Riverhead Central School District Emergency Management Plan
2020-2021 In compliance with Commissioner of Education Regulations 155.13 & 155.17 And Project SAVE
TABLE OF CONTENTS
SECTION 1...... 3 A - Introduction to the Emergency Management Plan ...... 3 B – Legal Basis ...... 4 SECTION 2...... 5 A – Board Policy...... 5 B – Administrative Regulations ...... 6 C – Emergency Planning Committee ...... 7 D – Building Crisis Teams ...... 8 E – District Emergency Coordinator ...... 8 F – Command Post ...... 9 G – Annual Written Instructions to Students & Staff ...... 10 H – Identification of Sites of Potential Emergency ...... 11 I – Drills ...... 11 J – Parent/Guardian Drill Notification ...... 12 K – Identification of Existing Resources ...... 13 L – Incident Report Form ...... 13 SECTION 3 – EMERGENCY MANAGEMENT PLAN PROCEDURES ...... 14 SECTION 4...... 16 A – School District Phone Directory ...... B – List of Outside Agencies ...... 17 SECTION 5 – EMERGENCY RESPONSE ACTIONS ...... 18 Bomb Threat...... Lockdown...... Lockout ...... Shelter-In-Place ...... Hold-In-Place...... Hostage Situation ...... Intruder ...... Kidnapped Person ...... Medical and Social/Emotional Emergencies ...... Civil Disturbance ...... Air Pollution (In Building) ...... Airplane Crash ...... Radiological and/or Terrorist Incident ...... Hazardous Materials Spill ...... Loss of Building ...... Explosion and/or Fire ...... Carbon Monoxide ...... Loss of Transportation Fleet ...... School Bus Accident and/or Fire ...... Building Security & Sign-in Procedures ...... 18 SECTION 6 – COVID-19 Legislative Changes Affecting School Safety Plans...... 19
2 SECTION 1
A - Introduction to the Emergency Management Plan
On April 7, 1989, Section 155.13 of the Regulations of the Commissioner of Education became effective. It requires that all school districts and Boards of Cooperative Educational service (BOCES) districts prepare emergency management plans by October 1, 1990. This new regulation supports and carries a step further Article 2-B of the New York state Executive Law, which authorizes county governments to prepare emergency plans to protect citizens and properties within their jurisdiction.
Whereas, prior to 1989, the role of school districts in the emergency management process was not clearly articulated, Section 155.13 now clarifies it. Not only are school districts responsible for a sizable number of the lives of the community they serve; they possess resources which can play a significant supportive role during emergency situations that affect the public at large.
The November, 1989 tragedy at an Elementary School in Orange County that resulted in the deaths of nine children is a dramatic example of how vulnerable an educational facility may be to severe weather hazards. This event, as well as others that have occurred in New York state and elsewhere, underscore the need for school districts to act on a regular, non-emergency basis to prepare for and mitigate crises of this potential magnitude. Planning, training, and the exercising of notification procedures are a few of the key elements of emergency management required by section 155.13.
Natural hazards pose the greatest threat to schools, as they do the community in general. Earthquakes, hurricanes and tornadoes can devastate entire areas. Emergency response can be agonizingly slow, particularly if proper planning and training has not occurred. Of course, not all emergencies are the result of natural causes. In this era of exotic chemicals, high-speed mass transport, nuclear power and terrorism, the possibility of technological or criminally generated emergencies is ever present. Potential hazards for any school are literally as close as the nearest highway, railroad track or manufacturing plant.
Emergency planning seeks to combat the kinds of hazards that may by maximizing the utilization of an organization's personnel and resources. The successful management of emergencies incorporates the agency's normal structure and adapts it, through a thorough planning effort, to the demands of the crisis situation. The well-worn management axiom is particularly true in an emergency setting: When you fail to plan, you plan to fail.
A significant component of effective school emergency management is a large degree of interaction between education officials and local emergency managers and responders. School emergency management plans must be coordinated with local government emergency operations plans well in advance of any situation that may require their activation. School plans must reflect the capabilities of responding agencies; these agencies in turn, must know what is expected of them. Procedural guidelines listed in this Planning Manual describe the vital roles that outside government and volunteer agencies will play during emergencies that affect school operations.
3 B – Legal Basis
Statutory Authority: Section 155.13 of the Regulations of the Commissioner of Education became effective on April 7, 1989. This regulation requires each public school district and. BOCES to develop a plan for preventing and reacting to an emergency or disaster. The Commissioner's Regulation further requires school districts and BOCES to coordinate their plans with the local emergency management agencies.
The regulation will promote the development of consistent responses to emergencies experienced by school districts and will more fully integrate school districts’ emergency response with other emergency responses. These actions will contribute to the health, safety and well-being of students and school employees and help to preserve school district resources and property.
Among the requirements of the regulations are the following:
Plans: Each district, other than a school district, in a city having a population of more than one million inhabitants, and each BOCES shall prepare, by October 1, of the current school year, a School Emergency Management Plan as prescribed in this section to insure the safety, health of children and staff and to insure integration and coordination with similar emergency planning at the municipal county and state levels. Plans shall be updated by October 1st of each succeeding school year.
Identification: of sites of potential emergency, appropriate responses to emergencies, and district resources which may be available for use during emergencies.
