TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL
A G E N D A
APRIL 12, 2016 at 7:00 p.m. Council Chambers, Town Hall - 124 John St., Napanee
Page
1. CALL TO ORDER
2. ADOPTION OF AGENDA
2.1 Adopt Agenda Recommendation: That the Agenda of the Regular Session of Council dated April 12, 2016 be adopted as presented.
3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
4. PRESENTATIONS
5. DEPUTATIONS
5 5.1 Tom Derreck, Executive Director - Napanee District Community Foundation of Lennox & Addington Re: Introduction and Information on Grants to Celebrate Canada's 150th Birthday in 2017
6 - 20 5.2 Gary Scandlan, Chair - Taxation Policy Review Committee Re: Presentation of Interim Report
5.3 Council Resolution to Accept Additional Deputations with No Notice, if required.
6. ADOPTION OF MINUTES
21 - 25 6.1 Regular Session of Council - March 22, 2016 Recommendation: That the minutes of the Regular Session of Council dated March 22, 2016 be adopted as presented.
7. CORRESPONDENCE
7.1. Correspondence for Information
26 - 27 7.1.1 Correspondence for Information items dated - April 12, 2016 Recommendation: That the Correspondence for Information items dated April 12, 2016 be received.
7.2. Correspondence for Action
28 7.2.1 Peter Cruji Re: Status of Richmond Park Drive Extension
Page 1 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda
Page
Recommendation: That Council receive the correspondence from Peter Cruji dated March 18, 2016 regarding the status of the Richmond Park Drive extension; And further that Council direct staff to bring back a report to the next meeting addressing the request.
29 - 30 7.2.2 Inspector Pat Finnegan, OPP Re: Requesting Approval of the Route for the NDSS Cancer Awareness Walk "The Hawk Walk" on April 29, 2016 Recommendation: That Council receive for information the correspondence from Inspector Pat Finnegan, OPP dated April 8, 2016 regarding the NDSS Cancer Awareness Walk; And further that Council approve the route for the NDSS Cancer Awareness Walk "The Hawk Walk" to be held on April 29, 2016 beginning at 1:15 p.m. from NDSS as presented.
8. UNFINISHED BUSINESS
9. COMMITTEE REPORTS
31 - 34 9.1 Municipal Arts & Culture Advisory Committee Meeting Minutes - December 8, 2015 Recommendation: That Council receive and adopt the Minutes of the Municipal Arts & Culture Advisory Committee dated December 8, 2015
35 - 38 9.2 Taxation Policy Review Committee Meeting Minutes - February 16, 2016 Recommendation: That Council receive and adopt the Minutes of the Taxation Policy Review Committee dated February 16, 2016.
39 - 41 9.3 Napanee BIA Board of Management Meeting Minutes - February 17, 2016 Recommendation: That Council receive and adopt the Minutes of the Napanee BIA Board of Management Meeting dated February 17, 2016
42 - 45 9.4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Recommendation: That Council receive and adopt the Minutes of the Municipal Heritage Committee dated March 3, 2016.
10. STAFF REPORTS
46 - 48 10.1 CAO Re: Taxation Policy Review Extension of Agreement with Watson & Associates and Authorization of Additional Budget Staff Recommendation: That Council receive for information the Taxation Policy Review - Extension of Agreement with Watson and Associates and the Authorization of Additional Budget report;
Page 2 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda
Page
And further that Council authorize an extension of the term of the November 25, 2015 Agreement with Watson and Associates, Economists Ltd. to complete a Taxation Policy Review, to June 30, 2016; And further that the Mayor and Clerk be authorized to execute, on behalf of the Town, the required amendment to the Agreement for this extension of the term; And further that Council authorize an additional budget in the amount of $32,200. for expenses related to the completion of the Taxation Policy Review.
49 - 51 10.2 CAO Re: 18 Water Street East Vacant House Staff Recommendation: That Council receive for information the CAO - 18 Water Street East Vacant House report; And further that Council provide direction as to how they wish staff to proceed on this project; considering that Council has not repealed Resolution No. 529/15 to demolish the property.
52 - 130 10.3 Infrastructure Services (Utilities) Re: Summary of the 2015-2016 Compliance Inspection for the A. L. Dafoe (Napanee) Drinking Water System Staff Recommendation: That Council receive for information the Infrastructure Services - Summary of the 2015-2016 Compliance Inspection for the A.L. Dafoe Drinking Water System report.
131 - 132 10.4 Infrastructure Services Re: Downtown Infrastructure Renewal Naming Staff Recommendation: That Council receive for information the Infrastructure Services - Downtown Infrastructure Renewal Naming report; And further that Council consider one of the submitted names as a possible title for the Dundas Street Infrastructure Renewal project.
133 - 135 10.5 Infrastructure Services (Facilities) Re: Centre Street Boat Launch Interim Control Measures Staff Recommendation: That Council receive for information the Infrastructure Services (Facilities) – Centre Street Boat Launch Interim Control Measures Report; And further that Council approve the interim control measures as noted.
136 - 137 10.6 Community & Corporate Services -2016 Outdoor Patio Licence for The Loaf N Ale - 25 Dundas Street East Staff Recommendation: That Council receive for information the Community & Corporate Services - 2016 Outdoor Patio Licence for The Loaf ‘N Ale at 25 Dundas Street East report; And further that Council approve an outdoor patio licence from May 1st
Page 3 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda
Page
to September 30th, 2016 for the patio on the sidewalk at 25 Dundas Street East with an exemption to Sections 4(a), (c) and (d) of the Outdoor Patio By-law No. 04-38, subject to the following conditions: a) The patio licence shall be for a maximum of 8 tables and 32 chairs. b) The owner shall continue to be responsible for the costs of construction of the sidewalk platform, as well as storage, maintenance, installation and removal of it. c) The sidewalk platform shall have a railing to prevent pedestrians from entering traffic. d) The patio railing and platform must be installed to the satisfaction of the Town’s Infrastructure Services (Public Works) Department and the Manager of Health & Safety and Accessibility. e) The patio furniture and sidewalk platform must be removed on or before September 30th, 2016. f) The owner shall obtain an Encroachment Permit from the County of Lennox & Addington. g) The owner must meet all other conditions of By-law No. 04-38.
11. BY-LAWS
138 11.1 By-law No. 2016-0022 - To Change the Name of a Certain Highway from Victoria Street to Pearl Street
139 - 141 11.2 By-law No. 2016-0023 - To Designate Pearl Street as a One-Way Street
12. NEW BUSINESS
13. NOTICE OF MOTIONS
14. STATEMENTS BY MEMBERS
15. CLOSED SESSION
15.1 Adjourn to closed session pursuant to Section 239 of the Municipal Act in order to approve closed session minutes.
15.2 Rise and report from closed session
16. CONFIRM PROCEEDINGS
142 16.1 A By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Greater Napanee
17. ADJOURNMENT
Page 4 of 142 NAPANEE DISTRICT COMMUNITY FOUNDATION
Founded for giving - Serving since 1987
March 18, 2016
Municipal Clerk Town of Greater Napanee 124 John Street Napanee, Ontario K7R 1R3
Re: Request to Address Town Council
The Napanee District Community Foundation’s mission is to help improve quality of life throughout Lennox and Addington with financial assistance to support social services, arts and culture, health, education, recreation, youth, seniors and the environment.
For 28 years we’ve been funding community projects and helping students get a post- secondary education.
In 2016 we’ll be distributing $108,000 in grants, scholarships and bursaries and are building to increase that capability from year to year.
As the Foundation’s newly-arrived administrative head, I’d appreciate an opportunity to introduce myself, briefly summarize what we do and how we do it, and inform about a newly- announced nation-wide grants program available to community groups and organizations who’d like to organize a project to celebrate Canada’s sesquicentennial in 2017.
I’ll make myself available at the Council’s convenience.
Sincerely.
Tom Derreck, Executive Director 613-326-1615 cell
47 Dundas Street East, Napanee ON K7R1H7 Phone: 613-354-7333 email: [email protected] website: www.ndcf.ca
Making a difference throughout Lennox & Addington Thank you very much for submitting an application for a 2016 community grant. The selection committee members had to make some very difficult choices, and all applicants could not be provided with financial assistance. Although your project was worthwhile, I am
Tom Derreck, Executive Director - Napanee District Community... Page 5 of 142
Gary Scandlan, Chair - Taxation Policy Review Committee Re: ...
which
and
that
the
Committee requested
service.
information
In
matters
You
Meetings
Committee
In
1.
Town
Greater
Re:
K7R Town
Mayor April 124
CuncI C:U,erstgscandlan\Dccunentsl0ATA E
,‘
regard
Timing
follow-up
•
•
•
C
Detachment
•
•
•
•
•
there
analysis.
Interim John
will 3L4
-
6, 0
April
he
Hall
of
confidentiality
their
Some
Data
Data
Considered
receive
undertaken
Detachment the
and
Undertook
Filed
Presented data
Five
Gordon
with
2016
Napanee, recall
62016401
In
N
identified
Greater
\A/atson
to
may
Street,
for
information
report
was
February,
0
(see
suggested
along
offices the
is
is
Committee to
8..
and
Report
a
a
but
Completion
Acknowledgement
M
that
confidential
based
be
preliminary completed
our
comments
Associates
Schermerhorn
above,
communicated
Commander
Appendix
to
P.O.
not
Napanee
I
ways
with
the
Ontario,
a
as
presentation
S
it
and
on
the provide
Commander
Public
was
of
all
T
issues
on
the
follows: Box
FILES\Grealer
may preliminary
March
recommendations
Committee
the
S
comments
on
the
in
of
meetings
an
Committee the
of
report
which
97
for
the
C
report
their
and
Canada
one
not L
Information
Taxation
input
“incident”
the
to
T
30,2016 intent
pursued
the data
NapaneonI
and
be
cannot
D.
at
the
service
computers
Taxation
to
the to
to
(dated
of
on
Committees
the
(November
report
available
from
perspectives
Council
Council
Members
requested
March
of
the
the
raw
the
wrote
March
Policy
basis
the
this
which be
122016
which
Meeting
independent
the
potential
OPP
March
to
data
for
Policy
distributed
Committee
8,
matter
on
Council
for
to Public
CouncLfllntedn
given
and
3001
Councils
report).
was
Review
of
services
the
has
2015
may
in
March
consideration
April
2,
to
Council
on
Review
must
the
for
Committee
in
the
Detachment
2016)
limitations
not
and
present
be
how
(March
to
12,
more more
Report
February Chair
—
8,
The
fifth
to
Committee
be
“dumped”
been
March
consideration.
provided
received
preference
2016,
2016.
each
Committee
undertake
to to
sorted
detail
of
information OPP
the
Council
8,
fully
the
(March
meeting,
in
2016)
Town
2016)
we
25°’
preliminary Thus
Commander
their responded
—
with
to
a
above
dealt
into
are
potential
presentation
is
letter
Greater
its
which
to
service
Process
computer
29, and
far,
their
that
an
providing
mandate
with
to
however review
noted
excel
2016)
can
the
be
answered
any
included
systems
report
by
at
for
Napanee
made
should
seeking
Committee be
—
all
0 that
analysis
Committee
the
format
system.
up
Request
from
there
and
an
available
available
Planning
to
to
Committee
time
available
interim
all
people
Council
be
e-m&I:
the
review
23,000
the
additional
for
(this
were
background
be
taxed
that
Phone:
public
Subsequently,
for
has
further
OPP infocgwatson-econ.ca
Page 6 of 142
meetings)
because
undertaken
Fax:
was
background
report
and
some
of Additional
much
questions
to
incidents
for
undertaken:
is
(905)
taxation (905)
and
the
has
the
sorting
growth
from
caveats
of
272-3602
272-3600
data
to
of
found
OPP
the
at
the on Watson &Associates Economists Ltd. 2.
The OPP Detachment does not have the resources to undertake the workfor the Committee — any work undertaken must be by external individualsbut willhave to sign a confidentiality agreement
Based on the potential of more insightfulinformationbeing available, and given that the OPP service appeared to be an issue of concern expressed at the Pubhc InformationMeeting,the Committee is requesting that it be granted more time to assess the OPP service. The Committee suggests that up to three additional meetings be established to receive additional informationand to complete their review. This would also require an additional Councilmeeting to present the final report in the future. Itis expected that this process could be completed with a presentation made to Councilby the end of June, 2016.
As an additional item, the Town may wish to consider allocatinga resource to be onsite at the OPP offices and to analyse the data. This task would require sorting of data by: • geographic areas • types of crimes • residential/non-residential incidents • type of incident (note that the types of incident denotes that the OPP uses approximately 50 different codes for incident types and would require some level of sorting) • Potential mapping of incidents
2. Phase-in of Taxation Changes Resultingfromthe Taxation Policy Review Committee
As has been discussed withCouncil, and presented at the Public InformationMeeting,the Committee had discussed the issue of phasing inthe changes arising from their review. The Committee had suggested that the changes be phased inover a three-year period (i.e. one third of the difference each year). As discussed above, the Committee has not completed their task at this lime pending further reviewof the OPP service.
The Committee discussed the issue of initiatingthe first adjustment for 2016. Consideration was given to:
• Phasing in the difference between Option 1 (the current method) and Option4 (whichprovided area rating forfire response, sidewalks and streetlights) over three years (note these were Options set out inthe March 2 report) • Discussion was also undertaken as the potential impact should some levelof area rating occur for OPP and whether this influences the phase-in • Should the three-year phase-in continue or should a longer term phase-in be provided pending the final reviewof the OPP service
There was not a unanimous agreement among Committee members however four of the six members suggested that the three-year phase in ofthe difference between option 1 (the current method) and option4 (which provided area rating forfire response, sidewalks and streetlights) be proceeded withfor 2016. It is noted that this first adjustment is to be based on the difference between the existing urban and rural designated areas. Option 4 does provide a more “granular”allocation for certain areas (for streetlights and sidewalks) withinthe “urban”area however it is suggested that these minordifferences be considered in the last year of the phase-in.
In regard to the legal basis for phasing in,the Chair had indicated in earlier presentations that Section 326 ofthe MunicipalAct contains limitationsthat may impact the abilityof the Townto develop a phase
C:\UsBrs\gscandanDocumontDATA FILESG,aaler NapaneopdI 12 201B Councifllntarim RepnrI a Council .ApylI 6 20l6.dot
Gary Scandlan, Chair - Taxation Policy Review Committee Re: ... Page 7 of 142 Watson &Associates Economists Ltd. 3.
in program. There are however examples where other municipalitieshave successfully phased-in taxation increases using a grant program.
Council may authorize grants to residential property owners that would have the effect of mitigatingthe impact of the proposed tax increase that results from implementingthe revised tax policy. Provided that Council institutes a grant program, Ontario courts have upheld this method of relievingtaxpayers of the impact of an otherwise unexpected increase in propertytaxes. The MunicipalAct permits a municipal Councilto give grants pursuant to Section 107 on such terms as Councilconsiders appropriate for any purpose that Council considers to be in the interests ofthe municipality.
So long as Council determines that it is in the best interests of the municipalityto create a grant program for residential property owners to address the impacts of the tax policychange, we believe such a program is withinthe authority of Council. We recommend that the details of how the grant program would be administered be leftto staff. Recommendations:
That Council approve up to three additional meetings of the Taxation Policy Review Committee and that the final report of the Committee be presented to Council by the end of June, 2016.
That Council allocate resources to work with the OPP to undertake an analysis of incident data for the consideration of the Taxation Policy Review Committee.
That Council approve a one-third phase in of the difference between Option I (the current method) of the March 2, 2016 report of the Taxation Policy Review Committee and Option 4 (area rating for fire response, sidewalks and streetlights) for the 2016 taxation year.
That in order to implement the above, that Council provide grants pursuant to Section 107 of the Municipal Act and that staff report back on how the grant program willbe implemented.
The Chairman willbe available to present this report to Council on April12, 2016,
RespectfullySubmitted,
Gary Scandlan Chairman,e. Taxation Policy Review Committee
C:UsengscandIan0ocumentst0ATA FiLESiGroator NoponeoApriI 122016 Coundfttntorim Report to Council ‘AprIl 62016 dot
Gary Scandlan, Chair - Taxation Policy Review Committee Re: ... Page 8 of 142 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Town of Greater Napanee Taxation Policy Committee
Presentation Regarding April 6, 2016 Interim Report
Watson & Associates Economists Ltd
Page 9 of142 April 12, 2016 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Summary of the Study Process
1. November 25, 2016 – Taxation Policy Committee Meeting #1 2. January 5, 2016 – Taxation Policy Committee Meeting #2 3. February 2, 2016 – Taxation Policy Committee Meeting #3 4. February 16, 2016 – Taxation Policy Committee Meeting #4 5. March 8, 2016 – Council (Presentation of Analysis Report – No Recommendations) 6. March 29, 2016 – Public Information Meeting 7. March 30, 2016 – Taxation Policy Committee Meeting #5 8. April 12, 2016 – Council (Presentation of Interim Report) Page 10 of142
2 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Summary of Steps Taken Since March 8, 2016 Council Presentation
March 29, 2016 – Public Information meeting to present Preliminary Report to Public and to receive comments and input into the process March 30, 2016 – Taxation Policy Committee Meeting #5: Committee received a verbal presentation from Detachment Commander for the OPP Committee discussed: Page 11 of 142 OPP presentation
Comments received from the public
Potential first phase of taxation change for 2016
3 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
1. OPP Presentation
Subsequent to initial response to the Committee’s letter of February 25. 2016: Potential for more information (not all) may be available to the committee – may be able to download for sorting data Data is on an incident basis – must be sorted – potential for sorting up to 23,000 incidents Data is confidential – concern with data going offsite
Page 12 of142 of their offices Detachment does not have resources (directly) available to do this work
4 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Committee Discussion on OPP
Based on the OPP presentation and input received from the public meeting, the Committee is requesting additional meetings to further review what information may be available to assist with their review of the OPP service Committee also asking for budgetary approval to assist in analyzing the OPP information – seeking to receive data by: Geographic area
Page 13 of142 Types of crimes Residential/non-residential incidents Type of incident
5 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Recommendations Arising from OPP Discussion
1. Council approve up to three additional Taxation Policy Review Committee Meetings and one additional Council Meeting (potential for end of June, 2016) 2. Council Allocate resources to work with OPP to undertake analysis of incident data for the consideration of the Taxation Policy Review Committee Page 14 of142
6 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
2. Phase-in of Taxation Changes
Initially the Town was seeking to finalize the Committee process in time to consider potential changes for the 2016 tax year The Taxation Policy Review Committee had suggested (March 2, 2016 report) that the phase-in be implemented over three years commencing in 2016 Page 15 of142
7 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Committee Discussion on Taxation Phase-in
Committee discussed the issue of initiating the first adjustment for 2016. Consideration given to : Phasing in the difference between Option 1 (the current method) and Option 4 (which provided area rating for fire response, sidewalks and streetlights) over three years (note these were Options set out in the March 2nd report) Discussion was also undertaken as the potential impact should some level of area rating occur for OPP and whether this influences the phase-in
Page 16 of142 Should the three-year phase-in continue or should a longer term phase-in be provided pending the final review of the OPP service
8 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Committee Discussion on Taxation Phase-in
There was not unanimous agreement among Committee members however 4 of the 6 suggested that the first adjustment of a three year phase in be proceeded with for 2016 The difference between Options 1 and 4 would see an annual tax phase-in for the rural of 3% of the tax bill for each of three years – hence for 2016, a 3% increase in the total rural tax bill is suggested with an offsetting decrease for urban
Page 17 of142 Phase-in for 2016 could be achieved by way of a grant program – legal advise has been provided and staff would need to bring back more details for Council’s approval 9 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Impact of Phase in for 2016 (Based on $150,000 Assessment)
Comparison of Alternative Methods Based on Average Residential Assessment of $150,000 Urban Rural Alternative Methods Town County Education Total Town County Education Total Existing Method (100% Urban/68% 1 Rural)$ 978 $ 743 $ 293 $ 2,013 $ 665 $ 743 $ 293 $ 1,700 Allocation of Services Based on 4 Committee Suggestions $ 831 $ 743 $ 293 $ 1,866 $ 802 $ 743 $ 293 $ 1,837 Difference Between Option 1 & 4$ (147) $ - $ - $ (147) $ 137 $ - $ - $ 137
Change For 2016 based on 3 year Phase-in Urban $ (49.08) Rural $ 45.58 -2.4% 2.7% Page 18 of142
10 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Impact of Phase in for 2016 (Based on $226,000 Average Assessment)
Comparison of Alternative Methods Based on Average Residential Assessment of $226,000 (Average Assessment) Urban Rural Alternative Methods Town County Education Total Town County Education Total Existing Method (100% Urban/68% 1 Rural)$ 1,473 $ 1,119 $ 441 $ 3,033 $ 1,002 $ 1,119 $ 441 $ 2,561 Allocation of Services Based on 4 Committee Suggestions $ 1,251 $ 1,119 $ 441 $ 2,811 $ 1,208 $ 1,119 $ 441 $ 2,767 Difference Between Option 1 & 4$ (222) $ - $ - $ (222) $ 206 $ - $ - $ 206
Change For 2016 based on 3 year Phase-in Urban $ (73.95) Rural $ 68.67 -2.4% 2.7% Page 19 of142
11 Gary Scandlan, Chair - Taxation PolicyReview Committee Re:...
Recommendations Arising from Taxation Phase-in Discussion
3. Council approve a one-third phase-in of the difference between Options 1 and 4 (of the March 2nd report) for the 2016 taxation year 4. That in order to implement the above, the Council provide grants pursuant to section 107 of the Municipal Act and that staff report back on how the grant program will be implemented Page 20 of142
12 TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL
Minutes of Meeting Held March 22, 2016 at 7:00 PM Council Chambers, Town Hall - 124 John St., Napanee
PRESENT: Mayor Gordon Schermerhorn in the Chair, Deputy Mayor Marg Isbester, Councillor Ward 1 Michael Schenk, Councillor Ward 2 Max Kaiser, Councillor Ward 3 Roger Cole, Councillor Ward 4 Carol Harvey, Councillor Ward 5 Shaune Lucas CALL TO ORDER Mayor Schermerhorn called the meeting to order at 7:00 p.m.
Mayor Schermerhorn expressed condolences to the family of the late Rob Ford, City Councillor and former Mayor of the City of Toronto.
Mayor Schermerhorn also expressed condolences to the family of the late Clarence Kennedy, Warden of the County of Lennox & Addington and Reeve of the Township of Stone Mills. A moment of silence was held for Warden Kennedy. Appointment of a Temporary Clerk for the Meeting
RESOLUTION #135/16: Harvey & Kaiser That James Timlin be appointed Clerk for the purposes of the March 22, 2016 Regular Session of Council. CARRIED. ADOPTION OF AGENDA RESOLUTION #136/16: Harvey & Cole That the Agenda of the Regular Session of Council dated March 22, 2016 be adopted as amended to include a Correspondence for Action item from the Westdale Community Park Committee dated March 9, 2016. CARRIED. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF There were no disclosures of pecuniary interest. DEPUTATIONS Adam Fulford (in place of Amir Mozaffari), Field Specialist CanAcre Ltd. Re: Bell Mobility's Small Cell Proposal & License Agreement for Improvement of Wireless Connectivity
Adam Fulford, Director – Field Services CanAcre provided a presentation regarding: . the increasing need for improved wireless network capacity in the Town of Greater Napanee; . wireless network “coverage” and “capacity” characteristics; . examples of Small Cell System (SCS) networks in other communities; . SCS components, layouts and network capacity improvements; . SCS versus macro tower/rooftop based antenna solutions; . Integrated and collaborative design activities with municipal staff; and . Master services licence agreement arrangement.
