Avanade Helps Lotus F1 Team Manage the Shutdown

DATA DRIVEN

AUGUST 2013 AUGUST SHUTDOWN Find out how Avanade have been working with Lotus F1® Team to minimise disruption FOCUS IN: COMPETITION! SHAREPOINT Win a signed Lotus F1® Team shirt! Avanade keeps everyone in the loop at Lotus F1® Team

CONTENTS 03 FORWARD: This is Formula One racing; a For two weeks each August, Lotus In addition, we look at how HOLIDAY READING business as much as a sport, where F1 Team’s factory in Enstone, SharePoint has revolutionized FOREWORD: the pressure is at boiling point, England, usually a buzzing hive the working lives of personnel where speed and efficiency are of activity, becomes quiet and throughout the team, as it has 04 BELGIAN GRAND critical, and where technology and motionless – save for the IT staff with Avanade customers in other PRIX REPORT communications are key to winning still working in the background industries. And we’ll look back at HOLIDAY READING the last two grand prix, debriefed by world championships. to maintain and update the team’s 06 AUGUST IT systems. Lotus F1 Team’s technical chief, and Avanade and Lotus F1 Team ahead to Monza and Singapore. SHUTDOWN IMAGINE A BUSINESS WHERE YOUR PERFORMANCE have joined forces with the aim Every team is in the same situation, [VIDEO] REPORTS ARE PUBLISHED EVERY FORTNIGHT. of becoming more efficient, more forced to down tools for 14 days, HERE’S HOPING FOR on the pulse, more analytical and, and the challenge is to pick up STRONG RESULTS 06 PLANNING FOR A WHERE HALF A BILLION PEOPLE TUNE IN TO WATCH above all, faster: in the design office, where they left off on their return, YOUR ANNUAL GENERAL MEETING WHICH OCCURS in manufacturing, in the aero labs revved up ready for the next AS ALWAYS. TWO WEEK , and, ultimately, on the race track grand prix. SHUTDOWN NOT ONCE BUT 19 TIMES A YEAR. WHERE A TENTH- where it matters most. OF-A-SECOND CAN MEAN THE DIFFERENCE OF TENS We will look at how Avanade has 10 FOCUS IN: In the first edition of this new helped by providing the team with SHAREPOINT OF MILLIONS OF DOLLARS. monthly magazine, which goes better scheduling tools to ensure behind the scenes to show how that straight after the last race, Avanade and Lotus F1 Team before the shutdown, the team was 11 COMPETITION are working together, we look at already prepped to battle in Belgium. Formula One’s summer shutdown.

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1.4MB In 1997 a whole BELGIAN race worth of data from two cars fitted on a floppy disc, GRAND PRIX which held 1.4MB “WE’VE FINISHED A “HAD IT RAINED IN THE “WE MUST NOW LOOK “ROMAN WAS ON A REPORT LOT OF RACES AND MIDDLE OF THE RACE AHEAD AND LEARN ONE STOP STRATEGY, HAD SOME GOOD WE COULD HAVE BEEN FROM THIS WEEKEND” WHICH WAS THE 15MB Lotus F1 Team endured a difficult Today, more than RELIABILITY; ONE DAY WELL-PLACED TO RIGHT THING TO DO” 15MB of data is Belgian Grand Prix, with brake failure “It was a disappointing weekend, generated, per car, YOUR LUCK HAS TO TAKE ADVANTAGE” with qualifying not as well as we per lap leading to the retirement of Kimi “It was a difficult race for us. We had expected and then a difficult RUN OUT” didn’t have the pace in qualifying Räikkönen whilst Romain Grosjean “We had a difficult first lap where first lap in the race. Kimi suffered and didn’t seem to have the pace we lost a few positions and then from a brake failure which, of employed a one-stop strategy to finish “I had a brake failure so there was in the either. We had a difficult first dropped back a couple more places course, is a concern. We already eighth. Kimi’s DNF was the first of his really no point in trying to continue. lap where we lost a few places and 50GB in the incident with Sergio Perez believe we know why it happened Lotus F1 Team career and his first We both got good starts off the found ourselves sat behind slower (McLaren). We decided on a one and we will investigate this in detail More than 50gig of line but there wasn’t enough space cars. After that it was difficult to data is generated retirement in 39 races. It was his first stop strategy today and with the to prevent the situation arising into the first corner where I went make up any ground. Unfortunately by two cars over the new tyres I felt that the grip was again. Romain finished eighth which non-points finish in 28 races and only over the kerb and lost some time, Kimi retired from the race with a course of the whole much higher than before but I knew clearly isn’t the sort of position his second non-points finish since but after that I was pushing as hard front brake failure which we are race weekend that it would be difficult to get the we hope for at the end of a race driving for the team. as I could. There were some brake now investigating. Romain was time back. We tried something weekend. Today we lost some issues at the beginning of the race on a one stop strategy which was different and you never know; had pace and part of that might be but we were managing them and the right thing to do today. We As a result, Kimi drops to fourth in the Drivers’ it rained in the middle of the race due to the low temperatures. We it was going okay until we had to look forward to starting again in 500TB Championship on 134 points, having been overtaken by we could have been well-placed to must now look ahead, learn from retire. We’ve finished a lot of races Monza where we will bring new second-placed Fernando Alonso [151] and third-placed take advantage. It is good to finish this weekend” Over half a petabyte and had some good reliability; one developments to the car can Lewis Hamilton [139]. The team remains in fourth place the race without any mistakes, of storage capacity day your luck has to run out and hopefully have a better weekend.” in the Constructors’ Championship on 187 points. even if eighth place isn’t what we Eric Boullier, Team Principal at Lotus F1 Team today was that day.” at Enstone were hoping for this weekend; Alan Permane, Trackside Kimi Räikkönen but we go to Monza hopeful Operations Director AUGUST SHUTDOWN of better things.” Watch the video >> Romain Grosjean

