PUBLIC ARTS COMMISSION REGULAR MEETING December 20, 2019 AGENDA
I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way Additions to the Agenda.
II. APPROVAL OF MINUTES Public Arts Commission regular meeting of November 15, 2019
III. PUBLIC FORUM Business from the audience not included on the Agenda.
IV. LIAISON REPORTS Council Liaison - Councilor Jensen Staff Liaison - Staff Liaison Anderson Parks Liaison - Parks Liaison Heller
V. NEW PROJECTS PROPOSAL Final review of RFQ for RR District Hub artwork – Stallman Distribution of RFQ
VI. PROJECT UPDATES MAP project- Stallman Review of document describing MAP Sub-committee Responsibilities, Duties and Authority Update on Masterworks contract/purchase order
VII. PAC WORKPLAN Calendar 2020 Work Plan strategies - Friend Review draft Framework for Disseminating Public Art Information - Stallman
VIII. OTHER BUSINESS
IX. ADJOURNMENT
Calendar next meeting – January 17, 2020
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1).
Call for Artists Request for Qualification (RFQ) for a Site-Specific Public Art Installation
The Project The City of Ashland Public Arts Commission [PAC] seeks to commission an artist/artist team to design and fabricate contemporary, free-standing, site-specific artwork to serve as a focal point, anchoring numerous historic sites located within the Ashland Historic Railroad district. This artwork represents Phase 2 of a multi-phase project [Marking Ashland Places/the MAP project] designed to provide a connection to the history of Ashland on today’s landscape. A full description of the multi-phase MAP project is attached to this RFQ.
The application deadline is 5:00 p.m. Pacific time, February 28, 2020.
Eligibility This competition is open to established professional artists/artist teams living in Oregon, Washington, Nevada, Idaho and California. All professional artists with reviewable portfolios are eligible to apply. . Applicants who wish to be considered for this project must have experience working within the public process in public settings as well as the proven ability to fabricate their own work or to work with fabricators and installers. . The artwork for this project must be original, demonstrate artistic excellence, and be designed with consideration to public safety and security. . Artists will be required to provide evidence of appropriate liability, property damage, and workers compensation insurance while working on the site.
Project Intent The artist/artist team chosen as a result of this RFQ process, will work with the Public Arts Commission and City staff to design, fabricate, transport, and install permanent site-specific artwork for this outdoor installation within the established budget and project timeline. This site-specific artwork should: . be designed to be sited within a flat (or possibly lightly mounded), un-landscaped oval area [33’ wide x 23’ deep] with a proposed dimension for the artwork not to exceed 23’ in width, 13’ in depth and be between 9’-13’ high, . be visually stimulating, perhaps whimsical and colorful, and responsive to the site in terms of scale, material, and form, . reflect the historic significance of the Ashland Railroad District, and . be vandal resistant, safely displayed and secured, and require minimal conservation and maintenance.
Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us Project Process
Phase I: Selection of Artist/Artist Team . By March 27, 2020 the Public Arts Commission will review all complete applications utilizing the Artist Selection Criteria described below to select three (3) Finalists to each create a site- specific conceptual design for free-standing artwork that meets the requirements of the Project Intent. . Each Finalist will be awarded a contract for $1,500 to develop their conceptual designs which shall include digital drawings in sufficient detail to communicate the artist concept, preliminary specifications for the artwork related to colors, materials, size, weight, maintenance guidelines, and a brief narrative describing the intent of the conceptual design. . An informational conference call with the Public Arts Commission will be scheduled with each selected Finalist.
Artist Selection Criteria . Professional qualifications . Proven artistic merit and excellence of prior relevant work . Placemaking experience with original artistic vision . Experience fabricating/contracting with fabricator and installing permanent artwork suitable for the outdoor environment . Experience working in a collaborative process in a public setting . Proven project management experience working within a contract and communicating in a timely, consistent manner. . References provided as part of this application will be contacted.
