 2014 considered the same request from the Lions Club where it resolved to not waive the Woolshed hire fee, but rather agreed to contribute $550 toward the 2014 Carnarfin fishing completion dinner.

A further letter has been received from the Lions Club seeking the same concession of the Woolshed hire fee of $1100 being waived for the 2015 recreational fishing event, with the gala dinner scheduled for the 31st May of this year. This fee is viewed by the Lions organisers as a significant impost on the profitability of the event and is therefore appealing to Council to reconsider its level of contribution by waiving the fee.

A copy of the Lions Club correspondence is provided at Schedule 8.2.6.

Consultation: Nil

Statutory Environment: The payment of fees is required pursuant to provisions of the Local Government Act, 1995. Specifically, Section 6.2(b) of the Act affords Council the ability to waive payments as outlined below:

6.12. Power to defer, grant discounts, waive or write off debts (1) Subject to subsection (2) and any other written law, a local government may — (a) when adopting the annual budget, grant* a discount or other incentive for the early payment of any amount of money; or (b) waive or grant concessions in relation to any amount of money; or (c) write off any amount of money, which is owed to the local government. * Absolute majority required. (2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates and service charges. (3) The grant of a concession under subsection (1)(b) may be subject to any conditions determined by the local government. (4) Regulations may prescribe circumstances in which a local government is not to exercise a power under subsection (1) or regulate the exercise of that power.

Relevant Plans and Policy: At present the Council does not have a policy in relation to the waiving of fees.

Financial Implications: Should Council support the Lions Club’s request there will be a loss of income to the Shire in the amount to $1100.

Conversely, the Council can offer a financial donation in the order of $550 that can be covered from the Community Growth Fund allocation accommodated in the existing 2014/2015 Budget.

Risk Assessment: There is no perceived risk associated with this request.

Community & Strategic Objectives:

Outcome 5.4 Long-term financial viability.

Continue to comply with national financial reporting frameworks.

Maintain a high standard of financial management.

Implement long term financial planning.

Comment: There is no doubt the continued success of the Carnarfin fishing competition has contributed substantially to the local economy and benefited the local community. For this reason alone there is merit to support for this event, however, the waiving of the Woolshed hire fee could prove problematic as it is likely to set an undesirable precedent for all fees to be waived on request.

Therefore, consistent with the previous year it is recommended the Council entertain a cash contribution toward the event to assist in offsetting the cost. In this regard it is suggested the Council again endorse a payment to the Lions Club of $550.

In the broader context of community events and club support it is recognised there is a pressing need for staff to prepare a number of polices to establish an appropriate framework around the level of assistance (be it an annual financial or in-kind contribution or interest free loan arrangement) that can be offered to organisations in support of events, such as the Carnarfin, or development of club facilities and infrastructure. In this regard it is expected that these policies will be drafted and presented to Council for discussion in the coming months and in readiness for the 2015/2016 financial year.

OFFICER’S RECOMMENDATION That Council: 1. Decline the request by the Carnarvon Lions Club for the wavier of the Woolshed Hire fee as concern is raised that such action will set an undesirable precedent for all fees to be waived on request. 2. Financially contribute $550 toward the 2015 Carnarfin Fishing Competition in recognition of the events success and benefit to the local community.

FC 17/2/15 COUNCIL RESOLUTION Cr March/Cr McMahon

That Council:

1. Decline the request by the Carnarvon Lions Club for the wavier of the Woolshed Hire fee as concern is raised that such action will set an undesirable precedent for all fees to be waived on request. 2. Financially contribute $1100 toward the 2015 Carnarfin Fishing Competition in recognition of the events success and benefit to the local community. CARRIED F7/A0

(Note to Minute: Council felt that an increase in the financial assistance is better deserving due to the success and benefits that the Carnarfin Fishing Competition brings to the community.)

8.2.7 REQUEST FOR LONG TERM SPONSORSHIP - CARNARVON RACE CLUB

File No: 4A0125 Date of Meeting: 24 February 2015 Location/Address: Reserve 22753 Cornish Street Carnarvon (Carnarvon Race Club) Name of Applicant: Carnarvon Race Club Inc. Name of Owner: Carnarvon Race Club Inc. Author/s: Ian D’Arcy, Chief Executive Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report: Nil

Summary of Item: This item relates to an approach from the Carnarvon Race Club Inc. seeking Council endorsement to a sponsorship agreement in support of the Carnarvon horse racing.

Description of Proposal: This proposal involves a formal sponsorship agreement with the Carnarvon Race Club Inc. that would ensure payment of $10,000 per year over a period of ten (10) years.

Background: Following a successful season by the Carnarvon Race Club the Council is now in receipt of correspondence from the Carnarvon Race Club Inc. following a meeting with the Shire Director Corporates Services. A copy of this correspondence is provided at Schedule 8.2.7.

As outlined above, this letter seeks to establish a long term sponsorship arrangement with the Shire in support of their horse racing season that usually commences in early May and concludes in mid -September of each year with the running of the Carnarvon Cup that concludes the season. The letter also details:  The Carnarvon Race Club has had its best ever year;  The Race Club’s aim is to attract more people to the races by simply putting on a bigger show;  The Race Club is offering the Shire of Carnarvon to become its number one sponsor;  The sponsorship would be based on $10,000 per year over ten (10) years;  The Shire would receive recognition and promotion through signage at the grounds and TV telecasts via the Sky Horse Racing Channel;  The “Carnarvon Cup” would be rebranded to the Shire of Carnarvon XXXX Gold Cup;  The Club would like to work with the Shire to organise a ‘Back to Carnarvon Reunion’ on Cup Weekend.

At present the Council sponsors the Carnarvon Cup through the provision of a perpetual trophy.

Consultation: There has been a discussion at an officer level on this matter.

Statutory Environment: Nil

Relevant Plans and Policy: Analysis of this proposal has been undertaken with reference to Council Policy IS005 – Private Works. Financial Implications: This proposal relates to a budget consideration where the requested funding contribution if supported can be allocated as a specific line item on an annual basis in the municipal budget. Accordingly, were Council to agree then it would be committing to a total of $100,000.00 over the next ten years in supporting the Carnarvon Race Club.

Risk Assessment: There is no risk if this proposal is rejected, however should it be agreed to could open the door to other clubs approaching council.

Community & Strategic Objectives:

Outcome 1.4 Increased tourism within the region

Promote and support local and regional tourism initiatives.

Facilitate the opportunities and funding options for niche tourism products and experiences.

Promote and support festivals, events and attractions that add value to the District’s economy.

Outcome 3.5 Cohesive communities capable of supporting each other.

Support and inform community organisations and groups.

Comment: This proposal presents a myriad of matters for the Council to consider, including:

a) Its broader role of the Local Government as a ‘sponsor’ for major events and to what extent the

rate payers funds should be used in this context; b) The amount and length of the funding request coupled with the accountability measures for how this funding is expended; c) The equitable nature of this arrangement against what has been and what should be offered to other local organisations and events; d) The opportunity for some community organisations such as the Carnarvon Race Club Inc. to generate its own revenue as opposed to others; e) The nature of horse racing tied to the broader debate of gambling and the renaming of the Perpetual trophy to encompass an alcohol brand; f) The overall benefit to the community in the form of entertainment and economic return through increased visitation/tourism.

It is viewed that these points need to be carefully considered, not just in relation to this request, but also more broadly relating to a policy position of Council that instils a balanced approach to community contributions and does not set an undesirable precedent.

As mentioned in the previous item, it is expected a number policies pertinent to this matter will be drafted and presented to Council for discussion in the coming months and in readiness for the 2015/2016 financial year.

With this in mind it is recommended the Council:  Await the preparation of a draft Community Contribution Policy for review and discussion before giving any further consideration to sponsorship arrangements and the like;  Advise the Carnarvon Race Club that it is not prepared to support this request, however, is willing to offer in-kind support that aligns with Council ‘Policy IS005 – Private Works’ for community groups and local sporting organisations to the value of $1,000.

OFFICER’S RECOMMENDATION That Council advise the Carnarvon Race Club Inc.: 1) That while it acknowledges and congratulates the Club on its recent horse racing season, it is not prepared to support a long term sponsorship arrangement due to concerns regarding inequity with allocation of funding assistance across the Shire and the possible risk of a precedent being established, and rather, is seeking to prepare a draft Community Contribution Policy that once completed will instil a balanced approach to contributions for all community organisations, groups and clubs. 2) It is prepared to offer in-kind support that aligns with ‘Council Policy IS005 – Private Works’ for community groups and local sporting organisations to the value of $1,000.

FC 18/2/15 COUNCIL RESOLUTION Cr Fullarton/Cr March

That Council advise the Carnarvon Race Club Inc.:

1) That while it acknowledges and congratulates the Club on its recent horse racing season, it is not prepared to support a long term sponsorship arrangement due to concerns regarding inequity with allocation of funding assistance across the Shire and the possible risk of a precedent being established, and rather, is seeking to prepare a draft Community Contribution Policy that once completed will instil a balanced approach to contributions for all community organisations, groups and clubs. 2) It is prepared to offer in-kind support to the value of $5,000. CARRIED F7/A0

(Note to Minute: Council agreed that a more substantial offer of in-kind support be offered with the possibility of using this offer to upgrade the Massey Bay Road and improve access to the Race Track.)

8.2.8 CONSIDERATION OF THE CONDUCT OF AN IN-PERSON OR POSTAL VOTE ELECTION FOR THE OCTOBER 2015 LOCAL GOVERNMENT ELECTIONS

File No: 2C0202 Date of Meeting: 24 February 2015 Location/Address: Shire of Carnarvon Name of Applicant: Electoral Commission Name of Owner: Not Applicable Author/s: Rob Paull, Director Development Services Declaration of Interest: None Voting Requirements: Absolute Majority

Summary of Item: In accordance with the Local Government Act 1995, Council can opt to conduct an election either as an in- person election or a postal election. Legislation dictates that if a Council decides to conduct a postal election, the Western Australian Electoral Commission (WAEC) must conduct the election, with the cost of the election to be recouped by the Commission on the basis of full accrual cost recovery. In 2013, the cost to the Shire from the WAEC for conducting the Local Government election by postal votes was $16,188.00. In addition, charges were incurred by the Shire for local advertising and Shire staff to conduct the vote count on election evening.

It is recommended that the Shire conducts the October 2015 Council election via postal voting and managed by the WAEC.

Description of Proposal: This Report seeks the position of Council in relation to how the October 2015 Council election is to be undertaken.

Background: The Shire of Carnarvon local government elections are held every two years on the third Saturday in October, the next to be held in 2015. The Shire President and Councillors are elected for four year terms, with half of the Councillor’s terms concluding at each biennial election.

The Local Government Act 1995 provides that a local government may decide whether to conduct a postal election or hold an in-person election. Legislation requires that where a local government opts for a postal election, the election is to be run by the WAEC. Council has conducted postal vote-only elections since 2001 with resultant improvements in voter participation rates.

Consultation: No consultation beyond internal discussions with Shire and WAEC staff have been undertaken in the preparation of this Report.

Statutory Environment: The principal legislation covering local government elections is:

 Part 4 of the Local Government Act 1995;  The Local Government (Elections) Regulations 1997; and

 The Local Government (Constitution) Regulations 1998.

It is noted that S4.20 of the Local Government Act 1995 provides as follows:

4.20. CEO to be returning officer unless other arrangements made (1) Subject to this section the CEO is the returning officer of a local government for each election. (2) A local government may, having first obtained the written agreement of the person concerned and the written approval of the Electoral Commissioner, appoint* a person other than the CEO to be the returning officer of the local government for — (a) an election; or (b) all elections held while the appointment of the person subsists. * Absolute majority required. (3) An appointment under subsection (2) — (a) is to specify the term of the person’s appointment; and (b) has no effect if it is made after the 80th day before an election day. (4) A local government may, having first obtained the written agreement of the Electoral Commissioner, declare* the Electoral Commissioner to be responsible for the conduct of an election, or all elections conducted within a particular period of time, and, if such a declaration is made, the Electoral Commissioner is to appoint a person to be the returning officer of the local government for the election or elections. * Absolute majority required. (5) A declaration under subsection (4) has no effect if it is made after the 80th day before election day unless a declaration has already been made in respect of an election for the local government and the declaration is in respect of an additional election for the same local government. (6) A declaration made under subsection (4) on or before the 80th day before election day cannot be rescinded after that 80th day.

Relevant Plans and Policy: Whilst Council does not have a specific policy related to this matter, it is the view of the Shire that this is best means to achieve significant community input into the election process is by conducting a postal election.

Financial Implications: When WAEC is engaged, they will conduct the election on a full cost recovery basis. In 2013, the cost to the Shire from the WAEC for conducting the Local Government election was $16,188.00. In addition, charges were incurred by the Shire for local advertising and Shire staff to conduct the vote count on election evening. At the time of writing this Report the WAEC had not given an estimated cost to the Shire.

Risk Assessment: A risk of not accepting conducting a postal election is the potential for low participation rate by electors resulting in elected members being elected by an under representative proportion of the community. In addition, should Council seek to have in person elections, it is likely that it will result in increased costs, greater impost on staff and less accessibility for electors.

Community & Strategic Objectives:

Outcome 5.1 A well engaged and informed community.

5.1.1 Improve community awareness of Council's strategies, facilities and services.

5.1.2 Develop appropriate community consultation and communication strategies to enhance the decision-making process.

5.1.3 Develop processes to facilitate improved communication with all other stakeholders.

Outcome 5.2 A high standard of governance and accountability. 5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

5.2.3 Develop and implement audit and risk management processes.

5.2.4 Develop an understanding of the roles and responsibilities of elected members.

5.2.5 Implement ongoing professional development of best practice governance for elected members and staff.

Comment: Many local government authorities in Western Australia have moved away from in-person voting to postal voting for the local elections for efficiencies of costs, less impost on staff, accessibility for electors and transparency as reasons for continuing with postal voting. In addition, where there are a large proportion of absentee landowners, the method of postal voting can be a practical, fair and equitable method of voting, with the aim to achieve the best possible rate of return. The WAEC is willing to conduct the 2015 local government elections and Council is recommended to undertake the elections using postal voting.

OFFICER’S RECOMMENDATION That Council: 1. In accordance with section 4.20(4) of the Local Government Act 1995, declares the Electoral Commissioner to be responsible for the conduct of the October 2015 local government election for the Shire of Carnarvon. 2. In accordance with section 4.61(2) of the Local Government Act 1995, that the method of conducting the election will be as a postal election for the Shire of Carnarvon. 3. Make provision in the 2015/16 budget for an amount of $20,000 to cover the expenditure of the 2015 Local Government Elections.

FC 19/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr Simpson

That Council: 1. In accordance with section 4.20(4) of the Local Government Act 1995, declares the Electoral Commissioner to be responsible for the conduct of the October 2015 local government election for the Shire of Carnarvon. 2. In accordance with section 4.61(2) of the Local Government Act 1995, that the method of conducting the election will be as a postal election for the Shire of Carnarvon. 3. Make provision in the 2015/16 budget for an amount of $20,000 to cover the expenditure of the 2015 Local Government Elections. CARRIED BY ABSOLUTE MAJORITY F7/A0

8.3 DEVELOPMENT SERVICES

8.3.1 REQUESTION COUNCIL’S AFFIRMATION TO THE SHIRE’S OBJECTION TO EXPLORATION LICENCE E09/2134

9.35am – Cr Ganzer declared a financial interest in this item as he has business dealings with the applicant. Instantaneous communication was disconnected and he did not participate or vote on the matter.

9.35am – The Shire President declared a financial interest in this item as he has had business dealings with the applicant in the past. He vacated the Chair, left the meeting and did not participate or vote on this matter.

As a result of the both the Shire President and the Deputy Shire President declaring interests and leaving the meeting, the Chief Executive Officer called for nominations to Chair the meeting.

FC 20/2/15 COUNCIL RESOLUTION Cr Fullarton/Cr Simpson

That Councillor Nelson assume the Chair for the purpose of discussing Item 8.3.2. CARRIED F5/A0 9.36am – Cr Nelson assumed the Chair.

File No: 2L0241 Date of Meeting: 24 February 2015 Location/Address: Gascoyne River – East of Carnarvon – from Nine Mile Bridge along Gascoyne River into Carnarvon Water Reserve/Irrigation District. Name of Applicant: M&M Walter Consulting for and on behalf of Yarri Mining P/L Name of Owner: Various surface owners – licence is for sub-surface rights. Author/s: Rob Paull, Director Development Services Robert Pringle, Planning Officer Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: The Shire has received notification under the Mining Act 1978 for an Exploration Licence primarily within the Gascoyne river bed, from about 9 mile bridge (North West Coastal Highway) including under the majority of McGlades Road, Lawson Street, Brickhouse Homestead, and importantly, into the Carnarvon Water Reserve. In response to the limited time period for response, the Shire lodged an objection to this Exploration Licence on the basis that exploration activity has the potential to disturb or contaminate the town’s drinking water supply, disrupt the recent flood mitigations. Council is requested to affirm the objection as lodged.

Description of Proposal: Proposed Licence Area E09/2134 is located primarily within the Gascoyne River bed, following the Graticular Boundary system used for all Exploration Licences in Western Australia. Each Graticular Boundary (or ‘block’) is approximately 310 Hectares. Variation in exact size is related to the curvature of the earth. The area of Figure 1 (next page) shown in yellow represents the proposed licence area. The area is comprised of 11 Blocks.

Limited information is provided to the Shire when notification related to Exploration Leases is provided. The area is clearly defined, but the only indication of the activity being carried out is that Exploration for any resource may be carried out, and that there is condition that only sub-surface rights are granted (more than 30 metres below surface) in respect of any private land affected, unless specific written approval of the land over is granted.

Upon receipt of the Notification from the Applicant’s representative, the Officers discussed the proposal and identified three main areas of interest for the Shire of Carnarvon. The Officers, in discussion with the Chief Executive Officer, determined that that the best course of action would be to complete the following actions in order to meet the deadline for lodging an objection:  Bring the matter before the Corporate Information Session of Council (10 February 2015). This would provide a venue to receive informal comments from Council that would confirm the procedure that the Officers should follow.  Based on the guidance from the Corporate Information Session, prepare and lodge a letter of objection (Schedule 8.3.1(i)) to proposed Exploration Licence E09/2134. Lodging of the Objection was carried out in accordance with the procedures set out by the Department of Mines and Petroleum and the Warden’s Court under Section 59 of The Mining Act 1978.  Prepare this report for Council to obtain Affirmation of the objection lodged by Council Officers, under signatory of the Chief Executive Officer.  Prepare a Departmental Procedure which recognizes the process which has been followed in this instance so that future applications are given the same consideration.

Figure 1. Proposed Exploration Area (Yellow – Google & EMITS/Mineral Titles Online Composite Image) with notations relating to the concerns raised by the Officer.

Background: The proposed licence area contains three areas or functions of local and State significance. These matters have been detailed within the letter of Objection sent to the Department of Mines and Petroleum on 16 February 2015.

Carnarvon Water Reserve The four (4) proposed graticular boundary ‘blocks’ outlined in red in Figure 1, above, encroach into areas designated as the Carnarvon Water Reserve. This is the most westerly section of the Water Reserve, and also the downstream area of the majority of pumping infrastructure. This should not negate the fact that the Water Reserve is the primary source of scheme water for the Town of Carnarvon, and activity in this area has the potential to affect water quantity or quality for the Town as a whole.

Flood Mitigation Infrastructure As shown generally in Figure 1, above, the McGlades Road and Lawson Street Levees are partially or fully contained within the proposed licence area. These levees were constructed as a part of the Stage II Flood Mitigation program which ran from 2012 through 2014 with significant investment from the Commonwealth of Australia and State of Western Australia through a variety of funding sources. These levees are designed to divert floodwaters away from natural floodways which have historically permitted widespread damage to roads, properties, and associated infrastructure within the Horticultural District of Carnarvon, including the North West Coastal highway. Exploration activities which may be permitted under the proposed licence have the potential to disturb either the constructed levee systems, or alter flow patterns within the river bed. An unexpected change in flow patterns due to human intervention might not have been considered in the design modelling for the flood mitigation program, and as such could cause breeches to otherwise well planned infrastructure.

Gascoyne Food Bowl Initiative The area East of McGlades Road along the Gascoyne River is one of the areas under investigation for Horticultural area expansion as part of the Gascoyne Food Bowl Initiative. This project, led by the Department of Agriculture and Food, is a multi-agency initiative to develop new land and find and utilise new resources in order to increase the agricultural production of the Gascoyne Region. The Food Bowl Initiative is an opportunity to increase reliance on domestic product within Western Australia, especially for the Perth Metropolitan District.

Consultation: The Shire is a referral authority for applications for mining tenements, and is responsible for providing timely responses and/or lodging objections to the Department of Mines and Petroleum. Additionally, Officers have brought this matter to the attention of the Department of Water in order to gain further advice regarding the impact of potential mining activity within the Carnarvon Water Reserve.

Statutory Environment: Mining Act (WA) 1978 The Mining Act 1978 and its associated Regulations sets out the process for a variety of licences and leases types, including requirements for mineral exploration. A guideline summary of exploration licences are provided in Figure 2, an extract from Department of Mines and Petroleum documentation.

Figure 2. Exploration Licence Guidelines from Department of Mines and Petroleum Mining Act Guidelines Basic Provisions Document, (accessed 13 February 2015).

Section 59 and Clauses (1) and (4) of the Act set out the process for lodging of an objection.

59 . Determination of application for exploration licence (1) A person who wishes to object to the granting of an application for an exploration licence shall lodge a notice of objection within the prescribed time and in the prescribed manner. (2) Where no notice of objection is lodged within the prescribed time, or any notice of objection is withdrawn, the mining registrar shall, unless subsection (4)(b) applies, forward to the Minister a report which recommends the grant or refusal of the exploration licence and sets out the reasons for that recommendation. (3) The mining registrar shall — (a) recommend the grant of the exploration licence if satisfied that the applicant has complied in all respects with the provisions of this Act; or (b) recommend the refusal of the exploration licence if not so satisfied. (4) Where a notice of objection — (a) is lodged within the prescribed time; or (b) is not lodged within the prescribed time but is lodged before the mining registrar has forwarded a report to the Minister under subsection (2) and the warden is satisfied that there are reasonable grounds for late lodgment, and the notice of objection is not withdrawn, the warden shall hear the application for the exploration licence on a day appointed by the warden and may give any person who has lodged such a notice of objection an opportunity to be heard.

Relevant Plans and Policy: Carnarvon Drinking Water Reserve Source Protection Plan 2010 The Source Protection Plan identifies activities which may reduce the quantity or quality of water in the Carnarvon Drinking Water Reserve. The boundaries of the Plan area fall within a portion of Four (4) Graticular Boundary Blocks of the proposed Exploration Licence E09/2134. Conditions are proposed for mineral titles within the Plan area.

Draft Gascoyne Regional Planning and Infrastructure Framework 2012 Horticultural expansion is seen as a priority for development of the Gascoyne Region.

2.1.2 Agriculture The State Government’s Gascoyne Food Bowl Initiative is investigating the development of new water resources and expanding the Carnarvon horticulture area by up to 400 hectares.

2.1.6 Opportunities EE6 Expanding and diversifying the horticulture sector through the release of undeveloped land and additional water.

Financial Implications: The Shire will seek legal representation in this matter. The Shire is likely to utilize budgeted funds from the Development Services Legal Expenses account.

Risk Assessment: The Shire considers that the commercial viability of growers, community infrastructure and the health and wellbeing of the residents of Carnarvon could potentially be an outcome of proposed by the Exploration Licence being granted.

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Objective 3. A sustainable natural and built environment that meets current and future community needs.

Outcome 3.1 Continued conservation and enhancement of the natural environs.

Outcome 3.2 Efficient use and integrated management of water resources.

Comment: Based on the limited information provided with a notification of Application for Exploration Licence, it is anticipate that approval of this licence would provide for a range of exploration activities to occur within the area sought. This includes the potential, especially over public land and pastoral lease areas, for cutting and filling in a manner that with a subsequent mining licence may alter the flow behavior of the Gascoyne River. Subsurface exploration could alter the ephemeral flow of the Gascoyne River or deplete aquifers by puncturing confined aquifers or diverting flow away from recharge areas.

It is on this basis, and for the reasons that are outlined in the background of this report, that the Officers pursued the course of action as described. Included as Schedule 8.3.1(i) is the lodged Objection on Mining Act 1978 Form 16, dated 16 February 2015. The objection was sent by facsimile and by standard post on the advice of the area Mining Registrar. At the time of preparing this Report, first mention hearing in the Warden’s Court for the objection had not been established.

OFFICER’S RECOMMENDATION That Council, 1. Affirm the actions of the Chief Executive Officer (CEO) in the lodging of Objection to the Application for Exploration Licence E09/2134 by Yarri Mining Pty Ltd, as set out in Schedule 8.3.1(i). 2. Authorise to the CEO to obtain legal advice and services as deemed necessary to defend the Council’s objection to the Application for Exploration Licence E09/2134 in the Warden’s Court. 3. Request the CEO to write to the Premier of Western Australia and Government agencies including the Department of Mines and Petroleum, Department of Agriculture and Department of Water requesting that they undertake appropriate action to halt Exploration Licence E09/2134 by Yarri Mining Pty Ltd.

FC 21/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr McMahon

That Council -

1. Affirm the actions of the Chief Executive Officer (CEO) in the lodging of Objection to the Application for Exploration Licence E09/2134 by Yarri Mining Pty Ltd, as set out in Schedule 8.3.1(i).

2. Authorise to the CEO to obtain legal advice and services as deemed necessary to defend the Council’s objection to the Application for Exploration Licence E09/2134 in the Warden’s Court.

3. Request the CEO to write to the Premier of Western Australia and Government agencies including the Department of Mines and Petroleum, Department of Agriculture and Department of Water requesting that they undertake appropriate action to halt Exploration Licence E09/2134 by Yarri Mining Pty Ltd. CARRIED BY ABSOLUTE MAJORITY F5/A0

9.40am – The Shire President returned to the meeting and resumed the Chair. Councillor Ganzer was reconnected by instantaneous communication with both Councillors being advised of Council’s decision on this matter.

8.3.2 APPLICATION FOR FAMILY DAY CARE AS A USE NOT LISTED IN TOWN PLANNING SCHEME NO. 10

File No: A3673; P05/15 Date of Meeting: 24 February 2015 Location/Address: Lot 212 on DP 50302 (HN 26) Smith Street, East Carnarvon Name of Applicant: Mrs Alicia Davies Name of Owner: Department of Housing (managed by Government Regional Officer Housing) Author/s: Robert Pringle, Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The Applicant seeks to establish a Family Day Care at Lot 212 (No.26) Smith Street, East Carnarvon. Family Care Centre is a ‘use not specifically mentioned’ under the Shire of Carnarvon Town Planning Scheme No. 10 (TPS No.10). Council can consider that such use is appropriate and to assist Council, the Shire informally advertised the application and received supporting submissions. The use is considered compatible within a residential zone and it is recommended that Council consider this Family Day Care use in accordance with TPS No. 10.

Description of Proposal: The applicant seeks to establish a Family Day Care in her rented premises (shown in neighbourhood context in Figure 1), a use that she has previously carried out in Bunbury and Karratha. She has provided a number of references and materials in relation to her operation as a part of the application. The applicant is a licenced and qualified Family Day Care provider, and is additionally qualified to provide respite care for children with special needs and for emergency care through Department of Child Protection for children in danger.

As shown in Schedule 8.3.2(i), the Applicant intends to use the full interior and rear yard of the premises to carry out the business, while maintaining a primary use as a single dwelling. The operation will run primarily during standard business operating hours, with leeway for special circumstances including clients’ travel and varying work schedules. Additional operational times including weekend and overnights (generally for emergency care situations) are subject to Child Care Operator and Premises licences, which are governed by other government agencies and industry associations. At all times, the operator is required to limit the number of children in her care to the number specified by the licence.

Figure 1. Neighbourhood Context (2012 image) 52

The applicant has demonstrated the ability to accommodate up to 6 client vehicles within sealed or compacted areas of the property.

Background: Within the Carnarvon Townsite, there is only one day care facility and currently no other registered day care centres or family day cares. A previous family day care operation was approved as a home occupation in 2002 and has since ceased operation. The Officer does not support an alternative approval pathway of classifying a family day care as a home occupation.

Granny Glasgow Day Care facility is undergoing an expansion to its building to provide for increased enrollment, however it is likely that there will still be a wait list for services. Where families and single parent households can afford to do so, the use of aux pairs are common as an alternative to the day care system.

Consultation: The Development Application was supplemented by letters of support from: Vince Catania, MLA; Government of Western Australia Disability Services Commission Midwest/Gascoyne; and the YMCA Family Resource Centre.

Internal consultation within the Shire was been undertaken with no matters of significance being raised.

Informal notification was carried to neighbouring properties and two submissions were received as detailed in Table 1.

No. Submitter Locality Position & Comment Shire Response 1 K. Lockyer East Support – as long as there Noted. The Shire would not Carnarvon are no complaints about support a condition that is as my dog barking when the specific as preventing children are playing in the complaints about dog barking, back yard. but will advise the applicant about relevant noise restrictions that would promote compatibility with the existing neighbourhood amenity. 2 Department of East Perth Support – no objections to Noted. Housing this proposal Table 1. Table of Submissions

Statutory Environment: Shire of Carnarvon Town Planning Scheme (TPS) No.10 Lot 212 is zoned ‘Residential’ with an applied density of ‘R12.5’ in accordance with the TPS No.10 scheme map. Within Table 1 of the Town Planning Scheme, there is no mention of Family Day Care, and the use is specifically excluded from the definition of Day Care Centre.

“Day Care Centre” - means a day care centre as defined by the Child Welfare (Care Centres) Regulations 1968, published in the Government Gazette of 15 July 1968, published but does not include a family care centre or an occasional care centre as defined by those Regulations.

The scheme definition makes reference to specific definitions and terms in regulations which have ceased, however the intention of the definition is maintained. Scheme Clause 4.2.4 sets out procedure for Council to consider ‘uses not specifically mentioned’:

4.2.4 In respect of uses which are not specifically mentioned in Table No. 1 and which could not be reasonably determined as falling within the interpretation of one of the categories mentioned, the Council may either:

(a) determine that the proposed use is consistent with the objective of the zone concerned and thereafter act as if it was included among the list of uses which may be permitted by the Council following the ‘SA’ procedures, or (b) determine that the proposed use is inconsistent with the objectives of the zone concerned in which case the use shall be deemed to be prohibited. 4.2.5 A determination made by Council pursuant to the provisions of Clause 4.2.4 shall, for the purpose of this Scheme, be regarded as the exercise of a discretionary power.

Child Care Services Act 2007 & Regulations 2006 & Education and Care Services National Law (WA) Act 2012 Under these Acts and Regulations, a family day care service is treated differently than a child care facility. In addition to approvals under the Planning Act, a family day care educator is licenced, as is the family day care residence. As a part of the residence licence, the operator must demonstrate conformity with any other relevant Acts, including the Planning Act.

Relevant Plans and Policy: Draft East Carnarvon Kingsford Structure Plan 2015 Marmion Street, which is located 250m from the property, is identified as a potential activity corridor, and the Draft Plan seeks to direct a variety of activity into that vicinity. The Draft Plan calls for development of infrastructure which would support pedestrian activity in the neighbourhood, including improvements to the dual-use pathway network.

Financial Implications: No financial implications have been identified.

Risk Assessment: There is no risk to the Shire’s operations as a result of this application.

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcomes as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 1.5 Increased capacity of education and training services.

Outcome 3.1 Carnarvon is a proud community and is a desirable place to live, invest and visit.

The proposed family day care service will increase the capacity of pre-school care in Carnarvon and is likely to relieve some of the pressure from the existing day care service. This is a positive benefit to the community as a whole, as it may open up care spaces such that more parents can participate in the workforce sooner after childbirth. This has the potential to increase economic activity and local spending.

Services such as a family day care increase the livability of a community. Having these facilities available has the potential to attract and retain qualified professionals to Carnarvon.

Comment: The primary issues associated with this application that must be addressed by Council are the ‘use not specifically mentioned’ under Clause 4.2.4 of TPS No. 10 and the parking provisions associated with the use.

‘Use not specifically mentioned’ 54

In accordance with TPS No. 10, the definition of ‘day care centre’ (interpreted to the current term and definition under State and National Law), a ‘family day care’ is not specifically mentioned as a use within the Scheme.

As such, Council must determine if the use is consistent with the ‘objective’ of the zone concerned. However, there are no objectives listed for individual zones under TPS No. 10. Irrespective, it is the opinion of the Shire that a family day care (where the principal use of land remains as a single house) is consistent with the zone.

Parking provisions As a family day care is a use not specifically mentioned in the Scheme, there are no set development standards for the use. A day care centre must provide 1 car parking space per staff member, and additional accommodation for picking up and setting down of children will be required, but no specific ratio is set out.

For a family day care, there may be high traffic periods that coincide with standard business operating hours, however it is unlikely that all children will be picked up or set down at overlapping times. The number of children that may be cared for is limited, and any of the operator’s children count towards the limit. In addition, there are separate limits set for school aged children and for children younger than school aged. These limitations provide for an overall limit to the number of vehicles that will arrive at the property throughout the day.

The applicant has demonstrated that six (6) vehicles could be accommodated on site in addition to her personal vehicles. The vehicles parked in such an arrangement would not have unimpeded access and egress, but the situations in which all six spaces would be required are very limited. Thus the provision of the six spaces is considered appropriate. The use is considered compatible within a residential zone and it is recommended that Council consider this Family Day Care use in accordance with TPS No. 10 and proceed to formally advertise the application. Should no objection be received, Council authorise the Chief Executive Officer to issue planning approval.

