Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Today's meeting proceedings will be recorded and live-streamed on the municipal YouTube channel at https://www.youtube.com/channel/UCKvxLBeiJzVbvJz8vH29ftg Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.
Date: September 23, 2020 Time: 9:00 AM Staff - Hastings Highlands Council Chambers and/or Teleconference Public: Teleconference on YouTube
Page 1. Call to order
a To assist with background noise: Council and Staff - Please turn off or place on silent mode all cell phones. Please place any laptops on mute by pressing F1. Please be aware that today's meeting is being live-streamed and picks up all noise and talking, possibly even during recess.
2. Opening Ceremonies
a We acknowledge that we are gathered on the traditional territory of the Anishinaabeg, which is known by Indigenous peoples, who have been stewards of the land since time immemorial and as such we treat the land, its plants, animals, stories and people with honour and respect.
b National Anthem
3. Roll Call
Page 1 of 168 a The Clerk will call the names of each Member of Council and record the Roll to determine if a quorum has been achieved: -Mayor Bodnar -Deputy Mayor Hagar -Councillor Davis -Councillor Fitzgerald -Councillor Gerrow -Councillor Matheson -Councillor Walder
The Clerk will call out the Staff Members that are scheduled to be in the meeting: -CAO David Stewart -Operations Manager Adrian Tomasini -CBO Martin Cox -Fire Chief Jason Post -Deputy Treasurer Tanya Dickinson -Administrative Assistant Chantelle Beaumier
4. Clerk's Comments
a The rules for voting for today now that Council members have returned to in-person meetings are as follows:
The Mayor will read the item on the agenda, read the recommended motion and ask for a mover. The member that wishes to move a motion will state their name for the record. The Mayor will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Mayor will call on the mover to see if they wish to comment. He will then call on the seconder for comments. He will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Mayor will state the name of the member he is calling upon, so the public recording can identify who is speaking. The mover will be called upon last for the final chance to speak before voting. Lastly, the Mayor will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called.
5. Deletions or Additions to the Agenda Additions or revisions to the agenda may occur at a meeting if it is matter of
Page 2 of 168 urgency that cannot wait until the next meeting.
6. Approval of Agenda
a Approval of Agenda THAT Council approves the agenda for the September 23, 2020 meeting.
7. Disclosure of pecuniary interest and the general nature thereof
8. Delegate Alternate Deputy Chair Authority
a In the case the Deputy Chair must leave her seat THAT Council appoints Councillor Fitzgerald as Alternate Deputy Chair for today's meeting.
9. Adoption of Minutes
10 - 26 a Draft Minutes of the Regular Meeting of Council, Planning
THAT Council accepts and adopts the draft minutes of the Regular Meeting of Council, Planning, held on September 2, 2020 as submitted.
10. Announcements and Community Events Please Note: Members may speak for no more than Three (3) Minutes each on announcements and/or community events. No action shall be take on these items and they do not form part of the minutes.
11. Public Input Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes.
12. Presentations and Delegations/Petitions Presentations and Delegations may now be given the call-in number to join the meeting and present over the teleconference. There are no Presentations/Delegations scheduled for today's meeting.
13. Consent Agenda A member may make brief comments to consent item prior to the consideration of the adoption of the matters listed, however, if a member wishes to debate or amend the recommendation of an item; or if the member declares pecuniary interest, the item shall be removed from the consent agenda list and dealt with as a separate item with its own motion.
Page 3 of 168 a The Clerk is requesting that any Council Members who wish to make more than brief comments during debate on any of the consent agenda items that are listed here to please email the Clerk and advise. The Clerk will remove the item off the consent list, remove the yellow highlighting on the item down in the agenda, replace the item with a mover and a seconder and republish the Agenda. The purpose of this is to make the Chair's job less difficult while moving through the agenda.
Consent Items: Monthly Bylaw Enforcement Report Monthly Fire Report Library Cultural Report Monthly Operations Report Resolutions from other Municipalities - Township of Huron-Kingloss Resolutions from other Municipalities -Loyalist Township Future Municipal Events Review THAT Council accepts and approves the items listed under the Consent Agenda.
14. Tenders/Requests for Proposal None.
15. Reports and Bylaws from Departments
Planning None.
Building Department
27 - 30 i) Monthly Building Report THAT Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.
Bylaw Enforcement
31 - 33 i) Monthly Bylaw Enforcement Report THAT Council accepts this report “Monthly Bylaw Enforcement Report,” as submitted by the Chief Building Official/Bylaw Enforcement Officer, as information only. 34 - 47 ii) DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw THAT Council accepts this report "DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw" as submitted by the Chief Building Officer and the Bylaw Enforcement Officer; and
THAT Council reviews and provides changes as required to the DRAFT Bylaw 2020-062 being a bylaw to prohibit and
Page 4 of 168 regulate noise and the use of fireworks in the Municipality of Hastings Highlands and instructs staff to bring back to Council for final passage.
Fire Department
i) Monthly Fire Report THAT Council accepts this Monthly Fire Report as information only, as submitted by the Fire Chief.
Community Services None.
Library/Cultural
48 - 49 i) Library Cultural Report THAT Council accepts the Cultural Report as information only, as submitted by the Library CEO.
Finance Department
50 - 56 i) Bylaw 2020-083 Agreement with GrantMatch Corporation THAT Council accepts this report Bylaw 2020-083 Agreement with GrantMatch Corporation as submitted by the Deputy Treasurer and CAO/Treasurer; and
THAT Council passes Bylaw 2020-083 being a bylaw to authorize an agreement between GrantMatch Corporation and the Municipality of Hastings Highlands for grant management services.
Operations Department
57 - 61 i) Monthly Operations Report (August 2020) THAT Council accepts this Monthly Operations Report (August 2020) as information only, as submitted by the Operations Manager. 62 - 68 ii) Musclow-Greenview Bridge Repair THAT Council accepts this report, "Musclow-Greenview Bridge Repair" as submitted by the Operations Manager; and
THAT Council approves Option ____ 69 - 72 iii) Five (5) Year Capital Road Plan THAT Council accepts this report "Five (5) Year Capital Road Plan" as submitted by the Operations Manager; and
THAT Council approves the "Five (5) Year Capital Road Plan"
Page 5 of 168 from 2021 to 2025. 73 - 107 iv) DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance THAT Council accepts this DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance, as submitted by the Operations Manager and the Bylaw Enforcement Officer; and
THAT Council reviews and provides changes as required to the DRAFT Bylaw 2020-069 being a bylaw to establish a level of service for winter road maintenance in the Municipality of Hastings Highlands and instructs staff to bring back to Council for final passage.
Clerks Department None.
Administration
108 - i) Operations - Fleet Management 112 THAT Council accepts this report "Operations - Fleet Management" as submitted by the CAO/Treasurer; and
THAT Council approves option ______. ii) DRAFT Workplace Violence and Harassment Policy THAT Council accepts this report “DRAFT Workplace Violence and Harassment Policy” as submitted by the Clerk and the Administrative Assistant; and
THAT Council reviews and provides changes as required to the DRAFT Policy, subject to the Occupational Health and Safety Act requiring employers to develop policies and programs to prevent harassment, including sexual harassment, in the workplace; and
FURTHERMORE THAT Council instructs staff to bring back to Council for final passage.
16. Mayor's Report's
113 - 117 a Mayor's Monthly Report THAT Council accepts the Monthly Mayor’s Report as information only, as submitted. 118 - 121 b Feasibility Study Follow-Up THAT Council accepts this report "Feasibility Study Follow-Up" as submitted by the Mayor, with information provided by the
Page 6 of 168 Operations Supervisor, as information, as requested.
17. Council Members Reports/Committee Minutes
Councillor Fitzgerald
122 - i) North Hastings Community Centre Arena Commission Meeting 127 Minutes - August 12, 2020 and September 2, 2020 THAT Council accepts the North Hastings Community Centre Arena Commission meeting minutes from August 12, 2020 and September 2, 2020 as information only.
Councillor Gerrow
128 - i) Trails Risk Management Webinar by Frank Cowan 131 THAT Council accepts this report "Trails Risk Management Webinar by Frank Cowan" as information only, as submitted.
Councillor Matheson
132 - i) Downtown Revitalization – Phase 1 133 THAT Council accept this report “Downtown Revitalization - Phase 1” as information only, as submitted. 134 ii) Brighten the Night Christmas Parade and Kids Party THAT Council accept this report “Brighten the Night Christmas Parade and Kids Party” as information only, as submitted.
Councillor Walder
135 - i) Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - 139 July 9, 2020 and August 13, 2020 THAT Council accepts the Eastern Ontario Trails Alliance (EOTA) Board meeting minutes from July 9, 2020 and August 13, 2020 as information only. 140 - ii) Municipal Fire Task Force Ad Hoc Committee Draft Minutes and 149 Recommendation for Deputy Fire Coverage THAT Council accepts and approves the DRAFT Minutes of the Municipal Fire Task Force Ad Hoc Committee meeting held on August 20, 2020; and
FURTHERMORE THAT Council approves the Committee's recommendation that the current model of the on-call Deputy Fire Chief coverage remain until Council can make a permanent decision on the on-call model moving forward as part of staffing discussion/decision. 150 - Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - 152 November 12, 2020
Page 7 of 168 THAT Council accepts the Eastern Ontario Trails Alliance (EOTA) Board meeting minutes from November 12, 2020 as information only.
18. Motions (for Which Notice Has Been Given) Member may read their own motion 153 a Deputy Mayor Hagar re: Waste Sites THAT Council directs the waste committee together with operations department to look into the feasibility of having one waste site dedicated to construction waste only. 154 b Deputy Mayor Hagar re: Media Coverage THAT Council directs staff to look into costs and availability of a space in the three local newspapers on a consistent basis to make Hastings Highlands events and news available to the people who do not have or can not have social media.
19. Resolutions from other Municipalities/Levels of Government
155 a Township of Huron-Kinloss re: Support for City of Oshawa - social cultural, service clubs and sporting organizations
156 - 157 b Loyalist Township re: Transit Funding THAT Council accepts and files the Resolutions from other Municipalities, as submitted.
20. Correspondence
158 a Letter from Andrea Khanjin, Parliamentary Assistant, MOECP
159 - 160 b Email from Christine Apostolov, MNRF
161 - 162 c Media Release from Daryl Kramp - Safe Restart Funding THAT Council accepts the Correspondence as information purposes, as submitted.
21. Pending Municipal Items
163 - 166 a Pending Municipal Items Review THAT Council accepts the Pending Items for information purposes, as submitted.
22. Future Municipal Events for Members of Council
167 a Future Municipal Events Review THAT Council accepts the Future Municipal Events for information purposes, as submitted.
23. Remarks For the Good of the Order Robert’s Rules suggests there should always be an opportunity to deviate from strict germaneness to speak about something which is clearly worth
Page 8 of 168 talking about. This is a way of asking for off-topic “general conversation” topics to be raised. The context implies that it means, “Do any Members have remarks?” Members may speak to items that they feel they do well (give praise or recognize unity) or ways of improving the meetings. This is not a section for handling complaints or debate and no motions shall come from this section of the agenda. The time limit for this section of the agenda shall not exceed ten (10) minutes.
24. Public Input - by electronic means Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes.
25. Notice of Motions Notice of Motions shall not be read, discussed or deliberated. The Chair will ask members if they have any notices to be submitted to the Clerk for consideration for the next Regular Meeting agenda. These notices shall not be included in this meeting’s agenda but will be included in the minutes if the Clerk has received them by the end of this meeting day. A Member will stillhave permission to submit Notices of Motion up to the agenda deadline of Four o’clock (4:00 p.m.) on the Monday one week before the scheduled Meeting of Council. All notices submitted by the deadline will appear on the Motions section of the next Regular Meeting agenda.
26. Closed Session None.
27. Confirmatory Bylaw
168 a Bylaw 2020-085 being a bylaw to confirm the proceedings of Council. THAT Bylaw 2020-085, being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 23rd day of September, 2020.
28. Adjournment
a Adjournment of Meeting THAT Council adjourns to meet again on October 7, 2020 at 9:00 am for the Regular Meeting of Council, Planning or at the call of the Mayor.
Page 9 of 168 AGENDA PageITEM 1 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Municipality of Hastings Highlands Regular Meeting of Council, Planning Minutes
September 2, 2020 - Regular Meeting of Council, Planning at the Hastings Highlands Council Chambers/Teleconference
Council: Vic A. Bodnar Staff: David Stewart Tracy Hagar Suzanne Huschilt Tammy Davis Adrian Tomasini Tony Fitzgerald Cathy Bujas Dorothy Gerrow Chantelle Beaumier Nancy Matheson Alex Walder
Others: Brent Dalgleish, Ross Wood, Grant Murphy.
1 Call to order:
The Mayor called the Teleconference meeting to order at 9:01 a.m. The meeting was streamed on YouTube Live and can be found at: https://www.youtube.com/watch?v=J1XTIwUY9h0&feature=youtu.be
2 Opening Ceremonies:
We acknowledge that we are gathered on the traditional territory of the Anishinaabeg, which is known by Indigenous peoples, who have been stewards of the land since time immemorial and as such we treat the land, its plants, animals, stories and people with honour and respect.
National Anthem
3 Roll Call:
A quorum of council members were in attendance.
4 Clerk's Comments:
The rules for voting for today now that Council members have returned to in-person meetings are as follows:
Page 10 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 2 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
The Mayor will read the item on the agenda, read the recommended motion and ask for a mover. The member that wishes to move a motion will state their name for the record. The Mayor will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Mayor will call on the mover to see if they wish to comment. He will then call on the seconder for comments. He will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Mayor will state the name of the member he is calling upon, so the public recording can identify who is speaking. The mover will be called upon last for the final chance to speak before voting. Lastly, the Mayor will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called.
5 Deletions or Additions to the Agenda:
None.
6 Approval of Agenda:
Approval of Agenda
Gerrow (364-2020) THAT Council approves the agenda for the September 2, 2020 meeting.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
7 Disclosure of pecuniary interest and the general nature thereof:
None.
8 Delegate Alternate Deputy Chair Authority:
Page 11 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 3 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
In the case the Deputy Chair must leave her seat
Fitzgerald (365-2020) THAT Council appoints Councillor Davis as Alternate Deputy Chair for today's meeting.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
9 Adoption of Minutes:
Draft Minutes of the Regular Meeting of Council, O&P held on August 5, 2020.
Matheson (366-2020) THAT Council accepts and adopts the draft minutes of the Regular Meeting of Council, Operations and Planning, held on August 5, 2020 as submitted.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
10 Announcements and Community Events:
11 Public Input - by electronic means:
None.
Page 12 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 4 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
12 Presentations and Delegations/Petitions:
None.
13 Consent Agenda:
None.
14 Tenders/Requests for Proposal:
None.
15 Reports and Bylaws from Departments:
Planning Department:
Bylaw 2020-046 a Bylaw to amend Comprehensive Zoning Bylaw No. 2004-035
Public Meeting *Mr. Brent Dalgleish provided a verbal representation for the proposed rezoning.
Fitzgerald (367-2020) THAT Council passes Bylaw 2020-046 being a bylaw to amend Comprehensive Zoning Bylaw No. 2004-035 as amended, as follows:
a.Part of Lot 16, Concession 4 being Part 1 on Reference Plan 21R-25537, in the Geographic Township of Bangor, be rezoned from the Marginal Agriculture (MA) Zone to the Rural Residential (RR) Zone. The change of zone category is to allow the permitted uses in the Rural Residential (RR) Zone.
b.Part of Lot 16 Concessions 3 and 4 save and except Part 1 on Reference Plan 21R-25537, in the Geographic Township of Bangor be rezoned from the Marginal Agriculture (MA) Zone to the Special Marginal Agriculture – 102 (MA-102) Zone to recognize the reduced setbacks and to clarify that no housing of livestock shall be permitted in any of the buildings on the retained lands noted as “C” Shed, “D” Old Horse Barn and “E” Old Hay Barn. The change of zone category is to allow the permitted uses in the Marginal Agriculture (MA) Zone and to recognize the buildings are 2.2 metres from the boundary of the severed parcel which does not meet the criteria of the zoning bylaw and does not meet the minimum distance separation for livestock near a residential zone.
Recorded Vote:
Councillor Davis: FOR
Page 13 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 5 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Bylaw 2020-072, a Bylaw to amend Comprehensive Zoning Bylaw 2004-035
Public Meeting No persons provided a verbal or written representation either for or against the proposed rezoning.
Hagar (368-2020) THAT Council accepts this Report "Bylaw 2020-072, a Bylaw to amend Comprehensive Zoning Bylaw 2004-035" as submitted by the Building/Planning Clerk; and
That Council passes Bylaw 2020-072, being a Bylaw to amend Comprehensive Zoning Bylaw 2004-035 as follows: Part of Lot 11, Concession 5, being Part 1, Plan 21R-25698, in the Geographic Township of Bangor, be rezoned from the Rural Residential (RR) Zone to the Special Rural Residential - 103 (RR-103) Zone. The change of zone category is to allow the permitted uses in the Rural Residential Zone and to recognize the reduced front yard setback of 9.95 metres.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Bylaw 2020-080 to accept the Transfer and dedicate certain lands as a public travelled highway and authorize execution of a Transfer
Hagar (369-2020) THAT Council accepts this Report "Bylaw 2020-080 to accept the Transfer and dedicate certain lands as a public travelled highway and authorize execution of a Transfer" as submitted by the Building/Planning Clerk; and
Page 14 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 6 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
THAT Council passes bylaw 2020-080 to accept the Transfer of lands from David William Boehme of that Part of Lot 6, Concession 10, being Part 4, Plan 21R-25605, in the Geographic Township of Bangor, now in the Municipality of Hastings Highlands, County of Hastings being part of Paddy Road; and upon registration of the said Transfer, the said Part of Lot 6, Concession 10, being Part 4, Plan 21R-25605, in the Geographic Township of Bangor, now in the Municipality of Hastings Highlands, County of Hastings is hereby dedicated as part of the public highways within the Municipality known as Paddy Road.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Bylaw 2020-020 Card Bros. Ltd. Site Plan Control Agreement
Matheson (370-2020) THAT Council accepts this Report "Bylaw 2020-020 Card Bros. Ltd. Site Plan Control Agreement" as submitted by the Building/Planning Clerk; and
THAT Council approves the Site Plan attached to the Site Plan Control Agreement; and
THAT Council passes Bylaw 2020-020 being a Bylaw authorizing execution of a Site Plan Control Agreement between The Corporation of the Municipality of Hastings Highlands and Card Bros. Ltd. dated the 28th day of January, 2020 regarding Part of Lot 4, Concession 2, designated as Part 1 on Reference Plan 21R-24772, in the Geographic Township of Herschel, now in the Municipality of Hastings Highlands, in the County of Hastings, being 284 Y Road, Birds Creek, as described in the Agreement marked as “Schedule A”, and authorizing the Mayor and Clerk to execute all documentation necessary to register this Bylaw and Site Plan Control Agreement on title.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR
Page 15 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 7 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Mayor Bodnar: FOR Carried
Dureault/Mielke Severance B60/20, 4490 Musclow-Greenview Road, Part Lot 11, Concession 1, in the Geographic Township of Wicklow
Hagar (371-2020) THAT Council accepts this Report "Dureault/Mielke Severance B60/20, 4490 Musclow- Greenview Road, Part Lot 11, Concession 1, in the Geographic Township of Wicklow" as submitted by the Building/Planning Clerk; and THAT Council supports the Consent of the Land Division to sever a 5.1 hectare (12.6 acre) parcel subject to the following: $1,000.00 Cash-in-Lieu of Parkland Taxes paid to date Paper copy of Reference Plan to Municipality PDF format copy of Reference Plan to Municipality 33 feet deeded to the Municipality for road widening purposes along Musclow-Greenview Road and along McLean Road, if required Safe Site Entrance and E-911 numbers for severed and retained lands if not already established Confirmation by Ontario Land Surveyor that the lot area of the retained parcel meets the requirements of the Marginal Agriculture (MA) Zone or rezone to the Rural Residential (RR) Zone Confirmation by Ontario Land Surveyor that the structures on the retained lands comply with the setback requirements of the Marginal Agriculture (MA) Zone or of the Rural Residential (RR) Zone if applicable Applicant to review with the Municipality the location of the septic system(s) on the severed and retained parcels and the Applicant to provide confirmation to the Municipality that the septic system(s) is/are satisfactory to Ontario Building Code. Applicant to enter into a Water Quality Impact Assessment Agreement with the Municipality and have same registered on title to the severed lands.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Page 16 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 8 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Clemmer Severance B57/20, 324 Old Welsh Road, Lot 6,Concession 10, Geographic Township of Monteagle
Fitzgerald (372-2020) THAT Council accepts this Report "Clemmer Severance B57/20, 324 Old Welsh Road, Lot 6, Concession 10, Geographic Township of Monteagle" as submitted by the Building/Planning Clerk; and THAT Council supports the Consent of the Land Division to sever a 1 hectare (2.6 acre) parcel subject to the following: $1,000.00 Cash-in-Lieu of Parkland Taxes paid to date Paper copy of Reference Plan to Municipality PDF format copy of Reference Plan to Municipality 33 feet deeded to the Municipality for road widening purposes along Old Welsh Road and along East Road Loop, if required Safe Site Entrance and E-911 numbers for severed and retained lands if not already established Rezone to the Rural Residential (RR) Zone if required Confirmation by Ontario Land Surveyor that and that the structures on the severed lands comply with the setback requirements of the Rural Residential (RR) Zone Applicant to provide confirmation that the septic system(s) is/are satisfactory to Ontario Building Code and to provide the Municipality with the location of the septic system(s).
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Clemmer Severance B58/20, Old Welsh Road, Lot 6, Concession 10, Geographic Township of Monteagle
Davis (373-2020) THAT Council accepts this Report "Clemmer Severance B58/20, Old Welsh Road, Lot 6, Concession 10, Geographic Township of Monteagle" as submitted by the Building/Planning Clerk; and
THAT Council supports the Consent of the Land Division to sever a 1 hectare (2.6 acre) parcel subject to the following:
Page 17 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA PageITEM 9 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
$1,000.00 Cash-in-Lieu of Parkland Taxes paid to date Paper copy of Reference Plan to Municipality PDF format copy of Reference Plan to Municipality 33 feet deeded to the Municipality for road widening purposes along Old Welsh Road and along East Road Loop, if required Safe Site Entrance and E-911 numbers for severed and retained lands if not already established Rezone to the Rural Residential (RR) Zone Applicant to provide confirmation that the septic system(s) is/are satisfactory to Ontario Building Code and to provide the Municipality with the location of the septic system(s).
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Building Department:
None.
Operations Department:
Cost of Portable Solar Radar Speed Signs
*Councillor Walder raised a point of order that the proposed amendment to this motion should be voted on first with a seconder. The Mayor ruled he was correct and a vote on the amendment was taken. The motion (after amendment) appears below.
Matheson (374-2020) THAT Council accepts this report "Cost of Portable Solar Radar Speed Signs" as submitted by the Operations Manager; and
THAT Council uses the information contained herein to direct staff to proceed with:
Option 1:
Page 18 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 10 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
TC-400 Portable Battery Powered Portable Radar Speed Sign at a cost of $3,800.00 + Tax and Shipping, to be budgeted for in next years budget.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: AGAINST Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried as amended
Clerks Department:
Bylaw 2020-074 Agreement with Maple Leaf Rally Club Ross Wood, from Maple Leaf Rally Club was on the teleconference to present to Council.
Walder (375-2020) THAT Council accepts this report “Bylaw 2020-074 Agreement with Maple Leaf Rally Club” as submitted by the Clerk and;
THAT Council passes Bylaw 2020-074 being a Bylaw to authorize an agreement between the Corporation of The Municipality of Hastings Highlands and The Maple Leaf Rally Club for the use of municipal roads and property.
Recorded Vote:
Councillor Davis: AGAINST Councillor Fitzgerald: FOR Councillor Gerrow: AGAINST Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
*This resolution and Bylaw were rescinded by Council on September 23, 2020.
DRAFT Bylaw 2020-076 The Handling of Unreasonable Customer Behaviour
Fitzgerald (376-2020)
Page 19 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 11 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
THAT Council accepts this report “DRAFT Bylaw 2020-076 The Handling of Unreasonable Customer Behaviour” as submitted by the Clerk and the Administrative Assistant; and
THAT Council reviews the DRAFT Bylaw 2020-076 being a bylaw to handle unreasonable customer behaviour and instructs staff to bring back to Council for final passage.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Bylaw 2020-081 Appointment of an Alternate Integrity Commissioner
Hagar (377-2020) THAT Council accepts this report "Bylaw 2020-081 Appointment of an Alternate Integrity Commissioner" as submitted by the Clerk; and
THAT Council passes Bylaw 2020-081 being a bylaw to appoint Mr. John Ewart of Ewart O'Dwyer Barristers and Solicitors, as alternate Integrity Commissioner for the Municipality of Hastings Highlands.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Administration:
Roles and Responsibilities of the Community Emergency Management Coordinator (CEMC) Position *Grant Murphy, Field Officer - Loyalist Sector from the Office of the Fire Marshal and Emergency Management was here to present to Council.
Page 20 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 12 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Hagar (378-2020) THAT Council accepts this report "Roles and Responsibilities of the Community Emergency Management Coordinator (CEMC) Position" as submitted by the CAO/Treasurer for information.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Mayor called for a recess at 10:18 a.m. and reconvened at 10:29 a.m. A roll call was completed and a quorum of council was in attendance.
Report from the Mayor:
Street Lighting
Bodnar (379-2020) THAT Council accepts this report "Street Lighting" as submitted by the Mayor as information only and;
THAT Council maintains the existing revitalization program as per annual operating budget.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
16 Motions (for Which Notice Has Been Given):
Councillor Gerrow re: Building and Bylaw Department Media Blitz
Page 21 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 13 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Gerrow (380-2020) THAT Council directs staff to engage in a media blitz, including, website, social media, radio and newspapers, to advise the public of the efforts that are being made to maintain and enforce our bylaws and building code requirements, including all related agencies that are supporting enforcement, including the tips line information, as part of public education.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
17 Correspondence:
From the County of Hastings re: Cannabis Grow Ops
Fitzgerald (381-2020) THAT Council accepts the Correspondence as information purposes, as submitted.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
18 Pending Municipal Items:
Pending Items Review
Matheson (382-2020) THAT Council accepts the Pending Items for information purposes, as submitted.
Page 22 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 14 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
19 Future Municipal Events for Members of Council:
Future Municipal Events Review
Fitzgerald (383-2020) THAT Council accepts the Future Municipal Events for information purposes as submitted.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
20 Remarks For the Good of the Order:
21 Public Input - by electronic means:
None.
22 Notice of Motions:
Deputy Mayor Hagar: THAT Council directs the waste committee together with operations department to look into the feasibility of having one waste site dedicated to construction waste only.
Page 23 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 15 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Deputy Mayor Hagar: THAT Council directs staff to look into costs and availability of a space in the three local newspapers on a consistent basis to make Hastings Highlands events and news available to the people who do not have or can not have social media.
Deputy Mayor Hagar: The wording of this Notice of Motion has not yet been finalized but the subject matter is: Reviewing and updating policies and bylaws starting with the VACATION POLICY.
23 Closed Session:
Closed Session - Council Rises to go into Closed Session at 10:56 a.m.
Walder (384-2020) THAT Council rises from the open session to go into Closed Session as permitted by the Municipal Act for the purpose of: Section 239 (2)(d) labour relations and employee negotiations; -Bylaw Enforcement Officer Position
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
Closed Session - Council Rises and Reports from Closed Session at 12:19 p.m.
Fitzgerald (385-2020) THAT Council rises from the closed session and directs staff and officials to carry out all actions as approved in the September 2, 2020 Closed Session of Council and report.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR
Page 24 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 16 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Councillor Walder: FOR Mayor Bodnar: FOR Carried
Mayor reported that Council approved adjustments to the position of the Bylaw Enforcement Officer.
24 Confirmatory Bylaw:
Bylaw 2020-082 being a bylaw to confirm the proceedings of Council.
Gerrow (386-2020) THAT Bylaw 2020-082, being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 2nd day of September, 2020.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR Carried
25 Adjournment:
Adjournment of Meeting at 12:21 p.m.
Hagar (387-2020) THAT Council adjourns to meet again on September 23, 2020 at 9:00 am for the Regular Meeting of Council, Operations or at the call of the Mayor.
Recorded Vote:
Councillor Davis: FOR Councillor Fitzgerald: FOR Councillor Gerrow: FOR Deputy Mayor Hagar: FOR Councillor Matheson: FOR Councillor Walder: FOR Mayor Bodnar: FOR
Page 25 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDAPage ITEM 17 of #a 17 Regular Meeting of Council, Planning Minutes Wednesday, September 02, 2020
Carried
Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk
Page 26 of 168 Draft Minutes of the Regular Meeting of Council, Planning AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Martin Cox, Chief Building Official Department: Building Subject: Monthly Building Report
RECOMMENDATION: THAT Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.
ORIGIN: Keystone generated report.
BACKGROUND INFORMATION: The report from January 1 to August 31, 2020 indicates one hundred and seventy permits were issued with a total estimated construction value of $10,513,730.00 and $125,947.27 in associated building permit fees. The Building Department carried out 406 inspections in the first eight months of 2020.
August 2020 was the busiest month for the Building Department since I have worked for the Municipality, receiving $35,000.00 in fees in the space of seven days. • In August 2019, the Building Department issued 27 permits with a construction value of ~$1 million dollars and associated fees of ~$15,000.00. • In August 2020, the Building Department issued 56 permits with a construction value of ~$4.2 million dollars and associated fees of ~$42,000.00.
The Keystone Complete Building Package tracks all the above figures and occurrences, and stores them indefinitely.
KEYSTONE BUILDING PERMIT ABBREVIATIONS LEGEND:
ACC Accessory Building (shed) ADD** * Addition to the type ***, rather than a new build AGR Agricultural (barn) BOAT HOUSE Building for storing boats and related equipment COMM Commercial Building (Building to house commodities or services for sale) DECK A horizontal structure, 2 feet or more off the ground.(Not a patio) Page 27 of 168 Monthly Building Report AGENDA ITEM #i) DEMOLITION Permit to remove a structure and initiate the process to remove assessment DESIGNATED ST Items designated by the Building Code e.g. solar, antennas >5m2, turbines GARAGE Building for parking or storing motor vehicles HUNT CAMP A building for recreational activities, on Marginal Ag land >10acres, no services IND An industrial building for manufacturing or repair PLUMBING Piping, fittings and fixtures to attach to the water and sewer system SEPTIC A septic system to handle sanitary from the plumbing system SFD A single family dwelling, service with electricity, private water and sewer SFD TINY A single family dwelling 384 sq.ft – 800 sq.ft, WOOD An interior wood stove or fireplace
FINANCIAL IMPACT: The Building Department is mainly sustained by building permit fees, which can only be used to fund Building Department activities. Additional roles such as management of the Bylaw and Planning Departments, Municipal Emergency Control Group/Covid-19 work and septic maintenance inspection programs, including research and development, requires funding from other sources. Year-end surpluses should be allocated to a Building Department reserve in accordance with standard Municipal Procedures and the Building Code Act S.7(4) to cover slow years or legal expenditures.
