Invercargill CITY COUNCIL
NOTICE OF MEETING
Notice is hereby given of the Meeting of the Infrastructure and Services Committee to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Monday 22 August 2011 at 4.00 pm
His Worship the Mayor Mr T R Shadbolt JP Cr C G Dean (Chair) Cr I R Pottinger (Deputy Chair) Cr R L Abbott Cr N D Boniface Cr T J Buck Cr A G Dennis Cr N J Elder Cr J Kruger
EIRWEN TULETT MANAGER, SECRETARIAL SERVICES
Finance and Corporate Services Directorate Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill • 9840 New Zealand DX No. YA90023 • Telephone 03 211 1777 Fax 03 211 1433
AGENDA
Page
APOLOGIES
PUBLIC FORUM
MONITORING OF SERVICE PERFORMANCES
3.1 LEVELS OF SERVICE
3.1.1 Parks and Reserves 2
3.1.2 Public Toilets 2
3.1.3 Roading 3
3.1.4 Sewerage 12
3.1.5 Solid Waste Management 15
3.1.6 Stormwater 17
3.1.7 Water Supply Activity 20
ACTIVITY PLAN REVIEW
4.1 REPORT OF THE DIRECTOR OF WORKS AND SERVICES
4.1.1 Asset Management Plan, Core Buildings and Public Toilets 25 Outcomes from Workshop
4.1.2 Sewerage Asset Management Plan 2011 − Outcomes From 29 Workshop
4.1.3 Stormwater Asset Management Plan 2011 − Outcomes from 33 Workshop
4.1.4 Water Asset Management Plan 2012 − 2015 Outcomes from 37 Activity Workshop
OTHER BUSINESS
5.1 REPORT OF THE DIRECTOR OF WORKS AND SERVICES
5.1.1 Clifton Wastewater Treatment Plant − Monfforing of Estuary 41 Sediments
Appendix 1 43 Page
5.1.2 Stormwater Discharge Consent Applications 45
Appendix 1 49
5.1.3 Provision of Alternative Kerbside Waste Services from 65 Kerb/Verge
Appendix 1 67
5.1.4 Procedural Audit by New Zealand Transport Agency of 69 Invercargill City Council Roading Activity
Appendix 1 71
5.1.5 Leven Street Car Park Building Long Term Management 85 Options
5.1.6 Light Emitting Diode (Led) Street Lighting Trial 91
95 5.1.7 Proposed Public Toilet − North Dee Street 5.1.8 Environmental Reserves Management Plan 99
Appendix 1 This appendix will be circulated separately
Appendix 2 101 Appendix 3 107
Cemetery and Crematorium Statistics for the Past 12 Months 131
133 Change of Classification − Argyle Park, Bluff Appendix 1 135
5.1.11 Exchange of Land− Southern Greenway 137
5.1.12 Nursery Wood Chip Boiler Project 139
Appendix 1 141 Appendix 2 143
5.1.13 Parks Amenity Forestry Operations to 30 June 2011 145
Appendix 1 147
5.1.14 Preparation of Management Plans (Including Elizabeth Park, 151 Myers Reserve and Donovan Park)
6. URGENT BUSINESS 10. PUBLIC EXCLUDED SESSION
Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely
(a) Report of the Director of Works and Services
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of Reason for passing this Ground(s) under each matter to be resolution in relation to Section 48(1) for the considered each matter passing of this resolution
Contract 626 − Enable any local authority Section 7(2)(i) Pavement holding the information to Rehabilitation − carry out, without Fairweather Road prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
Contract 633 − Enable any local authority Section 7(2)(i) Stormwater and holding the information to Sewerage Renewal carry out, without − Queens Drive prejudice or disadvantage, negotiations (including commercial and industrial negotiations)
=k=k=k=k=k=k=k=k=k=k
TO: INFRASTRUCTURE AND SERVICES COMMITTEE
FROM: THE DIRECTOR OF WORKS AND SERVICES
MEETING DATE: MONDAY 22 AUGUST 2011
MONITORING OF SERVICE PERFORMANCES
Report Prepared by: Melissa Short− Corporate Planner
SUMMARY
Reporting on the Infrastructure and Services levels of service measures for the period comprising 1 July 2010 to 30 June 2011.
RECOMMENDATIONS
That the report be received.
IMPLICATIONS
FINANCIAL IMPLICATIONS
N/A.
1 PARKS AND RESERVES
Progress with major maintenance:
Major renovation of the limestone rock garden has been completed in Queens Park. > Replacement toilet for Sandy Point Mountain Bike area installed (old one vandalised). Building maintenance of the Cremator Room at the Crematorium completed. Wood Chip Boiler installed at Nursery and test runs undertaken. Forestry Encouragement Loan trees on Bluff Hill harvested. Forestry Encouragement Loan 1 − Bluff Hill − repaid. Forestry Encouragement Loan 1B − Sandy Point − repaid. > Forestry Encouragement Loan 4 − Sandy Point − repaid.
PUBLIC TOILETS
2 ROADING
* Responded to means that the contractor has been notified and has visited the site to ensure it is made safe for use by traffic and pedestrians.
Programme of Works − Roads
3 4 5 Legend STATUS
−−−−−− −− AOd~t~ona Complete
In Progress
Plar~nec
parks & Reserves
\
@
/−
/
Inset: Bluff
~ ,11
3−−−−o−June 201"; ...... Levels of Service Roads Invercar~iU ~~__
Map of Roading Programme − Urban
6 Legend
STATUS
Additional
−−− Completed
In Progress
Deferred
Planned ~ og ~on<~
N of Service Level Report − 30 June 2011 ~¢$ume0 k~Ow~dge as al da~e Roading pnn~d If ~nf~lt~o~ i~ ~ta~. E&OE
Map of Roading Programme − District
7 Programme of Works − Footpaths
8 9 Legend STATUS Additional
ComDlete
In Progress
Planned I Deferred I Parks & Reserves
~v~o s'f
/I
?− II z
I−I− i
1
z
Inset: Bluff \
InvercargiU L____ J ...... Map of Footpath Programme − Urban
10 \ \ \
Legend
STATUS Additional
Completed
...... In Progress
Deferred
Planned
N nf~ al,an ~,own ~s Ihe currently of Service krtowle~ge Level Report − 30 June 2011 Iassume= &s at ~a~e Footpaths Inver[argil~ L ...... Map of Footpath Programme − District
11 SEWERAGE
*Maintenance Contractors have been directed to supply detailed information on response times since 1 March. Since then there have been no sewage main blockages requiring this reporting.
*'11 of 13 Trade waste dischargers complied with conditions of their trade waste consents throughout the period.
One discharger failed to comply on one occasion in July 2010, and one other discharger failed to comply for January 2011.
Programme of Works
Pump Works− Sewerage
12 Legend i,,m~l,~LlJ Re STATUS
−− Add tlona Complete
In Progress
Planned
Deferred
Parks & Reserves
O
@ ~vm) IRlleml LAVA~ $I
~nSF.~; sl ~I.
m \
t
|
Inset: Bluff o
"~;− st \\
N Levels of Service 30 June 2011 r~,~;'o,~;;;=;,;',%;::' Sewerage Invercargil! ~;,~ ......
Map of Sewerage Works Programme − Urban
13 \ \ \
.J Legend STATUS Additional
...... Completed
...... In Progress
Deferred
Planned
~=. ~: N Info~allcn ~,wn ~ lhe ;u=rel~lly Level of Service Report − 30 June 2011 Ii~,$ume Map of Sewerage Works Programme − District 14 SOLID WASTE MANAGEMENT Alternative Solid Waste Disposal Practices Increasing use of alternative disposal practices (Cleanfill, green waste and recyclable material.) (L TCCP measure) Green Waste 900.00 800. O0 8 700.00 == 600.00 I−o 500.00 v .~ 400.00 300.00 200.00 100.00 2009/10 2010/11 Year i [] July • August [] September [] October • November [] December [] January i I', i February •March sApril May June i i [] 13 • i Recycling 350.00 300.00 250.00 I−o 200.00 v 150.00 100.00 50.00 2009/10 2010/11 Year July August September October November December January • • [] [] • [] • J 13 February March []April [] May 8 June / • J 15 Solid Waste to Landfill 3,000.00 8 2,500.00 == 2,000.00 o 1,500.00 −~ 01 1,000.00 500.00 2009/10 2010/11 Year [] July • August O September 13 October • November B December • January I [] February • March [] April [] May [] June Graph of Solid Waste Disposal 16 STORMWATER Programme of Works Pump Works− Stormwater 17 Legend STATUS Additional Complete In Progress i Planned Deferred Parks & Reserves IA • ~a ~y~o sl .E.WE"TSl R1 I'V x−−−−−− / \ / I / / 1R~A¥ RU Inset: Bluff N Levels of Service 30 June 2011 Stormwater InvercaroiU Map of Stormwater Programme − Urban 18 I L \ Legend STATUS Additional Completed In Progress Deferred Planned N of Level Service Report − 30 June 2011 Stormwater lnvercargil£ A Map of Stormwater Programme − Rural 19 WATER SUPPLY ACTWJTY Programme of Works 2O 21 f ]Legend STATUS ComoJete In Progress Planned Deferred Parks & Reserves o ! / inset: Bluff \ N Levels of Service 30 June 2011 Water lnvercargill A Map of Water Programme − Urban 22 / / \! Legend STATUS ~ Additional Compreted ...... In Progress −− Deferred Planned N Level of Service Report − 30 June 2011 Water InveK.argiK IE&OE Map of Water Programme − Rural 23 24 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 ASSET MANAGEMENT PLAN, CORE BUILDINGS AND PUBLIC TOILETS OUTCOMES FROM ACTIVITY WORKSHOP Report Prepared by: Paul Horner, Building Assets Manager SUMMARY The items raised as "Issues" in the presentation delivered at the July Activity Workshop will be included in budgets for the 2012−15 Core Buildings and Public Toilets Asset Management Plan. RECOMMENDATIONS That the following issues be included in the Asset Plan: Administration Building renewal work Housing Care Flats, the Clarendon Court flats at 60 Stirrat Street North Dee Street Exeloo 24 hour public toilet Buildings with potential to become Council liabilities. IMPLICATIONS 25 FINANCIAL IMPLICATIONS The financial implications will be as follows: Administration Building Renewal Work If this work was not to proceed it would provide a saving of about $3.5M. Provision of alternative Council accommodation cannot be estimated at this time but will be significant. Housing Care Flats The Clarendon Court flats at 60 Stirrat Street have provisional estimates of $100000 in the 2011−12 and 2012−13 budgets. North Dee Street 24 hour Public Toilet Support of the alternative Global Byte Cafe will provide a cost saving of $19000 per annum. Buildings with Potential to become Council Liabilities Buildings with potential to become Council liabilities may have a significant cost which cannot be estimated at this time. ISSUES Administration Building Renewal Work: This objective is to replace plant which is nearing the end of its economic life, improve the internal environment of the building, reduce energy consumption and renew the exterior appearance. This broadly involves: Replacement of the lifts with items that can reach to the Fifth floor > Replacement of the electric boiler and convection heaters with heat pumps and fan coil units which can both heat and cool the building. Replacement of the windows with double glazing to eliminate drafts and improve thermal insulation Reconfigure work space on the Fourth and Fifth floors > Add seismic bracing > Repaint the exterior and solve the paint blistering problem. This work is scheduled for 2013−14 but only be progressed if this investment is consistent with the outcomes of the Central Business District Renewal Project. Housing Care Flats, the Clarendon Court flats at 60 Stirrat Street: Some of the buildings are showing early stages of failure of the exterior cladding. A survey will be carried out to find the full extent of this and plans developed to repair and improve the claddings of the buildings. This work will be carried out to one building at a time. There are eleven buildings at Clarendon Court. North Dee Street Public Toilet: The Exeloo 24 hour public toilet is planned for the north end of Dee Street, in the vicinity of the Lone Star Cafe and Bar. A developer has suggested an alternative of providing financial support for an existing toilet at the Global Byte Caf6 to provide a public facility in the north Dee Street area. Council will be asked to decide which solution it prefers. 26 Buildings with potential to become Council liabilities: A number of public buildings exist in the Invercargill City Council area which are owned by independent Trusts or Council Controlled Organisations. Council does not directly manage these buildings although it may support them through Grants. If the owning Trusts were to encounter financial difficulty in the future, the buildings may revert Council ownership. This could include such buildings as: Scottish Hall Bluff Pool Bluff Hall Indoor Stadium Outdoor Stadium Museum Airport Terminal and Hangers The Building Assets Manger currently assists some of these organisations to develop basic asset plans for their buildings. This data will be retained in the Core Buildings Asset Management Plan so that future decision making can be carried out with reliable information about the future conditions and costs of the buildings. CONCLUSION The issues raised in the Core Buildings and Public Toilets Asset Management Plan Presentation are being addressed in the Long Term Plan and Annual Plan. 2? 28 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 SEWERAGE ASSET MANAGEMENT PLAN 2011 − OUTCOMES FROM WORKSHOP Report Prepared by: Malcolm Loan − Drainage Manager SUMMARY The 2011 Asset Management Plan is currently being prepared and will include issues raised in the July Activity workshop, and the outcomes of Committee discussion included in this report. RECOMMENDATIONS That the following outcomes be incorporated into the Sewerage Asset Management Plan: PIPE RENEWALS: It is recommended that funding for pipe renewals be increased incrementally over the next ten years to match the depreciation allocation. PUMP STATION / TREATMENT PLANT RENEWALS: It is recommended that that current renewal strategy for mechanical and electrical plant, to renew at the end of service life, continues. BIOSOLIDS APPLICATION TO LAND: It is recommended that further consents to apply Biosolids to land at Sandy Point be negotiated with Environment Southland. SEWERAGE EXTENSION TO RURAL RESIDENTIAL AREAS: It is recommended that the District Plan rules to restrict connection of Rural Lifestyle Development to Urban Sewerage be considered. DEVELOPMENT CONTRIBUTIONS: It is recommended that the District Plan rules setting sewerage development levies for specified areas of the district be considered. AWARUA INDUSTRIAL DEVELOPMENT: It is recommended that design and development of an industrial effluent system for Awarua be considered when industry needs are determined. 23 IMPLICATIONS FINANCIAL IMPLICATIONS Adopted outcomes will influence future budgets. SEWERAGE ASSET PLAN SUMMARY ISSUES MANAGEMENT −− OF 1. Pipe Renewals Invercargilrs oldest sewerage pipes are now 100 years old and are at their allocated replacement age. Maintenance and serviceability remain within acceptable limits. The number of blockages is reasonable, properties do not unduly lose service due to system failure, and the number of repeat work requirements on specific assets is low. However, infiltration / inflow of stormwater to the sewerage system is high, with wet weather flows of 10 to 12 times dry weather flows in parts of the city. High infiltration causes system overflow, contamination of stormwater systems, and compromises public health. These issues will increase as the network ages and need to be addressed by the renewal programme, coupled with attention to on property sources of infiltration. Renewal programming include assessment of age / structural integrity / capacity and co−ordination with other renewal activities for other assets, and decision can be made to extend lives of specific assets in good condition. However, overall, renewal expenditure needs to increase to depreciation allocation to fund renewal in the long term. Current expenditure is $860000 per annum. Depreciation is currently $1125000 per annum but asset valuations are being reassessed as at 1 July 2011 and this may change the depreciation amount. 2. Pump Station / Treatment Plant Renewals The network includes 29 pump stations and 3 treatment plans. Electrical / mechanical equipment is serviced regularly and assessed annually as part of annual plan preparations. The Asset Management Plan gives lives of 20 to 30 years for most of these assets, and major items of plant are now due for renewal. Expenditure requirements are in the order of $300000 to $600000 per annum. 3O 3. Biosolids Application to Land Biosolids from the Clifton Wastewater Treatment Plant were applied to a trial area of land at Sandy Point in March 2010. The biosolids will enhance the sandy soils with nutrients and biomass, prior to development for recreational purposes. Monitoring of soil and ground water is continuing and results are promising. Future use of biosolids at Sandy Point is dependent on successful resource consent application to Environment Southland. o Sewerage Extension to Rural Residential Areas Rural residential developments are sized to provide sufficient area for onsite wastewater disposal. Due to the cost of onsite systems, there is pressure from property owners close to the urban sewerage reticulation, to be allowed to connect using pumps and small diameter pumping lines. These pump lines have the potential for continuing incremental extensions and can be poorly managed. This issue could be addressed as part of the new District Plan with rules included to control this activity. 5, Development Contributions Although only low levels of urban developments are expected during the next twenty years, the more desirable areas for development appear to be in the northern parts of the city, and may lead to a need for upgrading of the existing sewerage network to accept this development. It may be necessary, as part of the new District Plan to provide for development contributions in areas which may require network upgrades. Awarua Industrial Development The existing Awarua effluent pipeline capacity is limited, with 85% of capacity to South Pacific meats / Dairy Trust. New wet industry at Awarua will require a duplicate pipeline and until specific industry needs are determined it will be difficult to determine treatment and capacity requirements. Asset Management Plan Development In order to better identify future needs of the sewerage network, the following projects are planned: Flow modelling further development of the network flow model to identify capacity and infiltration issues, and to better prioritise future renewal programmes. Condition rating − continuing CCTV and physical pipe inspection will assist in determining condition and deterioration rates of the pipes assets, to assist in developing renewal programmes. CONCLUSION Consideration of the issues outlined in this report, and of the recommended outcomes is important to development of a robust Sewerage Asset Management Plan. 31 32 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 STORMWATER ASSET MANAGEMENT PLAN 2011 − OUTCOMES FROM WORKSHOP Report Prepared by: Malcolm Loan − Drainage Manager SUMMARY The 2011 Asset Management Plan is currently being prepared, and will include issues raised in the July activity workshop, and the outcomes of Committee discussion of recommendations included in this report. RECOMMENDATIONS That the following outcomes be incorporated into the Stormwater Asset Management Plan: PIPE RENEWALS: It is recommended that funding for pipe renewals be increased incrementally over the next ten years to match the depreciation allocation. PUMP STATION RENEWALS: It is recommended that the current renewal strategy for electrical and mechanical plant, to renew at the end of service life, continues. STORMWATER DISCHARGE CONSENTS: It is recommended that strategies be include in the Asset management Plan to achieve standards to be negotiated for the stormwater discharge consents currently before Environment Southland. NEW METHODS OF STORMWATER MANAGEMENT: It is recommended that "low impact" design features to capture contaminants and retain peak stormwater flows be included in the "Code of Land Development" for greenfields development. 1 RURAL DRAINAGE DESIGN STANDARDS: It is recommended that District Plan rules to provide for improved stormwater design for Rural Residential subdivisions be considered. 33 IMPLICATIONS FINANCIAL IMPLICATIONS Adopted outcomes will influence future budgets, STORMWATER SUMMARY ISSUES ASSET MANAGEMENT PLAN −− OF 1. Pipe Renewals Invercargill's oldest stormwater pipes are now 100 years old and at their allocated replacement age. As with the sewerage network, maintenance and serviceability requirements are within acceptable limits. However, even with the upgrading programme over the last 25 years, a large proportion of the network is under capacity causing surface flooding and allowing stormwater to enter and overload the sewerage system. In turn the sewerage system can overflow, contaminating stormwater and creating health risks. There is a need to increase renewal expenditure levels to address these issues. The current Stormwater Renewal budget of $1011000 per annum is 62% of the pipe network depreciation allocation. Asset valuations are being reassessed as at 1 July 2011 and this may change the depreciation amount. Pump Station Renewals The network includes 9 pump stations with the oldest pumps now 45 years old, and programmed for replacement over the next few years due to steadily increasing maintenance costs and reliability issues. Expenditure requirements are in the order of $30000 to $100000 per annum. 