2020 ADVERTISER BUYER’S GUIDE
1 v v CONGRATULATIONS!
Thank you for your support of the unique and exciting sport of chuckwagon racing! As a chuckwagon advertiser you now have the opportunity to entertain your customers, associates, family or favourite charity, while showcasing your brand on your chuckwagon driver’s canvas at the 2020 Calgary Stampede Rangeland Derby. This behind-the-scenes experience in the chuckwagon barn area is unlike any other and only available 10 days a year.
In addition to advertising on your driver’s chuckwagon canvas: • You can choose to participate in the exclusive corporate hosting program adjacent to the chuckwagon barns. • Your company name and message will be announced prior to your driver’s heat each of the 10 nights. • You will have priority access to the Calgary Stampede’s Premium Venues. • You will receive complimentary Stampede Park access passes for you and your guests. • You will receive a commemorative belt buckle, presented by the Calgary Stampede Chuckwagon Committee.
This guide will give you an overview of what to expect and how to plan for a great 2020 Calgary Stampede!
The Stampede Chuckwagon Committee and Calgary Stampede Western Events office are here to assist you at any time.
To begin the process of organizing your 2020 Calgary Stampede experience we must receive the payment of your auction bid in full by FRIDAY, APRIL 26, 2020. Payment can be made in the form of a cheque, made payable to the Calgary Stampede, or arrangements can be made for an Electronic Funds Transfer (EFT). If you wish to make an EFT, please contact the Western Events office at 403.261.0107
MAILING ADDRESS COURIER ADDRESS Calgary Stampede Calgary Stampede Box 1060, Station M 1800 Stampede Trail SE Calgary, AB T2P 2K8 Calgary, AB T2G 2W1 ATTN: Western Events Office ATTN: Western Events Office 2 The Calgary Stampede chuckwagon team is excited to work with you to create a customized plan that will showcase your organization and provide a memorable experience for your clients and guests. To get the planning started, we require you to designate a key point of contact for your group or organization.
Click here to access the CONTACT INFORMATION SHEET
THE CHUCKWAGON COMMITTEE
The Calgary Stampede Chuckwagon Committee is a dedicated group of volunteers focused on ensuring everyone involved in the 2020 Rangeland Derby – including you, our valued advertisers and your guests - have an exceptional experience.
Following the Canvas Auction, you will be assigned a committee liaison. Your liaison will contact you and can answer any questions you may have about being a chuckwagon advertiser.
While they are focused on your needs, please be aware that most of our hardworking volunteer liaisons also work full-time and have varying availabilities to connect with you during business hours.
THE CHUCKWAGON ADVERTISER COORDINATOR
Cathy Henderson is the chuckwagon advertiser coordinator and is dedicated to assisting you during business hours. Cathy will arrange meetings between you and your liaison to discuss your requirements, answer your questions, and will take you on a tour of Stampede Park at your request.
Cathy Henderson Advertiser Coordinator 403.261.0534 [email protected] CHUCKWAGON CANVAS
Your chuckwagon canvas will be showcased in front of 175,000 people in the Stampede Grandstand over the 10 days of Stampede, as well as to television viewers across Canada. Media coverage and social media provide local, national and international exposure, with views from more than 486,000 Facebook users and nearly 7,200 Twitter impressions.
Each advertiser is responsible for the design, production and cost of their chuckwagon canvas. Here are the requirements that must be followed:
• Your design must be in good taste and is subject to approval by Stampede officials. You must submit an electronic file to the office prior to having your canvas produced. • Check with your driver for the exact dimensions of his wagon and canvas. The standard canvas size is 78” x 78”. • The driver’s full name must appear on BOTH sides of the LOWER FRONT CORNER of the canvas and the letters must be 6 to 8 inches high. • All canvas seams must be stitched, not glued. • A letter, measuring 2’ x 1.5’, will be attached by the driver to the top portion of the canvas, so please consider this in your design. • Should you wish to change messaging on the canvas, it must be attached by Velcro along the entire perimeter and can be no larger than 1’ by 3’. • No corporate messaging is permitted on the wagon box, running gear or any other wagon equipment. • You must deliver your canvas to the Advertiser Coordinator (403.261.0534) by noon Wednesday, July 1, 2020.
