SHIRE OF CARNARVON MINUTES ORDINARY COUNCIL MEETING 24 FEBRUARY 2015 CONFIRMATION OF MINUTES These minutes were confirmed by the Council on – ………………………………………………. As a true and accurate record ……………………………………………….. CHAIRMAN SHIRE OF CARNARVON DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application. Ian D’Arcy CHIEF EXECUTIVE OFFICER 2 Full Council Minutes – 24 February 2015 TABLE OF CONTENTS TO MINUTES – FEBRUARY 2015 1.0 ATTENDANCES & APOLOGIES ................................................................................................... 2.0 PUBLIC QUESTION TIME ........................................................................................................... 3.0 DECLARATIONS OF INTEREST ................................................................................................... 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ........................................................... 5.0 CONFIRMATION OF MINUTES ............................................................................................ 6.0 PETITIONS AND MEMORIALS ................................................................................................... 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION .............................................. 8.0 REPORTS OF OFFICERS 8.1 GOVERNANCE 8.1.1 Actions Performed Under Delegated Authority ............................................................. 8.1.2 Queen’s Birthday Public Holiday 2016 ........................................................................... 8.1.3 Delegated Authority CEO – Caravan Parks & Camping Grounds Act ............................. 8.1.4 Draft Records Management Policy ................................................................................ 8.1.5 Request for Security Screening at Airport – GDC ........................................................... 8.1.6 Request for Tender 03/2015 – Provision of Contract Environmental Health Services .. (Compliance) .................................................................................................................. 8.1.7 Request for Tender 04/2015 – Provision of Dredging Services ..................................... 8.1.8 Request for Quote 01/2015 – Appointment of Auditor ................................................ 8.1.9 Babbage Island Spit Erosion and Fascine Channel Sedimentation Study ...................... 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment – December 2014 ...................................................................... 8.2.2 Accounts for Payment – January 2015 ........................................................................... 8.2.3 Financial Activity Statement – January 2015 ................................................................. 8.2.4 Investments – January 2015 .......................................................................................... 8.2.5 Request for Rates Deferral – A3340 ............................................................................... 8.2.6 Request for Waiver of Hire Fees Woolshed – Carnarvon Lions Club ............................. 8.2.7 Carnarvon Race Club – Request for Sponsorship ........................................................... 8.2.8 Annual Elections ............................................................................................................. 0 8.3 DEVELOPMENT SERVICES 8.3.1 Application for Exploration Licence E09.2134 ............................................................... 8.3.2 Application for Family Day Care – Lot 212 Smith Street ................................................ 8.3.3 Family Day Care – Draft Planning Policy (WITHDRAWN BY CEO).................................. 8.3.4 Modified Subdivision – Lot 34 Boor Street .................................................................... 8.3.5 ANZ Building Re-roofing Conservation Works ............................................................... 8.3.6 TPS No. 10 – Amendment 69 – Adoption ...................................................................... 8.3.7 Bushfires Act Authorised Persons .................................................................................. 8.3.8 Change to Primary School Reserve – Lot 1322 Egan Street, Carnarvon ........................ 8.3.9 Request to Surrender Management Order - Coral Bay Reserve Lot 301 ....................... 8.3.10 Change to Rangers Fees ................................................................................................. 8.3.11 Review of LEMC .............................................................................................................. 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .................................................... 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL. 11.0 DATE OF NEXT MEETING The next meeting of Council will be held on Tuesday 24th March 2015 .................................... 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC .................... 13.0 CLOSURE ................................................................................................................................... 1 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 24 FEBRUARY 2015 The meeting was declared open at 8.30am 1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE: Mr K Brandenburg ............................................................................................................................... President Mr N Ganzer ..................... Deputy Shire President/Councillor Town Ward (by instantaneous communication) Ms J Nelson ...................................................................................................................... Councillor Town Ward Mr K Simpson ............................................................................................................ Councillor, Coral Bay Ward Mrs N McMahon .............................................................................................................. Councillor, Town Ward Mr M March..................................................................................................................... Councillor, Town Ward Dr A Fullarton ............................................................................................. Councillor, Gascoyne/Minilya Ward Mr I D’Arcy ...................................................................................................................... Chief Executive Officer Mr R Paull ..........................................................................................................Director, Development Services Mr M Hudson .................................................................................. Executive Manager, Infrastructure Services Mrs D Hill ................................................................................................................................. Executive Officer Press ................................................................................................................................................................... 1 Observers ........................................................................................................................................................... 8 Leave of Absence ............................................................................................................................................... 0 Apologies ...................................................................................................................................... Cr Durmanich 2.0 PUBLIC QUESTION TIME: Nil 3.0 DECLARATIONS OF INTEREST: Cr Ganzer – (Financial Interest) – Item 8.3.1 – Application for Exploration Licence E09.2134 Cr Brandenburg – (Financial Interest) – Item 8.3.1 - Application for Exploration Licence E09.2134 Cr Fullarton – (Proximity Interest) – Item 8.3.4 - Modified Subdivision – Lot 34 Boor Street Grey’s Plain 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN WITHOUT DISCUSSION: Nil 5.0 CONFIRMATION OF MINUTES: 5.1 ORDINARY MEETING OF COUNCIL - 16th DECEMBER 2014 FC 1/2/15 COUNCIL RESOLUTION Cr Nelson/Cr McMahon That the minutes of the Ordinary Meeting of Council held on 16TH December 2014