Shipley Parish Council
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Shipley Parish Council Chairman: Mr Jamie Coad, Vine Cottage, Thakeham Road, Coolham, West Sussex, RH13 8QD. Tel: 07808 918847 Email: [email protected] Clerk: Mrs Fiona McNeile, 17 Barrow Close, Billingshurst, West Sussex, RH14 9SW Tel: 07481 803124 Email: [email protected] The Minutes Of The Annual Council Meeting of Shipley Parish Council Held On Monday 16th May 2016 at Coolham Village Hall, Coolham at 7:30pm 059/16 Election Of Chairman Cllr Hayes proposed Cllr Coad for the office of Chairman and was seconded by Cllr Emrich. This motion was unanimously AGREED. Cllr Coad duly signed his declaration of acceptance of office. 060/16 Election Of Vice Chairman Cllr Coad reported that Cllr King-Tours will be standing down from the office of Vice Chairman. Cllr Coad proposed that the election of Vice Chairman be deferred to the next meeting. This motions was unanimously AGREED. Cllr Coad proposed that members grant Cllr King-Tours a 6 months leave of absence in order to protect his position of Parish Councillor. This motion was unanimously AGREED. 061/16 To Receive Declarations of Interest, Notification of Changes to Members’ Interests and consider any requests for a dispensation The Clerk requested that members read their Declarations Of Interest completed in 2015 and sign an update form to confirm that the information was still current and correct or notify Council of any changes. 7:38pm Cllr Lovett entered the room. Cllr Emrich declared an interest in the Knepp based planning application (Employment) and Cllr Coad declared an interest in the William Penn application (Parent Governor). 062/16 Attendance and Apologies For Absence Those Present: W Beckett, J Coad (Chair), G De Zoete, J Emrich, T Hayes, L Lovett, and S Roggendorff Also Present: Cllr A Jupp, Cllr N Jupp, Cllr K Rowbottom, 8 members of the Public and Parish Clerk F McNeile. Apologies: Cllr P Baxter (Work Commitments), Cllr King-Tours (Personal), Cllr Sinton (Urgent Matter) Cllr Coad stated that item 082/16 Staff Matters would be excluded to members of the Public and Press in accordance with Section 100A (2) and (4) of the L.G.A 1972 and Standing Orders Section 3 (d) and 11 (a) 063/16 Approval Of The Minutes of the Ordinary Council Meeting held on Monday 11th April 2016 The minutes having previously been circulated were taken as read. Cllr Coad proposed that the minutes be accepted and signed as a correct record, this was unanimously AGREED. 064/16 Matters Arising from Item 041/16 (For information only) 042/16 Dr Chris Lyons (HDC) emailed the Clerk on 5th May regarding the query relating to the saturation point of caravan numbers within Brooks Green. “Apologies as I forgot to come back to you as the matter was discussed at committee so hopefully you got the answer but just to clarify – there is no upper limit to development that we set as such. We have to accommodate at least 800 dwellings a year across the district but our focus is within the built up areas so any new homes or intensification of existing mobile home parks outside the built up area would normally be contrary to policy but there isn’t a defined number as such.” Shipley Parish Council 16 May 2016 Annual Council Meeting Minutes Page 1 | 9 042/16 The Clerk confirmed that the commemorative coins for the children attending Shipley Primary School, William Penn School and Coolham Montessori nursery were delivered for 21st April in time for the Queen’s birthday. Shipley Primary School and William Penn School head teachers have written to the Parish Council expressing gratitude for the gesture. Parents had also passed on their thanks. One resident living in the parish with children who do not attend parish schools has queried why not all the children in the parish were given a coin. The Clerk read minute item 26/15 from 29th February 2016 “Cllr Coad asked Council whether it would like to purchase Commemorative Coins for Queens 90th Birthday for the children at school and nursery in the Parish. Council have previously purchased celebratory mugs for the Queens Golden Jubilee for the children at schools. Council resolved that this would be a discretionary use of the precept allocated to donations. This was unanimously AGREED. The Clerk to obtain numbers of Commemorative Coins to purchase per school/nursery.” The Clerk asked Members if they would like to add any further response to the residents query. Cllr Coad noted that the numbers of children in the parish are unknown and so the fairest method of distribution per school and nursery in the parish. The Clerk to feedback Council’s response to the resident. 045/16 The Clerk and Phillip Gibbs of Shipley Football Club will be arranging a joint training evening for the defibrillators in the Parish. 