Regular Meeting of Council, Operations

Municipality of Hastings Highlands Regular Meeting of Council, Operations AGENDA Today's meeting proceedings will be recorded and live-streamed on the municipal YouTube channel at https://www.youtube.com/channel/UCKvxLBeiJzVbvJz8vH29ftg Individuals who submit letters and other information to Council should be aware that any personal information contained within their communications may become part of the public record and may be made available to the public through the Council Agenda process.

Date: March 17, 2021 Time: 9:00 AM Council: Hastings Highlands Council Chambers Public: Teleconference on YouTube - both Live-streamed and Recorded

Page 1. Call to order

a To assist with background noise: Council and Staff - Please turn off or place on silent mode all cell phones. Please place any laptops on mute by pressing F1. Please be aware that today's meeting is being live-streamed and picks up all noise and talking, possibly even during recess.

2. Opening Ceremonies

a We acknowledge that we are gathered on the traditional territory of the Anishinaabeg, which is known by Indigenous peoples, who have been stewards of the land since time immemorial and as such we treat the land, its plants, animals, stories and people with honour and respect.

b National Anthem

Page 1 of 206 3. Roll Call

a The Clerk will call the names of each Member of Council and record the Roll to determine if a quorum has been achieved: -Mayor Bodnar -Deputy Mayor Hagar -Councillor Davis -Councillor Fitzgerald -Councillor Gerrow -Councillor Matheson -Councillor Walder

The Clerk will call out the Staff Members that are scheduled to be in the meeting: -CAO David Stewart -Operations Manager Adrian Tomasini -Chief Building Official Martin Cox -Fire Chief Jason Post -Deputy Treasurer Tanya Dickinson

4. Clerk's Comments

a The rules for voting are as follows:

The Mayor will read the item on the agenda, read the recommended motion and ask for a mover. The member that wishes to move a motion will state their name for the record. The Mayor will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Mayor will call on the mover to see if they wish to comment. He will then call on the seconder for comments. He will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Mayor will state the name of the member he is calling upon, so the public recording can identify who is speaking. The Mayor will ask staff if they have additional new information. The mover will be called upon last for the final chance to speak before voting. Lastly, the Mayor will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called.

5. Deletions or Additions to the Agenda

Page 2 of 206 Additions or revisions to the agenda may occur at a meeting if it is matter of urgency that cannot wait until the next meeting.

6. Approval of Agenda

a Approval of Agenda That Council approves the agenda for the March 17, 2021 meeting.

7. Disclosure of pecuniary interest and the general nature thereof

8. Delegate Alternate Deputy Chair Authority

a In the case the Deputy Chair must leave her seat That Council appoints Councillor Davis as Alternate Deputy Chair for today's meeting.

9. Adoption of Minutes

10 - 21 a Draft Minutes of the Regular Meeting of Council

That Council accepts and adopts the draft minutes of the Regular Meeting of Council, Planning, held on March 3, 2021 as submitted.

10. Announcements and Community Events Please Note: Members may speak for no more than Three (3) Minutes each on announcements and/or community events. No action shall be take on these items and they do not form part of the minutes.

11. Public Input - by electronic means Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes.

12. Presentations and Delegations/Petitions - by electronic means None.

13. Consent Agenda A member may make brief comments to consent item prior to the consideration of the adoption of the matters listed, however, if a member wishes to debate or amend the recommendation of an item; or if the member declares pecuniary interest, the item shall be removed from the consent agenda list and dealt with as a separate item with its own motion. a The Clerk is requesting that any Council Members who wish to make more than brief comments during debate on any of the consent agenda

Page 3 of 206 items that are listed here to please email the Clerk and advise. The Clerk will remove the item off the consent list, remove the yellow highlighting on the item down in the agenda, replace the item with a mover and a seconder and republish the Agenda. The purpose of this is to make the Chair's job less difficult while moving through the agenda.

Consent Items: -Monthly Building Report -Monthly Bylaw Enforcement Report -Monthly Operations Report - February 2021 -Approved Hastings Highlands Public Library Board meeting minutes -Integrity Commissioner Annual Report for 2020 -Clerk's Department 2020 in Review -Waste Management Committee DRAFT Minutes - March 3, 2021 -Municipal Fire Task Force Ad Hoc Committee Draft Minutes - February 26, 2021 -Pending Municipal Items Review -Future Municipal Events Review That Council accepts and approves the items listed under the Consent Agenda.

14. Tenders/Requests for Proposal None.

15. Reports and Bylaws from Departments

Building Department

22 - 25 i) Monthly Building Report That Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.

Bylaw Enforcement

26 - 30 i) Monthly Bylaw Enforcement Report That Council accepts the Monthly Bylaw Enforcement Report, as submitted by the Chief Building Official/Bylaw Enforcement Officer, as information only.

Operations Department

31 - 35 i) Monthly Operations Report - February 2021 That Council accepts this report "Monthly Operations Report - February 2021" as information only, as submitted by the Operations Manager. 36 - 46 ii) Speed Limit Change for the Downtown of Maynooth

Page 4 of 206 That Council accepts this report "Speed Limit Change for the Downtown of Maynooth" as information only, as submitted by the Operations Manager. 47 - 56 iii) Cost Evaluation to Complete Hastings Highlands Road 62 That Council accepts this report "Cost Evaluation to Complete Hastings Highlands Road 62" as submitted by the Operations Manager; and

That Council uses the information contained within the "Cost Evaluation to Complete Hastings Highlands Road 62 Report" to generate a discussion with all levels of Government regarding Hastings Highlands urgent need to acquire funding to complete future road reconstructions of Hastings Highlands Road 62.

Fire Department None.

Community Services None.

Library/Cultural

57 - 63 i) Approved Hastings Highlands Public Library Board meeting minutes - Thursday, January 14th, 2021 and Friday, January 29th, 2021. That Council accepts the approved Hastings Highlands Public Library Board meeting minutes for the board meetings held on Thursday, January 14th, 2021 and Friday, January 29th, 2021 as information, as submitted by the Library CEO.

Finance Department

64 - 84 i) Quarterly Treasury Report That Council accepts the Quarterly Treasury Report for the period up to December 31, 2020, as information only, as submitted by the Deputy Treasurer.

Clerks Department

85 - 89 i) Integrity Commissioner Annual Report for 2020 THAT Council accepts this report, "Integrity Commissioner Annual Report for 2020" as submitted by the Clerk, as information only. 90 - 92 ii) Hastings Highlands Public Library Board Vacancy THAT Council accepts this report "Hastings Highlands Public Library Board Vacancy" as submitted by the Clerk; and

Page 5 of 206

THAT Council appoints a 7th member to the Library Board by choosing:

Option 1: Appointing the previous second applicant without re-advertising the vacancy

Option 2: Advertising the vacancy and starting the process over

Option 3: Appointing a Member of Council to sit on the Board 93 - 97 iii) Clerk's Department 2020 in Review THAT Council accepts this report “Clerk’s Department 2020 in Review” as submitted by the Municipal Clerk with assistance from the Administrative Assistant as information only. 98 - 107 iv) Review of 2018 Post Election Accessibility Report That Council accepts this report "Review of 2018 Post-Election Accessibility Report" as submitted by the Clerk; and

That Council reviews and addresses suggested changes in relation to the removal and prevention of barriers that could affect electors and candidates with disabilities in the 2022 Municipal and School Board Election.

Administration None.

16. Mayor's Report None.

17. Council Members Reports/Committee Minutes

Councillor Gerrow

108 - i) Waste Management Committee DRAFT Minutes - March 3, 2021 118 That Council approves and adopts the DRAFT minutes of the Waste Management Committee held on March 31, 2021. 119 - ii) Recommendation from the Waste Management Committee - 120 Council Waste Site Tour That The Waste Management Committee recommends to Council that all remaining Council Members attend a waste site tour with the Operations Manager. 121 - iii) Recommendation from the Waste Management Committee - Five 122 Counties Energy from Waste Project That The Waste Management Committee recommends to

Page 6 of 206 Council that a letter be sent to the County of Hastings requesting they consult with us on the Five Counties Energy from Waste Project prior to making any financial commitments, as it relates to project involvement by Hastings County.