34 3. Stormwater Discharge Consents Applications have been lodged with Environment Southland for consents to discharge stormwater to each of five waterways through Invercargill as required by the Southland Regional Water Plan. The consents will include conditions limiting the discharge of contaminants and requiring Council to monitor discharges, and address adverse effects int eh receiving waters. Invercargill City Council and Environment Southland have negotiated and agreed on all but one condition of the consent. This condition requires monitoring of discharges for faecal bacteria, and if trigger limits are exceeded, to investigate for and eliminate sewage inflows. The limits are considered by City Council staff to be too low and would require an expensive investigation programme for little improvement. It is likely for this issue to need resolution at a consent hearing. New Methods of Stormwater Management for Greenfields Development Urban freshwater catchments adversely affected by high volume peak stormwater run off, and poor control of contaminants. These issues can be addressed in Greenfields Developments with the inclusion of landscaping or structures to capture contaminants and retain peak stormwater flows. Such structures have been incorporated into the Ascot Heights and Inverurie developments, and are proposed for the Awarua Industrial Development. The Invercargill Code of Land Development (part of the District Plan), which is currently being updated will include these features. Rural Drainage In addition to the urban stormwater system, the rural area of Invercargill includes eleven Environment Southland drainage areas and three City Council areas. Environment Southland also manages the flood schemes through the city. Outside of these areas property owners are responsible for managing drainage systems, with Council holding a regulatory function. Problems arise when large properties are subdivided for rural residential properties and drainage issues are not addressed. It would be desirable for the District Plan to include design standards for drainage systems for in these developments. Asset Management Plan Development Stormwater modeling − current stormwater designs are based on methods development in the 1980's. It is intended that these be upgraded to more sophisticated design tools now available. Condition rating − as with the sewerage network, there is a need for improved and more detailed data of pipe condition and deterioration rates to assist in developing renewal programmes. CONCLUSION Consideration of the issues outlined in this report, and of the recommended outcomes is important to the development of a robust Stormwater Asset Management Plan. =1==1==1==1==1==1==#=1==#=1= 35 3G TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 WATER ASSET MANAGEMENT PLAN 2012 − 2015 OUTCOMES FROM ACTIVITY WORKSHOP Report Prepared by: Alister Murray − Water Services Manager SUMMARY The preparation of the budgets contained within the 2012/15 Water Asset Management will contain those items raised as 'issues' and their recommended solutions (outcomes) in the presentation in the July Activity Workshop as amended in this report. RECOMMENDATIONS That the following outcomes be included in the Water Asset Plan 2012− 2015. Trunkmain Renewals − it is recommended that an allocation of $6.5 million from loan to replace the Bluff pipeline be made and that an allocation for the replacement of the Branxholme pipeline at $11.5 million be scheduled over the period 2014 to 2017. Commitment to the Branxholme pipeline being subject to confirmation of the need for its replacement after completion of a study into alternative water supplied and the completion of the Branxholme duplicate pipeline. Assets to meet increase in demand − it is recommended that an allocation of $2.33 million from loan be made in the 2012113 year to complete the Branxholme duplicate pipeline. The project to be joint funded from the water asset and the Awarua Estate project. Further that a programme of leak detection be engaged to be funded from rate revenue at $25000 per year ongoing. Security of supply − it is recommended that an allocation of $6.0 million from loan be made scheduled over the period 2013 to 2015 subject to a favourable outcome from preceding investigative works to determine the feasibility of underground water supplies. Water Quality (Taste and Odour) − it is recommended that dosing of activated carbon at approximately $30000 per year be continued to be funded from rate revenue and that investigation be made to improve treatment effectiveness in removing taste and odour. Charging for Water − it is recommended that the water asset plan reflect the InvercargiII City council practice of only metering large or potentially large users of water and not include any allowance for universal metering. Change to Drinking Water Standards − it is recommended that the water asset plan reflects intent to engage investigation into international changes in water treatment practices and their standards. recommended that the water asset plan 1 Competition of Water Resource − it is reflect the intent for the Invercargill City Council to submit as appropriate to changes in the Environment Southland Water Plan, IMPLICATIONS FINANCIAL IMPLICATIONS The financial implications are recorded as below. WATER MANAGEMENT ISSUES ASSET PLAN − ADDRESSING THE The following restates the issues and the proposed solutions (outcomes) as raised in the July workshop. The solutions are unchanged but timing has been altered with respect to the replacement of the original Branxholme pipeline which has been delayed by three years. The delay is a strategic move which will allow the completion of the Branxholme duplicate pipeline and investigations into an alternative 'emergency' water supply ahead of committing to the pipeline replacement. The completion of the duplicate pipeline gives a degree of redundancy in operation of the Branxholme pipeline system such that rehabilitation methods of the original line instead of just replacement can be considered. It is unlikely but just possible that an alternative supply could be identified such that two Branxholme pipelines may not be needed. It is not thought that a delay of three years would seriously affect levels of service. Ii Trunkmain Renewals (Branxholme and Bluff pipelines) These are pipelines that have not yet reached their theoretical asset life but exhibit a high level of failure. It is recommended that they be renewed to ensure reliability of the pipe network system. Provision will be made to include an amount of $6.5 million to renew the Bluff pipeline as an ongoing project as the commitment has already been made and $11.5 million for the Branxholme pipeline over the years 2014 to 2016 subject to its need being confirmed at that time. (See above) 38 New Assets to Meet Increased Demand for Water The current system, as developed, has only just enough capacity to meet current demand. There is also leakage in the system, some of which but not all may be recoverable. The proposed industrial development at Awarua will definitely take water demand beyond the current capacity. It is proposed to complete the Branxholme duplicate pipeline in its nominated size, 600mm, and split the cost between the Water Asset and the Council's Awarua Estate project such that the water asset contributes to that cost in excess of that required by the Awarua Development. Accordingly provision for $2.33 million from loan will be made for expenditure in 2012/13. Note, no provision for the funding of the pipeline to serve the Awarua Development is included in the Water Plan, its provision must be included elsewhere, i.e. in the Awarua Estate Project. Additionally an active leak detection programme will be included at $25000 per annual from rate revenue ongoing. g Security of Supply Our community is solely dependant on the Oreti River as its supply. As such it is vulnerable to drought and treatment difficulties during flood events. An investigation into underground supplies over other possibilities is proposed because of its lower cost than other possibilities and the different risk profile to the Oreti supply. An allowance of $6.0 million to be expended over the period 2013 − 2015 will be allocated. Commitment to the expenditure will depend on the preceding investigation of the feasibility of underground source. 1 Quality (Taste and Odour) Summer months frequently bring an earthy taste and smell to the Oreti supply. Treatment is applied in the form of activated carbon at a cost of approximately $30000 per year. Even though there is low incidence of recorded complaints, its presence does leave a bad public perception. It is recommended that dosing of activated carbon continues as required and that there be investigative work done to examine means to either improve or change treatment to better control incidents of taste and odour in the water. Charging for Water (Universal Metering?) The issue of universal metering, that is to meter all consumers, is currently under national debate. Current the Invercargill City council selectively meter those consumers it considers to be large or potentially large users of water. Residential properties are not currently metered. To engage in universal metering would involve significant capital cost and appreciable cost to administer and maintain. This Asset Management Plan will not include any monetary allocation for universal metering. 1 Possible Change in Drinking Water Standards The Drinking water Standard, by its very nature, is subject to continual review which may potentially alter performance required of treatment plans. As change is unknown no monetary allowance is included in the plan, but it is provision will be made to keep abreast of change in international practice. 39 7. Competition for Water Resource Nationally there is pressure on New Zealand's water source, some are over allocated. Locally, Environment Southland is promoting a plan change. It is likely that in future consent holders for the abstraction of water will need to demonstrate efficiency of use and have contingency plans to reduce demand during shortage of supply, e.g. drought. This plan will include a leak detection programme as previously described in 2, and will support action towards keeping informed of Environment Southland's plan changes making, submissions as appropriate. CONCLUSION The above issues and proposed outcomes are considered essential towards maintaining and improving the levels of service to our community. Accordingly they will be included in the Water Asset Management Plan 2012− 2015. =k=k=l==k=k=k=l==k=k=k TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 CLIFTON WASTEWATER TREATMENT PLANT − MONITORING OF ESTUARY SEDIMENTS Report Prepared by: Malcolm Loan − Drainage Manager SUMMARY As a condition of the Clifton Wastewater Treatment Plant Discharge Consent, Coastal Management consultants, Wriggle Limited were commissioned to monitor estuary sediments in the vicinity of the discharge and to report on the impacts of the discharge on the area. The results demonstrate a trend of improving conditions in the area since the 2004 treatment plant upgrade in relation to a number of parameters tested, and concludes the impact of the discharge on the area is low. RECOMMENDATIONS That the report be received IMPLICATIONS FINANCIAL IMPLICATIONS None. 41 CLIFTON WASTEWATER TREATMENT PLANT− REPORT ON ESTUARY SEDIMENT MONITORING Coastal Management Consultants, Wriggle Limited has reported on the condition of estuary sediments in the vicinity of the Clifton Wastewater Treatment Plant discharge. The Executive Summary of this report is attached (Appendix 1). The report concludes that for a range of parameters, conditions have improved since the treatment plant upgrade in 2004, including reductions in mud content and sediment organic matter, higher sediment oxygenation, and a healthier invertebrate community. The full report is available on the Invercargill City Council website. CONCLUSION The monitoring report on the health of estuary sediments in the area of the Clifton Wastewater Treatment Plant discharge by Barry Robertson and Leigh Stevens of Wriggle Limited shows that the impact of discharge on the receiving environment is low. 42 APPENDIX1 This report summarises the results of the second year of baseline estuary sediment monitoring as re− quired by the Invercargill City Council's (ICC) consent to discharge treated wastewater to the New River Estuary. Results are reported for the nine intertidal sites situated adjacent to the treated wastewater discharge channel within the estuary. New River Estuary is a large (4,100ha) tidal lagoon estuary located near Invercargill that has a range of high value habitats including saltmarsh, seagrass, sandy tidal flats, herbfields and native marginal forest. An outline ofthe process used for estuary monitoring by ICC is outlined in the margin flow diagram. The following table summarises the "estuary sediment monitoring" component, including condition ratings, overall estuary condition, and monitoring and management recommendations. All sites were dominated by sand. Since 2000, mud content has declined. Mud and freshwater tolerant invertebrates dominate the infauna community. Sediment nitrogen and organic carbon concentrations have declined since 2000. RPD (redox potential discontinuity) has deepened (i.e. more oxygenated). Invertebrate community showed moderate dominance by organic enrichment tolerant species. Heavy metals, semi volatile organic compounds (SVOCs) and total petroleum hydrocarbons (TPHs) were well below the ANZECC (2000) ISQG−Low trigger values (i.e. low toxicity). Good Fair Very Good Invertebrates Mud Tolerance Sediment Oxygenation RPD TOC (Total Organic Carbon) Total Nitrogen Invertebrates Org. Enrichment Metals (Cd, Cu, Cr, Ni, Pb, Zn) SVOCs and TPHs In relation to the key issues addressed by the fine scale monitoring of the nine ICC estuary monitoring sites, that is sedimentation, eutrophication and toxicity, the 2011 results indicate that the treated wastewater discharge is having a low impact on the estuary in the vicinity of the discharge channel, and therefore is unlikely to be causing problems to the wider ecosystem. The results also demonstrate a trend of improv− ing conditions post treatment upgrade in 2004, with reductions in mud content and sediment organic matter, higher sediment oxygenation, and a healthier invertebrate community. Such improvements are considered important in relation to overall estuary condition, particularly given the trend of increasing mud content, poorer sediment oxygenation, and elevated macroalgal growth and sedimentation rates oc− curring in the wider estuary (as identified from Environment Southland's long term monitoring programme − Robertson and Stevens 2010). Given the low impact of the ICC discharge to the estuary in the vicinity of the discharge outfall, it is rec− ommended that: Monitoring should continue as required by consent, with the next monitoring scheduled for 2012. Management focus should be on continuing to maintain a stable and well−treated effluent that meets estuary guidelines for the main estuary issues of sedimentation, eutrophication, disease risk, toxicity, and habitat loss. management vii 43 44 TO: INFRASTRUCTURE SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 STORMWATER DISCHARGE CONSENT APPLICATIONS Report Prepared by: Malcolm Loan, Drainage Manager SUMMARY Consent Applications have been lodged with Environment Southland for the discharge of Stormwater to natural waterways flowing through the Invercargill Urban Area. Staff of the Invercargill City Council and Environment Southland have been negotiating consent conditions for these discharge consents, and, while agreement has been reached on most conditions, Environment Southland staff have drafted a condition requiring testing for faecal contamination of stormwater discharges which Invercargill City Council staff are not able to agree to. Environment Southland has now set a hearing date of 8 September 2011 for these consents, and has appointed commissioners. RECOMMENDATIONS That the report be received. IMPLICATIONS 45 FINANCIAL IMPLICATIONS The draft condition requiring monitoring of faecal contamination in stormwater drains, and the potential requirement for investigations to identify contamination sources even at relatively low levels of faecal contamination, may lead to a high number of investigations, and significant cost to Council. STORMWATER DISCHARGE CONSENTS: MONITORING CONDITIONS Invercargill City Council has applied to Environment Southland for consents to discharge stormwater from the urban areas of Invercargill into waterways through the city. Five separate consents cover discharges into the Waikiwi Stream, Waihopai River, Otepuni Stream, Kingswell Creek, and Clifton Channel. Stormwater discharges into the coastal marine areas including Bluff and the Waihopai Arm of the New River Estuary are not included in these consents. Draft conditions for discharges to the Otepuni Stream, and a proposed amendment to Condition 6 are attached (Appendix 1). Similar draft conditions are proposed for the consents for the other streams. Environment Southland and Invercargill City Council staff have agreed on all conditions except the amended Condition 6(b)(i) which sets trigger levels of E coil in stormwater discharges as an indicator of sewage contamination. If the trigger levels are exceeded investigations to find and eliminate the source of the sewage contamination will be initiated, as required by conditions 6 (a)(iii). Invercargill City Council staff concerns with the Condition 6 (b)(i) trigger levels are: The intent of discharge consents is to control the effects of a discharge on the receiving water after reasonable mixing. This condition requires limits for the receiving waters to be met at the point of discharge, which is a much more stringent requirement. E coil counts at the level proposed do not necessarily indicate sewage, and can also originate from animal or bird sources. While dry weather stormwater flows generally contain fewer bacteria, there is also a possibility of residual bacteria form previous rainfall events. Raw sewage received at the Clifton Treatment contains an average of 3,000,000 E coli/100ml. While sewage discharges to stormwater will be diluted even in dry weather flows, a significantly higher trigger than the proposed 1000 E coil/100ml would still adequately indicate sewage contamination. Investigations triggered by the condition are likely to be expensive compared to the benefits in terms of reduced sewage contamination of stormwater. Council has recently undertaken a sanitary survey of a Bluff stormwater catchment including 150 houses at the instruction of Environment Southland and the Medical Officer of Health. The survey cost over $100000 including $80000 for new manholes required to do the survey, and resulted in two houses being found with parts of sewage drainage discharging to stormwater. Follow up testing to quantify reduction in faecal contamination is proceeding. As staff of the Invercargill City Council and Environment Southland have not been able to agree on conditions, Environment Southland has elected for the application to go to a hearing on 8 September 2011. Because the issues are of a technical nature, Environment Southland has appointed Greg Ryder of Ryder Consulting and Louise Robertson of Mitchell Partnerships as commissioners. 46 Greg Ryder is an Environmental Scientist and Louise Robertson is a Planner. Both have considerable experience in environmental and consenting issues. CONCLUSION The Stormwater Discharge Consent applications will be heard on 8 September 2011 before commissioners, Greg Ryder and Louise Robertson. 4? 