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COUNCIL SUMMONS You are hereby summoned to attend a Meeting of the COUNCIL OF THE CITY AND COUNTY OF SWANSEA to be held in the Council Chamber, County Hall, Swansea on Thursday, 25th October 2007 at 4.00pm The following business is proposed to be transacted: Page No’s 1. Apologies for Absence. 2. To Receive Disclosures of Personal Interest from Members in accordance with the provisions of the Code of Conduct adopted by the City & County of Swansea. (NOTE: You are requested to identify the Agenda Item / Minute No. Planning Application No. and Subject Matter to which the interest relates). 3. To receive and sign as a correct record the Minutes of the following Council meetings : Council of 13th September 2007. 1-9 Extraordinary Council 4th October 2007. 10-17 4. Presiding Officer’s Announcements. 5. Leader’s Announcements. 6. Public Questions in accordance with Procedure Rule 16. Questions must relate to matters on the open part of the Agenda of the meeting and will be dealt within a ten minute period. 7. Public Presentations: (1) Swansea Credit Union - Loans and Savings Abertawe (LASA) 8. Cabinet Member Report(s) (A) Community Leadership & Democracy Portfolio (1) Membership of Committees. 18-19 (B) Environment Portfolio (1) Countryside Access Plan - Consultation. 20-50 (C) Housing Portfolio (1) Petition – Request for CCTV at Pantgwyn Sheltered Complex, Sketty. 51-53 (D) Finance Portfolio (1) Treasury Management Annual Report 2006/07. 54-67 (2) Asset Management Plan for Property Assets 2007/08. 68-69 (E) Top Performance and eGovernment Portfolio (1) Annual Improvement Plan - Stage 2. 70-72 9. Report of the Head of Community Leadership & Democracy (1) Councillors Allowances Scheme 2007. 73-111 10. Report of the Scrutiny Coordinating Group (1) Scrutiny Strategic Work Programme 2007/08 - Update. 112-117 11. Members’ Questions under Procedure Rule 15. 118-125 12. Notice of Motion from Councillors M Child, R Stewart, D Phillips, J Burtonshaw, A Lloyd, C Thomas, D Thomas, J Miles, R Francis-Davies This Council regrets the loss of the skateboard park from the Leisure Centre during the site’s redevelopment and hopes to provide a modern replacement for this facility in central Swansea as part of its plans for young people and sport across Swansea. To this end it resolves to identify possible sites and the costs for developing these as replacement sites for a skateboard park, and will report back to council the options in 6 months. It also commits to consulting young people on the site and the types of facilities that would be provided. 13. To authorise the affixing of the Common Seal to any document necessary to carry into effect any resolution passed or confirmed at this meeting. Dated 19th October 2007 Georgie Thomas Head of Community Leadership & Democracy County Hall, Swansea To: All Members of the Council Z: Agenda /Council /2007Oct25 CITY AND COUNTY OF SWANSEA MINUTES OF THE COUNCIL OF THE CITY AND COUNTY OF SWANSEA HELD AT COUNTY HALL, SWANSEA ON THURSDAY, 13TH SEPTEMBER 2007 AT 4.00 PM PRESENT: Councillor R J Lloyd (Presiding Officer) presided Councillor(s): Councillor(s): Councillor(s): V N Abbott D R James T H Rees P M Black Y V Jardine A R Richards G H Burtonshaw D I E Jones D A Robinson J E Burtonshaw M H Jones A M Seabourne M C Child W E A Jones G Seabourne A R A Clement R H Kinzett R Speht G G Clement E T Kirchner M Smith W J F Davies R D Lewis R C Stewart A M Day A Lloyd R J Stanton P Downing A T Lloyd D G Sullivan J Evans K E Marsh C Thomas E W Fitzgerald P N May D W W Thomas R Francis-Davies J T Miles J R Thomas J B Hague K E Marsh L G Thomas M J Hedges J Newbury R M Thomas C A Holley J T G Peters N J Tregoning P R Hood-Williams D Phillips D P Tucker D H Hopkins G Phillips C M Waller B J Hynes C L Philpott E V Webb D H James D Price J Woodman 66. APOLOGIES FOR ABSENCE Apologies for absence were received from: Councillor(s): Councillor(s): Councillor(s): W G Evans P M Matthews R L Smith M E Gibbs A H Rees S M Waller D Jones S J Rice A R Welsby S M Lewis I M Richard 67. DISCLOSURES OF INTEREST In accordance with the provisions of the Code of Conduct adopted by the City and County of Swansea no personal interests were declared. Z:\Committees\A Agenda Pack\Council\2007\07Oct25\03 - Minutes - 07Sep13.doc 1 Minutes of the Council of the City and County of Swansea (13.09.2007) Cont’d 68. MINUTES OF COUNCIL RESOLVED that the Minutes of Council held on 2nd August 2007 be agreed and signed by the Presiding Officer as a correct record subject to the following amendments: 1) The reference to “Mr P Siddick” in Minute 52 “Public Questions” be amended to read “Mr P Sillick”; 2) The reference to “8th August 2005” in Minute 55 “Urgent Matter” be amended to read “8th August 2007”; 3) The reference to “Chairman” in Minute 61 “A Review of the Authority’s Relationship with Statutory Undertakers” be amended to read “Vice Chairman”. 