The provisionally legislated annual report on building permit fees is available on the Municipal website.
LINK TO STRATEGIC PLAN: The management of the Building Department conforms to the overall goals of the Municipality of Hastings Highlands’ Strategic Plan through open communication and promoting and managing economic development, safe and healthy buildings, all while protecting the natural heritage of our area.
REFERENCES: Keystone generated reports and Municipality of Hastings Highlands’ Corporate Strategic Plan 2019- 2023
ATTACHMENTS: Permit Comparison Summary to Aug 31, 2020
Prepared By:
Martin Cox, Chief Building Official
Reviewed By: Municipal Clerk September 14, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 28 of 168 Monthly Building Report AGENDA ITEM #i)
Municipality Of Hastings Highlands _ _ Page 5 Permit Comparison Summary issued For Period JAN 1,2020 To AUG 31,2020
Previous Year Current Year Permit Count Fees Value Permit Count Fees Value ACC 11 3,598.80 254,560.00 11 4,450.40 318,700.00 ADDCOM 1 150.00 5,000.00 0 0.00 0.00 ADDSFD 15 11,984.36 1,171,272.00 14 6,541.96 671,870.00 AGR 0 0.00 0.00 2 1,145.20 84,520.00 BOAT HOUSE 1 780.00 150,000.00 5 2,180.80 170,577.00 COMM 1 1,000.00 100,000.00 3 600.00 70,000.00 DECK 12 3,536.75 339,819.00 8 2,287.60 116,560.00 DEMOLITION 5 750.00 29,000.00 4 603.00 44,998.00 GARAGE 12 8,927.00 757,620.40 16 10,920.00 919,314.00 HUNT CAMP 1 336.00 33,600.00 0 0.00 0.00 PLUMBING 28 4,200.00 283,500.00 29 4,195.00 300,500.00 RENEWAL 0 0.00 0.00 2 300.00 0.00 SEPTIC 35 20,700.00 265,500.00 38 27,900.00 275,741.00 SFD 18 50,271.30 5,172,230.00 23 62,923.31 7,400,952.00 WOOD 14 2,100.00 100,500.00 7 750.00 55,000.00
DEMOLITION DEMO SFD 5 750.00 37,500.00 6 900.00 79,998.00
_ JNSTITUTIONAL __M INST 1 150.00 6,000.00 1 150.00 5,000.00
ECCUPANCY i OCCUPANCY 0 0.00 0.00 1 100.00 0.00
ROOFING ROOFING 1 320.00 32,000.00 0 0.00 0.00
SFD TINY SFD TINY 2 1,974.00 187,330.00 0 0.00 0.00
Previous Year Current Year Total Permits issued 163 170 Total Dwelling Units Created 19 23 Total Permit Value 8,925,431.40 10,513,730.00 Total Permit Fees 111,528.21 125,947.27 Total Compliance Letters Issued 114 111 Total Compliance Letter Fees 14,891.00 16,560.50
Inspection Summary Ward Permit Inspections Other Roll Inspections 191 45 0 278 80 0 374 20 0 Total 145 0
Page 29 of 168 Monthly Building Report AGENDA ITEM #i)
MunicipalityOf Hastings Highlands Page 6 Permit Comparison Summary issued For Period JAN 1,2020 To AUG 31,2020
Permit Charge Amount
A W ACC 4,450.40 ADDSFD 6,541.96 AGR 1,145.20 BOAT HOUSE 2,180.80 COMM 600.00 DECK 2,287.60 DEMO SFD 900.00 DEMOLITION 603.00 GARAGE 10,920.00 INST 150.00 OCCUPANCY 100.00 PLUMBING 4,195.00 RENEWAL 300.00 SEPTIC 27,900.00 SFD 62,923.31 WOOD 750.00
Total 125,947.27
Page 30 of 168 Monthly Building Report AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Martin Cox, Chief Building Official Department: Bylaw Enforcement Subject: Monthly Bylaw Enforcement Report
RECOMMENDATION: THAT Council accepts this report “Monthly Bylaw Enforcement Report,” as submitted by the Chief Building Official/Bylaw Enforcement Officer, as information only.
ORIGIN: N/A
BACKGROUND INFORMATION: July 24th, 2020: Clean Municipality Bylaw/Bangor Twp (Investigation), Property Standards Bylaw/Herschel Twp(Follow-up), Property Standards Bylaw/Monteagle Twp(Follow-up).
July 28th, 2020: Property Standards Bylaw/Herschel Twp (Follow up), Dog Bylaw/Monteagle (Follow up), Zoning Bylaw/Monteagle Twp (Follow up).
July 29th, 2020: Sign Bylaw/Bangor Twp (Follow up), Zoning Bylaw/Wicklow Twp (Investigation), Dog Bylaw/McClure Twp (Follow up). July 30th, 2020: Dog Bylaw/Herschel Twp (Follow up),Zoning Bylaw/Wicklow Twp (Investigation), Property Standards Bylaw/Herschel Twp (Investigation).
August 4th, 2020: Zoning Bylaw/McClure Twp (Follow up), Property Standards Bylaw/McClure Twp (Follow up), Dog Bylaw/McClure Twp (Follow up). August 7th, 2020: Sign Bylaw/Bangor Twp (Follow up).
August 12th, 2020: Zoning Bylaw/Monteagle Twp(Follow up), Zoning Bylaw/Monteagle Twp (Investigation).
August 17th, 2020: Noise Complaint/Bangor Twp (Follow up), Parking & Zoning Bylaw/Bangor Twp (Investigation), Property Standards Bylaw/McClure Twp.
August 18th, 2020: Parking & Zoning Bylaw/Bangor Twp (Follow up), Property Standards/McClure Twp (Follow up), Zoning Bylaw/Herschel Twp (investigation). Page 31 of 168 Monthly Bylaw Enforcement Report AGENDA ITEM #i)
August 21st, 2020: Parking Bylaw/Bangor Twp (Follow-up), Property Standards Bylaw/Wicklow Twp (Follow-up), Zoning Bylaw/Herschel Twp (Follow-up), Dog Bylaw/Bangor Twp (investigation).
August 24th, 2020: Parking Bylaw/Monteagle Twp (Investigation), Property Standards Bylaw/Monteagle Twp (Follow-up), Property Standards Bylaw/McClure Twp(Investigation).
August 25th, 2020: Zoning Bylaw/Herschel Twp (Investigation), Property Standards Bylaw/Monteagle Twp (Follow-up), Zoning Bylaw/Herschel Twp (Follow-up).
August 26th, 2020: Parking Bylaw/Bangor Twp (Follow-up), Property Standards & Zoning Bylaw/Herschel Twp (Investigation), Parking & Zoning Bylaw/Wicklow Twp, Property Standards & Zoning Bylaw/McClure Twp (Follow-up), Property Standards/Herschel Twp (Follow up).
August 28th, 2020: Zoning Bylaw/Herschel Twp (Follow up), Clean Municipality Bylaw/Herschel Twp (Investigation).
August 31st, 2020: Zoning Bylaw/Herschel Twp (Investigation), Property Standards Bylaw/Wicklow Twp (Investigation), Dog Bylaw/Monteagle Twp (Investigation) Property Standards Bylaw/McClure Twp (Follow up), Zoning Bylaw//Monteagle Twp (Follow up).
Sept 1st, 2020: Zoning Bylaw/Bangor Twp (Follow up), Sign Bylaw/Wicklow Twp (Investigation), Property Standards Bylaw/McClure Twp (Follow up).
Sept 2nd, 2020: Dog Bylaw/Monteagle Twp (Follow up), Property Standards Bylaw/Monteagle Twp.
Sept 4th, 2020: Zoning Bylaw/Monteagle Twp (Follow up), Property Standards Bylaw/Wicklow Twp (Investigation).
Sept 8th, 2020: Zoning Bylaw/Monteagle Twp (Follow up), Clean Municipality Bylaw/Herschel Twp (Investigation).
Sept 9th, 2020: Property Standards Bylaw/Monteagle Twp (Follow up), Noise Complaint/Herschel Twp (Investigation).
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Page 32 of 168 Monthly Bylaw Enforcement Report AGENDA ITEM #i) Prepared By:
Martin Cox, Chief Building Official
Reviewed By: Municipal Clerk September 11, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 33 of 168 Monthly Bylaw Enforcement Report AGENDA ITEM #ii)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Martin Cox, Chief Building Official Department: Bylaw Enforcement Subject: DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw
RECOMMENDATION: THAT Council accepts this report "DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw" as submitted by the Chief Building Officer and the Bylaw Enforcement Officer; and
THAT Council reviews and provides changes as required to the DRAFT Bylaw 2020-062 being a bylaw to prohibit and regulate noise and the use of fireworks in the Municipality of Hastings Highlands and instructs staff to bring back to Council for final passage.
ORIGIN: At the Regular Meeting of Council, Operations held on June 17th, 2020, Council resolved the following as part of (262-2020).
THAT Items 1 & 4 to be stood down until "fair processes and practices" for EXEMPTION APPLICATIONS are approved by Council.
BACKGROUND INFORMATION: The Municipality of Hastings Highlands Noise/Fireworks Bylaw 2020-062 allows for a person to set off consumer fireworks from dusk to 11:00 p.m., approximately 37 days out of the year. This provides ample opportunity to accommodate the community with their special occasions.
On the rare occasion where an individual may want to celebrate an event with fireworks outside of these 37 days, such as a birthday, wedding or anniversary, they may apply for an exemption. In these situations, the applicant would know of their event well in advance. The exemption process is available for these rare occasions and should not be considered a regularly used process. As such it is appropriate for Council to deliberate on whether or not to grant a exemption.
A person may request an exemption by submitting a letter in writing to the Municipal Clerk. The Municipal Clerk will prepare a Report and bring to the next available Council Meeting for a decision.
The following attached Bylaw 2020-062 Section 4.0 addresses a fair exemption process and practice.
FINANCIAL IMPACT: Page 34 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii) There will be no fee for a ratepayer to request an exemption by Council. There will be no requirement to bring the User Fees Bylaw back to Council for amendment.
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #4 - EXCEPTIONAL SERVICE AND GOVERNANCE
REFERENCES: N/A
ATTACHMENTS: BYLAW 2020 062 Noise-Fireworks (Amendment)
Prepared By:
Martin Cox, Chief Building Official
Reviewed By: Municipal Clerk September 14, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 35 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW 2020-062
A BYLAW TO PROHIBIT AND REGULATE NOISE AND THE USE OF FIREWORKS
WHEREAS Section 121 (a) of the Municipal Act, S.O. 2001, S.O. c.25 provides that the Council may prohibit and regulate the sale of fireworks and the setting off fireworks;
AND WHEREAS Section 129, of The Municipal Act, 2001, S.O. c. 25, provides authority for municipalities to prohibit and regulate noise;
AND WHEREAS Section 391 of the Municipal Act, S.O. 2001, c.25, authorizes Council to pass bylaws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of it, and for costs payable by it for services or activities provided or done by or on behalf of any other municipality, or local board;
AND WHEREAS Section 429, subject to subsection (4) of the Municipal Act, 2001, S.O. 2001, c.25 provides that a municipality may establish a system of fines for offences under a bylaw of the municipality passed under this Act;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:
1.0 DEFINITIIONS:
1.1 In this Bylaw:
“Act” means the Explosives Act, Revised Statutes of Canada, 1985, Chapter E- 17, and the Regulations enacted thereunder as amended from time to time or any Act and Regulations enacted in substitution, therefore.
“Agricultural Property” means a property that is zoned for agricultural use in the zoning bylaw and applies to the property;
“Commercial Area” means those areas of the Municipality zoned for commercial use in the Municipality’s Zoning Bylaw;
“Construction” means the erection, alteration, repair, dismantling, demolition, structural maintenance, painting, moving, land clearing, earth moving, grading, excavating, the laying of pipe and conduit whether above or below ground level, street and highway building, concreting, equipment installation and alteration and structural installation of construction components and materials in any form or for any purpose, and includes work in connection therewith;
Page 36 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
“Construction Equipment” means any equipment or device designed and intended for use in construction, or material handling, including but not limited to air compressors, pile drivers, pneumatic or hydraulic tools, bulldozers, tractors, excavators, trenchers, cranes, derricks, loaders, scrapers, pavers, generators, off highway haulers or trucks, ditchers, compactors and rollers, pumps, concrete mixers, graders, or other material handling equipment;
“Consumer Fireworks” means an outdoor, low hazard, firework that are designed for recreational use. They include items like Roman candles, sparklers, fountains, multi-shot cakes, volcanoes, mines, and snakes;
“Conveyance” means a vehicle and any other device employed to transport a person or persons or goods from place to place but does not include any such device or vehicle if operated only within the premises of a person;
“Council” means the Council of the Municipality of Hastings Highlands;
“Display Fireworks” means an outdoor, high hazard, firework that is designed for professional use only. They include items like aerial shells, cakes, Roman candles, waterfalls, lances, and wheels. Display fireworks are strictly regulated by federal law;
“Dusk” means the time just before night when the daylight has almost gone but when it is not completely dark.
“Emergency” means a situation or an impending situation, often dangerous, caused by the forces of nature, an accident, an intentional act or otherwise, which arises suddenly and calls for prompt action;
“Emergency Vehicle” includes a land ambulance, an air ambulance, a fire department vehicle, and a motor vehicle being used to respond to an emergency;
“Fireworks” means display fireworks, pyrotechnic special effects fireworks and consumer fireworks;
“Highway” includes a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof;
“Motor Vehicle” includes an automobile, bus, truck, motorcycle, motor assisted bicycle and any other vehicle propelled or driven other than by muscular power, but does not include a motorized snow vehicle, traction engine, farm tractor, other farm vehicle or road-building machine;
Page 37 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
“Municipal Clerk” means the Clerk for the Municipaity of Hastings Highlands;
“Municipality” means the Corporation of the Municipality of Hastings Highlands;
“Noise” means sound that is unusual or excessive, or that is unwanted by or disturbing to any person;
“Officer” includes members of the Ontario Provincial Police, the Municipality of Hastings Highlands Fire Department, the Bylaw Enforcement Officer, or any person authorized by the Municipality of Hastings Highlands to regulate or to enforce the provisions of this Bylaw;
“Owner” includes:
(a) The person who, for the time being, receives the rent of, or manages or pays the municipal taxes on the property in question whether on their own account or as an agent or trustee of any other person, or who would so receive the rent for the property; or
(b) A purchaser of such land under an agreement for sale who has paid any municipal taxes thereon after the date of execution of the agreement by both the vendor and purchaser; or
(c) A lessee or occupant of the property who, under the terms of a lease, is required to maintain the property in accordance with the standards for the maintenance and occupancy of property.
“Person” includes an individual or a business name, sole proprietorship, corporation, partnership, or limited partnership, or an authorized representative thereof;
“Premises” means a piece of land and any buildings and structures on it, and includes a place of business, road and any other location or place;
“Pyrotechnics” are high-hazard and designed for professional use. They include items like gerbs, mines, comets, and crossette fireworks, as well as special-purpose pyrotechnics made for live stage performances and the film and television industry. Pyrotechnics are strictly regulated by federal law.
“Residence” means a room, suite of rooms or dwelling, including a mobile trailer, and that normally contains cooking, eating, living, sleeping and sanitary facilities;
“Time” where any expression of time occurs or where any hour or other period of time if stated, the time referred to shall be Eastern Standard Time;
Page 38 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
“Utility” means a system that is used to provide a utility service to the public, including water, sewage, electricity, das, communications networks and cable services;
“Vehicle” includes a motor vehicle, trailer, traction engine, farm tractor, road building machine, bicycle and any vehicle drawn, propelled or driven by any kind of power, including muscular power but does not include a motorized snow vehicle;
2.0 GENERAL PROHIBITIONS
2.1 No person shall emit, cause or permit to be made, either on a highway or elsewhere in the Municipality, commencing from 11:00 p.m. on any given evening to 6:00 a.m. on any given morning, any unnecessary noise or unnecessary sound which disturbs the quiet, peace, rest, enjoyment, comfort or convenience of any other person or is the result of any activities described in Schedule “A” and that is audible to:
(a) a person in a premises or vehicle other than the premises or vehicle from which the noise is originating; or
(b) a person in a residence other than the residence from which the noise is originating.
2.2 No person shall set off any Fireworks when there is a Fire Ban in effect or the Fire Danger Rating is “High” or “Extreme”, wherein no open-air burning is permitted.
2.3 No person shall set off any Fireworks except between dusk and 11:00 p.m. of the same day; unless permitted by the Municipality.
2.4 No person shall set off Consumer Fireworks on any day during the year, except on Fridays and Saturdays between dusk and 11:00 p.m. from June 20th to Thanksgiving Weekend Monday, and to include New Year's Eve, Victoria Day, Canada Day and Labour Day; unless permitted by the Municipality.
2.5 No person under the age of eighteen (18) years of age may discharge, fire, set off, or cause to be set off any Fireworks, except under the direct supervision of and control of a person(s) eighteen (18) years of age or over.
2.6 Minimum safety distances of 15 metres in diameter, unless otherwise indicated on the fireworks product, must be maintained from spectators, buildings and vehicles.
Page 39 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
2.7 Setting off Fireworks must be in accordance with recognized safety procedures, including, but not limited to:
(a) In compliance with Section 2.5; (b) Keeping spectators at a safe distance (in compliance with Section 2.6); (c) Protecting private and public property; and (d) Ensuring suitable fire extinguishing equipment is always available.
2.8 Only Fireworks authorized pursuant to the Explosives Act and the Explosives Regulations made under it may be displayed or set off.
2.9 Property damage or injury as a result of the discharge of Fireworks shall be the responsibility of the person, property owner and/or organization setting off the Fireworks.
3.0 EXEMPTIONS
Emergency Vehicles
3.1 The provisions of this bylaw shall not apply to police, fire, ambulance or any other emergency vehicle proceeding to an emergency.
Special Events
3.2 The provisions of this bylaw shall not apply to a person or organization that has received written permission for the event from the municipality.
3.3 The prohibitions described in Schedule “A” do not apply if the noise is the result of measures undertaken in an emergency for the:
(a) Immediate health, safety or welfare of the inhabitants; or
(b) Preservation or restoration of property, unless the noise is clearly of the longer duration or of a more disturbing in nature than is reasonably necessary to deal with the emergency.
3.4 The prohibitions described in Schedule “A” do not apply if the noise is the result of any other activities described in Schedule “B”.
3.5 The prohibitions described in Schedule “A” do not apply if the noise is the result of an activity that has been granted an exemption under Section 3.0.
4.0 GRANT OF EXEMPTION BY COUNCIL
4.1 Any person may request to Council, notwithstanding anything contained in this bylaw, to be granted an exemption from any of the provisions of this bylaw with
Page 40 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
respect to the use of fireworks and any source of noise or vibration for which they might be prosecuted and Council, by resolution, may deny or grant the exemption.
4.2 Any person may request that Council grant an exemption of the provisions of this bylaw by submitting a letter/email to Council via the Municipal Clerk. This request will be prepared by the Clerk and brought to Council as a staff report for the next scheduled Council Meeting.
4.3 Before deciding whether to grant an exemption, Council shall give the applicant and any person opposed to the application an opportunity to be heard and may consider such other matters as it deems necessary.
4.4 Once an exemption has been granted the following groups or organizations shall be notified of the granted exemption:
1) The Municipality of Hastings Highlands Staff and Council;
2) The Hastings Highlands Fire Department;
3) The Ontario Provincial Police; and if applicable
4) The lake association(s).
4.5 A breach by the applicant of any of the terms or conditions of any exemption granted by Council shall render the exemption null and void and may result is penalties.
5.0 PENALTY PROVISIONS
5.1 Every person who contravenes any provision of this Bylaw is guilty of an offence and upon conviction shall be liable to a fine prescribed and recoverable under the provisions of the Provincial Offences Act, R.S.O. 1990, c.P.33, as amended, for each offence committed.
5.2 The Administrative Monetary Penalty System Bylaw applies to each administrative penalty issued pursuant to this Bylaw.
5.3 Each person who contravenes any provision of this Bylaw shall, upon issuance of a penalty notice in accordance with the Administrative Monetary Penalty System Bylaw, be liable to pay to the Municipality an administrative penalty.
5.4 The property owner may be liable to pay any fines, fees and charges imposed by this bylaw, if the person who is found to be in violation of this bylaw is not the
Page 41 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
owner of the property but occupies or is using the property with the owner’s consent.
5.5 All fees and charges payable under this bylaw constitute a debt of the person liable for payment of them to the Municipality of Hastings Highlands and, in the case of owners of a property being responsible for payment of the fees and charges, the Municipality may add the amount owing to the tax roll for the owner(s) real property and collect them in like manner as Municipal taxes.
5.6 If any term or provision of this Bylaw or the application thereof to any person shall to any extent be held to be invalid or unenforceable, the remainder of this Bylaw or the application of such term or provision to all persons other than those to whom it was held to be invalid or unenforceable, shall not be affected thereby and each term and provision of this Bylaw shall be separately valid and enforceable to the fullest extent permitted by law.
6.0 INTERPRETATION
6.1 The provisions in Part VI of the Legislation Act, 2006, S.O. 2006, c.21, Sched. F, shall apply to this Bylaw.
6.2 Any reference in this bylaw to any statutes, regulations or bylaws shall be deemed a reference to such statutes, regulations or bylaws, as amended, restated or replaced from time to time.
7.0 GENDER
7.1 In this Agreement, words importing the masculine gender shall include the feminine gender and neuter gender and vice versa and words importing the singular shall include the plural where the context requires.
8.0 HEADING
8.1 The headings used in this Bylaw are included solely for the convenience of reference and are not to be considered part of this Bylaw and are not intended to be full or accurate descriptions of the contents of any section, clause or provision of this Bylaw.
9.0 EFFECT OF PRE-EXISTING BYLAWS
9.1 Any Bylaw which was in effect in the Municipality on the date of passage of this Bylaw, including Bylaw 2010-006, which covers the same subject matter as this Bylaw shall remain in effect only for the purposes of the completion of any procedure that was commenced under that.
Page 42 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
10.0 SHORT TITLE
10.1 The short title of this bylaw is the “Noise and Fireworks Bylaw”.
11.0 EFFECTIVE DATE
11.1 THAT this Bylaw shall come into effect on the day it was passed;
READ a first time in Council on the 23rd day of September 2020.
READ a second time, ENACTED and PASSED in Council this XX day of XX 2020.
______Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk
Page 43 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
SCHEDULE “A” to Bylaw 2020-062
General Noise Prohibitions
1. The playing of any radio, public address system, electronic sound equipment, loud speaker, musical instrument or other sound producing equipment when the equipment is played or operated in such a manner the sound or noise made by or created thereby disturbs the peace, comfort or repose of any person, or a police officer acting in accordance with their duties.
2. The use of an amplifier or loudspeaker carried in or attached to a motor vehicle being operated or standing on a public highway.
3. Operation of a combustion engine or pneumatic device without an effective exhaust-muffling device that is in good working order and in constant operation.
4. Operation of any item of construction equipment without an effective exhaust- muffling device that is in good working order and in constant operation.
5. Operation of a vehicle in a manner that results in banging, clanking, squealing or similar sounds because of inadequate maintenance or an improperly secured load.
6. The deliberate and unnecessary acceleration, rapid turning or rapid braking of a motor vehicle.
7. Operation of any outdoor auditory signaling device, including but not limited to outdoor paging systems, the ringing of bells or gongs, the use of sirens, whistles or chimes, or the production, reproduction or amplification of any similar sounds by electronic means except where required or authorized by law or in accordance with good safety practice.
8. Persistent barking, calling or whining or other similar persistent noise making by animals and birds kept as household pets, which disturbs or prohibits the peace or repose of any person in another occupied dwelling.
9. Yelling, shouting, screaming or similar noise that disturbs or prohibits the peace and enjoyment of any person occupying a neighbouring property.
Page 44 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
10. Setting off fireworks after 11:00 p.m. on any given evening and before 6:00 a.m. on any given morning. 11.Operation of an engine or motor in, or on, any vehicle or item of attached auxiliary equipment for a continuous period of more than five minutes, or such other time limit specified in this bylaw controlling the idling of vehicles and boats, while such vehicle is stationary in a residential area, unless:
(a) The vehicle is in an enclosed structure constructed so as to effectively prevent the emission of excessive noise;
(b) Continuous operation of the engine or motor is essential to a basic function of the vehicle or equipment, including but not limited to the operation of ready-mixed concrete trucks, lift platforms, refuse compactors and heat exchange systems during normal operation;
(c) Weather conditions justify the use of heating or refrigeration systems powered by the motor or engine for the safety and welfare of the operator, passengers or animals, or the preservation of perishable cargo.
12.Any unwanted or meaningless sound that in the opinion of the Officer is likely to disturb the inhabitants of the Municipality.
Page 45 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
SCHEDULE “B” to Bylaw 2020-062
Exemptions from the Noise Prohibitions
1. Operation of emergency vehicles.
2. Operation of municipal service vehicles and related equipment.
3. Operation of utility service vehicles and related equipment.
4. Authorized displays of fireworks.
5. Circuses and midways that have been authorized by the Municipality.
6. Races, parades, processions, concerts, events for ceremonial, religious or traditional purposes, cultural, recreational, educational and political events in parks and other public places that have been authorized by the Municipality.
7. Operation of bells, chimes, carillons and clocks in churches and public buildings.
8. Cultural, recreational, educational and political events in parks and other public places that have been authorized by the Municipality.
9. Neighbourhood events on municipal highways and other municipal property that have been authorized by the Municipality.
10.Agricultural activities on agricultural properties.
Page 46 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #ii)
SCHEDULE “C” to Bylaw 2020-062
A BYLAW TO PROHIBIT AND REGULATE NOISE AND THE USE OF FIREWORKS
Part I – Provincial Offences Act Set Fines
ITEM COLUMN 1 COLUMN 2 COLUMN 3
SHORT FORM PROVISION SET FINE WORDING CREATING OR DEFINING OFFENCE
1 Cause or permit to be Section 2.1 $100.00 made unnecessary noise or sound
2 Set off fireworks during Section 2.2 $1000.00 a Fire Ban or Extreme conditions
3 Set off fireworks during Section 2.3 $100.00 prohibited times
4 Set off fireworks during Section 2.4 $100.00 prohibited days
5 Set off fireworks in an Section 2.7 $500.00 unsafe manner
6 Cause or permit Section 2.9 $1000.00 damage or injury from the use of fireworks
THE PENALTY PROVISION FOR THE OFFENCES CITED ABOVE IS SECTION 5 OF BYLAW NUMBER 2020-062, A CERTIFIED COPY OF WHICH HAS BEEN FILED.
Page 47 of 168 DRAFT Bylaw 2020-062 Amendment to Noise/Fireworks Bylaw AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Rod Moffitt, Library CEO Department: Library/Culture Subject: Library Cultural Report
RECOMMENDATION: THAT Council accepts the Cultural Report as information only, as submitted by the Library CEO.
BACKGROUND INFORMATION: Library Board – The Library Board held their latest meeting on Tuesday, August 4th at 4:00 pm in the Program room at the library. The next Library Board meeting is scheduled for Tuesday, September 22nd at 9:00 am in the Program room.
Pickup service – The Library is continuing to offer pickup service. After Monday, September 14th, pickup service will be available from Mondays to Fridays. Since pickup service commenced at the end of May, there have been 150 pickups. If you are interested in using this service, please call or email the library to set up an appointment.
Initial Reopening Plan – For the weeks of September 14th to 18th and September 21st to 24th, the library will be open by appointment only on Mondays, Tuesdays and Thursdays for patrons to use the computers. Please call or email the library to book a thirty-minute appointment. Appointment times may be extended depending on library capacity. Starting Monday, September 28th, the library will be open Mondays, Tuesdays and Thursdays for patrons to drop in to use the computers and take books out. Two staff will be in for all shifts. Below are the new operating hours as of Tuesday, September 8th. Staff will be coming in one hour before the operating hours to clean and prepare for the day: Mondays – 11:00 am to 2:00 pm Tuesdays – 11:00 am to 6:00 pm Wednesdays – 11:00 am to 4:00 pm Thursdays – 11:00 am to 6:00 pm Fridays – 11:00 am to 2:00 pm
The Latest Acquisitions – During the library closure, the HHPL has continued to acquire their monthly purchases of new materials. Below is a sample of the new acquisitions: • 28 Summers by Elin Hilderbrand Page 48 of 168 Library Cultural Report AGENDA ITEM #i) • The Persuasion by Iris Johansen • The End of Her by Shari Lapena • When You See Me by Lisa Gardner • The Dilemma by B.A. Paris • The Girl from Widow Hills by Megan Miranda • Choppy Water by Stuart Woods • Deadlock by Catherine Coulter • The Silent Wife by Karin Slaughter • A Walk Along the Beach by Debbie Macomber
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Prepared By:
Rod Moffitt, Library CEO
Reviewed By: Municipal Clerk September 9, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 49 of 168 Library Cultural Report AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Tanya Dickinson, Deputy Treasurer Department: Finance Subject: Bylaw 2020-083 Agreement with GrantMatch Corporation
RECOMMENDATION: THAT Council accepts this report Bylaw 2020-083 Agreement with GrantMatch Corporation as submitted by the Deputy Treasurer and CAO/Treasurer; and
THAT Council passes Bylaw 2020-083 being a bylaw to authorize an agreement between GrantMatch Corporation and the Municipality of Hastings Highlands for grant management services.
ORIGIN: At the April 15th, 2020 Regular Meeting of Council, Council resolved the following:
(190-2020) THAT Council accepts this report "Expert Grant Writing Reserve - Strategic Plan", as submitted by the CAO/Treasurer; and THAT Council directs the CAO/Treasurer to draft a report incorporating comments from today's discussion.
At the August 5th, 2020 Regular Meeting of Council, Council resolved the following:
(351-2020) THAT Council accepts this report as submitted by the Deputy Treasurer and CAO/Treasurer; and THAT Council directs staff to bring back a bylaw authorizing the execution of an agreement between GrantMatch Corp. and the Municipality of Hastings Highlands.
BACKGROUND INFORMATION: After Council's April 15th, 2020 meeting the Deputy Treasurer and CAO/Treasurer reviewed Council's comments.