OFFICER’S RECOMMENDATION 1 That Council, pursuant to Clause 4.2.4 of the Shire of Carnarvon Town Planning Scheme No. 10 (TPS No. 10), determine that a ‘family day care’ at Lot 212 (No.26) Smith Street, East Carnarvon is consistent with the objectives of the residential zone.

OFFICER’S RECOMMENDATION 2 That subject to Council’s acceptance of a ‘family day care’ at Lot 212 (No.26) Smith Street, East Carnarvon is consistent with the objectives of the residential zone (Recommendation 1), Council delegate to the Chief Executive Officer (CEO) authority to issue grant Planning Approval subject to the following conditions and advice notes:

CONDITIONS: a) All development is to be in accordance with the submitted Development Plans (Schedule 8.3.2(i)), including any amendments placed thereon by the Shire of Carnarvon and except as may be modified by the following conditions or with the prior written approval of the Shire of Carnarvon.

b) In accordance with the endorsed plans (Schedule 8.3.2(i)) all client parking, including stopping and standing for drop-off and pick-up shall be contained within the designated parking areas on the Lot boundary. The Applicant will undertake to advise clients that they are not permitted to park, stop or stand vehicles within the Smith Street Road Reserve.

ADVICE NOTES: i. This approval does not confer approval under other relevant legislation, including but not limited to, the Building Act 2011, and the Health Act 1911. It is the responsibility of the applicant to determine any necessary approval required and obtain such approvals prior to the commencement of use and development. However, to assist in understanding the necessary requirements and

approvals, further information can be obtained by contacting the Shire’s Development Services Directorate on Ph: 9941 0000. ii. The applicant is advised to make themselves familiar with the duties and responsibilities under the Food Act 2008 regarding the possession, handling and provision of any food provided during the course of day care work. This activity will require notification or registration and the applicant should contact an environmental health officer at the Shire (9941 0000) to discuss the proposal and the relevant food safety issues. iii. The applicant is advised that it is best practice in child care facilities to maintain one or more working Class A fire extinguishers. An extinguisher is not mandatory as an approval is not required under the Building Act 2011, however, the Principal Building Surveyor identified this as an opportunity to increase on-site safety. iv. In regard to Condition b), the Shire’s Ranger Services advise that parking associated with the family day care is not permitted on the road reserve adjacent to Lots 214 through 217 inclusive (the outside road corner of Smith Street).

FC 22/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 1 Cr Nelson/Cr March

That Council, pursuant to Clause 4.2.4 of the Shire of Carnarvon Town Planning Scheme No. 10 (TPS No. 10), determine that a ‘family day care’ at Lot 212 (No.26) Smith Street, East Carnarvon is consistent with the objectives of the residential zone. CARRIED F7/A0

FC 23/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 2 Cr March/Cr Simpson

That subject to Council’s acceptance of a ‘family day care’ at Lot 212 (No.26) Smith Street, East Carnarvon is consistent with the objectives of the residential zone (Recommendation 1), Council delegate to the Chief Executive Officer (CEO) authority to grant Planning Approval subject to the following conditions and advice notes:

ii. The applicant is advised to make themselves familiar with the duties and responsibilities under the Food Act 2008 regarding the possession, handling and provision of any food provided during

the course of day care work. This activity will require notification or registration and the applicant should contact an environmental health officer at the Shire (9941 0000) to discuss the proposal and the relevant food safety issues.

iii. The applicant is advised that it is best practice in child care facilities to maintain one or more working Class A fire extinguishers. An extinguisher is not mandatory as an approval is not required under the Building Act 2011, however, the Principal Building Surveyor identified this as an opportunity to increase on-site safety.

iv. In regard to Condition b), the Shire’s Ranger Services advise that parking associated with the family day care is not permitted on the road reserve adjacent to Lots 214 through 217 inclusive (the outside road corner of Smith Street). CARRIED F7/A0

8.3.3 ADOPTION OF DRAFT TOWN PLANNING SCHEME NO. 10 PLANNING POLICY NO. 21 FAMILY DAY CARE FOR COMMUNITY CONSULTATION

The Chief Executive Officer advised that this item has been withdrawn to allow further work to be carried out on the policy before progressing to community consultation. This item will be presented to the March 2015 Ordinary Meeting of Council.

8.3.4 REVISED SUBDIVISION OF LOT 34 (HN 126) BOOR STREET, GREY’S PLAIN INTO TWO (2) LOTS

9.45am – Cr Fullarton declared a proximity in this item as he is an adjacent landowner. He left the meeting and did not vote or participate in the matter.

File No: P64/14 A664 Date of Meeting: 24 February 2015 Location/Address: Lot 34 (HN 126) Boor Street, Grey’s Plain Name of Applicant: HTD Surveyors & Planners Name of Owner: Mr Bryan Tyrwhitt & Mrs Maxeen Carvill Author/s: Timothy Roberts – Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority Previous Report to Council: 16 December 2015

Summary of Item: The Western Australian Planning Commission has referred an application to the Shire to subdivide Lot 34 (HN 126) Boor Street, Grey’s Plain into two (2) lots of 2.5ha and 2.6ha in area. This proposal follows a previous subdivision proposal on the same lot for three (3) lots considered by Council in December 2015 where at the owner’s request to seek further information regarding road access, Council resolved to ‘lay the Application on the table’.

Subsequently the original subdivision proposal was deferred with the Western Australian Planning Commission and a modified subdivision plan was sent to the Shire of Carnarvon in January 2015 for comment and advice. The revised application (two lots) is considered acceptable and it is recommended that subject to conditions no objection be offered.

Description of Proposal: The application is for the subdivision of Lot 34, Grey’s Plain, depicted in Figure 1 below:

Figure 1 - Lot 34 (HN 126) Boor Street, Grey’s Plain

The proposed Subdivision Plan, an excerpt of Schedule 8.3.4(i) shown in Figure 2 below, promotes the creation of 2 residential lots ranging from 2.5ha to 2.6ha. These proposed lots are consistent with the R2.5 residential density coding within the ‘Special Residential’ zoning for the area and reflect similar lot sizes within the locality north east of the site along Boor Street (Figure 1).

Figure 2 – Proposed Subdivision Plan

The proposal seeks to create two lots of 2.5ha and 2.6 ha to front Boor Street. Proposed Lot 1 (2.6ha) is to include the existing residential dwelling and related outbuildings, accessed via an existing crossover off Boor Street. Proposed Lot 2 (2.5ha) will require the creation of a new crossover not shown on the plan.

Background: The Shire of Carnarvon received notice from the WAPC on the 12th November that it has received an application for subdivision, and is requesting any information, comment or recommended conditions pertinent to the proposal by the 24th December 2014 (see letter attached in Schedule 8.3.4(ii))

This three lot subdivision proposal (Schedule 8.3.4(iii)) was due to go before Council in December 2014, however was asked to be deferred by the land owner, Mrs Maxeen Carvill. The deferral was in respect to ‘seeking further information and investigation regarding road access’. The item was subsequently ‘laid on the table’ until further discussions could be initiated. The landowner was advised (in front of the Council) that they would need to seek a deferral of the application from the WAPC to ensure that statutory time limits would not be breached. This deferral with the Western Australian Planning Commission was never formally requested by the applicant.

Numerous informal subdivision proposals have been put forward to the Shire since the December Council meeting, with the Shire citing concerns with insufficient road access to adjoining properties when taking into account future subdivision of the land. The Shire informally commented that a two lot subdivision could be supported however Local Government processes would still need to be followed. A modified two lot subdivision proposal was put forward to the Shire by the Western Australian Planning Commission without the need for deferral on the grounds that adequate information had already been provided to allow a determination to be made.

The modified subdivision plan before Council represents a different design, configuration and lot yield than was originally sought. The Shire had no authority to comment on the application without referring the matter back to the February Council meeting. Additionally, the Shire was not served a copy of the plan of subdivision and given sufficient time to respond as per Section 142 of the Planning and Development Act. On the 29th January 2015, a formal deferral of application was received (see letter attached in Schedule 8.3.4(iv)) with the Shire of Carnarvon requesting any information, comment or recommended conditions pertinent to the proposal by the 03rd March 2015

Consultation: No consultation is required as the WAPC requests consultation from all affected stakeholders. Additionally the Shire has not sought to undertake any neighbourhood consultation as it is considered that there will be no negative impact from the subdivision if approved by the WAPC.

Statutory Environment: Planning and Development Act 2005 Clause 142(2) of the Act requires Council, as a referral agency, to consider and comment on subdivision proposals if requested to do so by the WAPC.

Shire of Carnarvon Town Planning Scheme No. 10 Lot 34 Boor Street is zoned ‘Special Residential’ under the Shire of Carnarvon Town Planning Scheme (TPS) No. 10. Figure 3 below shows an extract of the zoning map:

GREY’S PLAIN

SUBJECT SITE

Figure 3 – Grey’s Plain Zoning Map

Appendix VII of the Scheme provides additional provisions in relation to the Special Residential Zone, as follows:

Land North of Boor Street and East of the Aboriginal Settlement;

i) Development in this area shall be rural and residential purposes with a single house in accordance with Table 1, R2.5 of the Residential Planning Code.

ii) Subdivision within this area shall accord generally with the Subdivision Guide Plan East Carnarvon Area 2 Sheet No 8 appended to this Scheme or with any modifications thereto which may be approved by the State Planning Commission after consultation with Council.

iii) Land within this locality and within the special Residential Zone is divided into two areas as shown on the Scheme Map Sheet No. 5 as special rural and special residential.

iv) Applications for Planning Approval will be determined in accordance with guidelines established by the Water Authority of WA in respect to sheet flooding.

A Subdivision Guide Plan East Carnarvon Area 2 Sheet No 8 (Subdivision Guide Plan) has been approved by Council through TPS 10 (Sheets No. 7 and 8 of the Scheme), and an extract of the relevant sheet is included in Figure 4 below. The proposed subdivision does not accord with this plan as the lot layout does differ for reasons which will be discussed below. In addition, the application does not provide for a road reserve to allow for future linkage to the adjoining southern lot (Lot 100 on Plan 064248).

Relevant Plans and Policy: State Planning Policy (SPP) No 3 – Urban Growth and Development This policy sets out the principles and considerations which apply to planning for urban growth and settlement in Western Australia. It is a broad sector policy under Statement of Planning Policy No. 1: State Planning Framework. The most relevant direction applicable to the proposed subdivision is:

- Making the most efficient use of land in existing urban areas through the use of vacant and under- utilised land and building, and higher densities where these can be achieved without detriment to neighbourhood character.

Figure 4 –East Carnarvon Subdivision Guide Plan Sheet 2

State Planning Policy (SPP) No 3.1 – Residential Design Codes (R-Codes) Since the density coding is R2.5, this will be taken as the benchmark to assess against the R-Codes. Table 1 of the R-Codes directs the minimum lot size to be 4000m2 with a minimum street frontage of 40m. Typical setbacks would be a 15m primary street setback and a 7.5m rear setback.

It is important to note that the R-Code designation and the Subdivision Guide Plan do not coincide in respect to potential lot sizes and importantly, lot yield. Under the Subdivision Guide Plan, 5 lots are identified as being the appropriate lot yield for Lot 34.

However, the overriding planning instrument in relation to lot yield is found in the R-Codes. In respect to the density coding of R2.5 under the R-Codes, there is potential that Lot 34 could eventually be subdivided up to a total of 12 lots.

Development Control Policy (DC) 1.1 Subdivision of Land General Principles This policy sets out the general principles, which will be used by the WAPC in determining applications for the subdivision of land. For example it states:

- “The WAPC will also ensure that, by creating a new lot, it does not render an existing lot or development upon that lot illegal in terms of statutory requirements. Such matters may include lot sizes, car parking, setbacks or the provision of services. - The WAPC will ensure that each new lot is provided with a standard of public utility services. - New green title lots will be created only where each lot has, or can be, provided with direct frontage access to a constructed public road, which is connected to the road system of the locality.”

Department of Health Draft Country Sewerage Policy Proposals for subdivision or density development can be considered if they do not involve the creation of lots less than 2000m2, or density development at a density greater that R5, providing the statutory authority, after considering the advice of consultative authorities, is satisfied that there is no opportunity within the area covered by the proposal for further subdivision without sewerage.

Draft East Carnarvon Kingsford Structure Plan (ECKSP) The proposed subdivision is within the area under consideration in the draft ECKSP, which is currently being prepared by the Shire. As the draft ECKSP is at a very early stage of production, it is not currently

61 considered a planning document of relevance in considering the proposed subdivision. However, it is noted that the current draft ECKSP acknowledges the subdivision opportunities for Lot 34.

Financial Implications: Creation of the proposed lots, if approved, will generate additional rate revenue for the Shire.

Risk Assessment: As Boor Street is contained between two floodways, there is currently limited risk that any lot will be cut off from road access in a flood event. By creating an additional lot, the impacts are somewhat heightened. A section of the site falls within the floodway but does not inhibit the site.

Community & Strategic Objectives:

Outcome 1.2 Increased availability of serviced residential, commercial and industrial land.

1.2.3 Facilitate and /or participate in the development of Shire, State Government and private sector land holdings.

Comment: The proposed subdivision is generally consistent with most statutory and strategic directives. It proposes large lots that easily meet minimum lot size criteria of the Subdivision Guide Plan and Residential Design Codes. Utility services are available for the most part, and large lot sizes enable on site drainage consistent with the Department of Health WA’s Draft Country Sewerage Policy. The only significant concerns raised are with regard to the future development of the lot and that no road access to Lot 100 has been provided (in contrast to the Subdivision Guide Plan as discussed below). It is noted that there is a small section of the lot at the north eastern corner that falls within a floodway but this is unlikely to negatively impact on the development of land.

Shire of Carnarvon Town Planning Scheme No. 10 The subdivision proposal differs slightly from the ‘Subdivision Guide Plan’ as follows:

The lot sizes proposed are not directly in line with the Subdivision Guide Plan. Figure 5 is an excerpt from the aforementioned Subdivision Guide Plan that demonstrates the desired subdivision of the land. A variant to the Subdivision Guide Plan proposed by the subdivision is that Lots 1 & 2 front Boor Street as opposed to the suggested access road. For Lot 1, this is supported as it would be impractical to remove existing structures and access (Figure 1). It is important to take into account future options for subdivision within the adjacent southern lot (Lot 100). As a result, prospective purchasers should be advised of the provisions of the local government’s local planning scheme that relate to the use and management of the land. For example, the future landowner of the proposed Lot 2 should be aware that any future development would need to allow for the provision of a 20m road reserve to service the southern lot and any future subdivision.

Figure 5 – Excerpt from Subdivision Guide Plan compared against existing structures on the Lot

Residential Design Codes Existing structures on the site are considered to meet the deemed –to-comply requirements under State Planning Policy 3.1: Residential Design Codes when considered under the proposed subdivision boundaries. Lot 2 will require the creation of a new crossover not shown on the proposed plan.

Flooding The Subdivision Guide Plan (Figure 5 above) provides for the extent of floodways within Grey’s Plain and in particular within the subject site. This plan places the north eastern corner of the site within the floodway when in a flood event. Recent flood mapping may be more appropriate for consideration when taking into account flood mitigation works. Floodway mapping by the Department of Water predicts flood modelling in response to floodway mitigation projects completed in the area. The map indicates that lot 34 is no longer within the 1 in 100 year flood event boundary (see Figure 6 below)

The floodway follows the length of the adjacent property to the east and the entire frontage of that property across Boor Street. There is also a floodway across Boor Street to the west. During a flood event, there is potential for the site to be cut off from the road network. It is important to note, however, that this modelling has yet to be tested. Figure 6 demonstrates current flood modelling based on flood mitigation within the locality.

Figure 6 – 1 in 100 year Flood Inundation Plan (Department of Water 2014) 63

Requirement for a Road Reserve The Subdivision Guide Plan suggests a future road to be able to accommodate the adjacent Lot 100 in the form of a loop road (Figure 5). A fully established 18m wide road reserve in line with Development Control Policy 2.6: Residential Road Planning would need to be established from Boor Street through to Lot 100. This would align with the existing character and vehicle usage constraints within Grey’s Plain, Carnarvon and a previous decision of Council with respect to minimum road widths.

In this regard and in keeping with the Subdivision Guide Plan, it is appropriate that any potential buyers of any the proposed Lot 2 be aware of this future requirement. Such a consideration will have implications on any future development of proposed Lot 2 and may sway potential buyers from purchasing the lot. It is therefore appropriate to recognise this concern in any conditions attached to the subdivision approval.

The Shire understands that there are currently no plans for further subdivision of the adjacent southern lot (Lot 100) however is aware of informal concepts that have been discussed. It is the intention of the Subdivision Guide Plan for such access roads to also be able to accommodate and access adjacent lots in order to maintain neighbourhood amenity and streetscape. Whilst an established road reserve would not be required under the current subdivision proposal, it would be reasonable to expect further subdivision to occur in the future and forward planning should acknowledge this.

Utilities There is no deep sewerage connection and all future dwelling proposals would require approval for on-site sewerage treatment systems. The proposed lot sizes are in line with the provisions for such under the Department of Health WA’s Draft Country Sewerage Policy. There is no plan by Water Corporation to extend deep sewerage to this area in the near future. Both electricity and telecommunications are available to the site from Boor Street. All power to new lots will be installed underground. Reticulated water is available to the site and all new lots will need to be connected to this service.

Conclusion As noted, the Subdivision Guide Plan suggests a future road be established over Lot 34 to provide access to adjacent Lot 100. It is considered however that future subdivision of either proposed Lot 1 or 2 (or both) would enable construction of a future road.

The revised application (two lots) is considered acceptable and it is recommended that subject to conditions no objection be offered.

OFFICER’S RECOMMENDATION That Council, with respect to Western Australian Planning Commission Subdivision Application 150912 to subdivide Lot 34 Boor Street, Grey’s Plain on Plan 131601 into two (2) lots, advise the WAPC that Council offers no objection to the Application being approved but only where plans are modified as provided for in Schedule 8.3.4(i) subject to the following conditions and advice:

1. All buildings and effluent disposal systems having the necessary clearance from the new boundaries as required under the relevant legislation including the Local Planning Scheme and Building Regulations of Australia (WAPC Standard Condition B1; Local Government)

2. Uniform fencing being constructed along the boundaries of all the proposed lots abutting Reserve 610 (WAPC Standard Condition B2; Local Government)

3. The landowner/applicant shall provide a written undertaking to the satisfaction of the Western Australian Planning Commission to advise prospective purchasers of the provisions of the local government’s local planning scheme that relate to the use and management of the land (WAPC Standard Condition B9; Local Government)

4. The land being filled, stabilised, drained and/or graded as required to ensure that: 64

i) Lots can accommodate their intended development; and ii) Finished ground levels at the boundaries of the lot(s) the subject of this approval match or otherwise coordinate with the existing and/or proposed finished ground levels of the land abutting; and iii) Stormwater is contained on-site, or appropriately treated and connected to the local drainage system (WAPC Standard Condition D4; Local Government) 5. Suitable arrangements being made with the local government for the provision of vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision (WAPC Standard Condition T20; Local Government) 6. A notification, pursuant to Section 70A of the Transfer of Land Act 1893 is to be placed on the certificate(s) of title of the proposed lot(s). Notice of this notification is to be included on the diagram or plan or survey (deposited plan). The notification is to state as follows: ‘A reticulated sewerage service is not available to the lots’ (WAPC Standard Condition W5; Local Government) 7. A notification, pursuant to Section 165 of the Planning and Development Act 2005 is to be placed on the certificate(s) of title of the proposed lot(S) containing existing development advising of the existence of a hazard or other factor. Notice of this notification is to be included on the diagram or plan of survey (deposited plan). The notification is to state as follows: ‘This land has previously been identified as being located in a floodway and affected by major (100 year ARI) events. Flood mitigation works have since been completed and a lowering of flood levels is expected. The extent of flooding post-mitigation works however is not certain pending flood assessment after the next major river flow’ (Local Government) 8. A restrictive covenant, to the benefits of local government pursuant to Section 129BA of the Transfer of Land Act 1983 is to be placed on the certificate(s) of title of the proposed lot(s) advising of the existence of a restriction on the use of land. Notice of this restriction is to be included on the diagram or plan of survey (deposited plan). The restrictive covenant is to state as follows: ‘Finished floor levels shall be established above the 1 in 100 year ARI flood level to the satisfaction of local government’ (Local Government) Advice Notes: The landowner/applicant is advised that any future subdivision of the lots must have due regard to the relevant Structure or Subdivision Guide Plans for the lots, specifically in relation to the provision of formal access roads

FC 24/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr March/Cr Ganzer

That Council, with respect to Western Australian Planning Commission Subdivision Application 150912 to subdivide Lot 34 Boor Street, Grey’s Plain on Plan 131601 into two (2) lots, advise the WAPC that Council offers no objection to the Application being approved but only where plans are modified as provided for in Schedule 8.3.4(i) subject to the following conditions and advice:

2. Uniform fencing being constructed along the boundaries of all the proposed lots abutting Reserve 610 (WAPC Standard Condition B2; Local Government)

4. The land being filled, stabilised, drained and/or graded as required to ensure that:

iv) Lots can accommodate their intended development; and v) Finished ground levels at the boundaries of the lot(s) the subject of this approval match or otherwise coordinate with the existing and/or proposed finished ground levels of the land abutting; and vi) Stormwater is contained on-site, or appropriately treated and connected to the local drainage system (WAPC Standard Condition D4; Local Government)

5. Suitable arrangements being made with the local government for the provision of vehicular crossover(s) to service the lot(s) shown on the approved plan of subdivision (WAPC Standard Condition T20; Local Government)

6. A notification, pursuant to Section 70A of the Transfer of Land Act 1893 is to be placed on the certificate(s) of title of the proposed lot(s). Notice of this notification is to be included on the diagram or plan or survey (deposited plan). The notification is to state as follows:

‘A reticulated sewerage service is not available to the lots’ (WAPC Standard Condition W5; Local Government)

7. A notification, pursuant to Section 165 of the Planning and Development Act 2005 is to be placed on the certificate(s) of title of the proposed lot(S) containing existing development advising of the existence of a hazard or other factor. Notice of this notification is to be included on the diagram or plan of survey (deposited plan). The notification is to state as follows:

‘This land has previously been identified as being located in a floodway and affected by major (100 year ARI) events. Flood mitigation works have since been completed and a lowering of flood levels is expected. The extent of flooding post-mitigation works however is not certain pending flood assessment after the next major river flow’ (Local Government)

8. A restrictive covenant, to the benefits of local government pursuant to Section 129BA of the Transfer of Land Act 1983 is to be placed on the certificate(s) of title of the proposed lot(s) advising of the existence of a restriction on the use of land. Notice of this restriction is to be included on the diagram or plan of survey (deposited plan). The restrictive covenant is to state as follows:

‘Finished floor levels shall be established above the 1 in 100 year ARI flood level to the satisfaction of local government’ (Local Government)

Advice Notes: The landowner/applicant is advised that any future subdivision of the lots must have due regard to the relevant Structure or Subdivision Guide Plans for the lots, specifically in relation to the provision of formal access roads

CARRIED F6/A0

9.49am – Cr Fullarton returned to the meeting and was advised of Council’s decision on this matter.

8.3.5 PLANNING APPLICATION TO RE-ROOF & CONSERVATION WORKS OF ANZ BANK BUILDING AT LOT 603 (HN 16) ROBINSON STREET (STATE HERITAGE LISTED)

File No: A1948 P06/15 Date of Meeting: 24th February 2014 Location/Address: Lot 603 (HN 16) Robinson Street, Carnarvon Name of Applicant: John Taylor Architects Name of Owner: Mr Dudley Maslen & Ms Susan Richardson Author/s: Timothy Roberts – Planning Officer Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The ANZ Bank Building at Lot 603 (No. 16) Robinson Street, Carnarvon is listed on the State Register of Heritage Places and is identified as a place of significance to both Western Australia and the Shire of Carnarvon through its architectural merit and association with the growth and development of the town. The owner of the ANZ Bank Building has received funding through the Heritage Grants Program in late 2014 on the premise that the restoration of roofing was a high priority. Planning Application has been lodged to re-roof and for conservation works of the ANZ Bank Building and was referred to the State Heritage Office for comment and advice. Verbal advice from State Heritage Office indicates conditional support but at the time of this Report, had not been received in writing. The owner has requested that fees associated with the conservation works be waived.

It is recommended that subject to written support for the conservation works from the State Heritage Office, conditional Planning Approval for the re-roofing and conservation works of the ANZ Bank Building be issued and fees associated with the Application be waived.

Description of Proposal: The location of the ANZ Bank Building is illustrated in Figure 1 below.

CARNARVON

FRANCIS STREET

ROBINSON STREET SUBJECT SITE

Figure 1 – The ANZ Bank Building Locality Plan (Intramaps)

The program of works proposed for the re-roofing and conservation works to the ANZ Bank Building will comprise the following;

- Photographic recording of the place prior to commencement of work; - Removal of deteriorating roofing and guttering and replacement with galvanized custom orb and ogee profile guttering. A roofing works sketch has been provided under Schedule 8.3.5(i); - Materials used are to include Z600 galavanised ogee gutters, 75 diameter circular downpipes, custom orb roof sheet with screws fixed to code; - R2 blanket insulation will be installed should there not be ‘Anticon’ or a similar insulation under the existing two-storey height roof; and - Photographic recording of the completed conservation works by the owners, and preparation of a final report by John Taylor Architect.

Background: The Development Application for the re-roofing and conservation works of the ANZ Bank Building follows a successful application with the Heritage Grants Program. A site visit from heritage architect John Taylor in early January observed that the ‘Trimdek’ clad fascia canopy to Robinson Street would be better covered in galvanized ‘corrugated iron’ and that its rusted ogee gutter required replacement. It was also observed that the upper level roof would be better covered in galvanized ‘corrugated iron’ to match both the fascia and the original appearance. Figure 2 below best demonstrates the ANZ Bank Building as it was originally built compared against the ANZ Bank Building as it currently stands illustrating extensions and changes over time.

Figure 2 – ANZ Bank Building as Union Bank c1906 (reproduced with the permission of ANZ Group Archives) compared against the current presentation of ANZ Bank Building, Robinson Street

Since its construction in 1905, substantial alterations and additions have been made to the original fabric of the ANZ Bank Building. Of note, 1972 works incorporated additions to the east side of the building, and a large extension of the banking chamber to the west side of the building. The 1988 works primarily involved alterations of the residential quarters to cater for the increased commercial capacity of the bank. The 1972 and 1988 additions introduced roofing and guttering styles to the ANZ Bank Building that are inconsistent with the design of the Federation Free Classical style used in the design of buildings by the Union Bank of Australia from that period.

Consultation: The property is State Heritage Place 465 (ANZ Bank Building). There is a legislative requirement under the Heritage of Western Australia Act 1990 (Part 8, Section 78) to refer State Heritage related Development Applications to the State Heritage Office for comment. The proposal was referred to the State Heritage Office on the 6th February 2015 and verbal advice from the State Heritage Office indicates conditional support but at the time of this Report, had not been received in writing.

Statutory Environment: Planning and Development Act, 2005 The Shire of Carnarvon Town Planning Scheme No. 10 is in force under this Act and has the objective of making suitable provision for the improvement, development, and use of the land as described in the local planning scheme area. Part 10, Section 162 – Where a planning scheme provides that development referred to in the planning scheme is not to be commenced or carried out without approval being obtained upon the making of a development application, a person must not commence or carry out that development on land to which the planning scheme applies. Part 10, Section 163 – Where any land comprised within a place entered in the Register maintained by the Heritage Council under the Heritage of Western Australia Act 1990, an application for approval of the development is to be made under the relevant local planning scheme.

Heritage of Western Australia Act, 1990 Part 8, Section 78 – Where any land is entered in the State Register of Heritage Places, all applications for approval under Section 162 of the Planning and Development Act 2005 are not be further proceeded with until the application in question has been referred to the State Heritage Office and the advice of the Council received.

Shire of Carnarvon Town Planning Scheme No. 10 Clause 6.4.2 - A person shall not without the Special Approval of the Council at or on a place of heritage value carry out any development including, but without limiting the generality of the foregoing:-

a) The erection, demolition or alteration of any building or structure (not including farm fencing, wells, bore or troughs and minor drainage works ancillary to the general rural pursuits in the locality)

Relevant Plans and Policy: Heritage of Australia Regulations 1991 The proposed building maintenance through the re-roofing involves the removal of existing fabric of the building and the use of new materials. Additionally the proposed repairs are not replacing the existing material with like for like fabric without the removal of significant fabric from the building. Under this definition of development, the proposed restoration works require a Development Application.

State Planning Policy 3.5: Historic Heritage Conservation Local Governments throughout the State have a responsibility for promoting heritage conservation as an integral part of their local planning function

Financial Implications: When considered as a non-heritage property, the proposed works would not constitute a Planning Application. It is imperative for heritage property owners not to be disadvantaged for their willingness to preserve a place of significance to the Carnarvon community. It is recommended that Council acknowledge the proponents request to waive the Planning Application fee of $147.00 for this Planning Application. The proponent’s request for Council to exercise their discretion in waiving the fee applicable to development applications is provided under Schedule 8.3.5(ii).

Risk Assessment: Failure to acknowledge and waiver the Development Application fee, as requested by the proponent, may contribute to the notion that owning a heritage property is a burden and has the potential to disempower owners from wanting to retain places of significance for future generations to learn from and enjoy.

Community & Strategic Objectives:

Outcome 4.6 Preservation of the local heritage and character of built environs.

2.6.3 Introduce effective planning controls to preserve and maintain heritage buildings and places of interest.

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Ensure compliance with all relevant legislation and regulations.

Comment: The ANZ Bank Building is listed on both the Shire of Carnarvon’s Municipal Heritage Inventory and the Shire of Carnarvon’s Town Planning Scheme No. 10 Heritage List; reflecting the importance of the place to the community. The ANZ Bank Building was built in 1905 and is notable as a prominent building within the main street of Carnarvon that makes a positive contribution to both the streetscape and the character of the town. The place represents the growth and development of Carnarvon at the end of the gold boom period. The scale of the building, and the materials used, reflect the financial confidence the Union Bank had in the area at the time. The building is also notable for its association with renowned Western Australian architect J. J. Talbot Hobbs as well as being representative of the Federation Free Classical design and building style used by the Union Bank during this period.

The ANZ Bank Building is a two-storey building of masonry (brick) wall construction fronting Robinson Street. The timber framed roof structure of the original portion of the building and the rear verandah are clad in corrugated iron roof sheet. The roof structures of the awnings and ground floor additions are clad in metal deck sheeting. The roof over the 1905 portion of the building is pitched, with parapeted gable-end walls. The roofs over the 1972 and 1988 additions to the building are ‘flat’ roof forms clad in profiled ‘metal deck’ roof sheets. Awnings clad in profiled ‘metal-deck’ sheeting extend along the length of the building either side of the portico. Generally, the building is in a good condition and has been well maintained due to its continued occupancy and usage as a commercial building.

The building is listed on the State Register of Heritage Places where the statement of significance identifies that ‘the present roofing finishes are considered to have little cultural heritage significance’. A heritage architect was employed by the owners who observed significant deterioration to the roof and guttering. This need for roofing repair and replacement created an opportunity to return the roof to its original appearance. An example of deterioration in the existing roofing is illustrated in Figure 3 below. The applicant has provided comment on the importance of the proposed re-roofing and conservation works;

‘The ANZ Bank Building at Carnarvon has considerable aesthetic, historic and social significance for the Town and the broader community. This conservation project is intended to help to seal the building against water penetration, arrest deterioration and ensure the longevity of the fabric for future generations. In addition, restoration of galvanized ‘corrugated iron’ and ogee gutters will return the main roof to an original appearance. The restoration of the ANZ Bank Building is an important further stage in the ongoing conservation of ANZ Bank Building at Carnarvon.’

Figure 3 – Observed deterioration in roofing and guttering at the ANZ Bank Building.

The proposed works are an important step in returning the ANZ Bank Building to its original design and appearance and should therefore be supported. In support of the heritage conservation value of the building, it is also recommended that Council waive the Planning Application fee ($147) as requested and approve the re-roofing and conservation works of the ANZ Bank Building subject to conditions.

OFFICER’S RECOMMENDATION That Council, subject to the receipt of written advice from the State Heritage Office supporting Planning Application for re-roofing and conservation works at Lot 603 (No. 16) Robinson Street, Carnarvon, authorise the Chief Executive Officer to issue Planning Approval for such development generally in accordance with the submitted plans (modified by conditions of this Approval) and in accordance with Clause 2.4 of the Shire of Carnarvon Town Planning Scheme No. 10 (and not limited) to the following conditions:

1. All development is to be generally in accordance with the attached approved plan and specifications dated 24th February 2015 and subject to any modifications required as a consequence of any condition(s) attached of this approval. The endorsed plans shall not be modified or altered without the prior written approval of the Chief Executive Officer or his delegate. Advice Notes: a) Council has determined this application. Rights of appeal are also available to your under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administration Tribunal (telephone 9219 3111 or 1300 306 017) b) This approval does not confer approval under other relevant legislation, including but not limited to, the Building Act 2011. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire Building Services unit on 9941 0000. c) This Planning Approval includes conditions that have been requested by the State Heritage Office.