The following are companies that have produced canvases in the past:
FlagWorks 403.265.5595 Riley’s Reproduction 403.297.1111 Calgary Tent & Awning 403.273.8368 Auto Graphics 403.255.5988
Click here to access the CANVAS DESIGN FORM SHARE THE EXPERIENCE AND THE COST
You can choose to share the experience and the cost of advertising with other companies or organizations. Here are two options to consider:
1. Sell nights to other companies and groups: a. They become the sub-advertiser for that particular day or days. b. They are responsible for their chuckwagon canvas, corporate hosting and any other expenses. c. They receive all related access passes for the days they are the sub- advertiser.
2. Co-host with another company or companies: a. You can share the chuckwagon canvas, corporate hosting, expenses and all related access passes.
Approximate costs: Canvas: $250 to $500/canvas Food Service: $30/person/day Bar Service: $30/person/day
Click here to access the SUB-ADVERTISER FORM
DAY NAME AND ONE-LINE ANNOUNCEMENT
Your company name and a brief announcement will be read by the announcer prior to your driver’s heat each night, and will be heard by approximately 175,000 over 10 days, as well as local, national and international media.
Due to time restraints, your one-line announcement must be brief. If it is too long, you will be asked to shorten it.
Click here to access the DAY NAME AND ONE-LINE ANNOUNCEMENT FORM ACCESS PASSES
You will be receiving a number of complimentary access passes for you and your guests.
If your Canvas Auction bid was $100,000 or greater, you will receive: • 20 VIP passes per day • 25 BARN passes per day • 1 BACKSTRETCH DELIVERY VEHICLE pass valid for 10 days • 1 PARKING PERMIT valid for 10 days
If your Canvas Auction bid was under $100,000 you will receive: • 15 VIP passes per day • 25 BARN passes per day • 1 BACKSTRETCH DELIVERY VEHICLE pass valid for 10 days • 1 PARKING PERMIT valid for 10 days
The VIP pass allows the holder entry into Stampede Park, entry into the Grandstand area to watch the races, rush infield seating and access to the chuckwagon barns on the day the pass is valid.
Click here to access the VIP PASS ORDER FORM
The BARN pass allows the holder access to the chuckwagon barns via the Stable gate on the day the pass is valid. It does not include entry into Stampede Park, or entry into the Grandstand area to watch the races. You can exchange any, or all, of your barn passes for VIP passes at a cost of $35 per pass per day.
The BACKSTRETCH DELIVERY VEHICLE pass is for you to deliver supplies to your hosting spot if you chose to participate in the corporate hosting program. It is for the vehicle only, and each person in the vehicle must have a VIP pass. If you choose to participate in the Corporate Hosting program access is strictly enforced to the times posted on the pass.
The PARKING PERMIT (in the form of 10 – one day passes) is for parking in a lot in close proximity to the hosting area.
PREFERRED PARKING
You may purchase two additional permits in a preferred lot conveniently located inside Stampede Park. Each person in the vehicle will be required to have proper gate admission (tickets or VIP passes). There are two options to choose from: 1. Purchase an all-inclusive 10 day permit 2. Purchase a bundle of 10 individual day permits Due to space constraints, stalls are limited to a maximum of two passes per advertiser. You can contact the Parking office at 403.261.0153 between the hours of 9 a.m. – 5 p.m., Monday to Friday.
Click here to access the PREFERRED PARKING ORDER FORM GRANDSTAND TICKETS
For guests with Barn passes, standing room Evening Show tickets can be purchased daily from the Grandstand Ticket Office located in front of the Grandstand (403.269.9822). Standing room is located on the tarmac between the Grandstand and the Race Track.
PREMIUM VENUES
Chuckwagon advertisers have priority access to hosting at the Calgary Stampede. We offer the following venues to choose from.
THE RANGELAND TENT gives you and your guests a taste of good old-fashioned western hospitality with the Rangeland Package. The night begins with a BBQ and live western music, ending with prime balcony tickets during the Rangeland Derby.
