RESIDENTIAL LIFE Student & Family Handbook 2017 - 2018

Table of Contents

Table of Contents 2

Introduction 6

RESIDENTIAL LIFE AT LÉMAN MANHATTAN 6 Residential Life Philosophy and Goals 6 Residential Staff 7 COMPLIANCE WITH SCHOOL PERSONNEL 7 Our Community 7 Community Values and Expectations 8 Léman Manhattan Inclusion Statement 9 Core Community Values 9 Common Language – English 10 Sample Weekday Schedule 10 Sample Weekend Schedule 10 Mandatory Check-In Times 11 Residential Life Spaces 11 Residential Programming Student Leaders/Boarding Student Government (BSG) 12 Student Leaders 12 New Student Orientation 13 School Night Prep Time 13 Prep Time FAQs 14

RESIDENTIAL ACCOMMODATIONS 15 Living in the Dormitory 15 Roommates & Guests 15 Students Visiting Apartments at 37 Wall Street 16 Dorm is Closed During the School Day 16 Guests 16 Day Students and Other Guests at 37 Wall Street 16 Residential Apartment Guidelines 17 Specific Rules Concerning 37 Wall Street 17 Room Inspections 18 Apartment Kitchens & other Apartment Common Areas 18 Mail 18 Laundry 19 Apartment Keys / Fobs 19 Apartment Door Alarms 19

2 Apartment Doors 20 Valuables & Storage 20 Theft or Lost Items 20 Packages and Mail Room in 4J 20 Banking 21 “Lights Out” 21 Noise 21 Exercise Equipment 21 Shopping Bags & Boxes 21 Not Allowed in the Dormitory 22 Prom Policy 22 Environmental Stewardship 22

DINING SERVICE & FOOD Meal Locations & Times 22 Weekday meal times 23 Weekend meal times 23 Community Dinners 23 Food Deliveries to Dormitory 23

ACADEMIC LIFE & COLLEGE COUNSELING 25 School Attendance 25 School Counselors 25 Standardized Testing Procedures 25 LMPS off-site standardized testing protocol: 26 College Visit/Tour Policy 26 English for Speakers of Other Languages Program 27 TECHNOLOGY 27 Television, Movies, and Video Games 27 Confiscation of Phones/Electronics 28 Skyward & Haiku 28 LMPS Outlook Email 28 OFF-CAMPUS TRAVEL 28 Parents 29 Guardians 29 Day Student Host Families 30

HOLIDAYS & TRAVEL GUIDELINES 30 General Travel Guidelines 31 Change in Travel Plans 32

GENERAL TRAVEL Passport & Travel Document Storage 32 Tips for Traveling 32 3 Expectations for Departing Students 33 Jetlag 33

MEDICAL & HEALTH 33 Medical Staff 33 Medical Forms 33 Student Physicals and Immunizations 34 Student Medications 34 Student Illness 34 Allergies and Food Restrictions 35 Epipens and Asthma Rescue Inhalers 35 Student Medical Insurance 35 Medical Leave 35 Socio-Emotional Support 36

DISCIPLINARY PHILOSOPHY & CONSEQUENCES 36 Understanding Disciplinary Responses 37 Illegal Activity Policy 38 Room and Property Searches 38 Dress Code, Body Piercings, and Tattoos 39 Jurisdiction of the School 39 Dress Code & School Uniforms 39

MAJOR RESIDENTIAL RULES 40 Major Residential Rule 1: Drugs, Alcohol & Tobacco 40 Major Residential Rule 2: Respect for Privacy & Personal Property 40 Major Residential Rule 3: Technology Use & Electronic Citizenship 41 Major School Rule 4: Fire Safety 42 Major Residential Rule 5: Honesty & Integrity 42 Major School Rule 6: Good Behavior & Respect for Others 43 Major Residential Rule 7: Dormitory Check Out & Off Campus Travel Check Out System 43 Checkout Times by Grade 43 Checkout System Consequences 44 Off-Campus Travel 45 The Boardingware Student Management System 45 Major Residential Rule 8: Personal Safety 45 Public Displays of Affection 46 Major Residential Rule 9: Participation in Residential Programs & Other Obligations 46

CONTACTS & COMMUNICATION 46 LMPS Administrative Team 46 Residential Staff Contact Information 47 Duty Phone – 646.875.9405 48

LMPS Communications Guide 2017-18 48 4 RESIDENTIAL LIFE FAQS 49 Acceptable Use Policy for Technology 50 LMPS Harassment and Bullying Prevention Policy 52

5 Introduction

As boarding students in the Léman Manhattan Preparatory School Residential Life program, there are rules, regulations, and policies that apply in addition to the rules outlined in the Leman Manhattan Preparatory School Family and Student Handbook and in any other official publications.

This Handbook is intended to serve as a guide to help the students, parents/guardian, agents, and others understand what is expected of them as members of the boarding and residential life (ResLife) community and includes information about ResLife rules and policies. Students, parents/guardian, agents, and others should understand that the rules, policies, and procedures outlined in this handbook apply under normal circumstances. However, no set rules or guidelines can cover every conceivable set of circumstances that may arise.

From time to time, there are situations that may require immediate or nonstandard responses. In such circumstances, the ResLife administrators reserve the ability to take actions deemed in the best interest of the the school, the ResLife program, its faculty, its staff, its students, and the greater community, and to deal with individual circumstances. This Handbook does not limit the authority of the Léman or ResLife to alter its rules and procedures to suit any unusual or changed circumstances. For the sake of this handbook, “student” is defined as a person enrolled at LMPS and/or is a Léman Manhattan Preparatory School student visiting any residential life areas, programs, or events. In addition, these handbook provisions may be revised during the academic year.

RESIDENTIAL LIFE AT LÉMAN MANHATTAN

Residential Life Philosophy and Goals

The dormitory is home while a student is living and studying at Léman Manhattan. At LMPS, the dormitory is the place where teachable moments and important conversations occur. Each Residential Counselor strives to ​ ​ develop a community for students and all residential staff aim to cultivate a sense of pride and spirit in the larger residential community. Members of the residential staff consider it their job to create a spontaneous and fun community environment, where every student feels safe and valued within the dormitory family.

Day students are welcome in the dormitory and are encouraged to participate as much as possible in ​ residential life programming and weekend activities. Day students are required to follow all applicable rules and to follow all directives of ResLife Staff.

6 Residential Staff

The residential staff consists of both live-in and live-out staff. Live-in staff includes the Director of Residential Life, Coordinators of Residential Life, Residential Nurse, Residential Life Executive Assistant, Residential Counselors, and Residential Assistants. At least one staff member lives on each of the dormitory floors.

Residential staff members serve as mentors, role models, advocates, disciplinarians, and informal counselors. They take their role as caretakers very seriously and, as a team, they work hard to establish a sense of community within the dormitory. Residential staff members are responsible for communication about the well-being of the students with their families, advisors, teachers, and the nurses. Parents are encouraged to reach out to their child’s Residential Counselor on a regular basis, whether to share exciting family news, voice a concern, or simply ask a question. Our goal is that parents find the Residential staff a great resource as students move through their LMPS careers.

Residential Life staff communicate on a regular basis with student's parents, guardians, and agents. Communication may be in follow up regarding student docents, incidents, celebrations, or as a general check-ins/updates.

During whole community and floor meetings, Residential Life staff address various health and safety topics including sleep, drugs, alcohol, etc. Staff will also address student supports and student discipline topics in these meetings. All students are required to attend these meetings when they are held.

On most school days, Residential Counselors begin duty at 2:30 pm and finish after final room checks at 10:45 pm. During the day, the Residential Nurse takes care of students who stay home ill and the Residential Administrative Assistant staffs the Boarding Office at the Upper School.

COMPLIANCE WITH SCHOOL PERSONNEL

Students and guests are expected to fully comply with requests and directives given by school personnel, which includes requests for meetings. Failure to comply with school personnel is considered a display of disobedience or disrespect and may result in referral to the Director of Residence Life, Head of the Upper School, and/or Head of School for disciplinary action.

Our Community

Léman Manhattan strives to make everyone feel at home in our diverse community. Students come to our boarding program from more than 20 different countries and from all over the United States. Such diversity provides a backdrop for students to learn about others, and more importantly, about themselves.

7 Léman Manhattan is committed to creating an environment of both respect and resilience. We strive to engage all the differences and similarities of the members of our community, to provide a safe space for each person to learn, to develop young men and women of scholarship, to foster a true appreciation for others, and to gain an understanding of personal identity.

Students have an important role in our community, which comes with certain expectations. Our community values of honesty, respect, and compassion are essential to student development. Students are encouraged to:

● Seek assistance when they are struggling ● Know what resources are available to them ● Work with faculty, advisors, and Residential staff ● Advocate for themselves ● Engage with the community ● Accept responsibility for themselves and others ● Share their talents and passions

At several points during the academic year, the residential life staff will work with students to develop and review community values and norms. These values and norms will be reviewed monthly, posted in the community, and honored by all community members.

Community Values and Expectations

The Boarding program at LMPS provides a unique opportunity for students to learn and grow as individuals, which can be both exciting and challenging. Our boarding community is based on honesty, respect, trust, and compassion, and we rely on faculty, staff, and students alike to uphold these essential values. Our lives at LMPS are governed by these values that reflect the Boarding program’s vision and mission, and are supported by the rules and policies that guide them.

Our disciplinary system is designed to allow students to learn and grow from the mistakes they make. It seeks to balance student obligations to the LMPS boarding community and the community’s responsibility to uphold its values. The process provides an opportunity for the student to reflect on errors and to better understand their obligations to the broader community. The adults in this community uphold the values of the boarding program, yet see mistakes as a natural part of adolescent development. Helping students engage in self-reflection is an important component of the disciplinary process so students eventually grasp the intrinsic motivation and self-discipline needed to mature into responsible adults.

No set of rules or guidelines can cover every conceivable situation that may arise. The rules, policies, and procedures below are intended to apply to normal circumstances. There may be situations, however, that require immediate or non-standard responses. This handbook does not limit LMPS from deviating from normal rules and practices, or to deal with individual circumstances as they arise in the manner deemed most appropriate by the school, taking into consideration the best interests of the community. Additionally, students are expected to cooperate in investigations of infractions. If a student refuses to cooperate, the School reserves the right to respond in an appropriate manner.

8

Léman Manhattan Inclusion Statement

LMPS believes that a positive and constructive working relationship between the School and a student’s parents (or guardians) is essential to the fulfillment of the School’s mission. Thus, the School reserves the right not to continue to enroll or to re-enroll a student if the School concludes that the actions of a parent (or guardian) make such a positive and constructive relationship impossible, or otherwise seriously interfere with the School’s educational purpose.

Léman Manhattan Preparatory School is a community of diverse cultures, languages and countries of origin, which draws unity through the acknowledgement and celebration of our differences. As a mosaic of individuals who believe everyone should feel safe and respected, we strive to facilitate opportunities for meaningful engagement with openness and empathy. This process of communication is integral to fostering a just and harmonious place of learning. ​ Ours is an inclusive school where students, families, caregivers, faculty and staff are supported equally and where each unique identity, voice, ideological viewpoint and experience is valued. We honor all members of our community, diverse in: ability, age, appearance, belief system, citizenship, culture, family structure, gender, gender identity, language, learning style, national origin, political view, race, religion, sexual orientation, and socio-economic level and all other protected characteristics. Committed to sustaining an environment free of harassment in any form, including bullying and discrimination, we maintain that the work of inclusion is a responsibility held by all and done for all, person to person. We embrace this challenging, yet rewarding opportunity and understand that this as an evolving work which enriches our lives.

Core Community Values

Honesty and Integrity Community members are expected to demonstrate honesty and integrity in their actions and words.

Respect for Self and Others Community members are expected to demonstrate respect and compassion for self and others in their actions and words.