FC 25/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Nelson/Cr March

That Council, subject to the receipt of written advice from the State Heritage Office supporting Planning Application for re-roofing and conservation works at Lot 603 (No. 16) Robinson Street, Carnarvon, authorise the Chief Executive Officer to issue Planning Approval for such development generally in accordance with the submitted plans (modified by conditions of this Approval) and in accordance with Clause 2.4 of the Shire of Carnarvon Town Planning Scheme No. 10 (and not limited) to the following conditions:

Advice Notes:

a) Council has determined this application. Rights of appeal are also available to you under the Planning and Development Act 2005 (as amended) against the decision of Council, including any conditions associated with this decision. Any such appeal must be lodged within 28 days of the date of this decision to the State Administration Tribunal (telephone 9219 3111 or 1300 306 017)

b) This approval does not confer approval under other relevant legislation, including but not limited to, the Building Act 2011. It is the responsibility of the landowner to determine any necessary approvals required and obtain such approvals prior to the commencement of use. However, to assist in understanding the necessary requirements and approvals, further information can be obtained by contacting the Shire Building Services unit on 9941 0000.

c) This Planning Approval includes conditions that have been requested by the State Heritage Office.

CARRIED F7/A0

8.3.6 TOWN PLANNING SCHEME N0. 10 - PROPOSED AMENDMENT NO. 69 FOR FINAL ADOPTION

File Reference: 4D1069 Date of Meeting: 24 February 2015 Location/Address: Lot 1193 on Plan 181640, Lot 1179 on Plan 213005 and Lot 1147 on Plan 173472 David Brand Drive, Carnarvon Name of Applicant: Shire of Carnarvon Name of Owner: Shire of Carnarvon Author: Marius Shepherd – Manager Planning Declaration of Interest: None Voting Requirements: Simple Majority Date of Previous report: 28 October 2014

Summary: This report relates to Council adopting Amendment No. 69 to Town Planning Scheme No. 10 (TPS No. 10) for final approval. Amendment No. 69 seeks to rezone part Lot 1147, part Lot 1179 and part Lot 1193 David Brand Drive, Carnarvon to a ‘Special Use’ zone that establishes a planning framework to facilitate the Council to develop independent living units and aged care facilities on the land. The Amendment has been advertised for community consultation in accordance with State legislation with one submission received. Although the submission does not support the proposal, it is recommended that Council adopt Amendment No. 69 for final approval and refer to the Minister for Planning requesting his consent.

Background: At its ordinary meeting held 28 October 2014 Council resolved as follows:

That Council: 1. Pursuant to Part V of the Planning and Development Act 2005, resolves to initiate Amendment No. 69 to the Shire of Carnarvon Town Planning Scheme No.10 (‘TPS No. 10’) by:

a) Rezoning part Lot 1147 on Plan 173472 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. b) Rezoning part Lot 1179 on Plan 213005 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. c) Rezoning part Lot 1193 on Plan 181640 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. d) Amending Appendix No. IX of TPS No. 10 to read as follows:

Appendix No. IX – Schedule of Special Use Sites Land and Property Description Primary Uses Development Requirements Part Lots 1193 on Plan Aged or Dependent Persons (i) No development will be 181640, 1179 on Plan 213005 Dwelling. permitted until such time and 1147 on Plan 173472 as a structure plan has David Brand Drive, Carnarvon. Public Open Space. been prepared to the satisfaction of local Other uses to be listed is government and the incidental (IP use): WAPC.  Caretaker’s dwelling  Medical Clinic (ii) Such Structure Planning  Health Studio shall incorporate but not  Arts & Craft Studio be limited to the  Car Park following:  Designated areas for public open space, aged person’s accommodation and IP uses.  Road and servicing networks.  Development staging.  Landscaping.

(iii) Upon completion of public consultation and consideration by the local government, the Structure Plan shall be forwarded to the WAPC for approval.

e) Amending the Scheme maps in accordance with Schedule 8.3.3(ii).

2. Authorise the Chief Executive Officer (‘CEO’) to prepare Scheme Amendment No. 69 to TPS No. 10 using in-house resources, with all costs to be absorbed under COA 2912 of the Shire’s municipal budget or if available, to be sourced by other means; 3. Authorise the CEO to execute the relevant documentation for initiation to enable referral to the Environmental Protection Authority (EPA) for the level of assessment pursuant to Section 48A of the Environment Protection Act 1986 and then refer Amendment No. 69 to the EPA pursuant to section 81 of the Planning and Development Act 2005. 4. Should the EPA advise that the Amendment No. 69 does not require assessment, authorise the CEO to advertise the Amendment for a period of 42 days through the placement of an advertisement in the Northern Guardian, erect a notice on site and at the Shire Office as well as place a notice on the Shire Website and post of notice/s to affected parties as the CEO sees fit. 5. Forward a copy of Amendment No. 69 to the Western Australian Planning Commission for information.

6. Upon completion of advertising Amendment No. 69, the CEO to refer the matter to Council for resolution. 7. Authorise the Chief Executive Officer to initiate subdivision and amalgamation proceedings including the signing of any necessary application for subdivision/amalgamation on Lots 1193 on Plan 181640, 1179 on Plan 213005 and 1147 on Plan 173472.

Since initiation of this process the following actions has taken place: I. Amendment documentation has been drafted and forwarded to the EPA and WAPC (resolutions 3 and 5); II. The Environmental Protection Authority (EPA) determined that no environmental approval of the amendment pursuant to the Environmental Protection Act 1986 was required (advice received 27 November 2014); and III. Public notification was given (resolution 4).

Consultation: The proposed Amendment was advertised for a period of 42 days through the placement of an advertisement in the Northern Guardian, a notice erected on site and placed at the Shire Office as well as on the Shire website and notices posted to neighbours. The following State agencies and organisations were also notified:

 Department of Environmental Regulation  Department of Health  Watercorp  Horizon Power  Telstra

One (1) submission objecting to the adoption of the Amendment was received following the process of public notification (received via e-mail 14 January 2015) from Dowling Giudici and Associates (see Schedule 8.3.6(i)).

Statutory Environment: Planning and Development Act 2005 Town Planning Regulations 1967

Planning Scheme amendments are processed in accordance with the Planning and Development Act (2005) and Town Planning Regulations. Upon initiation by Council the amendment is referred to the Environmental Protection Authority (EPA) after which public advertising of the proposal occurs. After public advertising, Council will consider whether to adopt the amendment for final approval with or without modifications. The final decision on whether to grant approval to an amendment rests with the Minister for Planning, acting upon recommendation from the Western Australian Planning Commission (WAPC).

Town Planning Scheme No.10

Relevant Plans and Policy: Nil

Financial Implications: In light of the social need for the amendment Council resolved to absorb all costs applicable to the preparation and execution of a Scheme Amendment (resolution 2 above). Costs were estimated at $7200. It should also be noted that, despite this being an a Scheme Amendment only, the arrangement of the intended ‘Special Use – Aged Care and Public Open Space” zoning will inevitably necessitate the redevelopment of Brockman Park with regard to the existing floodlights and footpath and possibly pedestrian crossings which will lead to future construction costs.

Risk Assessment: The implementation of the Officer Recommendation will involve adopting the proposed scheme amendment and referring it to the WAPC and Minister for Planning for final approval. In this regard, there are no significant risks identified. It should be noted that an additional process of subdivision and amalgamation is still to be followed separately from the Scheme Amendment process, yet it poses no significant risk either because it does not directly influence the proposed change in zoning.

Community & Strategic Objectives: The proposed amendment is considered to be in accord with the following goals and outcomes in the Carnarvon Strategic Community Plan 2011:

Outcome 3.7 Housing and transport options that respond to our community’s needs.

3.7.4 Facilitate and possibly participate in the development of a lifestyle village for seniors.

3.7.5 Advocate for residential aged care facilities to be available locally.

Comment: The subject properties have been identified as suitable for aged care living by a variety of plans and Council resolutions for many years. The Amendment has been advertised for community consultation in accordance with State legislation with one (1) submission of objection was received. Importantly, Amendment No. 69 seeks to rezone part Lot 1147, part Lot 1179 and part Lot 1193 David Brand Drive, Carnarvon to a ‘Special Use’ zone that establishes a planning framework to facilitate the Council to develop independent living units and aged care facilities on the land.

The objection is quite detailed in nature and also includes a potential ‘guide plan’ that provides for open space, water feature and aged persons’ accommodation on the land. Importantly, Amendment No. 69 could eventually result in an arrangement of land that may not be all that different from the submitter’s ‘guide plan’ however the land needs to be appropriately zoned before such concepts can reasonably be entertained.

Although the submission (Schedule 8.3.6(ii)) does not support the proposal, it is recommended that Council adopt Amendment No. 69 for final approval and refer to the Minister for Planning requesting his consent.

OFFICER’S RECOMMENDATION That Council: 1. Pursuant to Regulation 17(1) of the Town Planning Regulations, 1967 (as amended), note the submission received in response to the community consultation undertaken in relation to draft Amendment No. 69 to Shire of Carnarvon Town Planning Scheme No. 10 Carnarvon Townsite and Environs ("Scheme") and endorse the response and recommendations to those submissions prepared in Schedule 8.3.6(ii) of this report. 2. Pursuant to Part V of the Planning and Development Act 2005 ("Act"), and having considered the submission lodged during the advertising period, adopt without modification for final approval, draft Amendment No. 69 to the Scheme by: a) Rezoning part Lot 1147 on Plan 173472 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. b) Rezoning part Lot 1179 on Plan 213005 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. c) Rezoning part Lot 1193 on Plan 181640 from “Parks and Recreation” to “Special Use –Aged Care and Public Open Space”. d) Amending Appendix No. IX of TPS No. 10 to read as follows:

(iii) Upon completion of public consultation and consideration by the local government, the Structure Plan shall be forwarded to the WAPC for approval.

e) Amending the Scheme maps in accordance with Schedule 8.3.6(iii).

3. Authorise the Shire President and the Chief Executive Officer to execute the relevant documentation pursuant to Regulation 22(1) of the Town Planning Regulations, 1967 and affix the common seal of the Shire of Carnarvon on documentation. 4. Forward the Schedule of Submissions (Schedule 8.3.6(ii)) and a copy of the submission to the Western Australian Planning Commission (WAPC) together with three copies of the signed Amendment documents for endorsement pursuant to Regulation 22(2) of the Town Planning Regulation, 1967. 5. Where notification is received from the WAPC that a modification of Amendment No. 69 is required prior to approval of the Amendment by the Minister, this modification is to be undertaken in accordance with the requirements of the Town Planning Regulations 1967, unless in the opinion of the Chief Executive Officer the modification affects the intent of the Amendment, in which case it shall be referred to the Council for consideration.

Note: Mr Rob Paull, Director Development Services advised that he had received an addendum to the submission from Mr Tony Dowling regarding this matter. This was circulated to Councillors under separate cover prior to the Council Meeting commencing. Mr Paull advised that he wished to amend the Officer’s Recommendation to reflect this addendum as follows –

“1. Note the addendum submission from DG+A (Mr Tony Dowling) dated 20 February 2015 (Schedule iii) clarifying that the submission lodged was not an objection and that he is aware of the difference between a scheme amendment and a planning application.”

FC 26/2/15 COUNCIL RESOLUTION Cr Nelson/Cr March

That Council:

1. Note the addendum submission from DG+A (Mr Tony Dowling) dated 20 February 2015 (Schedule iii) clarifying that the submission lodged was not an objection and that he is aware of the difference between a scheme amendment and a planning application.

2. Pursuant to Regulation 17(1) of the Town Planning Regulations, 1967 (as amended), note the submission received in response to the community consultation undertaken in relation to draft Amendment No. 69 to Shire of Carnarvon Town Planning Scheme No. 10 Carnarvon Townsite and Environs ("Scheme") and endorse the response and recommendations to those submissions prepared in Schedule 8.3.6(ii) of this report.

3. Pursuant to Part V of the Planning and Development Act 2005 ("Act"), and having considered the submission lodged during the advertising period, adopt without modification for final approval, draft Amendment No. 69 to the Scheme by:

Appendix No. IX – Schedule of Special Use Sites Land and Property Primary Uses Development Requirements Description Part Lots 1193 on Plan Aged or Dependent Persons (iv) No development will be 181640, 1179 on Plan 213005 Dwelling. permitted until such time and 1147 on Plan 173472 as a structure plan has David Brand Drive, Public Open Space. been prepared to the Carnarvon. satisfaction of local Other uses to be listed is government and the incidental (IP use): WAPC.  Caretaker’s dwelling  Medical Clinic (v) Such Structure Planning  Health Studio shall incorporate but not  Arts & Craft Studio be limited to the  Car Park following:  Designated areas for public open space, aged person’s accommodation and IP uses.  Road and servicing

networks.  Development staging.  Landscaping.

(vi) Upon completion of public consultation and consideration by the local government, the Structure Plan shall be forwarded to the WAPC for approval.

e) Amending the Scheme maps in accordance with Schedule 8.3.6(iii).

4. Authorise the Shire President and the Chief Executive Officer to execute the relevant documentation pursuant to Regulation 22(1) of the Town Planning Regulations, 1967 and affix the common seal of the Shire of Carnarvon on documentation.

5. Forward the Schedule of Submissions (Schedule 8.3.6(ii)) and a copy of the submission to the Western Australian Planning Commission (WAPC) together with three copies of the signed Amendment documents for endorsement pursuant to Regulation 22(2) of the Town Planning Regulation, 1967.

6. Where notification is received from the WAPC that a modification of Amendment No. 69 is required prior to approval of the Amendment by the Minister, this modification is to be undertaken in accordance with the requirements of the Town Planning Regulations 1967, unless in the opinion of the Chief Executive Officer the modification affects the intent of the Amendment, in which case it shall be referred to the Council for consideration. CARRIED F7/A0

8.3.7 AUTHORITY FOR NAMED PERSONNEL UNDER THE BUSHFIRES ACT 1954

File No: 4A0163 Date of Meeting: 24 February 2015 Location/Address: N/A Name of Applicant: Shire of Carnarvon Name of Owner: N/A Author/s: Rob Paull, Director Development Services Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: Under the Bush Fires Act 1954, it is necessary for Council to appoint Bush Fire Control Officers (BFCO) for the Shire of Carnarvon.

Description of Proposal: To appoint a new Bush Fire Control Officer (Geoffrey Norman Copley) for the Shire of Carnarvon.

Background: Over a number of years, Council appointed officers to the role of Chief Bush Fire Control Officer and Bush Fire Control Officer.

Consultation: No consultation beyond internal discussions with Shire staff have been undertaken in the preparation of this Report.

Statutory Environment: The relevant statutory context for the appointment of Fire Control Officers is set out in S38 of the Bush Fires Act 1954.

Relevant Plans and Policy: There are no known plans or policies that relate to the matter before Council.

Financial Implications: There are no known financial implications that relate to the matter before Council.

Risk Assessment: The perceived level of risk of advising the Department of Lands of the view of the Council is considered to be “Low” risk and is unlikely to need specific application of resources. However, failure to appoint BFCO could place the Shire and referred staff in position whereby they are not formally protected under the provisions of the Bush Fires Act 1954.

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 3.8 Improved community health, safety and wellbeing Key Partners 3.8.1 Support and assist fire and other emergency service organisations FESA, Various in the preparation for, and delivery of, emergency operations agencies

Comment: The Bush Fires Act 1954 (the Act) provides the power for Council to appoint Bush Fire Control Officers (BFCO) to provide them with the necessary authority required for them to perform their duties under the Act.

Mr Geoffrey Norman Copley has been appointed Coordinator, Rangers with the Shire and undertaken appropriate training to be appointed BFCO’s.

All other persons as listed in the Officer’s Recommendation have previously been appointed to their fire control positions by Council. A notice of an appointment is to be published at least once in a newspaper circulating in its district.

OFFICER’S RECOMMENDATION That Council: 1. Pursuant to S38 of the Bush Fires Act 1954: a) Appoints the following person as Chief Bush Fire Control Officer:  Brett David Renton b) Appoints the following person as Deputy Chief Bush Fire Control Officer:  Stephen Andrew Lyall

c) Appoints the following person as Bush Fire Control Officer:

 Geoffrey Norman Copley  Luke Thomas De Sousa  Theodorus Gerardus Brugman  Michael Paul Barnes All previous authorisations are hereby revoked. 2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise Department of Fire and Emergency Services (Geraldton) of the appointments.

FC 27/2/15 COUNCIL RESOLUTION Cr March/Cr Ganzer

That Council:

1. Pursuant to S38 of the Bush Fires Act 1954: a) Appoints the following person as Chief Bush Fire Control Officer:  Brett David Renton b) Appoints the following person as Deputy Chief Bush Fire Control Officer:  Stephen Andrew Lyall c) Appoints the following person as Bush Fire Control Officer:  Geoffrey Norman Copley  Luke Thomas De Sousa  Theodorus Gerardus Brugman  Michael Paul Barnes All previous authorisations are hereby revoked.

2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise Department of Fire and Emergency Services (Geraldton) of the appointments.

FC 28/2/15 PROCEDURAL MOTION Cr March/Cr McMahon

That a decision on this matter be deferred for consideration at completion of Item 8.1.5 at the end of the Officer Reports for the Agenda in order to seek confirmation from the Community Emergency Services Manager regarding the addition of the two additional Bush Fire Control Officer’s for the Coral Bay and Pastoral regions. CARRIED F7/A0

(Note to Minute: It was considered appropriate to nominate a Bush Fire Control Officer for both the Coral Bay and Pastoral regions however, prior to a decision being made, confirmation regarding their proposed appointments was to be sought from the Community Emergency Services Manager.)

8.3.8 DEPARTMENT OF HOUSING INTEREST IN ACQUIRING RESERVE 33246 - CARNARVON LOT 1322 EGAN STREET CARNARVON FOR AFFORDABLE HOUSING

File No: 2L0241 Date of Meeting: 24 February 2015 Location/Address: Reserve 33246 - Carnarvon Lot 1322 Egan Street Carnarvon Name of Applicant: Department of Lands Name of Owner: State of Western Australia (Education Department) Author/s: Rob Paull, Director Development Services Declaration of Interest: Nil Voting Requirements: Simple Majority

Summary of Item: The Department of Lands is seeking Council’s views on the Department of Housing expressed interest in acquiring the disused Carnarvon Primary School for affordable housing purposes. Acknowledging the role the Shire would have in the planning and development of the land, no objection is recommended.

Description of Proposal: With the closure of Carnarvon Primary School, the Department of Lands is seeking Council’s views on the Department of Housing expressed interest in acquiring the disused facility for affordable housing purposes. The Department of Lands has advised that the Department of Housing has been registered with the State Government’s Property Asset Clearing House (PACH) for disposal.

Background: Reserve 33246 - Carnarvon Lot 1322 Egan Street Carnarvon has an area of 2.6725 ha and in the recent past been used and developed for the purposes of the Carnarvon Primary School. Reserve 33246 is vested with the Education Department for ‘Education’.

With the recent changes to the schooling system in Carnarvon, the Education Department closed the school over 12 months ago and has remained unused. The site is occupied by substantial education buildings and associated facilities.

Consultation: No consultation has been carried out by the Shire with respect to the request from the Department of Lands for Council’s views on the Department of Housing developing affordable housing purposes.

Statutory Environment: The request for Council’s views on the matter does not reflect any particular statutory provision. However, should the Department of Housing be successful in acquiring the land, the Department would need to seek Council support to rezone the land under the Shire of Carnarvon Planning Scheme No. 10 to allow housing development.

At this stage, although it is not known what development arrangements the Department of Housing would be seeking, it is likely that future development would seek to enable the subdivision of land for individual housing lots rather than a ‘housing reserve’ that would stay in the ownership of the State of Western Australia.

Relevant Plans and Policy: There are no known plans or policies that relate to the matter before Council.

Financial Implications: There are no known financial implications that relate to the matter before Council.

Risk Assessment: The perceived level of risk of advising the Department of Lands of the view of the Council is considered to be “Low” risk and is unlikely to need specific application of resources. Importantly, should Council not oppose the Department of Housing acquiring the disused Carnarvon Primary School for affordable housing purposes, it does not ‘lock’ in the design or development of the site.

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 3.7 Housing and transport options that respond to our community’s Key Partners needs. 3.7.1 Advocate for the development of appropriate housing options for DHW youth and disadvantaged groups such as affordable or community-based housing.

3.7.3 Develop alliances to improve the visual amenity of housing DHW (particularly public housing) in Carnarvon.

3.7.4 Facilitate and possibly participate in the development of a lifestyle Seniors WA village for seniors.

3.7.5 Advocate for residential aged care facilities to be available locally. Health WA, DoHA

Comment: It is noted that under the Carnarvon Strategic Community Plan 2011, Council has expressed several housing based objectives generally associated with ‘affordable housing’. The Department of Housing expressed interest in acquiring the disused Carnarvon Primary School is to develop the land for affordable housing purposes. It is also available for Council to express to PACH that it seeks to be the ‘acquiring’ agency for the land. In this regard, Council would need to commit to purchasing the site.

Acknowledging the role the Shire would have in the planning and development of the land, no objection is recommended to the Department of Housing’s expressed interest in acquiring the disused Carnarvon 82

Primary School for affordable housing purposes. However, it is appropriate that the Department of Housing affordable housing purposes provided the Department of Housing consults with the Council and the community in relation to the public/private housing mix to ensure that there are no social issues arising from the development.

OFFICER’S RECOMMENDATION

That Council: 1. Note the Department of Housing’s expressed interest in acquiring the disused Carnarvon Primary School at Reserve 33246 - Carnarvon Lot 1322 Egan Street Carnarvon for affordable housing purposes. 2. Offer no objection to the Department of Housing acquiring the disused Carnarvon Primary School at Reserve 33246 - Carnarvon Lot 1322 Egan Street Carnarvon for affordable housing purposes provided the Department of Housing consults with the Council and the community in relation to the public/private housing mix.

FC 29/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr March/Cr Ganzer

FC 30/2/15 PROCEDURAL MOTION Cr Nelson/Cr March

That Standing Orders Section 13 be suspended at 10.20am in order that more informal discussion can take place on this matter. CARRIED F7/A0

FC 31/2/15 PROCEDURAL MOTION Cr Ganzer/Cr Fullarton

That Standing Orders Section 13 be resumed at 10.27am. CARRIED F7/A0

FC 32/2/15 PROCEDURAL MOTION Cr March/Cr Ganzer

That this matter lay on the table pending further clarification from the Department of Housing in respect to the type of housing that is proposed. CARRIED F4/A3 Crs Nelson, Fullarton and McMahon voted against the motion 83

8.3.9 REQUEST TO SURRENDER MANAGEMENT ORDER FOR RESERVE 48282 (LOT 301) CORAL BAY BACK TO STATE AND CANCEL THE RESERVE IN ORDER TO ASSIST IN THE AMALGAMATION OF LOT 301 INTO LOT 500, CORAL BAY

File No: CL48282 Date of Meeting: 24 February 2015 Location/Address: Reserve 48282 (Lot 301 on Plan 43569), Coral Bay Name of Applicant: Mr Noel Bridge on behalf of BAC Eco Resort Pty Ltd Name of Owner: State of Western Australia (vested with the Shire of Carnarvon) Author/s: Marius Shepherd, Manager Planning Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: This report relates to a request from Mr Noel Bridge on behalf of BAC Eco Resort Pty Ltd that the Shire of Carnarvon surrenders the management order for Reserve 48282 (Lot 301 on Plan 43569) back to State (Department of Lands) and further request the State to cancel the Reserve upon surrendering the management order in order to assist in the amalgamation of Lot 301 into Lot 500.

Description of Proposal: Reserve 48282 (Lot 301) Coral Bay is a small parcel of Crown land (583m²) adjacent to Banksia Drive vested in the Shire of Carnarvon for the purposes of “Storage”. Figure 1 below shows the locality of the Reserve:

Ningaloo People’s Bayview Reef Park Resort

Banksia Drive

Temporary Fuel Supply

Reserve 48282

Lot 500

Figure 1 – Locality of Reserve 48282 (Lot 301 on Plan 43569) Coral Bay

The proposal to surrender the Reserve is closely related to the recently proposed Scheme Amendment (Amendment 11) of District Zoning Scheme 11 (DZS 11) to include the Reserve within the ‘Tourism Precinct’ alongside the much larger adjacent Lot 500. The intent is (and have been for a considerable time) to develop the adjacent Lot 500 as an Eco-tourism resort and the BAC took ownership of the land for that reason.

Reserve 48282 (Lot 301) is virtually landlocked and the BAC has indicated the desire to have it amalgamated with Lot 500 to make design and development of the entire site easier. Unfortunately it is a reserve vested with the Shire at the moment and therefor the reserve needs to be surrendered before any further planning work can occur.

Background: Reserve 48282 (Lot 301) Coral Bay was vested with the Shire in 2005 for the purpose of Storage with the right to license its use to a third party (but no power to lease). Since then, a variety of State Departments such as the former Department of Environment Conservation (DEC) and Department of Fisheries have used the reserve for storage and a large shed was constructed on the reserve as well (by DEC). However, because there is no power to lease, the shed effectively becomes the property of the Shire who holds the management order. Figure 2 below shows the use of the reserve (with some encroachment onto Lot 500):

Figure 2 – Use of Reserve 48282 with some encroachment onto Lot 500

The site is currently used by the Department of Parks and Wildlife (DPaW) according to Shire records but there have not been any recorded interaction in regard to the Reserve in recent years. It is unclear as to what extent the Reserve is still needed at this stage by any “third party occupants”. It appears that DPaW still uses the large shed and the storage containers that encroaches onto Lot 500.

The intent is to initiate the process with the Minister for Lands to revoke the management order and cancel the reserve because the Shire has no need for the Reserve and both strategic and statutory planning direction is for the reserve to be used for tourism purposes (Eco-Tourism Resort).

The request form the BAC (who owns the adjacent Lot 500 in fee simple) to acquire Lot 301 seems reasonable at this point in time and there is no objection to commencing the necessary process to cancel the reserve.

Such process would necessarily involve discussions with the current “third party occupant” specifically with regard to removal of all structures and other items from the land, as currently all structures on the Reserve belongs to the Shire as long as it is there.

Consultation: No consultation has been carried out by the Shire with respect to the request to surrender the management order for Reserve 48282 (Lot 301) Coral Bay back to State (Department of Lands) and request to cancel the Reserve upon surrendering the management order in order to assist in the amalgamation of Lot 301 into Lot 500 Coral Bay.

Statutory Environment: Land Administration Act 1997 Care of Reserve 48282 has been placed with the Shire of Carnarvon pursuant to Section 46(1) of the Land Administration Act 1997, which states:

“The Minister may by order place with any one person or jointly with any 2 or more persons the care, control and management of a reserve for the same purpose as that for which the relevant Crown land is reserved under section 41 and for purposes ancillary or beneficial to that purpose and may in that order subject that care, control and management to such conditions as the Minister specifies.”

However, Section 51 of the Act 1997 - Cancellation etc. of reserves then states:

“Subject to sections 42, 43 and 45, the Minister may by order cancel, change the purpose of or amend the boundaries of, or the locations or lots comprising, a reserve.”

[Note: - Section 42 and 43 pertains to Class A reserves and Section 45 pertains to the Conservation and Land Management Act 1984 and the Swan and Canning Rivers Management Act 2006 which is not relevant in this case.]

Furthermore, Section 50(1)(a) of this Act states that a management body may agree to a management order being revoked after which the Minister for Lands may then by order cancel or revoke the management order.

District Zoning Scheme 11

Relevant Plans and Policy: The draft Coral Bay Settlement Structure Plan 2014 (draft Structure Plan) can be considered a seriously entertained planning document as it was endorsed by both Council and the Department of Planning. It is however still awaiting final Cabinet approval. Figure 3 below shows an extract from the Structure Plan, where Lot 301 are clearly identified as part of the Tourism zone:

It is clear from this plan that Lot 301 and Lot 500 interconnect, which subsequently led to a Scheme Amendment being initialised to formalise this and have both lots placed within the “Tourism Precinct” under District Zoning Scheme 11. This Scheme Amendment is currently at its final stages of adoption only waiting for the Minister for Planning’s final approval.

Financial Implications: There are no known financial implications that relate to the matter before Council.

Figure 3 – Extract form draft Coral Bay Settlement Structure Plan showing Lot 301 in Tourism zone

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 5.4 Increased tourism within the region

1.1.1 Promote and support local and regional tourism initiatives.

1.1.2 Facilitate the opportunities and funding options for niche tourism products and experiences. Outcome 5.5 An economy that is based on the Shire's distinct characteristics, regional advantages and natural qualities. 1.7.7 Support and promote eco-tourism. Outcome 5.2 A high standard of governance and accountability. 5.2.1 Maintain a high standard of corporate planning and reporting. 5.2.2 Ensure compliance with all relevant legislation and regulations. 87

Comment: The Shire have never had any direct need for Reserve 48282. It has always been, and continues to be, used by a “third party occupant” such as the Department of Parks and Wildlife or FESA. The Shire also receives no direct benefit from the Reserve. Current strategic planning direction recommends that Lot 301 under the Reserve is to be used for Tourism (Eco-Tourism Resort) and significant strides have been made from a statutory planning point of view as well in that a proposed Scheme Amendment to the effect have already been adopted by Council and is awaiting final approval from the Minister. It appears logical that the Shire inform the Minister for Lands that it no longer needs the Reserve and that it respectfully requests the management order be revoked and the reserve cancelled.

OFFICER’S RECOMMENDATION That Council: 1. Note the request from Mr Noel Bridge on behalf of BAC Eco Resort Pty Ltd for Council to surrender the management order for Reserve 48282 (Lot 301) Coral Bay back and request to cancel the Reserve in order to assist in the amalgamation of Lot 301 into Lot 500 Coral Bay. 2. Advise the BAC Eco Resort Pty Ltd and the Department of Lands (DoL)that with respect to Reserve 48282 (Lot 301) Coral Bay, that Council subject to: i) No objection from subject to Department of Parks and Wildlife (DPaW) and Department of Fire and Emergency Services (DFAS); and ii) DPaW and/or DFAS or other relevant Agency removing all structures and moveable objects from Reserve 48282(Lot 301); is prepared to surrender the management order for Reserve 48282 (Lot 301) Coral Bay back to the DoL and amalgamation of Lot 301 into Lot 500 Coral Bay whilst noting that the DoL will need to undertake the future processes of the Native Title Act before the land can be amalgamated with adjoining Lot 500.

FC 33/2/15 COUNCIL RESOLUTION Cr Simpson/Cr March

That Council:

1. Note the request from Mr Noel Bridge on behalf of BAC Eco Resort Pty Ltd for Council to surrender the management order for Reserve 48282 (Lot 301) Coral Bay back and request to cancel the Reserve in order to assist in the amalgamation of Lot 301 into Lot 500 Coral Bay.

2. The CEO to contact the Department of Parks and Wildlife, Department of Fisheries, DoT and DFES to seek their respective views on establishing an interest in Lot 301 and be referred back to Council for further consideration. CARRIED F7/A0

(Note to Minute: Council requested that feedback from the various Government Departments be sought regarding any interest they may have in Lot 301 prior to considering further.)

8.3.10 FEES & CHARGES AMENDMENT – ABANDONED VEHICLES

File No: 2F0401; 4E0619 Date of Meeting: 24 February 2015 Location/Address: Not Applicable Name of Applicant: Not Applicable Name of Owner: Not Applicable Author/s: Rob Paull, Director Development Services Declaration of Interest: Nil Voting Requirements: Absolute Majority

Summary of Item: The fees and charges set in relation to abandoned vehicles are in need of modification to more truly reflect the aims of the legislation and operational cost recovery.

Description of Proposal: To revise the current structure of the fees and charges associated with the collection of abandoned vehicles and which needs to be charged at the rate of the cost of the service.

Background: The current structure of the fees and charges does not reflect operational cost recovery for the collection of abandoned vehicles. The current fees charged assume a vehicle is burnt or damaged to the point where it cannot be economically salvaged. A new fee is required to ensure that where vehicles are towed that the Shire can recover the cost.

Consultation: Consultation has been carried out with relevant Shire employees.

Statutory Environment: Local Government Act 1995 Section 6.17 and 6.18 (Fees and charges).

Relevant Plans and Policy: There are no known plans or policies that relate to the matter before Council.

Financial Implications: There are no known financial implications that relate to the matter before Council.

Community & Strategic Objectives: The matter before Council generally accords with the following Shire desired outcome as expressed in the Carnarvon Strategic Community Plan 2011:

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: The fees and charges set in relation to abandoned vehicles are in need of modification to more truly reflect the aims of the legislation and operational cost recovery. The current fees charged assume a vehicle is burnt or damaged to the point where it cannot be economically salvaged. A new fee is required to ensure that where vehicles are towed that the Shire can recover the cost.

OFFICER’S RECOMMENDATION

That Council: 1. In accordance with the provisions of Section 6.17 and 6.18 of the Local Government Act1995 replace the Fees and Charges Schedule for the 2014/15 Financial year as it relates to the following: 2014/15 FEE ACCOUNT DESCRIPTION ACT GST 2014/15 FEES COMMENTS ex GST 112930 Towing of any Vehicle Loc.Gov.1995 At Cost At Cost At Cost

2. Requests the Chief Executive Officer to undertake to advertise Council’s resolution in 1. above in the Northern Guardian Newspaper one occasion and place a notice on the Shire Website.

FC 34/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr March

That Council:

1. In accordance with the provisions of Section 6.17 and 6.18 of the Local Government Act1995 replace the Fees and Charges Schedule for the 2014/15 Financial year as it relates to the following:

2014/15 FEE GST ACCOUNT DESCRIPTION ACT 2014/15 FEES ex GST 112930 Towing of any Loc.Gov.1995 At Cost At At Cost Vehicle Cost

2. Requests the Chief Executive Officer to undertake to advertise Council’s resolution in 1. above in the Northern Guardian Newspaper one occasion and place a notice on the Shire Website.

