Electronic Serials Cataloging Workshop

ELECTRONIC SERIALS CATALOGING WORKSHOP

INSTRUCTOR’S MANUAL

Prepared by

Steve Shadle (University of Washington) And Les Hawkins (Library of Congress)

Table of Contents

Foreword Preface

Sessions

1 Introduction 2 Cataloging an Online Serial 3 Aggregations and Packages 4 Online Versions 5 Changes that affect cataloging 6 Case Studies

Appendices

A MARC 21 Workforms B MARC 21 Coding Guide for Exercises C Answers to Exercises D Evaluation Form E Glossary F Resources G Diagram of bibliographic resources in AACR2, by Jean Hirons

Foreword

The world of serials cataloging has changed significantly with the arrival of electronic serials, particularly those that are Web-based. There are many more challenges for the cataloger in providing bibliographic access to these materials and SCCTP’s Electronic Serials Cataloging Workshop is designed to explore these issues, while also providing the basics of cataloging remote-access electronic serials according to CONSER practices. This is the third workshop to be developed by the Serials Cataloging Cooperative Training Program, under the aegis of the Cooperative Online Serials (CONSER) Program.

I am very grateful to Les Hawkins, CONSER Specialist at the Library of Congress, and Steve Shadle, Serials Cataloger at the University of Washington, for developing this course. Both Les and Steve have extensive knowledge of online serials and have provided numerous training sessions on this topic. Their expertise in both the subject matter and its effective presentation in a workshop setting is clearly evident.

I also want to thank Victor Liu, Coordinator of Technical Services at Washtenaw Community College, for providing a test session for the course and to the Michigan Library Consortium for sponsoring the test. Special thanks are also extended to course reviewers: Victor Liu, David Van Hoy (MIT), Cameron Campbell (ATLA), and Gretchen Yealey (Brown), Ann Ercelawn (Vanderbilt) and Becky Culbertson (UC-San Diego).

This course was designed to be presented by SCCTP trainers in a workshop setting; however, the materials may also be used for self-study. The course makes use of PowerPoint and does not require an Internet connection. Comments on the materials are most welcome.

To learn more about SCCTP, consult the Web site at: http://lcweb.loc.gov/acq/conser/scctp.home.

Jean Hirons CONSER Coordinator Serial Record Division Library of Congress

April 2002 Instructor’s Preface

The Electronic Serials Cataloging Workshop has been designed for an optimum class size of under 25. A single trainer can give the presentation in one day, including time for class discussion. Sessions 2, and 5 have cataloging exercises that will require the students to use a MARC workform found in appendix A and a guide to MARC 21 coding in appendix B.

Instructors are encouraged to re-arrange slides if necessary to present the material in a way they feel most appropriate. For example, session 6 offers six case studies for trainees to consider. The material can be presented in a couple of different ways, small group discussion, where the class is divided into groups to look at a particular case study or as a trainer-led discussion where the trainer leads the entire class through all of the case studies. Since the slides for the case studies are arranged to present all of the case studies as a group and all of the solutions as a separate group, the trainer may want to rearrange them to better facilitate a trainer-led discussion format where each case study is shown, then its solution immediately following it. If you re-arrange the slides, please keep in mind that the participant’s printed manual will not be in synch with the slide re- arrangement.

The suggested workshop schedule for the day is to begin at 9:00 and end by 5:00. The times below are only a suggestion and may be altered depending on group needs.

9:00-9:15 Introductions/logistics 9:15-9:45 Session 1 9:45-10:15 Session 2 10:15-10:30 Break 10:30-12:00 Session 2 continued 12:00-1:00 Lunch 1:00-3:00 Sessions 3 and 4 3:00-3:15 Break 3:15-4:15 Session 5 4:15-5:00 Session 6

If the workshop is not running on schedule, there is some flexibility built into session 6, either by taking more time with small group discussion or taking less time by presenting the material yourself or not considering some of the case studies. Case studies #4 (Online supplement to a print serial) and #3 (Multiple language editions) are the least common situations and the best to drop if you don’t have the time or size of group to discuss all the case studies. If you identify other case studies that you think will serve attendees better, feel free to add them to your materials and report them to the trainer’s list. Session 6 case studies should change as the world of e-serial publishing does.

Just as with the Basic Cataloging and Holdings courses, please report your training experience to other trainers via the training list ([email protected]).

Session 1 Session 1: Introduction

• What are the goals of the electronic serials cataloging course? • What are the basic tools, standards and resources for cataloging e-serials? • What kinds of e-serials are libraries dealing with? • What are the differences between serials and integrating resources?

Object: The object of this session is to introduce the goals of the online serials cataloging course. It will describe characteristics of online serials and talk about the need for creating records for them. It will discuss some of the tools and terminology for cataloging e-serials.

Warm Up Exercises Ask class to describe some of the online serials they have encountered at their institution. How many in the class deal with aggregator packages? List the names of some of the packages. How many are involved with cataloging locally produced online serials for digital library projects? What other sorts of online serials are attendees dealing with?

References The Instructor is advised to review the following: CCM Module 31

Cataloging Online Serials 1 Session 1

Goals of the course

• Outline basic terminology, techniques, tools and problem solving approaches

• Give attendees practice creating catalog records for a variety of electronic serials

• Explore the problems of multiple electronic versions

•Outline basic techniques, tools and problem solving approaches to cataloging e- serials. Use of AACR2 and MARC 21 to create records for online serials is one of several approaches to handling e-serials. The course will focus on this approach however and point out where it is most appropriately used

•Give attendees practice creating catalog records for a variety of electronic serials. -Most sessions have practice exercises in the attendee handbook. -Some of the answers to these reflect one of several possible ways of using AACR2 to create the record

•Explore the problems of multiple electronic versions. -Discuss ways to handle serials included in “aggregator databases” and other types of electronic reproductions

Cataloging Online Serials 2 Session 1

Goals continued

• Discuss common problems in cataloging online serials

• Look at trends in e-serial cataloging

•Discuss common problems encountered in cataloging online serials. -Including selecting the chief source, recording unusual designations •Look at trends in e-serials cataloging.

Cataloging Online Serials 3 Session 1

Goals for participants • Practice creating original records for online serials • Learn various techniques for handling online versions of print serials • Share your experience with cataloging online serials • Discuss problems and unique situations from home

The instructor can ask the class if they have goals or particular interests other than what’s listed on the slide. These can be listed on a flip chart to make sure they are covered or otherwise addressed during the session.

Cataloging Online Serials 4 Session 1

Tools for cataloging online serials • AACR2 (revised 2002) & Library of Congress Rule Interpretations (LCRIs)

• MARC 21 Bibliographic Format

• CONSER documentation – CONSER Cataloging Manual, Module 31 • http://www.loc.gov/acq/conser/module31.html – CONSER Editing Guide

The appendices contain workforms and guides to fixed field coding for completing the exercises.

Cataloging Online Serials 5 Session 1

Types of online serials

• E-serials “born digital,” that is, originally published online – some of these may later appear in cumulated print format • Reproductions, republications, simultaneous editions of print titles – Issued by original print publisher, a contracted third party or as part of a digital library project

•Types of electronic serials selected and cataloged by libraries include (but are not limited to!):

–Scholarly online serials which provide a means of self publishing and access to preprint manuscripts. Often “born digital” originally appearing on the Web, sometimes later issued in print (related versions such as print are secondary to the online version.) These may not contain traditional volume and issue numbering- sometimes the only designation available is the numbering on individual articles. –Digitized versions of serials – scholarly titles included in aggregator databases or indexes – popular or commercial magazines

Cataloging Online Serials 6 Session 1

Types of online serials continued

• Titles that are part of a database of aggregated titles – May vary in completeness of reproduction and coverage of issues – May be the most predominate type of e-serial that libraries purchase and need to control

The term “aggregator database” refers to the packaging of a large number of digitized titles into a searchable database. The content and characteristics of such packages vary widely but for serials it has meant that there is a great deal of overlap in titles contained in these products and differences in the extent of available issues among them. Utilities, such as OCLC often show a wide range of treatment for a single title covered by several aggregator databases. In some cases a single record has been used to list URLs of all the aggregators that cover the title, in other cases, separate records have been created.

–Other types: –Government serials –“Overlay journals” an HTML serial-like interface to databases. –‘Zines, e-zines, or online versions of fanzines. Popular culture, music or computer oriented, sometimes informally produced –Newspapers –Can anyone in the class mention other types? –[Instructor could discuss some of the types mentioned during the warm-up for this session]

Cataloging Online Serials 7 Session 1

Resource discovery methods and control How do libraries provide access to electronic resources?

• Institutional gateways to Web based resources – Lists and menus that provide access to serials – Subscription products and services

• OPAC record with links to the resources and services

Resource discovery: using various methods to identify, distinguish (from similar resources) and retrieve a bibliographic resource. Control: assuring that library users have access to a resource in a larger sense. Making sure its retrievable (as with a catalog record or access through a library page or bibliography) and available (its paid for, passwords work, IP access works).

Libraries provide access to electronic resources in several ways. Access may be provided through institutional Web gateways, homepages, or digital library projects. These might include access to free Web resources organized in topical lists. They may also include subscription products available through a commercial service or database provider. Sometimes access is available through connections between these resources and records in a library OPAC where searching by controlled index terms and relationships to related bibliographic resources can be seen. In other cases they are simply available through an institutional Web page where access is controlled through “domain” recognition or password. Further explanation: Domain recognition refers to the identification of a valid user IP [Internet Protocol] address as the user attempts to access a resource. If the user’s IP address isn’t valid (e.g. they haven’t paid for a subscription or their IP address hasn’t been added to the provider’s list of valid IP addresses) the user’s access is blocked. Another method of controlling access to a paid subscription resource is to require the use of a valid password.

Cataloging Online Serials 8 Session 1

Resource discovery and control cont.

• Metadata standards that promote the embedding of description and search terms in the resource itself

– Search engines can more effectively find the resource

– Some metadata schemes are designed to fit a particular type of resource or audience

A number of metadata standards have been developed to facilitate access to online resources. Libraries use these in digital library projects to enhance access to resources or to create Web based finding aids for digitized collections.

Many metadata standards serve specific types of resources and audiences. Encoded archival description (EAD) and variations of it for example has been used to create finding aids for archival material in many digital library projects. These finding aids provide a standardized description of the material which meet resource discovery requirements much more effectively than traditional MARC cataloging records. Other metadata schemes--Dublin Core for example, have been developed with the idea of embedding a standardized description within the resource itself. This would enhance the ability of Internet search engines in resource discovery.

While there are many notable projects making use of embedded metadata across the wide range of the Web, use of metadata to enhance search engine retrieval is uneven, since its up to the creator to include metadata in creation of Web documents.

Cataloging Online Serials 9 Session 1

Why catalog them with AACR2 and MARC 21? • Provide access to all versions of a bibliographic resource in the OPAC – Including cases where format changes from print to online only • Resource Discovery: Controlled vocabulary and MARC 21 content designation for selected Internet resources • OPAC can reflect licensed/fee-based library acquisitions 10

It’s likely an institution will use a variety of methods to provide access to online resources. Creating an OPAC record using AACR2 and the MARC 21 format is just one more approach and probably best aimed at selected resources. Providing records for an online version of a resource in the OPAC can be helpful if existing print versions, microform versions, or CD-ROM versions have been cataloged. All versions are brought to the users attention while searching the OPAC. When a paper serial changes to online only format, a new record is called for in AACR2 and these can also be linked in the OPAC. Resource discovery in the OPAC is enhanced with controlled vocabulary and MARC 21 content designation. While Internet search engines are becoming more efficient (and they are powerful!), careful selection and subject analysis for certain resources is still appropriate. Since many Internet acquisitions are fee based, it’s appropriate to create records for them as with other library acquisitions, this usually includes an OPAC record.

Cataloging Online Serials 10 Session 1

A serial is:

“A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.”

•One of the first decisions the cataloger needs to make is what type of bibliographic resource is being cataloged. •The definition of a serial has changed only slightly: it now says that a serial “usually” bears numbering to include unnumbered monographic series. •The rules for serials and integrating resources are both given in chapter 12, as continuing resources. •The basis of description for a serial is still the first or earliest part available.

Cataloging Online Serials 11 Session 1

An integrating resource is:

–“A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Examples of integrating resources include updating loose-leafs and updating Web sites.”

•The basis of description for integrating resources is the latest iteration.

•[If the instructor has access to an Internet connection these resources might spark some interesting discussion of the differences between a serial and an integrating resource.] What about these? These resources may fall somewhere between a serial and an integrating resource: –Articles added to the Web site for Online journalism review : OJR http://www.ojr.org articles contain only date posted; there is a related email newsletter that is a clear serial –Weblogs The rogue librarian http://www.roguelibrarian.com/ dated messages and content are added on an ongoing basis. Web log software is becoming increasingly popular.

Cataloging Online Serials 12 Session 1

Going digital

• An online version of a print serial or other physical format serial that does not retain separate issues in online format, would be cataloged as an integrating resource

The following slides show an example of a serial published in print or CD-ROM format is digitized for the Web and is not issued in discreet parts or issues in its online format would be cataloged as an integrating resource but could be linked to the record for the related physical format version.

Cataloging Online Serials 13 Session 1

Serial in print format

International Directory of Primatology

1st ed

Wisconsin Primate Research Center Madison, Wis.

Example of a serial, an annual directory in paper format. Its cataloged as a serial.

Cataloging Online Serials 14 Session 1

Database in online format

Primate info net

Wisconsin Regional Primate Research Center

International Directory of Primatology About IDP Search IDP Create or revise an entry Table of Contents Organizations Field studies

In online format, the directory is a database. It provides a search interface for two primatology related databases (people, organizations, field studies descriptions and more). The databases are called “Organizations” and “Field Studies”, seen at the bottom of the slide. It also provides a form for adding new entries to the database.

In the online format, this would be cataloged as an integrating resource, since there are no discreet issues available. The user searches this online database and retrieves records which provide information about a particular person or organization. New records are added on a continuous basis.

Currently records for integrating resources are created in the computer file format, at bibliographic level “m.” Sometime after the implementation of revisions to AACR2 in 2002- AND after the implementation of the newly defined and approved MARC 21 bibliographic level code “i” integrating resources will be cataloged using the serial 008-- use of the code i will identify them as integrating resources.

Cataloging Online Serials 15 Session 1

Example of a Web site • Most Web sites will be cataloged as integrating resources

This Web site is updated frequently with news and information about World Wide Web standards. It provides access to a growing number of resources produced by the World Wide Web Consortium (including serials or monographs that could conceivably be cataloged separately).

The organization’s Web site does not meet the definition of a serial, but would be cataloged as an integrating resource using chapters 9 and 12 of AACR2.

Cataloging Online Serials 16 Session 1

Examples of an Online Serial

Academic oriented online journal. This example was “born digital” no print version as yet. Issues are clearly designated. This is a screen shot from a table of contents screen where access is given to the contents of each issue by a given year.

Cataloging Online Serials 17 Session 1

Issue of CIT Infobits

Screen shot of an individual issue. Note designation for the issue, ISSN, and some bibliographic information can be seen on this page. [This particular example is similar to a paper publication that has a caption title: the first page or screen contains all the articles, the title is given at the top.]

Cataloging Online Serials 18 Session 1

Summary • Chief goal of the workshop is to develop skills in cataloging online serials • Online serials display a wide array of characteristics • The revised chapter 12 of AACR2 covers both serials and integrating resources

Cataloging Online Serials 19 Session 1

Exercises

Cataloging Online Serials 20 Session 1, Exercise 1

Is this a serial? Why or why not?

Table of Contents screen:

CONSERVATION ECOLOGY

Main Issues How to submit Subscription benefits

June, 2001

Volume 5, Issue 1 Table of Contents Articles in Conservation Ecology are published continuously in an Issue-in-Progress. At semiannual intervals, the Issue-in-Progress is declared a New Issue. All articles are copyrighted © 2001 by the Resilience Alliance.

Note: Each title serves as a link to the full article, including all figures, tables, and appendices. As articles with associated figures, tables, and appendices may be quite large and thus take a long time to download, we also provide a version of each of these articles in which the text, figures, tables, and appendices are separate files. Links to the other parts of the article are provided in the text. To choose the "linked files" version of an article, click on the symbol [#].

Conservation Ecology, 2001: A Journal for Both Authors and Readers C. S. Holling

EDITORIAL

Crisis and Transformation Don Ludwig

SPECIAL FEATURE ON POLLINATOR DECLINES Causes and Extent of Declines among Native North American Invertebrate Pollinators: Detection, Evidence, and Consequences James H. Cane and Vincent J. Tepedino

[Abstract] Ups and Downs in Pollinator Populations: When is there a Decline? [#] David Ward Roubik [Abstract] Variation in Native Bee Faunas and its Implications for Detecting Community Changes [#] Neal M. Williams, Robert L. Minckley and Fernando A. Silveira [Abstract] The Native Bee Fauna of Carlinville, Illinois, Revisited After 75 Years: a Case for [#] Persistence John C. Marlin and Wallace E. LaBerge

1 Conservation Ecology – Serial??

Yes, this is a serial. Even though articles are added continuously to issues, a complete numbered and dated issue is released twice a year.

Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: f MRec: Ctry: onc S/L: 0 Orig: s EntW: Regl: r ISSN: Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

006 [m g d ] 007 c $b r $d m $e n 022 1195-5449 043 n------050 14 QH75.A1 $b C673 245 00 Conservation ecology $h [electronic resource]. 260 Ottawa, Ont. : $b Ecological Society of America, $c c1997- 310 Semiannual 362 0 Vol. 1, issue 1 (June 15, 1997)- 500 Title from title screen (viewed on Mar. 30, 1999). 515 Articles are published continuously on the Internet in an "Issue in Progress" which is declared, every 6 mos., as a "New Issue". 516 Electronic journal 538 Mode of access: World Wide Web. 650 0 Conservation biology $v Periodicals. 650 0 Ecosystem management $v Periodicals. 650 0 Ecological assessment (Biology) $v Periodicals. 650 0 Applied ecology $v Periodicals. 650 0 Nature conservation $v Periodicals. 710 2 Ecological Society of America. 856 40 $u http://www.consecol.org/Journal/ 936 Vol. 2, issue 2 (Dec. 1998) LIC

Session 1, Exercise 2

Is this a serial?

An example of an online only resource. Opening flashscreen.

Contents screen for the whole resource.

1 Session 1, Exercise 2

The page that results after pressing the “Current issue” link:

2 Session 1, Exercise 2

At the Archive:

3 Session 1, Exercise 2

The about file:

Xtreme Scholar – Serial??

Because there is a designated archive page with an indication that this is the first issue, we can assume there will be future issues.

Type: a ELvl: 7 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: t MRec: Ctry: cau S/L: 0 Orig: s EntW: Regl: r ISSN: Alph: Desc: a SrTp: p Cont: DtSt: c Dates: 2000,9999 006 [m d ] 007 c $b r $d c $e n 037 $b Pepperdine University, 400 Corporate Pointe, Culver City, CA, 90062 245 00 Xtreme scholar $h [electronic resource]. 260 Culver City, Calif. : $b Pepperdine University, $c c2000- 310 Three no. a year 362 0 1st issue- 500 Title from title graphic (viewed on Nov. 16, 2000). 516 HTML, pdf, Macromedia Flash (electronic journal) 538 Mode of access: World Wide Web. 710 2 Pepperdine University. 856 40 $u http://www.pc.cc.ca.us/meredith/Pepperdine/XtremeScholar/Default.htm 856 02 $u mailto:[email protected]

Session 1, Exercise 3

Consider creating a record for Online journalism review. Is it a serial? What evidence is given to decide if this is a serial?

Home page of Online journalism review : OJR:

Feature articles appear on home page weekly

Mast head for OJR.com “…a Web- based journal”

Access to feature articles is available though keyword searching

1 Session 1, Exercise 3

Feature articles can also accessed through a list, they are in chronologically ordered with the most recent at the top of this list. All articles show a date posted when clicked on for viewing.

Weekly “Posted” date

Print version” above refers to the menu of printable articles in date order

2 Session 1, Exercise 3

Screen shot below is from a related email notification newsletter.

Online Journalism Review – Is it a Serial? Maybe.

Answer: Yes and No. Here is a partial record from OCLC which shows treatment as a serial. In this case, the title source has been given rather vaguely as “title screen.” The site refers to itself as an “Web-based journal”. It might be possible to consider the date- designated articles to demonstrate seriality. They are issued as successive parts and have numbering. On the other hand, they are really only a part of a much larger site with many features. All features, articles etc. added to the site much the way other Web sites treated as integrating resources are.

Type: a ELvl: 7 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: w MRec: Ctry: cau S/L: 0 Orig: s EntW: Regl: r ISSN: Alph: Desc: a SrTp: p Cont: DtSt: c Dates: 1998,9999 006 [m d ] 007 c $b r $d c $e n 245 00 Online journalism review $h [electronic resource] : $b OJR. 246 13 OJRNewsletter 246 3 OJR newsletter 246 30 OJR 260 Los Angeles, Calif. : $b USC Annenberg School for Communication 310 Weekly 362 1 Began in 1998. 500 Description based on: June 23, 1998; title from title screen (viewed on Jan. 22, 1999). 516 Text email and HTML Web documents (electronic journal) 538 Mode of access: email and World Wide Web. 710 2 Annenberg School of Communications (University of Southern California) 856 40 $u http://www.ojr.org 856 00 $u mailto:[email protected] $i subscribe OJRNews-L

Session 2 Session 2 Cataloging an online serial

• What are the basic steps in creating an original record for an online serial?

• What are the cataloging rules in AACR2 and MARC 21 fields used with online serials?

• What are the unique features of cataloging online serials?

Object: The object of this session is to give an overview of cataloging remote access electronic serials. The session will outline the basic steps in creating an original catalog record. MARC 21 fields specifically used for online electronic serials will be discussed as well as linking relationships.

Warm Up Exercises

For those who have cataloged e-serials, what kinds of problems have you encountered? For those who haven’t what do you think your first steps to cataloging an e-serial would be?