Page 1 of 5
Regular Session of Council - March 22, 2016 Page 21 of 142 REGULAR SESSION OF COUNCIL - March 22, 2016 Minutes
RESOLUTION #137/16: Schenk & Kaiser That Council reserve a decision on the proposal from Bell Mobility's small cell proposal and license agreement for improvement of wireless connectivity until staff can review the information and consult with the Town‟s solicitor and bring back a recommendation to Council. CARRIED. Council Resolution to Accept Additional Deputations with No Notice, if required. RESOLUTION #138/16: Isbester & Cole That Council accept additional deputations without notice, if required. CARRIED.
John Wilson spoke about Springside Park and would like the brush picked up this year and the portable toilet be reinstalled as soon as possible. Peter Dafoe, General Manager - Infrastructure Services will address these issues. ADOPTION OF MINUTES Regular Session of Council - March 8, 2016
RESOLUTION #139/16: Schenk & Cole That the minutes of the Regular Session of Council dated March 8, 2016 be adopted as presented. CARRIED. Special Session of Council - March 17, 2016
RESOLUTION #140/16: Schenk & Cole That the minutes of the Special Session of Council dated March 17, 2016 be adopted as presented. CARRIED. CORRESPONDENCE FOR INFORMATION RESOLUTION #141/16: Isbester & Kaiser That the Correspondence for Information items dated March 22, 2016 be received. CARRIED. CORRESPONDENCE FOR ACTION Heart & Stroke Foundation Re: Big Bike Event
RESOLUTION #142/16: Isbester & Cole That the Council of the Town of Greater Napanee approve the Heart & Stroke Big Bike Event to be held on June 11, 2016 along the route as detailed in correspondence dated February 23, 2016. CARRIED. OPP Re: Request to Dedicate Bridge on County Road 1 near Deseronto Road in Memory of Provincial Police Constable Orval E. Storey
RESOLUTION #143/16: Isbester & Schenk That Council of the Town of Greater Napanee receive and support the request from the OPP to dedicate the bridge on County Road 1 near Deseronto Road in memory of Provincial Constable Orval E. Storey. CARRIED. Kenn and Kim Morrison - Request to Waive Fees for Severance Applications
RESOLUTION #144/16: Schenk & Kaiser That Council receive for information the correspondence dated March 15, 2016 from Kim and Kenn Morrison, KKCAK Ontario Limited;
Page 2 of 5
Regular Session of Council - March 22, 2016 Page 22 of 142 REGULAR SESSION OF COUNCIL - March 22, 2016 Minutes
And further that Council approve the request to waive the fees for the renewal of lapsed severance applications PLCOR 2014-038 and PLCOR 2014-039. CARRIED. Westdale Community Park Committee – Town of Greater Napanee Five Year 2016 Update to the Official Plan
RESOLUTION #145/16: Schenk & Harvey That Council receive for information the correspondence dated March 9, 2016 from the Westdale Community Park Committee; And further that the lots in the Westdale subdivision that are recreational open space referenced in the correspondence be designated as such, Recreational Open Space, in the Town‟s Official Plan. CARRIED. UNFINISHED BUSINESS 18 Water Street East Councillor Harvey inquired about the status of 18 Water Street East. Raymond Callery, CAO advised that staff was not proceeding with any action regarding the property until a waterfront plan and strategic plan are developed. Mr. Callery advised that the Community Development Advisory Committee (CDAC) is also looking at the waterfront, boat launches and parkland. RESOLUTION #146/16: Lucas & Harvey That the CAO bring forward a report to the next Council meeting regarding the recommendations and related financial information for the 18 Water Street East property in the context of an overall strategic plan and waterfront master plan. CARRIED. COMMITTEE REPORTS Municipal Heritage Committee
RESOLUTION #147/16: Kaiser & Isbester That Council receive and adopt the minutes of the Municipal Heritage Committee dated February 23, 2016. CARRIED. Community Development Advisory Committee
RESOLUTION #148/16: Cole & Kaiser That Council receive and adopt the minutes of the Community Development Advisory Committee dated February 16, 2016. CARRIED. STAFF REPORTS CAO - Service Area Updates
RESOLUTION #149/16: Harvey & Isbester That Council receive for information the CAO - Service Area Updates report. CARRIED. Infrastructure Services - Development Services Manual
RESOLUTION #150/16: Kaiser & Cole That Council receive for information the Development Services Handbook. CARRIED. Financial Services - Statement of 2015 Council Remuneration
RESOLUTION #151/16: Isbester & Kaiser That Council receive for information the Financial Services - Statement of 2015 Council Remuneration report. CARRIED.
Page 3 of 5
Regular Session of Council - March 22, 2016 Page 23 of 142 REGULAR SESSION OF COUNCIL - March 22, 2016 Minutes
Emergency Services - 2016 Emergency Management Plan
RESOLUTION #152/16: Isbester & Schenk That Council receive for information the Emergency Services - 2016 Emergency Management Plan report. CARRIED. Infrastructure Services (Utilities) - Reconstruction of Bridge Street
RESOLUTION #153/16: Cole & Harvey That Council receive for information the Infrastructure Services (Utilities) - Bridge Street Reconstruction Report. And further that Council awards Section „B‟ of the joint tender between the County of Lennox & Addington and the Town of Greater Napanee for the replacement of water mains and sanitary sewers on Bridge Street, to K. Mulrooney Trucking Ltd. for the sum of $886,300.63 plus HST. CARRIED. BY-LAWS By-law No. 2016-0019 - To permanently close, declare surplus and convey part of the municipal road allowance between Concessions 7 and 8, Geographic Township of Richmond, now in the Town of Greater Napanee RESOLUTION #154/16: Schenk & Kaiser That By-law No. 2016-0019, being a by-law to permanently close, declare surplus and convey part of the municipal road allowance between Concessions 7 and 8, Geographic Township of Richmond, now in the Town of Greater Napanee, be read a first time and brought to the floor for discussion. CARRIED.
RESOLUTION #155/16: Schenk & Kaiser That By-law No. 2016-0019 be read a second time and finally passed and that the Mayor and Acting Clerk sign the same and affix thereto the seal of the corporation. CARRIED. By-law No. 2016-0020 - To: (i) permanently close, declare surplus and convey two municipal road allowances; and (ii) declare surplus and convey lands, all in Part of Lot 17, Concession 6, in the Geographic Township of North Fredericksburgh, now in the Town of Greater Napanee
RESOLUTION #156/16: Kaiser & Isbester That By-law No. 2016-0020, being a by-law to: (i) permanently close, declare surplus and convey two municipal road allowances; and (ii) declare surplus and convey lands, all in Part of Lot 17, Concession 6, in the Geographic Township of North Fredericksburgh, now in the Town of Greater Napanee, be read a first time and brought to the floor for discussion. CARRIED.
RESOLUTION #157/16: Kaiser & Isbester That By-law No. 2016-0020 be read a second time and finally passed and that the Mayor and Acting Clerk sign the same and affix thereto the seal of the corporation. CARRIED.
Page 4 of 5
Regular Session of Council - March 22, 2016 Page 24 of 142 REGULAR SESSION OF COUNCIL - March 22, 2016 Minutes
NEW BUSINESS Investment in Affordable Housing (IAH) 2014 Extension Deputy Mayor Isbester reviewed the information regarding the Investment in Affordable Housing funding and the Request for Information by the Prince Edward-Lennox & Addington Social Services to confirm interest in developing affordable housing. Open Café - Help Build a More Bicycle Friendly Town of Greater Napanee Deputy Mayor Isbester advised that a meeting will be held on March 31, 2016 from 7:00 p.m. to 9:00 p.m. at the Strathcona Paper Centre to discuss how to build a more bicycle friendly Town of Greater Napanee. Rain Barrel Fundraiser Deputy Mayor Isbester advised that the Communities in Bloom Committee and NDSS Football Program has rain barrels for sale at a cost of $55.00. STATEMENTS BY MEMBERS Mayor Schermerhorn called a recess of the meeting at 8:20 p.m. Mayor Schermerhorn reconvened the meeting at 8:30 p.m.
Councillor Lucas noted that French's Ketchup is made using Ontario grown tomatoes and he is visiting businesses to see if it is being sold.
CLOSED SESSION RESOLUTION #158/16: Schenk & Kaiser That Council resolve itself into closed session pursuant to Section 239 of the Municipal Act in order to discuss a prospective acquisitions of land matters. CARRIED. RESOLUTION #159/16: Isbester & Cole That Council rise and report from closed session; and further that all recommendations made within closed session be hereby adopted. CARRIED. CONFIRM PROCEEDINGS RESOLUTION #160/16: Cole & Schenk That By-law No. 2016-0021 being a By-law to Confirm the Proceedings of Council at its Regular Session held March 22, 2016 be read a first and second time and finally passed and that the Mayor and the Acting Clerk sign the same and affix thereto the seal of the Corporation. CARRIED. ADJOURNMENT RESOLUTION #161/16: Cole & Kaiser That the meeting does hereby adjourn at 9:20 p.m. CARRIED.
Gordon Schermerhorn, Mayor James Timlin, Acting Clerk
Page 5 of 5
Regular Session of Council - March 22, 2016 Page 25 of 142
Summary of Correspondence for Information Items April 12, 2016
This summary contains correspondence that was received by the municipality from outside organizations, which were broadcast to all municipalities, or which were addressed generally to the Town. This includes requests for support for resolutions.
All correspondence addressed to an individual member of council or to the whole council from a resident are placed in the appropriate council mailbox. These items of correspondence are not added to the agenda unless requested by a member of council.
Correspondence for Action items are pieces of correspondence that were received by Town staff that require further council attention or action. Members of Council may request items be added to the agenda for consideration.
1. Association of Municipalities of Ontario – Re: 2016 Federal Budget.
2. TransCanada – Re: Amendment to the existing application with the National Energy Board.
3. Cataraqui Region Conservation Authority – Re: CRCA Financial Statement Year Ending December 31,2015.
4. Royal Canadian Legion – Re: Thank you letter regarding the Provincial Crib Tournament.
5. Canal Pursuit – Re: 750 km run Defeat Depression
6. Canadian Pacific – Re: Requesting Greater Napanee’s support for Rail Safety Week of April 25 to May 1.
7. Town of Lakeshore – Re: Support of resolution regarding the Government of Ontario be requested to establish a simplified process within the OMB
8. Mr. Terry Gervais – Thank You Note.
9. L & A County General Hospital – Re: 20th Annual Benefit Golf Tournament June 1, 2016
10. Kinsmen Club of Napanee – Re: Three Pitch Tournament May 13th and 14th
Correspondence for Information items dated - April 12, 2016 Page 26 of 142
11. Minister Responsible for Seniors Affairs – 32nd Anniversary of Seniors month in Ontario
12. Association of Municipalities of Ontario – Re: Province Announces Updated Long-Term Affordable Housing Strategy Watch File – March 17, 2016 Watch File – March 24, 2016 Watch File – March 31, 2016 AMO Policy Update – 2016 Federal Budget Legislative Changes to the Municipal Elections Act, 1996 (MEA) AMO Report to Member Municipalities Highlights of the April 2016 Board Meeting Municipal Infrastructure Placemat 2016
Correspondence for Information items dated - April 12, 2016 Page 27 of 142 On Mar 18, 2016, at 6:07 PM, PETER CRUJI wrote:
Mayor and Council The Town of Greater Napanee
Some residents of Angus Drive and Beverly Street have asked me to once again inquire on their behalf when will Richmond Park Drive extension from Bridge Street to Kanvers next phase of construction be opened. This partially paved route is less than point three kilometres from the Bridge Street intersection. The currently used access to Kanvers Construction is along Bridge Street, north on Angus then east on Beverly Street a distance of point nine S kilometers from the Park Drive Intersection. This route passes approximately one hundred households. The Westdale Park Public School has been closed for several years. We are wondering why this extension north to Kanvers Construction properties have been disregarded.
Several years ago many of the neighbours requested I speak to a Town Official and inquire when the other access (Richmond Park Drive) would be opened for construction access. At that time I believe Phase II was just getting started. This phase was just east of what is now Kanvers Park Drive. This representative advised there had been conyersations between Town officials and the contractor regarding opening the other access street. Those involved apparently agreed that once three more homes were constructed on Beverly Street this access road would be opened. The concerned neighbours were made aware of this agreement and everyone seemed satisfied that the noise and mess should be short lived.
Now three or four years have past. Kanvers Construction have built and sold approximately three times that number of homes on Beverly Street. In addition Kanvers Park Way was open, paved and approximately thirty two more residential properties have been constructed and mostly been sold. The Richmond Park Drive still remains closed and its access has been blocked by large concrete barriers.
The good neighbours of Kanvers Construction have been more than patient with the noisy trucks and the dust and dirt related to this type of heavy traffic through the subdivisions. Not to mention the deterioration of the streets and damage to some of our private property. We believe the contractor has also been a good neighbour but someone should open that access road before another construction phase is permitted.
We understand that the initial plans for the construction of new homes in this area calls for an access road namely Richmond Park Drive to be developed to lesson the traffic burden on Beverly and Angus. If that is so, then why are we still being subjected to this annoyance in 2016.
May I suggest that you and your councillors take a drive throughout this neighbourhood (watch for the dips in the road) LOL and evaluate for your self the simple solution to our concerns.
We would appreciate a response from the Town Council if and when our concerns are discussed and what decision if any are decided.
Regards Pete Cruji
Peter Cruji Re: Status of Richmond Park Drive Extension Page 28 of 142 Susan Beckel
From: Finnegan,Pat (OPP)
Susan,
I have been contacted by NDSSas they would like to repeat the Cancer Awareness Walk “The Hawk Walk” that they did last year. The walk would depart from the NOSSHigh School at 1:15 on April 2gth• They would be escorted by the Police for the duration of the walk. They follow the route on the enclosed map to the downtown core. They stop on main street for approximately 10 minutes for a short but energetic flash mob dance. Last year My FM was there to commentate which added context and purpose to any members of the public in attendance.
Our detachment fully supports this proposal and will be there to ensure the safety of the public and all
participants. I am asking on behalf of NDSSto have this approved by council. I am forwarding the same request to the County as part of the route crosses a County road.
Could you ensure that this is brought before council this coming Tuesday please and thanks.
Pat
Insp.Pat Finnegan Detachment Commander(Napanee, Loyalist,Kaladar) 86 AdvanceAvenue,Napanee, ON K7R3VS (W)613-354-3369 ext 6710 —w
1
Inspector Pat Finnegan, OPP Re: Requesting Approval of the R... Page 29 of 142 Inspector Pat Finnegan, OPP Re: Requesting Approval of the R...
HIGH SCHOOL & GENERAL PUBLIC MARCH TO RAISE AWARENESS FOR CANCER RESEARCH
q;t 4 . to ‘F - to 4 S I /t
Vt. Napanee Disirict 6’ / I, Secondary School — The Prince / Charles School C, .9 Do S
‘9 00 S 4007* ‘p. / C. S ‘2 0’ -9 49 cc. 0 ,TheWat pont River C, a °o ,. “S S Pub and rerrace Page 30 of 142 0’ ‘$2. 3 ‘p. ‘Pt 4, C. ‘40 Napanee C-” Conservation Area ‘p. 4 (9 S ‘p. Napanee Lions Hall 0’ .—- TOWN OF GREATER NAPANEE MUNICIPALARTS & CULTURE ADVISORYCOMMITTEE Minutes of Meeting Held December 8, 2015 at 6:00 PM Committee Room, Town HaIl, 124 John St., Napanee PRESENT: Jim Barber, Kathy Medd, Krysta-Lee Woodcock, Tim Nimigan, Linda Warner, Donna McHale, CliffTrott, and Deputy Mayor Marg Isbester OTHERS PRESENT: Lyndsay Tee (Megan Smith), Economic Development Coordinator CALL TO ORDER ADOPTIONOF AGENDA ADOPTION OF MINUTES RESOLUTION# 1: That the minutes of the MunicipalArts & Culture Advisory Committee meeting dated Tuesday November 17, 2015 are hereby approved. INTRODUCTION An introduction of Megan Smith (Lyndsay Tee’s maternity leave replacement) was made by Jim Barber. ITEMS FOR DISCUSSION County of L&AChristmas Tree Challenge- Update on Festival Linda Warner and Marg Isbester showcased the “12 Days of Christmas” theme that appropriately showcases arts and culture. ACTION: Marg to pick up music note garland from Donna before the decoration of the tree. ACTION; Lyndsay Tee/Megan Smith to photocopy Christmas cards on cardstock for Linda. Lyndsay to also bring in Avery’s shoes for the tree. ACTION: Tim Nimigan to decorate the face masks and then give to Marg to spray paint when completed. ACTION; Tim, Linda and Marg (and anyone else who can) to meet at the Museum for 9:30am on Monday Dec 14th for the decoration of the tree. Ministry of Tourism, Culture & Sport - Ontario Culture Strategy - Committee Feedback Nothing to report at this time. Thank you letters - Art In The Park and County of L&A Tim Nimiganwas acknowledged for writingthank you letters on behalf of the committee. The letters have been mailed to the recipients. Page 1 of 4 Municipal Arts & Culture Advisory Committee Meeting Minutes ... Page 31 of 142 MUNICIPALARTS & CULTURE ADVISORYCOMMITTEE- December 8, 2015 Minutes Tim suggested that the committee ensure thank you letters are sent to groups/individuals in the community who are actively working to grow arts and culture on a regular basis to showcase our support and appreciation. ACTION: Committee members are asked to bring forward discussion of any arts and culture related events/activities that happen in our community for consideration of a letter. Winter Chill Festival - Update & Chili Challenge Ideas were discussed around the possibility of the committee submitting chilifor Winter ChillFestival on Monday February 15th. Also, any support before or during the event is appreciated. Ifyou would like to Volunteer please contact Megan Smith ([email protected]) ACTION: Committee members are asked to bring forth any recipes to the next meeting. Year One Anniversary - Presentation to Council November 24, 2015 - Video Krysta-Lee Woodcock and Jim Barber presented the video to Council and itwas well received. Itwas agreed that the video is a great documentation to showcase the committee and to use in the future. Itwas suggested that we use the video to help promote the January Social. Discussion took place regarding how the Committee could better promote and showcase work being done. Itwas agreed that projects and tasks need to be documented on a regular basis through photographs to be able to reference back and showcase when appropriate. ACTION: Itwas agreed that we willshow the Year One video at the January Social as an introduction for the committee ACTION; Megan Smith willupload the video to the Greater Napanee website under the Arts & Culture page. Youth Representative - Youth Arts Council - Continued discussion Lyndsay Tee emailed Shalane Kelsey, head teacher of Students Council, on November 25, 2015 explaining the committees interests. No response has come back at this time. ACTION; Lyndsay to follow up by phone call. Ifstill no word, Marg willfollow up on Facebook with Shalane. SUBCOMMITTEEUPDATES January Social - Update from subcommittee Krysta -Lee offered Heritage Harvest Grocery as the location for the social event as it would create a change of environment and ambiance. Chairs and tables willneed to be sourced. Page 2 of 4 Municipal Arts & Culture Advisory Committee Meeting Minutes ... Page 32 of 142 MUNICIPALARTS & CULTURE ADVISORYCOMMITTEE- December 8, 2015 Minutes The thought was presented to approach the Greater Napanee and Area Arts Association (GNAAA)to provide artwork to display at the event. An honorarium of $50 would be offered. Cliffhad ideas for possible bands/music that would be the entertainment for the night. An honorarium of $50 would also be given for this. Itwas decided that another subcommittee meeting would take place Wednesday, December 9th at 1pm to allow for concrete plans on budget, invite design and other logistics. The committee agreed to approve the final invitationthrough email due to time limitations. Michelle Hauser’s name came up for future speaker at events. ACTION: Krysta-Lee willfinalize draft invitationand send to Lyndsay and Megan for circulation and approval. ACTION: Lyndsayto contact the Parks & Facilities staff to see iftables and chairs are available for that date and time. Jim willalso contact Ellena. ACTION: Krysta-Lee to touch base with Elaine from GNAAA ACTION: Cliffto touch base with musical contact Festival & Events Nothing to report at this time. Marketing & Communications New subcommittee members and plan moving forward Jim Barber asks that the committee looks at re-constituting the committees brand so that promotional material (ie. banners, brochures etc) can be developed. The followingpeople volunteered to be members of the new Marketing & Communications Subcommittee: Jim Barber, Krysta-Lee Woodcock, CliffTrott. More are welcome. ACTION:The new subcommittee willcoordinate a date and time to host their first meeting in the early new year. Venue Inventory No updates at this time. ACTION: Jim and Cliffwillget together to review the vendor questionnaires and hope to have documents ready for the group to review in the new year. NEW BUSINESS NEXTMEETING Tuesday January 19, 2016 at 12 Market Square, 6:00pm ADJOURNMENT Adjourn at 7:31pm Page3 of4 Municipal Arts & Culture Advisory Committee Meeting Minutes ... Page 33 of 142 MUNICIPAL ARTS & CULTURE ADVISORY COMMITTEE - December 8, 2015 Minutes Jim rber, Chair Page 4 of4 Municipal Arts & Culture Advisory Committee Meeting Minutes ... Page 34 of 142 TOWN OF GREATER NAPANEE TAXATIONPOLICY REVIEW COMMITTEE Minutes of Meeting Held February 16, 2016 at 7:00 PM Committee Room, Town Hall, 124 John St., Napanee PRESENT: Hubert Hogle, Hans Bichsel, AxelThesberg, Ted Davie, Robert Marriott, Leslie Howelland Gary Scandlan, Chair OTHERS PRESENT: Charles McDonald, Staff Liaison CALLTO ORDER Gary Scandlan, Chair called the meeting to order at 7:04 p.m. ADOPTION OF AGENDA COMMITTEERECOMMENDATION:Davie & Hogle That the Agenda of the Taxation Policy Review Committee dated February 16, 2016 be hereby adopted. ADOPTION OF MINUTES COMMITTEERECOMMENDATION:Marriott&Howell That the minutes of the Taxation Policy Review Committee dated February 2, 2016 are hereby approved. ITEMS FOR DISCUSSION Responses to Questions regarding Service Cost Analysis for Taxation Committee- Greater Napanee Report dated February 2, 2016 (Item 4.1) The Chairman reviewed the items included in the Response to Question document. Minordiscussion took place on the material provided. In regard to Item 4 of the document, a map was circulated at the meeting denoting the primary coverage area for each of the fire stations. COMMITTEERECOMMENDATION:Marriott&Thesberg That the Taxation Policy Review Committee receive for information the Responses to Questions regarding Service Cost Analysis for Taxation Committee - Greater Napanee Report dated February 2, 2016 document. Correspondence to the Mayor and Emails from the CAO regarding the Taxation Policy Review Committee Discussion of the OPP Service (Item 4.2) The Committee reviewed a letter submitted by Bryan Lupson to the Mayor regarding the discussion by the Committee on the matter of the OPP. General response by the Committee was that they were displeased with the characterization of the Committee contained in the letter, but understood the concern over not having adequate information from the OPP. The Chairman recommended that a letter be sent from the Committee (and Town) directly to the OPP. The Committee then discussed the information which they wished to request from the OPP. This information included: • app responses by general locations within the Town: residential versus non-residential calls; Page 1 of4 Taxation Policy Review Committee Meeting Minutes - February ... Page 35 of 142 TAXATIONPOLICYREVIEWCOMMITTEE- February 16, 2016 Minutes • responses by type of occurrences, (i.e. violent crimes, property crimes, other criminalcodes, drug related, other Federal, traffic (401 vs. Town); and • all other responses. Average response times for aforementioned and three years’ worth of data. The committee requested that ifall of the requested information was not obtainable, for the OPP to advise what information may be provided. COMMITTEERECOMMENDATION:Davie & Hogle That the Chairman, in conjunction withthe Town, submit a letter to the OPP requesting information on calls and responses withinthe Town of Greater Napanee. Taxation Impact Analysis for Various Service Cost Recovery Alternatives (Item 4.3) The Committee reviewed the informationprovided. The Committee likedthe layout of the informationand the basis on which it was communicated. Itwas also suggested that the information be provided based on location to present generally where costs are incurred. There was discussion on presenting the variable portion of the Police Billon a similar basis as the Fire; however the Committee was split equally on whether this should be presented in this manner given there was no data to support it.The Chair advised that he willconsider this in preparing display boards for the Public Information Meeting. COMMITTEERECOMMENDATION:Howell&Bichsel That the Taxation Policy Review Committee receive for informationthe Taxation Impact Analysis for Various Service Cost Recovery Alternatives. Other Matters for Discussion- DefiningAreas for Urban/Rural Allocations (Item 4.4) The Committee discussed four items for allocation of costs by area (note that OPP was discussed in Item 4.2 and willbe considered once a response is obtained from the OPP). The allocation for each service is as follows: (i) Streetlights should be allocated to urban Napanee, the Hamlets and to properties along a linear service area (beginning and ending with properties within200 feet of the lighting)and lights at County Road intersections to be included in roads; (H) Sidewalks to be charged to all properties on a street where a sidewalk is available (even ifonly on one side); (iii) Fire based on existing boundaries; and (iv) Crossing Guards to be included in the general taxation. Extension of the Meeting to Past 10:00 p.m. COMMITTEERECOMMENDATION:Bichsel & Howell That the meeting of the Taxation Policy Review Committee be continued past 10:00 p.m., untilthe fullAgenda has been reviewed. Other Matters for Discussion - Phase in of Changes to Taxation Policy The Committee discussed their preference for phasing in changes resulting from this process. Allwere in favour of phasing in the changes over three years commencing withthe 2016 taxation year. The Chair noted that phasing in must be done withinthe provisions of the MunicipalAct and that he was aware that the Cityof Ottawa had done Taxation Policy Review Committee Meeting Minutes - February ... Page 36 of 142 TAXATIONPOLICY REVIEWCOMMITTEE- February 16, 2016 Minutes something similar through a credit system. He indicated that he would pursue a legal perspective on this and report back to the Committee on how it might be achieved. COMMITTEERECOMMENDATION:Hogle &Marriott That the changes resulting from the taxation policy review be phased in over three years commencing with the 2016 taxation year. Other Matters for Discussion - Process for MovingAhead The Chair presented the followinglist of dates: • Presentation to Council - March 8, 2016; • Public Information Meeting - March 29, 2016; and • FifthTaxation PolicyReview Committee meeting - March 30, 2016. COMMITTEERECOMMENDATION:Bichsel & Davie That the Taxation Policy Review Committee receive for information the list of dates for the presentation to Council - March 8, 2016; the Public Information Meeting - March 29, 2016; and the fifthTaxation Policy Review Committee meeting - March 30, 2016. Other Mailers for Consideration A general discussion was undertaken as to what informationwould be presented at the Public Information Meeting. The Chair indicated that the meeting would open at 7:00 p.m. and that there would be visual aids for the public to review after which a power point presentation would be made and then the floor would be open to comments. In regard to the visual aids, the Chair suggested that 8-10 sign boards to summarize: (i) the mandate and makeup of the Taxation Policy Review Committee; (U) guiding principles developed by the Committee; (Ni)summary of the gross and net cost for services provided by the Town (showing netting down direct and indirect); and (iv) the tables provided in Section 4.3. The Committee suggested that a good audio system be available for the public. COMMITTEERECOMMENDATION:Bichsel & Howell That the Taxation Policy Review Committee receive the information regarding the Public Information Meeting. NEXTMEETING Wednesday, March 30, 2016 at 7:00 p.m. DELEGATIONS Mr. Bryan Lupson requested to speak to the Committee regarding his letter to the Mayor (Item 4.2). Mr. Lupson apologized for the manner in which itwas written, and advised that he did not intend to leave the Committee with the impression that itwas a criticism against the Committee, but that his intent was to express concern over the lack of information available for considering OPP costs. Mr. Lupson advised that listening to the discussion of the Committee on this issue at the meeting provides insight into the complexity of considering this service. Page 3 of 4 Taxation Policy Review Committee Meeting Minutes - February ... Page 37 of 142 TAXATIONPOLICY REVIEW COMMITTEE - February 16, 2016 Minutes ADJOURNMENT COMMITTEE RECOMMENDATION:Howell & Marriott That the Committee does here y adjourn at 11:10 p.m. GarScata>ëfiaV - Page 4 of 4 Taxation Policy Review Committee Meeting Minutes - February ... Page 38 of 142 Napanee BIA Board of Management Meeting Minutes - February 1... 