Phase II: Selection of Artist for Design Commission . An independent Selection Panel will review the applications and conceptual designs of all three Finalists and recommend one (1) artist [Selected Artist] for a commission to design and fabricate/have fabricated the artwork. The recommendation will be finalized by the City Council.
Phase III: Commission of Artwork . The Selected Artist will be awarded $25,000 to design, deliver and install free-standing artwork based on the design approved by the City Council. The award must cover all costs for all remaining elements of the project: design and fabrication documents, engineering, fabrication, insurance, shipping, installation and an allowance for one revision.
Project Schedule Jan. 6, 2020 PAC to issue Call for Artists RFQ Feb. 28, 2020 Applications due Mar. 27, 2020 All applicants notified of the Commission’s decision
Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us A schedule of dates for the following will be determined by March 27, 2020. . Pre-contract conversation between Finalists and PAC including review of proposed artwork . Preliminary Design Contract issued to Finalists . Conceptual design proposals due from Finalists . Selection Panel meeting to recommend Selected Artist . Approval of recommendation of Selected Artist by City Council . Project Completion Contract issued to Selected Artist . Check-in with the Selected Artist at 80% and 100% project completion (prior to shipping)
How to Apply Artists interested in this project must prepare and submit the following: . Letter of interest. A letter outlining your interest and qualifications for this project. The letter must include business address, business phone, and email address. (1-page maximum) . Artist Statement. A written description of your body of work. (1-page maximum) . Professional Resume. A current resume with emphasis on public art projects completed during the past 5-10 years. If submitting as a team, include project resumes of team members, highlighting projects in which you collaborated as a team. . Professional References. A list of three (3) references of individuals with whom you have worked on public art projects with contact information (name, title, organization, email address and phone), the name and location of the project and a brief description of the reference’s involvement with the project. . Images. A maximum of ten (10) digital images in JPEG format of original relevant completed artwork. Include an annotated image list with a description of each image (media, size, title, location, date of completion and budget). . All applications must be submitted electronically in digital format as a single PDF attachment to an email. Applicants are encouraged to apply early to reduce risk of technical difficulties . The deadline for online submittal is Feb. 28, 2020. Incomplete, late, hand-delivered, or mailed submissions will not be accepted. . Email submission to: [email protected]
Attachments . Site photos and information about the site . Complete description of MAP Project
Additional information If you have questions or need additional information, please call: Aaron Anderson, Assistant Planner, City of Ashland 541.552.2052.
The Public Arts Commission/City of Ashland is under no obligation to award a commission for artwork based on responses to this RFQ or to conceptual design proposals submitted by the Selected Artist. This RFQ may be revised by Addenda which will be posted on the City of Ashland website. Beyond formal notification, the Public Arts Commission will not enter into any correspondence regarding their decision.
Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us Marking Ashland Places The Project
The City of Ashland has a rich and diverse history which is not easily discernable on the landscape. The Public Arts and Historic Commissions, in partnership (the MAP Team), have developed a historic marker and wayfinding project to provide a connection to the history of Ashland on today's landscape. This project will create a sense of place and pride by establishing distinctive landmarks within the City’s four Nationally Registered Historic Districts, and will serve to promote historic and heritage tourism to the City.
Project Intent
The vision for this project is to create a Hub Site in each of the four Historic Districts: [Railroad District, Downtown, Siskiyou-Hargadine, and Skidmore-Academy]. At each Hub Site, the project calls for the placement of a historic-themed, site-specific, contemporary sculpture. An informational plaque describing why the Hub Site was important to the development of each historic district will also be installed at these Hub locations.
Branching off from the 4 Hub Sites will be Spoke Sites (approximately 6-12 per district). The Spoke Sites, designated by Site Markers (currently using only bronze plaques set in sidewalks), will focus on the important places, events or people connected with each specific district. The Markers will contain short narratives, with artistic representation of the historical significance of the site. These markers will also serve as visual enticements and direct the visitor to the project web-site where more detailed historic information can be found, as well as a Story Map.