CARRIED BY ABSOLUTE MAJORITY F7/A0

8.3.11 REVOCATION OF COUNCIL DECISIONS - CARNARVON LOCAL EMERGENCY MANAGEMENT COMMITTEE

File No: 4E0414 Date of Meeting: 24 February 2015 Location/Address: N/A Name of Applicant: Shire of Carnarvon Name of Owner: N/A Author/s: Rob Paull, Director Development Services Declaration of Interest: Nil Voting Requirements: Recommendations 1-5 - Absolute Majority Date of Previous Report: 16 December 2014

Summary of Item: At the Ordinary Meeting of 16 December 2014, Council resolved to endorse the membership of the Carnarvon Local Emergency Management Committee (LEMC) in accordance with the Local Government Act,

1995 and Emergency Management Act, 2005. At this meeting, Council also resolved to appoint Cr Brandenburg as the Local Recovery Coordinator for the LEMC and to request the CEO to review the LEMC meeting procedures.

Since Council’s consideration on the matter, discussions with officers from the State Emergency Management Committee (SEMC) and Department of Fire and Emergency Services (DFES) have been undertaken clarifying the role of LEMC and confirming that LEMC do not need to come under the definition of a ‘committee’ pursuant to the Local Government Act 1995. On this basis, Council’s resolution of 16 December 2014 should be rescinded to ensure that the Carnarvon LEMC operate independently of the Local Government Act 1995. However, Council will need to re-appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management.

Description of Proposal: At the Ordinary Meeting of 16 December 2014, Council resolved to re-define the LEMC’s membership and meeting practices to ensure that LEMC aligned with the Emergency Management Act 2005 and Local Government Act 1995. Since Council’s resolution, it has been clarified that LEMC does not need to come under the definition of a ‘committee’ pursuant to the Local Government Act 1995. Council’s resolution of 16 December 2014 should be rescinded to ensure that the Carnarvon LEMC operate independently of the Local Government Act 1995.

Background: It is a legal requirement that a Local Government establish a LEMC for its local government district with the LEMC reporting its activities to Council. The Shire of Carnarvon LEMC has been meeting on a quarterly basis, or as required during cyclone or flood emergencies, with a Committee Membership comprising of 40 representatives from various Government Departments, and community agencies. The LEMC is currently chaired by Shire President.

The State Emergency Management regulations, policies and procedures which under pins the Emergency Management Act, 2005 to ensure alignment to the State Emergency Management Committee structure and ensure effective emergency management in Western Australia. In this regard the role of LEMC’s is defined as follows –

 To advise and assist the local government in ensuring that local emergency management arrangements are established for its district;  To liaise with public authorities and other persons in the development review and testing of local emergency management arrangements;  To carry out other emergency management activities as directed by the State Emergency Management Committee (SEMC) or prescribed by regulation; and  After the end of each financial year, prepare and submit to the District Emergency Management Committee (DEMC) an annual report of activities undertaken by it during the year.

At the Ordinary Meeting of 16 December 2014, Council resolved as follows:

FC 8/12/14 “COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 1 That Council pursuant to Section 5.10(1) of the Local Government Act, 1995 endorse the Membership of the Carnarvon LEMC as follows and extend invitations requesting confirmation of names and specific contact details of the respective members and proxies to be received by 30th January 2015 –

 DFES (SES) x 1 representative (+ 1 proxy)  Police x 1 representative (+ 1 proxy)  St John Ambulance x 1 representative (+ 1 proxy)  WA Country Health Service x 2 representatives (+ 2 proxy)  Main Roads WA x 1 representative (+ 1 proxy)  Water Corporation x 1 representative (+ 1 proxy)  Department of Water x 1 representative (+ 1 proxy)  Horizon Power x 1 representative (+ 1 proxy)  Defence – Pilbara Regiment x 1 representative (+ 1 proxy)

Staff (Administration)  Chief Executive Officer  Director Development Services  Community Services Emergency Manager  Co-ordinator Ranger Services  Infrastructure Support Officer (**Absolute Majority Required**)

FC 9/12/14 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 2 That Council:

2. Appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee in accordance with Section 5.9(2)(c) of the Local Government Act, 1995.

3. Advise the existing LEMC members of the revised membership and thank them for their past contribution;

4. Reiterate at the next meeting of the LEMC the purpose and function of the Committee and outline the meeting protocols to take effect immediately in order to comply with the Emergency Management Act 2005 and Local Government Act 1995.”

Consultation: Since Council’s consideration on the matter, discussions with officers from the State Emergency Management Committee(SEMC) and Department of Fire and Emergency Services (DFAS) have been undertaken clarifying the role of LEMC and confirming that LEMC do not need to come under the definition of a ‘committee’ pursuant to the Local Government Act 1995.

Statutory Environment: The Emergency Management Act, 2005; S20 states –

“(4) A public authority that is given a role and responsibilities under a State Emergency Management Policy is to comply with the State Emergency Management Policy.

Subject to this section, the constitution and procedures of a local emergency management committee, and the terms and conditions of appointment of members are to be determined by the SEMC”

The Emergency Management Act, 2005; S38 state –

“(1) A local government is to establish one or more local emergency management committees for the local government district; (3) A local emergency management committee consists of – (a) A Chairman and other members appointed by the relevant local government in accordance with sub section (4); (b) If the local emergency coordinator is not appointed as the chairman, the local emergency coordinator for the local (4) Subject to this section, the constitution and procedures of a local emergency management committee, and the terms and conditions of appointment of members are to be determined by the SEMC.”

Relevant Plans and Policy: Shire of Carnarvon Local Emergency Management Arrangements, 2013.

Financial Implications: Whilst there are significant financial implications associated with emergency management for the Shire, there are no specific financial implications applicable to this matter.

Risk Assessment: Resolution 1 (FC 8/12/14) and Resolution 2 (FC 9/12/14) of the Ordinary Meeting of 16 December 2014 retains the Carnarvon LMAC as a committee of Council. Should the above Resolutions not be revoked, it could unduly hamper and constrain the role of the LMAC.

Community & Strategic Objectives:

Outcome 3.8 Improved community health, safety and well being.

3.8.1 Support and assist fire and other emergency service organisations in the preparation for, and delivery of, emergency operations.

3.8.5 Administer the Shire’s responsibilities under the Emergency Management Act.

Outcome 5.2 A high standard of governance and accountability.

5.2.1 Maintain a high standard of corporate planning and reporting.

5.2.2 Ensure compliance with all relevant legislation and regulations.

Comment: LEMC are an emergency planning committee and although they will often include members of operational agencies, their role is not operational nor one of response. The LEMC is to advise and assist the local government to ensure that the Local Emergency Management Arrangements (LEMA) are established, reviewed and tested in accordance with s39 of the Emergency Management Act.

Local Governments are responsible for the establishment and facilitation of a LEMC. Local Government is responsible for the development and testing of their Local Emergency Management Arrangements, the appointment of a Local Recovery Coordinator, and the Recovery of an event in their community. The LEMC’s are generally an advisory group that are facilitated by the local government but are considered a community committee. The intent of the EM Act that LEMCs are not committees of council.

It is appropriate that Council revoke Resolution 1 (FC 8/12/14) and Resolution 2 (FC 9/12/14) of the Ordinary Meeting of 16 December 2014 to remove the Carnarvon LMAC as a committee of Council.

However, Council will need to re-appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee

OFFICER’S RECOMMENDATION 1 That Council accept to rescind its previous motion FC 8/12/14.

OFFICER’S RECOMMENDATION 2 That Council Rescind Resolution associated with Minute FC 8/12/14 “that Council pursuant to Section 5.10(1) of the Local Government Act, 1995 endorse the Membership of the Carnarvon LEMC as follows and extend invitations requesting confirmation of names and specific contact details of the respective members and proxies to be received by 30th January 2015 –

Voting Members  Shire President – Chair (+ Deputy Chair) Cr Nelson  Local Recovery Coordinator  Shire of Carnarvon x 1 representative – Cr Nelson  DFES (Fire) x 1 representative (+ 1 proxy)  DFES (SES) x 1 representative (+ 1 proxy)  Police x 1 representative (+ 1 proxy)  St John Ambulance x 1 representative (+ 1 proxy)  WA Country Health Service x 2 representatives (+ 2 proxy)  Main Roads WA x 1 representative (+ 1 proxy)  Water Corporation x 1 representative (+ 1 proxy)  Department of Water x 1 representative (+ 1 proxy)  Horizon Power x 1 representative (+ 1 proxy)  Defence – Pilbara Regiment x 1 representative (+ 1 proxy)

Staff (Administration)  Chief Executive Officer  Director Development Services  Community Services Emergency Manager  Co-ordinator Ranger Services  Infrastructure Support Officer”

OFFICER’S RECOMMENDATION 3 That Council accept to rescind its previous motion FC 9/12/14.

OFFICER’S RECOMMENDATION 4 That Council Rescind Resolution associated with Minute FC 9/12/14 “that Council:

1. Authorise the CEO to undertake a review of the LEMC meeting procedures to ensure that the operation of the Committee is in accordance with the relevant provisions of State Emergency Management Committee, Emergency Management in Local Government Districts, State Emergency Management Policy 2.5 and Local Government Act, 1995; 2. Appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee in accordance with Section 5.9(2)(c) of the Local Government Act, 1995. 3. Advise the existing LEMC members of the revised membership and thank them for their past contribution; 4. Reiterate at the next meeting of the LEMC the purpose and function of the Committee and outline the meeting protocols to take effect immediately in order to comply with the Emergency Management Act 2005 and Local Government Act 1995.”

OFFICER’S RECOMMENDATION 5 That Council appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee in accordance with S38(3)(a) of the Emergency Management Act 2005.

FC 35/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 1 Cr Ganzer/Cr Simpson

That Council accept to rescind its previous motion FC 8/12/14. CARRIED BY ABSOLUTE MAJORITY F7/A0

FC 36/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 2 Cr Ganzer/Cr March

That Council Rescind Resolution associated with Minute FC 8/12/14 “that Council pursuant to Section 5.10(1) of the Local Government Act, 1995 endorse the Membership of the Carnarvon LEMC as follows and extend invitations requesting confirmation of names and specific contact details of the respective members and proxies to be received by 30th January 2015 –

10.45am – Cr March left the meeting. 10.47am – Cr March returned to the meeting.

FC 37/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 3 Cr Fullarton/Cr Ganzer

That Council accept to rescind its previous motion FC 9/12/14. CARRIED BY ABSOLUTE MAJORITY F7/A0

FC 38/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 4 Cr Nelson/Cr McMahon

That Council Rescind Resolution associated with Minute FC 9/12/14 “that Council:

2. Appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee in accordance with Section 5.9(2)(c) of the Local Government Act, 1995.

3. Advise the existing LEMC members of the revised membership and thank them for their past contribution;

FC 39/2/15 COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION 5 Cr Nelson/Cr Fullarton

That Council appoint President Brandenburg as the Local Recovery Coordinator for the Carnarvon Local Emergency Management Committee in accordance with S38(3)(a) of the Emergency Management Act 2005.

CARRIED BY ABSOLUTE MAJORITY F7/A0

10.47am – Mr Rob Paull left the meeting.

Note: As per Council Resolution FC 8/2/15, Item 8.1.5 was deferred pending a delegation addressing Council in regard to this matter. At this point in time the delegation did not arrive and therefore the matter is now to be considered.

8.1.5 REQUEST FOR SECURITY SCREENING BY GDC – CARNARVON AIRPORT

10.47am – Cr Nelson left the meeting. 10.49am – Cr Nelson returned to the meeting. 10.54am – Mr Rob Paull returned to the meeting. 10.56am – Mr Rob Paull left the meeting. 10.58am – Mr Rob Paull returned to the meeting.

FC 40/2/15 Summary of Item: This item relates to a request from the Gascoyne Development Commission (GDC) seeking the Council’s endorsement for the provision of security screening at the Carnarvon Airport.

Description of Proposal: This proposal promotes the establishment of full body security screening at the Carnarvon and Shark Bay airports and will involve acquisition and installation of required screening/x-ray equipment applicable to airport classification, modification of passenger terminals to accommodate a screening area and secure departure holding lounge, and provision of additional security fencing and signage.

Background: The Council is in receipt of correspondence from the GDC, at the request of the GDC Chairman and under the direction of the Gascoyne Advisory Group (GAG), seeking support and a commitment from the Council to the provision of security screening at the Carnarvon Airport. This letter has been submitted together with a copy of the GDC’s submission on the Review, Analysis and Commentary on the Draft Western Australian State Aviation Strategy in Relation to the Gascoyne Region December 2013 prepared by Ms J Ramsey, an aviation consultant.

A copy of the GDC letter and extract (page 14 and 15) from the GDC submission on the State Aviation Strategy is provided at Schedule 8.1.5(1). It is noted the letter also requests the GDC Chairman present to Council on this matter, while an independent request has been received by the Shire President for the Local Member, Mr Vince Catania MLA and Ms Joanna Ramsey to also address Council after the Council meeting on the provision of security screening at the Carnarvon airport.

A copy of a draft (incomplete) Business Case has also been obtained from the GDC that promotes aviation security screening at both the Carnarvon and Shark Bay airports which is provided to Councillors under separate cover.

Pertinent to this proposal is the following statement extracted from the GDC’s December 2013 submission (page 14) on the State Aviation Strategy:

“The state of the Carnarvon airport infrastructure must not become the limiting factor in future economic growth of the town. In other words, if investment is not made appropriately in this vital piece of infrastructure, then the town will forever be limited to aircraft under 20 tonne and of a limited capacity.

Options arise from having adequate infrastructure. For example, if the airport was in a better condition and offered security infrastructure similar to that found in other regional towns, then it is possible that larger regional aircraft operating to and from the region could also service Carnarvon. For example, Qantas Q400 aircraft remain on the tarmac at Learmonth several days of the week. These aircraft cannot service Carnarvon in its current state but the option could be a viable one if infrastructure was upgraded. This could then provide an important regional link that is not currently in place between Carnarvon and Exmouth, and provide new schedule options between Perth and Carnarvon via Exmouth.”

As for the draft Business Case, this document whilst relatively incomplete details in a broad context:

 The economic rationale for the provision of security screening to be established at both Carnarvon and Shark Bay is mainly founded on industry benefit, including tourism growth and expansion of export opportunities.  A total cost for this project is estimated at $1.6m sourced from Department of Transport and based on the Busselton airport. The following is an extract from the draft Business Case in relation to the expected source of funding:

“The estimated cost of the project based on information provided by the Department of Transport is for a total project cost of $1.6 million. The Department of Transport have utilized costs associated with a similar project recently completed at Busselton Airport and adjusted them to ascertain the costs involved in this project. $1.2 million is being sought from the Gascoyne Advisory Group for Royalties for Regions Gascoyne Revitalisation Funds. The remaining $400,000 is being sought through the Royalties for Regions Regional Investment Blueprint Fund.” Consultation: At this stage consultation has only occurred in the context of a personal approach from the Acting CEO and separately from the Chairman of the GDC at an officer level in mid-January 2015, and then the CEO in late January 2015 seeking guidance on presenting this matter to Council at this meeting.

There has not been any dialog with, or input from, Shire officers on the specific detail for this proposal, including preparation of a business case or a funding application which is understood to have been completed.

Statutory Environment: The Council it is empowered under Section 3.18 (2) of the Local Government Act, 1995 to provide a range of services and facilities for the community. This includes the provision of social infrastructure, including an airport and improvements thereto.

Additionally, Section 3.18(3) states:

3.18. Performing executive functions (3) A local government is to satisfy itself that services and facilities that it provides — (a) integrate and coordinate, so far as practicable, with any provided by the Commonwealth, the State or any public body; and (b) do not duplicate, to an extent that the local government considers inappropriate, services or facilities provided by the Commonwealth, the State or any other body or person, whether public or private; and (c) are managed efficiently and effectively.

Relevant Plans and Policy: There is no specific plan or policy that applies to airport security screening. However, Council is guided by a recently adopted Carnarvon Airport Structure Plan that promotes upgrade, replacement and establishment of new infrastructure to achieve compliance and improve serviceability in the broader interests of economic development and growth.

Financial Implications: The financial implications applicable to establishing security screening at the Carnarvon Airport is not fully understood. While indicative costs are provided in the GDC draft Business Case there is a need for clarity over the accuracy of these costs and the stated sources of funding, particularly given:

 The document advocates the majority of funding ($1.2m) is to notionally be obtained from the Gascoyne Revitilisation Fund and the balance ($400,000) from the Regional Blueprint Investment Funding. In discussions at an officer level, it has been difficult to grasp the availability and processes involved in securing this funding;  Indicative costs obtained from the Shire of Exmouth for security screening at the Learmonth Airport, listed as follows, differs from the GDC estimate of $1.6 million for both Carnarvon and Shark Bay. It needs to be noted that the Shire of Exmouth costs are for establishment and operation of security screening at one airport only, yet the GDC funding needs to accommodate security screening for the Shire of Carnarvon and the Shire of Shark Bay suggesting there would be insufficient funding for both:

Security Screening Costs – Shire of Exmouth  Screening equipment and building modifications - $920,240  Operations (includes 6 staff, training, etc) - $401,755  Compliance requirements - $12,140 Total - $1,334,135

A spreadsheet with the breakdown of the Shire of Exmouth costs can be provided to Councillors upon request.

Risk Assessment: At the forefront and considered most at risk in relation to airport infrastructure is the current condition of the existing runway 04/22 and the outstanding notices of non-compliance issued by the Civil Aviation Safety Authority (CASA) some three years ago.

Without a compliant runway there is significant risk and disadvantage to the local community through limitations on responding to emergency/safety issues, economic considerations and social inconvenience should the airport be closed.

Therefore, it is imperative the Council retain a focus on remediating and improving the airstrip as the highest and most important priority. In this regard the Council has recently submitted a $3.0m funding application with the Commonwealth Government supported by a further contribution for the State Government of $2.0m (yet to be confirmed) and an additional $1.0m from the Shire. Should this application prove successful it is expected the remediation works will be undertaken in September 2015.

With this said, it is also acknowledged that lack of security screening may limit opportunity to attract airline carriers with larger aircraft that could deliver increased service and connectivity as promoted by Ms Ramsey in the GDC submission - December 2013.

Community & Strategic Objectives:

Objective 1: A developing regional economic base and increased employment supported by string business enterprises and a growing population Outcome 1.1 Increased tourism within the region 1.1.1 Promote and support local and regional tourism initiatives Outcome 1.3 Improved Shire Infrastructure 1.3.1 Advocate for timely provision of enhanced infrastructure and utilities to facilitate economic growth. E.g. water, power, sewerage, boat launching facilities, airport infrastructure and telecommunications. 1.3.2 Progress development of a new Carnarvon Airport Objective 3: A healthy and safe community, enjoying a high quality of life

Outcome 3.7 Housing and transport options that respond to our community’s needs 3.7.2 Advocate for improved air and public transport services for the district

Comment: In consideration of the above and attached information there are a number of comments offered:

1. It is disappointing this proposal has been progressed to this stage without initial consultation with and input from the Council and/or staff given the Carnarvon Airport is owned and operated by the Shire.

2. It is noted the GDC’s submission on the Review, Analysis and Commentary on the Draft Western Australian State Aviation Strategy in Relation to the Gascoyne Region December 2013 (which is being viewed for the first time) that: a) Improvement of the airport infrastructure, including security screening, will create opportunity for larger aircraft to service Carnarvon and provide connectivity through the Learmonth and possibly Geraldton. This suggests both Learmonth and Geraldton should be viewed as potential aviation ‘hubs’ which aligns with the Council’s position in its submission to the Department of Transport of Regulated Public Transport Review conducted in October 2014.

b) Page 14 and 15 of the submission paper appears to be premised on concerns raised by the Carnarvon Chamber of Commerce and Industry (CCCI) stating the Shire lacks planning expertise and technical capability to undertake appropriate master planning for the Carnarvon Airport, and further promotes the State Government should intervene by taking control of this process. It is again disappointing to learn the GDC and its consultant has included and emphasised the CCCI’s views in its submission on this matter, and yet did not reference any material from the Shire, such as the Shire of Carnarvon Airport Structure Plan that was being prepared at the time and has since been endorsed by the Western Australian Planning Commission and accepted by the Department of Transport. It is evident from the “Items of popular debate” listed on page 14 of the GDC submission that the Shire was not approached as most (if not all) of the questions raised were being answered/addressed in the Carnarvon Airport Structure Plan at that time and could have been provided to the GDC or its consultant when preparing the GDC submission.

3. As mentioned in the Risk Management Section of this report, the primary consideration for the Carnarvon airport needs to be remediation of the main runway 04/22. This is to ensure the facility remains operational and can be maintained to a compliant standard, ideally for the next 7 – 10 years. In this regard, and given the Council will need to commit significant funding to this cause from its own resources, it is unlikely the Shire will be in a position to financially contribute short term to the establishment of security screening at the Carnarvon airport. Therefore, should the Council support this proposal it will need to rely on funding being sourced externally through other means, such as State or Commonwealth grants or private investment.

4. Given the level of information provided by the GDC is limited it is difficult to determine the costs for provision and operational management of security screening for Carnarvon. As already advocated there needs to be clarity around these costs and funding availability for both Local Governments in relation to this proposal. Also pertinent is the status of the Shark Bay airport under private ownership which may have an influence on the availability of funding.

5. Notwithstanding point 4 above, it is suggested there needs to be tangible benefit for the community in return for this level of investment. Accordingly, it is promoted that such benefit should consist of:

 Improved aviation links across the Gascoyne Region;  Increased connectivity to other destinations both intrastate and interstate;  Reduced airfares;

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 Connection to a Global Distribution Network;  Comfortable and reliable aircraft;  Reliability and frequency of service.

6. Taking into account the above comments and the justification provided in the GDC’s request it is accepted there is merit to establishing the security screening at the Carnarvon airport. However, as already indicated, any support for airport security screening should be conditional on real benefit to the community and adequate funding being available from external sources so as to not place undue financial burden on the Carnarvon ratepayers.

OFFICER’S RECOMMENDATION That Council advise the Gascoyne Development Commission (GDC) in relation to its request for security screening at the Carnarvon airport terminal:

1. It is disappointed with:

a) The lack of consultation on this proposal given the Carnarvon Airport is owned and operated by the Shire, and expects the GDC will be more respectful in the future in seeking the Council’s consent and input before proceeding to act on an initiative that involves a Shire asset or responsibility; b) The level of information provided in support of this proposal to assist Council in making an informed decision is lacking. This includes accuracy of costs and funding sources that requires clarification. c) Its submission on the ‘Review, Analysis and Commentary on the Draft Western Australian State Aviation Strategy in Relation to the Gascoyne Region December 2013’ where there appears to be an endorsed position by the GDC premised on the Carnarvon Chamber of Commerce and Industry (CCCI) unqualified views that the Shire is incapable of performing strategic planning over the Carnarvon airport precinct. 2. Its primary consideration for the Carnarvon airport is remediation of the main runway 04/22 to ensure the airport facility remains operational and can be maintained to a fully compliant standard. 3. It believes this proposal has merit and therefore is prepared to offer ‘in principal’ support for the establishment of security screening conditional upon it being demonstrated and the Council being satisfied: a) Adequate capital funding for the screening equipment and modifications to the Carnarvon airport terminal building can be secured through external sources; b) The recurrent operational costs of the security screening function will not place undue financial burden of the Shire of Carnarvon ratepayers; c) The attraction of an airline service(s) will deliver tangible benefits to the Carnarvon community that includes, but is not limited to:

 Established aviation links between the Denham, Carnarvon and Learmonth airports;  Increased connectivity to other destinations both intrastate and interstate;  Reduced airfares;  Connection to a Global Distribution Network;  Comfortable and reliable aircraft;  Reliability and frequency of service.

Note: Cr Fullarton advised that as there would be a delegation attending the Council meeting to address this matter, it is requested that this item be deferred and dealt with at the end of the agenda at Item 8.0.

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COUNCIL RESOLUTION & OFFICER’S RECOMMENDATION Cr Fullarton/Cr Simpson

That Council advise the Gascoyne Development Commission (GDC) in relation to its request for security screening at the Carnarvon airport terminal:

1. It is disappointed with:

2. Its primary consideration for the Carnarvon airport is remediation of the main runway 04/22 to ensure the airport facility remains operational and can be maintained to a fully compliant standard.

3. It believes this proposal has merit and therefore is prepared to offer ‘in principal’ support for the establishment of security screening conditional upon it being demonstrated and the Council being satisfied:

a) Adequate capital funding for the screening equipment and modifications to the Carnarvon airport terminal building can be secured through external sources; b) The recurrent operational costs of the security screening function will not place undue financial burden of the Shire of Carnarvon ratepayers; c) The attraction of an airline service(s) will deliver tangible benefits to the Carnarvon community that includes, but is not limited to:  Established aviation links between the Denham, Carnarvon and Learmonth airports;  Increased connectivity to other destinations both intrastate and interstate;  Reduced airfares;  Connection to a Global Distribution Network;  Comfortable and reliable aircraft;  Reliability and frequency of service. CARRIED F7/A0

Note: As per Council Resolution FC 28/2/15 Item 8.3.7 was deferred pending confirmation regarding the two additional Bush Fire Control Officers for the Coral Bay and Pastoral Regions.

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8.3.7 AUTHORITY FOR NAMED PERSONNEL UNDER THE BUSHFIRES ACT 1954

Note: Mr Rob Paull advised Council that confirmation had been received from the Community Services Emergency Manager that the appointment of two additional Bush fire Control Officers for the Coral Bay and Pastoral regions is recommended. These persons are Mr Fraser McGregor (Coral Bay) and Mr David Gooch (Pastoral).

Council Resolution FC 27/2/15 was put.

FC 27/2/15 COUNCIL RESOLUTION Cr March/Cr Ganzer

That Council:

All previous authorisations are hereby revoked.

2. Directs the Chief Executive Officer to publish this appointment in the local newspaper and advise Department of Fire and Emergency Services (Geraldton) of the appointments.

CARRIED F7/A0

8.4 INFRASTRUCTURE SERVICES

NO REPORT

FC 41/2/15 PROCEDURAL MOTION Cr Nelson/Cr March

That the meeting be adjourned at 11.09am to receive a presentation by Dr Perdita Phillips in regard to the Main Street Public Art Plan. CARRIED F7/A0

11.09am – Cr Ganzer advised that he will be leaving the meeting and will not be participating further due to work commitments. Cr Ganzer was disconnected from instantaneous communication. 103

11.10am – The public gallery and press left the meeting and did not return.

FC 42/2/15 PROCEDURAL MOTION Cr Simpson/Cr March

That the meeting be reconvened at 12.04pm.

CARRIED F6/A0

9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN:

Nil

10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF COUNCIL

Nil

11.0 DATE OF NEXT MEETING:

The next meeting will be held on Tuesday 24th March 2015 commencing at 8.30am.

12.0 MATTERS FOR WHICH THE MEETING BE CLOSED TO THE PUBLIC:

FC 43/2/15 PROCEDURAL MOTION Cr Simpson/Cr Nelson

That the meeting be closed to the public in accordance with Section 5.23 (2) (h) as this item relates to such other matters as may be prescribed.

CARRIED F6/A0

12.1 MEETING WITH MINISTER FOR REGIONAL DEVELOPMENT

File No: S02.05 Date of Meeting: 24 February 2015 Location/Address: N/A Name of Applicant: Cr Karl Brandenburg – Shire President Name of Owner: N/A Author/s: Ian D’Arcy – Chief Executive Officer Declaration of Interest: Nil. Voting Requirements: Simple Previous Meeting Dates: 28 October 2014 and 29 January 2015 (Special Meeting)

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FC 44/2/15 PROCEDURAL MOTION Cr Fullarton/Cr Nelson

That Standing Orders (Section 13) be suspended at 12.08pm in order to discuss the matter in a more informal manner. CARRIED F6/A0

FC 45/2/15 PROCEDURAL MOTION Cr Brandenburg/Cr March

That Standing Orders (Section 13) be resumed at 1.10pm. CARRIED F6/A0

FC 46/2/15 PROCEDURAL MOTION Cr Nelson/Cr Fullarton

That the meeting be adjourned at 1.12pm for a short rest break.

CARRIED F6/A0

FC 47/2/15 PROCEDURAL MOTION Cr McMahon/Cr Fullarton

That the meeting reconvene at 1.23pm. CARRIED F6/A0

FC 48/2/15 COUNCIL RESOLUTION Cr Brandenburg/Cr March

That Council carry out the decision as detailed in Council resolution FC 48/2/15. VOTING WAS TIED F3/A3

In accordance with Section 5.21(3) of the Local Government Act the Shire President exercised his right to cast a second vote. The motion was Carried. CARRIED F4/A3 Crs Fullarton, Nelson & McMahon voted against the motion

FC 49/2/15 PROCEDURAL MOTION Cr March/Cr Simpson

That the meeting be reopened to the public. CARRIED F6/A0 105

LEAVE OF ABSENCE REQUEST – CR SIMPSON

Cr Simpson requested Leave of Absence for the March 2015 Ordinary Meeting of Council.

FC 50/2/15 COUNCIL RESOLUTION Cr Nelson/Cr McMahon

That Cr Simpson be granted Leave of Absence for the March 2015 Ordinary Meeting of Council.

CARRIED F6/A0

13.0 CLOSURE:

The Chairman declared the meeting closed at 1.42pm.

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SHIRE OF

CARNARVON

MINUTES ORDINARY COUNCIL MEETING 24 FEBRUARY 2015

SCHEDULES

Schedule 8.1.4(1)

Schedule 8.1.5

SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995

List of accounts submitted to the Full Council Meeting 24th Februari 2015 for confirmation in respect to accounts already paid.

VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER 834 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 60.61 834 MERCHSHIRE - MERCHANT FEES SHIRE MERCHANT FEES SHIRE 69.24 834 MERCHSHIRE - MERCHANT FEES SHIRE MERCHANT FEES SHIRE 1553.22 834 BPay - BPAY FEES BPAY FEES 211.60 834 WESTNETAIR - AIRPORT WESTNET ACCOUNT AIRPORT WESTNET ACCOUNT 12.95 834 WESTNETSOC - SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 26.00 834 WESTNETDEP - DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 26.00 834 WESTNETYOU - YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 164.9 835 transactiv - ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 371.55 1480 ANZ BANK LIMITED CORPORATE CREDIT CARD SEE ATTACHED SCHEDULE 2854.98 1481 EASIFLEET NOVATED LEASE C27607 767.50 1482 SG FLEET AUSTRALIA PTY LTD FLEET LEASE PAYMENT 05.11.2014 - 04.12.2014 25635.71 1483 EASIFLEET NOVATED LEASE C27607 767.50 7138 CARNARVON LIONS CLUB RETURN OF BOND PAYMENT FOR HIRE OF WOOLSHED 1100.00 7139 ELIZABETH NEWTON REMAINDER OF PROCEEDS COLLECT BY THE SHIRE OF CARNAVON ON 4104.50 BEHALF OF L12 NEWTON DANCE END OF YEAR PERFORMACE 7141 SHIRE OF CARNARVON MUNICIPAL FUND HIRE FEES & COMMISSION ON SALE OF TICKETS FOR LIZ NEWTON DANCE 1115.50 SHOW 7142 WALGS PLAN PAYROLL DEDUCTIONS FOR SUPER 09.11.2014 - 19.11.2014 176.13 EFT15276 GASCOYNE RIVER CONCRETE ROBINSON STREET UPGRADE:SUPPLY AND CONSTRUCT CONCRETE 13195.00 PATHWAYS AND INFILL CONCRETE PADS AS SHOWN IN CONCEPT PLANS.THESE WORKS ARE TO BE CARRIED OUT AS NIGHT WORKS UNDER THE SCOPE.THE CONTACTOR WILL SUPPLY ALL CONCRETE EXPANSION JOINTING MATERIALS ,AND IS TO ACID WASH AND SEAL .THIS ALL TO BE CONSTRUCTED WITH EXPOSED AGGREGATE.TOTAL AREA 210SQUARE METRES. EFT15277 AP & N MANKS CORAL BAY ABLUTION REFURBISHMENT AS PER QUOTED DATED 22000.00 27.10.2014 THIS DOES NOT INCLUDE THE PAINTING OF THE EXISTING BUILDING INTERNALLY AND EXTERNALLY EFT15278 BAC VILLAGE PTY LTD FEATURE SURVEY BANKSIA DRIVE 10450.00 EFT15279 BAILEYS FERTILISERS MULTIPLE FERTILISER FOR TOWN PARKS 17250.09 EFT15280 CARNARVON MENSWEAR WORK WEAR -SHIRS PANTS BOOTS LOGO PETER 433.80 EFT15281 CABCHARGE AUSTRALIA PTY LTD CABCHARGE OCT 2014 135.74 EFT15282 CARNARVON PRECISION MACHINING MAKE UP 2 HYDRAULIC HOSES FOR COMPACTOR TRUC P293 250.00 EFT15283 CARNARVON CLEANERS PTY LTD CLEANING OF: DEPOT, SHIRE OFFICE, CIVIC CENTRE, HEALTH CLINIC, 11585.93 AIRPORT, LIBRARY NOV 2014 EFT15284 CARGERS CONCRETE CLASS C1 CONCRETE X 3.2CM FOR FOOTPATH MAINTENANCE 1126.40 EFT15285 CARNARVON TRACTORS 1 X AIR FILTER COVER FOR MASSEY FERGUSON MF5435 TRACTOR 90.00 EFT15286 CARNARVON COMMUNITY COLLEGE CLEAVER ST CATERING - COUNCIL MEETING 25 NOV 2014 DELIVERY - 9.30AM 150.00 CAMPUS CANTEEN EFT15287 COCA COLA AMATIL (AUST) PTY LTD PURCHASE OF SOFT DRINKS FOR KIOSK CINEMA 711.29 EFT15288 CORAL COAST PLUMBING SULLAGE REMOVAL BLOWHOLES PC 1& 2 & SULLAGE DUMP POINTS 3, 4, 5 930.00

EFT15289 CARNARVON QUALITY FRUIT & VEG MULTIPLE CLEANING PRODUCTS TOILET PAPER AND MILK OFFICE 877.00 EFT15290 CARNARVON GROWERS ASSOCIATION BOLTS, NIPPLE, SOCKET, RISER TUBE FOR MAIN ST 314.80 EFT15291 CARNARVON HERITAGE GROUP INC FUNDING CONTRIBUTION FOR CARNARVON HERITAGE PRECINCT INC 45100.00 2014/2015 FINANCIAL YEAR AND FUNCING OPERATING COST EFT15292 CARNARVON LAWNMOWING & GARDEN CONTRACT MOWING OF HMAS SYDNEY MEMORIAL DRIVE AS PER 6 WEEK. 4361.64 MAINTENANCE (HENRY) LAST COMPLETION DATE - 1.10.14 - APPROX START DATE 12.11.14 - ACTUAL DATE TO BE CONFIRMED WITH ROB HODGES EFT15293 CARNARVON MEDICAL CENTRE PRE-EMPLOYMENT MEDICAL FOR WAYNE COLE 344.30 EFT15294 CARNARVON TRAVEL CENTRE RETURN AIRFARE - AKILA WARNAKULASURIYA - CARNARVON PERTH 18 456.00 DECEMBER 2014 AND 2 JANUARY 2015 EFT15295 DBZ FENCING REMOVAL OF ASBESTOS AT OLD DEPOT WORKSHOP AND REMOVAL OF 17424.00 ACM GUTTERS AT OLD LONG WORKSHOP AT CARNARVON AIRPORT; REMOVEL AND DEMOLISH OLD RANGER SHED AT DEPOT EFT15296 DUKS CONTRACTING PTY LTD APPROXIMATELY 200 HOURS ( 20 X 10 HOUR DAYS) HIRE OF 30,000L (2 X 4232.25 15,000L TANKS)WATER TRUCK ON MINILYA/LYNDON RD EFT15297 ENCAT PTY LTD SUPPLY AND DELIVER 1 X BEACH SHOWER DUAL HEAD 4882.90 EFT15298 ENVIRONMENTAL HEALTH AUSTRALIA (NSW) IM ALERT ONLINE D SUBSCRIPTION ADVANCE 2014/2015 FEE 330.00 EFT15299 GASCOYNE OFFICE EQUIPMENT MULTIPLE OFFICE EQUIP AND PRINT/SCAN WORK 588.00 EFT15300 BEST WESTERN HOSPITALITY INN CARNARVON ACCOMMADATION - 'NEARLY NEIL' LIVE SHOW - 1 X SINGLE ROOM 1 X 298.00 DOUBLE ROOM - 13TH NOVEMBER 2014 EFT15301 IMPART MEDIA MONTHLY GADGET FEES FOR OCTOBER 2014 108.90 EFT15302 KCD FUEL SUPPLIES FUEL SUPPLIES 03-11-14 UNTIL 09-11-14 6142.19 EFT15303 LAND INSIGHTS BALANCE OF BABBAGE & WHITLOCK ISLAND STRUCTURE PLAN PROJECT 28026.90 LUMP SUM FEE $149015.99 GST INCL LESS AMOUNT ALREADY PAID $113,254.85 GST INCL

Page 1 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15304 BUCHER MUNICIPAL PARTS SIDE LOADING COMPACTOR TRUCK C27291 543.00 EFT15305 MODERN TEACHING AIDS 1X MISCELLANEOUS ARTS AND CRAFTS MATERIALS (FREE FREIGHT) 216.04 EFT15306 NORTHERN LAWNMOWER & CHAINSAW FERRIS IS2500 61 WITH POWERED CATCHER AND CANOPY 23200.00 SPECIALISTS EFT15307 PETER GROOM SETTLEMENTS SETTLEMENT SALE LOT 50 ROBINSON STR MORGANTOWN 15.08.2014 995.55 EFT15308 R AND G CARNARVON PTY LTD CATERING 10 PEOPLE SPECIAL COUNCIL MEETING 11 NOV 2014 82.50 EFT15309 Raymond Edney YOUTH CULTURAL TRIP TO RIVER WITH ART COMPONENT FROM LOCAL 135.00 INDIGENOUS TUTOR EFT15310 REDCLIFF ELECTRICAL REQUEST FROM RANGER SERVICES TO HOUSE FIREARMS .APPROVAL GIVEN 942.14 LOCATION REQUIRED REINSTATEMENT OF ELECTRIAL RCDS AND TESTING OF ELECTRICAL CIRCUITS EFT15311 REPCO PTY LTD 1 X BATTERY FOR FOGGER MACHINE ON TRAILER P57; 2 CIGARETTE 145.20 LIGHTER SOCKETS FOR WATER TANK CONNECTION EFT15312 ROADSHOW FILMS PTY LTD PURCHASE OF FILM- THE EQUALIZER- NOV 2014 247.50 EFT15313 SUNNY SIGN COMPANY PTY LTD 100 STEEL GUIDE POSTS FOR COUNTRY ROADS 3624.50 EFT15314 SWEET AS CONCRETE CONCRETE CLASS C1 DELIVER FORREST AND MASLEN STREET; CONCRETE 2419.45 FOOTPATH REPAIR YARDI QUAYS; CONCRETE CLASS C1 FOOTPATHS VARIOUS LOCATIONS; CONCRETE FOR SKATE PARK EFT15315 TOLL IPEC PTY LTD FREIGHT 337.76 EFT15316 TOLL EXPRESS FREIGHT 311.10 EFT15317 TRAC BUILDING SERVICES REFURBISH OLD LIBRARY BUILDING TO NEW CHAMBERS LUMP SUM PRICE 50047.69

EFT15318 TROPICS HARDWARE SUPPLY ASSORTED MATERIAL BETWEEN 11/11 -27/11/2014 6755.31 EFT15319 WA LOCAL GOVERNMENT ASSOCIATION LOCAL LAWS SUBSCRIPTION RENEWAL 14/15; MULTIPLE EMPLOYMENT 1482.60 NOTICES EFT15320 W.A. TREASURY CORPORATION LOAN REPAYMENTS AND INTERST EXPENSES LOAN 213,214 AND 215 214292.34 EFT15321 WESTERLY CONTRACTORS TREE MAINTENANCE/ REMOVAL MULTIPLE LOCATIONS 1189.15 EFT15322 A1 ROADLINES PTY LTD SUPPLY CLUTCH REPAIR KIT 241113 FOR LINELASER IV 5900 LINE MARKER 972.40 AND FREIGHT. EFT15323 AUSTRALIAN SERVICES UNION Payroll deductions 50.20 EFT15324 ALAN HOBBS - CONTRACT EHO EHO SUPPORT FOR WASTE MANAGEMENT SERVICES AND ENVIROMENTAL 15870.36 SUPPORT OCTOBER 2014 EFT15325 AMCAL CHEMIST CARNARVON 2 X PACKS OF LARGE DISPOSABLE GLOVES NON LATEX FOR 21.90 ENVIRONMENTAL HEALTH-SAMPLING/TESTING EFT15326 ASTERON Superannuation contributions 148.68 EFT15327 BARNES, MICHAEL REIMBURSEMENT MEALS USELESS LOOP, DENHAM RESOURCE RISK AUDIT, 113.45 MID-WEST+GASCOYNE LOCAL GOVERNMENT EMERGENCY MANAGEMENT/ STAFF MEETING GERALDTON/ DRIVING & FLOOD RESCUE COURSE BETWEEN 18 AND 20 NOV 2014 EFT15328 BEAUREPAIRES RM 11R22.5 REMINGTON TYRE; HOSE REPAOR ROAD SWEEPER 869.00 EFT15329 THEO BRUGMAN FOOD EXPENSES ON 23, 25 AND 28 NOV 2014 COURSE PERTH 101.85 EFT15330 CARNARVON IGA MULTIPLE CLEANING PRODUCTS SHIRE OFFICE 118.40 EFT15331 CORAL COAST PLUMBING BLOCKAGE LIBRARY ABLUTIONS; UNBLOCK SEPTICS BASTON PAVILLION; 2420.54 REPAIR RUNNING URINAL PELICON POINT PC EFT15332 CORAL COAST VETERINARY HOSPITAL EUTHANISING FOR NOVEMBER 2014 147.79 EFT15333 COMMONWEALTH ESSENTIAL SUPERANNUATION Superannuation contributions 278.50 FUND EFT15334 CONTROLLED IRRIGATION SUPPLIES 2 X BOXES (20 PER BOX) PGP SPRINKLERS FOR CBD PARKS 836.00 EFT15335 CONCEPT ONE PTY LTD Superannuation contributions 345.92 EFT15336 CORPORATE EXPRESS - STAPLES AUSTRALIA PTY SUPPLY BULK STATIONERY 1408.72 LTD EFT15337 CARNARVON QUALITY FRUIT & VEG BOTTLED WATER AND CHOCOLATES FOR CINEMA KIOSK 112.44 EFT15338 CARNARVON GROWERS ASSOCIATION SUPPLY ASSORTED MATERIAL BETWEEN 27-11 /05-12-14 2805.12 EFT15339 CARNARVON MITRE 10 SUPPLY ASSORTED MATERIAL BETWEEN 03-11 / 28-11-14 1245.71 EFT15340 ATO - CHILD SUPPORT AGENCY Payroll deductions 1004.27 EFT15341 DIGITAL MONOPOLY P/L WEBSITE HOSTING FOR DECEMBER 2014 55.00 EFT15342 DUKS CONTRACTING PTY LTD APPROXIMATELY 200 HOURS ( 20 X 10 HOUR DAYS) HIRE OF 30,000L (2 X 7425.00 15,000L TANKS)WATER TRUCK ON MINILYA/LYNDON RD EFT15343 ELDERS RURAL SERVICES AUSTRALIA LIMITED 1X BAG POULTRY MIX 1 X CHICK START FOR SENTIENAL CHICKENS 84.61 EFT15344 ELECTRICAL GENERATION AND MAINTENANCE ELECTRICAL CIRCUIT AT JIM RICHARDS PAVILLION SEEMS TO BE FAULTY OR 300.50 NOT WORKING- CHECK ATT POWER POINTS AND REPLACE WHERE NEEDED

EFT15345 Fascine Coffee Lounge SENIORS WEEK FUNCTION ON 16/11/2014 - SENIORS GOT TALENT INVOICE 140.00 FOR SANDWICHES FOR AFTERNOON TEA EFT15346 FARNE, JOHN & VERONICA DAILY CLEANING CORAL BAY ABLUTIONS, FISH TABLES AND UNBLOCK 16889.84 DRAINS NOV 14; MAINTENANCE TO LANDFILL SITE CORAL BAY, ROADSIDE & FISH BIN COLLECTION NOVEMBER 2014 EFT15347 FIRST STATE SUPER Superannuation contributions 225.15 EFT15348 FITZY'S MINI LOADS & EXCAVATIONS SWEEPING AND PRESSURE CLEANING OF CBD & DAVID BRAND DRIVE 7172.00 FOOTPATH CLEANIN NOVEMBER 2014 EFT15349 ALEXANDER FULLARTON MONTHLY COUNCILLOR SITTING FEE 1208.33 EFT15350 GANZER N MONTHLY COUNCILLOR SITTING FEE 1924.99

Page 2 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15351 GASCOYNE RIVER CONCRETE ROBINSON STREET UPGRADE:SUPPLY AND CONSTRUCT CONCRETE 4646.40 PATHWAYS AND INFILL CONCRETE PADS. CONTACTOR SUPPLED ALL CONCRETE EXPANSION JOINTING MATERIALS TOTAL AREA 210 SQUARE METRES. EFT15352 GASCOYNE OFFICE EQUIPMENT MULTIPLE OFFICE EQUIP AND PRINT/SCAN WORK 13 & 15 NOV 14 1030.00 EFT15353 GASCOYNE PHOTOGRAPHICS & COMPUTER 2 PHONES YOUTH SERVICES CONNECTION JIM R PAVILLION; 1 X UNIDEN 149.90 SERVICES P/L - LEADING EDGE HANDS FREE PHONE SET FOR AQUATIC CENTRE EFT15354 HUDSON, BEVERLEY REIMBURSEMENT SKETCHING ACTIVITY PECILS NOT AVAILABLE ON PO AND 34.00 ITEMS FOR FIELD TRIP FOR YOUTH EFT15355 INTEGRITY COACH LINES (AUST) PTY LTD VISITOR CENTRE BOOKINGS: 16/11/2014 UNTIL 30/11/2014 LESS 4651.20 COMMISSION $820.00 EFT15356 QUBE LOGISTICS (WA2) PTY LTD TRANSPORTATION OF 12 CHLORINE CYLINDERS TO DEPOT 1278.79 EFT15357 J & T FREIGHT FREIGHT FOR TVS AND EQUIPMENT - NEW COUNCIL CHAMBERS - 90.20 GERALDTON TO CARNARVON EFT15358 Jonty O'brien RATES REFUND FOR ASSESSMENT A303 3 STROUD 6701 262.36 EFT15359 JR & A HERSEY PTY LTD 4 X ROLLS 12KG BARRIER MESH 660.00 EFT15360 JULEE NELSON MONTHLY COUNCILLOR SITTING FEE 1208.33 EFT15361 KCD FUEL SUPPLIES FUEL SUPPLIES 10-11 / 14-11-2014 6663.46 EFT15362 KINGSFORD BAKERY CATERING - COUNCIL CHRISTMAS FUNCTION 100 PEOPLE SATURDAY 13 2000.00 DECEMBER 2014 -CARNARVON YACHT CLUB EFT15363 DAVID KLYE 50% REIMBURSEMENT OF RELOCATION EXPENSES PURSUANT TO 6178.94 PROVISION 2.5 RELOCATION ASSISTANCE OF THE DEED OF SETTLEMENT

EFT15364 BUCHER MUNICIPAL 1 CONTROL CIRCUIT BOARD PART SLSE 0012 SIDE LOADER (L96-93) 962.39 EFT15365 MASTERKEY SUPERANNUATION Superannuation contributions 181.86 EFT15366 Masterky Superannuation Superannuation contributions 349.02 EFT15367 MICHELLE GOFF REIUMBURSEMENT FOR MONIES SPENT ON KIOSK PURCHASES WHERE PO'S 111.27 ARE NOT PERMITTED (WOOLWORHTS) MINILYA BRIDGE ROADHOUSE 6 X BOARDING PACKAGES (AS QUOTED) FOR SHIRE EMPLOYEES EXPECTED 3427.02 COMPLETION OF THE JOB IS THE 12TH DEC 2014; WATER AND ICE FOR EMPLOYEES MINILYA/ LYNDON RD 12-11/28-11-14; DIESE; FOR BULK TANK EFT15368 MINILYA/LYNDON RD EFT15369 NORWEST MUSIC CHRISTMAS FESTIVAL STAGE FOR WONDERLAND EVENT 100.00 EFT15370 ORICA AUSTRALIA PTY LTD 12X 70KG BOTTLES OF CHLORINE (WASTE WATER PONDS AND SWIMMING 4672.80 POOL) EFT15371 ELDERS REAL ESTATE DO NOT USE LEASE ON BUZOLIC COURT - RENT FOR DECEMBER 2014 1646.66 EFT15372 THE TRUSTEE FOR THE PAULL SUPERANNUATION Superannuation contributions 239.36 FUND EFT15373 RAY WHITE CARNARVON WATER CONSUMPTION 19 CASTRINI CRESENT AND 3 BUZOLIC COURT 232.97 (INVOICE REQUESTS HAVE BEEN MADE) EFT15374 REPCO PTY LTD SUPPLY ASSORTED MATERIAL BETWEEN 04/11 - 14/11/2014 1070.56 EFT15375 ROSE SUPERFUND Superannuation contributions 120.93 EFT15376 SANDY MCGINNS MOTORCYCLES 2 X CHAINSAW CHAINS PSPARK 76.50 EFT15377 SANDHURST SECURITY SECURITY- NEARLY NEIL LIVE SHOW- NOV 2014 570.63 EFT15378 SEATADVISOR AUSTRALIA TICKET SALES FOR NOV 2014 139.15 EFT15379 SECUREPAY PTY LTD FRAUDGAURD ON PAYMENTS- NOV 2014 3.30 EFT15380 SKIPPER TRUCK PARTS 1 BRAKE TREDDLE VALVE + 1 CAB AIR BAG CONTROL- SIDE LOADER 514.78 COMPACTOR TRUCK P293 EFT15381 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 335.10 EFT15382 SUN CITY PRINT & DESIGN 2X200 LANDING FEE RECEIPT; 5000 DL WINDOW FACED ENVELOPES WITH 1095.00 SHIRE LOGO - FULL COLOUR. EFT15383 TICKLED PINK 38 HOME MADE SOAPS FOR SALE PRODUCE 150.00 EFT15384 VISIMAX 4 X IB20 INFRINGEMENT NOTICE - CAT ACT AND INCl POSTAGE 85.20 EFT15385 WALLACE, DANE REIBURSEMENT FOR PURCHASE OF BLACK TROUSERS AND BLACK WORK 119.90 SHORTS AS PER UNIFORM POLICY EFT15386 WESTERLY CONTRACTORS VANDONGEN PARK - FROND REMOVAL OF 80 PALMS +AND PRUNING 8798.98 TREES MULTIPLE LOCATIONS EFT15387 W & K PAINTING - CARNARVON SIGNS STICKERS FOR CHRISTMAS WONDERLAND SIGNS 195.00 EFT15388 PETER GROOM SETTLEMENTS SETTLEMENT OF LOT 328 7 PARNAA VIEW BROCKMAN WA 256705.62 EFT15389 AUSSIE FENCING FENCING NAD FREIGHT FOR BAXTER WATER PARK 1820.00 EFT15390 LandCorp DEPOSIT FOR PURCHASE OF LOT 326 AND 328 PARNAA VIEW, BROCKMAN 20000.00 WA 4CABLING PTY LTD CABLING & ITEMS FOR IT DEPARTMENT; HDMI SPLITTER, CONVERTER 1101.59 EFT15391 CABLES FOR NEW CAMBERS ROOM EFT15392 AERODROME MANAGEMENT SERVICES REPLACEMENT ASIC CARD FOR PETER MOORE 60.00 EFT15393 Ali McGregor 10% DEPOSIT ON LIVE SHOWS -ALCHEMY / JAZZAMATAZ 18TH-20TH OCT 750.00 2015 EFT15394 ALS LIBRARY SERVICES PTY LTD PURCHASE OF 27 BOOKS 760.18 EFT15395 AUSTRALASIAN PERFORMING RIGHT ASSOC. LTD LICENCE FEES- 14/15 FOR LICENSE TO USE RECORDED MUSIC; LICENCE FEE 1558.09 2015 BACKGROUND MUSIC AQUATIC CENTRE EFT15396 AUSTRALIAN TAXATION OFFICE B.A.S NOVEMBER 2014 31191.00 EFT15397 BAYVIEW CORAL BAY VISITORS CENTRE BOOKINGS FEE MINUS COMMISSION $73.13 - 6 AND 11 949.37 NOV 2014 EFT15398 BEAUREPAIRES REPAIR TYRE ON IVECO TRUCK - C27746 - P294 61.45

Page 3 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15399 BETTA ROADS PTY LTD 30KG POLYCOM STABILISING AID FOR MINILYA LYNDON ROAD 9900.00 EFT15400 BEST WESTERN SEA BREEZE RESORT VISITORS CENTRE BOOKINGS FEE NO COMISSION 6/10/14 320.00 EFT15401 BLACKWOODS GERALDTON 1 POLYPRO 400 FLOOR POLISHER AND PARTS SHIRE OFFICE 2657.75 EFT15402 B & L BUILDING NEW LIBRARY LABOUR AND MATERIALS TO CONSTRUCT AND INSTALL REAR 12650.00 METAL GATES TO ENCLOSE BACK STAIRWAY EFT15403 BOC LIMITED (AUST) SERVICE GAS CYLINDERS NOV 14; OXYGEN FOR WORKSHOP 349.25 EFT15404 BOOKEASY TOURISM SOLUTIONS BOOKEASY BOOKING RETURNS MONTHLY FEES NOV 14 220.00 EFT15405 BRUCE TIPPETT MARKETING PTY LTD VARIETY FOR BEACH WEAR AND BAGS FOR VISITOR CENTRE 1167.88 EFT15406 CARNARVON CENTRAL APARTMENTS CARNARVON VISITORS CENTRE BOOKINGS MINUS COMISSION 18.75 131.25 EFT15407 CHEMISTRY CENTRE WA CHEMICAL ANALYSIS OF WATER AT SWIMMING POOL 232.10 EFT15408 CHILDREN'S BOOK COUNCIL OF AUSTRALIA 1X CHILDREN'S BOOK COUNCIL MEMBERSHIP 2015 60.00 EFT15409 CORAL COAST PLUMBING BASTON PAVILLION - UNBLOCK ALL FLOOR DRAINS IN TOILETS , REPLACE 2121.54 SPRING TAP FEMALE SHOWERS; BASTON PAVILLION - UNBLOCK ALL FLOOR DRAINS IN TOILETS RE-LAY DAMAGED PIPEWORK TREE ROOT RESISTING METHODS; PELICAN POINT REPLACE MALE URINAL CISTERN; INVESTIGATE BLOCKAGE LIBRARY EFT15410 CORAL COAST TOURIST PARK CARNARVON VISITORS CENTRE BOOKINGS MINUS COMMISSION 37.25 -4 260.75 AND 14 NOV 2014 EFT15411 CORAL COAST VETERINARY HOSPITAL EUTHANISING FOR NOVEMBER AND DECEMBER 2014 315.00 EFT15412 CORAL COAST WATER PTY LTD Water sales from Standpipe taken by Fitzy's Mini loads between 82.55 15/10/2014 and 5/11/2014 EFT15413 CONTROLLED IRRIGATION SUPPLIES MAIN STREET UPGRADE ASSORT. SUPPLIES 6455.00 EFT15414 CORPORATE EXPRESS - STAPLES AUSTRALIA PTY BULK STATIONERY ORDER - ITEMS AS PER ATTACHED LISTING 1000.35 LTD EFT15415 CARNARVON QUALITY FRUIT & VEG MILK AND GREEN TEA FRANCIS STREET OFFICE. 44.29 EFT15416 CARNARVON AUTO ELECTRICS DIAGNOSE AND REPAIR STARTING PROBLEM WITH TRUCK - PTRU 1 923.24 EFT15417 CARNARVON GROWERS ASSOCIATION SUPPLY ASSORTED MATERIAL AT 13 AND 24 NOV 14 1284.64 EFT15418 CARNARVON NEWS SUPPLY AND DELIVER NEWSPAPERS TO SHIRE OFFICE FOR NOV 14 116.75 EFT15419 DUKS CONTRACTING PTY LTD HIRE OF 2ND 30,000 L WATER TRUCK MINILYA/LYNDON RD 14850.00 EFT15420 ELDERS RURAL SERVICES AUSTRALIA LIMITED CHRISTMAS WONDERLAND EVENT 20.12.2014 400.00 EFT15421 EXECUTIVE MEDIA ADVERTISING IN THE CARAVAN AND CAMPING BOOK 2015 750.00 FAIRFAX DIGITAL AUSTRALIA & NEW ZEALAND PTY TENDER 10/2014 FASCINE FORESHORE REVITALISATION COMPLETION 165.00 EFT15422 LIMITED T/A TENDERLINK.COM PROJECT EFT15423 DEPARTMENT OF FIRE & EMERGENCY SERVICES 2014/15 ESL QUARTER 2 CONTRIBUTION DEPART. OF FIRE AND 65147.19 EMERGENCY SERVICES - EMERGENCY SERVICES LEVY- EFT15424 ROD FORD CONTRACTING HIRE OF 6M TIPPER FOR 3.5 HOURS TO CART SOIL FROM DEPOT TO MAIN 462.00 STREET UPGRADE -5AM AT DEPOT ON 19TH NOVEMBER 2014 EFT15425 GASCOYNE CRANE HIRE LIFT AND PLACE 34000L WATER TANK GASCOYNE RIVER BUSH FIRE SHED 275.00 11/12/2014 EFT15426 GASCOYNE FUNERAL DIRECTORS & CEMETERY CARE AND MAINTENANCE FOR MONTH OF NOV 2014 1780.00 MONUMENTALS EFT15427 GASCOYNE OFFICE EQUIPMENT PHOTOCOPY SERVICING CONTRACT NOV 14, OCT 14; SEVERAL PRINTING, 11244.86 STATIONERY AND COPYING BETWEEN 17-11 AND 31-12-14 EFT15428 GASCOYNE PHOTOGRAPHICS & COMPUTER UNIDEN HANDS FREE TELEPHONE FOR WORKSHOP 39.95 SERVICES P/L - LEADING EDGE EFT15429 GATEWAY MOTEL CARNARVON VISITORS CENTRE BOOKINGS MINUS COMMISION SHIRE $50- 350.00 30/10 AND 8/11/2014 EFT15430 GERALDTON PROPERTY VALUATIONS VALUATION FEE 3 LUKIS PLACE (LOT 107) MORGANTOWN WA 715.00 EFT15431 HITS RADIO PTY LTD RADIO AD FOR NEARLY NEIL SHOW 13/11/14; BOMBSHELLS LIVE SHOW 453.11 NOV 2014 EFT15432 HOPPYS ACCESSORY BAR 1 X INVERTER FOR BIRD SCARER AT AIRPORT 94.95 EFT15433 BEST WESTERN HOSPITALITY INN CARNARVON VISITORS CENTRE BOOKINGS MINUS COMMISIONS SHIRE $62.64 30/10, 438.36 11/11 AND 13/11/2014 EFT15434 HTD SURVEYS UNDERTAKE FIELD SURVEY OF DRAINAGE AND DEPOT LOTS - PREPARE AND 12144.00 LODGE DEPOSITED PLAN EFT15435 HUDSON, BEVERLEY REIMBURSEMENT: BATTERIES FOR CLOCK AND LABELLER; PUZZLE BOOK 34.77 FOR PHOTOCOPYING AND PENCILS FOR ED PROGRAM; SCIENCE PROGRAM PRODUCTS EFT15436 IMPART MEDIA MONTHLY BE GADGET FEES FOR NOV 2014 108.90 EFT15437 iSUBSCRiBE! PTY LTD 12-MONTH SUBSCRIPTION RENEWALS LIBRARY (ABC GARDENING; APC 727.80 MAGAZINE; AUS 4WD; AUS ARTIST; BETTER HOMES & GARDENS; CHOICE; DELICIOUS; EARTH GARDEN; HORSEWYSE; PETS EFT15438 IT VISION AUSTRALIA PTY LTD IMPORT OF THE GENERAL DISPOSAL AUTHORITY TO THE RECORDS 495.00 SYSTEMS AS PER QUOTATION 3857 DATED 13/11/2014 EFT15439 JASON SIGNMAKERS 1 X WARNING SIGN FOR BIBBAWARRA BORE AS PER ATTACHED MW 02 12 39.60 02 VERSION 1 EFT15440 JR & A HERSEY PTY LTD 20 X 1.4L CHARPS DISPOSAL SAFE - ITEM CODE 37822 440.00 EFT15441 KCD FUEL SUPPLIES FUEL SUPPLIES BETWEEN 24-11 AND 30/11/2014 17343.66 EFT15442 LANDGATE - ACCOUNTS MINING TENEMENTS 04/10- 18/11/14; RURAL UV'S CHARGEABLE 17/10- 1893.45 16/11/14; ONLINE LAND ENQUIRIES NOV 14; RENEWAL OF ANNUAL SUBSCRIP LICENCE; EFT15443 STATE LIBRARY OF WA 4x Lost DVDs; About a boy; Dreamcatcher; Peter Pan; Kenny 16.50 EFT15444 BUCHER MUNICIPAL PARTS ROAD SWEEPER P302; SEAL KIT LOADING COMPACTOR TRUCK P292; 2081.52 PARTS COMPACTOR TRUCHT P293

Page 4 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15445 MARKET CREATIONS SPONSORSHIP OF 2014/2015 CARNARVON AND CORAL BAY DIRECTORY- 4411.00 SHIRE PAGES (3 FULL PAGES, 3 X 1/2 PAGE ADVERTS, 2 X 1/4 PAGE ADVERT) PROMOTING SHIRE FACILITIES INCLUDING LIBRARY, AQUATIC CENTRE, VISITOR CENTRE AND PARKS. EFT15446 MCLEODS BARRISTERS & SOLICITORS DRAW UP NEW LEASE CVN MOTORCROSS; LEASE FOR MOBIL FUELS CVN 411.44 AIRPORT 33860 EFT15447 MINILYA BRIDGE ROADHOUSE WATER AND ICE FOR EMPLOYEES MINILYA/LYNDON RD 12-11/ 28/11/14; 6785.84 DIESEL FOR BULK TANK MINILYA/LYNDON RD; 22 X BOARDING PACKAGES SHIRE EMPLOYEES EFT15448 MITCHELL & BROWN COMMUNICATIONS 65 SMART TV - SAMSUNG - 1 X 32" LED TV - SAMSUNG - BRACKET, SOUND BAR NEW COUNCIL CHAMBERS EFT15449 LGIS INSURANCE BROKING MOTOR VEHICLE ENDORSEMENT TOYOTA PRADO GLX C27605 SUM 933.54 INSURED $54,605.82 PERIOD 30/06/2014 - 30/06/2015 EFT15450 MIDWEST FINANCIAL GPS LOG BOOK FOR HOLDEN CAPRICE SEDAN C303 PCAR22 110.00 EFT15451 NESPRESSO PROFESSIONAL COFFEE ORDER (COUNCIL CHAMBERS) 248.00 EFT15452 NORWEST REFRIGERATION SERVICES 1 X MANITOWOC ICE MAKER FOR DEPOT WORKSHOP INCL DELIVERY 2863.00 EFT15453 ORICA AUSTRALIA PTY LTD SERVICE FEE FOR CHLORINE CYLINDERS FOR MONTH OF NOV 2014 893.42 EFT15454 PAULL, ROB REIMBURSEMENT ROB PAULL FUEL 23/09/14 CORAL BAY FOR COUNCIL 193.57 MEETING FORGOT FUEL CARD BECAUSE HE TRAIDED CAR EFT15455 PORTSIDE ENGINEERING SERVICES 4 X STUDS AND NUTS TO FIT IVECO ACCO STEER TYRES P294 60.28 EFT15456 REDCLIFF ELECTRICAL SUPPLY ASSORTED MATERIAL AND LABOR 09, 11-12-2014 3694.61 EFT15457 RELIANCE PETROLEUM FUEL NOV 2014 780.49 EFT15458 REPCO PTY LTD SUPPLE ASSORTED MATERIAL BETWEEN 06-11 AND 05-12-14 1313.57 EFT15459 ROADSHOW FILMS PTY LTD PURCHASE OF FILM- TAMMY- NOV 2014 247.50 EFT15460 CHRISTINE SANDERSON PURCHASE OF 5 BOOKS 'MY EARLY YEARS DOWN UNDER' 101.00 EFT15461 SANDY MCGINNS MOTORCYCLES 2 14 INCH CHAINSAW BLADES AND 2 CHAINSAW FILES WITH JIG FOR DEPOT 119.20 EQUIPMENT EFT15462 SEASONS OF PERTH ACCOMMODATION + ALL CHARGES CHERYL WESTON 1/12/-5/12/14 895.00 EFT15463 CARNARVON SEA CHANGE APARTMENTS CARNARVON VISITORS CENTRE BOOKINGS MINUS COMMISSION SHIRE 1120.00 $160 24/9 AND 28/10/2014 EFT15464 SHERIDANS FOR BADGES SHIRE OF CARNARVON BADGE STEPHANIE VANESSA MEL MICHELLE 94.38 EFT15465 SUN CITY SECURITY SHIRE OFFICE, CIVIC CENTRE , AIRPORT SECURITY AND SHIRE OFFICE ALARM 1650.00 RESPONSE SECURITY NOV 2014 EFT15466 SUN CITY PRINT & DESIGN 20 X LANDFILL BOOKS FOR THE WASTE FACILITY 392.00 EFT15467 TOLL IPEC PTY LTD FREIGHT 24-11 UNTIL 05-12-14 1284.57 EFT15468 TOLL EXPRESS FREIGHT 17-10 AND 20-11-2014 253.58 EFT15469 URBIS PTY LTD LUMP SUM PRICE FOR THE PREPARATION OF THE LOCAL PLANNING 41551.48 STRATEGY AS PER TENDER 05/2014 EFT15470 VISIMAX ECONOMY CHOCK LEAD BULK 100 INCL. COST OF FREIGHT 229.00 EFT15471 WA LOCAL GOVERNMENT ASSOCIATION COUNCILLOR TRAINING - 9 &10 OCT. 14 STRATEGIC PLANNING & 10528.31 FINANCIAL REPORTS AND BUDGETS; EMPLOYMENT NOTICE SEEK WEBSITE ; TENDER NOTICE FASCINE REVITALISATION WEST AUSTRALIAN 19-11-14; FLIGHTS, ACCOMODATION & MEALS WALGA TRAINING COUNCILOR TRAINING IN C'VON 9+10 OCT 2014 EFT15472 WEST AUSTRALIAN NEWSPAPER LTD MOVIE ADVERTISING N. GUARDIAN NOV 14; EMPLOYMENT NOTICE N. 2614.60 GUARDIAN; SEVERAL PUBLIC NOTICES 12 NOV 2014 EFT15473 WESTON, CHERYL REIMBURSEMENT: LADIES BLACK PANTS UNIFORM ALLOWANCE; 2 LADIES 186.00 BLACK SKIRT; MEALS STATE LIBRARY REGIONAL MEETINGS. EFT15474 WESTRAC PTY LTD FILTERS FOR SERVICE FOR CAT 432E BACKHOE 384.86 EFT15475 YMCA OF PERTH INC MAINTENANCE BAXTER WATER PARK BEYOND POOL SEASON -13 TO JUNE 34900.01 14; YMCA AQUATIC CENTRE CONTRACT JUNE 14; MANAGEMENT SERVICES NOV 14 EFT15476 ZEE TAGS 50X GREEN LIFE TIME CAT TAGS 20X WHITE CAT TAGS EXP 31.10.15-20X 72.77 PURPLE CAT TAGS EXP 31.10.17-001-020 - INCLUDING FREIGHT EFT15477 AUSSIE FENCING 22X HIGH ROD TOP POOL FENCE PANELS, 20X LONH POSTS, 2X ROD TOP 850.00 CUSTOM MADE GATES INCL LATCH AND SELF CLOSING HINGES, 2X PALLET FOR FREIGTH FOR BAXTER WATER PARK EFT15478 AUSTRALIAN SERVICES UNION Payroll deductions 50.20 EFT15479 AMCAL CHEMIST CARNARVON 7X DISPOSABLE CAMERA'S FOR CHRISTMAS WONDERLAND EVENT 111.65 20.12.2014 EFT15480 ANITTEL PTY LTD DRAYTEK ADSL ROUTER 2830NP - YOUTH CENTRE, SHIRE, LIBRARY AND 1622.95 DEPOT EFT15481 AUSTRALIAN PERFORMING ARTS CENTRES MEMBERSHIP FEE-14/15 AUSTRALIAN PERFORMING ARTS CENTRES 1221.00 ASSOCIATION ASSOCIATION EFT15482 AP & N MANKS CORAL BAY ABLUTION REFURBISHMENT (NOT INCLUDE THE PAINTING OF 29700.00 THE EXISTING BUILDING INTERNALLY AND EXTERNALLY) EFT15483 ASM ECLIPSE PTY LTD 3 D CHRISTMAS CARDS AND POST CARDS AS PER QUOTATION 106.70 EFT15484 ASTERON Superannuation contributions 106.33 EFT15485 CARNARVON MENSWEAR STAFF UNIFORM ORDER 5 DEC 14; 3 SEABREEZE HATS WAST FACILITY 2389.50 EFT15486 CARNARVON MOTOR GROUP PTY LTD 30,000KM SERVICE - TOYOTA PRADO C27605 PCAR21 372.03 EFT15487 CARNARVON PRECISION MACHINING LATHE WORK ON 3 PINS FOR HOIST AT WORKSHOP 300.00 EFT15488 CARNARVON CENTRAL APARTMENTS CARNARVON VISITORS CENTRE BOOKINGS 490.00 EFT15489 CARNARVON IGA $100 VOUCHER FOR PRIZE PACK IN HOME CHRISTMAS LIGHTS 174.72 COMPETITION & PRIZES FOR CHRISTMAS WONDERLAND EVENT

Page 5 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15490 CARNARVON YACHT CLUB REFRESHMENTS FOR SHIRE OF CARNARVON STAFF CHRISTMAS PARTY - 1035.00 SATURDAY 13 DECEMBER 2014 EFT15491 CORAL COAST CONSULTING 16 X SETS SHIRE BUSINESS CARDS 933.75 EFT15492 CORAL COAST PLUMBING INSTALL UNDER BENCH 25L HWU FOR SINK AT THE VISITOR CENTRE THIS 3089.16 INCLUDES SUPPLY AND INSTALLATION OF HWU AND ELECTRICAL CONNECTION AS PER QUOTE QW001727 6 HOURS LABOUR PLUMBER - 6 HOURS LABOUR ELECTRICIAN EFT15493 CORAL COAST TOURIST PARK CARNARVON VISITORS CENTRE BOOKINGS 135.62 EFT15494 COMMONWEALTH ESSENTIAL SUPERANNUATION Superannuation contributions 278.50 FUND EFT15495 CONTROLLED IRRIGATION SUPPLIES 100 X MP MP ROTATOR - MP2000 90-210 degree NOZZLES (10 X BAGS OF 1391.18 10) AS QUOTED 10092014-10-28 INCLUDING DISCOUNT EFT15496 CONCEPT ONE PTY LTD Superannuation contributions 345.92 EFT15497 CARNARVON QUALITY FRUIT & VEG PLEASE SUPPLY AND DELIVER MILK TO THE SHIRE OFFICE FOR DECEMBER 13.27 2014. 2x 2 LITRE LITE MILK & 2x 2 LITRE FULL CREAM MILK (PER WEEK).

