ADDENDUM N°1 TO GRANT CONTRACT N° HUSKROUA/0901/136

The National Development Agency Wesselényi street 20-22, 1077, Budapest, as the Joint Managing Authority for the Hungary--- ENPI Cross-border Cooperation Programme 2007-2013, acting as the Contracting Authority in terms of PRAG ("the JMA"), of the one part, and Ministry of Interior of the Slovak Republic, Section Crisis Management and Civil Protection Organisation official registration number: 00151866 Drieňova str. 22, 812 72 Bratislava, Slovak Republic Tax number: SK 2020571520 ("the Beneficiary") of the other part, have agreed as follows:

The following provisions of Contract HUSKROUA/0901/136 entitled “Early warning system UA SK (EWS UA SR)” concluded between the JMA and the Beneficiary on 23 March 2011 (the "Contract") are hereby replaced/completed as follows: Article 2 – Implementation period of the Action 2.3 The Action's implementation period, as laid down in Annex I, is 28 months. Annex I: Grant Application Form. The new version of Annex I: Grant Application Form is attached to this addendum.

All other terms and conditions of the Contract remain unchanged. This addendum shall enter into force on the later date of signature by the Parties.

For the Beneficiary For the Joint Managing Authority

Name Denisa Saková Name Balázs Simó

Title Permanent Secretary Title Head of JMA

Signature Signature

Date Date

Contracting Authority: Joint Managing Authority hosted by the National Development Agency in Hungary

Call for proposals title:

Hungary-Slovakia-Romania-Ukraine ENPI CBC Programme 2007-2013

Grant Application Form

Budget lines numbers: General budget articles 19 08 02 01 and 19 08 02 02

Reference number: HUSKROUA/0901

Deadline for submission of application: 22 September 2009

For economical and ecological reasons, we strongly recommend that you submit your files on paper-based materials (no plastic folder or divider). We also suggest you use double-sided print-outs as much as possible

Dossier No

(for official use only)

APPLICATION FORM

I. THE ACTION to be submitted by all Applicants

1. DESCRIPTION 1.1. General information

Early warning system UA SK (EWS UA SR) Title of the Action:

Number and title of the Priority 2: Enhance environmental quality Programme priority1:

Number and title of the Measure 2.2 Emergency Preparedness measure2:

Slovakia, Košický kraj Location(s) of the Action: Ukraine, Zakarpatska oblast

Nature of the project3: Symmetrical project Ministry of Interior of the Slovak republic, Full legal name of the Section of Crisis Management and Civil Protection Applicant:

Country of registration of the Slovakia Applicant:4

Legal status:5 Non-profit making governmental body

Total duration of the Action: 28 months

Transcarpathian regional state administration, Department of Partner 1 6 emergencies and affairs of population protection from consequences of Chernobyl catastrophe

Zakarpattya Agency of Investments, Innovations and Partner 2 Development

Total eligible cost of the Amount requested from the % of total eligible cost of Action Action (A) Contracting Authority (B) (B/Ax100) 1.572.357,00 1.415.121,30 90%

1 Point 1.3 of the Guidelines for the Grant Applicants 2 Point 1.3 of the Guidelines for the Grant Applicants 3 Point 2.1.3 of the Guidelines for the Grant Applicants 4 The statutes must make it possible to ascertain that the organisation was set up by an act governed by the national law of the country concerned (Hungary, Slovakia, Romania and Ukraine). In this respect, any legal entity whose statutes have been established in another country cannot be considered as an eligible local organisation. 5 e.g. non-profit making, governmental body 6 Add as many rows as Partners Page 2 of 24

EUR EUR %

Please mind that Co-financing shall amount to at least 10% of the total eligible costs of the Action. Please note that the cost of the Action and the amount requested from the Contracting Authority have to be expressed in EUR.

Contact details for the purpose of this Action:

Postal address: Ministry of Interior of the Slovak Republic Section Crisis Management and Civil Protection 22 Drieňova, 812 72 Bratislava, Slovak Republic Telephone number: Country +421 2 43413754 code + city code + number

Fax number: Country code + +421 2 48593344 city code + number

Contact person for this Mr. Ján Repa Action:

Position of Contact person Director of Civil Protection Division, Slovak Ministry of Interior

Contact person’s email [email protected] address:

Website of the Organization http://www.minv.sk/?civilna-ochrana Any change in the addresses, phone numbers, fax numbers and in particular e-mail, must be notified in writing to the Contracting Authority. The Contracting Authority will not be held responsible in case it cannot contact an Applicant.

Page 3 of 24

1.2. Summary (max 1 page)

The overall objective: Objectives of the Action ▪ To intensify and deepen the cross border cooperation of two regions: Zakarpatska region in Ukraine and Košický kraj in Slovakia in the field of emergency preparedness for floods, fire, and other natural disasters incidents Specific objectives: ▪ To establish EWS UA SR - a joint early warning system in the floodplains of the rivers , Tisa, , and in Zakarpatska region in Ukraine and Košický kraj in Slovakia in order to reduce the risk of death tolls, economic and financial losses and other damage in case of floods in the basins of the chosen rivers. ▪ To improve the life quality and safety of the citizens of two regions: Zakarpatska region in Ukraine and Košický kraj in Slovakia by establishment of the early warning systems in the areas endangered by floods Cross-border Partner(s)7 (i)Department of emergencies and affairs of population protection from consequences of Chornobyl catastrophe of Transcarpathian regional state administration, Ukraine, Transcarpathian region, Uzhgorod; (ii)Zakarpattya Agency of Investments, Innovations and Development

Local Partner(s) N/A ▪ In Ukraine: 27 towns area, with a total population of 331 500 people Target group(s)8 ▪ In Slovakia: 32 126 citizens of 31 municipalities ▪ In Ukraine: Transcarpathian regional state administration, Final beneficiaries9 Transcarpathian Industrial Administration of Melioration and Water Management, relevant public administration bodies at all levels: ministries of internal deals, on questions exceeding situation; regional and districts state administrations ▪ In Slovakia: 31 Municipalities, District Offices in Košice, , Trebišov, Sobrance, Ministry of Interior, Ministry of Environment, Slovak water management company, Affiliation Košice – governor of water basins of the rivers Uzh, , Latorica, Bodrog ▪ Functioning early warning system Estimated results ▪ 2 international workshops for public administration from Zakarpatska and Kosicky regions organized in Uzhorod and Kosice, ▪ 2 press conferences & press releases ▪ bilingual Ukrainian-Slovak leaflet 400pcs, 160 banners, 50 posters, 4 articles about the project and its activities in UA and SK press ▪ Public procurement Main activities ▪ Realization of the subcontract – delivery of EWS ▪ Awareness raising activities preparation and realization ▪ Management and administration

