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Shire of Carnarvon Minutes Ordinary Council Meeting

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Shire of Carnarvon Minutes Ordinary Council Meeting SHIRE OF CARNARVON MINUTES ORDINARY COUNCIL MEETING 24 MARCH 2015 CONFIRMATION OF MINUTES These minutes were confirmed by the Council on – ………………………………………………. As a true and accurate record ……………………………………………….. CHAIRMAN SHIRE OF CARNARVON DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application. Ian D’Arcy CHIEF EXECUTIVE OFFICER 2 Full Council Minutes – 24 February 2015 TABLE OF CONTENTS TO MINUTES – 2015 1.0 ATTENDANCES & APOLOGIES ................................................................................................... 2.0 PUBLIC QUESTION TIME ........................................................................................................... 3.0 DECLARATIONS OF INTEREST ................................................................................................... 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ........................................................... 5.0 CONFIRMATION OF MINUTES Minutes of Meeting held on Tuesday ....................................................................................... 6.0 PETITIONS AND MEMORIALS ................................................................................................... 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION .............................................. 8.0 REPORTS OF OFFICERS 8.1 GOVERNANCE 8.1.1 Delegations – March 2015 ............................................................................................. 8.1.2 FOI Annual Review ......................................................................................................... 8.1.3 Awards Committee – 23 February 2015 ........................................................................ 8.1.4 Policy Amendment – Policy C012 – Uniform Allowance ................................................ 8.1.5 Request for Waive of Lease Fee – Carnarvon Speedway ............................................... 8.1.6 Transitional Housing – New Policy ................................................................................. 8.1.7 Babbage Island Spit Study .............................................................................................. 8.1.8 Compliance Audit Return 2014 ...................................................................................... 8.1.9 Cyclone Olwyn – Actions of the CEO & Budget Variation .............................................. 8.1.10 Wards & Representation Review – Shire of Carnarvon ................................................. 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment – 28 February 2015 .................................................................... 8.2.2 Management Report – 28 February 2015 ...................................................................... 8.2.3 Investments as at 28 February 2015 .............................................................................. 0 8.3 DEVELOPMENT SERVICES 8.3.1 Gascoyne Regional Planning & Infrastructure Framework ............................................ 8.3.2 Request to Surrender Coral Bay Reserve 48282 ............................................................ 8.3.3 Increased Alfresco Dining – Port Hotel .......................................................................... 8.3.4 TPS 10 Amendment ........................................................................................................ 8.3.5 St John Ambulance use of Land ..................................................................................... 8.3.6 Alfresco Dining within Robinson Street Reserve – Fascine Coffee Lounge.................... 8.3.7 Section 137 Health Act – Delegation ............................................................................. 8.4 INFRASTRUCTURE SERVICES No Report 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .................................................... 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL. 11.0 DATE OF NEXT MEETING The next meeting of Council will be held on Tuesday 28th April 2015 ....................................... 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC .................... 13.0 CLOSURE ................................................................................................................................... 1 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 2015 The meeting was declared open at 8:30am 1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE: Mr K Brandenburg ............................................................................................................................... President Mr N Ganzer .............................................................................. Deputy Shire President/Councillor Town Ward Ms J Nelson ...................................................................................................................... Councillor Town Ward Mrs N McMahon .............................................................................................................. Councillor, Town Ward Mr M March..................................................................................................................... Councillor, Town Ward Mr I D’Arcy ....................................................................................................................... Chief Executive Officer Ms S Toomalatai ..................................................................................................................... Manager, Finance Mr R Paull ..........................................................................................................Director, Development Services Mr M Hudson .................................................................................. Executive Manager, Infrastructure Services Mrs D Hill ................................................................................................................................. Executive Officer Miss T Heitman-Taylor ........................................................................................ Governance Officer - Contracts Press ................................................................................................................................................................... 0 Observers ........................................................................................................................................................... 6 Leave of Absence .............................................................................................................................. Cr Simpson Apologies ..................................................................................................................Cr Durmanich, Cr Fullarton 2.0 PUBLIC QUESTION TIME: The following questions were asked by Mr John Craig of Marron Station, an elector from the Gascoyne Minilya Ward, with the answers provided by the Shire President: Question 1 Why is CR DR Fullarton not present to address Council with respect to item 8.1.10 “wards and representatives review 2014 – Shire of Carnarvon”? Answer – I understand Cr Fullarton is in Perth attending another engagement and as an apology for this meeting I suggest further information be sought from Cr Fullarton directly. Question 2 Are Councillors aware that Council is at liberty to revisit and review agenda item 8.1.10 at any time within the next eight years – even as soon as next month or whenever our pastoral ward representative is able to attend in person and put a fair and reasoned case on our behalf for “Option 1 – no change”? Answer – It is my belief all Councillors have read and understood Agenda Item 8.1.10. This includes: a) the requirement to complete the current Ward Review process to advise the Local Government Advisory Board of the outcome by the 31st March 2015; b) the opportunity to undertake a further review of the ward boundaries and elected member representation at any time during the course of next 8 years. As for latter part of this question, the Council does not orientate its business round attendance of specific elected members, particularly when the Local Government is required to respond to statutory timeframes. 2 Question 3 Is Council aware that the recommendation of agenda item 8.1.10
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