FINAL CALL FOR PROPOSALS

GR V EE aisig N C ano LI C MA atc T h E m FU en N t P D ro je ct

Activity 2.2.3 Ecosystem-based Adaptation Enterprise Development

This information booklet is for all ELIGIBLE households, community-based organisations, non-governmental organisations, and existing enterprises in the Catchment 1 INTEGRATED FLOOD MANAGEMENT TO ENHANCE CLIMATE RESLIENCE OF THE VAISIGANO RIVER CATCHMENT IN 2

2 MINISTRY OF NATURAL RESOURCES AND ENVIRONMENT 3

3 CIVIL SOCIETY SUPPORT PROGRAMME (CSSP) 3

4 SAMOA BUSINESS HUB (SBH) 4

5 WHAT IS ECOSYSTEM-BASED ADAPTATION ENTERPRISE 6 DEVELOPMENT (EbAED)?

6 EXAMPLES OF ELIGIBLE EbAED ACTIVITIES 6

7 PROJECT SCOPE 8

8 OVERALL EbAED FUNDING PRIORITIES AND ELIGIBILITY CRITERIA 8

ELIGIBILITY CRITERIA TO APPLY FOR THE FOUR (4) 10 9 CATEGORIES OF APPLICANTS

10 INELIGIBLE ACTIVITIES AND COSTING 12

11 ENVIRONMENTAL AND SOCIAL SAFEGUARDS CRITERIA 13

12 SUBMISSION OF PROJECT PROPOSALS / APPLICATION FORMS 14

13 CSSP PROCESS AFTER RECEIVING APPLICATION FORMS 15

14 ASSESSMENT CRITERIA 16

15 CALL FOR PROPOSAL (CfP) PROCESS & TENTATIVE SCHEDULE 18

16 CONTACT & QUESTIONS ON CALL FOR PROPOSALS 19

17 GCF-VCP GRIEVANCE REDRESS MECHANISM 20

18 GLOSSARY 21

1 Final Call for Proposals With funding from the Green Climate Fund (GCF) Vaisigano Catchment Project (VCP) and the Government of Samoa; the Civil Support Programme(CSSP) invites Project Proposals from eligible households, organisations and existing businesses to undertake Ecosystem-based Adaptation Enterprise Development (EbAED) initiatives in the Vaisigano Catchment area

INTEGRATED FLOOD MANAGEMENT TO ENHANCE CLIMATE RESLIENCE OF THE VAISIGANO RIVER CATCHMENT IN SAMOA

The Vaisigano Catchment Project (GCF-VCP) is implemented through a partnership between the Government of Samoa (GoS), United Nations Development Programme (UNDP), as the Accredited Entity of the (GCF) to strengthen the adaptive capacity, and to reduce exposure to extreme weather events of vulnerable communities’ infrastructure, and the built environment in the Vaisigano River Catchment Area (VRCA).

The project represents the GoS’s initial steps in operationalizing a comprehensive flood management solution and the first GCF approved project (GCF-VCP) and one of the largest of its kind, executed by the Ministry of Finance (MoF), the Executing Agency (EA), with the UNDP as the GCF AE and the Ministry of Natural Resources and Environment (MNRE), Land Transport Authority (LTA), Ministry of Works, Transport and Infrastructure (MWTI) and the Ministry of Health (MoH) as the Implementing Agencies (IAs).

It has three (3) major Outputs:

1. Assessments and mechanisms in place for an integrated approach to reduce vulnerability towards flood-related risks; 2. Infrastructure in the Vaisigano River are flood-proofed to increase resilience to negative effects of excessive water; and 3. Drainage in downstream areas upgraded for increased regulation of water flows.

2 Final Call for Proposals MINISTRY OF NATURAL RESOURCES AND ENVIRONMENT

MNRE The overall management and implementation of Activity 2.2 under Output 2 of the GCF-VCP rests with the MNRE, under the leadership of the Chief Executive Officer (CEO) working closely with all key focal points of the Ministry, being Environment Sector Coordination Division (ESCD), Division of Environment and Conservation (DEC), Division of Forestry (FD), and Water Resources Management Division (WRMD). The Activity 2.2 will be delivered to the VRCA and Community through three different Programmes;

1. Ecosystem-based Adaptation Enterprise Development (EbAED);

2. Payment for Ecosystem Services (PES); and

3. Cash for Work (CfW).

This call for proposals is for Programme1: EbAED

The CSSP is a funding mechanism, managed by the GoS under the MoF and a representational Programme Steering Committee (SC). Programme implementation is the responsibility of the Programme Management Unit (PMU).

CSSP aims to support sustainable development in Samoa through working in cooperation with the civil society, government and private sectors and their Programmes.