4. 5. 6. 3. 2. 1. Guests: Present: NAPANEE NAPANEE MINUTES COMMIUEE James MOTION MOTION and funding later completed successes a sport the East region. Greater new Rennie Economic Meeting Disclosure parking a. b. County doctor Economic small date. tourism. Sondra Ellen Rob OF also BIA BUSINESS BEAUTFICATION: welcomed MARKETING Rob to Napanee called study FEBRUARY by by of Development Hendrick assist businesses highlighted a of Johnson recruitment. Both along highlighted i. i. Sondra the REPORTS year Rennie Elliott conflict I James Development, to Sondra was noted would No Rob with L&A CENTRE BIA and ago. rep order guests report. noted to to & Minutes 17, and Geocaching referred of James the outlined started the be COMMUNICATIONS: Copies additional approve approve reported the interest: by department 2016 Rennie James Carol Rob Terry completed - implementation various that L&A BIA County Timlin. - He in Plumley of February BOARD to some Johnson Harvey Chair all County the the were L&A. the noted on a reviewed work event, campaigns No members number is agenda. January the Rob action of in at Rob Disclosure. This part thanked OF 17, the around 45 Economic their the marketing the provided MANAGEMENT at 2Q16 represents of of days. various some plan of County. 20, should Seconded 6:27pm. James Dark Tammy Doris were tourism-related the the reports for festivals 2016 were It of Downtown Rural Development Sky an their was committee’s Lucas both reports Timlin be their He overview Peck board an Viewing distributed related made by noted Economic noted time. and seasonal increase work MEETING Terry. would minutes. events, Commercial aware the efforts to that Area, in of 2016 Rep Carried. downtown Kathy Rennie encouraging municipality Development and the to of be since of accommodation the the 13% Rob discussed Seconded Partnership activities event noting the Medd Hutzler BestDayEver board 2010 giving Plumley Development opportunities. development related. in there would businesses for and by Team particular L&A by Opportunities. and the their Terry. initiatives have Sondra the development be Page 39 of 142 website with Town board Action review. applying lead It Carried. been to the and Ontario Was noted of locate at in of and noted Plan a 1300 also the the It for in Napanee BIA Board of Management Meeting Minutes - February 1... 7. BUSINESS a. b. c. e. d. There Seconded Kathy Milestone OUTSIDE FUNDRAISING: BIG ARISING: Hi. DIG: ii. i. i. i, 2 was requested Arts scheduled Ellen effort. Riverfront has working strategic Community The No Ellen member-wide launch No Kathy distribution. also brought review. request information forward the “Members Membership COMMITTEES: BIA by Award. some Report. Report. 1. not committee 1. board & agreed Terry. Minutes provided reported noted Culture Projects proposal; Action: yet The Action: and discussion on to the in plan MOTION Festival for was the the Only” Carried. been to that Development committee and item recommend the - MOTION Partnership for Feb February the Advisory some is the near board asked identified would Committee Kathy Kingston general anticipated distribution the defined. the list remain Town 18. committee I about by future. BIA details for downtown Town. for for to by be 17, Rennie will Committee Rep: to those prepare informational clarification review. under a Rennie by meeting the Opportunities BIAs 2015 Advisory identify proposal recommendations likely MOTION on the sometime Ellen of AGM. Kathy forwarded to items the Action BIA Business Town parking to Seconded approve meet a noted with festival. potential Committee draft approve information. Kathy Medd for that BIA on by Plan for items with in CKWS an Plan. study; the the Rennie Arising. information a Rep: are April the possible brought information list had Kathy by the contribution the BIAs partnerships only like Seconded “BIA and will of Rob. Kathy a I been County current to It Habitat Ellen No projects the noted distribution related hoped be forward was partnership Milestone approve Carried. Report. Medd forwarded newsletter brought distribution Johnson agreed distribution in a by membership for to by they to committee and March a Rob. the bring Humanity CDAC the policy Award’ of avoid to were the included: 2016 to Carried. membership. should membership the while an policy. to BIA the policy Page 40 of 142 proposal duplication interested opportunity board. these meeting BIA policy. information should project board the have the be projects next boat for for a have was and It wider in of was the a a Napanee BIA Board of Management Meeting Minutes - February 1... Meeting 14. 13. 12. 11. 10. 9. 8. ______ Meeting N Seconded MOTION budget MOTION MOTION Rennie. NEW REPORTS t b, a. d. c. b. Chair: a. c. Board BUSINESS: Tammy Sondra thought inspired project. discussion TREASURER: No No COUNCIL: No CHAIR: Carried. A Kathy Heritage MANAGER: adjourned Discussion by by by by donation Rob report. report. report. Meeting: Sondra Sondra Sondra Sondra. 3 noted wanted proposed Hendrick , Discussion walleye by MOTION BIA 5K and the at of to request at to 1. 1. 1. & Minutes there Carried. 8:50pm. the 8:10pm adjourn the giant receive Kids to fishing Action: Action: Action: March the note budget results by at is 1-Miler. had moose an the WA Rennie February all to the the is 16, Further Committee Open Kathy committee been consider a reports. move of was meeting. Communications popular 2016 of Kathy the at House Toronto deferred 17, received to 8:48pm the research hiring @ invite Seconded 2016 a referred draw 6:30pm meeting to loyalty Seconded will for committees continue and to to from event the continue. Minutes for needed. close the to card the by Committee in the boat the the organizer end by camera giant Rennie. researching the during area K. organizers Prepared Rennie. BIAs launch of meeting in guitars, the and camera for the policy Carried. had to scheduled meeting. IJL that Carried. the the Big By: of with its tossed etc for purpose giant session a Dig.. March16 idea. Kathy new in donation the Orillia. around for walleye event, manager. Medd of of Feb the board completing The requests. a 24. Page 41 of 142 Napanee might board. fun committee Seconded meeting. idea be the a fun by TOWN OF GREATER NAPANEE MUNICIPALHERITAGE COMMITTEE Minutes of Meeting Held March 3, 2016 at 4:00 PM Committee Room, Town Hall, 124 John St., Napanee PRESENT: Jane LovelIin the Chair, Eileen Ronald, Peter Rustige, Mike Normile, Fran Goring-Koch, Shirley Boston and Ron Gillespie ABSENT: Councillor Michael Schenk, Dennis Mills,Raymond Karu and Rebecca Roy, Deputy Chief BuildingOfficial OTHERS PRESENT: Susan Beckel, Clerk CALL TO ORDER Jane Lovell,Chair called the meeting to order at 4:00 p.m. ADOPTION OF AGENDA COMMITTEERECOMMENDATION:Normile & Rustige That the Agenda of the Municipal Heritage Committee dated March 3, 2016 be hereby adopted. ADOPTION OF MINUTES COMMITTEERECOMMENDATION:Gillespie &Koch That the minutes of the MunicipalHeritage Committee dated February 23, 2016 are hereby approved. ITEMS FOR DISCUSSION (I) HERITAGEDESIGNATIONS (a) Dan MacDonald, Manager of Parks & Facilities Re: Springside Park Portable Washroom - proposal that a small concrete pad be poured at the one end of the hatchery building that would accommodate 1 accessible portable washroom and the portable could then be chained to the hatchery building to prevent itfrom being tipped over. Mr. MacDonald was not in attendance as a revised proposal for the accessible portable bathroom in Springside Park willno longer require a concrete pad. COMMITTEERECOMMENDATION:Normile& Rustige That the MunicipalHeritage Committee receive and accept the information presented regarding the accessible portable bathroom at Springside Park. (b) Designation Amendments Update: -232 Dundas Street West - Madin/Empey HillCemetery - Beechwood Road - 9190 Highway 33/Loyalist Parkway The committee reviewed the draft by-law amendments and provided comments. Page 1 of 4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Page 42 of 142 MUNICIPALHERITAGECOMMITTEE- March 3, 2016 Minutes The followingproperties’ designation by-law amendments are in the research stage: • 42 Dundas Street East (former Richelieu Hotel) by Peter Rustige; • 138 John Street (Grange Law Office) by Eileen Ronald; and • 124 John Street (Town Hall)by Mike Normile. COMMITTEERECOMMENDATION:Normile &Ronald That the MunicipalHeritage Committee receive and accept the draft designation by-law amendments for heritage properties at: 232 Dundas Street West, Martin/Empey Hill Cemetery and 9190 Highway 33/Loyalist Parkway as amended; And further that members proceed with notifyingthe property owners of the proposed by-law amendments for their comments. (c) ListingCandidates Update a Potential Properties to List 3337 County Road 8 — Raymond Karu is researching this property • Falls and Bridge in Forest Mills Shirley Boston reviewed the information provided regarding the falls and bridge in Forest Mills.The property on which the sawmill is located is an original crown grant from 1802, and was built by a McNeilin 1835. At one time, the bridge was the only one over the Salmon River; only thing in Forest Millsof historical value left; riverbed under the water is owned by owner of the dam because of early transfer. Ms. Boston referenced the Bala Falls in the town of Bala, Ontario which are under threat of a development which willdestroy the environmentally significant tourist attraction. Ms. Boston willcontact Bert Duclos at the Ministryto obtain information and possible examples of designating falls/natural features. COMMITTEERECOMMENDATION:Boston &Rustige That the MunicipalHeritage Committee recommend proceeding with a recommendation to Council to designate the falls and bridge at Forest Millsunder the Ontario Heritage Act. (d) Incentive Programs Update Jane Lovelland Ron Gillespie highlighted the research they had completed to date regarding financial incentive programs for heritage properties in other similar-sized municipalities. After discussion, the committee considered that given the cost of such a program, the small number of properties that would benefit from it and the committee’s current workload that they not proceed further with this initiativeat this time. COMMITTEERECOMMENDATION:Ronald &Normile That the MunicipalHeritage Committee not proceed with further research and the development of a municipal financial incentive program for heritage properties at this time. (ii) HERITAGEAWARENESS AND EDUCATION (a) Heritage Home Owner Symposium Information COMMITTEERECOMMENDATION:Normile &Rustige That the MunicipalHeritage Committee host a Heritage Home Owner Symposium by Dr. Christopher Cooper of EdificeAtelier on a Saturday in late September 2016; Page 2 of 4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Page 43 of 142 MUNICIPALHERITAGECOMMITTEE- March 3, 2016 Minutes And further that the date and time be confirmed at the next committee meeting. (b) 2016 Ontario Heritage Conference - May 12 - 14, 2016 COMMITTEERECOMMENDATION:Gillespie & Normile That the Municipal Heritage Committee receive the information regarding the 2016 Ontario Heritage Conference; And further that no members of the committee attend the conference this year. (c) Heritage Matters - A Publication of the Ontario Heritage Trust Volume 14, Issue 1. February 2016 COMMITTEERECOMMENDATION:Koch & Boston That the Municipal Heritage Committee receive for information the Heritage Matters - A Publication of the Ontario Heritage Trust Volume 14, Issue 1, February 16. (iii) MISCELLANEOUS (a) Proposed Property Standards By-lawAmendment Update COMMITTEERECOMMENDATION:Rustige & Normile That the Municipal Heritage Committee not proceed with further research and the development of a property standards by-law amendment pertaining to heritage properties until after the Heritage Home Owners’ Symposium, regarding maintenance of heritage homes, is held in the fall of 2016. (b) Draft Letter to Heritage Property Owners COMMITTEERECOMMENDATION:Koch & Ronald That Jane Lovell,Chair revise the draft letter to the heritage property owners to include information regarding: • proposed amendments to the heritage designation by-laws; • insurance information sheet regarding heritage properties; and • the date and an invitationto attend the Heritage Home Owners’ Symposium; And further that the reference to a heritage incentive program and proposed property standards by-law amendment be removed; And further that the revised letter be brought back to the next committee meeting. (c) Photo Proiect Update Fran Koch provided the followingupdate on the photo project: • there are 12 photographs of the falls at Forest Mills; • photographers have been reminded to stay on public property; • Dave Nicholson is working on Drop Box access for committee members; and • working through the Seniors’ Outreach Services’ 55 Alive group of creative writers to develop a story on the photo project. NEW BUSINESS Eileen Ronald referenced an article, “The Perfect Mix- Old Buildings and the New Economy” whioh willbe included in the next committee meeting’s agenda. NEXTMEETING Thursday, April7,2016 at 4:00 p.m. Page 3 of 4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Page 44 of 142 MUNICIPALHERITAGE COMMITTEE- March 3, 2016 Minutes ADJOURNMENT COMMITTEERECOMMENDATION:Rustige &Boston That the committee does hereby adjourn at 6:09 p.m. Ja Page 4 of 4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Page 45 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: April 07, 2016 Prepared By: Charles S. McDonald, Director of Operational Audits/CBO (Taxation Policy Review Committee Staff Liaison) Presented By: Charles S. McDonald, Director of Operational Audits/CBO (Taxation Policy Review Committee Staff Liaison) Re: Taxation Policy Review - Extension of Agreement with Watson and Associates and the Authorization of Additional Budget ______Staff Recommendation: That Council receive for information the Taxation Policy Review - Extension of Agreement with Watson and Associates and the Authorization of Additional Budget report; And further that Council authorize an extension of the term of the November 25, 2015 Agreement with Watson and Associates, Economists Ltd. to complete a Taxation Policy Review, to June 30, 2016; And further that the Mayor and Clerk be authorized to execute, on behalf of the Town, the required amendment to the Agreement for this extension of the term; And further that Council authorize an additional budget in the amount of $32,200. for expenses related to the completion of the Taxation Policy Review. Financial Implications On November 25, 2015 the Town of Greater Napanee entered into an agreement with Watson and Associates, Economists Ltd. to undertake a Taxation Policy Review. The estimated cost for the service was $45,600 (not including HST). To date, Greater Napanee has received four invoices from Watson and Associates (November 2015 to February 29, 2016) in the total amount of $46,175.65 (not including HST). The costs associated for the period from March 01, 2016 to April 12, 2016 represent an overage of the budget by $29,400. NOTE: Watson and Associates has agreed to a 50%/50% split of this amount with the municipality ($14,700). The estimated budget for the extended process as described in the Watson and Associates April 6, 2016 Interim Report is $17,500 (not including HST). CAO Re: Taxation Policy Review Extension of Agreement with W... Page 46 of 142 Therefore, the total increase in the expected budget is $32,200. Municipal staff will review the 2016 Operating Budget in order to absorb this increase. Budget Est. Expenses up Over Budget Extended Process (November 2015) to April 12, 2016 Budget $45,600 $75,000 $29,400 (1) $17,500 Footnote: (1) Watson & Associates has agreed to reduce this amount by 50% Accessibility Implications This report may be available in alternate format upon request. Taxation Policy Review Committee (TPRC) meetings will continue to be held at the Greater Napanee Town Hall which is a barrier-free facility and also includes a sound system. Information Technology Implications Upon review, there have been no information technology implications. Energy Management Implications Upon review, there are no energy management implications. Background Information Following deputations from residents regarding the equity of the current tax system, Greater Napanee Council made a decision at the September 22, 2015 Session of Council to review its taxation policies. RESOLUTION #476/15: Schenk & Kaiser That the Town start a taxation policy review as soon as possible; And that Council be provided at least a draft report for consideration by the end of April 2016; And that the Town advertise for 6 residents, 3 from the rural area and 3 from the urban area, to sit on an advisory committee; And that the committee be chaired by an independent consultant; And that residents appointed to this committee be compensated mileage for attending meetings. CARRIED RESOLUTION #478/15: Schenk & Isbester That in order for the tax policy review process to start in a timely manner, that staff be authorized to negotiate with a qualified consultant with accounting and economic background and report back to Council at the next regular meeting. CARRIED RESOLUTION #479/15: Schenk & Kaiser That staff report back to Council at the next regular meeting and provide a draft budget for the tax policy review process, staff resources for supporting the committee and meeting locations. CARRIED CAO Re: Taxation Policy Review Extension of Agreement with W... Page 47 of 142 As part of a Staff Report to Council dated September 25, 2015, Raymond Callery, CAO, estimated the budget to complete a tax policy review process would be approximately $55,000 and recommended appointing Watson & Associates Economists Ltd as the consulting firm. This recommendation was subsequently approved at the October 13, 2015 Session of Council by way of RESOLUTION #501/15. Pursuant to By-Law 2015-0058, the mandate of the Taxation Policy Review Committee is to: (1) Work collectively to review various municipal services and provide a local perspective to an independent consultant; and (2) To assist the consultant in forming a recommendation, in the form of a report to Council, regarding a fair taxation policy. Watson and Associates Economists Ltd. Director, Gary Scandlan, has acted as Chair of the Taxation Policy Review Committee (TPRC). The Committee first met on November 25, 2015 and to date there has been a total of five Committee meetings. At the Regular Session of Council held on March 8, 2016, Mr. Scandlan presented a Public Review and Comment Document (Analysis Report with no recommendations). As part of the Deputation to Council, Mr. Scandlan outlined the process undertaken by the TPRC. On March 29, 2016, a Public Information Session was held at the Strathcona Paper Centre whereby the public at large were given the opportunity to provide comment on the taxation policy review process. The meeting schedule established at the start of process targeted April 12, 2016 as the date for presentation of a Final Report to Council. Discussion The commitment of the TPRC with this huge undertaking has been recognized on a number of occasions by members of Council and the public. Under the guidance of the independent consultant the TPRC, by consensus, shortlisted which municipal services needed review for potentially area rating. One service area which has not been fully dealt with is Policing/OPP. At the TPRC meeting on March 30, 2016, the Committee deemed it prudent to send a request to Council for an extension of their term. The consideration is for up to three additional TPRC Meetings in order to complete the assessment of the policing service. It is anticipated that the process could be completed and a final presentation made to Council by the end of June 2016. CAO Re: Taxation Policy Review Extension of Agreement with W... Page 48 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: March 29, 2016 Prepared By: Raymond Callery, CAO Presented By: Mark Day, Director of Finance/Treasurer Re: CAO - 18 Water Street East Vacant House Staff Recommendation: That Council receive for information the CAO – 18 Water Street East Vacant House report; And further that Council provide direction as to how they wish staff to proceed on this project; considering that Council has not repealed Resolution No. 529/15 to demolish the property. Financial Implications: The implications can be very wide depending on the direction given to staff from $1,000 for a legal agreement to an unlimited cost to move and/or repurpose the building. Accessibility Implications: Any municipal use of the property requires the property to meet accessible standards. This report may be available in alternate format upon request. Energy Implications: Any municipal reuse of the property would require updated energy efficient appliances and fixtures. The property would also need to meet current code requirements for insulation and energy management. Information Technology Implications: Upon review, there are no information technology implications at this time. Background Information: In 2015, the Town purchased the property at 18 Water Street for the purpose of creating a continuous greenspace; in hopes that at some future point in time a walkway may be continued from the falls at Spring Side Park, along the north shore of the Napanee River, to the Centre Street Bridge. On October 27, 2015, the Manager of Environmental Compliance prepared a report which was presented to Council by the General Manager of Infrastructure Services. That report, referenced a report by Pinchin Environmental which completed a Hazardous Building Materials Assessment on the structure. That report, identified CAO Re: 18 Water Street East Vacant House Page 49 of 142 issues with mold and controlled substances. It also noted that demolition should not be done by hand because of health risks, but rather by a large piece of equipment. Ms. Kelly’s report went on to suggest that internal forces and the South Fredericksburgh Landfill could be used for the majority of the removal and disposal, if the building was demolished. Controlled substances would have to be disposed of at a hazardous waste facility. The recommendation of that report was approved, which was to proceed with demolition. On November 10, 2015, the Municipal Heritage Committee did a presentation, stating they would like Council to delay the demolition of the property, until the Committee could investigate any heritage features or historical importance of the property. Council provided direction to staff to delay action on the resolution to demolish 18 Water Street, for 60 days to allow the Municipal Heritage Committee to document and investigate the property. On January 12, 2016, three things happened at the Council meeting. First, Dennis Mills provided a summary of the Municipal Heritage Committee (MHC) Report. The MHC suggested four possible actions for Council: (i) incorporate the structure into the re-development of the north bank of the river; (ii) retain the foundation as a landscaping feature; (iii) offer the house for relocation; or (iv) after demolition allow the materials of the house to be donated or sold to other heritage property owners. Council provided no direction to staff on this deputation. Secondly, Infrastructure Services presented a report based on the open house held for the purpose to explore operational changes to the Water Street boat launch. The Mayor, when reviewing public feedback, stated he agreed with one member of the public that Council needed to look at the waterfront as part of a larger strategic plan. The CAO was asked how long it would take to prepare a municipal strategic plan. The CAO suggested that a strategic plan could be completed by the end of the Council term. The CAO also suggested the cost of such a plan would have to be reviewed as part of the 2016 Budget process. Council passed a resolution: That after preliminary operational changes to the existing boat launch could be evaluated, at the end of the summer of 2016; that staff initiate an overall Conservation Park/Waterfront Master Plan, in late 2016. Lastly, Council directed staff to obtain cost estimates to demolish the building, move the building to another location and to repurpose the building. Staff understood that the development of a Waterfront Master Plan, as part of an overall Strategic Plan; was the primary direction and the existing resolution to demolish the building and new resolution to provide costing options for 18 Water Street, were secondary directions to support the primary strategic direction. Based on this understanding, the CAO presented a detailed report at the February 4, 2016 Budget Meeting, on steps to prepare a Strategic Plan for the municipality. This CAO Re: 18 Water Street East Vacant House Page 50 of 142 report was to support the staff suggestion to increase the 2016 budget by $25,000. This increase was approved at the subsequent March 17, 2016 budget meeting. At the last Council meeting, Council expressed concern that staff had not reported back to Council, on the financial costs for the three options for 18 Water Street. The demolition cost is very small. The problem with defining an actual cost is that we cannot know the weight of the controlled substances that have to be shipped to a licenced disposal site. There are opportunity costs, associated with using our own forces for demolition, but out of pocket costs would be the rental of an excavator estimated at $1,000; and then the shipping and disposal of controlled substances. Staff believe $5,000 would be a reasonable estimate for the demolition of the house. There would likely not be revenue realized from the recovery and sale of some features of the property, because of health concerns raised regarding the hands on sorting of materials. The problem with providing a cost to move the property is we have to first determine where the property is being relocated to. We can advertise it to a private person to move; but being a two storey property, there are some very complicated issues with overhead wires and restrictions on crossing bridges and Highway 401. However, if Council wants a private person to move the building, the cost would be extremely minimal, other than the development of a legal document to indemnify the Town. The cost to repurpose or move the building for a municipal purpose would be completely dependent on the end use and location. This information could be determined as part of a larger waterfront study. Council has already passed a resolution for staff to begin this study at the end of 2016, after staff can analyse the effectiveness of changes to the boat launch during this boating season. Staff anticipated that prior to acting on any recommendations from a completed Waterfront Master Plan, Council would reasonably expect to be able to weigh those needs with other municipal expenditures priorities. The strategic planning process would provide such an opportunity to Council and allow for public consultations to take place. The Town can take temporary action to beautify the property, by working with our Arts and Culture Committee and the Community in Bloom Committee to do short term visual improvements. $1,000 in paint and flowers would improve the visual aspects. It is possible murals could be painted on the boarded areas of the house, currently used to secure the premises. Council should also be aware, that due to some recent staff shortages and the fourteen human resource position postings so far this year, I have not had a chance to turn my full attention to beginning the strategic planning process approved during March 17, 2016 budget meeting. Respectfully Submitted, Raymond D. Callery, BA, CMO, CMMIII-HR Professional CAO Re: 18 Water Street East Vacant House Page 51 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: April 12th, 2016 Prepared By: Kristie Kelly, Manager of Environmental Compliance Presented By: Kristie Kelly, Manager of Environmental Compliance Re: Infrastructure Services - Summary of the 2015/2016 Compliance Inspection for the A.L. Dafoe (Napanee) Drinking Water System Staff Recommendation: Staff recommends that Council receives this report for information purposes, regarding the status of the 2015/2016 Compliance Inspection for the A.L. Dafoe Drinking Water System. Financial Implications After review, it was determined that there are no financial implications at this time. Accessibility Implications After review, it was determined that there are no accessibility implications at this time. Information Technology Implications After review, it was determined that there are no information technology implications at this time. Energy Management Implications After review, it was determined that there are no energy management implications at this time. Background Information The Ministry of Environment and Climate Change (MOECC) typically conduct Compliance Inspections on an Annual basis within the A.L. Dafoe Drinking Water System (A.L. Dafoe DWS) in Napanee. The primary focus of the inspections is to confirm compliance with the MOECC legislation and authorizing documents as well as evaluating conformance with drinking water related policies and guidelines during the inspection period. Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 52 of 142 Discussion On January 8th, 2016 a drinking water inspection was conducted within the A.L. Dafoe DWS in Napanee. The inspection which was conducted by an area Drinking Water Inspector included a physical inspection of the water treatment plant and a document review. Due to the timing of the inspection, a ‘detailed’ inspection was conducted which included more activities than those typically taken during a focused inspection. The A.L. Dafoe DWS received a Final Inspection Rating of 100% during the 2015/2016 Inspection period, with no non-compliance issues or actions required. There were four noted recommended actions in which Staff will review and address as required. The inspection report is attached for your review. Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 53 of 142 Ministry of the Environment Ministère de l’Environnement et and Climate Change de l’Action en matiére de changement climatique Safe Drinking Water Direction du contrôle de la qualité de Branch l’eau potable Kingston District Office Bureau du district de Kingston 1259 Gardiners Rd, Unit 3 1259, route Gardiners, unité 3 PO Box 22032 C. P. 22032 Kingston, Ontario K7M 8S5 Kingston (Ontario) K7M 8S5 March 16, 2016 Sent by Email: [email protected] The Corporation of the Town of Napanee 45 Commercial Court Napanee, Ontario K7R 4A2 Attention: Mr. Raymond Callery, Chief Administrative Officer Dear Mr. Callery, Re: Drinking Water Inspection Program – 2015/2016 Inspection Report A.L. Dafoe Drinking Water System - Inspection Number 1-BZRYG The enclosed report documents findings of the drinking water inspection that was performed at the A.L. Dafoe Drinking Water System beginning on January 8, 2016. Two sections of the report, namely “Actions Required” and “Recommended Actions” cite due dates for the submission of information or plans to my attention, if applicable. Please note that “Actions Required” are linked to incidents of non-compliance with regulatory requirements contained within an Act, a Regulation, or site-specific approvals, licenses, permits, orders, or instructions. Such violations could result in the issuance of mandatory abatement instruments including orders, tickets, penalties, or referrals to the ministry’s Investigations and Enforcement Branch. “Recommended Actions” convey information that the owner or operating authority should consider implementing in order to advance efforts already in place to address such issues as emergency preparedness, the fulsome availability of information to consumers, and conformance with existing and emerging industry standards. Please note that items which appear as recommended actions do not, in themselves, constitute violations. The Drinking Water Ontario website at www.ontario.ca contains outreach products that are downloadable free-of-charge. If you experience any difficulty in locating sought out documents or guidance please feel free to contact the local district office or the Public Information Centre. Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 54 of 142 Thank you for the assistance afforded to me by Town staff during the conduct of the compliance assessment. Should you have any questions regarding the content of the enclosed report, please do not hesitate to contact me. Respectfully, Mahmod Mahmod Safe Drinking Water Branch Ministry of the Environment and Climate Change 1259 Gardiners Road, Unit 3 Kingston ON K7M 8S5 Enclosure ec: Ms. Kristie Kelly, Manager of Environmental Compliance, Town of Greater Napanee, [email protected]; - Mr. Jeff Cuthill, Director of Utilities and Public Works Construction, Town of Greater Napanee, [email protected] - Mr. Shawn Davey, Chief Operator, Town of Greater Napanee, [email protected] - Ms. Sarah Ryding, Manager of Environmental Health Team, Kingston, Frontenac and Lennox & Addington Public Health, [email protected] - Mr. Terry Murphy, General Manager, Quinte Conservation, [email protected] c: File SI-LN-GN-EA 540 (2015-2016) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 55 of 142 Ministry of the Environment and Climate Change A.L. DAFOE DRINKING WATER SYSTEM Inspection Report Site Number: 220002226 Inspection Number: 1-BZRYG Date of Inspection: Jan 08, 2016 Inspected By: Mahmod Mahmod Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 56 of 142 Ministry of the Environment and Climate Change Drinking Water System Inspection Report Table of Contents: OWNER INFORMATION 2 INSPECTION DETAILS 2 Component Description 3 INSPECTION SUMMARY 7 Introduction 7 Source 7 Permit To Take Water 7 Capacity Assessment 8 Treatment Processes 8 Treatment Process Monitoring 10 Process Wastewater 11 Distribution System 12 Operations Manuals 13 Logbooks 14 Contingency/Emergency Planning 14 Security 15 Consumer Relations 15 Certification and Training 16 Water Quality Monitoring 16 Water Quality Assessment 18 Reporting & Corrective Actions 18 NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND 20 ACTIONS REQUIRED SUMMARY OF RECOMMENDATIONS AND BEST PRACITCE ISSUES 21 SIGNATURES 23 APPENDIX A – MUNICIPAL DRINKING WATER LICENCE AND DRINKING WATER WORKS PERMIT APPENDIX B – PERMIT TO TAKE WATER APPENDIX C – INSPECTION RATING RECORD APPENDIX D – INSPECTION RATING RECORD METHODOLOGY Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 57 of 142 Ministry of the Environment and Climate Change Inspection Report OWNER INFORMATION: Company Name: GREATER NAPANEE, THE CORPORATION OF THE TOWN OF Street Number: 124 Unit Identifier: Street Name: JOHN Street City: NAPANEE Province: ON Postal Code: K7R 3L4 CONTACT INFORMATION Type: Main Contact Name: Kristie Kelly Phone: (613) 354-5931 x2104 Fax: (613) 354-2836 Email: [email protected] Title: Manager of Environmental Compliance Type: Operating Authority Name: Jeff Cuthill Phone: (613) 354-5931 x2107 Fax: (613) 354-2836 Email: [email protected] Title: Director of Utilities and Public Works Construction Type: Operator Name: Shawn Davey Phone: (613) 354-5931 Fax: (613) 354-2836 Email: [email protected] Title: Chief Operator Type: Health Unit - KFL&A Name: Sarah Ryding Phone: (613) 549-1232 x1243 Fax: (613) 549-7738 Email: [email protected] Title: Manager, Environmental Health Team Type: Conservation Authority-Quinte Name: Terry Murphy Phone: (613) 968-3434 Fax: (613) 968-8240 Email: [email protected] Title: General Manager INSPECTION DETAILS: Site Name: A.L. DAFOE DRINKING WATER SYSTEM Site Address: 75 EAST ST NAPANEE ON K7R 3L4 County/District: Greater Napanee MOECC District/Area Office: Kingston District Health Unit: KINGSTON, FRONTENAC AND LENNOX AND ADDINGTON HEALTH UNIT Conservation Authority N/A MNR Office: N/A Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 2 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 58 of 142 Ministry of the Environment and Climate Change Inspection Report Category: Large Municipal Residential Site Number: 220002226 Inspection Type: Unannounced Inspection Number: 1-BZRYG Date of Inspection: Jan 08, 2016 Date of Previous Inspection: Dec 09, 2014 COMPONENTS DESCRIPTION Site (Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: Comments: Not Applicable Site (Name): RAW WATER Type: Source Sub Type: Surface Water Comments: WATER SOURCE The treatment plant is equipped to draw water from the Napanee River, however, its primary water source is Lake Ontario. The Lake Ontario raw water pumping station is located southeast of the intersection of Highway 33 and Lennox & Addington County Road No. 21; directly across Highway 33 from Ontario Power Generation’s Lennox Thermal Generating Station. The station consists of an intake pipe, low lift pumping station and approximately 14.8 km of 500 mm diameter water main along County Road 21 to a raw water reservoir. The Lake Ontario intake facilities incorporates a 300 mm diameter intake pipe extending 53 metres lakeward into Adolphus Reach (Lake Ontario), complete with a protective intake crib, having a firm capacity of 10,450 cubic metres per day with a 12 mm diameter sodium hypochlorite solution line with 32 mm ballast piping located adjacent to the intake pipe for zebra mussel control. The intake facility for the Napanee River incorporates a concrete headwall with 600 mm sluice gate and 600 mm diameter and 250 m long gravity intake pipe extending from the sluice gate to the water treatment plant river inlet screens. The Napanee River is only used when water cannot be obtained from Lake Ontario. Sodium hypochlorite solution is fed to the intake crib when the low lift pumps are operating to control the growth of zebra mussels. Records indicate that the raw water intake crib was last inspected in December 2011. The zebra mussel control/pre-chlorination system comprises of a building located on the west side of the existing pump house containing two interconnected sodium hypochlorite solution storage tanks each with a capacity of 3.5 cubic metres and two chemical feed pumps each rated at 29.2 L/hr feeding sodium hypochlorite solution to either the raw water intake for zebra mussel control or at the low lift pump discharge line for pre-chlorination, equipped with a concrete containment structure and connected to an online chlorine analyzer (Prominent Dulcometer). The low lift pumping station located at the shore of Lake Ontario, having a firm capacity of 94.6 L/s, consists of a heated superstructure with a corrugated steel pipe dry well with a suction pipe connected directly to the raw water intake pipe. The low lift pumping station is equipped with two vertical turbine low lift pumps, one pump is rated at 147.3 L/s and the second pump is rated at 94.6 L/s. A 14.8 km long, 500 mm diameter raw water forcemain conveys water supplied by the low lift pumping station to the raw water reservoirs located on the east side of County Road 8 at the intersection of Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 3 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 59 of 142 Ministry of the Environment and Climate Change Inspection Report County Road 8 and Golf Course Lane. The smaller of the two reservoirs, constructed of reinforced concrete, has a capacity of 454 cubic metres. The larger of the two reservoirs is an earth embankment flexible membrane structure having a capacity of 1,800 cubic metres. Water is conveyed from the two raw water reservoirs to the A.L. Dafoe Water Treatment Plant through approximately 2 km of 400 mm diameter gravity conduit. Site (Name): TREATED WATER Type: Treated Water POE Sub Type: Comments: The A.L. Dafoe Water Purification Plant, servicing the Town of Greater Napanee, is located at 75 East Street, on the west bank of the Napanee River. At the water treatment plant the 400 mm diameter raw water supply pipe branches into two 200 mm diameter pipes. The two 200 mm diameter raw water supply branch lines converge to feed a common 400 mm diameter pipe upstream of chemical application, temperature monitoring, and flow monitoring points. Raw water flow rate is determined through the use of a Krohne magmeter positioned downstream of the convergence of the branched 200 mm diameter supply conduits. Liquid aluminum sulphate (alum) is injected into the raw water conduit downstream of the magnetic flow meter; just prior to the water’s flow through a Stratiflo in-line static mixer. The coagulant feed system consists of two Prominent diaphragm type chemical metering pumps (one duty and one standby) drawing from a 500 litre day-tank located inside the plant. The alum is stored in two 25,000 L capacity double walled & heated fibre reinforced plastic (FRP) tanks. Downstream of the coagulant injection point, a set of isolation valves dictate the routing of the raw water. The valving permits conveyance of raw water to the coagulation-flocculation tank or to bypass the coagulation-flocculation tank in favour of introducing the water directly into the two sedimentation basins. Gentle mixing within the 275 cubic metre capacity coagulation-flocculation tank is achieved through the use of baffles. If pressed into service, the Napanee River intake would convey raw water into a small mixing tank where coagulant would be introduced, after which the water would enter the coagulation-flocculation tank. Due to the high colour and turbidity levels associated with the Napanee River this alternate raw water supply scheme would only be used if it became impossible to utilize Lake Ontario water. As water flows into the coagulation-flocculation tank an equal volume is displaced from the tank and channeled into the two parallel fed sedimentation tanks. Each reinforced concrete sedimentation basin has a capacity of 540 cubic metres and features isolation valves at their influent and effluent extremities. Clarified effluent from the sedimentation tanks is channeled into two parallel fed rapid sand gravity filters consisting of GAC overlying graded sand. The normal frequency of filter backwashing was reported to be one unit per day. Water level within the filter basins is monitored through the use of ultrasonic sensors backed-up by a contact probes for high flow level alarms. Filter upgrades occurred in 2014, which included replacing existing ceramic underdrains with new lower profile stainless steel underdrains. The media was replaced (gravel, sand and GAC) for sand and GAC. Replaced the existing backwash surface wash system for an air scour and blower system and all associated electrical and programming changes. A Hach 1720E low range turbidity meter is assigned to each of the two filtrate collection pipes. The filtrate collection pipes also feature a valve from which grab- samples can be obtained. When the filters are not being backwashed the filtrate is released into the two clearwells underlying the filters where contact time is achieved. A review of the construction drawings indicates capacities of 490 m3 for clearwell #1 and 500 m3 for clearwell #2. Each clearwell can be bypassed individually. Site (Name): TREATED WATER Type: Sub Type: Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 4 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 60 of 142 Ministry of the Environment and Climate Change Inspection Report Comments: Pre-treatment disinfectant can be applied at two locations in the treatment process in accordance with the source water being used. Lake Ontario is the prevalent source of water to the system and pre- treatment is applied at the low lift station. If it was necessary to use the Napanee River as the source water pre-treatment would be applied at a point between the coagulation-flocculation tank. “Post- treatment” disinfectant is applied at the point where filtrate is discharged into the clear well. Disinfectant originates from dual 3.8 m3 capacity sodium hypochlorite storage tanks. A transfer pump is used to convey sodium hypochlorite from the storage tank to one of two 200 litre capacity day tanks (one each for pre-treatment and post-treatment application points). Diaphragm-type chemical metering pumps (one duty, one standby) draw disinfectant from the day tanks and deliver to the desired application point. There are three high lift pumps which serve to draw treated water from the clear well and discharge it to the distribution system. In 2003, there was construction of a high lift pumping station located at the pre-existing workshop and garage, housing three horizontal centrifugal pumps (one lead, lag duty & one standby) each rated at 120 L/s, with one of the three pumps being new and the other two relocated from the pre-existing high lift pumping station. One magnetic flow meter is installed in each of the two branches of the discharge header; and one turbidimeter on the plant supply line from the highlift pump discharge header. The installation of an “interlock” to shut down the high lift pumps in the event of a treated water low level free chlorine residual alarm has been completed. Continuous water quality analyzer read-outs are directed to the laboratory/control room. The continuous chlorine analyzer outputs are transmitted to a new SCADA system, along with the turbidity readings sent from the two turbidity units (1720-E Hach) monitoring filter effluent. Raw water entering the Lake Ontario low lift pumping station is continuously monitored for total chlorine residual. Raw water entering the treatment plant is continuously monitored for free chlorine residual. Treated and distribution waters leaving the plant and entering the distribution system is continuously monitored for free chlorine residual. The filtered water is continuously monitored for turbidity with two turbidity meters, one for each filter effluent. The continuous water quality analyzers are alarmed at the water treatment plant. Both the raw water flow entering the plant and the treated water flow leaving the plant and entering the distribution system are measured by magnetic flow meters. For emergency power, the A.L. Dafoe Water Treatment Plant includes a portable 150 kW diesel engine generator set. The generator includes a fully automatic transfer switch to immediately supply auxiliary power to all the treatment facility in the event of an interruption to the primary electrical supply. Site (Name): DISTRIBUTION Type: Other Sub Type: Comments: Water is pumped from the high lift pumping station to a 1,140 cubic metre elevated storage tank located on East Street and two booster pumping stations. The McCabe Booster Pumping Station is located at the intersection of McCabe Street and Lennox and Addington County Road 8. This below ground dry well houses two TRW Pleuger booster pumps, each rated to deliver 24.4 litres per second. The Brandon Booster Pumping Station, a reinforced concrete structure, is located at 41 Community Road, house two horizontal centrifugal pumps each rated at 24 L/s at 44m TDH. An above ground treated water storage tank construction has now been completed and in use for this Drinking Water System. The location of this tank in on County Road #2 just east of Palace Road. This additional treated water storage will enable the Town of Napanee to have sufficient treated water storage for fire flow, equalization and emergencies. The water mains in the distribution system for Napanee range in pipe size and materials (asbestos- cement, ductile iron, cast iron and PVC). The distribution system consists of approximately 64 km of water mains, 368 hydrants and 896 valves. The A.L. Dafoe Water Treatment Plant serves the Town of Napanee with an approximate population of 8,500 persons. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 5 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 61 of 142 Ministry of the Environment and Climate Change Inspection Report Site (Name): RESIDUE MANAGEMENT FACILITY Type: Sub Type: Comments: The Residue Management Facility (a building with overall dimensions of 10.70 m by 20.38 m) incorporates a 310 cubic metre capacity reinforced concrete backwash equalization tank comprising of an inlet chamber complete with isolation sluice gate for collection of spent filter backwash water, filter-to-waste water, sludge and drainage from sedimentation tanks, and drainage from the coagulation tank. The waste equalization tank is equipped with a float switch to alarm through the SCADA system of a high water level or overflow level with a mixer, two thickener feed pumps (one duty, one standby). Each of the thickener feed pumps are rated between 12 to 20 L/s, to transfer wastewater from the equalization tank to a gravity thickener. The gravity thickener comprises of a Reactor Vessel with polymer addition, Reactor Turbine and variable speed helical gear flocculator. The thickener vessel incorporates a scraper mechanism, sludge circulation system and 0.6 m high lamellar tubes to enhance settling. Discharged supernatant is delivered into the supernatant chamber and thickened sludge is sent to the sludge holding tank. An automatic emulsion polymer preparation and feed system with a capacity to inject 0.6 L/h of polymer into the thickener inlet pipe, consists of a blending system of three zones with mixers for mixing and aging of the emulsion polymer and make up water. In June 2012, the peristaltic chemical feed pump was replaced with a O-Sol Seepex progressive cavity (Delta), and the mixing chamber was replaced with one 305 gallon tank with a mixer (Lightning Model X5-87) for the delivery of the polymer. A reinforced concrete chamber receives the supernatant from the thickener and discharges via 600 mm diameter pipe to the Napanee River. The dechlorination system comprising of two chemical metering pumps, each with a capacity of 0.74 L/hr, feed sodium bisulphite into the supernatant discharge chamber, which is flow paced using the thickener feed pump magnetic flow meter. Chlorine residual in the supernatant is neutralized with the application of sodium bisulphite, drawn from one 20 litre carboy day tank, equipped with an electronic mass scale. The chlorine residual analyzer sample line draws from the supernatant discharge line of the thickener. A reinforced concrete tank with a capacity of 13.5 cubic metres and dimensions of, 2.0 m by 3.46 m by 2.25 m employs two progressive cavity sludge pumps each with a capacity of 4.0 L/s discharging via a 80 mm diameter pipe into the existing sanitary manhole on East Street. The balance of the system incorporates associated instrumentation, controls, electrical, mechanical and the SCADA system. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 6 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 62 of 142 Ministry of the Environment and Climate Change Inspection Report INSPECTION SUMMARY INTRODUCTION * The primary focus of this inspection is to confirm compliance with Ministry of the Environment and Climate Change (MOECC) legislation as well as evaluating conformance with ministry drinking water policies and guidelines during the inspection period. The ministry utilizes a comprehensive, multi-barrier approach in the inspection of water systems that focuses on the source, treatment, and distribution components as well as management practices. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002 (SDWA) and regulations made therein, including Ontario Regulation 170/03, "Drinking Water Systems" (O.Reg. 170/03). This inspection has been conducted pursuant to Section 81 of the SDWA. This inspection report does not suggest that all applicable legislation and regulations were evaluated. It remains the responsibility of the owner to ensure compliance with all applicable legislative and regulatory requirements. A 'Detailed' drinking water system inspection at the A.L. Dafoe Drinking Water System (DWS) began on January 8, 2016. The inspection consisted of a physical site visit and review of documentation. The inspection period for the data review was from December 1, 2014 to December 31, 2015. No audit sampling was conducted as part of this inspection cycle. SOURCE * The drinking water system management was aware of the potential sources of pollution or activities that could impair source water quality as contained in the approved Assessment Report. Staff have indicated that the Municipality is aware of the Source Protection Assessment Reports and Source Protection Plans. PERMIT TO TAKE WATER * The owner had a valid PTTW for all of the production sources. Permit To Take Water (PTTW) # 6442-9Q7SDA expires on October 31, 2024. The permit identifies Lake Ontario and the Napanee River as the source water. The Napanee River is only used as a stand by intake. * The maximum water takings were in accordance with those allowed under the PTTW. The PTTW identifies the maximum flow as 12,000,000 litres/day (12,000 m3/day) and 10,000 litres/minute (10 m3/minute). This is the case for both the Lake Ontario and the Napanee River intakes. A review of reported data indicated that the highest water taking rate during the inspection period was 6,659 m3/day occurring in June 2015 and 7.2 m3/minute. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 7 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 63 of 142 Ministry of the Environment and Climate Change Inspection Report PERMIT TO TAKE WATER * The PTTW imposed additional monitoring or recording requirements and the owner had complied with the conditions of the PTTW. Condition 4.1 of the PTTW includes requirements for records of water takings, a separate record for each source, and flow to be measured using a calibrated flow measuring device. Condition 5.1 of the PTTW contains requirements regarding impacts of water taking and notification of such issues. Water taking records were kept as required and there was no indication that there were any impacts of water taking. CAPACITY ASSESSMENT * There was sufficient monitoring of flow as required by the Permit and Licence or Approval issued under Part V of the SDWA Raw water flows are measured at the source and at the plant. Backwash flows, distribution line flows, and filling station flows are all monitored as well. * Flow measuring devices were calibrated or verified in accordance with the requirements of a Permit and Licence or Approval issued under Part V of the SDWA. Verifications and calibrations by a third party are conducted annually. The third party provider prepared a report dated June 2015 regarding this work. * The owner was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Permit and Licence or Approval issued under Part V of the SDWA. The Licence identifies the maximum rated capacity of treated water flow from the treatment subsystem to the distribution system as 10,450 m3/day. A review of reported data indicated that the highest treated water flow during the inspection period was 6,344 m3/day occurring in May 2015. * Records of flows and any capacity exceedances were made in accordance with the Permit and Licence or Approval issued under Part V of the SDWA. Records for daily flow into the treatment system and into the distribution system are maintained as required. There were no capacity exceedances identified. TREATMENT PROCESSES * The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. * The owner/operating authority was in compliance with the requirement to prepare Form 1 documents as required by their Drinking Water Works Permit during the inspection period. A single Form 1, January 8, 2016, was provided by staff. This form was for upgrades at County Road 8, which included the replacement of approximately 300 meters of 200mm water main with 300 mm PVC watermain as well as replacement of water service lines to adjacent property lines. * The owner/operating authority was in compliance with the requirement to prepare Form 2 documents as required by their Drinking Water Works Permit during the inspection period. Two Form 2s were completed during the inspection period: - Highlift pump upgrades at the DWS included replacing pump #1 and pump #2 and associated electrical and programming changes. Commissioned November 2015 and signed December 3, 2015. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 8 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 64 of 142 Ministry of the Environment and Climate Change Inspection Report TREATMENT PROCESSES - Filter modifications including replacing ceramic under-drains with stainless steel under drains, replacing gravel, sand and GAC media for sand and GAC, replacing the backwash surface wash system for air scour and blower system. Commissioned in summer 2014 and signed in December 18, 2014. The Town is reminded that, as indicated in the April 2011 Municipal Drinking Water Licensing Program Bulletin by the Ministry, the forms should be completed prior to the alteration or modification tanking place. * Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170/03 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. A review of daily maximum CT required and the minimum CT achieved indicated that the treatment system was operated in a manner that went over and above the CT requirements. * Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg/l free or 0.25 mg/l combined. Utility records for the inspection period indicated the following: - the lowest free chlorine residual measured by the distribution online analyzer was 1.25 mg/L, occurring on June 19, 2015. - the lowest free chlorine residual measured by grab samples during microbiological sampling was 0.56 mg/L, occurring on December 14, 2015. * The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Permit and Licence issued under Part V of the SDWA. * Up-to-date plans for the drinking-water system were available in accordance with the Permit and Licence issued under Part V of the SDWA. * The facility and equipment appeared to be maintained and in a fit state of repair. * The Operator-in-Charge had ensured that all equipment used in the processes was monitored, inspected, and evaluated. * Where a potential bypass of primary or secondary treatment equipment existed, measures were not taken to ensure that raw or partially treated water was not directed to the distribution system. Staff have indicated that valves used as part of a bypass are tagged with a description of what the valve is for. However, staff also indicated there is no formal written bypass procedure at this drinking water system. Recommended Action: Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 9 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 65 of 142 Ministry of the Environment and Climate Change Inspection Report TREATMENT PROCESSES 1. Develop and implement a written procedure for the Operations and Maintenance manual specific to any bypass valves. The purpose of the procedure would be to ensure that a bypass does not allow raw or partially untreated water into the distribution system. 2. Consider additional methods to identify and secure bypass valves such as painting the valves a different colour than other operational valves or locking out the valves. * Based on information provided by the owner/operator, it was not likely that contaminants entering the floor drains would have come in contact with the source water or treated water. System staff indicated that floor drains are directed to the sewage collection system and hatches of below floor tanks are raised above the floor level. * Measures were taken to ensure that pesticides were not applied, stored, or mixed in the immediate vicinity of source(s), treatment, and storage facilities. There was no indication that pesticides were being used or stored in or around the facility. TREATMENT PROCESS MONITORING * Primary disinfection chlorine monitoring was being conducted at a location approved by Permit, Licence or Approval issued under Part V of the SDWA, or at/near a location where the intended CT had just been achieved. Treated water is drawn from a point after the clear wells to monitor final treated chlorine residual. * Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. Operator on site was aware of the CT requirements and explained how they use operational parameters from the previous day to calculate the worst case CT achieved for that day. * Continuous monitoring of each filter effluent line was being performed for turbidity. There are two separate filter lines, each of which includes a continuous analyzer monitoring filter effluent turbidity. * The secondary disinfectant residual was measured as required for the distribution system. A continuous analyzer located at the Napanee Water Pollution Control Plant is used to monitor the distribution chlorine residual. Best management practices would include chlorine residual measurements at multiple locations within the distribution system as opposed to one location. At this drinking water system, microbiological sampling and the associated free chlorine residual testing does occur at other points in the distribution system around once at a minimum of once a week. * Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. Sampling records indicated the highest free chlorine residual measured by handheld analyzers during micro sampling was 1.77 mg/L. Highest continuous analyzer records were not provided. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 10 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 66 of 142 Ministry of the Environment and Climate Change Inspection Report TREATMENT PROCESS MONITORING * Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. Each day operators review the previous day's minimum, maximum, and average continuous monitoring results and calculate that day's worst case scenario CT achieved. Solely relying on minimum, maximum, and average results may not provide as much information about operations at the plant. Certain SCADA trend lines for parameters were only recently added by the Chief Operator. This would allow for a more thorough review of data and trends and should be conducted by operators as part of their 72 hour review of data. * Samples for chlorine residual analysis were tested using an acceptable portable device. * All continuous monitoring equipment utilized for sampling and testing required by O. Reg. 170/03, or approval or order, were equipped with alarms or shut-off mechanisms that satisfied the standards described in Schedule 6. Alarm set points provided by DWS staff indicated that process alarms include; post-chlorination, secondary disinfection, filter turbidity, clearwell level, and highlift pump pressure. Post chlorination and filter turbidity alarms are connected to automatic lockout features at the filters and the highlift pumps. While the clearwell level alarm is connected to an automatic lockout feature at the highlift pumps. * Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170/03 requirements was performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170/03 and recording data with the prescribed format. * All continuous analysers were calibrated, maintained, and operated, in accordance with the manufacturer's instructions or the regulation. Continuous turbidimeter analyzers and chlorine analyzers are calibrated and verified in house. Benchtop analyzers are also verified in house. The last periods when calibrations and verifications occurred were in June and December 2015. PROCESS WASTEWATER * The process wastewater and residual solids/sludges were being treated, handled and disposed of in accordance with the design requirements approved under the Permit and Licence or Approval issued under Part V of the SDWA. Waste alum sludge from the sedimentation tanks as well as well as backwash water from the two filters is directed to the residuals management process, which consists of a backwash equalization tank, gravity thickener, supernatant discharge chamber and sludge holding tank. The supernatant discharge chamber discharges to the Napanee River, while the sludge in the sludge holding tank is pumped to the sanitary sewer. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 11 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 67 of 142 Ministry of the Environment and Climate Change Inspection Report PROCESS WASTEWATER * The process wastewater discharge quality and discharge monitoring program complied requirements established in the Permit and Licence or Approval issued under Part V of the SDWA. Section 1.5 of of Schedule C of the Licence establishes a maximum annual average concentration of 25 mg/L for Total Suspended Solids (TSS). A review of utility records indicated the average TSS results for 2015 ranged between 2 mg/L and 16 mg/L, with an annual average of 7.04 mg/L. Sections 4.2- 4.4 and Table 7 of Schedule C require composite sampling of TSS weekly as well as weekly grab samples of Total Chlorine Residual. A review of utility records indicated these requirements were met. Chlorine residual results were always 0 mg/L. DISTRIBUTION SYSTEM * The owner had up-to-date documents describing the distribution components as required. * There is no backflow prevention program, policy and/or bylaw in place. The A.L. Dafoe DWS includes bulk filling stations which include backflow prevention devices. Municipal staff have indicated there is no program established to address the issue of backflow prevention in the distribution system. However, staff have indicated that new developments meet the requirements of the Building Code as it relates to backflow prevention. A backflow prevention program can include actions such as the identification of potential sources of concern either through internal assessment or the retention of a professional consultant; the development of a By-law requiring installation of backflow preventers at new and existing facilities; and development of a maintenance, testing, and reporting program. For additional guidance the municipality is referred to: - the OWWA; - the CAN/CSA standards associated with backflow (B64.10.01 / B64.10.1-01 Manual for the Selection and Installation of Backflow Prevention Devices / Manual for the Maintenance and Field Testing of Backflow Prevention Devices); and - the InfraGuide at www.fcm.ca (Innovations and Best Practices Potable Water / Methodology for Setting a Cross-Connection Control Program). Recommended Action: 1. Develop and implement a proactive backflow prevention program for the area served by the A.L. Dafoe distribution system. * The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. Staff indicated the tower and tank were cleaned out in 2014. * Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water, were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit. Staff indicated that all repair and construction activities include disinfection as outlined by AWWA standards. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 12 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 68 of 142 Ministry of the Environment and Climate Change Inspection Report DISTRIBUTION SYSTEM However on current maintenance records there is no part of the form template to clearly verify whether or not disinfection was conducted in accordance with AWWA standards. The municipality has agreed to include written verification pertaining to disinfection in accordance with AWWA standards during each repair or other activity that may lead to contamination and during work involving the installation of new parts of the distribution system. * The owner had implemented a program for the flushing of watermains as per industry standards. Staff indicated that watermains are flushed while hydrants are flow tested. This occurs annually on a portion of the distribution system. The entire distribution system is completed every 4 years. The Town should be aware that unless the program is designed to do so, the current program may not result in directional flushing. * Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends" of the distribution system. * A program was in place for inspecting and exercising valves. Staff indicated that valves are exercised every 4 years in the summer. The last time this was completed was 2013. * There was a program in place for inspecting and operating hydrants. Staff indicated that inspections of hydrants are performed annually. This includes flow testing a portion of the hydrants with the aim of having all hydrants flow tested every 4 years. * There was no by-law or policy in place limiting access to hydrants. No By-law or policy limiting access to hydrants was identified. It is noted that a bulk filling station, which include backflow prevention, is available for people accessing bulk water. Recommended Action: 1. Develop and implement a By-law or policy limiting access to hydrants. * The owner has undertaken efforts to identify, quantify and reduce sources of apparent water loss. Town staff indicated that a full scale water loss audit is planned to be completed by the end of 2016. * The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate. Pressure is continuously monitored at the highlift pumps and at the two booster stations. * Based on the records available the owner was able to maintain proper pressures in the distribution system. Although pressure results aren't routinely recorded, alarms would be. There was no indication that pressures have been an issue during the inspection period. OPERATIONS MANUALS * Operators and maintenance personnel had ready access to operations and maintenance manuals. The Operations and Maintenance manual is located at the plant and also available on a server which operators can access. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 13 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 69 of 142 Ministry of the Environment and Climate Change Inspection Report OPERATIONS MANUALS * The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. * The operations and maintenance manuals did meet the requirements of the Permit and Licence or Approval issued under Part V of the SDWA. LOGBOOKS * Logs for the drinking water subsystem(s) contained the required information. Logs generally include required information however there are instances where the time of entries is not always identified by operators. Operators are reminded that in addition to identifying their shift they must also identify specific times of any observations or actions taken suggesting departures from normal operating procedures that occurred during the shift. * Logbook entries were made in chronological order. The 2016 logbook did not have a January 1st page so the operator made records on empty portion prior to January 2nd page. * The record system allowed the reader to unambiguously identify the person who made the logbook entry. * Entries in the logbook were made only by appropriate and authorized personnel. * Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170/03 7-5. All operators are certified. * For every required operational test and every required sample, a record was made of the date, time, location, name of the person conducting the test and result of the test. Photocopies of the laboratory's sample submission form is the only consistent record used by operators. These are then transferred to a spreadsheet. * The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. All operators, other than Operators In Training, are OICs and adjustments made by operators are recorded in the logbook and daily rounds spread sheet. OICs must ensure that time for departures from normal operating procedures is recorded at all times. * Logs or other record keeping mechanisms were available for at least five (5) years. CONTINGENCY/EMERGENCY PLANNING * Spill containment was provided for process chemicals and/or standby power generator fuel. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 14 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 70 of 142 Ministry of the Environment and Climate Change Inspection Report CONTINGENCY/EMERGENCY PLANNING * Clean-up equipment and materials were in place for the clean up of spills. * Standby power generators were tested under normal load conditions. Staff indicated the power generator is tested under load on a monthly basis. SECURITY * All storage facilities were completely covered and secure. * Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. * The owner had provided security measures to protect components of the drinking-water system. All external doorways are locked, alarmed and monitored by a third party security company. CONSUMER RELATIONS * Water conservation was not being practiced by the owner or operating authority. There is no water conservation program implemented by the municipality. According to staff a rain barrel program was unsuccessfully attempted in the past. Recommended Action: 1. Develop and implement a water conservation program. Some example water efficiency measures that can be contained in a conservation plan include: - Lawn watering restrictions; - Aggressive leak detection programs; - Encouraging or subsidizing the costs for water efficiency fixtures. e.g. low water use toilets, shower heads, and faucet aerators; - Public education programs; - Instituting a rate structure that encourages conservation; and - Encouraging the use of water efficient measures at commercial facilities. * Required documents were available free-of-charge during normal business hours at a location accessible to the public. * The owner did take effective steps to advise users of the water system of the availability of Annual Reports, including posting a copy on a web site, if applicable. Staff indicated that the annual report is advertised on the city's website as well as local newspapers. CERTIFICATION AND TRAINING Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 15 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 71 of 142 Ministry of the Environment and Climate Change Inspection Report CERTIFICATION AND TRAINING * The overall responsible operator had been designated for each subsystem. Shawn Davey was identified as the Overall Responsible Operator (ORO) of the treatment subsystem and the distribution subsystem. * Operators in charge had been designated for all subsystems which comprised the drinking- water system. * All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. Ministry publication "Certification Guide for Operators and Water Quality Analysts of Drinking Water Systems", dated August 1, 2004, section 4 identifies functions that must be performed by a certified operator. The Certification Guide identifies that there are certain duties that must be performed by a certified operator, or at least have a certified operator (or P. Eng. designated as OIC) physically present and monitoring the work being performed. It also identifies duties that can be undertaken by uncertified personnel without the direct physical supervision of the person with prescribed qualifications, but which does not relieve the OIC from ensuring responsibilities under O.Reg. 128/04 s. 26(2) are met for any work in the drinking-water system. * All operators possessed the required certification. A list of operators at the system and their associated certification level indicated this requirement was met. * Only certified operators made adjustments to the treatment equipment. * Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. Certificates are located in a binder. * The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. * The owner/operating authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training. The owner keeps files on each operator's training status. Operators sign off during each training session. WATER QUALITY MONITORING * All microbiological water quality monitoring requirements for raw water samples were being met. Raw water samples are required to be taken at least once a week. A review of sample records indicated this requirement was met. No E.coli was detected in any of the samples. Some results indicated the presence of Total Coliform. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 16 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 72 of 142 Ministry of the Environment and Climate Change Inspection Report WATER QUALITY MONITORING * All microbiological water quality monitoring requirements for distribution samples were being met. With an approximate population of 8,500 the required number of microbiological samples required to be taken in the distribution system is 16 per month. At least one sample is required each week. These samples are required to test for E.Coli and Total Coliform and at least 25% of these samples are required to test for Heterotrophic Plate Count (HPC). A review of sample records indicated more than 16 samples were taken each month with at least one sample taken each week and that over 25% of samples were tested for HPCs. * All microbiological water quality monitoring requirements for treated samples were being met. Treated samples are required to be tested for microbiological parameters at least once per week. A review of sample records indicated that this requirement was met. Although an August 4, 2015 sample was not uploaded by the lab to the Ministry database the municipality provided a copy of the lab result indicating a sample was taken that day. * All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Inorganic parameters required to be sampled by Schedule 23 of O.Reg. 170 were sampled on January 5, 2015 and January 4, 2016. * All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Organic parameters required to be sampled by Schedule 24 of O.Reg. 170 were sampled on January 5, 2015 and January 4, 2016. * All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Trihalomethanes (THMs) are required to be sampled quarterly. Sample records indicated that THMs were sampled as required. The last sample within the inspection period was taken on October 5, 2015. * Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. * All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. Nitrate and nitrite are required to be sampled quarterly. Sample records indicated that these were sampled as required. The last sample within the inspection period was taken on October 5, 2015. * All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Sodium samples were last taken on January 19, 2015. This date meets the requirement of being within 60 months of the previous sample taken in 2010. * All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. Fluoride samples were last taken on January 19, 2015. This date meets the requirement of being within 60 months of the previous sample taken in 2010. * The owner ensured that water samples were taken at the prescribed location. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 17 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 73 of 142 Ministry of the Environment and Climate Change Inspection Report WATER QUALITY MONITORING * All water quality monitoring requirements imposed by the Permit and Licence or Approval issued under Part V of the SDWA were being met. Total Chlorine Residual and Total Suspended Solids are required to be tested weekly from the point of discharge into the environment of process water. Records indicated this testing was conducted as required. * All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were being met. The lead sampling requirements for this system are under the reduced provisions of the regulation due to consistently low lead results in samples. Due to a population size of approximately 8,500, 3 distribution samples are required in each sampling period every 36 months. Alkalinity and pH are required to sampled and tested in the distribution system each year. Lead and alkalinity were sampled from 3 locations in the distribution system on February 3, 2015 and on July 6, 2015. Alkalinity was also sampled on January 4, 2016. These sample dates are within the sampling periods required by O.Reg. 170/03. The highest lead result during the inspection period was 0.61 ug/L, which is below the limit of 10 ug/L. * Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. Sample submission forms include the chlorine residual result taken during sampling. * The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V of the SDWA. The drinking water system added microcystin as a parameter sampled and identified SGS Environmental Services - Lakefield on their Laboratory Submission Notification. * Based on information provided by the owner/operator, samples were being taken and handled in accordance with instructions provided by the drinking-water system's laboratories. * The owner indicated that the required records are kept and will be kept for the required time period. WATER QUALITY ASSESSMENT * Records show that all water sample results taken during the review period met the Ontario Drinking Water Quality Standards (O. Reg. 169/03). REPORTING & CORRECTIVE ACTIONS * Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or turbidity triggered an alarm or an automatic shut-off, a qualified person responded in a timely manner and took appropriate actions. * The Annual Report containing the required information was prepared by February 28th of the following year. The 2014 Annual Report was prepared in February 2015. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 18 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 74 of 142 Ministry of the Environment and Climate Change Inspection Report REPORTING & CORRECTIVE ACTIONS * Summary Reports for municipal council were completed on time, included the required content, and were distributed in accordance with the regulatory requirements. The Summary Report is combined with the Annual Report. Drinking water system staff are reminded that there are different requirements for each report and that the combined report needs to meet all of them. * All changes to the system registration information were provided within ten (10) days of the change. * The owner had evidence that all required notifications to all legal owners associated with the Drinking Water System had been made during the inspection period. The current Council Members are in a term that extends from 2014 - 2018. Staff indicated that on March 24, 2015 new members of council were provided with information regarding the Drinking Water Standard of Care and their specific roles as they relate to water. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 19 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 75 of 142 Ministry of the Environment and Climate Change Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. Not Applicable Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 20 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 76 of 142 Ministry of the Environment and Climate Change Inspection Report SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. 1. Where a potential bypass of primary or secondary treatment equipment existed, measures were not taken to ensure that raw or partially treated water was not directed to the distribution system. Staff have indicated that valves used as part of a bypass are tagged with a description of what the valve is for. However, staff also indicated there is no formal written bypass procedure at this drinking water system. Recommendation: 1. Develop and implement a written procedure for the Operations and Maintenance manual specific to any bypass valves. The purpose of the procedure would be to ensure that a bypass does not allow raw or partially untreated water into the distribution system. 