Invercargill CITY COUNCIL
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Invercargill CITY COUNCIL NOTICE OF MEETING Notice is hereby given of the Meeting of the Infrastructure and Services Committee to be held in the Council Chamber, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Monday 22 August 2011 at 4.00 pm His Worship the Mayor Mr T R Shadbolt JP Cr C G Dean (Chair) Cr I R Pottinger (Deputy Chair) Cr R L Abbott Cr N D Boniface Cr T J Buck Cr A G Dennis Cr N J Elder Cr J Kruger EIRWEN TULETT MANAGER, SECRETARIAL SERVICES Finance and Corporate Services Directorate Civic Administration Building • 101 Esk Street • Private Bag 90104 Invercargill • 9840 New Zealand DX No. YA90023 • Telephone 03 211 1777 Fax 03 211 1433 AGENDA Page APOLOGIES PUBLIC FORUM MONITORING OF SERVICE PERFORMANCES 3.1 LEVELS OF SERVICE 3.1.1 Parks and Reserves 2 3.1.2 Public Toilets 2 3.1.3 Roading 3 3.1.4 Sewerage 12 3.1.5 Solid Waste Management 15 3.1.6 Stormwater 17 3.1.7 Water Supply Activity 20 ACTIVITY PLAN REVIEW 4.1 REPORT OF THE DIRECTOR OF WORKS AND SERVICES 4.1.1 Asset Management Plan, Core Buildings and Public Toilets 25 Outcomes from Workshop 4.1.2 Sewerage Asset Management Plan 2011 − Outcomes From 29 Workshop 4.1.3 Stormwater Asset Management Plan 2011 − Outcomes from 33 Workshop 4.1.4 Water Asset Management Plan 2012 − 2015 Outcomes from 37 Activity Workshop OTHER BUSINESS 5.1 REPORT OF THE DIRECTOR OF WORKS AND SERVICES 5.1.1 Clifton Wastewater Treatment Plant − Monfforing of Estuary 41 Sediments Appendix 1 43 Page 5.1.2 Stormwater Discharge Consent Applications 45 Appendix 1 49 5.1.3 Provision of Alternative Kerbside Waste Services from 65 Kerb/Verge Appendix 1 67 5.1.4 Procedural Audit by New Zealand Transport Agency of 69 Invercargill City Council Roading Activity Appendix 1 71 5.1.5 Leven Street Car Park Building Long Term Management 85 Options 5.1.6 Light Emitting Diode (Led) Street Lighting Trial 91 95 5.1.7 Proposed Public Toilet − North Dee Street 5.1.8 Environmental Reserves Management Plan 99 Appendix 1 This appendix will be circulated separately Appendix 2 101 Appendix 3 107 Cemetery and Crematorium Statistics for the Past 12 Months 131 133 Change of Classification − Argyle Park, Bluff Appendix 1 135 5.1.11 Exchange of Land− Southern Greenway 137 5.1.12 Nursery Wood Chip Boiler Project 139 Appendix 1 141 Appendix 2 143 5.1.13 Parks Amenity Forestry Operations to 30 June 2011 145 Appendix 1 147 5.1.14 Preparation of Management Plans (Including Elizabeth Park, 151 Myers Reserve and Donovan Park) 6. URGENT BUSINESS 10. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Report of the Director of Works and Services The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing this Ground(s) under each matter to be resolution in relation to Section 48(1) for the considered each matter passing of this resolution Contract 626 − Enable any local authority Section 7(2)(i) Pavement holding the information to Rehabilitation − carry out, without Fairweather Road prejudice or disadvantage, negotiations (including commercial and industrial negotiations) Contract 633 − Enable any local authority Section 7(2)(i) Stormwater and holding the information to Sewerage Renewal carry out, without − Queens Drive prejudice or disadvantage, negotiations (including commercial and industrial negotiations) =k=k=k=k=k=k=k=k=k=k TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 MONITORING OF SERVICE PERFORMANCES Report Prepared by: Melissa Short− Corporate Planner SUMMARY Reporting on the Infrastructure and Services levels of service measures for the period comprising 1 July 2010 to 30 June 2011. RECOMMENDATIONS That the report be received. IMPLICATIONS FINANCIAL IMPLICATIONS N/A. 1 PARKS AND RESERVES Progress with major maintenance: Major renovation of the limestone rock garden has been completed in Queens Park. > Replacement toilet for Sandy Point Mountain Bike area installed (old one vandalised). Building maintenance of the Cremator Room at the Crematorium completed. Wood Chip Boiler installed at Nursery and test runs undertaken. Forestry Encouragement Loan trees on Bluff Hill harvested. Forestry Encouragement Loan 1 − Bluff Hill − repaid. Forestry Encouragement Loan 1B − Sandy Point − repaid. > Forestry Encouragement Loan 4 − Sandy Point − repaid. PUBLIC TOILETS 2 ROADING * Responded to means that the contractor has been notified and has visited the site to ensure it is made safe for use by traffic and pedestrians. Programme of Works − Roads 3 4 5 Legend STATUS −−−−−− −− AOd~t~ona Complete In Progress Plar~nec parks & Reserves \ @ /− / Inset: Bluff ~ ,11 3−−−−o−June 201"; .................. Levels of Service Roads Invercar~iU ~~__ Map of Roading Programme − Urban 6 Legend STATUS Additional −−− Completed In Progress Deferred Planned ~ og ~on<~ N of Service Level Report − 30 June 2011 ~¢$ume0 k~Ow~dge as al da~e Roading pnn~d If ~nf~lt~o~ i~ ~ta~. E&OE Map of Roading Programme − District 7 Programme of Works − Footpaths 8 9 Legend STATUS Additional ComDlete In Progress Planned I Deferred I Parks & Reserves ~v~o s'f /I ?