The Programme includes special attention to addressing the needs and issues of the most vulnerable people and groups in Samoa. These include the elderly, people with disability (PWD), women, young people, and children.

To facilitate support to Civil Society, the CSSP provides a single point of contact and a common set of application forms and reporting requirements CSSP OVERALL GOAL Improve the quality of life for people in Samoa through effective and sustainable civil society organisations.

3 Final Call for Proposals CSSP OBJECTIVES Improve the quality of life for people in Samoa through effective and sustainable civil society organisations.

1. To provide an efficient and accountable funding mechanism that enables civil society organisations to implement effective and innovative development initiatives in response to the priority needs of vulnerable communities and groups of people; and

2. To serve as a responsive resource for civil society development in Samoa by strengthening partnerships, promoting alliances, providing information and conducting research to support achievement of priority national development outcomes CSSP Roles under the EbAED Programme • The registration and coding of applications from interested households, organisations, and existing enterprises • The screening of project proposals or applications and short-listing using a tailored version of the screening/short-listing templates prepared by CSSP for the different categories of applicants; • Collaborating with Samoa Business Hub (SBH)) on the provision of capacity building support to interested applicants and to those already awarded with grants from Round 1 (Call for Proposal (CfP) FY2018/2019); • The facilitation of the assessment process, in partnership with a team of assessors to identify the most responsive applications for award of grants; • The effective monitoring of projects, and the provision of support to interested applicants and to grantees; • The overall management of grants allocation to communities and vulnerable groups and report to the MNRE and MOF; and • CSSP is a member of the MNRE Technical Advisory Group (TAG) for Activity 2.2 EbAED Programme

SAMOA BUSINESS HUB (SBH)

The Samoa Business Hub (SBH), formerly known as the Small Business Enterprises Centre (SBEC), is working collaboratively with the CSSP in the implementation of the GCF-VCP EbAED Programme. The SBH is a semi-government organisation established in 1994 to encourage the development of small business in Samoa. The vision of SBH is “a sustainable economic and social life for all through business development”.

4 Final Call for Proposals The vision statement encompasses SBH’s goal to encourage positive change in the community through business development. It complements the Government of Samoa’s statement of development Vision of an improved quality of life for all. SBH aims to take people from the informal business sector to the formal business sector.

SBH is supporting the GCF-VCP with the provision of a business Help Center formerly known as business incubator to support all applicants in the VRCA with the preparation of project applications for grants, and mentoring grantees for at least 12 months after the businesses are established. SBH Roles under the EbAED Programme

• Collaborate with CSSP in the coordination of the CfP process and the management of grants awarded to beneficiaries; • Assist applicants and beneficiaries who will participate in the EbAED Programme with the development of EbAED project proposals; • Organize either independently or in partnership with the Community Development Sector, the support required to interested applicants and beneficiaries; • Work with CSSP and partners to organize public awareness; • Facilitate process for obtaining business licenses. • Organize and issue certificates of participation in specialized trainings to support beneficiaries in their applications and implementation of their projects; • Work with CSSP in monitoring of business financial operations of all grantees • Keep log records of business financial operations and implementation progress of individual projects • Provide quarterly reports to the MNRE and MoF; and • SBH is a member of the MNRE TAG for Activity 2.2 EbAED Programme.

APPLICANTS TO FIRST CONFIRM THAT THEY SATISFY THE FOLLOWING:

1. Eligibility to apply

2. Eligibility of proposed project location

3. Intended project aligns with the priorities of the EbAED & will contribute to achieving the goals of the GCF-VCP

4. Capacity to undertake the project for the amount requested

5 Final Call for Proposals WHAT IS ECOSYSTEM-BASED ADAPTATION ENTERPRISE DEVELOPMENT (EbAED)?

Ecosystem-based Adaptation is an approach that uses biodiversity and ecosystem services as part of a holistic adaptation strategy (UNEP 2018). Enterprise Development is the act of investing time and capital in helping people establish, expand, or improve ventures.

The EbAED Programme aims at improving income generation in the VRCA, and upgrading the existing enterprise development activities in targeted communities that comply with the CSSP and GCF-VCP funding eligibility criteria.

