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Table of Contents CITY OF BEVERLY HILLS CITY COUNCIL POLICY AND OPERATIONS MANUAL Revised March 2009 Table of Contents CHAPTER 1 - PURPOSE OF MANUAL ...................................................................................................... 3 CHAPTER 2 - BACKGROUND INFORMATION.......................................................................................... 5 HISTORY OF BEVERLY HILLS......................................................................................................................... 5 FORMER TRUSTEES AND CITY COUNCILMEMBERS ......................................................................................... 7 BEVERLY HILLS CITY SEAL ........................................................................................................................... 9 CIVIC CENTER MAP .................................................................................................................................... 10 CITY FACTS AND FIGURES .......................................................................................................................... 11 CITY BUILDINGS AND FACILITIES ................................................................................................................. 12 PARKING STRUCTURES AND SITES .............................................................................................................. 13 CHAPTER 3 - CITY GOVERNMENT ......................................................................................................... 15 COUNCIL/MANAGER FORM OF GOVERNMENT .............................................................................................. 15 CHAPTER 4 - ROLES AND RESPONSIBILITIES OF CITY COUNCIL .................................................... 17 MAYOR/VICE MAYOR SELECTION AND ROTATION ........................................................................................ 17 ROLE OF THE MAYOR ................................................................................................................................. 17 ROLE OF THE VICE MAYOR ......................................................................................................................... 18 ROLE OF COUNCILMEMBERS ....................................................................................................................... 18 PARKING AUTHORITY ................................................................................................................................. 19 PUBLIC FINANCING AUTHORITY ................................................................................................................... 19 MEDIA RELATIONS ..................................................................................................................................... 19 PARTICIPATION IN CONFERENCES AND MEETINGS REQUIRING TRAVEL ......................................................... 19 COMMITTEES, SUB-COMMITTEES AND AD HOC COMMITTEES ....................................................................... 19 OVERVIEW OF CITY DOCUMENTS ................................................................................................................ 20 STAFF RESOURCES AND EQUIPMENT .......................................................................................................... 20 CITY COUNCIL MEETINGS ........................................................................................................................... 21 Communications with Applicants ......................................................................................................... 22 Public Comment at Council Meetings .................................................................................................. 22 Organization of Formal City Council Meetings .................................................................................... 23 Agendizing Topics for Discussion ........................................................................................................ 23 CHAPTER 5 - COMMISSIONS .................................................................................................................. 25 DESCRIPTION OF COMMISSIONS ................................................................................................................. 25 STAFF RESPONSIBILITIES ........................................................................................................................... 25 CURRENT COMMISSIONS ............................................................................................................................ 25 Architectural Commission .................................................................................................................... 25 Design Review Commission ................................................................................................................ 26 Fine Art Commission ............................................................................................................................ 26 Health and Safety Commission ........................................................................................................... 26 Human Relations Commission ............................................................................................................ 26 Planning Commission .......................................................................................................................... 26 Public Works Commission ................................................................................................................... 27 Recreation and Parks Commission ..................................................................................................... 27 1 Rev. March 2009 Solicitations Advisory Commission ...................................................................................................... 27 Traffic and Parking Commission .......................................................................................................... 27 APPOINTMENT OF CITY COMMISSIONERS .................................................................................................... 28 CHAPTER 6 - CITY ORGANIZATION ....................................................................................................... 35 CITY MANAGER .......................................................................................................................................... 35 POLICY AND MANAGEMENT ......................................................................................................................... 35 CITY ATTORNEY’S OFFICE .......................................................................................................................... 36 CITY CLERK’S OFFICE ................................................................................................................................ 36 ADMINISTRATIVE SERVICES DEPARTMENT ................................................................................................... 37 COMMUNITY DEVELOPMENT DEPARTMENT .................................................................................................. 39 COMMUNITY SERVICES DEPARTMENT ......................................................................................................... 40 FIRE DEPARTMENT .................................................................................................................................... 42 INFORMATION TECHNOLOGY DEPARTMENT.................................................................................................. 43 POLICE DEPARTMENT ................................................................................................................................ 44 PUBLIC WORKS AND TRANSPORTATION DEPARTMENT ................................................................................. 46 ORGANIZATIONAL CHART ........................................................................................................................... 48 CHAPTER 7 - EMERGENCY OPERATIONS ............................................................................................ 49 EMERGENCY OPERATIONS CENTER (EOC) ................................................................................................. 49 CITY COUNCIL ROLES AND RESPONSIBILITIES ............................................................................................. 49 CHAPTER 8 - LEGAL MATTERS AND ETHICS ....................................................................................... 51 RALPH M. BROWN ACT AND CLOSED SESSIONS .......................................................................................... 51 CONFIDENTIALITY OF CLOSED SESSIONS .................................................................................................... 52 CENSURE OF COUNCILMEMBERS ................................................................................................................ 52 CONFLICT OF INTERESTS ............................................................................................................................ 52 RESTRICTIONS AFTER LEAVING OFFICE ...................................................................................................... 53 STATEMENT OF ECONOMIC INTEREST ......................................................................................................... 55 MASS MAILINGS OR NEWSLETTERS ............................................................................................................ 55 CHAPTER 9 - BENEFITS AND PRIVILEGES ..........................................................................................
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