48 Appendix1 PROPOSED STORMWATER DISCHARGE CONSENT CONDITIONS OTEPUNI STREAM Otepuni Stream 29 November 2010 draft Term and Purpose The consent period is 5 years. (Note: Pursuant to Sections 123 and 124 of the Resource Management Act 1991, a new consent will be required at the expiration of this consent. The application will be considered in accordance with the plans in effect at that time, and the adverse effects of the proposed activi(y). This consent authorises the discharge of stormwater from r ated stormwater networks owned and operated by InvercargiU City Council and shod(on the stormwater network plan, and dye from dye tests of the networks, in~{::~e Q~¢puni Creek as shown in Appendix 3. ~:;i;: ,~. Limits and Standards (a) Stormwater is defined as surface to precipita~. (b) The discharge shall be limited to roads and hardstand areas, and permeable land reserves, entering the stormwater system through sumps or areas draining into the stormwater network. (c) Reticulated stormwater or channelled network, including kerb am (d) This consent (i) the spilled or deliberately released hazardous nor spillages. @ or untreated agricultural effluent1. (iii) the that have been removed2 from sumps Beyond a ble mixing extending 50 metres downstream from the "−:~outfall of each : ~÷~ − The stand~ for Lowland Soft Bed waterbodies, as shown in Appendix 1, ~4:; ~;~hall appl d be maintained in Otepuni Creek in respect of any discharge '~iii~dep t to this consent. 1 Raw sewage Sewage that has not undergone any chemical or biological changes prior to disposal. Raw sewage may have undergone some sofids separation in a storage facility such as a pond or sump Foul water The discharge from any sanitary fixtures or sanitary appliances that has had either no treatment or primary treatment only, but excludes sludges and effluent from industrial or trade processes, agricultural effluent, and sewage collected by community sewage schemes. Agricultural effluent Effluent that is derived from either pastoral or horticultural farming, but excludes excreta from individual animals, fertiliser application and non−point source discharges from normal farming practices. 2 This refers to sump cleanings that have already been removed from stormwater sumps, and which should not be discharged back into the stormwater system. It is not intended that this condition exclude incidental overflow of water and contaminants into the stormwater drain during the act of cleaning or maintaining the drain, although such action will be subject to the other conditions of consent. 49 2 There shall be no production of any conspicuous oil or grease films, scums, foams, or floatable or suspended materials in Otepuni Creek, nor shall there be any emission of objectionable odour from Otepuni Creek, as a result of any discharge made pursuant to this consent. Other than as a result of a dye test in accordance with this resource consent, there shall be no conspicuous change in colour in Otepuni Creek as a result of any discharge made pursuant to this consent. (b) The sediments in the bed of Otepuni Creek, beyond a zone of reasonable mixing of 0.5 metres, shall not exceed the sediment quality guidelines listed in Appendix 2 asa result of this discharge. (c) The discharge shall not cause scour, erosion and/or to the bed or banks of Otepuni Creek. ": .... 7 ::: >:~ ::i :::: : 0 The consent holder shall monitor the environment as follows: (a) Until 30 June 2012 monitoring accordance with A of this resource consent. By 31 January 2012 and annually therea] sent holder shall submit, for the approval of Southland Manager, a monitoring programme for the next include details on monitoring designed to investigate the on surface water quality, and the ecology of Otepuni (i) The aot limited to: of uF downstream of the discharge ~led in both water and sediment; water quality standards and sediment of sampling. annually thereafter, the consent holder shall provide a g programme for the next monitoring year to: ~artment of Conservation, Murihiku Office Fish & Game New Zealand, Southland Region Te Ao Marama Inc. Public Health South (a) If monitoring of Otepuni Creek or dry weather stormwater discharge monitoring indicates the presence of human sewage by elevated E. coil counts and/or the presence of whitening agents or other washwater indicator(s), the consent holder shall: 3 1 July to 30 June 5O 3 notify Public Health South and Southland Regional Council's Compliance Manager upon receipt of the monitoring results that indicate sewage contamination; and shall ii, within 30 days, commence investigations to source and eliminate the sewage contamination; and shall iii. provide monthly reports to Southland Regional Council's Compliance Manager on progress towards finding and removing sewage contamination of the stormwater network. These reports shall cease once the source of the contamination has been eliminated or it has been confu−med that the effect in Otepuni Creek was not due to a discharge from the consent holder's stormwater network. ...... ~J Co) For the purposes of this condinon, an elevated E.c t shall be: i. than 1000 E. coli/100ml in the dry :tltormwater discharge (Note." more w B~i~i~Sc Spill Management 7. In the event of a sp..~';~i~.guel or into the reticulated stormwater system, the conser~¢i ~: ~uthland ~onal (a) inform Compliance Manager as soon as possible, and s h ali~!:, ~:~ .... (b) after res the following information to the Southland Re of the spill; spill; (iii) (s) spilled; (iv) undertaken; (v) the steps taken to control and remediate the effects of the spill on the g environment; : ~i ii~ An ass~4~ment of any potential effects of the s ill; and (~.~VI~{S to be undertaken to prevent a recurrence, Maintenance 8. (a) By 15 August 2011 the consent holder shall prepare and implement an operation and maintenance manual for the discharges authorised by this consent. This manual shall include but is not limited to: (i) The list of components that will be inspected for debris, litter and sediment accumulation, and evidence of scour or erosion. (ii) The frequency of inspection of those components. (iii) The guidelines and timeframes for removing any accumulated debris, litter or sediment and/or repairing and scour or erosion. (iv) Emergency response procedures. 51 4 (c) The routine maintenance programmed prepared, or any updates to the routine maintenance programmed, shall be provided to Southland Regional Council's Compliance Manager. Audits of Industrial and Commercial Stormwater 9. The consent holder shall undertake audits of existing Industrial and Commercial sites that store, handle or use hazardous substances or other materials that have the potential to enter the reticulated stormwater network as follows: (a) Within 6 months of the commencement of this resource consent the consent holder shall: i. develop a list of Industrial and Commercial sites store, handle or use hazardous substances and that have connections reticulated stormwater system ii. prioritise the list in terms of potential risk contamination and provide a copy to the Southland Regional Manager iii. carry out field audits of the for at least 20% of the sites every 12 months until iv. Sites that have been audited by Prevention Officer since 1 January 2009 the field 0,) The site audits shall identify: i. Sites requiring impr rants to haza~d0fiS substances storage and handling areas to ensure .stormwater discharge catchment; and ii. Sites requiring an actfial or potential risk of a discharge holder's reticulated stormwater system that described above, the consent holder shall Compliance Manager within 10 working shall apply to dye tests of the reticulated stormwater network: or Fluorescine dye are authorised by this resource consent for The shall notify the Southland Regional Council's Compliance 768 845, fax 03 2115 252), prior to the release of Rhodamine WT or Fluores dye into the reticulated stormwater network. Notification shall include: the type of dye, the location of the dye test and the location of the outfall where the dye is likely to emerge, • the expected duration of the dye test, and • the amount of dye expected to be used. (c) The consent holder shall erect a sign at the stormwater outfall notifying the public of the dye release into the reticulated stormwater network. (d) Dye tests shall not cause a conspicuous change in the colour of the Otepuni Creek, beyond the zone of reasonable mixing, continuously or intermittently,: i. for more than two consecutive days, nor 52 5 ii. more than two days in any continuous five−day period. REPORTING 11. By 15 August each year, the consent holder shall submit an annual stormwater management report to the Southland Regional Council's Compliance Manager. The report shall detail the following from the previous 12 months ending 30 June: (a) Maintenance works undertaken in accordance with Condition (8). (b) Any upgrades or retrofits or extensions to the reticulat~ ater system. (c) Results of monitoring carried out from 1 July to 3~{ h year including: i. The name of the person who collected :~{i Sam~i{,the date and time the ii~:ii[::.i :~ [i: }i{i, samples collected; =: ii. The method of analysis and laboratg~gSed; "<~: ~!~i~i: iii. Rainfall records for the correspo~'rainfall events sampleai seasori~:~long • iv. An interpretation of any term mends; :: effe~:!ii:~pm ~i~scharges v. Comments on any adverse and acfi6ns taken to remedy or mitigate these effects. *~i~!i~i~i~.~ ~i~ii!i~/:: (d) Results of any site auditsu accordan th Condition (9). (e) A summa of '~:−~ edial or ~¢i~°i~xov~t~− carried out to im rove the quality of the disch~:f'~{{~: July tdii e each y~ffE This may include, but is not limited ={iii :'{ .: .;. • The during construction and earthworks; to integrate storrnwater management m prevent rather than mitigate effects, and to .t the point of origin where practical. 12. in Otepuni Creek and the drain discharges in accordance with i(ii) shall comply with the following: (a) preservation and analysis of water samples shall be carried out in the most recent edition of APHA "Standard Methods for the Examinatiofi of Water and Wastewater"; @ the monitoring and analyses are to be carried out by a laboratory with IANZ registration or equivalent, or as agreed to, in writing, with Environment Southland's Compliance Manager; (c) Environment Southland may audit sample collection once each year. Consent Charges 53 6 13. The consent holder shall pay annual administration and monitoring charges to the Southland Regional Council, collected in accordance with Section 36 of the Resource Management Act, payable in advance on the first day of July each year. Review of Conditions 14. The Southland Regional Council may serve notice, as a result of information received in accordance with the conditions of this permit, and in accordance with Sections 128 and 129 of the Act, in the period 1 May to 30 September each year, of its intention to review the conditions of the consent for the purposes of: dealing with aW adverse effect on the environment which may arise from the exercise of the consent; or .... −~: ...... (ii) complying with the requirements of a regional plan; or (iii) reviewing the frequency and duration of dye tests; o~ii[: :)' (iv) addressing changes in the stormwater ~.~..~:~articularly industrialor any <~−~:: .... commercial activities, that may affect the na~g. 6'~{@e discK~ ] >~"iTii~!i!~ii~!!!~!{i7/~: Schedule A− Monitoring until 30 June 2012 ...... I A. Water quality in Otepuni Creek : fro~Ne 1. representative water quality Otepuni Creek at: > at about map references of Lindisfarne Street bridge, (5− on the south side of the river about 20m at about map reference NZMS 260 of the Mersey Street bridge at about map reference :~ZMS 2~: :E46:5180−1142 and ~gnalysed for: ~erature Electrical conductivity • Dissolved Oxygen concentration • Total Suspended Solids concentration • Dissolved Reactive Phosphorus concentration • Total Phosphorus concentration • Ammoniacal Nitrogen concentration • Nitrate Nitrogen concentration • Total Nitrogen concentration • Escherichia Coli concentration 54 7 • Black Disc Distancea Samples shall be taken: i. once each month, except that sampling shall not occur when flow m the Waihopai Rivers at Kennington exceeds 3.7 cumecs. ii. samples at the Mersey Street bridge site shall be taken during outgoing tide conditions. iii. samples at all three sites shall be taken within a 2 hour period on each monitoring occasion, except where otherwise agreed m writing by Environment Southland's Compliance Manager. B, stormwater discharges shall be momtored as follows: 1. representative samples of the following stormwa~ ~s s to the Otepuni Stream shall be taken: .~−~: :~> .....~!!)~!i,~.~ ~S~:of > Dram at 34 Onslow Street,~,:~ ately 100m Baker Street; ,~i' eg~gf > Dram at I60nslow appro~tely 190m Inglewood > Dram at southwest side Street Bridge, about 20m downstream: > Drain at > Drain at ~raan:::ati{~ormwest 's~ twic~i~ach ...... year6, ; periods when no measurable rainfall has been recorded in:the catchment least 3 ~ecutive days. There shall be an interval of at events. Where practicable, the sampling shallo 5 p.m. to 7 p.m. the first 2 hours of a rainfall event with an intensity of at least m the first hour of rainfall but that was preceded by at least 72 of no measurable rainfall. There shall be an interval of at least4 be~n ::~:ii~, months monitoring events. :!iJ:: samples:s~i~: analysed for: • pH Total Suspended Solids concentration Ammoniacal Nitrogen concentration Total Kjeldahl Nitrogen concentration Total Phosphorus concentration 4 Black Disc Distance may be determined by clarity tube with the written agreement of the Council's Compliance Manager. s A parallel catchment referenced as an indicator of flow conditions in Otepuni Creek. 3.7 cumecs is three times the median flow and flows are less than this figure about 80% of the time. 6 1 July to 30 June v 1 July to 30 June 88 • Total Petroleum Hydrocarbon concentration • Total Zinc concentration • Total Copper concentration • Total Lead concentration • Total Arsenic concentration • Total Nickel concentration • Total Cadmium concentration Total Chromium concentration Polycyclic Aromatic Hydrocarbon concentration Escherichia Coli concentration • Ultraviolet fluorescent (whitening agent~, or other test (as agreed by Environment Southland's C Manager) designed to detect the presence or influenceo ter. C° on two occasions, approximately 12 months apart, si{~ent'~i~}~i~e bed of the Otepuni Creek shall be monitored as follows: ~iii}ii~ ''~ ...... !!!iii~t!;~. 1. three replicate samples shall be taken frQ~i~ top 25 mm of s nt at each of the following sites: > Approximately of the R~kdale Road bridge, at about 260 E46:5595−1192; > Appro~ely 25−40m[:idgwnstream of Lindisfarne Street bridge;~(5~:dswnstrea~!iig!~the outfall on the south side of the rive~"igbou}"~ ...... of the bridge) at about map reference Street bridge at about map ~.60 E46:5180−1142 ~e Otepuni Stream, at about map reference 140 each ject to the presence of free sediments. Sites f~,,those specified with the written agreement of Environment Southland'sCornpli~:,Manager. 2. ::~:vsamples shall~analysed for: ~':!i~<~. ~i~iii!~otal Organic Carbon dry weight concentration "~!{~%~:~i~~ Total Zinc dry weight concentration Total Copper dry weight concentration • Total Lead dry weight concentration • Total Arsenic dry weight concentration • Total Nickel dry weight concentration • Total Cadmium dry weight concentration • Total Chromium dry weight concentration • Total Tin dry weight concentration • Total Silver dry weight concentration • Total Selenium dry weight concentration • Total Mercury dry weight concentration • Polycyclic Aromatic Hydrocarbon dry weight concentration 5g 9 D, the consent holder shall carry out a survey of macroinvertebrate communities in the Otepuni Stream at the following sites: > Approximately 20m upstream (east) of the Rockdale Road bridge, at about map references NZMS 260 E46:5595−1192; > Approximately 25−40m downstream of Lindisfarne Street bridge, (5−20m downstream of the outfall on the south side of the river about 20m downstream of the bridge) at about map reference NZMS 260 E46:5414−1139 > at the mouth of the Otepuni Stream, at about map reference NZMS 260 E46:5144−1140 : :: sh~:agreed The locations of the sample sites and the survey detail with Environment Southland's Compliance Manager : 1. the survey shall be by an appropriately qu(~~~ person{~o shall determine the relative abundance of macroinvertebrat~Samples shall::~ ~collected following "Protocols for Sampling Macroinvert ~in Wadeable Stre~ ~, Analysis shall include MCI, QMCI and %EPT. 4~− .~> v~−~{~~v>: 2. the survey shall be carried out with ~:,~i~t~{ replicates at each site ("kick" "~i{~i{{~i'~' sampling will suffice); and ..~ ..... :~!~i~:~~<~ sub~{[i~ 3. the consent holder shall, by :~f!.~O12,12, sub~ ~a report providing both the field data and interpretation of ~&~.~sa*g~i~,~ ~iiiiiii~, an .... i[~ i~ii~!i~i ~i~i~~il¸:~ i:i~¸¸~?:I::I¸I~¸ ~¸~:~J¸¸' ~!: '~:~: i~i ~! i ~i~i~!: ~ i::"~ The temperature shall not be increased by more than 3°C water temperature is 16°C or less, as a result of any discharge. If the water temperature is above 16°C, the natural or existing water temperatur~;~ exceeded by more than 1 °C as a result of any discharge. The pH of the water s~]l be within the range 6.5 to 9, and there shall be no pH change in water due to a discharge that results in a loss of biological diversity or a change in community abundance and composition. The concentration of dissolved oxygen in water shall exceed 80% of saturation concentration. There shall be no bacterial or fungal slime growths visible to the naked eye as obvious plumose growths or mats. Note that this standard also applies to within the zone of reasonable mixing for a discharge. 8 Stark, Boothroyd, Harding, Maxted & Scarsbrok, New Zealand Working Group Report No.l, Ministry for the Environment, Wellington 57 10 When the flow is below the median flow, the visual clarity of the water shall not be less than 1.3 metres.9 The concentration of total ammonia shall not exceed the values specified in Table 1 "Ammonia standards for Lowland and Hill surface water bodies". The concentration of faecal coliforms shall not exceed 1,000 coliforms per 100 millilitres, except for popular bathing sites, defined in Appendix K "Popular Bathing Sites" and within 1 krn immediately upstream of these sites, where the concentration of Escherichia coli shall not exceed 130 E. coil per 100 millilitres. The Macroinvertebrate Community Index shall exceed 80 and the S~uantitative Macroinvertebrate Community Index shall exceed 3.5.10 ~{~.... ~ ...... Fish shall not be rendered unsuitable for human consumptic~!=+~:~i~i;ea~sence,~N~:~, of contaminants Table 1 "Ammonia standards for Lowland and Hill ~v,~face water bodies" :~ :: rag/ ::!::−)::.: i::::i: ::: :::::(: i:: 6.1 6.2 249~)ii! ~{!~i(~3− 3−~::# 2460:!~! !{ !! >c~::~ ~':ii}!})! 2430 !=< ,2380 2180 2090 1990 1880 1750 1610 1470 1320 7.8 1180 7.9 1030 8.0 900 8.1 780 8.2 660 8.3 560 9 Visual clarity is assessed using the black disc method or other comparable method employed by Environment Southland. ~l~ MCI and SQMCI indices to be determined using Environment Southland's SOE sampling protocol and MfE's Protocol P2 for sample processing (Stark et al. 2001) 58 11 59 12 Contaminant ISQG−Low METALS (mg/kg dry wt.) Antimony 2 Cadmium 1.5 Chromium 80 Copper Lead 65so ,d Mercury Nickel Silver .,,:~¢:!=':I.0 Zinc :f ~:::: 200 METALLOIDS (mg/kg ~ii: ~t~.i Arsemc '=:~{!i!~. ~ 20 ORGANOMETALLICS :~i i{i~., ~;~i:i:: !: ::;>:: Tributyltm (~tgSnlkg dry wt.) '~:~}i~ii~{~~:!i:'~" ORGANICS (~i~ wt.)a "{{{S~i~,,. Acenaphthalene '~ii~i!i.~,. "Vii{;~!i!{:i::,.:, 44 ::{, Anthracene :: {,:..:.!:~ ! ..... ~hthalen'aii'i!!} '{i{i:ii{i:;:i!':160 ii~<~ienanthren~ ! ii~ '~:iiiiii~ 240 ii~ We~ 552 ...... Ben~thracene− ~V!~ .... 261 ene 430 ~~~gracene 63 Ch~?