EXAMPLES OF ELIGIBLE EbAED ACTIVITIES

The types of projects that can be funded through this Programme The activities should aim at improving income generation, and/or upgrading existing enterprise development activities in targeted communities that comply with funding priorities and all other conditions of this CfP. The eligible activities may include:

Agro-Forestry Green Landscaping Aquaculture Sustainable Agriculture Eco/Agri Tourism Hydroponics

These projects must contribute to meeting the objectives of the GCF-VCP Activity 2.2 namely:

• Flood-mitigation • Youth empowerment • Environmental sustainability • Green growth • Gender equality and social inclusion (GESI) • Community resilience to climate • Disability inclusion change

Other Examples of Green Businesses (Eco-Friendly) or EbAED Activities

• Small scale Sewing Business • Eco-Tourism • Paper-waste Recycling • Sustainable Farming (poultry) • Farmers Market Vendor • Hydroponics • Organic Food Stand • Aquaponics • Vegetable Gardening and Nursery • Ornamental Gardening • Green Landscaping • Honeybee Farming • Herbal Remedy • Vanilla Farming • Value Added products (soap, jam, pickling, chutney, tea, bakery, smoothie, natural oil, handicrafts)

6 Final Call for Proposals Hydroponics Farming

Organic Markets

Landscaping

Organic Catering

7 Final Call for Proposals PROJECT SCOPE

All proposed projects must be located in one of the 31 villages within the geographic scope of the GCF-VCP EbAED CfPs for;

1 Afiamalu East 11 Magiagi Tai 22 Tauese 2 Letava 12 Magiagi Uta 23

3 Tiapapata 13 Fa’atoialemanu 24 Leone

4 Vaoala 14 Lelata 25 Vaisigano 5 Vailima 15 Vini Fou 26 Matautu Uta 6 Avele 16 Levili 27 Matautu Tai 7 Papauta 17 Aai o Niue 28 Vaipuna 8 18 Maluafou 29 Uta 9 Leufisa 19 Malifa 30 Vaiala Tai 10 Motootua 20 Leififi 31 Moata’a 21 Tufuiopa

OVERALL EbAED FUNDING PRIORITIES AND ELIGIBILITY CRITERIA

1. Priority will be given to vulnerable groups/applicants; 2. All applicants must meet the eligibility criteria for the relevant category they belong to (categories 1-4); 3. Proposed projects must be located in one of the 31 targeted villages within the GCF-VCP; 4. Grants requested will be used to establish new EbAED activities in targeted communities; 5. Grants requested will be used to upgrade existing business activities in the targeted communities in support of EbAED which would otherwise be financially unviable; 6. All developments should contribute to the GCF VCP objectives of flood mitigation, environmental sustainability, gender equity, and youth empowerment and increase community resilience to climate change; 7. Proposed projects must demonstrate clear climate and flood risk resilience including potential future climate variability factors; 8. Projects should link to on-going national development priorities, and aligned to government frameworks and policies;

8 Final Call for Proposals 9. Amounts of grants requested must match the scope of the project and capacity of the applicant to fully utilize the funding within the project timeframe and to achieve intended results; 10. Projects should give preference to employing peoples/beneficiaries in the targeted communities; 11. Projects must be legitimate and present a community need, issue or challenge; 12. Applicants must be able to enter into legal contracts; 13. Applicants must prove viability in preparing their proposals, capacity to undertake the proposed project, and demonstrate good governance and management; 14. All applicants must include a budget with firm quotes for all goods, services, list of permits and/or other cash costs required to deliver the project. Permits to be acquired if selected for award of grant; 15. Applicants must be willing to be subject to a financial background check , and must demonstrate that they have the required technical and human capacity or know how to access such expertise; 16. Applicants must complete the SBH training in preparation of their project proposals and submit a copy of their certificate of participation together with their application form; 17. All applicants must provide confirmation of land ownership and/or consent to use the l ands provided in their proposals (Application Forms) for their projects. If using customary lands, there should be written evidence of genuine agreement to use the lands; 18. All successful EbAED projects (applicants selected for award of grant) are required to register with the Ministry of Commerce Industry and Labour (MCIL) and/or the Ministry of Customs and Revenue (MCR); 19. All applicants, upon selection for award of grant, must submit to CSSP the required documents for the preparation & clearance of grant contracts or funding agreements (business licenses & signatory authorization letters); and 20. ALL successful EbAED projects must comply with Government laws, GCF-VCP Activity Operational Manual and CSSP grants management and financial policies.

9 Final Call for Proposals "ELIGIBILITY CRITERIA TO APPLY FOR THE FOUR (4) CATEGORIES OF APPLICANTS:"

Category 1: Households (HHs) a) Household is defined as people who usually live and eat together, and has someone in charge of the family who is referred to as the Head of the household . b) May apply for a maximum grant of SAT $50,000. Households are not required to request for the full amount, unless it is necessary for the proposed project. c) Must provide 10% in-kind contribution, i.e. not cash, but assets or other services to be used for the proposed project which can be valued at 10% of the proposed project amount; d) Must meet the overall EbAED funding priorities and eligibility criteria including geographic scope/location; and e) Prove “enduring relationship” (resident for 3 years) through a confirmation letter from the Sui o le Nuu/Sui o le Malo, Sui Tamaitai o le Nuu, Church Ministers, or a Government Ministry etc).