Phase One: 5 Spoke Sites 5 spoke sites based in the Railroad District have been selected for the initial phase of the project: Railroad Park, The Railroad Depot, Haskin’s Garage, “Chinatown”, and the Twin Plunges/ Natatorium. “Masterworks Plaques” will be designing and producing 24” bronze plaques for these locations. Installation is set for 2020.
Phase Two: Hub Sculpture The MAP Team has selected a small, grassy, bordered area at the bottom of 7th St. within the Railroad Park as a natural location where the Hub Sculpture would enhance the visual beauty of the park, as well as providing the historical connection this project seeks to establish.
Phase Three: TBD Phase three will likely be the completion of the remaining spoke sites within the Railroad District, before bringing this project into one of the other 3 districts. The scope of the entire project is quite large and we anticipate it developing over the next ten years, as funds become available and we work to bring all the districts into the design.
Proposed Locations from the Original 2013 Project Concept
Railroad District Hub: Railroad-centric sculpture near 7th & A St. within Railroad Park Spokes: Railroad Park (7th & A St.) Depot Building (5th & A St.) “Chinatown” (A St. between 1st & 2nd St.) Haskin’s Garage (Old Firehouse & Jail on 4th St.) Twin Plunges / Natatorium (where Ashland Food Co-op currently stands at Pioneer & A St.) Ashland Cemetery (East Main & Morton St.) Peerless & Loomis Buildings (4th St.) Powell’s Confectionary House (Gallerie Karon) (4th & A St.) Vansant Building (A St. between 4th & 5th St.) VFW Building (A St. between 4th & 5th St.) Golden Spike Location (A St.)
Downtown District Hub: Historic Mill theme at base of Shakespeare Hill Spokes: Chautauqua Foundation Woolen Mill Ashland Springs Hotel Enders Block Varsity Theatre Elks Building Trinity Episcopal Church Pioneer Glass (Standing Stone) Lithia Park (Enders Shelter, Butler-Perozzi Fountain, Parks Office, Motor Camp) Bluebird Park “We Are Here” Sculpture Sub-Hub & Spokes: Plaza IOOF Masonic Building Bank of Ashland (Treehouse Books) City Hall Gainard Opera House
Siskiyou / Hargadine District Hub: Early Settlers and their contributions Theme – SW corner of Gresham & E. Main Spokes: Ashland Public Library EV Carter House Winchester House Tavernor House Lincoln School Swedenburg House Old Junior High School
Skidmore / Academy District Hub: Early Settlers and their contributions Theme – Briscoe School (former Washington School site) Spokes: Methodist Church North Side School site Grainger House Peil House Butler House The “3 Sisters” Change Me City of Ashland
1 inch = 400 feet 0 425 850 Feet ± Date Printed: 11/19/2019 Marking Ashland Places Sub-Committee Responsibilities/ Duties/ Authority
. The MAP sub-committee (herein after MAP) should have the authority/autonomy to make decisions on the following. Project updates/reports to parent Historic & Public Art Commissions (herein after HC/PAC) will be an ongoing process and regularly provided at the monthly HC/PAC meetings. a) The decision to Issue RFQ/RFP, or Direct Commission for Spoke Site Plaques, following input from HC/PAC b) Plaque Designs c) The sequence of future districts and phases
. When a new phase of the project is designed, MAP should present the concept to HC/PAC, followed by presentation and request for approval from City Council before proceeding. a) Utilizing city property - including exact locations for Hub and Spoke sites b) Requests for additional funding c) If future Spoke Site markers change in concept from something other than sidewalk plaques, the concept should be approved by HC/PAC, followed by City Council before granting MAP control.
. MAP should advise PAC on concepts for Hub artwork. Acquisition should follow standard PAC procedures under Ashland Municipal Code 2.29.100 “Process for Acquiring Public Art”
. MAP should be equally represented by 3 members from HC, and 3 members from PAC. Alternatively, a “citizen at large” may formally be adopted as part of the 6-person membership following approval by both PAC/HC.
