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Quarterly Report to City Council April - June 2019

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Quarterly Report to City Council April - June 2019 CITY MANAGER QUARTERLY REPORT TO CITY COUNCIL APRIL - JUNE 2019 ADMINISTRATIVE SERVICES DEPARTMENT ADMINISTRATIVE SERVICES/PUBLIC INFORMATION Administration Website Traffic: During the second quarter of 2019, projected website traffic has increased and is now at 40,500 page views per month, an increase from 35,250 page views per month in the first quarter of 2019. The most popular web pages (by page views) are the City’s home page (16,000 per month), the Library home page (3,500 per month), Recreation home page (2,000 per month), Job Opportunities (1,900 per month), Adult Sports Leagues page (800 per month), Bus Ride Guide (800 per month), City Council meetings page (600 per month), public meetings landing page (600 per month), and the Easter Egg Hunt event page (500 per month). There are 1,095 active accounts for the website and 1,086 E-mail subscribers across the City’s various mailing list options. The City also received 56 requests for service through the website’s Request Tracker system. The most popular requests were to report code compliance issues (12) and to report maintenance issues (25). Legislative Measures: The 2019-2020 Legislative session in Sacramento is now underway, and staff has reviewed approximately 2,400 bills introduced by State Senators and Assembly members. The City took positions on 9 bills and continues to track 48 bills that would affect the City if signed into law. The City has also taken a position of support for federal House of Representatives bill HR 530, which would restore local control of wireless telecommunications facilities in the public right-of-way. City Council Objectives Fire Station in Campus Park Area (Objective V.A.2., 0 to 2 Years): Description: Work with Ventura County Fire Protection District to consider sitting a fire station in the Campus Park area of the City. Status: The City Manager met with Ventura County Fire Chief Mark Lorenzen to discuss the fire station. Chief Lorenzen states that he has no plans to construct a fire station in the North Moorpark area, and in addition currently has no funding to fund the ongoing staffing costs associated with a new station. City Manager expressed concerns with the trend of an increasing number of medical calls for service compared to fire calls for service and the more timely response times associated with medical calls. Chief Lorenzen is going to collect additional data associated with response times and evaluate locations of existing stations that serve North Moorpark. Discussion will continue on this topic. To provide additional background, on July 31, 2017, Ventura County staff indicated a preference for the fire station to be constructed at College View Park, rather than at the open space located at the southeast corner of Campus Park Drive and Beragan Street, which they view as a backup location if problems arise with the College View Park location. Conversations with Ventura County Fire Department are ongoing and the City is working with the District to dedicate land to the District for a future fire station. As part of a Memorandum of Understanding with Waste Management approved in December 2017, Waste Management agreed to give the City the one-acre site at no cost, which could serve as the location of a fire station, which remains a secondary option. Escrow closed on the one-acre site on September 26, 2018. Following the close of escrow, the City Manager met with Fire Chief Lorenzen to discuss the need for a fire station in the northern part of the City. Chief Lorenzen has stated that he is not building fire stations, but acknowledged the City’s desire to have a station. Chief Lorenzen also stated that a future fire station may be considered in the future but no timetable for actual construction of the fire station has been established. CITY CLERK’S DIVISION Administration Volunteer Program: City Manager/Administrative Services Department for CERT April 408 hours 24 volunteers May 0 hours 0 volunteers June 0 hours 0 volunteers Moorpark City Library: April 110 hours 31 volunteers May 129 hours 38 volunteers June 174 hours 42 volunteers Parks and Recreation Department for Active Adult Programs: April 696 hours 66 volunteers May 724 hours 59 volunteers June 644 hours 57 volunteers Parks and Recreation Department for Arroyo Vista Recreation Center: April 546 hours 86 volunteers May 374 hours 39 volunteers June 96 hours 24 volunteers Moorpark Police Department: April 489.5 hours 16 volunteers May 519.5 hours 16 volunteers June 343.5 hours 16 volunteers 2 A total of 5253.5 hours were donated by a total of 514 volunteers during the second quarter of 2019. Legislative: The following took place during the first quarter of 2019: City Council/Successor Agency 5 Regular City Council/Successor Agency meetings were held 7 Special City Council meetings were held 0 Adjourned City Council/Successor Agency meeting was held 84 Agenda items were processed 5 Sets of