Description: of the arrangements for obtaining assistance from emergency service organizations and local governmental agencies, procedures to coordinate the use of school district resources and manpower, and plans for taking action in response to any emergency.
Written Instructions to Students and Staff: The Board of Education shall take action to provide written information each school year, to all parents, staff and students about emergency procedures in compliance with 155.13 (f).
Drills: Each school district and BOCES shall, at least every school year, and where possible in cooperation with local county officials, conduct a test of its emergency plan for sheltering and early dismissal.
Commissioner of Education: may order emergency response actions in the event that local education agency officials are unable or unwillingly to take action deemed appropriate by state and or county emergency personnel.
Sections 207, 215, 305 and 4403 of the Education Law and Article 2B of the Executive Law.
The legal basis for local, county and state emergency planning is rooted in NYS Executive Law Article 2B, as amended. Article 2B authorizes county and city governments to establish disaster preparedness plans.
“The legislature finds that local disaster plans are essential in order to minimize potential disasters and their effects, provide for effective local responses when disasters occur and facilitate local recovery. The legislature further finds that local plans constitute an essential part of the statewide disaster preparedness program and that without local disaster planning, no state disaster program can be fully effective.”
4 SECTION 2
A – Board Policy
Emergency Management Plans
The Board of Education recognizes the necessity of preparing an emergency management plan and practicing it in order to ensure that the safety and health of students and staff, as well as district property, are safeguarded in the event of a true emergency. Pursuant to this concern and the regulations of the Commissioner of Education, the Superintendent is directed to develop such a plan for each school and for the district, and to ensure that sufficient training to implement the plan occurs.
Such plans shall provide for sheltering, evacuation, early dismissal, written notification to students, parents and staff, and annual drill and coordination with local and county emergency preparedness administrators.
The Superintendent shall establish an Emergency Planning Committee to oversee the emergency management plan. The District Emergency Coordinator shall be the Superintendent.
The Superintendent is to provide administrative procedures to ensure that a plan will be in place, and will be reviewed and if appropriate, modified each year hereafter.
The Superintendent is to ensure that copies of the plan are available for public inspection and that there are copies in appropriate places throughout the District.
Legal References: 8NYCRR155.13
ADOPTED:
5 B – Administrative Regulations
Emergency Management Plans (Adm. Reg.) File:
The Superintendent is the District Emergency Coordinator. The Coordinator has general responsibility for coordination, overview and decision making in implementing the District's Emergency Management Plan. Upon notification of an emergency, the Coordinator will activate the Plan as he believes appropriate.
The Superintendent shall establish the Emergency Planning Committee. The Committee is responsible for developing and reviewing the plan on an annual basis in accordance with policy and the regulations of the Commissioner of Education. It is expected that all facu1ty and staff will cooperate to the maximum with the Committee and carry out all assigned responsibilities under the Emergency Management Plan.
Included in the Plan shall be: 1. Definitions of emergencies and procedures to be followed. To activate the Plan;
2. Designation of a control center in anticipation of, or in response to an emergency;
3. Identification of sites of potential emergencies;
4. Identification of appropriate responses to emergencies;
5. *Procedures for coordinating the use of District resources and personnel during emergencies;
6. *Identification of District resources which may be available for use during an emergency;
7. *A system for informing; all schools within the district of the emergency;
8. Plans for taking the following actions, if appropriate: School cancellation, early dismissal, evacuation and sheltering;
9. *Pertinent information about each school, including information on school population, number of staff, transportation needs and the business and home telephone numbers of key employees of the district and others, as appropriate;
10. Procedures for obtaining advice and assistance from local government officials;
11. Any other information deemed relevant by the Committee. The Committee will examine and consider other recommended information for inclusion in the Plan.
• Confidential Information to be included in Building Level Safety Plan Only. The Coordinator is responsible for ensuring that all staff, parents and students are provided with information about emergency procedures. The Coordinator will also ensure that at least once every school year there is a test of the Plan for sheltering and early dismissal at a time not to occur more than fifteen minutes earlier than the normal dismissal time. The Coordinator will ensure that parents or persons in parental relation shall be notified at least one week prior to the drill.
ADOPTED:
6 C – Emergency Planning Committee
Duties of the committee will be to develop, continually renew, and, where necessary, modify and update the School Emergency Management Plan in compliance with the Commissioner’s Regulation 155.13. During an emergency, the planning committee shall function as an operations group under the command of the District Emergency Coordinator.