AUGUST PLANNING FOR SHUTDOWN A TWO WEEK SHUTDOWN

Formula One is relentless: nineteen races between March and November, constant development on not just this season’s car, but next season’s as well, 24/6 wind-tunnel testing and 50 weeks of flat-out work in every department. Despite this pace, there’s a cross- team agreement that for two weeks every August the workforce drop their tools and take a well-earned break, safe in the knowledge that their rivals are doing exactly the same.

“Our development cycle is constant,” explains Lotus F1 Team’s Head of Aerodynamics Dirk de Beer, “with March to June particularly pressurized EVERY SUMMER FORMULA ONE as, alongside development of the current car, we are also in the thick TEAMS HAVE A MANDATORY of developing long lead items for the 2014 car such as the chassis and gearbox. It is utterly relentless, and the August shutdown is the only break SHUTDOWN FOR TWO WEEKS. we have, and it is very welcome. It allows us to recharge our batteries.” >

Find out how Avanade have been working with Lotus F1 Team to minimize disruption and ensure DRIVERS CHAMPIONSHIP that new development components are ready in time for the Belgian Grand Prix. Click above to watch!

06 © 2013 Avanade Inc. All Rights Reserved. Data Driven Issue 01 IN ORDER TO ENSURE THAT THE DESIGN, AERODYNAMICS, MANUFACTURING AND RACE TRACK OPERATIONS ARE UNAFFECTED BY THE BREAK, LOTUS F1 TEAM NEEDS TO HAVE A DETAILED UNDERSTANDING OF ITS DEVELOPMENT SCHEDULE ACROSS ALL PRODUCTION AND PLANNING DEPARTMENTS.

PLANNING FOR A TWO WEEK SHUTDOWN CONTINUED...