~e :: i{7!!!?, 384 Fluo~ene := 600 i:i Pyreng~' 665 1~:i:{ :Molecular ~ ~::i~ i:i:~:Hig::i'~: Weight 1700 .... i%., 1 PAHs 4000 Total DDT 1.6 p.p'−DDE 2.2 o,p'− + p,p'−DDD 2 Chlordane 0.5 Dieldrin 0.02 Endrm 0.02 Lindane 0.32 Total PCBs 23 a Normalised to 1% organic carbon Values are expressed as concentrations on a dry weight basis. For organics, values are normalised to 1% orgamc carbon, rather than expressing as mg/kg organic carbon as is sometimes done. This gO 13 requires that if the sediment organic carbon content is markedly higher than 1%, the guideline value should be adjusted accordingly. If the lower sediment quality guideline (ISQG−Low) for a particular contaminant is not exceeded, the chemical is unlikely to cause any biological impact on orgamsms inhabiting that sediment. If chemical concentrations exceed the ISQG−Low levels, they may be toxic and further investigation is recommended to determine whether they pose a threat. Low molecular weight PAHs are the sum of concentrations of acenaphthene, acenaphthalene, anthracene,, fluorine, 2−methlynaphthalene, naphthalene and phenanthrene. High molecular weight PAHs are the sum of concentrations of benzo(a)anthracene, benzo(a)pyrene, chrysene, dibenzo(a,h)anthracene, fluoranthene and pyrene.)[ Source: Australia New Zealand Environment and ~(ANZECC), 1999. As shown in Appendix E of the Proposed Regional F: Southland, October 2000. ~ i:i !;1 14 Appendix 3 − stormwater network s ~ ,J Otepuni Stream v,,, Mw. G2 PROPOSED STORMWATER DISCHARGE CONSENT CONDITIONS − AMENDED CONDITION6 a, If monitoring of I<2ingswell Creek or dry weather stormwater discharge monitoring indicates the presence of human sewage by elevated E. coli counts and/or the presence of whitening agents or other washwater indicator(s), the consent holder shall: notify Public Health South and Southland Regional Council's Compliance Manager upon receipt of the monitoring results that indicate sewage contamination; and shall ii. within 30 days, commence investigations to source and eliminate the sewage contamination, unless otherwise agreed by Southland Regional Council's Compliance Manager; and shall iii. provide monthly reports to Southland Regional Council's Compliance Manager on progress towards finding and removing sewage contamination of the stormwater network. These reports shall cease once the source of the contamination has been eliminated or it has been confirmed that the effect in Kingswell Creek was not due to a discharge from the consent holder's stormwater network, or with the written agreement of Southland Regional Council's Compliance Manager. b. For the purposes of this condition, an elevated E. coli count shall be: i. more than 1000 E. coli/100ml in each of three consecutive dry weather stormwater discharge samples from any one outfall (Note." initial[y this refers to sampling under Condition B. 1.i of Schedule A), and/or An increase between the most upstream and most downstream Kingswell Creek monitoring sites, on three consecutive sets of samples, of either: > more than 1000 E. coli/100ml in the Kingswell Creek: or > more than 100% in the Kingswell Creek, when the E. coli count for the upstream site is between 130 E. coli/100ml and 1000 E. coli/100ml C. Upon receipt of an individual dry weather stormwater discharge sample with more than 1000 g. coli/100rnl, the consent holder shall re−sample the discharge within 48 hours of receipt of the results. Re−sampling shall continue until: i. More than 5 mm of rainfall has been recorded in the catchment; or ii. A result of the stormwater discharge is received that is less than 1000 E. coli/100ml; or iii. The requirements of Condition 6(a) are initiated; or iv. Sampling is suspended with the written agreement of Southland Regional Council's Compliance Manager d, Upon receipt of sample results that there has been an increase in the E. coli count between the upstream and most downstream Kingswell Creek monitoring sites of: {;3 > more than 1000 E. coli/100ml in the Kingswell Creek or > an increase of more than 100% in the Kingswell Creek, when the E. coli count for the upstream site is between 130 E. coli/100ml and 1000 E. coli/100ml the consent holder shall re−sample the same Kingswell Creek monitoring sites within 48 hours of receipt of the results. Re−sampling shall continue until: i. More than 5 mm of rainfall has been recorded in the catchment; or ii. A set of sample results are received that shows a smaller, or no, increase in the E. coli count than the levels that trigger re−sampling under this condition; or iii. The requirements of Condition 6(a) are initiated; or iv. Sampling is suspended with the written agreement of Southland Regional Council's Compliance Manager 64 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 PROVISION OF ALTERNATIVE KERBSlDE WASTE SERVICES FROM KERBNERGE Report Prepared by: Tom Greenwood − Manager Roading and Solid Waste SUMMARY Northern Southland Transport are seeking authority to provide kerb/verge side collections within the city for residual waste and greenwaste. RECOMMENDATIONS That approval be granted to Northern Southland Transport to undertake kerbside collections in the city subject to: No collection shall be on the same day as Council services in serviced parts of the city. Refuse collection services shall not contain greenwaste mixed with other wastes. The approval be at Council's pleasure. IMPLICATIONS FINANCIAL IMPLICATIONS Nil. 65 NORTHERN SOUTHLAND TRANSPORT SEEK AUTHORITY FOR KERBSIDE/VERGESIDE COLLECTIONS Following the Infrastructure and Services Committee meeting of 4 July 2011, approach was made to Northern Southland Transport regarding their services within the city and drawing their attention to the Solid Waste Bylaw in which Council approval must be sought for the provision of such services from the kerb or verge. Their letter of application is appended (Appendix 1) for which approval is recommended as set out above in this report. APPENDIX1 L SCANNED f Trojan Holdings Ltd 2 0 JUL 7.011 18 July 2011 Mr T Greenwood Roading and Solid Waste Manager Invercargill City Council Private Bag 90104 INVERCARGILL 9840 Dear Torn Further to your e−mail of 5 July 2011 and our subsequent meeting I have further clarified the refuse and greenwaste services we are offering within Invercargill City. Greenwaste We are offering a greenwaste collection service in Invercargill City. This is an on−demand service with no defined frequency of collection. Collections are carried out with a small rear loader truck. Customers have been advised to leave their bin inside their property and our collection driver will return it to the same location. Should the collection driver find that a customer has placed the bin on the kerbside, he will return the bin inside the property and ask the customer to leave it there in future. All material collected is being delivered to the ICC Transfer Station with appropriate fees being paid. Refuse We do have some customers that have subscribed for a refuse collection service that is provided at the kerbside. Most of these relationships have been in place for many years. These are primarily in the =rural" parts of the city that the Council does not provide the new two bin service to. This service is provided as a kerbside collection as the vehicle used is a side−loader. 6? l ! Application for approval to provide kerbside collections As requested in your e−mail dated 5 July 2011, Northern Southland Transport would like to apply for approval from Council to provide a kerbside collection service within the city. While approval is sought for Invercargill City, the majodty of customers are in the Myross Bush, Makarewa, West Plains and Otatara areas. All refuse collected is delivered to the ICC Transfer Station with appropriate fees paid. Summary Thank you for allowing us to clarify the current situation. We would appreciate receiving approval from Council to continue to provide the refuse collection service. Should you require any further information please let me know. Yours faithfully Northern Southland Transt~ort Pet/e~r Camaha~ CE. _O PO Box 146 Invercargill − Ph: 029 232 4565 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 PROCEDURAL AUDIT BY NEW ZEALAND TRANSPORT AGENCY OF INVERCARGILL CITY COUNCIL ROADING ACTIVITY Report Prepared by: Tom Greenwood − Manager Roading and Solid Waste SUMMARY for[ The Procedural Audit of Invercargill City Council Roading Activity is appended information. I RECOMMENDATIONS That the report be received. IMPLICATIONS FINANCIAL IMPLICATIONS There are no financial implications other than the methodology of claiming Super Gold payments. G9 PROCEDURAL AUDIT BY NEW ZEALAND TRANSPORT AGENCY Periodically, the New Zealand Transport Agency undertakes an audit of financial or procedural activity where funding from the New Zealand Transport Agency is made through financial contributions. A copy of the findings of this procedural audit are appended (Appendix 1) for information to Council. CONCLUSION The report on procedural audit by New Zealand Transport Agency of Invercargill City Council Roading Activity be received. 7n APPENDIX1 NZ TRANSPORT AGENCY WAKA KOTAHI Procedural Audit of Invercargill City Council i AUDIT: Invercargill City Council continued Page 2 l DISCLAIMER This is a final report. It has been prepared in the discharge of New Zealand Transport Agency's legal responsibility to audit the performance of approved organisations in relation to activities approved by New Zealand Transport Agency and the operation of the organisation's land transport disbursement account. Before being finalised, this report was referred to Invercargill City Council for comment. The findings, opinions and recommendations in this report are based on an examination of a sample only and may not address all issues existing at the time of the audit. The report may also deal with technical matters. So readers are urged to seek specific advice on particular matters and not to rely solely on the ! report. While every effort has been made to ensure the accuracy of the report, it is made available strictly on the basis that anyone relying on it does so at his/her own risk without any liability to the New Zealand Transport Agency. I l [ i: ! KEY STATISTICS 2009/10 I 72 AUDIT: ][nvercargill City Council continued Page 3 I. INTRODUCTION An audit of Invercargill City Council was carried out between 31 s'January to 4th February 2011 by Tony Pinn and Glenn McGregor. The previous audit took place in April 2007 and the report made the following recommendations. I That Council: a) Confirm that documentation supporting future final and supplementary claims will be clearly reconciled to the general ledger; b) Confirm that all future request for tender documents will include a clause on the treatment of late tenders; c) Confirm that all future physical works contracts with an estimated value of $100000 or more, and all professional services contracts with an estimated value of $50000 or more, will include a qualified tender evaluator on the tender evaluation team; d) Confirm that a current formal agreement between the professional services business unit and Council has been signed; and e) Ensure that road safety audit declarations are completed where Council has decided not to J complete audits on particular projects. l These issues have all been addressed. I 2. AUDIT SCOPE This procedural audit was carried out in terms of section 95 (1) (e) (ii) of the Land Transport Management Act 2003. Primarily it seeks to provide assurance to the New Zealand Transport Agency (NZTA) and the approved organisation that: • Recommendations made in the previous audit (April 2007) were implemented. • Procurement procedures used for activities financially assisted by NZTA complied with the Agency's approved procedures. • Financial claims for 2006/07, 2007/08, 2008/09 and 2009/10 met NZTA's funding i requirements. • Conditions of funding set by NZTA were being met. Another objective of the audit is to recommend measures for improved practices where appropriate. Other aspects of the audit are detailed in the full audit programme attached as Appendix A. 73 AUDZT: Invercargill City Council continued Page 4 t 3. RECOMMENDATIONS i That the New Zealand Transport Agency requires Invercargill City Council to: a) Minute formal meetings between the Engineering Services Group the and the asset management section (refer section 17); b) Develop a set of key performance indicators to support any decision to extend or terminate the passenger transport contract (refer section 19); i c) Implement a programme to regularly monitor passenger services against contractual requirements (refer section 19); and d) Ensure Council's share of Super Gold payments are treated as fare revenue and offset against public transport expenditure (refer section 20). i 4, SUGGESTIONS I a) That Council considers revising the threshold for direct appointment for physical works contracts in line with NZTA's Procurement Manual (refer section 11) and; b) That Council considers broadening the evaluation methods specified in its procurement strategy (refer section 11 ). E Council comment: The suggestions also made are being taken up and will be actioned in the next procurement strategy document revision. 5. EXECUTIVE SUMMARY The previous audit made five procedural recommendations and we were encouraged by Council's commitment to addressing these issues. L Council's claims for 2006/07, 2007/08, 2008/09 and 2009/10 were reconciled with the general t ledger. This area together with the set up and structure of the Land Transport Disbursement account has improved significantly since the last audit. Overall procurement procedures were very good with all NZTA requirements being met. We have however made some suggestions for Council to consider which may make this process less restrictive in future. Since the previous audit, Council has implemented good systems to ensure Road Safety Audits are considered for non maintenance projects. Monitoring of the public transport contract needs improvement to ensure contract requirements are being met. There were also no clear conditions set out in the tender as to how Council would approve f or decline the two possible extensions allowable under this contract. 74 AUDIT: Invercargill City Council continued Page 5 We found Council is not offsetting its share of Super Gold revenue against contract payments. It is not however intended to recover this overclaim given it was based on incorrect information given by an NZTA officer when the system was introduced. Council has agreed to correct this process in future. Total Mobility is very well managed and the $10 flat fare payment has been introduced seamlessly. FINDINGS ! 6. FUNDING OF LAND TRANSPORT ACTIVITIES Please refer to Appendix B for information relating to the funding of Land Transport activities. 7. LAND TRANSPORT DISBURSEMENT ACCOUNT Section 24 of the Land Transport Management Act requires approved organisations to establish a I Land Transport Disbursement Account. The Account is a collection of general ledger accounts that records all income and expenditure for NZTA financially assisted activities. This account forms the I basis of the final claims. The land transport disbursement account has greatly improved since the last audit, and the general f ledger account structure is consistent with NZTA's activity classes. 8. FINAL CLAIMS Claims for financial assistance for the 2006/07, 2007/08, 2008/09 and 2009/10 financial years were successfully reconciled to Council's general ledger records. This area has also improved significantly compared to the previous audit, and supporting worksheets provided a good audit trail to the general ledger. 9. TRANSACTIONS (ACCOUNTS PAYABLE) A sample of transactions (Accounts Payable) from the 2008/09 and 2009/10 financial year was examined. All payments reviewed were correctly accounted for and adequately supported by appropriate documentation. 10. RETENTIONS ACCOUNT Retentions are included as expenditure at the time they are recorded. It is important that retentions are regularly monitored and that there are good processes in place to ensure only valid retentions are held in the account. Council prefers bonds in lieu of retentions, and as a result, there were no subsidised retentions being t held. During the previous audit we found a number of bonds which were outdated and we suggested that Council considers procedures to ensure performance bonds are released in a timelier manner. We noted that there is still no system in place, but we understand a process manual is being developed i which will address this issue. 75 AUDZT: Xnvercargill City Council continued Page 6 } 11, PROCUREMENT PROCEDURES Ten physical works and three professional services contracts were reviewed for compliance with NZTA's approved procurement procedures. This represented 28% of the total number of subsidised I contracts let over the last three years. All contracts reviewed met NZTA's procurement requirements. I Council's Procurement strategy was examined. We noted that only two evaluation methods were prescribed i.e. lowest price conforming and price quality. This could restrict Council's value for money objectives in future and we suggest it considers l broadening these evaluation methods when the Procurement Strategy is reviewed. We also question the threshold for direct appointment which is set at less than $25000. To minimise procurement f costs, Council should consider reviewing this in line with NZTA's procurement manual which currently allows direct appointment up to $100000. l From 1 October 2010 all contracts with an estimated value above $200000 for both physical works and professional services contracts, must include a qualified tender evaluator on the evaluation team. I All contracts audited had a qualified tender evaluator on the tender evaluation team as required. Full details of contracts audited are attached as Appendix C. I 12. VARIATIONS f Variations to contracts audited were all recorded in detail on contract files, and were within acceptable tolerances. I 13. ROAD SAFETY AUDITS I NZTA requires that all new non−maintenance projects must undergo independent road safety audits through the key stages of a project's development. l If Council considers there is justification for not conducting an audit of the project, then an "Exception Declaration" must be completed and filed. i Council has good systems in place to ensure that Road Safety Audits are considered. From a sample of projects we confirmed that either road safety audits were commissioned, or that exception declarations were completed as required. 14. CONTRACT MANAGEMENT AND ADMINISTRATION There was evidence on contract files of regular monitoring of the physical works contracts which is carried out by the professional services business unit. Council's contracts files were well organised and complete. ?€ AUDZT: Znvercargill City Council continued Page 7 _ i 15. COMPETITION MONITORING There is a good level of competition for physical works in the area with most contracts attracting three to four tenders. This is similar to that reported in previous audit (April 2007). 