PUBLIC ARTS COMMISSION REGULAR MEETING December 20, 2019 AGENDA I. CALL TO ORDER: 8:30 AM, Siskiyou Room, 51 Winburn Way Additions to the Agenda. II. APPROVAL OF MINUTES Public Arts Commission regular meeting of November 15, 2019 III. PUBLIC FORUM Business from the audience not included on the Agenda. IV. LIAISON REPORTS Council Liaison - Councilor Jensen Staff Liaison - Staff Liaison Anderson Parks Liaison - Parks Liaison Heller V. NEW PROJECTS PROPOSAL Final review of RFQ for RR District Hub artwork – Stallman Distribution of RFQ VI. PROJECT UPDATES MAP project- Stallman Review of document describing MAP Sub-committee Responsibilities, Duties and Authority Update on Masterworks contract/purchase order VII. PAC WORKPLAN Calendar 2020 Work Plan strategies - Friend Review draft Framework for Disseminating Public Art Information - Stallman VIII. OTHER BUSINESS IX. ADJOURNMENT Calendar next meeting – January 17, 2020 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Community Development office at 541-488-5305 (TTY phone is 1-800-735-2900). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title 1). Call for Artists Request for Qualification (RFQ) for a Site-Specific Public Art Installation The Project The City of Ashland Public Arts Commission [PAC] seeks to commission an artist/artist team to design and fabricate contemporary, free-standing, site-specific artwork to serve as a focal point, anchoring numerous historic sites located within the Ashland Historic Railroad district. This artwork represents Phase 2 of a multi-phase project [Marking Ashland Places/the MAP project] designed to provide a connection to the history of Ashland on today’s landscape. A full description of the multi-phase MAP project is attached to this RFQ. The application deadline is 5:00 p.m. Pacific time, February 28, 2020. Eligibility This competition is open to established professional artists/artist teams living in Oregon, Washington, Nevada, Idaho and California. All professional artists with reviewable portfolios are eligible to apply. Applicants who wish to be considered for this project must have experience working within the public process in public settings as well as the proven ability to fabricate their own work or to work with fabricators and installers. The artwork for this project must be original, demonstrate artistic excellence, and be designed with consideration to public safety and security. Artists will be required to provide evidence of appropriate liability, property damage, and workers compensation insurance while working on the site. Project Intent The artist/artist team chosen as a result of this RFQ process, will work with the Public Arts Commission and City staff to design, fabricate, transport, and install permanent site-specific artwork for this outdoor installation within the established budget and project timeline. This site-specific artwork should: . be designed to be sited within a flat (or possibly lightly mounded), un-landscaped oval area [33’ wide x 23’ deep] with a proposed dimension for the artwork not to exceed 23’ in width, 13’ in depth and be between 9’-13’ high, . be visually stimulating, perhaps whimsical and colorful, and responsive to the site in terms of scale, material, and form, . reflect the historic significance of the Ashland Railroad District, and . be vandal resistant, safely displayed and secured, and require minimal conservation and maintenance. Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us Project Process Phase I: Selection of Artist/Artist Team . By March 27, 2020 the Public Arts Commission will review all complete applications utilizing the Artist Selection Criteria described below to select three (3) Finalists to each create a site- specific conceptual design for free-standing artwork that meets the requirements of the Project Intent. Each Finalist will be awarded a contract for $1,500 to develop their conceptual designs which shall include digital drawings in sufficient detail to communicate the artist concept, preliminary specifications for the artwork related to colors, materials, size, weight, maintenance guidelines, and a brief narrative describing the intent of the conceptual design. An informational conference call with the Public Arts Commission will be scheduled with each selected Finalist. Artist Selection Criteria . Professional qualifications . Proven artistic merit and excellence of prior relevant work . Placemaking experience with original artistic vision . Experience fabricating/contracting with fabricator and installing permanent artwork suitable for the outdoor environment . Experience working in a collaborative process in a public setting . Proven project management experience working within a contract and communicating in a timely, consistent manner. References provided as part of this application will be contacted. Phase II: Selection of Artist for Design Commission . An independent Selection Panel will review the applications and conceptual designs of all three Finalists and recommend one (1) artist [Selected Artist] for a commission to design and fabricate/have fabricated the artwork. The recommendation will be finalized by the City Council. Phase III: Commission of Artwork . The Selected Artist will be awarded $25,000 to design, deliver and install free-standing artwork based on the design approved by the City Council. The award must cover all costs for all remaining elements of the project: design and fabrication documents, engineering, fabrication, insurance, shipping, installation and an allowance for one revision. Project Schedule Jan. 6, 2020 PAC to issue Call for Artists RFQ Feb. 28, 2020 Applications due Mar. 27, 2020 All applicants notified of the Commission’s decision Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us A schedule of dates for the following will be determined by March 27, 2020. Pre-contract conversation between Finalists and PAC including review of proposed artwork . Preliminary Design Contract issued to Finalists . Conceptual design proposals due from Finalists . Selection Panel meeting to recommend Selected Artist . Approval of recommendation of Selected Artist by City Council . Project Completion Contract issued to Selected Artist . Check-in with the Selected Artist at 80% and 100% project completion (prior to shipping) How to Apply Artists interested in this project must prepare and submit the following: . Letter of interest. A letter outlining your interest and qualifications for this project. The letter must include business address, business phone, and email address. (1-page maximum) . Artist Statement. A written description of your body of work. (1-page maximum) . Professional Resume. A current resume with emphasis on public art projects completed during the past 5-10 years. If submitting as a team, include project resumes of team members, highlighting projects in which you collaborated as a team. Professional References. A list of three (3) references of individuals with whom you have worked on public art projects with contact information (name, title, organization, email address and phone), the name and location of the project and a brief description of the reference’s involvement with the project. Images. A maximum of ten (10) digital images in JPEG format of original relevant completed artwork. Include an annotated image list with a description of each image (media, size, title, location, date of completion and budget). All applications must be submitted electronically in digital format as a single PDF attachment to an email. Applicants are encouraged to apply early to reduce risk of technical difficulties . The deadline for online submittal is Feb. 28, 2020. Incomplete, late, hand-delivered, or mailed submissions will not be accepted. Email submission to: [email protected] Attachments . Site photos and information about the site . Complete description of MAP Project Additional information If you have questions or need additional information, please call: Aaron Anderson, Assistant Planner, City of Ashland 541.552.2052. The Public Arts Commission/City of Ashland is under no obligation to award a commission for artwork based on responses to this RFQ or to conceptual design proposals submitted by the Selected Artist. This RFQ may be revised by Addenda which will be posted on the City of Ashland website. Beyond formal notification, the Public Arts Commission will not enter into any correspondence regarding their decision. Administration Department Tel: (541) 488-6002 20 E. Main Street Fax: (541) 488-6006 Ashland, Oregon 97520 TTY: (800) 735-2900 www.ashland.or.us Marking Ashland Places The Project The City of Ashland has a rich and diverse history which is not easily discernable on the landscape. The Public Arts and Historic Commissions, in partnership (the MAP Team), have developed a historic marker and wayfinding project to provide a connection to the history of Ashland on today's landscape. This project will create a sense of place and pride by establishing distinctive landmarks within the City’s four Nationally Registered Historic Districts, and will serve to promote historic and heritage tourism to the City. Project Intent The