Worplesdon Parish Council
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Worplesdon Parish Council Minutes of the monthly meeting held on 25th of ovember 2010 in the small Hall, Worplesdon Memorial Hall 361-10 - Chairman Mr R McShee, Mr T Cater, Dr P Cragg, Mr M Dillon, Mrs A Hunt, Mr E Marks- Oldham, Mrs S Morgan, Mr D Slaymaker, Mr P Spragg, Mrs A Trevena, Mrs M Wilson, Mr R Welch and Mr C Venables. Also in attendance were Cllr N Sutcliffe, PC M Patey, Cllr V Searle, Mrs M Monan and Mrs L Belton. Mr McShee welcomed Mrs Anita Trevena and Mr Chris Venables to the Council. 362-10 -Public participation Mrs Belton raised concerns about planning application number: 10/P/02093 -34 Envis Way. Mr McShee thanked Mrs Belton for addressing the council and advised that her concerns would be taken into account when the planning application is considered later in the meeting. 363-10 - Lucky Locals Lottery Mrs Michelle Monan, the promoter of a new local lottery in Pirbright, addressed the Parish Council. Mrs Monan explained how the lottery would function and enquired whether the Parish Council would like to be involved with the decision on how any community money would be spent, if she was successful in promoting the lottery in Worplesdon. Mr McShee thanked Mrs Monan for addressing the Council and invited her to the following meeting on 27 January, when further consideration would be given to her enquiry. Appendix 1 – Local Locals flyer 364-10 - To accept apologies and reason for Absence in accordance with the LGA 1972, Sch12, para 40. Apologies and reasons for absence were received from Mrs E Nagle, Mrs D Robinson and Mr N Sherwin. Apologies accepted. Apologies were also received from Cllr Chan and Cllr Laker. 365-10 - Declaration of Personal or Prejudicial Interests by Councillors on any of the agenda items below in accordance with the Local Authorities (Model Code of Conduct) Order 2007 – (SI.2007/1159) Mr McShee declared a prejudicial interest in item 26 on the agenda. Mr McShee left the room whilst this item was discussed. 366-10 - Register of Interests – To declare any amendments No declarations were made. 123 367-10 - Declaration of Gifts or hospitality over £25 No declarations were made. 368-10 - Police matters in Worplesdon PC Patey gave the following report: Worplesdon 17 crimes - including two non-crimes 1 x assault 5 x burglary 8 x thefts 1 x criminal damage 1 x public order 1 x harassment Wood Street Village 5 crimes - including 4 non-crimes 1 x assaults 2 x damage 1 x drugs 1 x public order Fairlands 1 crime and1 non-crime 1 x criminal damage Jacobs Well 3 crimes 1 x burglary 1 x criminal damage 1 x theft This compares with 37 crimes for the same period in 2009. PC Patey advised that the police still do not know who is writing and publishing the Village Watch newsletters. A serious road traffic accident had taken place recently near Cobbett's Close following a high speed police pursuit. The driver and passenger were not local. Both men are recovering from their injuries. Mr Marks-Oldham enquired how many of the crimes have been solved. PC Patey advised that it would take time to ascertain that information. 124 Mr Slaymaker advised that a fatal road traffic accident had taken place in Slyfield on Tuesday and enquired as to the nature of the accident. PC Patey advised that a pedestrian had been hit by a car. Mr Welch advised that youngsters are continuing to climb on the roof of St Alban’s Church and requested that additional visits be undertaken, by the police, in the hopes that the children could be caught in the act. PC Patey advised anyone witnessing children climbing on the roof to call the main police switchboard as the local police team were not always available – 0845 125 2222. Dr Cragg enquired when PC Redfern would be arranging Community Speed Watch training. PC Patey advised that he would chase this matter up on behalf of the Parish Council. Mr McShee thanked PC Patey for giving his report. PC Patey then left the meeting. 369-10 - Councillor’s report Cllr Nigel Sutcliffe gave the following report: 1. Community car park Wood Street Village – Land beside Luxford Cottage (Possible Exchange Land) Chris Mansfield is considering the Parish Council’s request. The request will be considered as per the Borough Council’s new Asset Management Framework. Cllr Sutcliffe stated that he was optimistic about the outcome of Parish Council’s request. The money secured by Cllr Nevins towards the application fee for the exchange land must be spent 31st of March or it will be lost. A planning application needs to be submitted as soon as possible. 