7 All projects shall be submitted by Applicants representing partnerships consisting of at least one Partner from a Member State participating in the Programme and at least one Partner from Ukraine. 8 Point 2.1.2 of the Guidelines for the Grant Applicants 9 Point 2.1.2 of the Guidelines for the Grant Applicants Page 4 of 24

1.3. Objectives (max 1 page)

The overall objective to which the Action aims to contribute towards and the specific objective(s) that the Action aims to achieve

The overall objective of the Action is as follows: ▪ To intensify and deepen the cross border cooperation of two regions: Zakarpatska region in Ukraine and Košický kraj in Slovakia in the field of emergency preparedness for floods, fire, and other natural disasters incidents Specific objectives of the Action: ▪ To establish EWS UA SR - a joint early warning system in the floodplains of the rivers Uzh, Tisa, Latorica, and Bodrog in Zakarpatska region in Ukraine and Košický kraj in Slovakia in order to reduce the risk of death tolls, economic and financial losses and other damage in case of floods in the basins of the chosen rivers. ▪ To improve the life quality and safety of the citizens of two regions: Zakarpatska region in Ukraine and Košický kraj in Slovakia by establishment of the early warning systems in the areas endangered by floods

Page 5 of 24

1.4. Relevance of the Action (max 4 pages)

Catastrophic floods endanger lives and cause human tragedy as well as heavy economic losses. Floods are natural phenomena but through the right measures we can reduce their likelihood and limit their impacts. In addition to economic and social damage, floods can have severe environmental consequences, for example when installations holding large quantities of toxic chemicals are inundated or wetland areas destroyed. The coming decades are likely to see a higher flood risk in Europe and greater economic damage. Between 1998 and 2004, Europe suffered over 100 major damaging floods. Severe floods in 2005 further reinforced the need for concerted action. Since 1998 floods in Europe have caused some 700 deaths, the displacement of about half a million people and at least €25 billion in insured economic losses. The August 2008 storms were described as the worst in over two centuries and led to devastating flooding in some of the most impoverished parts of Ukraine. 140 municipalities and cities were hit by flooding in Slovakia 2002. Over 2,970 houses were inundated, 560 of which were subject to heavy damage. An area of 8,678 hectares was submerged. The cost of the damage in terms of infrastructure and farmland has been estimated at Sk 1.6 billion or € 36 million. Estimation of potential damages caused by flood events in 2002: ▪ Potential damages in Ukraine 9,4 *106 EUR, ▪ Potential damages in Slovakia 954.9 *106 EUR Floods and flooding on the rivers of Transcarpathia place from 3 to 8 times a year, but for the last 70 years (1941, 1947, 1957, 1974, 1978, 1979, 1992, 1993, 1998, 2001 and 2008) in Transcarpathia they had extreme character. Flood risk management aims to reduce the likelihood and/or the impact of floods. Experience has shown that the most effective approach is through the development of flood risk management programmes incorporating the following elements: ▪ Prevention: preventing damage caused by floods by avoiding construction of houses and industries in present and future flood-prone areas; by adapting future developments to the risk of flooding; and by promoting appropriate land-use, agricultural and forestry practices; ▪ Protection: taking measures, both structural and non-structural, to reduce the likelihood of floods and/or the impact of floods in a specific location; ▪ Preparedness: informing the population about flood risks and what to do in the event of a flood; ▪ Emergency response: developing emergency response plans in the case of a flood; ▪ Recovery and lessons learned: returning to normal conditions as soon as possible and mitigating both the social and economic impacts on the affected population.  Presentation and analysis of the problems and their interrelation at all levels. Heavy floods have been inundating central and in the last decades either due to melting snow or heavy rainfall. Swollen rivers and floodwaters have caused widespread damage and forced thousands of people across central and Eastern Europe to leave their homes. Over the last decade, over 90% of the Transcarpathian population (including indirect impact) has suffered from the effects of these floods, and on three occasions the region has been declared a national disaster area by the Ukrainian Government. Ukraine, and the Slovak Republic as well as Hungary and Serbia share not only the beauties of the rivers like River Basin but also the area’s problems related to water supply, severe flooding, droughts, landslides and erosion, accidental pollution by industrial and mining activities as well as pollution from agricultural sources. These problems are influencing water quality and quantity, and the management of land and water. It is therefore essential that these issues are addressed in an integrated approach. The Tisza River Basin is the largest sub-basin of the River Basin. The Tisza River Basin can be divided into two main parts: ▪ the mountainous Upper Tisza and the tributaries in Ukraine, Romania and the eastern part of the Slovak Republic andlowland parts mainly in Hungary and in Serbia surrounded by the East- Slovak Plain,