Personal and Public Safety All Community members are expected to behave in a manner that demonstrates their investment in the safety of LMPS’s boarding community.

9 Common Language – English

English is the medium of instruction at LMPS and every attempt should be made to communicate in English in both academic and social situations. However, students may use their native language for clarification purposes as needed in class and in social situations. Each child’s mother tongue is a valued resource and part of their identity. We encourage its use when used appropriately and respectfully. Students are expected to follow the rules of etiquette when using native languages to ensure that others are not excluded from conversations.

It is understandable and expected that English language learners will feel overwhelmed while mastering English. This is due to varying levels of English language proficiency among students. Students are encouraged to take “English breaks” when speaking with friends and family during informal times at school and at the dorm. Students are also encouraged to ask questions of students and staff who also speak the language they are most comfortable with, when needed.

Sample Weekday Schedule

7:15 Wake Up 7:45 AM – 8:15 AM Breakfast at Morris Café (optional) ​ ​ ​ 8:20 AM All students must leave the dorm ​ 8:30 AM Class begins; Dorm Closes ​ 3:15 PM Dorm Opens ​ 3:15 PM – 4:00 PM Check-In at 4J/6K or Morris 19th Floor ​ ​ ​ 6:00 PM – 6:45 PM Dinner at Morris Café *Mondays & Wednesdays Required ​ ​ ​ 7:00 PM – 7:45 PM Floor Meetings will occur either on Tuesday or Wednesday ​ ​ ​ 7:45 PM Check in at 4J/6K for Prep Time (food deliveries may not be picked up at 37 ​ Front Desk after this time) 8:00 PM – 9:30 PM Prep Time *Most school nights ​ ​ ​ 9:30 PM – 10:00 PM Quiet Free Time; Apartment Chores ​ ​ ​ 10:00 PM Students must be in their rooms; apartments secured ​ 10:30 PM Bedtime ​

Sample Weekend Schedule

FRIDAY 10:30 PM Curfew – All students must be in the dorm ​ Evening activity offered every Friday (TBD) SATURDAY 11:00 AM – 1:00 PM Brunch in 6J ​ ​ ​ 10 6:00 PM – 7:00 PM Dinner in 6J ​ ​ ​ 10:30 PM Curfew – All students must be in the dorm ​ Weekend activities offered every Saturday (TBD) SUNDAY 11:00 AM – 1:00 PM Brunch in 6J ​ ​ ​ 6:00 PM – 7:00 PM Dinner in 6J ​ ​ ​ 7:45 PM Students away for the weekend must return to dorm ​ 8:00 PM – 9:30 PM Prep Time ​ ​ ​ 9:30 PM – 10:00 PM Quiet Free Time; Apartment Chores ​ ​ ​ 10:00 PM Students must be in their rooms; Dorm secured ​ 10:30 PM Bedtime ​

Mandatory Check-In Times

Each student must be present in the dorm or at a required location for scheduled check-in times throughout the day.

● After School Check-In: Boarding Office or 37 Wall, 4J or 6K (Weekdays: 3:15-4:00 PM) ​ ​ Seniors have the privilege of returning directly to the dorm after school and checking in at 4J or 6K by 4:00 PM ​ ● Meal Check-In (Mondays & Wednesdays: 6:00 PM) ​ ​ ● Prep Time Check-In (Sundays-Thursdays: 7:45 PM) ​ ​ ● Apartment Check-In (Weekdays: 10:00 PM) ​ ​ ● Apartment Check-In (Weekend: 10:30 PM) ​ ​

Residential Life Spaces

1 Morris Street Room 19-26 is known as the Boarding Office. 37 Wall Street Apartment 4J is known as the Common Space or the Checkout Room. 37 Wall Street apartment 6K is known as the Study Room or the Checkout Room. 37 Wall Street apartment 6J is known as Café Léman. 37 Wall Street apartment 4K is known as the Nurse’s Office. 37 Wall Street is known as the Dormitory, Boarding House, and Residence Hall.

11

Residential Programming Student Leaders/Boarding Student Government (BSG)

Boarding students have the opportunity to get involved in leadership roles at the dormitory and at school. Residential student leaders are responsible for establishing and maintaining the sense of well-being in the Boarding community. Elected student dormitory representatives work with their Residential Counselors to support residents, enforce community standards, and to plan dorm and community-wide events.

Student leaders generally meet once a week to discuss issues related to residential life, such as boarding policies and activities. They are responsible for making recommendations to the Director of Residential Life regarding the Boarding community. An appointed member of the ResLife Admin, serves as the staff representative to residential student leaders, provides youth leadership training throughout the year, and facilitates cross-cultural school-wide activities.

Student Leaders

At the discretion if the residential life administration, students may be appointed as Hall Assistants or Prefects for the boarding community.

Weekend Activities & Special Events

The Weekend Activities Coordinator oversees the planning and organization of weekend activities and special on-campus events. During the school year, students are offered many opportunities to attend cultural, educational, athletic, and artistic events in the New York City metro area, as well as dances and activities at school. All of these activities are free of charge and students are encouraged to participate in at least one weekend activity per month. Day students are welcome to participate in all activities, though there may be a charge for some ticketed activities.

All major school rules apply for off-campus trips. Students should:

● Know the departure times and be prompt ● Report to the chaperone in charge and follow her/his instructions ● Dress suitably for the event

The Weekend Activities Coordinator may choose to cancel an event that is under-subscribed. Sign-ups for events are posted weekly on the residential website. Should a student sign up for a school-sponsored trip or

12 event and then change his or her mind about attending, he or she is expected to email the Weekend Activities Coordinator and his or her Residential Counselor no later than 24 hours before that trip or event, or by the posted deadline. If a student fails to do so, disciplinary action may result. Students may also be charged the cost of the trip and activity. This policy encourages students to learn to plan ahead and to practice values of self-discipline, self-awareness, and compassion for others. When a student elects not to attend an activity without notice, that student deprives other students of the chance to participate and disrespects the time, effort, and enthusiasm that the adults who have organized the activity have put into it.

New Student Orientation

This important orientation takes place one week before school begins each year. New families and students will learn about the specific dates from the LMPS Pre-Arrival Packet documents that are sent to all newly enrolled students. During this required orientation, new students will get to know each other, meet their teachers, learn about safety measures and rules in the boarding program, and become familiar with Lower Manhattan. It is also when new students will receive their school supplies and other important information. New Student Orientation is required for all new students and travel plans must be made accordingly.

School Night Prep Time

th All 9 ​ graders: study at Broad Street from 8:00-9:30 PM on nights preceding a school day. ​ ​ ​ ​ New 10th graders: study at Broad Street from 8:00-9:30 PM on nights preceding a school day. ​ ​ ​ Returning students, 11th & 12th graders: study in apts. from 8:00-9:30 PM unless assigned to Assisted Study ​ ​ ​ Hall.

Sunday prep time is in the dorm for all students All students must check into the dormitory by 7:45PM on nights when there is prep time. Students will then have 15 minutes to be in the appropriate prep time location. All students must arrive at their required prep time location by 8:00PM.

All 9th graders will be required to attend Study Hall at Broad Street.

New 10th graders will be required to attend study hall at Broad Street at the beginning of the year. Returning 10th graders who were on Honor Roll at least 2 out of 3 semesters last year will be able to study in their apartments.

Students will be assigned to Assisted Study Hall as necessary based on consistently poor academic performance, difficulty focusing on homework, and the need for additional focused support.

Study Hall remains quiet time. Students in dormitory may not order food or eat food during this time unless returning late to the dorm from an authorized commitment. Students in dormitory may not sleep or play ​ video games during this time.

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Assigned Study Hall locations may be canceled on evenings prior to days when there is no school.

Prep Time FAQs

Are students allowed to order or eat food during prep time? No, ordering food and having dinner during prep time is not allowed. Students may order and pick up food at the front lobby until 7:45 PM on nights when there is prep time. Students may only eat dinner or order food if ​ ​ they missed dinner due to their participation in an authorized extracurricular activity.

Are students allowed to do online or private tutoring sessions during prep time? Students may engage in tutoring sessions when they are authorized by residential staff. Online tutoring may take place in student apartments for 11th and 12th graders; 9th and 10th graders should not be engaged in online tutoring during prep time unless it is suggested by a teacher for purposes of academic support.

What if a student is late to Study Hall? Students must arrive at Study Hall by 8:00pm. The goal of this policy is to support students in making wise choices and acquiring self-awareness and self-discipline. Student may face a disciplinary consequence if late.

What should students be doing during prep time? Working on homework, working ahead, reading, organizing calendar, etc.

Are students allowed to return to the dorm early from study hall if they have no homework? No, students must stay for the entire 90 minutes. Any extra time may be used for journal writing, reading in ​ ​ English or another language, organizing binders or weekly schedules, etc. In coordination with the Residential ​ ​ Counselor Team Lead(s), the monitor may periodically release the entire group early based on good performance. ​

How does LMPS accommodate legitimate group study? We try to use our existing space as efficiently as possible. As necessary, we may create group study areas in the Broad Café and Library, as well as in apartment 6J.

Are students allowed to meet with private tutors? Yes. Tutors meeting with students on school property must be approved by LMPS.

Such requests will be granted based on availability of study space. Only in rare cases will students be able to ​ ​ ​ ​ meet with tutors during evening prep time. All private tutoring must take place on or nearby the LMPS campus; only in rare situations may students travel outside the Financial District for private tutoring.

14 RESIDENTIAL ACCOMMODATIONS

Living in the Dormitory Students are expected to respect each other, their property, and the dormitory rules. Expectations include, but are not limited to:

● Respect for members of the community— demonstrated by courteous behavior, both in words and actions. Gossiping, rudeness, and/or use of inappropriate language, whether in common areas or in the privacy of a dormitory room, is considered disrespectful. Behavior consistent with our community values is expected at all times. ● Respect for property— demonstrated by maintaining neat dormitory rooms and common spaces. Entering another student’s room without permission is not allowed. Borrowing items without permission is stealing, which is in violation of a major school rule. ● Respect for dormitory rules— demonstrated by supporting the residential staff, abiding by the rules, and accepting the consequences gracefully when errors in judgment are made.

Roommates & Guests

All Léman Manhattan Boarding Students will have at least one roommate. Learning how to harmoniously coexist with roommates is a valuable life skill and an important component of the college preparatory experience. The quality of the relationship between roommates is a major determining factor in one’s satisfaction with dorm life. Some of the primary components of a positive roommate relationship are the clear expression of one’s needs, the recognition and respect for the unique needs and lifestyles of others, and the positive management of conflict.

Students are expected to take primary responsibility for ensuring the development and maintenance of positive roommate relationships. Students are strongly encouraged to invest themselves fully in working together with roommates to resolve any differences.

Roommate difficulties need to be expressed to a Residential Counselor before asking for a room switch. All efforts to settle roommate difficulties will be exhausted before resorting to a room switch. Room switches happen very infrequently.

As much as possible, students will not live alone more than 72 hours. Every effort will be made to find a volunteer roommate match. If a volunteer match cannot be found, the residential life administration will make a room assignment that may include one or multiple students moving.

15 We recognize that some students may identify as LGBT+. Students will be assigned rooms on a case-by-case basis, and we will work to be as inclusive and respectful of student gender identity and sexual orientation whenever possible.

Students Visiting Apartments at 37 Wall Street

● Boys and girls are permitted to visit one another in the common room (4J), dining room (6J & 6K), and the Nurse’s Office (4K). ● Students are not allowed to visit, attempt to visit, host, or attempt to host members of the opposite sex in their rooms. ● Students may visit other rooms of the same gender, but should never enter a room if the person who lives there is not present. Students should not visit other rooms during prep time or after curfew unless granted permission.

