Regular Meeting of Council, Operations
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Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Today's meeting proceedings will be recorded and live-streamed on the municipal YouTube channel at https://www.youtube.com/channel/UCKvxLBeiJzVbvJz8vH29ftg Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process. Date: March 17, 2021 Time: 9:00 AM Council: Hastings Highlands Council Chambers Public: Teleconference on YouTube - both Live-streamed and Recorded Page 1. Call to order a To assist with background noise: Council and Staff - Please turn off or place on silent mode all cell phones. Please place any laptops on mute by pressing F1. Please be aware that today's meeting is being live-streamed and picks up all noise and talking, possibly even during recess. 2. Opening Ceremonies a We acknowledge that we are gathered on the traditional territory of the Anishinaabeg, which is known by Indigenous peoples, who have been stewards of the land since time immemorial and as such we treat the land, its plants, animals, stories and people with honour and respect. b National Anthem Page 1 of 206 3. Roll Call a The Clerk will call the names of each Member of Council and record the Roll to determine if a quorum has been achieved: -Mayor Bodnar -Deputy Mayor Hagar -Councillor Davis -Councillor Fitzgerald -Councillor Gerrow -Councillor Matheson -Councillor Walder The Clerk will call out the Staff Members that are scheduled to be in the meeting: -CAO David Stewart -Operations Manager Adrian Tomasini -Chief Building Official Martin Cox -Fire Chief Jason Post -Deputy Treasurer Tanya Dickinson 4. Clerk's Comments a The rules for voting are as follows: The Mayor will read the item on the agenda, read the recommended motion and ask for a mover. The member that wishes to move a motion will state their name for the record. The Mayor will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Mayor will call on the mover to see if they wish to comment. He will then call on the seconder for comments. He will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Mayor will state the name of the member he is calling upon, so the public recording can identify who is speaking. The Mayor will ask staff if they have additional new information. The mover will be called upon last for the final chance to speak before voting. Lastly, the Mayor will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called. 5. Deletions or Additions to the Agenda Page 2 of 206 Additions or revisions to the agenda may occur at a meeting if it is matter of urgency that cannot wait until the next meeting. 6. Approval of Agenda a Approval of Agenda That Council approves the agenda for the March 17, 2021 meeting. 7. Disclosure of pecuniary interest and the general nature thereof 8. Delegate Alternate Deputy Chair Authority a In the case the Deputy Chair must leave her seat That Council appoints Councillor Davis as Alternate Deputy Chair for today's meeting. 9. Adoption of Minutes 10 - 21 a Draft Minutes of the Regular Meeting of Council That Council accepts and adopts the draft minutes of the Regular Meeting of Council, Planning, held on March 3, 2021 as submitted. 10. Announcements and Community Events Please Note: Members may speak for no more than Three (3) Minutes each on announcements and/or community events. No action shall be take on these items and they do not form part of the minutes. 11. Public Input - by electronic means Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes. 12. Presentations and Delegations/Petitions - by electronic means None. 13. Consent Agenda A member may make brief comments to consent item prior to the consideration of the adoption of the matters listed, however, if a member wishes to debate or amend the recommendation of an item; or if the member declares pecuniary interest, the item shall be removed from the consent agenda list and dealt with as a separate item with its own motion. a The Clerk is requesting that any Council Members who wish to make more than brief comments during debate on any of the consent agenda Page 3 of 206 items that are listed here to please email the Clerk and advise. The Clerk will remove the item off the consent list, remove the yellow highlighting on the item down in the agenda, replace the item with a mover and a seconder and republish the Agenda. The purpose of this is to make the Chair's job less difficult while moving through the agenda. Consent Items: -Monthly Building Report -Monthly Bylaw Enforcement Report -Monthly Operations Report - February 2021 -Approved Hastings Highlands Public Library Board meeting minutes -Integrity Commissioner Annual Report for 2020 -Clerk's Department 2020 in Review -Waste Management Committee DRAFT Minutes - March 3, 2021 -Municipal Fire Task Force Ad Hoc Committee Draft Minutes - February 26, 2021 -Pending Municipal Items Review -Future Municipal Events Review That Council accepts and approves the items listed under the Consent Agenda. 