Highlights of Council's Comments:
- Use of external volunteers on an as needed basis - Invest in Hastings Highlands Staff to be better grant writers Page 50 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i) - Hire a freelance position with a flat rate plus compensation structure based on money secured
As part of the approved 2020 operating budget, Council has allocated $5,000 of financial resources to assist with this expert grant writing resource.
In June of 2020 the Deputy Treasurer and CAO/Treasurer were approached by GrantMatch Corporation (GrantMatch), an organization that develops and manages government funding application processes, including grant identification, funding matching, grant strategy development, funding application development and writing. Their services are on an ad-hoc, as needed basis and are outlined in the attached Services Agreement.
Both the Deputy Treasurer and the CAO/Treasurer saw value in this type of service for Hastings Highlands. The true value for Hastings Highlands in this type of service agreement is that no money is paid out until grant funds are secured and an expert service provider would hold the responsibility of completing grant applications in consultation with staff.
A company such as GrantMatch have the expert resources available to research and respond to government grant applications applicable to Hastings Highlands and no funds are paid until grant money is secured. This addresses Council's strategic plan goal of increasing non tax revenue through government grants.
Staff would recommend that Hastings Highlands utilize GrantMatch services on smaller threshold grants (ie. under $100,000) only at this time to help manage and plan budget dollars that may be payable to GrantMatch. Municipal Staff would continue to work on larger infrastructure grants for roads, bridges, buildings and facilities for example.
Staff did reach out to another municipality that has utilized GrantMatch services and they had positive feedback to offer and confirmed that GrantMatch is effective when you lack an internal grant writing resource. They cautioned to watch the amount of the grants applied for, as large grants correspond with large payable service fees.
FINANCIAL IMPACT: The fees are detailed within Section 3 of the Services Agreement.
Hastings Highlands would pay, per government or government agency approved funding application, fees as follows:
i) 10% on the first $1,000,000 of Government Funding approved; and ii) 5% on the remaining Government Funding approved, greater than $1 million.
Fees are payable upon first receipt of funds.
The first round of compliance reporting is included in the contingency fee rate. Should we require subsequent compliance reporting, GrantMatch fees will be charged at a rate of $100/hr.
In the event that no Government Funding approval is obtained through the services of GrantMatch, no fee shall be due to payable to GrantMatch.
Hastings Highlands would be notified regarding any eligible grants by GrantMatch and would give GrantMatch the approval to work on a written proposal/submission on the Municipality's behalf. Staff Page 51 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i) would still need to work with GrantMatch to ensure that all information is complete and accurate on all funding submissions.
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #1 - Financial Stability
Goal: Increase Non Tax Revenue Through Government Grants
Action: Investigate having an expert grant writing resource(s) available to research and respond to government grant application programs
REFERENCES: N/A
ATTACHMENTS: Draft Bylaw 2020 083 GrantMatch Agreement - Grant Management Services - Hastings Highlands
Prepared By:
Tanya Dickinson, Deputy Treasurer
Reviewed By: Municipal Clerk September 11, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 52 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i)
THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS BYLAW 2020-083
AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS AND GRANTMATCH CORPORATION FOR GRANT MANAGEMENT SERVICES
WHEREAS the Council of The Corporation of the Municipality of Hastings Highlands proposes to enter into an Agreement with GrantMatch Corporation to execute grant identification, funding program matching, grant strategy development, funding application development and writing and compliance reporting support as listed in the Grant Management Services Agreement;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:
The Mayor and the Municipal Clerk of the Municipality are hereby authorized and empowered on behalf of the Municipality to execute an Agreement between the Corporation of the Municipality of Hastings Highlands and GrantMatch Corporation as set out in the Grant Management Services Agreement, attached hereto and forming part of this Bylaw.
THAT the Mayor and Municipal Clerk be and are hereby authorized to sign this Bylaw and affix the corporate seal thereto;
THAT this Bylaw shall come into force and take effect on September 23, 2020.
ENACTED and PASSED in Council this 23rd day of September 2020.
______
Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk
Page 53 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i)
2265 Upper Middle Rd E, Suite 101 Oakville, ON L6H 0G5
Grant Management Services Agreement Between GrantMatch Corp. (hereinafter called “GrantMatch”) And Municipality of Hastings Highlands
(hereinafter called “the Client”)
The Parties Hereto Covenant and Agree as Follows:
1. Services: GrantMatch will develop and manage a proactive Government Funding application process which includes grant identification, funding program matching, grant strategy development, funding application development and writing, and compliance reporting support. GrantMatch is permitted to review the Client’s relevant records and discuss with relevant staff (as directed by Client) in order to determine what, if any, possibility exists of securing Government Funding. The Client agrees to provide access to all the relevant supporting documentation necessary to complete the work in a timely manner. For example, the following types of information will be requested in order to make application submissions: Business Numbers, Articles of Incorporation, Financial Statements, Equipment Quotes Etc.
2. GrantMatch Involvement: The Client and GrantMatch agree to proceed with a review of the Client’s existing and future projects with respect to potential filings. The Client retains the sole right to determine whether it will involve GrantMatch in a specific Government Funding Application. Upon confirmation by Client, via email, that GrantMatch will be involved in filing a Government Funding Application, GrantMatch shall be entitled to fees in accordance with Section 3 of this Agreement.
3. Service Fees: In consideration of GrantMatch providing the above services, the Client will pay, per funding application approved by the government, or government agency, a fee as follows:
i) 10% on the first $1,000,000 of Government Funding approved; and ii) 5% on the remaining Government Funding approved, greater than $1 million
Fees are payable upon first receipt of funds.
The first round of compliance reporting is included in the above contingency fee rate. Should the Client require subsequent compliance reporting, GrantMatch fees will be charged at a rate of $100/hr.
Invoices are due within 30 days of invoice date. Invoices outstanding beyond 30 days will incur interest at the rate of 2% per month.
4. No Recovery: In the event no Government Funding approval is obtained through the above services of GrantMatch, no fee shall be due or payable by the Client to GrantMatch.
5. Confidentiality: GrantMatch shall keep confidential all information disclosed by the Client and use information solely for the services provided hereunder. The Client agrees to keep confidential the terms of this Agreement as they relate specifically to fee structures, amounts and rates, as applicable.
Client Initial ______
Page 54 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i)
2265 Upper Middle Rd E, Suite 101 Oakville, ON L6H 0G5
6. Disclosure: GrantMatch is permitted to use the Client’s logo on GrantMatch marketing materials and communicate that the Client has utilized GrantMatch services. Should there be an opportunity for additional marketing material development that specifically involves the Client, GrantMatch will involve and seek approval prior to marketing distribution (i.e. Letters of Reference/Support, Success Stories, or Feature Articles).
7. Errors & Omissions: GrantMatch agrees to partner with the Client by providing ongoing grant management services for the term of the Agreement. GrantMatch will not be responsible for errors or omissions and expressly disclaims any and all liability in connection with the use of these services. GrantMatch will complete best efforts to maximize the Client’s total Government Funding. 8. Agreement Term: The Client and GrantMatch agree that the initial term of this Agreement is two (2) years from the date of this agreement, which shall automatically renew on an annual basis unless terminated in writing by either GrantMatch or the Client with 30 days prior written notice to the other party. If GrantMatch is actively developing a funding application, GrantMatch shall be permitted to complete the application until it is filed and earn the associated service fees specified in clause 3.
AUTHORIZED SIGNATURE FOR THE CLIENT AUTHORIZED SIGNATURE OF GRANTMATCH
NAME, TITLE NAME, TITLE
DATE DATE
Page 55 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i)
2265 Upper Middle Rd E, Suite 101 Oakville, ON L6H 0G5
Appendix: A
Government Funding: Government Funding is defined as, but is not limited to: government grants, non-repayable contributions, tax incentives, tax credits, interest free loans and/or low-interest loans.
Interest Free/Low Interest Loans Benefit Calculation: GrantMatch fees are only applicable to the savings due to the reduction from Client’s current rate of borrowing. The monthly benefit is calculated using the Client’s current annual rate of borrowing for the proposed project, less the annual interest rate on the government loan, multiplied by the outstanding principal, divided by twelve. A discount factor of four percent is then applied to each monthly benefit amount, as calculated above, in order to determine Net Present Value for that monthly period. The sum of the Net Present Value of all periods is then subject to the declining tiered fees outlined in Section three above.
Funding Approval:
Funding Approval is defined as written approval from a government authority that specifies the approved amount.
Currency: The currency for the GrantMatch fee will be the currency of the country in which the funding is approved.
Government Failed Projects: Should the funding not be received as a result of the Government not fulfilling its obligations as specified in the contribution agreement, the associated service fees will be based on the Client’s received amounts and a balance of payments will occur if necessary.
Contingency Free Funds: Notwithstanding any other clause in this Agreement, in the event that GrantMatch identifies Government Funding for the Client where the funding program disallows contingency fee arrangements, and the Client agrees to pursue the Government Funding application in any event, the Client agrees to pay GrantMatch based on the declining tiered fees outlined in Section 3 of the total grant requested. Such fee is not contingent and is earned and invoiced upon a full grant submission. Such fee is payable six (6) months from the submission of the grant application. GrantMatch guarantees its work for any application where this clause will apply and will indemnify the Client for one hundred percent (100%) of the fee payable hereunder, should the application be declined.
Lobbying
GrantMatch employees and/or its authorized agents will not communicate directly with Public Office Holder(s) on behalf of Clients. GrantMatch will not communicate with, arrange meetings with, or attempt to influence, Public Office Holders. GrantMatch will not be considered a Consultant Lobbyist, will not be required to register its activities with the Lobbyist Registration System, and will, therefore, remain in compliance with the Lobbying Act. https://lobbycanada.gc.ca/eic/site/012.nsf/eng/h_00008.html
Client Initial ______
Page 56 of 168 Bylaw 2020-083 Agreement with GrantMatch Corporation AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Monthly Operations Report (August 2020)
RECOMMENDATION: THAT Council accepts this Monthly Operations Report (August 2020) as information only, as submitted by the Operations Manager.
ORIGIN: N/A
BACKGROUND INFORMATION: Road Maintenance
Aggregate Pit:
• August N/A
Brushing / Tree Removal:
• August 3 : Removed downed tree on Papineau Lake Road • August 6-12: Brushing operations on Siberia Road and Centreview Road. • August 18-20: Brushing operations on Hybla Road. • August 19-20: Brushing completed on Clayton Lane. • August 20-28: Brushing operations on Echo Lake Road • August 24: Removed fallen tree from River Road. • August 28: brushing operations started on Centreview Road. Cemetery:
• August N/A
Culverts/Bridges:
• August 19: Replaced two cross culverts on Centreview Road (450mm x 12m) Ditching: Page 57 of 168 Monthly Operations Report (August 2020) AGENDA ITEM #i)
• August 20-21: Ditching operations on Papineau Lake Road. • August 25-31: Ditching operations on Kamaniskeg Lake Road.
Dust Control:
• August N/A
Equipment
• August 5: General equipment maintenan • August 7: Repairs to tandem 506 and excavator. • August 11: Repairs to P/T 104. • August 12: Repairs to P/T 105 and tandem 508. • August 18: repairs to tandem 503. • August 19: Repairs completed on Dozer. • August 19-28: Safety completed on tandem 208. • August 25: Service completed on tandem 508. • August 26: P/U trucks #101 and #103 taken out of service due to safety concerns. P/U truck #104 set up with fuel tank and now used for parks,waste collection and service.
Grading:
• August 4: Heavy rain caused many washouts. Repairs to Woodcox Road, Devenish Road, Brethour Road, Moxam Road, McAlpine Road and Hillsview Road. • August 5:: Grading completed on Salmon trout Lake Road, East Loop Road, Bartlett Road, Storey Road, Ponacka Road, West Diamond Lake Road,South Papineau Lake Road and Dog Point Road. • August 6: Grading was completed on York road, Lake Road, Maxwell Settlement Road, Mountney Road, Hybla Road, Hillside Road, Shady Maple Road, Mooney Road, Papineau Lake Road and Bark Lake Road. • August 10: Grading completed on Hickey Hill Road, Shields Line, Scott Line, Graphite Lane and Cross Country Road (north end). • August 11: Grading on Hillview Road,Mullen Road, Kamaniskeg Lake Road, Lakeshore Road, Hinterland Beach Road, Byers Road , Parisien Road, Rhode Road, James Road, Pritchard Road, Jennifer Lane, Maple Blvd. and Paddy Road. • August 12: Grading completed on route 404 Lake St. Peter, Robinson Road, McAlpine Road and Glory Road. • August 13: Grading completed on McCormick Road, Carr Road, Mink Lake Road, Hammond Road and Dam Road. • August 18: Grading completed on Grant Road, McGarry Road, Soble Road, Koss Road, Church Road, Frantz Road, Lutheran Church Road and Nieman Road. • August 19: Grading completed on Dog Bay Road, O-AT-KA Road, Sunrise Road, North Baptiste Lake Road and Jacks Lane. • August 20: Grading completed on Charles Road, Walker Road and York Road. • August 24: Grading completed on Forestview Road, Rangers Road, Jogi Road and East Loop Road. • August 25: Grading was completed on Parchers Road, Moxam Road, salmon Trout Lake Road and Best Road. Page 58 of 168 Monthly Operations Report (August 2020) AGENDA ITEM #i) • August 26: Grading was completed on Woodcox Road and High Falls Road. Gravel Application:
• August 17: Gravel applied to Musclow-Greenview Road from Cross Country Road to Mountney Road.
Guiderails:
• August 5: Replaced broken guiderails on HH #62.
Patching/Potholes:
• August 5: Patching completed on Hybla Road. • August 6-7: Patching completed on Kamaniskeg Lake Road, South Baptiste Lake Road and Clarke Road. • August 10: Patching completed on North Baptiste Lake Road and Hickey Hill Road. • August 11: Patching River Road. Removed graffiti from South Baptiste Lake Road. • August 12: Patching completed on Lake St. Peter Road. • August 13: Patching completed on Scott Line. • August 14: Patched potholes on Old Hastings Road. • August 18: Surface patching completed on South Baptiste Lake Road, Hickey Hill and Dock Street. • August 20: Patching completed on North Baptiste Lake Road. • August 28: pothole patching completed on Papineau Lake Road.
Road Patrol:
• August 5: Supervisor's road patrol. • August 6: Supervisor's road patrolling. • August 7: Supervisor's road patrolling. • August 11: Supervisor's road patrolling. • August 13: Supervisor's road patrolling. • August 18: Supervisor's road patrolling. • August 20: Supervisor's road patrolling. • August 26-27: Supervisor's road patrolling. Signs:
• August 4: Replaced broken stop sign at HH 62 and young Street. • August 12:Installed posted speed limit signs on Buck Hill Road. • August 13: Installed posted speed limit signs on Scott Line and Shields Road. Installed steep hill, one lane bridge and No truck route signs on Musclow-Greenview Road. Installed aggregate resources signs at Wagonmakers Pit. Shouldering/ Washouts:
• August 6-12: Crew placing shoulder gravel material along new pavement on Buck Hill Road, Bay Ridge Court/Road. • August 12: Repairing rutting on shoulders on HH 62. August 18-25: Shoulders graded on HH #62. • Page 59 of 168 Monthly Operations Report (August 2020) AGENDA ITEM #i) • August 27: Shouldering South Baptiste Lake Road. • August 31: Shouldering new pavement on Musclow-Greenview Road.
Sweeping:
• August N/A
Winter Maintenance:
• August 12-27: Hauling winter sand from Wagonmakers Pit to Herschel Dome.
Facilities:
• August 27: Facility inspections completed.
Garages:
• August 12: M.T.O. inspection at the Bangor garage. The Bangor garage is now a licenced MVIS. • August 27: General cleaning at Herschel Yard.
Waste Depots, Waste & Recycling:
• August 5: Covered landfill areas at Waste Sites. • August 6: Covering landfill areas at waste sites. • August 12: Covering landfill areas at waste sites. • August 12: Replaced badly damaged bin lids. • August 18: Cover material placed on landfills. • August 20: Cover material placed on landfills. • August 25: Cover material placed on landfills. • August 27: cover material placed on landfills.
Parks:
• August 20: Collected waste at parks and beach areas. Meetings/Special Events:
• August N/A
Tenders, RFP, RFQ:
• August N/A Training:
• August N/A Page 60 of 168 Monthly Operations Report (August 2020) AGENDA ITEM #i)
FINANCIAL IMPACT: Operating Budget
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #2 Rationalize Infrastructure - STRATEGIC PRIORITY #4 Exceptional Service and Governance
REFERENCES: N/A
Prepared By:
Adrian Tomasini, Operations Manager
Reviewed By: Municipal Clerk September 9, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 61 of 168 Monthly Operations Report (August 2020) AGENDA ITEM #ii)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Musclow-Greenview Bridge Repair
RECOMMENDATION: THAT Council accepts this report, "Musclow-Greenview Bridge Repair" as submitted by the Operations Manager; and
THAT Council approves Option ____
ORIGIN: The Musclow-Greenview bridge received damage to its barrier wall, wingwall and guiderail beam system sometime between the dates of July 17, 2020 and July 19, 2020.
There wasn't an accident reported to the OPP but this incident was reported to the Operations Department. It was brought to the attention of the Operations department on Sunday, July 19, 2020 and a visual inspection was completed by the Operations Manager and Jason Ward, of Perspective Engineering on July 20, 2020.
After the initial inspection, the municipality's insurance company was notified of the damages to the bridge with an estimated cost and a claim was sent to the Municipality's insurance provider - Frank Cowan Insurance.
The Municipality is covered for up to $50,000.00 of the total cost of damages. The Municipality's deductible is $5,000. A report with completed estimates to repair damaged infrastructure is required by our insurer to receive financial support.
To comply with the report requirement, Q&E Engineering Inc. was retained to do a complete structural evaluation and has provided the Municipality with a report.
The retained Engineer has provided two options for Council to consider:
Option 1 - Corrective Remediation (Reference Table 1) Estimated Cost: $40,000 +HST
Page 62 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii) This option would remove/ replace damaged portions of the concrete barrier wall and wingwall including reinstating the approach pavement. Replace the damaged section of the steel beam guiderail including four steel posts and associated hardware.
This option would follow a formal tendering process as outlined in the Municipality's procurement policy.
Option 2 - Replacement/Extensive Rehabilitation (Reference Tables 2 and 3) Estimated Cost Range: $782,000 to $4,032,000
This option would be considered a full replacement/rehabilitation of the structure and significantly increase the assets expected useful service life.
More specifically, Table 2 in the engineers report references the remedial actions to be taken before one of the (A: B: C:) full replacement/rehabilitation options are implemented. Table 2 actions are only applicable should Council wish to move forward with any of the A:, B:, C: options presented in Table 3.
This option would follow a formal tendering process as outlined in the Municipality's procurement policy.
In conclusion, the bridge is on a well traveled road in the Municipality and it is prudent that this damage be repaired as quickly as possible to mitigate risk. The Municipality's insurance provider has provided formal correspondence that up to $50,000 is eligible for coverage.
BACKGROUND INFORMATION: N/A
FINANCIAL IMPACT: Option 1:
The Municipality is insured for up to $50,000 with Frank Cowan Insurance, with any deductible amount applied to the total cost of damages.
For example, if the total cost to repair the damages was $45,000 to the Municipality, $40,000 would be covered by insurance (taking into consideration the Municipality's $5,000 deductible).
The cost of the engineers report and the Municipality's insurance deductible of $5,000 will be funded from the 2020 operating budget.
Option 2:
The Municipality is insured for up to $50,000 with Frank Cowan Insurance, with any deductible amount applied to the total cost of damages.
Should Council choose this option a more detailed report would come forward with a comprehensive financial analysis, including proposed funding sources.
LINK TO STRATEGIC PLAN: Page 63 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii) STRATEGIC PRIORITY #2 - Rationalize Infrastructure
REFERENCES: N/A
ATTACHMENTS: MGV Bridge - 2020 08 11r
Prepared By:
Adrian Tomasini, Operations Manager
Reviewed By: Municipal Clerk September 16, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 64 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii)
Q&E Engineering Inc.
Civil-Structural Engineers
684 Moneymore Road, Roslin, ON K0K 2Y0 ∙ O (613) 707-0706 ∙ M (613) 813-2808 ∙ [email protected]
August 18, 2020 Via email: [email protected]
Hastings Highlands 33011 Hwy 62, P.O. Box 130 Maynooth, ON, K0K 2S0
Attn: Mr. Adrian Tomasini, Operations Manager
Re: Musclow Greenview Road Bridge Q&E File No. 069-20
Dear Mr. Tomasini,
At the request of Perspective Engineering, Q&E completed a cursory review of the recent damage to the referenced bridge caused by vehicular impact. Due to narrow width of the existing bridge and poor existing horizontal alignment of the existing north approach, the northeast corner of the bridge has sustained repeated collision with vehicles. The last known incident was in 2019 in which case the northeast corner of the concrete barrier was damaged and separated from the remining barrier. Removal and replacement of the damaged section of the barrier was completed in 2019.
The recent damage occurred in July 2020 and is significantly more extensive than the 2019 event. The impact caused wide cracking and separation in the concrete extending to the upper corner of the second wall panel from the north end, as well as, into the northeast wingwall below road grade (refer to photos 1, 2, and 3).
Cracking/separation in concrete barrier extending to this location
Newer end wall constructed in 2019 to replace previous damage. The end wall and wingwall below has tilted outward a few inches.
Damaged guiderail and 4 posts
Photo 1. Looking east at the north/east corner
Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services P a g e | 1
Page 65 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii)
Q&E Engineering Inc.
Civil-Structural Engineers
684 Moneymore Road, Roslin, ON K0K 2Y0 ∙ O (613) 707-0706 ∙ M (613) 813-2808 ∙ [email protected]
Photo 2. Cracking/separation extending into the upper corner of the 2nd wall panel
Cracking/separation extending into the wingwall.
Photo 3. Northeast wingwall looking down
The damaged bridge barrier, wingwall, and guiderail in their present condition is not adequate for their intended function and corrective action should be taken as soon as possible to ensure public safety. Q&E recommends carrying out the corrective actions summarized in Table 1 below.
Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services P a g e | 2
Page 66 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii)
Q&E Engineering Inc.
Civil-Structural Engineers
684 Moneymore Road, Roslin, ON K0K 2Y0 ∙ O (613) 707-0706 ∙ M (613) 813-2808 ∙ [email protected]
Table 1. Corrective actions and associated budgetary costs Scope of work Budgetary Construction Engineering Cost Estimate Cost Remove/replace the damaged portions of the $30,000 $10,000 concrete barrier wall and wingwall including reinstating the approach pavement. Replace the damaged section of the steel beam guiderail including four steel posts and associated hardware.
Given these repeated events and the current condition of the bridge, the Municipality is interested in exploring rehabilitation/replacement options to help alleviate reoccurrence, improve serviceability, and extend the service life of the bridge. If the Municipality is interested in exploring these options, temporary repairs to the existing damages would be necessary and are summarized in Table 2.
Table 2. Temporary repairs and associated budgetary costs Scope of work Budgetary Construction Engineering Cost Estimate Cost Install temporary steel reinforcements to the $20,000 $12,000 damaged concrete barrier and wingwall. Cold patch affected areas of the asphalt approach pavement. Replace the damaged sections of the steel beam guiderail including four steel posts and associated hardware.
For the replacement/rehabilitation options, Q&E recommend the following options be considered.
Table 3. Rehabilitation/replacement options Options Budgetary Engineering Anticipated Construction Cost Class EA Cost Estimate A: Replace/realign the bridge and road $3,500,000 $500,000 Sch. C approaches B: Rehabilitate the bridge with a widened $1,200,000 $140,000 Sch. B deck complete with concrete curb and wingwall modifications to improve clearance between travel lane and barrier and provide better bridge to approach transition C: Rehabilitate the bridge and keep existing $650,000 $100,000 Sch. A+ geometry
Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services P a g e | 3
Page 67 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #ii)
Q&E Engineering Inc.
Civil-Structural Engineers
684 Moneymore Road, Roslin, ON K0K 2Y0 ∙ O (613) 707-0706 ∙ M (613) 813-2808 ∙ [email protected]
Note that the above are rough budgetary cost estimates only based on our experience with previous bridge projects. Once council decides on the preferred option, the next step is to carry out the Class Environmental Assessment which will include a detail bridge condition survey, conception design and Class D cost estimate to validate the chosen option.
Respectfully submitted,
Q&E Engineering Inc.
Quan Tan, P.Eng Structural Engineer
Authorized by the Association of Professional Engineers of Ontario to offer professional engineering services P a g e | 4
Page 68 of 168 Musclow-Greenview Bridge Repair AGENDA ITEM #iii)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Five (5) Year Capital Road Plan
RECOMMENDATION: THAT Council accepts this report "Five (5) Year Capital Road Plan" as submitted by the Operations Manager; and
THAT Council approves the "Five (5) Year Capital Road Plan" from 2021 to 2025.
ORIGIN: The Municipality approved its first roads needs plan five years ago and since then has been able to address roads that have been in immediate need of repair for years.
To date, the previous plan has proven successful not only for the infrastructure improvements but also in terms of financial planning preparedness for the Municipality.
More specifically, the past few years Council has been able to cost the plan through the Capital budget process and have greater flexibility in terms of multi-year financial planning having detailed information with respect to what roads are to be replaced in what years.
BACKGROUND INFORMATION: The development of the next five (5) year roads plan is crucial to continue with the progress that has been made to date by implementing the previous plan.
The five (5) year roads needs plan was developed alongside the Municipality's asset management planning efforts compiling data from each road in the Municipality's roads network. A set of detailed technical criteria has been used to evaluate sections of municipal roads and a system is used to extract such data to prioritize roads needs.
The capital budget funding model was set at one (1) million dollars per year for the purposes of this plan. This figure was chosen as it captures current capital funding practices for the Municipality. Over the last few years, the capital road plan has been funded in the manner (figures are approximated for illustration purposes):
Page 69 of 168 Five (5) Year Capital Road Plan AGENDA ITEM #iii) 30% being transferred from the municipality's operating budget 30% being funded by the federal gas tax program 10% being funded by a predictable provincial funding program called the Ontario Community Infrastructure Fund 30% being funded through municipal reserves
However, this funding model proposal moving forward does leave some identified roads out of the next five year plan ( refer to report attachment).
Council is able to amend this plan as required or as municipal budgets permit and funding models change.
This plan does not address Hastings Highlands Road 62 or South Baptiste Lake Road. Both of these roads have received major up-grades in some areas and staff will continue to work with any available government infrastructure grants on a go forward.
In terms of Hastings Highlands Road 62; The pre-engineering and pre-construction tender package for the next section of Hastings Highlands 62 from Robinson/Koss Road to Papineau Creek bridge (approximately 6.8 kms) has been completed. As a result, this section is classified as "shovel ready" in anticipation for any Federal and Provincial Infrastructure funding streams or should Council be interested in including this project in a future capital budget.
FINANCIAL IMPACT: The Five (5) Year Road Capital Plan will be costed through future municipal capital budgets.
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #2 Rationalize Infrastructure
REFERENCES: Please Note: Council was given a paper copy of the plan at the meeting that was held in Council Chambers on July 21, 2020.
ATTACHMENTS: Hastings Highlands Road Needs Study - 2020 Update 5 Year Plan
Prepared By:
Adrian Tomasini, Operations Manager
Reviewed By: Municipal Clerk September 9, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 70 of 168 Five (5) Year Capital Road Plan Five (5) Year Capital Road Plan
MUNICIPALITY OF HASTINGS HIGHLANDS 5-YEAR CAPITAL ROADS PLAN (Updated 2020)
Capital Road Improvements 5-Year Plan
Priority Section 2021 2022 2023 2024 2025 Rating ID Road Name From To Length AADT 54 1120 North Baptites Lake Rd North Baptiste WDS Grant Road 2.9 50 PP1A $470 1 495 Davis Rd Highway 62 End of LCB 0.9 20 PP1A $146 39 606 Papineau Lake Rd Davis Ln Big Point Rd 3.3 150 HM-50 $449 50 135 Scott Line Rd Highway 62 4.5 km West of Highway 62 4.5 150 PP1A $729 1 1045 Dock Rd South Baptiste Lake Rd Village St 0.1 49 PP1A $16 50 1210 Clarke Rd South Baptiste Lake Rd Ojibiway Rd 1.3 150 PP1A $211 1 745 Hicks Rd Siberia Rd Paisiens Rd 1.7 45 PP1A $275 1 747 Hicks Rd Parisiens Rd Dead End 1.3 45 PP1A $211 39 725 Centreview Rd Papineau Lake Rd 2.8 km East of Papineau Lake Rd 2.8 50 PP1A $454 42 727 Centreview Rd James Rd 0.9 km West of Siberia Rd 1.4 50 PP1A $227 53 240 Mink Lake Rd HWY. 127 Hammond Rd 5.9 141 PP1A $956 45 765 River Rd 0.6 km East of Golfers Ln Renfrew County Bdry 5.7 150 PP1A $923 TOTAL - CAPITAL IMPROVEMENTS 31.8 $1,064 $956 $1,166 $956 $923
Deferred Capital Needs* Priority Section 2026-2029 Rating ID Road Name From To Length AADT 58 757 Kamaniskeg Lake Rd Start of LCB 2.2 km South of the Start of the LCB 2.2 325 PP1A $356 47 800 Centreview Rd 0.9 km West of Siberia Rd H.H. Road 62 5.1 208 PP1A $826 44 1670 New Carlow Rd East Road Loop East Municipal Bdry 2 50 PP1A $324 44 1520 Maxwell Settlement Rd Lake Rd Mountney Rd 2.4 100 PP1A $389 44 1521 Maxwell Settlement Rd York Rd Lake Rd 3 0 PP1A $486 37 1675 Old Welsh Rd Musclow Greenview Rd East Road Loop 1.9 50 PP1A $308
TOTAL - DEFERRED CAPITAL IMPROVEMENTS 16.6 $2,689 *Due to budget limitations, not all roads with identified needs could be accomodated in the 5 year plan. Deferred roads are listed in descending priority, not necessarily the order in which work will be programmed. It is expected that additional roads will be added to the 2023-2029 year plan. Page 71 of 168 AGENDA ITEM #iii) Five (5) Year Capital Road Plan
Road Resurfacing - Asphalt & Surface Treatment Priority Section Rating ID Road Name Location Length AADT 2020 2015 2016 2017 2018 No Planned resurfacing (Capital Budget > $1,100,000) 52 1540 Musclow Greenview Rd McCormick Rd Barlett Rd 7 500 SS $88 49 1541 Musclow Greenview Rd Bartlett Rd East Road Loop North 4.7 400 SS $59 43 1611 Graphite Rd Moxam Rd Best Rd 3.6 200 SS $45 41 735 Siberia Rd Centerview Rd Hicks road 1.3 200 SS $16 41 735 Siberia Rd Centerview Rd Hicks road 1.3 200 SS $16 No Planned resurfacing (Capital Budget > $1,100,000) 0.9 km East of Highway 62 (North 38 1568 Buck Hill Rd Highway 62 (South Intersection) 1 40.0 SS $13 Intersection) 36 160 Madawaska Rd Highway 127 Old Madawaska Rd 1.0 215 SS $13 39 1123 North Baptiste Lake Rd 911-1579 Dog Bay Rd 1.6 100 SS $20 39 1122 North Baptiste Lake Rd Paradise Landing Rd 911-1579 2.1 125 SS $26 23.3 $0 $147 $78 $0 $72 Page 72 of 168 AGENDA ITEM #iii) AGENDA ITEM #iv)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
RECOMMENDATION: THAT Council accepts this DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance, as submitted by the Operations Manager and the Bylaw Enforcement Officer; and
THAT Council reviews and provides changes as required to the DRAFT Bylaw 2020-069 being a bylaw to establish a level of service for winter road maintenance in the Municipality of Hastings Highlands and instructs staff to bring back to Council for final passage.
