GOVERNMENT OF PAKISTAN CENTRAL DIRECTORATE OF NATIONAL SAVINGS ISLAMABAD
No.F.1(57)Services-I/2018 7th January, 2020
MEMORANDUM
Subject:- TENDER NOTICE FOR PURCHASE OF PHYSICAL ASSETS FOR RDNS, SUKKUR AND ITS UPLOADING ON THE PPRA AND CDNS WEBSITES.
Assistant Director (Incharge), Regional Directorate of National Savings, Sukkur w.r.t. his letter No. F.3(BUD)/RDNS/SUK/2019-20-7534 dated 30.12.2019 on the subject noted above and to state that worthy Director General, National Savings has been pleased to approve the Tender Notice & Terms and Conditions for purchase of Physical Assets for Regional Directorate of National Savings, Sukkur.
2. It is advice to upload the same on the websites of PPRA as well as CDNS by contacting Director (Vigilance & Monitoring), CDNS Islamabad at their own level or through their own DDO’s official email ID by sending email to PPRA, subject to the fulfillment of all codal, financial, legal formalities and all relevant rules/procedures particularly PPRA and GFR under intimation to this Directorate. Encls: (As above)
(Mehran Herbert) National Savings Officer (P&L)
Assistant Director (Incharge), Regional Directorate of National Savings, Sukkur.
GOVERNMENT OF PAKISTAN REGIONAL DIRECTORATE OF NATIONAL SAVINGS SUKKUR
TENDER NOTICE Sealed bids are invited from well reputed firms/suppliers/authorized dealers duly registered with Tax Authorities for the supply of items mentioned below.
CCTV with NVR 4TB HD complete system with installation (02 sets), Air Conditioners 1.5Ton (05), Stabilizers 10,000 watts (05), Visitors Chairs (30),Executive Revolving Chairs (24), A4 size papers (120 Reams) and Legal size papers F4 (60 Reams).
2. The Procurement method as per Public Procurement Rule 36(a) will be observed for the processing of this tender and the bid shall be evaluated on the basis of lowest quoted prices of the above mentioned items. The bidder whose bid found to be non-conforming the specification and requirements of the procuring agency shall be rejected straight away. The tender documents (Terms of Reference) containing detailed information and a list of items to be purchased are available in the office of the undersigned which can be collected during office timings on any working day or may be downloaded from PPRA website http://www.ppra.org.pk or CDNS website http://www.savings.gov.pk.
3. Bidders are required to submit a Bid Bond in shape of Call Deposit, Demand Draft, Pay Order or Bankers Cheque for a value of 5% of quoted price (for each quoted item) in favor of Regional Director, Regional Directorate of National Savings, Sukkur alongwith the bidding documents as bid security without which shall not be entertained. The bids containing financial and technical (where applicable) details along with supporting documents in sealed envelope must reach this Directorate upto 11:00 A.M. on 06-02-2020 which will be opened at 11:30 A.M. on the same day in the office of Assistant Director (Incharge), Regional Directorate of National Savings, Military Road, Sukkur in the presence of bidders or their representatives who wish to attend the proceedings.
4. The procuring agency reserves the right to increase or decrease the quantity of items at its convenience/ budget provisions.
5. Please feel free to contact the undersigned for any query related to this tender.
(Mumtaz Ali Phulpoto) Assistant Director (HQ) 071-9310242
LIST OF ITEMS
S# Name of Item Specifications Qty 1 CCTV with NVR 0 4 TB HD storage 02 4TB H.D Complete 04, Night Vision, 4MP HD Cameras System with NVR 08 Channels Installation With Installation 01 year on site comprehensive warranty. 2 A.C(s) 1.5 Ton Haier, Gree or equivalent 05 Cooling at least 18000 BTU, Wall Mounted Hot & Cool Air circulation at least 689/1483 CFM Noise level 55db 1 year comprehensive onsite warranty of parts along with five (05) years Compressor warranty 3 Stabilizers (10,000 4 Relays, 02 Meter wire 05 watts) Input volts 125v to 260V, Output 220V Copper Winding 10,000 watts Full automatic voltage selector 01 year warrantee 4 Visitor Chairs Master Offisys, Torch or equivalent, Low 30 Back revolving Chair with seat and back fully upholsted in Leatherite of approved color as per sample with arms and hydraulic base Imported 5 castors with lockable revolving and tilting Mechanism for extra stability One year comprehensive onsite warranty. 5 Executive High Back Revolving Chair 24 Revolving Chair Wooden frame of best quality dry “TALI” with high quality cane knitting. Hydraulic Base with 05 castors Knee tilt Mechanism Light brown polish with lecker One year comprehensive warranty 6 A4 Size Paper AA or equivalent,70 gsm 120 500 sheets per Ream Reams Color Natural white 7 Legal Size Paper AA or equivalent,70 gsm (8.5 13 Inches) 60 (F4) 500 sheets per Ream Reams Color Natural white
TERMS OF REFERENCE
Terms of reference are outlined hereunder for general information, compliance and submission of bids for the requisite items. The Tender Notice is also available on PPRA website http://www.ppra.org.pk/and CDNS websitehttp://www.savings.gov.pk/.These TORs are integral part of Tender Notice. 1. The Procurement method as per Public Procurement Rule 36(a) will be observed for the processing of this tender and the bid shall be evaluated on the basis of lowest quoted prices of the above mentioned items. 2. Bidders are required to submit a Bid Bond in shape of Call Deposit, Demand Draft, Pay Order or Bankers Cheque for a value of 5% of quoted price (for each quoted item)in favor of Regional Director, Regional Directorate of National Savings, Sukkur alongwith the bidding documents as bid security without which the bid will be rejected. 3. If the successful bidder withdraws bid at any stage before finalization of tender, his bid bond shall be forfeited and the contract shall be awarded to the next lowest evaluated bidder. 