16. NETWORK MANAGEMENT Management of the land transport network comprises both administration and professional services activities. Given that these two activities are funded at different financial assistance rates, the audit sought to confirm that there is a clear separation of these two activities. I Council's land transport assets are managed in−house by Roading Manager Tom Greenwood. There was clear evidence that Council has systems in place to ensure that expenditure relating to both professional services and administration is correctly allocated and is claimed under appropriate work categories. [ 17. IN−HOUSE PROFESSIONAL SERVICES NZTA provides financial assistance for professional services carried out in−house, providing there is a formal contract in place between the approved organisation and its business unit. The business unit may be a group of Council staff, who work both on NZTA assisted activities and on other Council matters. The audit includes reviewing the agreement and checking revenue and expenditure ledgers for the business unit to confirm that profit levels are not excessive. In reviewing expenditure, the time− sheeting process is considered along with any overheads being charged to the business unit. Council's in−house professional services are provided by the Engineering Services Group. A comprehensive business unit agreement is in place which covers both subsidised and non subsidised work. The profit levels and the salary overhead costs were well within NZTA's guidelines over the three years we tested. Whilst there are regular management meetings between Council's asset management staff and the I business unit's representatives, no minutes are taken from these meetings. We recommend that these are recorded to ensure that any actions from these meetings are followed up. f Council comment: This is now occurring 18. LTP ONLINE REPORTING One of NZTA's reporting requirements is for information on financially assisted activities to be entered into "LTP Online". All returns were submitted as required, and a selection of the 2009/10 data was validated against the NZTA's achievement report. ?7 AUDXT: Xnvercargill City Council continued Page 8 19. PASSENGER TRANSPORT The passenger transport contract was let in 2004 for a 2+4+2 term. When the possible extensions are considered at the end of years two and six there was no guidelines in the contract as how this would be measured. Going forward, we recommend Council develops a more objective assessment based on key performance indicators and clearly stating its expectations in terms of contract performance. This information will support any decision to extend or terminate the contract when it is due for review. ! Council comment: These are being developed as we go through survey procedure of the services and for development of the next contract for July 2012. I Contract monitoring of passenger transport is very light and is only carried out on an adhoc basis. ! Section 11.4 of NZTA's Procurement Manual requires approved organisations to monitor and record contract performance against a number of key performance indicators including service reliability and punctuality and vehicles quality standards. We recommend that a more formal performance I monitoring programme is prepared and implemented as soon as possible to ensure these requirements are met. t Council comment: This is being actioned. I 20. SUPERGOLD SCHEME Council's claims for financial assistance for the Super Gold scheme were successfully reconciled to Council's patronage records. This process however was time−consuming, as Council bases claims on monthly estimates throughout the year, with a final reconciliation at year end. Given the low value of I the claims we suggest that Council bases future claims on actual, rather than estimated patronage. A portion of the Super Gold claim is allocated to Council depending on the time period in which the service is running. We found Council is not offsetting its share of Super Gold revenue against contract payments. It is not however intended to recover this overclaim given it was based on incorrect information given by an NZTA officer when the system was introduced. Going forward Council needs I to ensure that its share of Super Gold revenue is treated as fare revenue and offset against bus contract payments. Council comment: This is being actioned. 21. TOTAL MOBILITY As reported in the previous audit, Council has excellent systems in place for the administration of the Total Mobility scheme. Given these procedures have changed little since that time, we focused on the $10 flat fare payment which was introduced since the last audit. f Council has set up good systems to implement and manage this activity. A sample of $10 flat fare payments together with claims for Total Mobility operations were also verified correct during transaction testing. Overall this area continues to be well managed. I 78 AUDXT: Xnvercargill City Council continued Page 9 I 22. COMMUNITY PROGRAMMES Southland District Council manages the community programme on behalf of Invercargill City and Gore District. We confirmed that no expenditure was claimed by Council for this activity. 23. MULTI−PARTY AGREEMENTS Council has agreements with Southland District Council for boundary road maintenance and with i NZTA for activities on the State Highway network within the city's boundaries. Both arrangements appear to work well. 24. ACKNOWLEDGEMENT The co−operation and assistance given by Invercargill City staff was appreciated. t Tony Pinn Glenn McGregor Senior Investment Auditor Senior Investment Auditor l l 79 AUDXT: Xnvercargin City Council continued Page 10 APPENDIX A I AUDIT PROGRAMME • Previous audit (April 2007) • Final claims 2006/07, 2007/08, 2008/09, 2009/10 & Land Transport Disbursement Account • Reconciliation between ledgers supporting final claim and the audited financial statements • Transactions (accounts payable) • Retentions Account • LTP Reporting against NLTP agreement • Procurement Procedures & Contract Administration • Variations • Qualified Tender Evaluator • Road Safety Audits • Contract Management • Competition Monitoring • Asset management • Professional Services • Passenger transport services • Bus Patronage • Total Mobility Scheme • SuperGold Scheme • Community Programmes • Property (if applicable) • Multi−Party Agreements (if applicable) I • Other issues that may be raised during the audit • Close out meeting t 8O AUDIT: Znvercargill City Council, continued Page 11 APPENDIX B FUNDING OF LAND TRANSPORT ACTIVITIES Approved Organisation: Invercargill City Council 81 AUDIT: Xnvercargill City Council, continued Page 12 APPENDIX C f CONTRACTS AUDITED ! J l I ! l I_ 82 InvercargiU C~TY COLiNC"L Ref: A377525 I NC/A369763 t 28 June 2011 New Zealand Transport Agency Private Bag 6995 WELLINGTON 6141 Attention: Glenn McGregor Dear Glen i PROCEDURAL AUDIT I refer to your letter of 13 May 2011 and draft report on the procedural audit for on Council. I am pleased to confirm that in the report I the facts disclosed have been stated correctly; no material to an issue has been omitted; and no unfair inference has been conveyed either in general or in particular. Overall I found that the audit had been undertaken in a fair and reasonable manner and that i the audit team were open to discussion. I found your recommendations to be helpful and these have been taken on board and acted upon. a, Minute formal meeting Engineering Services Group and Asset Management Group − this is now occurring. b. Develop key performance indicators to support decision to extend or terminate passenger transport contract − these are being developed as we go through survey procedure of the services and for development of the next contract for July 2012. C, Implementation of programme to regularly monitor Passenger Transport services against contact requirements − again this is being actioned as above. d. Ensure Councils share of Super Gold payments are as fare revenue and offset against Passenger Transport expenditure − this has been actioned. The suggestions also made are being taken up and will be actioned in the next procurement strategy document revision. I thank you for the opportunity to comment on ways to improve our management of contracts and services where there is NZTA involvement and on procedures in general. [ Yours sincerely Tom Greenwood MANAGER − ROADING AND SOLID WASTE 83 Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill 9840 New Zealand • DX No. YA90023 • TEL 03 2111777 84 TO: INFRASTRUCTURE SERVICES FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 LEVEN STREET CAR PARK BUILDING LONG TERM MANAGEMENT OPTIONS Report Prepared by: Eddie Cook − Senior Traffic Management Officer SUMMARY The Car parking equipment at the Leven Street Car Park Building is due for renewal in May 2012. This coincides with the re−letting of the current contract C560, Car Parking Services and Car Park Building Attendant 2009 − 2012. This report summarises the various options available to Council for the long term management of the car park building. RECOMMENDATIONS That the Infrastructure Services Committee indicate which long term option is preferred for the car park building. IMPLICATIONS FINANCIAL IMPLICATIONS The Roading Asset Management Plan may need to be changed depending on which car park building option is preferred. 85 LEVEN STREET CAR PARK BUILDING LONG TERM MANAGEMENT OPTIONS The Leven Street Car Park Building is currently operated by a car park attendant for the period that the car park is open to the public and an automatic swipe card operation for after hours use. The car park provides an invaluable service to all day workers, shoppers and library users. Table 1 summaries the results of a three day causal users survey held from Monday 1 August to Wednesday 3 August 2011. Table 1 − Casual Users Survey for Level Street Car Park Building − 1 August 2011 to 3 August 2011. The results show that the car park building is extremely important for the functioning of the Public Library. 81% of all casual parkers surveyed were visiting the Public Library. 12% of causal parkers use the car park for work purposes and 2% for shopping purposes. Table 2 summarises the age groups of the casual users at the car park building. Tab~ 2 − Age Group summary of casual users at ~e Level Street Car Park Building − 1August2011~3August 2011. The majority (56%) of users are middle aged and 25% of users are elderly. 96% of the elderly used the car park building to visit the Library. The car park building produced an annual nett rate deficit of $175000 in 2010/11. The 2010/11 lease amount of $248000 has increased to $289000 from 2011/12 onwards to fund additional maintenance required for the buildings structure. This increase will further compound the rates deficit produced by the car park building. 8G The car park attendant provides the one on one, face to face contact with clientele and also responds to all equipment faults and security issues within the building as they occur. They are the 'eyes and ears' of the building whilst it is open to the public and provide invaluable feedback to Council's car park management staff. Dunedin City Council recently installed Total Pay Parking Stations at their four car park buildings which eliminated the use of their car park attendants. The Council received harsh criticism initially from the users of the car park buildings who felt that the car park attendants provided the customer service and added security that the new Total Pay Parking Stations could not provide. The criticism initially encountered has now waned and the new Parking Stations are operating efficiently with very few problems. RENEWAL OF EQUIPMENT The existing car parking equipment has outlived its useful lifespan and is programmed for replacement in May 2012. This date coincides with the re−letting of Contract 560 − Car Parking Services and Car Park Building Attendant 2009/12. An opportunity now exists to introduce newer car parking technology at a lower cost. THREE LONG TERM MANAGEMENT OPTIONS FOR CAR PARK BUILDING Three long term management options for the car park building have been identified. Option 1 The status quo option which will renew the existing equipment with the latest technology and retain the car park attendant. This option is the most expensive and produces the greatest long term rates deficit for Council. However this option also provides that 'one on one', 'face to face' customer service and efficient response to gear malfunctions and security issues that the other two options cannot provide. The projected 10 year rates deficit for Option 1 is $2.15 million. Option 2 Requires the installation of two Total Pay Parking Stations at the library foyer area by the lift stairwell. The user will park their vehicle in the building and then obtain a ticket from one of the machines when exiting the building. Upon returning to the building the user will insert their ticket into one of the machines and then pay the required tariff. This ticket will then be validated by the machine for use at the exit barrier of the car park building. The use of clear instructional signage is very important for the efficient operation of this 'Park and Pay' process. 24 hour card users will also be serviced by the Total Pay Parking Station. This option eliminates the use of a car park attendant and a service assistance button will be provided on the machines which when pushed will call directly to a service technician's cell phone. In Dunedin these machines have proved to be very reliable. Approximately 1% of users experience a fault with the machines. 8? The use of two machines is recommended so that customer service is assured in the times when one machine is not working. It is very rare for both machines to be not working at the same time. An alarm is located in the machines which activate if broken into. Technicians will have remote computer access to the machines which provide information on fault logs and status. This remote access can be used to validate phone calls from users to check the accuracy of their complaints. Security patrols will be contracted to patrol the building five times daily. Five additional in view monitor and camera systems will be installed at the entry points to the car park building as an added deterrent for theft and vandalism within the premises. This option is 'middle of the road' in terms of cost with a forecasted 10 year rates deficit of $2.00 million. Option 3 This is the least expensive of the options and requires the installation of two Pay and Display machines at the Library Foyer by the lift stairwell. Like option 2, users will park their vehicles in the building and then proceed to the machines to record their vehicle presence. Unlike option 2, the users vehicle registration number will be entered and the required tariff paid by the user in accordance with their anticipated length of stay. The user is not issued with a ticket to place on their windscreen as enforcement is achieved by a wireless link to the machines transactional database. The patrolling parking warden will utilise a handheld iPad which is linked to the machines transactional database to check registration plates against paid up to expiry times. This paperless option will also provide additional savings to the Council and reduces the number of machine faults as the machines have no printer units. Council's current card proximity reader technology will be used for 24 hour card access and egress from the building. The service technician will have remote computer access to the machines fault and log status reports to validate the accuracy of all complaint calls received. Security patrols and additional cameras as per option 2 are also programmed for option 3. This option is the least expensive of all the options with a forecasted 10 year rates deficit of $1.62 million. ADDITIONAL USE OF CAR PARK ATTENDANT FOR OPTIONS 2 AND3 It is recommended that the existing car park attendant be employed during the first three months of the new car park building contract, should options 2 or 3 be chosen, The car park attendant can assist with familiarisation and other 'teething' issues that may occur with the newer technology. 88 PROPOSED SWIPE CARD INCREASES It is proposed to increase the swipe card prices to the following rates (as shown in Table 3) on 1 July 2012, to coincide with the implementation of the new car parking equipment. Swipe Card Fee Increases and Forecast Card Income. Table 3 − Summary of Proposed The proposed swipe card rate increases are forecast to realise an additional $7000 of annual income increasing from $93500 to $100500. Annual casual parking income is forecast to remain static at $44000. The casual hourly rate for parking was increased in July 2009 from $0.80 per hour to $1.00 $141000 to per hour. Total annual Car Park Building income is forecast to increase from $148000 with the proposed swipe card fee increases. OPTION INCOME AND COSTS SUMMARY Table 4 of this report summarises the costs, incomes and rate deficits of the three various options. Regular swipe card car parking rate increases are scheduled at three year intervals from 2011/12 onwards. Casual parking rate increases are scheduled from 2014/15 onwards. and nett rate draw deficits for three parking management Table 4 − Summary of costs car options at Level Street Car Park Building. CONCLUSION Each option has its own unique advantages and disadvantages. The most expensive option provides the best level of customer service and satisfaction. The other two less expensive options will potentially provide lower levels of customer service and satisfaction during those times when either the machines are not working or when the customer is unsure of the process involved to park and pay. the less Over time as customers familiarise themselves with the transaction process, two expensive options will provide a better level of customer service and satisfaction. 89 90 TO: INFRASTRUCTURE SERVICES FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 LIGHT EMITTING DIODE (LED) STREET LIGHTING TRIAL Report Prepared by: Eddie Cook − Senior Traffic Management Officer SUMMARY A brief report outlining the objectives and methodology for a street lighting trial using Light Emitting Diode (LED) technology. RECOMMENDATIONS That the report be received. IMPLICATIONS FINANCIAL IMPLICATIONS Nil 91 CITY LED STREET LIGHTING TRIAL − INVERCARGILL Background The choice of high performance quality Road Lighting Luminaires within New Zealand has until recently been limited. However, over recent years, many more Luminaires have been introduced into the market, including significantly, the evolution of LED technology capable of providing sufficient lumen output for road lighting. In conjunction with the LED revolution, lighting control systems for road lighting for High Pressure Sodium (HPS) and Metal Halide (MH) Luminaires were becoming more practically available, but the flexibility of LED technology itself allows them to be easily 'dimmed' over a greater range, and the dimming has a smooth profile rather than the 'stepped' profile in the HPS and MH Luminaires. This offers opportunity to adapt the road lighting level to provide the right amount of efficient light, at the right place and at the right time. This 'adaptive lighting' has become quite common in Europe where light levels are generally much higher but has not been used significantly in New Zealand, partly because the technology to reliably dim traditional HPS and MH lamps has not been readily available. For reliability and colour stability reasons, HPS and MH lamps in street lighting applications are generally only dimmed to around 50% light output at which point power consumption reduces to around 70%. In comparison, LEDs are far better suited to dimming and are capable of being dimmed reliably to under 25% light output without any colour variation. Unlike HPS and MH lamps, which become less efficient, LEDs become more efficient the more they are dimmed. A LED Luminaire dimmed to 50% light output, results in a corresponding power consumption reducing to less than 50%. Additionally the already long life of the LED is further improved the further they are dimmed. Whole of life comparative surveys have recently been performed by the Auckland Council (February 2011). The results of these assessments over a thirty year period were: LED energy saving (kWh) versus currently installed orange light (high pressure sodium) technology = 54%. LED energy saving (kWh) versus traditional white light (metal halide) technology = 73%. The carbon emission savings had similar percentages to the energy savings figures and the mercury waste impacts were reduced to a zero level. A 20 year life cycle is forecasted for the LED Luminaires in comparison to the four year life cycle currently attained with the current high pressure sodium and metal halide technology. The greater longevity of the LED technology realises both maintenance and level of service benefits. Less changing of Luminaires is required and the minimum luminance output values required by current NZ / AUS Lighting Standards are obtained for greater periods with LED Luminaires, which results in a better level of service for the users of the roading network. 