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Board of Trustees Meeting November 9, 2020 – 2:00 P.M

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Board of Trustees Meeting November 9, 2020 – 2:00 P.M BOARD OF TRUSTEES MEETING NOVEMBER 9, 2020 – 2:00 P.M. VIRTUAL ZO O M MEETING BUSINESS MEETING Resolution 2020-87 Minutes: October 5, 2020 Meeting Resolution 2020-88 Financial Report: October 2020 Resolution 2020-89 Bills & Expenses: October 2020 Resolution 2020-90 Trotwood Development Project Fund 713 AUSTIN INTERCHANGE DEBT SERVICES Resolution 2020-91 Austin Landing I Refinance RZ Bonds 70/75 AIRPORT LOGISTICS ACCESS PROJECT Resolution 2020-92 TABLED - OSIP Grant Agreement Resolution 2020-93 LPA Agreement for Construction Resolution 2020-94 Construction Contract with R.B. Jergens Resolution 2020-95 Professional Services Agreement with CTL Engineering Resolution 2020-96 PDAC Application WILMINGTON INTERCHANGE PROJECT Resolution 2020-97 Multi-County Project Management & Financing Agreement Resolution 2020-98 PDAC Application Resolution 2020-99 Engineering Services Consultant Selection SALEM/OLIVE INTERSECTION PROJECT Resolution 2020-100 Double Jay Construction Proposal PUBLIC COMMENT ADJOURN NEXT MEETING Monday, December 14, 2010 @ 2:00 P.M. Virtual Zoom Meeting MONTGOMERY COUNTY TRANSPORTATION IMPROVEMENT DISTRICT RESOLUTION NUMBER 2020-87 RESOLUTION APPROVING THE MINUTES OF THE REGULAR BOARD MEETING OF OCTOBER 5, 2020 OF THE MONTGOMERY COUNTY TRANSPORTATION IMPROVEMENT DISTRICT BOARD OF TRUSTEES WHEREAS, the Board of Trustees of the Montgomery County Transportation Improvement District (TID) did meet in the regular board meeting on November 9, 2020 and WHEREAS, the TID Board has reviewed the minutes of the October 5, 2020, meeting and found them, as prepared, to be a full and accurate account of mentioned meeting. BE IT THEREFORE RESOLVED, by the Board of Trustees of the Montgomery County Transportation Improvement District that the minutes of the regular board meeting on October 5, 2020, are hereby approved as prepared and appended to this resolution. BE IT FURTHER RESOLVED copies of this resolution be provided to the TID Secretary Treasurer and the Executive Director. Adopted the 9th day of November, 2020. ____________________________________________________________________ Chairperson, Montgomery County Transportation Improvement District Attest: ______________________________________________________________ Secretary/Treasurer MINUTES OF THE OCTOBER 5, 2020 BOARD MEETING The two hundred and thirty-eighth meeting of the Montgomery County Transportation Improvement District (TID) Board of Trustees convened virtually via Zoom on October 5, 2020. Meyer called the meeting to order at 2:07 PM. VOTING BOARD STAFF Art Meyer Steve Stanley, Executive Director Tom Tatham Crystal Corbin, Deputy Director Walt Hibner Vanessa Glotfelter, Director of Engineering Sean Fraunfelter, Finance Director Mike Eddy, Project Manager Veronica Hull, Administrative Assistant Nick Endsley, General Counsel Bev Shillito, General Counsel Audrey Owens, Intern EXCUSED ABSENCE OTHERS IN ATTENDANCE Stephanie Singer Erick Collins, Montgomery Co. Community & Economic Dev. David Bills Paul Gruner, Montgomery County Engineer Stephanie Goff, Greene County Engineer Caroline Duffy, 143engineers Jay Hamilton, Mead & Hunt Jeff Wallace, Barge Design Joe Schmeltzer, Structurepoint, Inc. Mike Avellano, Woolpert Nathan Fischer, Woolpert Sara Senger, TEC Engineering, Inc. Shelby Ingle, CMT Betty Hull, Rasor Communications Mr. Meyer read the names of the individuals expected to participate in or observe the video teleconference meeting and asked that each person confirm their attendance. Mr. Stanley introduced Ms. Glotfelter, the TID’s new Director of Engineering. ■ Minutes of September 14, 2020 {Resolution 2020-77} Mr. Meyer referred the Board to Resolution 2020-77 and the minutes of the September 14, 2020 TID Board Meeting, copies of which were included in the Board Packet. Mr. Stanley noted a correction to the 1st paragraph of Page 4, adding “by September 30th” to the last sentence of the paragraph. Mr. Meyer noted a second correction in the 5th paragraph of Page 3, adding the word “be” to the 3rd sentence to read “a new one would be necessary.” Mr. Meyer also noted a correction to the spelling of “tornadoes” in connection with the Union Airpark Extension Project. Mr. Tatham noted an adjustment to the formatting between page 2 and page 3. Following discussion and response to Board questions and comments, adoption of Resolution 2020-77, approving the minutes of the September 14, 2020 TID Board Meeting, as corrected, was moved by Mr. Hibner, seconded by Mr. Tatham, and unanimously approved. Page 1 of 7 ■ Financial Report: September 2020 {Resolution 2020-78} Mr. Meyer referred the Board to Resolution 2020-78 and the Financial Report for September 2020, copies of which were