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New Tourism Events Grant

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New Tourism Events Grant NEW TOURISM EVENTS GRANT APPLICATION FORM FOR ARDS AND NORTH DOWN BOROUGH COUNCIL APPLICATION FORM FUND 1 ARDS AND NORTH DOWN BOROUGH COUNCIL TOURISM EVENTS GRANT APPLICATION FORM The Tourism Events Grants Programme can be accessed via the Ards and North Down Borough Council website – http://www.ardsandnorthdown.gov.uk/tourism-grants All applications must be completed and submitted preferably by email to Anne Poots – [email protected] or by hand or post to Anne Poots, Tower House, 34 Quay Street, Bangor, BT20 5ED, with all supporting documentation required being uploaded or supplied in hard copy. Before completing your application form, please take time to read the Guidelines carefully. You will find information about who can apply for an award, what events are applicable and the application process. The questions in this application form allow us to gather the minimum amount of information we need to be able to make a decision about funding for your proposed event. The Fund 1 Grants Process will evaluate your application on a pass/fail selection on the successful submission of the required attachments and completion of all the information within the application form and an evaluation of the Assessment Criteria below Stage 1 - Selection criteria – Fund 1 Full completion of the application form Pass/Fail Provision of all required accompanying documentation Pass/Fail The applicant must pass both criteria to move to the next stage of the assessment process. Stage 2 - Award criteria – Fund 1 ASSESSMENT CRITERIA AND AWARD GIVEN BEDNIGHTS GENERATED £1 per person per night SPECTATOR NUMBERS 50p per spectator at event EVENT MARKETING As Per Publicity Requirements Table DURATION OF EVENT £100 per day Targets set by the Organisation against the criteria detailed above, and which are not achieved, WILL result in a reduction in the balance of the post Grant payment. Targets set by the Organisation against the criteria detailed above, and which are exceeded, will NOT have an impact on the original Grant Award Please note that the event does not have to meet all four criteria in order to attract funding but can be any combination of at least three out of four as detailed above. Please note that the closing date for this round of Tourism Events Grant Applications is 4pm Friday 11 December 2015. PLEASE NOTE WE CANNOT ACCEPT LATE APPLICATIONS If you are unclear about any element of the Grant Application process and require assistance, especially if you are a first time applicant. please do not hesitate to contact: [email protected] 028 9127 8048 or Karen Browne – [email protected] – 028 9127 8084 2 ABOUT YOUR EVENT Q1. What is the title of your event? Q2. What is the name of your Organisation? Q2 [a] Please indicate type of organisation Constituted Limited company please give Company Registration No. If Limited Company, please submit Memorandum of Association and Articles of Association. Q3. What is the date of your event? Start date [day/month/year] End date [day/month/year] Q4. What will be the duration of your event? Q5. Where will your event be held? Q6. Is the event open to the general public Yes/No Q7. Will there be an admission charge? Yes/No [if Yes, please state how much] £ Q8. Please indicate the amount of Grant aid you are requesting from Ards and North Down Borough Council [minimum request £500 – max £3000] Q9. What percentage of your total budget does this request represent? 3 Q10. Please describe the main elements of your event programme. YOUR ORGANISATION Q11. Please tell us how your event will assist the Tourism Industry in the Borough of Ards and North Down and how this will enhance the visitor offering. 4 YOUR ORGANISATION Q12. Name of your Organisation as it appears on your governing document or set of rules. Q13. Main Contact for your Organisation NAME POSITION IN ORGANISATION Q14. Contact Address where all correspondence will be sent Contact Telephone Numbers: Day Evening Mobile Email address Q15 Address of Organisation [this may be where the organisation is based or where activities take place], including full postcode Website address Q15 [a] When did your Organisation start? 