Dorm is Closed During the School Day

● The dorm is closed from 8:20 AM until 3:15 PM on regular school days. ​ ​ ​ ​ ● During this time, no boarding students are allowed to return to the dorm. All students must bring the items they need with them to school in the morning. ● The school nurse may give an ill student permission to return to the dorm. ● For other reasons (urgent needs only), permission must be obtained from a residential staff member in order to enter the dorm during the day.

Guests

Day Students and Other Guests at 37 Wall Street All guests to 37 Wall Street must sign-in with a residential staff member at 4J upon arrival and check out when leaving. Guests include day students, teachers, school staff, day student parents or guardians, friends, and family members of students. It is expected that students will make a conscious effort to assist guests arriving in 37 Wall Street by meeting them in the lobby. Guests must adhere to all residential rules and regulations while at the dorm. Guest may be required to leave the dorm at the sole discretion of the ResLife staff.

Overnight guests, including parents, are not permitted in the dorm.

Guests who are not a part of the LMPS community will be asked to provide information including but not limited to their full name, address, phone number, email address, relationship to student, as well as a copy of their photo ID.

16 Students who wish to invite family and friends to visit them at the dorm who are over age 21 must have prior approval from their parents.

Each student is responsible for the behavior of his/her guest. A visitor who does not follow LMPS rules may be asked to leave and the student may be liable for disciplinary action.

Excluding immediate family members, guests of the opposite gender are not allowed in student rooms without specific approval of residential staff.

Residential Apartment Guidelines

Students are encouraged to cooperate with their roommates to create a home-like environment in their apartment. Residential apartments may be decorated to reflect student personality and taste, though with the following restrictions:

● No nails in walls or furniture; ● No writing or painting on walls or furniture; ● No adhesive materials that may damage walls, furniture, or windows; ● Furniture may not be moved out of apartments or situated so that it blocks doorways or exits. ● Students may not purchase their own large furniture items such as beds, desks, sofas, etc.; ● No offensive materials may be posted. This includes materials that are drug, alcohol, or smoking-related; sexually explicit or suggestive; gender offensive; or offensive to political or sexual orientation. The residential team has the final decision about what constitutes appropriate decorations.

The LMPS Facilities Team will assess any damage to the apartment or furniture and the student will be charged accordingly. Intentional damage or vandalism will result in severe disciplinary action.

Specific Rules Concerning 37 Wall Street

● Students are not allowed on the rooftop terrace or in the mezzanine/athletics room. ● Students may not enter 37 Wall Street through the Exchange Street entrance/exit. ● Students may only use the elevator from the lobby to the dorm floors or from the dorm floors to the lobby. Students may not use the elevator to go between floors while in the dorm. ● Students are not allowed to use the laundry facilities at 37 Wall Street without Residential Counselor permission. ● Footwear must be worn at all times when a student is outside of his/her room.

17 Room Inspections

Students are expected to meet basic cleanliness requirements on a daily basis. This is a fundamental aspect of the school’s goal to cultivate college preparatory skills, foster independence, and teach life skills. Students who do not meet room assessment expectations may not be able to check out after school or in the evening. If a student’s room has chronic issues regarding cleanliness, an action plan will be created to assist the student in maintaining a healthy environment.

In order to help students with organization, cleanliness, and personal discipline residential life staff may conduct weekly scheduled room inspections. There would not be designed for disciplinary violations but rather for organization, cleanliness, etc. At the discretion of the Director of Residential Life, inspections may occur more frequently.

Below are the daily expectations for room cleanliness:

● Trash Cans are not overflowing ● Desk area organized ● Floors are cleared of debris, boxes, and clothing ● Open food and drink containers are stored in an appropriate place ● Clothes are neatly put away and there are no piles of clothes on the floor ● Suitcases are neatly stored either in the closet or one of the storage areas ● All lights and electronic devices are turned off before leaving the room ● Bedding is washed every two weeks (though laundry service)

Apartment Kitchens & other Apartment Common Areas The kitchen in each apartment must be kept clean and sanitary. Open food and drink containers must be ​ stored properly, dishes should be washed daily, and the refrigerator must be cleared and cleaned regularly to ​ ensure sanitary conditions. Please do not store items in or on the gas stove. The bathroom must also be kept clean and sanitary. To help students maintain a clean living area, a schedule of cleaning duties may be assigned to each apartment. Not only will this ensure student areas remain clean, but this will also further develop the sense of responsibility, maturity, and community that is expected of a college preparatory student.

Students living at 37 Wall Street have the unique privilege of having kitchens in their apartments. This privilege, however, comes with certain responsibilities. Residential staff and the residential cleaning crew have permission to discard perishable food that is left out in the open when students are not in the room, and they also have permission to discard any food items that are rotten, going bad, or causing unpleasant odors.

In general, students may have kitchen appliances that switch off automatically and do not have open heating surfaces (e.g., hotplates). Residential staff will determine which appliances are appropriate.

Dishwashers in student apartments have been disabled.

18 Mail

All mail and packages must be sent to the 37 Wall Street location at the below address. Please do not send ​ mail to the Upper School at 1 Morris Street. Mail should be addressed to your apartment address. Your mail ​ will be delivered to 4J.

Mail should be addressed in the following format:

Léman Manhattan Preparatory School 37 Wall Street, Apartment # ___ New York, NY 10005

Students may not collect packages or mail from the Front Desk at 37 Wall Street; only staff may collect packages and mail on behalf of the students.

Laundry

Students must drop off laundry bags (with their name and room #) at Wall Street Valet by 8:30 AM on their ​ ​ assigned morning. Students must pick up their laundry bag before the alarms are set that same evening. Only in rare circumstances, and with permission, may students submit their laundry on a different morning than their assigned one. Students must wash their bedding at least once a month. Students must not put certain items in their laundry bags (i.e., shoes, expensive clothing). LMPS is not responsible for missing laundry bags or the clothing contained in them. Students are not permitted to use the laundry room at 37 Wall Street.

Apartment Keys / Fobs

In order to keep the dorm as secure as possible, students should immediately report lost apartment keys to residential staff. Students must pay a $20 lost key charge before being issued a replacement key.

Apartment Door Alarms

Residential Counselors set door alarms every night, and students may not open their doors after the final rounds by the Residential Counselor on duty. If a student does open his or her door, residential staff will immediately be notified of the open door and will check on the apartment. The door alarms exist to ensure the safety and security of all students.

19 Apartment Doors

Doors may not be propped open and must be locked at all times as the dorm rooms are located within a non-secured apartment building.

Valuables & Storage

LMPS does not permit students to bring expensive personal items (i.e., jewelry) to school, and students may not store such items in their apartments. Students are strongly discouraged from storing more than $250 in cash in their apartments. The school is not responsible for loss of items from school property. Students may insure personal property under their families’ homeowners’ policy.

Students may request to keep small safes in their apartments. All authorized student safes must be opened upon request by staff in order to ensure that contraband is not being stored. At the discretion of the Residential Life administration, students must provide the staff with a key. ​

Returning students may store one box (provided by the boarding program) at 37 Wall Street over the summer at their own risk. Items not properly stored at the end of the school year will be considered abandoned and may be donated, resold, or thrown away.

Theft or Lost Items

Theft undermines the community. No theft that comes to the school's notice will be ignored. Borrowing without permission or with coercion is theft. Anyone guilty of theft will be severely punished. Members of staff will be diligent in reporting any incidents of theft or vandalism.

The school will involve the police when items of significant value are stolen. This typically means items valued at $1000 or greater. If a student believes that one of their belongings was stolen they must complete the Theft/Lost Item Reporting Form and submit it to the Director of Residential Life as soon as possible.

Packages and Mail Room in 4J

Packages are collected by staff and stored in a secure package room in 4J. If a student receives a package, they must sign for it in the package log as proof that they received it. It’s very important that students include their apartment number in their delivery address. If they do not, the package will be marked as undeliverable and will be returned to the sender. If students receive letter mail, it will be delivered to the student’s room.

20 Banking

Students under 18 years of age may not open bank accounts in New York State without their parents accompanying them to the bank. The residential program will work with individual students who do not have bank accounts to find a solution to their banking needs. LMPS strongly recommends that parents help their children open bank accounts either prior to arrival in NYC or at the beginning of the school year.

“Lights Out”

Students should plan to turn off the lights in their apartment by 11pm on school nights. Sleep is enormously important to adolescent development and it is also critical in ensuring that students are energized and ready for the following day. Students who have difficulties sleeping after lights out should speak with their Residential Counselors. All students must be respectful of the period after lights out and should not be using computers or any electronic devices that may disturb their roommates. Continued use of electronic devices after lights out will result in a conversation with a residential staff member and may result in disciplinary action such as the temporary confiscation of electronic devices after prep time.

Noise

Music must be played at a volume that does not disturb roommates and cannot be heard outside the apartment. A student playing music that contains inappropriate language must use headphones. Practicing or playing musical instruments is not permitted in student bedrooms without prior permission. Students may not speak on the phone in the hallway as this may disturb their neighbors.

Exercise Equipment

Students may not purchase, store, or install exercise equipment in their rooms such as hanging bars, treadmills, and weight sets past 25 lbs. Yoga mats and small weight sets are allowed.

Shopping Bags & Boxes

Due to limited floor and storage space in each apartment, students must discard all boxes and bags (the size of a shoebox or larger) that are not being used for storage. This includes boxes and bags that were used to

21 purchase luxury items. After requesting that a student discard such items on their own, staff has permission to discard such boxes and bags in order to maintain room cleanliness.

Not Allowed in the Dormitory

● Students may not have pets in their apartments. ● Candles ● Live Christmas Trees ● Highly odorous foods are not allowed in the dormitory. ● Weight Scales - There is a body weight scale in the dormitory medical room that students may use to weigh themselves.

Prom Policy

Due to safety concerns around prom night, boarding students must request off-campus leave for prom weekend at least one week in advance of prom. Student leave requests may be denied for prom weekend to ensure students’ safety and security. Students must also adhere to the prom night curfew time, which will be announced in advance of the event.

Environmental Stewardship

Students are expected to be conscientious of their use of resources while at Léman Manhattan. Reasonable steps to minimize waste are encouraged at all times. Students are expected to support the boarding program’s recycling efforts. Students are asked to break down cardboard boxes before placing them in the Refuse Room and to recycle paper, cans, and bottles.

We hope that our graduates will leave Léman Manhattan with a commitment to service to others and to environmental stewardship, and with greater understanding of themselves and their responsibilities in a global society.

DINING SERVICE & FOOD Meal Locations & Times

All meals from Monday breakfast through Friday dinner will be served in the Morris Café. All meals from Saturday brunch through Sunday dinner will be served at the dorm. Students are encouraged to communicate

22 with a residential life staff member if they are not satisfied with the meal offerings on a regular basis. Meals are generally served at the dorm on holidays and other occasions when school is cancelled.

Students who are not able to attend dinner due to involvement in extracurricular activities are responsible for communicating with residential staff to save food or pack up meal boxes for when they return to the dorm.

Attendance at Monday and Wednesday dinners is mandatory for all students. Day students and other members of the LMPS community are welcome at community dinners, as long as they sit with boarding students and follow the dinner expectations.

Weekday meal times

Breakfast: 7:45 – 8:15 AM ​ Lunch: Regular school lunch times Dinner: 6:00 – 6:45 PM ​

Weekend meal times

Brunch: 11:00 AM – 1:00 PM ​ ​ ​ Saturday & Sunday dinners: 6:00-6:45 PM ​

Community Dinners

Every Monday and Wednesday the entire boarding community comes together at 6:00PM at the Morris Café ​ ​ for Community Dinner. These dinners are vital to relationship-building within the boarding program and serve as a valuable opportunity to talk, laugh, tell stories, and connect with one another over a good meal. Monday dinners are relatively informal while Wednesday dinners are more formal and structured with the intent of strategically building community, cultivating student leadership, and making connections with individuals who may be outside one’s regular social circle.

