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Per Ardua Ad Astra: a Concicise Guide to Canadian Personnel Records and RCAF Service Information of the Second World War

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Per Ardua Ad Astra: a Concicise Guide to Canadian Personnel Records and RCAF Service Information of the Second World War Canadian Military History Volume 9 Issue 1 Article 9 2000 Per Ardua Ad Astra: A Concicise Guide to Canadian Personnel Records and RCAF Service Information of the Second World War Timothy Dubé Library and Archives Canada Follow this and additional works at: https://scholars.wlu.ca/cmh Part of the Military History Commons Recommended Citation Dubé, Timothy "Per Ardua Ad Astra: A Concicise Guide to Canadian Personnel Records and RCAF Service Information of the Second World War." Canadian Military History 9, 1 (2000) This Feature is brought to you for free and open access by Scholars Commons @ Laurier. It has been accepted for inclusion in Canadian Military History by an authorized editor of Scholars Commons @ Laurier. For more information, please contact [email protected]. Dubé: <em>Per Ardua Ad Astra</em> Per Ardua Ad Astra A Concise Guide to Canadian Personnel Records and RCAF Service Information of the Second World War Timothy Dube rr'be motto of the Royal Canadian Air Force - The most obvious place to begin documenting 1. per ardua ad astra- through adversity to the the wartime service of these Canadians is to stars - might also serve as an apt expression locate their military service file. Military service when beginning research on individual Canadian files for the more than one million uniformed men airmen or airwomen of the Second World War. and women who were on active service with Without a guiding-hand, the first-time researcher Canada's armed forces during the Second World is likely to experience some considerable War are in the custody of the Personnel Records "adversity" before locating their "stars." Unit of the National Archives of Canada. Their files occupy more than 20 kilometres of shelf This note introduces the key records and space. Access to the documentation in these published sources for documenting those personnel files is governed by the provisions of individuals who served with the Royal Canadian two Federal statues; the Privacy Act and the Air Force during the Second World War, as well Access to Iriformation Act. Persons seeking access as directions for locating the records of those to their own military personnel files can apply Canadians who served in related air elements under the Privacy Act. If the veteran has been during the conflict. Many archival records and dead for 20 years or more, the file is no longer library sources give some information about these protected under the Privacy Act and anyone has individuals: this note is limited to official records, the right to obtain copies of the file under the or to those records compiled from official sources, Access to Information Act. In these latter cases, that are held by the major Canadian and individuals requesting access to the records must Commonwealth institutions which have the produce evidence that the person concerned has mandate to provide such essential wartime been dead for more than 20 years. documentation. Typical personnel files for the Second World * * * * * War can include such documents as: attestation papers, recording name, date and place of birth, he Royal Canadian Air Force at the permanent address, details of next-of-kin, T commencement of the Second World War in previous military service, education, etc.; a record 1939 was the smallest of Canada's three armed of service, showing postings and promotions; pay services. By 1945, it had expanded to the fourth records; a medal card, recording those medals largest air force of the Allied powers. In all, more and honours awarded; casualty notifications, than 232,500 men and 17,000 women served in including certificates of death; a will, with estate the wartime RCAF, both in home defence and files; and correspondence. overseas, and over 18,000 Canadian airmen and airwomen lost their lives on active service during Requests for copies of the personnel files the Second World War. should be sent to the Personnel Records Unit, ©Canadian Military History. Volume 9, Number 1, Winter 2000, pp. 75-79. 75 Published by Scholars Commons @ Laurier, 2000 1 Canadian Military History, Vol. 9 [2000], Iss. 1, Art. 9 Researcher Services Division, National Archives of History and Heritage. These record: the name. of Canada, 395 Wellington Avenue, Ottawa, date of birth, religion and marital status at time Ontario, K1A ON3. Fax: (613) 947-8456. Web site: of enlistment; the date and place of enlistment; <http: I lwww.archives.ca>. Researchers should service numbers; Canadian postings, with be aware that the queue is long and a wait of effective dates: and rank and trades with their three to four months is not unusual. Additionally, effective dates. However, overseas service is not each request is limited to three names. recorded and biographical details for (Statistics for the last year