Board of Education Laurie Downs, Virginia Healy, Matthew Wallace Interim Superintendent/ Christine Tona Emergency Coordinator Deputy Superintendent Sam Schneider Security Director Terrence Culhane
Principals/Assistant Principals Alison Conroy (Phillips), Patrick Burke (Pulaski), Jeannine Campbell (Middle School), David Enos (Riley), Jeanne Grim (Riley), Stephen Hudson (Middle School), Gary Karlson (Aquebogue), Callan Lonergan (Pulaski), Bryan Miltenberg (Aquebogue), Sean O’Hara (High School), Kellyann Parlato (High School), Thomas Payton (Roanoke), Debra Rodgers (Phillips), Nicole Taylor (High School) Plant Facilities Administrator Ryan Jacobellis Personnel Directors Arlene Durkalski and Lori Koerner Pupil Personnel Director Jeanne-Marie Mazzaferro Supervisor of Transportation Colette Furcht/Leslie Moore Athletic Director Brian Sacks
Riverhead Town Police Varies Southampton Town Police Varies
Riverhead Volunteer Fire Department Frank Darrow Flanders Volunteer Fire Department Joseph Jasinski Riverhead Volunteer Ambulance Corps Varies Flanders Northampton Volunteer Varies Ambulance Union Representative –RCFA Greg Wallace Nurse’s Representative Edie Reisenberg Other Members Arthur Apicello (Phillips), Chris Hand (Middle School), Theresa Curry (Phillips), Donald Henderson (Aquebogue), Christine Morris (Middle School), Heather Jablonsky (Pulaski), Ann Priapi (Middle School), Sonya Johnson (Roanoke), Beth Menis (Riley), Claire Smith (Aquebogue), Xiomara White (Aquebogue)
7 D – Building Crisis Teams
Each building shall establish a building crisis team. Crisis team members should include, but not be limited to the following: principal, assistant principal, deans, guidance counselor, nurse, head/chief custodian, psychologist, and secretary. Establish a chain of command within the building.
The responsibilities of the building crisis team shall include:
a. Establish a building crisis announcement and include this in the emergency management plan.
b. Determine the location of the building command post, alternate command post, staging area and alternate staging area. These locations shall be included in the emergency management plan for each District location.
c. Determine the needs of the command posts including: emergency response kit, phone and radio system, announcement procedure.
d. Meet periodically to review procedures
e. Meet periodically with staff to review the emergency management plan. Conduct tabletop exercises.
E – District Emergency Coordinator
The Board of Educ ation has created the position of District emergency Coordinator to focus responsibility for general coordination, overview, and decision-making in implementing the district’s emergency management plan. The District Emergency Coordinator is Interim Superintendent Christine Tona.
When the District Emergency Coordinator has been notified that an emergency exists, he/she will activate the Plan and direct the operation from the Command Post.
As directed by the District Emergency Coordinator, selected members of the Emergency Planning Committee will assemble at the Command Post and implement the emergency response as directed by the District Emergency Coordinator. The Emergency Planning Committee will assign such other personnel as deemed necessary to meet the needs of the situation.
The Emergency Planning Committee will remain at the Command Post until the Emergency Coordinator has determined that the emergency is over,t o ir i s unsafe, or no longer necessary to remain.
THE DISTRICT EMERGENCY COORDINATOR WILL:
1. Take FULL CONTROL upon being notified of an emergency.
2. Make immediate decisions regarding emergency responses.
3. Order activation of appropriate responses.
4. Notify appropriate agencies.
5. Be prepared to turn over control to outside agencies.
6. Perform testing of the Emergency Management Plan on an annual basis.
8 7. Meet with local government and emergency service organization officials to develop procedures for advice and assistance for emergency situations that exceed the expertise and/or resources of the district. These procedures will then be incorporated into the district’s Emergency Management Plan. 8. Determine when and which educational agencies located within the school district shall be notified of an emergency and the action to be taken. 9. Develop emergency management response actions with the Emergency Planning Committee for: a. Response Actions – early dismissal, evacuation, and sheltering. b. Criminal offense, natural & technological hazards, fire & explosions, system failures, and medical emergencies. F – Command Post
The Board of Education establishes and maintains the primary command post in the office of the Superintendent of Schools. This command post is established and maintained in anticipation of, or in response to, an emergency. A secondary command post is established and maintained in every school in the district. These command posts shall be equipped with the following:
1. Equipment to receive messages from all sources: a. Emergency Broadcast System manually tuned electric/battery powered commercial radio receivers
b. Radio receiver/transmitter on school bus frequency
c. National Weather Bureau manually tuned electric/battery powered AM-FM commercial radio receivers
2. Telephone System
3. Emergency Lighting: generator, flashlights
4. Office Supplies
5. Binoculars, where appropriate
6. List of Emergency telephone numbers
7. List of Hazardous Materials
8. Maps, Charts, etc.
9. Laptop
10. AED
11. Medical Supplies
In the event of an emergency in a single site, a command post shall be established in that building in an area deemed appropriate for the particular emergency.
9 G – Annual Written Instructions to Students & Staff
The Superintendent of Schools together with each principal shall provide written instructions on emergency procedures in their respective schools for all students and staff. The instructions shall be distributed to staff using any or all of the methods listed below.
1. E-mail;
2. In person;
3. Handouts;
The written instructions shall include the following information:
1. Identify alarm warning system;
2. A detailed description of emergency situations
3. Name of District Emergency Coordinator, and the names of the members of the emergency planning committee.
4. Methods of disseminating information during an emergency.
5. A source of additional information.
10 H – Identification of Sites of Potential Emergency
A survey of vulnerability has been taken, and potential emergency sites have been identified and are to be included in each building level safety plan.
I – Drills
At least once every school year, the district will conduct a test of its emergency plan for sheltering and early dismissal. Such drills will not occur more than 15 minutes earlier than normal dismissal time. Transportation and communication procedures shall be included in the test Parents or guardians shall be notified in writing at least one week prior to such drill.
