Monetary Award Program Task Force Report – 2012
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Monetary Award Program Task Force Report Senate Joint ResoluƟon 69 December 2012 Illinois Student Assistance Commission APPENDIX A Meeting Agendas Guest Presentations Letters and Proposals ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE AGENDA 10:00 a.m. – 3:00 p.m. James R. Thompson Center 100 W. Randolph St. Suite 2-025 Chicago, IL 1. Welcome 2. Introductions 3. Task Force Goals and Objectives 4. Legislative History and Intent Lunch 5. MAP 101 6. Wrap-up and Next Steps ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE AGENDA James R. Thompson Center Room 2-025 100 W. Randolph St. Chicago, IL August 30, 2012 10:00 a.m. to 3:00 p.m. 1. Welcome 2. Recap of first meeting and review of task force goals 3. Introducing the Shared Responsibility Model, a way of presenting and thinking about state aid as one part of the many ways education is financed 4. Expert Speakers for this session highlight important information and topics for discussion o Institutional aid at Illinois private colleges from Dave Tretter, FIICU o Community college issues and projects from Mike Monaghan, ICCTA o Satisfactory Academic Progress (SAP) standards from Sue Swisher, St. Xavier University o Diversity issues in Illinois schools from Bill Trent, UIUC 5. New data for the task force o Spreadsheet and summary on distribution of state aid in other states o CDR/Grad Rate analysis by school (with the California program impacts highlighted) o ACT x Race/Ethnicity x Sector for dependent MAP recipients 6. Scenario Evaluation Sheets o Are these the variables we want? What isn’t captured? o Weighting the variables o Beginning scenarios – the baseline, changes to the formula, explaining the distributional impacts ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE AGENDA September 26, 2012 10:00 a.m. to 3:00 p.m. 1.Welcome 2. Remarks from Illinois State University President, Dr. Al Bowman 3. Recap of the August meeting and review of task force goals 4. Expert speakers highlight important information and topics for discussion . Diversity issues in Illinois education from Bill Trent, UIUC . Challenges faced by nontraditional students from Sarah Labadie, Women Employed 5. Lunch . Lunch speakers: ISAC’s Jacqueline Moreno and ISACorps members who are former MAP recipients 6. MAP Scenarios . Operationalizing the goals . Coordinating with other initiatives such as Budgeting for Results . Sample scenarios • Formula changes • Sector participation • Merit ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE Michael A. Bilandic Building, Room N-505 160 N. LaSalle St. Chicago, IL October 30, 2012 10:00 a.m. to 3:00 p.m. AGENDA 1. Recap of last meeting and path forward 2. Expert Speakers: o Theresa Remetio - discuss results of a student survey on MAP o Sharon Thomas Parrott from DeVry - presentation on proprietary institutions 3. New data for the Task Force o Percentage of state need-based aid going to private institutions o Updated CDR/Graduation Rate/Pell-eligible table 4. New Scenario Evaluation Sheets o Scenarios with school focus . California model updated (school eligibility based on CDR, graduation rate) . Robert Morris model (adjust awards based on CDR, graduation rate, percent Pell) . Fox College model (institutional aid match for MAP) o Scenarios reflecting degrees of change . Smaller changes to enhance MAP efficiency: e.g., no payment for remedial courses, no payment for courses dropped or failed, no MAP next year if student flunks out) Use money saved to extend processing for some or all or use for summer MAP. Shifting funds within a sector (e.g., at community colleges, counting Pell in addition to MAP and extending processing for independent students within the sector). Major structural changes (e.g., merit component, weaker students steered to community college, Pell counted in addition to MAP) o Other suggested scenarios . One maximum award for all freshmen and sophomores set at $3,000. Increase upper classmen awards by $2,000. (ICCB model) . Others? 