Councillor Walder

123 - i) Municipal Fire Task Force Ad Hoc Committee Draft Minutes - 132 February 26, 2021 THAT Council accepts and approves the Draft Minutes of the Municipal Fire Task Force Ad Hoc Committee meeting held on February 26, 2021. 133 - ii) Municipal Fire Task Force Ad Hoc Committee Recommendation to 134 Council re: Station 2 That the Municipal Fire Task Force Ad Hoc Committee recommends that Council investigates the potential of decommissioning of Fire Station 2. 135 - iii) Municipal Fire Task Force Ad Hoc Committee Recommendation to 136 Council re: Station 5 That the Municipal Fire Task Force Ad Hoc Committee recommends that Council choose to:

Option 1: Rebuild Station 5 or Option 2: Close Station 5 and amalgamate with Station 4 or Option 3: Leave Station 5 status quo

18. Motions (for Which Notice Has Been Given) Member may read their own motion 137 - 147 a Councillor Walder re: Exotic Animal Bylaw Template That Council directs staff to request professional legal advice on Hastings County's Exotic Animal Bylaw Template.

19. Resolutions from other Municipalities/Levels of Government None.

20. Correspondence

148 a Lourie Snider, Baseball for Dad

149 - 150 b NFTC Telecom Request for Letter of Support

151 c Review of Draft Forest Management Plan - Algonquin Park Forest 2021-2031 Forest Management Plan 152 d Review of Draft Forest Management Plan - Bancroft-Minden Forest

Page 7 of 206 2021-2031 Forest Management Plan 153 - 159 e Fire Marshal's Communiqué 2021-02 - Ontario Fire College Training Modernization

160 - 161 f Letter from Solicitor General

162 - 164 g Ministry of Municipal Affairs and Housing re: 2021 Covid-19 Recovery Fund

165 - 167 h Eastern Ontario Regional Network re: Gig Project Submission

168 i Media Release re: EOTA and OFATV Reach Agreement on Trails

169 - 200 j Correspondence re: Exotic Animals That Council accepts the Correspondence Items as information only, as submitted.

21. Pending Municipal Items

201 - 204 a Pending Municipal Items Review That Council accepts the Pending Items for information purposes, as submitted.

22. Future Municipal Events for Members of Council

205 a Future Municipal Events Review That Council accepts the Future Municipal Events for information purposes, as submitted.

23. Remarks For the Good of the Order Robert’s Rules suggests there should always be an opportunity to deviate from strict germaneness to speak about something which is clearly worth talking about. This is a way of asking for off-topic “general conversation” topics to be raised. The context implies that it means, “Do any Members have remarks?” Members may speak to items that they feel they do well (give praise or recognize unity) or ways of improving the meetings. This is not a section for handling complaints or debate and no motions shall come from this section of the agenda. The time limit for this section of the agenda shall not exceed ten (10) minutes.

24. Public Input - by electronic means Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes.

25. Notice of Motions

Page 8 of 206 Notice of Motions shall not be read, discussed or deliberated. The Chair will ask members if they have any notices to be submitted to the Clerk for consideration for the next Regular Meeting agenda. These notices shall not be included in this meeting’s agenda but will be included in the minutes if the Clerk has received them by the end of this meeting day. A Member will still have permission to submit Notices of Motion up to the agenda deadline of Four o’clock (4:00 p.m.) on the Monday one week before the scheduled Meeting of Council. All notices submitted by the deadline will appear on the Motions section of the next Regular Meeting agenda.

26. Closed Session

a Closed Session - Council Rises to go into Closed Session That Council rises from the open session to go into Closed Session as permitted by the Municipal Act for the purpose of:

Section 239 (2)(b) personal matters about an identifiable individual, including municipal or local board employees; Section 239 (2)(d) labour relations and employee negotiations; -Chief Administrative Officer Performance Evaluation

27. Council Rises from Closed Session

a Closed Session - Council Rises and Reports from Closed Session That Council rises from the closed session and directs staff and officials to carry out all actions as approved in the March 17, 2021 Closed Session of Council and report.

28. Confirmatory Bylaw

206 a Bylaw 2021-027 being a bylaw to confirm the proceedings of Council That Bylaw 2021-027, being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 17th day of March, 2021.

29. Adjournment

a Adjournment of Meeting That Council adjourns to meet again on March 31, 2021 at 9:00 am for the Regular Meeting of Council, Planning or at the call of the Mayor.

Page 9 of 206 AGENDA PageITEM 1 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

Municipality of Hastings Highlands Regular Meeting of Council, Planning Minutes

March 3, 2021 - Regular Meeting of Council, Planning at the Hastings Highlands Council Chambers

Council: Vic A. Bodnar Staff: David Stewart Tracy Hagar Suzanne Huschilt Tony Fitzgerald Martin Cox Dorothy Gerrow John Jardine Nancy Matheson Cathy Bujas Alex Walder Dawn Bowers

Absent: Tammy Davis

Others: Neal Hougham from Bell.

1 Call to order:

The Mayor called the meeting to order at 9:00 a.m. The recording of the meeting can be found on our YouTube channel at: https://www.youtube.com/watch?v=yE2YQAhkQ9g

2 Opening Ceremonies:

We acknowledge that we are gathered on the traditional territory of the Anishinaabeg, which is known by Indigenous peoples, who have been stewards of the land since time immemorial and as such we treat the land, its plants, animals, stories and people with honour and respect.

National Anthem

3 Roll Call:

A quorum of Council was in attendance.

4 Clerk's Comments:

The rules for voting are as follows:

Page 10 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 2 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

5 Deletions or Additions to the Agenda:

None.

6 Approval of Agenda:

Approval of Agenda

Fitzgerald (67-2021) That Council approves the agenda for the March 3, 2021 meeting.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

7 Disclosure of pecuniary interest and the general nature thereof:

Councillor Gerrow declared direct pecuniary interest on Agenda Item 17, Correspondence, c, letter from the Honourable Ernie Hardemon re: food premises regulation as "I sell food items at the farmer's market".

Page 11 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 3 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

8 Delegate Alternate Deputy Chair Authority:

In the case the Deputy Chair must leave her seat.

Gerrow (68-2021) That Council appoints Councillor Matheson as Alternate Deputy Chair for today's meeting.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

9 Adoption of Minutes:

Draft Minutes of the Regular Meeting of Council held on February 17, 2021 Draft Minutes of the Special Meeting of Council held on February 22, 2021

Hagar (69-2021) That Council accepts and adopts the draft minutes of the Regular Meeting of Council, Operations, held on February 17, 2021 and the draft minutes of the Special Meeting of Council held on February 22, 2021, as submitted.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

10 Announcements and Community Events:

Page 12 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 4 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

11 Public Input - by electronic means:

Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Council, through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Council and there will be no expectation for Council to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes. None.

12 Presentations and Delegations/Petitions - by electronic means:

None.

13 Consent Agenda:

Consent Items: -Minutes of the Committee of Adjustment Meeting held January 7, 2021 -Briggs/Sanderson proposed purchase of Original Shore Road Allowance, 59 Lewis Lane -Briggs proposed purchase of Original Shore Road Allowance, 65 Lewis Lane -Future Municipal Events Review

Fitzgerald (70-2021) That Council accepts and approves the items listed under the Consent Agenda.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

14 Tenders/Requests for Proposal:

None.

15 Reports and Bylaws from Departments:

Planning Department:

Page 13 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 5 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

Minutes of the Committee of Adjustment Meeting held January 7, 2021

Fitzgerald (70-2021) Consent Agenda Item That Council accepts this report "Minutes of the Committee of Adjustment Meeting held January 7, 2021" as information only, as submitted by the Building/Planning Clerk.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Briggs/Sanderson proposed purchase of Original Shore Road Allowance, 59 Lewis Lane, Lot 7, Plan 1438, in the Geographic Township of Bangor

Fitzgerald (70-2021) Consent Agenda Item That Council accepts this Report "Briggs/Sanderson proposed purchase of Original Shore Road Allowance, 59 Lewis Lane, Lot 7, Plan 1438, in the Geographic Township of Bangor" as submitted by the Building/Planning Clerk; and

That Council gives tentative approval to the proposed closure and sale of part of the Original Shore Road Allowance in front of 59 Lewis Lane, Kamaniskeg Lake.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Briggs proposed purchase of Original Shore Road Allowance, 65 Lewis Lane, Lot 8, Plan 1438, being Part 1 Plan 21R-14237, in the Geographic Township of Bangor

Fitzgerald (70-2021) Consent Agenda Item That Council accepts this Report "Briggs proposed purchase of Original Shore Road Allowance, 65 Lewis Lane, Lot 8, Plan 1438, being Part 1 Plan 21R-14237, in the Geographic Township of Bangor" as submitted by the Building/Planning Clerk; and

Page 14 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 6 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

That Council gives tentative approval to the proposed closure and sale of part of the Original Shore Road Allowance in front of 65 Lewis Lane, being Part 1, Plan 14237, Bangor; and That Council approves Reference Plan 21R-14237.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Amendment to the Public Engagement Strategy for the Update of the Comprehensive Zoning Bylaw

Matheson (71-2021) That Council accepts this report titled "Amendment to the Public Engagement Strategy for the Update of the Comprehensive Zoning Bylaw" as submitted by the Municipal Planner; and

That Council directs staff to approve the amendments to the attached Public Engagement Strategy for the Update of the Comprehensive Zoning Bylaw.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Clerks Department:

None.