2. Consider additional methods to identify and secure bypass valves such as painting the valves a different colour than other operational valves or locking out the valves. 2. There is no backflow prevention program, policy and/or bylaw in place. The A.L. Dafoe DWS includes bulk filling stations which include backflow prevention devices. Municipal staff have indicated there is no program established to address the issue of backflow prevention in the distribution system. However, staff have indicated that new developments meet the requirements of the Building Code as it relates to backflow prevention. A backflow prevention program can include actions such as the identification of potential sources of concern either through internal assessment or the retention of a professional consultant; the development of a By-law requiring installation of backflow preventers at new and existing facilities; and development of a maintenance, testing, and reporting program. For additional guidance the municipality is referred to: - the OWWA; - the CAN/CSA standards associated with backflow (B64.10.01 / B64.10.1-01 Manual for the Selection and Installation of Backflow Prevention Devices / Manual for the Maintenance and Field Testing of Backflow Prevention Devices); and - the InfraGuide at www.fcm.ca (Innovations and Best Practices Potable Water / Methodology for Setting a Cross-Connection Control Program). Recommendation: 1. Develop and implement a proactive backflow prevention program for the area served by the A.L. Dafoe distribution system. 3. There was no by-law or policy in place limiting access to hydrants. No By-law or policy limiting access to hydrants was identified. It is noted that a bulk filling station, which include backflow prevention, is available for people accessing bulk water. Recommendation: 1. Develop and implement a By-law or policy limiting access to hydrants. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 21 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 77 of 142 Ministry of the Environment and Climate Change Inspection Report 4. Water conservation was not being practiced by the owner or operating authority. There is no water conservation program implemented by the municipality. According to staff a rain barrel program was unsuccessfully attempted in the past. Recommendation: 1. Develop and implement a water conservation program. Some example water efficiency measures that can be contained in a conservation plan include: - Lawn watering restrictions; - Aggressive leak detection programs; - Encouraging or subsidizing the costs for water efficiency fixtures. e.g. low water use toilets, shower heads, and faucet aerators; - Public education programs; - Instituting a rate structure that encourages conservation; and - Encouraging the use of water efficient measures at commercial facilities. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 22 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 78 of 142 Ministry of the Environment and Climate Change Inspection Report SIGNATURES Inspected By: Signature: (Provincial Officer): Mahmod Mahmod Reviewed & Approved By: Signature: (Supervisor): James Mahoney Review & Approval Date: 16/03/2016 (dd/mm/yyyy) Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Report Generated for on 16/03/2016 (dd/mm/yyyy) Page 23 of 23 Site #: 220002226 A.L. DAFOE DRINKING WATER SYSTEM Date of Inspection: 08/01/2016 (dd/mm/yyyy) Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 79 of 142 Ministry of the Environment and Climate Change Drinking Water System Inspection Report APPENDIX A MUNICIPAL DRINKING WATER LICENCE AND DRINKING WATER WORKS PERMIT Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 80 of 142 MUNICIPAL DRINKING WATER LICENCE Licence Number: 157-101 Issue Number: 1 Pursuant to the Safe Drinking Water Act, 2002, S.O. 2002, c. 32, and the regulations made thereunder and subject to the limitations thereof, this municipal drinking water licence is issued under Part V of the Safe Drinking Water Act, 2002, S.O. 2002, c. 32 to: The Corporation of the Town of Greater Napanee 124 John Street P.O. Box 97 Napanee, ON K7R 3L4 For the following municipal residential drinking water system: A.L. Dafoe Drinking Water System This municipal drinking water licence includes the following: Schedule Description Schedule A Drinking Water System Information Schedule B General Conditions Schedule C System-Specific Conditions Schedule D Conditions for Relief from Regulatory Requirements DATED at TORONTO this 24th day of August, 2011 Signature Indra R. Prashad, P.Eng. Director Part V, Safe Drinking Water Act, 2002 091201V1.0 TREATMENT&DISTRIBUTION Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 81 of 142 Schedule A: Drinking Water System Information System Owner The Corporation of the Town of Greater Napanee Licence Number 157-101 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule A Issue Date August 24th, 2011 The following information is applicable to the above drinking water system and forms part of this licence: Licence Licence Issue Date August 24, 2011 Licence Expiry Date August 22, 2016 Application for Licence Renewal Date February 21, 2016 Drinking Water Works Permit Drinking Water System Name Permit Number Issue Date A.L. Dafoe Drinking Water System 157-201 August 11, 2011 Permits to Take Water Water Taking Location Permit Number Issue Date Lake Ontario/Napanee River 0846-65ZKS6 October 26, 2004 Financial Plans The Financial Plan Number for the Financial Plan required to be developed 157-301 for this drinking water system in accordance with O. Reg. 453/07 shall be: Alternately, if one Financial Plan is developed for all drinking water systems 157-301A owned by the owner, the Financial Plan Number shall be: Accredited Operating Authority Drinking Water System or Accredited Operating Authority Operational Operational Subsystems Plan Number A.L. Dafoe Drinking Water System Greater Napanee Utilities 157-401 091201V1.0 TREATMENT&DISTRIBUTION 2 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 82 of 142 Schedule B: General Conditions System Owner The Corporation of the Town of Greater Napanee Licence Number 157-101 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule B Issue Date August 24th, 2011 1.0 Definitions 1.1 Words and phrases not defined in this licence and the associated drinking water works permit shall be given the same meaning as those set out in the SDWA and any regulations made in accordance with that act, unless the context requires otherwise. 1.2 In this licence and the associated drinking water works permit: “adverse effect”, "contaminant" and “natural environment” shall have the same meanings as in the EPA; “alteration” may include the following in respect of this drinking water system: (a) An addition to the system, (b) A modification of the system, (c) A replacement of part of the system, and (d) An extension of the system; "compound of concern" means a contaminant that, based on generally available information, may be emitted from a component of the drinking water system to the atmosphere in a quantity that is significant either in comparison to the relevant point of impingement limit or if a point of impingement limit is not available for the compound, then based on generally available toxicological information, the compound has the potential to cause an adverse effect as defined by the EPA at a point of impingement; “Director” means a Director appointed pursuant to section 6 of the SDWA for the purposes of Part V of the SDWA; “drinking water works permit” means the drinking water works permit for the drinking water system as identified in Schedule A of this licence; “emission summary table" means the table that was prepared by a Professional Engineer in accordance with O. Reg. 419/05 and the procedure document listing the appropriate point of impingement concentrations of each compound of concern emitted from a component of the drinking water system and providing comparison to the corresponding point of impingement limit; “EPA” means the Environmental Protection Act, R.S.O. 1990, c. E.19; “financial plan” means the financial plan required by O. Reg. 453/07 and the conditions of this licence; 091201V1.0 TREATMENT&DISTRIBUTION 3 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 83 of 142 157-101 Schedule B August 24th, 2011 “licence” means this municipal drinking water licence for the municipal drinking water system identified in Schedule A of this licence; “operational plan” means an operational plan developed in accordance with the Director’s Directions – Minimum Requirements for Operational Plans made under the authority of subsection 15(1) of the SDWA; “owner” means the owner of the drinking water system as identified in Schedule A of this licence; "point of impingement" means any point in the natural environment that is not on the same property as the source of the contaminant and as defined by section 2 of O. Reg. 419/05; "point of impingement limit" means the appropriate standard from Schedule 1, 2 or 3 of O. Reg. 419/05 and if a standard is not provided for a compound of concern, the appropriate criteria listed in the Ministry of the Environment publication titled "Summary of Standards and Guidelines to support Ontario Regulation 419: Air Pollution – Local Air Quality (including Schedule 6 of O. Reg. 419 on Upper Risk Thresholds)", dated February 2008, as amended; "procedure document" means the Ministry of the Environment procedure titled "Procedure for Preparing an Emission Summary and Dispersion Modelling Report" dated July 2005, as amended; “Professional Engineer” means a Professional Engineer who has been licenced to practice in the Province of Ontario; "provincial officer" means a provincial officer appointed pursuant to section 8 of the SDWA; “publication NPC-205” means the Ministry of the Environment publication titled “Sound Level Limits for Stationary Sources in Class 1 & 2 Areas (Urban)” dated October 1995, as amended; “publication NPC-207” means the Ministry of the Environment draft technical publication titled “Impulse Vibration in Residential Buildings” dated November 1983, supplementing the Ministry of the Environment “Model Municipal Noise Control By-law, Final Report” dated August 1978; “publication NPC-232” means the Ministry of the Environment publication titled “Sound Level Limits for Stationary Sources in Class 3 Areas (Rural)” dated October 1995, as amended; “SDWA” means the Safe Drinking Water Act, 2002, S.O. 2002, c. 32; 091201V1.0 TREATMENT&DISTRIBUTION 4 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 84 of 142 157-101 Schedule B August 24th, 2011 “sensitive populations" means any one or a combination of the following locations where the health effects of nitrogen oxides emissions from emergency generator(s) shall be considered using the point of impingement limit instead of the Ministry of the Environment screening level for emergency generator(s): (a) health care units (e.g., hospitals and nursing homes), (b) primary/junior public schools, (c) day-care facilities, and (d) playgrounds; 2.0 Applicability 2.1 In addition to any other requirements, the drinking water system identified above shall be established, altered and operated in accordance with the conditions of the drinking water works permit and this licence. 3.0 Licence Expiry 3.1 This licence expires on the date identified as the licence expiry date in Schedule A of this licence. 4.0 Licence Renewal 4.1 Any application to renew this licence shall be made on or before the date identified as the application for licence renewal date set out in Schedule A of this licence. 5.0 Compliance 5.1 The owner and operating authority shall ensure that any person authorized to carry out work on or to operate any aspect of the drinking water system has been informed of the SDWA, all applicable regulations made in accordance with that act, the drinking water works permit and this licence and shall take all reasonable measures to ensure any such person complies with the same. 6.0 Licence and Drinking Water Works Permit Availability 6.1 At least one copy of this licence and the drinking water works permit shall be stored in such a manner that they are readily viewable by all persons involved in the operation of the drinking water system. 7.0 Permits to Take Water 7.1 A permit to take water identified in Schedule A of this licence is associated with the taking of water for purposes of the operation of the drinking water system and is the applicable permit on the date identified as the Schedule A Issue Date. 091201V1.0 TREATMENT&DISTRIBUTION 5 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 85 of 142 157-101 Schedule B August 24th, 2011 8.0 Financial Plan 8.1 The owner of the drinking water system, by the later of July 1, 2010 and the date that is six months after the date the first licence for the system is issued, shall prepare and approve financial plans for the system that satisfy the requirements prescribed under section 3 of O. Reg. 453/07. 8.2 The owner of the drinking water system shall ensure that every financial plan prepared in accordance with subsections 2 (1) and 3 (1) of O. Reg. 453/07 contains on the front page of the financial plan, the appropriate financial plan number as set out in Schedule A of this licence. 9.0 Interpretation 9.1 Where there is a conflict between the provisions of this licence and any other document, the following hierarchy shall be used to determine the provision that takes precedence: 9.1.1 The SDWA; 9.1.2 A condition imposed in this licence that explicitly overrides a prescribed regulatory requirement; 9.1.3 A condition imposed in the drinking water works permit that explicitly overrides a prescribed regulatory requirement; 9.1.4 Any regulation made under the SDWA; 9.1.5 Any provision of this licence that does not explicitly override a prescribed regulatory requirement; 9.1.6 Any provision of the drinking water works permit that does not explicitly override a prescribed regulatory requirement; 9.1.7 Any application documents listed in this licence, or the drinking water works permit from the most recent to the earliest; and 9.1.8 All other documents listed in this licence, or the drinking water works permit from the most recent to the earliest. 9.2 If any requirement of this licence or the drinking water works permit is found to be invalid by a court of competent jurisdiction, the remaining requirements of this licence and the drinking water works permit shall continue to apply. 091201V1.0 TREATMENT&DISTRIBUTION 6 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 86 of 142 157-101 Schedule B August 24th, 2011 9.3 The issuance of and compliance with the conditions of this licence and the drinking water works permit does not: 9.3.1 Relieve any person of any obligation to comply with any provision of any applicable statute, regulation or other legal requirement, including the Environmental Assessment Act, R.S.O. 1990, c. E.18; and 9.3.2 Limit in any way the authority of the appointed Directors and provincial officers of the Ministry of the Environment to require certain steps be taken or to require the owner to furnish any further information related to compliance with the conditions of this licence or the drinking water works permit. 9.4 For greater certainty, nothing in this licence or the drinking water works permit shall be read to provide relief from regulatory requirements in accordance with section 46 of the SDWA, except as expressly provided in the licence or the drinking water works permit. 10.0 Adverse Effects 10.1 Nothing in this licence or the drinking water works permit shall be read as to permit: 10.1.1 The discharge of a contaminant into the natural environment that causes or is likely to cause an adverse effect; or 10.1.2 The discharge of any material of any kind into or in any waters or on any shore or bank thereof or into or in any place that may impair the quality of the water of any waters. 10.2 All reasonable steps shall be taken to minimize and ameliorate any adverse effect on the natural environment or impairment of the quality of water of any waters resulting from the operation of the drinking water system including such accelerated or additional monitoring as may be necessary to determine the nature and extent of the effect or impairment. 10.3 Fulfillment of one or more conditions imposed by this licence or the drinking water works permit does not eliminate the requirement to fulfill any other condition of this licence or the drinking water works permit. 11.0 Change of Owner or Operating Authority 11.1 This licence is not transferable without the prior written consent of the Director. 11.2 The owner shall notify the Director in writing of a change of any operating authority identified in Schedule A of this licence. 12.0 Information to be Provided 12.1 Any information requested by a Director or a provincial officer concerning the drinking water system and its operation, including but not limited to any records required to be kept by this licence or the drinking water works permit, shall be provided upon request. 091201V1.0 TREATMENT&DISTRIBUTION 7 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 87 of 142 157-101 Schedule B August 24th, 2011 13.0 Records Retention 13.1 Except as otherwise required in this licence or the drinking water works permit, any records required by or created in accordance with this licence or the drinking water works permit, other than the records specifically referenced in section 12 of O. Reg. 170/03, shall be retained for at least 5 years and made available for inspection by a provincial officer, upon request. 14.0 Chemicals and Materials 14.1 All chemicals and materials used in the alteration or operation of the drinking water system that come into contact with water within the system shall meet all applicable standards set by both the American Water Works Association ("AWWA") and the American National Standards Institute ("ANSI") safety criteria standards NSF/60 and NSF/61. 14.2 The most current chemical and material product registration documentation from a testing institution accredited by either the Standards Council of Canada or by the American National Standards Institution ("ANSI") shall be available at all times for each chemical and material used in the operation of the drinking water system that comes into contact with water within the system. 14.3 Conditions 14.1 and 14.2 do not apply in the case of the following: 14.3.1 Water pipe and pipe fittings meeting AWWA specifications made from ductile iron, cast iron, PVC, fibre and/or steel wire reinforced cement pipe or high density polyethylene (HDPE); 14.3.2 Articles made from stainless steel, glass, HDPE or Teflon®; 14.3.3 Cement mortar for watermain lining and for water contacting surfaces of concrete structures made from washed aggregates and Portland cement; 14.3.4 Food grade oils and lubricants; or 14.3.5 Any particular chemical or material where the owner has written documentation signed by the Director that indicates that the Ministry of the Environment is satisfied that the chemical or material is acceptable for use within the drinking water system and the chemical or material is only used as permitted by the documentation. 091201V1.0 TREATMENT&DISTRIBUTION 8 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 88 of 142 157-101 Schedule B August 24th, 2011 15.0 Drawings 15.1 All drawings and diagrams in the possession of the owner that show any treatment subsystem as constructed shall be retained by the owner unless the drawings and diagrams are replaced by a revised or updated version showing the subsystem as constructed subsequent to the alteration. 15.2 Any alteration to any treatment subsystem shall be incorporated into process flow diagrams, process and instrumentation diagrams, and record drawings and diagrams within one year of the substantial completion of the alteration. 15.3 Process flow diagrams and process and instrumentation diagrams for any treatment subsystem shall be kept in a place, or made available in such a manner, that they may be readily viewed by all persons responsible for all or part of the operation of the drinking water system. 16.0 Operations and Maintenance Manual 16.1 An up-to-date operations and maintenance manual or manuals shall be maintained and applicable parts of the manual or manuals shall be made available for reference by all persons responsible for all or part of the operation or maintenance of the drinking water system. 16.2 The operations and maintenance manual or manuals, shall include at a minimum: 16.2.1 The requirements of this licence and associated procedures; 16.2.2 The requirements of the drinking water works permit for the drinking water system; 16.2.3 Procedures for monitoring and recording the in-process parameters necessary for the control of any treatment subsystem and for assessing the performance of the drinking water system; 16.2.4 Procedures for the operation and maintenance of monitoring equipment; 16.2.5 Contingency plans and procedures for the provision of adequate equipment and material to deal with emergencies, upset conditions and equipment breakdown; 16.2.6 Procedures for dealing with complaints related to the drinking water system, including the recording of the nature of the complaint and any investigation and corrective action taken in respect of the complaint; 16.3 Procedures necessary for the operation and maintenance of any alterations to the drinking water system shall be incorporated into the operations and maintenance manual or manuals prior to those alterations coming into operation. 091201V1.0 TREATMENT&DISTRIBUTION 9 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 89 of 142 Schedule C: System-Specific Conditions System Owner The Corporation of the Town of Greater Napanee Licence Number 157-101 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule C Issue Date August 24th, 2011 1.0 Performance Limits Rated Capacity 1.1 For each treatment subsystem listed in column 1 of Table 1, the maximum daily volume of treated water that flows from the treatment subsystem to the distribution system shall not exceed the value identified as the rated capacity in column 2 of the same row. Table 1: Rated Capacity Column 1 Column 2 Treatment Subsystem Name Rated Capacity (m3/day) A. L. Dafoe WTP 10,450 1.2 Despite condition 1.1, a treatment subsystem may be operated temporarily at a daily volume above the value set out in column 2 of Table 1 for the purposes of fighting a large fire or for the maintenance of the drinking water system. 1.3 Condition 1.2 does not authorize the discharge into the distribution system of any water that does not otherwise meet all of the requirements of this licence and all other regulatory requirements, including compliance with the Ontario Drinking Water Quality Standards. Maximum Flow Rates 1.4 For each treatment subsystem listed in column 1 of Table 2, the maximum flow rate of water that flows into a treatment subsystem component listed in column 2 shall not exceed the value listed in column 3 of the same row. Table 2: Maximum Flow Rates Column 1 Column 2 Column 3 Treatment Subsystem Name Treatment Subsystem Component Maximum Flow Rate (L/s) Not Applicable Not Applicable Not Applicable 091201V1.0 TREATMENT&DISTRIBUTION 10 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 90 of 142 157-101 Schedule C August 24th, 2011 Residue Management 1.5 In respect of an effluent discharged into the natural environment from a treatment subsystem or treatment subsystem component listed in column 1 of Table 3: 1.5.1 The annual average concentration of a test parameter identified in column 2 shall not exceed the value in column 3 of the same row; and 1.5.2 The maximum concentration of a test parameter identified in column 2 shall not exceed the value in column 4 of the same row. Table 3: Residue Management Column 1 Column 2 Column 3 Column 4 Treatment Subsystem or Test Parameter Annual Average Maximum Treatment Subsystem Concentration (mg/L) Concentration (mg/L) Component Name A. L. Dafoe WTP Total Suspended Solids 25 Not Applicable UV Disinfection Equipment Performance 1.6 For each treatment subsystem or treatment subsystem component listed in column 1 of Table 4, the UV disinfection equipment shall be operated such that a continuous pass- through UV dose is maintained throughout the life time of the UV lamp(s) that is at least the minimum continuous pass-through UV dose set out in column 2 of the same row. Table 4: UV Disinfection Equipment Performance Column 1 Column 2 Treatment Subsystem or Treatment Subsystem Minimum Continuous Pass-Through UV Dose Component Name (mJ/cm2) Not Applicable Not Applicable 091201V1.0 TREATMENT&DISTRIBUTION 11 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 91 of 142 157-101 Schedule C August 24th, 2011 2.0 Flow Measurement and Recording Requirements 2.1 For each treatment subsystem identified in column 1 of Table 1 and in addition to any other flow measurement and recording that may be required, continuous flow measurement and recording shall be undertaken for: 2.1.1 The flow rate and daily volume of treated water that flows from the treatment subsystem to the distribution system. 2.1.2 The flow rate and daily volume of water that flows into the treatment subsystem. 2.2 For each treatment subsystem component identified in column 2 of Table 2 and in addition to any other flow measurement and recording that may be required, continuous flow measurement and recording shall be undertaken for the flow rate and daily volume of water that flows into the treatment subsystem component. 2.3 Where a rated capacity from Table 1 or a maximum flow rate from Table 2 is exceeded, the following shall be recorded: 2.3.1 The difference between the measured amount and the applicable rated capacity or maximum flow rate specified in Table 1 or Table 2; 2.3.2 The time and date of the measurement; 2.3.3 The reason for the exceedance; and 2.3.4 The duration of time that lapses between the applicable rated capacity or maximum flow rate first being exceeded and the next measurement where the applicable rated capacity or maximum flow rate is no longer exceeded. 3.0 Calibration of Flow Measuring Devices 3.1 All flow measuring devices must be checked and calibrated in accordance with the manufacturer’s instructions. 3.2 If the manufacturer’s instructions do not indicate how often to check and calibrate a flow measuring device, the equipment must be checked and calibrated at least once every year during which the drinking water system is in operation. 091201V1.0 TREATMENT&DISTRIBUTION 12 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 92 of 142 157-101 Schedule C August 24th, 2011 4.0 Additional Sampling, Testing and Monitoring Drinking Water Health and Non-Health Related Parameters 4.1 For each treatment subsystem or treatment subsystem component identified in column 1 of Tables 5 and 6 and in addition to any other sampling, testing and monitoring that may be required, sampling, testing and monitoring shall be undertaken for a test parameter listed in column 2 at the sampling frequency listed in column 3 and at the monitoring location listed in column 4 of the same row. Table 5: Drinking Water Health Related Parameters Column 1 Column 2 Column 3 Column 4 Treatment Subsystem or Test Parameter Sampling Frequency Monitoring Location Treatment Subsystem Component Name Not Applicable Not Applicable Not Applicable Not Applicable Table 6: Drinking Water Non-Health Related Parameters Column 1 Column 2 Column 3 Column 4 Treatment Subsystem or Test Parameter Sampling Frequency Monitoring Location Treatment Subsystem Component Name Not Applicable Not Applicable Not Applicable Not Applicable Environmental Discharge Parameters 4.2 For each treatment subsystem or treatment subsystem component identified in column 1 of Table 7 and in addition to any other sampling, testing and monitoring that may be required, sampling, testing and monitoring shall be undertaken for a test parameter listed in column 2 using the sample type identified in column 3 at the sampling frequency listed in column 4 and at the monitoring location listed in column 5 of the same row. 4.3 For the purposes of Table 7: 4.3.1 Manual Composite means the mean of at least three grab samples taken during a discharge event, with one sample being taken immediately following the commencement of the discharge event, one sample being taken approximately at the mid-point of the discharge event and one sample being taken immediately before the end of the discharge event; and 4.3.2 Automated Composite means samples must be taken during a discharge event by an automated sampler at a minimum sampling frequency of once per hour. 4.4 Any sampling, testing and monitoring for the test parameter Total Suspended Solids shall be performed in accordance with the requirements set out in the publication “Standard Methods for the Examination of Water and Wastewater”, 21st Edition, 2005, or as amended from time to time by more recently published editions. 