Page 6 of 24

▪ the Transcarpathian lowland (Ukraine), and the plains on the western fringes of Romania. Tisza River Basin area in Ukraine is 12,732 km2 and 15,247km2 in Slovakia. Percentage of Tisza River Basin area of the whole country area is 2, 1% in Ukraine and 31, 1 % in Slovakia. The Tisza River rises in the Carpathian Mountains in northwestern Ukraine and is formed from the confluence of the Bila and Chorna Tisza Rivers. Further headwaters rise in the eastern mountains of the Slovak Republic, two of them in the Narodny (National) Park. The Uzh/Uh and Latorytsa/Latorica tributaries flow from Ukraine into the Slovak Republic where they, together with , Topľa and Laborec Rivers form the Bodrog River before it enters Hungary. The Tisza River Basin in the Slovak Republic is predominantly hilly area. The lowest point in the Slovak Republic is the village of Streda nad Bodrogom in the eastern Slovak lowland (96 m) in the Bodrog River Basin. The source of Bodrog River is the confluence of the Latorica and Ondava Rivers. Their significant tributaries are the Ondava, Topľa, Laborec and Uzh/Uh Rivers. From some 53.5% of the total catchment area of the Bodrog is located in the Slovak Republic, the rest in Ukraine and partly in Hungary. The maximum vertical dissection of the catchment area is 1,127 m. The flow of the Tisza is directed southwest from the inflow of the Bodrog. Uzh, Latorica and Bodrog are main tributaries to the Tisza River. Number of inhabitants in the Tisza River Basin: ▪ In Ukraine 1,240,000 ▪ In Slovakia 1,670,000 The higher parts of the catchment, particularly in the Slovak Republic and Ukraine are covered with (mainly deciduous) forest. The lower parts and floodplains are used for intensive agriculture, except where larger wetlands and traditional grazing areas exist. The biggest cities in the Tisza River Basin are Kosice (234 000) in the Slovak Republic and Uzhgorod (118 000) and (82 000) in Ukraine. In both countries participating in the proposed project the structural measures are applied e.g.: ▪ In Ukraine the flood protection complex in Zakarpatska Oblast was created to protect the area against water during frequent floods that can take place at any season and includes: protection embankments, bank strengthening, regulated reaches of river, main and incoming canals with structures, pumping stations on reclamation systems, reservoirs and ponds. ▪ In the Slovak Republic flood protection is provided by dikes. In general the dikes are dimensioned to Q1%, – but at certain location (Bodva for example) Q5% is used – valid before the floods in 1972-1976. Values of high waters for 1% exceedance were reconsidered and increased by 25-40%. Flood retention reservoirs are used to reduce peak discharges, and where this possibility is available the design discharge has been reduced. Several dams and reservoirs have been built to store water for economic use and to protect against flood. As it is clear that structural measures application is not sufficient, the application of non-structural measures is increasing in support of structural measures already taken. It is apparent that the latter enhance the development of communities which feel safer with these structures in place close to rivers where the flooding is in any case inevitable. There are 3 groups of non structural measures: ▪ Measures which reduce the possible flood impact, such as precautionary buildings, barricades, reinforcement of buildings ▪ Measures relating to land use planning such as identification of black spots, the definition of the safety zones, the restriction of the uncontrolled buildings ▪ Early warning systems and flood management measures The proposed Action is focused on implementation of the non structural measure - early warning system in Zakarpatska Oblast and Kosicky kraj in order to: ▪ Enhance the preparedness for emergency situations ▪ Reduce potential impact and damages of floods, fire and/or other natural disaster incidents ▪ Support the structural measures already taken in the relevant geographical areas  Description of the target groups and final beneficiaries and estimated number. The main Action target groups who will be directly positively affected by the project are: ▪ Ukrainian side:

Page 7 of 24

- 27 towns area, with a total population of 331 500 people in the area of most destruction from flooding ▪ Slovak side - 32 126 citizens of 31 municipalities Final beneficiaries who will benefit from the project in the long term at the level of the society or sector at large are as follows: ▪ Ukrainian side: - Transcarpathian Industrial Administration of Melioration and Water Management, relevant public administration bodies at all levels: ministries of internal deals, on questions exceeding situation; regional and districts state administrations ▪ Slovak side: - 31 Municipalities - District Offices in Košice, Michalovce, Trebišov, Sobrance - Ministry of Interior – guarantor of the warning and notification system of the Slovak Republic - Ministry of Environment - Slovak water management company, Affiliation Košice – governor of water basins of the rivers Uzh, Laborec, Latorica, Bodrog, Tisa - Slovak hydro meteorological company  The specific problems to be addressed by the Action and the perceived needs and constraints of the target groups. Responsible public administration not only has to but is obliged to warn its people before unpredictable incidents. Public administration bodies at all levels are obliged to provide the public prompt and reliable information on the real situation in case of emergency. Although, in the area of question - floodplains of the rivers Tisza, Bodrog, Uzh and Latorica in Ukraine and Slovakia there have been some structural measures already taken, it seems to be necessary (based on the experience gained and research carried out) to support the structural measures by the non structural measures. One type of the non structural measures – early warning system (EWS) is not sufficient on both Slovak and Ukrainian sides. The inhabitants of the endangered area are not warned and notified sufficiently and early enough if the danger or risk of flood, fire or any other natural disaster occurs. Without the functioning EWS it is impossible to take the appropriate measures to protect people. The Slovak water management company, affiliation Košice informs municipalities about the emergency situation or its potential risk of occurrence only by phones, which is not sufficient and flexible. The most critical incidents may arise from rapid sudden water rise or protective dam break. Based on the given arguments it is clear that the establishment of early warning system in floodplains of the rivers Tisza, Bodrog, Uzh and Latorica in Ukraine and Slovakia will significantly improve the preparedness of people this geographical area for the emergency situations and in addition to this it will deepen the cooperation of two cross border regions within the very sensitive and important area as the life quality and safety certainly is.  The relevance of the Action to the needs and constraints of the target country(ies) or region(s) in general and to the target groups/final beneficiaries in particular and how the Action will provide the desired solutions, in particular for the targeted beneficiaries. By the establishment of early warning system we will remove the one of the existing constrains in the field of emergency preparedness: insufficient and inflexible warning and notification. By the non structural measure – early warning system establishment we will help to create the conditions to protect the territory in order to reduce the possible consequences of natural disasters, bringing in the readiness of forces and means of action for the purpose, preparation and conduct of early evacuation of people and farm animals, removal of material values from areas of possible flooding. Thanks to the early notification and warning people will have a chance to take steps to save personal property and valuables (if possible bring them in safe places) and the occupation of safe places (the upper floors, attics, roofs) in the absence of the possibility of evacuation. Conducting local, regional meetings, project presentations, printed materials for testing in the event of threats or emergencies, will promote awareness of population and of the dangers of their actions in case of danger.