5. Evaluation and Assessment – getting to the finish o Restating the goals o Scenarios grouped by goal o What’s on the table and what’s off for each Task Force member? o Group of selected scenarios for further study ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE November 15, 2012 10:00 a.m. to 3:00 p.m. Via Video Conference Illinois Community College System James R. Thompson Center 401 E. Capitol Avenue 100 W. Randolph St. 2nd Floor Room 14-612 Springfield, IL Chicago, IL AGENDA 1. Welcome 2. Review of task force goals and challenges 3. Review of member recommendations and priorities 4. Discussion of recommendations 5. Next steps ILLINOIS STUDENT ASSISTANCE COMMISSION MONETARY AWARD PROGRAM (MAP) ELIGIBILITY TASK FORCE December 12, 2012 1:00 p.m. Via Video Conference Illinois Community College System James R. Thompson Center 401 E. Capitol Avenue 100 W. Randolph St. 2nd Floor Room 14-612 Springfield, IL Chicago, IL AGENDA 1. Opening remarks 2. Scenarios submitted by task force members a. Using dual deadlines and allocating MAP by EFC (several variations) b. Reducing all awards based on average award per sector and using the funds to extend processing c. Reducing coverage beyond tuition and fees at community colleges, with the savings used to extend community college processing d. Removing or reducing MAP eligibility for all proprietary schools e. Reducing the EFC cap, reducing coverage beyond tuition and fees at community colleges, and using savings to further extend processing f. A “flexible MAP” pilot 3. Discussion of broad conclusions supported by task force 4. Specific recommendations that seem to have task force approval 5. Closing remarks MAP Task Force August 30, 2012 Sue Swisher Saint Xavier University Effective 7/1/2011 Requires schools to have a reasonable standard for measuring a students progress towards degree or certificate Describes the required elements of a satisfactory academic progress policy Retains institutional flexibility to set policy Allows additional flexibility for institutions that monitor academic progress more frequently than the annual requirement Section 2735.20 – Applicant Eligibility ◦ A student must maintain satisfactory academic progress as determined by the institution Last comprehensive review in 1983 Inconsistent terminology was being used by institutions Excessive use of probation status Needed to establish a more comprehensive and consistent approach Policy must be as strict as the policy for students not receiving financial aid Consistent application must be applied to all students within categories of students Evaluation based on the length of the academic program and must be performed at least annually Policy must address the effects of course incompletes, withdrawals and repeated courses Policy must address the maximum time frame for receiving financial aid Specific GPA requirement Pace requirement Treatment of transfer credits Financial aid warning definition Financial aid probation definition Academic plan definition Identify GPA student must achieve at each official evaluation point Policy must address how GPA is affected by: ◦ Incompletes ◦ Withdrawals ◦ Repetitions ◦ Transfer credit from other institutions Students enrolled in programs longer than two academic years must have a GPA of at least a ‘C’ or it’s equivalent, or academic standing consistent with the institution’s requirements for graduation Identify pace of progression to ensure completion within the maximum time frame Policy must address how pace is affected by: ◦ Incompletes ◦ Withdrawals ◦ Repetitions ◦ Transfer credit from other institutions Pace calculation as specified in regulation Cumulative hours completed Cumulative hours attempted For undergraduate programs, must be no longer than 150% of the published length of the educational program Example: ◦ Program requires 120 credits for graduation ◦ 150% X 120 = 180 credits ◦ Pace calculation 120/180 = 67% Student earning 67% of credits attempted is on pace to complete the program within the maximum time frame Accepted transfer credits count as both attempted and completed hours Available to students at schools who monitor progress at the end of each payment period Assigned to students who fail to meet the GPA and/or pace requirement for the first time Student eligible to receive financial aid for one additional payment period Status may be assigned without student action or appeal Status is optional Available to students who have failed to meet the GPA and pace requirement at the end of the academic year and have successfully appealed and eligibility has been reinstated Student appeal must address the following: ◦ Why the student failed to make progress ◦ What has changed that will allow the student to meet academic progress at the next evaluation point Student may receive financial aid for one additional payment period Available to students who have failed to meet the GPA and pace requirement after financial aid probation ◦ Available at all schools ◦ A plan that, if followed by the student, specifies the point in time at which the student will be able to meet the institutions standards ◦ Student on plan is evaluated against the plan requirements, not regular standards At the At Student completion completion appeal Student of the of first approved appeal payment academic and placed approved Student period,