minutes were approved 28 Resolutions were adopted 4 Ordinances were adopted District Based Election Process: During the fourth quarter of 2018, the City conducted two public community meetings on 11/13/18 and 12/12/18 to educate and engage the public regarding the transition from at-large to district-based elections, to provide instruction on the district map tools available on the City’s website, and to receive public comments on district composition prior to the drafting of district-based election maps. In the first quarter of 2019, City Council meeting public hearings were held to receive public comments on this district-based election process on 1/23/2019, 2/6/2019, 2/21/2019, 3/6/2019, 3/20/2019, and 4/3/2019. Throughout the process of developing a district-based election map and the proposed election sequencing, the City’s website contained all of the information on the district-based election process including but not limited to the meeting schedule, frequently asked questions, map drawing tools, and all of the records for the related meetings and agenda items. A new email address was also created to facilitate public comments and direct distribution of public comments on the composition of districts to the City’s contracted demographer. On 4/3/2019, the City Council adopted Ordinance No. 467, Providing for the Election of City Councilmembers by Districts with an At-Large Elected Mayor, Establishing the Boundaries and Identification Number of Each District, Establishing the Election Order of Each District, and Amending Chapter 2.08 (“Municipal Elections”) of the Moorpark Municipal Code. Ordinance No 467 will be effective 30 days following adoption. Scanning: 7,740 pages of staff reports, minutes, resolutions, ordinances, recorded documents, budgets, Fair Political Practices Commission records, affordable housing records, contracts, affidavits of destruction and certificates of insurance were scanned into the digital/electronic imaging system by the City Clerk’s Division during this reporting period. Requests for Public Records: 27 new public records requests were received and responded to during this reporting period. 3 HUMAN RESOURCES/RISK MANAGEMENT DIVISION Administration Safety Committee: The Safety Committee met on April 23, 2019 to discuss emergency and disaster safety. The Safety Committee is scheduled to meet again in July 2019. Property Damage: The City received 0 payments for property damage restitution invoices during the reporting period. LossCAP: The California Joint Powers Insurance Authority (CJPIA) met with staff to conduct the LossCAP agency analysis June 21 – 22, 2017. Accomplishments from the last LossCAP, dated February 2014, were discussed, as were new mitigation techniques. Staff also provided a tour of parks and facilities to CJPIA staff. It is anticipated that a new LossCAP will be presented to the City by September 2019. This process is repeated every 3 years. Agreement Review: Staff performed 143 reviews of agreements and amendments. Safety Inspections: Annual Safety Inspections will begin in July. Department Reassignment: Effective April 1, 2109, the Emergency Management Division, Solid Waste and Recycling Division, and the Risk Management duties of the Human Resources/Risk Management Division were transferred from the Administrative Services Department to the Finance Department. Management Networking Meeting (MnM): As 2019 Co-Chair of the MnM, staff prepared PowerPoint slides for several discussions and took meeting minutes at monthly meetings. As a MnM member, staff provided a draft MAP to members, held a discussion, and incorporated comments received from other members. Employment/Recruitment City Clerk, City Manager’s Office: Recruitment for this full-time, management position began 1/31/2019 and ended 2/24/2019; Ky Spangler began working in this position on 6/17/2019. Planning Manager, Community Development Department: Recruitment for this full- time, management position began 7/6/2018 and ended 8/15/2018; Douglas Spondello began working in this position on 6/17/2019. Finance Director, Finance Department: Recruitment for this full-time, management position is underway with an appointment expected within the coming weeks. 4 Parks and Facilities Supervisor (Facilities Division), Parks, Recreation, and Community Services Department: Recruitment for this full-time, management position began 4/15/2019 and ended 5/5/2019; oral board interviews were held on 6/5/2019; a hiring decision is pending. Parks and Facilities Attendant I or II, Parks, Recreation, and Community Services Department: Recruitment for these temporary, part-time positions began 6/18/2019 and will end 7/14/2019. Preschool Director, Teachers, and Aides, Parks, Recreation, and Community Services Department: Recruitment for these temporary, part-time positions began 2/15/2019 and ended 3/3/2019; Denise Dearborn, Preschool Director, Lisa Brown, Preschool Teacher, and Katherine Trimble, Preschool Teacher will begin working in their positions on 6/18/2019; additional staff will be hired prior to September, 2019.
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