References The Instructor is advised to review the following: CCM Module 31, CEG. AACR2/LCRI chapters 1, 9, 12, 21, 25; SCCTP basic serials cataloging course session 8

Cataloging Online Serials 1 Session 2 Basic steps for cataloging online serials

• Is it a serial, integrating resource, or monograph? •Search for copy • Choose format and fixed fields • Select the chief source for title and other bibliographic information • Make entry decisions

• Determine if it is a serial. AACR2, chapter 12 is now titled “Continuing resources.” –Serials are cataloged with successive entry rules; the description is based on the first or earliest available issue. – Integrating resources use latest entry conventions, description is based on the latest iteration or version –Is the Web document monographic in nature? If so, it does not meet the definition of a continuing resource. •Existing records may help identify relationships with other serials or monographs, and provide copy for cataloging. •Choose appropriate MARC 21 format and fixed fields. –Type of record code “a,” language material + bib level “s” –Type of record code “m” computer file + bib level “s” »For serial type of record code “a,” it is necessary to add computer file 006, Serials coded type of record code “m,” a serial 006 is added to the record. • Select the chief source for recording the title and other bibliographic data. –Source of title proper should be the most complete presentation of title (AACR2 9.0B1) in conjunction with the first or earliest available issue (AACR2 12.0B1). • The decision to enter the serial under corporate, personal or title main entry is made according to AACR2 21.1 and accompanying rule interpretations.

Cataloging Online Serials 2 Session 2

Basic steps continued:

• Formulate uniform title if necessary • Record title statement, identify variant titles and other added entries

• Provide descriptive elements: 250, 260, 362, notes

• Provide appropriate subject headings and classification

• Provide linking note fields

•Provide URLs

•Follow AACR2 chapter 25 and the rule interpretations to formulate the appropriate uniform title, if needed. •Record the title proper and the rest of the title statement according to AACR2 12.1. Note title variants appearing in other locations on the serial, make additional title added entries appropriate to AACR2 21.30J. •Record edition statements of the type appropriate to serials according to AACR2 12.2 and the source of the edition statement if it is different from the source of title (AACR2 9.2B1). •Provide the numbering of first or last issue unless the description is based on an issue other than the first or last (AACR2 12.3A1). Make a description based on note if an issue other than the first or last was used (12.7B23). •Record the publication information according to AACR2 1.4 and 12.4 • Make notes on frequency (AACR2 12.7B1); source of title (AACR2 9.7B3 and 12.7B3). •Other notes about title might include notes about title variations. •Make other appropriate notes including 516 Type of computer file, 530 Additional physical format, 538 Mode of access and, if needed System requirements. •Provide all appropriate links including the 776, additional physical form. •Record URIs (URLs or URNs) in the 856 field. (Since URNs are not yet widely used, the term URL will generally be used in this text.)

Cataloging Online Serials 3 Session 2

Sample E-serial. Home page:

URL http://egj.lib.uidaho.edu/index.html

Electronic Green Journal ISSN 1076-7975

Professional journal on international environmental information

C urrent Issue The Electronic Green Journal provides peer-reviewed articles, book reviews, news, and information on current printed and Back Issues electronic sources concerning international environmental topics. Letters to the Editors

Mission Statement

EGJ Statistics University of Idaho Library Links to EGJ

This sample e-serial is an electronic only publication that continues the print serial: Green library journal, which ceased in 1993. Scenario for this example: A search for copy on OCLC reveals a record for the print version only.

Cataloging Online Serials 4 Session 2

Subscription instructions.

Electronic Green Journal ISSN 1076-7975

Professional journal on international environmental information

Subscriptions to the Electronic Green Journal are no longer available.

Current Issue To automatically receive announcements and Back Issues tables of contents of new issues of the Letters to Editors Electronic Green Journal that have been Mission Statement published on the WWW, send a message to Board of Editors [email protected] with the following Guidelines included: subscribe egjtoc Books for review our_email_address. How to Subscribe HOME

This page gives information about subscribing to a related electronic mailing list. It’s a notification list, giving contents of current issues.

Earlier in its history, the Electronic green journal was delivered by email and issues were also available through ftp and a gopher server. Its now mainly available through the Web version, some back issues are available by ftp.

Cataloging Online Serials 5 Session 2

Back issues screen

URL http://egj.lib.uidaho.edu/backis.html

Electronic Green Journal ISSN 1076-7975

Professional journal on international environmental information

Back issues

Issue 13 / December 2000 • Contents • Search

Issue 12 / Earthday 2000 Issue 11 / December 1999 • Contents • Contents • Search • Search

Separate serial issues are available on the site, so it is appropriately cataloged as a serial.

Since the contents are mainly language material, the serial fixed field would be used.

Fixed field computer file elements are added by adding the computer file 006.

Cataloging Online Serials 6 Session 2

Excerpt from volume 1, issue 1. Title in title bar: EGJ

Electronic Green Journal ISSN 1076-7975 Volume 1, Issue 1, June 1994

Published on an Irregular Basis by the University of Idaho Library at: gopher gopher.uidaho.edu TABLE OF CONTENTS

Maria A. Jankowska and Francis S. Griego From the Editors Irwin W eintraub Fighting Environmental Racism: A Selected Annotated Bibliography

An annotated bibliography of English language materials on environmental discrimination against people of color and the poor

C atherine Flanagan Environmental Equity: Broadening the Scope of Environmental C ollections

Access to information on environmental equity, environmental justice, and environmental racism … .

… ELEC TRO NIC GREEN JO URNAL is published irregularly by the University of Idaho Library. It is available free from the University of Idaho via: gopher.uidaho.edu

•This slide shows a portion of the first issue available on the Web. This issue is the source of title and will be noted in the catalog record: •500 Title from table of contents (viewed June 22, 2001). •This screen would also be the source for publication and frequency information.

•Note this is a very old issue in “Internet time”- it contains a reference to the serial being available through the gopher at University of Idaho. •Assume for the sake of the example that we know the University does not still have its gopher files available and that all issues are currently available through the Web. Some back issues are also available for ftp download.

Cataloging Online Serials 7 Session 2

Choose format and fixed fields

• Serial or computer file format, the appropriate 006 field

• a Language material. – Use code "a" to indicate that the content of the resource is for printed non-manuscript language material.

• m Computer file. – Use code "m" to indicate that the content of the record is for the following classes of electronic resources: computer software (including programs, games, fonts), numeric data, computer-oriented multimedia, online systems or services.

•Selection of the appropriate bibliographic format is based on the definition of the Type of Record codes a and m (in the CEG the code is called: Type of Record, Leader/06):

•Many electronic serials are coded as primarily language publications with fixed field computer file characteristics coded in the 006 and specific computer file characteristics coded in the 007.

a Language material. Use code "a" to indicate that the content of the record is for printed non-manuscript language material. m Computer file. Use code "m" to indicate that the content of the record is for the following classes of electronic resources: computer software (including programs, games, fonts), numeric data, computer-oriented multimedia, online systems or services. For these classes of materials, if there is a significant aspect that causes it to fall into another Leader/06 category, code for that significant aspect (e.g., vector data that is cartographic is not coded as numeric but as cartographic). Other classes of electronic resources are coded for their most significant aspect (e.g. language material, graphic, cartographic material, sound, music, moving image). In case of doubt or if the most significant aspect cannot be determined, consider the item a computer file.

From Mar. 1996 to Feb. 1998 type of record code “m” was used for all electronic serials, regardless of content. The code was redefined in 1998 with the current narrower definition. It is much more focused on things like “computer software (programs, games, and fonts), numeric data” so that textual e- serials are cataloged in the serials format. While many records were converted to the serial format as catalogers run into them, there are still records in the utilities for textual e-serials that show the earlier coding in the computer file format.

Cataloging Online Serials 8 Session 2

Form of item, original item

• Code "s", for coding the Form of Item (008/23) and Form of original item (008/22)

• The current CONSER practice for coding records for textual electronic serials is:

008/22 (Form of item): s 008/23 (Form of original): s

Code "s" for "electronic" in the serial 008 was implemented in spring 2000 for "form of item" (008/23) and "form of original item" (008/22). •Used in the same way that codes for microfilm and microfiche are currently used in those 008 bytes. OCLC added the new code "s" to the 008/23 on existing records in spring 2000. •At present CONSER is not treating any online serial as an electronic reproduction because of the difficulty of determining what the original form is. It’s possible the original form was print or electronic; or it may be that both formats are issued simultaneously as different format editions. •Other catalogers may wish to consider using a microform approach to cataloging electronic resources in cases where it can be determined that the print is the original format and that the two formats are not simultaneous editions– the coding would be different from what we’ve used here. •AACR2 1.11 and the accompanying LCRI discuss two possible approaches to cataloging reproductions of print publications. LCRI 1.11 specifically addresses non-microform reproductions and in practice allows the use of a print record clone for descriptive elements and the addition of notes to describe details of the electronic reproduction. An example of this use for a digitized serial will be provided in session 4.

Cataloging Online Serials 9 Session 2

006 and 007

The 006 field is added to serial format records to code computer file fixed field data elements. At least two of these are commonly used:

006/00 Form of material: m 006/09 Type of computer file: d

007 Physical description fixed field. In OCLC this displays as a fixed length variable field with subfields. In RLIN it displays as part of the fixed field.

Detailed characteristics can be coded in the 007: Category of material “c”, SMD, color, sound, etc.

The 006 field representing elements for computer file material is added to the serial format record. The form of material code “m” in this 006 fixed length field identifies the item as a computer file. Other codes in this group of fixed fields include target audience and type of computer file.

The type of computer file defined in the 006 is somewhat broad. It includes codes that identify the type as: numeric data, computer program, document, bibliographic data, online system or service. For textual e-serials Type of computer file is often coded “d” for document: “…when a file that is textual contains mostly alphabetic information”– CEG definition of code “d”

The 007 field is used to provide more details about the computer file. These include: category of material “c” computer file; SMD specific material designation, for online serials the smd would be coded “r” remote; color and sound can also be coded. Subfields “g” through “l” are optional and not routinely used for online serials.

Cataloging Online Serials 10 Session 2

Fixed field for Electronic green journal as it would appear in OCLC so far:

Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: MRec: Ctry: S/L: 0 Orig: s EntW: Regl: ISSN: Alph: Desc: a SrTp: Cont: DtSt: c Dates: 1994,9999

006 [m d ]

007 c $b r $d c $e n $f u

Building a record for Electronic green journal as it would appear in OCLC: What do we have so far? [Some of the fixed field elements have already been coded in this example. Bibliographic level “s” serial for example.] The serial format 008 field is used to catalog this serial: Type of record code “a” (language material) Form of item code “s” Form of original coded “s”

The 006 field has been added and it is coded minimally with form of material “m” computer file and type of computer file “d” for document (mostly textual material)

The 007 field has been coded category of material “c” computer file, smd “r” remote; subfield d Color has been coded “c” multicolored; subfield e dimensions “n” for not applicable; and subfield f sound has been coded “u” for unknown (probably used as a default coding by many catalogers)

[The instructor can note the differences and similarities between records for the print version and the online version. Since the serial is mainly language material, the type of record code is “a” this is true for both the print and the online versions].

Cataloging Online Serials 11 Session 2

Sources of information • Basis of the description (AACR2 12.0B1) – First or earliest issue for: • Title and statement of responsibility •Edition • Beginning numbering (last issue is the source for ending designation) • Publication (last issue for ending date) – All issues or parts for: •Series •Notes • Standard number and availability

•Digitized versions of long published print titles are typically made available beginning with more recent issues or a recent span of issues rather than the first issue- so in these cases the basis of description is of necessity the earliest issue available online.

•Information for notes and series may come from any source. The ending date of publication and the ending designation is recorded from the last issue.

Cataloging Online Serials 12 Session 2

Chief source of information

• 9.0B1: The chief source of information for electronic resources is the resource itself. Take the information from formally presented evidence (e.g. title screen(s), main menus, program statements, initial display(s) of information, home page(s), the file header(s) including email “Subject:” lines, encoded metadata (e.g. TEI headers, HTML/XML meta tags) ...

• If the information presented in these sources varies in degree of fullness, prefer the source that provides the most complete information.

•9.0B1 states that we are free to select the appropriate chief source from the resource itself, preferring a source that provides the most complete information.

•12.0B1 tells us to generally prefer the first (or earliest) issue or part over a source associated with the whole serial or with a range of more than one issue or part.

•So the source of title proper should be the most complete presentation of title (AACR2 9.0B1) in conjunction with the first or earliest available issue (AACR2 12.0B1).

Cataloging Online Serials 13 Session 2

Prescribed sources for title

• Common specific sources are:

– journal home pages – contents screens of all volumes, or of individual issues – screens associated with individual issues: captions, cover image titles in graphic and PDF format serials – menu screens used for navigation and to access contents – presentations of other bibliographic information: mastheads, “about” pages, journal information pages – Internal sources such as the title in the HTML source code

•It is preferable to cite a more specific source than to use the general term “title screen” if possible. This is important when later evaluating the serial to determine if the the title proper has has changed.

•When presented with so many sources of title, prefer a source presenting a full form of the title associated with the first or earliest issue. •Some of the common sources of information: –journal home pages –table of contents screens that list available volumes, or contents for a specific issue. – navigational menu screens –source code (for title found in a title bar display: this is an OLAC recommendation for terms citing source of title: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html) This citation is listed in Appendix F, Bibliography –titles presented in conjunction with the issue as with graphic “cover” images, or caption titles as with a pdf newsletter format.

Cataloging Online Serials 14 Session 2 Title statement and source of title note –Record • title proper • GMD [electronic resource] • the rest of the title statement

– Always give source of title (AACR2 9.1B2, 9.7B3), and source of edition statement if different from source of title (9.2B1) – In a newly created record give date the source was viewed in a note

Note use of the GMD electronic resource

Other title information is recorded in the same manner as with print serials according to the provisions of AACR2 12.1E1, usually in limited situations [Provisions of the LCRI have been incorporated into the revised chapter 12, with some modifications. In general these provisions limit the situations in which other title information is added for serials and in other cases allow the cataloger to decide whether to transcribe in the 245, a note or not at all]

The Online Audiovisual Catalogers Cataloging Policy Committee has compiled useful suggestions for wording title source notes for a variety of Web resources:

http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html This citation is in Appendix F, Bibliography

Cataloging Online Serials 15 Session 2

Record title variants (246) “Make notes on titles by which a bibliographic resource is commonly known or on titles borne by the resource other than the title proper” -- AACR2 1.7B4 Give added title entries per LCRI 21.30J

Cataloging Online Serials 16 Session 2

Variant titles continued Includes:

– Titles found on other screens or objects that serve a specific function, e.g.: • contents screens • navigation bars • source code or title bar • home page or other pages not selected as chief source

– Phrases containing introductory wording that were omitted from the title proper, per 1.1B1

Phrases containing introductory wording that were omitted from the title proper, per 1.1B1. Examples: Welcome to python journal

Cataloging Online Serials 17 Session 2

Variant titles continued Examples:

245 00 Emerging infectious diseases $h [electronic resource] : $b EID. 246 30 EID

245 00 Journal of extension $h [electronic resource]. 246 1 $i Also known as: $a JOE

245 00 Effector online $h [electronic resource]. 246 1 $i File name: $a EFFON

245 00 Word virtual $h [electronic resource]. 246 1 $i Source code: $a WordVirtual.com

Variant titles on this screen include those that would be given according to LCRI 21.30J, access to the initialism for example, a title by which the serial is commonly known and a variant found in the browser title bar.

Cataloging Online Serials 18 Session 2

Variant titles continued Example of variant title access for words omitted from title proper per 1.1B1:

245 00 Python journal $h [electronic resource]. 246 1 $i Title on home page appears as: $a Welcome to python journal 500 Title from home page.

Cataloging Online Serials 19 Session 2

Main and added entries (1XX and 7XX) • Make decisions about corporate body main and added entry in the same way as for serials in other formats following AACR2 Chapter 21 and relevant LCRIs.

710 2 University of Idaho. $b Library.

Make added entries for persons or corporate bodies associated with the work if named prominently and/or they have responsibility for the intellectual content of the work. If a name doesn't appear prominently or at all on the serial a note should be given to justify the added entry.

–[Animated slide, fly-in]

Cataloging Online Serials 20 Session 2

Record for Electronic green journal so far:

Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: MRec: Ctry: S/L: 0 Orig: s EntW: Regl: ISSN: Alph: Desc: a SrTp: Cont: DtSt: c Dates: 1994,9999 006 [m d ] 007 c $b r $d c $e n $f u

245 00 Electronic green journal $h [electronic resource]. 246 1 $i Title bar: $a EGJ

500 Title from from table of contents (viewed June 22, 2001). 710 2 University of Idaho. $b Library. 21

Building a record for Electronic green journal: What do we have so far?

The fixed field we constructed earlier: The serial format 008 field is used to catalog this serial: Type of record code a “language material” Form of item code “s” Form of original coded “s” Code “m” form of material in the computer file 006 indicates “electronic resource”

We’ve added: 245 title proper, GMD(“electronic resource” rather than the old GMD “computer file”)and statement of responsibility 246 variant title 500 source of title note showing the date viewed for cataloging 710 Added entry--corporate name [Animated slide, fly-in]

Cataloging Online Serials 21 Session 2

Uniform Title

• Add a uniform title when there is a title conflict with an unrelated serial per LCRI 25.5B

• Add a uniform title if the electronic version has the same title as the print, and the print has been cataloged first, following LCRI 25.5B

• Add a uniform title when the title ceases in one format (e.g. print) and is continued in another format with the same title

Use LCRI 25.5B to decide when to use a uniform title: title conflicts with other serials including cases where another version (like the print version) has the same title. Exception: If following LCRI 1.11A, “Non-Microform Reproductions” cataloging the electronic format as a reproduction, a uniform title would not be used.

Add a uniform title in cases where the serial ceases in one format and is continued in another with the same title. For example, when the print format ceases and is continued by an online only format, having the same title, use a uniform title. Per LCRI 25.5B “...use judgement in determining the most appropriate qualifier.” In distinguishing between format version serials there are instructions in LCRI 25.5B for computer file serials that say to “prefer to use terms that “describe the physical medium of the serial rather than place or corporate body”

Cataloging Online Serials 22 Session 2

Uniform title examples

• Title matches that of its print (or other physical medium) counterpart:

130 0 Emerging infectious diseases (Online) 245 00 Emerging infectious diseases $h [electronic resource] : $b EID. 776 1 $t Emerging infectious diseases $x 1080-6040 $w (DLC)sn 96648093 $w (OCoLC)31848353

This slide shows an example where a uniform title was needed. A uniform title has been added here to distinguish the title from the print version. The term Online has been used as a qualifier.

For comparison lets consider the case of Electronic green journal. This title actually continues a paper version that ceased, called Green library journal, its title was qualified by (Berkeley, Calif. : 1992). There is no other title in the database with the title Electronic green journal. Do we need a uniform title for Electronic green journal? There is no need for a uniform title. [To make this comparison clearer, the trainer may want to write the uniform title of the print version: 130 0 Green library journal (Berkeley, Calif. : 1992) on a flip chart.]

Cataloging Online Serials 23 Session 2

Conflict with another serial • Title matches that of another unrelated serial in the database (use the appropriate qualifier as directed in LCRI 25.5B): 130 0 Etc. magazine (New York, N.Y.) 245 00 Etc. magazine $h [electronic resource].

Uniform title was created because of a conflict with an unrelated title:

245 00 Etc. magazine. 260 McAllen, Tex. : …

There is a title conflict with an unrelated serial. In this case a place qualifier was sufficient to distinguish the titles. The conflict isn’t between different format versions of the same serial.

Cataloging Online Serials 24 Session 2

Various editions • A serial published in various electronic editions (see CCM 31.11):

130 0 Academics in the news (National ed.) 245 00 Academics in the news $h [electronic resource]. 250 National ed.

130 0 Academics in the news (International ed.) 245 00 Academics in the news $h [electronic resource]. 250 International ed.

Examples of the edition statement used as a qualifier.

Do not consider different document formats (e.g. PDF, HTML, etc.) to constitute editions. Also, do not consider a version statement that reflects an upgrade of an existing file to be an edition statement.

Cataloging Online Serials 25 Session 2

Numbering (362, 500 fields) • “Numbering area” is the new name for this area in AACR2 • Designation of the first and last issue, when in hand, is recorded in a formatted 362 • Use unformatted 362 if the information about the first and last issues is known but not available • Electronic issue coverage and date of cataloging are given in an unformatted 362 1

362 1 $a Electronic coverage as of Sept. 21, 1997: Vol. 15, no. 1 (July 1983)- 500 Description based on: Vol. 15, no. 1 (July 1983); title from contents screen (viewed Sept. 21, 1997) 26

As with other serials the first and last issue designations of an online serial are recorded in a formatted 362 0 field. In the revised AACR2, this area has been renamed the Numbering area.

Since many online serials are digitized versions of a print publication, the designation of the first available online issue is not always volume one, number one. Online versions often begin with fairly recent issues, or issues published within a certain time period, for example, issues published within the last five years and onward. In these cases, the designation of the earliest available online issue is recorded in an unformatted 362 field as the example on the slide shows.

Electronic coverage note: CONSER Practice, not from AACR2 or LCRIs. Use of the “electronic coverage as of …” note indicates that this is the earliest issue digitized to date and that there are more back issues that might digitized in the future.

Cataloging Online Serials 26 Session 2

362 and 500 continued • If both the print and the online serial cease, close out the formatted 362 and the unformatted 362 fields

362 1 $a Electronic coverage as of Sept. 21, 1997: Vol. 15, no. 1 (July 1983)-v. 31, no. 4 (Apr. 1999).

362 0 -v. 31, no. 4 (Apr. 1999).

Dates in the fixed field for this record: Dates: 1983,1999

If both the online serial and the print counter part cease and the last issue is “in hand”, close out both the ending coverage designation and the formatted 362 0 field. This example from a previous slide shows both the 362 fields being closed out, assuming the last digitized issue, corresponding to the last print issue is available.

Designation of the earliest covered issue will determine the fixed field date code. In this example the beginning fixed field date would be 1983. If the coverage designation is updated in the future to reflect coverage of earlier issues, or closed out because it has ceased, the fixed field date can be updated. In the example on the slide the ending fixed field date is based on the last issue recorded in the 362 0 field.