Page 8 of 24

 The relevance of the Action to the priorities and measures of the Call for proposals. By the setting up of the early warning system in the floodplains of the rivers Tisza, Bodrog, Uzh, and Latorica in 2 cross border regions – Zakarpatska Oblast and Kosicky kraj, the Action will contribute to the enhancement of environmental quality, life safety and improvement of emergency preparedness in the relevant geographical areas. These facts clearly demonstrate the relevance of the Action to the Priority 2: Enhance environmental quality and Measure 2.2 Emergency preparedness  The relevance of the Action to the cross-cutting themes of the Programme: equal opportunities, sustainability development, and territorial cohesion. a) Equal opportunities The newly established early warning system (EWS) will be operated by the relevant public administration bodies (local self government, district bodies of the state government, regional self government) which are obliged according to the national legislation to warn, notify and inform the citizens in their relevant areas in case of any emergency situation. As the technical project is designed in such a way that all endangered areas will be covered by the EWS signal, all citizens of endangered areas include women children/youth, the disabled, ethnic minorities and other disadvantaged groups will have an equal opportunity to be warned, notified and informed about the possibly occurred emergency situation. b) Sustainable development Our project is focused on the setting up of the early warning system which will help to protect the territories within the floodplains of the rivers Tisza, Bodrog, Latorica and Uzh – the early warning will give a chance to all citizens, commercial sector entities and relevant public administration bodies to prepare and conduct such activities that could save lives, farms, personal, private and public property and reduce the impact of floods, fire and other natural disasters. Such activities directly support environmental strengths of the both cross border regions, without harming the environment of the area, and contribute to economic and social benefit. c) Territorial Cohesion The principle of territorial cooperation is a key in many EU programmes and aims at the stimulation of the economic and social development in the programme area so that regional disparities are reduced between the eligible regions in this Programme and other regions in Hungary, Slovakia, Romania and Ukraine.  The relevance of the Action to the selected project nature: symmetrical or integrated. Justify your choice of the project nature. As the measures to be undertaken in the Ukrainian region (lack of modern warning system units, lack of communication infrastructure, absence of operation centre for modern sirens), requirements and natural conditions are different from those in Slovak region, our project is prepared as an Integrated project: Ukrainian and Slovak Partners carry out a part of their cross-border activities of the joint project on their own territory according to their needs and agreed plans.  The relevance of the Action to the main cooperation criteria. The project partners prepared the proposed project in close cooperation: there were 3 international meetings – one in Košice, two in Uzhorod and 3 voice conferences. The rest of the communication and project preparation was organized via e-mail and phone. As the project is proposed as integrated one, the tasks within the project are divided among partners; the staff from both sides (see the enclosed CVs) will take part in the project tasks fulfilment. The co-financing of the project is provided by the Slovak partner. That means that the proposed project satisfies 3 of the 4 criteria.

Page 9 of 24

1.5. Description of the Action and its effectiveness (max 12 pages)

 Expected results (max 3 pages). Indicate how the Action will improve the situation of target groups/final beneficiaries as well as the technical and management capacities of target groups and/or any local partners where applicable. Be specific and quantify results as much as possible. Indicate notably foreseen publications. Describe the possibilities for replication and extension of the Action outcomes (multiplier effects). The main expected results can be described as follows: - Functioning early warning system consisting of: 1 main control unit in Uzhorod, UA; communication infrastructure - 1 communication unit in Bajany, SK, 3 relay centres in UA; 61 terminal components - 25 sirens in Zakarpatska region, UA, and 36 sirens in Kosicky kraj, SK - 2 international workshops for public administration from Zakarpatska and Kosicky regions organized in Uzhorod and Kosice, - 2 press conferences & press releases - bilingual Ukrainian-Slovak printed leaflet 400pcs, - 160 banners, 50 posters - 4 articles about the project and its activities in UA and SK press The planned EWS is flexible, allows the selective and remote control of sirens. The 25 newly set up sirens in Ukraine will be controlled from the main control unit to be built in Uzhorod. The 36 newly built sirens in Slovakia will be controlled from the existing EWS centre in Kosice, SK. The main control unit to be built in Uzhorod, UA: - will allow the remote selective control of sirens in the basins of Uzh and Tisza/Latorica in Ukraine - will be interconnected with: ▪ the existing EWS centre in Kosice in order to exchange the relevant information (this will be realized via communication unit to be built in Bajany, SK) ▪ the water management company in order to obtain the information and warnings in case of river water raise ▪ with the hydro meteorological company in order to obtain the hydrological information and warnings The communication unit in Bajany, SK will secure the contact of Centre in Kosice with 33 newly built sirens in Slovakia and so it will enable remote selective control of these sirens. After the project is finished, the operations of the newly built EWS in their countries/regions will both Slovak and Ukrainian sides finance from their own financial sources. The operation of the common parts will be determined in the bilateral contract to be signed after the project is finished. The proposed project will strengthen the cross border cooperation and join the effort of two cross border regions in the field of civil protection; such approach will bring the more complex solution to the problem of low preparedness for emergency in the floodplains of the rivers Tisza, Bodrog, Uzh, and Latorica. The newly established EWS will connect both regions and the efficiency of warning will significantly improve their preparedness for emergency situations. The both participating regions consider this project as the first step towards the broader cooperation in the field of preparedness for emergency and they are planning to continue in searching the possibilities to prepare the next join projects together with Hungarian and Romanian partners in order to find the better solution to the common problem of the cross border regions in the floodplains of the river Tisza.  The possible stakeholders (national, local government, private sector, etc.), their anticipated role and/or potential attitudes towards the project. The possible stakeholders in Slovakia and Ukraine: ▪ Stakeholders in Ukraine: ministries: of internal deals, on questions exceeding situation; Transcarpathian Industrial Administration of Melioration and Water Management, Transcarpathian