92 Trial Objectives a. To determine in a practical manner if new technology Luminaires and road lighting dimming controls can provide quantitative savings for the Invercargill City Council road lighting network: Energy savings (MWh) over a 30 year life. Carbon emissions savings (tonnes CO2e) over a 30 year life. Mercury to waste savings (milligrams mercury) over a 30 year life. Financial implications $NPV over whole−of−life) over a 30 year life. b. To determine in a practical manner if new technology Luminaires and road lighting dimming controls can provide qualitative advantages for the Invercargill City Council road lighting network. Trial Site Description The trial will provide a P3 (local road) lighting solution for three street sections within Invercargill. Three different types of Luminaires will be used on these street sections. A single sided installation is preferred from the design outputs. New 7.3 metre poles with outreach arms resulting in a 10 degree tilt will be installed. Trial Period and Methodology Quantitative and qualitative evaluations will be performed within the trial area. The trial will commence in October 2011 and end in September 2012. Quantitative Evaluations A high level tele−management system (OWLET system) is being used for the required dimming and power usage functions. The system selected is composed of a three tier structure incorporating the individual luminarie controller, the area controller and finally the centralised server. The Luminaire Controllers communicate via a self healing, self learning, wireless mesh network to route data reliably to and from a Iocalised Area of Segment Controller. The Segment Controller communicates with and controls up to 150 Luminaire Controllers, issuing commands, maintaining pre−programmed switching schedules for the end point devices and also transmitting data and error reporting back to the centralised server. Through the use of a radio tele−management system, similar to a mobile phone network, the central management system can 'talk' with each street light, schedule it to switch it off / on or be dimmed at any time of night. Additionally it can monitor and record energy use and report any faults and adjust for the light output reduction over time. In this way it will assist Council staff to assure the right lighting level on the road but at the same time record energy usage for trial evaluation purposes. The total energy consumption used over the 12 month period will be recorded for each of the three different types of trial luminaire by the OWLET system. All luminaire faults over the 12 month period will also be recorded by the OWLET system. 93 These power consumption quantities can be used to calculate energy savings (MWh) over a 30 year life. Similar calculations for each of the three trial luminaires can be attained for carbon and mercury waste emissions, over a 30 year life. Maintenance costs for the high pressure sodium and metal halide luminaires can be obtained by analysing the existing maintenance log for street lighting faults. The maintenance costs for the LED luminaires is an unknown quantity at this stage, given the 'newness' of this technology. All literature to date on this subject would suggest that the failure rate for the LED luminaires is low but for the purposes of the comparative evaluation, the maintenance costs used for the high pressure sodium luminaires will be used for the LED luminaires. The accumulation of these quantitative outputs will allow the calculation of $NPV (nett present value) over a whole of life 30 year period for the three trial luminaires. Quafitative Evaluations A before / after resident trial survey will be undertaken based on the survey format from the Electricity Commission Right Light Programme. A very brief description of the forthcoming trial will be provided. The descriptive wording will be neutral, with care taken to avoid use of phrases that may suggest the trial technology may be superior or inferior in performance to the existing equipment. This approach is taken to provide no indications that could predispose the results of both the 'before' and / or 'after' survey. The following qualitative categories will be included in the evaluation: ~, Occupancy category Night activities Safety perceptions Light levels Light colour >' Glare and spill light Security light usage Comments The before / after survey will be conducted two weeks before and two weeks after the installation of the street lights. Costings A costing for the submitted lighting design has not been obtained yet, but is estimated to be $5000000. This cost also includes the OWLET system. The trial will be funded by Council's street light upgrading budget. CONCLUSION This lighting trial will assist Council's long term decision making for street lighting provision within Invercargill as the results of this Iocalised trial will enable 30 year whole of life NPV evaluations for the whole street lighting network based on comparisons between HPS, MH and LED technologies. 94 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 PROPOSED PUBLIC TOILET − NORTH DEE STREET Report Prepared by: Paul Homer, Building Assets Manager SUMMARY The 2011−2012 Annual Plan includes a budget item for installation of a 24 hour public toilet in the north Dee Street area. An alternative proposal has been offered to Council ie that Council supports an existing public toilet at 150 Dee Street as an alternative way of providing public toilet facilities in the area. RECOMMENDATIONS That Council choose one the two following ways of providing a public toilet in the north Dee Street area: By funding a half share of the operating costs of the public toilet at the Global Byte Car6, 150 Dee Street OR By installing an Exeloo type 24 hour toilet at a site yet to be indentified. IMPLICATIONS 95 FINANCIAL IMPLICATIONS The cost of supporting a half share of the operating cost of the public toilet at 150 Dee Street is within the budget allowance provided in the 2011−2012 Annual Plan for a public toilet. The estimated annual cost of the proposed Exeloo toilet is $26000 per annum $14000 per annum operating cost and $12000 per annum capital servicing cost). A half share of the operating cost of the Global Byte Cafe toilet is $5000. NORTH DEE STREET PROPOSED PUBLIC TOILET − Background The Public Toilet service has planned to install an Exeloo toilet in the north Dee Street area to provide a 24 hour service to the public and late night patrons of hospitality establishments in the area. An Exeloo toilet is proposed because these are designed and constructed to withstand the 'robust' treatment to which such facilities are often subjected. Late Night Issues Installation of 24 hour toilets at the north and south ends of Dee Street was proposed about five years ago. At that time problems were apparent with public soiling around the central business district from early morning patrons of hospitality establishments. Subsequently the south Dee Street Exeloo was opened in December 2007 and the opening hours of licensed establishment has been reduced to 3.00 am with vacation of premises by 3:30 am. This has reduced the perception that a 24 hour north Dee Street toilet is needed. North Dee Street Public Toilet Need Council formerly provided a north Dee Street public toilet in association with the Courtville Place property owner. This arrangement ceased in 2009 because the toilets had become unsuitable for public use. The need for a toilet in the vicinity remains and has probably become more acute as the relocation of retail business to the area, especially large "foot traffic" businesses such as The Warehouse and Farmers, has occurred. The only publicly available toilet, which is privately owned, is in the Farmers building beside Global Byte Cafe, at 150 Dee Street. The cost of maintaining this toilet is falling to Global Byte Cafe, Farmers and the developer of the site, Russell Cunningham Properties Ltd. The developer argues that a portion of the cost of maintaining the toilet should be carried by other people in the area who receive the benefit of it. It is proposed that Council should financially support the toilet at 150 Dee Street as an alternative to the Courtville Place toilet and as an alternative to installing and operating a separate 24 hour Exeloo toilet in the area. 96 Considerations In making a decision about whether to support the existing toilet at the Global Byte Caf6 or continue with Council's original intention of installing a 24 hour Exeloo toilet the following issues should be considered: The opening hours of the Global Byte Cafe are 7.00 am to 6.00 pm The Exeloo will be open 24 hours No current data is available about late night / early morning toilet needs The operating cost of the existing toilet is lower than the Exeloo A site has not been identified for the Exeloo as yet. Council has no property in the area to use and will be dependent on a land owner to agree to a lease. This issue was the cause of the delay of installation of the South City Exeloo. CONCLUSION Funds budgeted to provide and operate a 24 hour Exeloo toilet in north Dee Street could instead be used to support an existing toilet which is available for public use at 150 Dee Street. 9? 98 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 I ENVIRONMENTAL RESERVES MANAGEMENT PLAN Report Prepared by: Robin Pagan − Parks Manager SUMMARY now1 The draft Management Plan for Environmental Reserves has been prepared and is ready for release for public submission and comment. / RECOMMENDATIONS That the draft Management Plan for Environmental Reserves be publicly advertised for submission and comment. IMPLICATIONS FINANCIAL IMPLICATIONS Nil. 99 ENVIRONMENTAL RESERVES MANAGEMENT PLAN The draft Management for Environmental Reserves has been prepared and is now ready for release for public submission and comment. Annexed hereto as Appendix I is a copy of the draft Plan. At the pre−plan stage, eight submissions were received. These were from the Omaui Steering Committee, Forest and Bird Society, Kylie Fowler, M and J Dudfield, Elizabeth Miller, Bluff Community Board, Otatara Landcare Group and Environment Southland. A summary of the submissions is annexed hereto as Appendix 2 and a full copy of the submissions is annexed hereto as Appendix 3. You will note we have tried to incorporate as many of the suggestions made as is possible. Submitters will have a further chance to make comments on the draft Plan once this has been released. Once these further submissions have been received, the Plan will be brought back to Council for any changes needed and final approval. CONCLUSION That the draft Management Plan be publicly advertised for submission and comment. 100 ,PPENDIX2 SUMMARY OF ENVIRONMENTAL RESERVES MANAGEMENT PLAN SUBMISSIONS (Parks Manager Comments in Italics) OMAUh Omaui Steering Committee Naming of triangular part of Reserve as 'Guiding Star' − This is all part of Omaui Reserve title so it would more suitable to name the proposed memorial as the Guiding Star. Landscape planting scheme to be implemented to provide public amenities to a small corner section of the triangular portion of the reserve. Car parking facilities at base of walking track be improved and enlarged to accommodate increased traffic flows as public awareness and utilisation of Omaui increases − Plantings are planned with sites already being prepared. Car parking is provided for the Reserve users increased car parking for the greater Omaui area may need to be considered by council in the future. Control by removable barrier to the ICC service road to only allow entry to specific user groups − This is not a Reserve − non−reserve issue. Proposed bus turning bay to accommodate all groups visiting area by bus − This is a roading issue relating to general turning at the end of the road. Rubbish bins − In general, people who travel to the area are encouraged to take their rubbish with them when they leave. Forest and Bird Society Track should highlight the regeneration processes that are proceeding and provide walking access into the adjacent larger DOC Omaui Reserve. This is allowed for in the draft Plan. Bluff Community Board Historic integrity of the area be retained. Enlargement of car park area to accommodate visitors to the township. Rubbish bins. Triangular portion to be named 'Guiding Star Reserve'. Landscaping scheme for the entrance to the triangular site As per the Omaui Steering Group comments. Kylie Fowler Supports ICC assisting Omaui Steering Group with the necessary infrastructure and roading for implementing the Omaui Concept Plan This is outside of the Reserve area. Murray and Julia Dudfield Formally requests keys to unlock gate on Invercargill City Council Service Road which goes to sewerage pond on the seaside of their property at 176 Mokomoko Road, Omaui. This is beyond the Reserve area. 101 SEAWARD BUSH: Forest and Bird Society Seaward Bush warrants its own Management Plan as it represents a larger and more important forest reserve in the City with high use. Each Reserve in this omnibus Management Plan has its own section. Elizabeth Miller Would be suitable for signposting as available for dogs off lead. Dispensers of Doggy Doo Bags at gateways There is a rubbish container at Seaward Bush and Doggie Doo Bags are currently available at the Parks and Council offices. METCALF BUSH: Forest and Bird Society Metcalf Bush warrants its own Management Plan as it represents a larger and more important forest reserve in the City with high use As per Seaward Bush above JOEYS ISLAND: Forest and Bird Regeneration should be encouraged and gorse controlled. Do not want facilities. This is provided for in the draft Plan. Bluff Community Board Natural integrity retained and protected. No structures should be allowed. Provided for in the draft Plan. TIKORE ISLAND: Forest and Bird Society Could do restoration project to restore original coastal forest. Manage as Island Sanctuary with uncommon native birdlife being established. Public could assist with revegetation planting. Provided for in draft Plan. Bluff Community Board Natural integrity retained and protected. No structures should be allowed. As above. t 102 COLYERS ISLAND ESPLANADE RESERVE: Forest and Bird Society > Restoration project to restore original coastal forest. Manage as Island Sanctuary with uncommon native birdlife being established Comments as above. Bluff Community Board > Recognition of the historic significance of the area and preserving its natural state. and > Roads be kept in good condition − The road is public access across Reserve maintained by Council Roading Department. RED TUSSOCK RESERVE: Forest and Bird Society Ecological importance which the public are not aware of and would benefit from establishing a short loop track with interpretation signage. draft Plan. > Weed control − Provided for in the PARNELL SANCTUARY RESERVE: Forest and Bird Society Forms a core of intact forest and a short loop track would complement Bowman's Bush. Provided for in the draft Plan. Otatara Landcare Group An important component of the Ariki Avenue forest area and a walking track would improve access for weed and pest control to be undertaken Provided for in the draft Plan. TAIEPA DUNE RESERVE: Otatara Landcare Group Potential for restoration planting to be undertaken adjacent to existing forest stands and use of Otatara Pestbusters. Provided for in the draft Plan. 103 JOHN STREET AND MATUA ROAD RESERVES: Otatara Landcare Group Potential for additional planting to expand forest area and use of Otatara Pestbusters, GRANT ROAD RESERVE: Otatara Landcare Group This Reserve is important as an unfragmented forest stand and could be further enhanced by additional restoration planting to eventually plant out the entire Reserve. Noted. PATERSON RESERVE: Otatara Landcare Group The south end adjoining Bowman's Bush should be revegetated to forest. Provided for in the draft Plan but access required for ditch cleaning. OCEAN BEACH ESPLANADE RESERVE: Bluff Community Board ;~ Recognition of historic significance and preserved in its natural state. ;~ Roads be kept in good condition − Road not part of the Reserve. STIRLING POINT PILOT STATION ESPLANADE RESERVE: Bluff Community Board Has historic importance to the Port of Bluff and wider Southland province and should be preserved and presented in such a way as to inform the public of this significance. Site should receive the highest historic protection possible while retaining public access. Provided for in the draft Plan. Kylie Fowler The Regional Heritage Committee needs to be involved with Stirling Point Signal Station and work with the Trust to provide for its protection and promotion. OTHER RESERVES: Forest and Bird Society Remnant native vegetation could be enhanced or native plantings undertaken to improve the character of the Reserves, 104 Kylie Fowler Would like all environmental reserves to be managed so as not to have any man−made structures or influence other than to control plant and animal pests. Any plantings in the draft Plan. should be native − Provided for Bowman's Bush − Otatara Landcare Group This area is not a Council Reserve and is not included in this Plan. GENERAL NOTES: Forest and Bird Society Natural environment should take precedence with management and would like to see increased restoration planting, increased weed and pest control. Some Reserves would warrant track creation to facilitate greater use and enjoyment, others are best without high public use. Agreed Environment Southland Carry out effective pest and plant management using baseline surveys to ascertain the managing the most presence and abundance of pest plants and set objectives for problematic of these pest plants. Invercargill City Council should not limit their objectives to only Regional Pest Management Strategy pest plants. Encourage Invercargill City Council to form a stronger focus on the establishment and support of local community groups. Restoration planting is very beneficial in reducing maintenance costs. Status of reserves should be changed to a Scenic reserve status. draft Plan should allow for Public access Reserves can act as transport corridors. The − Reserves in and promote the fast movement of cyclists to their destination − Most of the this Plan do not have tracks suitable for cycling and would involve considerable environmental damage to upgrade to dual use but new tracks in the future will take this into account. Otatara Landcare Group of bush Where possible, areas of open ground should be reduced and the area increased through restoration planting. Weed and animal control are a major management requirement for each of these Reserves. Otatara Landcare Group through Otatara Pestbusters would like to work with Invercargill City Council and the Parks Department to promote its vision for a pest free Otatara − Agreed. Wants all Otatara Reserves combined into a single management plan separate from Bush is not Council other parts of the City, including Bowman's Bush − Bowman's a Reserves in this Plan reserve but is under the control of the QEII Trust and all other have their own section. 105 lOB APPENDIX3 Review of ~ Andemon Park ~nagement Plan; ar~ Devele~ment ~ the Reserves Fa~ ~ 2~ 7 4 Park s 107 Paul Bergamini 197 Mokomoko Road Omaui, Invercargill 14 April 2011 Parks Manager Invercargill City Council Private Bag 90104 Invercargill 9840 Dear Sir, Please find our attached submission for the Development of the Environmental Reserves Management Plan. The submission represents the views of the Omaui Community in relation to the Omaui Reserves as detailed within the Omaui Concept Plan 2010. Yours faithfully Paul Bergamini Secretary, Omaui Steering Committee 108 ISSUES RELATING TO OMAUI RESERVES, OMAUI, INVER(:ARGILL:− a. Naming of the Reserve at the corner of Mokomoko Road and the Invercargill City Council Service Road, Omaui. It is proposed that the reserve be named the Guiding Star Reserve ( refer page 9, paragraph 4 of the Omaui Concept Plan 2010, ) This is in honour of the ship 'Guiding Star' which was wrecked and now sits in shallow water approximately fifty meters from the shoreline. b. Proposed Landscape Plan. It is proposed that a leveling, landscape construction and landscape planting scheme be implemented to provide public amenities to a small corner section of the Omaui Reserve at the corner of Mokomoko Road and the ICC Service Road. ( refer attached Proposed Landscape Plan and pages 8 & 9, paragraphs 7 & 4 respectively of the Omaui Concept Plan 2010. ) This section of the reserve has been cleared of noxious weeds such as Gorse via a community working group supervised by Invercargill City Council Parks Ranger. c. Enlargement/improvement of the Car Park at the base of the Invercarqill City Council walking track within the Omaui Reserve. It is proposed that the car parking facilities at the base of the ICC Walking Track be improved and enlarged to accommodate increased traffic flows as public awareness and utilisation of Omaui increases. The enlarged facilities should provide sufficient car parking to accommodate additional traffic volume once the entrance to the ICC service road is controlled by removable barrier which should allow entry to specific user groups only i.e. YMCA school groups and emergency vehicles etc. This restricted entry will prevent traffic congestion and minimise degradation of the ICC Service Road. ( refer attached photos and page 9, paragraph 5 of the Omaui Concept Plan 2010 ) The attached photos show the current level of traffic congestion within the Omaui village, this traffic congestion will only become worse as awareness and utilisation of Omaui increases. Please note that these photos were taken on one day and indicate traffic levels in the direct vicinity of the ICC service road only. A critical part of the improvements is the proposed bus turning bay to accommodate all groups visiting the area by bus. ( refer page 12, diagram 2 of the Omaui Concept Plan ) d. Public Rubbish Bins Currently members of the Omaui Community clear the beach and surrounding areas such as the Omaui Reserves of rubbish left behind by visitors to the area. This rubbish is then disposed of at a direct cost to the individual. It is 109 proposed that rubbish bins be installed in two locations adjacent to the Omaui Reserves. ( refer page 8, paragraph 6, and pages 12 & 13, diagrams 2 & 3 respectively of the Omaui Concept Plan 2010) 110 I ~o~ / ! / / / / / / i /t ! / // / / / / / / / / / / / i ,/ i/ / t / I \ / \ / / / t/ [] ! I ! ~//~'~ ~ p~v~ IPROPOSED LANDSCAPE PLAN 1:125 − FOR CORNER OF ICC RESERVE t17~April'11 ROAD IDr~.wn oMoo PB i o .I.J."