Cataloging Online Serials 27 Session 2

Electronic green journal

How should the numbering for the Electronic green journal be recorded?

362 field for Electronic green journal:

362 0 Vol. 1, issue 1 (June 1994)-

Questions to ask before Fly-in answer: How should the numbering for the Electronic green journal be recorded? Remember, it continues a paper format serial that ceased and there is now no corresponding print version. We saw that the first issue was called Vol. 1, issue 1 (June 1994).

Is an electronic coverage note necessary? What will the formatted 362 field look like?

Fly-in numbering for Electronic green journal from the left.

Cataloging Online Serials 28 Session 2

Publication, distribution, etc. area (260 field)

• Take place and publisher information from anywhere on an electronic serial but prefer the title source.

• When cataloging from the first or last issue include the publication date in the subfield c of field 260; otherwise, do not record it.

260 field for Electronic green journal:

260 [Moscow, Idaho] : $b University of Idaho Library, $c c1994- 29

The prescribed source for publication data is the whole resource. Bracket information that needs to be supplied.

The place of publication sometimes needs to be bracketed on an e-serial if it is not given on the resource.

Cataloging Online Serials 29 Session 2

Frequency

• Record the current frequency in the 310 field, former frequencies in the 321 field as you would for serials in other formats

Cataloging Online Serials 30 Session 2

Series statement and series added entries (4XX/8XX fields) • Electronic serials may sometimes be issued in a series and these statements should be transcribed and given added entries as with other serial formats according to:

• AACR2 1.6A-J / LCRIs General rules • 12.1B4, 12.6B1 / LCRIs Serial rules that apply to series • 21.2c /LCRI Title changes • 21.30L / LCRI Added entry for series

Does Electronic green journal contain a series statement? No need to record a series statement in this case, but some online serials may have a series statement. [Didn’t include this question and answer in the trainee manual.]

[This paragraph is in the trainee manual] Phrases that include or refer to a particular e-serial package are are sometimes confusing. Names such as JSTOR, SciELO, and phrases associated with the Emerald package (at various times presented as “Emerald”, “Emerald fulltext” “Emerald library” and “Emerald intelligence + fulltext”) are examples of phrases that catalogers could identify as series or series-like phrases. Some of these may be established as corporate names, some may have series authority records associated with them. Its useful to check the phrases in the authority file before transcribing them, since some of them have been established as corporate bodies. JSTOR is an example of a word or phrase established as a corporate body, it’s established as JSTOR (Organization). Others such as the various phrases that have identified the Emerald product have been used as a marketing or trade identification and may change very quickly. Although some phrases associated with the Emerald package have been included in a series authority record, it is very difficult to maintain current information for these phrases. In general it is better not to trace such phrases as true series statements until cataloging practice has been developed to address these marketing phrases.

Cataloging Online Serials 31 Session 2

Note Area

• Required notes: – 500 Source of title

500 Title from table of contents (viewed June 22, 2001).

– 538 System requirements • Specify any special hardware or software requirements

538 System requirements: Adobe Acrobat reader.

– 538 Mode of access note. (AACR2 9.7B1)

538 Mode of access: World Wide Web..

The source of title is a required note and includes a citation of the date the source was consulted for cataloging.

Use the 538 to specify any special software required to access or view the serial. Can avoid mentioning the need for “Internet connection and World Wide Web browser”- restrict to more specific hardware or software requirements. For Electronic green journal we can use two of the notes seen on this slide

500 Title from table of contents (viewed June 21, 2001).

And:

538 Mode of access: World Wide Web.

CONSER practice is to input of notes in numeric tag order. Many of the notes on the following slides can be used as a formula or template for providing information.

Cataloging Online Serials 32 Session 2

Note Area

• Other notes:

– 506 Restrictions on access note.

506 Subscription and registration required for access.

– 515 Numbering peculiarities.

515 Successive articles are uniquely identified by a manuscript number and date.

506 can be given when there are restrictions on access and there is an 856 in the record. Restrictions could include the need for a paid subscription. The note given on the record in OCLC or RLIN should be general nature and not institution specific.

515 This example shows a use of the numbering peculiarities note-- not too uncommon for e- serials. The 515 could be used with electronic serials the way it is with other format serials to note other types of numbering peculiarities.

Cataloging Online Serials 33 Session 2

Note Area

• Other notes continued:

– 516 Type of computer file or data. Record information that characterizes computer file aspects of a serial in field 516.

• More specific information, such as the format or genre of the serial files (e.g., ASCII, hypertext, electronic journal), may be included along with a general description (e.g., text and graphic files).

– 520 Summary AACR2 12. 7B18 A brief summary is useful if the information doesn’t appear elsewhere in the record.

516 Computer file formats and genre type of information can be given

520 A summary might be useful and/or required by institutional policy. Note Records created with CORC cataloging tools often have extensive summary statements. Many institutions find this type of note helpful and CORC makes it easy to generate the note in an automated fashion

Cataloging Online Serials 34 Session 2

Note Area

• Other notes continued: • 530 Additional physical form available. Used to note the existence of one or more versions in different physical formats.

• In citing versions for which separate records have been created, prefer to keep the note in field 530 general.

130 0 Emerging infectious diseases (Online) 245 00 Emerging infectious diseases $h [electronic resource] : $b EID. 530 Online version of the print publication. 776 1 $t Emerging infectious diseases $w (DLC)sn 95007041 $w (OCoLC)31848353

The 530 can be used to note the existence of other format versions.

Coding option: The note could also be generated from subfield code “i” in the linking field 776:

776 08 $i Online version of: $t Emerging infectious diseases $w (DLC)sn 95007041 $w (OCoLC)31848353

(Second indicator 8 allows text in the $i to be displayed as a note.)

Cataloging Online Serials 35 Session 2

Note Area

• Other notes continued:

– 546 Language and script.

546 In English, French, German, Russian, and Turkish.

– 556 Information about documentation.

556 8 User's guide and service guide available online via World Wide Web.

546 Language notes can be given to specify multiple languages found on a serial and to clarify the language if this is not clear from the rest of the description.

556 Documentation for online serials may be available by remote access. This note is sometimes displayed and/or printed with an introductory term that is generated as a display constant. The first indicator 8 in the example specifies that no display constant is to be generated, otherwise the default display constant would have been displayed as: Documentation:

Cataloging Online Serials 36 Session 2

Notes for Electronic green journal

500 Title from table of contents (viewed June 22, 2001). 516 HTML (electronic journal) 520 A professional refereed publication devoted to disseminating information concerning sources on international environmental topics including: assessment, conservation, development, disposal, education, hazards, pollution, resources, technology, and treatment. 538 Mode of access: World Wide Web.

Here are notes for Electronic green journal. The required source of title and mode of access notes are present. Other notes the cataloger added were the 516 and the 520 notes.

The 516 is very general in terms of file format mentioning that the serial is in HTML format. The words electronic journal provide a genre type statement.

The 520 summary note was provided by the cataloger based on one or several statements found at the site for the serial.

[The notes in this example are shown per CONSER policy to give 5XX fields in numeric tag order, except 533 and 539 which are input following other 5XX fields.]

Cataloging Online Serials 37 Session 2

Subject analysis Generally, treat e-serials like any other serial

Library of Congress Subject Headings (LCSH) --Databases, –Software and, –Electronic discussion groups are the only electronic form subdivisions --Electronic journals is a topical subdivision Use print subdivisions (--Periodicals, --Directories)

Medical Subject Headings (MeSH) --Electronic Journals was used as a form subdivision from 1999-2001

Classification Not required, but is useful in some local systems 38

Note: This slide is animated and will bring up each system one at a time

–LCSH – the instruction for electronic serials is Subject Cataloging Manual: Subject Headings H1580.5 Note there are several subject headings or subdivisions that describe electronic resources (Computer network resources, Electronic journals, E-zines, Electronic newspapers). None of these are form subdivisions. --Electronic journals can be used as a topical subdivision, so works about electronic journals can be assigned that topical subdivision. From LSCH: “Electronic journals (May Subd Geog) Here are entered works on periodicals that are published and distributed electronically.”

--The term Databases is only assigned to things that really are databases: “A collection of logically interrelated data stored together in one or more computerized files, usually created and managed by a database management system.” If a bibliographic genre is indicated (--Directories, --Index, --Bibliography) use that rather than –Databases

–MeSH – There are no significant differences, MeSH used the publication type “electronic journal” as a form subdivision from 1999 to June 2001 when it discontinued the practice. There are still records on the utilities with this form subdivision. NLM explanation of this available from: http://www.nlm.nih.gov/mesh/catpractices2002.html

Cataloging Online Serials 38 –Classification – Generally used by libraries that either take advantage of class browsing in Session 2

ISSN for e-serials • Current policy is separate ISSN for paper and online serials

• Publishers might be: – Printing multiple ISSN one labeled “print ISSN” and the other labeled “online ISSN” – Printing a single ISSN not labeled as print or online

• These may or may not be the correct ISSN

The centers of the ISSN Network assign separate ISSN to serials in different physical formats. The paper and online versions of a serial would receive separate ISSN.

Sometimes the publisher prints both the ISSN for the print and online on issues of the e-serial or in related pages on the serial’s Web site. This is particularly true of aggregator databases that include digitized versions of print titles

It is sometimes difficult to determine if the publisher is printing the correct ISSN. If the publisher is unaware of the need for a separate ISSN they may be printing the ISSN of the paper version. They will sometimes print other incorrect ISSN, such as those of other related publications, or ISSN with typos.

Cataloging Online Serials 39 Session 2

022

– Search for authenticated ISSN records to identify which ISSN are being printed

– If multiple ISSN are labeled: • add the online ISSN to subfield “a” • add the print ISSN to subfield “y”

– If it is known that an ISSN is incorrect, record the ISSN in subfield “y” of the 022

– Otherwise record a single ISSN you find in subfield “a” of the 022

For search purposes, it would be helpful to record the ISSN the publisher is printing on the serial. It may be possible to determine which ISSN are being printed by searching the utility for authenticated U.S. and Canadian ISSN records. The cataloger may be able to identify the ISSN for the print version on an authenticated ISSN record (042 nsdp or isds/c). If the cataloger has access to ISSN Online (for information see http://www.issn.org) the ISSN can be checked in the international database of registered ISSN. This database contains ISSN registered by all ISSN centers. If the ISSN have been labeled by the publisher “Print ISSN” and “Online ISSN” add the online ISSN to subfield “a” add the print ISSN to subfield “y”

Subfield a=Correct ISSN, Subfield y = Incorrect ISSN

If it is known that the publisher is printing an incorrect ISSN e.g. the ISSN of the print only, place the ISSN in subfield y of the 022. Subfield y can be repeated if necessary. Otherwise a single ISSN found on issues of the e-serial that doesn’t have a print version may be correct, perhaps assigned by an ISSN center other than the US Center or ISSN Canada. These can be placed in subfield a of the 022

Cataloging Online Serials 40 Session 2

Linking fields

– Provide linking notes as needed: • 775, 776, 770, 772,780, 785, 787

– 530 note and field 776, used to link other physical formats.

– Other relationships can be identified as needed • Editions (775) • Supplements (770, 772) • Preceding/Succeeding titles (780, 785) • Non-specific relationships (787)

•Online serials have the same types of chronological and horizontal relationships to other serial titles that print serials do, and require the appropriate links.

•Provide the appropriate linking fields (and related notes, if necessary) for earlier/later titles, supplements, and other related works. The 776 field Additional physical form entry should be used to link to records for items available in other physical forms.

•Use a 530 note and field 776, as appropriate, to link a computer file serial to its other physical form.

Note: For records created at the CONSER core record standard, not all linking fields are required.

Cataloging Online Serials 41 Session 2

776 is a commonly used link

– Examples showing reciprocal 776 links • Record for the print version: 245 00 Banks in insurance report. 530 Also issued online. 776 1 $t Banks in insurance report (Online) $x 1530-9991 $w (OCoLC)44602754 • Record for the paper version: 130 0 Banks in insurance report (Online) 245 00 Banks in insurance report $h [electronic resource]. 530 Also available in a print version. 776 1 $t Banks in insurance report $x 8756-6079

42 $w (OCoLC)14239346

The 776 field is one of the most frequently used linking note fields.

The example on the slide shows the 776 fields and accompanying 530 fields as they would appear on the records for the online and the print records.

Note, in the example given, the titles of the print and the online serial are essentially the same. If the online version title differs, a 730 title added entry or 7XX author/title added entry could be used as well.

Cataloging Online Serials 42 Session 2

776 links continued – Titles of online and print version differ- use of 730 – Record for the print: 245 00 Directory of graduate research. 730 0 DGRweb. 776 08 $i Also issued online: $t DGRweb $w (DLC)sn 99034838 $w (OCoLC)42752026 – Record for the online version:

245 00 DGRweb $h [electronic resource]. 730 0 Directory of graduate research. 776 08 $i Also available in a print version: $t Directory of graduate research $w (DLC)sn 79003432 $w (OCoLC)5229212 43

If the titles of the online and print versions differ, a 730 title added entry or 7XX author/title added entry could be used on both records.

This example also illustrates use of the subfield “i” in the linking field to generate the additional physical format note.

Cataloging Online Serials 43 Session 2

780/785 Linking fields Record for the earlier title:

245 00 IAT infobits $h [electronic resource]. 362 0 July 1993-no. 60 (June 1998). 785 00 $t CIT infobits $x 1521-9275 $w (DLC)sn 98004828 $w(OCoLC)39912113

Record for the later title:

245 00 CIT infobits $h [electronic resource]. 362 0 No. 1 (July 1998)- 780 00 $t IAT infobits $x 1071-5223 $w (DLC)sn 93004265 $w (OCoLC)28692328 44

This example shows 780 and 785 fields and other selected fields from a straight forward title change situation.

Cataloging Online Serials 44 Session 2

Electronic green journal: Links • Our example was both a title change and a change of format. – Record for the online version:

245 00 Electronic green journal $h [electronic resource]... 780 00 $t Green library journal (Berkeley, Calif. : 1992) $x 1059-0838 $w (OCoLC)24563935

– Record for the print version: 130 0 Green library journal (Berkeley, Calif. : 1992) 245 00 Green library journal. 785 00 $t Electronic green journal $x 1076-7975

45 $w (OCoLC)30613816

Our example is a case where the serial changed title and format. The relationship between the paper and the online versions is expressed by the 780 and 785 fields.

Cataloging Online Serials 45 Session 2

Electronic Location and Access

• Record the URL for a remote access serial to cite the location of that serial in the 856 field. Use second indicator “0” to indicate that the URL is for the item cataloged.

856 40 $u http://muse.jhu.edu/journals/poet/

• CONSER practice: An 856 can be placed on a record for a print serial when there is an online version, regardless of whether the online version is separately cataloged or not. Use second indicator “1.” 856 41 $u http://muse.jhu.edu/journals/poet/

•Field 856 identifies the electronic location of the item from which it is available as well as the information needed to access the item by the method identified by the first indicator value (email, HTTP, FTP, telnet, dial-up), or by subfield $2 (gopher, etc.).

•See 856 indicator and subfield codes in Appendix B. First indicator is Access method (e.g. 4=HTTP), Second indicator is Relationship: 0=the resource, 1=version of resource, 2 related resource

The 856 is used: • To cite the location of the serial cataloged: Use second indicator "0." •CONSER practice, use of 856 on the print record.

Cataloging Online Serials 46 Session 2

Multiple locations: which and how many 856 fields?

• Institutional policies or the nature of the resource may require the recording of:

– Institution specific URLs in the local database – Additional pages related to the serial (e.g. “How to subscribe for paid access page”) – Mirror sites – Multiple access methods

•How many and which 856's are appropriate? Depends on: • The number of URLs available to the cataloger at the time of cataloging • Local policies regarding the provision of 856 fields •OCLC or other utility record field limits

•A URL with wide availability is helpful to other institutions if available on the utility record- while institutional specific addresses can be recorded at the local level •Additional pages at a resource such as an opening screen which provides information on how to obtain paid access to the resource and/or table of contents may be more useful on the utility record than an institutional log on prompt. •Certain mirror sites may be preferable because of the location of the cataloging institution. Recording of multiple mirror sites might be helpful, but maybe not within the scope of a particular institutions cataloging policy •Multiple access methods of a given serial (email, Web, etc.) can be recorded in multiple 856s •Some institutions record a PURL (Persistent Uniform Resource Locator, developed by OCLC) as well as the original URL

Cataloging Online Serials 47 Session 2

Electronic Location and Access

• The 856 can be used to cite the location of partial contents of the resource cataloged, such as summaries, abstracts, or tables of contents. Second indicator “1” and subfield 3 are used to show this:

856 41 $3 Abstracts and index $u http://…

• For related resources that do not represent the serial cataloged, its online version, or a part of the serial. Use second indicator "2."

856 42 $z Publisher’s home page: $u http://…

•Cite the location of partial contents or related information: Subfield $3 may be used to identify the part that is online. Use second indicator "1" whenever the URL points to any part of the electronic version. This includes Web sites which give access to some parts of the print material, even if it's repackaged in a substantial way. For example, a Web site which gives only the table of contents of a journal or only abstracts would still be indicator 1 because the site's content is essentially a version of the printed material

• The 856 is also used for related resources that do not represent the serial cataloged, its online version, or a part of the serial. A related resource is any URL which points to content entirely different from the publication itself. Common examples would be an organizational home page or publisher's Web site. If an organizational home page contained the tables of contents of several titles, this would be a related Web site. Use second indicator "2."

Cataloging Online Serials 48 Session 2

856 fields for Electronic green journal

856 00 $3 E-mail subscription to receive announcements and tables of contents of new issues $u mailto:[email protected] $f EGJ $i subscribe egjtoc [your email address]

856 10 $u ftp://www.lib.uidaho.edu/pub/egj $l anonymous $z Each issue is a separate file

856 40 $u http://egj.lib.uidaho.edu/index.html

All access methods were recorded in separate 856 fields.

The first indicator identifies the access method: email, ftp and http. The second indicator identifies the relationship between the 856 in the record and the resource. “0” in each case means that the 856 is for the serial cataloged in the record.

Note use of subfield 3 in the 856 for email subscription to announcements of the availability of new issues and table of contents. The second indicator is coded 0 because the 856 provides access to a part of the resource described in the record (to the table of contents of new issues). The email address has been given entirely in subfield “u” as a “mailto” url but could have been parsed into separate subfields.

Note use of subfield z in the “ftp” url

Cataloging Online Serials 49 Session 2

Record for Electronic green journal Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: MRec: Ctry: idu S/L: 0 Orig: s EntW: Regl: x ISSN: Alph: Desc: a SrTp: Cont: DtSt: c Dates: 1994,9999

006 [m d ] 007 c $b r $d c $e n $f u

245 00 Electronic green journal $h [electronic resource].

246 1 $i Source code: $a EGJ 260 [Moscow, Idaho] : $b University of Idaho Library, $c 1994- 310 Irregular 362 0 Vol. 1, issue 1 (June 1994)- 500 Title from table of contents (viewed June 22, 2001). 516 HTML (electronic journal)

This is the entire record for Electronic green journal.

Cataloging Online Serials 50 Session 2

520 A professional refereed publication devoted to disseminating information concerning sources on international environmental topics including: assessment, conservation, development, disposal, education, hazards, pollution, resources, technology, and treatment. 538 Mode of access: World Wide Web. 650 0 Environmental sciences $x Information services $v Periodicals. 710 2 University of Idaho. $b Library. 780 00 $t Green library journal (Berkeley, Calif. : 1992) $x 1059-0838 $w (OCoLC)24563935

856 00 $3 E-mail subscription to receive announcements and tables of contents of new issues $u mailto: [email protected] $f EGJ $i subscribe egjtoc [your email address]

856 10 $u ftp://www.lib.uidaho.edu/pub/egj $l anonymous $z Each issue is a separate file

856 40 $u http://egj.lib.uidaho.edu/index.html 51

Cataloging Online Serials 51 Session 2

Exercises

Cataloging Online Serials 52 Session 2, exercise 1

Use these surrogates to create a record for the following online only publication (there is no print version for this title). The publication uses a frames structure so the title remains in a frame at the top at all times. The contents are available in a frame on the left side of the screen. The URL http://www.inconcept.com/JCM/ leads to the following screen:

1 Session 2, exercise 1

Clicking on the “About Journal” button shows the following information within the frames:

2 Session 2, exercise 1

Clicking on the “Back issues” button allows the user to scroll through to find the earliest issue, starting from the most recent at the top of the scroll to the first issue at the bottom. Scrolling through the issues is represented in the following two screens

Scroll down to earliest issue

3 Session 2, exercise 1

Clicking on the issue number and date leads to the first issue:

4 Session 2, exercise 1

The Journal of conceptual modeling

Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: q MRec: Ctry: mnu S/L: 0 Orig: s EntW: Regl: x ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1998,9999 006 [m d ] 007 c $b r $d u $e n $f u 022 1533-3825 245 04 The journal of conceptual modeling $h [electronic resource]. 246 1 $i Title on the “about journal” page: Journal of conceptual modeling : $a JCM 260 [Minneapolis, Minn.] : $b InConcept, Inc., $c c1998- 310 Five no. a year 362 0 Issue no. 1 (Apr. 1998)- 500 Title from journal home page (viewed June 16, 1999). 516 Text (electronic journal) 538 Mode of access: World Wide Web. 650 0 Database design $v Periodicals. 650 0 Database management $v Periodicals. 856 40 $u http://www.inconcept.com/JCM/

5 Session 2, Exercise 2

Provide as many descriptive elements as possible for the online version of this serial based on these surrogates. On the existing record for the print version, provide any appropriate fields.

Journal home page, click on “Contents” button to see available issues

1 Session 2, Exercise 2

Select earliest available issue from this contents screen.

2 Session 2, Exercise 2

Table of contents vol. 1, issue 1. Clicking on the link for the article title below: Querying documents in object databases, leads to an abstract formatted in HTML. The full article is available only in PDF and gzipped PostScript file formats. The full articles are available only to subscribers.