5 Q15 [b] What are the aims of your Organisation? Q15 [d] Please list the key personnel involved with the management of the event and Q15[c] Please list the key personnel involved with the management of the event and their qualifications and/or experience Name Experience Qualifications If you are successful in obtaining a tourism events grant, the applicant will be required to provide an appropriate: - Risk Assessment - Event Management Plan (including emergency management arrangements) - proof of relevant insurance ***************** Successful grant applications will receive a Conditions of Offer letter which will detail both the deadlines for the receipt of documents deemed essential and the sanctions for any failure to comply within these timescales. In all cases the date for receipt of final safety and emergency documentation will be no later than 14 days prior to the event. Safety must remain the paramount concern of the organiser and this term will not prohibit organisers making new or further dynamic assessments and arrangements after this time without notification to the Council so long as purpose is to improve or sustain the level of arrangements already made. 6 FINANCE Q16. Has your organisation received any previous financial assistance from Ards and North Down Borough Council Tourism Event Grant Fund in 2015/16 Yes No If Yes, please give details Funding Year Amount Q17. Please indicate how you propose to develop the event further this incoming year Q18. Please give details of any applications made to other funding bodies for your event including any other Council departments and the purpose of allocated funds Funding Body Amount Purpose Q19. Please give details of other sponsorship received for your event in the past three years and the purpose of allocated funds Year Funding Body Amount Purpose 7 EVENT ATTENDANCE Q20. Please give us an anticipated number of people attending the event and their nationality. Country Participants Spectators Northern Ireland Republic of Ireland England Scotland Wales Europe Australia New Zealand Canada USA Elsewhere [detail] * TOTAL Please note that the spectator numbers stated on this form WILL have an impact on the Grant Award [please refer to Guidelines] Participants are anyone taking part in the event excluding spectators *This total should correspond with “Spectators” in Self Assessment Section 8 ACCOMMODATION There are two Visitor Information Centres in the Borough located at Tower House, 34 Quay Street, Bangor and 31 Regent Street, Newtownards. The experienced staff are keen to work with event organisers in attracting as many visitors as possible to the Borough, by providing an accommodation booking service, tourism packs and any other visitor information which you feel is necessary for your event. For further assistance please contact: Bangor VIC Sarah Rathbone-Scott E: [email protected] – 028 9127 0069 Ards VIC Alex Foster E: [email protected] - 028 9182 6846 It is important, therefore, that, where at all possible, bednights should be booked through one of the two Visitor Information Centres as: the number of bednights estimated/achieved will have an impact on your Grant Award [please see Guidelines] the best accommodation rates for your visitors can be obtained by our experienced staff the number of bednights achieved can be easily tracked by our experienced staff – this can help you in the evaluation of your event REMEMBER to advise the Visitor Information Centre Supervisor* if you know of any bednights booked externally, using your unique reference number, [which will be allocated with confirmation of grant] as these can be included in the monthly tourism statistics for the area. Q21. Where are your participants/spectators likely to be accommodated during their visit [i.e. names of hotels, guest houses, self-catering establishments, halls of residence, hostels, tents, caravans or motorhomes] Accommodation Location No. of People No. of Nights Total * *This total should correspond with “Bednights Generated” in Self Assessment Section Please note that the Bednights Generated value WILL have an impact on the Grant Award [please refer to Guidelines] 9 EVENT MARKETING AND EVALUATION Q.22 The value of marketing and promotion of your event will be determined by your indication below of the type of media elements to be used. The banding set out in the table below will show what monetary value can be achieved. Evidence of each of the selected media elements must be provided for evaluation. The organiser of the event must ensure that the support of Ards and North Down Borough Council is appropriately promoted via all relevant platforms/channels. Publicity Publicity Guideline Value Evidence to Please Platform/ support application tick Channel required [A] TV Supported by Ards and North Down £2000 Copy of footage Borough Council logo is visible in television footage and mentioned in narrative [B] TV Supported by Ards and North Down £1500 Copy of footage Borough Council logo is mentioned in narrative [C] Radio Supported by Ards and North Down £200 Copy of 1 piece of Borough Council logo is mentioned in promotional activity narrative [D] Press releases ‘Supported by Ards and North Down £100 Copy of 2 unpaid local Borough features in local press Council’ text is used in all press and copy of all press
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