ORIGIN: N/A
BACKGROUND INFORMATION: The Level of Service Policy sets out the maintenance standards for Hastings Highlands. It allows the Operations department to conduct road maintenance in an efficient and effective way, so to provide safe driving conditions on all of road structure under its control and jurisdiction. This policy was developed with feedback from our insurer Frank Cowan Insurance and is based on the criteria set out in the Minimum Maintenance Standards, Ontario Regulations 239/02 as amended under the Municipal act to provide municipalities with legal defence against liability from actions arising with regards to level of care on roads and bridges. Since O. Reg. 239/02 does not specify minimum standards for Class 6 roads, this document will set a level of service for those roads.
FINANCIAL IMPACT: The outlined level of service is in line with the current Council approved budgets.
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #2 Rationalize Infrastructure STRATEGIC PRIORITY #4 Exceptional Service and Governance
REFERENCES: MMS 239/02 Frank Cowan Insurance - At a Glance Page 73 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
ATTACHMENTS: Level of Service - Roads MMS Feb 2019 POLICY HH Level of Service for Road Maintenance Shedule A
Prepared By:
Adrian Tomasini, Operations Manager
Reviewed By: Municipal Clerk September 9, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 74 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title
Complete- From Hwy 62 410 Centreview Rd 4 BANGOR 401 N to Papineau Lake Rd LCB 9200 Centreview Rd - Class 4
Hastings Highlands From Renfrew County 428 Road #62 3 BANGOR 400 Boundary to Hwy 127 HCB 28900 HH Road 62- Class 3 From Centreview Rd to turnaround at 186 Hoares 412 Hoares Rd 6 BANGOR 401 Rd Granular 400 Hoares Rd - Class 6 From South Papineau Lake Rd to 447 Dog 430 Dog Point Rd 6 BANGOR 405 Point Rd Granular 2200 Dog Point Rd - Class 6 From Centreview Rd to turnaround at 82 James 413 James Rd 6 BANGOR 401 Rd Granular 400 James Rd - Class 6 From Centreview Rd to turnaround at 18A 414 Rhodes Ln 6 BANGOR 401 Rhodes Ln Granular 100 Rhodes Rd- Class 6
From Centreview Rd to 415 Siberia Rd 4 BANGOR 401 River Rd LCB 7600 Siberia Rd - Class 4
From Siberia Rd to 96 416 Byers Rd 6 BANGOR 401 Byers Rd Granular 400 Byers Rd - Class 6 From Hwy 62 N to turnaround at 57 427 McGregor Rd 6 BANGOR 405 McGregor Rd Granular 300 McGregor Rd - Class 6 From Hwy 62 N to turnaround at 460 Echo 423 Echo Lake Rd 4 BANGOR 405 Lake Rd Granular 2300 Echo Lake Rd - Class 4 From Siberia Rd to turnaround at #579 Hicks Page 75 of 168 417 Hicks Rd 6 BANGOR 401 Rd LCB 2700 Hicks Rd - Class 6 AGENDA ITEM #iv)
From Hicks Rd. to #228 418 Parisiens Rd 6 BANGOR 401 Parisiens Rd- turnaround Granular 1100 Parisiens Rd - Class 6
1 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title Seasonally maintained No Winter Echo Lake Rd to #29 425 Vine Ln 6B BANGOR Maintenance Vine Ln- turnaround Granular 100 Vine Ln - Class 6B
Complete- From Hwy 62 Kamaniskeg Lake Rd - 403 Kamaniskeg Lake Rd 4 BANGOR 401 N to Siberia Rd LCB 9600 Class 4 From Hwy 62 N to turnaround at 197 421 Pritchard Rd 6 BANGOR 405 Pritchard Rd Granular 1000 Pritchard Rd - Class 6
From Hwy 62 to Oram Maplewood Rd - Class 409 Maplewood Rd 6 BANGOR 405 Rd Granular 1900 6
From Kamaniskeg Lake 404 Sand Bay Rd 6 BANGOR 401 Rd to #92 Sand Bay Rd Granular 800 Sand Bay Rd - Class 6 Complete - From Kamaniskeg Lake Rd to 405 Lakeshore Dr 6 BANGOR 401 Kamaniskeg Lake Rd Granular 1100 Lakeshore Dr - Class 6 From Hwy 62 N to turnaround at 70 Oram 407 Oram Rd 6 BANGOR 405 Rd Granular 300 Oram Rd - Class 6 From Kamaniskeg Lake Rd to turnaround at #84 Hinterland Beach Rd - 406 Hinterland Beach Rd 6 BANGOR 401 Hinterland Beach Rd Granular 400 Class 6 From Hwy 62 N to turnaround at 129 Mullen 401 Mullen Rd 6 BANGOR 405 Rd Granular 600 Mullen Rd - Class 6 To Madawaska Valley Boundary- 2004A River 419 River Rd 4 BANGOR 401 Rd LCB 9700 River Rd - Class 4 From Hwy 62 N to turnaround at 123 Page 76 of 168 AGENDA ITEM #iv) 402 Schweig Rd 6 BANGOR 405 Schweig Rd Granular 800 Schweig Rd - Class 6 Complete- From River Rd to 132C -260 Golfers 420 Golfers Ln 6 BANGOR 401 Ln HCB 1300 Golfers Ln - Class 6
2 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title
Complete – From Hwy 442 Jennifer Ln 4 BANGOR 405 62 N to Maplewood Rd Granular 500 Jennifer Ln - Class 4 From Jennifer Ln to turnarounds at 70 & 22 489 Maple Blvd 4 BANGOR 405 Maple Blvd Granular 350 Maple Blvd - Class 4 From Hwy 62 N to turnaround at 330 426 Paddy Rd 6 BANGOR 405 Paddy Rd Granular 1600 Paddy Rd - Class 6
N/A - Road Road Agreement 110 Coulas Rd 6 BANGOR Agreement Madawaska Valley Granular 600 Coulas Rd - Class 6
N/A - Road Road Agreement 492 Highway 517 4 BANGOR Agreement Carlow/Mayo HCB 1200 Highway 517 - Class 4
No Winter Seasonally maintained 424 Clayton Ln 6B BANGOR Maintenance to 313 Clayton Ln Granular 1500 Clayton Ln - Class 6B
No Winter Seasonally maintained Lookout Park Rd - 408 Lookout Park Rd 6B BANGOR Maintenance to Lookout Park Granular 500 Class 6B
No Winter Seasonally maintained 495 Perrier Rd 6B BANGOR Maintenance to 570 Perrier Rd Granular 400 Perrier Rd - Class 6B
No Winter Seasonally maintained 411 Whitleys Rd 6B BANGOR Maintenance to #505 Whitleys Rd Granular 2300 Whitleys Rd - Class 6B
N/A - Road Road Agreement 400 Parchers Rd 4 BANGOR Agreement Madawaska Valley Granular 3000 Parchers Rd - Class 4
From Welsh Rd to #152 Page 77 of 168 322 Charles Rd 6 HERSCHEL 304 Charles Rd Granular 600 Charles Rd - Class 6 AGENDA ITEM #iv)
South Baptiste Lake From Hwy 62 N to South Baptiste Lake Rd 328 Rd 4 HERSCHEL 301 Clarke Rd LCB 15380 - Class 4
3 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title
From Dock Rd to Fell 361 Village St 4 HERSCHEL 302 Rd LCB 950 Village St - Class 4 From South Baptiste Lake Rd to # 3-26 Dock 363 Dock Rd 4 HERSCHEL 302 Rd LCB 80 Dock Rd - Class 4 Boundary Rd - From Charles Rd to 32 323 Walker Rd 6 HERSCHEL 304 Walker Rd Granular 100 Walker Rd - Class 6 Complete - Hwy 62 N to South Baptiste Lake 325 Y Rd 4 HERSCHEL 301 Rd HCB 1700 Y Rd - Class 4
From South Baptiste St Matthews St - Class 362 St Matthews St 4 HERSCHEL 302 Lake Rd to Village St LCB 30 4 From South Baptiste Lake Rd to #130 344 Woodcox Rd 4 HERSCHEL 301 Woodcox Rd LCB 2300 Woodcox Rd - Class 4 Maxwell Settlement Rd to #25 York Rd by Road Agreement Town 324 York Rd 6 HERSCHEL 304 of Bancroft Granular 230 York Rd - Class 6 Complete - From South Baptiste Lake Rd to 352 Bowen Rd 4 HERSCHEL 302 Brethour Rd Granular 1300 Bowen Rd - Class 4
340 Firehall Ln 6 HERSCHEL 304 Complete Plus Yard Granular 40 Firehall Ln - Class 6
From Woodcox Rd to 345 Glory Rd 4 HERSCHEL 301 #347 Glory Rd Granular 1700 Glory Rd - Class 4 Complete - South Page 78 of 168 Baptiste Lake Rd to AGENDA ITEM #iv) 350 Brethour Rd 4 HERSCHEL 302 Airport Rd Granular 5500 Brethour Rd - Class 4
Complete - Glory Rd to Glory Circle Trail - 347 Glory Cres 6 HERSCHEL 301 Glory Rd Granular 210 Class 6
4 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title Complete - South Baptiste to South 366 Russell Cres 6 HERSCHEL 304 Baptiste Granular 580 Russell Cres - Class 6 From South Baptiste Lake Rd to # 228 Golden Shore Rd - Class 354 Golden Shore Rd 6 HERSCHEL 302 Golden Shore Rd Granular 1100 6
From Glory Rd to #26 375 Riverside Crt 6 HERSCHEL 301 Riverside Crt Granular 110 Riverside Crt - Class 6 From Hwy 62 S to turnaround at #1129 301 Scott Line Rd 4 HERSCHEL 303 Scott Line LCB 5180 Scott Line Rd - Class 4
West Diamond Lake From #423 to # 563 373 Rd 6 HERSCHEL 304 West Diamond Lake Rd Granular 700 West Diamond- Class 6
From Brethour Rd to 351 Hennig Rd 6 HERSCHEL 304 #148 Hennig Rd Granular 710 Hennig Rd - Class 6 From South Baptiste Lake Rd to #151 356 Marina Rd 4 HERSCHEL 302 Marina Rd (Complete) Granular 750 Marina Rd - Class 4
Intersection Hwy Old Hastings Rd - Class 454 Old Hastings Rd 4 HERSCHEL 402 127/62 N to Hwy 62 S HCB 1200 4 From South Baptiste Lake Rd to # 224 Ray 341 Ray Rd 6 HERSCHEL 301 Rd Granular 1100 Ray Rd - Class 6 From Scott Line to #532 Shields Rd 302 Shields Rd 6 HERSCHEL 303 turnaround Granular 2660 Shields Rd - Class 6
From Ray Rd to # 190 Herschel River Rd - Page 79 of 168 342 Herschel River Rd 6 HERSCHEL 301 Herschel River Rd Granular 950 Class 6 AGENDA ITEM #iv)
From South Baptiste 329 High Falls Trail 6 HERSCHEL 304 Lake Rd to Dam Rd Granular 2450 High Falls Tr - Class 6
From Marina Rd to #33 358 McCallister Rd 6 HERSCHEL 302 McCallister Rd Granular 250 McCallister Rd - Class 6
5 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
North Baptiste Lake From Hwy 62 S to North Baptiste Lake Rd 303 Rd 4 HERSCHEL 303 turnaround at O-At-Ka Rd LCB 13000 Class-4
From Herschel River Rd 343 Hobo Rd 6 HERSCHEL 301 to #28 Hobo Rd Granular 300 Hobo Rd - Class 6 From South Baptiste Lake Rd to # 27 Martin 359 Martin Rd 6 HERSCHEL 302 Rd Granular 150 Martin Rd - Class 6 From North Baptiste Lake Rd to #411 McGarry Rd 304 McGarry Rd 6 HERSCHEL 303 turnaround Granular 2000 McGarry Rd - Class 6 Complete - South Baptiste Lake Rd to 355 Brown Cres 6 HERSCHEL 302 South Baptiste Lake Rd Granular 400 Brown Cres - Class 6 From South Baptiste Lake Rd ends at Sararas 348 Devinish Rd 6 HERSCHEL 301 Ln Granular 1800 Devenish Rd - Class 6 From McGarry Rd to #325 Grant Rd 305 Grant Rd 6 HERSCHEL 303 turnaround Granular 1600 Grant Rd - Class 6 From North Baptiste Lake Rd to Hay Bay Trail 308 Dog Bay Rd 6 HERSCHEL 303 turnaround Granular 4350 Dog Bay Rd - Class 6
From South Baptiste 376 Fell Rd 6 HERSCHEL 302 Lake Rd to #235 Fell Rd Granular 1150 Fell Rd - Class 6
From South Baptiste 333 Mira St 4 HERSCHEL 301 Lake Rd to #118 Mira St LCB 580 Mira St - Class 4
From South Baptiste Page 80 of 168 367 Clarke Rd 4 HERSCHEL 302 Lake Rd to Ojibway Rd LCB 1300 Clarke Rd - Class 4 AGENDA ITEM #iv)
Complete - Mira St to 335 Gemini St 4 HERSCHEL 301 Polaris St LCB 440 Gemini St - Class 4
6 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
From North Baptiste Lake 310 Jacks Ln 6 HERSCHEL 303 Rd to #28 Jacks Ln Granular 120 Jacks Ln - Class 6
From North Baptiste Lake 311 O-AT-KA Rd 6 HERSCHEL 303 Rd to #149 O-AT-KA Rd Granular 700 O-AT-KA-Rd - Class 6
From South Baptiste 336 Polaris Dr 4 HERSCHEL 301 Lake Rd to #69 Polaris St LCB 350 Polaris Dr - Class 4
From Clarke Rd to #337 368 Storey Rd 4 HERSCHEL 302 Storey Rd Granular 1700 Storey Rd - Class 4
From Storey Rd to #98 369 Ponacka Rd 4 HERSCHEL 302 Ponacka Rd Granular 500 Ponacka Rd - Class 4
From North Baptiste Lake 309 Sunrise Rd 6 HERSCHEL 303 Rd to #58 Sunrise Rd Granular 270 Sunrise Rd - Class 6 From South Baptiste Lake Rd to #64 Wilson 338 Wilson Ln 4 HERSCHEL 301 Ln LCB 330 Wilson Ln - Class 4
From Wilson Ln. to #24 339 Aurora Crt 4 HERSCHEL 301 Aurora Crt LCB 100 Alexander Crt - Class 4 From North Baptiste Lake Boat Launch Rd to #1727 North 307 (Allendale Rd) 6 HERSCHEL 303 Baptiste Lake Rd Granular 110 Allendale Rd - 6
From Clarke Rd to #615 Forest View Rd - Class 370 Forest View Rd 4 HERSCHEL 302 Forest View Rd Granular 3200 4 From South Baptiste Lake Rd to #98A Bird Page 81 of 168 337 Bird Lake Rd 4 HERSCHEL 301 Lake Rd LCB 600 Bird Lake Rd - Class 4 AGENDA ITEM #iv)
From Forest View to 371 Jogi Rd 6 HERSCHEL 302 #137 Jogi Rd Granular 650 Jogi Rd - Class 6
7 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title From North Baptiste Lake Rd to #215 Paradise Paradise Landing Rd - 306 Paradise Landing Rd 6 HERSCHEL 303 Landing turnaround Granular 1000 Class 6
Complete - Polaris Dr to 334 Pinegrove St 4 HERSCHEL 301 Mira St LCB 440 Pinegrove St - Class 4
From forest View Rd to 372 Rangers Rd 6 HERSCHEL 302 #113 Rangers Rd Granular 550 Rangers Rd - Class 6
Complete- From Hwy 62 313 Hickey Rd 4 HERSCHEL 303 S to Hwy 62 S Granular 750 Hickey Rd - Class 4
From South Baptiste 332 John St 4 HERSCHEL 301 Lake Rd to #52 John St LCB 250 John St - Class 4 #227 West Diamond West Diamond Lake Lake Rd to #423 West West Diamond Lake Rd 373 Rd 4 HERSCHEL 302 Diamond Lake Rd Granular 1000 - Class 4
From #3 to #106 331 Elizabeth St 4 HERSCHEL 301 Elizabeth St LCB 530 Elizabeth St - Class 4
From Hwy 62 S to #386 314 Hickey Hill Rd 6 HERSCHEL 303 Hickey Hill Rd Granular 1800 Hickey Hill Rd - Class 6 From South Baptiste Old Diamond Lake Lake Rd to # 226 Old Old Diamond Lake Rd - 365 Rd 6 HERSCHEL 302 Diamond Lake Rd Granular 1150 Class 6 From South Baptiste Lake Rd to #459 Bowers Bowers Point Rd - 364 Bowers Point Rd 6 HERSCHEL 302 Point Rd Granular 2300 Class 6
From South Baptiste Page 82 of 168 330 Edward St 4 HERSCHEL 301 Lake Rd to Elizabeth St LCB 180 Edward St - Class 4 AGENDA ITEM #iv)
140 Thomas St 6 HERSCHEL 301 From John St to Plils St LCB 530 Thomas St - Class 6
Complete – Y Road to Y Enterprise Cres - Class 327 Enterprise Cres 6 HERSCHEL 301 Road Granular 400 6
8 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title
326 Y Crt 6 HERSCHEL 301 From Y Rd to #67 Y Crt LCB 300 Y Crt - Class 6
From Y Rd for 150 Commercial Crt - 325 Commercial Crt 4 HERSCHEL 301 metres to turnaround Granular 150 Class 4
From Elizabeth Rd to 130 Edward St 6 HERSCHEL 301 Thomas St LCB 180 Edward St - Class 6
From Marina Rd to #70 357 Wykes Rd 6 HERSCHEL 301 Wykes Rd to turnaround Granular 2700 Wykes Rd - Class 6 Seasonally maintained No Winter From Village St to Boat 363 Dock Rd 6B HERSCHEL Maintenance Launch Granular 80 Dock Rd -Class 6B Seasonally maintained Old Diamond Lake No Winter from #226 Old Diamond Old Diamond Lake 365 Rd 6B HERSCHEL Maintenance Lake Rd to Airport Rd Granular 2700 Rd - Class 6B Seasonally maintained No Winter #87 Ponacka Rd to #376 Ponacka Rd - Class 369 Ponacka Rd 6B HERSCHEL Maintenance Ponacka Rd Granular 1350 6B Seasonally maintained from #1756 Airport Rd to No Winter #2053 Airport Rd May 353 Airport Rd 6B HERSCHEL Maintenance 15th - Sept 15th Granular 250 Airport Rd - Class 6B
No Winter Seasonally maintained Sararas Rd - Class 349 Sararas Ln 6B HERSCHEL Maintenance May 15th – Sept 15th Granular 700 6B Maintained by Highlands East from Ojibway Rd to 367 Clarke Rd 6 HERSCHEL 302 Forestview Rd Granular 2050 Clarke Rd - Class 6 Road Agreement w/ Page 83 of 168 Town of Bancroft - From AGENDA ITEM #iv) Town of Hwy 62 S to #44 Victoria Bancroft Victoria Dr 6 HERSCHEL 302 St Granular 210 Victoria Dr - Class 6 Boundary Rd Charles Rd to #34 Welsh Rd 120 Welsh Rd 6 HERSCHEL 301 turnaround Granular 150 Welsh Rd - Class 6
9 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
150 Philis St 6 HERSCHEL 301 Road Closed Granular N/A Philis St - Class 6 Boundary Rd from Con. 1Pt. Lot 15 to #1756 353 Airport Rd 4 HERSCHEL 302 Airport Rd LCB 5250 Airport Rd - Class 4 County of Haliburton to West Diamond Lake Highlands #227 West Diamond West Diamond Lake 373 Rd 4 East 302 Lake Rd Granular 1100 Rd - Class 4
From Hwy 127 to #2277 Mink Lake Rd - Class 472 Mink Lake Rd 4 McCLURE 404 Mink Lake Rd turnaround LCB 11000 4
Hwy 62 to Haliburton 455 Peterson Rd 4 McCLURE 403 County Line LCB 15700 Peterson Rd - Class 4 From Mink Lake Rd to #1174 Dam Rd 474 Dam Rd 6 McCLURE 404 turnaround Granular 5700 Dam Rd - Class 6
Complete- From Hwy 127 Old Madawaska Rd - 462 Old Madawaska Rd 6 McCLURE 403 to Madawaska Rd Granular 1700 Class 6
Complete - From Dam Teachers Circle - 475 Teachers Circle 6 McCLURE 404 Rd to Dam Rd Granular 500 Class 6
From Mink Lake Rd to Hammond Rd - Class 473 Hammond Rd 6 McCLURE 404 #154 Hammond Rd Granular 700 6
From Hwy 127 to #178 471 Fosters Rd 6 McCLURE 404 Fosters Rd turnaround Granular 800 Fosters Rd - Class 6
From Hwy 127 to #90 Baragars Rd - Class Page 84 of 168 468 Baragars Rd 6 McCLURE 404 Baragars Rd turnaround Granular 500 6 AGENDA ITEM #iv) From Hwy 127 to #1217 Williams Lake Rd Williams Lake Rd - 460 Williams Lake Rd 6 McCLURE 403 turnaround Granular 5800 Class 6
10 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
From Hwy 127 to #29 469 Helmers Rd 6 McCLURE 404 Helmers Rd turnaround Granular 100 Helmers Rd Class 6 From Williams Lake Rd to #320 Scotch Bush Rd Scotch Bush Rd - 461 Scotch Bush Rd 6 McCLURE 403 turnaround Granular 1500 Class 6
From Hwy 127 to #204 470 South Rd 6 McCLURE 404 South Rd to turnaround Granular 1000 South Rd - Class 6
From Hwy 127 to #35 476 Card Rd 6 McCLURE 404 Card Rd turnaround Granular 200 Card Rd - Class 6
Complete - From Hwy Boulter Lake Rd - 486 Boulter Lake Rd 6 McCLURE 404 127 to Mink Lake Rd Granular 1800 Class 6 From Boulter Lake Rd to #146 McCahon Rd McCahon Rd - Class 487 McCahon Rd 6 McCLURE 404 turnaround Granular 600 6 From Boulter Lake Rd to #312 Elgin Rd 488 Elgin Rd 6 McCLURE 404 turnaround Granular 1400 Elgin Rd - Class 6
From Hwy 127 to #1276 Lake St Peter Rd - 478 Lake St Peter Rd 4 McCLURE 404 Lake St Peter turnaround LCB 6200 Class 4 Complete - From High Bush Rd to Lake St Peter 482 Lorraine Rd 6 McCLURE 404 Rd Granular 700 Lorraine Rd - Class 6
From Centre Rd to #85 High Bush Rd - Class 483 High Bush Rd 6 McCLURE 404 High Bush Rd Granular 400 6
Complete - From High Page 85 of 168 484 Arthur St 6 McCLURE 404 Bush Rd to Lorraine Rd Granular 700 Arthur St - Class 6 AGENDA ITEM #iv)
Complete - From 485 Fern St 6 McCLURE 404 Lorraine Rd to Arthur St Granular 100 Fern St - Class 6
11 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
Complete - From Hwy 477 Center Rd 6 McCLURE 404 127 to Lake St. Peter Rd LCB 1600 Center Rd - Class 6 Complete - From Lake St. Peter Rd to Lake St. 479 Circle Rd 6 McCLURE 404 Peter Rd Granular 1100 Circle Rd - Class 6
From Circle Rd to #12 Northern Pine Rd - 479 Northern Pine Rd 6 McCLURE 404 Northern Pine Rd Granular 100 Class 6 From Lake St Peter Rd to #50 North Twin Pines North Twin Pines 480 North Twin Pines Rd 6 McCLURE 404 turnaround Granular 100 Rd - Class 6
From Lake St. Peter Rd South Twin Pines 481 South Twin Pines Rd 6 McCLURE 404 to #121 turnaround Granular 500 Rd - Class 6 From #3187 Musclow- Musclow- Musclow-Greenview Greenview Rd to Hwy 62 Greenview Rd - 201 Rd South 4 MONTEAGLE 203 S LCB 15900 Class 4 From #3187 Musclow- Musclow-Greeview Greenview Rd to Hwy 62 Musclow-Greenview 201 Rd North 4 MONTEAGLE 202 N LCB 7300 Rd 4
From Musclow-Greeview Old Welsh Rd - 204 Old Welsh Rd 4 MONTEAGLE 201 Rd. to East Road Loop LCB 2600 Class 4
From Hwy 62 to #41 321 Parks Rd 6 MONTEAGLE 303 Parks Rd HCB 210 Parks Rd - Class 6 From Musclow- Greenview Rd to #16 321 Parks Rd 6 MONTEAGLE 303 Parks Rd HCB 100 Parks Rd - Class 6 From Musclow- East Road Loop Greenview Rd to Old East Road Loop - Page 86 of 168 205 South 4 MONTEAGLE 201 Welsh Rd Granular 5900 Class 4 AGENDA ITEM #iv) Complete - From Musclow-Greenview to Graphite Rd - Class 202 Graphite Rd 4 MONTEAGLE 202 Hwy 62 S HCB 9500 4
12 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
From Hwy 62 S to #125 320 Peever Rd 6 MONTEAGLE 303 Peever Rd. Granular 600 Peever Rd - Class 6 From Musclow- Greenview Rd to #86 Rockey Top Rd - 212 Rockey Top Rd 6 MONTEAGLE 203 Rocky Top Rd Granular 400 Class 6
Complete- Buck Hill Rd. Bay Ridge Rd - 319 Bay Ridge Rd 6 MONTEAGLE 303 To Bay Ridge Court HCB 150 Class 6
From Graphite Rd to #67 235 Graphite Ln 6 MONTEAGLE 202 Graphite Ln turnaround Granular 700 Graphite Ln- Class 6 Complete - From Maxwell Settlement Rd to Mountney Rd - Class 213 Mountney Rd 4 MONTEAGLE 203 Musclow-Greenview Rd Granular 2200 4 From East Road Loop to #899 New Carlow Rd New Carlow Rd - 206 New Carlow Rd 4 MONTEAGLE 201 Boundary LCB 1800 Class 4
Complete - From #3 to # Bay Ridge Crt - 377 Bay Ridge Crt 6 MONTEAGLE 303 50 Bay Ridge Crt HCB 390 Class 6 Complete - From Musclow - Greenview Rd 203 Hybla Rd 4 MONTEAGLE 201 to Hwy 62 S LCB 10600 Hybla Rd - Class 4
Maxwell Settlement From Mountney Rd to Maxwell Settlement 214 Rd 4 MONTEAGLE 203 Lake Rd LCB 3400 Rd - Class 4
Complete - From McAlpine Rd - Class 233 McAlpine Rd 6 MONTEAGLE 202 Graphite Rd to Hwy 62 N Granular 4300 6
From Hwy 62 S to Hwy Buck Hill Rd - Class Page 87 of 168 170 Buck Hill Rd 4 MONTEAGLE 303 62 S LCB 700 4 AGENDA ITEM #iv)
From Hwy 62 S to Hwy Buck Hill Rd - Class 318 Buck Hill Rd 6 MONTEAGLE 303 62 S Granular 700 6
13 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
From Moxam Rd to 228 Hillsview Rd 6 MONTEAGLE 202 #1460 Hillsview Rd Granular 7400 Hillsview Rd - Class 6
From Maxwell Settlement 215 Lake Rd 6 MONTEAGLE 203 Rd. to #140 Lake Rd Granular 700 Lake Rd - Class 6 From Hybla Rd to #150 Shady Maple Rd to Shady Maple Ln - 223 Shady Maple Ln 6 MONTEAGLE 201 turnaround Granular 700 Class 6
From Hybla Rd to #153 220 Kuno Rd 6 MONTEAGLE 201 Kuno Rd to turnaround Granular 1500 Kuno Rd - Class 6
Complete - From 234 Moxam Rd 6 MONTEAGLE 202 Graphite Rd to Hwy 62 N Granular 4300 Moxam Rd - Class 6
From Maxwell Settlement Shannick Rd - Class 216 Shannick Rd 6 MONTEAGLE 203 Rd to #102 Shannick Rd Granular 500 6 From Hybla Rd to #561 A-B Easton Rd to Easton Road - Class 237 Easton Road 6 MONTEAGLE 201 turnaround Granular 200 6 From Musclow- Greenview Rd to #697 211 McCormick Rd 6 MONTEAGLE 203 McCormick Rd Granular 3700 McCormick - Class 6
From Hillview Rd to Hwy Robinson Rd - Class 231 Robinson Rd 6 MONTEAGLE 202 62 N Granular 2400 6
From Graphite Rd to Robinson Rd South - 230 Robinson Rd South 6 MONTEAGLE 202 Hillsview Rd Granular 2200 Class 6
From Hillsview Rd to Page 88 of 168 232 Best Rd 6 MONTEAGLE 202 Graphite Rd Granular 230 Best Rd - Class 6 AGENDA ITEM #iv)
14 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title From Musclow- Greenview Rd to # 641 210 Carr Rd 6 MONTEAGLE 203 Carr Rd Granular 3200 Carr Rd - Class 6 From Musclow- East Road Loop Greenview to Old East Loop Road - 205 North 4 MONTEAGLE 201 Welsh Rd Granular 4350 Class 4 From Musclow- Greenview to #442 207 Bartlett Rd 6 MONTEAGLE 201 Bartlett Rd Granular 2000 Bartlett Rd - Class 6 From Musclow- Greenview Rd to #61 208 Lavallee Pl 6 MONTEAGLE 203 Lavallee Pl Granular 300 Lavallee Rd - Class 6 From Musclow- Greenview Rd to #277 McLean Rd to 229 McLean Rd 6 MONTEAGLE 202 turnaround Granular 1900 McLean Rd - Class 6 Complete - From McDonald Mine Musclow-Greenview Rd McDonald Mine Rd - 209 Rd 6 MONTEAGLE 203 to Cross Country Rd Granular 4500 Class 6 From Hybla Rd to #497 Mooney Rd to 224 Mooney Rd 6 MONTEAGLE 201 turnaround Granular 2500 Mooney Rd - Class 6 From Musclow- Salmon Trout Greenview Rd to #253 Salmon Trout Lake Rd 227 Lake Rd 6 MONTEAGLE 202 Salmon Trout Lake Rd Granular 1200 - Class 6 From Musclow- Greenview Rd. to 218 Childs Rd 6 MONTEAGLE 203 school bus turnaround Granular 100 Childs Road - Class 6
Cross Country Rd From Hybla Rd to Cross Country Rd - 217 North 6 MONTEAGLE 201 Graphite Rd Granular 5200 Class 6 Page 89 of 168 From Hybla Rd to #199 AGENDA ITEM #iv) Peelow Rd to 221 Peelow Rd 6 MONTEAGLE 201 turnaround Granular 700 Peelow Rd - Class 6 From Hybla Rd to #111 Hillside Rd to 222 Hillside Rd 6 MONTEAGLE 201 turnaround Granular 500 Hillside Rd - Class 6
15 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title
From Hwy 62 S to Hickey Rd East - 315 Hickey Rd East 6 MONTEAGLE 303 Waste Disposal Site Granular 900 Class 6
From Hwy 62 to #220 316 Sears Rd 6 MONTEAGLE 303 Sears Rd Granular 600 Sears Rd - Class 6 From Highway 62 to 25 metres past the bridge 317 Filip Rd 6 MONTEAGLE 303 deck Granular 200 Filip Rd - Class 6 Seasonally maintained from 1.40 kms past No Winter Musclow-Greenview Rd McLean Rd - Class 229 McLean Rd 6B MONTEAGLE Maintenance easterly 0.66 kms Granular 660 6B
238 No Winter Seasonally maintained Douglas Rd - Class Douglas Rd 6B MONTEAGLE Maintenance to Lot 16 Con.15 Granular 170 6B
6B MONTEAGLE No Winter Granular Myers Rd - Class 6B 225 Myers Rd Maintenance Seasonally maintained 250
From Davis Rd to Hwy Burlanyett Rd - Class 439 Burlanyett Rd 6 WICKLOW 402 62 N Granular 2400 6
Papineau Lake Complete- From Hwy Papineau Lake Rd - 433 Rd 4 WICKLOW 405 62 N to Centreview Rd LCB 16500 Class 4
From Hwy 62 N to 437 Boulter Rd 6 WICKLOW 402 Carlow/Mayo Boundary LCB 5000 Boulter Rd - Class 6
From Highway 127 to Madawaska Rd - 465 Madawaska Rd 4 WICKLOW 403 Highway 523 LCB 14400 Class 4 Complete- From Hwy Page 90 of 168 South Papineau 62 N to Papineau Lake South Papineau Lake AGENDA ITEM #iv) 429 Lake Rd 4 WICKLOW 405 Rd. Granular 3600 Rd - Class 4 From Burlanyett Rd to #198 Childerhouse Childerhouse Rd - 440 Childerhouse Rd 6 WICKLOW 402 turnaround Granular 100 Class 6 Complete- From Madawaska Rd to 466 Hass Rd 6 WICKLOW 403 Madawaska Rd Granular 1200 Hass Rd - Class 6
16 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title
From Hwy 62 to #39 448 Spilek Rd 6 WICKLOW 402 Spilek Rd Granular 200 Spilek Rd - Class 6 From Papineau Lake Rd to #30 Tara Crt to 435 Tara Crt 6 WICKLOW 405 turnaround Granular 100 Tara Crt - Class 6B
From Papineau Lake 436 Bark Lake Rd 6 WICKLOW 405 Rd to 98 Bark Lake Rd Granular 600 Bark Lake Rd - Class 6 From Madawaska Rd to #216 Steeles Rd 467 Steeles Rd 6 WICKLOW 403 turnaround Granular 1100 Steeles Rd - Class 6 Complete-From Old Hastings Rd to Hwy 62 451 Young St 4 WICKLOW 402 N HCB 500 Young St - Class 4
From Hwy 62 N to 452 Church St 6 WICKLOW 402 Young St HCB 100 Church St - Class 6
From Young St to #23 453 Fitzgerald St 6 WICKLOW 402 Fitzgerald St HCB 100 Fitzgerald St - Class 6 From Hwy 127 to #74 Iron Bridge Rd to Iron Bridge Rd - Class 456 Iron Bridge Rd 6 WICKLOW 403 turnaround LCB 300 6
From Hwy 62 N to #110 450 ANAF Rd 4 WICKLOW 402 ANAF Rd to turnaround LCB 500 ANAF Rd - Class 4 From Hwy 127 to #664 East Lake Road 457 East Lake Rd 6 WICKLOW 403 turnaround LCB 3200 East Lake Rd - Class 6
Maynooth From Hwy 62 N to #111 Maynooth Station Rd - Page 91 of 168 449 Station Rd 6 WICKLOW 402 Maynooth Station Rd Granular 500 Class 6 AGENDA ITEM #iv) From East Lake Rd to North Cardwell #368 North Cardwell North Cardwell Lake Rd 458 Lake Rd 6 WICKLOW 403 Lake Rd Granular 1800 - Class 6
17 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road Route No. Road Name Class Area No. Maintained To #911 Surface Distance Title From North Cardwell Lake Rd to #87 Dwire 459 Dwire Rd 6 WICKLOW 403 Rd turnaround Granular 400 Dwire Rd - Class 6 From Maynooth Station Rd to turnaround at #33 491 Station Crt 6 WICKLOW 402 Station Crt Granular 100 Station Crt - Class 6 From Madawaska Rd to #2041 Little Little Papineau Papineau Lake Rd Little Papineau Lake 463 Lake Rd 4 WICKLOW 403 turnaround Granular 10200 Rd - Class 4
From Hwy 62 N to #248 447 Soble Rd 6 WICKLOW 402 Soble Rd turnaround Granular 1100 Soble Rd - Class 6 From Little Papineau Lake Rd to #61 Jessup 464 Jessup Rd 6 WICKLOW 403 Rd turnaround Granular 200 Jessup Rd - Class 6
Complete - From Hwy 446 Koss Rd 6 WICKLOW 402 62 N to Church Rd Granular 100 Koss Rd - Class 6 From Frantz Rd to #372 Frantz Rd 444 Church Rd 6 WICKLOW 402 turnaround Granular 1000 Church Rd - Class 6
From Church Rd to 445 Frantz Rd 6 WICKLOW 402 Davis Rd Granular 2300 Frantz Rd - Class 6
Lutheran Church Complete - From Hwy Lutheran Church Rd - 496 Rd 6 WICKLOW 402 62 N to Church Rd Granular 100 Class 6 From #862 Davis Rd to #1046 Davis Rd 441 Davis Rd 6 WICKLOW 402 turnaround Granular 900 Davis Road Class- 6 Page 92 of 168 From Hwy 62 N to #367 AGENDA ITEM #iv) 441 Davis Rd 6 WICKLOW 402 Davis Rd LCB 1500 Davis Rd - Class 6
From Hwy 62 N to #380 442 Mudcat Rd 4 WICKLOW 402 Mudcat Rd Granular 2000 Mudcat Rd - Class 4
18 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Level of Service – Roads (Winter Maintenance) Road No. Road Name Class Area Route No. Maintained To #911 Surface Distance Title From Hwy 62 N to #334 443 Neiman Rd 6 WICKLOW 402 Nieman Rd Granular 1700 Neiman Rd - Class 6 From Hwy 62 N to Old Highway 62 - 431 Old Highway 62 6 WICKLOW 402 Boulter Rd Granular 2100 Class 6 From Boulter Rd to #287 Buelow Rd 438 Buelow Rd 6 WICKLOW 402 turnaround Granular 1500 Buelow Rd - Class 6