3 Session 2, Exercise 2

EXISTING RECORD FOR THE PRINT VERSION

OCLC: 37716090 Rec stat: c Entered: 19971001 Replaced: 20000218 Used: 20011016 Type: a ELvl: Srce: GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: MRec: Ctry: gw S/L: 0 Orig: EntW: Regl: x ISSN: Alph: Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

022 1432-5012 030 IJDIFR 050 00 ZA4080 $b .I58 245 00 International journal on digital libraries. 246 30 Digital libraries 260 Berlin ; $a New York : $b Springer, $c 1997- 300 v. : $b ill. ; $c 28 cm. 310 Irregular 362 0 Vol. 1, no. 1 (Apr. 1997)- 500 Title from cover. 650 0 Digital libraries $v Periodicals. 650 0 Information storage and retrieval systems $v Periodicals. 936 Vol. 2, no. 1 (Oct. 1998) LIC

4 Session 2, exercise 2

International journal on digital libraries, record for the online version

Entered: 19991222 Replaced: 20010618 Used: 20011129 Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: MRec: Ctry: gw S/L: 0 Orig: s EntW: Regl: x ISSN: Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

006 [m d ] 007 c $b r $d c $e n $f u 022 1432-1300 $y 1432-5012 050 14 ZA4080 $b .I58 130 0 International journal on digital libraries (Online) 245 00 International journal on digital libraries $h [electronic resource]. 246 30 Digital libraries 260 Berlin : $b Springer, $c 1997- 310 Irregular 362 0 Vol. 1, issue 1- 500 Title from table of contents (viewed June 18, 2001). 506 Access restricted to subscribing institutions. 516 Text (electronic journal); articles are in PDF or gzipped PostScript file format, abstracts are HTML encoded 530 Electronic version of: International journal on digital libraries. 538 System requirements: Adobe Acrobat Reader. 538 Mode of access: World Wide Web. 650 0 Digital libraries $v Periodicals. 650 0 Libraries $x Automation $v Periodicals. 650 0 Information storage and retrieval systems $v Periodicals. 776 1 $t International journal on digital libraries $x 1432-5012 $w (OCoLC)37716090 856 40 http://link.springer- ny.com/link/service/journals/00799/index.htm 936 Vol. 3, issue 3 (2001), viewed June 18, 2001 LIC

6 Session 2, exercise 2

International journal on digital libraries, record for the print version:

Entered: 19971001 Replaced: 20000218 Used: 20011016 Type: a ELvl: Srce: GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: q MRec: Ctry: gw S/L: 0 Orig: EntW: Regl: r ISSN: Alph: Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

040 DLC $c DLC $d NYP $d HLS $d MYG $d DLC $d CAS $d OCL $d GUA 022 1432-5012 030 IJDIFR 050 00 ZA4080 $b .I58 245 00 International journal on digital libraries. 246 30 Digital libraries 260 Berlin ; $a New York : $b Springer, $c 1997- 300 v. : $b ill. ; $c 28 cm. 310 Quarterly 362 0 Vol. 1, no. 1 (Apr. 1997)- 500 Title from cover. 530 Also available online. 650 0 Digital libraries $v Periodicals. 650 0 Information storage and retrieval systems $v Periodicals. 776 1 $t International journal on digital libraries (Online) $x 1432-1300 $w (OCoLC)37716090 856 41 $u http://link.springer- ny.com/link/service/journals/00799/index.htm 936 Vol. 2, no. 1 (Oct. 1998) LIC

Session 2, Exercise 3

The Locomotive engineer newsletter is an online version of a printed serial. URL: http://www.ble.org/pr/newsletter/1001newsletter/archives.html leads to an Archive page showing all available issues. Most of the 2001 issues, but not all, are available in both HTML and PDF format. Some of the 2001 issues have broken links to the PDF versions, making them unavailable in PDF format. All other issues are HTML only.

1 Session 2, Exercise 3

Scrolling down, the earliest available issue of the online version is found on the archive page.

2 Session 2, Exercise 3

The table of contents of the earliest available online issue is displayed below:

The foot of the table of contents screen of the June 1997 issue:

3 Session 2, Exercise 3

4 Session 2, Exercise 3

EXISTING RECORD FOR THE PRINT VERSION

OCLC: 17933232 Rec stat: c Entered: 19880510 Replaced: 19950427 Used: 19981106 Type: a ELvl: 7 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: m MRec: Ctry: ohu S/L: 0 Orig: EntW: Regl: r ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1987,9999

022 0 0898-8625 $y 00245747 042 nsdp 210 0 Locomot. eng. newsl. 222 4 The Locomotive engineer newsletter 245 04 The Locomotive engineer newsletter. 246 13 Locomotive engineer 260 Cleveland, OH : $b Brotherhood of Locomotive Engineers, 265 Brotherhood of Locomotive Engineers, BLE Bldg., 1365 Ontario St., Cleveland, OH 44114 300 v. 310 Monthly 362 1 Began in 1987. 500 Description based on: Vol. 2, no. 4 (Apr. 1988); title from caption. 710 2 Brotherhood of Locomotive Engineers (U.S.) 780 01 $t Locomotive engineer $w (DLC)sn 7801600

5 Session 2, exercise 3

Locomotive engineer newsletter, record for the online version:

Entered: 20011213 Replaced: 20011213 Used: 20011213 Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: m MRec: Ctry: ohu S/L: 0 Orig: s EntW: Regl: r ISSN: Alph: Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

006 [m d ] 007 c $b r $d c $e n $f u 037 $b Brotherhood of Locomotive Engineers, 1370 Ontario St., Cleveland, OH 44113-1702 130 0 Locomotive engineer newsletter (Online) 245 04 The locomotive engineer newsletter $h [electronic resource]. 260 Cleveland, OH : $b Brotherhood of Locomotive Engineers, 310 Monthly 362 1 Electronic coverage as of Dec. 13, 2001: Vol. 11, no. 6 (June 1997)- 500 Description based on: Vol. 11, no. 6 (June 1997); title from caption (viewed on Dec. 13, 2001). 516 HTML, some issues also available in PDF format 530 Also published in print format. 650 0 Railroads $x Employees $x Labor unions $v Periodicals. 650 0 Locomotive engineers $v Periodicals. 710 2 Brotherhood of Locomotive Engineers (U.S.) 776 1 $t Locomotive engineer newsletter $x 0898-8625 $w (DLC)sn 88001378 $w (OCoLC)17933232 856 40 http://www.ble.org/pr/newsletter/1001newsletter/archives.html 936 Vol. 15, no. 11 (Nov. 2001) LIC Session 2, exercise 3

Locomotive engineer newsletter, record for the print version:

Entered: 19880510 Replaced: 19950427 Used: 19981106 Type: a ELvl: 7 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: m MRec: Ctry: ohu S/L: 0 Orig: EntW: Regl: r ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1987,9999

022 0 0898-8625 $y 00245747 042 nsdp 210 0 Locomot. eng. newsl. 222 4 The Locomotive engineer newsletter 245 04 The Locomotive engineer newsletter. 246 13 Locomotive engineer 260 Cleveland, OH : $b Brotherhood of Locomotive Engineers, 265 Brotherhood of Locomotive Engineers, BLE Bldg., 1365 Ontario St., Cleveland, OH 44114 300 v. 310 Monthly 362 1 Began in 1987. 500 Description based on: Vol. 2, no. 4 (Apr. 1988); title from caption. 530 Also issued in an online version. 710 2 Brotherhood of Locomotive Engineers (U.S.) 776 1 $t Locomotive engineer newsletter (Online) $w (OcoLC) 48591851 $w (DLC) 2001263049 780 01 $t Locomotive engineer $w (DLC)sn 7801600 856 41 http://www.ble.org/pr/newsletter/1001newsletter/archives.html

Session 3 Session 3 – Aggregations and Packages

– What kinds of e-serial aggregations and packages are available? – How can libraries provide access to the titles or content in these packages?

Warm Up Exercises What particular aggregations and packages are people subscribing to? What are some of the general problems you’ve had with any packages?

References Please see reading list.

NOTE: You are not expected to be an expert in any particular service or process. You are only there to provide an overview of different approaches to providing e-journal access. If there are any areas of the presentation you are uncomfortable with, you might want to get more information on those areas, starting with the reading list.

Also, your attendees may be more knowledgeable than you about particular approaches, products, services. In our experience with SCCTP training, many of them will be from smaller libraries where the serials person will not only catalog, but might be responsible for/manage acquisitions, receipts, licensing, web access, etc. Have them share their expertise with you and the rest of the group as appropriate.

1 Session 3

Aggregations

A collection of publications in electronic form, usually full-text versions of print journals

Some aggregations are stable and well maintained. Examples: Project Muse, JSTOR

Some aggregations are “tutti-frutti surprise” Examples: Lexis/Nexis, Proquest

•For this workshop, we’ll be using the term packages and aggregations interchangeably to mean a collection of publications in electronic form, usually full-text versions of print journals NEXT TWO SLIDES GIVE SPECIFIC CHARACTERISTICS OF STABLE/WELL-MAINTAINED & TUTTI- FRUTTI NOTE: Trainer can customize any of the next three pages by hot-linking specific examples

2 Session 3

Stable Aggregations

• The titles have a common element (usually publisher) • Each title has complete full-text (or if not complete, known differences are made clear) • Browsable because collection is organized by title and issue • Aggregator maintains a stable title list • There is a close correspondence between print and online • Aggregator notifies subscriber of changes to collection

Compare this to:

3 Session 3

Tutti-Frutti Aggregations • Aggregator databases (full-text indexes) • Often have subject orientation representing many publishers • Large and amorphous collections • Individual titles come and go depending on database providers arrangement with publisher • Not browsable as no title or issue web pages • Lacks complete full-text coverage (full-text for some articles but not others) •Content may include monographs, reference books, newspapers and pamphlets

Most packages are somewhere on a continuum between stable/well-maintained and tutti-frutti

4 Session 3

Aggregations

How are you providing access to electronic journal packages in your library?

Generate discussion here and also give a sense of the scope of the upcoming slides. Additional, follow-up questions can include: •Do you provide access to e-serial packages through your catalog? •For all packages? What are some of the issues in doing this? •In your experience, do users expect titles from your aggregator databases (e.g., Proquest) to appear in the catalog? •Do you provide access to e-serial packages by means other than the catalog? How? •Have you purchased a record set or used any type of service?

5 Session 3

Aggregations and the OPAC

The library catalog should provide users with a record of all selected and available material regardless of format. Users expect aggregator database titles to appear in the catalog. Conventional cataloging could solve the problems of aggregations, but most of today’s cataloging departments don’t have the resources to provide access

6 Session 3

Access to Aggregations • In addition to access through the OPAC, consideration should be given to alternative access environments: – Through web lists, databases and gateways – Transparently from online indexes and databases

7 Session 3 Access -- Traditional Cataloging Titles individually cataloged following the same procedures as for other serials Advantages – Benefits of complete MARC records – Consistency within the catalog – OCLC records may be available for popular aggregations Disadvantages – Cataloging not timely when aggregations larger than a couple hundred titles – Records are more prone to maintenance/deletion

Advantages •Benefits of complete MARC records include having authorized subject headings and names, complete description, classification, etc. •Consistency •There is usually cataloging copy available for larger packages but the quality can vary greatly Disadvantages •As you’ve seen, cataloging e-serials can be more time-consuming that print because of the need to examine multiple sources and sometimes extensive notes. Also because the resources are more prone to change, more record maintenance is necessary than with print copy cataloging •Compared to print serial records, e-serial records may need to be edited if coverage or location changes or if titles are dropped form a package

8 Session 3 Access -- The Single-Record Approach Advantages – Benefits of complete print serial records –Doesn’t require cataloging expertise – Staff can process larger packages in a more timely fashion Disadvantages – Cataloging still required for those titles not already held in print – Loss of access points specific to the electronic version – Maintenance difficult for tutti-frutti packages

NOTE: THE SINGLE-RECORD APPROACH WILL BE DISCUSSED IN MUCH MORE DETAIL IN THE NEXT SESSION. THE ONLY THING PRESENTED HERE ARE GENERAL GUIDELINES Advantages •Benefits of complete MARC records include having authorized subject headings and names, complete description, classification, etc. •Can be processed by lower-level staff. Cataloging resources (catalogers) available for other titles. •Larger packages can be processed as less work done ON each title Disadvantages •Cataloging is still required for titles not already held in the collection Æ the single record approach is not good for those packages which are primarily unique titles to the collection •E-serial specific access and description is not in the OCLC/utility record, so needs to be added locally if you want consistency across all e-serial records. For example, if you want 710 Project Muse on all your Muse titles, you will need to do more local maintenance •Still difficult to keep up with changes in volatile aggregator databases like Proquest

9 Session 3

Access – Aggregator Record Sets

Records for a particular aggregator provided by the aggregator or purchased from a service

Considerations • Record completeness • Updates and maintenance •Cost • Relation to records already in your catalog • Exit strategy

If you library’s subscription to 1800 Proquest titles is cancelled, how are you going to get those records and links out of your 10 catalog tomorrow??

ANIMATION: LINES FLY IN ONE AT A TIME MARC record sets are now available from a number of sources including OCLC (Worldcat), Bell + Howell (Proquest), Gale (Infotrak), Ebsco. Other commercial services (incl. Serials Solutions & TDNet) are developing more customized MARC record sets for a variety of packages. Refer participants to Oct. 2001 report of the PCC Task Group on Journals in Aggregator Databases for more info Considerations •How complete and authoritative are the records? EBSCO derives their records from CONSER records, so the records are generally complete and authoritative. Gale generates their records from their own data, so doesn’t include authorized headings, complete description, etc. What is the record source and what has the record provider added to the record? •Maintenance is a critically important issue. Questions to ask include: •Are updates distributed? How frequently? And how stable is the aggregation? (For example, a quarterly update schedule for JSTOR is appropriate, a quarterly update schedule for Infotrak is probably not) •Is the entire record set redistributed or only records to be deleted, added and changed? •How are the records already loaded in your catalog to be replaced, deleted, etc. •Who is supplying the data? Vendor-supplied data may be more current, but also less complete. Local handcrafted maintenance is costly. Cost Per record? Per set? Per load? Also consider local maintenance and systems work. And again consider in the context of other factors. Cheap, incomplete access may be better than no access at all. Relation •Are you following the single record approach? If so, how do you incorporate records sets? Exit strategy – A consideration for any package, but esp.important for larger packages that have record sets available.

10 Session 3

Access -- Local Scripting

Minimal records created by the library from vendor- supplied title/ISSN listing Advantage – Provides online access to large packages for which no record set is available Disadvantages – Individual libraries must do the work themselves – Vendor-supplied listings usually don’t include “catalog” access points (subject, corporate body) or title history – If ISSN not available, difficult to consolidate records

ANIMATION: MAIN POINTS APPEAR SEPARATELY An example of this approach would be a library obtaining an accessions list from an aggregator’s page (which might include basic information like title, ISSN, URL) and reformatting that information into a record that can be loaded into the catalog. Basically, the only difference between this approach and the one just mentioned is that the library itself is doing the work to create the records. In both of these cases, the records are usually *very* brief and won’t contain important information like subject,corporate body, earlier/later titles Mention Hong Kong Baptist University Library experience in LRTS article in reading list University of Tennessee is doing this. Citation in Task Force report.

11 Session 3

Access – Title Lists • In the beginning, e-serial access was provided through alphabetic lists on web pages • Alphabetic browse lists are still popular • The underlying data may not be an HTML list, but a database generating HTML • If unable to provide online access through the catalog, this may be the only option for access

ANIMATION: LINES FLY IN ONE AT A TIME •In the beginning, means early 1990’s. In many cases, these were an outgrowth of print title lists that were made available in libraries. These HTML lists were “handcrafted” because there were so few titles •In a library’s web space, the e-journal list usually has some some of the highest hit rates. •When there are too many individual titles to easily maintain, some libraries developed e-journal databases that are used to generate Web pages. Some libraries have developed this database separately from the MARC catalog whereas others have recycled MARC catalog data to create and maintain this database (An example of recycled database is Scripps Research Institute list. If you want live example: http://www.scripps.edu/library/open/H.html) •You might ask whether there are any participants without hot-linked catalogs.

12 Session 3

Access – Separate Database

Creation and maintenance of a separate database of a library’s aggregator serial title coverage Advantage – Requires no cataloging resources Disadvantages – Users must consult two sources to determine serial title holdings – Duplicates efforts to provide catalog access (if not recycling catalog data) – Individual libraries must do the work themselves – Possibly no subject or corporate body access

Note: Access through a separate database is not a substitute for catalog access, but can be a wonderful enhancement

As mentioned in the previous slide, some libraries are creating separate e-journal databases. These databases can be cooperatively shared to a point, but because holdings and URLs may vary from one library to another (because of licensing arrangements) these are not necessarily a universal solution to providing online access.

JAKE is the most well-known early effort at a comprehensive database which includes holdings information. Now commercial services provide similar access. URL in reading list.

13 Session 3

Access – Vendor Solutions Vendor solutions cover a range of possibilities including : • Printed lists • Title and holdings data •Record sets • Searchable scanned tables of contents • More sophisticated online access • Management information Vendors include Journal Web Cite, Serials Solutions, TDNet, 1-Cate, SFX 14

ANIMATION: BULLETS FLY IN ONE AT A TIME •The advantage to using a vendor is that they provide you with access to all of your packages. The approaches we’ve talked about so far have discussed providing access to an individual aggregation •For most of these services to work, you provide a list of your packages and any additional licensing arrangements. •One consideration is how complete of coverage an individual vendor can provide you. If your library only subscribes to two or three of the most popular services, a vendor can provide fairly complete coverage; if your library subscribes to dozens of full-text sources, then a vendor may only be able to provide partial coverage at best. •URLs for these services in reading list. Also mention PCC Standing Committee on Automation developing a descriptive list of vendor products.

14 Session 3

Access – OpenURL • OpenURL is an “actionable” URL that transports resource metadata • OpenURL standard is designed to support access from an information resource (source) to library service components (targets) • A link server parses the elements of an OpenURL and provides the appropriate services that have been identified by the library

Source is generally a bibliographic citation or bibliographic record representing a work that can be used to generate an OpenURL Target is a resource or service that helps satisfy user’s information need. Examples include full-text repositories; abstracting, indexing, and citation databases; online library catalogs; and other Web resources and services (e.g., local ILL form, amazon.com).

The reason we talk about OpenURL is that it’s a standard that support access to e- resources that can use the library catalog as a resource, but is outside of the catalog

15 Session 3

Access – OpenURL Example Record describing journal article in citation database: AU Smith, Paul ISSN 1234-5678 VOLUME 12 ISSUE 3 PAGES 1-8 Resource PY 1998 Service component identification DBASE BIOSIS

http://sfxserver.uni.edu/sfxmenu?sid= Provider1:BIOSIS&genre=article&issn= 1234-5678&volume=12&issue=3&spage=1&epage=8& date=1998&aulast=Smith&aufirst=Paul 16

ANIMATION •Beginning with elements that are typically included in a bibliographic citation •A URL can be generated which has basically two components: •A Service component. The first piece of the URL identifies the “environment” from which or to which a request (in the form of URL) is going. In this case, the request is assumed to be from a University of Northern Iowa (uni.edu) user and is destined for UNI SFX server •A Resource Identification component. The rest of the URL contains all the individual bibliographic elements necessary to identify the resource (in this case a journal article). Point out the different elements from the citation in the URL

16 Session 3

Access – OpenURL & SFX UserDatabaseClickingSFX selectssubmitsserver SFXvalidates individualresolves database button user URL sends citationsearch and producing Open performs URL search to SFXcustomized server result

search uni.edu UNI SFX user

http://sfxserver.uni.edu/… resultserver OpenURL

Record 15 of 286 in BIOSIS Previews TI: Developmental expression of amylases during barley malting. AU: Georg-Kraemer-J-E; Mundstock-E-C; Cavalli-Molina-S {a} SO: Journal-of-Cereal-Science. [print] May, 2001; 33 (3): 279-288. IS: 0733-5210 PY: 2001 AB: Amylase activity and qualitative changes in amylase isoenzymes as a function of barley seedling age were investigated in 10 Brazilian barley cultivars….

SFX server sits as a layer between the user and online indexes. ANIMATION: •The user at UNI submits a search in a database (BIOSIS) •The Database service identifies the searcher as a University of Northern Iowa SFX user and performs the search. •User sees the results and selects a citation to view. SFX software inserts a button on any individual citation display. •User clicking on SFX button causes an OpenURL (with citation info) to be sent to UNI SFX server. •Based on OpenURL citation elements, UNI SFX server “resolves” the OpenURL per resolution tables and provides user with customized result. Point out some of the customized results in this particular case.

17 Session 3

Access – OpenURL & Link Resolvers

Link resolution software resolves OpenURL “requests” by: - Identifying the bibliographic elements of an OpenURL - Comparing those elements to institution- specific resolution tables - Identifying the most appropriate “services” to present to a user

ANIMATION – LINES APPEAR ON AT A TIME This slide briefly describes what happens in the SFX box on previous slide. •Individual bibliographic elements (e.g., ISSN, journal name, issue number, page numbers, article title, author name, etc.). If questions, refer people to earlier OpenURL example • These tables might include listings of holdings for various full-text services or might be a list of ISSN held in the libraries print collection •Based on the results of comparing elements with tables, many possible services are possible. The example we just looked at provided user with a link to full-text, a link to catalog search, link to an ILL form and link to download the citation.

18 Session 3

Access – OpenURL & Link Resolvers Link resolution software • Is customizable • Takes development time and effort •Requires both the source (database) and target (e-journal packages, library catalogs) to be OpenURL compliant

See reading list for more information about OpenURL and SFX

ANIMATION – LINES APPEAR ONE AT A TIME • The example presented is one example. Link resolver could also be configured to automatically redirect user if full-text available and not present an intermediate screen. Typically, SFX presentations display a menu of options to the user but that’s not required. For example, if only one full-text source is available, resolution software could transparently redirect user to full-text. •The degree of customization is decided by the library. Ex Libris does provide tables of holdings data for particular packages…if the library only wants links to full-text and subscribes to a small number of packages, developing the resolution tables are fairly straightforward. If the library wants more customization (e.g., links to catalog, ILL forms, or other web sites (amazon.com)), then they will have to identify which OpenURL elements trigger which particular customization and spend more time customizing the resolution table. There are hardware requirements as well, so you will need equipment and systems staff to implement and maintain. •Both the information source (e.g., citation database) and information target (full- text, catalog, ILL form) must be OpenURL compliant. SFX provides information about what sources and targets are OpenURL compliant.