THE PADDOCK BALCONY is sure to impress your guests with its exclusive rooftop patio, where guests will be treated to authentic western cuisine. This package includes prime lower-level tickets in the Grandstand.
THE 30X SALOON is located on the main level of the Grandstand and can be booked as a semi-private or private hosting venue. When your guests finish dinner, you move to great seats in the Grandstand with the rest of the Stampede fans, with personalized service.
THE LAZY S provides premium dining, lounge and event seating on the fourth level of the Grandstand. From private indoor Executive Suites to covered outdoor loge seating with a served gourmet dinner, the Lazy S is designed for great views of the Rangeland Derby and Evening Show. ranahans, our most elegant venue is located on the third level of the Grandstand and houses three exclusive private dining areas. When the action starts outside, guests move to covered seats in the Grandstand, with personalized beverage service in their seats.
PRIVATE INFIELD SUITES offer an up-close experience for you and your guests. You can hear the shouts of drivers and feel the rumble as the wagons head around the barrels. This is high-style hosting with private in-suite attendants and personalized service and will deliver an unforgettable experience.
For more information call 403.261.9341, or email
[email protected] MARKETING GUIDELINES
We want you to get the most out of your investment by maximizing your marketing efforts during Stampede. However, if you wish to promote your brand outside of the chuckwagon barn area you must obtain approval. The Calgary Stampede has existing sponsorship contracts which may limit your ability to promote your corporate brand on Stampede Park through promotional items or activities. You must submit a proposal that includes: · Date(s) of execution · Concept · Promotional items, signage, mascots, etc. Submit your proposal in writing to the Rodeo Office no later than May 31, 2020 by email to [email protected], or by fax 403.261.0208. FLUOR ROPE SQUARE PANCAKE BREAKFAST Pancake Breakfast (7:30 to 10:00 am) Most mornings during the Calgary Stampede there are free pancakes at Rope Square (Olympic Plaza) served off the back of chuckwagons. You are invited to join in the fun as the perfect team-building during Stampede. Your driver’s wagon (or stand-in) and tarp are delivered downtown where you and your team can flip flapjacks for the public; following a tradition that goes back to the first Rangeland Derby in 1923. All of the supplies, equipment, helpful hints and clean-up are provided by the Downtown Attractions Committee. CORPORATE HOSTING PROGRAM
The Calgary Stampede offers a very unique opportunity for advertisers to host special guests in the chuckwagon barn area. It is a one-of-a-kind experience behind-the-scenes where you will interact with drivers and their much loved equine athletes.
The chuckwagon barns are not open to the general public, making this a very exclusive experience for you and your guests.
If you choose to host, you will be assigned an outdoor hosting area beside the chuckwagon barn where you can entertain clients, co-workers friends and family prior to the races each night.
The Calgary Stampede will, at no charge to you, put up a canopy over your hosting spot and supply signage, so your guests can easily find you. Each spot will have power, garbage, recycling bins and potable water nearby.
You are responsible for your own tables, chairs, power cords, décor and additional signage.
As there is limited space in the barn area, the hosting spots are restricted to 10 ft. by 20 ft. with limited room to expand out in front of your spot during hosting hours.
During hosting time, you have the opportunity to feed your guests, offer them a beverage and treat them to a tour of your driver’s barn where they can interact with him and his horses.
Click here to access the HOSTING SPOT REQUEST FORM CATERING AND BAR SERVICE
If you serve food and beverages in your hosting spot, there are additional charges associated with these services.
The Calgary Stampede is strictly governed by Alberta Health Services (AHS), Alberta Gaming and Liquor commission (AGLC) and the Calgary Fire Department. Inspections by all three entities will be conducted before and during the 10 days of Stampede.
CATERING SERVICE
Saddledome Catering (redplate) is our preferred caterer.
View their menu and price list here: calgarystampede.com/canvasauction
Should you choose another caterer, please include their name and contact information on the Hosting Spot Request Form as we are required to have them approved through Alberta Health Services. BAR SERVICE
If you would like to offer alcoholic beverages, the Calgary Stampede will provide a bar table, refrigerator and bartender exclusive to your hosting spot.