! Forest & Bird Society P 0 Box 1155 Invercargill Parks Manager Invercargill City Council P 0 Box 90104 Invercargill 9840 GIVING NATURE A VOICE 14 April 2011 Attention: Robin Pagan Re: Comments on the Environmental Reserves Management Plan and Review of Anderson Park Management Plan We have set out this submission in two parts relating to each of the different management plans. Environmental Reserves Management Plan Our Society is pleased to see that the Invercargill City Council is preparinga management plan for the smaller environmental reserves. These reserves are scattered through the city boundary and contain a diverse range vegetation and other ecological features. Together these reserves represent a good portion of the range of biodiversity of our city. With the help of the Parks Department and the appropriate management these reserves could be further enhanced as a showcase of our remaining biodiversity in the city. We are familiar with many of these reserve but not them all. We hope that the management plan will have both a resources section and a policy section. The resources section should provide a map of the reserve and describe the features each reserve including the vegetation, wildlife present, access and infrastructure (including tracks, shelters, information kiosks ere). There needs to be a section on current management − this would discuss management currently undertaken including maintaining tracks, weed control, pest control, restoration or amenity planting, mowing lawns etc. There should also be a section that highlights any proposed new initiatives (such as new tracks/track upgrades, new facilities/facility upgrades, restoration or amenity planting, increased weed control ete). This will ensure that it is clear what the current management is and what new initiatives that are proposed. We encourage the Parks Department to take a proactive approach to the management of these environmental reserves. As these are environmental reserves we would hope that the natural environment will take precedence when considering their management. We would like to see increased restoration planting, increased weed control and increased pest control. Some would warrant some track creation to facilitate greater use and enjoyment (e.g. Parnell Sanctuary and the Red Tussock Reserve), while others are best without high public use (e.g. Joey's Island). 115 We bdieve that Seaward Bush and the adjacent MetcalfBush Reserves represent one of the larger and hence more important forest reserves in the city. Seward Bushahas track network and receive high public use. Th~efore these reserves warrant their own management plan. We would like to point out some of the special features and management initiatives that we think are appropriate for some of these reserves. Joeys Island: This is a more remote site with access from the Tiwai Road that can be accessed at low tide. It has a stand oftotara forest (which will progressively expand) and coastal shrublands, these are important ecological features. The much of the vegetation was damaged by a fire in recent years and its regeneration should be encouraged. Gorse has taken advantage of the disturbance and is a major threat to some of the native vegetation. Gorse control should be undertaken using appropriate methods in order to minimise damage to adjacent/surrounding native vegetation. No facilities should be established. Tikore and Colyers Islands: These would be excellent restoration projects to restore the original coastal forest. It may be possible to manage them (especially Tikore) as island sanctuaries with uncommon native birdlife being established. It would be an excellent site for public involvement in reserve management. The public could assist with revegetation planting. Red Tussock Reserve: This is one of few remaining examples of its type in the city and the Southland Plains. Therefore it has ecological importance, however the public are not aware of its importance. This reserve would benefit from a short loop track with associated interpretation. There is also a need to undertake weed control (especially gorse and pines). Seaward Bush and Metcalfe Bush: As discussed these are important forest areas within the city and warrant their own management plan. Parnell Sanctuary Reserve: This is an important forest reserve in Otatara. It formsa core of intact forest within an area where much of the remaining forest is fragmented by roads, houses and gardens. It is worthy of having a short loop track established− this would complement Bowman Bush. It would benefit from some weed control and pest control and could be a showcase reserve within Otatara. Omaui Reserve: This reserve contains regenerating forest along with areas of gorse. It has a track would should highlight the regeneration processes that are proceeding. It could also provide walking access into the adjacent larger Dec Omaui Reserve. Other reserves: These are generally small however at least some have remnants of native vegetation associated. This remnant native vegetation could be enhanced or native undertake to improve the character of the reserves. Andersons Park Management Plan This reserve contains a range of values ranging from historic buildings, gardens and bush to walking tracks. Our interest is primarily in the native bush. The forest area is relatively large (and hence important) in the context of forest remnants on the llG Southland Plains. The bush has special features include some large old trees and threatened plants. We are aware that the forest contains Coprosraapedicellata and Crassula ruamahanga, it is possible that other threatened plants may also survive here. The major threat to the viability and survival of the bush are weeds (particularly sycamore). We see weed control as the major management need for the reserve. Indeed we believe that the expansion of the weeds detracts from the entire reserve (including other features of the area). We would appreciate being sent oopies of both these reserve management plans once completed. Craig Carson Chairman Southland Branch Forest & Bird Society 117 Page 1 of2 Anne−Marie Colbran From: Kylie Fowler [[email protected]] Sent: Friday, 15 April 2011 15:43 To: Parks & Reserves General email Subject: Stage 1 Environmental Reserve Consultation I would like the following environmental reserves to be managed so as not to have any manmade structures or influence other than to control pests (plant and animal). Obviously any necessary plantings should be native. Beaconsfield Road Colyers Island Forde Road Grant Road Joeys Island John St Mclvor Road Mersey Street Metcalf Bush Mill Road Ocean Beach Oteramika Road Parnell Reserve Racecourse Rd Red Tussock Seaward Bush Short Road Taiepa Dune Tikore Island Waihopai River I support ICC assisting Omaui with the necessary infrastructure and roading so they may implement their Concept Plan. I believe the Regional Heritage Committee needs to be involved with Stirling Point Signal Station and seek appropriate designation and work with the Trust to provide 15/04/2011 1 1 8 Page 2 of2 for it's protection and promotion. I would like to commend you in the management of Andersons Park and endorse 'if it ain't broke J! .... I am interested in being consulted in any future proposals. Regards and thanks for the opportunity Kylie Fowler 322 Gore Street Bluff 9814 212 8889 FREE Animations for your email − bv IncrediMail! 15/04/2011 119 Robin Pagan From: julia / murray [[email protected]] Sent: Tuesday, 12 April 2011 09:29 To: Parks & Reserves General email Subject: Robin Pagan re Ref. A357034 Attn: Robin Pagan Invercargill City Council Sub: Formal Request relating to Letter Dated 6 April Ref. A357034 Dear Robin, As discussed, here is a formal request for vehicle access (keys to unlock gate that is shown in the proposed Omaui plan) to the 'paper road' that goes to the sewerage pond on the sea side of our property at 176 Mokomoko Rd − Omaui. Please let us know if any more information is required, or if you need a hard copy of this email sent also. Kind Regards Murray and Julia Dudfield Phone: Murray 021−662133 Julia − 029−9390240 15/04/2011 120 ~ 20!1 ~P~ 15 APR Z011 Review of the Anderson Park Management Plan; and Development of the Environmental Reserves Management Plan Bush; Parnell (including − Joeys Island; Tikore Island; Red Tussock Reserve; Seaward Sanctuary Reserve; Metcalf Bush Reserve; Omaui Reserve; Taiepa Dune Reserve; John Street Reserve; Matua Road Reserve; Grant Road Reserve and Paterson Reserve; and the following Beaconsfield Esplanade Reserves − Ocean Beach; Stirling Point Pilot Station; Liddel Street; Road; Forde Road; Mclvor Road; Mersey Street; Mill Road; Oteramika Road; Racecourse Road; Short Road; Waihopai River and Coiyers Island). Consultation with the public is the first step in the management plan process. Your comments and suggestions will be taken into consideration when the drafts of the Anderson Park and Environmental Reserves Management Plans are prepared. You will have a further opportunity to comment on the drafts when they are released to the public. Please send your ideas and comments to the: Parks Manager Ph: 03 219 9070 Invercargill City Council Fax: 03 217 5358 Pdvate Bag 90104 Email: parks~icc.,qovt.nz Invercargill 9840 Submitter's details: ~ ~,~'~'~:~−w Address: I~ ,Y,,rt−~. %~ 1~2J, ~L'°c−A ~'~ ~−~J ~c−%~'~, Name of Reserve: t/~ Comments: / j, / (Use extra paper if required) Signed: Date: Please return to the Parks Manager by 4.00pro Friday, 15 April 2011 4 P~rks 121 SUBMISSION REGARDING WALKING DOGS People honour police dogs and the dogs that guide oar blind, work with the deaf, seek out the lost, rescue people, comfort people. But these dogs come from a pool of ordinary, everyday dogs living healthy, happy lives. There are 7,777 dogs registered in our city but where can they go to spend quality, leisure time relaxing off lead with their families in a pleasant place? Where e.an they go to socialize, learn and practice desirable behaviours? Nowhere except tied up on a lead. Or illegally free, which I see happening a lot as owners see no other choice. But if we want dogs that have these good behaviours we talk about then they have to learn and practice them somewhere and it takes time. When I mention this fact people will often say that we cannot let them offlead, as not everyone likes dogs. No, they don't. And not all dogs behave well. No, they don't. But we are not asking for dogs to be allowed off lead everywhere. Just one, or maybe two, of the many listed walkways could be designated as legally available for dogs, accompanied by a responsible owner, to be off lead. Then those who don't like dogs will choose not to go there. Just as I choose not to go certain places. Every outdoor recreation I can think of has its own dedicated spaces. Even shooting paintballs. We, who like to stroll with our happy, free dogs enjoying uature and meeting others of like mind would like a dedicated space, too. The few areas named in the Council pamphlet for dogs to be off lead are not pleasant and some are decidedly unpleasant. For instance, there is Sandy Point Domain − dogs are excluded, though, from all playgrounds, marked sports fields'and the ponds and the lagoons and they must be on a lead while on all walking tracks. So where CAN they be offlead with their people? And it is a very long drive out there each day. The other 4 areas designated for free dog walking have similar exclusions and are open and weather swept. Dogs need our respect. Indeed the law of the land states that if we do not respect them we are breaking that law. People need to be able Lo enjoy their relationship with their dogs. Our city needs to provide a pleasant nature walk for those who wish to fully explore their world with their whole family, which may include dogs. I suggest Seaward Bush would be very suitable for signposting as available for dogs off lead but only in the company of a responsible adult. It would be good, too, to place dispensers with dog poo bags at gateways of parks and reserves as they do in Wellington and a number of other cities I have visited. 122 ~o,e_,,,~i V ~.4− −.S~,a~6.s Oe−~ ¢..~,,−..d",~. ~.0,./−,.,,., v'4 G.a. k −~Ol~r~50~ SIT \.... ~ ,~~'~−~"~ ~€:>−.~,}. u" c, .A. tkd~r4~−, 123 Review of the Anderson Park Management Plan; and Development of the Environmental Reserves Management Plan (including − Joeys Island; Tikore Island; Red Tussock Reserve; Seaward Bush; Parnell Sanctuary Reserve; Metcalf Bush Reserve; Omaui Reserve; Taiepa Dune Reserve; John Street Reserve; Matua Road Reserve; Grant Road Reserve and Paterson Reserve; and the following Esplanade Reserves − Ocean Beach; Stirling Point Pilot Station; Liddel Street; Beaconsfield Road; Forde Road; Mclvor Road; Mersey Street; Mill Road; Oteramika Road; Racecourse Road; Short Road; Waihopai River and Colyers Island). Consultation with the public is the first step in the management plan process Your COmlTlelqlS and suggestions will be taken into consideration when the drafts of the Anderson Park ard Environmental Reserves Management Plans are prepared• You will have a further opportunity to comment on the drafts when ;hey are released to the public Please send your ideas and comments to the: Parks Manager Pb: 03 219 9070 Invercargill City Council Fax: 03 217 5358 Private Bag 90104 Email: parks~icc..qovt.rz lnvercargil! 9840 Submitter's details: Name: Ad dress: Phone: Name of Reserve: Comments: (Use exfra paper if required) £.−n_ 2J~! Signed:4 1",'ILl', "L,...~4.. Date: 1,2− ~−−~ −i | Please return to the Parks Manager by 4,00pro Friday, 15 April 2011 Invercargill 124 SUBMISSION TO ENVIRONMENTAL RESERVES MANAGEMENT PLAN FROM BLUFF COMMUNITY BOARD 12 April 2011 OMAUI RESERVE As Omaui is the site of a very early Southland community we believe it is vitally important that the historic integrity of the area be retained. We endorse the wishes of the Omaui community through it's recent 'Omaui Concept Plan' document that an enlargement of the car park area take place to accommodate visitors to the township. The residents of Omaui also identified the need for rubbish bins to be placed at the reserve. We also fully support file community recommendation in the Omaui Concept Plan identifying the need for an area of land at the corner of Mokomoko Road and the I.C.C. service road to be named *Guiding Star Reserve.' This recognizes the vessel 'Guiding Star' which was wrecked and now sits in shallow water approximately 50 metres from the shoreline. From this site there is a clear view of the shipwreck. The community would also like to see a levelling and planting scheme for the entrance to this small triangular site, and a bench seat installed on the corner of the reserve. Residents have already cleared the area with voluntary labour. JOEYS ISLAND & TIKORE ISLAND ~SERVES Bluff Community Board want the natural integrity retained and protected at both Joeys Island Reserve and Tikore Island Reserve. We also believe that no su'uctures should be allowed on either island. STIRLING POINT PILOT STATION ESPLANADE RESERVE This site has huge historic importmlce to both file port of Bluffand the wider Southland province. The area should be preserved and presented in such a way as to inform the public of this significance. Bluff Community Board believes the site should receive the highest historic protection possible while retaining public access. OCEAN BEACH ESPLANADE RESERVE & COLYERS ISLAND ESPLANADE RESERVE We wish to see recognition of the historic significance of both of these Esplanade Reserves along with their being preserved in their natural state. It is also important that roads at both areas be kept in good condition. 125 Otatara Landcare Group Chairperson Barry Smith 173 Grant Road OTATARA Otatara LANDCARE GROUP 9RD Invercargill Robin Pagan Parks and Reserves Manager Invercargill City Council Private Bag 90104, Invercarglll 10 April 2011 Dear Robin ICC Environmental Management Plans The Otatara Landcare Group is pleased to have been informed of ICC Parks Division intention to develop a Management Plan for the Environmental Reserves. The Otatara Landcare Group is particularly interested in those Environment Plans within the Otatara area. There appears to be at least 6 of these − Parnell Sanctuary Reserve, Taiepa Dune Reserve, John Street Reserve, Mama Road Reserve, Grant Road Reserve and Paterson Reserve. These reserves all contain some native bush or native plantings and some also contain landscape features (notable sand dunes) therefore these reserves all assist to maintain these natural features of Otatara. One of the concerns for the bush areas in Otatara is its long−term viability as a consequence of fi−agmentation resulting from residential development and associated roading and infrastructure. These reserves do not have housing though some do have clearings for recreational/playground use. Where possible the areas of open ground should be reduced and the area of bush increased through restoration planting. This will reduce mowing and other management costs in the medium to long term while serving to mitigate for the ongoing loss of bush that has occurred. Weed control and pest animal control are a major management requirement for each of these reserves. Without weed control it is likely that the quality of the native bush and the long−term viability of the bush will be reduced. The 0tatara Landcare Group through the Otatara Pestbusters would like to work with the ICC and Parks Department to promote its vision for a pest free 0tatara. The Parks Department could be an active part of this vision by undertaking ongoing intensive pest control targeting rats, possum and stoats in these reserves. The 0tatara Pestbusters would like to actively assist Parks Department with pest control work and would like the plan to allow for this and to allow for signage associated with pest control. We suggest that all the Otatara Enviromental Reserves are combined into a single management plan separate from other parts of the city. We support the retention of separate Management Plans for Otatara Scenic Reserve and Sandy Point Reserve. Bowmans Bush is another important reserve that is managed (though not owned by the 12G ICC). We seek to have Bowmans Bush included in the Otatara Environmental Reserve Management Planning document. Are there other ICC owned areas that contain native forest in the Otatara area that could also be included in the Otatara Environmental Reserve Management Planning document? Comment on the individual reserves follows. Parnell Sanctuary Reserve: This is one of the larger reserves in Otatara and so has importance, being an important component of the Ariki Avenue forest area. The area is not currently well used or appreciated because of a lack of walking tracks. Walking tracks would improve access for weed and pest control to be undertaken. Weed and pest control are the major management requirements. Taiepa Dune Reserve: This is an important reserve that includes some native bush and also dune topography. We believe that there is potential for some restoration planting to be undertaken to expand the area of native forest. This planting should be adjacent to existing forest stands. The Otatara Pestbusters would be interested in working with the Reserves Department to undertake pest control within these reserves. John Street and Matua Road Reserves: Both these reserves include playgrounds as well as native bush. There is some potential for additional planting to expand the forest area The Otatara Pestbusters would be interested in working with the Reserves Department to undertake pest control within these reserves. Grant Road Reserve: This reserve is primarily native bush with some lawn and native plantings along the road frontage. This reserve receives very tittle public use however is important as an unfragrnented forest stand. The area could be further enhanced by additional restoration planting to eventually plant out the entire reserve. Paterson Reserve: This reserve is primarily lawn with some native plantings. The back portion of the reserve (adjoining Bowmans Bush) should be revegetated to forest. Bowmans Bush: This is an important forest stand within Otatara. The area also has some planted non local natives that are of interest to people with an interest in native plants. The track would benefit from establishing plant labels on notable plant species along the track. The Otatara Landcare Group have undertaken a weed control evening (once a year) for the last several years. This weed control focuses on control of Chilean flame creeper, our efforts appear to have reduced the amount of flame creeper present. We would intend to continue this contribution towards reserve management. regards Barry Smith Chair Otatara Landcare Group 127 Page 1 of l iii!iil !;~iiiii.i;, ~,/i!!