4. The firm should be registered with the FBR. NTN and Sales Tax number shall be mentioned in the bid and copies attached therewith. 5. The bidders should have a proper mechanism to provide after sales service/support/maintenance. 6. The price inclusive of all taxes (where applicable) should be quoted in Pak Rupees and shall be valid upto 30-06-2020. 7. Bidders are required to furnish photocopies of Computerized National Identity Card of their Proprietor. 8. The bidders shall furnish an affidavit (duly attested by Notary Public)on Rs.100/- stamp paper (original and latest) to the effect that the bidder/firm is not blacklisted from any Government Department without which the bid shall not be entertained. 9. The bid validity period shall be current fiscal year i.e 2019-20 and the successful bidder(s) shall be bound to supply the procured items during current fiscal year on approved rates. 10. The firms should quote only those items which they have ex-stock and can ensure delivery within 15 days after issuance of supply/work order. 11. Late/ incomplete receipt of bids shall neither be accepted nor entertained and shall be returned by hand at the time of opening of tenders, or by mail as the case may be. 12. The procuring agency reserves the right to increase or decrease the quantities of items depending on budget and requirement. 13. Each bid shall comprise one single envelope containing, separate financial proposal and technical proposal (if any). All bids received shall be opened and evaluated in the light of Tender Notice, ToRs and PPRA Rules. 14. The procuring agency reserves the right that the bidders who’s bid proved to be non-confirming with the financial and technical specifications (where applicable) and requirements of the procuring agency shall be rejected straight away. 15. The work shall be carried out only after office hours in NSCs. No transportation and carriage/ mobilization charges will be paid. 16. The items, which will be supplied, should be free from any defects and same as per approved samples provided/ inspected before the execution of work.
17. The work, if done below standard, will not be accepted and the firm concerned have to do it again up to the satisfaction of procuring agency at his own risk and cost. 18. Income tax, including other applied taxes will be deducted at source as per Tax rules. 19. All the pages of bid documents must be signed by the authorized signatory of the bidder firm. 20. The successful bidders shall execute an agreement on Rs.500 stamp paper for award of contract within 15 days of supply order. The draft may be obtained from procuring agency. 21. The payment shall be made on submission of bill(s) for the items supplied and on satisfactory completion of the job. 22. After supply / delivery of items and during the inspection / verification, if any fault / defect is found in supplied items, procuring agency reserve the rights to stop the payment, forfeit the bank guarantee, blacklist the firm or may ask to replace faulty item(s) with good item(s). However, the procuring agency reserves the right to relax this condition if satisfactory justification is provided by the bidder that may be beyond his normal control and/or replacing bad items with good items. However, in no case, it may be considered as a right of vendor and is based on sole discretion and satisfaction of procuring agency. 23. The unconditional/ irrevocable Performance Guarantee equal to 05% (Five Percent) of the contract value in shape of CDR as Bank Guarantee issued from any scheduled bank operating in Pakistan in favor of Director, Regional Directorate of National Savings, Lahore valid for contract period shall be provided by the successful bidder on or before submission of invoice(s). The PBG shall be released after successful completion of contract period or may be forfeited in case of poor performance/supply of sub-standard items. 24. The bidders can participate in all items or an individual item. 25. The bidders are required to furnish a copy of Certificate of being Original Equipment Manufacturer (OEM) or authorized dealership/relationship certificate for CCTV Cameras, DVRs and AC’s and Laser Printers without which bid shall not be entertained. 26. The CCTV Cameras & DVR of same brand may be quoted and should be compatible with each other, DVR and CCTV Camera should be consider as one item, the lowest price will be evaluated by adding the total price of both DVR & CCTV Camera demanded by the procuring agency (RDNS, Sukkur) as per availability of budget i.e. (Final Price=Total Price of DVR Demanded + Total Price of CCTV camera demanded).
GOVERNMENT OF PAKISTAN CENTRAL DIRECTORATE OF NATIONAL SAVINGS, ISLAMABAD
No. F.1(57)Services.1/2018 7th January, 2020
MEMORANDUM
Subject:- CONSTITUTION OF PURCHASECOMMITTEE FOR ALL PROCUREMENTS IN RESPECT OF RDNS, SUKKUR.
The undersigned is directed to refer to Assistant Director (Inch), Regional Directorate of National Savings, Sukkur’s letter F.3(BUD)/RDNS/SUK/2019-20-7533 dated 30.12.2019 on the subject and to state that worthy Director General, National Savings has been pleased to approve the proposal of constitution of Purchase Committee for all procurements in respect of Regional Directorate of National Savings, Sukkur comprising the following officers;
1 Regional Director, NS Sukkur Chairman 2 Assistant Director (HQ), NS Sukkur Member 3 Officer Incharge, National Savings Treasury, Sukkur Member 4 Drawing & Disbursing Officer, NS Sukkur Secretary
2. It is clarified that the constitution of above mentioned committees are, by designation, and not, by name of officers.
(Mehran Herbert) National Savings Officer (P&L)
Assistant Director (Inch), Regional Directorate of National Savings, Sukkur.