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Public Document Pack Public Document Pack NORTH EAST (OUTER) AREA COMMITTEE Meeting to be held at Treetops Community Centre, Squirrel Way, Moortown Leeds LS17 6DP on Monday, 18th March, 2013 at 6.00 pm MEMBERSHIP Councillors G Wilkinson Chair) - Wetherby; A Lamb - Wetherby; J Procter - Wetherby; N Buckley - Alwoodley; P Harrand - Alwoodley; D Cohen - Alwoodley; A Castle - Harewood; R Procter - Harewood; M Robinson - Harewood; Agenda compiled by: East North East Area Leader: Stuart Robinson Rory Barke Governance Services Unit Tel: 33 67627 Civic Hall LEEDS LS1 1UR Tel: 24 74360 Produced on Recycled Paper A A G E N D A Item Ward Item Not Page No Open No 1 APPEALS AGAINST REFU SAL OF INSPECTION OF DOCUMENTS To consider any appeals in accordance with Procedure Rule 25 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded). (*In accordance with Procedure Rule 25, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.) 2 EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC 1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report. 2 To consider whether or not to accept the officers recommendation in respect of the above information. 3 If so, to formally pass the following resolution:- RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows: No exempt items or information have been identified on the agenda B Item Ward Item Not Page No Open No 3 LATE ITEMS To identify items which have been admitted to the agenda by the Chair for consideration. (The special circumstances shall be specified in the minutes.) 4 APOLOGIES FOR ABSENC E To receive any apologies for absence. 5 DECLARATION OF DISCL OSABLE PECUNIARY AND OTHER INTERESTS To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-16 of the Members’ Code of Conduct. 6 OPEN FORUM In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair. 7 MINUTES/NOTES OF PRE VIOUS MEETINGS 1 - 16 a) To confirm as a correct record the minutes of the following meetings:- • 3rd December 2012 • 6th March 2013 (copy to follow) b) To confirm as a correct record the notes of the meeting held on 4 th February 2013 and to formally ratify the recommendations made thereon C Item Ward Item Not Page No Open No 8 CHILDREN'S SERVICES AREA COMMITTEE 17 - UPDATE REPORT 40 To consider a report of the Director of Children’s Services providing the meeting with an update on Children’s Services developments. 9 DEVELOPMENT OF AREA LEAD ROLE 41 - 48 To consider a report of the Assistant Chief Executive Customer Access and Performance developing initial proposals to Area Committees for their input, shaping and feedback with a view to introducing the revised Area Lead roles in the new municipal year. 10 ENVIRONMENTAL SERVIC ES - 49 - CONSULTATION ON THE 2013/14 SERVICE 58 LEVEL AGREEMENT To consider a report of the ENE Locality Manager, Environment and Neighbourhoods on consultation measures in relation to the 2013/14 Service Level Agreement which will be presented for approval at the June meeting cycle. 11 WELL -BEING FUND BUDGETS 59 - 78 To consider a report of the East North East Area Leader providing Members with an update on the current position of the wellbeing capital and revenue budget for the Outer North East area and setting out applications made for consideration by the Area Committee. 12 AREA COMMITTEE BUSIN ESS PLAN 79 - PRIORITIES AND PERFORMANCE 118 MONITORING To consider a report of East North East Area Leader providing a summary of key activities and projects in the Outer North East area which support the Area Committee business plan priorities. D Item Ward Item Not Page No Open No 13 MOOR ALLERTON PRIORI TY 119 - NEIGHBOURHOOD UPDATE REPORT 130 To consider a report of the East North East Area Leader providing an update on the progress and action being undertaken in the Moor Allerton Priority Neighbourhood. 14 WETHERBY AND HAREWOO D TOWN AND 131 - PARISH COUNCIL FORUM 142 To consider a report of the East North East Area Leader providing the Area Committee with the minutes from the meeting of the Wetherby and Harewood Town and Parish Council Forum a held on 24 th January 2013. 15 AREA CHAIRS FORUM MI NUTES 143 - 152 To consider a report of the Assistant Chief Executive (Planning, Policy and Improvement) on the Area Chairs Forum minutes held on 9 th January 2013. 16 DATES, TIMES AND VEN UES OF AREA 153 - COMMITTEE MEETINGS 2013/14 158 To consider a report of the Chief Officer Democratic and Central Services) seeking the Area Committee’s formal approval of a meeting schedule for the 2013/2014 municipal year. In addition, Members are requested to give consideration as to whether they wish to continue with the Committee’s current meeting venue arrangements or whether they would like to request any amendments to such arrangements. E Item Ward Item Not Page No Open No 17 DATE AND TIME OF NEX T MEETING Tuesday 14 th May 2013 at 6.00pm in the Civic Hall, Leeds. Map of Today’s Meeting 159 - 160 Treetops Community Centre, Squirrel Way, Moortown, Leeds LS17 6DP F Agenda Item 7 NORTH EAST (OUTER) AREA COMMITTEE MONDAY, 3RD DECEMBER, 2012 PRESENT: Councillor G Wilkinson in the Chair Councillors N Buckley, D Cohen, P Harrand, J Procter and M Robinson 46 Chair's Opening Remarks The Chair welcomed all in attendance to the December meeting of North East (Outer) Area Committee. 47 Late Items There were no formal late items of business to consider, however the Chair agreed to accept the following as supplementary information:- • Well-Being Fund Budgets – Revised Outer North East Area Committee Well-being Budget 2012-13 Appendix (Agenda Item 11) (Minute 55 refers) • Well-Being Fund Budgets – Revised Well-being Fund Large Project Application – Wetherby and Harewood Farmwatch Patrols (Agenda Item 11) (Minute 55 refers) • Well-Being Fund Budgets – Late Application – Wetherby and District Development Fund Project (Agenda Item 11) (Minute 55 refers) • Environmental Services – Six Month Performance Update on the Services Level Agreement – Appendix C – Leeds Citizens Panel – Environmental Services satisfaction results (Agenda Item 10) (Minute 56 refers) The documents were not available at the time of the agenda despatch, but subsequently made available to the public on the Council’s website. 48 Apologies for Absence Apologies for absence were received on behalf of Councillors A Castle, A Lamb and R Procter. 49 Declaration of Disclosable Pecuniary and Other Interests There were no disclosable pecuniary and other interests declared at the meeting. 50 Open Forum In accordance with paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. Draft minutes to be approved at the meeting to be held on Monday,18 th March 2013 Page 1 On this occasion, there were no matters raised under this item by members of the public. 51 Minutes of the Previous Meeting RESOLVED - That the minutes of the meeting held on 22 nd October 2012 be confirmed as a correct record and that this Committee formally ratifies the decisions taken at that meeting in relation to Minute numbers 43 and 44. 52 Matters Arising from the Minutes a) East North East Health and Wellbeing Partnership Report (Minute 39 refers) Carole Clark, East North East Area Officer referred to the above issue and updated the meeting on progress. It was noted that additional information had been circulated to Members of the Area Committee in relation to Wrap Up Leeds and cavity wall insulation. In concluding, the East North East Area Officer informed the meeting that the figures in relation to alcohol related illness or A&E admissions were as a result of long term related illness and not as a result of alcohol related accidents. b) Children’s Services – Update (Minute 43 refers) The Chair referred to the above issue and informed the meeting that a decision had been taken to defer consideration of this item on today’s agenda until the next meeting in February 2013 in view of the fact that the information contained within the report failed to provide the specific detail requested by Members at the last meeting. Also Councillor A Lamb, who had requested this information on behalf of the Area Committee, was unavailable at today’s meeting.
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