69. PRESIDING OFFICER’S ANNOUNCEMENTS The Presiding Officer made the following announcements: 1) He referred with sadness to the recent death of former Lliw Valley Borough Councillor Isabella Mitchell (nee Davies). All stood in silence as a mark of respect. 2) He stated that Councillor S M Lewis had recently been admitted to hospital and expressed a hope that she would make a speedy recovery. 70. LEADER’S ANNOUNCEMENTS The Leader announced that the School Asset Management Plan would form part of the agenda of Cabinet scheduled for 20th September 2007. He stated that a meeting had been arranged for 2nd October 2007 with all of the key stakeholders. This would be followed by meetings with the Schools. 71. PUBLIC QUESTIONS Three (3) public questions were asked in relation to Minute 80 “Members Allowances and Expenses 2006 / 2007”. The questions were asked by Ms L Davis. The Finance Cabinet Member stated that the questions would be the subject of a written response. 72. PUBLIC PRESENTATIONS No Public Presentations were received. Z:\Committees\A Agenda Pack\Council\2007\07Oct25\03 - Minutes - 07Sep13.doc 2 Minutes of the Council of the City and County of Swansea (13.09.2007) Cont’d 73. MEMBERSHIP OF COMMITTEES The Leader reported that the Council, at its Annual Meeting on 14th May 2007, had agreed membership of the various Committees / Outside Bodies as reflected in the lists submitted by the Political Groups to the Head of Community Leadership and Democracy. He advised that the Groups had submitted further minor changes nominations which were outlined. RESOLVED that: 1) The nominations for membership of the Committees be approved as detailed below: i) Area 2 Development Control Committee Amend Councillor V N Abbott to be a Non Voting member; Add Councillor C L Philpott as a Voting Member. ii) Education and Lifelong Learning Scrutiny Board Remove Councillor R H Kinzett and replace with Councillor A T Lloyd. 2) The changes in representation to the following outside bodies be withdrawn. 74. PETITION - REQUESTING TRAFFIC CALMING MEASURES ON GLAN YR AFON ROAD, TYCOCH The Environment Cabinet Member reported on a petition from the residents of Glan yr Afon Road expressing their concerns regarding the traffic situation on their street. Mr Poole made representations on behalf of the petitioners. RESOLVED that: 1) The petition be noted; 2) The Environment Cabinet Member review the traffic management in the Sketty area. Z:\Committees\A Agenda Pack\Council\2007\07Oct25\03 - Minutes - 07Sep13.doc 3 Minutes of the Council of the City and County of Swansea (13.09.2007) Cont’d 75. PETITION - REQUESTING RESIDENTS PARKING AT SWANSEA INSTITUTE, TOWNHILL The Environment Cabinet Member reported on a petition from residents in the close proximity to the Swansea Institute Campus, Townhill expressing their concern regarding the lack of parking for residents on their street. Mr Pym made representations on behalf of the petitioners. RESOLVED that: 1) The petition be noted and the location added to the Council’s waiting list for residents parking to be investigated once the necessary funding becomes available; 2) The Environment Cabinet Member contact the Principal of the Swansea Institute regarding the concerns raised within the petition; 3) The Environment Cabinet Member circulate a list of all traffic calming work planned in date order. 76. PETITION - REQUEST FOR IMPROVEMENTS TO LANE BETWEEN PONTARDULAIS ROAD AND BRIGHTON ROAD, GORSEINON The Environment Cabinet Member reported on a petition from residents in Gorseinon requesting improvements to the lane between Pontardulais Road and Brighton Road, Gorseinon. Mrs Spencer made representations on behalf of the petitioners. RESOLVED that: 1) The petition be noted and that the Authority undertakes works as described in paragraph 3.1 of the report; 2) The Environment Cabinet Member arrange a meeting between Mrs Spencer, the Gorseinon Electoral Division Councillor, representatives of the local School and relevant Officers in order to resolve the problem. 77. PETITION - FLOODING OF TRINITY STREET, GORSEINON The Environment Cabinet Member reported on a petition from residents demanding action to stop the regular flooding of Trinity Street and adjacent properties. RESOLVED that the petition be noted and that the Authority undertakes future actions as described in paragraph 2.2 of the report. Z:\Committees\A Agenda Pack\Council\2007\07Oct25\03 - Minutes - 07Sep13.doc 4 Minutes of the Council of the City and County of Swansea (13.09.2007) Cont’d 78.
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