Page 10 of 24

regional state administration, regional and districts state administrations, private sector entities – SMEs and large companies ▪ Stakeholders in Slovakia: Municipalities, where the sirens will be placed, District Offices in Košice, Michalovce, Trebišov, Sobrance, Ministry of Interior – guarantor of the warning and notification system of the Slovak Republic, Ministry of Environment, Slovak water management company, Affiliation Košice – governor of water basins of the rivers Uzh, Laborec, Latorica, Bodrog, Tisa, Slovak hydro meteorological company, private sector entities – SMEs and large companies All named institutions are very supportive of our project since in the geographical area, where we are planning to set up the EWS within this project, there is not any functioning EWS. The municipalities will be able to use the sirens placed in their areas also as the warning and notification tool in case of any emergency situation (The municipalities are obliged according to the national legislation to warn and inform their citizens if any emergency occur in their areas. Within the project they will provide the place for the sirens installing and take part in the training and workshops). Therefore, we anticipate that municipalities will be the users. As the designed EWS is flexible it is possible to use the chosen/needed group of sirens in accordance with the endangered geographical area. Therefore, we anticipate that any regional institutions will be also the users according to the rights, which will be awarded to them by the main EWS administrator: Ministry of Interior in Slovakia and Transcarpathian regional state administration in Ukraine.  The estimated added value of the cross-border cooperation in the Action (What measurable impact will be generated by the project on both sides of the border?) The project, if it is successful will be a solid basis for the future broader cooperation in the field of preparedness for emergency situations and looking for the better solution to the common problems of the cross border regions in the floodplains of the river Tisza in Ukraine, Slovakia, Hungary, and Romania. Better preparedness for the emergency situations thanks to the: ▪ Enhanced cooperation between Zakarpatska and Kosicky regions in emergency situations ▪ Set up communication system for exchange of information on emergency situations risk and occurrence, mainly in case of floods in floodplains of the rivers Uzh, Tisza, Latorica, and Bodrog  Expected environmental impact: ­ The project has a positive effect on the environment: by the setting up of the early warning system it enhances the preparedness for the emergency situations and the early warning will give a chance to all citizens, commercial sector entities and relevant public administration bodies to prepare and conduct such activities that could save lives, farms, personal, private and public property and reduce the impact of floods, fire and other natural disasters, which helps to protect the environment. ­ The project has not an influence on the emission of pollution or harmful environmental impact. ­ The project helps to protect natural heritages but does not contribute to the reconstruction of natural heritages. ­ The actions of the project have not an effect on the NATURA 2000 areas and other Vulnerable Zones and natural assets. ­ The project does not decrease the use of non-renewable energies. ­ The project helps to create the conditions for enhancement of the preservation of biodiversity. ­ The project has an aim to raise the awareness of the population regarding the environmental and nature protection issues through organisations of 2 international workshops on emergency preparedness and EWS, printing of leaflets, organization of 2 press conferences.

Page 11 of 24

 The proposed activities and their effectiveness. Fill in the table below 10(max 9 pages). In this respect, the detailed description of activities must not repeat the Action plan to be provided in section 1.7 below

Describe briefly where applicable the Specify the role of each Partner (or Number and Justify the choice and effectiveness of the Describe in detail each activity to be planned procurement procedure (specify associates) in the frame of each Title of the activity indicating its sequence and undertaken to produce the results works, supply, services) in the frame of each proposed activity where applicable Activity interrelation proposed activity Procurement procedure - international open tender procedure following publication of a procurement notice. The procurement notice is to be published in all appropriate media, in particular on the Beneficiary’s web site, in the international press and the national press of the country in which the Action is being carried out, or in other specialist periodicals. The public procurement for Role of Applicant: preparation of the the complex supply of the early warning Terms of reference, publication, system (EWN) will be realized in Public procurement - preparation of The sound public procurement processes evaluation & selection, preparation accordance with the national legislations Activity 1: the Terms of reference, publication, are essential to ensure contracts are of the sub contract also. The main supply: 1 main control unit Public evaluation & selection, preparation of awarded in an efficient, fair and Role of UA Partners: cooperation in in Uzhorod, UA; communication procurement the sub contract transparent manner to the most qualified the process of preparation of the infrastructure - 1 communication unit in supplier for the project. Terms of reference, participation in Bajany, SK, 3 relay centres in UA; 61 evaluation & selection of the sub terminal components - 25 sirens in contractor Zakarpatska region, 36 sirens in Kosicky kraj; construction and assembly work. The certified authorised person in cooperation with the specialists from the both partnering institutions will prepare ICB (international competitive bid), publish it and organize the whole process of selection and contracting.

10 Add as many rows as activities planned Page 12 of 24

The EWS is highly specialized product and required the high level quality of planning and work. The proposed project will join the effort of two cross border regions; such approach will bring the more complex solution to the problem - Role of Applicant: communication insufficient EWS coverage, low with UA partner, coordination of SK Realization of the subcontract preparedness for emergency in the activities with UA activities Activity 2: delivery: Establishment of the early floodplains of the rivers Tisza, Bodrog, Role of UA Partners: cooperation Realization of warning system; Cooperation with the Uzh, and Latorica. The newly established with the sub contractor, supervision the supplier; Testing of the system; EWS will connect both sides and the the construction works in UA, subcontract Personnel training; all activities to be efficiency of warning will significantly coordination of UA activities with delivery done in Ukraine improve the preparedness of both regions SK activities; participation in the for emergency situations. UA and SK EWS testing; selection of the partners will cooperate with the sub personnel to be trained contractor and supervise the construction works. The appointed specialists will take part in the EWS testing and the prospective users will participate in training in order to be able to use EWS properly. Applicants role: Preparation and Preparation and organization of 2 organization of press conference & press conferences & press releases – press release in SK, one one in UA and 1 in SK, one international workshop in Kosice in Both project partners want to: ensure that international workshop for public 2nd project year, preparation & the beneficiaries and target groups are Activity 3: administration from Zakarpatska and translation of bilingual Ukrainian- aware of the project aims, roles of the Awareness Kosicky regions organized in Slovak leaflet; printing of 400 pcs of partners and of the EU, raise awareness in raising Uzhorod in the 1st year of the project, leaflet.; at least 2 articles about the the participating countries and regions of activities 1 international workshops for public . project and its activities in SK press. the roles of the EU in delivering aid in a preparation administration from Zakarpatska and UA partners’ role: Preparation and the field of preparedness for emergency and Kosicky regions organized in Kosice organization of press conferences & situations as well as inform how the EU realization in 2nd project year, preparation & press release in UA; one and the partners work together to support translation of bilingual Ukrainian- international workshop in Uzhorod and enhance environment quality. Slovak printed leaflet – 400 pcs.; at in the 1st year of the project, least 2 articles about the project and preparation & translation of its activities in each UA and SK press. bilingual Ukrainian-Slovak printed leaflet; at least 2 articles about the Page 13 of 24

project and its activities in UA and press Role of the Applicant: communication with JMC, preparation of interim and final Activity 4: Day to day project management and reports, financial management, Management administration, communication with cooperation with auditors and JMC, preparation of interim and final Role of UA partners: provision of administration reports inputs for reports, financial management, cooperation with auditors