. At the outset of this project, HC/PAC agreed they should contribute equally to underwrite the project. The Initial phase of 5 plaques located in the Railroad District was made financially possible by the designation of $22,000 from the city’s “beautification funds”. Unless additional MAP funding from the city is granted, or HC is also designated to receive TOT funding, only PAC is receiving income from the TOT funds. The decision on whether to use dedicated PAC funds towards HUB artwork or additional plaques is at the discretion of PAC.
Note: as of 12/10/2109 future funding for the MAP Project (aside from PAC’s 3% TOT) has yet to be identified. We are waiting for a response from Adam Hanks on this allocation.
A.Stallman 12/13/2019
Proposed Locations for Artwork within the Four Historic Districts
Historic Railroad District Hub Site theme: Railroad-centric near 7th & A St. within Railroad Park Spoke Sites: . Railroad Park (7th & A St.) . Depot Building (5th & A St.) . “Chinatown” (A St. between 1st & 2nd St.) . Haskin’s Garage (Old Firehouse & Jail on 4th St.) . Twin Plunges / Natatorium (where Ashland Food Co-op currently stands at Pioneer & A St.) . Ashland Cemetery (East Main & Morton St.) . Peerless & Loomis Buildings (4th St.) . Powell’s Confectionary House (Gallerie Karon) (4th & A St.) . Vansant Building (A St. between 4th & 5th St.) . VFW Building (A St. between 4th & 5th St.) . Golden Spike Location (A St.)
Historic Downtown District Hub Site theme: Historic Mill at base of Shakespeare Hill Spoke Sites: . Chautauqua Foundation . Woolen Mill . Ashland Springs Hotel . Enders Block . Varsity Theatre . Elks Building . Trinity Episcopal Church . Pioneer Glass (Standing Stone) . Lithia Park (Enders Shelter, Butler-Perozzi Fountain, Parks Office, Motor Camp) . Bluebird Park . “We Are Here” Sculpture Sub-Hub & Spoke Sites . Plaza . IOOF Masonic Building . Bank of Ashland (Treehouse Books) . City Hall . Gainard Opera House
Historic Siskiyou/Hargadine District Hub Site theme: Early Settlers and their contributions at SW corner of Gresham & E. Main Spoke Sites: . Ashland Public Library . EV Carter House . Winchester House . Tavernor House . Lincoln School . Swedenburg House . Old Junior High School
Historic Skidmore/Academy District Hub Site theme: Early Settlers and their contributions at Briscoe School (former Washington School site) Spoke Sites: . Methodist Church North Side School site the “3 Sisters” . Grainger House Peil House Butler House
A.Stallman 12/13/2019
ABCDEFG 1 2019‐2021 PUBLIC ARTS COMMISSION GOALS AND STRATEGIES 2 2019 2020 2021 3 Goal 1 Complete Current Projects cptd qtr1 qtr2 qtr3 qtr4 4 Objective 1 Complete Phase 1, Marking Ashland Places in Historic Railroad District 5 Strategy 1 Provide assistance to PAC/HC MAP Project team during the process to 6 acquire plaques for Railroad District sites 7 . Review and comment on RFQ for plaque artist 8 . Provide additional assistance as requested including forwarding 9 the recommendation of the Selection Panel to the City Council 10 Objective 2 Begin Phase 2, Marking Ashland Places in the Historic District 11 Strategy 1 Assist the MAP Project team in acquiring the Hub artwork 12 . Based on the project intent developed for the hub artwork, 13 create an RFQ 14 . Utilize the process described in the RFQ to identify an artist, 15 commission three concepts, activate a Selection Panel to provide 16 a recommendation, seek approval by the Council, work with 17 the artist to construct, fabricate and install the artwork 18 Objective 3 Connect with the Oregon Historical Society regarding MAP project 19 Strategy 1 Seek PR opportunities with Oregon Historical Society for MAP project 