19 Session 3

Aggregations -- Summary • There are a number of ways that access can be provided to serials in packages and aggregations • Depending on your mix of packages and titles, there might be one solution or several solutions • Libraries should include catalog access, but must also think beyond the catalog

ACCESS, ACCESS, ACCESS!!

•ANIMATION: LINES APPEAR ONE AT A TIME •With the last line, basically reinforce the concept that in a linked world, access should be maximized including access outside the catalog

20 Session 4 – Online versions

– How is the single record approach applied to electronic versions of print serials? – How can reproduction cataloging practices be used to catalog digitized serials?

Warm Up Exercises No warm-up exercises for the session as a whole, but single record approach has warm-up questions

References The Instructor is advised to review the following: •CCM 31.3.5 http://www.loc.gov/acq/conser/mod31pt1.html#questions •Single/Separate Record Working Group http://wwwtest.library.ucla.edu/libraries/cataloging/sercat/conserwg/ •LCRI 1.11a

1 Single Record Approach

• Libraries may note information about the electronic version on the record for the print publication rather than separately cataloging the electronic version

• This is not a multiple versions record

• Generally, libraries only use for titles they hold in print, but can also be used if library doesn’t hold the print version

–Single record approach only describes the print serial with some online information “noted” to enhance access Warm-up questions: – For those who are cataloging e-serials, how many are creating separate records and how many are using a single record? – Why did you choose one policy over the other? – Have you gotten user feedback one way or the other on your policy?

California Digital Library is an example of a library that always uses the print record whether they or not they hold the print version. CDL does quite a bit of customization (e.g., e-specific entries) and the addition of this information is heading towards a multiple version record

2 SingleSingle Recordrecord approachApproach –- Advantages Advantages

• Patron/public service staff convenience

• Generally cheaper to catalog

• More timely access

• Fewer records to maintain

•Patron convenience – Patrons and public services staff do not like looking at multiple records. Also, depending on the local catalog, print and online may not file next to each other, particularly if there are many monographs with the same title filed between them, e.g., Blood [a serial], Blood [twelve monographs by that name], Blood (Online) •Cheaper. •Cheaper to edit existing record rather than create separate record, both in amount of work and expertise needed (technician/student vs. cataloger). This is especially true if there’s no copy for the e-serial. •Even when cloning the single record as a basis for the separate record may be very time-consuming and involve lots of decision-making, such as upgrading to AACR2r, or determining which notes, added entries, and linking fields apply to the electronic version if it covers only a portion of the time span of the paper. •A library that includes federal government documents in its catalog will want to incorporate GPO single records rather than creating original separate records and keeping up their maintenance. •Single record approach becoming de facto practice in the cataloging of commercially published serials, more work to edit print record to not include access information •Timeliness – Again, much less work needs to be done so more timely access provided •Maintenance -- Changes to the title (e.g., frequency, issuing body) only maintained in one record

3 Single record approach – Disadvantages

• Difficult to search for electronic versions • Loss of access points and information specific to the electronic version • If records sets are available, may be cheaper to load separate records • Resource sharing issues

Limiting – Cues like uniform title qualifier (Online) and gmd [electronic resource] not on print records. Many users now asking “Is that available online?” Loss of access points and e-info – Not a multiple versions record, but a record describing the print version and noting the existence of the online. Information like e-version added entries (Project Muse, Synergy), qualifiers, gmd’s and system requirements is not included in single record approach. Some catalogers will include some of this information in the 530 note in the print record. Record sets – There will most likely still be some expense involved in editing/customizing a record set. Also, maintenance may be simpler as it could involve deleting old set and loading new set rather than editing existing records. More on this in aggregator database discussion Resource sharing – What does your license allow you to do? Do you attach holdings in OCLC if you don’t own the print and are restricted in how you can provide access to online (e.g., only in-library use, no ILL, no document delivery). If you have a separate record for the online version, these restrictions can be noted in that record

4 Single record approach – Factors

CONSER working group report recommends use of single record when – Online version contains enough original content that it can act as a surrogate or substitute for the original – Online version only contains selections (e.g., TOC, abstracts) and thus not worth cataloging separately

Separate records should be used when there are significant differences between print and online content

Mention that the URL for the Working Group’s report is in the bibliography

5 Additional factors

• Record set availability • Collection development issues • Staffing levels and expertise • Local workflows and practices • Your OPAC • Vendor-supplied services • User needs

Record sets – Is a record set available for a particular package? Is the record structure such that you can match them up and overlay with existing records, or are you limited to treating them as separate records. How does maintenance happen? Collection development – What do you catalog? Packages? Any online version also available in print (incl. Bulletin, Newsletters)? Original e-serials? All GPO titles? State or local government serials. Serials issued by your own institution (incl. Titles identified by archives or special collections units). This will affect and to some degree determine your staffing and resource needs. Staff – Lots of student and/or support staff help and no catalogers available might lead you to using the single record approach. Good systems support might allow you to more easily work with record sets. Existing workflows – Do you already catalog microform versions separately or on single record? Do new workflows need to be created to handle single record process OPAC – Does your OPAC provide hotlinks? How does it display 856 information? What do index displays look like? Vendor-supplied services – Some vendors are now providing URL maintenance and access troubleshooting. How do they provide maintenance information?…in the form of a complete record (separate records) or as a report that needs to be manipulated (e.g., cut & paste) User needs – Patron preferences for single/separate record tied to OPAC displays. Additionally, does e-version info (packages, access restrictions) that isn’t available in the single record approach need to be added

6 Single Record Approach – MARC tagging

Add to the record for the print version:

• 530 - Note availability of online version • 740 - Title added entry (or 7XX author/title added entry) when the title of the online version differs • 856 - Online version location (usually URL) • 776 $t $x - If a separate ISSN has been assigned to the online version • 007 – Computer file characteristics {optional}

530 – Usually general note “Also issued online” but can include important or unusual information about the online version: “Also issued online; access restricted to institutions with a print subscription.” 740 –1st indicator is always 0 (zero); 2nd indicator will be blank as this is not an analytic entry. 740 is used instead of 246 as the online version title is not an alternative title for the print version, but is the title for the online version. Remind participants that the single record approach is still describing the print version. 856 – 2nd indicator will always be 1 indicating this URL is online version of version described in catalog record 776 – 776 would be used in any case if online version is already separately cataloged. If online version not cataloged separately already, only add if online version ISSN is known (to provide access to this ISSN) 007 – Stress optional. Many catalogers are uncomfortable with adding depending on local limiting features…may need to delete locally (along with 856) NOTE: Do not change 008/22 ("form of original item") and 008/23 ("form of item") values. These are coded for the original print. NOTE: Do not add computer file 006. 007 is the extent that we give coded computer file info in single record approach

7 Single Record Approach - Example

Type: a ELvl: I Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: q MRec: Ctry: cau S/L: 0 Orig: EntW: Regl: r ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 19uu,9999

007 c $b r $d c $e n $f u {optional} 245 00 ARC news / $c Environmental Systems Research Institute. 260 Redlands, Calif. : $b Environmental Systems Research Institute 300 v. : $b ill. ; $c 43 cm. 310 Quarterly 500 Description based on: Summer/Fall 1987; title from caption. 530 Selected articles from recent issues are also available on the World Wide Web. 710 2 Environmental Systems Research Institute (Redlands, Calif.) 856 41 $u http://www.esri.com/news/arcnews/arcnews.html

This example is one for which the online version is not a complete substitute (partial full-text) for the print original. Cataloger decided to treat on single record as online version not worth separate cataloging. Note: emphasize 007 is optional and should only be added if it’s of obvious clear benefit to cataloger’s local system. Note: this example does not have 740 (online version doesn’t have different title) or 776 (online version doesn’t have separate ISSN assigned or separately cataloged) Note: Do not change Form, Orig or add 006 Note: 856 $3 Selected articles from recent issues could be used instead of/in addition to 530. Many library using 856 $3 locally to indicate coverage Single record approach is generally as simple as adding two fields: 530 and 856

8 GPO Single Record Tagging

GPO follows the single record approach with some differences

– 856 will always be a PURL and will often have an extensive public note

856 40 $u http://purl.access.gpo.gov/GPO/LPS1645 $z scroll down listing for "Distillate Watch"; then click on desired table name to view latest issue (for past issues, click on "Historical")

– 530 (Online version note) will be a Mode of access note which includes latest URL identified by GPO cataloger and date checked

530 Mode of access: Internet from the EIA web site. Address as of 10/28/97: http://www.eia.doe.gov/oil%5Fgas/petroleum/ pet%5Fframe.html; current access is available via PURL.

•Because many libraries use GPO records and GPO follows single-record approach with some slight differences, we’ll talk about those differences here. •The reason for the public note is that GPO tends to select URL’s that are more general (at a higher-level in the site) so that the URL does not change as frequently. Thus sometimes it is necessary to give instruction to get to the specific title •GPO 530s not only include URL and date, but also usually a textual description of the web site (e.g., EIA web site) so that if the site as a whole moves, the GPO cataloger at least knows where to start looking for the new URL •Also mention that GPO tends to include 538 System requirements note for Adobe Acrobat. Perfectly legal, but may not necessarily be desired in your library’s catalog

Refer people to GPO cataloging manual in reading list if they have more questions about GPO cataloging. Mention this is a huge PDF file.

9 Separate record approach – MARC Tagging If separate records are created, maintenance may be necessary on the print record:

• 530 - Note availability of online version • 730 - Title added entry (or 7XX author/title added entry) when the title of the online version differs • 776 – Link to online version record • 856 - Online version location (usually URL) in the OCLC master record

Note: Adding the 856 to the OCLC print record is to facilitate libraries following the single record approach

Only CONSER libraries are authorized to do this maintenance on CONSER- authenticated records. Even if libraries are unable to replace the master record, if they hold both print and online versions and create separate records, they will want to provide corresponding notes, links and entries between the two versions. Note: libraries who create separate records will most likely not use the 856 in the print record. Libraries that are authorized to replace print records will provide benefit to everyone if 856 is included in record Note: 730 is basically used if there is a separate record for the online version, 740 is used when there is not a separate record for the online version

10 Separate record approach – Example Online version record: Type: a ELvl: Srce: d GPub: f Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: q MRec: Ctry: gau S/L: 0 Orig: s EntW: Regl: x ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1995,9999 006 [m d f ] 007 c $b r $d c $e n $f u 022 0 1080-6059 130 0 Emerging infectious diseases (Online) 245 00 Emerging infectious diseases $h [electronic resource] : $b EID. 246 30 EID 260 Atlanta, GA : $b National Center for Infectious Diseases, $c [1995]- 310 Four times a year 362 0 Vol. 1, no. 1 (Jan.-Mar. 1995)- 500 Title from caption of ASCII version. 516 ASCII, Acrobat, and Postcript formats 530 Online version of: Emerging infectious diseases. 538 Mode of access: World Wide Web. 710 2 National Center for Infectious Diseases (U.S.) 776 1 $t Emerging infectious diseases $x 1080-6040 $w (DLC) 96648093 856 40 $u http://www.cdc.gov/ncidod/eid/index.htm 11

This is an abbreviated version of this record, but should be similar to what participants have just created in Module 2. Highlighted fields provide information about the print version. This combination of 530/776 can also be tagged as a single 776 with $i (per recent changes in MARC21): 776 08 $i Online version of: $t Emerging infectious diseases $x 1080-6040 $w (DLC) 96648093 However, in this case, using 776 to create note is duplicative since the online version has the same title as the print: 130 0 Emerging infectious diseases (Online) 245 00 Emerging infectious diseases 776 08 $i Online version of: $t Emerging infectious diseases Well DUH, the 130 already presents the fact that it’s the online version, we don’t need the 776 to present a note. Better to just have a generic note: 530 Online version of print publication. Note: Online and print versions have different ISSN’s so linking useful

11 Separate Record Approach - Example Print version record: Type: a ELvl: Srce: d GPub: f Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: q MRec: Ctry: gau S/L: 0 Orig: EntW: Regl: x ISSN: 1 Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1995,9999

010 96-648093 022 0 1080-6040 245 00 Emerging infectious diseases. 260 Atlanta, GA : $b National Center for Infectious Diseases, $c [1995- 300 v. : $b ill. ; $c 28 cm. 310 Four times a year 362 0 Vol. 1, no. 1 (Jan.-Mar. 1995)- 500 Title from cover. 530 Also issued online. 710 2 National Center for Infectious Diseases (U.S.) 776 1 $t Emerging infectious diseases (Online) $x 1080-6059 856 41 $u http://www.cdc.gov/ncidod/eid/index.htm

•Highlighted fields are those added to print record to reflect existence of online version •Note: Online version title not different, so no 730

12 Another Option: Reproduction Cataloging • LC practice for cataloging microform reproductions is to catalog the original and add notes about the microform (LCRI Ch. 11)

• LC has extended that practice to non-microform reproductions (LCRI 1.11A)

• In practice, it can be very difficult to identify whether an electronic version is a reproduction: “Cataloger judgment will be required to distinguish electronic reproductions from electronic republications or simultaneous publication in analog and digital form…in cases of doubt, do not consider the electronic manifestation to be a reproduction.”

•Refer attendees to the text of the RI if they have more questions •LC basically established LCRI 1.11A to expedite the processing of Net Library titles •Current CONSER practice is to not follow this rule interpretation, but this will come up for discussion at May 2002 Operations Meeting. If there is a change of policy, trainers will be notified

13 Why Do Reproduction Cataloging?

• Records for large scale scanning projects can be created quickly by cloning print version record • Can be used when original cataloging might be difficult (i.e., unfamiliar languages) and good quality records are available for cloning

•If cloning records, there is less need for the detailed examination of the electronic version as there is when doing original cataloging. If working with a cloned record, reproduction cataloging tends to be confirming elements already in record (more like copy cataloging) than original cataloging process of examining all the sources within the piece, identifying chief source, etc. An example of a large-scale scanning project: PDFs of over 1000 serial titles published from 1741-1900 are available from Proquest’s American Periodicals Series Online

14 When To Do Reproduction Cataloging?

Reproduction cataloging (i.e. cloning print records) is best when: • The original print serial is no longer published • It’s clear that the print version is the original source • The digitized version is produced because of the original’s limited availability, remote location, poor condition, high cost, or restricted utility

•This is important because if the original print serial is still being published, there is the possibility that the print will cease, but the online will continue and the online really isn’t a reproduction, but instead a simultaneous publication or republication. •The “coffee stain” rule. Does the digital version have the tears, stains, etc. associated with the print issue that was used for digitizing? If not, then perhaps there is a different file that might have been the original source for the PDF and print versions (e.g., a PostScript or Word document which was reformatted to PDF but also issued in print) •These criteria come directly from LCRI 1.11A and can serve as guidelines as to when you might consider an electronic version a reproduction

15 How To Do Reproduction Cataloging

Clone the following bibliographic data from the record for the original work: – title and statement of responsibility – edition – material (or type of publication) specific details – publication, distribution, etc. – physical description – series

–Just like microform cataloging. Use the print version record as the basis for the electronic reproduction record

16 How To Do Reproduction Cataloging

Add the following information about the reproduction: • Fixed field Form of item (Form s) • 007 c $b r $d c $e n • 245 $h [electronic resource] • 533 note including: – reproduction format – designation of issues reproduced – reproduction agency place and name – reproduction date – reproduction series statement (if applicable) – notes relating to the reproduction • 856 with online access information

•007 $d will vary depending on color of site. Could also be “a” for black & white, “g” for grey scale, “m” for a mix (possible if combination of PDFs and HTML) or “u” if you don’t look at the resource or use constant data without changing •In 533, the wording LC is using in $a (reproduction format) is Electronic reproduction rather than the SMD because there is no SMD for remote-access resources •Notes are generally limited to Mode of access and possibly File characteristics and/or System requirements if either is unusual. There is an example of a 533 on the next slide.

17 Reproduction Cataloging Example Type: a ELvl: I Srce: d GPub: Ctrl: Lang: chi BLvl: s Form: s Conf: 0 Freq: w MRec: Ctry: cc S/L: 0 Orig: EntW: Regl: r ISSN: Alph: Desc: a SrTp: p Cont: DtSt: d Dates: 1931,1937 007 c $b r $d m $e n 043 a-cc---- 245 00 Ling lung $h [electronic resource]. 246 17 Ling long tu hua za zhi 260 Shanghai : $b Hua shang san he gong si chu ban bu, $c 1931-1937. 300 241 v. : $b ill. ; $c 13 cm. 310 Weekly 362 0 Di 1 juan di 1 qi (Min guo 20 nian 3 yue 18 ri [Mar. 18, 1931])-di 7 juan di 31 qi (Min guo 26 nian yue 11 ri [Aug. 11, 1937]) = 1-298. 500 Publisher varies. 500 Title from cover. 533 Electronic reproduction. $m v.1-7 (1931-1937):[Gaps] $b New York, N.Y. : $c Columbia University Libraries, $d 1999. $n GIF, PDF, and TIFF formats. $n Mode of access: World Wide Web.

65018 0 Women $z China $v Periodicals. 856 40 $u http://www.columbia.edu/dlc/linglung/

ANIMATION: This example shows a print bib record with each of the reproduction elements to be added flown in one at a time. Columbia University Libraries holds most of the run of this unusual serial and has digitized it. •Briefly review record, noting it’s an AACR2 record, dead title, clearly fits the definition of a reproduction (produced because of the original’s limited availability, remote location, poor condition, high cost, or restricted utility) •Add Form of item bit •Add 007 (Note $d is m b/c digitization of b/w but the web site itself is color) •Add gmd •Add 533 (Note: very similar to a microform 533. Only differences are: •$a Electronic reproduction •No $e since there is no physical format/characteristics (300) for the online reproduction •$n’s Mode of access would be required (just as in original bib). Other computer file note optional depending on importance •Add 856

Also, add 246 if electronic reproduction has variant titles (e.g., home page title). This is analogous to adding 246s for eye-readable header titles on reproduction microfilm.

18 Online Versions -- Summary • The single-record approach can provide economical and timely catalog access to online serials • LC’s policy of cataloging electronic versions as reproductions (LCRI 1.11a) can be applied selectively

•Single-record approach Many libraries are using this approach, but that there are obvious disadvantages including loss of e-specific information and fact that it doesn’t work for large, unstable aggregator databases •Reproductions CONSER does not follow this RI Problem in using LCRI is the difficulty for currently issued serials in determining whether reproduction or simultaneous publication

19 Session 5 Session 5 – Changes that Affect Cataloging

– What are the most common changes that affect the cataloging of an e-serial? – What policies and practices have been developed to describe these changes?

Warm Up Exercises None

References The Instructor is advised to review the following: CCM Module 31, CEG. AACR2/LCRI chapters 1, 9, 12, 21, 25; SCCTP basic serials cataloging course session 8

1 Session 5

Common changes

• Change of online location

• Change of format

• Title change

Location change – We’ll talk generally about change of location with an eye towards what can be done to make it easier Format change – Tell participants that there is a standard MARC tagging convention for this situation which they’ll see in the next set of slides Title changes – The “disappearing title” is a common problem among both online version of print serial and “born electronic” serials. We’ll take a look at some examples and how to catalog these.

2 Session 5

Change of location • Online access to Web resources through a Web catalog is generally provided by a URL in the MARC 856 field • Libraries rely on several methods to identify when URLs have changed, including: – Link checking (automated or manual) – Reports from catalog users – Reports from publishers • Library staff must edit the catalog record to provide current access 3

Note on 2nd bullet. CORC has a link checking service that will notify cataloging agencies when links go bad. OCLC participants get an enhancement credit for updating URLs in 856 fields. Ask if anyone is using CORC and what they’re experience has been. Note on 3rd bullet. Depending on your online collection, this can be a very time consuming process. At this point, you could ask people how people maintain URLs and how much time is spent maintaining them.

3 Session 5

Change of location - PURL

Persistent Uniform Resource Locator

A URL which instead of pointing directly to a Web resource, points to an intermediate resolution service that redirects the browser to the resource’s current URL

The use of PURLs is still pretty new and institutions are gathering experience. Besides GPO, CONSER and the University of California have established PURL servers. More about PURLs in reading list

4 Session 5

Change of location – PURL Example • GPO uses PURLs to provide access to Web resources

http://purl.access.gpo.gov/GPO/LPS2039

LPS2037 http://… LPS2038 http://ma.water.usgs.gov/camb72.pdf

LPS2039 http://www.cdc.gov/ncidod/eid/index.htm

LPS2040 http://wwwdwatcm.wr.usgs.gov/pugt/index.html

LPS2041 http://…

http://www.cdc.gov/ncidod/eid/index.htm 5

How a PURL works. This slide is animated. Each point comes in separately. •PURL is sent to GPO server (point out the server name) •GPO resolution server does a look-up to determine what the current URL is •GPO server does a redirect to the current URL The key to this working is timely maintenance of the resolution table

5 Session 5

Change of location – URL Maintenance

http://url.html

http://url.htmlhttp://new.html

http://url.html

http://new.htmlhttp://url.html http://new.html 6 http://url.html

NOTE: THIS SLIDE AND NEXT ARE COMPLEX ANIMATION. FOLLOW THE SCRIPT. EACH BULLET CORRESPONDS TO MOUSE KEY, SPACE BAR, RIGHT ARROW (HOWEVER YOU GET TO THE NEXT SLIDE) There is a web resource whose address is url.html •Many web pages around the world may link to that resource using url.html. These links may be included in library WebPAC’s (MARC 856), may turn up as hits in search engines such as Google and Altavista, or may be included as links appearing in garden variety Web pages. •The online address of the resource can change. This may be because the files are moved to another server, moved to another location on the same server or the file name may actually change. In some cases, the webmaster may put in a redirect so that user attempting to link to that file may get redirected to the new location •However, in most cases, the webmaster does not redirect the user to the new location. The result is a dead link (error message 404) and many unhappy users •At some point, someone identifies the new URL and replaces the link in their file. •In some cases, the a webmaster may never identify the new location of the file and may just delete the bad link from their web page or catalog. In the case of sites that don’t maintain their links, the bad link may continue to sit on a web page for years. It is highly unlikely that all the existing links around the world to url.html will be updated to new.html. As you can see from the final graphic, the real world is that some links get updated, some get deleted when webmasters can identify the new location and some just get neglected and stay broken.