− II z I−I− i 1 z Inset: Bluff \ InvercargiU L____ J ............... Map of Footpath Programme − Urban 10 \ \ \ Legend STATUS Additional Completed ............. In Progress Deferred Planned N nf~ al,an ~,own ~s Ihe currently of Service krtowle~ge Level Report − 30 June 2011 Iassume= &s at ~a~e Footpaths Inver[argil~ L ......................... Map of Footpath Programme − District 11 SEWERAGE *Maintenance Contractors have been directed to supply detailed information on response times since 1 March. Since then there have been no sewage main blockages requiring this reporting. *'11 of 13 Trade waste dischargers complied with conditions of their trade waste consents throughout the period. One discharger failed to comply on one occasion in July 2010, and one other discharger failed to comply for January 2011. Programme of Works Pump Works− Sewerage 12 Legend i,,m~l,~LlJ Re STATUS −− Add tlona Complete In Progress Planned Deferred Parks & Reserves O @ ~vm) IRlleml LAVA~ $I ~nSF.~; sl ~I. m \ t | Inset: Bluff o "~;− st \\ N Levels of Service 30 June 2011 r~,~;'o,~;;;=;,;',%;::' Sewerage Invercargil! ~;,~ ....................... Map of Sewerage Works Programme − Urban 13 \ \ \ .J Legend STATUS Additional ....... Completed ............. In Progress Deferred Planned ~=. ~: N Info~allcn ~,wn ~ lhe ;u=rel~lly Level of Service Report − 30 June 2011 Ii~,$ume<l know~lld~tl a* 1~ da~e ~ Sewerage confirm ~h th~ ,= uthora~¢e ;3whet Invercargilt [ E&OE Map of Sewerage Works Programme − District 14 SOLID WASTE MANAGEMENT Alternative Solid Waste Disposal Practices Increasing use of alternative disposal practices (Cleanfill, green waste and recyclable material.) (L TCCP measure) Green Waste 900.00 800. O0 8 700.00 == 600.00 I−o 500.00 v .~ 400.00 300.00 200.00 100.00 2009/10 2010/11 Year i [] July • August [] September [] October • November [] December [] January i I', i February •March sApril May June i i [] 13 • i Recycling 350.00 300.00 250.00 I−o 200.00 v 150.00 100.00 50.00 2009/10 2010/11 Year July August September October November December January • • [] [] • [] • J 13 February March []April [] May 8 June / • J 15 Solid Waste to Landfill 3,000.00 8 2,500.00 == 2,000.00 o 1,500.00 −~ 01 1,000.00 500.00 2009/10 2010/11 Year [] July • August O September 13 October • November B December • January I [] February • March [] April [] May [] June Graph of Solid Waste Disposal 16 STORMWATER Programme of Works Pump Works− Stormwater 17 Legend STATUS Additional Complete In Progress i Planned Deferred Parks & Reserves IA • ~a ~y~o sl .E.WE"TSl R1 I'V x−−−−−− / \ / I / / 1R~A¥ RU Inset: Bluff N Levels of Service 30 June 2011 Stormwater InvercaroiU Map of Stormwater Programme − Urban 18 I L \ Legend STATUS Additional Completed In Progress Deferred Planned N of Level Service Report − 30 June 2011 Stormwater lnvercargil£ A Map of Stormwater Programme − Rural 19 WATER SUPPLY ACTWJTY Programme of Works 2O 21 f ]Legend STATUS ComoJete In Progress Planned Deferred Parks & Reserves o ! / inset: Bluff \ N Levels of Service 30 June 2011 Water lnvercargill A Map of Water Programme − Urban 22 / / \! Legend STATUS ~ Additional Compreted ..........In Progress −− Deferred Planned N Level of Service Report − 30 June 2011 Water InveK.argiK IE&OE Map of Water Programme − Rural 23 24 TO: INFRASTRUCTURE AND SERVICES COMMITTEE FROM: THE DIRECTOR OF WORKS AND SERVICES MEETING DATE: MONDAY 22 AUGUST 2011 ASSET MANAGEMENT PLAN, CORE BUILDINGS AND PUBLIC TOILETS OUTCOMES FROM ACTIVITY WORKSHOP Report Prepared by: Paul Horner, Building Assets Manager SUMMARY The items raised as "Issues" in the presentation delivered at the July Activity Workshop will be included in budgets for the 2012−15 Core Buildings and Public Toilets Asset Management Plan. RECOMMENDATIONS That the following issues be included in the Asset Plan: Administration Building renewal work Housing Care Flats, the Clarendon Court flats at 60 Stirrat Street North Dee Street Exeloo 24 hour public toilet Buildings with potential to become Council liabilities. IMPLICATIONS 25 FINANCIAL IMPLICATIONS The financial implications will be as follows: Administration Building Renewal Work If this work was not to proceed it would provide a saving of about $3.5M. Provision of alternative Council accommodation cannot be estimated at this time but will be significant.