Administration:

Unsolicited Offer to Purchase Lands in Hastings Highlands

Walder (72-2021)

Page 15 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 7 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

That Council accepts this report "Unsolicited Offer to Purchase Lands in Hastings Highlands" as submitted by the CAO/Treasurer for information and;

That Council directs staff to continue to follow the August 5, 2020 Hastings Highlands policy "Sale of Surplus Municipal Land" specifically Section 2.2.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried as amended

New Motion: Sale of Municipal Surplus Land Policy - Legal Interpretation

Gerrow (73-2021) That Council directs staff to seek interpretation of the letter received from Peter Hattin, as it relates to section 2.2 (a) 1 of the Sale of Municipal Surplus Land Policy, from the municipal lawyer. Motion lost - no seconder

The Mayor called for a recess at 9:33 a.m. and reconvened at 9:44 a.m. There was a quorum of Council in attendance.

Mayor's Report:

Investigation into Development of Area for First Nations Museum/Interpretation Centre/Gazebo/Picnic Area

Bodnar (74-2021) That Council accepts this report "Investigation into Development of Area for First Nations Museum/Interpretation Centre/Gazebo/Picnic Area" as submitted by the Mayor as information; and

That Council supports moving forward first ONLY with a presentation to further define the partnerships expressed and commitments involved.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For

Page 16 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 8 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried as amended

Resolution of Support for Bell’s Application to the Universal Broadband Fund

Bodnar (75-2021) That Council accepts this report "Resolution of Support for Bell’s Application to the Universal Broadband Fund" and;

That Council passes a resolution of support for Bell's Application to the Universal Broadband Fund.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: Against Deputy Mayor Hagar: Against Councillor Matheson: Against Councillor Walder: For Mayor Bodnar: For Defeated

Loggers Field Properties

Bodnar (76-2021) That Council accepts this report "Loggers Field Properties" as submitted by the Mayor; and

That Council directs staff to proceed with a three Part Reference Plan of 20 metres of road way leading into Logger's Field from ANAF Road and two one acre parcels on the north side and bring a Preliminary Reference Plan back to Council for approval.

Page 17 of 206 Draft Minutes of the Regular Meeting of Council AGENDA PageITEM 9 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

16 Motions (for Which Notice Has Been Given):

Member may read their own motion

Deputy Mayor Hagar re: Backyard Hens

Hagar (77-2021) That Council directs staff to prepare a Draft bylaw allowing backyard Hens for meat (8 maximum) once a year for their life span of 0-9 weeks total) and/or egg (8 maximum) purposes on a minimal lot size of 1 acre in the Municipality of Hastings Highlands.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: Against Councillor Gerrow: For Deputy Mayor Hagar: For Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

17 Correspondence:

-Councillor Gerrow left Council Chambers for this item as she declared pecuniary interest. -Deputy Mayor Hagar left the meeting at 10:54 a.m. -A Quorum of Council is still in attendance.

Review of Draft Forest Management Plan

Letter from Robert Tremblay, AMCTO President

Letter from the Honourable Ernie Hardeman

Letter from Rev. Marilyn Zehr with members of the Maynooth Madawaska Pastoral Charge of the United Church of Canada

Letters to Council re: Exotic Animals

Fitzgerald (78-2021) That Council accepts the Correspondence Items as information only, as submitted.

Recorded Vote:

Page 18 of 206 Draft Minutes of the Regular Meeting of Council AGENDAPage ITEM 10 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: Pecuniary Interest Deputy Mayor Hagar: Absent Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

18 Pending Municipal Items:

Pending Items Review

Fitzgerald (79-2021) That Council accepts the Pending Items for information purposes, as submitted.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: Absent Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

19 Future Municipal Events for Members of Council:

Future Municipal Events Review

Fitzgerald (70-2021) Consent Agenda Item That Council accepts the Future Municipal Events for information purposes as submitted.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: Absent Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Page 19 of 206 Draft Minutes of the Regular Meeting of Council AGENDAPage ITEM 11 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

20 Remarks For the Good of the Order:

Robert’s Rules suggests there should always be an opportunity to deviate from strict germaneness to speak about something which is clearly worth talking about. This is a way of asking for off-topic “general conversation” topics to be raised. The context implies that it means, “Do any Members have remarks?” Members may speak to items that they feel they do well (give praise or recognize unity) or ways of improving the meetings. This is not a section for handling complaints or debate and no motions shall come from this section of the agenda. The time limit for this section of the agenda shall not exceed ten (10) minutes.

21 Public Input - by electronic means:

22 Notice of Motions:

Notice of Motions shall not be read, discussed or deliberated. The Chair will ask members if they have any notices to be submitted to the Clerk for consideration for the next Regular Meeting agenda. These notices shall not be included in this meeting’s agenda but will be included in the minutes if the Clerk has received them by the end of this meeting day. A Member will still have permission to submit Notices of Motion up to the agenda deadline of Four o’clock (4:00 p.m.) on the Monday one week before the scheduled Meeting of Council. All notices submitted by the deadline will appear on the Motions section of the next Regular Meeting agenda.

Councillor Walder re: Exotic Animal Bylaw Template That Council directs staff to request professional legal advice on Hastings County's Exotic Animal Bylaw Template.

23 Closed Session (if required):

None.

24 Confirmatory Bylaw:

Bylaw 2021-017 being a bylaw to confirm the proceedings of Council.

Matheson (80-2021)

Page 20 of 206 Draft Minutes of the Regular Meeting of Council AGENDAPage ITEM 12 of #a 12 Regular Meeting of Council, Planning Minutes Wednesday, March 03, 2021

That Bylaw 2021-017 being a bylaw to confirm the proceedings of Council be enacted and passed in Council this 3rd day of March, 2021.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: Absent Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

25 Adjournment:

Adjournment of Meeting at 11:02 a.m.

Fitzgerald (81-2021) That Council adjourns to meet again on March 17, 2021 at 9:00 am for the Regular Meeting of Council, Operation or at the call of the Mayor.

Recorded Vote: Councillor Davis: Absent Councillor Fitzgerald: For Councillor Gerrow: For Deputy Mayor Hagar: Absent Councillor Matheson: For Councillor Walder: For Mayor Bodnar: For Carried

Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk

Page 21 of 206 Draft Minutes of the Regular Meeting of Council AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Martin Cox, Chief Building Official Department: Building Subject: Monthly Building Report

Recommendation: That Council accepts the Monthly Building Report as information only, as submitted by the Chief Building Official.

Origin: Keystone generated report

Background information: I would like to start with an apology to Council. Last month, due to an inputting error:

The original report indicated fourteen permits were issued in January 2021, with a total estimated construction value of $426,555.00 and $15,174.05 in associated building permit fees.

The correct January figures were as follows: fourteen permits were issued in January 2021, with a total estimated construction value of $436,405.00 and $5,324.05 in associated building permit fees.

The report from January 1 to February 28, 2021 indicates eighteen permits were issued with a total estimated construction value of $503,925.00 and $6,609.25 in associated building permit fees.

The Building Department carried out 32 inspections in the first two months of 2021.

Re: CEMC (Community Emergency Management Coordinator) - in February, Dawn Bowers and I both successfully completed the 16-hour virtual Basic Emergency Management course with Hastings County’s Emergency Planning Department. The next step is the two-day CEMC training course and we are awaiting for the 2021 course dates to be released by the province.

The Keystone Complete Building Package tracks all the above figures and occurrences, and stores them indefinitely.