1. Sheltering Drill – Upon notification of an impending actual situation or drill, building principals shall direct pupils and staff to designated assembly areas or remain in classrooms as appropriate. 2. Early Dismissal Drill - Pupils will be released to their assigned buses when such buses are announced as available. Normal bus schedules will be followed for the EARLY DISMISSAL PLAN, but moved up for the 15 minute drill period or in the event of a real emergency, immediately after the decision is made for an early dismissal.
Training, Drills, and Exercises It is the duty of the principal or his/her designee to instruct and train the pupils by means of drills, so that they may. in a sudden emergency, be able to leave the school building in the shortest possible time and without confusion or panic. There shall be twelve (12) drills in each school year, eight (8) of which shall be evacuation drills and four (4) of which shall be lock down drills.
In the course of at least one drill, pupils shall be instructed in the procedure to be followed in the event that a fire occurs during lunch period, provided however, that such additional instruction may be waived where a drill is held during the regular school lunch period. Drills should be conducted in a manner whereby students are instructed to evacuate the building using alternate routes so that they can respond in the event of real life situations. At least two (2) additional drills shall be held during summer school in buildings where summer school is conducted, and one of such drills shall be held during the first week of summer school.
11 J – Parent/Guardian Early Dismissal Drill Notification
SAMPLE LETTER
______(date)
Dear Parent or Guardian:
In order to comply with the State Department of Education mandate, our school district has scheduled its annual test of the Early Dismissal Plan f (date). Dismissals will be 15 minutes earlier than their normally scheduled dismissal time.
High School Middle School Aquebogue School Phillips Avenue School Pulaski Street School Riley Avenue School Roanoke Avenue School
Students will be released approximately 15 minutes earlier than their normally scheduled time in order to test the early dismissal response of the DISTRICT'S EMERGENCY MANAGEMENT PLAN as follows:
All after school activities will be canceled. All night and sports activities will proceed as scheduled. Please make appropriate arrangements for the early arrival of your children as a result of this drill and provide alternative plans if no one will be at home.
Thank you.
______(Principal)
12 K – Identification of Existing Resources
Resources have been identified in each district location and are listed where appropriate.
L – Incident Report Form
Type of Incident Location Date Time Person Reporting Incident
Type of Response Yes No Sheltering Early Dismissal Evacuation School Cancellation
Notification Who Yes No Time Superintendent Fire Department Police County Emergency Coordinator County Health Department American Red Cross State Education Department Hospital Transportation Supervisor Plant Facilities Administration Media
Description of Incident:
Steps Taken:
13 SECTION 3 – EMERGENCY MANAGEMENT PLAN PROCEDURES
This School Emergency Management Plan is to aid the administration of the Riverhead Schools to deal with emergency situations of a variety of natural and/or man-made origins. Because all occurrences are never exactly the same, this plan should be used as a guideline. There is absolutely no substitute for a common sense approach when dealing with an emergency situation. While an emergency situation may require on-the-spot decisions there are a set of three procedures that are a standard response to any emergency situation. They are:
1. Administer First Aid.
2. Call Expert Help: In emergency situations, the need for expert help is evident. Fires are fought by fire fighters, bomb scares require police assistance, power failure requires electrical expertise, etc.
3. Follow Instructions: Once expert help has been contacted, follow their emergency procedures. In cases involving emergency government agencies, (i.e police, fire) these experts are "in charge of the emergency operation.”
Parent Communication: The ability to contact parents/guardians is critical a component of emergency responses. It is essential that an accurate up to date emergency telephone contact information is in place in the building. Copies of the emergency telephone contact information will be kept in the main office of the building, and in central office. Furthermore the schools automated School Messenger program will be used when appropriate. This will allow for faster evacuation of the building.
Emergency Responses: Five important emergency responses will be referenced in the specific emergency plans on the following pages. The details of each of these responses are described below.
1. School cancellation is a response that will be implemented in the event that the Superintendent of Schools determines that school will not be open on a scheduled school day. School cancellation may be prompted because of nationa1 emergencies such as storm or hurricane, or because of building problems such as heating plant failure or loss of water. As soon as the decision to cancel school is made, the staff and student telephone notification chain will be activated, a School Messenger automated telephone notification will be sent, and the radio stations and television stations listed below will be notified: WBLI (106.1 FM), WRIV (1390AM,), WALK (1370 AM & 97.5 FM), WRCN (103.9 FM), WBAB (95.3FM), WBLI (106.1), WLNG (1600AM; 92.1 FM), News 12 (Cable Channel 12). Information will also be posted on the District's website and provided to local and regional media with a request that it be posted on their websites.
2. Early Dismissal or "the go home plan" meets the need to return students to their home and family as soon as possible. In the elementary and junior high schools, human contact with a parent/guardian or emergency contact must be established prior to sending the child home. If human contact is not established the child will remain at the school.
3. Evacuation to a safe place requires that a building's inhabitants get out and go somewhere else. Evacuation may mean going outside away from the building and waiting for the danger to pass, or it may demand that students be transported to and temporarily housed at another building. Individual building evacuation plans are listed where appropriate throughout the district.
4. Sheltering or "stay where you are" involves keeping students in the school rather than evacuating them to another building or sending them home. This decision would be made when roads are closed or outside travel is very hazardous. Sheltering is usually short term, but conditions could warrant extended sheltering. Individual building sheltering plans are listed where appropriate throughout the district.