show that the members of the RCAF (Women's Division) unit answered almost 30,000 written are not readable on the microfilmed inquiries. This was accomplished with cards. only 14 staff members!) The published RCAF Daily Routine However, a significant number Orders for the Second World War of Canadians enlisted directly record the granting of with the Royal Air Force before commissions, the award of the Second World War or in honours, and the transfer of the early months of that conflict individual officers and other when RCAF recruiting standards ranks. Information about were set excessively high pending individual RCAF officers can also expansion of the air training plan. be found in the published officers Known as CAN IRAF personnel, lists. At the commencement of the their service records are retained Second World War, the published only by the British Ministry of Dt;fence Forces List recorded the Defence. Ex-serviceman and next­ names of all officers of the of-kin may obtain very brief details by writing to Canadian Army, RCN and RCAF, with the dates RAF Personnel Management, PMA(CS)2A2, RAF of their commission and other details. Innsworth, Gloucester GL3 1EZ, England. Arrangement was by service and then unit but a nominal index was included. As a result of the A number of Canadians also served with the rapid expansion of the armed forces this single RAF Ferry Command, delivering aircraft around List was quickly superseded by separate monthly the globe. At the Directorate of History and lists for each service. The Royal Canadian Air Heritage (DHH), Department of National Defence Force List is arranged by trade, and includes the are Employment Cards and Crew Assignment name and service number of each officer. with Cards for the estimated 6,000 aircrew, both his rank and date of seniority. An appendix military and civilian, who passed through RAF includes a list of officers who had retired or died Ferry Command Headquarters at Dorval, since the previous list. These published Orders Montreal. The Employment Cards (Ace. 84144- and Lists will be found in major reference libraries 2) provide biographical information and dates of across the country. service, flying status and rates of pay. The Crew Assignment Cards (Ace. 84144-3) include Early in the war, RCAF authorities obtained additional biographical and next-of-kin details, lists of the CAN IRAF personnel from RAF with a photograph of the individual and a list of authorities and Wing Commander Fred Hitchins, all flights and aircraft delivered. Located at 2429 as an RCAF Historical Officer, kept track of many Holly Lane, Ottawa (near the convergence of of their careers until about mid-1941. The CAN I Walkley and Heron Roads), the Directorate of RAF Cards produced vary greatly in detail. Some History and Heritage currently provides public give only the sketchiest information, while others access to these and other records on Tuesdays are crowded with details gleaned from award and Wednesdays during regular business hours. citations. Operations Record Books and press releases. These cards are currently held by the A number of other documents - published Directorate of History and Heritage. and unpublished, original and compiled- serve to complement or supplement the respective For aircrew, the most interesting or service files of Canadian airmen and airwomen informative sources are the Operations Record of the Second World War. Books. RCAF Operations Record Books describe the daily activities of all BCATP schools in Indices to RCAF Personnel Records (Ace. 76 I Canada, and all RCAF operational squadrons, 10) are held as microfilm copies by the Directorate wings and groups, and their appendices furnish 76 https://scholars.wlu.ca/cmh/vol9/iss1/9 2 Dubé: <em>Per Ardua Ad Astra</em> a record of each operational sortie. One copy of and the date, place, time. nature and possible the original RCAF Operations Record Books (540 cause of the accident; and the Investigating Form) and their appendices (541 Form) are held Officer's Report or the Court's Proceedings, which by the Government Archives and Records record additional details of the accident and the Disposition Division (GARDD) of the National findings. The latter reports often include in their Archives of Canada (RG 24, E 7, Volumes 22.495 appendices, excerpts from the airframe and to 22.850). Microfilm copies of these can be engine log books, witness statements, maps, borrowed for personal use by any institution that plans, photographs and correspondence. possesses a microfilm reader and that participates in an inter-library loan arrangement. Combat Cards, covering members of the Requests for loans must be submitted by the RCAF, as well as Canadians enrolled in the RAF, borrowing institution, clearly specifying the unit are held by the Directorate of History and and time period required. Requests should be Heritage. These cards give service numbers and submitted to the Inter-Institutional Loans Unit, trade, and list by date, type and location, the National Archives of Canada, 395 Wellington victories.
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