EFT15498 CARNARVON AUTO ELECTRICS 1 X BATTERY FOR TEREX SKID STEER LOADER 245.30 EFT15499 CARNARVON BEACH CANAL RETREAT CARNARVON VISITORS CENTRE BOOKINGS 109.37 EFT15500 CARNARVON GROWERS ASSOCIATION PVC COUPLINGS,ELBOWS,VALVE SOCKETS, END CAPS, PRIMING FLUID, 60.12 SOLVENT CEMENT AS QUOTED - QU 0768 EFT15501 CARNARVON HOTEL CARNARVON VISITORS CENTRE BOOKINGS 1150.60 EFT15502 CARNARVON LAWNMOWING & GARDEN CONTRACT MOWING OF ROBINSON STREET AS PER THE 6 WEEK ROSTERED 3550.15 MAINTENANCE (HENRY) CYCLE AND IN ACCORDANCE WITH TENDER 8/2011. LAST COMPLETION DATE 10.11.14 - APPROX START DATE 22.12.14, ACTUAL START TO BE CONFIRMED WITH ROB HODGES PRIOR TO COMMENCEMENT

EFT15503 CARNARVON STEEL SUPPLIES 1 8M LENGTH 50 X 50 RHS 4MM STEEL FOR TRAY MOUNTING ON 175.00 COLORADO UTE - C27776 EFT15504 ATO - CHILD SUPPORT AGENCY Payroll deductions 1004.27 EFT15505 DEPARTMENT OF ENVIRONMENT REGULATION LICENCE RENEWAL FOR CORAL BAY LANDFILL SITE 774.31

EFT15506 DIRECTION DESIGN & PRINT CLEAR PERSPEX SIGN WITH FULL COLOUR COUNCIL LOGO - 1.5M X 1.0M 690.00 (SHIRE CHAMBERS) EFT15507 D & J BLACK 30 PKT MANGO LEATHER & 4 JARS MANGO JAM FOR VISITORS CENTRE 121.00 STOCK EFT15508 THE DMS TRUST & THE J & R TRUST CARNARVON VISITORS CENTRE BOOKINGS 201.24 EFT15509 DUKS CONTRACTING PTY LTD 40 HOURS HIRE OF 2 30,000L (2 X 15,000l TANKS) WATER TRUCK ON 11880.00 MINILYA/LYNDON RD 09.12.2014 - 12.12.2014 EFT15510 FASCINE LODGE - CARNARVON CARNARVON VISITORS CENTRE BOOKINGS 393.75 EFT15511 FIRST STATE SUPER Superannuation contributions 225.15 EFT15512 GARY'S REFRIGERATION & SERVICES UP TO 4 HOURS TRAVEL AND 3 HOURS LABOUR FOR REPAIRS TO 983.40 MULTIWHEEL ROLLER P287 ON SITE AT MINILYA/LYNDON ROAD EFT15513 GASCOYNE OFFICE EQUIPMENT SUPPLY 6x TONERS, WHITEBOARD, PHOTOGRAPHIC PRINTING PAPER FOR 1041.40 CHRISTMAS WONDERLAND EVENT EFT15514 GATEWAY MOTEL CARNARVON VISITORS CENTRE BOOKINGS 341.25 EFT15515 HILL, DANNIELLE REIMBURSEMENT OF COSTS FOR LOLLY BAGS FOR 2014 CHRISTMAS PARTY 66.25

EFT15516 HUDSON, BEVERLEY REIMBURSEMENT FOR PURCHASE OF CHRISTMAS DECORATIONS FOR 521.39 CHRISTMAS WONDERLAND, GIFTS FOR YOUTH EDUCATION ATTENDANCE

EFT15517 INTEGRITY COACH LINES (AUST) PTY LTD CARNARVON VISITORS CENTRE BOOKINGS 4387.10 EFT15518 JARDINIER GARDEN CARE CONTRACT MOWING OF CARNARVON RD FOR THE MONTH OF DECEMBER 5124.17 2014 AS PER TENDER 8/2011 - ESTIMATED COMPLETION DATE 7TH DEC 2014 EFT15519 KOMATSU AUSTRALIA PTY LTD 1 X LOCK - PART : 418-03-33280 FOR KOMATSU WHEEL LOADER AS PER 229.48 QUOTE REF : KPKAL6010122014135040 EFT15520 MASTERKEY SUPERANNUATION Superannuation contributions 735.74 EFT15521 Masterky Superannuation Superannuation contributions 349.02 EFT15522 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES ASSOCIATED WITH LEASE OF GLADSTONE CAMPING GROUND. 184.80

EFT15523 MELBOURNE INTERNATIONAL COMEDY FESTIVAL 1ST INSTALMENT ON MELBOURNE COMEDY ROADSHOW SHOW -26TH MAY 2860.00 2015 EFT15524 NATIONAL DATA SOLUTIONS PTY LTD COLOUR CARTRIDGES FOR BROTHER PRINTER 611.60 EFT15525 NORTHWEST SOLUTIONS REFUND OF OVERPAYMENT ON DEBTORS ACCOUNT - SEE RECEIPT 178736 40.40

EFT15526 OCEAN CENTRE HOTEL ACCOMMODATION AND MEALS - MR RON ASHENDEN - CHECKING IN 10 458.00 DECEMBER 2014 - CHECKING OUT 12 DECEMBER 2014 EFT15527 OCLC (UK) LTD 1 X AMLIB LMS UPGRADE (QUOTATION I14101516) - REMOTE ACCESS 550.00 TECHNICAL SERVICES EFT15528 THE TRUSTEE FOR THE PAULL SUPERANNUATION Superannuation contributions 239.36 FUND EFT15529 POTSHOT HOTEL RESORT ACCOMMODATION - CLAIRE STACE - CHECKING IN 14 AUGUST 2014 - 490.00 CHECKING OUT 15 AUGUST 2015

Page 6 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15530 R AND G CARNARVON PTY LTD CATERING FOR COUNCIL MEETING - TUESDAY 16 DECEMBER - 15 PEOPLE - 358.50 TO BE DELIVERED 9.30AM - COUNCIL CHAMBERS EFT15531 RAY WHITE CARNARVON 19 CASTRINI CRESCENT RENT 29.12.2014 - 28.01.2015 1668.33 EFT15532 REDCLIFF ELECTRICAL ELECTRICAL REPAIRS TO GENERATOR, TAGGING OF CHRISTMAS LIGHTS, 553.75 REPAIRS TO WALL URN, ELECTRICAL REPAIRS AT DEPOT & BAXTER PARK

EFT15533 REPCO PTY LTD 1 X COUPLING-TRAILER TRIGG FOR EMERGENCY MEDICAL UNIT TRAILER, 507.31 RADIATOR HOSE FOR MITS TRITON, 1 X RIGHT HAND HEADLIGHT LENS TO SUIT STANDARD HILUX - PUTE 14, 3 X TRAILER PLUG ADAPTORS 7 FLAT TO 7SMLRND - PART NUMBER RTC01, PART R105L - 1 X 5L CONTAINER RUST COVERTER/TREATMENT, 1 X RIGHT HAND HEADLIGHT LENS TO SUIT STANDARD HILUX - PUTE 14, 4 X PACKS 76BP2 BATTERIES - PUTE 14

EFT15534 ROSE SUPERFUND Superannuation contributions 120.14 EFT15535 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 335.10 EFT15536 TOLL IPEC PTY LTD FREIGHT 496.35 EFT15537 TOYWORLD - CARNARVON DECORATIONS FOR WONDERLAND EVENT ON 20.12.2014 65.00 EFT15538 UNIVERSAL PICTURES INTERNATIONAL PURCHASE OF FILM- THE BOXTROLLS- NOV 2014 319.00 AUSTRALASIA PTY L EFT15539 WA Academy of Arts & Music PROVIDE ASSISTANCE WITH AT RISK AND RSAS PROGRAMS WEEK 3548.70 COMMENCING 1ST DECEMBER 2014 EFT15540 WESTERN AUSTRALIA HOLIDAY GUIDE T/A WEST- COMPLETE BOOKING MARKETING FEE NOV 2014 43.75 OZ WEB SERVICES EFT15541 WESTERLY CONTRACTORS QUOTE 6284 WESTERLY CONTRACTORS TO INSTALL CHRISTMAS LIGHTS 1408.00 WITHIN CBD AREA EFT15542 W & K PAINTING - CARNARVON SIGNS CHRISTMAS FESTIVAL BANNER 405.50 EFT15543 RAY WHITE CARNARVON RENT 1B RICHARDS ST 19.01.2015 - 18.02.2015 1040.00 45431 HORIZON POWER ELECTRICITY ACCOUNTS 11389.42 45432 CASH (MUNI) PETTY CASH REIMBURSEMENTS - GASCOYNE OFFICE EQUIPMENT STAFF 466.15 INCENTIVE CARDS, CARVARVON MENSWEAR GIFT VOUCHER EMPLOYEE MONTH OCT, GASCOYNE OFFICE EQUIPMENT STAFF INCENTIVE CARDS, WOOLWORTHS 6V LANTRN, 2 CANISTERS AND 5 NOTEBOOK, GASCOYNE OFFICE EQUIPMENT STAFF INCENTIVE CARDS, FUEL FOR PRESSURE WASHER, NORTHBOUNDS NEWS LYNDA'S FAREWELL CARD, WOOLWORTHS WISH GIFT CARD SENIORS WEEK, WOOLWORTHS REFRESHMENTS SENIORS WEEK, WOOLWORTHS CHILDERN SERVICE STORYTIME, WOOLWORTHS STAFFROOM AND CHRIS STATIONARY, WOOLWORTHS TOILETS SPRAY, REFRESHMENTS, TEL-O-MAC TACKLE GIFT VOUCHER, WOOLWORTHS CHILDERN SERVICES CHRISTMAS PARTY

45433 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 602.06 45434 WATER CORPORATION WATER ACCOUNTS 13825.25 45435 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77 45436 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.55 45437 ASGARD EMPLOYEE SUPER Superannuation contributions 98.85 45438 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION Superannuation contributions 278.50 FUND 45439 AUSTRALIA POST POSTAGE 1416.79 45440 AUSTRALIAN SUPER Superannuation contributions 356.80 45441 BRANDENBURG K MONTHLY COUNCILLOR SITTING FEE 4074.99 45442 CBUS INDUSTRY SUPER Superannuation contributions 277.72 45443 COLONIAL FIRST STATE Superannuation contributions 391.04 45444 DENNIS DURMANICH MONTHLY COUNCILLOR SITTING FEE 1208.33 45445 DEPARTMENT OF TRANSPORT ANNUAL JETTY LICENCE COMMECING JETTY NO:4052 51 (LOT 819) YARDI 126.90 QUAYS, BROCKMAN FILE REF: LM4052 45446 GUILD SUPER Superannuation contributions 341.79 45447 HESTA AUSTRALIA PTY LTD Superannuation contributions 807.03 45448 HOST PLUS SUPERANNUATION FUND Superannuation contributions 175.82 45449 HORIZON POWER ELECTRICITY ACCOUNTS 14901.48 45450 KLEENHEAT GAS PTY LTD YEARLY FACILITY FEES FOR 45KG VAP CYL 7 AIRPORT CRESENT 33.00 45451 MAX MARCH MONTHLY COUNCILLOR SITTING FEE 1208.33 45452 MEDIA SUPER Superannuation contributions 228.14 45453 WALGS PLAN Superannuation contributions 18803.10 45454 NAOMI MCMAHON MONTHLY COUNCILLOR SITTING FEE 1208.33 45456 REST SUPERANNUATION Superannuation contributions 1481.85 45457 KANE SIMPSON MONTHLY COUNCILLOR FEES 1208.33 45458 SUNSUPER SUPERANNUATION Superannuation contributions 323.80 45459 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 5975.31 45460 WATER CORPORATION WATER ACCOUNTS 447.05 45461 TELSTRA AUSTRALIA TELEPHONE ACCOUNTS 1612.65

Page 7 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER 45462 BUDGET MOTEL - MIDLAND ACCOMMODATION + ALL CHARGES - MR THEO BRUGMAN - CHECKING IN 852.80 23 NOVEMBER 2014 - CHECKING OUT 29 NOVEMBER 2014

45463 CARNARVON YACHT CLUB HALL HIRE, SET UP AND CLEANING - SHIRE XMAS PARTY AT YACHT CLUB 195.00

45464 CARNARVON SMASH REPAIRS INSURANCE EXCESS FOR REPAIRS TO MAZDA BT50 - C27663 - P296 REPAIRS 300.00 COMMENCING 20.11.14 45465 CARNARVON TAVERN ALCOHOL PURCHASE FOR BAR SERVICE - NEARLY NIEL SHOW 13/11/14 1027.88

45466 HORIZON POWER ELECTRICITY ACCOUNTS 12338.03

45467 Jim Gane Builder FIT NEW DIGITAL LOCK TO BUSH FIRE CONTROL SHED 250.00 45468 NINGALOO DEVELOPMENTS INSTALLATION OF PETITIONS IN NEW OFFICE AND BLOCKING OF WINDOW 2300.00 IN NEW OFFICE AT JIM RICHARDS PAVILLION 45469 PFD FOOD SERVICES PTY LTD VARIETY OF ICE CREAMS FOR SALE 441.05 45470 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77 45471 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.54 45472 ASGARD EMPLOYEE SUPER Superannuation contributions 109.92 45473 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION Superannuation contributions 278.50 FUND 45474 AUSTRALIAN SUPER Superannuation contributions 151.60 45475 CARNARVON FLORIST & GIFTS SENIORS WEEK SNRS GOT TALENT EVENT 16/11/2014 2 X BOX FLOWER 165.00 ARRANGEMENT FOR PRIZES 45476 CBUS INDUSTRY SUPER Superannuation contributions 286.98 45477 COLONIAL FIRST STATE Superannuation contributions 391.04 45478 CITY OF CANNING REIMBURSEMENT OF LONG SERVICE LEAVE - FRANCIS MAMMONE 297.16 45479 DYMOCKS HAY STREET 11 X BOOKS (ADULT & CHILDREN'S FICTION) 279.89 45480 GUILD SUPER Superannuation contributions 341.79 45481 HELIWEST GROUP REFUND OF OVERPAYMENT ON DEBTORS ACCOUNT - SEE RECEIPT 178967 37.88

45482 HESTA AUSTRALIA PTY LTD Superannuation contributions 807.03 45483 HOST PLUS SUPERANNUATION FUND Superannuation contributions 171.54 45484 HORIZON POWER ELECTRICITY ACCOUNTS 3777.87 45486 MEDIA SUPER Superannuation contributions 256.38 45487 MONKEY MIA DOLPHIN RESORT CARNARVON VISITORS CENTRE BOOKINGS 52.50 45489 PIVOTEL SATELLITE PTY LTD SAT PHONE MONTHLY SERVICE CHARGES 45.00 45490 FISH AND WHISTLE (PORT HOTEL) VISITORS CENTRE BOOKINGS 210.00 45491 REST SUPERANNUATION Superannuation contributions 1459.85 45492 SHIRE OF CARNARVON MUNICIPAL FUND FUNDS RECEIVED IN MUNI ACCOUNT ORIGINALLY RECEIPTED TO THE 2712.18 SUSPENSE ACCOUNT PENDING REMITTANCE ADVICE - TO BE RECEIPTED AGAINST DEBTORS INVOICES 36642, 36543, 36483, 36433, 36331, 36263, 36266, 36190, 35887, 35723, 35979, 35628, 35670

45493 SUNSUPER SUPERANNUATION Superannuation contributions 323.80 45494 HORIZON POWER WINNING PRIZE FOR THE SHIRE HOME CHRISTMAS DECORATION 500.00 COMPETITION AS PART OF THE CHRISTMAS COMMUNITY FESTIVAL 2014. CREDIT TO A/C 232128 - JEANNETTE TAYLOR, 2 RIDLEY PLACE MORGANTOWN. 45495 WALGS PLAN Superannuation contributions 18883.97 TOTAL 1,452,778.48 6,496.13 32,521.76 TOTAL CHEQUES 133,224.08 TOTAL EFT 1,319,554.40 TOTAL 1,491,796.37

Page 8 CORPORATE CREDIT CARD EXPENDITURE - PAYMENT REFERENCE BD 1480

I. D'ARCY CORPORATE CREDIT CARD EXPENSES Description ATTENDANCE FEE FOR S.WILLIAMS TO ATTEND TOURISM AWARDS. 370.00 PHOTOSHOP PHOTOGRAPHY PROGRAM FOR V. TONGA 10.24 PHOTOSHOP PHOTOGRAPHY PROGRAM FOR M. SHEPHERD 10.24 PHOTOSHOP PHOTOGRAPHY PROGRAM FOR G. STAMMERS 10.24 FUEL SUPPLIES 168.85 ADVERT IN NOTHERN GUARDIAN - TENDER 10/14 285.00 WORKSHOP REGISTRATION FOR RON ASHENDEN 60.00 VISITORS CENTRE INFORMATION TOUCH SCREEN RECURRING FEE 845.00 1,759.57

C. BROWN CORPORATE CREDIT CARD EXPENSES Description MICROPHONES FOR THE CIVIC CENTRE 550.00 REORDS MANAGEMENT LICENCE FOR KEYWORDS FOR COUNCIL 392.06 VEHICLE REGISTRATION FEES FOR P317 153.35 1,095.41

TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT $2,854.98 SHIRE OF CARNARVON LOCAL GOVERNMENT ACT 1995

List of accounts submitted to the Full Council Meeting 24th February 2015 for confirmation in respect to accounts already paid.

VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER 839 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 29.00 839 MERCHC/C - MERCHANT FEES CIVIC CENTRE MERCHANT FEES CIVIC CENTRE 65.32 839 MERCHSHIRE - MERCHANT FEES SHIRE MERCHANT FEES SHIRE 668.78 839 BPay - BPAY FEES BPAY FEES 270.25 840 WESTNETAIR - AIRPORT WESTNET ACCOUNT AIRPORT WESTNET ACCOUNT 12.95 840 WESTNETYOU - YOUTH WESTNET ACCOUNT YOUTH WESTNET ACCOUNT 164.90 840 WESTNETDEP - DEPOT WESTNET ACCOUNT DEPOT WESTNET ACCOUNT 11.00 840 WESTNETSOC - SHIRE WESTNET ACCOUNT SHIRE WESTNET ACCOUNT 11.00 840 transactiv - ANZ TRANSACTIVE FEES ANZ TRANSACTIVE FEES 379.30 1484 ANZ BANK LIMITED CORPORATE CREDIT CARD- SEE ATTACHED SCHEDULE 1117.05 1485 EASIFLEET NOVATED LEASE C27607 767.50 1486 EASIFLEET NOVATED LEASE C27607 767.50 1487 SG FLEET AUSTRALIA PTY LTD FLEET LEASE PAYMENT 05.12.2014 - 04.01.2015 27431.14 1488 ALLEASING FINANCE P302 SWEEPER LEASE 01.01.2015 - 31.03.2015 18140.10 1489 EASIFLEET NOVATED LEASE C27607 767.50 7143 HUNTER, DAVID REFUND OF LIBRARY TEMPORARY MEMBERSHIP BOND 50.00 7147 BUILDING & CONSTRUCTION INDUSTRY TRAINING BCITF COLLECTIONS FOR NOVEMBER & DECEMBER 2014 4728.51

7148 BUILDING COMMISSION BSL COLLECTIONS FOR NOVEMBER & DECEMBER 2014 2816.41 7149 SHIRE OF CARNARVON MUNICIPAL FUND BSL COMMISSION ON COLLECTIONS FOR NOVEMBER & DECEMBER 2014 181.50

EFT15588 AUSTRALIAN SERVICES UNION Payroll deductions 50.20 EFT15589 AIRPORT LIGHTING SPECIALISTS AIRSIDE MAINTENANCE 2 IWISLIPRINGASSY, 10 ELFLAMP GLOBES AND 662.97 FREIGHT EFT15590 ASM ECLIPSE PTY LTD VARIOUS SOUVENIRS FOR CARNARVON VISITOR CENTRE 176.00 EFT15591 ASTERON Superannuation contributions 148.68 EFT15592 AUSSIE FENCING 3 ROD TOP POOL FENCE PANELS 1200 HIGHT X 2400 WIDE INCL BRACKETS, 360.00 SCREWS; 4 LONG POSTS; POOL FENCE COLOUR SMOOTH CREAM , INCL FREIGHT TO DEPOT EFT15593 AUSTRALASIAN PERFORMING RIGHT ASSOC. LTD LICENCE FEE TO PLAY COPYRIGHTED MUSIC AT SHIRE COMMUNITY EVENT- 55.00 CHRISTMAS WONDERLAND ON 20 DEC 2014 EFT15594 BOC LIMITED (AUST) 5X CARBON DIOXIDE GAS BOTTLES D SIZE 6KG CYLINDER MOSQUITO 373.40 MANAGEMENT PROGRAM FOR MOSQUITO TRAPS-FIMMWA FUNDING 2013/2014 EFT15595 BUDGET MOTEL - MIDLAND ACCOMMODATION + ALL CHARGES THEO BRUGMAN 17 NOV -29 NOV 962.60 2014 EFT15596 CARNARVON CLEANERS PTY LTD CLEANING OF CIVIC CENTRE FROM 1 DEC 2014 TO 28 FEB 2015; YOUTH 4048.00 CLEAN OT OF STUARTS ST FINAL INSPECTION EFT15597 BARRY EVANS CARPET HOTLINE SUPPLY + INSTALL HOWAND ROLLER BLIND LARGE WINDOW IN KITCHEN J. 379.00 RICHARDS PAVILLION QUOTE 09025; RED CARPET HIRE CHRISTMAS WONDERLAND EVENT EFT15598 CHEMISTRY CENTRE WA FASCINE WATER QUALITY MONITORING 03/12/2014 316.80 EFT15599 CORAL COAST PLUMBING PUMP OUT DOG POUND SULLAGE 431.00 EFT15600 COMMONWEALTH ESSENTIAL SUPERANNUATION Superannuation contributions 278.50 FUND EFT15601 CONCEPT ONE PTY LTD Superannuation contributions 330.42 EFT15602 CARNARVON QUALITY FRUIT & VEG COFFEE AND MILO SUPPLY SHIRE OFFICE 95.22 EFT15603 CARNARVON NEWS SUPPLY AND DELIVER NEWSPAPERS TO SHIRE OFFICE AND LIBRARY DEC 80.40 2014 EFT15604 ATO - CHILD SUPPORT AGENCY Payroll deductions 1004.27 EFT15605 FARNE, JOHN & VERONICA DAILY CLEANING OF CORAL BAY ABLUTIONS- INCL REMOVAL OF BIRD 1396.38 DROPPINGS ON WALLS-CLEANING FISH TABLES AND SURROUNDING AREA- UNBLOCKING OF DRAINS DEC 2014 EFT15606 FIRST STATE SUPER Superannuation contributions 157.61 EFT15607 ALEXANDER FULLARTON COUNCILLOR MONTHLY SITTING FEE - DECEMBER 2014 1208.33 EFT15608 GANZER N MONTHLY COUNCILLOR FEE SITTING DECEMBER 2014 2036.99 EFT15609 GASCOYNE FUNERAL DIRECTORS & GRAVE DIGGING FOR JUNE LYALL GRAVE NO. 1300 280.00 MONUMENTALS EFT15610 GASCOYNE OFFICE EQUIPMENT MISC OFFICE PRODUCTS DELIVERED 16, 17 AND 20 DEC 2014 574.60 EFT15611 UHY HAINES NORTON END OF LIFE ACQUITTALS FOR TOURISM DEVELOPMENT OFFICER PROJECT 28566.01 12/13 AND 13/14 FINANCIAL YEAR; AUDIT SERVICES PROVIDED UNTIL 30-06- 14 DISCUSSIONS -GUIDANCE AND REVIEW/ TESTING FAIR VALUE CALCULATIONS OF LAND & BUILDINGS AND FURNITURE EQUIPMENT - ADDITIONAL AUDIT WORK WIT AUDIT REQUIREMENTS NOT BEING FULLY MET ONSITE. -ASSISTANCE WITH FINALISATION OF THE ANNUAL FINANCIAL REPORT IN STATUTORY FORMAT, INCL AIRFARES, TRAVEL, ACCOMMODATION AND OTHER EXPENSES.

Page 1 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15612 HUDSON, BEVERLEY REIMBURSEMENT FOR PURCHASE OF FACE PAINTS & BRUSHES, ICE, 57.55 POWERBOARD AND 3x CHILDRENS ENTRY TO POOL EFT15613 JULEE NELSON MONTHLY COUNCILLOR SITTING FEE DECEMBER 2014 1208.33 EFT15614 KELLY, ERSKINE DEBTORS ACCOUNT IN CREDIT - OVERPAID ACCOUNT. SEE DEBTORS CODE 405.00 KELERS EFT15615 MASTERKEY SUPERANNUATION Superannuation contributions 181.86 EFT15616 Masterky Superannuation Superannuation contributions 349.02 EFT15617 MCLEODS BARRISTERS & SOLICITORS LEGAL FEES ASSOCIATED WITH CONTRACT OF SALE FOR LOT 1004 PUBLIC 2600.84 CAR PARK OLIVIA TERRACE, CARNARVON EFT15618 ELDERS REAL ESTATE DO NOT USE LEASE ON BUZOLIC COURT - RENT FOR JANUARY 2014 (PAID TO RAY 1646.66 WHITE) EFT15619 THE TRUSTEE FOR THE PAULL SUPERANNUATION Superannuation contributions 239.36 FUND EFT15620 RAY WHITE CARNARVON RENT 1B RICHARDS STREET 19-01 TO 18-02-15; RENT 19 CASTRINI CRESENT 2708.33 29-12 TO 28-01-2015 EFT15621 REPCO PTY LTD MISC PRODUCTS BETWEEN 18 AND 22/12/2014 554.05 EFT15622 ROSE SUPERFUND Superannuation contributions 127.30 EFT15623 SADLEIRS NEXUS LOGISTICS DELIVERY OF CHRISTMAS TREE'S FROM PERTH TO CARNARVON FOR 327.09 CHRISTMAS WONDERLAND EVENT ON 20.12.2014 EFT15624 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 335.10 EFT15625 STEWART & HEATON CLOTHING CO FIRE PREVENTION CLOTHINGl JACKET FR GOLD WABFB, TROUSER FR GOLD 238.28 WABFB EFT15626 TOLL EXPRESS FREIGHT 184.90 EFT15627 VIVIENNE TONGA REBATE FOR CLUB (GYM) MEMBERSHIP OF FOR FEES + REGISTRATION AS 150.00 OUTLINED IN SHIRE STAFF ATTENTION/RETENTION POLICY EFT15628 TROPICS HARDWARE MISC PRODUCTS BETWEEN 01 AND 22 DEC 2014 3451.49 EFT15629 U2 BOBCAT & TIP TRUCK HIRE HIRE OF CRANE, LOADER & EXTENDABLE SEMI TRAILER TO MOVE 2 X 18 M 1056.00 LIGHTING TOWERS FROM AIRPORT TO CORNISH STREET YARD EFT15630 VISIT MERCHANDISE PTY LTD 100 MAGNETS AND T/ SPOONS FOR MERCHANDISE SALES 475.64 EFT15631 WEST AUSTRALIAN NEWSPAPER LTD AMDENDMENT 69 PUBLIC NOTICATION AD 3 DEC 14; EMPLOYMENT 1913.00 NOTICE HANDYMAN 3 DEC 14; ADVERTISING FOR CHRISTMAS FESTIVAL; SHIRE WHATS ON GUIDE AND END OF YEAR MESSAGE TO COMMUNITY 10 DEC 14; EFT15632 BEAUREPAIRES MISC PRODUCTS BETWEEN 02 AND 17 DEC 2014 1382.00 EFT15633 CARNARVON MENSWEAR SAFETY BOODS P. CAMPBELL; PROTECTIVE CLOTHING W. COLE; 1593.85 PROTECTIVE CLOTHING P. KIMBERLEY EFT15634 CABCHARGE AUSTRALIA PTY LTD CABCHARGE 17-11-14 UNTIL 05-12-2014 290.40 EFT15635 CARNARVON MOTOR GROUP PTY LTD 10,000KM SERVICE - MAZDA BT 50 - C27663 (P296) 24TH NOV 14 363.62 EFT15636 CANDLELITE BATTERY OPERATED CANDLES & GLOWSTICKS CAROLS BY CANDLELIGHT 487.50 EVENT ON 05.12.2014 INCL FREIGHT EFT15637 CARNARVON IGA Kitchen Tidy Bags, Mr Sheen, for office cleaning 66.58 EFT15638 CORAL COAST VETERINARY HOSPITAL CAT OPERATIONS, EUTHANISING AND DOG OPERATIONS DEC 2014 204.25 EFT15639 CARNARVON QUALITY FRUIT & VEG MISC CLEANING PRODUCTS, COFFEE TEA PRODUCTS DEC 2014 2784.71 EFT15640 CARNARVON GROWERS ASSOCIATION MISC PRODUCTS BETWEEN 02-12-14 AND 07-01-2015 485.70 EFT15641 CARNARVON MOTOR WRECKERS 2 X MUDGUARDS FOR HOLDEN UTE P323 88.00 EFT15642 CARNARVON MITRE 10 MISC PRODUCTS DEC 2014 1962.16 EFT15643 DAVID GRAY & CO PTY LTD SUPPLY 50 2240L DARK GREEN COMPLETE MGB FREIGHT THROUGH TOLL - 2959.00 QUOTE REF CARNARVON 14 12 09 EFT15644 DEPARTMENT OF ENVIRONMENT REGULATION LICENCE RENEWAL FOR CORAL BAY LANDFILL -RESERVE 44763-LICENCE 774.31 NUMBER L7066/1997/15 EFT15645 WALT DISNEY STUDIOS MOTION PICTURES, PURCHASE OF FILM- PLANES- ST MARYS MOVIE DAY HELD AT CIVIC CENTRE 230.00 AUSTRALIA MOVIE THEATRE EFT15646 ELDERS RURAL SERVICES AUSTRALIA LIMITED DOG FOOD X TWO BAGS - DOG POUND 70.00 EFT15647 ELECTRICAL GENERATION AND MAINTENANCE CALL OUT FEE FOR CHECKING OLD AIRPORT DOOR TERMINAL 297.00