Page 14 of 24

1.6. Methodology (max 4 pages)

 The methods of implementation and reasons for the proposed methodology; The proposed project is focused on implementation of the non structural measure - early warning system in Zakarpatska Oblast and Kosicky kraj in order to: ▪ Enhance the preparedness for emergency situations ▪ Reduce potential impact and damages of floods, fire and/or other natural disaster incidents ▪ Support the structural measures already taken in the relevant geographical areas As the EWS is highly specialized product and requires the high level quality of planning and work, the representatives of two cross border regions decided to act jointly and search for the more complex solution to the problem - insufficient EWS coverage, low preparedness for emergency in the floodplains of the rivers Tisza, Bodrog, Uzh, and Latorica in their regions. Up-to-date, in the project partner regions there is not any EWS of this type. The newly established EWS will connect both sides and the efficiency of warning will significantly improve the preparedness of both regions for emergency situations. UA and SK partners will cooperate with the sub contractor and supervise the construction works. The appointed specialists will take part in the EWS testing and the prospective users will participate in training in order to be able to use EWS properly. All partners consider the proposed project as the project of the high importance; therefore it is necessary to ensure that the subcontract will be awarded in an efficient, fair and transparent manner to the most qualified supplier. The public procurement for the complex supply of the early warning system (EWN) will be realized in accordance with the national legislations and EC requirements, high quality ICB (international competitive bid) will be prepared by the public procurement specialist and specialists from all partner institutions, published in the relevant journals. The process of subcontractor selection and contracting will also be carried out in close cooperation of all project partners.  Where the Action is part of a larger programme (national, regional, EC or other donors), explain how it fits or is coordinated with this programme or any other possibly planned project. Please specify the potential synergies with other initiatives, in particular from the European Commission; The newly set up EWS will be independent and placed in the chosen places of the floodplains of Uzh, Bodrog, Latorica, and Tisza in Zakarpatska and Kosicky cross border regions. At the same time, the Slovak part of this EWS will function also as the part of the Slovak national warning and notification system. The Ukrainian part of the newly set up EWS will be coordinated by the Transcarpathian regional state administration but both parts of the new EWS will be interconnected. The participating partners have chosen such approach to start the larger initiative and gradually involve the Hungarian and Romanian partners in order to solve the problems of floods on the relevant rivers in cross border regions of the rivers Uzh, Bodrog, Latorica, and Tisza. Ukrainian and Slovak partners plan to search for the possibilities of the external grants in the various international programmes including ENPI and other CBC programmes.  The procedures for follow up and internal/external evaluation; The follow up procedures can be described as follows: preparation and signing of the UA -SK agreement about the cooperation in utilization of EWS UA SR, to be signed by June 2012; cooperation on the development of further projects for enlargement and enhancement of early warning systems in the floodplains of the rivers Uh, Tisa, Latorica, and Bodrog within the larger geographical area and in cooperation with Hungarian and Romanian partners. The evaluation of the project results can be divided into three main steps: - short term evaluation: - to be done right after the project is finished by the project partners and JMC/EC

Page 15 of 24

- measurable result indicator: fully functioning EWS, personnel able to operate the EWS, all planned visibility actions organized, all requested reports submitted, all project costs audited, final report accepted - medium term evaluation: - to be done within the 1 year after the project is finished by the project partners, other stake holder mentioned in this project, published in annual reports - measurable medium term impact indicator: % level of EWS use, smooth operation of EWS - long term evaluation: - to be done within the 1-5 years after the project is finished by the project partners, other stake holder mentioned in this project, published in annual reports - measurable long term impact indicator: % level of EWS use, impact of EWS use on management of the emergency situations of various types  The role and participation in the Action of the various actors and stakeholders (local partner(s), target groups, local authorities, etc.), and the reasons for which these roles have been assigned to them; The various roles have been assigned to the following actors and stake holders during the preparation, execution and after the finishing of the project: - recommendations, discussion on needs and possibilities to set up EWS – Transcarpathian Industrial Administration of Melioration and Water Management, Slovak Ministry of Environment, Affiliation Košice – governor of water basins of the rivers Uzh, Laborec, Latorica, Bodrog, Tisa, Slovak hydro meteorological company, District Offices in Košice, Michalovce, SK; - provision of inputs necessary for the project preparation - Slovak water management company, Affiliation Košice – governor of water basins of the rivers Uzh, Laborec, Latorica, Bodrog, - use and benefiting of the functioning EWS after the project is finished - Slovak Ministry of Interior as a guarantor of the warning and notification system of the Slovak Republic; municipalities, where the sirens will be placed in UA and SK and their citizens, District Offices in Košice, Michalovce, Trebišov, Sobrance, private sector entities – SMEs and large companies in UA and SK,  The organizational structure and the team proposed for the implementation of the Action Emphasis in EWS UA SR project will be placed upon strong but flexible management, which incorporates a significant quality assurance element as an on-going component over the proposed 18- month duration. Management objectives are to: - have overall responsibility to the JMC/EC for financial and administrative matters; - undertake all necessary legal and ethical responsibilities and obligations; - have overall responsibility for basic administrative, management and organisational procedures; - be responsible for financial management, including budgeting, resource allocation and dispersion, and financial control and audit; - human and other resource management; - participate in and be responsible for all necessary actions, audit and review meetings and processes required by the Commission or essential to the project's role; - coordinate relationships between applicant and UA partner; - produce all necessary project documentation, - ensure internal and external communication, visibility activities and awareness raising activities; It is important to mention that EWS UA SR project objective is to intensify and deepen the cross border cooperation of two regions: Zakarpatska oblast in Ukraine and Košický kraj in Slovakia in the