For Monday and Wednesday dinners, residential counselors will take attendance as the students arrive, between 5:45-6:00PM. Students should plan on staying until 6:45PM.

There will be an Residential Life Meeting for all students which will take place once per month. At the discretion of the Director, additional meetings may be required. This meeting will take place in the theater and should start by 6:40PM.

Food Deliveries to Dormitory

LMPS boarding students have the privilege of ordering food for deliver to their dormitory. Food deliveries must be picked up in the front Lobby of 37 Wall Street. Students may not have food delivered directly to their apartments. Students must pre-pay through online ordering services so that the food can be left at the Front

23 Desk. On school nights, students must place all food delivery orders by 6:30PM and may not have food ​ ​ ​ delivered to the dorm after 7:45PM. This leaves a 75-minute window for all food deliveries to arrive at the ​ ​ ​ dorm. If a student orders food that is delivered after 7:45PM they will receive an infraction, and an accumulation ​ ​ of infractions will result in a consequence. Food that is not picked up by 10PM will be discarded. Students ​ ​ typically still have an opportunity to leave the building from 9:30-10PM to purchase food. Exceptions to this ​ ​ policy will be made if the student has communicated with a residential staff member or if they have been involved in an LMPS-related activity causing them to miss evening dinner. The purpose of this rule is to create a period in which students have no interruptions during study hall and are focused on academic work during prep time.

24 ACADEMIC LIFE & COLLEGE COUNSELING

School Attendance

Boarding students are expected to arrive on time for all daily commitments. These commitments include all classes, school and dorm meetings, assemblies, after school academic support, athletic practices and games, extracurricular activities, dinners, prep time, and curfew.

If a student is unable to arrive on time to his or her commitments, he or she must communicate in advance with the appropriate teacher, coach, or Residential Counselor.

Lateness to first period classes is unacceptable when students live on campus. Boarding students must depart the dormitory no later than 8:20 AM. Regular failure to depart before this time will result in ​ ​ disciplinary action, in addition to other school consequences.

Students should never be late or miss school unless they have been excused by the Nurse. Students who are late or miss any period for any reason will not be allowed to checkout for the remainder of the day.

Boarding students must adhere to the LMPS Upper School Attendance Policy that can be found in the LMPS Student and Family Handbook.

School Counselors

Each student at LMPS is assigned one school counselor. The Residential Counselors collaborate with the school counselors to help support all students socially, emotionally, academically, and with the college process.

Students and parents should contact the appropriate school counselor for any questions concerning scheduling, transcripts or grade report, college applications, or other academic-related support.

Standardized Testing Procedures

25 In order to best assist students in their college application process, the school’s College Counseling Office recommends that all juniors take at least one TOEFL and SAT/ACT tests by the end of their 11th grade year. They may take additional tests in the fall of their Senior year.

LMPS off-site standardized testing protocol:

● Students may only be approved to take standardized tests in the tri-state area (New York, New Jersey, Connecticut). ● During the school year, boarding students are only allowed to take standardized tests on Saturdays. Only in rare cases will students be authorized to take tests on Fridays. ● Students are responsible for paying for their own tests. ● Permission must be requested at least 48 hours (two days) in advance of the test date from their school counselor or one of their Residential Counselors. ● After receiving permission and registering for a test, students must provide residential staff with a copy ​ of their test confirmation and submit a travel request via Boardingware. Failure to request ​ permission in advance and provide testing confirmation may result in not being granted permission to take the test. ● Students will need their passport at the testing site and are responsible for requesting their passports for testing from Residential Life at least 24 hours in advance. ​ ● At the discretion of the Director of Residential Life, students may not be allowed to travel to take standardized tests.

Students are encouraged to visit the College Counseling Office to find out about specific testing dates, to learn about pre-approved testing sites, and to receive assistance in the registration process.

College Visit/Tour Policy

School counselors encourage students to visit college campuses and participate in college tours whenever possible. There are many opportunities to do this on weekends, school holidays, and over school breaks.

Criteria needed for approval to attend a college tour:

● The student must meet with his or her school counselor to discuss plans to visit a college or university. ● The student’s school counselor must email the student’s residential counselor acknowledging that the school counselor supports the student’s request. ● The student must have confirmation of a college tour scheduled on the dates requested and file a leave request through Boardingware ● Seniors may travel unattended if they are in good academic and behavioral standing. ● All underclassmen must travel with an approved adult chaperone in adherence with school policy and guidelines. ● If a college tour is approved, then absences from school will be considered excused. ● If plans change, the student must alert the school counselor and their residential counselor

26 English for Speakers of Other Languages Program

Each student is enrolled in the English for Speakers of Other Languages Program (ESOL) based on his or her performance results from placement tests. Students will be assigned to an ESOL program of study depending on his or her needs. Students enrolled in the ESOL Program are expected to show up for after-school assessments throughout the year as needed. Extra support in English is given to all English learners from their teachers before and after school. There is also an after-school ESOL Support Program for more focused study. Students are often assigned to additional support during these times.

TECHNOLOGY

The residential program requires each boarding student to carry a charged and working cell phone at all times. The number must be a U.S. number, not international. This rule is important for student safety, so that a residential staff member can contact students when necessary, and so that students can contact their Residential Counselor as needed. Students will not be allowed to check out if they do not have a cell phone that is working and charged, with a U.S. number.

Students are expected to use their cell phones appropriately, and at appropriate times. Students who have been given a phone by the residential program will be charged for lost or broken cell phones.

Residential staff may restrict computer usage if students are found to abuse computer privileges.

Television, Movies, and Video Games Students may only watch age-appropriate movies and play age-appropriate games. Residential Counselors have the final say on what is appropriate for a student to watch.

If students exhibit lack of self-control in video gaming, residential staff may remove technology from the apartments at bedtime and will begin working with the students on a Electronics and Video Game Action Plan.

27 Confiscation of Phones/Electronics

While investigating incidents, the staff may temporarily confiscate student cell phones, computers, and other belongings. Residential staff may also temporarily confiscate phones and/or other electronic equipment as a short-term consequence and support for students who have academic, social, behavioral, or other difficulty.

Skyward & Haiku

Skyward and Haiku are the online reporting systems used at LMPS. These systems are what school staff uses to communicate and inform students, parents, guardians, and/or agents of grades, assessments, deadlines, attendance, and any other pertinent information related to the classroom. All students should check Haiku daily for assignments and other information.

LMPS Outlook Email

Students are required to check their email accounts a minimum of once a day and are expected to check their Haiku regularly. Students are held responsible for all information provided via this school-wide communication system.

OFF-CAMPUS TRAVEL

The School’s Off-Campus Travel process is designed with three goals in mind: ● Protect the personal safety of each student ● Teach the benefits of planning ahead and budgeting time accordingly ● Teaching the importance of making appropriate choices

Process for Requesting Permission for Off-Campus Travel 1. Student submits a request through their Boardingware account, providing all requested information. 2. Parent submits a request or approval through their Boardingware account, providing all requested information. 3. When necessary, the guardian or host submits a request or approval through their Boardingware account, providing all requested information. 4. All requests must be received at least 48 hours in advance of the requested travel dates. 5. Off-Campus Travel includes the following: ● Standardized tests (i.e., SAT, TOEFL, ACT) ● Extended day visits (more than 6 hours) with guardian ● Overnights with guardian

28 ● College visits 6. A Residential Counselor will generally notify the student, parent, and other relevant parties about authorization within 24 hours.

Authorization for Off-Campus Travel may be denied without advanced notification, when a student has checkout restrictions or other behavioral/disciplinary issues, or when required documentation is inadequate or unverifiable. Parents are asked to support the School’s efforts in these matters. Parents can also request that the privileges be revoked or changed at any time through email or directly over the phone.

Once a student has left campus for an outing or for an overnight, the School is not responsible for his or her well-being.

The School will not approve any student staying in a hotel or motel unless accompanied by a parent or guardian or with special permission for unique situations. All information submitted through Boardingware must be accurate. Once a student has left campus, any changes to the return method or time must be communicated to their Residential Counselor as soon as possible and supported by appropriate parental permission.

All outtings, except school-sponsored events, require an invitation from the host as well as parental permission. Students may not use a parent’s or guardian’s email address to submit their own ​ permission, even if they are only translating for their parents. If you need translation, please contact a ​ residential staff member through the Duty Phone. Deliberate misinformation or misleading information of any kind is considered a violation of major school rules and will be subject to a disciplinary response.

Parents

Parents are the biological parents or legal guardians of the student. Parents are invited to visit students in the dormitory but must first check in with a staff member at apartment 4J. Parents are strongly encouraged to notify their child’s Residential Counselor before visiting the dorm. In order to ensure the safety of our dorm environment, residential staff members are required to verify the identity of all visitors and will request photo identification upon the arrival of all guests. Parents may take students off campus with notification and permission from residential staff.

Guardians

A guardian is an individual who is identified by a student’s parent(s) as being authorized to care for the student and spend time with the student off campus. Parents may identify guardians through the LMPS Pre-Arrival Packet or by emailing the student’s assigned Residential Counselor. Guardians may be family friends or relatives. Guardians are fully responsible and liable for students who are checked out with them and are responsible for communicating with residential staff regarding a change in itinerary or issues of concern. All guardians must visit room 4J in the dorm when first checking out a student, meet a residential staff member, and provide the following required documentation:

29

● Off-Campus Travel Understanding Form (this may be completed online) ● Current Photo ID (driver’s license or passport) ● Contact information: ● Address(es) ● Phone number(s) ● Email address

Day Student Host Families

Day students are encouraged to invite boarding students into their homes. For overnight and extended visits, both a parent of the day student and a parent of the boarding student must consent to the visit. Host parents assume responsibility for their guests. Boarding students are expected to be under the supervision of their host families when off campus. On all occasions when a day student invites a boarding student to his/her home, the School expects that at a parent will stay overnight at the same address where the boarding student is staying.

HOLIDAYS & TRAVEL GUIDELINES

Thanksgiving Break Students may stay in the dormitory during Thanksgiving break and take advantage of a variety of holiday-themed activities and events around New York City. Students may also stay with approved guardians during this break. We discourage international students from returning home during this short period. Students ​ and families must confirm Thanksgiving break plans by October 1.

Winter Break The dormitory is closed for Winter break. Students must either return home or stay with a guardian. Students may not depart early or return late from this break. Students and families must confirm Winter break plans ​ by November 1.