5. Delayed Opening - In an effort to improve attendance at all levels on days of inclement weather (snow, freezing rain, etc.), the district will implement a plan of delayed opening. With this delayed opening procedure, bus pick-ups and school starting times will be moved back one or two hours.
14 Incident Command Center - Some emergency situations will require the establishment of an incident command center. The building administrator will determine the most appropriate choice for the incident command center.
Sheltering/Staging Areas - Staging areas are designated safe sites where students and staff can congregate in the event that they must be moved away from a dangerous area such as a hostage situation, or where they can wait for transportation to a safe evacuation site. The diagrams of the building floor plan and the building & grounds site plans are listed where appropriate throughout the district and indicate possible staging areas both in the building and outside the building.
15 SECTION 4
A – School District Phone Directory (Confidential for Management Team Only)
16 RCSD Telephone Directory 631-369-6700 2020-2021
DISTRICT OFFICE RHS – ADMINISTRATION Tona, Christine (Interim Superintendent) 369-6717 O'Hara, Sean (Principal) 369-6723 Schneider, Sam (Deputy Supt.) 369-6711 Parlato, Kellyann (Asst. Principal) 369-6746 Tona, Christine (Asst. Supt. for Curr & Instr) 369-6714 Taylor, Nicole (Asst. Principal) 369-6837 Durkalski, Arlene (Personnel Director) 369-6846 Rottkamp, Jason (Dir. Fine Arts/Asst. Principal) 369-6725 Koerner, Lori (Exec. Dir. of Curr. Inst. & Prof. Pers.) 591-5921 RHS – SECRETARIES DISTRICT OFFICE - STAFF Davis, Madlyn (Sec. to Principal) Fax 369-0648 369-6723 Ackley, Christine (Secretary Personnel) 369-7157 Aguayo, Massiel (Sec. - Parlato) 369-6726 Boden, Denise (Benefits) 369-6704 Bennett, Daniela (Sec. - Taylor) 369-7677 Carrick, Kelly (Personnel Office) 369-6705 (Secretary) 369-7791 Corwin, Elisa (Payroll Supervisor) 369-6709 Orellana, Angelica (Sec. – Main Office) 369-6727 Goodale, Holly (Accounts Receivable) 369-6823 Trent, Tashara (Sec. Student Attendance) 369-6745 Guerriero, Frances (Accounts Payable) Ext 7201 RHS - GUIDANCE DEPT. 369-6728 Mansfield, Jackie (Payroll) Fax 369-0188 369-6709 Gassar, Charles (Director of Guidance) Ext 7220 Parrish, Rodney (Secretary to Superintendent) 369-6716 Boese, Jennifer (Guidance) Ext 7228 Pelis, Jaime (Sec. Deputy Supt., Deputy Tr) 369-6712 Cobis, Anastasia (Guidance) Ext 7229 Raynor, Nancy (District Treasurer) 369-6526 Joyce, Pamela (Guidance – Bilingual) Ext 7221 Rheaume, Lisa (Dist. Clerk - Sec. Curr. & Instr./Supt.) 591-5985 Korobow, Craig (Guidance) Ext 7223 Testa, Jessica (Personnel Office) 369-6860 Martin, Christopher (Guidance) Ext 7224 Velardi, Janette (Purchasing Agent) 369-8565 Maurino, Suzanne (Guidance) Ext 7225 Conference Room 591-5952 Salerno, Christy (Guidance) Ext 7226 Fax Business Office 369-0188 Administration Fax 369-6816 Alfano, Donna (Sec Guidance) 369-6728 DISTRICT DIRECTORS FAX 591-5981 Allen, Mary (Sec. Guidance) Fax 369-5164 369-6728 Casamassa, Maria (Director of ELA) 591-5984 Smith, Kathy (Sec. Guidance) 369-6730 Rottkamp, Jason (Director of Fine Arts/Asst. Principal) 591-5924 RHS - STAFF Scaduto, Liz (Director of ENL - K-4) Fax 369-6833 591-5942 Antz, Philip (Social Worker) 369-6744 Stevenson, Denise (Director of ENL - 5-12) 591-5979 Barillaro, Lauren, LMSW (Family Srv. League) 369-7874 Computer Lab Assistants 591-1105 Karlin, Sarah (Sec. – Casamassa/Culhane/Rottkamp) 369-4516 Hickey, Dan (Chief Custodian) 369-6753 Peters, Christine (Sec.