KEYSTONE BUILDING PERMIT ABBREVIATIONS LEGEND:

Page 22 of 206 Monthly Building Report AGENDA ITEM #i) ACC Accessory Building (shed) ADD** * Addition to the type ***, rather than a new build AGR Agricultural (barn) BOAT HOUSE Building for storing boats and related equipment COMM Commercial Building (Building to house commodities or services for sale) DECK A horizontal structure, 2 feet or more off the ground.(Not a patio) DEMOLITION Permit to remove a structure and initiate the process to remove assessment DESIGNATED ST Items designated by the Building Code e.g. solar, antennas >5m2, turbines GARAGE Building for parking or storing motor vehicles HUNT CAMP A building for recreational activities, on Marginal Ag land >10acres, no services IND An industrial building for manufacturing or repair PLUMBING Piping, fittings and fixtures to attach to the water and sewer system SEPTIC A septic system to handle sanitary from the plumbing system SFD A single family dwelling, service with electricity, private water and sewer SFD TINY A single family dwelling 384 sq.ft – 800 sq.ft, WOOD An interior wood stove or fireplace

Financial impact: The Building Department is mainly sustained by building permit fees, which can only be used to fund Building Department activities. Additional roles such as management of the Bylaw and Planning Departments, Municipal Emergency Control Group/Covid-19 work and septic maintenance inspection programs, including research and development, requires funding from other sources. Year-end surpluses should be allocated to a Building Department reserve in accordance with standard Municipal Procedures and the Building Code Act S.7(4) to cover slow years or legal expenditures.

The provisionally legislated annual report on building permit fees is available on the Municipal website.

Link to strategic plan: The management of the Building Department conforms to the overall goals of the Municipality of Hastings Highlands’ Strategic Plan through open communication and promoting and managing economic development, safe and healthy buildings, all while protecting the natural heritage of our area.

References: Keystone generated reports and Municipality of Hastings Highlands’ Corporate Strategic Plan 2019- 2023

Attachments: Permit Summary Comparison - Feb 2021 Permit Summary Comparison - Jan 2021 - Corrected March 5, 21

Prepared By:

Martin Cox, Chief Building Official

Reviewed By: Municipal Clerk March 5, 2021 Reviewed By: CAO/Treasurer March 9, 2021 Page 23 of 206 Monthly Building Report AGENDA ITEM #i)

Municipality Of Hastings Highlands Page 2 Permit Comparison Summary Issued For Period JAN 1,2021 To FEB 28,2021

Previous Year Current Year Permit Count Fees Value Permit Count Fees Value ACC 1 150.00 3,000.00 2 862.20 86,220.00 ADDCOM 0 0.00 0.00 1 200.00 20,000.00 ADDSFD 1 150.00 15,000.00 3 2,525.60 252,560.00 DECK 1 166.80 16,680.00 1 236.25 23,625.00 GARAGE 0 0.00 0.00 1 385.20 38,520.00 PLUMBING 3 300.00 22,500.00 3 450.00 30,000.00 RENEWAL 0 0.00 0.00 3 450.00 24,500.00 SEPTIC 2 1,200.00 22,500.00 2 1,200.00 14,500.00 SFD 1 2,078.60 207,860.00 0 0.00 0.00 WOOD 0 0.00 0.00 2 300.00 14,000.00

DEMOLITION DEMO SFD 1 150.00 15,000.00 0 0.00 0.00

Previous Year Current Year Total Permits Issued 10 18 Total Dwelling Units Created 1 0 Total Permit Value 302,540.00 503,925.00 Total Permit Fees 4,195.40 6,609.25 Total Compliance Letters Issued 10 19 Total Compliance Letter Fees 700.00 700.00

Inspection Summary Ward Permit Inspections Other Roll Inspections 278 1 0 374 3 0 Total 4 0

Permit Charge Amount

ACC 862.20 ADDCOM 200.00 ADDSFD 2,525.60 DECK 236.25 GARAGE 385.20 PLUMBING 450.00 RENEWAL 450.00 SEPTIC 1,200.00 WOOD 300.00

Total 6,609.25

Page 24 of 206 Monthly Building Report AGENDA ITEM #i)

Municipality Of Hastings Highlands Page 2 Permit Comparison Summary Issued For Period JAN 1,2021 To JAN 31,2021

Previous Year Current Year Permit Count Fees Value Permit Count Fees Value ACC 0 0.00 0.00 2 862.20 86,220.00 ADDCOM 0 0.00 0.00 1 200.00 20,000.00 ADDSFD 1 150.00 15,000.00 2 2,375.60 237,560.00 DECK 0 0.00 0.00 1 236.25 23,625.00 PLUMBING 1 0.00 2,500.00 3 450.00 30,000.00 RENEWAL 0 0.00 0.00 3 450.00 24,500.00 SEPTIC 0 0.00 0.00 1 600.00 7,500.00 SFD 1 2,078.60 207,860.00 0 0.00 0.00 WOOD 0 0.00 0.00 1 150.00 7,000.00

DEMOLITION DEMO SFD 1 150.00 15,000.00 0 0.00 0.00

Previous Year Current Year Total Permits Issued 4 14 Total Dwelling Units Created 1 0 Total Permit Value 240,360.00 436,405.00 Total Permit Fees 2,378.60 5,324.05 Total Compliance Letters Issued 7 7 Total Compliance Letter Fees 500.00 300.00

Inspection Summary Ward Permit Inspections Other Roll Inspections 278 1 0 374 2 0 Total 3 0

Permit Charge Amount

ACC 862.20 ADDCOM 200.00 ADDSFD 2,375.60 DECK 236.25 PLUMBING 450.00 RENEWAL 450.00 SEPTIC 600.00 WOOD 150.00

Total 5,324.05

Page 25 of 206 Monthly Building Report AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Dawn Bowers, Bylaw Enforcement Officer Department: Bylaw Enforcement Subject: Monthly Bylaw Enforcement Report

Recommendation: That Council accepts the Monthly Bylaw Enforcement Report as submitted by the Chief Building Official/Bylaw Enforcement Officer, as information only.

Origin: Not applicable

Background information: **See Attachment**

Financial impact: Not applicable

Link to strategic plan: Strategic Priority #4 Exceptional Service and Governance

References: Reviewed By: Chief Building Official March 8, 2021

Attachments: Case Summaries Report (Feb 2021)

Prepared By:

Dawn Bowers, Bylaw Enforcement Officer

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 9, 2021

Page 26 of 206 Monthly Bylaw Enforcement Report AGENDA ITEM #i)

Case Summary Case # 231237

Dog at Large Complaint (McClure Twp)

CATEGORY STATUS Closed Bylaw Enforcement PRIORITY 3 DESCRIPTION Dog at Large OPENED DATE 2021-02-19 NEXT STEP 2021-03-08 02:10:43 PM Contact dog owner LAST MODIFIED EST ASSIGNED TO 2021-02-19 12:52:03 PM Kim Helkaa (kim.helkaa) CLOSED DATE Dawn Bowers (dawn.bowers) EST FOLLOW UP DATE / TIME 2021-02-23

DUE DATE 2021-02-23

NOTES

2021-02-19 12:25:56 PM EST 2021-03-08 02:10:43 PM EST dawn.bowers 2021/02/19 - On Feb 16th @ approximately 2pm, a municipal employee spotted a dog (beagle mix) running on Hwy 127. A few minutes later the dog was seen going onto a property and into a home. Numerous complaints re: this specific dog have been posted on social media. The dog was last seen running at large up & down HWY 127 at approx. 9pm Feb 18th. BLEO sent a notice to dog owner...DB

2021-03-08 02:27:48 PM EST Page 1 of 1

Page 27 of 206 Monthly Bylaw Enforcement Report AGENDA ITEM #i)

Case Summary Case # 231262

Dog at Large Complaint (Monteagle Twp)

CATEGORY STATUS Closed Bylaw Enforcement PRIORITY 3 DESCRIPTION Dog at Large OPENED DATE 2021-02-19 NEXT STEP 2021-03-08 02:08:33 PM Contact dog owner LAST MODIFIED EST ASSIGNED TO 2021-02-19 02:20:12 PM Kim Helkaa (kim.helkaa) CLOSED DATE Dawn Bowers (dawn.bowers) EST FOLLOW UP DATE / TIME 2021-03-01

DUE DATE 2021-03-01

NOTES

2021-02-19 01:43:16 PM EST 2021-03-08 02:08:33 PM EST dawn.bowers 2020/02/02: BLEO was contacted by complainant that an u/k dog (black lab approx. 8 months old) was on their property for the past few hours and wouldn't leave. Complainant met BLEO at the Faraday Dog Pound where the dog was lodged. The dog was microchipped and was tagged to the Canadian Dog Kennel Club. Further investigation, revealed who the dog belonged to. The dog owner attended the dog pound the following day to collect their dog. Dog at Large penalty notice issued...DB

2021-03-08 02:27:49 PM EST Page 1 of 1

Page 28 of 206 Monthly Bylaw Enforcement Report AGENDA ITEM #i)

Case Summary Case # 231665

Trespassing

CATEGORY STATUS Closed Bylaw Enforcement PRIORITY 3 DESCRIPTION Tree Cutting on Municipal Property Complaint OPENED DATE 2021-02-23 NEXT STEP 2021-03-08 02:06:37 PM Collect information re: location of tree cutting LAST MODIFIED EST ASSIGNED TO 2021-02-23 01:09:39 PM Kim Helkaa (kim.helkaa) CLOSED DATE Dawn Bowers (dawn.bowers) EST FOLLOW UP DATE / TIME 2021-02-25

DUE DATE 2021-02-25

NOTES

2021-02-23 12:52:37 PM EST 2021-03-08 02:05:19 PM EST dawn.bowers 2021/02/11: Bancroft OPP contacted BLEO re: a complaint they received from an anonymous source. The complaint was regarding an individual cutting down trees along a snowmobile trail. Investigation continues...