Category 2: Community-based Organisations (CBOs)

a) CBO is a non-profit entity that is representative of a community, or a specific segment of a community, and is engaged in meeting the social, educational, health, environmental or public safety needs of the community. A CBO is often not registered with a state authority and may not have a formalized structure or operational plan but are recognized under traditional governance structures such as village council or women’s committees. b) May apply for a maximum grant of up to SAT $100,000. CBOs are not required to request for the full amount, unless it is necessary for the proposed project. c) Must provide a 10% in-kind contribution as part of their project proposal, i.e. not cash, but assets or other services to be used for the proposed project which are valued at 10% of the proposed project amount; d) Must meet the overall EbAED funding priorities and eligibility criteria including geographic scope/location; e) Must have a governing structure, an active membership and hold regular meetings f) Must be active and recognized as benefitting the community (recognized through a confirmation letter attached to the Application Form from the head of an affiliated organisation such as village country, church official, Sui o le Nuu/Sui o le Malo, Sui Tamaitai o le Nuu, Government Ministry; etc. g) CBOs must have a community development focus, and exists within the targeted communities.

10 Final Call for Proposals Category 3: Non-Governmental Organisations (NGOs)

a) A registered Organisation through MCIL (either as an Incorporated Society or Charitable Trust). b) May apply for a maximum grant of up to SAT $200,000. NGOs are not required to request for the full amount, unless it is necessary for the proposed project. c) Must provide a 10% cash contribution (SAT) as part of their project proposal, i.e. an amount equivalent to 10% of the proposed project amount, and a 20% in-kind contribution (assets or other services to be used for the project which are valued at 20% of the proposed project amount). If selected for award of grant, the NGO should provide an official bank statement with a balance equivalent to 10% of the “approved” project amount, in an account under the name of the NGO. d) Must meet the overall EbAED funding priorities and eligibility criteria including geographic scope/location. e) Must be a Samoan registered NGO (majority of Board members are permanent residents, residing in Samoa). f) Must have an active membership and hold regular meetings. g) Must have financial systems in place and evidence of good project and financial management. h) Must be active and recognized as benefitting the community recognized through a confirmation letter attached to the Application Form from the head of an affiliated organisation such as village council, church official, Sui o le Nuu/Sui o le Malo, Sui Tamaitai o le Nuu, Government Ministry etc; i) Must not have a record of misuse of donor funds or member funds and must be able to present records of previous funding/projects in the last 10 years (if any). j) Regardless of the NGO’s location in Samoa (headquarters); the proposed project must be located in the targeted communities, benefiting the most vulnerable people in those communities. k) Must meet the overall EbEAD funding priorities and eligibility criteria including geographic scope/location

Category 4: Existing Enterprises (EEs)

a) Must be a registered business through MCR, with a valid business license. b) May apply for a maximum grant of up to SAT $200,000. EEs are not required to request for the full amount, unless it is necessary for the proposed project. c) Must provide a 10% cash contribution (SAT) as part of their project proposal, i.e. an amount equivalent to 10% of the requested grant. Must provide a 20% in-kind contribution (assets or other services to be used for the project which are valued at 20% of the requested grant). If selected for award of grant, the EE should provide an official bank statement with a balance equivalent to 10% of the “approved” project amount, in an account under the name of the NGO. d) Must meet the overall EbAED funding priorities and eligibility criteria including geographic scope/location. e) Be a local Business (majority of Board members and shareholders are permanent residents, residing in Samoa).

11 Final Call for Proposals f) Be active and recognized as benefitting the community (recognized through a confirmation letter attached to the Application Form from the head of an affiliated organisation such as village council, church official, Sui o le Nuu/Sui o le Malo, Sui Tamaitai o le Nuu, Government Ministry, etc; g) Must not have a record of misuse of donor funds or member funds, and must be able to present records of previous funding/projects in the last 10 years (if any). h) Regardless of the EE’s location in Samoa (headquarters); the proposed project must be located in the targeted communities, benefiting the most vulnerable people in those communities. i) Must have financial systems in place and evidence of good project and financial management.