Page 16 of 24

field of emergency preparedness for floods, fire, and other natural disasters incidents. That is why the project has to take into account also the following aspects: - project has strong bilateral nature and tasks will be undertaken in both regions; - the common interest and cooperation actions have to be defined in mutual cross border environment; - the cross border aspect has to be taken into account during project implementation; All management and administrative information flows will be managed through the contact persons at the both sides. The preferred method of communication in the project is via e-mail. In such a virtual manner, everyday business activities will be manageable. In addition to that, because EWS UA SR is the investment project of high importance for both sides, the personal meetings will take place each month – altogether 18 one day meetings (6 meetings in SK and 12 meetings in UA). These meetings will focus on the discussion of the most important managerial and administrative issues, milestones control, quality control and assessment, discussion on the project progress and its evaluation. The wider team proposed for the implementation of the EWS UA SR project (the detailed information of key persons and their CVs are also in the 05 – Annex D): - project manager – person hired especially for this purpose after the project is approved, responsible for - project specialists – 2 persons from each UA and SK sides - project administrators - 2 persons from each UA and SK sides - financial managers – 1 person from each UA and SK sides - specialist for the international public procurement (expert) - 3 experts on project management and PR-questions.  Main means proposed for the implementation of the Action (equipment, materials, and supplies to be acquired or rented); For the project implementation the following equipment, materials, and supplies are planned: - Joint early warning system in the floodplains of the rivers Uzh, Tisa, Latorica, and Bodrog in Zakarpatska oblast in Ukraine and Košický kraj in Slovakia (fully subcontracted delivery), which consists of: - Main control unit set up in Uzhgorod, UA: MCU ensures the remote selective control of sirens in the basins of Uzh and Tisza/Latorica in Ukraine and exchange the relevant information. MCU consists of: 1 control PC, OS Windows, LCD monitor 19", software VEKTRA, Module PC Port II, notification module, radio control module, external control unit, aerial, aerial pylon, port card MOXA 2xRS232, card Intel Dialogic, modem GSM, UPS Elteco EM 1200A, multifunctional printer, database ASW, electrical installation material, GUI - Communication unit in Bajany, SK: CU secures the contact of Centre in Kosice with 33 newly built sirens in Slovakia and so it will enable remote selective control of these sirens. CU consists of: communication unit, radio pack module, aerial, electrical cross connection frame, activation - 3 relay centres in UA, which secure the communication of MCU in Uzhgorod with the newly set up sirens in hilly terrain and consist of radio pack module, aerial, electrical lines - 61 electronic sirens (out of them 25 in UA, and 36 in SK): three various types 300V, 600V, and 1200V. All of them consist of the following components: electronic siren 300/600/1200V, sirens horns, assembly construction for the siren, external control unit, radio pack module, aerial, electrical lines - The delivery of joint EWS includes also its testing; preparation of the final documentation which covers: final positions of each siren, sirens grouping and sectoring, system of communication and control, definition of rights of EWS users; parameter setting and database update for warning centre in Kosice, SK; training of the personnel – end users. - Fully subcontracted service delivery with the following content: Preparation and organization of 2 press conferences & press releases – one in UA and 1 in SK, one international workshop for

Page 17 of 24

public administration from Zakarpatska and Kosicky regions organized in Uzhorod in the 1st year of the project, 1 international workshops for public administration from Zakarpatska and Kosicky regions organized in Kosice in 2nd project year; Subcontract covers organization and moderation of press conferences, media monitoring, interpreting, organisation of workshops. - Rent of project car on Ukrainian side for securing proper monitoring of construction works and allocation of sirens on the territory of Zakarpatska region. - Small supplies of goods for visibility activities: full color banners: - 60 pcs A4 format - 100 pcs (6 x 4 cm) - 2 x 25 posters A2 format  Attitudes of all stakeholders towards the Action in general and the activities in particular; All the institutions named in the above parts of the proposed project are very supportive of our project in general and all activities in particular since in the geographical area, where we are planning to set up the EWS within this project, there is not any functioning EWS.

1.7. Duration and indicative Action plan for implementing the Action

The duration of the Action will be 28 months.

Year 1 Semester 1 Semester 2 Month Month Implementing Activity 1 2 3 4 5 6 7 8 9 10 11 12 body Preparation Cross- Activity 1: Public border/Applicant, procurement UA Partner 2 Execution Activity Cross-border/ Sub- 1: Realization of contractor,

the subcontract Applicant, UA delivery Partner 2 Preparation Activity 2: Cross- Preparation of border/Applicant, awareness raising UA Partners activities Execution Activity Cross-border/ 2: Applicant, UA Awareness raising Partners activities Execution Activity Cross- 4: border/Applicant, Management and UA Partner 2 administration

Page 18 of 24

Year 2 Semester 3 Semester 4 Month Month Implementing Activity 1 2 3 4 5 6 7 8 9 10 11 12 body Preparation Cross- Activity 1: Public border/Applicant, procurement UA Partner 2 Execution Activity Cross-border/ Sub- 1: Realization of contractor, the subcontract Applicant, UA delivery Partner 2 Preparation Activity 2: Cross- Preparation of border/Applicant, awareness raising UA Partners activities Execution Activity Cross-border/ 2: Applicant, UA Awareness raising Partners activities Execution Activity Cross- 4: border/Applicant, Management and UA Partner 2 administration

Year 3 Semester 5 Activity 1 2 3 4 Implementing body Execution Activity1: Cross-border/ Sub- Realization of the contractor, Applicant, UA subcontract delivery Partner 2 Execution Activity 2: Cross-border/ Sub- Awareness raising contractor, Applicant, UA activities Partners Execution Activity 4: Cross-border/Applicant, Management and UA Partner 2 administration

Page 19 of 24

1.8. Sustainability (max 3 pages)

 The main preconditions and assumptions during and after the implementation phase. The main preconditions and assumptions during the implementation phase: - Will and ability of project partners to cooperate; - Excellent communication between partners; - Efficient international procurement and good ICB (international competitive bid) is prepared; - Good choice of the sub contractor for EWS delivery; - Smooth financial management from the JMC side; - In time reimbursements of the claimed project costs; - Stable costs of the subcontracted equipment and work; - Stable political situation – no changes in the major changes in the distribution of responsibilities in the field of preparedness for emergency situations and civil protection; - Appropriate national legislation from both sides and no significant changes in it; - High quality of all elements of EWS - Sufficient EWS testing - Efficient training of end users The main preconditions and assumptions after the implementation phase: - High quality instruction and manuals for EWS users; - UA -SK agreement about the cooperation in utilization of EWS UA SR signed; - Will and ability of the former project partners to cooperate and use EWS in order to lower the impact of occurred emergency situations; - Ability and will to find the possibilities of the external grants in order to widen the initiative and gradually involve the Hungarian and Romanian partners to solve the problems of floods in floodplains of the rivers Uzh, Bodrog, Latorica, and Tisza.  A detailed risk analysis and possible contingency plans.

