Group Laboratory Manager Job Specification & Terms and Conditions Job Title and Grade Group Laboratory Manager (Grade Code 393X) Campaign Reference HBS08958 Closing Date Wednesday, 12th August 2020 at 12 noon Proposed Interview Due to the urgent requirement of this post interviews will take place as soon as possible Date (s) once the closing date has passed. This means that you may be called forward for interview at very short notice. Taking up A start date will be indicated at job offer stage. Appointment Location of Post University Limerick Hospital Group There is currently one permanent whole-time vacancy available in University Hospital Limerick. A panel may be formed as a result of this campaign for University Limerick Hospital Group from which current and future, permanent and specified purpose vacancies of full or part- time duration may be filled. Informal Enquiries Mary Donnellan O’Brien Email: [email protected] Tel: 061 – 482937 Details of Service UL Hospitals Group comprises six different hospital sites: • University Hospital Limerick (UHL) • University Maternity Hospital Limerick (UMHL) • Nenagh Hospital • Ennis Hospital • Croom Orthopaedic Hospital • St. John’s Hospital (Voluntary) The six sites collectively function as one single hospital system. We provide a range of emergency, surgical and medical services on an inpatient and outpatient basis to a population of over 473,000 people in the Mid-West. UL Hospitals Group provides a service to the people of Limerick, Clare and North Tipperary. The group reports to the Acute Hospitals Division of the HSE and is governed by an interim Board of Directors, an Executive Management Team led by the CEO supported by five Directorates (Medicine, Peri-Operative, Child & Maternal Health, Diagnostics and Operational Services) who are accountable for the operation of services across the sites. University Hospital Limerick is the Model 4 hospital for the region providing major surgery, cancer treatment and care, emergency department services as well as a range of other medical, diagnostic and therapy services. It is where all critical care services are located in addition to a 24/7/365 emergency department and it is a dedicated cancer centre. Reporting The post holder will report to the General Manager or assigned manager on all matters Relationship (includes Line Management function) and for clinical matters to the Clinical Director Diagnostics Directorate HBS08958 Group Laboratory Manager 1 Purpose of the Post The Group Laboratory Manager’s job is to co-ordinate, manage and provide clinical and scientific leadership for the pathology department in UL Hospitals Group; to be responsible for the day to day running of the department, scientific and allied staff; to have a strategic approach to the development of services and structures; to embrace continuous quality improvement and technological development and to manage the changes necessary to achieve organisational objectives. The Group Laboratory Manager is a key member of the Diagnostics Directorate Team and together with the Clinical Director will ensure that the laboratory services are provided to support the clinical needs of the patients, in a manner that is consistent with the mission, values and strategic plan of the Hospital. Principal Duties and The person holding this post is required to support the principle that the care of the patient Responsibilities comes first at all times and will approach their work with the flexibility and enthusiasm necessary to make this principle a reality for every patient to the greatest possible degree. Leadership and Accountability • Provide leadership which results in the delivery of an effective, efficient, quality assured and patient centred laboratory service. • Develop a shared sense of commitment and participation among staff in the planning and development of the service. • Keep the General Manager and Clinical Director appraised of all developments within the Laboratory and performs such additional duties as may be assigned from time to time by them or other designate. Planning • Develop policies for the selection, introduction and development of information and other systems for co-ordination of data collection, communication and management. • Advise on scientific equipment selection, purchase, replacement or upgrading. • Participate in the preparation of annual service plans for the service and monitor and report on their implementation as required. • Co-ordinate the development of information and communications technology applications within Pathology and the Directorate • Ensure that staff make the most effective and efficient use of developments in information technology (IT) for both patient care and administrative support • Co-operate with regional and national IT Imperatives’ and projects for consolidation and standardisation of services • Participate in the preparation of annual service plans for the Hospital and Laboratory service, and monitor/report on their implementation, as required • Prepare reports on Laboratory and related activities and expenditure as requested by the General Manager or other designated officer. • Participate in and co-operate with any internal or external evaluation of the service. Operations • To be responsible for ensuring the effective and efficient operational management of the Laboratory Service. • Develop, implement and evaluate operational policies, protocols and guidelines to maximise utilisation of resources and ensure systematic audit of usage of such resources. • Continuously review Laboratory Operational efficiencies, including suitable automation options HBS08958 Group Laboratory Manager 2 • Develop collaborative planning and new focus of work organisation in conjunction with assigned staff and other professionals. • Contribute to the strategic and development planning of the wider organisation. • Liaise closely with internal and external service users to ensure effective and efficient utilisation of available resources. Human Resource Management • Ensure effective processes exist and are adhered to for the recruitment, selection and appointment of staff. • Ensure the optimum and effective use of staff through efficient rostering, skill/grade mix planning, work load measurement and staff development. • Ensure all staff within remit of the post who are engaged in professional activity / work are appropriately registered, as statutorily required • Foster a team approach to delivery of Laboratory services to users • Foster and effect on-going professional and management / supervisory training and development for all relevant staff through promoting self-learning and participation in formal and informal courses • Ensure that succession planning and training is incorporated at all levels • Initiate the implementation of a staff development and individual performance review process and foster a high level of morale among staff by effective motivation and communication. • Participate in the formulation of relevant personnel policies and procedures and deal with human resource problems, in association with the Human Resources Department and, if necessary, in accordance with the hospital’s disciplinary procedures. • Promote and maintain a safe environment for staff. Develop and implement Risk Management and Health and Safety strategies in consultation with appropriate personnel. • Effectively manage all Laboratory medical scientists and other staff as assigned to the post holder includes Medical Scientists, Medical Laboratory Aides, Anatomical Pathology Technicians and support staff). Performance Management • Driving and promoting a Performance Management culture. • In conjunction with the General Manager and the Clinical Director, be a key player in the development of a Performance Management system for the Laboratory Department • Be responsible for the identification and development of Key Performance Indicators (KPIs) which are congruent with the Hospital’s service plan targets. • Have responsibility for the management and delivery of KPIs as a routine and core business objective. • Develop Action Plans to address non-attainment of KPI targets. Finance • Prepare annual financial estimates in respect of pay and non-pay costs, incorporating staffing, education and training costs. • Participate in the overall financial planning of the service including the negotiation of resources and the assessment of priorities in pay and non-pay expenditure. HBS08958 Group Laboratory Manager 3 • Ensure expenditure is controlled within budget and identify potential for efficiency savings and cost containment through improved practices and innovation. • Implement appropriate budgetary control measures and implement monthly expenditure audit systems. • Develop, implement and evaluate strategies to maximise potential income generated by activities. • Co-operate with relevant Departments in establishing costing methods in respect of utilisation of the Laboratory Service. • Ensure that appropriate statistical and management data is provided, where and when required. Education • Ensure that appropriate in-service education programmes and ongoing learning needs are met for all assigned staff. Liaise and co-operate with appropriate third level education institutes. • Co-ordinate and manage the Medical Scientist Intern ‘in-service’ Clinical Placement training programme • Monitor recent research and new developments. Initiate, facilitate and take part in relevant research and promote awareness of ongoing and current research into issues affecting