INELIGIBLE ACTIVITIES AND COSTING

In general, the following list of activities and costs cannot be funded under this Programme

1) Applicant must not be a political party or organisation set up to promote or support a political party or candidate; 2) Project resources must not be used to evangelize (church assets, including religious documents); 3) Any items that are ILLEGAL under the Government of Samoa laws; 4) A project whose primary focus is better served through other available funding sources; 5) Loans and any other forms of debt; 6) Projects that may damage or have a negative impact on the environment (that will increase flood vulnerability over long term, and others noted in the environmental and social safeguards criteria); 7) International travel; 8) Land acquisition; 9) Recurrent costs (the costs of maintaining and operating a business/Programme on a continuing basis like; fuel, power, internet, wages, telephone bills, rent and others); 10) Projects that require a “Comprehensive Environmental Assessment”; 11) Projects that propose only infrastructural development, without green/eco-friendly activities. All EE applicants proposing infrastructural development must allocate at least 80% of its requested grant for the implementation of green/eco-friendly activities, and 20% for infrastructure. Other infrastructural-related costs must be financed through their cash and/or in-kind contribution. HH applicants can allocate at least 30% of requested grant for infrastructure and 70% for eco-friendly/green activities; 12) Livestock projects (pigs, cattle, and sheep); 13) Projects that will occur outside of the targeted communities;

12 Final Call for Proposals 14) Fixed assets such as Office electronics (phones, computers, printer, TV, projector, etc). For CBOs, NGOs, and EEs; these assets are covered by their in-kind or cash contributions for the project. For Households; these assets cannot represent more than 5% of their proposed total budget; 15) Motorized vehicles (bus, van, car, pick-up, etc). These vehicles refer to fuel injected means of transportation; 16) Alcohol; and 17) Fuel-injected equipment, machines and tools that can harm the environment (lawn mowers, brush cutters, chain saws, etc). Discretion is reserved to allow procurement of certain equipment ONLY if deemed absolutely necessary.

ENVIRONMENTAL AND SOCIAL SAFEGUARDS CRITERIA

a) All projects must comply with the GoS environmental and social safeguards standards; b) All projects must comply with the UNDP/GCF environmental and social safeguards; c) Project design must be sound and will not harm the environment or the community’s health and wellbeing; d) Project will not reclaim land from the sea or from swamp, a wetland, or a river bed or flood zone; e) Project will not dispose waste in the sea or to a swamp, a wetland, or a river bed or flood zone; f) Project will not clear any area bearing a natural habitat of conservation significance; g) Project requiring the use of pesticides must obtain a MAF/MNRE approved Pesticides Management Plan; h) Project shall not mine any sand or remove any material from the coastal zone without a permit; i) Project will not construct a structure that may sever breeding routes for marine organisms (such as vertical sea walls of a height greater than 0.5m and length of more than 20m); j) Project will not construct a structure that may cause coastal or river bank erosion; k) Project will not remove or damage any physical cultural resources; l) Project will not be in, or immediately adjacent to, a projected area or key biodiversity area unless approved by MNRE; m) If a project requires a Comprehensive Environmental Assessment, it is not eligible; and; n) Project will not require involuntary land acquisition nor have resettlement impacts.

13 Final Call for Proposals SUBMISSION OF PROJECT PROPOSALS / APPLICATION FORMS

The four (4) categories of applicants must complete an application form. Applicants must obtain the General Application Form from the CSSP Office, and must attach relevant supporting documentation listed below when the "application forms are provided to CSSP on the deadline for submission which is Thursday 4th September 2020 at 5pm;

"ALL APPLICANTS; plus additional requirement for each individual catergory"

Copy of the Certificate of Participation (SBH Training on Completion of Application Form);

Copy of an Identification Document (Passport, Driver’s license, NPF card);

Valid Quotations;

List of required/relevant permits to be sought upon selection for award of grant;

Land ownership confirmation and/or land use agreement for the project location;

Valid Business License (HH’s & CBO’s will only require a BL after receiving approval);

Other relevant documentation as required under Overall EbAED funding priorities and eligibility criteria, and the Environmental and Social Safeguards, criteria;

HOUSEHOLDS (HH’s)

Confirmation letter(s) of proof of enduring relationship (annexed to application form).

COMMUNITY BASED ORGANISATIONS (CBO’s)

Confirmation letters from Village Mayor (Sui o le Nu’u, Sui Tama’itai Church Minister or Government Ministry.

NON-GOVERNMENT ORGANISTAION (NGO’s)

Copy of Certificate of Incorporation from MCIL;

Confirmation letters from Village Mayor (Sui o le Nu’u, Sui Tama’itai Church Minister or Government Ministry;

NON-GOVERNMENT ORGANISTAION (NGO’s)

Copy of Certificate of Incorporation from MCIL;

Confirmation letters from Village Mayor (Sui o le Nu’u, Sui Tama’itai Church Minister or Government Ministry.

14 Final Call for Proposals **Applicants, especially Households, must use correct Full Names when registering during CSSP awareness workshops, SBH trainings, and in the application forms submitted to CSSP.

**All applications which are found to be duplicated (similar with another application) and/or copied an exemplar used during trainings or otherwise; will not be assessed and will be declined immediately.

