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State Road Funds to Local Government Advisory Committee

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State Road Funds to Local Government Advisory Committee State Road Funds to Local Government Advisory Committee AGENDA Meeting No 02/2021 Friday, 13th August 2021 State Road Funds to Local Government Advisory Committee Meeting Agenda Meeting 02/2021 to be held from 09:30am to 11:30pm Friday, 13th August 2021 at WALGA Level 1, 170 Railway Parade, West Leederville CHAIR Doug Morgan Item Presenter Time (approx.) 1 Apologies M Hoare 09:30 – 09:35 2 Correspondence M Hoare 09:35 – 09:40 3 Minutes of previous meetings M Hoare 09:40 – 09:45 3.1 – (01/2021) held on 16 April 2021 4 Business arising from previous meeting 4.1 – (01/2021) held on 16 April 2021 M Cammack 09:45 – 09:50 5 Local Government Roads Program 5.1 – Expenditure Profiles (2020/21) M Cammack 09:50 – 10.00 5.2 – Expenditure Profiles (2021/22) M Cammack 10.00 – 10.10 5.3 – Financial Report MINDER I Duncan 10:10 – 10:15 5.4 – 2019/20 Report on LG Road Assets and Expenditure I Duncan 10:15 – 10:20 5.5 – Local Roads Program Manager Report G Eves 10:20 – 10:25 6 State Black Spot Program 6.1 - Summary & Financial reports (as at 30th June 2021) M Cammack 10:25 – 10:30 7 Australian Government Program (Black Spot) 7.1 - Summary & Financial reports (as at 30th June 2021) M Cammack 10:30 – 10:35 8 Regional Road Group 8.1 - RRG I Duncan 10:35 – 10:40 9 Road Classification 9.1 - Classifications and Proclamations D Morgan 10:40 – 10:45 9.2 – Report on Future State Roads Review D Morgan 10:45 – 10:50 9.3 – Local Government Roads of Strategic Importance D Morgan 10:55 – 11:00 10 State Road Funds To Local Government Agreement 10.1 – Commitments List M Cammack 11:00 -11:10 11 General Business 11.1 - Heavy Vehicle Issues D Snook 11:10 – 11:20 Over size Over Mass Unit, National Heavy Vehicle Regulator, Harvest Mass Management Scheme 11.2 – Local Roads Program Manager Contract Review K Pethick 11:20 - 11:25 11.3 – Roundtable / General Business D Morgan 11:25 - 11:30 12 Next Meeting Friday, December 10 2021 at Main Roads M Hoare 13 Meeting Close D Morgan For further information concerning the Agenda, contact Mike Hoare at Main Roads on (08) 9323 4988. Apologies Item 1 1.1 As at 6th August 2021, the Committee has received no apologies Recommendation: For the Committee to note. Notes: Correspondence Item 2 2.1 There has been no items of correspondence in or out as at 6th August 2021. Notes: Minutes of the previous meeting Item 3 3.1 A copy of the minutes from the meeting 01/2021 held on 16th April 2021 is attached for the Committee’s consideration. It should be noted that these minutes were distributed to Committee members earlier. Recommendation: That the minutes of the last meeting 01/2021 be accepted as a true record of the proceedings. Notes: STATE ROAD FUNDS TO LOCAL GOVERNMENT ADVISORY COMMITTEE MINUTES (Meeting 01/2021) Held at Main Roads on Friday, 16th April 2021 10:00am Committee Members Present: Mr D Morgan MRWA (Chair) Cr J Brown WALGA Cr M Rich WALGA Mr N Sloan WALGA Cr C Pavlovich WALGA Mr L Marchant MRWA Mr M Cammack MRWA Mr J Erceg MRWA Mr D Snook MRWA Others in Attendance: Mr I Duncan WALGA Mr K Pethick MRWA Mr S Purdy IPWEA Mr G Eves MRWA / WALGA Mr M Hoare MRWA (Secretariat) Apologies: Cr K Chappel WALGA 1. WELCOME AND APOLOGIES The Chairman welcomed the Committee members noting the apology from Cr K Chappel. 2. CORRESPONDENCE No items of correspondence noted. 3. MINUTES OF PREVIOUS MEETINGS (03/2020) The minutes of the Meeting number 03/2020, held on 01 December 2020, as attached to the Agenda were accepted as a true record of proceedings. 1 of 14 4. BUSINESS ARISING FROM PREVIOUS MEETINGS 4.1 Summary of Outstanding Actions Reference Action Required / Taken Item No/Officer 16/04/2021 Expenditure Complete - The list was provided. Profile YTD 03/2020-1 01/12/20 MH Provide Ian Duncan with list of the 149 RPG projects carried over from 2019/20 that had no recorded expenditure for 2020/21 as at 31 October 2020 for follow up 16/04/2021 Local Roads Complete – Deliverability can be considered when developing the program budget within current Program guidelines. This element is currently part of RPG considerations. As the Chair of the MRRG Manager Report Technical sub-group, Shane Purdy will seek opportunities to make this widely understood by 03/2020-2 Technical Staff developing submissions. DS, MC & ID 01/12/20 Budget and Program Management to discuss out of session with Metropolitan Region how the current selection of Black Spot projects take place and how could a review of deliverability fit into that current process 16/04/2021 State Black Spot Completed – Given the late budget process and time of year no significant works can be approved Program in time or substituted in for 2020-21 projects yet to be delivered. It is noted that as soon as the 03/2020-3 2021-22 program has been approved the normal claims process can begin. MC 01/12/20 Budget and Program Management to review the 2021-22 potential projects to see if any could be advanced, considering deliverability, into the 2020-21 program 16/04/2021 RRG Report Ongoing – Draft Year-End summary reporting template to be discussed offline with Ian Duncan. 