091201V1.0 TREATMENT&DISTRIBUTION 13 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 93 of 142 157-101 Schedule C August 24th, 2011 Table 7: Environmental Discharge Parameters Column 1 Column 2 Column 3 Column 4 Column 5 Treatment Subsystem or Test Parameter Sample Type Sampling Monitoring Location Treatment Subsystem Frequency Component Name Total Suspended Composite Weekly Point of discharge Solids A. L. Dafoe WTP Total Chlorine Grab Weekly Point of discharge Residual UV Disinfection Equipment 4.5 For each treatment subsystem or treatment subsystem component listed in column 1 of Table 8 and in addition to any other sampling, analysis and recording that may be required, continuous monitoring and recording with a minimum testing/reading and recording frequency of every four (4) hours shall be carried out for the test parameters set out in column 3 of the same row. Table 8: UV Disinfection Equipment Column 1 Column 2 Column 3 Treatment Subsystem or Treatment Control Strategy Test Parameter Subsystem Component Name Not Applicable Not Applicable Not Applicable 5.0 Studies Required 5.1 Not Applicable. 091201V1.0 TREATMENT&DISTRIBUTION 14 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 94 of 142 Schedule D: Conditions for Relief from Regulatory Requirements System Owner The Corporation of the Town of Greater Napanee Licence Number 157-101 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule D Issue Date August 24th, 2011 1.0 Lead Regulatory Relief 1.1 Any relief from regulatory requirements previously authorized by the Director in respect of the drinking water system under section 38 of the SDWA in relation to the sampling, testing or monitoring requirements contained in Schedule 15.1 of O. Reg. 170/03 shall remain in force until such time as Schedule 15.1 of O. Reg. 170/03 is amended after June 1, 2009. 2.0 Other Regulatory Relief 2.1 Not Applicable. 091201V1.0 TREATMENT&DISTRIBUTION 15 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 95 of 142 DRINKING WATER WORKS PERMIT Permit Number: 157-201 Issue Number: 1 Pursuant to the Safe Drinking Water Act, 2002, S.O. 2002, c. 32, and the regulations made thereunder and subject to the limitations thereof, this drinking water works permit is issued under Part V of the Safe Drinking Water Act, 2002, S.O. 2002, c. 32 to: The Corporation of the Town of Greater Napanee 124 John Street P.O. Box 97 Napanee, ON K7R 3L4 For the following municipal residential drinking water system: A.L. Dafoe Drinking Water System This drinking water works permit includes the following: Schedule Description Schedule A Drinking Water System Description Schedule B General Schedule C All documents issued as Schedule C to this drinking water works permit which authorize alterations to the drinking water system DATED at TORONTO this 19th day of August, 2011 Signature Aziz Ahmed, P.Eng. Director Part V, Safe Drinking Water Act, 2002 091201V1.0 TREATMENT&DISTRIBUTION Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 96 of 142 Schedule A: Drinking Water System Description System Owner The Corporation of the Town of Greater Napanee Permit Number 157-201 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule A Issue Date August 19th, 2011 1.0 System Description 1.1 The following is a summary description of the works comprising the above drinking water system: Overview The A.L. Dafoe Drinking Water System consists of 1 drinking water treatment plant, 2 pumping stations, 1 elevated storage tank and approximately 64 kilometers of distribution watermains. Treatment Facilities A.L. Dafoe Water Treatment Plant Treatment Plant Location Street Address 75 East St., Napanee UTM Coordinates NAD83: UTM Zone 18: 344548.00 m E, 4901293.00 m N System Type a conventional water treatment plant with coagulation, flocculation, sedimentation and gravity filtration Notes System is able to draw water from two sources – Lake Ontario or Napanee River Surface Water Supply Intake Works – Lake Ontario Supply Description a 2.6 m x 2.6 m intake crib and 300 mm diameter x 53 m long intake pipe with a 10,450 m3/d capacity Location Lake Ontario Notes Intake crib has 20 mm screens. Chlorine solution lines in intake. 091201V1.0 TREATMENT&DISTRIBUTION 2 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 97 of 142 157-201 Schedule A August 19th, 2011 Intake Works – Napanee River Supply Description a concrete headwall with 600 mm sluice gate and 600 mm diameter, and 250 m long gravity intake pipe extending from the sluice gate to the water treatment plant river inlet screens Location Napanee River Notes Water flows directly to plant – no low lift pumping. Low Lift Works Low Lift Pumping Station – Lake Ontario Supply Description a low lift pumping station on shore of Lake Ontario (separate building from main treatment plant) housing works noted below Low Lift Pumps one (1) vertical turbine pump rated at 147.3 L/s at 62.2 m TDH one (1) vertical turbine pump rated at 94.6 L/s at 51.5 m TDH Notes Raw Water Forcemain – Lake Ontario Supply Description a 500 mm diameter x 14.8 km long raw water forcemain leading to the raw water reservoirs Notes Raw Water Reservoirs – Lake Ontario Supply Description one (1) concrete reservoir and one (1) earthen embankment raw water reservoir Dimensions Reservoir 1 (concrete): 14 m x 14 m x 2.6 m SWD (454 m3) Reservoir 2: 30.5 m x 25 m x 3.66 m SWD (1,800 m3) Notes 400 mm diameter x 2 km long gravity watermain from reservoirs to plant. Raw Water Screens – Napanee River Supply Description 6 mm raw water screens on raw water line from Napanee River to plant Notes 091201V1.0 TREATMENT&DISTRIBUTION 3 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 98 of 142 157-201 Schedule A August 19th, 2011 Flocculation Inline Static Mixer – Lake Ontario Supply Description one (1) inline static mixer on the raw water supply line from Lake Ontario source Notes Flocculation Tanks Description one (1) baffled flocculator tank Dimensions 10.9 m x 6.6 m x 3.8 m SWD (275 m3) Notes Clarification Sedimentation Tanks Description two (2) sedimentation tanks (in parallel) Dimensions each tank 20.12 m x 6.55 m x 4.11 m SWD (540 m3) Notes Gravity sludge withdrawal system in each tank. Filtration Filters Description two (2) sand/granular activated carbon filters (in parallel) Dimensions each filter 8.5 m x 5.8 m x 3.6 m SWD (98.6 m2 filter area, 4.4 m/hr) Notes Backwash Pumps Description one vertical turbine (1) backwash pump common to both filters rated at 378 L/s at 15 m TDH Notes Backwash pump draws water from the clearwell. 091201V1.0 TREATMENT&DISTRIBUTION 4 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 99 of 142 157-201 Schedule A August 19th, 2011 On-Site Storage Clearwells Description two (2) baffled clearwells Dimensions Clearwell 1: 14.02 m x 10.88 m x 3.22 m SWD (490 m3) Clearwell 2: 13.4 m x 10.88 m 3.42 m SWD (500 m3) Notes High Lift Works High Lift Pumps Description a high lift pumping station with pumps drawing from the clearwell Capacity three (3) horizontal centrifugal pumps (1 duty/2 standby) each rated at 120 L/s at 70 m TDH Notes High lift pumps can be used to backwash filters. Chemical Addition Coagulant Description a coagulant feed system Feed Point/Process before static mixer – coagulation/flocculation Function Equipment two (2) chemical feed pumps each rated at 108 L/hr two (2) 550 L chemical storage tanks (day tank) two (2) 25,000 L chemical storage tanks (bulk) Notes Sodium Hypochlorite (1) Description a sodium hypochlorite feed system Feed Point/Process filter effluent channel – disinfection Function Equipment two (2) chemical feed pumps (duty/standby) each rated at 9.54 L/hr two (2) 200 L chemical storage tanks (day tanks) two (2) 3,800 L chemical storage tanks (bulk) Notes 091201V1.0 TREATMENT&DISTRIBUTION 5 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 100 of 142 157-201 Schedule A August 19th, 2011 Sodium Hypochlorite (2) Description a sodium hypochlorite feed system (located next to low lift building) Feed Point/Process intake – zebra mussel control Function low lift pump discharge – pre-chlorination Equipment two (2) chemical feed pumps each rated at 29.2 L/hr one (1) tansfer pump rated at 11 L/s one (1) 400 L chemical storage tank (day tank) two (2) 3,800 L chemical storage tanks (bulk) Notes Polymer Description a polymer make-up and feed system Feed Point/Process gravity thickener – sludge thickening Function Equipment one (1) chemical feed pump rated at 0.6 L/hr one (1) 20 L carboy Notes Sodium Bisulphite Description a sodium bisulphite feed system Feed Point/Process supernatant discharge – de-chlorination Function Equipment two (2) chemical feed pumps each rated at 0.74 L/hr one (1) 20 L carboy Notes 091201V1.0 TREATMENT&DISTRIBUTION 6 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 101 of 142 157-201 Schedule A August 19th, 2011 Residuals Management Backwash Equalization Tank Description one (1) concrete tank receiving backwash waste, filter-to-waste water, sludge and drainage from flocculation and sedimentation tanks Dimensions 20.4 m x 8.4 m x 1.95 m (310 m3) Pumps two (2) pumps (duty/standby) each rated at 20 L/s at 8 m TDH transferring water to gravity thickener Notes Gravity Thickener Description one (1) gravity thickener with 0.6 m high lamellar settling tubes, preceded by a 1.5 m diameter x 4.63 m SWD variable speed flocculator. Dimensions 3.8 m diameter x 4.63 m SWD Notes Supernatant directed to supernatant chamber, sludge discharged to sludge holding tank. Supernatant Discharge Chamber Description a concrete chamber receiving supernatant and discharging to the Napanee River via discharge pipe Dimensions 2 m x 3.46 m x 2.25 m Notes Sludge Holding Tank Description a concrete sludge holding tank Dimensions 2 m x 3.46 m x 2.25 m (13.5 m3) Pumps two (2) sludge pumps each rated at 4 L/s at 12 m TDH discharging to the sanitary sewer Notes 091201V1.0 TREATMENT&DISTRIBUTION 7 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 102 of 142 157-201 Schedule A August 19th, 2011 Sampling and Monitoring Sampling and Monitoring Equipment Description various analyzers as noted below Equipment/Location three (3) turbidity meters – each filter effluent, plant potable water supply line four (4) chlorine residual analyzers – plant raw water inlet reading free residual, plant potable supply reading free residual, bulk treated water loading facility reading free residual, and gravity thickener supernatant reading total residual eleven (11) magnetic flow meters – 300 mm reading raw water flow, two (2) 250 mm reading flow from each filter, two (2) 300 mm reading treated flow to distribution, 350 mm reading filter backwash flow, 250 mm reading alternate backwash flow, 150 mm reading filter surface wash flow, 80 mm reading flow from bulk treated water loading facility, 150 mm reading residuals management thickener influent flow, and 80 mm reading residuals management thickened sludge flow Notes Emergency Power Backup Power Supply Description one (1) 150 kW diesel generator (portable) Notes Distribution Facilities Pumping Stations Brandon Booster Pumping Station Location 41 Community Rd., Napanee UTM Coordinates NAD83: UTM Zone 18: 343216.00 m E, 4903373.00 m N Equipment two (2) horizontal centrifugal pumps each rated at 24 L/s at 44 m TDH Notes McCabe Booster Pumping Station Location Lot 9, Concession 6, North Fredericksburgh Township UTM Coordinates NAD83: UTM Zone 18: 344907 m E, 4900306 m N Equipment two (2) pumps each rated at 9.5 L/s at 45 m TDH with VFDs 091201V1.0 TREATMENT&DISTRIBUTION 8 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 103 of 142 157-201 Schedule A August 19th, 2011 Notes Elevated Storage Tanks Napanee Elevated Water Storage Tank Location East St., Napanee UTM Coordinates NAD83: UTM Zone 18: 344163.00 m E, 4901649.00 m N Description a steel elevated tank Capacity 1,140 m3 Notes Watermains 1.2 Watermains within the distribution system comprise: 1.2.1 Watermains that have been set out in each document or file identified in column 1 of Table 1. Table 1: Watermains Column 1 Column 2 Document or File Name Date Napanee Distribution System July 20, 2009 1.2.2 Watermains that have been added, modified, replaced or extended further to the provisions of Schedule C of this drinking water works permit on or after the date identified in column 2 of Table 1 for each document or file identified in column 1. 1.2.3 Watermains that have been added, modified, replaced or extended further to an authorization by the Director on or after the date identified in column 2 of Table 1 for each document or file identified in column 1. 091201V1.0 TREATMENT&DISTRIBUTION 9 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 104 of 142 Schedule B: General System Owner The Corporation of the Town of Greater Napanee Permit Number 157-201 Drinking Water System Name A.L. Dafoe Drinking Water System Schedule B Issue Date August 19th, 2011 1.0 Applicability 1.1 In addition to any other requirements, the drinking water system identified above shall be altered and operated in accordance with the conditions of this drinking water works permit and the licence. 1.2 The definitions and conditions of the licence shall also apply to this drinking water works permit. 2.0 Alterations to the Drinking Water System 2.1 Any document issued by the Director as a Schedule C to this drinking water works permit shall provide authority to alter the drinking water system in accordance, where applicable, with the conditions of this drinking water works permit and the licence. 2.2 All Schedule C documents issued by the Director for the drinking water system shall form part of this drinking water works permit. 2.3 All parts of the drinking water system in contact with drinking water which are: 2.3.1 Added, modified, replaced, extended; or 2.3.2 Taken out of service for inspection, repair or other activities that may lead to contamination, shall be disinfected before being put into service in accordance with the provisions of the AWWA C651 – Standard for Disinfecting Water Mains; AWWA C652 – Standard for Disinfection of Water-Storage Facilities; AWWA C653 – Standard for Disinfection of Water Treatment Plants; or AWWA C654 – Standard for Disinfection of Wells; or an equivalent procedure. 2.4 The owner shall notify the Director within thirty (30) days of the placing into service or the completion of any addition, modification, replacement or extension of the drinking water system which had been authorized through: 2.4.1 Schedule B to this drinking water works permit which would require an alteration of the description of a drinking water system component described in Schedule A of this drinking water works permit; 2.4.2 Any Schedule C to this drinking water works permit respecting works other than watermains; or 091201V1.0 TREATMENT&DISTRIBUTION 10 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 105 of 142 157-201 Schedule B August 19th, 2011 2.4.3 Any approval issued prior to the issue date of the first drinking water works permit respecting works other than watermains which were not in service at the time of the issuance of the first drinking water works permit. 2.5 For greater certainty, the notification requirements set out in condition 2.4 do not apply to any addition, modification, replacement or extension in respect of the drinking water system which: 2.5.1 Is exempt from subsection 31(1) of the SDWA by subsection 9.(2) of O. Reg. 170/03; 2.5.2 Constitutes maintenance or repair of the drinking water system; or 2.5.3 Is a watermain authorized by condition 3.1 of Schedule B of this drinking water works permit. 2.6 The owner shall notify the legal owner of any part of the drinking water system that is prescribed as a municipal drinking water system by section 2 of O. Reg. 172/03 of the requirements of the licence and this drinking water works permit as applicable to the prescribed system. 2.7 For greater certainty, any alteration to the drinking water system made in accordance with this drinking water works permit may only be carried out after other legal obligations have been complied with including those arising from the Environmental Assessment Act, Niagara Escarpment Planning and Development Act, Oak Ridges Moraine Conservation Act, 2001 and Greenbelt Act, 2005. 3.0 Watermain Additions, Modifications, Replacements and Extensions 3.1 The drinking water system may be altered by adding, modifying, replacing or extending a watermain within the distribution system subject to the following conditions: 3.1.1 The design of the watermain addition, modification, replacement or extension: a) Has been prepared by a Professional Engineer; b) Has been designed only to transmit water and has not been designed to treat water; c) Satisfies the design criteria set out in the Ministry of the Environment publication “Watermain Design Criteria for Future Alterations Authorized under a Drinking Water Works Permit – March 2009”, as amended from time to time; and d) Is consistent with or otherwise addresses, the design objectives contained within the Ministry of the Environment publication “Design Guidelines for Drinking Water Systems, 2008”, as amended from time to time. 3.1.2 The maximum demand for water exerted by consumers who are serviced by the addition, modification, replacement or extension of the watermain will not result in an exceedance of the rated capacity of a treatment subsystem or the maximum flow rate for a treatment subsystem component as specified in the licence, or the creation of adverse conditions within the drinking water system. 091201V1.0 TREATMENT&DISTRIBUTION 11 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 106 of 142 157-201 Schedule B August 19th, 2011 3.1.3 The watermain addition, modification, replacement or extension will not adversely affect the distribution system’s ability to maintain a minimum pressure of 140 kPa at ground level at all points in the distribution system under maximum day demand plus fire flow conditions. 3.1.4 Secondary disinfection will be provided to water within the added, modified, replaced or extended watermain to meet the requirements of O. Reg. 170/03. 3.1.5 The watermain addition, modification, replacement or extension is wholly located within the municipal boundary over which the owner has jurisdiction. 3.1.6 The owner of the drinking water system consents to the watermain addition, modification, replacement or extension. 3.1.7 A Professional Engineer has verified in writing that the watermain addition, modification, replacement or extension meets the requirements of condition 3.1.1. 3.1.8 The owner of the drinking water system has verified in writing that the watermain addition, modification, replacement or extension meets the requirements of conditions 3.1.2 to 3.1.6. 3.2 The authorization for the addition, modification, replacement or extension of a watermain provided for in condition 3.1 does not include the addition, modification, replacement or extension of a watermain that: 3.2.1 Passes under or through a body of surface water, unless trenchless construction methods are used; 3.2.2 Has a nominal diameter greater than 750 mm; 3.2.3 Connects to another drinking water system; or 3.2.4 Results in the fragmentation of the drinking water system. 3.3 The verifications required in conditions 3.1.7 and 3.1.8 shall be: 3.3.1 Recorded on “Form 1 – Record of Watermains Authorized as a Future Alteration” as published by the Ministry of the Environment; and 3.3.2 Retained for a period of ten (10) years by the owner. 3.4 For greater certainty, the verification requirements set out in condition 3.3 do not apply to any addition, modification, replacement or extension in respect of the drinking water system which: 3.4.1 Is exempt from subsection 31(1) of the SDWA by subsection 9.(2) of O. Reg. 170/03; or 3.4.2 Constitutes maintenance or repair of the drinking water system. 3.5 The document or file referenced in Column 1 of Table 1 of Schedule A of this drinking water works permit that sets out watermains shall be retained by the owner and shall be updated to include watermain additions, modifications, replacements and extensions within 12 months of the addition, modification, replacement or extension. 091201V1.0 TREATMENT&DISTRIBUTION 12 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 107 of 142 157-201 Schedule B August 19th, 2011 3.6 The updates required by condition 3.5 shall include watermain location relative to named streets or easements and watermain diameter. 4.0 Minor Modifications to the Drinking Water System 4.1 The drinking water system may be altered by modifying or replacing the following components: 4.1.1 Raw water, treatment process or treated water pumps; 4.1.2 Chemical metering or chemical handling pumps; 4.1.3 Valves; 4.1.4 Instrumentation and controls; 4.1.5 Cathodic corrosion protection; or 4.1.6 Spill containment works. 4.2 The drinking water system may be altered by replacing the following: 4.2.1 Raw water, treatment process or treated water piping within the treatment subsystem. 4.3 The modification or replacement of a drinking water system component set out in condition 4.1 or the replacement of a drinking water system component set out in condition 4.2 must not result in: 4.3.1 An exceedance of a treatment subsystem rated capacity or a treatment subsystem component maximum flow rate as specified in the licence; 4.3.2 The bypassing of any unit process within a treatment subsystem; 4.3.3 A deterioration in the quality of drinking water provided to consumers; 4.3.4 A reduction in the reliability or redundancy of any component of the drinking water system; 4.3.5 A negative impact on the ability to undertake compliance and other monitoring; or 4.3.6 An adverse effect on the environment. 4.4 The owner shall verify in writing that the modification or replacement of drinking water system components in accordance with conditions 4.1 and 4.2 has met the requirements of the conditions listed in condition 4.3. 4.5 The verifications required in condition 4.4 shall be: 4.5.1 Recorded on “Form 2 – Record of Minor Modifications or Replacements to the Drinking Water System” as published by the Ministry of the Environment; and 091201V1.0 TREATMENT&DISTRIBUTION 13 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 108 of 142 157-201 Schedule B August 19th, 2011 4.5.2 Retained for a period of ten (10) years by the owner. 4.6 For greater certainty, the verification requirements set out in conditions 4.4 and 4.5 do not apply to any modification or replacement in respect of the drinking water system which: 4.6.1 Is exempt from subsection 31(1) of the SDWA by subsection 9.(2) of O. Reg. 170/03; or 4.6.2 Constitutes maintenance or repair of the drinking water system. 4.7 The owner shall update any drawings maintained for the drinking water system to reflect the modification or replacement of the works, where applicable. 5.0 Equipment with Emissions to the Air 5.1 The drinking water system may be altered by adding, modifying or replacing any of the following drinking water system components that may discharge or alter the rate or manner of a discharge of a compound of concern to the atmosphere: 5.1.1 Any equipment, apparatus, mechanism or thing that is used for the transfer of outdoor air into a building or structure that is not a cooling tower; 5.1.2 Any equipment, apparatus, mechanism or thing that is used for the transfer of indoor air out of a space used for the production, processing, repair, maintenance or storage of goods or materials, including chemical storage; 5.1.3 Laboratory fume hoods used for drinking water testing, quality control and quality assurance purposes; 5.1.4 Low temperature handling of compounds with a vapor pressure of less than 1 kilopascal; 5.1.5 Maintenance welding stations; 5.1.6 Minor painting operations used for maintenance purposes; 5.1.7 Parts washers for maintenance shops; 5.1.8 Emergency chlorine and ammonia gas scrubbers; 5.1.9 Venting for activated carbon units for drinking water taste and odour control; 5.1.10 Venting for a stripping unit for methane removal from a groundwater supply; 5.1.11 Natural gas or propane fired boilers, water heaters, space heaters and make-up air units with a total facility-wide heat input rating of less than 20 million kilojoules per hour, and with an individual fuel energy input of less than or equal to 10.5 gigajoules per hour; and 5.1.12 Emergency generators that fire No. 2 fuel oil (diesel fuel) with a sulphur content of 0.5 per cent or less measured by weight, natural gas, propane, gasoline or biofuel, and that are used for emergency duty only with periodic testing. 091201V1.0 TREATMENT&DISTRIBUTION 14 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 109 of 142 157-201 Schedule B August 19th, 2011 5.2 The owner shall not add, modify or replace a drinking water system component set out in condition 5.1 for an activity that is not directly related to the treatment and distribution of drinking water. 5.3 The emergency generators identified in condition 5.1.12 shall not be used for non- emergency purposes including the generation of electricity for sale or for peak shaving purposes. 5.4 The owner shall prepare an emission summary table for nitrogen oxide emissions only, for each addition, modification or replacement of emergency generators identified in condition 5.1.12. Performance Limits 5.5 The owner shall ensure that a drinking water system component identified in conditions 5.1.1 to 5.1.12 is operated at all times to comply with the following limits: 5.5.1 For equipment other than emergency generators, the maximum concentration of any compound of concern at a point of impingement shall not exceed the corresponding point of impingement limit; 5.5.2 For emergency generators, the maximum concentration of nitrogen oxides at sensitive populations shall not exceed the applicable point of impingement limit, and at non-sensitive populations shall not exceed the Ministry of the Environment half-hourly screening level of 1880 ug/m3 as amended; 5.5.3 The noise emissions comply at all times with the limits set out in publication NPC-205 and/or publication NPC-232, as applicable; and 5.5.4 The vibration emissions comply at all times with the limits set out in publication NPC-207. 5.6 The owner shall verify in writing that any addition, modification or replacement of works in accordance with condition 5.1 has met the requirements of the conditions listed in condition 5.5. 5.7 The owner shall document how compliance with the performance limits outlined in 5.5.3 and 5.5.4 is being achieved, through noise abatement equipment and/or operational procedures. 5.8 The verifications required in condition 5.6 shall be: 5.8.1 Recorded on “Form 3 – Record of Addition, Modification or Replacement of Equipment Discharging a Contaminant of Concern to the Atmosphere” as published by the Ministry of the Environment. 5.8.2 Retained for a period of ten (10) years by the owner. 5.9 For greater certainty, the verification requirements set out in conditions 5.6 and 5.8 do not apply to any addition, modification or replacement in respect of the drinking water system which: 091201V1.0 TREATMENT&DISTRIBUTION 15 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 110 of 142 157-201 Schedule B August 19th, 2011 5.9.1 Is exempt from subsection 31(1) of the SDWA by subsection 9.(2) of O. Reg. 170/03; or 5.9.2 Constitutes maintenance or repair of the drinking water system. 5.10 The owner shall update any drawings maintained for the works to reflect the addition, modification or replacement of the works, where applicable. 6.0 Previously Approved Works 6.1 The owner may add, modify, replace or extend, and operate part of a municipal drinking water system if: 6.1.1 An approval was issued after January 1, 2004 under section 36 of the SDWA in respect of the addition, modification replacement or extension and operation of that part of the municipal drinking water system; 6.1.2 The approval expired by virtue of subsection 36(4) of the SDWA; and 6.1.3 The addition, modification, replacement or extension commenced within five years of the date that activity was approved by the expired approval. 