6 Session 5

Change of location – PURL Maintenance

http://url.html

http://purl.org/123 http://purl.org/123

122 http://…

123 http://url.htmlhttp://new.html

124 http://…

http://purl.org/123

http://new.html 7 http://purl.org/123 http://purl.org/123

NOTE: STILL COMPLEX ANIMATION. FOLLOW THE SCRIPT.

Maintenance happens differently when PURLs are used to link to resources. The situation is the same as on the previous slide except the resource has now been assigned a PURL (http://purl.org/123) which web documents and catalog records use as the resource link rather than the actual URL •As mentioned before, the PURL will point a session to an intermediate resolution server which will then redirect the session to the URL listed in the resolution table. •As before, the online address of the resource can change. •And as before, when the webmaster does not redirect the user to the new location the result is a dead link and unhappy users •However, on a regular basis, all of the links in the PURL database are checked and the party responsible for maintaining that PURL will be notified the current URL is bad. At that point, if the maintainer identifies a new URL, they will edit the URL in the PURL database to reflect the new location. When this link is updated, it restores access everywhere that the PURL is used as a link. In the previous example, the link was updated as individual webmasters identified the bad link and its replacement. One of the main advantages of using a resolution service is that URL maintenance happens centrally thus reducing the maintenance efforts of hundreds (if not thousands) of webmasters around the world.

7 Session 5

Change of location -- PURLs •Advantages – There is a single URL which will always be associated with a particular Web resource, thus – There is no need for catalog record maintenance as URL maintenance happens in the resolution table

• Disadvantages – URL maintenance must still happen – Only authorized entity can update resolution table

Advantages •This is really important because it means hundreds of libraries around the country don’t need to individually update their catalog records. The URL in the 856 field remains the same (thus the Persistent part of Persistent URL) Disadvantages •Non-working URL and their replacement/new location still need to be identified •Contrast this to URLs being stored in OCLC/CORC where LC, PCC, and enhance participants would all be able to update •CONSER has also established a PURL server and PURLs will begin to appear in more records. In the pilot program, the inputting library still has the responsibility to maintain the resolution table. However, unlike GPO there are more libraries adding PURLs and editing the resolution table. •If you want, ask the question: What might be the advantages/disadvantages of cooperative URL maintenance?? Note: mention that the existence of the characters “purl” in server name generally signifies that URL is a PURL. For more info on PURL’s, see bibliography

8 Session 5

Single RecordChange Approach of format - Advantages • Generally print discontinues in favor of online Record for the print serial

245 00 Green library journal. 362 0 Vol. 1, no. 1 (Jan. 1992)-v. 2, no. 1 (winter 1993). 785 00 $t Electronic green journal

Record for the online serial

245 00 Electronic green journal $h [electronic resource]. 362 0 Vol. 1, issue 1 (June 1994)- 780 00 $t Green library journal

•Point out that in this example, print serial ceased in 1993 and the online serial began in 1994. Also note that numbering began over with online serial. •Note that the title changed at the same time, but this might not necessarily be the case. If the title didn’t change, you would add a uniform title to the online serial record with (Online) qualifier. •No matter if the title proper changed or not, a format change is considered a major change and a new record with 780/785 links is created

9 Session 5

Single RecordChange Approach of format - Advantages • Often there are “overlapping” issues available in both print and online versions

Journal of Journal of ABC Online Edition JournalABC of JournalABC of Vol. 5, no. 2 JournalABC of Vol. 5, no. 3 ABC Vol. 5, no. 4 Vol. 5, no. 4 Vol. 6, no. 1 Vol. 5, no. 3 Vol. 6, no. 2 … Vol. 5, no. 2 … 10 Vol. 5, no. 1

This slide is animated. See animation notes below •Print to online – As the web becomes more ubiquitous, publishers are deciding to make their publications only available over the web for several reasons: •Online can be cheaper to produce than print •Online can be cheaper/easier to distribute than print. This is especially true for non-commercial titles where access restrictions are not a concern •Overlap – Common to see some issues available in both online and print versions. •Publisher begins electronic version by digitizing print issues (possibly incl. back issues) as a test or by making an online version available simultaneously with a print version. Occasionally, a non-commercial publisher will leave a set of test issues available for a long time before committing to making current issues available. •If/when publisher determines that print will be discontinued, there is a set of online issues already existing. Publisher will generally continue to make these available and may even go back and digitize the entire run. •For example (follow along with animation): •Journal of ABC publishing print issues through Vol. 5, no. 1 •After printing Vol. 5, no. 2, they decide to experiment with an online version and they digitize Vol. 5, no. 2 •With Vol. 5, no. 2 they learn what they need to and then publish the next two numbers simultaneously. During this time, they are analyzing costs, needs, etc. to determine if discontinuing print is a good idea •With Vol. 6, no. 1, they discontinue the print and continue issuing the journal online 10 Session 5

Change of format – MARC

•So what is this relationship??

Journal of … ABC Journal of Vol. 5, no. 1 JournalABC of JournalABC of 780/785 ABC 776 Journal of ABC Vol. 5, no. 4 Online Edition Vol. 5, no. 3 Vol. 5, no. 2 Vol. 5, no. 3 Journal of ABC Vol. 5, no. 2 Online Edition Vol. 5, no. 4

Vol. 6, no. 1 …11

Animation, showing first 780/785, then 776 “What is this relationship in terms of typical tagging relationships?” •It looks like a format change, unless •You look at the overlapping issues, in which case it looks like an “other physical format”

11 Session 5 Change of format - MARC Journal of ABC The Answer: 780 … It’s both 780/785 and 776 Vol. 5, no. 1

Journal of JournalABC of JournalABC of ABC 776 Journal of ABC Vol. 5, no. 4 Online Edition Vol. 5, no. 3 Vol. 5, no. 2 Vol. 5, no. 3 Vol. 5, no. 2 Vol. 5, no. 4

Journal of ABC Online Edition 785 Vol. 6, no. 1 Vol. 6, no. 2 12 Vol. 6, no. 3 …

ANIMATION •Remind participants of the chronology of the process, the fact that it was only print, then both print & online, then only online. •Ask the question: What is the relationship, is it chronological (780/785) or horizontal (776)? •It’s both! So what specific tagging convention do we use for this??

12 Session 5

Change of format – CONSER practice

• Relationship is both 776 & 780/785, however…. • When the same two serial records have multiple relations, CONSER practice is to use the primary linking entry field (780/785) and to note the specifics of the relationship

Justification for 2nd bullet is CEG 580 9) “When a serial record has multiple linking relationships to a single record, the multiple relationships are described in a 580 or 530 note and only one linking entry field is input to represent the primary relationship.”

Note: this is not just an e-serial practice. This is true for print serials as well.

13 Session 5 Change of format – CONSER practice Record for the print version: 245 00 Journal of ABC. 362 0 Vol. 1, no. 1-vol. 5, no. 4. 530 Issues for v. 5, no. 2-v. 5, no. 4 also available online; later issues only available online. 785 10 $t Journal of ABC (Online ed.)

Record for the online version: 130 0 Journal of ABC (Online ed.) 245 00 Journal of ABC $h [electronic resource]. 250 Online ed. 362 1 Electronic coverage as of Jan. 13, 1999: Vol. 5, no. 2- 500 Description based on: Vol. 5, no. 2; title from journal home page (viewed Jan. 13, 1999). 580 Beginning with v. 6, no. 1, issued in online format only. 78014 10 $t Journal of ABC

Go through the example element by element. Note: •Links tagged as 780/785 since this is considered primary relationship •Print version record note is tagged as 530; online version record note tagged as 580 •Note wording describes situation •In online version record, DBO is used rather than 362 0 to allow for digitzation of earlier issues. This is policy for *any* online version of print publication where not all issues are digitized. If all issues are digitized, then 362 0

14 Session 5

Title changes • Apply the principle of successive entry cataloging

• Three models for e-serial title changes

– Separate sites/URLs for earlier & later titles

– Same site/URL for earlier & later titles, but earlier title still appearing on issues

– Same site/URL for earlier & later titles, but any occurrence of earlier title identity has disappeared

15 (“The Case of the Disappearing Title”)

3 models – Examples will follow • Commercial publishers are generally creating separate sites, esp. if the titles are assigned different ISSN • There is a continuum of earlier title identity from being very prominently stated on home page, issues, etc., to no reference other than on running title on articles. • Apply the latest entry cataloging to e-serials to cases where the earlier title no longer appears on the site

NOTE: There are two big issues here that still have to be decided at CONSER Operations meeting in May 2002. 1) In the second situation where both titles are on the same site, how prominent must the earlier title be to justify successive entry? Is the fact that the earlier title appears only as a PDF running title sufficient to create a separate record even though everywhere else on the site, only the later title appears? Or must the earlier title appear prominently within the web site (e.g., at the “issue” level) in order to justify a separate record? 2) In the third situation, do we use successive or latest entry cataloging? Even though there is only one resource, there are characteristics associated with the “earlier” title (e.g., ISSN) that might suggest a successive entry approach. The decision to use latest entry cataloging is preliminary. When firm decisions have been made on these two issues, trainers will be informed and the workshop materials will be revised to reflect those changes. In the meantime, tell catalogers to use judgment.

15 Session 5

Title change – Separate sites

See Also Journal of High Resolution Chromotagraphy

Larger surrogates are available in participants manual. Tell them to look at these

Clear title change from Journal of High Resolution Chromatography (on left) to Journal of Separation Science (right). Note that: •Very clear to see when title change happened (2001) •Publisher provided link from later title to earlier title

Because some publishers include the ISSN in the URL. If a new ISSN is assigned as the result of a title change, then usually a new web site with a new URL is created. If you want, mention the case of ScienceDirect below.

Accounting, Management and Information Technologies ISSN 0959-8022 http://www.sciencedirect.com/science/journal/09598022

In 2001 changed title to:

Information and Organization ISSN 1471-7727 http://www.sciencedirect.com/science/journal/14717727

This is a commonly seen in commercially published e-serials.

Session 5

Title change – Same site • Earlier title still appearing on issues “Textual Reasoning (as it has been renamed in 1996) has continued to be associated with the American Academy of Religion” –About page.

Separate records: 17 Postmodern Jewish Philosophy Bitnetwork Æ Textual Reasoning

Tell participants these surrogates are on next page of manual. Animated slide •Home page shows title “Textual Reasoning.” About Textual Reasoning link at bottom of home page send user to a page which includes quote that indicates some type of title change in 1996. Fly in current issue •Current issue shows current title Fly in earlier issue •Earlier issue presents a title which is similar to the subtitle on the later issue

Following the principle of successive entry cataloging, this would be cataloged as a title change with two records both using the same URL. Holdings information would identify the issues published under each title.

The problem with this approach is that if the user is sent to a page that contains no reference to the earlier title, they may think there has been a mistake. However, this approach keeps citation integrity which is important as the title still continues to have an existence on issues as well as in citations, etc.

17 Home Page

“Textual Reasoning is the name of the electronic journal and e-mail discussions of the Postmodern Jewish Philosophy Network … The Postmodern Jewish Philosophy Bitnetwork represents the first stage of a BITNET journal of Postmodern Judaism … Since those beginnings, Textual Reasoning (as it has been renamed in 1996) has continued to be associated with the American Academy of Religion.”

Welcome to Textual Reasoning The Journal of the Postmodern Jewish Philosophy Network Session 5 Title change – Disappearing title 245 00 Asian age $h [electronic resource]. 260 New Delhi, India : $b Asian Age 856 40 $u http://www.asianage.com/

Asian Age appears on a bad link report. In searching the web, you identify a similar site called Asian Age Online with a similar URL: http://www.asianageonline.com However, this one appears to be published by a different company in a different city. An email to the publisher confirms that this is the same publication.

What does the cataloger do??

Tell participants they have a larger surrogate to look at in their manual Talk them through the scenario on the right. Mention that all traces of the earlier title have disappeared. Every reference to the title is with the word Online (headers, footers, etc.) In this case, edit the existing record to reflect the current title (recatalog) and note the existence of the earlier title on the record

The Case of the Disappearing Title

Session 5

The Case of the Disappearing Title The cataloger will redescribe based on the current version of the serial.

245 00 Asian age $h [electronic resource]. 260 New Delhi, India : $b Asian Age 856 40 $u http://www.asianage.com/ Is recataloged to:

245 00 Asian age online $h [electronic resource]. 247 10 Asian age 260 Uttar Pradesh, India : $b HCL InfiNet 500 Previously published in New Delhi by Asian Age 856 40 $u http://www.asianageonline.com/ 20

•Point out change of 245 & 856 to what currently appears on the piece •Also point out the 247 showing the earlier title. The indicators for the 247 are coded 1 (title added entry) and 0 (display note); the display constant for the note is Title varies: •If a note more explicit than the display constant were desired, the second indicator could be set to one and note information could be added in a 547. • If the span of issues or time periods were known, these could be added in subfield “f” of the 247. •The 500 shows the previous publisher.

20 Session 5

Exercise

NOTE: At this point, walk them through the exercise for this session. Answers are in the appendix C and the following slides.

1 Exercise – Session 5

Create a record for the e-serial below and update the record for the existing print version.

This stand-alone e-serial continues a print publication. The serial consists of individual numbered papers. The first issue available online is 1002. The publisher doesn’t mention the status of 1001, though 1-1000 are described as “not available on the Web.” We are assuming here that 1001 is available in print only.

The URL http://www.hss.caltech.edu/SSWPLinks.html leads to the contents screen listing each paper:

Recent Caltech Social Science Working Papers On-Line

[etc. to bottom of first screen]

Earliest issue in PDF format:

DIVISION OF THE HUMANITIES AND SOCIAL SCIENCES CALIFORNIA INSTITUTE OF TECHNOLOGY PASADENA, CALIFORNIA 91125

ON THE EMERGENCE OF CITIES

Scott E. Page

SOCIAL SCIENCE WORKING PAPER 1002 February 1997

Existing record for the print version:

OCLC: 18517795 Rec stat: c Entered: 19880922 Replaced: 20010608 Used: 20010608 Type: a ELvl: 4 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: MRec: Ctry: cau S/L: 0 Orig: EntW: Regl: x ISSN: Alph: Desc: a SrTp: m Cont: DtSt: c Dates: 1974,9999 010 sn98-38170 040 CUZ $c CUZ $d MYG 042 lcd 050 14 H1 $b .S658 130 0 Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences) 245 00 Social science working paper / $c Division of the Humanities and Social Sciences, California Institute of Technology. 260 Pasadena, Calif. : $b Division of the Humanities and Social Sciences, California Institute of Technology, $c 1974- 300 v. : $b ill. ; $c 28 cm. 310 Irregular 362 0 Began in 1974 with 1. 500 Includes revised editions of some volumes. 500 Description based on: 662, published in Mar. 1988; title from cover. 650 0 Social sciences. 650 0 Social sciences $x Methodology. 710 2 California Institute of Technology. $b Division of the Humanities and Social Sciences. Session 5, exercise 1

Social science working paper, record for the online version:

Type: a ELvl: I Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: MRec: Ctry: cau S/L: 0 Orig: s EntW: Regl: x ISSN: Alph: Desc: a SrTp: m Cont: DtSt: c Dates: 1997,9999 006 [m d ] 007 c $b r $d c $e n 130 0 Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences : Online) 245 00 Social science working paper $h [electronic resource] / $c Division of the Humanities and Social Sciences, California Institute of Technology. 246 1 $i Title from home page: $a Caltech social sciences working papers on-line 246 1 $i Title from home page source code: $a Recent Caltech social science working papers on-line 246 30 Working papers on-line 260 Pasadena, Calif. : $b Division of the Humanities and Social Sciences, California Institute of Technology, $c [1997- 310 Irregular 362 0 1002 (Feb. 1997)- 500 Title from PDF title screen (viewed Mar. 7, 2002). 516 8 Text in PDF format 538 Mode of access: World Wide Web. 580 Continues the print version with the same title. 650 0 Social sciences. 650 0 Social sciences $x Methodology. 710 2 California Institute of Technology. $b Division of the Humanities and Social Sciences. 780 10 $t Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences)$w (DLC)sn 98038170 $w (OCoLC)18517795 856 40 $u http://www.hss.caltech.edu/SSWPLinks.html

10 Session 5, exercise 1

Social science working paper, record for the print version:

Type: a ELvl: 4 Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: Conf: 0 Freq: MRec: Ctry: cau S/L: 0 Orig: EntW: Regl: x ISSN: Alph: Desc: a SrTp: m Cont: DtSt: d Dates: 1974,1997 010 sn98-38170 040 CUZ $c CUZ $d MYG 050 14 H1 $b .S658 130 0 Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences) 245 00 Social science working paper / $c Division of the Humanities and Social Sciences, California Institute of Technology. 260 Pasadena, Calif. : $b Division of the Humanities and Social Sciences, California Institute of Technology 300 1002 v. : $b ill. ; $c 28 cm. 310 Irregular 362 1 Began in 1974 with 1; ceased Feb. 1997 with 1002. 500 Includes revised editions of some volumes. 500 Description based on: 662, published in Mar. 1988; title from cover. 530 List of all issues available via the World Wide Web; no. 1002 also available online in PDF format. 580 Continued in 1997 by online ed. Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences : Online) 650 0 Social sciences. 650 0 Social sciences $x Methodology. 710 2 California Institute of Technology. $b Division of the Humanities and Social Sciences. 785 10 $t Social science working paper (California Institute of Technology. Division of the Humanities and Social Sciences : Online) $w (DLC) 2001242135 $w (OCoLC)47094937 856 41 $3 no. 1002 $u http://www.hss.caltech.edu/SSWPLinks.html 856 42 $3 Title list of issues $u http://www.hss.caltech.edu/SSWP.html

11 Session 6 Session 6 – Case Studies

– What are some additional e-serial characteristics that challenge the cataloger? – What are some considerations or strategies that can be used to help the cataloger make the best cataloging decision?

Warm Up Exercises None

References No real references. Please get very comfortable with these case studies.

Trainer notes Most of the case studies have surrogates in the participant manual because the screen shots can be difficult to see on the slide. Refer participants to these surrogates.

1 Session 6

Additional characteristics

• Non-standard web site organization – No single site/page dedicated to a serial title – Publisher doesn’t provide access to back issues – Articles not organized into issues – Multiple language editions on one site – Sometimes difficult to identify the resource • Online supplements • Difficulty in identifying the most appropriate URL • Multiple online versions can be available • Recording changes that happen to the e-serial

What follows are six “case studies.” The trainer can present this material in a couple of different ways: •Small group discussion. Break the class into six groups (counting off has the advantage of getting the blood circulating by having the class move around and reform). Present each of the case studies (basically provide the salient issue and ask the question(s) associated with each title). Give them 5-10 minutes and then have them report back to the group. •Trainer-led discussion/presentation. Go through each case study presenting the salient issues and asking questions to generate discussion. The slides are ordered in this file with all of the case studies first, then all of the “solutions.” If you decide to do the trainer-led approach, you will want to reorganize the slides. Note: If you know of other interesting cataloging problems, please feel free to customize this session to include them. Also notify Jean if its something that could be added to future revisions of the workshop.

2 Session 6

#1 Web site organization Serial title lacks dedicated page Most common with agency publications pages

United States. State Dept. Office of the Coordinator for Counterterrorism annual reports page 3

NOTE: This case study is presented on three slides. The first two slides are examples. The framing questions are on the third slide. Mention that surrogate is in packet. If you have online access, use the links on the bottom of this slide and next slide as scrolling through the resource gives a much better sense of the issues involved.

–Government agencies often don’t create separate web pages for individual serial titles. –In this example, the annually issued reports of this office are all available from this page. This serves as the home page for three different titles: –Foreign terrorist organizations designations –Patterns of global terrorism –Significant Incidents of Political Violence Against Americans (which doesn’t appear on first screen, one must scroll. –This example is fairly well-behaved because there is some organization on page (although users might miss the third title)

#1 Session 6

Serial title lacks dedicated page (#1 continued) In some cases, an agency page will barely group titles together, making bibliographic identification of the serial difficult.

Bonneville Power Administration Fish and Wildlife Publications page 4

REMINDER: Link is live on bottom of screen. This is good example as you can scroll through and try to identify individual serial titles, present the concept that for some agency pages, issues are very scattered.

•Agencies often don’t organize reports other than by accession lists (hardly coherent). Thus they will list all reports separately on a page as they are digitized. In this case, the organizing schema is the agency publication number.

4 Session 6

Serial title lacks dedicated page (#1 continued)

Serial lacks a single, specific URL. User may miss a title or issues of a title if links are scattered through a web resource

How can we best provide access to the serial title through the catalog record (MARC 856) in this situation?

•Discussion question – “Without a title-specific URL, what can you do to help get the user to the resource?”

5 Session 6

#2 Web site organization No back issues, only article database • The e-serial has no back issues but earlier content is available as an article database

http://pifmagazine.com/2001/08/

search pif magazine

•Does this fit the definition of a serial? •What is your chief source? •Are there any notes that should be added?

No. 51 ~ August 2001 6

This is a busy slide so take your time. Get comfortable with this example. Larger surrogate in packet.

It is not uncommon to catalog a resource where the publisher only makes the current issue publicly available. This is commonly seen in online newspapers, and occasionally in ready reference types of materials and government reports.

This screen shot is the journal home page with some individual elements identified. Note that the user typed in pifmagazine.com and was redirected to the URL shown on the screen.