From Old Highway 62 Dubblestein Rd - 432 Dubblestein Rd 6 WICKLOW 402 to #160 Dubblestein Rd Granular 800 Class 6
No Winter Seasonally maintained 464 Jessup Rd 6B WICKLOW Maintenance to Civic 911 #64 Granular 100 Jessup Rd - Class 6B Seasonally maintained No Winter from #98 Bark Lake Rd Bark Lake Rd. - Class 436 Bark Lake Rd 6B WICKLOW Maintenance for 530 metres Granular 600 6B
No Winter Seasonally maintained 493 Bluff Rd 6B WICKLOW Maintenance to 67 Bluff Rd Granular 250 Bluff Rd - Class 6B Seasonally maintained No Winter from #367 Davis Rd to 441 Davis Rd 6B WICKLOW Maintenance #862 Davis Rd Granular 1200 Davis Rd Class- 6B Seasonally maintained No Winter from Bangor Rd to Park 494 Park Rd 6B WICKLOW Maintenance Rd HCB 200 Park Rd - Class 6B Page 93 of 168 AGENDA ITEM #iv)
19 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance
Minimum Maintenance Standards at a Glance
Potholes Shoulder Bridge deck Winter – Roadways, Bicycle Lanes and Sidewalks non-paved paved & non- Cracks Surface discontinuities paved surface drop off spalls surface paved shoulder
in hours) hours) in (
oadways (in hours) oadways(in r
(incm) or moreor idewalks on sidewalks (in hours) sidewalks (in on
s
s oadways (in hours) (in oadways cy cy I 20m in hours) in ane l (
icycle icycle idewalks (in cm) idewalks Bridge deck Bridge roadway (in days) roadway sidewalk (in days) sidewalk(in
b s a a
oadways oadways ) ) ) ) r 2 2 2 2 a distance a of a a on if (in Days) (in a on if Ice Formation on bicycle lanes (in hours) (in lanes bicycle on Formation Ice Ice Formation on r on Formation Ice
Ice Formation and and Formation Ice height (in cm) height Prevent Icy of Treat Prevent hours) lanes (in Bicycle Icy of Treat Days) (in address
to address to address to address to
ime to treat treat to ime T Snow Accumulation on Roadways (in cm) (in Roadways on Accumulation Snow on accumulation snow address to Time to Time to Time on Accumulation Snow hours) (in bike on lane accumulation snow address to Time to Time to Time on Accumulation Snow accumulation snow address to Time cm (in area Surface cm) (in Depth Days) (in address to Time cm (in area Surface cm) (in Depth Days) (in address to Time cm (in area Surface cm) (in Depth Timeto for cm) (in Depth days) (in Time cm) (in Width cm) (in Depth Time cm) (in Height Bridge and Roadway on if address to Time Time Sidewalk Time cm (in area Surface cm) (in Depth Days) (in address to Time SignsDays) Warning Regulatory (in & Time Response 12 Section Days) (in Time Response Luminaires
Class 2.5 4 6 3 2.5 8 6 3 8 48 48 600 8 4 No Standard 1500 8 7 8 4 5 5 30 5 2 2 14 600 8 4 7 7 1
Class 5 6 8 4 5 12 8 4 8 48 48 800 8 4 No Standard 1500 8 7 8 4 5 5 30 5 2 2 14 800 8 4 14 7 2
Class 8 12 16 8 8 24 16 8 8 48 48 1000 8 7 1500 8 7 1500 8 14 8 7 5 5 60 5 7 2 14 1000 8 7 21 14 3
Class
8 16 24 12 8 24 24 12 8 48 48 1000 8 14 1500 10 14 1500 10 30 8 14 5 5 180 5 21 Practicable as soon As 2 14 1000 8 7 30 14 4 Page 94 of 168 AGENDA ITEM #iv)
Class 10 24 24 16 10 24 24 16 8 48 48 1000 8 30 1500 12 30 1500 12 60 8 30 5 5 180 5 21 2 14 1000 8 7 30 14 5
Class No standard included in Ontario Regulation 239/02 6
While the Frank Cowan Company does its best to provide useful general information and guidance on matters of interest to its clients, statutes, regulations and the common law continually change and evolve, vary from jurisdiction to jurisdiction, and are subject to differing interpretations and opinions. The information provided by the Frank Cowan Company is not intended to replace legal or other professional advice or services. The information provided by the Frank Cowan Company herein is provided “as is” and without any warranty, either express or implied, as to its fitness, quality, accuracy, applicability or timeliness. Before taking any action, consult an appropriate professional and satisfy yourself about the fitness, accuracy, applicability or timeliness of any information or opinions contained herein. The Frank Cowan Company assumes no liability whatsoever for any errors or omissions associated with the information provided herein and furthermore assumes no liability for any decision or action taken in reliance on the information contained in these materials or for any damages, losses, costs or expenses in a way connected to it.
Risk Management Centre of Excellence® AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
Schedule “A” to Bylaw Number 2020-069 MUNICIPALITY OF HASTINGS HIGHLANDS LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
Municipality of Hastings Highlands- Corporate Policies and Procedures DEPARTMENT: Operations - Roads POLICY #:
POLICY: Level of Service for Winter Road Maintenance Policy
DATE: REV. COVERAGE: PAGE #: 32 Sept 2020 DATE:
PURPOSE:
It is the objective of the Municipality of Hastings Highlands to provide sufficient resources to meet the level of service set out in this policy for a low volume predominantly rural road system during those times of the year when winter conditions can be expected. The goal will be to provide a level of service that meets the requirements of Ontario Regulation 239/02 Minimum Maintenance Standards (MMS) for Municipal Highways as amended from time to time.
POLICY STATEMENT:
The Municipality of Hastings Highlands promotes safety on all roads assumed and designated by the Municipality of Hastings Highlands. This policy was developed in order to help mitigate road related service, along with supporting the requirements of Ontario Regulation 239/02, and other associated legislation and regulations.
SCOPE:
This policy shall apply to all roads assumed and designated by the Municipality of Hastings Highlands as roads receiving winter maintenance. Notwithstanding the foregoing, neither the Municipality of Hastings Highlands nor its officials or employees shall make any promise, assurance or guarantee that the services provided by the Municipality of Hastings Highlands will be in excess of the MMS.
TITLE:
This Policy shall be called ‘Level of Service for Road Maintenance Policy’.
1
Page 95 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
DEFINITIONS:
As soon as practicable – shall mean without undue delay, having regard to prevailing circumstances.
Bicycle Lane – shall mean:
a) a portion of a roadway that has been designated by pavement markings or signage for the preferential or exclusive use of cyclists, or
b) a portion of a roadway that has been designated for the exclusive use of cyclists by signage and a physical or marked buffer.
Class – shall mean the class of highway as determined in the Classification of Highways Table of the MMS.
GPS/AVL – shall mean global positioning system, automated vehicle locating.
Highway – shall include a common and public highway, street, avenue, parkway, driveway, square, place, bridge, viaduct or trestle, any part of which is intended for or used by the general public for the passage of vehicles and includes the area between the lateral property lines thereof.
Ice – shall mean all kinds of ice however formed.
Maintenance Class – shall mean a Class 1, 2, 3, 4, 5 or 6 road designated as such by posted speed and traffic volume in accordance with Classification of Highways Table of the MMS.
MMS – shall mean Ontario Regulation 239/02, Minimum Maintenance Standards for Municipal Highways as amended from time to time.
Operations – shall mean those activities the Operations Department performs to improve a condition or sustain a roadway standard. Operations are normally defined by guidelines (not policy), with discretion of the Operations Manager to choose various methods to achieve results cost-effectively.
Operations Manager – shall refer to a person, in the employ of, contracted by or appointed by the Municipality, who is accountable for the deployment of operations that impact on the condition or roadway services.
Patrol person – shall mean a person who is either a dedicated winter patroller or a person whose duties include winter patrolling.
Roadway – shall mean the part of the highway that is improved, designed or ordinarily used for vehicular traffic, but does not include the shoulder, and, where a highway
2
Page 96 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
includes two or more separate roadways, the term “roadway” refers to any one roadway separately and not to all of the roadways collectively.
Sidewalk – shall mean the part of the highway specifically set aside or commonly understood to be for pedestrian use, typically consisting of a paved surface but does not include crosswalks, medians, boulevards, shoulders or any part of the sidewalk where cleared snow has been deposited;
Significant Weather Event – shall mean an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within a municipality.
Snow Accumulation – shall mean the natural accumulation of any of the following that, alone or together, covers more than half a lane width of roadway: 1) new fallen snow 2) windblown snow 3) slush.
Weather Hazard – shall mean the weather hazards determined by Environment Canada as meeting the criteria for the issuance of an alert under its Public Weather Alerting Program.
Winter Event – shall mean a weather condition affecting roads such as snowfall, wind- blown snow, sleet, freezing rain, frost or ice, to which a winter event response is required.
Winter Event Response – shall mean a series of winter control activities performed in response to a winter event.
Winter Patrol – shall mean the field observation of weather and road conditions.
Winter Season – shall mean that season when the municipality normally performs winter highway maintenance as identified in this policy.
POLICY COMMUNICATION:
This policy will be communicated by posting on the Municipality of Hastings Highlands website.
POLICY:
1.0 WINTER ROADWAY MAINTENANCE POLICY
1.1 Road and Bridge Network Maintained
The Municipality of Hastings Highlands has the following classes of roads which are maintained within its boundaries:
3
Page 97 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
30 km of high-class bituminous Class 3 road. 22 km of high-class bituminous Class 4 road. 182 km of low-class bituminous Class 4 road. 56.6 km of loose top Class 4 road. 196.6 km of Class 6 road.
The following bridges are located on roads maintained by the municipality:
Boulter Rd. Bridge Cassidy Creek Bridge Filip Rd. Bridge Frantz Rd. Bridge Grant Rd. Bridge High Falls Culvert Little Papineau Creek Bridge Musclow-Greenview Bridge Papineau Creek Bridge Papineau Lake Rd. Bridge Parks Rd. Bridge Siberia Rd. Bridge Soble Rd. Bridge York River Bridge
1.2 Commissioning and Decommissioning Winter Operations 1.2.1 An analysis of winter operational records for the period of 2010 to 2012 inclusive indicates that on average the first occasion for which a winter event response is required will occur on or about November 1st. The need for an ongoing response will on average continue to approximately April 1st.
**Therefore, the winter season will be from the 1st Monday of November each year through to and including the 1st Friday of April of the next year following.
1.2.2 Acknowledging that winter conditions can occur before and after these periods, the Municipality of Hastings Highlands will gear the conversion of its resources from normal maintenance to winter maintenance mode to meet the following state of readiness guidelines.
4
Page 98 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
Beginning of Winter 50% Operational October 15 100% Operational November 1
End of Winter 100% Operational April 1 50% Operational April 15
1.2.3 The winter control resources of the Municipality of Hastings Highlands consists of sufficient resources to meet the level of service set out in this policy for the classification of roads identified in Appendix B to this policy.
1.3 Patrolling
1.3.1 The standard for the frequency of patrolling of highways to check for conditions described in MMS and is set out in Table 1 to this section.
1.3.2 If it is determined by the Municipality of Hasting highlands that the weather monitoring referred to in section 1.4 and the MMS indicates that there is a substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the standard for patrolling highways is, in addition to that set out in subsection 1.3.1, to patrol highways that the municipality selects as representative of its highways, at intervals deemed necessary by the municipality, to check for such conditions.
1.3.3 Patrolling a highway consists of observing the highway, either by driving on or by electronically monitoring the highway and may be performed by persons responsible for patrolling highways or by persons responsible for or performing highway maintenance activities.
1.3.4 If it is determined by the municipality that the weather monitoring referred to in section 1.4 indicates that there is a substantial probability of snow accumulation on sidewalks in excess of 8 cm, ice formation on sidewalks or icy sidewalks, the standard for patrolling sidewalks is to patrol sidewalks that the municipality selects as representative of its sidewalks at intervals deemed necessary by the municipality.
Table 1: Patrolling Frequency
Class of Highway Patrolling Frequency 3 Once every 7 days 4 Once every 14 days 6 Once every 30 days 6B No Winter Maintenance
5
Page 99 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
1.4 Weather Monitoring
1.4.1 From October 1 to April 30, the standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once every shift or three times per calendar day, whichever is more frequent, at intervals determined by the municipality.
1.4.2 From May 1 to September 30, the standard is to monitor the weather, both current and forecast to occur in the next 24 hours, once per calendar day.
1.5 Snow Accumulation
The standard for addressing snow accumulation on a roadway or bicycle lane is:
1.5.1 After becoming aware of the fact that the snow accumulation on a roadway or bicycle lane is greater than the depth set out in Table 2 to this section, to deploy resources as soon as practicable to address the snow accumulation; and
1.5.2 After the snow accumulation has ended, to address the snow accumulation so as to reduce the snow to a depth less than or equal to the depth set out in the Table within the time set out in Table 2;
a) To provide a minimum lane width of the lesser of three metres for each lane or the actual lane width; or
b) On a Class 4 or Class 5 highway with two lanes, to provide a total width of at least five metres.
1.5.3 If the depth of snow accumulation on a roadway is less than or equal to the depth set out in Table 2 to this section, the roadway is deemed to be in a state of repair with respect to snow accumulation.
1.5.4 For the purposes of this section, the depth of snow accumulation on a roadway may be determined in accordance with subsection (d) by a municipal employee, agent or contractor, whose duties or responsibilities include one or more of the following:
a) Patrolling highways
b) Performing highway maintenance activities.
c) Supervising staff who perform activities described in paragraph a) or b).
6
Page 100 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
d) The depth of snow accumulation on a roadway and lane width may be determined by,
i) performing an actual measurement; ii) monitoring the weather; or iii) performing a visual estimate.
e) For the purposes of this section, addressing snow accumulation on a roadway includes, but is not limited to,
i) plowing the roadway; ii) salting the roadway; iii) applying abrasive materials to the roadway; iv) applying other chemical or organic agents to the roadway; or v) any combination of the methods described in clauses (i), (ii), (iii) and (iv).
f) This section does not apply to that portion of the roadway designated for parking.
1.5.5 The standard for addressing snow accumulation on a sidewalk after the snow accumulation has ended is:
a) to reduce the snow to a depth less than or equal to 8 centimetres within 48 hours; and
b) to provide a minimum sidewalk width of 1 metre.
Table 2: Snow Accumulation
Roadways
Class of Highway Depth Time 3 8cm 12 hours 4 8cm 16 hours 6 10cm 24 hours 6B No Winter Maintenance
Bicycle Lanes
Class of Highway Depth Time 3 8cm 24 hours 4 8cm 24 hours 6 10cm 24 hours 6B No Winter Maintenance
7
Page 101 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
1.6 Ice Formation on Roadways and Icy Roadways
1.6.1 The standard for the prevention of ice formation on roadways is doing the following in the 24-hour period preceding an alleged formation of ice on a roadway:
a) Monitor the weather in accordance with section 1.4.
b) Patrol in accordance with section 1.3.
c) If the municipality determines, as a result of its activities under a) or b), that there is a substantial probability of ice forming on a roadway, treat the roadway, if practicable, to prevent ice formation within the time set out in Table 3 to this section, starting from the time that the municipality determines is the appropriate time to deploy resources for that purpose.
1.6.2 If the municipality meets the standard set out in subsection 1.6.1 and, despite such compliance, ice forms on a roadway, the roadway is deemed to be in a state of repair until the applicable time set out in Table 3 to this section expires after the municipality becomes aware of the fact that the roadway is icy.
1.6.3 Subject to section 1.6.1, the standard for treating icy roadways is to treat the icy roadway within the time set out in Table 2 to this section, and an icy roadway is deemed to be in a state of repair until the applicable time set out in Table 2 to this section expires after the municipality becomes aware of the fact that a roadway is icy.
1.6.4 For the purposes of this section, treating a roadway means applying material to the roadway, including but not limited to, salt, sand or any combination of salt and sand.
** This section also applies to the ice formation on bicycle lanes on a roadway but does not apply to other types of bicycle facilities.
Table 3: Ice formation on Roadways and Icy Roadways
Class of Highway Time 3 8 hours 4 12 hours 6 16 hours 6B No Winter Maintenance
2.0 WINTER MAINTENANCE PROCEDURES
2.1 Weather Monitoring
In accordance with section 1.4 both current and forecast weather will be monitored from October 1 to April 30 three (3) times per calendar day via the Weather Network website by the Operations Manager or his/her designate. A screen shot of the website is
8
Page 102 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
captured, printed, signed and the date and time that the weather was monitored recorded on the printed sheet. The weather report is sent by electronic transmission to the patrol supervisors three (3) times per calendar day as soon as practicable after reviewing the current and forecast weather on the Weather Network website.
2.2 Significant Weather Event
2.2.1 The municipality may declare a significant weather event in accordance with the MMS at any time in its sole discretion it elects to do so. This includes roadways, bicycle lanes and sidewalks.
2.2.2 The municipality declaring the beginning of a significant weather event or declaring the end of a significant weather event under the MMS shall do so in one or more of the following ways:
1. By posting a notice on the municipality’s website; 2. By making an announcement on a social media platform, such as Facebook or Twitter; 3. By sending a press release or similar communication to internet, newspaper, radio or television media; 4. By notification through the municipality’s police service; or 5. By any other notification method required in a bylaw of the municipality.
2.2.3 If the municipality declares a significant weather event relating to snow accumulation, the standard for addressing snow accumulation on roadways until the declaration of the end of the significant weather event is:
a) to monitor the weather in accordance with the MMS; and
b) if deemed practicable by the municipality, to deploy resources to address snow accumulation on roadways, starting from the time that the municipality deems appropriate to do so.
2.2.4 Following the end of the weather hazard in respect of which a significant weather event was declared by the municipality, the municipality shall:
a) declare the end of the significant weather event when the municipality determines it is appropriate to do so; and
b) address snow accumulation on roadways, bike lanes and sidewalks
2.3 Patrolling
2.3.1 During the winter season (section 1.2) all roads will be patrolled in accordance with section 1.3. If it is determined by the Municipality of Hastings Highlands that the weather monitoring referred to in section 1.4 of this policy indicates that there is a
9
Page 103 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
substantial probability of snow accumulation on roadways, ice formation on roadways or icy roadways, the standard is to patrol the route of representative roads included in Appendix A.
2.3.2 Shaded areas, steep hills, sharp curves and stop conditions may become icy during certain weather conditions. The route of representative roads may include some or all of the areas mentioned above.
2.3.3 When deteriorating weather and road conditions are observed by the patrol person, the patrol person shall notify the Operations Manager and/or the Patrol Supervisor(s). The Operations Manager and/or the Patrol Supervisor(s) with input from the patrol person shall determine the winter event response required. The patrol person will call out staff for a winter event response.
2.3.4 When municipal equipment is deployed for a winter event response all operators shall be treated as patrol persons and all the winter maintenance records that are created by these patrol persons will be treated as patrol records for the purpose of this policy.
2.4 Snow Accumulation 2.4.1 The Municipality of Hastings Highlands has 4 patrol yards and each yard has a sand storage dome that have a total capacity of approximately 24,000 tonnes of winter sand. The Bangor yard has a salt storage building for storage of salt for Hwy 62 that has a capacity of approximately 200 tonnes.
2.4.2 The road network for the Municipality of Hastings Highlands has been divided into 14 routes. A route may contain one or more classes of road as shown in Appendix B. A winter event response will be initiated by the patrol person, Patrol Supervisor(s) or Operations Manager. Snow accumulation will be addressed by providing service that meets the requirements of section 1.5 for all roads within each route. During times when there is a severe winter condition e.g. heavy snowfall, strong winds, or when equipment breakdowns occur, lower priority road classes may be delayed in an attempt to maintain the higher classes of road (i.e. class 4 before class 6) at the required service levels for both snow accumulation and ice control.
2.4.3 The snow accumulation provision and response time for a Class 3 road applies to the Hastings Highlands Municipal Office and parking lot for vehicles having municipal business.
2.4.4 In the event of a call from Emergency Services (i.e. police, fire, ambulance) to address a snow accumulation the Municipality of Hasting Highlands will have resources available 24/7 to respond. The response to address snow accumulation will occur as soon as practicable after receiving the call from emergency services.
10
Page 104 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
2.5 Ice Formation on Roadways and Icy Roadways 2.5.1 A winter event response will be initiated by the patrol person, Patrol Supervisor(s) or Operations Manager. Ice formation on roadways and icy roadways will be treated by providing service that meets the requirements of section 1.6 for all roads within each route as shown in Appendix B. Highway 62, which is a class 3 highway, will be salted at the application rate of 130kg/km. All other roads on all routes listed in Appendix B will be sanded at the application rate of 570kg/km.
2.5.2 In the event of a call from Emergency Services (i.e. police, fire, ambulance) to treat icy roadways the Municipality of Hasting Highlands will have resources available 24/7 to respond. The response to treat icy roadways will occur as soon as practicable after receiving the call from emergency services.
2.6 Winging Back Snow During the winter season it may be necessary to wing back snowbanks on rural road sections in order to move snow from the edge of the roadway to the roadside ditch, reduce the height of the banks to control drifting snow or improve driver visibility at intersections. Winging back snowbanks will occur during normal day shift hours.
2.7 Snowbank Removal During the winter season snowbanks in the Village of Maynooth and other built up areas may require removal. Snowbanks within the sight triangles at intersections to improve driver visibility at intersections, the height of which cannot be reduced by winging back, will be removed. Snowbank removal may occur during normal day shift hours or after normal hours of operations.
2.8 Snow Fence The Municipality of Hastings Highlands does not install and shall not provide snow fencing. 2.9 Vehicle Parking in Winter The Municipality of Hastings Highlands requests the public’s co-operation not to park vehicles along roadways or in snow-plow turnarounds, as it may interfere with a winter event response. A notice of the parking prohibition will be posted on the municipality’s website and a reminder put into the local newspapers. Failure to comply will result in the vehicle being towed away at the owner’s expense according to the Parking Bylaw.
2.10 Record Keeping All plow trucks are equipped with GPS/AVL which is capable of recording the location of the vehicle, plow up or down and spreader on or off. These electronic records for each plow truck will be stored electronically. The records kept by the Operations Manager, Patrol Supervisor(s), and equipment operators and patrol person are paper based. The
11
Page 105 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
Operations Manager, Patrol Supervisor(s) will complete their record of the day’s accomplishment at the end of each shift. The patrol person and equipment operators will record their observations of weather and road conditions at the time of the patrol of representative roads or winter event response respectively. All paper records will be kept as per the municipality’s record retention bylaw.
3.0 Staff Training
The Municipality of Hastings Highlands requires mandatory annual winter operations training for all operations department staff including contract staff, if any. Training will consist of but not be limited to:
Review of MMS sections 3, 4 and 5; Shift schedules; Call out procedures; Review of plow routes and any route changes for the upcoming winter session; De-icing chemicals – loading instructions, application rates, use of pre- wetting, returning un-used material; Plowing techniques, speed of plowing, rounding corners, lifting plows over level crossing, winging back and high winging Equipment Pre-trip Inspection Equipment Calibration Confirmation Record Keeping Health and Safety Emergency procedures and contact numbers Level of Service – policies, practices and procedures Identification of road salt vulnerable areas and the procedures to follow in those areas Yard and Equipment maintenance Staff will be required to sign off that training has been received.