We strictly adhere to AGLC’s regulations:
• Alcoholic beverages must be supplied and served by a trained Calgary Stampede employed bartender. • No one under the age of 18 will be served. • No one showing signs of intoxication will be served. • Alcoholic beverages must be consumed in your hosting spot. • Alcoholic beverages are not permitted in the driver’s barn area.
There are two options to choose from:
Option 1 - $225 $175 + GST/ per night /plus consumption • beer, wine, ready-to-drink beverages $3.75 • soft drinks and bottled water $2
Option 2 - $325 $250 + GST /per night/ plus consumption • mixed drinks $4.50 • beer, wine, ready-to-drink beverages $3.75 • soft drinks and bottled water $2
Special liquor requests will be considered and must be submitted no later than May 29. Please note that option prices have been reduced for 2020!
All prices are subject to GST and a 10% service charge.
A credit card is required for all charges. Your card will be billed after Stampede.
Click here to access the BAR SERVICE REQUEST FORM
Beverage vouchers redeemable in the Grandstand and Infield Seating area are available for purchase either pre-Stampede or daily in the hosting area
Click here to access the BEVERAGE VOUCHER ORDER FORM MOVE-IN AND SET-UP
With chuckwagon teams moving into the barn area in the days leading up to Stampede, a schedule has been arranged to ensure safety and minimize traffic congestion. Advertiser setup is as follows:
Tuesday, June 30th 8 a.m. to 6 p.m. • At this time your canopy will be installed and you can arrange to have your tables, chairs etc. delivered, and put up any additional signage at your hosting spot and at your drivers barn. • You will need the Barn Delivery Pass for a vehicle, but do not require any people access passes. The hosting area is off-limits to advertisers from noon on Wednesday July 1 until 2 p.m. Friday July 3.
SIGNAGE
A banner with your company name will be hung on the front of the canopy in your hosting space, and you are welcome to add other signage if you like.
Please follow these guidelines: • Signage can only be secured to the canopy with cable ties, bungee cords or rope to avoid any permanent damage. • Flags, flutter flags, umbrellas etc. are allowed, but must be properly anchored and secured for all weather conditions. They must be moved back into your hosting space during the races and at the end of each night. If you would like to add signage and decor to your driver’s barn area, you must first get his approval and ensure the safety of the horses is not compromised. • Signage may only be attached to the wooden barn doors with screws. • All other signage must be easily removable and cause no permanent structural damage to the barn, eaves, roof or door brackets. • Cable ties, earth magnets, bungee cords or rope are allowed.
The Stampede reserves the right to remove any signage that does not follow these guidelines.
If you have any questions about signage, please contact Cathy Henderson, advertiser coordinator at 403.261.0534 or [email protected] HOSTING TIMELINE
For your safety and that of your guests, the drivers and their horses, please follow the daily hosting time-line:
2 p.m. Arrive at your hosting spot, set-up tables, chairs, signage and have your food delivered.
4 p.m. Guests start to arrive. All vehicles must be cleared from the hosting area.
4:30 p.m. Bar and food service begins, entertain your guests and tour the barns.
6:30 p.m. Food and bar service ends. Start to move tables, chairs and signage back behind the barricade. Guests begin to walk to the grandstand via the south river path.
7 p.m. Barn area must be cleared of guests, allowing the drivers and horses to safely prepare for the races.
8 p.m. Races begin.
Post races Guests may return to the hosting area 20 minutes after the last heat (approximately 9:40 p.m.) via the south river path.
11 p.m. Bar service concludes.