**All applications that are found to be incomplete, and missing relevant supporting documentations; will not be assessed and will be declined immediately.

**Applications that are ready prior to the submission deadline should be lodged at the CSSP Office. On the date of the deadline for submission; Applicants may submit their Application Forms either at the CSSP Office or at the TATTE Building Foyer or Ground Floor of Samoa Convention Center .

CSSP PROCESS AFTER RECEIVING APPLICATION FORMS

• Upon the receipt of application forms, the CSSP will register, code, and record all application forms in its Master Database. • The CSSP and MNRE then conduct the screening of all application forms to check the eligibility of applicants, eligibility of proposed EbAED activity, and the geographic scope/location of proposed projects. Project proposals that are short-listed or selected from this screening will move on to the assessment process. • The CSSP will convene a panel of assessors from all relevant agencies to carry out the assessment of short-listed application forms. Assessors sign confidentiality and declaration of conflict of interest forms. • The assessment process is conducted in the following sequence: 1. Inspection or Site Assessment (site visits) of all pre-selected proposals to confirm project locations and interview applicants 2. Conduct the Comprehensive Technical Assessment of Application Forms (including the findings from the inspections) 3. Follow-up inspections (site visits) may be conducted as required by the Assessors; and 4. Consolidate Assessments Findings and Report for Approval by the CSSP Steering Committee • Upon approval of the Assessment Report (recommended projects), the CSSP then informs all Applicants about the result, and address complaints. • Conduct contracting (funding agreements) for award of grants. The CSSP, when informing the successful applicants, will request business licenses & signatory authorization letters to aid in the contracting process.

15 Final Call for Proposals ASSESSMENT CRITERIA

Each proposal is assessed against the following criteria by 2 different assessors . The average score per criterion is determined from the 2 assessors’ total score per criterion. The total assessment score is 100; and applications will be ranked from the highest to the lowest score after the consolidation of findings and deliberations by the Assessment Panel. Minimum score for an application to be considered for funding is 50.

Assessment Area Criteria Weighting

How relevant is the proposal to the CSSP/EbAED purpose, outcome and the Call for Proposal funding Relevance priorities? Does the proposal 20 identify clear and strong linkages to achieving community aspirations, EbA activities, and national policy and plans? How clearly defined are the beneficiaries and their needs?

What is ranking of the Proposal’s targeted location (in terms of isolation from the Vulnerability Capital? What is the level of 10 climate change impact (effect of natural disasters)? What is the state of income (source of income, number of people employed, etc)?

Are the project activities appropriate, practical and consistent to achieving its overall goal and ensure maximum impact for targeted beneficiaries? Is the logical framework clear and Effectiveness & feasible in informing its work 20 Efficiency plan, financial plan/budget and monitoring and evaluation framework? How necessary are the expenditures for the proposed project? Is the manner, in which project

16 Final Call for Proposals Assessment Area Criteria Weighting

activities will be implemented, can achieve Effectiveness & value for money? Is the work 20 Efficiency plan feasible and doable in the proposed timeframes?

Does the proposal identify risks and realistic strategies to mitigate those risks, with clear assignment of responsibilities and 15 Impact timeframes? Is the project likely to have adverse environment & social impacts? If so, are there sufficient plans for managing this and ways to reduce the damage? Is the EbA activity culturally appropriate?

Does the applicant have sufficient experience of project management? Is there sufficient management & governance capacity? Does the applicant have stable and sufficient sources of finance/in-kind support for Capacity the project? Does the 20 applicant have the capacity and systems in place to support the funding and implementation modality it has identified in the proposal? Would you recommend otherwise? Does the applicant have experience/expertise in the area of business?

Is there evidence of capability to maintain the EbA after the CSSP funding? Are the expected Sustainability results of the EbAED 15 financially sustainable? Plans are in place to continue financing the activities when CSSP

17 Final Call for Proposals Assessment Area Criteria Weighting

funding concludes? Is the project linked to other initiatives, Programmes, Sustainability projects, and activities of 15 Government ministries, private sector, other donors, NGOs, CBOs, Households, etc for sustainability of the EbAED results?

**The CSSP, its Partners, and the Assessment Panel in their evaluation of the applications forms; reserve the right to remove activities and budgeted items, and reduce the overall requested grant, based the responsiveness of the proposed project to the assessment criteria and the overall requirements of the EbAED Programme.