12
Page 106 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #iv)
The Municipality of Hastings Highlands Bylaw 2020-069 LEVEL OF SERVICE FOR WINTER ROAD MAINTENANCE POLICY
Appendix A – Route of Representative Roads
Maintenance Road Name From To Class Hastings Highlands Highway 127 Renfrew County 62 3 Hwy 62 Musclow- Hastings Highlands Provincial Hwy 62 4 Greenview Road Hwy 62 County of Peterson Road Provincial Hwy 62 Haliburton 4 Boundary County of South Baptiste Provincial Hwy 62 Haliburton 4 Lake Road Boundary Madawaska Road Provincial Hwy 62 Provincial Hwy 523 4 Renfrew County Siberia Road Centreview Road 4 Boundary
13
Page 107 of 168 DRAFT Bylaw 2020-069 Level of Service for Winter Road Maintenance AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: David Stewart, CAO/Treasurer Department: Administration Subject: Operations - Fleet Management
RECOMMENDATION: THAT Council accepts this report "Operations - Fleet Management" as submitted by the CAO/Treasurer; and
THAT Council approves option ______.
ORIGIN: In August, two operations vehicles; being Operations Truck #101 and Operations Truck #103 were removed from service and deemed unsafe to operate by the municipality's licensed mechanic.
A copy of the mechanic's report on each vehicle is attached to this report for information.
The Operations Manager has also provided a report on the measures presently in place to ensure operational needs are being addressed until Council approves a solution forward.
Operations is requesting Council considers at least one vehicle be either placed back in service or a new vehicle be purchased to meet the needs of operations at this time.
BACKGROUND INFORMATION: At this time, staff have compiled the following options for Council to consider:
Option 1: Repair Truck #101 so that it can be placed back into service satisfactory to the municipality's licensed mechanic and fund the additional unbudgeted expenses of up to $7,678.96 (excluding applicable taxes) from the municipality's operating budget.
Option 2: Purchase a new vehicle in 2020 to Replace Truck #101 following the tendering process outlined in the municipality's procurement policy and transfer up to $70,000 from the reserve for equipment replacement to fund this unbudgeted capital purchase.
Option 3: Wait for the 2021 capital budget process and review at that time. Operations fleet would be less two vehicles until the capital budget for 2021 is approved.
Page 108 of 168 Operations - Fleet Management AGENDA ITEM #i) FINANCIAL IMPACT: Option 1: If approved, unbudgeted expenses of up to $7,678.96 (excluding applicable taxes) would be expensed to the operating budget.
Option 2: If approved, up to $70,000 from the reserve for equipment replacement would be used to fund this unbudgeted capital purchase in 2020. The forecasted year end balance of the reserve for equipment replacement is $270,155.84 (assuming all budgeted transfers to and from are completed in 2020). If this option was approved that reserve would decrease by an additional up to $70,000.
Option 3: No financial impact at this time.
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
ATTACHMENTS: Mechanic Safety PU Truck 101 2009 Chev. 2009 2500 Mechanic Safety PU Truck 103 2010 Ford. 2010 250 Operations Manager Letter to CAO
Prepared By:
David Stewart, CAO/Treasurer
Reviewed By: Municipal Clerk September 15, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 109 of 168 Operations - Fleet Management AGENDA ITEM #i)
Thursday, September 10, 2020
REPORT
P/U Truck 101 2009 CHEV Silverado Bangor Road Maintenance Truck VIN:1GCHK44K09E146513
UNIT SAFETY INSPECTION: UNIT REQUIRES FRONT AND REAR BRAKES FRONT TORSION BARS BUSHINGS AND UPPER AND LOWER BALL JOINTS CENTER STEERING LINK. REQUIRES REAR SPRINGS A BOX REPLACEMENT DUE TO AGE OF UNIT RUST ALSO, NORMAL WEAR AND TEAR PARTS TOTAL ESTIMATE COST $7,678.96, THIS DOESN’T INCLUDE BOX REPLACEMENT. UNIT HAS 379,750 KMS AND IN MY OPINION IS NOT WORTH REPAIRING.
LICENCED MECHANIC FOR HASTINGS HIGHLANDS
SHAUN SNIDER
Page 110 of 168 Operations - Fleet Management AGENDA ITEM #i)
Thursday, September 10, 2020
REPORT
P/U Truck 103 2010 FORD F-250 Bangor Road Maintenance Truck VIN:1FTSF2BR8AEA20709
UNIT SAFETY INSPECTION: UNIT REQUIRES TWO TURBO CHARGERS AND HAS TWO WEAK CYLINDERS ENGINE INTERNAL PARTS ARE UNKNOWN AT THIS TIME, DISASSEMBLY REQUIRED TOTAL ETIMATED COST $11,000 DOES NOT INCLUDE CYCLINDER REPAIR. UNIT HAS 237,339 KMS AND IN MY OPINION IS NOT WORTH REPAIRING.
LICENCED MECHANIC FOR HASTINGS HIGHLANDS
SHAUN SNIDER
Page 111 of 168 Operations - Fleet Management AGENDA ITEM #i)
Thursday, September 10, 2020
REPORT
Thursday, September 10, 2020
Hi David, As you are aware, our municipal mechanic has deemed two of our Operations PU Trucks as being unsafe to operate. PU Truck 103 is a 2010 Ford F-250 with major engine issues and PU Truck 101 is a 2009 Chevrolet Silverado 2500, this vehicle has many wear parts issues. Both these vehicles are road maintenance trucks that work out of Bangor Works Yard. These vehicles are used to do general maintenance such as pothole repairs, fuel delivery for other machinery, sign repairs, culvert maintenance and litter pick-up. For the time being, Operations has taken the Supervisor’s Patrol PU Truck #104 and placed the diesel fuel tank in its box and are now using it for maintenance purposes as stated above. The Supervisor is using the Dodge 3500 plow sander PU in the interim but this unit will be needed to be set up with its plow requirement for winter maintenance shortly. The Operations Supervisor will be left without a vehicle once winter maintenance beings. The Supervisor is required to completed Road Patrol under the Minimum Maintenance Standards 239/02.
Thank you,
Adrian Tomasini Operations Manager
Page 112 of 168 Operations - Fleet Management AGENDA ITEM #a
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Vic A. Bodnar, Mayor Department: Council Subject: Mayor's Monthly Report
RECOMMENDATION: THAT Council accepts the Monthly Mayor’s Report as information only, as submitted.
ORIGIN: N/A
BACKGROUND INFORMATION: July 29/2020 This special called meeting dealt with several issues. The first being the acceptance of the Hastings Highlands Covid-19 Recovery Plan Phase 3 which comes into effect August 6,2020. We then dealt with two by-laws that will reduce the speed limit on Shields Rd. and Scott Line Rd. Council then turned down a request from EPCOR for support on their grant application. Some correspondence was dealt with and then a report on the Arlington’s request was brought forward. Council then went into closed session after which they adjourned. July 30/2020 Committee of Adjustment meeting today only two minor variances to deal with.
Aug 4/2020 Today was a quick library board meeting in which we dealt with two new draft policies. The first was a Conflict Resolution policy that will be part of our Human Resources policies. There were a number of items that were clarified and agreed to. This will be included in the Human Resources policy concerning Health and Safety. This amended policy will now include a Health and Safety Committee that is composed of two staff members the CEO, and a Library Board member. This committee will most likely liaison with the Hastings Highlands Joint Health and Safety Committee. Numerous items concerning responsibilities and process were discussed and settled along with the responsibilities of the Health and Safety Representative.
Aug 5/2020 Today was our regular Operations and Planning Council meeting. The first item of note was an award for our CAO David Stewart on achieving 10 years of public service. This acknowledgement came from the Canadian Associations of Municipal Administrators and was well deserved. The finance department bylaws were next up and we agreed to bring on board as required a professional Grant Page 113 of 168 Mayor's Monthly Report AGENDA ITEM #a Writer to help access non tax revenues that will help the Municipality move forward in a cost reduced manner. An amendment to our Sale of Surplus Municipal Land Policy was made and we moved on the Administration items. The one of significant importance was the acceptance of the staff prepared “Public and Staff Covid-19 Guidelines and Protocol. This excellent document outlines directly what staff need to do when faced with an expanded public input and involvement in the municipal buildings. The Building department was next on the agenda and while we were slightly behind last year’s figures for this period our concern is the increasing abundance of illegal construction going on. Numerous locations have been found that don’t have permits or even the realization that one is required. This is inexcusable since all should realize there are rules that need to be followed. As they say ignorance of the law is not an excuse. Before you do anything around your home or cottage contact the building department for advice. In this case it will not be easier to ask for forgiveness rather than for permission the fines could be substantial. We then moved to By -law enforcement which reiterated some of the above issues but also we saw an alarming increase in infractions in landscaping shore line violations. Look for a more stringent shoreline tree preservation by-law to come forward. This is another attempt to curtail a flaunting of the rules and will not be tolerated. The Clerk’s department came next with the establishing of the Municipal Fire Task Force Ad Hoc Committee. This committee will help deal with the concerns of the community over the fire services needs and requirements. This is a large issue and the committee will have its hands full. We then had reports form council member. One from Councillor Fitzgerald over the North Hastings Community Center Arena Commission meeting and the other from Councillor Walder over the Eastern Ontario Trails Alliance Board. The next item was the introduction of a motion from Councillor Gerrow dealing with an issue that had been forwarded earlier under presentation from Lourie Snider “ Mark’s Buddy Bench.” This concerned the acceptance of the gift of remembrance for Mark Snider. His family started baseball for dad to bring much needed awareness to mental health and suicide. The placement of baseball gloves with one of the cards from the organization let's people know they are not alone and it's ok to talk about it. I think the Buddy Benches are wonderful and hope that just one life is saved knowing what they represent. This ended one of the shortest meeting we have had in a long time. Well done all.
Aug 7/2020 Met today with our CAO and Deputy Mayor, and MPP Daryl Kramp over several issues. In a positive productive meeting, we discussed our Waste site concerns from the last AMO conference, the upcoming AMO delegations on Long Term Care concerns, the Blue Box issues and the septic tank reinspection issue. He discussed his concerns over the Official Plan for Planning bottleneck and dissatisfaction from the rural communities. We also briefly discuss the high-speed internet issue.
Aug 12/2020 Met today with the Deputy Mayor, Councillor Gerrow, our CBO Martin Cox and the CAO to go over our approach to the AMO delegations we have scheduled with various Provincial Ministries. There are several proposals being brought forward: One is with the Ministry of Long Term Care that will address PSW/Nurse ratio to patient/Palliative Team Designations, Infection Control/Personal Hygiene/Ward/Semi Private vs Ward Rooms/PPE and Provincial Assessment Teams/Health Dept Inspections/Outside Care Restrictions. This presentation will also be reiterated to the Ministry of Health in another delegation. The Ministry of the Environment, Conservation and Parks will have a presentation done concerning the Implementation of Provincial Grant Programs for Municipalities to fund digesting. incineration/education for ratepayers/provision of personal composters and/or personal digesters/combat illegal dumping. Item two Assurance that producer responsibility with the Blue Box
Page 114 of 168 Mayor's Monthly Report AGENDA ITEM #a Program will address rural municipalities obstacles/unified Province Wide Recycling standards. And Significant MOECP costs to Municipalities. We are also presenting to the Ministry of Municipal Affairs and Housing our issue of Mandatory Septic Pumping Certification. If any action on behalf of the government is made to address these issues we will let you know the results. My second meeting was with the Emergency Services Committee through the County of Hastings. We received word that the County will receive a substantial amount of money to offset our costs for the temporary pandemic pay initiatives as part of the COVID-19 response in the emergency health services sector. Next was a couple of renewal contracts one with Interdev Technologies to add the COVID-19 Real Time Data Situational Awareness Dashboard. This gives the treating hospital a rapid up to date history and condition of incoming patients. The second was with the Prince Edward County for providing ambulance service. We then discussed the purchase o new defibrillators to replace our expiring ones and the purchase of 6 new ambulances. We then reviewed 2020 statistics and the Updated Respiratory Policy, and the Respiratory Protection Policy. Our next meeting is Sept 9, 2020.
Aug 17-18/2020 Barring some technological difficulties, we had our delegation meetings with the Ministry of Municipal Affairs and Housing over the Septic reinspection issue and the Ministry of Long-Term Care discussing Nursing homes, Palliative care and Ratios of PSW/nurse to patient status. I was not impressed with the lack of interest shown by the government representative over our septic issue. Although they were aware of some of the situations, we brought forward there didn’t seem to be support for making the changes as we suggested. The Ministry of Long Term Care responded much better with positive comments such as; An Advisory group is being formed that will deal with several of our issues. The independent commission set up by the government will be dealing with the staffing situations. Their report will be coming at the end of April. They also commented on modernizing all facilities to deal especially with infection control. I believe they are considering an integrated health care system that will span more than just the home but to include hospitals, EMS etc. The next delegation was to discuss Long Term care again but with the Ministry of Health. They were sympathetic with our concerns. The last delegation was with the Ministry of the Environment to discuss our issues with our waste sites and producer responsibilities that we will be dealing with in the near future. We also discussed the need for funding to help with this problem. We reiterated last years concern about the legislated costs for operating our landfills and the issue over digesters/incinerators etc. We were also able to speak on the Septic issues with this Ministry and got a more receptive response than we did before. It seems the idea has some merit.
Aug 20/2020 Fire Services Task Force had its first meeting and the conversations can be heard at https://www.youtube.com/watch?v=VtGKYPtVGKw
Aug 25/2020 Busy week starting with several meeting with county. Up first was the Planning and Development Committee where we heard from several people about a proposed severance of a piece of property on farm land. This was resolved and we moved on to the expenditure report. We then moved into the Information correspondence with reports from numerous groups including the Trails Alliance, a fee increase to the Local Planning Appeal Tribunal, the Highway Traffic Act Amendments Related to Off Road Vehicles, and numerous other issues. The Action Correspondence was up next and the Township of Limerick brought forward a resolution regarding Septic Re-inspection. I have written to them offering the information that we have collected and ideas that we have proposed to the government. Then next item was Economic Development Page 115 of 168 Mayor's Monthly Report AGENDA ITEM #a Business which concerned a funding application through the tourism sector and a request for a letter of support from the Potter Settlement Winery. The Planning/E9-1-1- Business saw a part lot control by-law and a correction of Transfer for road widening and a report from staff concerning illegal cannabis grow ops. The last item concerned zoning by-laws for August 2020. We went right into the next meeting that being Finance, Property & Personnel. We reviewed the expenditures for year to date with a few inquiries as to a couple of outstanding notices. These will be responded to shortly. Information correspondence was up next. And the five county energy waste project came up again where a group is looking for buy in from the counties to deliver their waste products to a central location for recycling into energy production methods. Shipping costs for such a project may make in untenable. Action Correspondence and Recommendations came up next. Some policy and procedural issues were brought forward along with several bridge and road repairs and a request from the county warden to establish a deputy warden position. Immediately following this meeting we went into the Hastings Local Housing Corporation Committee meeting. This committee makes decisions concerning property and buildings owned by the county. This particular meeting was to renew the mortgage on 46 Tracey park Drive in Belleville.
Aug 26/2020 Today we met for the Committee of Adjustment meeting which deals with minor variances. There were only two to deal with and they went smoothly.
Aug 27/2020 Another full county council meeting today. This started off with the report from the Warden for July and August and then moved into the communications business. There was a long list of Information correspondence with several dealing with the EORN project and reports from the Eastern Ontario Wardens Caucus. There were also several letters dealing with an on going issue over illegal cannabis grow ops that seem to be popping up in several locations. We then had a report from our CAO and then reports from several of our committees such as Long Term Care, Planning and Development, Finance, Property & Personnel, Emergency Services, and Community and Human Services. To end off we then dealt with several by-laws and agreements from Prince Edward County. It seems County buildings will be opening on Sept 8th but only for those who have made appointments.
Sept 2/2020 Today was our regular Council meeting for Planning. We went through several zoning bylaws and some severance agreements. Our Operations manager presented a report concerning the possible purchase of Solar powered, Radar, Speed signs and council was given three options to choose according to function and cost. The selection of one option will be referred to next year’s budget. The Clerk’s department was up next with acceptance of an agreement with the Maple Leaf Rally Club for the use of municipal roads for this year’s running of the Tall Pines Rally. A draft by law concerning the Handling of Unreasonable Customer Behaviour was also brought forward with further revisions to be brought back to council along with a bylaw regarding customer service policy. The next bylaw dealt with the choosing of an alternate Integrity Commissioner when our original has a conflict of interest. The next item came from the Administration area and dealt with the Roles and Responsibilities of the Community Emergency Management Coordinator position. The Mayor’s report was next and a survey had been done to see about reusing some of the lights that had been replaced during the Maynooth revitalization project. The intent was to recycle these lights at strategic intersection locations across the municipality. After several consideration it was decided that the cost at this time did not warrant the use of the lights and it would be more effective to recycle the materials. Page 116 of 168 Mayor's Monthly Report AGENDA ITEM #a A motion was then brought forward by Councillor Gerrow and passed by council that asked for a media blitz to be done to alert residents about bylaws and building code requirements as an education process. A short discussion came next about the correspondence from our county concerning Cannabis Grow ops that have proliferating across the county. These are huge grow ops that are being done by individuals who are growing for people who do not have access to land to grow their own for medicinal use. When they contract with several people the grow op is rather large.
Sept 9/2020 County Emergency Services Committee meeting today saw the budget in good shape for 2020 and an estimated $8,714,146 government grant coming for Land Ambulance Services. Our paramedics continue to do swabbing for Covid19 testing and now well over 20,000 tests have been done. It was also discussed that a possibility exists that the paramedics could also be giving Flu shots later in the year. Because of the extended times the paramedics are contributing to work on assessments and other Covid19 work the government has allowed our request for funding of $741,888 to offset these extended hours. We will be requesting that similar funding be continued into the new year since this amount only takes us to the end of the year.
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Prepared By:
Vic A. Bodnar, Mayor
Reviewed By: Municipal Clerk September 10, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 117 of 168 Mayor's Monthly Report AGENDA ITEM #b
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Vic A. Bodnar, Mayor Department: Council Subject: Feasibility Study Follow-Up
RECOMMENDATION: THAT Council accepts this report "Feasibility Study Follow-Up" as submitted by the Mayor, with information provided by the Operations Supervisor, as information, as requested.
ORIGIN: At the March 4, 2020 Council Meeting, Council resolved the following: (147-2020) THAT Council directs staff to gather more information on the Waste Feasibility Study.
BACKGROUND INFORMATION: I wish to update Council since the March 4, 2020 Council meeting at which I first brought forward correspondence from Mr. Edgar McLellan who requested our consideration in participating in a feasibility management study originating out of Peterborough County.
On June 9, 2020 I received further correspondence from Mr. McLellan regarding this subject matter. His letter, attached, was a progress update on the 5 County long term residual waste disposal study. He wants to form a committee to establish feasibility of the concept and a requirement is to provide an inventory of residual waste management policies across the 5 counties. A student has been hired for 3 months and will contact the 5 counties and prepare an inventory report for the committee - the vital residual waste management statistics.
Ms. Ashley Holmes, a 4th year student from Trent University was in contact with the Operations Manager in August 2020. She informed him that the goal of the project she is working on is to gather information on landfill sites that are open or have been closed in the counties from the 1950's to present. The Operations Manager was happy to assist Ms. Holmes remotely with questions in regards to our annual monitoring reports which can be found on our website and some questions about landfill operations she had prepared.
Any further correspondence on this matter will be referred to the Waste Management Committee, now that meetings will be scheduled once again.
FINANCIAL IMPACT: Page 118 of 168 Feasibility Study Follow-Up AGENDA ITEM #b Unknown at this time
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
ATTACHMENTS: Edgar Mclellan letter to Mayor Jun 3 20
Prepared By:
Vic A. Bodnar, Mayor
Reviewed By: Municipal Clerk September 16, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 119 of 168 Feasibility Study Follow-Up AGENDA ITEM #b
1442 Firwod Crescent Peterborouglmontario. K9K111 3 June 2020. Mayor Vic A. Bodnar P.O. Box #130 33011 Highway 62 Maynooth, Ontario. KOL250
Subject: Five County Regional Energy from Waste Project:
Your Honour:
I hope you will ?nd an interest in an update of progress to date on the ?ve county long term residual waste disposal study. Our initial objective is form a committee to establish feasibility of the ?ve county concept. One of the requirement of the committee is to prepare an inventory of residual waste management policies across the five counties.
We have hired a bright student from Trent University to visit all ?ve counties and prepare an inventory report for the feasibility committee. Miss Ashley Holmes willbe with us for three months to acquire the vital residual waste management statistics. The proposed regional energy from waste facility will serve 600,000 residents and annually process 160,000m metric of tonnes of residuals. Pro?ts from the four streams of EFW revenue will be shared across the ?ve counties.
The details of Ashley’5 contract are contained in the letter of introduction which you willfind in the enclosed copy of the letter we mailed to Northumberland County. when Ashley callsyour office in the coming summer, I hope your staff can help her with her research.
Thank you for supporting this long overdue initiative.
705-748-3923 [email protected] Ed.K.McLel|an
_. ?/z//;_5¥4*
Page 120 of 168 Feasibility Study Follow-Up AGENDA ITEM #b
1442 Firwood Crescent, Peterborough, Ontario. K9K111. 2 June 2020. Mr. Adam McCue Manager of Waste Management Services Northumberland County Headquarters 55 Courthouse Road Cobourg, Ontario. K9A516
Subject: Five County Research:
Good morning Adam:
Trent University has an excellent program of ?nancial assistance for exceptional students seeking summer employment involving research that complements their specialized interests and studies. We provided the University with considerable detail on our regional energy from waste project and described our need for ?eld research on residual waste management practices throughout the ?ve counties.
Our proposal for a "Waste Disposal Appraiser” was accepted by the University, and our description of the required ?eld research activities was posted. Miss Ashley Holmes, a very bright third year student in the Forensic Science program applied for the appointment. Ashley ful?lled all of the requirements required by Trent University and our energy from waste team, and was hired by Dr. Raymond March. Ashley started her research on the ?rst of June. She will wrap up her ?eld trips in early August in time to complete the assembly of her inventory of residual waste management practices and land?ll sites by August 21“.
We have prepared a directory of individuals Ashley will wish to Contact in the ?ve counties. We ask that you welcome Ashley when she calls and that you guide her to meet knowledgeable individualsin your organization.
We thank you for your interest and support for this promising endeavour.
705v748-3923 [email protected] Ed.K.McLel|an
/KM //;/)"xJv[// £,T
Page 121 of 168 Feasibility Study Follow-Up AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Tony Fitzgerald, Councillor Department: Council Subject: North Hastings Community Centre Arena Commission Meeting Minutes - August 12, 2020 and September 2, 2020
RECOMMENDATION: THAT Council accepts the North Hastings Community Centre Arena Commission meeting minutes from August 12, 2020 and September 2, 2020 as information only.
ORIGIN: N/A
BACKGROUND INFORMATION: N/A
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
ATTACHMENTS: Arena minutes August 12, 2020 Amendment to NHCC Arena Aug 2020 Arena minutes September 2, 2020
Prepared By:
Tony Fitzgerald, Councillor
Reviewed By: Municipal Clerk September 9, 2020 Reviewed By: CAO/Treasurer September 16, 2020 Page 122 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
N. H. C. C. Arena Commission
August 12, 2019
PRESENT: George Eastman, Ron Richard, Tony Fitzgerald, Bill Green, Emma Kearns, Kent Beynon.
ABSENT: Valarie Miles, Richard Dillabough.
GUEST: Mark Gibson
George opened the meeting at 7:00 p.m. Mark Gibson from B.D.M.H.A. was present.
APPROVAL OF AGENDA. Moved by Tony F, second by Emma K
APPROVAL OF MINUTES: Moved by Tony F, second by Bill G
George and Ron had a meeting with the Treasurer from the Town of Bancroft who is helping to get the Treasurer's reports in a better format.
MANAGER'S REPORT:
Ron has been in touch with all the user groups for the arena and the main response from them all was when the start up date would be for the ice time and the safety protocol for the Covid-19. Letters Ron received are filed with the secretary.
Mark Gibson gave an overview of what Minor Hockey was hoping to do.
The committee discussed a proposed set up date in order to put the ice in and have it ready for use.
MOTION 202-20 (A): It was moved by Tony F and second by Bill G to set Sunday September 20, 2020 to have the ice ready with a schedule of review on September 9, 2020.Emma K. made an amendment MOTION 202-20 (B) To change the date to September 27, 2020. The motion was defeated. (a) Carried.
Motion 202-20 (a) Carried.
Page 123 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
Propane: Stinson has received the contract again for the next two years at the price of $0.4260 plus carbon tax and HST per litre for the period of September 1, 2020 to August 31, 2022.
Letter proposals from Stinson and Superior Propane are filed with the secretary.
North Hastings District Hospital made a request to use the parking lot at the arena for Covid-19 testing on August 24 and August 29th. They would need the use of the washrooms for staff use only.
This was discussed among the members and the following motion was made.
MOTION 203-20: It was moved by Emma K and second by Tony F that the N.H.D.H. can use the parking lot for Covid-19 testing and washrooms will be opened for the staff use at a cost of $300.00 for the two days of August 24 and 29th. Carried.
George asked Ron to check on pricing for a new computer system for the arena. Ron approached Byte by Byte on pricing for this. He was advised from Byte by Byte to look again in October for cost savings maybe from box stores. Laptops he has average from $600.00 to $700.00.
Letter from Byte by Byte on file with secretary.
MOTION 204-20: It was moved by Tony F and second by Bill G to leave Ron in charge of finding a lap top up to $1,000.00. Carried.
TREASURER'S REPORT: was gone over and approved by all present.
MOTION 205-21: It was moved by Tony F and second by Bill G to change the date of the next meeting to September 2, 2020. Carried.
Kent Beynon gave an update on the pending gym with some start up costs. He will advise when he gets more figures.
Meeting adjourned at 8:15 p.m.
Submitted by Wilma Robinson for N.H.C.C. Arena Commission
Page 124 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
N.H.C.C. Arena Commission
Amendment to August 12, 2020 Minutes
MOTION 202-20: It was moved by Tony F and second by Bill G to set Sunday September 20, 2020 to have the ice ready with a schedule of review on September 9, 2020.
Emma K disagreed with this date and wanted an amendment made to the motion date and change it to September 27, 2020.
This amendment was voted on by the members and defeated.
The original motion was again voted on and carried.
Submitted by Wilma Robinson for N.H.C.C. Arena Commission.
Page 125 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
N.H.C.C. ARENA COMMISSION
September 2, 3030
PRESENT: George Eastman, Ron Richard, Valarie Miles, Emma Kearns, Tony Fitzgerald, Bill Green
ABSENT: Richard Dillabough
George E opened the meeting at 7:03 p.m with the above members present.
APPROVAL OF THE AGENDA: Moved by Valarie M. second by Emma K.
APPROVAL OF THE MINUTES: Moved by Emma K, second by Tony F.
MANAGER'S REPORT:
Ron discussed the canteen issues with the previous owners who are not going to run the canteen this year due to Covid-19 but will revisit it again next year. They would be willing to sell the equipment.
It was discussed and decided to leave it on hold until next year with the arena board looking after the vending machines. The equipment will stay in the canteen until further notice. This may be in the best interests of the board.
MOTION 206-20: It was moved by Emma K and second by Valarie M that the arena board will take over the vending machines for the time being.
Carried.
The roof leaks have been repaired by White Top Roofing. All seems good now. We'll wait and see what the snow fall brings.
The surplus glass was advertised and all sold in one day.
The financial statement was prepared by Bakertilly as part of the Town of Bancroft audit. Each member received a copy and will have it for their respective townships.
Page 126 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
Future operations of the arena will have the user groups follow very strict rules set out by the health unit. Ron R. will have a check list to follow very closely or the arena could be shut down if not followed.
Ron gave a report on how the hours for user groups were coming in. These hours will show roughly what the budget will look like at this time.
MOTION 207-20: It was moved by Valarie M, second by Bill G to instruct Ron to present the arena committee with a fiscal update of the budget.
Carried.
TREASURER'S REPORT:
The treasurer's report was gone over by all present and approved.
MOTION 208-20: It was moved by Valarie M, second by Emma K to accept the financial report dated September 2, 2020.
Carried.
NEXT MEETING: October 14, 2020 at 7p.m. Meeting adjourned 8:00 p.m.
Submitted by Wima Robinson for N.H.C.C. arena commission.
Page 127 of 168 North Hastings Community Centre Arena Commission Meeting Minutes - Augus... AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Dorothy Gerrow, Councillor Department: Council Subject: Trails Risk Management Webinar by Frank Cowan
RECOMMENDATION: THAT Council accepts this report "Trails Risk Management Webinar by Frank Cowan" as information only, as submitted.
ORIGIN: Councillors and Staff were invited to participate in a free Webinar on July 28 2020, regarding Trail Risk Management put on by Frank Cowan Insurance Company, our Municipal Insurers. I have prepared a brief summary of this 90 minute webinar that I found most interesting and informative.
BACKGROUND INFORMATION: The first presentation was by Christine Carter, a lawyer with Papazian, Heisy, Meyers, Barristers & Solicitors Trails – Are you Court Ready We have approximately 64,000 Km trails in Ontario. There are a variety of different trails. Multi Use, Walkways, Boardwalks, utility corridors, rail lines, forestry and mining access roads. Approx 800,000 people using hiking trails on an annual basis. Approx 580,000 people using snowmobile trails and ATV trails. There are other users as well for example horseback riders, cross country skiers etc. Occupier’s Liability Act – Duty of Care is set out in section 3 (1) and ( 2 ) of this act. The Act also defines “occupier” which will include the person who has responsibility for and control over the condition of the premises (also includes a Municipality) or activities there carried on Premises are defined as land and structures. Lesser Duty of Care = the key of what she is talking about. There is a section that protects occupiers. The Province has provided some protection as they encourage recreational activities on these trails. They realize if they are using the trails for the activities that the government wants people to enjoy the trails. Therefore, they have set out this Lesser Duty of Care but to be draw protection in this regard, you must mark the trail as a Recreational Trail. Other requirement is no fee charged for the use of these trails with exceptions noted in Section 3(1) of the Act which means the people using the trails are using at own risk as long as you have not created a danger on this property with deliberate intent of harm.