2021-02-23 01:08:36 PM EST 2021-03-08 02:06:38 PM EST dawn.bowers 2021/02/23: After further investigation, the area of concern is a concession road (being used as a snowmobile trail) that runs through the tree cutters property. The property owner (tree cutter) is allowed to cut down the trees right up along the concession road (road allowance does not apply with concession roads) as long as the concession road access is not blocked. OPP advised for information purposes...DB

2021-03-08 02:27:49 PM EST Page 1 of 1

Page 29 of 206 Monthly Bylaw Enforcement Report AGENDA ITEM #i)

Case Summary Case # 232530

Web Case: Illegal Building of Structures And Business Operating On RR, MA, EP Lands

CATEGORY STATUS Open Bylaw Enforcement PRIORITY 3 NEXT STEP BLEO & CBO to respond OPENED DATE 2021-02-26 ASSIGNED TO 2021-03-08 02:26:20 PM Martin Cox (martin.cox) LAST MODIFIED EST Dawn Bowers (dawn.bowers) Kim Helkaa (kim.helkaa) FOLLOW UP DATE / TIME 2021-04-01

DUE DATE 2021-05-31

NOTES

2021-03-08 02:26:20 PM EST dawn.bowers 2021/02/26: The complainant contacted the BLEO to report that his neighbour was conducting extensive shoreline work and possibly building w/o a permit. The complainant provided several photos. The location in question can only be accessed by water or on foot through heavy brush. In order for a proper investigation re: any unpermitted building and shoreline work to be conducted, the BLEO and CBO will need to visit the property in question. Due to the pandemic, weather and snow, a site visit isn't possible until late spring. The complainant also provided information that the the neighbour was "illegally operating a business" because he was renting out his cottages (Airbnb). Hastings Highlands does not regulate short term rentals and does not require a person to obtain a business licence for short term rentals. Complainant advised via email. Continues...DB

2021-03-08 02:27:49 PM EST Page 1 of 1

Page 30 of 206 Monthly Bylaw Enforcement Report AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Monthly Operations Report - February 2021

Recommendation: That Council accepts this report "Monthly Operations Report - February 2021" as information only, as submitted by the Operations Manager.

Origin: Not applicable

Background information: Operations monthly report - February 2021 is submitted in the attachments.

Financial impact: Operating and Capital budgets

Link to strategic plan: Not applicable

References: Not applicable

Attachments: Operations Monthly Report (February 2021)

Prepared By:

Adrian Tomasini, Operations Manager

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 31 of 206 Monthly Operations Report - February 2021 AGENDA ITEM #i)

Operations Maintenance

Brushing / Tree Removal:

 February 03 - 18: Brushing operations on Mooney Road.  February 10: Removed tree from Byers

Capital Projects:

 N/A

Culverts/Bridges:

 N/A

Cemetery:

 N/A

Ditching:

 February 26-28: Crews starting to open up ditch lines for spring runoff.

Dust Control:

 N/A

Grading:

 N/A

Gravel Application:

 N/A

Guiderails:

 N/A

Patching/Potholes:

Page 32 of 206 Monthly Operations Report - February 2021 AGENDA ITEM #i)

 N/A

Patrolling:

 February 01: Supervisor’s road patrol.  February 03: Supervisor road patrol.  February 04: Supervisor’s road patrol.  February 06: Supervisor road patrol.  February 10: Supervisor road patrol.  February 17-18: Supervisors road patrol.  February 23: Supervisors road patrol.  February 26-28: Supervisor’s road patrol.

Shouldering:

 N/A

Signs:

 N/A

Washouts:

 N/A

Winter Maintenance:

 February 1-4: Clearing intersections on truck routes 201 and 202.  February 03: Grader used to cut down snowmobile groomed trial on North Baptiste Lake Road and McGarry Road.  February 03: Clearing intersections on Buck Hill Road, Parks Road and Peever Road.  February 04: Salted sidewalks in Maynooth. Clearing snowbanks at intersections.  February 05: Received 5-10 cm of snow accumulation. Full winter operations. Municipal parking and all sidewalks were plowed and salted. Community Centres, Fire Halls and Waste Sties were plowed and sanded. Complete municipal road system was plowed and sanded.  February 06: High winds and drifting snow. All plow units deployed to plow and sand all routes.  February 08: High winds continued. All routes were plowed and sanded.  February 09: Grader removing ice pack from Bowers Point Road.  February 09: Clearing intersections on route 203.

Page 33 of 206 Monthly Operations Report - February 2021 AGENDA ITEM #i)

 February 11: Spot sanding all plow routes.  February 14: Received 10cm of snow accumulation. Full winter operations. Municipal parking and all sidewalks were plowed and salted. Community Centres, Fire Halls and Waste Sties were plowed and sanded. Complete municipal road system was plowed and sanded.  February 15: Received 10-15 cm of snow accumulation. Full winter operations. Municipal parking and all sidewalks were plowed and salted. Community Centres, Fire Halls and Waste Sties were plowed and sanded. Complete municipal road system was plowed and sanded.  February 16: Received 5-10 cm of snow accumulation. Full winter operations. Municipal parking and all sidewalks were plowed and salted. Community Centres, Fire Halls and Waste Sties were plowed and sanded. Complete municipal road system was plowed and sanded.  February 17: All Operators in at 4:00 am. Units out to clean up after, plowing and sanding. High winds.  February 18: Snowbank removal in the Town of Maynooth.  February 19: All routes were sanded for the weekend. Sidewalks in Maynooth were maintained.  February 25: Received 5-10 cm of snow accumulation. Full winter operations. Municipal parking and all sidewalks were plowed and salted. Community Centres, Fire Halls and Waste Sties were plowed and sanded. Complete municipal road system was plowed and sanded.  February 26-28: Benching back all snowbanks throughout the municipality.

Facilities

 N/A

Garages/ Equipment:

 February 01: General garage and equipment maintenance (fluids and filters).  February 02: Tandems 403 and 503 received emissions testing.  February 03: Tandems 500 and 412 received emissions testing.  February 04: Tandems 501, 504 and 203 received emissions testing.  February 09: Tandems 502 and 310 received emissions testing.  February 10: General garage and equipment maintenance (fluids and filters).  February 24: General garage and equipment maintenance (fluids, filters and hoses).

Waste Disposal/ Transfer Sites, Waste & Recycling:

 February 09: Pushing back landfill areas at various locations.

Page 34 of 206 Monthly Operations Report - February 2021 AGENDA ITEM #i)

Parks:  N/A

Staff

 N/A

Tenders, RFP, RFQ

 N/A

Training:

 N/A

Meetings/ Special Events:

 N/A

Submitted by the Operations Manager

Page 35 of 206 Monthly Operations Report - February 2021 AGENDA ITEM #ii)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Speed Limit Change for the Downtown of Maynooth

Recommendation: That Council accepts this report "Speed Limit Change for the Downtown of Maynooth" as information only, as submitted by the Operations Manager.

Origin: At the June 17, 2020 Regular Meeting of Council, Operations, Council resolved the following:

(280-2020) THAT Council directs staff to investigate a speed limit reduction for the entry and downtown of Maynooth. This motion identifies Strategic Plan Priority #3, Build our Community and Strategic Plan Priority #4 Exceptional Service and Governance.

Background information: Staff reached out to the Ministry of Transportation on August 17, 2020 with Council's concerns regarding the speed limit in the downtown section of Maynooth.

It was explained to the Ministry that Council and the downtown merchants have concerns with the vehicles travelling through the downtown with excessive speed and now that the rehabilitation has been completed, pedestrian traffic in the downtown area is expected to increase and public safety is a growing concern.

The Council of Hastings Highlands has directed staff to investigate the possibility of reducing speed limit in the downtown.

On August 19, 2020 an email was received by Lori Brake from the MTO informing the Municipality that a traffic study would be taken and then assessed.

After contacting the MTO on February 18, 2021 a response was emailed to the Operations Manager on March 1, 2021 (email in attachments).