EFT15648 FARNE, JOHN & VERONICA MAINTENANCE TO LANDFILL SITE CORAL BAY, ROADSIDE BINS EMPTIES, 14235.15 FISH OFFAL BINS EMPTIED AND WASHING BINS DEC 2014 EFT15649 FITZY'S MINI LOADS & EXCAVATIONS SWEEPING AND PRESSURE CLEANING OF CBD & DAVID BRAND DRIVE 7172.00 FOOTPATH CLEANING AREA AS PER CONTRACT 15/2013 DEC 2014 EFT15650 GOLD MEDAL PRODUCTS CO. AUS P/L PURCHASE OF POPCORN SEED FOR CINEMA KIOSK 52.00 EFT15651 HEALTH COMMUNICATION RESOURCES INC ROADWISE - INVOICE FOR COMMUNITY SERVICE ANNOUNCEMENTS 220.00 WORKSHOP FOR ROADWISE COMMITTEE IN DEC 2014 EFT15652 ICON FILM DISTRIBUTOR P/L PURCHASE OF FILM- TARZAN- ST MARYS MOVIE DAY HELD AT CIVIC CENTRE 330.00 MOVIE THEATRE EFT15653 INTEGRITY COACH LINES (AUST) PTY LTD BOOKING TICKET SALES DEC 2014 LESS COMMISION $582.45 3207.75 EFT15654 KCD FUEL SUPPLIES FUEL SUPPLIES BETWEEN 08/12/14 AND 29/12/2014 25730.53 EFT15655 BUCHER MUNICIPAL MISC PRODUCTS 10 AND 16 DEC 2014 708.68 EFT15656 Matty's Playtime (trading as Jump City) AUSTRALIA DAY ACTIVITIES - PURCHASE OF INFLATABLE WATER SLIDE FOR 609.40 AUS DAY BREAKFAST ACTIVITY EFT15657 MCLEODS BARRISTERS & SOLICITORS LEGAL ADICE ON TENDER 10/2014 CONRTACTUAL ARRANGEMENTS AFTER 1871.23 AWARD OF TENDER; LEGAL ADVISE FOR BAYVIEW- KENYA CORAL BAY FOR BUILDING ORDERS EFT15658 NORTH WEST AUTOS 15,000KM SERVICE - HOLDEN C303 - PCAR22 - PARTS AND AIRFILTER IF 303.05 REQUIRED

Page 2 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15659 PACIFIC BIOLOGICS MOSQUITO TRAPPING AND SURVEILLANCE EQUIPMENT FOR MOSQUITO 2755.42 MANAGMENT PROGRAM AS PER QUOTE 20141739-FIMMWA FUNDING 2013/2014 EFT15660 PARKWOOD UPHOLSTERY SWAG FOR ROADWISE COMMITTEE ACTIVITIES EASTER PRIZE VIA PAST 300.00 BREATHALISING TESTS - ROADWISE GRANT 1ST PURCHASE EFT15661 CARNARVON POLICE & COMMUNITY YOUTH HIRE 10X TRESTLE TABLES & 50X CHAIRS FOR CHRISTMAS WONDERLAND 180.00 CENTRE (PCYC) INC. EVENT ON 20.12.2014 EFT15662 REDCLIFF ELECTRICAL TEST AND TAG APPROXIMATELY 35 ELECTRICAL LEADS AT THE SWIMMING 558.22 POOL AS PER QUOTE SOC197 EFT15663 SANDY MCGINNS MOTORCYCLES 1 TRIMMER ATTACHMENT FOR HUSQVANA STD 549.00 EFT15664 SCOUGALL'S PRESTIGE TILING REMOVE LOOSE & REPLACE TILES IN THE GENTS IN SES BUILDING AS PER 693.66 QUOTE 16.12.2014 EFT15665 TEXCOM MINING & CIVIL WET HIRE OF 30T EXCAVATOR FOR UP TO 29H CLEANING CHANNEL AT 30202.50 MIABOOLYA CREEK; DRY HIRE OF 2 MOXY DUMP TRUCKS FOR 8 DAYS (128H) FOR MINILYA LYNDON RD; HIRE OF TRUCK & FLOAT MOVE EQUIPMENT MINILYA/LYNDON RD FOR 6 WEEKS (12 TRIPS IN TOTAL); VARIATION OF 19 EXTRA FOR DRY HIRE OF 2 MOXY DUMP TRUCKS; 2H WET HIRE OF FLOAT TO MOVE COMMUNICATON TOWERS FROM CORNISH STR TO DEPOT; EFT15666 TIMOTHY ROBERTS REIMBURSEMENT FOR 2 BLACK UNIFORM PANTS 120.00 EFT15667 TOLL IPEC PTY LTD FREIGHT 114.87 EFT15668 AUSTRALIAN TAXATION OFFICE BAS DECEMBER 2014 240393.00 EFT15669 AUSTRALIAN SERVICES UNION Payroll deductions 50.20 EFT15670 AFFORDABLE OFFICE MACHINES 2 x PACKETS FAST BACK STRIPS - NARROW - BLACK - 2 X PACKETS FAST 336.60 BACK STRIPS - MEDIUM - BLACK EFT15671 ALAN HOBBS - CONTRACT EHO CONTRACT EHO SERVICES DEC 2014 AND VEHICLE KMS 6093.67 EFT15672 ASTERON Superannuation contributions 148.97 EFT15673 BOC LIMITED (AUST) MONTHLY SERVICE FEE FOR GAS CLINDERS DEC 2014 170.86 EFT15674 CLAASSENS, CAROLIEN REIMBURSEMENT FOR PURCHASE OF UNIFORM 67.90 EFT15675 CORAL COAST WATER PTY LTD WATER SALES FROM STANDPIPE TAKEN BY FRITZY'S MINI LOADS 26-11 TO 219.25 15-12-14; STOCK & GARDEN WATER SALES DEC 14; ANNUAL SERVICE CHARGE 25MM SUPPLY POINT BK0107611 EFT15676 COMMONWEALTH ESSENTIAL SUPERANNUATION Superannuation contributions 278.50 FUND EFT15677 CONCEPT ONE PTY LTD Superannuation contributions 345.92 EFT15678 CARNARVON GROWERS ASSOCIATION BAXTER PARK AND BROCKMAN PARK MAINTENACE MUTLE CORE CABLE 519.66 AND PVC COUPLING EFT15679 CARNARVON PEST CONTROL REMOVE BEES FROM OTC BUILDING 55.00 EFT15680 CARNARVON TRAVEL CENTRE AIRFARE E. NAMOK TOWNSVILLE - PERTH 11 JAN 2015 PERTH - 1181.87 CARNARVON 12 JAN 2015 ACCOMMODATION - MARRACOONDA - 11 JAN 2015 EFT15681 ATO - CHILD SUPPORT AGENCY Payroll deductions 1004.27 EFT15682 DUKS CONTRACTING PTY LTD 200H HIREOF 30,000L WATER TRUCK MINILYA/LYNDON RD CONTRACT 13959.00 13/2013; 18.5H HIRE OF 30,000L WATER TRUCH ON MINILYA/LYNDON RD FOR WEEKEND ENDING 19-12-14 CONTRACT 13/2013; UP TO 140H HIRE OF 30,000L WATER TRUCK MINILYA/LYNDON RD CONTRACT 13/2013;

EFT15683 ELDERS RURAL SERVICES AUSTRALIA LIMITED SPRAY TANK AND BOOM SPRAY FOR ATV FOUR WHEELER - P320 630.00 EFT15684 Electus Distribution PTY LTD AUDIO DEVICES AND CABLES FOR NEW CHAMBERS, DIGITAL VIDEO 1640.98 RECORDER FOR POOL AND BAXTER PARK, COMPUTER MAINTENANCE EQUIPMENT INCL. FREIGHT EFT15685 EVERYWHERE TRAVEL ONE WAY AIRFARE S. WOOD INCENTIVE AIRFARE PERT - CVON 18 JAN 15; 1726.00 RETURN AIR FARE S. TOOMALATAI CVON- PERTH 3 MARCH 2015 PERTH - CVON 5 MARCH 2015 (2015 FBT WORKSHOP); RETURN AIR FARE S. TOOMALATAI CVON - PERTH 12 FEB 2015 PERTH - CVON 14 FEB 2015 (BUDGETING WORKSHOP) EFT15686 FIRST STATE SUPER Superannuation contributions 112.58 EFT15687 GASCOYNE OFFICE EQUIPMENT MISC OFFICE PRODUCTS BETWEEN 22-12 AND 15-01-2015 543.75 EFT15688 HUDSON, BEVERLEY REIMBURSEMENT FOR PURCHAE OF SNACKS FOR YOUTH DIVERSIONARY 41.40 PROGRAMS OUTREACH ACTIVITIES EFT15689 KTB AUTO ELECTRICS UP TO 4 HOURS LABOUR AND MATERIALS TO WIRE RADIO, BEACONS AND 347.00 CAMERA TO NEW RANGER VEHICLE C27776 EFT15690 MASTERKEY SUPERANNUATION Superannuation contributions 181.86 EFT15691 Masterky Superannuation Superannuation contributions 349.02 EFT15692 MINILYA BRIDGE ROADHOUSE WATER AND ICE FOR SHIRE EMPLOYEES ESTIMATE OF $16.50 P. DAY X 8 9723.18 DAYS; FUEL UP TO 7,000L; BOARDING PACKAGES FOR EMPLOYEES START 11TH NOV 2014. EXPECTED COMPLETION 12TH DEC 2014 EFT15693 THE TRUSTEE FOR THE PAULL SUPERANNUATION Superannuation contributions 239.36 FUND EFT15694 RELIANCE PETROLEUM FUEL SUPPLIES 1144.02 EFT15695 SCOUGALL'S PRESTIGE TILING REMOVE, SUPPLY & INSTALL TILING TO FEMALE ABLUTIONS AT 381.00 DEPARTMENT OF FIRE & EMERGENCY SES BUILDING AS PER QUOTE DATED 5.01.2015 EFT15696 SIGMA CHEMICALS POOL CHEMICALS, POOL TESTS AND OTHER POOL PRODUCTS 575.08

Page 3 VOUCHER PAYEE DESCRIPTION MUNI BANK TRUST BANK BANK DIRECT NUMBER EFT15697 STATEWIDE SUPERANNUATION TRUST Superannuation contributions 335.10 EFT15698 TOLL IPEC PTY LTD FREIGHT 761.33 EFT15699 TWENTIETH CENTURY FOX FILM DISTRIBUTORS PURCHASE OF FILM- GONE GIRL- NOV 2014 330.00 P/L 45496 ADAMSON, DAVID REFUND OF OVERPAYMENT ON DEBTORS ACCOUNT DAVADA - SEE 90.56 RECEIPTS 180858 & 181103 45497 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77 45498 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.55 45499 ASGARD EMPLOYEE SUPER Superannuation contributions 109.92 45500 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION Superannuation contributions 278.50 FUND 45501 AUSTRALIAN SUPER Superannuation contributions 149.07 45502 BRANDENBURG K MONTHLY COUNCILLORPRESIDENT'S ALLOWANCE DECEMBER 2014 4074.99 45503 CBUS INDUSTRY SUPER Superannuation contributions 146.51 45504 COLONIAL FIRST STATE Superannuation contributions 391.04 45505 CARNARVON SMASH REPAIRS INSURANCE EXCESS ON REPAIRS TO TOYOTA PRADO - C27605 - PCAR21 - 300.00 WORKS TO COMMENCE 9.12.14 45506 DELL AUSTRALIA PTY LTD REPLACEMENT LCD SCREEN FOR DAMAGED LIBRARY COMPUTER 256.30 45507 DENNIS DURMANICH MONTHLY COUNCILLOR FEE DECEMBER 2014 1208.33 45508 GUILD SUPER Superannuation contributions 341.79 45509 HESTA AUSTRALIA PTY LTD Superannuation contributions 807.03 45510 HOST PLUS SUPERANNUATION FUND Superannuation contributions 175.82 45511 HORIZON POWER ELECTRICITY ACCOUNTS 09.10.2014 - 09.12.2014 66.65 45512 MAX MARCH MONTHLY COUNCILLOR FEE DECEMBER 2014 1208.33 45513 MEDIA SUPER Superannuation contributions 733.17 45514 WALGS PLAN Superannuation contributions 18441.59 45515 NAOMI MCMAHON MONTHLY COUNCILLOR SITTING FEE DECEMBER 2014 1208.33 45516 PAVEMENT MANAGEMENT SERVICES PTY LTD COSTINGS FOR REMEDIAL OPTIONS AS PER THE CARNARVON AIRPORT PCN 1320.00 ASSESSMENT RUNWAY 04/22 45517 REST SUPERANNUATION Superannuation contributions 1483.68 45518 KANE SIMPSON MONTHLY COUNCILLOR SITTING AND TRAVEL FEE DECEMBER 2014 1320.33 45519 SUNSUPER SUPERANNUATION Superannuation contributions 323.80 45520 TELSTRA AUSTRALIA IPAD, SHIRE LANDLINE PHONE COSTS DEC 2014 3921.41 45521 AUSTRALIA POST POSTAGE DEC 2014 796.17 45522 DELL AUSTRALIA PTY LTD PRECISION T1700 - NEW PLANNER WORKSTATION 2919.31 45523 HORIZON POWER ELECTRICITY ACCOUNTS 29-10-14 TO 29-12-14 1709.85 45524 TELSTRA AUSTRALIA MOBILE TELEPHONE ACCOUNTS, VISITOR CENTRE PHONE, YOUTH PHONE 2205.83 COSTS DEC 2014 45525 WATER CORPORATION WATER ACCOUNTS 01/12/14 UNTIL 31/12/14 42.81 45526 AMP NATIONAL MUTUAL RETIREMENT FUND Superannuation contributions 179.77 45527 ANZ SUPERANNUATION SAVINGS Superannuation contributions 175.55 45528 ASGARD EMPLOYEE SUPER Superannuation contributions 222.67

45529 AUSTRALIAN ETHICAL RETAIL SUPERANNUATION Superannuation contributions 278.50 FUND 45530 AUSTRALIAN SUPER Superannuation contributions 64.99 45531 COLONIAL FIRST STATE Superannuation contributions 391.04 45532 CARNARVON STATE EMERGENCY SERVICE QUARTERLY ESL OPERATION BUDGET. 8000.00 45533 LESLEY ANN GILBERT PARTIAL REFUND ON DOG REGISTRATION FOR DECEASED DOG. - ONE OFF 14.18 REFUND AS RANGER HAD PROVIDED INCORRECT INFORMATION IN 45534 GUILD SUPER REGARDSSuperannuation TO REFUNDS. contributions 341.79 45535 HESTA AUSTRALIA PTY LTD Superannuation contributions 807.03 45536 HOST PLUS SUPERANNUATION FUND Superannuation contributions 171.54 45537 HORIZON POWER ELECTRICITY ACCOUNTS: 01/12/2014 - 31/12/2014 31597.34 45538 MEDIA SUPER Superannuation contributions 256.38 45539 WALGS PLAN Superannuation contributions 19781.38 45540 PIVOTEL SATELLITE PTY LTD SAT PHONE PLAN CHARGES 45.00 45541 REST SUPERANNUATION Superannuation contributions 1483.69 45542 SENSIS PTY LTD SENSIS VALUE PACKAGE - BUSINESS ESSENTIALS - HEADINDS; 246.84 ATTRACTIONS, INFORMATION & SERVICES - NOV AND DEC 2014 45543 SUNSUPER SUPERANNUATION Superannuation contributions 323.80 45544 WATER CORPORATION WATER ACCOUNTS 01/01/2015 - 28/02/2015 96.93 45545 CASH (MUNI) REIMBURSEMENT FOR PETTY CASH 16/01/2015 369.70 45546 CANCELLED CHEQUE 45547 WATER CORPORATION WATER ACCOUNTS. CONSUMPTION 10.11.2014 - 12.01.2015 1388.02 45548 BROWN, WADE PURCHASE OF MAPEX DRUM KIT ( PURCHASED SECOND HAND )- TO BE 500.00 USED FOR LIVES SHOW WHERE A BAND IS ENGAGED TOTAL 563,143.63 7,776.42 50,603.29 TOTAL CHEQUES 113,122.58 TOTAL EFT 450,021.05 TOTAL 621,523.34

Page 4 CORPORATE CREDIT CARD EXPENDITURE - PAYMENT REFERENCE BD 1484

I. D'ARCY CORPORATE CREDIT CARD EXPENSES Description AUDIO EXTRACTOR FOR NEW CHAMBERS 184.35 PHOTOSHOP PROGRAM G. STAMMERS 10.24 PHOTOSHOP PROGRAM V. TONGA 10.24 PHOTOSHOP PROGRAM M. SHEPHERD 10.24 215.07

C. BROWN CORPORATE CREDIT CARD EXPENSES Description CIVIC CENTRE WEBSITE 24.07 AUSTRALIAN STANDARDS PAINTING INT/EXT 433.06 COMPUTER EXPENSES - SERVER CERTIFICATE 109.66 CIVIC CENTRE WEBSITE 24.99 591.78

R. PAULL CORPORATE CREDIT CARD EXPENSES Description CAMERAS, USB'S AND ACCESSORIES FOR RANGERS 310.20 310.20

TOTAL PAYMENT TO CORPORATE CREDIT CARD ACCOUNT $1,117.05 SHIRE OF CARNARVON

MONTHLY FINANCIAL REPORT

For the Period Ended 31 January 2015

LOCAL GOVERNMENT ACT 1995 LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Monthly Summary Information

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Capital Acquisitions and Capital Funding

Statement of Budget Amendments

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Appendix A Details of Capital Acquisitions

Appendix B Detailed Schedules Shire of Carnarvon Compilation Report For the Period Ended 31 January 2015

Report Purpose This report is prepared to meet the requirements of Local Government (Financial Management) Regulations 1996, Regulation 34 .

Overview Summary reports and graphical progressive graphs are provided on page 3, 4 and 5. No matters of significance are noted.

Statement of Financial Activity by reporting program Is presented on page 6 and shows a surplus as at 31 January 2015 of $4,741,930.

Note: The Statements and accompanying notes are prepared based on all transactions recorded at the time of preparation and may vary.

Preparation Prepared by: Sa Toomalatai Reviewed by: Charlie Brown Date prepared: 9th February 2015

2 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 January 2015

Liquidity Over the Year (Refer Note 3) Cash and Cash Equivalents 12,000 2012‐13 as at period end 10,000 2013‐14 Unrestricted$ 1,770,934 2014‐15 Restricted$ 10,076,760 8,000 $ 11,847,694 Amount $ ( '000s) ( $ Amount 6,000 Receivables 4,000 Rates$ 768,655 Other$ 2,439,554 2,000 $ 3,208,209

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Rates Receivable (Refer Note 6) 3,500 Accounts Receivable Ageing (non‐ rates) (Refer Note 6) 3,000 Month 2013‐14 Current 9% 2,500 Month 2014‐15 60 Days 2,000 30 Days 1% $('000s) 6% 1,500

Amount 1,000 500 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 90+Days 84%

Comments

This information is to be read in conjunction with the accompanying Financial Statements and notes.

3 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 January 2015

Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)

Asset Replacement Reserve Land and Infrastructure Development Reserve Actual YTD Closing Balance Unspent Grants and Contributions Reserve Blowholes Reserve Amended Budget Closing Balance OTC/NASA Reserve Flood Mitigation Reserve Fascine Dredging Reserve Town Planning Scheme Reserve Surge/Fascine Wall Reserve Coral Bay Tip Reserve Airport Reserve I.T. Replacement Reserve Civic Centre Reserve Staff Housing Reserve Property Infrastructure Reserve Waste Disposal Reserve Plant Reserve Leave Reserve $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000

Comments

This information is to be read in conjunction with the accompanying Financial Statements and notes.

4 Shire of Carnarvon Monthly Summary Information For the Period Ended 31 January 2015

Revenues Budget Operating Revenues ‐v‐ Actual (Refer Note 2) Budget Capital Revenue ‐v‐ Actual (Refer Note 2) 7,000 1

Budget 2014‐15 6,000 Budget 2014‐15 1 Actual 2014‐15 Actual 2014‐15 5,000 1 '000s)

( '000s)

$ 4,000 (

$ 1 3,000 Amount

Amount 0 2,000

0 1,000

0 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending Month ending

Expenditure Budget Operating Expenses ‐v‐ YTD Actual (Refer Note 2) Budget Capital Expenses ‐v‐ Actual (Refer Note 2) 3,000 5,000 Budget 2014‐15 Budget 2014‐15 4,500 2,500 Actual 2014‐15 4,000 Actual 2014‐15

3,500 2,000 '000s)

(

'000s)

3,000 (

1,500 $

2,500

Amount 2,000 1,000 Amount 1,500 500 1,000

500 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month ending Month ending

Comments

This information is to be read in conjunction with the accompanying Financial Statements and notes.

5 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY (Statutory Reporting Program) For the Period Ended 31 January 2015

Amended YTD YTD Var. $ Var. % Amended Annual Budget Actual (b)‐(a) (b)‐(a)/(a) Var. Note Budget (a) (b) Operating Revenues $$$$% Governance 56,100 36,894 48,158 11,264 30.53%  General Purpose Funding ‐ Rates 9 4,060,803 4,060,803 4,107,422 46,619 1.15% General Purpose Funding ‐ Other 5,116,792 2,592,789 2,681,184 88,395 3.41% Law, Order and Public Safety 212,383 81,335 47,033 (34,302) (42.17%)  Health 149,300 136,966 126,681 (10,285) (7.51%) Education and Welfare 450,084 232,945 340,116 107,171 46.01%  Housing 104,560 62,260 53,619 (8,641) (13.88%) Community Amenities 2,064,557 1,388,298 1,482,862 94,564 6.81% Recreation and Culture 462,626 249,134 232,089 (17,045) (6.84%) Transport 3,319,714 2,732,169 2,366,079 (366,090) (13.40%)  Economic Services 633,500 378,105 428,906 50,801 13.44%  Other Property and Services 3,138,843 2,165,655 580,116 (1,585,539) (73.21%)  Total Operating Revenue 19,769,262 14,117,353 12,494,262 (1,623,091) Operating Expense Governance (1,246,413) (989,720) (838,976) 150,744 15.23%  General Purpose Funding (199,736) (99,008) (81,496) 17,512 17.69%  Law, Order and Public Safety (880,653) (549,539) (432,830) 116,709 21.24%  Health (614,140) (380,313) (343,362) 36,951 9.72% Education and Welfare (915,101) (578,287) (530,619) 47,668 8.24% Housing (159,244) (103,088) (119,247) (16,159) (15.67%)  Community Amenities (2,929,550) (1,481,882) (1,490,738) (8,856) (0.60%) Recreation and Culture (4,952,989) (3,136,356) (2,431,348) 705,008 22.48%  Transport (13,490,990) (10,612,266) (7,164,763) 3,447,503 32.49%  Economic Services (1,376,598) (868,989) (777,365) 91,624 10.54%  Other Property and Services (45,457) (76,138) (151,637) (75,499) (99.16%)  Total Operating Expenditure (26,810,871) (18,875,586) (14,362,380) 4,513,206

Funding Balance Adjustments Add back Depreciation 5,709,669 3,330,649 3,211,145 (119,504) (3.59%) Adjust (Profit)/Loss on Asset Disposal 8 (971,542) (971,543) (490,785) 480,758 (49.48%) Adjust Provisions and Accruals 000 0 Net Cash from Operations (2,303,482) (2,399,127) 852,243 3,251,370

Capital Revenues Grants, Subsidies and Contributions 11 652,876 217,626 1,167,063 949,437 436.27%  Proceeds from Disposal of Assets 8 1,803,000 652,446 652,446 0 0.00% Total Capital Revenues 2,455,876 870,072 1,819,510 949,437 Capital Expenses Land Held for Resale 000 0 Land and Buildings 13 (7,128,873) (1,561,102) (442,789) 1,118,313 71.64%  Office Furniture & Eqipment 13 (29,000) (29,000) (14,983) 14,017 48.33% Plant and Equipment 13 (80,000) (55,000) (232,163) (177,163) (322.11%) Infrastructure Assets ‐ Roads 13 (1,322,805) (832,430) (265,807) 566,623 68.07% Infrastructure Assets ‐ Footpaths 13 (60,000) (10,000) 0 10,000 100.00% Infrastructure Assets ‐ Bridges 13 0 0 0 0 Infrastructure Assets ‐ Drainage 13 (75,000) 0 0 0 Infrastructure Assets ‐ Parks & Ovals 13 (162,000) 0 0 0 Infrastructure Assets ‐ Levee Systems 13 0 0 0 0 Infrastructure Assets ‐ Airport 13 (555,967) (277,983) (81,687) 196,296 70.61%  Infrastructure Assets ‐ Carparks 13 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 (800,000) (366,667) (204,639) 162,028 44.19%  Infrastructure Assets ‐ Landfill 13 0 0 0 0 Total Capital Expenditure (10,213,645) (3,132,182) (1,242,067) 1,890,115

Net Cash from Capital Activities (7,757,769) (2,262,110) 577,442 2,839,552

Financing Proceeds from New Debentures 000 0 Self‐Supporting Loan Principal 000 0 Transfer from Reserves 7 11,070,178 5,280,551 4,083,784 (1,196,767) (22.66%) Advances to Community Groups 000 0 Repayment of Debentures 10 (487,184) (241,656) (241,080) 577 0.24% Transfer to Reserves 7 ‐1,652,797 (620,000) (1,661,514) (1,041,514) (167.99%)  Net Cash from Financing Activities 8,930,197 4,418,895 2,181,191 (2,237,704)

Net Operations, Capital and Financing (1,131,054) (242,342) 3,610,876 3,853,218

Opening Funding Surplus(Deficit) 3 1,131,054 1,131,054 1,131,054 0 0.00%

Closing Funding Surplus(Deficit) 3 0 888,712 4,741,930 3,853,218

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

6 SHIRE OF CARNARVON STATEMENT OF FINANCIAL ACTIVITY (By Nature or Type) For the Period Ended 31 January 2015

Amended YTD YTD Var. $ Var. % Amended Annual Budget Actual (b)‐(a) (b)‐(a)/(a) Var. Note Budget (a) (b) Operating Revenues $$$$% Rates 9 4,240,803 4,221,103 4,315,352 94,249 2.23% Operating Grants, Subsidies and 0 Contributions 11 10,616,618 5,763,246 5,000,534 (762,712) (13.23%)  Fees and Charges 2,971,260 2,171,620 2,192,769 21,149 0.97% Service Charges 000 0 Interest Earnings 254,000 154,016 206,987 52,971 34.39%  Other Revenue 485,760 323,547 208,485 (115,062) (35.56%)  Profit on Disposal of Assets 8 1,200,821 1,200,821 570,135 Total Operating Revenue 19,769,262 13,834,353 12,494,262 (709,405) Operating Expense Employee Costs ‐6,513,398 ‐4,067,794 ‐3,751,786 316,008 7.77% Materials and Contracts ‐12,574,177 ‐10,004,256 ‐6,261,620 3,742,636 37.41%  Utility Charges ‐881,866 ‐520,995 ‐415,107 105,888 20.32%  Depreciation on Non‐Current Assets ‐5,709,669 ‐3,330,649 ‐3,211,145 119,504 3.59% Interest Expenses ‐64,162 ‐32,356 ‐29,985 2,371 7.33% Insurance Expenses ‐424,075 ‐423,074 ‐387,513 35,561 8.41% Other Expenditure ‐414,246 ‐267,184 ‐225,874 41,310 15.46%  Loss on Disposal of Assets 8 ‐229,278 ‐229,278 ‐79,350 Total Operating Expenditure (26,810,871) (18,875,586) (14,362,380) 4,363,279

Funding Balance Adjustments Add back Depreciation 5,709,669 3,330,649 3,211,145 (119,504) (3.59%) Adjust (Profit)/Loss on Asset Disposal 8 ‐971,542 ‐971,543 (490,785) 480,758 (49.48%) Adjust Provisions and Accruals 000 0 Net Cash from Operations (2,303,482) (2,399,127) 852,243 4,015,128

Capital Revenues Grants, Subsidies and Contributions 11 652,876 217,626 1,167,063 949,437 436.27%  Proceeds from Disposal of Assets 8 1,803,000 652,446 652,446 0 0.00% Total Capital Revenues 2,455,876 870,072 1,819,510 949,437 Capital Expenses Land Held for Resale 000 0 Land and Buildings 13 (7,128,873) (1,561,102) (442,789) 1,118,313 71.64%  Office Furniture & Eqipment 13 (29,000) (29,000) (14,983) Plant and Equipment 13 (80,000) (55,000) (232,163) Infrastructure Assets ‐ Roads 13 (1,322,805) (832,430) (265,807) Infrastructure Assets ‐ Footpaths 13 (60,000) (10,000) 0 Infrastructure Assets ‐ Bridges 13 0 0 0 Infrastructure Assets ‐ Drainage 13 (75,000) 0 0 0 Infrastructure Assets ‐ Parks & Ovals 13 (162,000) 0 0 0 Infrastructure Assets ‐ Levee Systems 13 0 0 0 0 Infrastructure Assets ‐ Airport 13 (555,967) (277,983) (81,687) 196,296 70.61%  Infrastructure Assets ‐ Carparks 13 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 (800,000) (366,667) (204,639) 162,028 44.19%  Infrastructure Assets ‐ Landfill 13 0 0 0 0 Total Capital Expenditure (10,213,645) (3,132,182) (1,242,067) 1,476,637

Net Cash from Capital Activities (7,757,769) (2,262,110) 577,442 2,426,074

Financing Transfer From Reserves 7 11,070,178 5,280,551 4,083,784 Proceeds from New Debentures 000 0 Self‐Supporting Loan Principal 000 0

Repayment of Debentures 10 (487,184) (241,656) (241,080) 577 0.24% Transfer to Reserves 7 (1,652,797) (620,000) (1,661,514) (1,041,514) (167.99%)  Net Cash from Financing Activities 8,930,197 4,418,895 2,181,191 (1,040,938)

Net Operations, Capital and Financing (1,131,054) (242,342) 3,610,876 5,400,264

Opening Funding Surplus(Deficit) 3 1,131,054 1,131,054 1,131,054 0 0.00%

Closing Funding Surplus(Deficit) 3 0 888,712 4,741,930 5,400,264

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

7 SHIRE OF CARNARVON STATEMENT OF CAPITAL ACQUSITIONS AND CAPITAL FUNDING For the Period Ended 31 January 2015

YTD 31 01 2015

YTD Actual New YTD Actual (Renewal Amended YTD Amended Annual Capital Acquisitions Note /Upgrade Expenditure) YTD Actual Total Budget Budget Variance (a) (b) (c) = (a)+(b) (d) (d) ‐ (c) $$ $$$$ Land and Buildings 13 442,789 0 442,789 1,561,102 7,128,873 (1,118,313) Office Furniture & Eqipment 13 14,983 0 14,983 29,000 29,000 (14,017) Plant and Equipment 13 232,163 0 232,163 55,000 80,000 177,163 Infrastructure Assets ‐ Roads 13 265,807 0 265,807 832,430 1,322,805 (566,623) Infrastructure Assets ‐ Footpaths 13 0 0 0 10,000 60,000 (10,000) Infrastructure Assets ‐ Bridges 13 00 0000 Infrastructure Assets ‐ Drainage 13 0 0 0 0 75,000 0 Infrastructure Assets ‐ Parks & Ovals 13 0 0 0 0 162,000 0 Infrastructure Assets ‐ Levee Systems 13 00 0000 Infrastructure Assets ‐ Airport 13 81,687 0 81,687 277,983 555,967 (196,296) Infrastructure Assets ‐ Carparks 13 0 0 0 0 0 0 Infrastructure Assets ‐ Other Infrasrtucture 13 204,639 0 204,639 366,667 800,000 (162,028) Infrastructure Assets ‐ Landfill 13 0 0 0 0 0 0

Capital Expenditure Totals 1,242,067 0 1,242,067 3,132,182 10,213,645 (1,890,115)

Comments and graphs

8 SHIRE OF CARNARVON STATEMENT OF BUDGET AMENDMENTS (Statutory Reporting Program) For the Period Ended 31 January 2015

Adopted Budget Amended YTD Amendments Amended Annual Budget Adopted Budget (Note 5) Budget (a) Operating Revenues $$ $ $ Governance 31,100 25,000 56,100 36,894 General Purpose Funding 9,177,595 0 9,177,595 6,653,592 Law, Order and Public Safety 212,383 0 212,383 81,335 Health 149,300 0 149,300 136,966 Education and Welfare 289,000 161,084 450,084 232,945 Housing 104,560 0 104,560 62,260 Community Amenities 2,064,057 500 2,064,557 1,388,298 Recreation and Culture 423,626 39,000 462,626 249,134 Transport 3,249,714 70,000 3,319,714 2,949,795 Economic Services 633,500 0 633,500 378,105 Other Property and Services 3,138,843 0 3,138,843 2,165,655 Total Operating Revenue 19,473,678 295,584 19,769,262 14,334,979 Operating Expense Governance (1,171,413) (75,000) (1,246,413) (989,720) General Purpose Funding (264,736) 65,000 (199,736) (99,008) Law, Order and Public Safety (871,653) (9,000) (880,653) (549,539) Health (614,140) 0 (614,140) (380,313) Education and Welfare (758,017) (157,084) (915,101) (578,287) Housing (159,244) 0 (159,244) (103,088) Community Amenities (2,887,050) (42,500) (2,929,550) (1,481,882) Recreation and Culture (4,918,989) (34,000) (4,952,989) (3,136,356) Transport (13,460,990) (30,000) (13,490,990) (10,612,266) Economic Services (1,289,298) (87,300) (1,376,598) (868,989) Other Property and Services (45,457) 0 (45,457) (76,138) Total Operating Expenditure (26,440,987) (369,884) (26,810,871) (18,875,586)

Funding Balance Adjustments Add back Depreciation 5,709,669 5,709,669 1,491,489 Adjust (Profit)/Loss on Asset Disposal (971,542) (971,542) (5,064) Adjust Provisions and Accruals 000 Net Cash from Operations (2,229,182) (74,300) (2,303,482) (3,054,182)

Capital Revenues Grants, Subsidies and Contributions 652,876 0 652,876 3,220,541 Proceeds from Disposal of Assets 1,803,000 0 1,803,000 189,333 Proceeds from Sale of Investments 000 Total Capital Revenues 2,455,876 0 2,455,876 3,409,874 Capital Expenses Land Held for Resale 000 Land and Buildings (7,073,873) (55,000) (7,128,873) (1,561,102) Office Furniture & Eqipment (29,000) 0 (29,000) (29,000) Plant and Equipment (50,000) (30,000) (80,000) (55,000) Infrastructure Assets ‐ Roads (1,322,805) 0 (1,322,805) (832,430) Infrastructure Assets ‐ Footpaths (60,000) 0 (60,000) (10,000) Infrastructure Assets ‐ Bridges 0 0 00 Infrastructure Assets ‐ Drainage (75,000) 0 (75,000) 0 Infrastructure Assets ‐ Parks & Ovals (162,000) 0 (162,000) 0 Infrastructure Assets ‐ Levee Systems 0 0 00 Infrastructure Assets ‐ Airport (555,967) 0 (555,967) (277,983) Infrastructure Assets ‐ Carparks 0 0 00 Infrastructure Assets ‐ Other Infrasrtucture (800,000) 0 (800,000) (366,667) Infrastructure Assets ‐ Landfill 0 0 00 Total Capital Expenditure (10,128,645) (85,000) (10,213,645) (3,132,182)

Net Cash from Capital Activities (7,672,769) (85,000) (7,757,769) 277,692

Financing Proceeds from New Debentures 000

Self‐Supporting Loan Principal 000 Transfer from Reserves 11,028,436 41,742 11,070,178 0 Purchase of Investments 000 Advances to Community Groups 000 Repayment of Debentures (487,184) (487,184) (79,955) Transfer to Reserves (1,652,797) (1,652,797) (75,420) Net Cash from Financing Activities 8,888,455 41,742 8,930,197 (155,375)

Net Operations, Capital and Financing (1,013,496) (117,558) (1,131,054) (2,931,865)

Opening Funding Surplus(Deficit) 1,013,496 117,558 1,131,054 1,013,496

Closing Funding Surplus(Deficit) 000(1,918,369)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

9 SHIRE OF SOMEWHERE NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES

(a) Basis of Accounting This statement comprises a special purpose financial report which has been prepared in accordance with Australian Accounting Standards (as they apply to local governments and not‐for‐profit entities), Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting policies which have been adopted in the preparation of this statement are presented below and have been consistently applied unless stated otherwise.