Risk Probability of Risk Probable time of Risk Risk description type occurrence impact occurrence social Insufficient cooperation and communication between During the all R1 3 1 partners due to the cultural project life differences

During the 1st R2 Low level of ICB technical 3 1 project activity Postponed reimbursement of During the all R3 economic 2 1 the claimed project costs project life Change costs of the During the all R4 subcontracted equipment economic 3 2 project life and work higher than 5% Significant change of During the all R5 political 2 2 legislation project life Significant change of During the all R6 political 3 1 political situation project life Insufficient quality of EWS During the 2nd R7 technical 3 1 components and insufficient project activity

Page 20 of 24

EWS testing Inefficient training of end During the 2nd R8 social 3 1 users project activity

Scale used for the risk evaluation:

Impact Probability of occurrence Very strong - 1 Very high - 1 Strong - 2 High - 2 Average - 3 Average - 3 Low - 4 Low - 4

All identified risks, depending on their probability of occurrence and impact are either medium or high risk. Therefore, the necessary steps to lower or eliminate risk impact have to be described in order to ensure the efficient risk management during the project implementation.

Steps needed to be done by the project manager to Risk Risk description lower or eliminate risk impact At the very beginning of the project the Insufficient cooperation and communication plan and plan of the bilateral meetings R1 communication between partners will be set. From each such meeting the minutes with due to the cultural differences the task assignment to both partners will be prepared. During the process of ICB preparation the group of experts appointed from among the employees of both R2 Low level of ICB partner institutions will cooperate with the public procurement specialist. Close cooperation of both partners with the auditor in Postponed reimbursement of the R3 order to verify all occurred costs in time. Regular claimed project costs communication with JMC Both partners in close cooperation with the chosen Change costs of the subcontractor will try to find the alternative solution – R4 subcontracted equipment and either cheaper EWS components with the same quality work higher than 5% and performance parameters. The project partners will try to negotiate with JMC and Significant change of legislation prolong project, in case this will be sufficient to adjust R5 all EWS project documentation. If this will not be the case, project partner will negotiate with JMC about the change of scope of project or about the project closing. This risk is unacceptable in case that the project would Significant change of political R6 lose the support. Project partner would start situation negotiation about the project closing. Insufficient quality of EWS Continuous communication and supervision of R7 components and insufficient subcontractor, regular check days – plan to be set at EWS testing the very beginning of the 2nd activity. Set the measurable indicators to evaluate the training R8 Inefficient training of end users efficiency and control them.

 Explain how sustainability will be secured after completion of the Action. This can include aspects of necessary measures and strategies built into the Action, follow-up activities, ownership by target groups etc..

Page 21 of 24

The newly set up EWS will be independent and placed in the chosen places of the floodplains of Uzh, Bodrog, Latorica, and Tisza in Zakarpatska and Kosicky cross border regions. The sustainability will be secured by the fact that the both project partners are responsible bodies for the citizens warning and partially civil protection in the relevant regions: - The Slovak part of this EWS will function also as the part of the Slovak national warning and notification system, and the project Applicant is obliged based on the Slovak legislation take care of the proper functioning and necessary updating of the Slovak national warning and notification system as a whole. - The Ukrainian part of the newly set up EWS will be coordinated by the Transcarpathian regional state administration, which is the body responsible for the warning in case of emergency, risk and occurrence of any natural disasters. Follow up activities: UA -SK agreement about the cooperation in utilization of EWS UA SR will be signed by June 2012. Both partners already agreed on cooperation on the development of further projects for enlargement and enhancement of early warning systems in the floodplains of the rivers Uh, Tisa, Latorica, and Bodrog within the larger geographical area and in cooperation with Hungarian and Romanian partners The above mentioned facts secure the financial sustainability at both the institutional and policy levels.  Environmental sustainability (what impact will the Action have on the environment – have conditions put in place to avoid negative effects on natural resources on which the Action depends and on the broader natural environment). The project has a positive effect on the environment: by the setting up of the early warning system it enhances the preparedness for the emergency situations and the early warning will give a chance to all citizens, commercial sector entities and relevant public administration bodies to prepare and conduct such activities that could save lives, farms, personal, private and public property and reduce the impact of floods, fire and other natural disasters, which helps to protect the environment. The project helps to protect natural heritages and create the conditions for enhancement of the preservation of biodiversity.

Page 22 of 24

2. BUDGET FOR THE ACTION Fill in Annex B (worksheet 1) to the Guidelines for Applicants for the total duration of the Action and for its first 12 months. For further information see the Guidelines for grant Applicants (Sections 1.2.2, 1.5, 2.1.4).

Please fill in also the following table showing expected distribution of funds per partners within the Action: All Years Year 1 Applicant 889.363,00€ 862.314,68€ Partner 1 0,00€ 0,00€ Partner 2 682.994,00€ 655.108,70€ Total 1.572.357,00€ 1.517.423,38€

3. PROJECT INDICATORS Please specify the project indicators according to the priority and measure selected. Please use at least one or more indicators (key outputs) pre-defined in the point 2.6.1 of the Guidelines for the Grant Applicants. The Applicants are required also to define in the table below and monitor additional indicators, according to specific outputs, results and impacts of the Action. Insert the number and the title of the Priority Insert the Pre-defined indicator unit baseline target number Number of trainings for professionals of emergency training 0 2 and title of the Measure Specific indicators11 unit baseline target Number of set up and functioning cross border systems to system 0 1 enhance emergency preparedness

11 Put as many rows as needed Page 23 of 24