TOWN OF GREATER NAPANEE REGULAR SESSION OF COUNCIL A G E N D A APRIL 12, 2016 at 7:00 p.m. Council Chambers, Town Hall - 124 John St., Napanee Page 1. CALL TO ORDER 2. ADOPTION OF AGENDA 2.1 Adopt Agenda Recommendation: That the Agenda of the Regular Session of Council dated April 12, 2016 be adopted as presented. 3. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 4. PRESENTATIONS 5. DEPUTATIONS 5 5.1 Tom Derreck, Executive Director - Napanee District Community Foundation of Lennox & Addington Re: Introduction and Information on Grants to Celebrate Canada's 150th Birthday in 2017 6 - 20 5.2 Gary Scandlan, Chair - Taxation Policy Review Committee Re: Presentation of Interim Report 5.3 Council Resolution to Accept Additional Deputations with No Notice, if required. 6. ADOPTION OF MINUTES 21 - 25 6.1 Regular Session of Council - March 22, 2016 Recommendation: That the minutes of the Regular Session of Council dated March 22, 2016 be adopted as presented. 7. CORRESPONDENCE 7.1. Correspondence for Information 26 - 27 7.1.1 Correspondence for Information items dated - April 12, 2016 Recommendation: That the Correspondence for Information items dated April 12, 2016 be received. 7.2. Correspondence for Action 28 7.2.1 Peter Cruji Re: Status of Richmond Park Drive Extension Page 1 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda Page Recommendation: That Council receive the correspondence from Peter Cruji dated March 18, 2016 regarding the status of the Richmond Park Drive extension; And further that Council direct staff to bring back a report to the next meeting addressing the request. 29 - 30 7.2.2 Inspector Pat Finnegan, OPP Re: Requesting Approval of the Route for the NDSS Cancer Awareness Walk "The Hawk Walk" on April 29, 2016 Recommendation: That Council receive for information the correspondence from Inspector Pat Finnegan, OPP dated April 8, 2016 regarding the NDSS Cancer Awareness Walk; And further that Council approve the route for the NDSS Cancer Awareness Walk "The Hawk Walk" to be held on April 29, 2016 beginning at 1:15 p.m. from NDSS as presented. 8. UNFINISHED BUSINESS 9. COMMITTEE REPORTS 31 - 34 9.1 Municipal Arts & Culture Advisory Committee Meeting Minutes - December 8, 2015 Recommendation: That Council receive and adopt the Minutes of the Municipal Arts & Culture Advisory Committee dated December 8, 2015 35 - 38 9.2 Taxation Policy Review Committee Meeting Minutes - February 16, 2016 Recommendation: That Council receive and adopt the Minutes of the Taxation Policy Review Committee dated February 16, 2016. 39 - 41 9.3 Napanee BIA Board of Management Meeting Minutes - February 17, 2016 Recommendation: That Council receive and adopt the Minutes of the Napanee BIA Board of Management Meeting dated February 17, 2016 42 - 45 9.4 Municipal Heritage Committee Meeting Minutes - March 3, 2016 Recommendation: That Council receive and adopt the Minutes of the Municipal Heritage Committee dated March 3, 2016. 10. STAFF REPORTS 46 - 48 10.1 CAO Re: Taxation Policy Review Extension of Agreement with Watson & Associates and Authorization of Additional Budget Staff Recommendation: That Council receive for information the Taxation Policy Review - Extension of Agreement with Watson and Associates and the Authorization of Additional Budget report; Page 2 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda Page And further that Council authorize an extension of the term of the November 25, 2015 Agreement with Watson and Associates, Economists Ltd. to complete a Taxation Policy Review, to June 30, 2016; And further that the Mayor and Clerk be authorized to execute, on behalf of the Town, the required amendment to the Agreement for this extension of the term; And further that Council authorize an additional budget in the amount of $32,200. for expenses related to the completion of the Taxation Policy Review. 49 - 51 10.2 CAO Re: 18 Water Street East Vacant House Staff Recommendation: That Council receive for information the CAO - 18 Water Street East Vacant House report; And further that Council provide direction as to how they wish staff to proceed on this project; considering that Council has not repealed Resolution No. 529/15 to demolish the property. 52 - 130 10.3 Infrastructure Services (Utilities) Re: Summary of the 2015-2016 Compliance Inspection for the A. L. Dafoe (Napanee) Drinking Water System Staff Recommendation: That Council receive for information the Infrastructure Services - Summary of the 2015-2016 Compliance Inspection for the A.L. Dafoe Drinking Water System report. 131 - 132 10.4 Infrastructure Services Re: Downtown Infrastructure Renewal Naming Staff Recommendation: That Council receive for information the Infrastructure Services - Downtown Infrastructure Renewal Naming report; And further that Council consider one of the submitted names as a possible title for the Dundas Street Infrastructure Renewal project. 