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Fy 2008-2009 Laredo Independent School District Laredo, Texas 2008-2009 Budget Instructions Manual (Current Law) For Fiscal Year September 1, 2008 – August 31, 2009 Prepared by: Division of Finance TABLE OF CONTENTS 2008-2009 BUDGET INSTRUCTIONS MANUAL Message from our Chief Financial Officer ..................................................................................................iii Accounting Department Staff Contacts and Fund Assignments.................................................................. iv BUDGET GUIDELINES Mission, Vision, and Beliefs............................................................................................................ 1 District Goals................................................................................................................................... 1 Budget Administration and Financial Policies................................................................................. 2 Budget Development Process ........................................................................................................ 10 2008-2009 Budget Calendar .......................................................................................................... 14 2008-2009 Tax Planning Calendar ................................................................................................ 16 Budgetary Control and Basis of Accounting ................................................................................. 17 Campus Need Assessment Guide .................................................................................................. 21 TEA Staff Development Requirements................................................................................. 22 Effective Schools Model ....................................................................................................... 23 Campus Needs Assessment Instrument................................................................................. 24 Test Scores Summaries (2006-2007) Worksheet .................................................................. 26 PROGRAM GUIDELINES Operating Athletics Program.......................................................................................................................... 27 Career & Technology Program...................................................................................................... 28 Child Nutrition Program ................................................................................................................ 30 Special Education Program............................................................................................................ 31 State Bilingual (ESL) Program ...................................................................................................... 36 State Compensatory Education Program ....................................................................................... 43 Transportation................................................................................................................................ 50 Special Revenue Federal Programs ........................................................................................................................... 52 Pregnancy, Education, and Parenting (PEP) Program ................................................................... 64 Technology Allotment Program & Weighted Average Daily Attendance .................................... 65 Human Resources Guidelines............................................................................................................... 66 CAMPUS AND DEPARTMENTS BUDGET ALLOCATIONS Budget Module Inputting Instructions ........................................................................................... 67 65% Instructional Cost Requirement ............................................................................................. 69 Comparison of Membership Counts .............................................................................................. 70 Program 11, 91, 99 – Basic Instruction, Athletics, and Local Programs ....................................... 71 Program 21 – Gifted and Talented................................................................................................. 72 i Program 22 – Career and Technology ........................................................................................... 73 Program 23 – Services to Students with Disabilities ..................................................................... 74 Program 25 – State Bilingual......................................................................................................... 75 Program 30 – State Compensatory ................................................................................................ 76 Library Books........................................................................................................................ 77 Fine Arts................................................................................................................................ 78 Parental Involvement ............................................................................................................ 79 Special Revenue Funds.................................................................................................................. 80 Department Variable Costs............................................................................................................ 81 FIXED COSTS AND UTILITIES Substitutes...................................................................................................................................... 83 Copier Rental................................................................................................................................. 84 Telephone....................................................................................................................................... 86 Electricity....................................................................................................................................... 87 Water.............................................................................................................................................. 88 Sanitation ....................................................................................................................................... 89 Gas ................................................................................................................................................. 90 Safety Supplies .............................................................................................................................. 91 Janitorial Supplies.......................................................................................................................... 92 Janitorial Dust/Wet Mop Services ................................................................................................. 93 Regional Education Services ......................................................................................................... 94 REQUIRED FORMS Campus/Department Improvement Plan Budget Checklist ........................................................... 95 Budget Package Checklist.............................................................................................................. 96 Mission, Goals, and Objective....................................................................................................... 97 Performance Evaluation................................................................................................................. 98 Request for Additional Funds ........................................................................................................ 99 Capital Outlay Justification.......................................................................................................... 101 Travel Justification Form............................................................................................................. 102 Fund Uses.................................................................................................................................... 103 Administrative Regulation Staff-Pupil Ratios ............................................................................. 104 Request for Position Action Form ............................................................................................... 111 Recommendation Form................................................................................................................ 112 APPENDIX Estimated Commodity Prices....................................................................................................... 113 Estimated Hardware, Software, and Accessories Prices.............................................................. 119 ii CHIEF FINANCIAL OFFICER’S BUDGET MESSAGE DESTINATION: EXEMPLARY A New Planning Horizon! Dear Colleagues, It is our collaborative desire to present to the Board of Trustees a budget that clearly focuses and directs precious funds to programs and activities which will be most beneficial in the education of our students. During the budgeting process it is extremely important that we keep in mind the fact that we have very limited resources, therefore, we must implement financial discipline in order to maximize the district’s resources, minimize expenditures, as well as ensure efficiency and effectiveness in meeting the district’s mission, goals, and objectives. Our edocument conveys to you the
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