Spring Break Students have the option of returning home for Spring break or staying in the dormitory and participating in one excursion to Boston and one excursion to Washington, D.C. Students who remain in the dormitory must participate in the residential excursions. Students may not depart early or return late from this break. Students and families must confirm Spring break plans by December 1. ​

30

End of the School Year Students must depart the dormitory on the last day of the session by 5PM. The residential program will store one box of non-valuable items in the dormitory for all returning students. Students will be responsible for organizing any additional storage with a guardian or a local self-storage facility. Students (non-seniors) may not depart before June 21. Students and families must confirm end of the year plans by May 1. ​

General Travel Guidelines

● Students may not depart until completing their last obligation (class, activity, sport or theater practice). ● If students have difficulty organizing flight departure or arrival times around the dormitory schedule, LMPS expects local guardians to provide overnight accommodation to ensure that students do not miss class. All boarding students are expected to attend school for the full duration of term. If students need to arrive or leave outside term dates, special permission must be obtained from the Head of the Upper School in writing (or email), well in advance and before any tickets or holidays are booked. ● It takes 1-2 hours to reach the dormitory from the three major airports (JFK, LGA, EWR) around NYC; please account for this when arranging student travel. Please do not book student arrivals after 9:00 PM ​ since this means students will not arrive at the dormitory until after midnight. Only in rare cases can LMPS accommodate students who arrive at the dormitory after 11:00PM. ● Trimester and holiday dates are available well in advance so that travel arrangements can be planned accordingly. Teachers spend a lot of time planning and preparing lessons. If a significant number of students miss lessons at any one time due to holiday or travel arrangements, not only does it affect their learning but may also disrupt the learning of others; this is especially pertinent at the beginning and end of terms. It is not the responsibility of the school to find time to teach students work they have missed due to holiday or travel. Parents are encouraged not to withdraw their children from school outside of the published holiday times in order to ensure the integrity of the LMPS learning environment. The school does recognize that there may be valid reasons for having a holiday during term time or leaving early/arriving late at the beginning/end of term. In such cases the following procedures are to be followed:

1. In recognition of the difficulty of arranging flights, students taking long haul flights may leave school up to 24 hours before the end of term, but only with the permission of the Head of the Upper School. This exception will only be made at the end of the trimesters – Autumn, Spring and Summer – and refers to the time the student actually leaves the school site, not the time of the flight. 2. Boarding students are expected to return to school the day before each term starts. If there are factors that prevent this, permission must be obtained from the Head of the Upper School. 3. If the request is authorized, it is the responsibility of the students to catch up on work they have missed, preferably taking the initiative to collect work from teachers prior to an absence. It is not the responsibility of the teacher to ensure students receive make-up assignments. 4. Boarding students who do not have permission to leave early or return late will be marked with an unauthorized absence on their attendance record and issued a punishment, in accordance with the school discipline policy. A pattern of unauthorized absences may require further action.

31 5. Students who do miss school, authorized or unauthorized, at the beginning or end of term may be required to make up the time they have missed in catch-up sessions after school. 6. Missing assignments (tests, etc.) may result in a failing grade. See LMPS Student and Family Handbook for more information,

Change in Travel Plans

Should travel plans change at the last minute, the student or family must call the Duty Phone at (646) 875-9405 and email their Residential Counselor as soon as possible to ensure appropriate drivers are notified of the change. Failure to communicate changes in travel plans will be treated as unexcused absences. Students who fail to communicate changes or cancellations are also not guaranteed transportation from the school and may be charged a ‘no show’ fee from the transfer company.

GENERAL TRAVEL Passport & Travel Document Storage

Upon arrival at the dorm, all LMPS boarding students must submit their passport, I-20, and any other official travel documents to a residential staff member for safekeeping. These documents are stored in a fireproof safe in the dorm. Some students may have more than one passport; all passports (even those that have expired) must be collected and stored.

Passports may be signed out to students for the following reasons: ● Travel approved by residential staff ● Standardized Testing (TOEFL, SAT, ACT, etc.) ● Bank Trips ● Other purposes approved by residential staff

Copies of passports will be given to students for all other reasons (i.e., shopping). Students must sign-out their documents with a residential staff member. Documents must be returned to residential staff immediately upon return to dormitory.

Tips for Traveling ● Carry small sums of cash for emergencies and unexpected occurrences. ● Have copies of flight and transportation itineraries. ● Enter phone numbers of all residential staff members into phone. ● Have a written copy of the school address and main phone number.

32 Expectations for Departing Students

In advance of leaving the dorm for holidays, students must clean their room and discard all perishable food items. Residential staff will provide a student with his/her passport and other travel documents once the room meets basic cleanliness expectations.

Jetlag

Jetlag is not an excuse for missing or being tardy from school. Overseas travel should be scheduled so that students have adequate time to rest before having to attend class.

MEDICAL & HEALTH

Medical Staff

The residential program offers boarding students medical care with the support of a registered nurse, who provides medical attention to ill students and referral for students needing additional health care. In addition, the boarding program is partnered with a local doctor who is able to provide medical guidance and follow-up on call. Our program facilities include a medical room, where the nurse and staff can provide medical care. This room is stocked with over-the-counter medications and first aid supplies. Additionally, the school stocks Epipens and an AED in case of an anaphylactic emergency. LMPS staff is trained in Cardio-Pulmonary Resuscitation (CPR).

Medical Forms

All medical & permissions forms included in the Pre-Arrival Packet must be submitted within the first five days of school. Students are encouraged to bring their official childhood immunization records. Students will not be permitted to attend classes until all required forms have been submitted and verified.

33 Student Physicals and Immunizations

All LMPS students must be in compliance with New York State education law, obtain a yearly physical, and be ​ ​ current on their immunizations. A local doctor is able to provide LMPS students with their physicals as well as necessary vaccinations. In addition to the immunizations required for NY State, LMPS also requires students to be vaccinated against meningitis. This is an important safety measure in an environment where students live in such close quarters (this will also be required for college, so students will have protection for up to 10 years). LMPS also strongly encourages all students to get the influenza vaccine after arriving at school in the fall.

The school covers the cost of the yearly physical. All other medical visits, including doctors’ visits and vaccinations, are not paid for by the school and are the student’s responsibility. The residential nurse will file an insurance claim for relevant medical visit and many visits will be fully or partially reimbursed. Each vaccine can range between $75-$200 dollars, so it is important for students to have access to additional funds for medical needs. Ideally, students will arrive in NYC with all the necessary vaccinations prior to the start of the school year.

Student Medications

All medications (prescribed, over-the-counter, herbal remedies, and dietary supplements) are to be submitted to residential nurse and staff, who will assist students in taking prescribed medicine as needed. Students are not permitted to keep any type of medications in their apartments, including prescription drugs or over-the-counter medicine. Students are not permitted to self-medicate without checking with the nurse beforehand. If any medication is found in the rooms at any time, it will be confiscated and held in the nurse’s office until the end of the year. Students may be allowed to store certain vitamins or dietary supplements in their apartments at the discretion of the nurse and the Residential Counselors.

Student Illness

If a student feels too ill to attend school, he or she must report to a Residential Counselor and inform the residential nurse. Our staff will determine whether a student should remain at 37 Wall or attend school for the day. Students in need of urgent medical attention will be taken to the doctor (all fees and payments are the ​ responsibility of the sick student), or will stay home and be cared for by the residential nurse (in ​ collaboration with the school nurse). Should a student become ill during school hours, he or she must visit the school nurse, who will determine next steps. Léman Manhattan Preparatory School at its sole discretion may require students to be evaluated and/or treated at any clinic, urgent care, ER or hospital.

34 Allergies and Food Restrictions

On our forms, parents are asked to divulge whether their child has an allergy and/or a food restriction. This information is shared with the residential staff, the Residential Nurse, and the School Nurse. LMPS chefs use this information to accommodate student needs.

Epipens and Asthma Rescue Inhalers

Students who have life-threatening allergies must carry Epipens with them at all times. They should also have additional Epipens to give to the residential life nurse to keep in the medical room at 37 Wall Street, and one to the school nurse to keep at school. Similarly, students with diagnosed asthma must carry their rescue inhalers with them at all times. They should also be able to provide additional inhalers: one for the residential nurse to keep in the medical room at 37 Wall Street, and one for the school nurse to keep at school. This policy enhances student well-being and safety.

Student Medical Insurance

If students are uninsured, the residential program offers automatic enrollment in medical insurance for international students. It is important to note that this is a basic travel policy, which only offers partial coverage for emergencies and treatment for new conditions. Some examples of medical treatment that can be claimed for insurance coverage are: emergency room visits, infections, orthopedic injuries. Some examples of medical treatment NOT covered by the policy include: preventative care, such as dental and vision check-ups, vaccinations, dermatological visits (such as acne), medications (including rescue inhalers and Epipens). Students will need to pay out-of-pocket for these costs. Students should have substantial funds available for their medical care.

Medical Leave

Students may, during the course of the academic year, face serious psychological or medical situations requiring an extended absence (more than three days) from School. The determination of medical leave will be made by the Student Services Team and health professionals. Students who take a medical leave must be under a doctor’s, psychologist’s or therapist’s care. If the student is placed on new or adjusted medications, the student must remain at home under a physician’s care until stabilized.

Students may not return until cleared by health professionals and the Student Services Team. All reports from ​ ​ the student’s doctor, psychologist and/or therapist should be made available in writing and should be received in advance of any decision-making process. Such reports allow the School to judge the advisability of the 35 student’s return, as well as outline any continuing treatment programs. Re-entry will be determined after communication between LMPS health professionals and the attending physician, review of relevant medical reports, and a meeting between the student, parents, and LMPS personnel.

All academic matters related to extended absences will be coordinated through the advisor, the school counselor, and the Head of the Upper School. The academic study program will be revisited every two or three weeks during the period of the leave. As medical leave is an indication that a student’s health has, for the time being, precluded attention to most other matters, it is likely that an extended medical leave will limit a student’s ability to earn credit for the trimester or year. While the faculty is happy to help students keep up with their class work, such work remains the individual student’s responsibility.

Socio-Emotional Support

LMPS is committed to caring for and cultivating the whole child and recognizes, particularly in a boarding environment, the critical importance of students’ socio-emotional well-being and development as students transition to life in New York City and acculturate to school expectations at LMPS. When students have concerns or face any personal challenges (i.e., homesickness, anxiety, depression, roommate conflict, dietary habits), they are encouraged to speak with their Residential Counselor(s) and/or their School Counselor. All Counselors collaborate to support students and to ensure student concerns are being addressed in an appropriate manner. As necessary, the School Nurse, the Residential Nurse, and the Lower School Psychologist may work with Counselors to create a student support action plan. A student may be referred to outside specialists when the school feels that it is in the best interests of the student.

DISCIPLINARY PHILOSOPHY & CONSEQUENCES

The LMPS community expects students to behave in a manner that reflects investment in their education and affirms core community values. If a student is found to be in violation of the expectations and values outlined in this handbook, she or he should expect to have the infraction reported to the Residential Life and School Administration. For serious infractions that could result in immediate dismissal, students will meet with the Head of School, the Head of the Upper School, and the Director of Residential Life.

Possible responses from the administrators may include, but are not limited to, restricted or limited checkouts from the dormitory, residential detention or suspension, Friday evening detention, Saturday morning work squad, personal apologies, and a formal letter from the school to the student’s family/agent/guardian. In the case of a more severe infraction, School administrators may decide to immediately suspend or expel a student or offer the student the opportunity to voluntarily withdraw from the School. An accumulation of excessive

36 infractions is considered disrespectful and can be considered a violation of the good behavior rule that would result in more serious consequences.

In the event a student accrues a number of infractions related to attendance or punctuality, a meeting between the student, his or her Residential Counselor, a residential administrator, and an upper school administrator will take place as this may be indicative of more serious problems. At this point, serious discussion among School officials, health services personnel, and the student and his or her family may ensue to determine whether LMPS is the appropriate school for the student and what attendance and punctuality expectations will be in order to move forward.

The LMPS discipline process is the boarding community’s response to concerns that a member has violated values held dear by the School. The process is intended to further educate the student about the School’s values and expectations, hold the student responsible for his or her actions, remind the student of his or her commitment to the community, and to educate the broader community.

Understanding Disciplinary Responses

While all LMPS students may receive consequences from the school administration for infractions that occur during the school day, residential students remain affiliated with the school throughout the evening and on weekends and holidays. They are always bound by school rules and policies. In addition to any school consequences, boarding students may receive additional consequences. Boarding-specific consequences include:

Restricted or Limited Checkouts from Dormitory: In-house restrictions allow for students to participate in ​ academic and extracurricular commitments, but prohibits them from checking out of the dormitory for personal or leisure activities.

Residential Afterschool Detention: Student attends a one-hour detention on the 19th floor of Morris, from ​ 3:30-4:30 pm. Students may not use electronic devices during detention.

Residential Suspension: A suspension is a temporary separation of the student from the community. ​ Suspensions require that the student may not come to campus or participate in any activity. Student remains in the study room at the dormitory for the duration of one school day under the supervision of a residential staff member.