Midnight Barn area must be cleared of guests for the night to allow drivers and horses to rest. GUEST MANAGEMENT
The map on the next page shows the three (3) entrances into Stampede Park, and the location of the chuckwagon H barn, hosting area and hot zone. Guest access to the chuckwagon hosting area is as follows: VIP Pass holders can: • Enter the south Grandstand entrance after 4 p.m. and make their way east along the river path to the hosting area. • Enter the Great Funtier Kids Midway and make their way south along the river, through theStable gate and continue south past the barns to the hosting area. • Enter at the Nat Christie gate off of 25 Avenue SE (there is no public parking at this entrance). Barn Pass holders: • Must make their way through the Great Funtier Kids Midway, south along the river to the Stable gate and then continue south past the barns to the hosting area. Barn pass holders must exit via the same route after hosting, unless they have an evening show ticket. There is a free shuttle service that runs between the back of the Agriculture building and the Nat Christie gate. The barn pick-up spot is adjacent to the bridge and runs continuously from 6 a.m. - midnight every day. To access the Grandstand area to watch the races, VIP pass holders must make their way from the hosting area from the southwest corner of the hosting area, and along the south river path to the Grandstand. The races can be viewed from the standing room area on the tarmac, or from the Infield seating area. To access the Infield seating area, cross the track prior to the start of racing or take the people tunnel located at the north end of the tarmac. The top three rows are reserved for VIP pass holders up until 8:30 p.m., but you and your guests are welcome to sit anywhere in the Infield seating area. If you are returning to the hosting area after the races, you and your guests must make your way to the south river path.
GOLF CARTS
Advertisers may apply to bring in one golf cart, which must be permitted by the Calgary Stampede. The permit must be displayed on the cart at all times for access into the park. Access is restricted to the chuckwagon barn area. Only golf carts will be permitted. Gators, Kubotas, Rangers, etc. will not be permitted in the hosting area this year.
Golf carts are not permitted into the Infield or along the south river path to the Grandstand.
Click here to access the GOLF CART PERMIT REQUEST
FINDING YOUR WAY THROUGH STAMPEDE PARK
11TH AVE SE 11TH AVE SE
12TH AVE SE 12TH AVE SE
CASINO
13TH AVE SE
14TH AVE SE
H.Q. ENTRANCE
Lorem ipsum
BOYCE THEATRE ENTRANCE
SWEETGRASS COKE CORRAL LODGE STAGE
ROTARY +15 HOUSE CORRAL TRAIL
17TH AVE S GreatFuntier Kids Midway BIG FOUR AGRICULTURE BUILDING
NUTRIEN WESTERN EVENTS CENTRE
Walking Route to H Walking Route to BarnH Barn Walking Route out of HOT ZONE HVIP Barn Pass w/ Access Hot Zone (in effect post race) in effect Shuttle Route Stable Gate and Stops INFIELD C Committee D Hosting Tent
E F
ENTRANCE
H BARN RAMSAY EXCHANGE
4th Furlong Gate LOT 25 PARKING
Nat Christie Gate Chuckwagon Advertiser Hosting Area LOT LOT PARK AND 25 25b FACILITIES
For more information on the Calgary Stampede please visit: calgarystampede.com HOT ZONE
The Calgary Fire Department has designated a Hot Zone which is closed off to all people during the nightly fireworks display.
Guests departing the hosting area after 10 p.m. will have to leave through the southwest corner of the hosting area, and make their way along the south river path to the Grandstand
Although unlikely, if winds are too strong, the south river path could be closed until the danger has passed. If this is the case, the only exit is through the Nat Christie gate. BARN RULES For the safety and comfort of you, your guests, the drivers and their horses please obey the following rules: • Do not enter a driver’s barn without his permission. • Do not touch or disturb any equipment or horses. • Do not climb on the wagons without the driver’s permission. • No smoking within 5 metres of the barn. • Do not remove alcoholic beverages from your hosting spot • Amplified music is not allowed • Obey instructions from Stampede staff, Chuckwagon Committee members, drivers and their teams at all times • Respect your neighbours and their hosting area, space is limited!
MOVE-OUT
You will not be permitted to enter the hosting area on Monday following the Stampede as the area will be reserved for the drivers to load up and depart. If you have rented equipment, the rental company also cannot enter the hosting area until Tuesday. Advertiser move-out is Tuesday July 14 from 9 a.m. to 6 p.m.