047/16 The Clerk reported the resident’s complaint regarding increased traffic and lorries in Coolham to HDC. Madeleine Hartley at HDC has been in touch with the resident. To date none of the traffic reported have been involved with the Abingworth Meadows development in Thakeham. The Clerk has reported the broken road signs at Coolham and Adversane cross roads to Love West Sussex. 051/16 The Clerk obtained good references from the Troy Navigus referees and has instructed them as consultants to the Neighbourhood Plan. Troy Hayes will be attending the Neighbourhood Planning Group meeting on Monday 23rd May. 053/16 Members of Coolham Management Committee rejected the suggestion from the Parish Council to lock the gates to the carpark as a deterrent to the youths. The Committee feel that a better solution would be to install another fence with a locked gate separating the top car park from the bottom and will obtain quotations for that. The Committee Chairman will be speaking to the police about the use of drugs in the car park and following that up with a letter. The Committee will also be obtaining quotations for installation of CCTV cameras. 054/16 The Clerk has purchased the projector and screen as discussed at the meeting on 11th April in preparation for paperless planning. HDC were expected to deliver the paperless planning agenda to Clerks on 12th April, however, no representatives from HDC attended the meeting and so there is no further information at this time. 055/16 The Clerk has reported all maintenance issues raised at the last Parish Council meeting. In addition to these issues, the Clerk has also reported blocked drains at Coolham Crossroads, a pot hole in the entrance to Dorset House, a settee/put u up bed that was dumped in the Dragon Estate entrance along Trout Lane and a dead doe near the Brooks Green cross roads. Cllr Coad utilised the digger hired for the pavilion to dig out the blocked ditch in the lower field at Coolham Playing Fields and Darren Rolfe kindly sawed up the tree that was also in this area. It has been left neatly stacked to rot down. The Clerk is in the process of gaining three quotations for the fencing problems on Coolham Playing Fields. 065/16 Report from the Police Following the letter sent to Sean Ruth at WSCC regarding assistance with setting up a community speed watch scheme, the Clerk has received the following response from PS Martin Drabble; Shipley Parish Council 16 May 2016 Annual Council Meeting Minutes Page 2 | 9 I have been made aware of the email chain below and C/Insp. HODGES, Horsham, Adur & Worthing district Commander has asked me to respond. I note your comments:- The Parish Council does not feel that this will bear a significant enough test of the vehicles using the A272 and would like to conduct a Community Speed Watch. At a time where parishes are being encouraged to be 'resilient' and take on greater responsibility, it is very frustrating that we are facing so many obstacles to conduct our own speed watch and work towards a safer parish. Further to my previous update, Sussex Police are currently reviewing the community speed-watch guidelines and procedures. I have contacted the Sussex Safer Roads Casualty Reduction Officer that covers the Horsham district and requested that that the A272 cross roads at Coolham are considered for an assessment and potential suitability for a CSW. I will update you with any developments. PCSO Julie Green has left the Police. Her last day was 29th April and her colleagues and patrol cars are covering the area. The Parish Council contact is now PS Martin Drabble. 066/16 Report from the County Councillor Cllr A Jupp reported a meeting she attended with Inspector Claire McKnight and Sargent Rachel Mundy regarding King Fisher Farm in West Chiltington Lane which was granted planning permission a few years ago for 11 individual sites and one mobile home and one touring caravan. There have been increasing levels of homes together with anti-social behaviour, particularly in Barns Green, which has now led to regular patrols in the area. Cllr A Jupp requested that if anyone within the Parish suffers with anti-social behaviour that is linked to King Fisher Farm then it must be reported to Sargent Mundy at [email protected]. Inspector Claire McKnight has said that she is very happy to come and speak to the Parish Council about the changes within the Police and her email contact is [email protected]. Cllr A Jupp will be attending the WSCC planning meeting including William Penn school and is happy to pass on Parish Council comments. 067/16 Report from the District Councillors Cllr Rowbottom confirmed that the Boules club starts 17th May at Shipley Football Club.