Note: There appears to be issue numbering and dates, but there is no list of back issues anywhere on the site. Instead, access to back content is provided through a searchable database (“Search pif magazine”). The white box at the bottom of the screen is a typical returned citation. Note: There does seem to be some meaning within the directory structure of the URLs associated with this resource. Ask the questions: •Does this resource fit the definition of a serial? •What is your chief source? •Are there any notes that should be added to the record to describe this resources structure? Also have the group discuss these same questions if the home page had no apparent issue date/numbering and if the URL’s lacked /nnnn/nn/. Also have them discuss the same questions if the home page carried a “Last updated” date, but no other date or numbering.

#2 Session 6

#3 Web site organization Multiple language editions

Welcome to the International Digest of Health Legislation Bienvenue sur la base de données en ligne du Recueil (IDHL) on-line database. international de Législation sanitaire (R.I.L.S.).

The International Digest of Health Legislation contains Le Recueil international de Législation sanitaire a selection of national and international health legislation. comprend des résumés en français de textes choisis de The electronic version of the Digest supersedes the printed législation sanitaire au niveau national ou international. version, which was published from 1948 to 1999. La version électronique du Recueil fait suite à la version imprimée, publiée de 1948 à 1999. This page allows you to query the database: Cette page vous permet d'interroger la base de données: By selecting a country en sélectionnant un pays By selecting a subject en sélectionnant une rubrique By selecting an issue en sélectionnant un numéro And by looking for a specific keyword en faisant une recherche par mots clés Is this7 a single, bilingual resource or two separate resources? Why?

The salient facts in this example: •There are two separate print publications which were both replaced by online versions •The home page for the title (the publisher’s formal presentation of title) is a single source with both languages presented. The separate language pages do not appear to be a formal presentation, but are basically text and links •Although it refers to the publication as a database, note user can select by issue. Content can be presented as list of links associated with a specific issue, so it does fit the definition of a serial. Compare this example to a single print bilingual publication which is cataloged as a single title with a parallel title added entry. Can this web version be considered a single bilingual title even though the print version consists of separate publications?

How important is the publisher’s formal presentation of information in creating a bibliographic description?

Are there criteria a cataloger can use to help them make the decision about whether one or two catalog records are most appropriate for a particular bilingual electronic serial?

7 Session 6

#4 Online supplement to a print serial

ACS Electronic Supporting Information

Biochemistry, 1995-present •Volume 34 (1995) •Volume 35 (1996) •Volume 36 (1997) •Volume 37 (1998) •Volume 38 (1999) •Volume 39 (2000) •Volume 40 (2001)

Electronic Supporting Information is published for many articles appearing in ACS journals. Electronic Supporting Information provides details which are too voluminous to be printed. This information has traditionally been provided on microforms.

Detailed instructions on obtaining the Electronic Supporting Information and on the software necessary to read the files are available.

What cataloging decisions would you make if this were a print supplement? Does the online need to be treated any differently? 8

Remind class of cataloging practice for serial supplements •A supplement that updates another serial and can be used only in conjunction with that serial is described in a note on the bibliographic record for the main work •A supplement to an individual issue or volume may be cataloged as a monograph or mentioned in a note on the record for the serial. •An ongoing supplement (with an independent designation) which is not used in conjunction with the serial will have a separate serial record created. •An unnumbered supplement is usually only noted on the record for the serial •A supplement which is inter-numbered as a serial issue may be treated as a regular issue or may be cataloged separately

The basic questions are: •Do you create a separate record for this supplement? •(How) Do you edit the record for the print serial title?

8 Session 6 #5 Problematic URLs

Scenario 1 – Cataloger has been told to catalog all the titles from a particular online service. She pastes the URL from the browser session into the 856 field: http://www.ingenta.com/isis/browsing/BrowseYears/ingenta?journal=pub515& WebLogicSession=O23PkQCRLGCJ90XLCmUr|-7497683382689966215/-1 The next day the cataloger gets a complaint that the link doesn’t work. Any idea why? What can the cataloger do?

Scenario 2 – Cataloger finds OCLC cataloging copy for a periodical title he’s been asked to catalog. He accepts the record without checking the URL in the 856: http://rave.ohiolink.edu/ejournals/issn/10914269/ The next day the cataloger gets a complaint that the link doesn’t work. Any idea why? What can the cataloger do?

How9 are the URLs in Scenario 1 and Scenario 2 are different?

The first example shows a url that is specific to a particular session logon, a unique URL generated when a particular user logs on-- not appropriate for giving all users at a subscription site access to the resource.

The second example shows a URL for an institutional logon site for OhioLINK libraries. If your library is not one of the OhioLINK libraries listed on the logon screen, you won’t have access.

9 Session 6

#6 Multiple e-versions of the same title

• When a library has access to multiple online versions of the same title, do you create one

catalog10 record or separate catalog records?

SURROGATE IN PACKET Title: American Literature Left: JSTOR Middle: Project Muse Right: Proquest Remind people working on this problem that we’re talking about creating one or multiple [electronic resource] records, not single record approach of editing print to provide access to online. Or put another way: Do you create a separate record for the Project Muse version, the JSTOR version and the Proquest version?

Also ask them to discuss why they would follow one practice over the other.

Also ask them if they would do something different in their local catalog vs. what they might contribute to OCLC or a union/consortial catalog.

10 #6

JSTOR

PROJECT MUSE

PROQUEST

Session 6

Discussion points

11 Session 6

#1 Serial title lacks dedicated page No specific address. User may miss a title or issues of a title if links are scattered through a page

Strategy: Provide URL for general location and give scrolling instruction in 856 $z (GPO approach) Strategy: Identify anchor URLs (#AnnualReport) that get user to specific part of list

Strategy: Use multiple URLs, one for each issue with an 856 $3 specifying the issue (this only works for titles with very few individual issues)

THIS IS AN ANIMATED SLIDE. STRATEGIES FLY IN ONE AT A TIME

•Discussion question – “Without a title-specific URL, what can you do to help get the user to the resource?”

12 Session 6

#2 No back issues, only article database

• Unclear if this is a serial (successively issued designated parts) • AACR Ch. 12 calls for transcribing from first/earliest issue…What if this doesn’t exist or unable to identify?

Consideration: If there is an indication of issue/article designation (even if not gathered together in an issue), consider it a serial Strategy: Select a formally-presented source (e.g., home page) as chief source rather than an issue/article with incomplete presentation Consideration: Directory structure and file naming can help identify existence of earlier issues that publisher may not provide access to

Consideration: With online version of print serial, use of numbering indicates seriality even if only current content available 13

THIS IS AN ANIMATED SLIDE. STRATEGIES FLY IN ONE AT A TIME

Note that the last strategy can be VERY useful at times to identify earlier issues or holdings (eg, 362 1 Electronic coverage as of….).

Also have the group discuss these same questions if the home page had no apparent issue date/numbering and if the URL’s lacked /nnnn/nn/. Also have them discuss the same questions if the home page carried a “Last updated” date, but no other date or numbering.

13 Session 6

#2 No back issues, only article database – Sample notes

515 Back issues are only available as topically organized individual articles. 515 Articles are continuously added to each annual volume. 515 Articles from back issues only available as a searchable database. 515 Successive articles are uniquely identified by a manuscript number and date. 515 Only current issue available

These are examples of notes for some common cases that don’t follow the traditional issue model.

14 Session 6

#3 Multiple language editions

Difficult to identify whether cataloging one resource or two

Consideration: If there is a print equivalent, how is it organized? Consideration: Where is the publisher’s formal presentation of bibliographic information? Consideration: What is easy to link to or has an intuitive URL (and how likely are lower-level vs. higher-level URLs likely to change)? Consideration: Are the resources meant to be used together or have a collective purpose?

THIS IS AN ANIMATED SLIDE. STRATEGIES FLY IN ONE AT A TIME Note: This is not just a problem with multiple language eds. Commonly with organization home pages with many links, it can become difficult to really identify whether you’re cataloging the “web page” or the “resource” especially when the resource is spread over multiple files

•Print version may sometimes confuse the issue more than clarify, but can be useful sometimes •Publisher’s formal presentation of info: At what level? Is it only at the highest level, or are individual components very formally identified as separate things. If it’s only at the highest level, then tend towards cataloging it as one resource •Examining file names, URL’s, directory structures can help identify how collectively the publisher organizes the resource Note that with multiple language editions that are cataloged on one record (for whatever reason), multiple 856’s can be used to provide best access: 856 $3 English edition: $u http://…. 856 $3 French edition: $u http://…. •If the resources are meant to be used together or have a collective purpose, then it is more likely they should be considered a single resource. For example, if the content between the two editions is identical (the two language versions appear to be exact translations), then it’s probably not likely they are meant to be used together. However, if different pieces are in different languages or if content is in mixed languages, then it could be considered a single title.

15 Session 6

#4 Online supplement to a print serial

Unclear how to handle supplementary online materials

Consideration: Use the same principles as for print serials in deciding whether to create a separate record

Strategy: In addition to a note, online access can be provided with an 856 added to the print record

525 Occasional issues accompanied by supporting information on microfiche, <1978>-1994 or have supporting information available online, 1995- 856 42 $3 Supporting information for 1995- $u http://pubs. acs.org/subscribe/journals/bichaw/supmat/index.html

THIS IS AN ANIMATED SLIDE. STRATEGIES FLY IN ONE AT A TIME

16 Session 6

#5 Problematic URLs

URLs cause difficulty for any number of reasons

Strategy: For session specific (Scenario 1) or institution specific (Scenario 2) URLs, identify publisher-preferred URL

Strategy: Locally use the URLs that work for you, but in OCLC only use URLs that provide access for all users/subscribers

Strategy: Provide notes (5XX, 856 $z) as necessary

Strategy: If there is good access within the resource, provide access to home page and assume the user will be able to navigate through the resource

THIS IS AN ANIMATED SLIDE. STRATEGIES FLY IN ONE AT A TIME Strategies: •If there is any complexity at all to the access being provided, most commercial publishers will provide a list of preferred URLs or a structure for the user to build the preferred URL. •Strongly stress that session & institution specific URL’s are *NOT* appropriate for the OCLC master record and instead a more general URL (such as publisher web site) should be provided in the OCLC 856 for packages where the only access is through a session or institution specific URL. If there is absolutely no universally accessible URL for a resource, it’s OK to not include an 856 •Restate the occasional need for notes •For example, if there is a separate page for individual resources (e.g., TOC, abstracts, full-text, back issues, database, supplements, subscription info, author instructions, etc.) there’s no need to provide separate 856’s if the user can navigate easily within the resource

17 Session 6

#6 Separate or single record

Differences between online versions that can affect the catalog record include: - Title - Coverage - Access/URL - Author - Series - File format - Publisher

CONSER policy is to create separate description for different aggregations of the same title. Next slide has examples. •Title: Aggregators will usually use the same title but occasionally there will be variant titles (source title, abbreviated or citation titles) that will be different from version to version •Author: If the aggregator is a non-commercial publisher who has digitized, etc., then will get an author added entry (e.g., Project Muse, JSTOR (Organization)) specific to that version •Publisher (if online version publisher is transcribed) •Coverage (nearly every aggregator has a different set of issues available) •Series (e.g., Emerald intelligence + fulltext) •URL’s (obviously) •File format (HTML, PDF, ASCII)

Use uniform titles to distinguish versions from different aggregators just as you would to distinguish different formats or completely different serial titles. Most commonly if (Online) has already been used as a qualifying term, then another term will need to be appended to the qualifying phrase (usually a short form of the aggregator or package name).

Note that the authority file is VERY useful in identifying whether a particular phrase presented in conjunction with a e-serial is an issuing body or series statement. Note: Point out that institutions can do whatever they want to in their local catalog. What we’re presenting here is AACR/CONSER practice that is used for people contributing to a shared bib utility (e.g., OCLC)

18 Session 6

#6 Separate or single record 130 0 American literature (Online : Project Muse) 245 00 American literature $h [electronic resource]. 362 1 Electronic coverage as of Oct. 13, 1999: Vol. 71, no. 3 (Sept. 1999)- 550 Digitized and made available by Project Muse. 710 2 Project Muse. 856 40 $u http://muse.jhu.edu/journals/al/

130 0 American literature (Online : JSTOR) 245 00 American literature $h [electronic resource]. 362 0 Vol. 1, no. 1 (Mar. 1929)- 550 Digitized and made available by JSTOR. 710 2 JSTOR (Organization) 856 40 $u http://www.jstor.org/journals/00029831.html

130 0 American literature (Online : OCLC) 245 00 American literature $h [electronic resource]. 362 0 Electronic coverage as of May 1, 2000: Vol.71, no. 4 (Dec. 1999)- 500 Made available through OCLC FirstSearch Electronic Collections Online. 856 40 $u http://firstsearch.oclc.org/journal=0002-9831;screen=info;ECOIP 19

Point out differences in •Aggregators (550 & 710) •Coverage •URLs Also note that there are differences in file formats (JSTOR has TIFF, Postscript & PDF while other formats have PDF articles and HTML contents). You could also mention that there is a different ISSN for the Project Muse version as the online version is published by the same publisher as the print, whereas the other two are secondary manifestations which don’t get assigned a separate ISSN.

19 Session 6

Summary • Keep the same principles in mind when cataloging e-serials as cataloging print – Definition of a serial – Successive entry • Exceptionally for online serials treat as an integrating resource if the earlier title “disappears” – Consider the entire run of a serial and not a single issue or set of issues

•Definition of a serial: It can be stretched a little in the online environment, but successive issuance with some form of identifying numbering and/or dates are still required •Successive entry: For reasons of citation, bibliographic history is important and the concept of successive entry is still applied when possible. •Entire run: We can still catalog a title as a serial even if it spread out over a series of HTML linked files, a series of non-linked pdf files or even on separate web sites (as long as it is a single run of a serial)

20 Session 6

Summary continued

• When cataloging an online version or print serial, follow the pattern of the print when practical, but only if it’s practical

• Sometimes, common sense is your best guide

•Use the print to help make cataloging decisions, but don’t be a slave to those decisions if another decision better reflects the online version or would make more sense (e.g., language eds.) •Sometimes, common sense is your best guide, because the rules will not cover every case in this increasingly complex environment.

Appendix A MARC 21 Workforms Type: Elvl: Srce: Gpub:_ Ctrl Lang:__ Blvl:s Form: Conf:_ Freq:_ Mrec: Ctry:__ S/L:_ Orig: EntW: Regl:_ ISSN: Alph: Desc:_ SrTp:_ Cont: DtSt:_ Dates:___ ,___

006 T006: Audn: File: GPub:

007 $a $b $c $d $e $f $g $h $i $j $k $l 1______245 ______246 ______246 ______246 ______246 ______260 - ______362 ______4______5__ - - ______5__ - - ______5__ - - ______5__ - - ______5__ - - ______6__ - 0 ______6__ - 0 ______7______7______8______8______8 ______

Appendix B Page 1

Appendix B: MARC TAGGING AND SERIALS

This appendix consists of two parts:

Part A. Coding needed to complete exercises Part B. Commonly used serial tags

Part A. Coding Needed To Complete Exercises

Electronic resource Serials Leader Type = a Blvl = s (Language-based) 008 Serial

006 Electronic resource

007 Electronic resource

Electronic resources 006 Field

T006: Audn: File: GPub: Form of material (006/00) (Multi-format Serials)

T006: m Electronic resource. Code "m" is used to identify field 006 as containing coded data elements relating to a electronic resource.

Audn: Target audience (008/22 006/05) (Electronic resources, Music, Visual) Codes # Unknown or not specified a Preschool b Primary c Elementary and junior high d Secondary (senior high) e Adult f Specialized g General j Juvenile

File: Type of electronic resource (008/26 006/09)

Electronic Serials Cataloging Workshop Appendix B Page 2

Codes a Numeric data b Computer program c Representational d Document e Bibliographic data f Font g Game i Interactive multimedia j Online system or service h Sound m Combination u Unknown z Other

Gpub: Government publication (008/28 006/11) (Electronic resource, Map, Serial, Visual) Codes # Not a government publication a Autonomous or semi-autonomous component c Multilocal f Federal/national i International intergovernmental l Local m Multistate o Government publication--level undetermined s State, provincial, territorial, dependent, etc. u Unknown if item is government publication z Other

07 Physical description fixed field (Electronic resource)

Commonly used subfields: Optional $a Category of material $g Image bit depth $b Specific material designation $h File formats $c Color $i Quality assurance target(s) $j Antecedent/Source $k Level of compression $l Reformatting quality

$a Category of material c Electronic resource

Electronic Serials Cataloging Workshop Appendix B Page 3

Code "c" is used for all electronic resources (i.e., both programs, data files, etc.), which usually consist of digitized machine-readable data, program code, etc. intended to be accessed, processed, or executed by a computer.

$b Specific material designation (SMD) a Tape cartridge b Chip cartridge c Computer optical disc cartridge f Tape cassette h Tape reel j Magnetic disk m Magneto-optical disc o Optical disc r Remote u Unspecified z Other

$d Color a One color c Multicolored g Grey scale m Mixed n Not applicable u Unknown z Other

Form of item (008/23 006/06) / Form of original item (008/22 006/05)

Serials format records for textual electronic serials cataloged are identified and distinguished by an 008 code indicating that the item cataloged is in electronic form. Code "s" for "electronic" in the serial 008 was implemented in spring 2000 for "form of item" (008/23) and "form of original item" (008/22). It is used in the same way that codes for microfilm and microfiche are currently used in those 008 bytes. The current practice for coding records for textual electronic serials is:

008/22 (Form of item): s 008/23 (Form of original): s

006/00 (Form of material): m

Publication Status (008/06) (All Materials)

Electronic Serials Cataloging Workshop Appendix B Page 4

Codes c Currently published status d Dead status u Unknown status

Frequency (008/18 006/01)) Regularity (008/19 006/02) (Serial)

Frequency codes blank No determinable frequency (irregular) a Annual b Bimonthly (every two months) c Semiweekly (twice a week) d Daily e Biweekly (every two weeks) f Semiannual (twice a year) g Biennial (every two years) h Triennial (every three years) i Three times a week j Three times a month m Monthly q Quarterly s Semimonthly (twice a month) t Three times a year u Unknown w Weekly z Other frequencies

Regularity codes n Normalized irregular x Completely irregular r Regular u Unknown

Electronic Serials Cataloging Workshop Appendix B Page 5

Type Of Serial (008/21 006/04) (Serial) Codes blank None of the following m Monographic series n Newspaper p Periodical

246 Indicator Chart For Serials

First indicator = Title added entry Second indicator = Type of title

Type of variant title 1st ind. 2nd ind. #i usage

At head of title note 1 i

Expanded titles (formerly 212) 2

Fluctuating titles 1 i

Incorrect titles 1 i

Other title information 3 0

Parallel title (from 245) 3 1

Parallel title (not from 245) 1 i

Portion of title 3 0

Title a.e./LCRI 21.30J 3 (for spelled out forms, etc.)

Variant titles on piece 1 2-8 2 = distinctive title 3 = other title 4 = cover title 5 = added title page title 6 = caption title 7 = running title 8 = spine title

Variations of title not considered to be title changes 1 i

776 Additional physical form entry (R)

Electronic Serials Cataloging Workshop Appendix B Page 6

First indicator–Note controller 0 Display note 1 Do not display note

Second indicator–Display constant controller # Available in another form 8 No display constant generated

Subfields a Main entry heading (NR) s Uniform title (NR) t Title proper (NR) w Record control number (R) x International Standard Serial Number (NR)

Description/Instructions Field 776 is used to link records for other available physical forms of the item described, including microform reproductions, electronic resource versions, and other non-print forms.

780 Preceding Entry (Repeatable)

First indicator--Note controller

0 Display note 1 Do not display note

Second indicator--Type of relationship

0 Continues 1 Continues in part 2 Supersedes [Pre-AACR2] 3 Supercedes in part [Pre-AACR2] 4 Formed by the union of ... and ... 5 Absorbed 6 Absorbed in part 7 Separated from

785 Succeeding Entry (Repeatable)

Electronic Serials Cataloging Workshop Appendix B Page 7

First indicator--Note controller

0 Display note 1 Do not display note

Second indicator--Type of relationship

0 Continued by 1 Continued in part by 2 Superseded by [Pre-AACR2] 3 Superseded in part by [Pre-AACR2] 4 Absorbed by 5 Absorbed in part by 6 Split into ... and ... 7 Merged with ... to form: ... 8 Changed back to [Pre-AACR2]

856 Electronic location and access (R)

First indicator–Access method # No information provided 0 Email 1 FTP 2 Remote login (Telnet) 3 Dial-up 4 HTTP 7 Source specified in subfield $2

Second indicator–Relationship # No information provided 0 Resource 1 Version of resource 2 Related resource 8 No display constant generated

Subfields a Host name (R) b Access number (R) c Compression information (R) d Path (R) f Electronic name (R) g Uniform Resource Name (R) [obsolete] h Processor of request (NR) i Instruction (R)

Electronic Serials Cataloging Workshop Appendix B Page 8

j BPS (NR) k Password (NR) l Logon (NR) m Contact for access assistance (R) n Name of location of host in subfield $a (NR) o Operating system (NR) p Port (NR) q Electronic format type (NR) r Settings (NR) s File size (R) t Terminal emulation (R) u Uniform Resource Identifier (R) v Hours access method available (R) w Record control number (R) x Nonpublic note (R) z Public note (R) 2 Source of access (NR) 3 Materials specified (NR)

Editing instructions (from CONSER Editing Guide) 1. Do not add terminal punctuation at the end of the field. 2. Replace the spacing underscore (_) and the spacing tilde (~) found in system, directory, or file names with their corresponding hex code, preceeded by the percent sign (%).

%5F for spacing underscore %7E for spacing tilde

This is an interim practice that is necessary until the accomodation of characters not now included in the MARC 21 character set.

856 70 $u gopher://cwis.nyu.edu:70/00/Libraries/Bobst%5FLibrary/specol/ fales%5Fspeccol/collmss/bobst%5Fcol $2 gopher

Part B. Commonly-Used Serial Tags

Following is a selected list of MARC tags that are frequently used in serial records or that will be found in CONSER records. Consult the CONSER Editing Guide or other documentation for a complete list and instructions on their use.