20 Objective 4 Complete all remaining phases of Marking Ashland Places 21 22 Goal 2 Review, update and expand PAC processes 23 Objective 1 Create model RFQ/RFP templates 24 Strategy 1 Review and update templates after each project ongoing 25 Objective 2 Create new design standards for identification plaques related to 26 all future public artwork 27 Strategy 1 Identify/fund designer to create design and materials standards 28 Objective 3 Complete strategies in 2019‐2021 Strategic Plan 29 Strategy 1 Perform annual update of the Work Plan 30 31 32 33 2019 2020 2021 ABCDEFG 34 cmptd qtr1 qtr2 qtr3 qtr4 35 Goal 3 Expand the awareness of public art 36 Objective 1 Develop a visual presentation to communicate the value of public art 37 Strategy 1 Complete the power point and narrative for 'The Power of Public Art' 38 Strategy 2 Develop a plan to provide speaker‐driven power point presentations 39 Strategy 3 Explore opportunities to provide non‐speaker driven presentations 40 Strategy 4 Develop an abreviated version of the power point and place on city 41 website. 42 Objective 2 Create a framework for disseminating public art information 43 Strategy 1 Identify various categories of information to be disseminated 44 Strategy 2 Identify appropriate platforms/individuals for each category of outgoing 45 information 46 Objective 3 Expand the awareness of public arts projects 47 Strategy 1 Consider developing a bi‐annual Art Party 48 Strategy 2 Define TOT funding for public art on the city website 49 Objective 4 Develop awareness of public art trends and practices 50 Strategy 1 Schedule trend‐research/innovative technology update annually 51 52 Goal 4 Strengthen relationships with other Commissions/organizations 53 Objective 1 Identify opportunities to expand communication and work with other 54 Commissions/organizations 55 Strategy 1 Work with Ashland Parks Commission to locate Hub artwork in the 56 Historic Railroad District 57 Strategy 2 Identify opportunities within Ashland Park system [Lithia Park, 58 neighborhood parks] for public art 59 Strategy 3 Identify opportunities for public art related to Daniel Meyer pool re‐design 60 Strategy 4 Explore opportunities to work with Transportation Commission 61 on bus stop enclosures and benches 62 Strategy 5 Explore opportunities to work with the Schneider Museum of Art on 63 public art projects 64 65 66 ABCDEFG 67 cmptd 2020 2021 68 qtr 1 qtr2 qtr3 qtr4 69 Goal 5 Secure additional funding for future public art projects 70 Objective 1 Investigate public/private partnerships 71 72 Goal 6 Identify locations and opportunities for future public art projects 73 Objective 1 Identify sites for public art out of the downtown 74 Strategy 1 Research and map prospective public art sites considering opportunities 75 for murals around town and at the skate park, wrapping electrical boxes, 76 and other diverse projects 77 Objective 2 Identify sites for public art in the downtown area 78 Strategy 1 Explore opportunities for City‐sponsored art exhibit 79 Objective 3 Research renting public artwork 80 Objective 4 Offer assistance to Public Works Department to identify artistically‐ 81 interesting functional pieces such as benches and bike racks as a consideration 82 for city purchasing standards. 83 84 Goal 7 Support public art opportunities for regional artists 85 Objective 1 Support pop‐up public art opportunities 86 Strategy 1 Partnering with the Schneider Museum of Art, develop a plan to create 87 pop‐up public art exhibitions in various locations 88 Strategy 2 Plan events in conjunction with pop‐up event 89 Objective 2 Develop 'Bench Project' to include plein air event in partnership with 90 businesses, the Transportation Commission, other organizations