Friday Evening Detention: Student checkouts are restricted on Friday evening and student remains in the ​ study room from 7:00-9:00 PM with staff supervision. Students may not eat or use electronic devices during this ​ ​ detention.

Saturday Detention Work Squad: Student checkouts are restricted on Saturday morning. Student reports to ​ the checkout room at 9:00 AM and complete a variety of community tasks assigned by the Weekend ​ ​ Coordinator.

37 Letter to Family: Letters will be sent to a student’s family when students are referred to the RSCC or school ​ administrators, or when a student demonstrates a concerning, negligent, or irresponsible pattern of behavior.

Disciplinary Warning: Disciplinary warning is a discipline measure that is often used for first-time offenses, ​ particularly for younger students. Students who have been part of the community for more than one year are expected to better understand the community’s values, norms, and expectations of behavior. Disciplinary warnings are assigned for specific periods of time and typically involve restricted checkouts from the dormitory and the assignment of other daily or weekly obligations. At the end of the period, the warning is lifted if the student demonstrates his or her commitment to the community by displaying acceptable behavior and attitude. Disciplinary warnings are not reported to colleges. At the end of the warning period, the student may be asked to meet with members of the staff and/or administration to reflect on his or her growth during this period.

Other Responses: Under certain circumstances, as in the case of any drug or alcohol offense, the student ​ may also be required to attend an evaluation/rehabilitation program (in some cases with his or her parents) as part of the conditions for returning to LMPS. Additional suspension and/or discipline may be recommended on an individual basis. No student dismissed for drug or alcohol offenses may reapply without the permission of the Head of School, and until he or she has completed an evaluation and educational program, and until a written report from the counselor of that program has been sent to the School.

Student belongings in the case of dismissal: A student who has been dismissed from School is responsible ​ for removing all of his or her belongings from the dormitory. If this is not possible, the student should pack all belongings into shippable boxes and supply the School with the address of where the belongings should be sent. The School will then arrange for an independent shipper to send the packed belongings to the desired address. In all circumstances, the family of the student is solely responsible for the cost of shipping and any damages incurred.

School Consequences: Students who violate boarding rules may also face school consequences, including ​ possible dismissal.

Illegal Activity Policy

Breaking any local, state, or federal laws will result in disciplinary action, including suspension or dismissal, depending on the severity of the infraction. The School will cooperate fully with law enforcement agencies. Illegal activities include, but are not limited to, possession or manufacturing of false identification, shoplifting and theft on or off campus, possession of stolen property, illegal use of technology, tampering with the mail, or gambling for money or personal gain.

Room and Property Searches

The School reserves the right to search persons, backpacks, rooms, lockers, and any other places or articles of property including personal digital devices in order to ensure a safe school environment. Any items prohibited by law or by school regulation will be confiscated and consequences will follow.

38 Dress Code, Body Piercings, and Tattoos

During the school day, students must adhere to the LMPS dress code policy. After the school day, students are not required to be in uniform, however all clothing must be in good condition, clean, and without offensive slogans or references to alcohol, tobacco, violence, or narcotics. All School rules concerning earrings, shoes, skirt length, tight clothing, and general appearance apply. Students must be reasonably covered while in the hallway and apartments at 37 Wall Street. Students may not acquire new tattoos, piercings, or any other body modifications while at LMPS.

Jurisdiction of the School

Members of the residential staff act in loco parentis regarding all interactions with a boarding student. This ​ ​ means the residential staff functions in a parent-like capacity and the student is under the jurisdiction of the School from the time he or she arrives until he or she departs at the close of the academic year. All students are under the jurisdiction of the School while on breaks and leaves, as well as when traveling to, returning from, and attending any LMPS function or activity.

LMPS responsibility extends to behavior by any member of the community that occurs on School campus, on the school bus, or at a School-sponsored event. The School’s jurisdiction extends to ensuring that parents treat members of the community with respect and dignity. There may be some behaviors that occur off campus or on the Internet over which the school may assert jurisdiction if the behavior negatively impacts a student’s ability to be comfortable in class and/or in the community. In other cases, if the situation is outside of the School’s jurisdiction, the school will communicate with a student’s parents and request that the parents cooperate in addressing or resolving bullying or harassment issues.

The school and the ResLife administrators reserve the ability to communicate information about a student’s progress, welfare, safety, discipline, academics, and any other aspect of their life while enrolled at Leman to the student’s families (and their designees/agents), faculty and staff at Leman, and any other parties identified by the school or ResLife.

Léman Manhattan Preparatory School at its sole discretion may require students with medical issues to be evaluated and/or treated at any clinic, urgent care, ER or hospital.

Dress Code & School Uniforms

LMPS believes that uniforms create a sense of ambassadorship; equalize student appearance so students are not known by what they wear but who they are; de-stress the daily routine of choosing appropriate attire; and build a sense of community spirit. The only exceptions to the uniform guidelines are on Dress Down Days and Dress Days. On Dress Down Days students may participate in a charitable drive in order to wear informal 39 clothing. Dress uniforms will be worn for special occasions at LMPS. Students will be informed of these events ahead of time in order to prepare. Boarding students are provided with a full uniform set (pants, shorts, shirts, tie, fleece) within one week of arrival at LMPS.

Students who are not in uniform may be sent back to change by faculty or staff. Students who arrive to class without proper uniform may be sent back to the dorm to change and/or sent to the residential life office in the upper school to meet with the Director of Residence Life.

For new students, the full uniform set is included in the boarding fees. Students must communicate with residential staff if a uniform does not fit properly or needs tailoring. The residential program does not provide additional uniform pieces throughout the year. If students wish to purchase additional uniform pieces, they can order directly through www.dennisuniform.com. All clothing should have the student’s name on the inside label.

Please see Appendix D of the Léman Family & Student Handbook for the school’s Uniform Policy.

MAJOR RESIDENTIAL RULES

Any student who violates any of the Major Residential Rules detailed below is liable for disciplinary action, including dismissal.

Major Residential Rule 1: Drugs, Alcohol & Tobacco

The possession and/or use of illegal drugs, inhalants, tobacco, alcohol, and medications not specifically prescribed to the student are incompatible with the educational and residential mission of the School.

Students are never allowed to use or possess tobacco products, including smokeless tobacco. When a boarding student’s work, behavior, or demeanor suggests the possibility of use of alcohol, illegal drugs, or tobacco products, LMPS adults are expected to inform the Director of Residential Life and the Head of the Upper School. Parents will be contacted and appropriate procedures will be recommended for assessment and counseling, which may include random urinalysis or other drug testing by an outside professional. Parents who do not accept the recommendations of the School will be given the option of withdrawing their child.

A Breathalyzer is kept in the dormitory in the medical room and will be utilized when deemed appropriate by a member of the residential staff. At the discretion of the school and/or Director of Residential Life, students may be required to undergo drug testing.

Major Residential Rule 2: Respect for Privacy & Personal Property

40 Stealing and/or causing the deliberate destruction or defacement of school or personal property will not be tolerated. All students and adults are responsible for taking appropriate precautions to ensure the safety of their possessions.

Students may not enter another student’s apartment uninvited, or when the apartment inhabitants are not present. LMPS residential staff reserves the right to enter a student’s apartment without permission for safety purposes and to ensure compliance with school rules and local, state, and federal law..

Major Residential Rule 3: Technology Use & Electronic Citizenship

Students are reminded that the use of technology for social media purposes is public and permanent. The illegal, improper, or unethical use of technology, including but not limited to computers, cell phones, Blackberries, iPods, etc., is strictly forbidden. The following are guidelines for responsible use of electronic devices and Wi-Fi service for LMPS boarding students:

● Students may not use inappropriate or hurtful language in any emails or other online correspondence. Using technology to bully, harass or intimidate anyone in the LMPS community, regardless of when or where the message was generated, will lead to immediate suspension of technology privileges and other disciplinary actions, including suspension and/or expulsion from Léman Manhattan. ● Digital content (photos, video, music, apps, games, and websites) related to drugs, alcohol, violence, weapons, or pornography, are strictly prohibited on students’ technology devices in the dormitory. ● Using technology devices to threaten, defame, harass, discriminate, mock, bully, or otherwise act maliciously, is strictly prohibited. ● Students may not use their technology devices to plan a school rule/policy violation, or commit a crime, including distribution or downloading of copyrighted or pirated software, music, movies, or other media. ● Students should never reveal personal information about themselves over the Internet, including name, address, age, phone number, etc. Students should not send photos of themselves over the Internet. ● Students must receive adult permission before taking photos or video of other students or faculty. ● Students must display self-control and moderation with video gaming or risk temporary confiscation of electronic devices. ● Students may not make video or audio recordings of any kind or take photographs of any kind without advance permission of the people being photographed. During class, during study hall, or at the dormitory, students must also have the permission of the supervising teacher or Residential Counselor. ● Students may not use hidden video cameras in their apartments for any purpose. ● Students should understand that their files and email account correspondence are the property of Léman Manhattan and therefore will be periodically monitored by the system administrator, and faculty administrators as desired. Students are not to share passwords or impersonate other users.

Please see Addendum A of the Léman Family & Student Handbook for the school’s Acceptable Use Policy for Technology.

41 Major School Rule 4: Fire Safety

LMPS is a smoke-free campus. Students share the responsibility for fire safety around the campus and particularly in the dormitory. The presence of materials capable of starting a fire seriously endangers the lives and property of others. It is absolutely forbidden to have open flames or other burning items anywhere on campus, but especially in any campus building. Tampering with fire alarms or other safety equipment is a violation of this rule. Smoking anywhere on campus or while on a school trip or activity is a violation of this rule.

Below is a list of general guidelines for fire safety in the dormitory:

● No smoking, no candles, and no open-flame or heat-generating devices (i.e., hot plates) are permitted in student apartments. Incense may not be burned. ● Furniture can in no way limit egress or reduce available floor space so as to hamper firefighter or emergency medical personnel access to an apartment. ● Any item that could hinder quick and easy exit from an apartment, a passageway, or a building must never obstruct hallways and exits. ● Apartments, rooms, hallways, and common areas are to be kept uncluttered and clean. There must be a clear pathway and line of sight to the furthest part of any student apartment from the entry door. ● Nothing should be hung from fire sprinkler pipes, sprinkler heads, strobes or any other fire safety device. ● No halogen lamps or string lights are allowed in student apartments. ● Lights, lamps and appliances should be turned off when the apartment is unattended to save energy and reduce the risk of fire. ● Power strips rated at 13 amps with circuit breakers must be used with multiple electrical devices and plugged directly into a wall outlet. Only one power strip per outlet is allowed. Multiple plug adapters are prohibited. ● No fabric or synthetic material of any kind may be attached to walls or ceilings, or used as apartment dividers.

Major Residential Rule 5: Honesty & Integrity

Honesty and integrity are expected in the work, speech and behavior of each student at all times. Lying, cheating and plagiarism are violations of the honesty rule.

Honesty is expected in all aspects of a boarding student’s experience at LMPS. This expectation spans from a student’s academic life to his or her residential life, and includes the expectation of honesty on all documentation, communication, and correspondence.

Academic honesty promotes educational growth, self-discipline, and independent thinking. Cheating is giving ​ ​ or receiving answers in or out of class, giving or receiving information about the content of a quiz, test, or exam, doing someone else’s work, or having someone else do one’s work. Plagiarism is using words or ideas ​ ​ 42 from any outside source without attribution (including student, author, website, or reference work), or paraphrasing, again without attribution, any other source as if it were one’s own. In addition, handing in work that has already received credit in another course or school or in the same course during a different year is considered dishonest.

For more information on how the School handles cheating, plagiarism, and other cases of academic dishonesty, please see the Upper School Academic Honesty and Malpractice Policy in the Léman Family & ​ ​ Student Handbook. Please note that the same consequences apply to all LMPS students.