Except for cash flow and rate setting information, the report has also been prepared on the accrual basis and is based on historical costs, modified, where applicable, by the measurement at fair value of selected non‐current assets, financial assets and liabilities.

Critical Accounting Estimates The preparation of a financial report in conformity with Australian Accounting Standards requires management to make judgements, estimates and assumptions that effect the application of policies and reported amounts of assets and liabilities, income and expenses.

The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances; the results of which form the basis of making the judgements about carrying values of assets and liabilities that are not readily apparent from other sources. Actual results may differ from these estimates.

(b) The Local Government Reporting Entity All Funds through which the Council controls resources to carry on its functions have been included in this statement.

In the process of reporting on the local government as a single unit, all transactions and balances between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those monies appears at Note 12.

(d) Rates, Grants, Donations and Other Contributions Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO).

Receivables and payables are stated inclusive of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or financing activities which are recoverable from, or payable to, the ATO are presented as operating cash flows.

10 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(f) Cash and Cash Equivalents Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with banks and other short term highly liquid investments that are readily convertible to known amounts of cash and which are subject to an insignificant risk of changes in value and bank overdrafts.

Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial position.

(g) Trade and Other Receivables Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other amounts due from third parties for goods sold and services performed in the ordinary course of business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non‐current assets.

Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified. An allowance for doubtful debts is raised when there is objective evidence that they will not be collectible.

(h) Inventories General Inventories are measured at the lower of cost and net realisable value.

Net realisable value is the estimated selling price in the ordinary course of business less the estimated costs of completion and the estimated costs necessary to make the sale.

Land Held for Resale Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes the cost of acquisition, development, borrowing costs and holding costs until completion of development. Finance costs and holding charges incurred after development is completed are expensed.

Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.

Land held for sale is classified as current except where it is held as non‐current based on Council’s intentions to release for sale.

(i) Fixed Assets All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal consideration, cost is determined as fair value at the date of acquisition. The cost of non‐current assets constructed by the local government includes the cost of all materials used in the construction, direct labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure the carrying amount does not differ materially from that determined using fair value at reporting date.

11 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(j) Depreciation of Non‐Current Assets All non‐current assets having a limited useful life are systematically depreciated over their useful lives in a manner which reflects the consumption of the future economic benefits embodied in those assets.

Depreciation is recognised on a straight‐line basis, using rates which are reviewed each reporting period. Major depreciation rates and periods are:

Buildings 25 to 50 years Construction other than Buildings (Public Facilities) 5 to 50 years Furniture and Equipment 4 to 10 years Plant and Equipment 5 to 15 years Heritage Assets 25 to 50 years Roads 25 years Footpaths 50 years Sewerage Piping 75 years Water Supply Piping and Drainage Systems 75 years

(k) Trade and Other Payables Trade and other payables represent liabilities for goods and services provided to the Council prior to the end of the financial year that are unpaid and arise when the Council becomes obliged to make future payments in respect of the purchase of these goods and services. The amounts are unsecured, are recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee Benefits The provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short‐term Benefits) The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to be settled within 12 months represents the amount the Shire has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Shire expects to pay and includes related on‐costs. (ii) Annual Leave and Long Service Leave (Long‐term Benefits) The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturity and currency that match as closely as possible, the estimated future cash outflows. Where the Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

12 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(m) Interest‐bearing Loans and Borrowings All loans and borrowings are initially recognised at the fair value of the consideration received less directly attributable transaction costs.

After initial recognition, interest‐bearing loans and borrowings are subsequently measured at amortised cost using the effective interest method. Fees paid on the establishment of loan facilities that are yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs Borrowing costs are recognised as an expense when incurred except where they are directly attributable to the acquisition, construction or production of a qualifying asset. Where this is the case, they are capitalised as part of the cost of the particular asset.

(n) Provisions Provisions are recognised when: The council has a present legal or constructive obligation as a result of past events; it is more likely than not that an outflow of resources will be required to settle the obligation; and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may be small.

(o) Current and Non‐Current Classification In the determination of whether an asset or liability is current or non‐current, consideration is given to the time when each asset or liability is expected to be settled. The asset or liability is classified as current if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months, such as vested long service leave, the liability is classified as current even if not expected to be settled within the next 12 months. Inventories held for trading are classified as current even if not expected to be realised in the next 12 months except for land held for resale where it is held as non current based on Council's intentions to release for sale.

13 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(p) Nature or Type Classifications

Rates All rates levied under the Local Government Act 1995. Includes general, differential, specific area rates, minimum rates, interim rates, back rates, ex‐gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears and service charges.

Operating Grants, Subsidies and Contributions Refer to all amounts received as grants, subsidies and contributions that are not non‐operating grants.

Non‐Operating Grants, Subsidies and Contributions Amounts received specifically for the acquisition, construction of new or the upgrading of non‐current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset Disposal Profit on the disposal of assets including gains on the disposal of long term investments. Losses are disclosed under the expenditure classifications.

Fees and Charges Revenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54 of the Local Government (Financial Management) Regulations 1996 identifies the These are television and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude rubbish removal charges. Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings Interest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income Other revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee Costs All costs associate with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and Contracts All expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.) Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

14 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(q) Nature or Type Classifications (Continued)

Insurance All insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposal Loss on the disposal of fixed assets.

Depreciation on non‐current assets Depreciation expense raised on all classes of assets.

Interest expenses Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditure Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate Business Plan to provide the long term community vision, aspirations and objectives.

Based upon feedback received from the community the vision of the Shire is: "A wonderful place to live, work, invest and visit with the community working together to achieve shared objectives"

The Strategic Community Plan defines the key objectives of the Shire as: "Economic: A strong, resilient and balanced economy. Environment: Our unique natural and built environment is protected and enhanced. Social: Our community enjoys a high quality of life. Civic Leadership: A collaborative and engaged community."

(s) Reporting Programs

Council operations as disclosed in this statement encompass the following service orientated activities/programs:

GOVERNANCE Expenses associated with provision of services to members of council and elections. Also included are costs associated with computer operations, corporate accounting, corporate records and asset management. Costs reported as administrative expenses are redistributed in accordance with the principle of activity based costing (ABC).

GENERAL PURPOSE FUNDING Rates and associated revenues, general purpose government grants, interest revenue and other miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the above mentioned revenues, eg. Valuation expenses, debt collection and overheads.

LAW, ORDER, PUBLIC SAFETY Enforcement of Local Laws, fire prevention, animal control and provision of ranger services.

HEALTH Health inspection services, food quality control, mosquito control and contributions towards provision of medical health services.

15 SHIRE OF CARNARVON NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(s) Reporting Programs (Continued)

HOUSING Provision and maintenance of rented housing accommodation for pensioners and employees.

COMMUNITY AMENITIES Sanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteries and town planning.

RECREATION AND CULTURE Parks, gardens and recreation reserves, library services, television and radio re‐broadcasting, swimming facilities, walk trails, youth recreation, Shark Bay World Heritage Discovery and Visitor Centre, boat ramps, foreshore, public halls and Shark Bay Recreation Centre.

TRANSPORT Construction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depot operations, plant purchase, marine facilities and cleaning of streets.

ECONOMIC SERVICES Tourism, community development, pest control, building services, caravan parks and private works.

OTHER PROPERTY & SERVICES Plant works, plant overheads and stock of materials.

16 SHIRE OF CARNARVON STATEMENT OF BUDGET AMENDMENTS (Statutory Reporting Program) For the Period Ended 31 January 2015

Note 2: EXPLANATION OF MATERIAL VARIANCES

Timing/ Reporting Program Var. $ Var. % Var. Permanent Explanation of Variance Operating Revenues $% Long Service Leave contributions received from other Councils for Governance 11,264 30.53%  Timing Director of Corporate & Community Services General Purpose Funding ‐ Rates 46,619 1.15% General Purpose Funding ‐ Other 88,395 3.41% Anticipated income to be received as at this period end, not yet Law, Order and Public Safety (34,302) (42.17%)  Timing received Health (10,285) (7.51%) Education and Welfare 107,171 46.01%  Timing Income greater than anticipated at this period end Housing (8,641) (13.88%) Community Amenities 94,564 6.81% Recreation and Culture (17,045) (6.84%) Anticipated income to be received as at this period end, not yet Transport (366,090) (13.40%)  Timing received Economic Services 50,801 13.44%  Permanent Income greater than anticipated at this period end Anticipated income to be received as at this period end, not yet Other Property and Services (1,585,539) (73.21%)  Timing received

Operating Expense Governance 150,744 15.23%  Timing Expenditure delayed General Purpose Funding 17,512 17.69%  Timing Expenditure delayed Law, Order and Public Safety 116,709 21.24%  Timing Expenditure delayed Health 36,951 9.72% Education and Welfare 47,668 8.24% Housing (16,159) (15.67%)  Timing Expenditure greater than anticipated at this period end Community Amenities (8,856) (0.60%) Expenditure delayed ‐ may be due to misallocation of Plant hours Recreation and Culture 705,008 22.48%  Timing against jobs. Will need to be investigated Expenditure delayed ‐ may be due to misallocation of Plant hours Transport 3,447,503 32.49%  Timing against jobs. Will need to be investigated Economic Services 91,624 10.54%  Timing Expenditure delayed Expenditure delayed ‐ may be due to misallocation of Plant hours Other Property and Services (75,499) (99.16%)  Timing against jobs. Will need to be investigated

Capital Revenues Grants, Subsidies and Contributions 949,437 436.27%  Permanent I/E code budget allocation issue Proceeds from Disposal of Assets 0 0.00%

Capital Expenses Land and Buildings 1,118,313 71.64%  Timing Expenditure delayed Office Furniture & Eqipment 14,017 48.33% Plant and Equipment (177,163) (322.11%) Infrastructure Assets ‐ Roads 566,623 68.07% Infrastructure Assets ‐ Footpaths 10,000 100.00% Infrastructure Assets ‐ Bridges 0 Infrastructure Assets ‐ Drainage 0 Infrastructure Assets ‐ Parks & Ovals 0 Infrastructure Assets ‐ Levee Systems 0 Infrastructure Assets ‐ Airport 196,296 70.61%  Timing Expenditure delayed Infrastructure Assets ‐ Carparks 0 Infrastructure Assets ‐ Other Infrasrtuc 162,028 44.19%  Timing Expenditure delayed Infrastructure Assets ‐ Landfill 0

Financing Loan Principal 577 0.24%

17 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

Note 3: NET CURRENT FUNDING POSITION Positive=Surplus (Negative=Deficit)

YTD 31 Jan Note 2015 30th June 2014 YTD 31 Jan 2014 $$ $ Current Assets Cash Unrestricted 4 1,770,934 1,371,960 1,987,912 Cash Restricted 4 10,076,760 3,201,625 1,914,958 Receivables ‐ Rates 6 768,655 6,217 72,732 Receivables ‐Other 6 2,439,554 1,224,863 7,647,939 Inventories 85,077 80,787 47,507

15,140,981 5,885,452 11,671,048

Less: Current Liabilities Payables (322,291) (2,241,035) (10,757,760) Provisions (1,349,634) (1,349,634) (799,099) (1,671,925) (3,590,669) (11,556,859)

Less: Cash Reserves 7 (10,076,760) (1,873,668) (1,914,958) Less: Provisions 1,349,634 1,349,634 799,099

Net Current Funding Position 4,741,929 1,770,749 (1,001,670)

Note 3 ‐ Liquidity Over the Year 12,000 2013‐14 10,000 2014‐15 2012‐13 8,000

6,000

Amount Amount $ ( '000s) 4,000

2,000

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Comments ‐ Net Current Funding Position

18 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Total Institution Maturity Rate $ $ $ Amount $ Date (a) Cash Deposits Cash 10,069,181.46 10,069,181 ANZ / WATC At Call Cash At Hand 1,770,933.92 1,770,934 ANZ At Call Investments 7,578.88 7,579 ANZ At Call 2 TRUST FUND CASH AT BANK 173,799.82 173,800 ANZ On Hand

Total 1,770,934 10,076,760 173,800 12,021,494

Comments/Notes ‐ Investments

19 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

Note 5: BUDGET AMENDMENTS Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Job Decrease in Account Account Description Classification Original Budget Available Cash Current Budget $$$ Budget Adoption Permanent Changes Budget Surplus ‐$1,013,054.00 ‐$117,558.00 ‐$1,130,612.00 0452 VALUATION EXPENSES Operating Expenses $75,500.00 ‐$65,000.00 $10,500.00 0482 ACCOUNTING SOFTWARE Operating Expenses $55,000.00 $10,000.00 $65,000.00 0553 REIMBURSEMENT‐INSURANCE Operating Revenue ‐$5,000.00 ‐$25,000.00 ‐$30,000.00 0584 LAND & BUILDINGS Operating Expenses 0584 0041 Shire Admin Building Refurbishment Operating Expenses $200,000.00 $30,000.00 $230,000.00 0586 RETENTION AND BONUS PAYMENTS Operating Expenses $0.00 $75,000.00 $75,000.00 06D2 CONSULTANCIES Operating Expenses 06D2 0018 Tender & Procurement Operating Expenses $45,000.00 ‐$10,000.00 $35,000.00 0742 BUSHFIRE SHED MAINTENANCE Operating Expenses 0742 0082 Bush Fire Shed ‐ Unallocated Maintenance Operating Expenses $0.00 $500.00 $500.00 0902 DOG POUND‐OPERATIONS Operating Expenses $1,500.00 $1,000.00 $2,500.00 0912 CONTROL EXPENSES OTHER Operating Expenses 0912 0909 Control Expenses ‐ Other Operating Expenses $0.00 $5,200.00 $5,200.00 0912 0911 Euthanising Operating Expenses $3,800.00 $1,300.00 $5,100.00 2292 MINOR EQUIPMENT Operating Expenses $3,000.00 ‐$500.00 $2,500.00 2552 CAT CONTROL OPS Operating Expenses $5,000.00 $1,500.00 $6,500.00 1353 GRANTS‐ SERVICE AGREEMENT Operating Revenue ‐$249,000.00 ‐$156,084.00 ‐$405,084.00 3572 3574 Community Events Operating Expenses $1,500.00 $1,000.00 $2,500.00 6033 CONTRIBUTION & DONATIONS Operating Revenue $0.00 ‐$5,000.00 ‐$5,000.00 6112 YOUTH SERVICES Operating Expenses 6112 074 Rent (Youth Office) Operating Expenses $7,637.00 $9,000.00 $16,637.00 6122 067 Ydo Vehicle ‐ Fuel And Oils Operating Expenses $3,000.00 $9,000.00 $12,000.00 6132 EMPLOYEE COSTS ‐ YDO Operating Expenses 6132 061 Employment Costs Operating Expenses $179,453.00 $82,404.00 $261,857.00 6162 REPAIRS AND MAINTENANCE ‐ YOUTH Operating Expenses 6162 077 Youth Computer Ops Operating Expenses $650.00 $5,000.00 $5,650.00 6162 080 Youth Office Relocation Expenses Operating Expenses $5,000.00 $5,000.00 $10,000.00 6222 YOUTH EXPENDITURE ‐ (OP COSTS) Operating Expenses $7,242.00 $35,596.00 $42,838.00 6292 ABC ALLOCATIONS Operating Expenses $27,846.00 $10,084.00 $37,930.00 2963 FEES AND CHARGES Operating Revenue $0.00 ‐$500.00 ‐$500.00 2992 PUBLIC CONVENIENCES Operating Expenses 2992 0450 Pc Coral Bay Operating Expenses $10,000.00 $2,000.00 $12,000.00 2992 0459 Pc Baxter Park Operating Expenses $9,656.00 $2,000.00 $11,656.00 2992 0461 Pc Civic Centre Operating Expenses $15,500.00 $2,000.00 $17,500.00 2992 0464 Pc Pelican Point Operating Expenses $11,500.00 $6,000.00 $17,500.00 2992 0465 Pc Rotary Park Operating Expenses $4,000.00 $6,000.00 $10,000.00 2992 0466 Pc Blowholes Operating Expenses $11,000.00 ‐$2,000.00 $9,000.00 2992 046G Pc Cultural Centre Operating Expenses $4,500.00 $7,000.00 $11,500.00 2992 0480 Pc Town Beach Operating Expenses $10,000.00 $7,000.00 $17,000.00 2992 0481 Pc Old Theatre Building ‐ Festival Grounds Operating Expenses $0.00 $1,000.00 $1,000.00 3012 0470 Cemetery Maintenance ‐ Old Operating Expenses $6,417.04 $11,499.96 $17,917.00 3203 GOVT GRANT ‐ POOL Operating Revenue ‐$30,000.00 $0.00 ‐$30,000.00 3215 SPECIFIED MAINTENANCE Operating Expenses 3215 0038 Jim Richards Pavillion Operating Expenses $15,000.00 $9,000.00 $24,000.00 3274 PLANT & EQUP SWIM POOL Operating Expenses 3274 1561 Community Pool Revitalisation Operating Expenses $0.00 $30,000.00 $30,000.00 3282 RECREATION PUBLIC BUILDINGS Operating Expenses 3282 0901 Festival Grounds Toilet Blocks ‐ Recurrent Ma Operating Revenue $1,352.00 $2,000.00 $3,352.00 3282 0902 Jim Richards Pavilion ‐ Recurrent MaintenanceOperating Expenses $9,965.00 $5,000.00 $14,965.00 3282 0906 Baston Amenities Complex ‐ Recurrent MainteOperating Expenses $3,360.00 $2,500.00 $5,860.00 3282 0914 Recreation Buildings ‐ Unallocated MaintenanOperating Expenses $10,000.00 $15,500.00 $25,500.00 3283 TOWN OVAL Operating Revenue ‐$7,000.00 ‐$9,000.00 ‐$16,000.00 3764 LAND & BUILDINGS Operating Expenses 3764 1161 Blowholes Caretaker Cottage Operating Expenses $40,000.00 $25,000.00 $65,000.00 4113 OTHER REIMBURSEMENTS ETC Operating Revenue ‐$10,000.00 ‐$70,000.00 ‐$80,000.00 4192 GROUNDS MAINTENANCE Operating Expenses 4192 1942 Grounds Maintenance General Operating Revenue $0.00 $30,000.00 $30,000.00 4212 FRUIT FLY BAITING CONTROL Operating Expenses $12,000.00 $87,300.00 $99,300.00 3485 TRANS FROM LAND & INFRASTRUCTURE DEVEOperating Revenue ‐$562,000.00 ‐$41,742.00 ‐$603,742.00

(1,080,676) 30,000 (1,050,676)

20 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015 Note 6: RECEIVABLES

Receivables ‐ Rates Receivable YTD 31 Jan 2015 30 June 2014 Receivables ‐ General Current 30 Days 60 Days 90+Days $$$ $ $ $ Receivables ‐ General 168,476 112,662 26,177 1,607,438 Opening Arrears Previous Years 214,777 175,747 Levied this year 4,107,422 3,777,351 Total Receivables General Outstanding 1,914,753 Less Collections to date (3,553,543) (3,738,321) Equals Current Outstanding 768,655 214,777 Amounts shown above include GST (where applicable)

Net Rates Collectable 768,655 214,777 Note 6 ‐ Accounts Receivable (non‐rates) % Collected 82.22% 94.57%

Note 6 ‐ Rates Receivable 3,500 2013‐14 3,000 Current 60 Days 30 Days 2014‐15 9% 1% 2,500 6% 2,000 $('000s)

1,500

Amount 1,000

500

0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 90+Days 84%

Comments/Notes ‐ Receivables Rates Comments/Notes ‐ Receivables General

21 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

Note 7: Cash Backed Reserve

2014‐15 Amended Amended Amended Amended Budget Actual Budget Actual Budget Actual Budget Interest Interest Transfers In Transfers In Transfers Out Transfers Out Transfer out Closing Actual YTD Closing Name Opening Balance Earned Earned (+) (+) (‐) (‐) Reference Balance Balance $ $$$$ $ $ $ $ Leave Reserve 126,394 1,011 3,433 0 0 0 0 127,405 129,828 Plant Reserve 120,818 966 3,282 0 0 0 0 121,784 124,100 Waste Disposal Reserve 36,080 288 980 0 0 0 0 36,368 37,060 Property Infrastructure Reserve 1,627 13 44 0 0 0 0 1,640 1,671 Staff Housing Reserve 662,958 5,299 20,148 220,000 0 0 0 888,257 683,107 Civic Centre Reserve 100,717 805 1,763 0 0 (100,000) 0 1,522 102,480 I.T. Replacement Reserve 64,481 515 1,469 0 0 (29,000) 0 35,996 65,950 Airport Reserve 28,224 226 1,086 32,797 0 0 0 61,247 29,310 Coral Bay Tip Reserve 20,790 166 565 0 0 0 0 20,956 21,355 Surge/Fascine Wall Reserve 5,959 48 162 0 0 0 0 6,007 6,120 Town Planning Scheme Reserve 22,080 176 600 0 0 0 0 22,256 22,680 Fascine Dredging Reserve 1,270 10 34 0 0 0 0 1,280 1,304 Flood Mitigation Reserve 10,007 80 272 0 0 0 0 10,087 10,279 OTC/NASA Reserve 7,529 60 205 0 0 0 0 7,589 7,734 Blowholes Reserve 20,469 164 556 0 0 0 0 20,633 21,025 Unspent Grants and Contributions Reserve 10,472,564 83,803 70,298 0 938,978 (10,337,436) (3,832,234) Recoup Unspent 218,931 7,649,606 Land and Infrastructure Development Reserve 772,009 6,170 28,150 1,300,000 588,810 (603,742) (251,551) 1,474,437 1,137,419 Asset Replacement Reserve 25,053 200 680 0 0 0 0 25,253 25,734

12,499,031 100,000 133,726 1,552,797 1,527,788 (11,070,178) (4,083,784) 3,081,650 10,076,760

22 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015 Note 8 CAPITAL DISPOSALS

Amended Current Budget Actual YTD Profit/(Loss) of Asset Disposal YTD 31 01 2015

Disposals Amended Annual Profit Budget Actual Cost Accum Depr Proceeds (Loss) Profit/(Loss) Profit/(Loss) Variance Comments $$$ $ $ $ $ Plant and Equipment 0 C12891 Mazda BT 50 (6,283) 0 6,283 0 C1747 Mazda Bravo (12,109) 0 12,109 0 C11191 Multi Tyred Roller (8,145) 0 8,145 0 C27504 Hino Truck (15,870) 0 15,870 0 C1741 NPR Dual cab Truck (13,805) 0 13,805 0 C15853 BH 1830GR Grid Roller (7,610) 0 7,610 170,000 (27,014) 63,636 (79,350) 1BNU567 Cat950GSW Loader (74,397) (79,350) (4,953) 0 C12117 Isuzu Road Sweeper (83,986) 0 83,986 0 C500 Holden Utility (7,073) 0 7,073

03 Lukis Place 169,979 0 (169,979) 0 Lot 1004 Olivia Street 529,516 0 (529,516) 18,675 0 588,810 570,135 Pt Lot 1 Mahoney Ave 501,325 570,135 68,810

188,675 (27,014) 652,446 490,785 971,542 490,785 (480,757)

Profit 570,135 Loss (79,350)

Comments ‐ Capital Disposal/Replacements

23 Shire of Carnarvon

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 January 2015

Note 9: RATING INFORMATION Rate in Number Rateable Rate Interim Back Total Amended Budget Amended Budget Amended Budget Amended Budget $of Value Revenue Rates Rates Revenue Rate Interim Back Total Properties $ $ $ $ $ Revenue Rate Rate Revenue RATE TYPE $$$$ Differential General Rate GRV 6.8765 2,078 45,095,534 3,100,994 1,948 0 3,102,942 3,030,597 25,000 0 3,055,597 UV 10.0542 57 1,094,594 110,053 0 0 110,053 110,000 0 500 110,500 UV Mining 5.7453 34 3,914,388 224,893 0 0 224,893 225,000 0 0 225,000 UV Pastoral 0.7159 169 67,164,009 480,827 0 0 480,827 481,000 0 0 481,000 Sub‐Totals 2,338 117,268,525 3,916,768 1,948 0 3,918,716 3,846,597 25,000 500 3,872,097 Minimum Minimum Payment $ GRV 798.00 222 1,964,989 177,156 0 0 177,156 177,156 0 0 177,156 UV 350.00 28 27,471 9,800 0 9,800 9,800 0 0 9,800 UV Mining 350.00 3 1,500 1,050 0 0 1,050 1,050 0 0 1,050 UV Pastoral 700.00 1 10,000 700 0 0 700 700 0 0 700

Sub‐Totals 254 2,003,960 188,706 0 0 188,706 188,706 0 0 188,706 4,107,422 4,060,803

Amount from General Rates 4,107,422 4,060,803 Ex‐Gratia Rates 0 Specified Area Rates 180,053 180,000 Totals 4,287,475 4,240,803

Comments ‐ Rating Information

24 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

10. INFORMATION ON BORROWINGS (a) Debenture Repayments

Principal New Principal Principal Interest 1‐Jul‐14 Loans Repayments Outstanding Repayments Amended Amended Amended Particulars Actual Budget Actual Budget Actual Budget $$$$$$

Loan 213 ‐ Staff Housing 68,996 4,502 9,142 64,494 59,854 1,942 4,310

Loan 211 ‐ Library/Art Gallery 237,529 33,190 67,544 204,339 169,985 7,494 16,580

Loan 215 ‐ Infrastructure Development 576,608 60,800 122,746 515,808 453,862 10,031 21,477

Loan 212 ‐ Plant Purchase 27,696 15,015 30,475 12,681 (2,779) 771 1,433

Loan 214 ‐ Plant Purchase 644,914 127,572 257,277 517,342 387,637 9,747 20,362

1,555,743 0 241,080 487,184 1,314,664 1,068,559 29,985 64,162

All debenture repayments were financed by general purpose revenue.

(b) New Debentures

No new debentures were raised during the reporting period.

25 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015 Note 11: GRANTS AND CONTRIBUTIONS

Program/Details Grant Provider Approval 2014‐15 Variations Operating Capital Recoup Status GL Amended Additions Received Not Received Budget (Deletions) (Y/N) $$$$$$ GENERAL PURPOSE FUNDING Grants Commission ‐ General WALGGC Y 3,706,677 0 3,706,677 0 1,865,713 1,840,964 Grants Commission ‐ Roads WALGGC Y 1,125,115 0 1,125,115 0 566,314 558,801

LAW, ORDER, PUBLIC SAFETY FESA Grant ‐ Operating Bush Fire Brigade Dept. of Fire & Emergency Serv. Y 15,000 0 15,000 0 9,327 5,673 Grant FESA ‐ SES Dept. of Fire & Emergency Serv. Y 23,000 0 23,000 0 14,496 8,504 DFES Community Emergency Manager 118,383 118,383 0 0 118,383

COMMUNITY AMENITIES DYS&R Club Development Dept. Sport & Recreation Y 38,000 0 38,000 0 25,850 12,150 Youth Outreach Dept of justice & Family & Child Servic Y 405,084 405,084 301,404 103,680

HOUSING Grants ‐ Staff Housing Regional Development & Lands Y 538,636 0 538,636 0 0

COMMUNITY AMENITIES Waste Facilities Improvements Regional Development & Lands Y 938,636 0 938,636 0 938,636 0 Fascine Dredging Dept of Transport Y 365,250 365,250 0 0 365,250 Dredging Study Dept of Transport Y 33,067 0 33,067 0 0 33,067 Local planning Study Dept of Planning Y 120,000 120,000 0 0 120,000

RECREATION AND CULTURE Carnarvon Civic Centre LotteryWest Y 47,000 0 47,000 0 45,990 1,010 Upgrade & Improvements Regional Development & Lands Y 400,000 0 400,000 0 0 0 Carnarvon Aquatic Centre Y 30,000 0 30,000 0 30,000 0 Skate Park LotteryWest Y 10,800 0 10,800 0 0 10,800 Playground Equipment LotteryWest N 60,000 0 60,000 0 60,000 Library Activities Y 4,000 0 4,000 0 0 4,000 Regional Library Staff Y 15,000 0 15,000 0 9,457 5,543 Overseas Telecommunication Centre Y 30,676 0 30,676 0 0 30,676

TRANSPORT RRG Grants ‐ Capital Projects Regional Road Group Y 652,876 0 652,876 228,427 424,449 Flood Mitigation Works Regional Development Y 1,500,000 0 1,500,000 0 1,500,000 0 Main Roads WA Direct Grant Y 225,600 0 225,600 0 225,600 0 Regional Airports Y 590,744 0 590,744 0 167,526 423,218

TOTALS 10,993,544 0 10,340,668 652,876 5,928,739 4,126,169

Operating Operating 10,340,668 5,670,312 Non‐Operating Non‐operating 652,876 258,427 10,993,544 5,928,739

26 Shire of Carnarvon NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY For the Period Ended 31 January 2015

Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are not included in this statement are as follows:

Opening Closing Balance Amount Amount Balance Description 1 Jul 14 Received Paid 31‐Jan‐15 $$ $ $ BUILDING IN TRAINING FUND 2,436 22,230 ‐20,631 4,035 CIVIC CENTRE AIRCONDITIONING 51 0 0 51 CIVIC CENTRE HIRE 6,129 5,954 ‐7,054 5,029 CVON ARTIFICIAL REEF 00 0 0 FOOTPATH DEPOSITS 20,299 0 0 20,299 FOOTPATHS CASH IN LIEU 7,200 0 0 7,200 P.O.S.DEPOSITS 110,374 0 0 110,374 PERTH GLORY FLOOD RELIEF 12,500 0 0 12,500 PRIVATE WORKS 1,000 0 0 1,000 SHIRE FACILITY DEP 4,500 2,250 ‐2,200 4,550 SUNDRY 9,438 35,838 ‐36,794 8,482 SUSPENSE 4,581 653 ‐151 5,083 UNCLAIMED MONIES 1,242 0 0 1,242

179,750 66,925 (66,830) 179,845

27 SHIRE OF CARNARVON