14. Tenders/Requests for Proposal None. 15. Reports and Bylaws from Departments Building Department 22 - 25 i) Monthly Building Report That Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official. Bylaw Enforcement 26 - 30 i) Monthly Bylaw Enforcement Report That Council accepts the Monthly Bylaw Enforcement Report, as submitted by the Chief Building Official/Bylaw Enforcement Officer, as information only. Operations Department 31 - 35 i) Monthly Operations Report - February 2021 That Council accepts this report "Monthly Operations Report - February 2021" as information only, as submitted by the Operations Manager. 36 - 46 ii) Speed Limit Change for the Downtown of Maynooth Page 4 of 206 That Council accepts this report "Speed Limit Change for the Downtown of Maynooth" as information only, as submitted by the Operations Manager. 47 - 56 iii) Cost Evaluation to Complete Hastings Highlands Road 62 That Council accepts this report "Cost Evaluation to Complete Hastings Highlands Road 62" as submitted by the Operations Manager; and That Council uses the information contained within the "Cost Evaluation to Complete Hastings Highlands Road 62 Report" to generate a discussion with all levels of Government regarding Hastings Highlands urgent need to acquire funding to complete future road reconstructions of Hastings Highlands Road 62. Fire Department None. Community Services None. Library/Cultural 57 - 63 i) Approved Hastings Highlands Public Library Board meeting minutes - Thursday, January 14th, 2021 and Friday, January 29th, 2021. That Council accepts the approved Hastings Highlands Public Library Board meeting minutes for the board meetings held on Thursday, January 14th, 2021 and Friday, January 29th, 2021 as information, as submitted by the Library CEO. Finance Department 64 - 84 i) Quarterly Treasury Report That Council accepts the Quarterly Treasury Report for the period up to December 31, 2020, as information only, as submitted by the Deputy Treasurer. Clerks Department 85 - 89 i) Integrity Commissioner Annual Report for 2020 THAT Council accepts this report, "Integrity Commissioner Annual Report for 2020" as submitted by the Clerk, as information only. 90 - 92 ii) Hastings Highlands Public Library Board Vacancy THAT Council accepts this report "Hastings Highlands Public Library Board Vacancy" as submitted by the Clerk; and Page 5 of 206 THAT Council appoints a 7th member to the Library Board by choosing: Option 1: Appointing the previous second applicant without re-advertising the vacancy Option 2: Advertising the vacancy and starting the process over Option 3: Appointing a Member of Council to sit on the Board 93 - 97 iii) Clerk's Department 2020 in Review THAT Council accepts this report “Clerk’s Department 2020 in Review” as submitted by the Municipal Clerk with assistance from the Administrative Assistant as information only. 98 - 107 iv) Review of 2018 Post Election Accessibility Report That Council accepts this report "Review of 2018 Post-Election Accessibility Report" as submitted by the Clerk; and That Council reviews and addresses suggested changes in relation to the removal and prevention of barriers that could affect electors and candidates with disabilities in the 2022 Municipal and School Board Election. Administration None. 16. Mayor's Report None. 17. Council Members Reports/Committee Minutes Councillor Gerrow 108 - i) Waste Management Committee DRAFT Minutes - March 3, 2021 118 That Council approves and adopts the DRAFT minutes of the Waste Management Committee held on March 31, 2021. 119 - ii) Recommendation from the Waste Management Committee - 120 Council Waste Site Tour That The Waste Management Committee recommends to Council that all remaining Council Members attend a waste site tour with the Operations Manager. 121 - iii) Recommendation from the Waste Management Committee - Five 122 Counties Energy from Waste Project That The Waste Management Committee recommends to Page 6 of 206 Council that a letter be sent to the County of Hastings requesting they consult with us on the Five Counties Energy from Waste Project prior to making any financial commitments, as it relates to project involvement by Hastings County.