Please remember to remove any signage you have installed at your drivers barn. CODE OF CONDUCT
The Calgary Stampede, the Rangeland Derby and the sport of chuckwagon racing are high profile, public events built upon a foundation of community support and integrity. In order to maintain this support, all participants, including chuckwagon advertisers are expected to consistently demonstrate good behaviour and a spirit of sportsmanship, leadership and ethical conduct, to maximize the advertiser experience and that of our guests, competitors and the fans of the Rangeland Derby through: 1. Ensure their participation and the participation of any and all individuals associated with their chuckwagon canvas advertisement in the Rangeland Derby, is conducted in accordance with this Code of Conduct. 2. Support and promote behaviours before, during and after the nightly races that ensures the safety of all participants, competitors, guests, animals, organizers or any other persons present in the chuckwagon barns, chuckwagon hosting area, the Grandstand tarmac or Infield seating area. 3. Treat all other advertisers and sub-advertisers, chuckwagon participants, Stampede officials, staff and volunteers with respect and dignity. 4. Exhibit standards of professional behavior which will maintain public confidence and trust in the integrity of the Rangeland Derby, the sport of chuckwagon racing and the Calgary Stampede. CONTACT INFORMATION SHEET Due: May 29, 2020. Email to: [email protected]
Please supply us with a name that we can contact regarding form submissions.
DRIVER:
ADVERTISER (Company):
Address:
City: ______Province: ______Postal Code: ______
Office Contact: Email:
Cell: ______
For office use: CANVAS DESIGN FORM Due: May 29, 2020. Email to: [email protected]
Please submit this form with the electronic file of your canvas design.
DRIVER:
ADVERTISER (Company):
Producing Company:
Contact Name: Phone:
The following is a layout of what your canvas should look like. Driver’s Name Driver’s A This letter will be installed by your driver
Driver’s Name
Driver’s Name must be 6-8” high DAY NAME AND ONE-LINE ANNOUNCEMENT Due: May 29, 2020. Email to: [email protected]
This is to ensure that you are introduced correctly at the start of your driver’s race. This is a one-line announcement only and must be 125 LETTERS OR LESS.
DRIVER:
ADVERTISER (Company):
Office Contact: ______Phone: ______
ANNOUNCEMENT:
Please indicate which day(s) this pertains to.
c Friday, July 3 c Wednesday, July 8 c Saturday, July 4 c Thursday, July 9 c Sunday, July 5 c Friday, July 10 c Monday, July 6 c Saturday, July 11 c Tuesday, July 7 c Sunday, July 12
If you would like different daily announcements, please submit separate forms for each announcement.
Please supply us with your social media channels so we can recognize your company online
Facebook:
Twitter: SUB-ADVERTISER FORM Due: May 29, 2020. Email to: [email protected] Friday, July 3 Company: Contact: Phone: Email:
Saturday, July 4 Company: Contact: Phone: Email:
Sunday, July 5 Company: Contact: Phone: Email:
Monday, July 6 Company: Contact: Phone: Email:
Tuesday, July 7 Company: Contact: Phone: Email:
Wednesday, July 8 Company: Contact: Phone: Email:
Thursday, July 9 Company: Contact: Phone: Email:
Friday, July 10 Company: Contact: Phone: Email:
Saturday, July 11 Company: Contact: Phone: Email:
Sunday, July 12 Company: Contact: Phone: Email: VIP PASS REQUEST FORM
Email to: [email protected]
DRIVER: ADVERTISER (Company): Office Contact: Phone:
You have the option of upgrading any, or all, of your barn passes to VIP passes at a cost of $35.00/pass. You can pre-order or purchase these on a daily basis from the Advertiser Coordinator. Barn passes must be returned at time of purchase.
Please indicate the number of passes you would like to request.
Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun
FOR OFFICE USE
Total VIP passes requested: x $35.00/pass = $
Card Number:
Expiry Date: 3 Digit CCV:
Name on Card:
Signature: PREFERRED PARKING ORDER FORM Due: May 29, 2020. Email to: [email protected]
You will receive one complimentary parking. You may purchase a maximum of 2 additional passes in a different lot by submitting this form directly to the Stampede Parking office along with your payment.
ADVERTISER (Company):
Address:
Office Contact: Phone:
Email: Cell:
QTY
All-Inclusive 10 day parking permit $650.00 (GST included)
10 pack of daily permits $650.00 (GST included)
Parking stalls are in high demand, so orders will be filled on a first come first served basis. For other reserved parking options, please contact the Parking office.