Page 128 of 168 Trails Risk Management Webinar by Frank Cowan AGENDA ITEM #i) Dally v London (City of) is case law that details why marking trails as Recreational Trail at the Trail entrance, in our bylaws and on our maps and these things can be used to satisfy the courts that you have recreational trails. This applies to off road allowance areas and not roads. Do our trails have the words "Recreational Trails" at the entrance plus our bylaws? I did not take the Poll because I didn’t know the answer but during the webinar apparently 61% of listeners do not have “Recreational Trail” noted at the entrance points of their trails and this is a concern. Design and Maintenance Standards for Trails - Reckless Disregard. The following case law speaks to Design and Maintenance Standards and Reckless Disregard. Case Law is important because the Courts base decisions on precedents previously set. 1. Kenny v London 2. Herbert v Brantford 3. Campbell v Bruce County 4. Labanowizc v Fort Erie
Trails Strategy The Minister of Health Promotions long term plan establishing direction for planning, managing, promoting and using trails in Ontario. Ontario Trails Act 2016 1. Increase the awareness about and encourage the use of trails 2. To enhance Trails and Trails experience 3. To protect Trails for today’s generation and tomorrow’s generation 4. To recognize the contribution that trails make to the quality of life in Ontario
Takeaway 1. Sign your Trails and use the term "Recreational Trails" 2. Be creative and include areas around storm water management ponds, frozen trails, skateboard park facilities, Bruce county type facilities etc. 3. Document maintenance activities
The next speaker - Jeff Jackson –Professor, Coordinator, Outdoor Adventure /Action Sports Parks Program, Algonquin College Trail Designs User alternative prospective Risk Assessment Review He talks about the Bruce County Lawsuit as to their bike park He talks about a mountain bike user that actually died in North Vancouver on a teeter-totter structure designed for mountain bike users. I believe he said this matter is still before the Courts. What do Users Want 1. Fulfillment 2. Engaging Trails 3. Choice 4. Challenge 5. Assumed risk; normal risk Assumption of risk equals knowing the risk. However, if, for example there are steep cliffs on the trail, and access is denied to that area, that is not considered an assumed risk and a sign depicting the warning must be placed. If it is not posted, “failure to warn” will be the argument. He also warns of too many signs. People won’t read them. Need one or two signs at eye level.
Page 129 of 168 Trails Risk Management Webinar by Frank Cowan AGENDA ITEM #i) Ontario Trails Council have put Trails categories Type I – paved recreation path urban Type II – natural trail service can be urban or rural Type III – developed or semi developed trail Type IV – undeveloped trail – doesn’t need markings They want a User Safety System – Emergency Response Plan Inspection and Maintenance Signage – Assumption of Risk when risk is unexpected Legal Baseline says trail users are assuming the risks (the normal risks)
Signage Principles 1. Minimum number of unavoidable signs 2. Warn of hazards commensurate with visibility and severity of hazard – assumed risk 3. User prospective He used an example of a fallen tree on the trail. He said this would not require a sign as it’s visible and clearly the trail is closed because the tree is blocking the trail and will be opened when clean up is complete. However, a large washout on the trail is not as visible and must be clearly marked and blocked off to mitigate risk. Merely putting caution tape across trail is not sufficient. It would have to have a barricade on both sides of the washout. The question this year is “Could I be sued if you get Covid 19 on trail”. He advised that maybe in March of 2020 as it was an unknown hazard and signs would have been helpful but by August not so much and the info is quite widely known so it is a known hazard. Signs need to be viewed from a Users Prospective. Therefore, keep them minimal and to the point and to the users prospective.
The last speaker was: Brian Anderson Frank Cowan, Road Specialist. He has produced papers for municipal infrastructure management and trained staff across the province on topics that cover asset management principles and minimum maintenance standards. He talked about why people take risks. He also spoke about whatever you build you must maintain. There are many considerations with this subject. The design, the ability to maintain based on the design, the project budget and the annual costs and how they will be funded such as staffing requirements, equipment requirements and frequency of amenity renewal or replacement. He spoke about Trail Plans and Trail Inspection Reports. He advised that including well defined maintenance procedures that would be outlined in a procedure’s manual. These procedures should follow industry Best Practices. Essentially in the world of litigation, it’s not what you did but what you can PROVE you did.
This was a very interesting webinar and I am very happy our insurer offered same.
FINANCIAL IMPACT: webinar free of charge
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Prepared By: Page 130 of 168 Trails Risk Management Webinar by Frank Cowan AGENDA ITEM #i)
Dorothy Gerrow, Councillor
Reviewed By: Municipal Clerk September 8, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 131 of 168 Trails Risk Management Webinar by Frank Cowan AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Nancy Matheson, Councillor Department: Council Subject: Downtown Revitalization – Phase 1
RECOMMENDATION: THAT Council accept this report “Downtown Revitalization - Phase 1” as information only, as submitted
ORIGIN: N/A
BACKGROUND INFORMATION: As everyone is aware, council approved “Phase 1” of the funding, for the purchase of the benches and garbage receptacles.
Downtown merchant liaison, Linda Lang and the merchants, did a walkabout of the downtown core to determine the most suitable and effective locations for placement.
On September 2nd, our Operations Manager Adrian Tomasini, CAO/Treasurer David Stewart and myself, joined Linda Lang to mark the locations of the benches, which were put in place later that day.
The placement is as follows;
• 2 benches at the HH Public library with a garbage receptacle in between • 1 bench in front of Maynooth Gas • 3 benches in the Hastings Highlands Centre courtyard, with the existing garbage receptacle painted black to match and placed over by the greenery • 1 bench in front of Toadestone Craftworks • 1 bench between Brush with the North and The Old Peterson Road Gallery • 1 bench and garbage receptacle in front of the LCBO • 1 bench in front of the Maynooth Community Centre • 1 bench and garbage receptacle in front of Maynooth Public School beside Memories Cafe • 1 bench to be placed in front of the IDA after construction is completed
*The Operations Manager is still working on the feasibility of a bench in front of the Maynooth General Store due to the slope and narrow property available Page 132 of 168 Downtown Revitalization – Phase 1 AGENDA ITEM #i)
The street lights will be installed this week.
The downtown merchants are currently working on Phase 2 of the Revitalization project.
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Prepared By:
Nancy Matheson, Councillor
Reviewed By: Municipal Clerk September 15, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 133 of 168 Downtown Revitalization – Phase 1 AGENDA ITEM #ii)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Nancy Matheson, Councillor Department: Council Subject: Brighten the Night Christmas Parade and Kids Party
RECOMMENDATION: THAT Council accept this report “Brighten the Night Christmas Parade and Kids Party” as information, as submitted.
ORIGIN: N/A
BACKGROUND INFORMATION: It is with deep regret that the organizers of the “Brighten the Night Christmas Parade" have had to make the decision to cancel the Xmas Parade for 2020, due to the restrictions imposed during Covid- 19. The health and safety of the residents of Hastings Highlands is of the utmost concern during these unprecedented times. Thank you for your understanding.
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
Prepared By:
Nancy Matheson, Councillor
Reviewed By: Municipal Clerk September 15, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 134 of 168 Brighten the Night Christmas Parade and Kids Party AGENDA ITEM #i)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Alex Walder, Councillor Department: Council Subject: Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2020 and August 13, 2020
RECOMMENDATION: THAT Council accepts the Eastern Ontario Trails Alliance (EOTA) Board meeting minutes from July 9, 2020 and August 13, 2020 as information only.
ORIGIN: N/A
BACKGROUND INFORMATION: N/A
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
ATTACHMENTS: Eastern Ontario Trails Alliance Board Meeting Minutes July 2020 - FINAL Eastern Ontario Trails Alliance Board Meeting Minutes Aug 2020
Prepared By:
Alex Walder, Councillor
Reviewed By: Municipal Clerk September 10, 2020 Reviewed By: CAO/Treasurer September 16, 2020 Page 135 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2... AGENDA ITEM #i)
Eastern Ontario Trails Alliance Board Meeting Minutes Thursday July 9th, 2020 at 10:00 AM
In Attendance: Cindy Cassidy – EOTA, Erica Kirby – EOTA, Rick English – Mun. of Trent Hills, Bernie Donaldson – Mun. of Marmora and Lake, Alex Walder – Hastings Highlands, Dave Gerow – Havelock Belmont Methuen, Loyde Blackburn – Hastings County, Cam McKenzie – Mun. of Highlands East, Fred Fowler – North Frontenac, Tom Dewey – Central Frontenac, Dan Hughey – Carlow Mayo, Bill Cox – Addington Highlands, Jeremy Solmes – Stirling-Rawdon, Robert Sararas – Centre Hastings
Absent: Wayne Wiggins – Town of Bancroft
Welcome & Introductions: Chair called the meeting to order and reminded all board members to give any pecuniary interest. Chair advised that we would be moving the OFATV agreement to the beginning of the meeting and we would need to go into a closed session. Motion to move to closed session made by board member Loyde Blackburn, seconded by board member Tom Dewey. Approved.
OFATV Agreement: Board member Rick English thanked everyone for their hard work on this. He also asked how many KM of trail are in Hastings County. Approximately 200 KM but Cindy will have our map maker get the exact figure. Board Chair Dave Gerow said all board members are doing a good job for EOTA and we should do everything we can to reach the agreement with OFATV and Hastings County. It was questioned how the trails will be managed at the end of Hastings County trail. Would there be signage? Cindy advised yes we will need to add signage. Board member Alex Walder pointed out the transparency clause on Page 1 of the agreement. This needs to be firm and followed. Alex feels the agreement should only be for 1 year in case there are issues or improvements we can make. Board member Dan Hughey thanked everyone for their hard work and he feels this is the best agreement that could be made. Motion made to move ahead with the agreement with OFATV that Hastings County has drawn up, as long as the Province is in agreement as well. Motion made by board member Jeremy Solmes, seconded by board member Robert Sararas. Approved.
Minutes: No issues. Motion to approve minutes made by board member Dan Hughey, seconded by board member Bill Cox. Approved.
Business Arising from Minutes: Cindy thanked the board on behalf of staff for the increase, it was greatly appreciated.
Financials: Financial sheet was sent out to board and reviewed. Cindy will update the coordinator information for next meeting. Peterborough ATV has also made a contribution to EOTA. Motion to accept financials made by board member Bernie Donaldson, seconded by board member Rick English. Approved.
Page 136 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2... AGENDA ITEM #i)
EOTA Board Meeting Thursday July 9th, 2020 Page 2
Correspondence: Imperial Oil agreement from Hastings County was sent to EOTA for review. Cindy would like to change where it says “reasonable repairs” to “total repairs”. Board chair Dave Gerow thinks we should go ahead with Hastings County and not have a separate agreement with them. Board member Loyde Blackburn agrees with this as any issues will go to Hastings County Planning. Motion made to sign agreement with Hastings County with one slight change. Motion made by board member Loyde Blackburn, seconded by board member Dan Hughey. Approved. Cindy has been speaking with Ministry staff about grants and will keep the board updated.
Eastern Ontario Leadership Council: Cindy advised that Ron Higgins approach her and Soren from OFATV to have a meeting one on one. EOLC supported Ron to work to get a One Pass system and to get support of the Eastern Ontario Leadership Council, Eastern Ontario Wardens Caucus, Eastern Ontario Mayors Caucus and the Western Ontario Wardens Caucus. Cindy spoke with Ron and suggested she sit down with Soren first and try to work everything out and agree to a One Pass system. Motion made to move forward with meeting with Soren. Motion made by board member Rick English, seconded by board member Dan Hughey. Approved.
Other: A press release was sent out to all newspapers in the area. MTO is allowing all ATV’s and dirt bikes on roads as of July 1st, 2020. Cindy is hoping this will open up funding for Municipalities. Board member Rick English asked Cindy to keep board up to date on the OFATV agreement Board member Robert Sararas advised that the Trail of Two Lakes is looking the best it ever has. Board chair Dave Gerow advised he would like to meet in August. It will be determined in the coming weeks if it will be a zoom meeting or a in person meeting. Board member Loyde Blackburn has offered a building in his Municipality that would like with social distancing if we want to meet in person. Maintenance schedule has been added to the interactive map Sharbot Lake to boundary in Central Frontenac contract has been awarded to repair 14 KM North of Sharbot Lake.
Motion to adjourn made by board member Rick English.
Page 137 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2... AGENDA ITEM #i)
Eastern Ontario Trails Alliance Board Meeting Minutes Thursday August 13th, 2020 at 10:00 AM
In Attendance: Cindy Cassidy – EOTA, Erica Kirby – EOTA, Rick English – Mun. of Trent Hills, Alex Walder – Hastings Highlands, Dave Gerow – Havelock Belmont Methuen, Loyde Blackburn – Hastings County, Cam McKenzie – Mun. of Highlands East, Fred Fowler – North Frontenac, Tom Dewey – Central Frontenac, Dan Hughey – Carlow Mayo, Bill Cox – Addington Highlands, Jeremy Solmes – Stirling- Rawdon, Robert Sararas – Centre Hastings, Wayne Wiggins – Town of Bancroft
Absent: Bernie Donaldson – Mun. of Marmora and Lake
Welcome & Introductions: Chair called the meeting to order and reminded all board members to give any pecuniary interest. A motion was made to move into closed session. Motion made by board member Wayne Wiggins, seconded by board member Dan Hughey. Approved.
Minutes: No issues. Motion to approve minutes made by board member Bill Cox, seconded by board member Jermey Solmes. Approved.
Business Arising from Minutes: Cindy had sent out an email to the board with the exact KM of trail in Hastings County. Board member Tom Dewey asked Cindy how her meetings with Ron Higgins were going. Cindy advised this will be discussed later in the meeting.
Financials: Financial sheet was sent out to board and reviewed. Cindy will update the coordinator information for next meeting. Cindy advised the board that EOTA is doing really well. Board chair Dave Gerow asked about starting a reserve, Cindy advised she would look into this and it can be discussed in September meeting. Motion to accept financials made by board member Tom Dewey, seconded by board member Rick English. Approved.
Correspondence: Cindy went through the Peterborough County roads master plan letter we had received. She advised the board that we can respond to this if we wish. Board member Wayne Wiggins advised the board that Town of Bancroft has passed the new MTO rules at their last council meeting. Board member Dan Hughey asked if EOTA could send out a letter to the Minister of Transportation on the wording in the new rules for UTV’s with trax. Cindy asked board member Dan Hughey to put something together and send it to her and we would have the letter sent to the Minister as well as MPP Daryl Kramp. EOTA received a letter from Community Futures Development Corporation of North & Central Hastings and South Algonquin for funding. EOTA will be applying for this funding to have a new map printed. A motion was made to have Cindy proceed with applying for this funding. Motion made by board member Dan Hughey, seconded by board member Robert Sararas. Approved.
OFATV: Cindy advised the board that in regards to the OFATV agreement with EOTA and Hastings County she has heard the OFATV AGM is not until October so we would likely not hear back from them until after their AGM. Cindy advised the board that she has still not heard back from the Province with
Page 138 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2... AGENDA ITEM #i)
EOTA Board Meeting Thursday August 13th, 2020 Page 2
their approval or comments on the agreement. The agreement will be on hold until we hear back from the Province. Cindy has been speaking with Mayor Ron Higgins and we are working on putting a plan together. The new plan will be under the RTCO working with manufacturers and the government for shared use trails. We would be exempt from HST because it will be a not-for-profit charitable organization. This will be more structured and organized. We will be working with Oasis for a one insurance plan for all. This could be long term and could save money in the long run and we would not have to worry about possibly not having insurance in the next years. Our deductible would be more, but it would be worth it. OFSC could be included in this plan to offer them extra insurance. Board member Wayne Wiggins said he believes it is very important for EOTA to have a reserve as we move forward with these new plans. Cindy advised we are working on a new document for the new plan and she will share it with the board once it is complete. Cindy also advised she spoke to Bob Ramsay from COHV and update him on the new plan.
OFSC: EOTA received a new agreement sent from Terry. This agreement has been sent to our insurer for review. This could be the last one if the insurance agrees. Cindy advised we will set up another meeting with the group once we hear back from the insurer.
Other: Board chair Dave Gerow thanked the board members for agreeing to meet in August as we have a lot going on. Board member Robert Sararas expressed his sympathies to Cindy and her family on the passing of her brother in law. Board member Loyde Blackburn said we had a great very positive meeting. Board member Wayne Wiggins advised the board that grading had been done in the Bancroft area. He also advised that because of the hot weather we have had this summer some areas were very dry and dusty. Town of Bancroft will be helping EOTA put down crushed rock in this area. Board asked to have the MTO link send to them. Erica will send out right after the meeting. Board member Rick English was in the Coe Hill area recently on the trail and said it was in excellent condition. He has also heard from others that the EOTA are very well maintained and in great condition.
Motion to adjourn made by board member Rick English.
Page 139 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - July 9, 2... AGENDA ITEM #ii)
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations - 23 Sep 2020 To: Members of Council From: Alex Walder, Councillor Department: Council Subject: Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendation for Deputy Fire Coverage
RECOMMENDATION: THAT Council accepts and approves the DRAFT Minutes of the Municipal Fire Task Force Ad Hoc Committee meeting held on August 20, 2020; and
FURTHERMORE THAT Council approves the Committee's recommendation that the current model of the on-call Deputy Fire Chief coverage remain until Council can make a permanent decision on the on-call model moving forward as part of staffing discussion/decision.
ORIGIN: At the July 8, 2020 Special Meeting of Council, Council resolved (as part of resolution 288-2020): THAT Council directs staff to proceed with the formation of a Municipal Fire Task Force to deal with Capital budget forecasting and any outstanding Council Resolutions related to Fire Services;
BACKGROUND INFORMATION: The Municipal Fire Task Force Committee met on August 20, 2020 for their first meeting.
FINANCIAL IMPACT: As currently in place for “on-call Deputy Fire Chief coverage”.
LINK TO STRATEGIC PLAN: STRATEGIC PRIORITY #2 RATIONALIZE INFRASTRUCTURE Goal: Fire Services Plan
REFERENCES: Municipal Fire Task Force Ad Hoc Committee
ATTACHMENTS: Municipal Fire Task Force Ad Hoc Committee - 20 Aug 2020 - Minutes - Pdf
Prepared By: Page 140 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Alex Walder, Councillor
Reviewed By: Municipal Clerk September 11, 2020 Reviewed By: CAO/Treasurer September 16, 2020
Page 141 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
Municipality of Hastings Highlands Municipal Fire Task Force Ad Hoc Committee Minutes
August 20, 2020 - Municipal Fire Task Force Ad Hoc Committee at the Hastings Highlands Council Chambers
Committee Members Present: District Chief Jon Anderson, Mayor Vic A. Bodnar, (Ex Officio) Councillor Tony Fitzgerald, Councillor Dorothy Gerrow, Fire Chief Jason Post, District Chief Bryce Robinson, Councillor Alex Walder.
Staff Present: David Stewart - CAO/Treasurer, Suzanne Huschilt - Municipal Clerk. Others: None.
1 Call to order:
The Clerk called the meeting to order at 9:00 a.m. and completed a roll call. A quorum of Committee Members was present.
2 Deletions or Additions to the Agenda:
None.
3 Appointment of Committee Chair:
Appointment of Committee Chair
FTF Comm Gerrow (1-2020) THAT the Committee appoints Councillor Walder as Committee Chair.
Recorded Vote:
Committee Member Anderson: FOR Ex-Officio Committee Member Bodnar: FOR Committee Member Fitzgerald: FOR Committee Member Gerrow: FOR Committee Member Post: FOR Committee Member Robinson: FOR Committee Chair Walder: FOR
Page 1 of 8
Page 142 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
Carried
4 Approval of Agenda:
Approval of Agenda
FTF Comm Gerrow (2-2020) THAT the Committee approves the agenda for the August 20, 2020 meeting.
Recorded Vote:
Committee Member Anderson: FOR Ex-Officio Committee Member Bodnar: FOR Committee Member Fitzgerald: FOR Committee Member Gerrow: FOR Committee Member Post: FOR Committee Member Robinson: FOR Committee Chair Walder: FOR Carried
5 Disclosure of pecuniary interest and the general nature thereof:
None.
6 Delegate Alternate Chair Authority:
In the case the Chair must leave their seat
FTF Comm Anderson (3-2020) THAT the Municipal Fire Task Force Ad Hoc Committee appoints Fire Chief Post as Alternate Chair for today's meeting.
Recorded Vote:
Committee Member Anderson: FOR Ex-Officio Committee Member Bodnar: FOR Committee Member Fitzgerald: FOR Committee Member Gerrow: FOR Committee Member Post: FOR Committee Member Robinson: FOR Committee Chair Walder: FOR Carried
Page 2 of 8
Page 143 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
7 Adoption of Minutes:
None.
8 Public Input:
Please email the Clerk prior the meeting at [email protected] in order to provide input during this section of the agenda. Members of the public may comment or ask questions to Committee, through the Chair, without debate or criticism, regarding matters on the agenda. These comments and questions are to be received by Committee and there will be no expectation for Committee to reply to each comment or question.
Received August 17, 2020 "Good morning it has come to our attention that there is a Ad Hoc meeting this Thursday concerning the Fire Departments, we feel very strongly that we are in great need of the Lake St. Peter Department for the safety of our property and our comfort knowing the department is close to us in this area. This fire department is well trained and dedicated and never fails to be here when the need arises in a short time frame which is always important for those whose home and lives are on the line . Please consider all the good they do overriding the cost." Sincerely Lynda and Glenn West, Boulter Lake
Received August 17, 2020 "We are against closing the Lake St. Peter fire hall. Closing this fire hall would impact the response times in fire and other health and safety situations for the Lake St. Peter, Mink Lake area. Our volunteer fire fighters are hardworking, skilled and do a great job. Closing the Lake St. Peter fire hall not only effects our safety but also creates an added financial burden in that our fire insurance coverage would rise by at at least 15%. Many of us are senior citizens and not having a fire hall here in Lake St. Peter would increase our stress for fast fire response and also create an increased financial burden as we are on fixed incomes. Please take this into consideration when making your decision." Doug and Jacky Shannik, Lake St. Peter
Received August 17, 2020 "As full time resident of Lake St. Peter, Hastings Highlands, we are genuinely grateful for the dedication of our 1st response team in our local Fire Station 5 at Lake St. Peter. On an early morning of January 2018, we were waking up and witnessing an inconceivable horrific scene. Our workshop, which is located next to our house, was fully engulfed in fire. Our 1st reaction was to call our next door neighbour, Wayne McPherson, who is the deputy fire chief of Fire Station 5, Wayne calmly instructed us to call 911. By the time we hang up the phone with 911, Wayne had already driven out of his driveway. Within 6 minutes, Wayne and the other voluntary fire fighters of Fire Station 5
Page 3 of 8
Page 144 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
had arrived at the fire scene with tanker trucks, and immediately started taking charge. Wayne has also dispatched other fire stations for support. Our voluntary fire fighters worked selflessly and courageously to combat our burning building in fragile cold weather condition and continuously to spray water to cool the propane tanks. Without the close proximately of our local fire station, the quick emergency response and swift actions of our voluntary fire fighters, our house and perhaps our neighbours’ properties might likely have been lost or extensive damaged. Our local fire station 5 is the pillar of our 1st emergency response service, and we are in full support of it and are deeply concern the fate of it’s future. With the statement of Vision and Mission that was adopted by our council of the Municipality of Hastings Highlands, we are confidants that our council, CAO and Fire Chief will make integrity corporate commitment. Along with prudent infrastructure planning and management on the priority of our protection services, and maintain record emergency respond time to protect life and property of our community." Sincerely, Norm Wills & Josie Wills, Lake St. Peter
Received August 18, 2020 "I am a Senior Resident of Lake St. Peter and feel very strongly about our fire dept. They have gone through vigorous new training and are caring people about their jobs. I feel safe in knowing they are here to support us in an emergency. Also consideration should be taken that our House Insurance would be much higher, if we would even be able to get it knowing we didn't have a fire dept. Some of us are seniors and need all the protection we can get. I feel strongly about our fire dept and community centre at Lake St. Peter and hope that they are both still in our future. This is a great community and we want more people to reside here. Here is hoping you do too." A concerned resident, Annie Murphy
9 New Business:
Committee Terms of Reference -Developing a master fire plan: what the overall structure of the fire service will be -There is a lot of research and costing analysis and year-over-year cost that will need to be done -A plan will be developed and the committee can adjust it -Strategic Plan to be followed - Priority #2 Rationalize Infrastructure/Goal of fire services plan with actions outlined -More specifically the Committee will review the current issues facing the fire service i.e. where we are and identify where we are going with developing a fire services plan -The Committee will look at services structure - staffing, training, stations, communications, level of service -Capital Budget Forecasting will happen after the service structure is complete -The Committee worked on the Terms of Reference Document and staff will continue working on it and bring it back to the next Committee Meeting for review
Page 4 of 8
Page 145 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
Committee Member Bodnar left the meeting at 9:18 a.m. and returned at 9:19 a.m.
Communications Tower -Fire Department is broadcast off the tower on Selby Hill -Department is mandated to have radio communications with dispatch centre -We will have to invest some funds to bring it up to a standard or make the tower sustainable -This is a high priority for discussion -No work has been done to the tower itself, only work done surrounding the tower -Alternatives have been investigated, none are viable to be functional
Deputy Chief Position Job Description -Discussion in regards to reviewing the Deputy Fire Chief position so Fire Chief has support and consistency for the fire stations -Overall Level of Service needs to be discussed first -Minimal changes to the Job Description needed -To return to this item at a more appropriate time in order to make a recommendation to Council
Deputy Chief Current Coverage Situation -District Chief is on-call relief for Fire Chief for 24 hour coverage every 2 weeks on a rotating basis, which began during the start of Covid-19 -Coverage for vacation has been a challenge -Discussion on providing support for the District Chiefs with a Deputy -Only the coverage is being provided at this time, not tasks from the job description -Discussion on how regular presence at fire halls is important, and a Deputy Chief can fill that void -The Fire Chief/Deputy Chief oversees and supports incident command during a fire call with coaching, support and mentoring. This will continue until Officer training is complete -The Fire Chief is not legislated to attend each fire call -Suggestion by the Fire Chief on current structure with 5 stations, equipment and the amount of volunteers to be managed warranting the possibility of hiring a temporary possible full-time Deputy until a permanent decision is made on the structure. Deputy Chief could assume some of the Administrative Assistant's duties, bringing that position back to 3 days a week -Discussion on how the coverage in the current model should remain until current District Chiefs finish the necessary training -Master Fire Plan, which is the big picture will be drafted after the research and analysis of the Committee -Until that time, recommendations will be put forth to Council in regards to the current model in regards to coverage and if they wish to continue with it
Page 5 of 8
Page 146 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
The Chair called for a recess at 10:33 a.m. and reconvened at 10:44 a.m.
Vacuum Tanker Purchase -Newest tanker is 24 years old -Purchase should be decided on prior to master plan; looking for good used tankers -Need an evaluation or qualitative process for looking at the apparatus -Apparatus and replacement schedules to be part of master fire plan -Can continue with purchases, but Clerk will bring item back to the next Committee meeting if clarification is needed on the disposition of the motion re: the two tankers.
Fire Underwriters Survey (Information Purposes) -Important decision with cost implications in rating the stations -Recruitment drive would be necessary -Stations that are currently rated are Stations 1 and 4 -Our guiding principles in decision making can not dictate fire underwriters -If the plan Council chooses allows for a station to be rated in the future then this would be positive -Our objective is to provide level of service not adhere to insurance protocols that industry is volatile as municipal government has no stake in the game -Education of stakeholders on how we don’t control the insurance prices needs to be made clear -We can deliver the fire services successfully that we can afford to residents without being rated -Having Fire Stations rated would take additional staff >15 and front-line pumper less than 20 years old -$350,000 - $400,000 for this type of machine and is required to be replaced every 4 years to maintain rating -A rating is not based on building deficiencies or size it is based on the personnel and the equipment
Quotes for Fire Alarm System at Hastings Highlands Centre -165 people is capacity without and alarm system -Spending >$80,000 to accommodate perhaps an additional 150 people for engineered drawings and equipment -Fire Chief will bring those exact calculations back to Committee -Discussion on getting more quotes, identified finding companies is a challenge and a niche market, some companies will not quote without an engineered drawing given to them first -A report will come back to Committee at a future meeting with quotes and information from insurance company
Station Four (4) Capital Project -Pause on moving forward with capital project until the Committee makes final decisions and recommendations to Council
Page 6 of 8
Page 147 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
-Discussion on consolidation, priorities list -Fire Chief to bring back a report or chart on status of buildings, status of equipment, personnel, staffing-where volunteers live in relation to the station, if any stations have capital needs
10 Recommendations:
Recommendation to Council re: Deputy Fire Chief Coverage
FTF Comm Gerrow (4-2020) THAT the Committee recommends that the current model of the on-call Deputy Fire Chief coverage remain until Council can make a permanent decision on the on-call model moving forward as part of staffing discussion/decision.
Recorded Vote:
Committee Member Anderson: FOR Ex-Officio Committee Member Bodnar: FOR Committee Member Fitzgerald: FOR Committee Member Gerrow: FOR Committee Member Post: FOR Committee Member Robinson: FOR Committee Chair Walder: FOR Carried
11 Next Meeting Date:
At the call of the Chair, in consultation with the Fire Chief - late September 2020.
12 Public Input:
None.
13 Adjournment:
Adjournment at 12:05 p.m.
FTF Comm Fitzgerald (5-2020) THAT the Municipal Fire Task Force Ad Hoc Committee adjourns.
Recorded Vote:
Page 7 of 8
Page 148 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #ii)
Municipal Fire Task Force Ad Hoc Committee Minutes Thursday, August 20, 2020
Committee Member Anderson: FOR Ex-Officio Committee Member Bodnar: FOR Committee Member Fitzgerald: FOR Committee Member Gerrow: FOR Committee Member Post: FOR Committee Member Robinson: FOR Committee Chair Walder: FOR Carried
Alex Walder, Committee Chair Suzanne Huschilt, Municipal Clerk
Page 8 of 8
Page 149 of 168 Municipal Fire Task Force Ad Hoc Committee Draft Minutes and Recommendat... AGENDA ITEM #
AGENDA ITEM REPORT
Meeting: Regular Meeting of Council, Operations and Planning - 20 Jan 2021 To: Members of Council From: Alex Walder, Councillor Department: Council Subject: Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - November 12, 2020
RECOMMENDATION: That Council accepts the Eastern Ontario Trails Alliance (EOTA) Board meeting minutes from November 12, 2020 as information only.