–Scaduto/Stevenson) 591-5965 Hull, Dan (Nurse) Fax 369-6831 369-6748 PUPIL PERSONNEL SERVICES Meyer, Aimee B. (CAP Social Worker) 369-6738 Mazzaferro, Jeanne-Marie (Director) Fax 591-5980 369-6826 Lindsay, Lisa (Transition Coordinator) 369-3517 McKee, Amy (Assistant Director) 369-6719 McGurk, Kim (Library Med. Center) 369-6732 Ramirez, JoAnn (Secretary Director/Admin. Asst. PPS) 591-5990 Nelson, Don (Attendance Neighborhood Aide) 369-4960 McGowan, Melissa (Secretary Asst. Dir) 369-7090 Niegocki, Aimee (School Psychologist) 369-6768 Cassella, Sulma (Secretary Spec. Ed.) 591-5957 Nigrel, Deb (Social Worker) 369-6724 Chichotky, Jill ( Secretary Special Ed. ) 369-6802 NJROTC (Capt. M. Loughlin) 369-6806 Huber, Lori (Accounts Payable - PPS) 369-6799 Passini-Holfelder, Cammie (Nurse) 369-6748 Jacques, Laura (Secretary Special Ed) 591-5484 Sanabria, Ernesto (Neighborhood Aide) 591-5919 Lasso, Maria (Registration) 369-6706 Santos, Maritza (Social Worker) 369-6737 Perez, Daniela (Neighborhood Aide) (UPK) 369-0272 Treder, Krista (Maryhaven Job Coach) 369-7416 Rocco, Luanne ( Registration) 369-6706 Tumbarello, Natasha (Psychologist) 369-7690 Sturm, Monique (ENL Registration Teacher) 591-5974 Ventura, Nathaly (Social Worker) 369-6740 Fax 591-5972 Gym Office (Boys) Gym Office (Girls) 6754 /6755 Athletic Office (Drivers Ed) 369-6817 RHS – SECURITY Security Desk 369-6727 DATA AND TESTING Amato, Chris (Data & Testing) 369-6803 Culhane, Terry (Dir of Security) 347-219-0147 369-2279 Ramos, Lilly (Secretary) 369-6857 CAFETERIA TECHNOLOGY Graham, Keith (Food Service Director) 369-7792/6749 Hines, Robert (Director of Technology) 369-1998 Hynds, Cindy (Head Cook) Fax 369-9460 369-6749 Irwin, Irene (Sec. Technology) Fax 591-5961 369-6742 HEALTH, PHYS. ED, & ATHLETICS BUILDINGS & GROUNDS Sacks, Brian (HPEA Director) 369-6817 Jacobellis, Ryan (Asst. Dir. of Facilities) Cell# 241-8461 369-6703 Douglas, Lisa (Admin Asst.) Fax 591-5978 369-6818 Martocchia, Sharon (Sec. B&G) 369-6702 BUS GARAGE/TRANSPORTATION 369-6720 Furcht, Colette/Moore, Let (Co-Dir. Trans.) 369-6181 Karyn Kaczynski-Duarte (Courier) 241-8470 Bettencourt, Giovanna and Betancourt, Jessie 369-6721 Transportation Shop Fax 591-5977 591-5960
September 4, 2020 RCSD Telephone Directory 631-369-6700 2020-2021
RMS – ADMINISTRATION PULASKI STREET ELEMENTARY SCHOOL Hudson, Stephen (Principal) 369-6759 Burke, Pat (Principal) 369-6794 Campbell, Jeannine (Asst. Principal) 369-6760 Lonergan, Callan (Asst. Principal) 369-6793 RMS - SECRETARIES Molina, Iris (Secretary) 369-6792 Pfoertner, Judy (Secretary - Hudson) 369-6756 Rubi, Leidis (Secretary) 369-6792 Pagan, Tamara (Secretary - Main Office) 369-6757 Pulaski Street Fax 591-5948 RMS – GUIDANCE Daly, Lorraine (Psychologist) 369-7091 Carrick, Karen (Secretary) RMS Fax 369-6829 369-6764/6765 Estevez Creedon, Amelia (Library) 369-6797 Berzolla, Jennifer (Guidance) 369-6764 Garcia-Velasquez, Maria (Social Worker) 369-6832 Morris, Christine (Guidance) 369-6765 Jasinski, Joe (Chief Custodian) 369-6790 Quinteros, Sandra (Guidance - Bilingual) 369-7798 Jablonsky, Nicole (Social Worker) 369-6825 RMS – STAFF McArdle-Abinette, Lisa (Computer Lab) 369-6791 Brown, Bernice (Comp. Lab) 369-4617 Reisenberg, Edie (Nurse) Fax 369-7795 369-6796 Cruz, Vanessa (Social Worker) 369-6762 Kitchen/Cafeteria 591-5982 Flood-Childress, Brenda. (Attendance) 369-0189 Security Desk 591-5941 Grossman, Alyson (Library) 369-6771 RILEY AVENUE ELEMENTARY SCHOOL Hand, Chris (Chief Custodian) 369-6776 Enos, David (Principal) 369-6804 Keller, Karen (CAP Social Worker) 369-0213 Grim, Jeanne (Asst. Principal) 369-6805 Maccagli, Beth (JAB Counselor) 369-0266 Horton Pilz, Patti (Secretary) 369-6805 McKay, Glenn (Computer Lab) 369-7296 Catu-Contreras, Carol (Secretary) 369-6804 Mowdy, Christina (Nurse) Fax 369-2449 369-6766 Riley Avenue Fax 369-6807 Phillips, Alicia (Social Worker) 591-5925 Cunningham, Tara/Amodemo, Vanessa (Reading) 369-8572 Spinella, Tara (Psychologist) 369-6763 Crescitelli, Brooke (Library) 369-6862 (FSL Social Worker) 591-5950 Gaskowitz, Katherine (Psychologist) 369-7794 Gym Office (Girls) 369-6778 Good, Danielle (Reading) 369-8572 Gym Office (Boys) 369-6777 Harrison, Kerry (Computer Lab) 369-9454 Kitchen/Cafeteria 369-7793 Mastropaolo, Janine (Social Worker) 591-5943 Music Office 369-7924 Rosenstock, Catherine (Nurse) 369-6808 Security Desk 369-8599 Tracy, Michael (Head Custodian) 369-6784 AQUEBOGUE ELEMENTARY SCHOOL Security Desk 591-5945 