133 - 135 10.5 Infrastructure Services (Facilities) Re: Centre Street Boat Launch Interim Control Measures Staff Recommendation: That Council receive for information the Infrastructure Services (Facilities) – Centre Street Boat Launch Interim Control Measures Report; And further that Council approve the interim control measures as noted. 136 - 137 10.6 Community & Corporate Services -2016 Outdoor Patio Licence for The Loaf N Ale - 25 Dundas Street East Staff Recommendation: That Council receive for information the Community & Corporate Services - 2016 Outdoor Patio Licence for The Loaf ‘N Ale at 25 Dundas Street East report; And further that Council approve an outdoor patio licence from May 1st Page 3 of 142 REGULAR SESSION COUNCIL - April 12, 2016 Agenda Page to September 30th, 2016 for the patio on the sidewalk at 25 Dundas Street East with an exemption to Sections 4(a), (c) and (d) of the Outdoor Patio By-law No. 04-38, subject to the following conditions: a) The patio licence shall be for a maximum of 8 tables and 32 chairs. b) The owner shall continue to be responsible for the costs of construction of the sidewalk platform, as well as storage, maintenance, installation and removal of it. c) The sidewalk platform shall have a railing to prevent pedestrians from entering traffic. d) The patio railing and platform must be installed to the satisfaction of the Town’s Infrastructure Services (Public Works) Department and the Manager of Health & Safety and Accessibility. e) The patio furniture and sidewalk platform must be removed on or before September 30th, 2016. f) The owner shall obtain an Encroachment Permit from the County of Lennox & Addington. g) The owner must meet all other conditions of By-law No. 04-38. 11. BY-LAWS 138 11.1 By-law No. 2016-0022 - To Change the Name of a Certain Highway from Victoria Street to Pearl Street 139 - 141 11.2 By-law No. 2016-0023 - To Designate Pearl Street as a One-Way Street 12. NEW BUSINESS 13. NOTICE OF MOTIONS 14. STATEMENTS BY MEMBERS 15. CLOSED SESSION 15.1 Adjourn to closed session pursuant to Section 239 of the Municipal Act in order to approve closed session minutes. 15.2 Rise and report from closed session 16. CONFIRM PROCEEDINGS 142 16.1 A By-law to Confirm the Proceedings of the Council of the Corporation of the Town of Greater Napanee 17. ADJOURNMENT Page 4 of 142 NAPANEE DISTRICT COMMUNITY FOUNDATION Founded for giving - Serving since 1987 March 18, 2016 Municipal Clerk Town of Greater Napanee 124 John Street Napanee, Ontario K7R 1R3 Re: Request to Address Town Council The Napanee District Community Foundation’s mission is to help improve quality of life throughout Lennox and Addington with financial assistance to support social services, arts and culture, health, education, recreation, youth, seniors and the environment. For 28 years we’ve been funding community projects and helping students get a post- secondary education. In 2016 we’ll be distributing $108,000 in grants, scholarships and bursaries and are building to increase that capability from year to year. As the Foundation’s newly-arrived administrative head, I’d appreciate an opportunity to introduce myself, briefly summarize what we do and how we do it, and inform about a newly- announced nation-wide grants program available to community groups and organizations who’d like to organize a project to celebrate Canada’s sesquicentennial in 2017. I’ll make myself available at the Council’s convenience. Sincerely. Tom Derreck, Executive Director 613-326-1615 cell 47 Dundas Street East, Napanee ON K7R1H7 Phone: 613-354-7333 email: [email protected] website: www.ndcf.ca Making a difference throughout Lennox & Addington Thank you very much for submitting an application for a 2016 community grant. The selection committee members had to make some very difficult choices, and all applicants could not be provided with financial assistance. Although your project was worthwhile, I am Tom Derreck, Executive Director - Napanee District Community... Page 5 of 142 \A/atson ,‘ Phone: (905) 272-3600 8.. Associates Fax: (905) 272-3602 E C 0 N 0 M I S T S L T D. e-m&I: infocgwatson-econ.ca April 6, 2016 Mayor Gordon Schermerhorn and Members of Council Town of Greater Napanee Town Hall 124 John Street, P.O. Box 97 Greater Napanee, Ontario, Canada K7R 3L4 Re: Interim Report of the Taxation Policy Review Committee In follow-up to our presentation to Council on March 8, 2016, we are providing an interim report from the Committee along with recommendations for Councils consideration. 1. Timing for Completion of the Taxation Policy Review Committee Process — Request for Additional Meetings You will recall