draft Framework for Disseminating Public Art information
Categories of information for publication
Who to Notice . Project Announcements/ Call for Artists/ Artist Contact List City website/ Staff Liaison Ashland Gallery Assoc. Ashland Art Center Rosebud Media/Calendar
. Presentations/ Seminars/ Dedications evite to artists City website/ Staff Liaison Ashland Gallery Assoc. Ashland Art Center Rosebud Media/Calendar Sneak Preview Chamber Commerce
. Project Completions/ MAP Tour Rosebud Media Sneak preview
. PAC Goals city website/ Staff Liaison . Information on PAC funding city website/ Staff Liaison
Individual and Institutional Contacts Staff Liaison - Aaron Anderson [email protected] Mayor – John Stromberg [email protected] (541) 552-2104 Council Liaison - Stephen Jensen [email protected] Ashland Chamber of Commerce (we should link the MAP project and PAC Tour) 110 E. Main St., Ashland, OR 97520 (541) 482-3486 https://www.ashlandchamber.com/ Sandra Slattery (Executive Director) (541) 482-3486 ext105 [email protected] Graham Lewis (Staff Photographer) (541) 482-3486 ext103 [email protected] Ashland Art Center 357 E. Main St., Ashland, OR 97520 (541) 482-2772 [email protected]
Ashland Gallery Association PO Box 241, Ashland OR 97520 (541) 488-8430 [email protected]
Southern Oregon Artists Resources [email protected]
Schneider Museum of Art (541) 552-6245 [email protected] 555 Indiana Street, Ashland OR 97520
Oregon Center for the Arts (541) 552-6101 [email protected] David Humphrey (Director) (541) 552-6522 [email protected]
Science Works (541) 482-6767 [email protected] 1500 E. Main St., Ashland, OR 97520
Oregon Arts Commission (503) 986-0082 [email protected] 775 Summer Street NE, suite 200, Salem, OR 97301-1280 Brian Rogers (Executive Director) [email protected]
Publications Rosebud Media: Medford Mail Tribune/ Ashland Daily Tidings 111 North Fir Street, Medford Oregon 97501 (541) 776-4411 Calendar: [email protected] Newsroom: [email protected] [staff reporters monitor this email] [email protected] [email protected] Editor: Justin Umberson [email protected] [assigns freelancers] Features Editor: David Smigelski [email protected] Freelancers: Jeffrey Gillespie, Jim Flynn John Darling [email protected]
Ashland Sneak Preview Curtis Hayden (541) 482-0368 [email protected]
Locals Guide (541) 482-4713 http://ashland.oregon.localsguide.com/
Southern Oregon Magazine 1574 Coburg Road #206, Eugene, Oregon 97401 (541) 840-4450 www.southernoregonmagazine.com Heidi Chackel (702) 812-6126 [email protected]
Grants Pass Daily Courier PO Box 1468 Grants Pass, OR 97528 (541) 474-3700 Front Desk (541) 474-3823 [email protected] Editor: Scott Stoddard (541) 474-3717 [email protected] Features Reporter: Kathleen Alaks (541) 474-3815 [email protected]
TV and Radio KOBI-TV Ch.5 (5 on 5) / NBC 125 South Fir St., Medford, OR 97501 (541) 779-5555 President/ Owner: Patsy Smullin News Director: Craig Smullin [email protected] News Releases: [email protected] KTVL Ch. 10 / CBS 1440 Rossanley Drive, Medford, OR 97501 (541) 773-7373 Press Releases: [email protected] Kingsley Kelley [email protected] KDRV-TV Ch. 12 / ABC PO Box 4220, Medford, OR 97501 (541) 779-9755 newsroom News: [email protected] Programming: [email protected]
Jefferson Public Radio & KSMF “Rhythm & News” 1250 Siskiyou Blvd., Ashland, OR 97520 (541) 552-6301 [email protected] JPR Newsroom: [email protected] The Jefferson Exchange: [email protected] KSKQ 89.5 FM Ashland Community Radio 330 E. Hersey St. #2, Ashland Oregon 97520 (541) 482-3999 Public Service Announcement: https://www.kskq.org/kskqweb/index.php/contact-us/announcements