03/2020-4 MH 01/12/20 A reporting template to be investigated for yearend summaries to highlight RRGs and Councils where delivery of the program fell short 16/04/2021 Other Business Complete – Regional Road Safety Program Local Government Roads Fact Sheet produced in Raised consultation with WALGA and distributed via email by Main Roads (to be attached with minutes). 03/2020-7 MC 01/12/20 Develop and communicate a consistent message for regions regarding the Commonwealth Road Safety Improvement Program on how previous sections of Local Roads were chosen, the rationale used and what a low cost treatment means 16/04/2021 Other Business Complete - Ian Duncan and Nick Sloan attended the Regional Roadworks Signage Review Raised Reference Group meetings (held 15 February 2021) 03/2020-8 MC 01/12/20 Main Roads to invite WALGA to contribute to the Regional Traffic Management at Roadworks Signage Review Continued next page 2 of 14 Reference Action Required / Taken Item No/Officer 16/04/2021 Review Road Ongoing - Refer item 10.2 for a draft scope of work to a review the current Road Project Grant Funding funding split between Metropolitan and Rural RRGs Distribution Methodology 01/12/20 02/2020-2 Maurice Cammack and Ian Duncan to update progress to report back to SAC at the next SAC MC / ID meeting on 16 April 2021 13/08/2020 Maurice Cammack and Ian Duncan to develop a potential scope of work for a review of the current Road Project Grant funding split between Metropolitan and Rural RRGs 16/04/2021 Orphan Roads Complete - Nick Duff (DPC) emailed confirmation of SAC out of session endorsement of NoRA 01/2019 – 4 Program Outline. DPC to draft letters to Shires. MC 01/12/20 WALGA to respond to the requested endorsement of the draft program outline for the Normalisation of Road access to Remote Aboriginal Communities Roads (NoRA) Program by 9th December 2020 13/08/20 DPC has reviewed revised Guidelines and provided comments. Kevin Pethick has addressed DPC comments. DPC to arrange a meeting with MRWA to finalise the document. 08/04/2020 Working Group meeting held 02Dec19 and a draft document was circulated to all Working Group members MRWA (3), External (4), DPC (1) and Communities (3). LG was not involved in this Working Group meeting. This meeting was to seek alignment on a way forward with no resolution at this time. 13/11/19 (Ongoing) Initial draft Guidelines are underway. A group to meet for further discussions. Peter Woronzow advised that the Minister for Transport has written to the Commonwealth seeking a $12 million per annum funding (80%) contribution using the $3 million per annum (20%) from SRFLGA as the State’s contribution towards normalising road access to remote Aboriginal Communities. A copy of the letter to Minister McCormack regarding funding for remote Aboriginal community access roads (orphan roads) to be included with the minutes. 04/09/2019 In progress. Commitment to developing Guidelines that have LGA input. 11/04/19 State Service Guidelines are being developed for unallocated remote roads (Orphan Roads). Maurice Cammack spoke to the business arising and elaborated on the following item with discussion following: 03/2020-2 - Current selection of Black Spot projects The State Blackspot Guidelines do consider deliverability and require complex projects to be staged over a number of years (development/design, preconstruction and construction). 3 of 14 Shane Purdy suggested that the ability to request and receive only the funding required for design in the first year of an approved project should be made widely known and applied where appropriate. This would result in more efficient utilisation of available funding across more projects, and reduce the risk of significant returns to the funding pool late in the year if the project can no longer proceed. Ian Duncan observed that under the Agreement the 1st 40% of the whole project can be claimed up front and often this is greater than the amount required for a design. 4 of 14 5. LOCAL GOVERNMENT ROADS PROGRAM 5.1 Indicative Roads Program 2021/22 The Draft 2021/22 Indicative State Road Funds to Local Government Agreement program was tabled.
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