CALL FOR PROPOSAL (CfP) PROCESS & TENTATIVE SCHEDULE

Steps Activity Indicative Timeframe

June – July 2020 Prepare & seek approval of the CfP 1 (CSSP SC Meeting, documentation Wednesday 08 th July 2020)

Thursday 2 Launch the CfP via Media Advertisement 09 th July 2020

Awareness Workshops to Promote the Launching of the Monday, 20 th July – 3 Call for Proposals, the Funding Priorities and Eligibility Saturday 25 th July 2020 Criteria (alternate with SBH trainings in no.4 below)

First Phase Tuesday, 21st July - 4 Saturday 25 th July 2020 Capacity Building Support & Mentoring Monday 27 th July - 01st to prepare Application Forms for August 2020 submission (SBH) Second Phase Monday 10 th August - Friday 28 th August 2020

18 Final Call for Proposals Steps Activity Indicative Timeframe

Friday, 04 th September 2020 5 Submission & Registration of Application (05:00pm) Forms TATTE Building Foyer or Ground Floor of Samoa Convention Center.

Screening & Short-listing of Application Forms th Monday 14 September – (Eligibility of Applicants & Alignment of Friday 18 th September 2020 Proposed Projects with Funding Priorities)

Site Assessment (visits/inspections to Monday 05 th October – th 6 check proposed project locations, and Friday 16 October 2020 reconfirm findings) (2 weeks)

Comprehensive Technical Assessment (evaluation of Monday 26 th October – short-listed application forms against the Assessment Friday 30 th October 2020 7 Tool criteria – relevance, vulnerability, efficiency, effectiveness, capacity, impact, and sustainability) (1 week)

Consolidation of Findings and Assessment 8 November – Report for Approval by the CSSP Steering December 2020 Committee

Inform Applicants about the Result of January – February 9 the Assessment & preparation of 2021 Funding Agreements

10 Clearance of Funding Agreement/Contracts & March – April 2021 signing my Authorized Person

11 Orientation Workshop(s) for Successful April 2021 Applicants

12 Grants Disbursement/Implementation of May 2021 Projects/Monitoring and Reporting

CONTACT & QUESTIONS ON CALL FOR PROPOSAL

All questions about the EbAED Programme and this CfP should be directed to the CSSP Office:

Programme Manager: 24617 / 27278 [email protected] Civil Society Support Programme Ground Floor, SNPF Building www.facebook.com/ Matafele. Civil-Society-Support-Programme-Samoa

19 Final Call for Proposals GCF-VCP GRIEVANCE REDRESS MECHANISM

The GCF VCP Grievance Redress Mechanism (GRM) is established in accordance with the GCF-VCP Environmental and Social Management Framework and Management Plan (ESMF MP). The GRM is now in operation and available in which affected parties during implementation of the GCF-VCP can resolve issues in a cordial, efficient, unbiased, transparent, timely and cost-effective manner. The GRM provides the most transparent tool to manage and record each single complaint received by the GCF-VCP and monitor the progress throughout the resolution process. It will equally apply to any aggrieved party (individual, partnership, association, company, cooperative, etc) that has a legitimate complaint to the GCF-VCP EbA.

Further, all grievance matters received will be treated with the utmost confidentiality however; the GCF-VCP Board/Project Steering Committee (PB/PSC) reserves the right to approve full disclosure of information regarding a grievance matter upon official request and are to be directed to the following contact. THE PROCESS

All grievances and complaints must be directed to the Secretariat of the GCF-VCP Grievance Redress Mechanism Committee (GRM-C) under the GCF-VCP Project Management Unit (GCF-PMU) at the Ministry of Finance (MoF).

Taito Tumau Peni GCF-VCP Safeguard and Gender Specialist GCF-Project Management Unit Level 3, Ministry of Finance Central Bank Building Telephone: 27013/26017 Email: [email protected]

The MNRE, MoF, CSSP and SBH are the main receiving points to obtain and receive grievances.

Upon receiving aggrieved matter(s), all documentations and records pertaining to the grievance must be referred immediately to the Secretariat of the GRM-C.

The Secretariat will act within the jurisdictions of his/her responsibilities to officially register the aggrieved matter, identify the relevant authority to resolve the matter and work closely with the relevant Implementing Agency (IA)/Authority on the resolution process.

The Secretariat of the GRM-C must comply with the GRM process and ensure to report summary of all received matters to the GRM-C in a timely manner.

20 Final Call for Proposals ELIGIBLE GRIEVANCES

Following is the list of aggrieved matters/issues that are eligible to be resolved under the GCF-VCP GRM.

1. Any matter(s) pertaining to an environmental risk(s) as a result of an EbaED project, 2. Social and gender issue(s) relating to social inclusion, vulnerable group and people with disability, 3. Amenity issues resulting from any intervention of EbaED project. 4. Concern(s) over the screening and selection procedure of the EbaED; and 5. Any land dispute associated with the EbeAD program.