007 Physical description fixed field (used primarily for microforms and e- serials) 008/leader Fixed field display found in workforms on OCLC or local systems; serials

Electronic Serials Cataloging Workshop Appendix B Page 9

fixed field is used for all printed serials, microforms, and electronic resources that are textual; for serial maps, sound recordings, etc. the map, etc. 008 is used with a serial 006 010 LC control number (used in CONSER records) 022 ISSN 042 CONSER authentication field 050 LC classification number 110 Main entry—corporate body (personal main entry rarely used) 111 Main entry—conference heading 130 Main entry—uniform title (frequently used for conflicting titles) 210 Abbreviated title (contains the abbreviation of the title used in abstracting and indexing services) 222 Key title (assigned by ISSN centers) 240 Uniform title (used when there is a corporate body main entry and a uniform title is needed) 245 Title statement 246 Varying form of title (used for other forms of the title and for minor changes on subsequent issues) 247 Former title (used in latest entry records; may be used in the future for integrating resources) 250 Edition statement (used only when the entire serial is part of an edition) 260 Publishing statement (note that beginning date is omitted if first and/or last piece is not in hand) 300 Physical description (not used for remote access online serials) 310/321 Current and former frequency 362 Designation of first and last issue (1st ind. ‘0’) or information on when the serial began and/or ceased (1st ind. ‘1’) 440/490 Series statement 500 General note (used for description based on notes, source of title, notes relating to place or name of publisher, etc.) 515 Numbering peculiarities (used when considered important) 516 Type of electronic resource (used for serials for file formats, etc.) 525 Supplement note (used when the supplements are not named or are not cataloged separately) 530 Additional physical form available 533 Reproduction note (when used, this is the last 5XX note) 538 System details note (for electronic resources) 538 Mode of access (for electronic resources) 546 Language note 550 Issuing bodies note (used for changes of issuing body on subsequent issues and other notes relating to corporate bodies) 580 Linking entry complexity note (used for complex links, such as mergers and splits and relationships to other works when title is not known) 6xx Subject headings (generally kept broad for serials)

Electronic Serials Cataloging Workshop Appendix B Page 10

710 Added entry--Corporate body (frequently used for issuing bodies) 730 Added entry—Uniform title (used for related resources separately cataloged) 740 Added entry—Uncontrolled related/analytical title (used for named resources not separately cataloged or named portions of the serial) 752 Hierarchical place name (used in records for newspapers) 765/767 Links to original language/ translation 770/772 Links to supplements or special issues/ parent record 775 Links to other editions 776 Links to other physical formats 780/785 Links to earlier title/later title 787 Nonspecific relationship link (used with 580 to provide note) 8XX Series added entries 850 Holdings institution (found in CONSER records; no longer maintained) 856 Electronic location and access 936 CONSER variable length field (used by CONSER to indicate latest issue consulted (LIC), and notes relating to the record)

Electronic Serials Cataloging Workshop

Appendix C Answers to Exercises

Session 1, exercise 1

Conservation Ecology – Serial??

Yes, this is a serial. Even though articles are added continuously to issues, a complete numbered and dated issue is released twice a year.

Type: a ELvl: Srce: d GPub: Ctrl: Lang: eng BLvl: s Form: s Conf: 0 Freq: f MRec: Ctry: onc S/L: 0 Orig: s EntW: Regl: r ISSN: Alph: a Desc: a SrTp: p Cont: DtSt: c Dates: 1997,9999

2 Session 1, exercise 2

Xtreme Scholar – Serial??

Because there is a designated archive page with an indication that this is the first issue, we can assume there will be future issues.

3 Session 1, exercise 3

Online Journalism Review – Is it a Serial? Maybe.

4 Session 2, exercise 1

The Journal of conceptual modeling

5 Session 2, exercise 2

International journal on digital libraries, record for the online version

6 Session 2, exercise 2

International journal on digital libraries, record for the print version:

7 Session 2, exercise 3

Locomotive engineer newsletter, record for the online version:

8 Session 2, exercise 3

Locomotive engineer newsletter, record for the print version:

022 0 0898-8625 $y 00245747 042 nsdp 210 0 Locomot. eng. newsl. 222 4 The Locomotive engineer newsletter 245 04 The Locomotive engineer newsletter. 246 13 Locomotive engineer 260 Cleveland, OH : $b Brotherhood of Locomotive Engineers, 265 Brotherhood of Locomotive Engineers, BLE Bldg., 1365 Ontario St., Cleveland, OH 44114 300 v. 310 Monthly 362 1 Began in 1987. 500 Description based on: Vol. 2, no. 4 (Apr. 1988); title from caption. 530 Also issued in an online version. 710 2 Brotherhood of Locomotive Engineers (U.S.) 776 1 $t Locomotive engineer newsletter (Online) $w (OcoLC) 48591851 $w (DLC) 2001263049 780 01 $t Locomotive engineer $w (DLC)sn 7801600 856 41 http://www.ble.org/pr/newsletter/1001newsletter/archives.html

9 Session 5, exercise 1

Social science working paper, record for the online version:

10 Session 5, exercise 1

Social science working paper, record for the print version:

11 Appendix D Page 1

Appendix D: Evaluation Form

Your reactions to this workshop will help us in planning future programs. Thank you for your assistance.

Name: (Optional) ______Trainers:______Sponsor: ______Place and date: ______

When answering questions 1-8, please circle the number that most nearly reflects your response to the statement.

1 = strongly disagree, 2 = disagree, 3 = neutral, 4 = agree, 5 = strongly agree

1. Generally, the presenters were well organized and 1 2 3 4 5 informative. 2. The workshop content was relevant to my work. 1 2 3 4 5

3. I gained useful information in the sessions. 1 2 3 4 5

4. The exercises fit the material presented. 1 2 3 4 5

5. I had ample opportunity to raise questions during the 1 2 3 4 5 sessions. 6. I had ample opportunity to raise questions during the 1 2 3 4 5 exercises review. 7. The overall workshop met my personal expectations. 1 2 3 4 5

8. Please tell us what you found to be most helpful in the workshop.

9. Were any topics not covered that you expected to be presented?

(Over)

10. How could we improve the content or other aspects of this workshop?

Cataloging Electronic Serials Appendix D Page 2

11. What topics would you like to see covered in future workshops?

Cataloging Electronic Serials

Appendix E Glossary

GLOSSARY

Definitions are from: • Anglo-American Cataloging Rules (AACR) • CONSER Cataloging Manual (CCM) • CONSER Editing Guide (CEG) • Krol, Ed. Adapted by Bruce Klopfenstein. The Whole Internet User’s Guide & Catalog. Academic ed. Belmont, Calif. : Integra Media Group, c1996. (Cited in Definitions as Krol) • Guidelines for the Use of Field 856. Prepared by the Network Development and MARC Standards Office, Library of Congress. Rev. August 1999. URL: http://lcweb.loc.gov/marc/856guide.html • NetLingo Dictionary of Internet Words: A Glossary of Online Jargon with Definitions of Terminology & Acronyms. NetLingo, Inc., c1995-2000. URL: http://www.netlingo.com (NetLingo) • Online Audiovisual Catalogers Cataloging Policy Committee. Source of Title Note for Internet Resources, Jan. 8, 2001. URL: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html (OLAC)

Definitions of terms used

Anonymous FTP (File Transfer Protocol): allows retrieval of electronic resources from a remote site without requiring a user ID or password. (CCM)

ASCII: American Standard Code for Information Interchange. A standard character-to- number encoding scheme used widely in the computing industry. The term “ASCII” is also used to refer to electronic files that consist only of plain text. (CCM)

Banner: A band of text or text and graphics, usually situated at the top of the a web page, that contains title and/or author credits and tells the user what the content of the page is about. (OLAC)

Browsers: Software programs for reading hypertext documents. Browsers are mounted locally either on site for terminal mode or on the user's PC. Netscape, Internet Explorer, and Lynx are examples of hypertext browsers used to view World Wide Web documents. Netscape and Internet Explorer are graphical browsers, Windows- or Mac-based; Lynx is a text-only terminal mode browser. They all allow a user to read and follow hypertext links specified in a document. They vary in their ability to handle graphic or sound files. (CCM)

Client: A software application that works on your behalf to extract a service from a server somewhere on the network. (Krol)

Computer file. See Electronic resource.

Continuing resource: A bibliographic resource that is issued over time with no predetermined conclusion. Continuing resources include serials and ongoing intergrating resources. (AACR)

Dial-up: A computer-to-computer connection made by using a terminal emulator, a modem and connecting via a telephone line; or a computer port that accepts dial-up connections. Computer bulletin boards are usually accessed through dial-up connections. (CCM)

Direct access (Electronic resources): The use of electronic resources via carriers (e.g., discs/disks, cassettes, cartridges) designed to be inserted into a computerized device or its auxiliary equipment. (AACR)

E-journal (electronic journal): An electronic publication, similar to an e-zine or zine. An e-journal, however, is typically found in academic circles and is a regularly published journal either published solely in electronic form or made available in electronic form. (NetLingo)

Electronic mailing list: Internet software that automatically processes commands in an email forum environment. It provides for automatic mailing of electronic serial issues to subscribers and handles messages sent to and from discussion lists. (CCM)

Electronic resource: Material (data and/or program(s)) encoded for manipulation by a computerized device. This material may require the use of a peripheral directly connected to a computerized device (e.g., CD-ROM drive) or a connection to a computer network (e.g., the Internet). (AACR)

Email (electronic mail): a system whereby a computer user can exchange messages with other computer users (or groups of users) via a communications network utilizing a standardized protocol. Many electronic journals are available via electronic mail subscriptions, either through an electronic mailing list or by direct email from the distributor of the serial. (CCM)

File (electronic resources): A basic unit in which electronic resources are organized and stored. Electronic resources can contain one or more files. See also Electronic resource. (AACR)

FTP (File Transfer Protocol): a protocol that defines how to transfer files from one computer to another; also the access method used to move files from a remote location to a local site for use. To retrieve issues, the user initiates an FTP session by logging into a remote host computer, changing to the desired directory, and retrieving the files. (CCM)

Gateway: A computer system that transfers data between normally incompatible applications or networks. It reformats the data so that it is acceptable for the new network (or application) before passing it on. (CCM)

Gopher: A menu-driven, subject-based system for exploring Internet resources. Gophers provide links to remote locations where electronic resources or services are available without the user having to know the exact Internet address of these locations. (CCM)

Home page: The hypertext document that serves as the “preface” for a service or publication mounted on the World Wide Web. It is normally an introductory screen that provides general information about the institution maintaining the site, or a publication or group of publications available. Hypertext links are included to access specific documents or files archived at the site. (CCM)

Host computer: A computer, also called a node, that directly provides service to a user. (CCM)

Host name: The address of the host computer on which a remote-access electronic resource resides. (CCM)

HTML (Hypertext Markup Language): A subset of Standard Generalized Markup Language (SGML). The language in which World Wide Web documents are written. (CCM)

HTML header: Refers to the HEAD element of HTML source code specifications. The HEAD element contains information about the current document, such as the TITLE element and keywords that may be useful to search engines, and other data that is not considered document content. The TITLE element can be displayed separately from the document in the browser title bar. (CCM)

HTML source: The underlying source code for an HTML document. It includes HTML elements such as the HEAD, BODY, and other coding which gives information about the document and/or determines how a document is displayed in a browser. (CCM)

Hypertext Transfer Protocol (http): Method of presenting information in which selected words or other document elements, when chosen, execute automatic links to related documents or files. The linked documents on the World Wide Web may contain graphics, sound, or even moving images. (CCM)

Integrating resource: A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be finite or continuing. Examples of integrating resources include updating loose-leafs and updating Web sites. (AACR)

Internet: The world-wide “network of networks” that are connected to each other, using the IP protocol and other similar protocols. The Internet provides file transfer, remote login, electronic mail, news, and other services. (Krol)

IP (Internet Protocol): The most important of the protocols on which the Internet is based. It allows a packet to traverse multiple networks on the way to its final destination. Often, this is used in conjunction with TCP (Transmission Control Protocol), as in TCP/IP. (Krol)

IP address: The Internet Protocol or numeric address of a computer connected to the Internet. It consists of four numbers separated by periods. (CCM)

Iteration: An instance of an integrating resource, either as first published or after it has been updated. (AACR)

Modem: A piece of equipment that connects a computer to a data transmission line (typically a telephone line of some sort). (Krol)

Navigational tools: These include various tools such as gopher, WAIS, WWW, Archie, Veronica and Jughead, which make information on the Internet easier to locate and use. (CCM)

PDF: Portable Document Format. The file format of documents viewed and created by the Adobe Acrobat Reader, Acrobat Capture, Adobe Distiller, Adobe Exchange, and the Adobe Acrobat Amber Plug-in for Netscape Navigator. This file format was developed in hopes to standardize formatting of documents that are used on the Internet. (NetLingo)

Port: 1. A number that identifies a particular Internet application. When your computer sends a packet to another computer, the packet includes information about the protocol it is using and the application it is trying to communicate with. The port number identifies the application. 2. A physical input/output channel, as in a PC's “serial port.” (CCM)

Protocol: A mutually-determined set of formats and procedures governing the exchange of information between different kinds of computers. (CCM)

Remote access (electronic resources): The use of electronic resources via computer networks. (AACR)

SGML (Standard Generalized Markup Language): A standard that provides a uniform way of formatting textual documents so that they can be read by different document processing tools. (CCM)

Serial: A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR)

Server: Software that allows a computer to offer a service to another computer. Other computers contact the server program by means of matching client software. Also, the computer on which the server software runs is often called the "server." (CCM)

Source Code: Formal computer program instructions in their original form. Source code is the only human readable version of a computer program. Examples - html, sgml, etc. The source code header is displayed in the title bar of many web browsers. (OLAC)

Splash Page: A “first” or “front” page that you often see on some Web sites, usually containing a “click-through” logo or message, or a fancy Flash presentation, announcing that you have arrived. The main content and navigation on the site lie “behind” this page. (NetLingo)

TCP (Transmission Control Protocol): One of the protocols on which the Internet is based (a connection-oriented reliable protocol). Often used in combination with IP (Internet Protocol) as in TCP/IP. (Krol)

Telnet: The Internet protocol for remote terminal connection service. Telnet allows a user at one site to log in and interact with a system at another site just as if the user’s terminal were connected directly to the remote computer. (CCM)

Title bar: The colored bar at the top of each window that displays the program and file names. (NetLingo)

Title screen (Electronic resources): In the case of an electronic resource, a display of data that includes the title proper and usually, though not necessarily, the statement of responsibility and the data relating to publication. (AACR)

URI: Uniform Resource Identifier. Provides a standard syntax for locating files using existing Internet protocols as in a Uniform Resource Locator (URL) or by resolution of a Uniform Resource Name (URN) (CCM)

URL: Uniform Resource Locator. Location information of an electronic resource expressed in a standardized format, which allows for electronic resources to be sent and received automatically. The World Wide Web uses the URL as the basis of linking to other files and documents around the Internet. A URL can be identified by a protocol such as “http” (CCM)

URN: Uniform Resource Name. A URI that has an institutional commitment to persistence, availability, etc. A particular scheme, identified by the initial string “urn:”, that is intended to serve as a persistent, location-independent, resource identifier. (CCM)

Usenet News: Separate from the Internet but available with many Internet accounts, it's a worldwide set of over 12,000 bulletin boards, called "newsgroups." Software called a "newsreader" is used to read and post. (CCM)

Userid: Sometimes called "user name," userid is short for "user identification." This precedes the @ sign in an email address. (CCM)

WAIS (Wide Area Information Servers): A very powerful means of providing indexing of databases or selected collections of full-text documents across the Internet in addition to its search capabilities. WAIS databases include documents, images, sounds, and other types of data. (CCM)

World Wide Web (WWW): A hypertext-based system for locating and accessing Internet resources which presents materials to the user in the form of interlinked documents (which can include text, images, and digitized sound). (CCM)

Appendix F Bibliography

A. Cataloging Tools and Resources: 1. Anglo-American Cataloging Rules (AACR). Chicago: American Library Association. 2. Bibliographic Format and Standards. Dublin, Ohio: OCLC. Freely available at: http://www.oclc.org/oclc/bib/about.htm 3. Cataloger’s Desktop. Washington, D.C.: Library of Congress, Cataloging Distribution Service. This CD-ROM product contains most of the LC documentation for cataloging and classification. 4. Cataloging and Classification Quarterly. Binghamton, NY: Haworth Press. 5. Cataloging Electronic Resources: OCLC-MARC Coding Guide by Jay Weitz: http://www.oclc.org/oclc/cataloging/type.htm 6. Cataloging Internet Resources: A Manual and Practice Guide by Nancy B. Olson: http://www.oclc.org/oclc/man/9256cat/toc.htm 7. CONSER Cataloging Manual (CCM). Washington, D.C.: Serial Record Division, Library of Congress; distributed by the Cataloging Distribution Service. Module 31 (Remote Access Computer File Serials) presents electronic serials cataloging as practiced at LC and CONSER institutions, featuring a step-by-step process of cataloging an electronic serial with reference to pertinent AACR rules, LC rule interpretations and established CONSER practice. Module 31 is freely available on the web: http://www.loc.gov/acq/conser/module31.html 8. CONSER Editing Guide (CEG). Washington, D.C.: Serial Record Division, Library of Congress; distributed by the Cataloging Distribution Service. This guide supplies instructions for online input for serials catalogers following AACR in a MARC-based system. 9. CONSER Home Page: http://www.loc.gov/acq/conser/. Includes current information about CONSER activities in the area of electronic serials cataloging. 10. Free On-Line Dictionary of Computing: http://foldoc.doc.ic.ac.uk/foldoc/index.html 11. Government Printing Office Cataloging Guidelines. Washington, D.C.: Cataloging Branch, Library Programs Service, US GPO. 4th ed. (2001) available at: http://www.access.gpo.gov/su_docs/fdlp/cip/gpocatgu.pdf 12. Interative Electronic Serials Cataloging Aid (IESCA). Available from Northwestern University Library: http://staffweb.library.northwestern.edu/serials/iesca/ 13. Internet Library for Librarians. Available from InfoWorks Technology Company. http://www.itcompany.com/inforetriever/. Includes sections on organizing web resources. 14. ISSN International. Home page of the ISSN International Network. ISSN assignment policies for electronic serials and information about ISSN Online, the register of ISSN assignments from all national ISSN centers. http://www.issn.org/ 15. Joint Steering Committee for Revision of Anglo-American Cataloguing Rules. Up to date information on the AACR2 rule revision process. http://www.nlc-bnc.ca/jsc/index.html 16. Journal of Internet Cataloging. Binghamton, NY: Haworth Press. 17. Library of Congress Rule Interpretations (LCRIs). Washington, D.C.: Cataloging Distribution Service, Library of Congress. 18. MARC 21 Format for Bibliographic Data. Washington, D.C.: Cataloging Distribution Service, Library of Congress. 19. PURL home page: http://purl.oclc.org/ 20. Serials in Cyberspace: Collections, Resources, and Services by Birdie MacLennan: http://www.uvm.edu/~bmaclenn/ 21. Serials Librarian. Binghamton, NY: Haworth Press. Vol. 41, no. 3-4 (2002) is a special issue devoted to e-serials cataloging. 22. Serials Review. New York, NY: Elsevier Science. Includes Electronic Journal Forum column and regularly publishes articles on catalgoing and management of electronic serials. 23. Tools for Serials Catalogers: A Collection of Useful Sites and Sources by Ann Ercelawn: http://www.library.vanderbilt.edu/ercelawn/serials.html 24. U.S. ISSN Center Information about ISSN for electronic serials and uses of the ISSN http://www.loc.gov/issn/

B. Reading list 1. Beit-Arie, Oren et al. Linking to the Appropriate Copy: Report of a DOI- Based Prototype. D-Lib Magazine, vol. 7, no. 9 (Sept. 2001). Available: http://www.dlib.org/dlib/september01/caplan/09caplan.html 2. CONSER Working Group. Single or Seprate Records? What’s Appropriate and When? http://wwwtest.library.ucla.edu/libraries/cataloging/sercat/conserwg/ 3. Hirons, Jean and Crystal Graham. “Issues Related to Seriality,” in International Conference on the Principles and Future Development of AACR. The Principles and Future of AACR. Jean Weihs, ed. Chicago : American Library Association, 1998. 4. Li, Yiu-On and Shirley W. Leung. Computer Cataloging of Electronic Journals in Unstable Aggregator Databases: The Hong Kong Baptist University Library Experience. Library Resources & Technical Services 45, no. 4 (Oct. 2001): 198-211. 5. Library of Congress Cataloging Directorate. Bicentennial Conference on Bibliographic Control for the New Millennium. http://lcweb.loc.gov/catdir/bibcontrol/ 6. Online Audiovisual Catalogers, Cataloging Policy Committee. Source of Title Note for Internet Resources. http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html 7. PCC Standing Committee on Automation, 2nd Task Group on Journal in Aggregator Database. Final report. http://lcweb.loc.gov/catdir/pcc/aggtg2final.html 8. Schulz, Nathalie. E-Journal Database: A Long-Term Solution? Library Collections, Acquisitions, & Technical Services 25, (2001): 449-459.

C. Services, vendors and related organizations 1. 1cate: http://www.openly.com/1cate/ 2. Digital Library Federation Home Page: http://www.diglib.org/ 3. DOI (Digital Object Identifier) Foundation: http://www.doi.org/ 4. JAKE (Jointly Administratered Knowledge Environment): http://jake.med.yale.edu/ 5. Journal Web Cite: http://www.journalwebcite.com 6. NISO Committee AX: http://library.caltech.edu/openurl/. OpenURL Committee home page includes bibliography and presentations. 7. Serials Solutions: http://www.serialssolutions.com 8. SFX: http://www.sfxit.com/ 9. TDNet: http://www.tdnet.com

Appendix G Representation of bibliographic resources in AACR2 by Jean Hirons

Representation of bibliographic resources in AACR2

Monographs Continuing Resources Chapters 2-11 Chapter 12 Serials Integrating Resources

Multi-parts

Updates do not remain Updates remain discrete discrete