Kitchen/Cafeteria 369-6867 Miltenberg, Bryan (Principal) 369-6780 RASCAL (After School Program-Riley) 369-8383 Karlson, Gary (Assistant Principal) 369-6779 ROANOKE AVE. ELEMENTARY SCHOOL Caravana, Mirta (Secretary) 369-6779 Payton, Thomas (Principal) 369-6813 Hollborn, Lisa (Secretary) 369-6779 Antonini, Valerie (Secretary) 369-6812 Aquebogue Fax 369-0543 Carrera, Dawn (Nurse) 369-6782 Roanoke Avenue Fax 369-6830 Daly, Erik (Head Custodian) 369-6845 Costello, Bill (Head Custodian) 369-6810 Emmerich, Nicole (Library) 369-5423 Guzman, Gabriela (Computer Lab) 591-2625 Furio, Tammy (Computer Lab) 779-3271 Michaelson, Tammi (Literacy Coach) 591-5936 Marelli, Kenneth (Gym) 369-6470 Mocniak-Fields, Uta (Psychologist) 369-6814 Popow, Susan (Social Worker) 369-6731 Seuling, Catherine (Nurse) 369-6811 Weintraub, Jennifer (Psychologist) 369-6781 Walsh Kutner, Shannon (CAP Social Worker) 591-5963 Kitchen/Cafeteria 369-6470 Vasquez, Rafaela (Social Worker) 591-5970 Security Desk 591-5940 Zureck, Megan (Library) 369-2493 PHILLIPS AVE. ELEMENTARY SCHOOL Kitchen/Cafeteria 591-5995 Rodgers, Debra (Principal) 369-6786 Security Desk 369-7408 RASCALS 369-7417 Conroy, Alison (Asst. Principal) 369-6787 AREA SCHOOLS Naugles, Ginny (Secretary) 369-6786 RHD CHARTER/ Haff, Kathleen (Nurse) 369-5800 x2222 Nieves, Jackie (Secretary) 369-6787 St. John Paul II/ Barth, Debra (Nurse) 727-1650 Phillips Avenue Fax 369-6833 IMPORTANT NUMBERS Chavez Garcia, Nereida (Nurse) 369-6789 Riverhead BOCES (Ward Tech) 369-8100 Donagher, Linda (Computer Lab) 591-2600 Eastern Suffolk BOCES 289-2200 Garcia, Raquel (Neighborhood Aide) 591-5994 Westhampton BOCES 288-6400 Gneco-Vasquez, Celeste (Social Worker) 369-6701 Peconic Bay Medical Center 548-6000 Kutner, Shannon (CAP Social Worker) 369-2935 School Doctor - Dr. Rubin 405-3200 Mocniak-Fields, Uta (Psychologist) 369-6788 Riverhead Fire Department 727-2750 Sciaratta, Frank (Head Custodian) 369-6785 Riverhead Police 727-4500 Conference Room 591-5987 Southampton Police 728-3400 Security Desk 591-5944 Kitchen/Cafeteria 369-7984
September 4, 2020 B – List of Outside Agencies
Agency Agency for Toxic Substances Drug & Alcohol Army Corps of Engineers Bureau of Alcohol, Tobacco & Firearms Explosives F.B.I. FAA Federal Emergency Management Agency FEMA National Response Center Suffolk County Attorney NYS Department of Transportation NYS Emergency Management Agency Suffolk County Emergency Services / Fire Rescue NYS Dept Environmental Protection Suffolk County Public Health Department Occupational Safety & Health Administration (OSHA) Radio – WALK Radio – WBLI Radio – WBAZ Radio – WLNG State Police Suffolk County Emergency Management Coordinator Suffolk County Police Department Television - Channel 12 Town of Riverhead Emergency Management Coordinator US Army, Navy, Air Force Bomb Disposal Unit US Coast Guard US Department of Energy Radiological Assistance US Environmental Protection Agency Riverhead Fire / Rescue Town of Riverhead Police Southampton Hospital Peconic Bay Medical Center Poison Control (NCMC) Southampton Town Police
17 SECTION 5 – EMERGENCY RESPONSE ACTIONS
Appropriate Emergency Response Actions have been developed for several emergency situations which may include: Bomb Threat Lockdown Lockout Shelter-In-Place Hold-In-Place Hostage Situation Intruder Kidnapped Person Medical and Social/Emotional Emergencies Civil Disturbance Adverse Weather Condition Air Pollution (In Building) Airplane Crash Radiological and/or Terrorist Incident Hazardous Materials Spill Loss of Building Explosion and/or Fire Carbon Monoxide Loss of Transportation Fleet School Bus Accident and/or Fire
BUILDING SECURITY & SIGN-IN PROCEDURES
Each school building requires all visitors to use the front door and to sign in at the lobby and be issued a visitor’s pass that is returned upon signing out and leaving the building. Surveillance cameras are located and monitored extensively throughout the district. All visitors must show valid photo identification upon entering a district location.