"We have gathered speed data to determine the 85th percentile. This is the speed at which 85th percent are travelling or less. We have also reviewed the TAC guideline and spreadsheet for Page 36 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii) determining speed zones. This spreadsheet takes into account all factors that may impact the speed such as approach geometry, entrances, pedestrians, side roads etc. Our preliminary results from both indicate lowering the speed limit in this area is not appropriate.

You also mentioned the desire to reduce the speed from 50 km/h to 40 km/h. Under the Highway Traffic Act and Regulation 619, MTO is unable to post a speed limit less than 50 km/h. As such, you would also be restricted from posting the speed limit within 600 feet of the provincial jurisdiction."

The MTO will supply the final report finding from the traffic study at a later date.

Financial impact: Not applicable

Link to strategic plan: Strategic Plan Priority #3, Build our Community Strategic Plan Priority #4 Exceptional Service and Governance

References: Not applicable

Attachments: RE_ Posted Speed Limit Maynooth Mobile Speed Message Signs on Provincial Highways 2013-05

Prepared By:

Adrian Tomasini, Operations Manager

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 37 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii)

From: Brake, Lori (MTO) To: Adrian Tomasini Cc: Klein, Christina (MTO) Subject: RE: Posted Speed Limit Maynooth Date: March 1, 2021 2:04:46 PM Attachments: image003.png image005.png Mobile Speed Message Signs on Provincial Highways 2013-05.pdf

Adrian,

As per our conversation, we have reviewed highway 62 in Maynooth. We have gathered speed data to determine the 85th percentile. This is the speed at which 85th percent are travelling or less. We have also reviewed the TAC guideline and spreadsheet for determining speed zones. This spreadsheet takes into account all factors that may impact the speed such as approach geometry, entrances, pedestrians, side roads etc. Our preliminary results from both indicate lowering the speed limit in this area is not appropriate.

I have included with this email a copy of our policy for the use of mobile radar speed signs for your consideration.

Lori

Lori Brake Traffic Supervisor/Peer Supporter Area West, ER Traffic 613-483-6863 [email protected]

From: Adrian Tomasini Sent: Thursday, February 18, 2021 2:19 PM To: Brake, Lori (MTO) Cc: Klein, Christina (MTO) Subject: RE: Posted Speed Limit Maynooth

CAUTION -- EXTERNAL E-MAIL - Do not click links or open attachments unless you recognize the sender. Hi Lori and Christina, Hope all is well.

Page 38 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii)

I’m sorry to keep on you about your report regarding the speed limits through the Hamlet of Maynooth but our Council is request staff for a follow up. The MTO is the road authority extending 600’ from any Provincial Highway intersection, without any response from the MTO I can not proceed with any speed limit changes through Maynooth. Hope to hear back shortly, Take Care, Adrian Tomasini, Operations Manager

“Our vision is to be an enviable community, with progressive vision and financial stability, prepared for the future.”

The Municipality of Hastings Highlands is closely monitoring the advice of Public Health Officials regarding COVID-19. We will continue to provide services to support the community through our business continuity plan. For up to date information and resources on COVID-19, visit https://hastingshighlands.ca/coronavirus-disease- covid-19-information/

Phone: (613) 338-2811 x.288 Toll Free: 1-877-338-2818 Fax: (613) 338-3292 W: www.hastingshighlands.ca | E: [email protected]

The Municipality of Hastings Highlands is subject to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications directed to the Municipality are subject to MFIPPA and may be deemed releasable under this legislation. If you are not the intended recipient and have received this message in error, please notify me by return email and delete or destroy all copies of this message.

Please Note: That it is the Municipality’s service target to respond to emails with an initial response within two (2) business days.

From: Adrian Tomasini Sent: January 15, 2021 10:43 AM To: [email protected] Cc: [email protected] Subject: RE: Posted Speed Limit Maynooth

Page 39 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii)

Hi Lori, I’m following up with my email sent out on August 18, 2020 with regards to speed limits within the Hamlet of Maynooth, On. I am aware that a study was to be conducted and I’m wondering if the findings are available. Hastings Highlands Council is requesting my report and would like to see the downtown area speed limit reduced.

Take Care, Adrian Tomasini, Operations Manager

“Our vision is to be an enviable community, with progressive vision and financial stability, prepared for the future.”

Phone: (613) 338-2811 x.288 Toll Free: 1-877-338-2818 Fax: (613) 338-3292 W: www.hastingshighlands.ca | E: [email protected]

Please Note: That it is the Municipality’s service target to respond to emails with an initial response within two (2) business days.

From: Klein, Christina (MTO) Sent: August 19, 2020 10:07 AM To: Adrian Tomasini Cc: Brake, Lori (MTO) ; Yaraskavitch, Lori (MTO) Subject: FW: Posted Speed Limit Maynooth

Page 40 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii)

Good Morning Adrian,

Thank you for your e-mail dated August 17, 2020 advising that the Council of the Municipality of Hastings Highlands has asked whether there is a possibility for a speed reduction on Highway 62 through Maynooth.

The ministry will review this section of Highway 62 and conduct a speed study. We will advise of our findings at the conclusion of the study.

Please feel free to contact Lori Brake, Traffic Supervisor at 613-483-6863 or via e-mail at [email protected] should you have any questions.

Thank you,

Christina Klein, P.Eng. Head, Pre-Contract Traffic Engineering Traffic Office, Engineering Program Delivery East, Design & Engineering Branch Transportation Infrastructure Management Division Ministry of Transportation 1355 John Counter Blvd, PO Box 4000 Kingston ON K7L 5A3 Tel: 613-545-4795 Fax: 613-545-4873 Email: [email protected]

From: Yaraskavitch, Lori (MTO) Sent: August 18, 2020 10:16 AM To: Adrian Tomasini Cc: Klein, Christina (MTO) Subject: RE: Posted Speed Limit Maynooth

Hi Adrian, I’m doing very well! I retire the end August! I copied Christina Klein, Head Traffic Section with your request.

Take care

Lori Yaraskavitch Corridor Management Officer Ministry of Transportation 50 Monck St. P.O. Box 300 Bancroft, ON K0L 1C0 Tel: 613 332 3220 ext 214 Toll Free: 800 554 0487 ext 214 Fax 613 332 3751

From: Adrian Tomasini

Page 41 of 206 Speed Limit Change for the Downtown of Maynooth AGENDA ITEM #ii)

Sent: August 17, 2020 10:34 AM To: Yaraskavitch, Lori (MTO) Subject: Posted Speed Limit Maynooth

CAUTION -- EXTERNAL E-MAIL - Do not click links or open attachments unless you recognize the sender. Hi Lori, Hope your doing well, its been awhile since we’ve connected. Our Council is asking if there is a possibility to lower the speed limit through the Town of Maynooth. Would you be able to direct me to the correct person to talk too.

Regards, Adrian Tomasini, Operations Manager

33011 Hwy 62, P.O. Box 130, Maynooth, ON K0L 2S0 Phone: (613) 338-2811 ext. 288 Toll Free: 1 (877) 338-2818 Fax: (613) 338-3292 Email: [email protected] Website: www.hastingshighlands.ca

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AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Adrian Tomasini, Operations Manager Department: Operations Subject: Cost Evaluation to Complete Hastings Highlands Road 62

Recommendation: That Council accepts this report "Cost Evaluation to Complete Hastings Highlands Road 62" as submitted by the Operations Manager; and

Origin: At the June 17, 2020 Meeting of Council, the following resolution was carried by Council: (270-2020)

THAT Council directs staff to complete sufficient research and compile information about the condition of the remaining portion of Hwy 62 that still requires repair and resurfacing to include a reasonable estimate of cost, in order that the Mayor and CAO can write letters and communicate with our local County Council, and Provincial and Federal MPPs in order to establish the urgency of the need, the importance of the request and the fact that the municipality is in a state of readiness for any stimulus or upcoming funding that could be available.

Background information: In 1998, almost 30 kilometres of Provincial Highway 62 was downloaded to the Municipality of Hastings Highlands. This section of Highway stretches from Provincial Highway 127 in Maynooth, Ontario to Renfrew County Road 62 in Combermere (29.8 kilometres).

At the time of the Provincial download of Highway 62, the County of Hastings road system was abolished which then saddled the Municipality of Hastings Highlands with the burden to maintain this section of the former Provincial Highway 62 from Maynooth, Ontario to Combermere, Ontario. The County of Renfrew took on the maintenance of the section of Provincial Hwy 62 from Combermere, Ontario to Barry's Bay, Ontario during the same Provincial downloading.