ORIGIN: N/A
BACKGROUND INFORMATION: N/A
FINANCIAL IMPACT: N/A
LINK TO STRATEGIC PLAN: N/A
REFERENCES: N/A
ATTACHMENTS: Eastern Ontario Trails Alliance Board Meeting Minutes Nov 12 2020
Prepared By:
Alex Walder, Councillor
Reviewed By: Municipal Clerk December 1, 2020 Reviewed By: CAO/Treasurer December 9, 2020
Page 150 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - November ... AGENDA ITEM #
Eastern Ontario Trails Alliance Board Meeting Minutes Thursday November 12th, 2020 at 10:00 AM
In Attendance: Cindy Cassidy – EOTA, Kelly Way – EOTA, Rick English – Mun. of Trent Hills, Alex Walder – Hastings Highlands, David Gerow – Havelock Belmont Methuen, Loyde Blackburn – Hastings County, Cam McKenzie – Mun. of Highlands East, Fred Fowler – North Frontenac, Tom Dewey – Central Frontenac, Dan Hughey – Carlow Mayo, Jeremy Solmes – Stirling-Rawdon, Robert Sararas – Centre Hastings, Wayne Wiggins – Town of Bancroft
Regrets: Bill Cox, Bernie Donaldson
Welcome & Introductions: Chair David Gerow called the meeting to order and reminded all board members to give any pecuniary interest. A motion to go into Closed Session was made by board member Wayne Wiggins and seconded by board member Tom Dewey, approved. Motion to move forward on what was discussed in Closed Session made by board member Loyde Blackburn and seconded by board member Jeremy Solmes, approved.
Minutes: Motion to approve October board minutes made by board member Jeremy Solmes, seconded by board member Fred Fowler.
Business Arising from Minutes: MPP Daryl Kramp and Finance Minister Rod Phillips have received a presentation from EOTA. A letter was sent to Peterborough County with regards to the County forest.
Financials: Chair Gerow asked if everyone got a copy of the financials. Cindy pointed out that under Schedule B there would be $139,000.00 from the OFSC for winter grooming and other maintenance and OFSC will provide EOTA with actual dollars spent. Board member Tom Dewey asked how much money the snowmobile clubs have spent so far. Cindy replied that this is a projection for 2021, so no actual dollars yet. Board member Wayne Wiggins asked if the $50,000.00 from the income column should be removed. Board member Wayne Wiggins asked about the 2020 contribution from the town of Bancroft. It is not shown on the monthly summary. Board member Tom Dewey asked about our HST rebate. Cindy told him that we receive our rebate twice yearly. (January and July). All bridges and culverts will be finished by the end of November. We have $35,000.00 owning from Canadian Experiences Fund. The Canadian Experiences Fund may have more money for EOTA as not all funded projects were done due to Covid. Chair David Gerow asked about a bridge west of Campbellford that is closed. Cindy replied that it will be open soon. Motion to approve the financials made by board member Loyde Blackburn, seconded by board member Wayne Wiggins. Approved. Correspondence: EOTA sent a letter to Peterborough County expressing potential interest with regards to managing the Peterborough County forest. EOTA has until Nov 30th to submit a delegation request to attend ROMA 2021. Board member Wayne Wiggins thinks it is important to stay in front of Ministers. Chair David Gerow asked
Page 151 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - November ... AGENDA ITEM #
EOTA Board Meeting Thursday, November 12, 2020 Page 2 DRAFT Correspondence (Cont’d): Cindy Cassidy to follow up and send a submission to ROMA. Motion to make a submission to ROMA made by board member Wayne Wiggins, seconded by board member Jeremy Solmes. Approved. Insurance – gone up from 7,500.00 26,500.00 for October to October. We have no choice but to pay it. Our insurer is looking for cheaper premiums ( maybe by February 2021). Cindy may bring it up at ROMA. Self-insurance or retention (have a pot of money set aside 50-100 thousand for small claims). Municipalities should be included on waivers. EOTA is going completely online for pass sales in 2021. Motion to pay increased insurance made by board member Rick English, seconded by Jeremy Solmes. Approved. Motion to approve correspondence made by board member Wayne Wiggins, seconded by board member Tom Dewey. Approved. OFSC Agreement: We are using the Peterborough County template for the EOTA/OFSC agreement. All District agreements will be the same. No. 7 – user will take County out of agreement. Appendix A is replaced with Schedule B. Board member Rick English asked if the agreement was for 5 years with an out clause if changes need to be made. Scott Boon from District 2 and Terry Vaudry from District 6 will sit on the committee, representing OFSC. Board member Rick English asked if the agreement was approved today, could it be put to bed. Cindy said yes. Board member Tom Dewey asked if the OFSC would have someone sit on our board. Cindy can ask if anyone would be interested. Board member Alex Walder feels we should extend an invitation to OFSC. Board member Rick English asked about future stakeholder meetings. Meetings will happen once everything is in place. Motion to accept agreement put forward as circulated with OFSC made by board member Wayne Wiggins, seconded by board member Rick English. Approved. Cindy will send the motion to Scott Boon today. Board member Loyde Blackburn will let Hastings County know when agreement is signed by all parties. Board member Rick English would also like to know when agreement is signed. OFATV Updates: MOU was sent to Infrastructure Ontario (IO). They continue to have problems with the way the agreement is written. Cindy, board member Loyde Blackburn and others met with Hastings County to discuss the MOU. Board member Alex Walder wants a copy of IO’s letter/email sent to board members. Board member Rick English asked if IO was denying access to the trail. Cindy said no. Cindy also had a meeting with Joanne Houghton of CBRE (IO) and Justin Harrow from Hastings County to discuss the agreement. EOTA and OFATV will be meeting with Mayor Ron Higgins from the township of North Frontenac on November 25th. Ron also sits on the Eastern Ontario Leadership Council and is working with EOTA/OFATV on the One Pass Agreement. Motion to adjourn made by board member Tom Dewey, seconded by board member Fred Fowler, Approved
Page 152 of 168 Eastern Ontario Trails Alliance (EOTA) Board Meeting Minutes - November ... AGENDA ITEM #a
Notice of Motion Form In accordance with the Corporation of the Municipality of Hastings Highlands Procedure Bylaw;
Member of Council:
Hereby files a Notice of Motion to be included on the Agenda for the Regular Meeting of Council, which is scheduled to be held on:
Subject:
And which Notice of Motion to read as follows:
THAT Council
______Comments (Optional)
______
This section to be completed by the Municipal Clerk:
Date received:
Time received:
This notice will be a Motion at Meeting Date: Page 153 of 168 Deputy Mayor Hagar re: Waste Sites AGENDA ITEM #b
Notice of Motion Form In accordance with the Corporation of the Municipality of Hastings Highlands Procedure Bylaw;
Member of Council:
Hereby files a Notice of Motion to be included on the Agenda for the Regular Meeting of Council, which is scheduled to be held on:
Subject:
And which Notice of Motion to read as follows:
THAT Council
______Comments (Optional)
______
This section to be completed by the Municipal Clerk:
Date received:
Time received:
This notice will be a Motion at Meeting Date: Page 154 of 168 Deputy Mayor Hagar re: Media Coverage AGENDA ITEM #a The Corporation of the Township of Huron-Kinloss P.O. Box 130 Phone: (519) 395-3735 21 Queen St. Fax: (519) 395-4107 Ripley, Ontario N0G2R0 E-mail: [email protected] Website: http://www.huronkinloss.com
City of Oshawa Mary Medeiros City Clerk August 28, 2020 50 Centre Street South, Oshawa, Ontario L1H 3Z7
Dear Ms. Medeiros;
Re: Copy of Resolution #512
Motion No. 512 Moved by: Ed McGugan Seconded by: Carl Sloetjes
THAT the Township of Huron-Kinloss Council support the City of Oshawa in their request that the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting organizations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the effects of COVID-19 and FURTHER directs staff to forward a copy of this resolution to the City of Oshawa and the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, and Association of Municipalities of Ontario and Federation of Canadian Municipalities. Carried
Sincerely,
Kelly Lush Deputy Clerk
c.c Mr. Justin Trudeau, The Right Honourable Prime Minister of Canada, Mr. Douglas Ford, The Honourable Premier of Canada, AMO, FCM and all Ontario Municipalities.
Page 155 of 168 Township of Huron-Kinloss re: Support for City of Oshawa - social cultur... The CorporationAGENDA of Loyalist ITEM Township #b P.O. Box 70, 263 Main Street Odessa, On K0H 2H0
t: 613-386-7351 f: 613-386-3833 www.loyalist.ca
September 15, 2020
Hon. Caroline Mulroney 5th Floor, 777 Bay St. Toronto ON, M7A 1Z8
Dear Hon. Caroline Mulroney,
Please be advised that at the Regular Meeting of Council on August 24, 2020, the Council of Loyalist Township passed the following resolution:
Resolution No. 2020.33.11 Moved by: Councillor Porter Seconded by: Councillor Townend
Whereas the Ontario government, in partnership with the federal government, is delivering on its commitment to provide up to $4 billion in urgently needed one-time assistance to Ontario's 444 municipalities;
And Whereas in addition to the support for municipalities, the government is providing over $660 million in the first phase of transit funding to the 110 municipalities with transit systems to provide immediate relief from transit pressures, such as lower ridership, as well as for new costs due to COVID-19, such as enhanced cleaning and masks for staff;
And Whereas in the second phase, additional allocations will be provided based on expenses incurred to ensure the funding meets the needs of municipalities;
And Whereas as part of the Safe Restart Agreement with the federal government, up to $2 billion is being provided to support public transit in Ontario;
And Whereas Ontario Regulation 191/11 being the Integrated Accessibility Standards, which applies to every designated public sector organization including municipalities, establishes accessibility standards, including transportation and as such, recognizes ferries as a form of public transportation;
And Whereas many municipalities located along large bodies of water such as Lake Ontario, including the Township of Frontenac Islands and Loyalist Township, are only accessible by public ferries which are connecting links to mainland highways and roads and form part of Ontario’s road systems, making them critical public services;
And Whereas due to the COVID-19 Pandemic and restrictions placed on ferry services by Transport Canada as well as public health guide lines, ferry transit, similar to conventional transit, has experienced reduced ridership, additional costs to cover increased sanitization and requirement for masks for ferry operators, and reduced revenue due to the inability to collect cash fares;
Page 156 of 168 Loyalist Township re: Transit Funding AGENDA ITEM #b
Therefore, Be It Resolved that Loyalist Township requests that the Ministry of Transportation support the Canadian Ferry Association’s request that ferries be considered part of the local transit system and that lost revenue be eligible for reimbursement;
And Further That a portion of the (pandemic) Federal funds be allocated towards municipal transportation ferry revenue loss and ferry expenditures resulting from the pandemic;
And that this resolution be circulated to all Ontario municipalities.
Regards,
Brandi Teeple Deputy Clerk Loyalist Township
cc. All Ontario Municipalities
Page 157 of 168 Loyalist Township re: Transit Funding AGENDA ITEM #a
Ministry of the Environment, Ministère de l'Environnement,
Conservation and Parks de la Protection de la nature
et des Parcs
Office of the Parliamentary
Assistant Bureau de l’adjointe parlementaire
777 Bay Street, 5th Floor 777, rue Bay, 5e étage
Toronto ON M7A 2J3 Toronto (Ontario) M7A 2J3
Tel.: 416.325.0737 Tél. : 416 325-0737
357-2020-2164
September 1, 2020
His Worship Vic A. Bodnar Mayor Municipality of Hastings Highlands Email: [email protected]
Dear Mayor Bodnar:
Thank you for meeting with me at the 2020 Association of Municipalities of Ontario (AMO) conference.
I always appreciate meeting with municipal partners to discuss issues relating to their communities.
Our government continues taking actions to ensure we are responsive to the needs of Ontarians in a way that supports the ongoing protection of the environment and human health. Municipalities are vital to the province's success, and we are committed to working with our municipal partners to help boost Ontario’s economic recovery and achieve our environmental goals.
Thank you, again, for meeting with me, and please accept my best wishes.
Sincerely,
Andrea Khanjin Parliamentary Assistant
Page 158 of 168 Letter from Andrea Khanjin, Parliamentary Assistant, MOECP AGENDA ITEM #b
From: Apostolov, Christine (MNRF)
Hello Vic,
Thank you for your email. You are correct in that the location of the original shore road allowances on lakes where water levels are regulated by a dam may be underwater.
As staff from our office continue to work remotely at this time, a detailed response will be delayed until such time that I have access to paper files to check if we have any information regarding the original location of the shore road allowances.
In the meantime, I can provide clarification on your question regarding MNRF’s position of not having funds for maintenance of recreation areas (i.e. beaches, boat launch site) on Crown land, in that this would include not having funds for such things as existing washrooms and the cleaning of litter and debris from the beach areas.
We will do our best to formally respond in full as soon as possible. We appreciate your patience and understanding.
Regards, Christine Apostolov Lands & Waters Technical Specialist Ontario Ministry of Natural Resources & Forestry Bancroft District 106 Monck Street Box 500 Bancroft, ON K0L 1C0 Phone: (613) 332-3940 Ext. 203 Fax: (613) 332-0608 E-mail: [email protected]
As part of providing accessible customer service, please let me know if you have any accommodation needs or require communication supports
From: Vic Bodnar
CAUTION -- EXTERNAL E-MAIL - Do not click links or open attachments unless you recognize the sender. I am writing to you since the telephone tag I have been playing with Jesse Van Allen has proved fruitless. The issue over who owns what as far as the beaches in our municipality are concerned seems to have reached an impasse of sorts. In a letter from My. Van Allen which states, “It is noted that there is a municipal shore road allowance on Kamaniskeg Lake, Papineau Lake, and Diamond Lake. Therefore, our response can only address improvements on Crown land.” assumes that the beach is actually on the shore road allowance which in fact is incorrect as not all areas have a shore road allowance. In some
Page 159 of 168 Email from Christine Apostolov, MNRF AGENDA ITEM #b
cases the shore road allowance has been known to be underwater. In the case of Papineau Lake beach the washrooms that are there were built by the MNRF but no maintenance has been done and these need to be addressed.
My council would like to see the beaches enhanced with different facilities (ie. Wash/changed rooms, Gazebos, etc.)but are concerned about putting such permanent structures on crown land. We also understand that some beach properties are leased by municipalities which would allow some sense of security to the municipality when installing facilities. We also understand that any new structures would require a Crown Work Permit.
We also understand that the municipality is permitted to do minor maintenance on such things as, Grading of existing road and or parking areas, Gravelling of existing road or parking area, Clearing or brushing of existing road over which vehicles can safely travel, Dust control, and Repair and replacement of posted signage. We have been given a copy of a Memorandum of Agreement which would allow the municipality to conduct care and maintenance of the beach access points. What the letter also says is that the MNRF does not have funds to any repair or maintenance of the beach area. Am I correct in supposing that this would include the existing washrooms, and the cleaning of litter and debris from the beach area? Since the beach lands are in fact on MNRF property do you agree that the responsibility for this work belongs to the MNRF? I would appreciate a response to these questions so the matter can be resolved and council can make a decision as to further advancement of these recreational areas. Thank you.
Vic A. Bodnar Mayor The Municipality of Hastings Highlands
“Our vision is to be an enviable community, with progressive vision and financial stability, prepared for the future.”
Phone: (613) 338-2811 x.201 | Fax: (613) 338-3292 Toll Free: 1 (877) 338-2818 x.289 W: www.hastingshighlands.ca | E: [email protected]
THIS MESSAGE IS FOR THE USE OF THE INTENDED RECIPIENT(S) ONLY AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, PROPRIETARY, CONFIDENTIAL, AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY LEGISLATION. No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified that any review, retransmission, dissemination, distribution, copying, conversion to hard copy, taking of action in reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have received this message in error, please notify me by return e-mail and delete or destroy all copies of this message.
Page 160 of 168 Email from Christine Apostolov, MNRF Daryl Kramp, MPPAGENDA ITEM #c Hastings-Lennox and Addington
MEDIA RELEASE
Ontario support of local communities with emergency funding Helps ensure delivery of critical public services during COVID-19
Wednesday, August 12, 2020 — The Ontario Government, in partnership with the federal government, is delivering on its commitment to provide urgently needed emergency assistance to Ontario's 444 municipalities. All 21 communities in Hastings-Lennox and Addington will receive funding to address municipal operating pressures related to the COVID-19 pandemic as part of the first round of emergency funding under the Safe Restart Agreement.
MPP Daryl Kramp has been in regular contact with local municipal leaders and says this support will be very welcome.
“The pandemic has really crushed the finances of our municipalities, but the services they provide are still needed, so this funding will be well-received,“ said Kramp. “Our community’s important transit operations are equally cash-strapped and in need of the funding they will receive.”
Ontario secured up to $4 billion in emergency assistance for municipalities through the Safe Restart Agreement, which gives them the support and flexibility they need to protect the health and well-being of their communities, while continuing to deliver critical public services as the province continues on the path of renewal, growth and economic recovery.
Municipalities receiving funding include:
Addington Highlands Township, $159,400 Bancroft, $125,000, and an additional $22,523 to support transit operations Belleville, $2,870,200, and an additional $903,985 to support transit operations Carlow Mayo Township, $43,000 Municipality of Centre Hastings , $143,400 Deseronto, $49,600, and an additional $21,753 to support transit operations Faraday Township, $85,100 Greater Napanee, $446,400 Hastings County, $1,485,400 Hastings Highlands Township, $236,600 Lennox and Addington County, $1,254,300 Limerick Township, $36,300 Loyalist Township, $425,700, and an additional $101,404 to support transit operations Madoc Township, $58,700 Marmora and Lake Township, $165,200, and an additional $17,587 to support transit operations Stirling-Rawdon Township, $128,000 Stone Mills Township, $222,800 Tudor and Cashel Township, $51,700 Tweed, $195,800 Tyendinaga Township, $100,500 Wollaston Township, $66,400 2/
Page 161 of 168 Media Release from Daryl Kramp - Safe Restart Funding AGENDA ITEM #c /2
In September, Ontario’s 444 municipalities will receive $695 million in Phase 1 funding for municipal operating pressures. This funding will be allocated on a per household basis and is to be shared 50/50 between upper-- and lower-tier municipalities. Up to $695 million in additional funding will be available through Phase 2 for municipalities that have COVID-related financial impacts that exceed the initial per household allocation provided under Phase 1.
In addition to the support for municipalities, the government is providing over $660 million in the first phase of transit funding to the 110 municipalities with transit systems. The funding can be used to provide immediate relief from transit pressures, such as lower ridership, as well as for new costs due to COVID-19, such as enhanced cleaning and masks for staff. In the second phase, additional allocations will be provided based on expenses incurred to ensure the funding meets the needs of municipalities. As part of the Safe Restart Agreement with the federal government, up to $2 billion is being provided to support public transit in Ontario.
The government is committed to working in partnership with municipalities to ensure they can emerge stronger than ever and help lead Ontario’s economic recovery.
QUICK FACTS
The federal Safe Restart Agreement provides $19 billion to Canadian provinces and territories to help ensure a strong recovery and support frontline health care, families, and communities. Across all streams of federal investment, the Safe Restart Agreement provides over $7 billion in funding and in-kind supports to Ontario.
The agreement provides up to a total of $4 billion in funding to the province’s 444 municipalities.
The province is making a contribution of 50 per cent to the municipal supports and transit funding available through the Safe Restart Agreement, with the federal government contributing the other 50 per cent.
Ontario is also providing municipal service managers and Indigenous housing partners an additional $212 million under the Social Services Relief Fund to help protect vulnerable people from COVID- 19. This investment can help them protect homeless shelter staff and residents, expand rent support programming and create longer-term housing solutions. This brings the government’s total Social Services Relief Fund investment provided to service managers and Indigenous program administrators to $510 million, and builds on our COVID-19 Action Plan to Protect Vulnerable Ontarians.
Throughout the COVID-19 pandemic, the Ontario government has worked with municipalities to provide them with the tools and supports they need, including enabling them to hold virtual council and local board meetings, and temporarily extending expiring development charge bylaws to ensure they could continue to collect this vital source of revenue.
-30-
Media Contact:
Daryl Kramp, MPP 1-855-229-6676
Page 162 of 168 Media Release from Daryl Kramp - Safe Restart Funding AGENDA ITEM #a PENDING ITEMS
ORIGINAL ITEM STATUS MEETING February 6, 2019 (78-2019) Regular Meeting THAT Council directs staff to bring 2018 Post- of Council, P Election Accessibility Report back to Council by Assigned – Bring Back to March 2021 to be sure we can address these Council in March 2021 suggested changes.
August 14, 2019 (530-2019) Regular Meeting WHEREAS the Municipality has been of Council, OP approached by people interested in developing possible lots on the loggers field road with land on both sides of the road –bounded by highway 62 and the ANAF Rd. west which Assigned – Bring Back to encompasses the North East corner of Council municipal land; and WHEREAS the Municipality has also considered the possible development of a tiny home project; THEREFORE THAT Council approves an investigation into developing these properties. August 14, 2019 (531-2019) Assigned – Bring Back to Regular Meeting WHEREAS the Municipality has a surplus log Council of Council, OP structure that would suit the needs of establishing Indigenous Heritage Museum; and Chief Stephen Hunter has WHEREAS the municipality has been been given available dates to approached by the Algonquin First Nations come for a delegation people to partner with various projects; THEREFORE THAT Council allow for further Mayor followed-up with investigations into developing an area including Stephen Hunter Aug/20 a delegation from Stephen Hunter that could Mayor to do a site visit include a First Nations Museum/Interpretation center, gazebo and picnic area. Nov 6, 2019 (665-2019) Regular Meeting THAT Council have staff prepare a septic re- of Council, P inspection package and septic survey to be Assigned – Bring Back to sent to all residences and said survey and Council package to be brought forward to council when completed for approval. Nov 20, 2019 (706-2019) Regular Meeting THAT Council directs staff to invite our new Not available Sept 23/20 of Council, O MP, Derek Sloan to an upcoming council Clerk corresponding with meeting (at his earliest convenience), to meet his office for possible date in staff and council. October/20
Jan 22, 2020 (55-2020) Regular Meeting THAT Staff arrange a meeting to discuss and TO BE RESCHEDULED for of Council, O & P review all external joint board/committees. November/20
Page 1 of 4 Page 163 of 168 Pending Municipal Items Review AGENDA ITEM #a Jan 22, 2020 (63-2020) Invitation letter and council Regular Meeting THAT Council direct Staff to issue an invitation meeting schedule sent on of Council, O & P on HH Council’s behalf to Lucille Kyle, our January 29, 2020 School Trustee and Chair of the HPEDSB and to Sean Monteith, Director of Education. June 8, 2020 - Ms. Kyle and Mr. Monteith will come, but will get back to us to schedule, as she indicated the fall is still unpredictable.
Provided her with the fall council meeting schedule.
Mar 4, 2020 (139-2020) Invitation was been sent by Regular Meeting THAT Council direct staff to invite the email on March 9, 2020 of Council, P appropriate county representative to attend a council meeting at their earliest convenience to Hastings County Clerk replied speak about the services offered to our to an email from Mayor on municipality through our tax dollars and the Sept 10/20 that stated justification for the percentage of services Hastings County CAO and provided for the percentage of taxes paid. Warden would be pleased to attend a meeting of Hastings Highlands Council as a delegation to provide information related to our services and the County Levy as it relates to Hastings Highlands directly. . Apr 15, 2020 (188-2020) Regular Meeting THAT Council accepts this report "2020 of Council, O Miscellaneous Grant Program Application Requests", as prepared by the Financial Analyst - Payables, and submitted by the A SPECIAL MEETING WILL Deputy Treasurer; and BE SCHEDULED WHEN THAT Council uses the information contained FACILITIES RE-OPEN within the 2020 Miscellaneous Grant Program Application Requests to generate a discussion and proceeds with cancelling the grant application program until such time that the facilities are permitted to reopen, and people are permitted to once again meet in groups. At this time, Council would hold a special meeting to determine the parameters of the program. Apr 15, 2020 (199-2020) Regular Meeting THAT Council directs staff to create regulations Assigned – Bring Back to of Council, O for preservation of our shorelines. Council
June 17, 2020 (274-2020) Regular Meeting THAT Council accepts the report “Economic of Council, O Development Champions Group” as submitted Assigned – Bring Back to by the CAO/Treasurer; and Council THAT Council as a whole, reviews and makes decisions with regards to “High Speed Internet”; and THAT Mark Hanley, Deputy Mayor Hagar and Page 2 of 4 Page 164 of 168 Pending Municipal Items Review AGENDA ITEM #a Councillor Matheson, take the lead on the Housing Action Plan (Tiny Homes), and report back to Council; and Deputy Mayor/Councillor THAT Staff bring back to Council the remaining Matheson – assigned Housing 3 items (Business Attraction and Retention, Action Plan Marketing and Promotion and Tourism Events Action Plan), for discussion when Committees are permitted to meet again. June 17, 2020 (279-2020) Regular Meeting THAT Council directs staff to complete of Council, O sufficient research and compile information about the condition of the remaining portion of Hwy 62 that still requires repair and resurfacing Assigned – Bring Back to to include a reasonable estimate of cost, in Council order that the Mayor and CAO can write letters and communicate with our local County Council, and Provincial and Federal MPPs in order to establish the urgency of the need, the importance of the request and the fact that the municipality is in a state of readiness for any stimulus or upcoming funding that could be available. June 17, 2020 (280-2020) Regular Meeting THAT Council directs staff to investigate a of Council, O speed limit reduction for the entry and Assigned – Bring Back to downtown section of Maynooth. This Motion Council identifies Strategic Plan Priority # 3, Build our Community and Strategic Plan Priority # 4 Exceptional Service and Governance. July 15 2020 (311-2020) Regular Meeting THAT Council accepts this report "Amendment of Council, OP to Bylaw 2020-001 User Fees" as submitted by Postponed until the noise and the Clerk; and fireworks bylaw is amended THAT Council amends the main section of the and brought back to Council User Fee Bylaw only to add the agreed upon fee for the Fireworks and Noise Exemption Application Permit Fee July 15 2020 (315-2020) Regular Meeting THAT Council directs staff to bring back a of Council, OP report with respect to drinking water sampling Assigned – Bring Back to and analysis services and to contain the total Council annual cost of the OCWA services to Hastings Highlands in the past two years and to date for 2020. July 15 2020 (327-2020) THAT Council approves the Regular Meeting $67,000 set aside for the downtown of Council, OP revitalization aesthetics, be spent in 3 phases, as set out by the downtown merchants; Phase 1 – benches and garbage cans Phase 2 – to Phase 1 benches and include (but not limited to) planters, window garbage cans complete baskets, banners, picnic tables, and bicycle racks Phase 3 – Christmas Decorations; and THAT Council approves Phase 1, in the amount of $25,000 today (invoice attached), Page 3 of 4 Page 165 of 168 Pending Municipal Items Review AGENDA ITEM #a so the order may be placed and hopefully received in time to coincide with the reopening of the downtown core; FURTHERMORE THAT Council approves a transfer of up to $67,000 from the reserve for economic development expense for Maynooth downtown revitalization aesthetics. August 5, 2020 (360-2020) Regular Meeting THAT Council directs staff to make of Council, OP arrangements with the "Baseball for Dad" Assigned organization for the placement of a Buddy Bench in Birds Creek and arrangements for the placement in 2021 of a Buddy Bench in Maynooth. Sept. 2, 2020 (380-2020) Regular Meeting THAT Council directs staff to engage in a of Council, P media blitz, including, website, social media, Assigned radio and newspapers, to advise the public of the efforts that are being made to maintain and enforce our bylaws and building code requirements, including all related agencies that are supporting enforcement, including the tips line information, as part of public education.
Page 4 of 4 Page 166 of 168 Pending Municipal Items Review AGENDA ITEM #a
FUTURE MUNICIPAL EVENTS FOR MEMBERS OF COUNCIL
EVENT DATE / LOCATION OF EVENT Wednesday, April 29, 2020 Integrity Commissioner Will be rescheduled Training Special Meeting of Council – Wednesday, May 6, 2020 re: External Committees Will be rescheduled in November 2020 Saturday, June 13, 2020 TRASH TALK 10:00 a.m. - 1:00 p.m. Will be rescheduled Saturday, September 19, 2020 Community Reusable Saturday, October 17, 2020 Goods Day Please see website/newspaper for more info Municipal Fire Task Force Ad Hoc To be scheduled Committee Meeting Council Chambers (or Teleconference) for Committee Teleconference Live Stream for members of the public Regular Meeting of Council, Wednesday, October 7, 2020 9:00 a.m. Planning Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live streamed-members of the public Waste Management Committee Meeting Wednesday, October 7, 2020 1:00 p.m. Council Chambers (or Teleconference) for Committee Teleconference Live Streamed-members of the public Household Hazardous Saturday, October 17, 2020 9:00 a.m.- 3:00 p.m. Waste Day Logger’s Fields, Maynooth
Regular Meeting of Council, Wednesday, October 21, 2020 9:00 a.m. Operations Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live Streamed-members of the public Regular Meeting of Council, Wednesday, November 4, 2020 9:00 a.m. Planning Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live Streamed-members of the public Regular Meeting of Council, Wednesday, November 18, 2020 9:00 a.m. Operations Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live Streamed-members of the public Regular Meeting of Council, Wednesday, December 2, 2020 9:00 a.m. Operations and Planning Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live Streamed-members of the public Special Meeting of Council Wednesday, December 16, 2020 1:00 p.m. Capital Budget Council Chambers (or Teleconference) for Council Teleconference for staff Teleconference Live Streamed-members of the public
Page 167 of 168 Future Municipal Events Review AGENDA ITEM #a THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS
BYLAW 2020-085
TO CONFIRM THE PROCEEDINGS OF COUNCIL
______
WHEREAS by Sub-Section 5 (1) of the Municipal Act, S.O. 2001, as amended, the powers of a Municipal Corporation are to be exercised by its Council:
AND WHEREAS by Sub-Section 5 (3) of the Municipal Act, S.O. 2001, as amended, states a municipal power, including a municipality’s capacity, rights, powers and privileges of a natural person, shall be exercised by Bylaws unless the municipality is specifically authorized to do otherwise;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Municipality of Hastings Highlands at this meeting be confirmed and adopted by bylaw;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS ENACTS AS FOLLOWS:
1. THAT the action of the Council of the Corporation of the Municipality of Hastings Highlands in respect to each recommendation contained in the reports from Staff and each motion and resolution approved and other action taken by the Council of the Corporation of the Municipality of Hastings Highlands, at this Regular meeting held on the 23rd day of September 2020, and any Special Meetings held since the last Regular Meeting is hereby adopted and confirmed as if all such proceedings were expressly embodied in this bylaw.
2. THAT the Mayor and the Municipal Clerk of the Corporation of the Municipality of Hastings Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof.
3. THAT the Mayor and the Municipal Clerk be authorized and directed to execute all documents in that behalf and to affix hereto the seal of the Corporation of the Municipality of Hastings Highlands.
4. THAT this Bylaw takes effect on the day of its passing.
ENACTED and PASSED in Council this 23rd day of September, 2020.
______Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk
Page 168 of 168 Bylaw 2020-085 being a bylaw to confirm the proceedings of Council.