included in the Board Packet. Mr. Fraunfelter highlighted several items: (1) He referred the Board to the Austin Road Fund (#702) and noted the receipt of $94,171.58 of CMAQ funds for the Lyons Road Pedestrian Access Project. He explained that $51,609.18 of that amount was paid directly to the contractor for construction and the balance of $42,562.40 was reimbursed to the TID for additional out-of-pocket expenses for the project. Mr. Fraunfelter also noted the receipt of $47,543.00 from Five Rivers MetroParks related to the Deeds Point Bridge Project. He pointed out an expenditure entry of $45,053.61 for payment of debt service on the SIB Loan for the Austin Interchange Phase 2 Enhancement Project and reminded the Board that funds for the payment were received from the Austin JEDD in August. (2) Mr. Fraunfelter explained that the receipt of $21,500 under the 725/741 Development Fund (#703) was from the Miami Township Community Improvement Corporation for the Vienna Parkway Extension Project Supervisory Services Agreement. He pointed out a $90,732.35 payment to Double Jay Construction for the Vienna Parkway Project. (3) Mr. Fraunfelter referred the Board to the I70/75 Development Fund (#707) and the receipt of $56,164.31 from JobsOhio in 629 Grant funds for the Lightner Road Project. Mr. Stanley commented on the difficulty of obtaining reimbursement for 100% of the funds expended for the project and thanked Ms. (Veronica) Hull for her hard work to obtain all available funds available for the project. Mr. Fraunfelter directed the Board to the Bank Reconciliation Summary and highlighted the unrestricted cash balance of $557,191.03 at the end of September. He added that he anticipated that the unrestricted cash balance would increase in the next several months as a result of the receipt of (1) the multiple rebates from the IRS, (2) the initial project management fee for the 70/75 Airport Logistics Access Project, and (3) $300,000 from Montgomery County for the 2020 guarantee authorized in the TID’s Mutual Services Agreement with the County. Following discussion and response to Board questions and comments, adoption of Resolution 2020-78, approving the September 2020 Financial Report, as presented, was moved by Mr. Tatham, seconded by Mr. Hibner, and unanimously approved. ■ Bills & Expenses: September 2020 {Resolution 2020-79} Mr. Meyer referred the Board to Resolution 2020-79 and the summary of bills and expenses for September 2020, copies of which were included in the Board Packet. Mr. Stanley highlighted specific payments that he had authorized. He explained that: (1) Sebaly Shillito & Dyer’s invoices were well above average for the past several months due to significant project activity and additional legal work associated with hiring Ms. Glotfelter and completing succession employment agreements with himself and Ms. Corbin, and. (2) The Double Jay construction payment of $90,732.35 under the Vienna Parkway Project had been reimbursed from the project SIB Loan just after the closure of the September report. Following discussion and response to Board questions and comments, adoption of Resolution 2020-79, approving the payment of bills and expenses for September 2020, as presented, was moved by Mr. Hibner, seconded by Mr. Tatham, and unanimously approved. Page 2 of 7 ■ Supplemental Addendum to Mutual Services Agreement {Resolution 2020-80} Mr. Meyer referred the Board to Resolution 2020-80, authorizing a Supplemental Addendum to the Mutual Services Agreement (“MSA”) with the Montgomery County, copies of which were included in the Board Packet. Ms. Corbin welcomed Ms. Glotfelter to the TID. She explained to the Board that Ms. Glotfelter had been hired as the TID’s Director of Engineering and that a portion of her time in the near future would be allocated to the Montgomery County Engineer’s Office under the terms of the proposed Supplemental Addendum. She noted that Ms. Glotfelter would be working with the Engineer’s Office approximately 2 days per week through April 2021, with the option to extend the agreement. Mr. Stanley added that the proposed arrangement between the Engineer’s Office and the TID would be mutually beneficial since it would cover some of the additional cost to the TID of Ms. Glotfelter’s new position and provide the County Engineer with needed staff support until the County’s pandemic-induced hiring freeze was lifted. Mr. Gruner explained that he had discovered both offices were in discussions with Ms. Glotfelter and that having the chance to share her time would be an ideal arrangement. Ms. Corbin stated that Mr. Gruner would be presenting the proposed addendum to the Board of County Commissioners as soon as possible. She recommended that the resolution be approved. Following discussion and response to Board questions and comments, adoption of Resolution 2020-80, approving a
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