Page 47 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii) The 29.8 kilometres of downloaded Provincial Highway that Hastings Highlands was forced to maintain was part of the old Kings Highway system that was build to a much higher standard than the Municipal system that was in place and those higher standards still exist today.

The downloaded old Highway 62 was and still is maintained at a Class 3 level as set out in the Minimum Maintenance Standards of Ontario, Ontario Reg. 239/02. The maintenance costs that the Municipality of Hastings Highlands must place on it's ratepayers annually is substantial.

Annual winter maintenance material costs are an estimated $225,000.00 for salt and $20,000.00 for sand. To maintain Hastings Highlands 62, the Municipality requires to staff one full-time and three part-time employees to cover two shifts daily throughout each week, from October 15th to April 15th.

During the Spring, Summer and Fall seasons, the Municipality of Hastings Highlands' annual maintenance are an estimated $120,000.00 to provide hard surface patching, line painting, granular shoulder material and structure repairs/replacement.

Hasting Highlands 62 is sandwiched between the Provincial Highway 62 on it's western border and County of Renfrew 62 on it's eastern border and the budgets for both of these higher level of Governments can withstand the elevated cost of maintenance and potential liabilities that may arise. It is difficult for a small rural Municipality with a population of just over 4,000 residents to be burdened with the annual maintenance costs, let alone the cost it will be for reconstruction or rehabilitation.

In 2016, the Municipality of Hastings Highlands spent $300,000.00 to repair six (6) sections of Hastings Highlands 62 between Maynooth, Ontario and Maple Leaf, Ontario. The eight (8) kilometer section of the former Highway 62 between Maynooth, Ontario and Maple Leaf, Ontario hadn't received any form of reconstructed or rehabilitated since 1970. This burden was immediately placed on the former Townships of the Corporation of the Municipality of Hastings Highlands prior to amalgamation in the year 1998. Amalgamation of the former Townships, Bangor, Wicklow, McClure, Monteagle and Herschel was in 2001 which then passed the burden of the downloaded Provincial Hwy 62 to the Municipality of Hastings Highlands.

In 2019, the Municipality applied for ICIP funding (Investing in Canada Infrastructure Program) to reconstruct Hastings Highlands 62 from Young Street in Maynooth to Robinson Road, approximately 6 kilometres of road. On May 8, 2019, Hastings Highlands received a letter from the Minister of Infrastructure that the Municipality was successful with it's application.

In 2020, Hastings Highlands experienced significant improvements to Hastings Highlands 62. The ICIP project was released for Tender and was completed in early August and the Municipality chose to move forward with the rehabilitation of the downtown portion of Hastings Highlands 62 in the Hamlet of Maynooth. This section of Hastings Highlands 62 stretched from Hwy 127 to Young Street, approximately 700 metres of full reconstruction including road surface, storm sewer, sidewalks, boulevards and streetlights.

The Municipality has made significant progress with the repair of Hastings Highlands 62 by completing both of the above projects in 2020 but there are still 23.2 kilometres of the road to reconstruct.

With the onset of COVID 19 and the need for both Federal and Provincial governments to stimulate the economy, Hastings Highlands engineered the next critical section of HH 62 and is "shovel ready".

Page 48 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii) This next section starts at Robinson Road and continues to the Little Papineau Creek Bridge, 6.8 kilometres.

In the attachment, Council will find the Tender Items list. The total estimated cost to complete this section is $3,100,000.00 which includes 15% contingency but excludes the HST. This section could be put out to Tender at any time should eligible funding programs be available.

The remaining section of Hastings Highlands 62 stretches from the Little Papineau Creek Bridge to the Renfrew County border (16.4 kilometres) prior to the download of the Provincial Highway 62, the Province reconstructed the surface of this section in 1995. This section is closing in on 30 years of age and is deteriorating quickly. The Items list may be found in the attachments. The same cost assumptions were taken from the above Tender List to achieve total cost with a 15% contingency. The estimated cost for this 16.4 kilometres of road reconstruction is $10,079,462.90.

The two above cost estimates takes into account most infrastructure costs to complete the remaining 23.2 kilometres of Hastings Highlands 62 but does exclude the two major bridge structures within this same area.

Within the remaining section of Hastings Highlands 62 (23.2 kilometres) to be completed, there are two major bridge structures. The Papineau Creek concrete arch located at Nieman Road and HH 62 and the Little Papineau Creek bridge located 0.5 kilometres east of Boulter Lake Road and HH 62.

Bi-annually all road authorities within the Province of Ontario are to complete an OSIM (Ontario Structural Inspections Report) on all bridge/culvert structures that are 3 metres or more in diametre. The previous report (2019) was too large to provide in the attachments. It can be provided upon request.

Also provided in the attachments is an updated cost estimate letter from Perspective Engineering.

The cost estimate to complete the needed repair to both structure are as follows;

Papineau Creek Concrete Arch, $100,000.00 and, Little Papineau Creek Bridge, $22,000.00 for engineer investigation and $320,000.00 for repairs.

All above estimates are at current pricing (2021).

Financial impact: All Cost Estimates are at 2021 Pricing.

Tender Ready Section 6.8 kms. $ 3, 100,000.00 Remaining Section 16.8 kms. $10,079,462.00 Papineau Creek structure $ 342,000.00 Little Papineau Creek Bridge $ 100,000.00 Estimated Grand Total $13,621,462.00

Link to strategic plan: Strategic Plan #2 Rationalize Infrastructure Goal: Maintain Roads and Bridges Action: Implement Hastings Highlands Road 62 revitalization plan Page 49 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii)

References: Not applicable

Attachments: HH 62 Section 2 Tender Item List HH 62 Section 2 Cost Estimate Bodnar Papineau & Little Papineau Bridge

Prepared By:

Adrian Tomasini, Operations Manager

Reviewed By: Municipal Clerk March 5, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 50 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii)

THE TOWNSHIP OF HASTINGS HIGHLANDS SCHEDULE OF UNIT PRICES SUBJECT:HH 62 Section 2 Tender Item List

Estimated Unit Item OPSS Item Description Unit Total Quantity Price 1 0299 Earth Ditch Cleanout m 1,205 23.70 28,600.00 2 0299 Rental of Hydraulic Backhoe-Crawler Mounted,20,000 kg Minimum hr 20 200.00 4,000.00 Operating Weight 3 0299 Rental of Truck-Dump, Tandem Rear Axle, Diesel or Gas, 18,000 kg. hr 20 85.00 1,700.00 Minimum Operating Weight 4 0299 Rental of Hydraulic Backhoe-Crawler Mounted, with Hydraulic Breaker, hr 50 350.00 17,500.00 Boom Mounted, 4500 Joules Impact Energy 5 0305 Granular Sealing m2 5,836 8.70 51,000.00

6 0310 HL4 – 60mm Lift Thickness t 8,469 115.00 975,000.00 7 0314 Granular A t 22,325 28.00 625,000.00

8 0314 Granular B, Type II t 402 32.00 13,000.00 In-Place Full Depth Reclamation of Bituminous Pavement and 9 0330 m2 57,583 1.15 70,000.00 Underlying Granular 10 0421 600 mm Pipe Culvert m 49 1010.00 50,000.00

11 0421 800 mm Pipe Culvert m 138 1,100.00 150,000.00 12 0421 1000 mm Pipe Culvert m 58 1,400.00 80,000.00

13 0499 Clean Out Catchbasins, Ditch Inlets, Culverts and Sewers each 1 2,500.00 2,500.00

14 0510 Removal of Asphalt Pavement [Full Depth] m2 320 11.00 3,500.00 15 0510 Removal of Pipes and Culverts m 245 55.00 13,500.00

16 0510 Removal of Delineator Posts each 629 5.00 3,200.00

17 0510 Removal of Cable Guide Rail m 2,223 8.00 18,000.00 18 0511 Rip Rap m2 202 60.00 12,500.00

19 0511 Geotextile m2 227 9.00 2,100.00 lump 75,000.0 20 0706 Traffic Control Signing 1 75,000.00 sum 0 21 0710 Pavement Marking m 23,489 1.50 35,000.00 22 0710 Pavement Marking, Durable m 190 15.00 2,900.00

23 0721 Steel Beam Guide Rail, Steel Posts m 2314 125.00 290,000.00

24 0732 Steel Beam Energy Attenuating Terminal each 26 6,500.00 170,000.00

25 0805 Light-Duty Silt Fence Barriers m 360 17.50 6,300.00

Sub - Total 2,700,000.00

Contingency (15%) 400,000.00

Total 3,100,000.00

Page 51 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii)