Major School Rule 6: Good Behavior & Respect for Others

LMPS students are expected to demonstrate good behavior and respect for themselves and others at all times. Hazing, harassment or mistreatment of any member of the community is a violation of this rule. Any behavior that compromises the good name of LMPS Preparatory School is a violation of this rule, whether school is in session or not. Please see Addendum B for the Léman Harassment and Bullying Prevention Policy. ​ ​

Major Residential Rule 7: Dormitory Check Out & Off Campus Travel Check Out System

The LMPS dorm is situated on four floors (4-7) in a private residential building on Wall Street. Since we do not have a contained campus like many boarding schools, once students leave our dorm they are in the heart of New York City and have easy access to all parts of the city. LMPS has no control over a student’s whereabouts once she or he leaves the dormitory, so we rely on a checkout system that is based on specific checkout times.

For the sake of student safety, security, and well-being, a student must check out and check in each time she or he leaves or returns to the dorm. This system allows residential staff to speak with students about their plans, confirm that each student is carrying a charged phone, and log their checkout information into Boardingware, our online student management system.

Checkout Times by Grade

Grades 9 & 10 ● 1 hour: independent checkouts ● 4 hours: with a friend or group Grades 11 & 12 ● 2 hours: independent checkouts ● 6 hours: with a friend or group

43

At the start of the third trimester, tenth graders who have demonstrated good behavior, a pattern of punctuality, th th and are in good academic standing may be considered for the privilege of 11 ​ and 12 ​ grade checkout times ​ ​ on a probationary basis.

Checkout System Consequences Students who do not follow the rules and expectation of the check-out policy may face disciplinary consequences including but not limited to: reduced check out times, zero checkouts, required community service, and school discipline. Specifically, students who leave without permission will face serious disciplinary consequences including possible dismissal from school.

Mandatory Check-In Times Each student must be present in the dorm or at a required location for scheduled check-in times throughout the day. Lateness checking in for these mandatory time will be penalized in the same manner as regular checkouts.

● After School Check-In: Boarding Office or 37 Wall, 4J (Weekdays: 3:15-3:45 pm) Seniors have the privilege of returning directly to the dorm after school and checking in at 4J by 3:45 pm ● Meal Check-In (Mondays & Wednesdays: 6:00 pm) ● Study Time Check-In (Sundays-Thursdays: 7:45 pm) ● Curfew on Sunday through Thursday: 10:00 pm ● Curfew on Friday and Saturday: 10:30 pm

Notes on Check Out System

● All students must have a working phone with a US phone number when checked out of the ​ ​ dormitory. ● Students must check out and check in at apartments 4J any time they leave the dorm. At certain points a staff member may need to temporarily leave the checkout station and will hang a sign on their door with their return time and phone number. In this case, students must call the number and get ​ permission to check out directly from a staff member. ● When students are checking out as a group they must check out together in 4J. ​ ​ ● Unless otherwise authorized by residential staff, students checking out in a group must stay in that group for the duration of the checkout and return to the dorm as a group. ● If a student thinks that he/she may arrive late for check in he or she must call the Duty Phone. Calling ahead to alert staff to a late arrival is essential, however the call does not prevent the student from receiving the consequence of a reduced check-out time (as shown above). ● Students should always give themselves extra time to return to the dorm when checked out since there are often transportation delays in big cities. ● Boarding students have the privilege of being allowed significant freedom to explore New York City ​ ​ both independently and with friends during their free time. This privilege will be limited when ​ students return late for check in, when they are not communicative or responsive to calls from staff, when they are dishonest about their stated whereabouts, and when they do not follow the general checkout procedures. Limited or restricted checkouts are applied for cases in which a ​ ​ ​ 44 student is putting himself or herself at risk, is showing a pattern of not adhering to the checkout procedures, is extremely late for any given check in, or is acting irresponsibly or dishonestly while checked out. ● Weekend Leaves ○ Weekend leaves are a privilege that need to be granted and can be revoked by the Residential Life staff if a student is not in good standing and/or has a disciplinary incident.

Off-Campus Travel All overnight trips not hosted by LMPS require advanced approval (completion and approval of all needed forms) from the Director of Residential Life or the Residential Counselor Team Leaders. First time hosts are required to come to 37 Wall St. to fill out the required host agreement form and provide a copy of their photo identification. Likewise, a student must also have approval in advance if he or she would like to leave the dormitory for longer than four hours with an individual who is not associated with LMPS. Students must get their trip approved from Residential Administration prior to purchasing tickets of any kind. The school is not responsible for any purchases, fees, or cancellation-related expenses for any trip not approved by the school. Please see the Léman Family & Student Handbook for policies about missed classes and school days.

Please see the Off-Campus Travel section of this handbook for more details about the process for requesting ​ ​ permission for off-campus travel.

The Boardingware Student Management System The LMPS boarding program uses Boardingware software to manage student check outs and off-campus travel requests. Parents, students, and approved guardians are expected to create accounts upon receiving an invitation. To learn more about Boardingware, please visit: http://www.boardingware.com/parents ​

Major Residential Rule 8: Personal Safety

In the interests of personal safety and associated risks to both individuals and the community, the following situations, among others, are considered violations of residential rules:

● Visiting, attempting to visit, hosting, or attempting to host members of the opposite sex in the dormitory rooms ● Driving any sort of motorized vehicle (except when enrolled in driver’s education classes) ● Possessing weapons: The possession, storing or use on campus of a weapon poses an unacceptable risk to the health and safety of all community members and their guests. Possession of weapons or imitation weapons that could lead an observer to reasonably believe it is a weapon is a violation of School rules and state laws. ● Disregarding curfew: Students are expected to remain in their apartments from final evening check-in until 7:00 am. Students must inform the dormitory adults the night before if they have early morning obligations.

45 ● Violating the medication policy by storing medicine in one’s dorm room or self-medicating without permission of the residential nurse. Please see the Medical & Health section of this handbook for further details on this policy.

Public Displays of Affection LMPS considers whether student behavior would be acceptable at home in the presence of family members when determining if activities are inappropriate. It is the hope that no student, staff or guest of the school should feel uncomfortable with any displays of affection on campus.

Consequences for Inappropriate Displays of Affection:

● Initial steps are to warn individuals of inappropriate behavior and advise how they may act. ● If repeated or if the situation is severe, the couple is reprimanded, told to cease the activity, and asked to leave the area. ● If the situation merits, the couple is restricted and parents are notified. ● Situations of chronic non-compliance with LMPS expectations will result in disciplinary action

Major Residential Rule 9: Participation in Residential Programs & Other Obligations

In the interest of building community, cultivating college preparatory skills, building capacity in student leadership, and providing academic and social support structures, students are strongly encouraged to participate in residential programming that includes, but is not limited to, School Night Study Hall, Community Dinners, After School Extracurricular Program, and Community Meetings. Two other important obligations involve students regularly maintaining room cleanliness standards and departing the dormitory no later than 8:20 AM on school days. These programs and obligations help serve as the foundation of the boarding school ​ ​ community and the School expects students to arrive on time for these programs and demonstrate a positive attitude while in attendance. Students who demonstrate a pattern of tardiness, misbehavior, or refusal to participate in residential programming will be subject to disciplinary action.

CONTACTS & COMMUNICATION

46 LMPS Administrative Team

Maria Castellucio Head of School Jerry Maraia Assistant Head of School and Head of Lower School Robert Spezzano Head of Upper School Deborah Dannatt Assistant Head of Upper School - High School Eric Hawthorn Assistant Head of Upper School - Middle School Matthew Colpitts Director of Residential Life Patrick Kane Director of Learning Support Geo Castillo Director of Facilities Keith Sequiera Director of Athletics Lisa Nowicki Director of Fine Arts Denis Lynch Director of Technology Chris Coleman Vice President, Finance Leona Mizrakhi Director of Human Resources Paige Murphy Head of Marketing, Admissions and Communications Ryan Hannon Director of Admissions Joshua Anchors Director of Global Admissions

Residential Staff Contact Information

Director of Residential Life - Matthew W. Colpitts ​ [email protected] Office: 212.232.0266 ext. 855 | Mobile: 231.640.4496

Residential Administrative Assistant - Janet Kong ​ [email protected] Office: 212.232.0266 ext. 811 | Mobile: 917.330.7782

Coordinator of Operations for Residential Life - Brian Scheffler ​ [email protected] | Mobile: 646.925.7407

Coordinator of Student Support for Residential Life - Ryan Barker ​ [email protected] | Mobile: 917.624.4106 ​

Residential Nurse - Jean Canavan ​ [email protected] | Mobile: 917.882.9360

Live-In Residential Counselor - Fatin Jarara ​ [email protected] | Mobile: 646.894.6713

Live-In Residential Counselor - Yana Suponitskaya ​ 47 [email protected] Mobile: 646.894.9724

Live-In Residential Counselor - Rene Hernandez ​ [email protected]

Live-Out Residential Counselor – Louisa Rorschach ​ [email protected] Mobile: 917.498.5167

Live-Out Residential Counselor – Conor Griffin ​ [email protected] Mobile: 917.519.5476

Duty Phone – 646.875.9405

The duty phone is an important phone number that all students, parents, guardians, and agents should enter in their contacts list. The duty phone rotates between staff members who are on duty, and the phone’s ringer is always turned on. This is the most reliable number for contacting residential staff at all times of day. That said, it is not guaranteed that the phone will always be answered due to occasional poor reception. In this case, please call other residential staff for assistance (see page 5). Please refrain from calling this number between 11:00 PM – 8:00 AM unless there is an emergency. ​ ​ ​ ​

LMPS Communications Guide

2017-18

Questions about Boardingware, Flight Itineraries, and Off-Campus Travel Janet Kong – [email protected]

Request to be Absent From School Upper School Attendance – [email protected] ​ Janet Kong – [email protected]

37 Wall Street Dormitory Tour Carina Sandoval – [email protected] ​ Tracy Adair – [email protected] ​ Janet Kong – [email protected] Joshua Anchors - [email protected]

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Transcript, Grade Report, or Student Record Requests Sara McMickle – [email protected] ​ Lindsay Barcham – [email protected] ​

Questions about the College Application Process Sara McMickle – [email protected] ​ Lindsay Barcham – [email protected] ​

Requests for Haiku and/or Skyward Login Information Kemdi Ugoji – [email protected] ​ Nola Sessions – [email protected] ​

Questions about Re-enrollment, Financial Aid, & Tuition Payments Chris Coleman (Managing Director) – [email protected] Ryan Hannon (Director of Admissions ) – [email protected] ​ Matt Colpitts (Director of Residential Life) – [email protected]

Questions about Medical Issues, Student Illnesses, and Health Insurance Jean Canavan (Residential Nurse) – [email protected] Lisa Schroeder (School Nurse) – [email protected] ​

Questions about International Baccalaureate (IB) Program Lucy Alexander – [email protected] ​

Questions about Learning Support and ESOL Program Patrick Kane – [email protected] ​

Questions about Residential Activities Louisa Rorschach – [email protected]

General Questions & Concerns about the Boarding Program Matthew Colpitts – [email protected]

RESIDENTIAL LIFE FAQS

Do all students have roommates? Yes. One of the terrific things about boarding is that students get to form relationships with people from all over the world. Each apartment is different, so students may have 1, 2, or 3 roommates depending on the size of their room. Bathrooms are shared with roommates.

What is the weather like in NYC? What kind of clothes should be packed?

49 NYC can be very hot in the summer (June-August) and can get below freezing in the winter (December-February). In addition to your regular clothes, students will need to bring or purchase a warm winter coat and hats, gloves, and scarves. Students will receive school uniform items upon arrival and will wear their uniforms on school days.

Where do students eat meals? Three healthy, nutritious meals are provided every school day the LMPS cafeteria at 1 Morris Street. Weekend meals are provided at 37 Wall Street, Apartment 6J. 37 Wall Street is also located near many of the finest restaurants and eateries in New York City.

How do students stay healthy while studying? The LMPS program strongly encourages students to get plenty of sleep, eat well, exercise on a daily basis, and practice good hygiene. The School provides many options for students who want to exercise. The boarding staff works with students individually to make sure they develop healthy sleep patterns, are eating well, and practice good daily hygiene. A gym membership through HRC may also be applied for on a first come, first serve basis. Students who do not use their memberships may have their membership status revoked in order to give it to other students wishing to have a membership.

What do students do when they have jet lag? Many international students suffer from jetlag when they first arrive in the country after a long flight. Students are encouraged to adapt their sleep schedules to New York Eastern Standard Time at the start of their flight. As soon as students arrive, they should try to stay up during the day and sleep according to NYC time. Drink plenty of water while traveling. Get up and walk around the plane when the seatbelt sign is off and while in airports. During the daytime, get outside in the sunlight whenever possible.

What should parents do with bad news for their children? If parents need to share unpleasant news with their children, LMPS suggests parents alert either their child’s Residential Counselors or the Director of Residential Life prior to, or soon after, contacting the child. This will allow someone on the residential staff to check in with the student to see how they are doing and offer support.

What if certain students are not accustomed to speaking up in class? Many students are not accustomed to a discussion-oriented system of teaching and learning. The School recognizes that for some it will take more time to develop a comfort level sufficient for full participation in class discussions. LMPS also recognizes that some students are, by nature, more reticent than others. However, the School expects that all students will find a way to actively participate in class discussions. If a student finds it difficult to speak up during class, encourage him to prepare well for class. It is much easier to jump in to the discussion if students are, at least, familiar with the topic. Also, suggest that he discuss this matter with the instructor. Teachers can often make some suggestions for becoming more actively involved in class discussions.

Acceptable Use Policy for Technology

50 The Léman Manhattan Preparatory School provides computer, network and Internet access for students and faculty and requires legal, ethical and appropriate use as described below.

Students should use Léman Manhattan computers and Internet service responsibly, and are advised to use hardware and software belonging to the school with the utmost care and attention. Students given permission to bring in personal devices must connect to the LMPS network that filters the Internet on personal devices in the same manner as school-owned equipment.

Students may participate in Léman Manhattan-approved social media learning environments related to curricular projects or school activities and use digital tools such as, but not limited to, mobile devices, gaming sites, blogs, discussion forums, RSS feeds, podcasts, wikis, and online meeting sessions. Use of these sites must be specially instructed by and under the supervision of a teacher.

Léman Manhattan has made significant investments in hardware and software to provide the essential tools necessary to all students and faculty. Students must not willfully destroy or carelessly allow avoidable damage to any hardware, data, system performance or delete/copy/degrade any software licensed to the School.

Students and teachers will use their lemanmanhattan.org email account for all correspondence between Léman Manhattan students, teachers and parents. Teachers and administrators will make use of students’ lemanmanhattan.org email account only. If students are having trouble checking/receiving email remotely, they should notify their advisors and/or the ICT Coordinator immediately.

Students may not use inappropriate or hurtful language in any emails or other online correspondence. Using technology to bully, harass or intimidate anyone in the LMPS community, regardless of when or where the message was generated, will lead to immediate suspension of technology privileges and other disciplinary actions, including suspension and/or expulsion from Léman Manhattan.

Students should understand that their files and email account correspondence are the property of Léman Manhattan and therefore will be periodically monitored by the system administrator, and faculty administrators as desired. Students are not to share passwords or impersonate other users.

Students should follow the highest level of courtesy and honesty when communicating online, and always use caution and discernment when navigating the web at all times.

When conducting academic research or any other searches online, students should never enter a site that requires personal contact information. Some educational sites require the name and email address of students and this information will be entered under the supervision of faculty for sites such as Edmodo, Turnitin.com, Discovery Education, Evernote, and others. For students under the age of 13, additional parental permission will be sought as required by the Children’s Online Privacy Protection Act (COPPA).

If a student needs to print out anything at school, he/she is advised to email the file to his/her lemanmanhattan.org account and/or save the file on a portable flash drive in order to print the file at school before 8:30 AM. ​ ​

Students are to obey copyright laws when using any text copy, image or other file that is not of its own original creation. Copyright law protects the exclusive rights in images, music, text, audiovisual materials, software,

51 and photographs. The distribution, display, performance, or reproduction of any copyright-protected material, including BitTorrent files and the like, through community-owned hardware and software, without permission of the copyright owner, is strictly prohibited.

LMPS Harassment and Bullying Prevention Policy

LMPS is committed to creating a learning environment where all students feel safe and secure, and where a culture of understanding and respect for the innate differences of people is established. Guided by principles of collaboration and purposeful action, the School strives to educate all stakeholders, inclusive of students, parents, faculty, staff and administration, and the larger community, to understand what bullying and harassment is, what the consequences of bullying and harassment may be, and what actions are required to ensure the safety of all persons while in the school setting.

LMPS has committed to creating an environment where bullying and harassment are never tolerated, where victims are never responsible for being the target of bullying or harassment, and where bystanders are empowered to take a stand against bullying and harassment. The School believes the most important tool to prevent bullying and harassment is awareness; the School’s primary efforts are to educate and inform, and establish clear policy in support of these objectives.

Definitions: Bullying is unwanted, aggressive behavior that involves a real or perceived power imbalance. The ​ ​ behavior is repeated, or has the potential to be repeated, over time. Bullying includes actions such as making threats, spreading rumors, attacking someone physically or verbally, dehumanizing gestures, and excluding someone from a group on purpose (www.stopbullying.gov).

There are four types of bullying: ● Physical: includes behaviors such as hitting, kicking, or any other form of violence toward another. ​ ● Verbal: includes behaviors such as name calling, teasing, insulting or threatening – in speech or in ​ writing. ● Relational: includes behaviors such as gossiping, intentional exclusion, and rumor-spreading. ​ ● Cyber: includes behaviors such as, but not limited to, sending inappropriate texts, emails, or instant ​ messages; posting inappropriate pictures, videos, or messages about others in blogs, on Web sites, or any other type of social media; using someone else's username to spread falsehoods, rumors, or lies about someone or something, making a fake profile or harassing another person.

Harassment is offensive conduct relating to a student’s race, color, religion, sexual orientation, gender identity, ​ national or ethnic origin, or disability. Various forms of bullying outlined above may constitute harassment when the behavior is based on race, etc. Examples of harassment include racial slurs, jokes about disability or national origin, teasing about sexual orientation, and other similarly offensive behaviors. 52

Léman Manhattan’s Expectations: Every person on our campus has the right to be comfortable at school ​ and in their interactions with others. In that regard, LMPS expects every member of our community (student, parent, employee, and volunteer) to model appropriate and professional behavior. We expect that all persons will treat each other with kindness, respect, tolerance, and understanding. If anyone believes they are being subjected to offensive behavior, they should not react in a negative way. Rather, try to diffuse the situation or politely move on. If the behavior is serious or repeats, they should report it to an appropriate staff member so that the administration can assist and address the situation.

Reporting: All concerns relating to harassment or bullying should be reported immediately to a teacher, ​ Residential Counselor, counselor, school psychologist or administrator. We expect that anyone, whether student, faculty, staff or family members who witnesses, or has knowledge of an incident of bullying or harassment, will report the incident immediately.

School’s Actions; Cooperation: When the school becomes aware of harassment or bullying that is within the ​ school’s jurisdiction, the situation will be investigated as soon as possible. The scope of the investigation will depend on the nature of the complaint. The school expects all persons to cooperate fully in the school’s investigation, including making postings on the Internet or texts sent over phones available for inspection.

Possible Consequences: LMPS believes that for every instance of bullying, thoughtful and timely education ​ must result and appropriate consequences will be issued. Consequences for harassment, bullying, or failing to cooperate fully in any investigation may range from additional education and counseling up to disciplinary actions as severe as suspension or expulsion. Similarly, if the administration determines that a community member intentionally has made a false claim of bullying or harassment, consequences will also be imposed.

Communication Regarding Outcome: Please understand that these matters take time to investigate. The ​ School asks that all individuals involved be patient and understand that the School may not report the final outcome to parents or students quickly. Moreover, the School will not advise of specific disciplinary action taken against other students, consistent with the School’s confidentiality guidelines.

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Table of Contents

Introduction

RESIDENTIAL LIFE AT LÉMAN MANHATTAN Residential Life Philosophy and Goals Residential Staff COMPLIANCE WITH SCHOOL PERSONNEL Our Community Community Values and Expectations Léman Manhattan Inclusion Statement Core Community Values Common Language – English Sample Weekday Schedule Sample Weekend Schedule Mandatory Check-In Times Residential Life Spaces Residential Programming Student Leaders/Boarding Student Government (BSG) Student Leaders New Student Orientation School Night Prep Time Prep Time FAQs

RESIDENTIAL ACCOMMODATIONS Living in the Dormitory Roommates & Guests Students Visiting Apartments at 37 Wall Street Dorm is Closed During the School Day Guests Day Students and Other Guests at 37 Wall Street Residential Apartment Guidelines Specific Rules Concerning 37 Wall Street Room Inspections Apartment Kitchens & other Apartment Common Areas Mail Laundry Apartment Keys / Fobs

54 Apartment Door Alarms Apartment Doors Valuables & Storage Theft or Lost Items Packages and Mail Room in 4J Banking “Lights Out” Noise Exercise Equipment Shopping Bags & Boxes Not Allowed in the Dormitory Prom Policy Environmental Stewardship

DINING SERVICE & FOOD Meal Locations & Times Weekday meal times Weekend meal times Community Dinners Food Deliveries to Dormitory

ACADEMIC LIFE & COLLEGE COUNSELING School Attendance School Counselors Standardized Testing Procedures LMPS off-site standardized testing protocol: College Visit/Tour Policy English for Speakers of Other Languages Program TECHNOLOGY Television, Movies, and Video Games Confiscation of Phones/Electronics Skyward & Haiku LMPS Outlook Email OFF-CAMPUS TRAVEL Parents Guardians Day Student Host Families

HOLIDAYS & TRAVEL GUIDELINES General Travel Guidelines Change in Travel Plans

55 GENERAL TRAVEL Passport & Travel Document Storage Tips for Traveling Expectations for Departing Students Jetlag

MEDICAL & HEALTH Medical Staff Medical Forms Student Physicals and Immunizations Student Medications Student Illness Allergies and Food Restrictions Epipens and Asthma Rescue Inhalers Student Medical Insurance Medical Leave Socio-Emotional Support

DISCIPLINARY PHILOSOPHY & CONSEQUENCES Understanding Disciplinary Responses Illegal Activity Policy Room and Property Searches Dress Code, Body Piercings, and Tattoos Jurisdiction of the School Dress Code & School Uniforms

MAJOR RESIDENTIAL RULES Major Residential Rule 1: Drugs, Alcohol & Tobacco Major Residential Rule 2: Respect for Privacy & Personal Property Major Residential Rule 3: Technology Use & Electronic Citizenship Major School Rule 4: Fire Safety Major Residential Rule 5: Honesty & Integrity Major School Rule 6: Good Behavior & Respect for Others Major Residential Rule 7: Dormitory Check Out & Off Campus Travel Check Out System Checkout Times by Grade Checkout System Consequences Off-Campus Travel The Boardingware Student Management System Major Residential Rule 8: Personal Safety Public Displays of Affection Major Residential Rule 9: Participation in Residential Programs & Other Obligations

56 CONTACTS & COMMUNICATION LMPS Administrative Team Residential Staff Contact Information Duty Phone – 646.875.9405

LMPS Communications Guide 2017-18

RESIDENTIAL LIFE FAQS Acceptable Use Policy for Technology LMPS Harassment and Bullying Prevention Policy

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