NO WORK RELATED TO THE DESIGN, MANUFACTURING OR RACING OF AN F1 CAR IS ALLOWED DURING THE TWO-WEEK SHUTDOWN

In addition, the company’s email “Right before the shutdown we have In order to ensure that the design, “Those two weeks are time we treat vacation, the Lotus F1 Team is able allowed to do maintenance, so the system is frozen, meaning no the Hungarian Grand Prix, and aerodynamics, manufacturing as being non-existent in terms of to take two weeks off work safe IT department remains busy. discussion or other communication straight afterwards it’s Belgium,” and race track operations are our planning schedule,” explains in the knowledge that they are can take place. The challenge explains Lotus F1 Team CEO, unaffected by the break, Lotus Dirk de Beer. “there’s a four week ready for the next race. Normally “Three years ago we had four faced by Lotus F1 Team is to Patrick Louis. “Both races require F1 Team needs to have a detailed gap between the Hungarian and in F1 if you stand still you go different planning sections of get everything for the Belgian very different technical set-ups, so, understanding of its development Belgian Grand Prix but in practical backwards, but, with every team the company and they were not Grand Prix, at the end of August, before we log off for August, we schedule across all production and terms it’s two weeks. That is all bound by the same restrictions, communicating with each other,” lined up by August 1 so that, have to manufacture new parts for planning departments. Avanade’s we have to work with, and we use Avanade’s scheduling tools ensure explains Patrick Louis. “With the when the factory doors reopen a Belgium and also for Monza, the scheduling tools have helped our scheduling tools to ensure all that the Lotus F1 Team is at no help of Avanade we created one fortnight later, the team can pick second race after the shutdown, cross-departmentally to ensure the deadlines are met as normal in disadvantage and ready to hit the unique tool for the company which up exactly where they left off which requires yet another package. that the team is ready for the preparation for the next race and in ground running as soon as they ensures all the divisions are linked with no interruption to the team’s We cannot afford any delays next two races as soon as the our 2014 development.” clock back in for work. together and interfaced so that we goals or efficiency and without because, on the Monday after each factory is reopened by helping the deliver our new performance parts compromising the team’s pursuit of race, the parts are obsolete because design, manufacturing and logistics With the design and manufacturing In addition, although the team is on time.” world championship points. they are bespoke to each of these operations get everything signed-off timetable for the following two prevented from working on its 2013 races. Planning on the design side on time. races met before the Formula One and 2014 car in the break it is and manufacturing logistics are key.”

08 © 2013 Avanade Inc. All Rights Reserved. Data Driven Issue 01 “THIS HAS REALLY BOOSTED PRODUCTIVITY AND EFFICIENCY, REDUCING DEVELOPMENT LEAD-TIMES. IT’S A MASSIVELY INFLUENTIAL STEP FORWARD.” DIRK DE BEER, HEAD OF AERODYNAMICS, LOTUS F1 TEAM CONTACT US IF YOU HAVE ANY QUESTIONS OR COMMENTS ABOUT COMPETITION! DATA DRIVEN PLEASE GET TO WIN A SIGNED LOTUS F1 TEAM IN TOUCH BY E-MAILING SHIRT, ANSWER THE QUESTION FOCUS IN: AVANADELOTUSF1@ BELOW AND SEND YOUR ANSWER TO SHAREPOINT AVANADE.COM [email protected] “WHAT’S THE COMBINED One of the major advantages that Avanade has brought to Lotus F1 Team RACE MILEAGE FOR this season is Insight, the team’s SharePoint intranet portal that schedules events, allows documents to be shared, and keeps everyone in the loop. ROMAIN GROSJEAN & KIMI RAIKKONEN SO FAR BUSINESS PROBLEM AVANADE SOLUTION RESULTS REALIZED THIS SEASON, UP TO & In the past, the team’s planning documents could Utilizing Microsoft SharePoint 2010 and developing “Avanade have turned it around,” exclaims De Beer. only be opened by one person at a time. “It was very some new applications specifically for Lotus F1 Team, “I’m astonished at how quickly their consultants have INCLUDING THE BELGIAN frustrating,” comments Head of Aerodynamics Dirk Avanade came in and created a system that allowed an provided us with a SharePoint application that is far de Beer. “It was a simple Excel document. Ideally we unlimited number of users to access critical information. more effective than the program we had previously. GRAND PRIX?” needed multiple people accessing it whenever they It has become vital because now multiple people needed to. And sometimes you couldn’t log-out properly Part of the challenge was time. Avanade’s arrival can go onto the software platform, and this has and we would get locked out. coincided with the design and manufacturing really boosted productivity and efficiency, reducing department’s busiest time at the start of the year. development lead-times. It’s a massively influential “We wanted to progress, we wanted a SharePoint step forward.” environment. We had previously had both internal and For example, on the logistics side, Avanade has external software developers try to tackle the problem, developed report interfaces for the team’s transport and every time it resulted in disappointment and wasted manager, enabling him to oversee all the team’s man-hours.” transport requests 24/7. In aerodynamics, Avanade has developed a new application that plans the wind tunnel program, doing away with the Macro-overrun old Excel program, which was prone to manual error. Now the aerodynamicists can organize their planning with WIN minimal effort. A SIGNED LOTUS F1 TEAM SHIRT!