2. Guildford Borough Council - Gypsy meeting (date??) This meeting had been cancelled as too many people were due to attend the meeting which would have become very unwieldy. 3. Roundabout - bottom of Holly Lane Mr Newcombe Guildford Borough Council remained confident that the saplings and other shrubs would be removed before the year-end. 4. Park Smart campaign - Fairlands shops Cllr Sutcliffe stated that a two-hour parking scheme in West Horsley had proved to be successful. 5. Speed data recorder (SDR) – Black Box The Parish Council will need to obtain a quotation for an SDR box, before Cllr Sutcliffe's request can go to the Local Area Committee. 6. HGVs parking in the layby outside Worplesdon Memorial Hall 125 Cllr Sutcliffe suggested that parking bays be marked out in the lay-by because any HGV parking lengthways across the bays would then be creating an obstruction and could then be moved on by the police. Members of the council concurred with Cllr Sutcliffe's suggestion and asked that he investigate the feasibility and cost of marking out parking bays. 370-10 - Minutes of the previous meetings It was proposed Mr D Slaymaker, seconded Mr M Dillon that the minutes of the meeting held 21st of October 2010 be approved and signed by the Chairman as a true record. Agreed. It was proposed Mr P Spragg, seconded Mr E Marks-Oldham that the minutes of the Extraordinary Meeting held 11 November be approved and signed by the Chairman as a true record agreed. Agreed. Matters Arising 371-10 - “Fairlands – Local shops” sign The Clerk advised that the local shops sign had finally been re-erected. 372-10 - Tree surgery – Perry Hill Green A planning application will be required for the tree surgery needed within the Conservation Area of Perry Hill as the trees are not dead/dying or dangerous. 373-10 - Grass cutting arrangements, Worplesdon Email received from Dominique Stephens SCC confirming that we will be able to continue to act as Agents for the County Council. The exact amount of funding for the year 2011/2012 is to be confirmed. The Clerk would duly arrange for the tender documents to be issued. 374-10 - Surrey Transport Plan (LTP)3 – Final consultation “Travel Planning Strategy” deadline 10 December 2010. Mr McShee offered to look at this consultation on behalf of the Parish Council. 375-10 - Worplesdon Public Art – Sime Gallery Mr Cater gave a report to the Council. Appendix 2. 376-10 - Finance 1. Bank reconciliation – October 2010 The RF0 had prepared the bank reconciliation for October 2010 in accordance with the Accounts and Audit Regulations 2006. The Chairman duly signed the bank reconciliation and bank statements. 126 Appendix 3. 2. Monthly budget report The RF0 had prepared the monthly budget report for October 2010 in accordance with the Parish Council’s Financial Regulations. The Chairman duly signed monthly budget report. Appendix 4. 3. Letter of thanks received from Wood St. Village Hort. Soc. A letter of thanks for the £200 donation had been received from Mrs H Barker. 4. Algae treatment – Fairlands and Jacobs Well play areas Quotation received from Playground Facilities Ltd – Total cost to treat the play surfaces with microbiological surface biocide - £401.50 & VAT. Record RSS’s playground inspector had advised that the area be treated with Roundup. Mr Venables and Dr Cragg advised the Clerk to contact the Manufacturer in the first instance to establish whether the active chemical would deactivate on the play surface as it does in soil. This item is to be on the agenda of the next full council meeting. 5. Surrey Pension Fund AGM Copies of the County Council’s presentation had been received for information. 6. Mulberry & Co – Interim Internal Audit Y/E 31 March 2011 Mr M Mulberry had submitted the Interim Internal Audit Report for the Council's consideration. Mrs Morgan asked to read the report on behalf of the Parish Council. 7. VAT refund – 1.4.2010 – 30.9.2010 A BACS payment of £5,937.74 had been received from H M Revenue & Customs. 377-10 - Invoices for payment It was proposed Mr T Cater, seconded Mr R Welch that cheques to the value of £5, 101.21 be approved and signed. Agreed. Chq. o: Payee: Details: £: 001120 Norris & Gardiner Ltd Remove fallen willow limb 127.30 001121 Blue Sky H & S Inspections & materials 875.96 001122 Salary/Exps 001123 Staff costs Salary/Exps 4,097.95 001124 PAYE/NIC 001125 Pension conts Ee’s & Er’s Total £5,101.21 127 378-10 - Clerk’s Report 1. Annual Parish Meeting 2011 – 16 March 2011 – 7.30pm It was agreed that Ken Bare, Trustee of the Surrey Hills Society be invited to give a presentation at the Annual Parish Meeting on 16 March at Jacobs Well Village Hall. There will be a small charge of £30-£50.