Corrupt, fraudulent or any unethical behavior/action of a group of people or a personal who are/is employed under the project will be referred to the Disciplinary Committee of relevant Authority or the Office of the Public Service to handle and dealt with.

Corrupt, fraudulent or any unethical behavior/action of a group of people or a personal who are/is benefitted or associated with the EbeAD program will be directed to Ministry of Police and Prison for resolution.

GLOSSARY

Children Persons below the age of 18

Civil Society “Civil society organisations include all non-market and non-state Organisations (CSOs) organisations outside of the family in which people organize themselves to pursue shared interests in the public domain” (Organ- isation for Economic Cooperation and Development).

CSOs include community-based organisations (CBOs) and non-governmental organisations (NGOs) as well as faith-based organisations (FBOs). CSOs include community-based organisa- tions (CBOs) and village associations, environmental groups, women’s rights groups, farmers’ associations, faith-based organisa- tions, labor unions, co-operatives, professional associations, chambers of commerce, independent research institutes and the not-for-profit media. The term Non-State Actors is also sometimes used to refer to CSOs, but usually in the context of social movements and networks that are more loosely organized

21 Final Call for Proposals GLOSSARY

Community-based Public or private non-profit entities that are representative of a Organisations (CbOs) community, or a specific segment of a community, and are engaged in meeting the social, educational, health, environmental or public safety needs of the community. CBOs are often not registered with a state authority and may not have a formalized structure or operational plan but are recognized under traditional governance structures such as village council or women’s committees. In order to quality for CSSP grants, CBOs must have an established governance structure and officer bearers are be able to demonstrate capacity to manage projects and account on behalf of target benefi- ciaries.

Ecosystem A dynamic complex of plant, animal and micro-organism communi- ties and their non-living environment interacting as a functional unit.

Ecosystem-based An approach that uses biodiversity and ecosystem services as a Adaptation (EbA) part of a holistic adaptation strategy (UNEP 2018).

Ecosystem conservation Ecosystem conservation means protecting, restoring and promoting sustainable use of terrestrial ecosystems, managing forests sustain- ably, combating desertification, and halting and reversing land degradation, as well as conserving and sustainably using the oceans, seas and marine resources (SDG 2015).

Ecosystem Service Ecological characteristics, functions or processes that directly or indirectly contribute to the wellbeing of people that being the benefits people derive from functioning ecosystems (Constanza et al. 1997).

Enterprise development The act of investing time and capital in helping people establish, expand and or improve ventures.

Gender Equality Equal participation of both men and women in the community or the equal access to rights and opportunities regardless of gender

Household A group of people who usually live and eat together, and has someone in charge of the family who is referred to as the Head of the household (must not be less than 5 people)

Mitigation The lessening or minimizing of the adverse impacts of a hazardous event (IPCC 2007).

22 Final Call for Proposals GLOSSARY

Monitoring Defined as the on-going process by which stakeholders obtain regular feedback on progress being made towards achieving their goals and objectives (UNDP 2009).

Non-Governmental A sub-set of CSOs that are involved in development activities Organisations (NGOs) predominately at the national level. In the context of Samoa NGOs are legally registered under the Ministry of Commerce Industry and Labor (MCIL) as Incorporated Societies or Charitable Trusts. NGOs are “Not for Profit” organisations and income realized by an NGO is known as “Profit for a Mission”, which is not profit for dividends

Persons with Disabilities People classified by the ICF (international classification of function- (PWD) ing, disability, and health) as having three interrelated conditions (SBS, Samoa Disability Monograph, 2018): (i) Impairments are loss or abnormality of a body part (i.e. structure) or body function (i.e. physiological function including mental functions) (ii) Activity limitations are difficulties an individual may have in executing activities (iii) Participation restrictions are problems an individual may experience in life situations.

Resilience The ability of a social or ecological system to absorb disturbances while retaining the same basic structure and ways of functioning, the capacity for self-organisation, and the capacity to adapt to stress and change (IPCC 2007).

Vulnerable person In the context of the VCP a person is considered vulnerable based on their gender, socio-economic demographic and geographic location, this includes: • Low income - lack of decent employment opportunities; • Limited land and opportunities to derive food for subsistence living; • Headed by a female or a single parent; • Persons with disability (which could be approached through existing NGOs such as NOLA or SENESE) • Large households with very high dependency ratio - mainly elderly and school children; and • Households which are vulnerable to flooding within the Vaisigano River Catchment Area.

Young People (Youth) Defined as those who are between 18-35 years

23 Final Call for Proposals FOR MORE INFORMATION, PLEASE CONTACT

CSSP Office SBEC Office Ground Floor, NPF Building Sanalele Complex Ph: 24617 / 27278 Ph: 22770 / 22769 email : [email protected] email : [email protected]

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