7.0 System-Specific Conditions 7.1 Not Applicable. 091201V1.0 TREATMENT&DISTRIBUTION 16 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 111 of 142 Ministry of the Environment and Climate Change Drinking Water System Inspection Report APPENDIX B PERMIT TO TAKE WATER Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 112 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 113 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 114 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 115 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 116 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 117 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 118 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 119 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 120 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 121 of 142 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 122 of 142 Ministry of the Environment and Climate Change Drinking Water System Inspection Report APPENDIX C INSPECTION RATING RECORD Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 123 of 142 Ministry of the Environment - Inspection Summary Rating Record (Reporting Year - 2015-2016) DWS Name: A.L. DAFOE DRINKING WATER SYSTEM DWS Number: 220002226 DWS Owner: Greater Napanee, The Corporation Of The Town Of Municipal Location: Greater Napanee Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: January 8, 2016 Ministry Office: Kingston District Maximum Question Rating: 716 Inspection Module Non-Compliance Rating Permit To Take Water 0 / 30 Capacity Assessment 0 / 42 Treatment Processes 0 / 111 Process Wastewater 0 / 20 Distribution System 0 / 25 Operations Manuals 0 / 42 Logbooks 0 / 42 Consumer Relations 0 / 8 Certification and Training 0 / 58 Water Quality Monitoring 0 / 160 Reporting & Corrective Actions 0 / 37 Treatment Process Monitoring 0 / 141 TOTAL 0 / 716 Inspection Risk Rating 0.00% FINAL INSPECTION RATING: 100.00% Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 124 of 142 Inspection Rating Record Generated On 16-MAR-16 (Inspection ID: 1-BZRYG). R:\Public\DW\DW-08 Compliance\Shared Comp Data\Inspection Ratings 1516\James Mahoney\1516 A.L. DAFOE DRINKING WATER SYSTEM 1-BZRYG.pdf Ministry of the Environment - Detailed Inspection Rating Record (Reporting Year - 2015-2016) DWS Name: A.L. DAFOE DRINKING WATER SYSTEM DWS Number: 220002226 DWS Owner: Greater Napanee, The Corporation Of The Town Of Municipal Location: Greater Napanee Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Detailed Inspection Date: January 8, 2016 Ministry Office: Kingston District Maximum Question Rating: 716 Inspection Risk Rating 0.00% FINAL INSPECTION RATING: 100.00% Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 125 of 142 Inspection Rating Record Generated On 16-MAR-16 (Inspection ID: 1-BZRYG). R:\Public\DW\DW-08 Compliance\Shared Comp Data\Inspection Ratings 1516\James Mahoney\1516 A.L. DAFOE DRINKING WATER SYSTEM 1-BZRYG.pdf Ministry of the Environment and Climate Change Drinking Water System Inspection Report APPENDIX D INSPECTION RATING RECORD METHODOLOGY Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 126 of 142 April 2012 APPLICATION OF THE RISK METHODOLOGY USED FOR MEASURING MUNICIPAL RESIDENTIAL DRINKING WATER SYSTEM INSPECTION RESULTS The Ministry of the Environment (MOE) has a results since fiscal year 2008-09. The primary rigorous and comprehensive inspection program goals of this assessment are to encourage ongoing for municipal residential drinking water systems improvement of these systems and to establish a (MRDWS). Its objective is to determine the way to measure this progress. compliance of MRDWS with requirements under the Safe Drinking Water Act and associated MOE reviews the risk rating methodology every regulations. It is the responsibility of the municipal three years. residential drinking water system owner to ensure their drinking water systems are in compliance The Ministry’s Municipal Residential Drinking with all applicable legal requirements. Water Inspection Protocol contains 15 inspection modules consisting of approximately 100 regulatory This document describes the risk rating questions. Those protocol questions are also linked methodology, which has been applied to the to definitive guidance that ministry inspectors use findings of the Ministry’s MRDWS inspection when conducting MRDWS inspections. ontario.ca/drinkingwater PIBS 6797e Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 127 of 142 The questions address a wide range of regulatory Determining Potential to Compromise issues, from administrative procedures to drinking the Delivery of Safe Water water quality monitoring. The inspection protocol also contains a number of non-regulatory questions. The risk management approach used for MRDWS is aligned with the Government of Ontario’s Risk A team of drinking water specialists in the ministry Management Framework. Risk management is a assessed each of the inspection protocol regulatory systematic approach to identifying potential hazards, questions to determine the risk (not complying with understanding the likelihood and consequences of the regulation) to the delivery of safe drinking water. the hazards, and taking steps to reduce their risk if This assessment was based on established provincial necessary and as appropriate. risk assessment principles, with each question re- ceiving a risk rating referred to as the Question Risk The Risk Management Framework provides a formu- Rating. Based on the number of areas where a system la to be used in the determination of risk: is deemed to be non-compliant during the inspection, and the significance of these areas to administrative, RISK = LIKELIHOOD × CONSEQUENCE (of the consequence) environmental, and health consequences, a risk- based inspection rating is calculated by the ministry Every regulatory question in the inspection proto- for each drinking water system. col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table 1 and It is important to be aware that an inspection rating Table 2. less than 100 per cent does not mean the drinking water from the system is unsafe. It shows areas TABLE 1: where a system’s operation can improve. The ministry Likelihood of Consequence Occurring Likelihood Value works with owners and operators of systems to make 0% - 0.99% (Possible but Highly Unlikely) L = 0 sure they know what they need to do to achieve full compliance. 1 – 10% (Unlikely) L = 1 The inspection rating reflects the inspection results 11 – 49% (Possible) L = 2 of the specific drinking water system for the report- 50 – 89% (Likely) L = 3 ing year. Since the methodology is applied consis- 90 – 100% (Almost Certain) L = 4 tently over a period of years, it serves as a compara- tive measure both provincially and in relation to the individual system. Both the drinking water system TABLE 2: and the public are able to track the performance over Consequence Consequence Value time, which encourages continuous improvement Medium Administrative Consequence C = 1 and allows systems to identify specific areas requir- Major Administrative Consequence C = 2 ing attention. Minor Environmental Consequence C = 3 Minor Health Consequence C = 4 The ministry’s annual inspection program is an im- Medium Environmental Consequence C = 5 portant aspect of our drinking water safety net. The Major Environmental Consequence C = 6 ministry and its partners share a common commit- Medium Health Consequence C = 7 ment to excellence and we continue to work toward Major Health Consequence C = 8 the goal of 100 per cent regulatory compliance. 2 APPLICATION OF RISK METHODOLOGY Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 128 of 142 The consequence values (0 through 8) are selected The Question Risk Rating quantifies the risk of to align with other risk-based programs and projects non-compliance of each question relative to the currently under development or in use within the others. Questions with higher values are those with ministry as outlined in Table 2. a potentially more significant impact on drinking water safety and a higher likelihood of occurrence. The Question Risk Rating for each regulatory in- The highest possible value would be 32 (4×8) and the spection question is derived from an evaluation of lowest would be 0 (0×1). every identified consequence and its correspond- ing likelihood of occurrence: Table 3 presents a sample question showing the risk rating determination process. • All levels of consequence are evaluated for their potential to occur • Greatest of all the combinations is selected. TABLE 3: Does the Operator in Charge ensure that the equipment and processes are monitored, inspected and evaluated? Risk = Likelihood × Consequence C=1 C=2 C=3 C=4 C=5 C=6 C=7 C=8 Medium Major Minor Minor Medium Major Medium Major Administrative Administrative Environmental Health Environmental Environmental Health Health Consequence Consequence Consequence Consequence Consequence Consequence Consequence Consequence L=4 (Almost L=1 L=2 L=3 L=3 L=1 L=3 L=2 Certain) (Unlikely (Possible) (Likely) (Likely) (Unlikely (Likely) (Possible) R=4 R=2 R=6 R=12 R=15 R=6 R=21 R=16 Application of the Methodology to Inspection Results Based on the results of a MRDWS inspection, an The risk ratings of all non-compliant answers are overall inspection risk rating is calculated. During an summed and divided by the sum of the risk ratings inspection, inspectors answer the questions related of all questions asked (maximum question rating). to regulatory compliance and input their “yes”, “no” The resulting inspection risk rating (as a percentage) or “not applicable” responses into the Ministry’s is subtracted from 100 per cent to arrive at the final Laboratory and Waterworks Inspection System inspection rating. (LWIS) database. A “no” response indicates non- compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e., distribution, stand-alone); type of inspection (i.e., focused, detailed); and source type (i.e., groundwater, surface water). APPLICATION OF RISK METHODOLOGY 3 Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 129 of 142 Application of the Methodology for Public Reporting The individual MRDWS Total Inspection Ratings are Figure 1 presents the distribution of MRDWS rat- published with the ministry’s Chief Drinking Water ings for a sample of annual inspections. Individual Inspector’s Annual Report. drinking water systems can compare against all the other inspected facilities over a period of inspection years. Figure 1: Year Over Year Distribution of MRDWS Ratings 700 512 538 572 586 585 344 406 600 349 281 233 500 400 300 279 257 242 223 200 179 137 117 92 77 75 NUMBER OF INSPECTION RATINGS 100 33 26 22 18 17 18 13 5 7 7 12 16 8 12 9 0 >50% to 80% >80% to 85% >85% to 90% >90% to 95% >95% to 100% 5% RATING BANDING BY YEAR YEAR A YEAR B YEAR C YEAR D YEAR E 100% Rating Reporting Results to MRDWS Owners/Operators A summary of inspection findings for each system which would provide the system owner/operator is generated in the form of an Inspection Rating with information on the areas where they need to Record (IRR). The findings are grouped into the improve. The 15 modules are: 15 possible modules of the inspection protocol, 1. Source 5. Treatment Process 9. Logbooks 13. Water Quality Monitoring 2. Permit to Take Water Monitoring 10. Contingency and 14. Reporting, Notification 3. Capacity Assessment 6. Process Wastewater Emergency Planning and Corrective Actions 4. Treatment Processes 7. Distribution System 11. Consumer Relations 15. Other Inspection Findings 8. Operations Manuals 12. Certification andTraining For further information, please visit www.ontario.ca/drinkingwater 4 APPLICATION OF RISK METHODOLOGY Infrastructure Services (Utilities) Re: Summary of the 2015-... Page 130 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: March 29, 2016 Prepared By: Raymond Callery, CAO Presented By: Peter Dafoe, GM Infrastructure Services Re: Infrastructure Services – Downtown Infrastructure Renewal Naming Staff Recommendation: That Council receive for information the Infrastructure Services - Downtown Infrastructure Renewal Naming report; And further that Council consider one of the submitted names as a possible title for the Dundas Street Infrastructure Renewal project. Financial Implications: No financial implication Accessibility Implications: Report is available in other formats on request Energy Implications: None Information Technology Implications: The name should be easily used for tweeting and facebook and web links Background Information: Recently some members of the community have referenced the large upcoming infrastructure projects as a big dig project. It is understandable people want a name to reference such a large project, especially when there are concerns about possible interruptions to services. The City of Boston has a copy right on the phrase “Big Dig” and although a neighboring municipality used it, staff is concerned about wide use of a copy righted phrase, especially if it looks likes the municipality is condoning or advancing the terminology. This project is an extremely large investment for the County of Lennox and Addington and the Town and the Utilities operations of the Town. However the benefits of this project, managed properly, far outweigh potential short term inconveniences. The success of the project will be managing communications and information about Infrastructure Services Re: Downtown Infrastructure Renewal ... Page 131 of 142 scheduling and temporary closures. To do this it will be important to coordinate all stakeholders into having a well-developed and multi-faceted communication plan. Staff believe a name for the project will assist in the development of a communication plan because the name will be established early in the process and people will have that one reference point for the three or four year project timeline the work cover. All stakeholders will need to be informed and a system needs to also be developed to deal with questions and concerns. The Town staff would like to see the County hire a contracted individual to be the face of these projects and be out in the public holding meetings and dedicated to public issues. After asking Council, Town and County staff for potential project names the following are some of the names forward from senior management for consideration: 1. “Grand Openings” – large trenches, reopening the downtown for the future 2. “Route Revitalization” – reference to agricultural roots 3. “Digging Downtown” 4. “Dig’in Downtown” – liking the downtown, while under construction 5. “Greater Opportunities” 6. “20/20 Development” – 2020 development all complete for future 7. “Ground Up” – building the community from the base, grinding up roads 8. “Pathway to Progress” 9. “NIP & TUC” - Napanee Infrastructure Piping & Tarmac Under Construction 10. “Greater Napanee CIB” – Community Infrastructure Building Hopefully one of these names or another one of Council’s choosing; will allow for an easy reference, be text friendly, and portray the very positive impact these projects will have on the community, well into the future. Respectfully Submitted, Raymond D. Callery, BA, CMO, CMMIII-HR Professional Infrastructure Services Re: Downtown Infrastructure Renewal ... Page 132 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: April 12, 2016 Prepared By: Peter Dafoe, General Manager of Infrastructure Services Presented By: Peter Dafoe, General Manager of Infrastructure Services Re: Infrastructure Services (Facilities) - Centre Street Boat Launch Interim Control Measures Staff Recommendation: That Council receive for information the Infrastructure Services (Facilities) – Centre Street Boat Launch Interim Control Measures Report; And further that Council approve the interim control measures as noted. Financial Implications Upon review, the estimated cost to construct the recommended design is approximately $3,500. Direct out of pocket expenditures are limited to curb blocks, line painting, sinage and, decorative rope/posts. Town forces will be utilized to undertake all site work. Accessibility Implications This report may be available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications. Background Information The Town of Greater Napanee hosted public meetings in December of 2015 and February 2016. The intent of both meetings was to solicit public comments with respect to existing challenges and recommendations moving forward with the Centre Street boat launch. Based upon public opinion and financial constraints, staff have developed a cost effective interim control measure that can be incorporated into the 2016 Budget. Infrastructure Services (Facilities) Re: Centre Street Boat ... Page 133 of 142 Discussion Town staff has partnered with the CDAC Committee in order to conduct a comprehensive review of all boat launch facilities within the Town of Greater Napanee. The background work and any recommendations moving forward will likely be supporting information for an overall strategic plan. Construction Methods Recycled asphalt (pulverized from previous construction projects) will be used to provide a semi-impervious surface at no cost. High visibility curb blocks and decorative rope will define a border system between general parking and truck/boat trailer parking. Signage and line painting will clearly identify parking spaces and no parking areas. Highlights of Mitigating Design very low cost adaptable provides uninterrupted access to waterfront opens the second launch area dedicated area for OPP barrier between truck/trailers and general parking indentifies parking spaces contructed entirely by Town forces 11 spaces for trucks/trailers 1 space for large truck/trailers 1 designated parking spot for OPP singnage for boater parking would be seasonal 21 general parking spaces 2 accessible parking spaces well signed will allow for easier enforcement mitigates all identified concerns from public meetings provides a viable and cost effective solution until a strategic plan can be undertaken Next Steps public education, monitoring and parking by-law enforcement promoting our waterfront accessories such as floating docks for ease of access Summary The staff recommendation takes into consideration public opinion, financial constraints and, functional use. Work can commence immediately, subject to weather conditions, and can be completed prior to the end of May, 2016. Infrastructure Services (Facilities) Re: Centre Street Boat ... Page 134 of 142 Infrastructure Services (Facilities) Re: Centre Street Boat ... Page 135 of 142 Staff Report to Council To: Mayor Schermerhorn and Members of Council Date: April 12, 2016 Prepared By: Susan Beckel, Clerk Presented By: Susan Beckel, Clerk Re: Community & Corporate Services – 2016 Outdoor Patio Licence for The Loaf ‘N Ale at 25 Dundas Street East Staff Recommendation: That Council receive for information the Community & Corporate Services - 2016 Outdoor Patio Licence for The Loaf ‘N Ale at 25 Dundas Street East report; And further that Council approve an outdoor patio licence from May 1st to September 30th, 2016 for the patio on the sidewalk at 25 Dundas Street East with an exemption to Sections 4(a), (c) and (d) of the Outdoor Patio By-law No. 04-38, subject to the following conditions: a) The patio licence shall be for a maximum of 8 tables and 32 chairs. b) The owner shall continue to be responsible for the costs of construction of the sidewalk platform, as well as storage, maintenance, installation and removal of it. c) The sidewalk platform shall have a railing to prevent pedestrians from entering traffic. d) The patio railing and platform must be installed to the satisfaction of the Town’s Infrastructure Services (Public Works) Department and the Manager of Health & Safety and Accessibility. e) The patio furniture and sidewalk platform must be removed on or before September 30th, 2016. f) The owner shall obtain an Encroachment Permit from the County of Lennox & Addington. g) The owner must meet all other conditions of By-law No. 04-38. Community & Corporate Services -2016 Outdoor Patio Licence f... Page 136 of 142 Financial Implications The licence fee as per the by-law is $100.00 and has been paid to the Town. Accessibility Implications This report is available in alternate format upon request. Information Technology Implications Upon review, there are no information technology implications. Energy Management Implications Upon review, there are no energy management implications. Background Information In 2004, Council enacted a by-law to regulate outdoor restaurant patios and sidewalk patios. This by-law requires operators of patios to obtain a license from the Town and places conditions on the use of the patio. The by-law also prohibits sidewalk patios to be located on any part of a highway (Section 4(a)); within 50 metres of a signalized intersection (Section 4(c)) or 12 metres from a highway (Section 4(d)); however, Council may grant an exemption to any provision of the by-law. Beginning in 2011, Council has granted annual exemptions to the above-noted provisions for The Loaf ‘N Ale restaurant at 25 Dundas Street East to have an outdoor sidewalk patio. Discussion: On March 15, 2016, The Loaf N’ Ale made application for a 2016 outdoor sidewalk patio licence to be located on the sidewalk in front of 25 Dundas Street East. This will be the sixth year for this patio. The temporary sidewalk platform, required to be in place when the patio is operational, uses two parking spaces. Emergency Services, Infrastructure Services (Development Services and Public Works divisions) and the Clerk’s departments have all reviewed the application and supporting documentation and have no concerns to a licence being issued, subject to conditions. The County of Lennox & Addington has also reviewed the application and has no concerns; however the County does require that the owner obtain an encroachment permit. Community & Corporate Services -2016 Outdoor Patio Licence f... Page 137 of 142 The Corporation of the Town of Greater Napanee By-law No. 2016-0022 A By-law to Change the Name of a Certain Highway from Victoria Street to Pearl Street WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended (the “Act”) provides that municipalities may pass by-laws respecting highways; AND WHEREAS the Council of The Corporation of the Town of Greater Napanee deems it desirable to change the name of the highway known as Victoria Street, which is under the jurisdiction of the Town of Greater Napanee, to Pearl Street; AND WHEREAS public notice of the proposed highway name change has been published in a newspaper of general circulation in the Town and posted on the Town’s web site as prescribed in the Town’s Notice By-law; AND WHEREAS the proposed highway name change of Victoria Street to Pearl Street is appropriate as it will: (i) become an extension of the existing Pearl Street; (ii) eliminate confusion for emergency responders; and (iii) reduce duplicate highway names within the County’s boundaries; AND WHEREAS no objections to the proposed highway name change have been received and considered by Council; NOW THEREFORE the Council of The Corporation of the Town of Greater Napanee hereby enacts as follows: 1. That the highway known as Victoria Street on Registered Plan 36 between Pearl Street and Centre Street, being PIN 45113-0212, Geographic Town of Napanee, now in the Town of Greater Napanee, be hereby named Pearl Street. 2. That this by-law shall come into force and take effect on the date that a certified copy of this by-law is registered at the Lennox Land Registry Office (No. 29). Read a first and second time and finally passed this 12th day of April, 2016. ______Gordon Schermerhorn, Mayor Susan Beckel, Clerk By-law No. 2016-0022 - To Change the Name of a Certain Highw... Page 138 of 142 The Corporation of the Town of Greater Napanee By-law No. 2016-0023 A By-law to Designate Pearl Street as a One-Way Street WHEREAS the Municipal Act, 2001, S.O. 2001, c.25, as amended (the “Act”) provides that a municipality may pass by-laws respecting highways under its jurisdiction; AND WHEREAS the Council of The Corporation of the Town of Greater Napanee deems it desirable to designate the direction of vehicular traffic on Pearl Street, which is a highway under the jurisdiction of the Town of Greater Napanee, as one-way southbound; AND WHEREAS public notice of the proposed change from a two-way to a one-way street has been published in the newspaper and posted on the Town’s web site as prescribed in the Town’s Notice By-law, and also provided by mail to the property owners affected by this proposed change; AND WHEREAS no objections to designating the direction of traffic on Pearl Street as one-way southbound have been received and considered by Council; NOW THEREFORE the Council of The Corporation of the Town of Greater Napanee hereby enacts as follows: 1. That for the purposes of this by-law, “one-way street” shall mean a street or highway upon which vehicular traffic is limited to movement in one direction. 2. That the following street be designated as a one-way street for movement of vehicular traffic in a southbound direction only: (i) Pearl Street as shown on Registered Plan 36 being PIN 45113-0223, Geographic Town of Napanee, now in the Town of Greater Napanee. (ii) Pearl Street (formerly known as Victoria Street on Registered Plan 36, being PIN 45113-0212, and renamed as Pearl Street as per By-law No. 2016-0022), Geographic Town of Napanee, now in the Town of Greater Napanee. 3. That Schedule “A” attached hereto shall form part of this by-law. 4. That the Clerk shall ensure that a certified copy of this by-law is registered at the Lennox Land Registry Office (No. 29). By-law No. 2016-0023 - To Designate Pearl Street as a One-Wa... Page 139 of 142 By-law No. 2016-0023 To Designate Pearl Street as a One-Way Street Page 2 of 3 5. That this by-law shall take effect on May 2, 2016. Read a first and second time and finally passed this 12th day of April, 2016. ______Gordon Schermerhorn, Mayor Susan Beckel, Clerk By-law No. 2016-0023 - To Designate Pearl Street as a One-Wa... Page 140 of 142 By-law No. 2016-0023 To Designate Pearl Street as a One-Way Street Page 3 of 3 Schedule “A” to By-law No. 2016-0023 Victoria Street, renamed as Pearl Street by By-law No. 2016-0022 Pearl Street (including portion formerly Victoria Street) designated as one-way southbound By-law No. 2016-0023 - To Designate Pearl Street as a One-Wa... Page 141 of 142 The Corporation of the Town of Greater Napanee By-law No. 2016-0024 A By-Law to Confirm the Proceedings of the Council of The Corporation of the Town of Greater Napanee at a Regular Council Meeting Held April 12, 2016 WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, c.25, as amended (the “Municipal Act, 2001”), gives Council the authority to exercise the powers of the municipal corporation and requires that the powers of every Council are to be exercised by by-law; AND WHEREAS Council has passed By-law No. 2008-58, being a By-law to Govern the Calling, Place and Proceedings of Council and Committees of Council and the Conduct of its Members; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Greater Napanee at this meeting be confirmed and adopted by by-law; NOW THEREFORE the Council of The Corporation of the Town of Greater Napanee enacts as follows: 1. That the actions of the Council of The Corporation of the Town of Greater Napanee, at a Regular Council Meeting held on Apr. 12, 2016 in respect of each motion and resolution passed and other actions taken by the Council of the Town of Greater Napanee at this meeting, are hereby adopted and confirmed, as if all such proceedings were expressly embodied in this by-law. 2. That the proper officials of the Town of Greater Napanee are hereby authorized and directed to do all things necessary to give effect to the actions of the Council of The Corporation of the Town of Greater Napanee, referred to in the preceding section. 3. That the Mayor, or in the absence of the Mayor, the Deputy Mayor and the Clerk, or in the absence of the Clerk, the Deputy Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Greater Napanee. 4. That this by-law shall come into force and take effect on the date it is finally passed. Read a first and second time and finally passed this 12th day of April, 2016. ______Gordon Schermerhorn, Mayor Susan Beckel, Clerk A By-law to Confirm the Proceedings of the Council of the Co... Page 142 of 142