~'~,!'~(ii~!~ i~i~¸ Heather Guise From: Phred Dobbins [[email protected]] Sent: Tuesday, 19 April 2011 12:52 To: Parks & Reserves General email Subject: ES Biosecurity Pest Plants − comments environmental reserves plan Attachments: ICC reserves submission.doc Hi Jennifer Attached are the comments for the environmental reserves from the Biosecurity division (Pest Plants) Regards Randall Milne (Senior Biosecurity Officer− Pest Plants) Email: randall, [email protected], nz \ltention: This e−mail (and attachments) is confidential and may be legally privileged. 19/04/2011 128 Submission 19 April 2011 ICC Parks and Reserves − Environmental Reserves Management Plan From: Randall Milne Biosecurity Division − Pest Plants Environment Southland Corner of North Road and Price Street Invercargill 9810 (03) 2115115 Submission is for all reserves. Comments: Environment Southland believes that ICC should consider the following in the development of their Environmental Reserves Management Plan. The reserves listed represent some of the last native vegetation remnants in and around lnvercargill. They therefore are areas of very high value to Southlanders. The Environmental Reserves Management Plan should seek to maintain and protect these reserves by carrying out effective pest plant management. lnvercargiils' reserves together act as refuges and havens for our natural floral and fauna. They act as corridors to help the continued existence and survival of our natural heritage. They also serve an important role in keeping NZ's natural heritage within everybody's reach. Baseline surveys should be carried out to ascertain the presence and abundance of pest plants. Objectives can then be set for managing the most problematic of these pest plants. The objectives need to measurable to determine whether 1CC is achieving the goals for the reserve management plan. We see Pest Plants listed in the Regional Pest Management Strategy (RPMS) for Southland as a priority for control work. Many of the RPMS pest plants have been identified as being most invasive for Southlands bush remnants. We also believe ICC should not limit their objectives to only RPMS pest plants. Any weeds found that ttu'eaten the future viability of the reserves should be controlled. • We acknowledge that funding for reserve management is limited. We therefore encourage ICC to form a stronger focus on the establishment and support of local 129 o community groups to help achieve reserve management objectives. The Bluff Motupohuehue Environment Trust and the Otatara Pest Busters are examples where this approach has been very effective in getting community buy in and achieving good pest management. Restoration planting has been carried out in some ICC reserves, for example Thompsons Bush. We believe this is very beneficial in reducing maintenance costs as well as helping prevent pest plant establishment. Environment Southland would like to see this approach extended to all reserves. Wherever possible, the status of the reserves should be changed to a Scenic Reserve status. Previous management plans for these areas have been promoting this without success to date. Scenic reserve status allows the focus to shiR from maintaining open space to the protection and enhancement of the biodiversity values that are present. A scenic reserve status will help protect the last vegetation of this type in the whole world. corridors. The plans Pubic Access − These reserves can also act as transport should allow for and promote the fast movement of cyclists to their destination. The reserves have long been available to walkers, but they also have the potential to be utilised by recreational cyclists. This will help increase community ownership of lnvercargill's reserves and ensure they are well used. 130 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 CEMETERY AND CREMATORIUM STATISTICS FOR THE PAST 12 MONTHS Report Prepared by: Robin Pagan − Parks Manager SUMMARY I This is a summary of burials and cremations for the Cemeteries under the Invercargill City Council control. I RECOMMENDATIONS That the report be received. IMPLICATIONS FINANCIAL IMPLICATIONS The number of paupers received are a cost to the ratepayers of Invercargill. 131 CEMETERY AND CREMATORIUM OPERATIONS AND STATISTICS FOR THE PAST TWELVE MONTHS Council operates four cemeteries and one crematorium in the Invercargill district − Eastern Cemetery, St Johns Cemetery, Greenpoint Cemetery, Bluff Cemetery and the Southland Crematorium. Interments number 247 at Eastern, 2 at St Johns, 0 at Bluff and 18 at Greenpoint making a total of 267 burials with a further 86 ash interments also being carried out. Cremations carried out at the Southland Crematorium numbered 362, of which 57 were full services, 134 were committals and 171 were delivery only. Of those 362 cremations, 56 lots of ashes were buried at the Crematorium. Nine pre−purchases of services were received during the year and twelve paupers were received being ten cremations and two burials at a cost of $1046660. CONCLUSION Cremation still remains the preferred option for 60% of the people received. =l==l==l==k=l==l==l==l==l==l= 132 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 CHANGE OF CLASSIFICATION − ARGYLE PARK, BLUFF Report Prepared by: Robin Pagan − Parks Manager SUMMARY Only one submission was received by the closing date of 16 July 2011 for submissions on this matter. RECOMMENDATIONS That Lot 1 DP 11290 and Lot 5 Block II DP 204 be reclassified as Recreation Reserve as provided for under Section 24 of the Reserves Act 1977. IMPLICATIONS FINANCIAL IMPLICATIONS Nil. 133 ARGYLE PARK CHANGE OF CLASSIFICATION − Only one submission was received by the closing date of 16 July 2011 for submissions. This was from the Bluff Community Board which was in favour of the reclassification but requested that the adjoining Lot 5 also be included in the reclassification as Recreation Reserve. A copy of the Bluff community Board submission is annexed hereto as Appendix 1. Reclassification of the Reserve will allow the continued operation of a Camping Ground on the Reserve and allow Council to proceed with provision of a new Management Plan for the Reserve. CONCLUSION The reclassification will allow for the provision of a new Management Plan for the Reserve and the continued operation of part of the area as a Camping Ground. =k=klk=l=lkl lk=l=lk=k 134 SCANIkI APPENDIX1 − 1 JUL 2011 Subn~.io. form PROPOSED RECLASSIFICATION Argyle Park, Bluff You are invited under s.15 Reserves Act 1977 to lodge a written submission on the proposal to change classification of part of Argyle Park, Bluff. Please send your ideas and comments to the: Parks Manager Ph: 03 219 9070 Invercargill City Council Fax: 03 217 5358 Private Bag 90104 Email: parks~.icc.qovt, nz Invercargill 9840 Submitter's details: J~ Name: LL~f::F: ~_~0 n~rv\ t,~ n t−T Address: C_~|− P,~. L;~OY. ~:~ • ~L.~=F Phone: <−'l ."JL| ~L −1.~'~O − − Submission: i suooort/el~eee~cJelete one) the proposal to change classification of part of Argyle Park, Bluff. ...... (dsl=t~_ e) " rr−v− − −'"−";"" Comments: I wish to make the following submission on the reclassification of part of Argyle Park, Bluff '~ −'−'−'−'−'−'−'−'−'−~'~PPq~'T −r"~E... ~'(....L~=~,~,~,c...t'=~,,,~ 0'(::: Lo'J"l 11"3..'~0 "To I~L~ ~ ~..,.=.~,,.~,qr'− ~x.. p~e,= o~ or:: "T'Ir~_ ~.~plv'~ £:~;~). (Use extra paper if required) Signed−~l"Vl,~~ Date: 3o−~− tl Please return this form to the Parks Manager by 4.00pm F.ridav, 15 July 2011 ~nve ~a, mm l'~z; ~=" ~J qlJ 13G TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 EXCHANGE OF LAND − SOUTHERN GREENWAY Report Prepared by: Robin Pagan − Parks Manager SUMMARY Advertising has been carried out calling for submissions on the proposal to exchange reserve land for roading land in various areas along the length of the Southern Greenway which no submissions received at the closing date of 8 July 2011. RECOMMENDATIONS That once the closing of roads process has been completed, we request approval from the Minister of Conservation for the exchange of reserve land for roading land on the Southern Greenway. IMPLICATIONS FINANCIAL IMPLICATIONS Nil. 137 LAND SOUTHERN GREENWAY EXCHANGE OF − Advertising has been carried out calling for submissions on the proposal to exchange reserve land for roading land in various areas along the length of the Southern Greenway with no submissions received at the closing date of 8 July 2011. We now await the roading process of closing these portions of road, survey and consent requirements so we can then continue with the provision of a Management Plan for the Reserve. CONCLUSION The process of exchange of land will provide improved recreation areas and access for walking and cycling. 138 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 NURSERY WOOD CHIP BOILER PROJECT Report Prepared by: Robin Pagan − Parks Manager SUMMARY Council recently received the Environmental Innovator Award from Environment Southland I for conversion from fossil fuels to wood chip at our Mclvor Road Nursery ! RECOMMENDATIONS That the report be received. IMPLICATIONS FINANCIAL IMPLICATIONS Nil. 139 INVERCARGILL NURSERY WOOD CHIP BOILER PROJECT Council recently received an award for Environmental Innovator from Environment Southland for conversion from fossil fuels to wood chip at our Mclvor Road Nursery. A 40% Grant was received from the Energy Efficiency and Conservation Authority (EECA) to carry out the conversion from a fossil fuel boiler to a wood chip boiler, capable of burning waste wood chip material from Parks. Annexed as Appendix 1 is a copy of the summary report for the application for the award. The prize included a cheque for $1000.00 which will go toward the conversion of more space for storage of the wood chip during the summer period to use during winter. A copy of the Award certificate is annexed hereto as Appendix 2. CONCLUSION The success of this project is being able to use Council's own resources for fuel and the reduction of carbon emissions. 140 APPENDIX1 Fogarty 200kW wood chip The installation comprises a the previous coal fired boiler which was a replacement for heating system. unit, connected to an existing Department's own resource, Fuel supply is from the parks material. making use of a 'free' waste contract, and will provide a Works went according to financial payback of less than 3 years. and the increase in operating The change to wood fuel reduction in Carbon Dioxide efficiency have led to a emissions of 125 tonnes per year. grate and feedback control The boiler includes moving and manufactured in New system, and is designed Zealand. 141 142 APPENDIX2 143 144 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 PARKS AMENITY FORESTRY OPERATIONS TO 30 JUNE 2011 I I_ Report Prepared by: Robin Pagan − Parks Manager SUMMARY and Bluff. Sandy It have been a very active year for forestry operations both at Sandy Point Bluff Point Forestry Encouragement Loans have been partly repaid and the balance of the Forestry Encouragement Loan has been written off by Crown Forestry. RECOMMENDATIONS That this report be received AND That Bluff Hill no longer be used for forestry plantings. IMPLICATIONS FINANCIAL IMPLICATIONS Council loan debt reduced. 145 AMENITY FORESTRY OPERATIONS AT SANDY POINT AND BLUFF HILL It has been a very active year for forestry operations both at Sandy Point and Bluff, Sandy Point loans have been partly repaid and the balance of the Bluff forestry loan has been written off by Crown Forestry. Good prices for log sales has resulted in the reduction in debt and allowed us to repay several loans which were previously accruing interest at 7% The loan balances owing are: As at 30 June 2010 − principal and interest $1299492.05 As at 30 June 2011 − principal and interest $550844.29 A summary has been prepared by our Forestry Consultant which outlines forestry activity over the past twelve months and is annexed hereto as Appendix 1. With the softening of export prices, we will reduce logging activity over the next year, although this will be kept under constant review if there is a market change. We have 40 hectares available for replanting in the 2011/2012 financial year at Sandy Point. Bluff Hill forestry has proven to be unprofitable and so the area is being assisted to revert back to its original native vegetation status. CONCLUSION Once we have repaid the remaining outstanding Forestry Encouragement Loans at Sandy Point $550844.29 as at 30 June 2011) a revenue stream will be available to fund other Parks activities on reserves in line with and as signaled in Council's Long term Council Community Plan. Bluff Hill will be assisted to revert back to native vegetation. 146 APPENDIX1 IFS LIVING, BREATHING INVESTMENTS Invercargill City Council Parks Department Sandy Point Forest Management Report August 2011 This report has been prepared by IFS Growth, PO Box 124, Winton 9741 for Invercargill City Council Parks Department. 147 Market Report: During the last two years the Southland forest industry has enjoyed a sustained period of higher than usual export log prices and demand along with a very stable demand and prices for supply to local mills. The fickle export market has again conformed to its usual undulations and has since March/April 2011 lost in excess of $25/tonne. This has been brought about by the Americans and Canadians putting large log volumes into the China market. It is expected for this situation to right itself if and when the American economy rights its self and they start building again. The demand for local sawmills logs for sawn export timber remains stable with a slight reduction $3 to $5) in prices. Sandy Point Forest: Harvest: Harvest during 2009/11 has been in the older stands of the forest to reduce the average age of the harvestable compartments. It is now recognised that the optimum harvest age for Sandy Point P. Radiata is between 30 and 32 years. Trees older than 32 years become unstable presenting a safety issue in this public accessible forest and it is also the start of economic value decline as trees begin to fall over. The past 2 years have provided an opportunity to economically harvest areas that up until then would not have realized the returns that have been achieved. Part of this income has been used to repay part of long standing Government Forestry Encouragement Loans (initiated in the early 70's). The present down−turn in export log prices has prompted the decision to suspend harvest for the immediate future. This action concurs with management plans to harvest and replant approx 40ha per annum. Harvest to date has created approx. 40.3ha clearfelled that has been replanted in 2011 (in the Dunns Road/Fosbender Park Area). A further already harvested area to be replanted in 2012 will now include the Corkery Lease area that is being felled by the tenant at his time. Consideration for further harvest could be delayed until a recovery in log export prices is evident. Silviculture: The ongoing silviculture programme for Sandy Point now has operations up to date. This programme is intended to produce a consistent and uniform forest of similar compartment size for future regulated harvest. Negotiations are in progress for thinning for post production in Compartment 14 Stand, this will be a net cost saving instead of thinning to waste. ICC Parks Dept − Forest Management Report − Aug2011 148 Carbon Market: The NZ−ETS has now passed its first anniversary since inception in July 2010. The market though working is far from mature − domestically, buyer demand is constant but this is in contrast to lumpy supply from forest owners. In addition to this, the NZ market is heavily influenced by the European ETS which dominates carbon price as 90% of the carbon market worldwide is centered here. As such the market created is volatile and is susceptible to the economic and political events in Europe. Since mid−May, prices for NZUs have fallen from the early $20s down to the mid $13s currently. Recently, very little volume has changed hands. Where the floor price is anyone's guess; particularly given the combined effects of the Eurozone debt crisis and the strong Kiwi dollar. However, there are some positives on the horizon including: • Details on the ETS review which will give clarity what the scheme will look like post−2012. This is expected in September. Direct linkage in the mid−horizon to trade internationally, particularly with our main Asia Pacific trading partners Australia, Korea and China as their schemes mature. Carbon Stocks for lOG: The first tranche of units received in 2011 and being held amount to 13639 NZUs. The remaining units to be received in 2013 (pending ETS review) amount to 21941 NZUs. ICC Parks Dept − Forest Management Report − Aug2011 149 150 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 PREPARATION OF MANAGEMENT PLANS (INCLUDING ELIZABETH PARK, MYERS RESERVE AND DONOVAN PARK) Report Prepared by: Robin Pagan − Parks Manager SUMMARY Council is ready to call for initial submissions for preparation of Management Plans for the following three Reserves − Elizabeth Park, Myers Reserve and Donovan Park. RECOMMENDATIONS That Council calls for initial suggestions to assist with production of draft Management Plans for Elizabeth Park, Myers Reserve and Donovan Park in accordance with Section 41(5) of the Reserves Act 1977; AND That delegated authority be given to the Parks Manager to proceed with the first step of the consultation process prior to production of future Management Plans. IMPLICATIONS FINANCIAL IMPLICATIONS Nil 151 ELIZABETH PARK, MYERS RESERVE AND DONOVAN PARK MANAGEMENT PLAN INITIAL CONSULTATION Council is ready to call for initial submissions on the production of new Reserve Management Plans for Myers Reserve and Elizabeth and Donovan Parks. Once submissions have been received, draft Plans will be produced which will then go out again with Council's approval for further consultation. DELEGATED AUTHORITY The Reserves Act 1977 allows the initial step of pre−consultation under Section 41(5A) to be dispensed with. However, if Council wishes to retain this step in the Reserve Management proceed Plan process, then delegated authority should be given to the Parks Manager to of prior to bringing any future draft Plan and any initial submissions to Council for approval release of the draft Plan for public submission. ].52