18 SECTION 6 COVID-19 Legislative Changes Affecting School Safety Plans As per New York Education Law Section 2801-a
1. The following persons are designated as essential workers: Christine Tona, Interim Superintendent: Responsible for implementation and oversight of emergency action plans and acts as incident commander as outlined in District Wide School Safety Plan. Will designate additional personnel as essential as needs dictate. Sam Schneider, Deputy Superintendent: Assists superintendent with her duties as well as acts as logistics chief, which handles all budgeting and purchasing processes, during activation of District Wide Plans. Oversees treasury and payroll functions. Arlene Durkalski, Director of Personnel: Responsible for the deployment of personnel as necessary during activation. Will also ensure compliance with collective bargaining agreements. Lori Koerner, Exec. Direct Curriculum and Professional Personnel: Is responsible for the deployment of professional personnel staff as required by the activation and will ensure compliance with collective bargaining agreements. Rodney Parish, Secretary to Superintendent: Responsible for handling all incoming inquiries to the district office (command post) and assisting the district clerk as necessary. Lisa Rheaume, District Clerk: Is district clerk and is responsible to keep records of all actions taken during activations. Also acts as liaison with School Board during emergencies. Terrence Culhane, Director of Safety & Security: Acts as liaison with local law enforcement and health authorities. Will ensure the security and enforcement of all regulations and policies of the district and governmental authorities as they pertain to the districts operations. Coordinates allocation of resources during activation and advises superintendent during activations. Ryan Jacobellis, Director of Facilities: Oversees the personnel who clean and disinfect all District facilities as necessary. Is also responsible and is to coordinate purchasing and distribution, as directed, of supplies needed to establish continuity of operations safely. Robert Hines, Director of Technology: Will ensure the uninterrupted technology capabilities and execute plans to furnish employees with necessary devices to perform their duties remotely as directed by the superintendent. Nancy Raynor: Responsible for maintaining the financial activities of the District. Elisa Corwin: Oversees employee payroll accounting, transactions and reporting activities during activations. 19 Custodians: Responsible for cleaning and maintaining all district facilities. Maintenance: Responsible for maintaining buildings and grounds at all district facilities. 2. The District currently has established protocols which enable all staff to work remotely. Each member of the District, that is required to perform tasks that play a role in the continuity of operations, i.e. education and reporting of vital information to outside entities, are furnished with equipment and devices to perform those functions. In the event a member of the staff is in need of a device to carry out that function, the District will provide the device and any means necessary for that employee to carry out their duties without interruption for the duration of the activation. Every assigned landline in the District has the ability to forward calls as necessary in the event that is deemed necessary.
3. This District is a district whereby most if not all commute via private vehicle to and from work. Overcrowding public transportation is not an issue within this District due to its geographical location.
4. The Director of Facilities in conjunction with the Deputy Superintendent and his designated purchasing agent, have established vendors from the authorized state approved contract database, will establish an uninterrupted supply chain with said vendors. Written agreements will be executed to ensure the uninterrupted supply chain. In addition to identifying vendors, the Director of Facilities will designate a storage area or areas throughout the District whereby all of these supplies can be stored for rapid deployment to ensure continuity of operations for a minimum of six months. These designated storage areas are to be such as to prevent any degradation of said supplies and are to be inventoried as to amount and condition on a monthly basis to ensure the integrity and efficacy of said equipment.
5. The Director of Safety and Security is the coordinator of protocols for personnel who are suspected or have been exposed to a communicable disease that is the subject of a public health emergency. When the District becomes aware of a suspected case of COVID – 19, the case is assessed, and the District notifies the Suffolk County Department of Health Services (SCDHS) for guidance. A number of factors are taken into consideration such as symptoms, date of onset, travel etc., as outlined in the guidelines. Contact for each case is followed up daily with the SCDHS as necessary. Every report of a suspected or confirmed case is vetted thoroughly in consultation with the SCDHS daily. Upon receipt of a confirmed case, whether it be a student or a faculty member, detailed reports, contact tracing and facility information are prepared these to identify class rosters, faculty members, room dimensions, air filter ratings, ceiling heights, whether doors or windows are open, detailed descriptions of social distancing guidelines and adherence to same as well as PPE guidance and adherence. These reports are then forwarded to the SCDHS for review. Every effort is made to provide as much detailed
20 information as possible to enable the SCDHS to make informed decisions as to what actions must be taken. If a quarantine is ordered, the SCDHS immediately notifies the district and the appropriate personnel are directed to notify all affected personnel as to the duration of the quarantine and any additional requirements we are directed to furnish. At all times, personnel are required to adhere to the restrictions of HIPPA and FERPA, laws which prohibit the dissemination of private personal information, except when dealing with authorized agencies in the interest of public health. The District reserves the right to restrict employees, students and vendors when a suspected exposure has occurred while we await direction from SCDHS. Buildings will be closed on a case by case basis for disinfecting and cleaning.
6. As a school district every student and faculty member has a set schedule as to where and when they are at a specific location in our facilities. That documentation is held electronically in a database that also maintains the master schedule. There are some staff members, technology, food services and transportation where schedules are more flexible and protocols have been established whereby supervision in those departments have readily available the schedules and locations those individuals have been at throughout their workday, which enables the district to quickly identify any potential exposures.
7. The District does not nor does it anticipate the need for securing emergency housing as of this writing as personnel designated as essential have been thoroughly briefed and educated on the protocols for maintaining self-isolation and limited exposure during health emergencies.
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