Payment Options
c Visa c Mastercard c Other:
Card Number:
Expiry Date: 3 Digit CCV:
Name on Card:
Signature:
Office Tracking Payment transaction date: Pass number issued: Received by: Date Received: Authorization #: Amount Processed: HOSTING SPOT REQUEST FORM Due: May 29, 2020. Email to: [email protected]
DRIVER:
ADVERTISER OR SUB-ADVERTISER (Company):
Contact: Phone:
Email:
If you will be feeding your guests, please indicate which catering company you have chosen and if they will be bringing in a barbecue at any time during Stampede.
This is very important as it will determine which size of canopy can be put on your hosting spot. Barbecues must be at least one (1) metre away from all canopies.
If you have Sub-Advertisers that will be using a different Catering company please have them submit this form as well.
Catering Company: Contact:
Email: Phone:
BARBECUE: Yes No
Please indicate which dates this caterer will be at your hosting spot.
Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun GOLF CART PERMIT REQUEST Due: May 29, 2020. Email to: [email protected]
DRIVER:
ADVERTISER:
Operator: Phone:
Email: Cell:
Type of Vehicle: Seating Capacity:
ACCESS IS RESTRICTED TO THE CHUCKWAGON BARN AREA.
Only GOLF CARTS will be permitted. Kubotas, gators, rangers, etc. will not be permitted in the hosting area this year. Golf carts are not allowed into the infield or along the south river path to the Grandstand.
The permit, with the Operator’s name and phone number, will be affixed by the Stampede and must be displayed at all times.
Vehicles not displaying a permit will be removed from the park.
All persons on the vehicle must have proper accreditation.
Seating capacity must be complied with. BAR SERVICE REQUEST FORM Due: May 29, 2020. Email to: [email protected]
Please submit this form if you would like to serve alcoholic beverages in your hosting spot. Bar service includes a refrigerator, bar table, Stampede employed bartender and all products listed in the option chosen below.
DRIVER:
INVOICE INSTRUCTIONS COMPANY: ______ATTN:______
Billing Address:
Cell: Email:
Option 1: Cost $225 $175 (+GST) per night plus consumption Budweiser, Bud Light and Corona $3.75 Feature Wine by the glass $3.75 Ready-to-drink Mott’s Caesar, Jack Daniels and Cola, featured cooler $3.75 Soft drinks and bottled water $2.00
Option 2: Cost $325 $250 (+GST) per night plus consumption Premium Vodka, Rye, Gin and Spiced Rum $4.50 Budweiser, Bud Light and Corona $3.75 Feature Wine by the glass $3.75 Ready-to-drink Mott’s Caesar, Jack Daniels and Cola, featured cooler $3.75 Soft drinks and bottled water $2.00
Special liquor requests will be considered and must be submitted no later than May 29. Please note that option prices have been reduced for 2020!
All beverage prices are subject to GST and a 18% service charge which will cover gratuity for your bartender
Bar Hosting Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Times 4-7 p.m. 9:30-11 p.m. Please indicate by Option number, which service you require pre and/or post races
c Visa c Mastercard c Other:
Card Number:
Expiry Date: 3 Digit CCV:
Name on Card:
Signature:
Your credit card will be charged once your final invoice has been generated and a paid receipt will be forwarded to you. BEVERAGE VOUCHER ORDER FORM Due: May 29, 2020. Email to: [email protected]
If you would like to provide your guests with a beverage during the chuckwagon races, beverage vouchers are available that can be redeemed in the Grandstand and Infield seating areas.
• We encourage you to pre-order and pay for them when you pick up your Advertiser package mid-June. They will also be available each day during Stampede in the hosting area
• They are $9 each and must be purchased in books of 10 ($90/book)
• They are not day specific
• They are not refundable but may be used at any time throughout the year at any Stampeded licensed venue excluding Premium Seating and the 1912 bar in the Big Four Roadhouse.
Number of Vouchers requested: ______
c Visa c Mastercard c Other:
Card Number:
Expiry Date: 3 Digit CCV:
Name on Card:
Signature: