Consider And/Or Act Upon Resolution Number 19-R-908 Authorizing the City Manager to Execute a Purchase Order with Sigma Surveillance, Inc
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IT Department February 19, 2019 ISSUE: Consider and/or act upon Resolution Number 19-R-908 authorizing the City Manager to execute a purchase order with Sigma Surveillance, Inc. for the purchase of physical access control and video surveillance equipment and professional installation services in the amount of $321,428.38 through the Texas DIR Contract Number DIR-TSO-3459. STAFF RESOURCE/DEPARTMENT: Taylor Prentice, IT Director SUMMARY: The City of Murphy IT staff and Capital Projects Advisory Committee identified the need to replace the building security and video surveillance systems in all city buildings and utility sites. During that process, City Council determined this project would be better funded through tax notes rather than general obligation bonds due to the 7-year lifespan of the equipment. On May 7, 2018, City Council held a Special Meeting and authorized the City Manager proceed with selling $1,040,000 in tax to notes to fund certain technology improvements. On July 3, 2018, City Council approved Ordinance Number 18-07-1094 authorizing the issuance of “City of Murphy, Texas, Tax Note Series 2018”. This item includes both Tax Note Physical Security projects 2.04 and 2.05, which is for municipal buildings and utility sites, respectively. worked closely with Police and 911 CommunicationsIT staff to understand the challenges in our existing systems, and what aspects of a new system were most important to consider, as well as identify where improvements could be made, such as better camera angles/placements and additional security doors/cameras to improve our overall security level. The solution includes 89 badge readers and 74 cameras. That breaks down to 71 existing secured doors, 18 new doors, 54 existing cameras and 20 new cameras. The new additions are mainly to add security at the Activity Center, pump station, 2 water towers and the lift station, which currently have no centralized security systems in place. The software solutions are DNAFusion by OpenOptions for the doors, and VideoInsight by Panasonic for cameras. These 2 systems will be tightly integrated making it simpler for our dispatchers to work both aspects of security no matter which application they are in. Additionally, we are adding motors to the gates at both water towers providing easier access for staff, and a secure way to allow vendors access as well. This solution also replaces all panic buttons and adds new ones The tax notes proceeds were received in August, and are available for expenditure as of Oct 1, 2018. We are requesting council approval to proceed with the purchase, installation, and configuration of physical security and video surveillance equipment for all city facilities and utility sites with an expected completion date of June 2019. FINANCIAL CONSIDERATIONS: The physical security tax notes is 2 projects: the first for all municipal buildings, and the second for the utility sites. We brought them together as a single solution. Project 2.04 Physical Security for Municipal Buildings was for $221,000 Project 2.05 Physical Security for Utility sites was for $120,000 Total Budget of both projects: $341,000 IT worked with 3 different vendors to quote this solution based on our designs. We received quotes from Sigma Surveillance, Securadyne, and Convergint Technologies. Sigma Surveillance provided the most competitive solution and is staff's recommendation for this project. Sigma Surveillance's quote breaks down as follows: For municipal buildings: $195,576.12 For Utility Sites and Activity Center: $125,852.26 Total: $321,428.38 This leaves us a savings of $19,571.62. OTHER CONSIDERATIONS: Our peer cities are using: Rowlett: Verkada Cameras, and KB Technologies for doors. Little Elm: System Galaxy for doors, Occularis for surveillance with AXIS and Sony cameras Wylie: Schneider Electric EcoStruxure for doors and cameras. Sachse: OpenOptions for doors, Milestone for surveillance with Sarix cameras Highland Village: AMAG Symmetry for Doors, VideoInsight for surveillance with Panasonic cameras ACTION REQUIRED: To approve Resolution Number 19-R-908 authorizing the City Manager to execute a purchase order with Sigma Surveillance, Inc. for the purchase of physical access control and video surveillance equipment and professional installation services in the amount of $321,428.38 through the Texas DIR Contract Number DIR-TSO-3459. ATTACHMENTS: RES NO 19-R-908 Sigma Surveillance with Attachment RESOLUTION NUMBER 19-R-908 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MURPHY, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER WITH SIGMA SURVEILLANCE, INC. FOR THE PURCHASE OF PHYSICAL ACCESS CONTROL AND VIDEO SURVEILLANCE EQUIPMENT AND PROFESSIONAL INSTALLATION SERVICES IN THE AMOUNT OF $321,428.38 THROUGH THE TEXAS DIR CONTRACT NUMBER DIR-TSO-3459. WHEREAS, the City Council desires to authorize the City Manager to execute a purchase order with Sigma Surveillance, Inc. for the purchase of Open Options access control software, HID card readers, VideoInsight surveillance software, Panasonic cameras, AXIS cameras and professional services through the Texas DIR Purchasing Program Contract DIR-TSO-3459; and WHEREAS, the City of Murphy is an eligible unit of local government defined by TGC 2054.003(9) to purchase off of the Texas Department of Information Resources Cooperative Contracts; and WHEREAS, the above listed equipment meets the qualifications of information technology commodities as defined in TGC 2157.068; and WHEREAS, the City Council approved the issuance of City of Murphy, Texas, Tax Note Series 2018 in the amount of $1.04 million dollars and this equipment is an approved expenditure. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF YTHE CIT OF MURPHY, COLLIN COUNTY, TEXAS, AS FOLLOWS: SECTION 1. The City Council hereby authorizes Mike Castro, City Manager, of the City of Murphy, Texas to execute a purchase order for the quotation attached hereto as Exhibit A. SECTION 2. This resolution shall become effective from and after its passage. DULY RESOLVED by the City Council of the City of Murphy, Texas, on this 19th day of February 2019. _______________________________________ Scott Bradley, Mayor City of Murphy, Texas Susie Quinn, City Secretary City of Murphy, Texas EXHIBIT A City of Murphy 72218 City Wide Mercury Access Control Conversion DIR Contract # DIR-TSO-3459 Access Control Part # Manufacturer Description Qty Unit Price Extended Price The SSP-D2 is a native IP-ready intelligent controller with an embedded reader interface module allowing control of two doors, support for up to 64 9 $ 861.84 $ 7,756.56 doors, 6 MB RAM, 4 Form C relay outputs and 8 programmable inputs supervised SSP-D2 Open Options RSC-2 Open Options Dual Reader Interface Sub Controller ( 2 readers, 8 sup. Inputs, 6 relay outputs) 30 $ 389.88 $ 11,696.40 Teal 12 x 14 x 4.5 Enclosure with a 24 point terminal strip. Sub-Controller Enclosure houses a single ISC-16 and comes equipped with a tamper 2 $ 771.12 $ 1,542.24 ISC-16C Open Options switch. FPO75-B100C4D8PE2M Life Safety Power Integrated Mercury power systems Dual Voltage for Mercury Boards 2 $ 343.98 $ 687.96 FPO75/150-C4C82D8PE8M Life Safety Power Integrated Mercury power systems Dual Voltage for Mercury Boards 7 $ 955.80 $ 6,690.60 FPO150/250-2C82D8PE6M1 Life Safety Power Integrated Mercury power systems Dual Voltage for Mercury Boards 1 $ 1,005.48 $ 1,005.48 FPO150-B100C8D8PE4M1 Life Safety Power Integrated Mercury power systems Dual Voltage for Mercury Boards 3 $ 533.52 $ 1,600.56 DNA-250 Open Options DNAFusion - 5 Client Connection 20 Subcontrollers 1 $ 3,872.88 $ 3,872.88 DNA-SC10 Open Options 20 Additional Sub Controllers 2 $ 432.00 $ 864.00 FUSION-WEBSVC Provides a web based portal to manage personnel, monitor system activity, view and control system devices. License provides 2 Fusion system users 1 $ - $ - Open Options ability to logon to the web browser concurrently. License based on system user logon. Available in version 5.3 or above. License to connect to 5 Mobile devices to DNAFusion. DNAFusion version 6 or above is required. Compatible devices with IOS 6 or above and Fusion Mobile 5 Open Options 1 $ - $ - Android Phones DNA-IPID-A Open Options DNA Integrated Photo ID Module - Includes Client License 1 $ 2,049.84 $ 2,049.84 1 $ 4,200.00 $ 4,200.00 OPENDX Open Options Open DX - Data Exchange Software Utility imports personnel data from multiple sources including Active Directory, Databases, Text and XML files Software integration license allowing Video Insight to integrate with DNA Fusion. This functionality allows the VMS platform to surface access 1 $ 3,150.00 $ 3,150.00 OO-VIDEOINSIGHT-ACM Open Options control information to include but not limited to card holder data and door information through the VMS platform/ GUI. ARD-AYQ12 Bosch RFID Proximity Reader Vandal Resistant 75 $ 145.96 $ 10,947.15 5355AGK00 HID PROXPRO PROX READER WIEGAND GRAY/KEYPAD 2 $ 223.56 $ 447.12 1076D-N UTC Recessed Steel Door Contact w/Wire Leads 75 $ 12.40 $ 929.88 45-4SU SDC Electric Strike 12/24VDC/AC 630 6 $ 86.40 $ 518.40 30-4-12 SDC Stainless steel electric strike Surface RIM 12VDC 11 $ 369.36 $ 4,062.96 LR100VDK SDC LR100 24V Latch Retraction / Dogging Kit 1 $ 342.36 $ 342.36 Z7252EQ SDC FAILSECURE,W REX OUTPUT, ECLIPSE,DULL CHROME, DUAL VOLTAGE 1 $ 237.60 $ 237.60 RP-26 SDC PANIC BUTON SS PLT - N/ O MOM 8 $ 14.04 $ 112.32 31951099 Honeywell 18(4)+22(2+4+6) 1S CMP PROFN 1M 5 $ 621.00 $ 3,105.00 11191101 Honeywell 18/ 4 STR JKT 1M BX WHT 2 $ 168.48 $ 336.96 1346 HID PROXKEY III NON-PROGRAMMED KEY FOB BLACK 100 $ 3.73 $ 372.60 1326 HID PROX CARD II CLAMSHELL NON-PROGRAMMED 200 $ 2.00 $ 399.60 OL202WX HID Standard White Matte - 2.0483" x 3.2983" HID Card Labels (250 sheets-2000 labels) 1 $ 43.20 $ 43.20 FAR-55000 Open Options Fargo DTC4500 Base Model , USB Printer and Ethernet, Printer with Two Year Warranty.