THE MUNINICAPILITY OF HASTINGS HIGHLANDS SCHEDULE OF UNIT PRICES SUBJECT: HH 62 – Renfrew County Boundary to Papineau Creek Bridge

Estimated Unit Item OPSS Item Description Unit Total Quantity Price 1 0299 Earth Ditch Cleanout m 3976.5 23.70 94,243.05 2 0299 Rental of Hydraulic Backhoe-Crawler Mounted,20,000 kg Minimum hr 66 200.00 13,000.00 Operating Weight 3 0299 Rental of Truck-Dump, Tandem Rear Axle, Diesel or Gas, 18,000 kg. hr 66 85.00 5,610.00 Minimum Operating Weight 4 0299 Rental of Hydraulic Backhoe-Crawler Mounted, with Hydraulic Breaker, hr Boom Mounted, 4500 Joules Impact Energy 165 350.00 57,750.00 5 0305 Granular Sealing m2 19258.8 8.70 167,551.56 6 0310 HL4 – 60mm Lift Thickness t 27947.7 115.00 3,213,985.5 7 0314 Granular A t 73672.5 28.00 2,062,830.00 8 0314 Granular B, Type II t 1326.6 32.00 42,451.20 In-Place Full Depth Reclamation of Bituminous Pavement and 9 0330 m2 190023.9 1.15 218,527.48 Underlying Granular 10 0421 600 mm Pipe Culvert m 161.7 1010.00 163,317.00 11 0421 800 mm Pipe Culvert m 455.4 1,100.00 500,940.00 12 0421 1000 mm Pipe Culvert m 191.4 1,400.00 267,960.00 13 0499 Clean Out Catchbasins, Ditch Inlets, Culverts and Sewers each 3.3 2,500.00 8,250.00 14 0510 Removal of Asphalt Pavement [Full Depth] m2 1056 11.00 11,616.00 15 0510 Removal of Pipes and Culverts m 808.5 55.00 44,467.50 16 0510 Removal of Delineator Posts each 2075.7 5.00 10,378.50 17 0510 Removal of Cable Guide Rail m 7335.9 8.00 58,687.20 18 0511 Rip Rap m2 666.6 60.00 39,996.00 19 0511 Geotextile m2 749.1 9.00 6,741.90 lump 20 0706 Traffic Control Signing 3 225,000.00 sum 75000.00 21 0710 Pavement Marking m 77513.7 1.50 116,270.55 22 0710 Pavement Marking, Durable m 627 15.00 9,405.00 23 0721 Steel Beam Guide Rail, Steel Posts m 7636.2 125.00 954,525.00 24 0732 Steel Beam Energy Attenuating Terminal each 85.8 6,500.00 557,700.00 25 0805 Light-Duty Silt Fence Barriers m 1188 17.50 20,790.00

Sub - Total 8,764,750.39

Contingency (15%) 1,314,712.56

Total 10,079,462.90

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MEMO Papineau & Little Papineau Creek Bridge Repair March 3, 2021 Page 1

TO: Mr. Adrian Tomasini, DATE: March 3, 2021 Operations Manager FROM: Jason Ward P.Eng. PROJECT NO.: 2021‐0101 PROJECT: Little Papineau Creek Bridge Repair SUBJECT: Updated Costing

BACKGROUND The bridge located on Hastings Highlands 62 at the Papineau Creek Bridge (near Nieman Road) and the Little Papineau Creek received an OSIM inspection by WSP Inc. on October 9th, 2019 as part of the biannual OSIM inspections. As part of the OSIM report WSP estimated the approximate costs of the engineering and construction cost estimates. It was requested by the operations manager for Perspective Engineering to review the proposed cost estimates in the OSIM report for the structure on Hastings Highlands 62 and provide comment on current 2021 costing for the 2019 report estimates.

PROPOSED COST ESTIMATE

The WSP OSIM report which is a visual inspection only identified the following repairs to occur within a year, replace damaged guiderail, rout and seal cracks on approach and deck, replace broken pile collars, and replace asphalt on deck, deck timbers, coat bridge bears and replace collars on abutment piles within 1 to 5 years.

They estimated these repairs to be approximately $190,000. In consultation with Q&E engineering and review of the identified issues and report we estimate these repairs to be approximately $320,000 if completed in 2021 construction season. As suggested in the OSIM report a detailed condition assessment should be completed so that a Class D construction and engineering estimate can be completed to give a much better estimate as to the repair costs. The approximate cost of this investigation would be in line with the WSP estimate of $22,000.

The WSP OSIM inspection and report for the Papineau Creek Bridge identified work to be completed on the roadway such as new guiderail to protect vehicles from the large embankment, new asphalt pavement over the culvert to reduce water and salt infiltration through the road that may further deteriorate the structure and repair the corroded reinforcing steel and spalling concrete at the ends of the existing structure. The road work items will likely be included in the next reconstruction of the roadway. The WSP repair cost for the repairs to the ends of the culverts was estimated at $30,000 as part of additional repair work. If this item were to be put out as a stand alone tender the repairs to the end of the culvert will require the construction of a platform due to the height of the structure which will cost as much as the repair work itself as well as limited access would greatly increase the cost and are estimated in 2021 at $100,000.

Page 55 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #iii)

MEMO Papineau & Little Papineau Creek Bridge Repair March 3, 2021 Page 2

CONCLUSION We would recommend that an updated cost estimate of $320,000 be used for the construction repair estimate for the Little Mississippi Bridge for the repairs identified in the WSP OSIM inspection.

We would further recommend that if the repair to the ends of the Papineau Creek Bridge be estimated at $100.000 due to difficult and restricted access.

Sincerely,

Jason Ward, P. Eng. Perspective Engineering Inc.

Page 56 of 206 Cost Evaluation to Complete Hastings Highlands Road 62 AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Rod Moffitt, Library CEO Department: Library/Culture Subject: Approved Hastings Highlands Public Library Board meeting minutes - Thursday, January 14th, 2021 and Friday, January 29th, 2021.

Recommendation: That Council accepts the approved Hastings Highlands Public Library Board meeting minutes for the board meetings held on Thursday, January 14th, 2021 and Friday, January 29th, 2021 as information, as submitted by the Library CEO.

Origin: A public library board is composed of at least five members appointed by municipal council.

The Hastings Highlands Public Library Board has 7 members that are appointed until the end of the 2018-2022 Term of Council:

Anne Coleman - Board Chair Valerie Loney - Board Vice Chair Vic A. Bodnar - Council Representative Dorothy Gerrow - Council Representative Colette Freeman - Director Kristena Schutt-Moore - Director Stephen Petrick - Director

Background information: Board Meetings are held once a month at the HH Library. Please contact Library CEO Rod Moffitt at [email protected] if you wish to attend a board meeting as Covid-19 screening measures are in place. The board meeting schedule, agendas and minutes can be found on the library website at hastingshighlandslibrary.ca

Financial impact: n/a

Link to strategic plan: Page 57 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i) Strategic Priority #3 Build Our Community Goal: Enhance the Quality of Life

References: For information or questions on the board minutes please contact Library CEO Rod Moffitt: [email protected]

Library Board contact information: [email protected] [email protected]

Attachments: Jan 14, 2021 Minutes Jan 29, 2021 Minutes

Prepared By:

Rod Moffitt, Library CEO

Page 58 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

Hastings Highlands Public Library Board Meeting Minutes from Thursday, January 14th, 2021 Meeting held via Zoom at 9:00 am

Board Member Attendance Board Member Attendance Anne Coleman - Chair P Colette Freeman - Director P Valerie Loney – Vice-Chair P Dorothy Gerrow - Director P Vic Bodnar – Municipal Rep P Kristena Schutt – Moore - Director P Guest Attendance Rod Moffitt - CEO P

# Description/Action Required Responsibility Call to Order Chair 1 Approval of Agenda Board & Staff That the Agenda be approved as presented. Resolution # 21-1 M: Valerie Loney S: Dorothy Gerrow All in Favour. Carried. 2 Declaration of Conflict of Interest - None 3 Minutes Board & Staff That the Minutes from the Thursday, November 19th, 2020 Board meeting Resolution # be accepted as presented. 21-2 M: Vic Bodnar S: Dorothy Gerrow All in Favour. Carried. 4 Business Arising from Minutes - None

5 Reports a CEO CEO  The first HHPL Quarterly Newsletter was published during the first week of January. Newsletters will be shared online with area schools, Hastings Highlands Councillors, the Interlake Association, and the Maynooth and Area Business Association. Hard copies will be available at the Maynooth Post Office and the Library.  Rod will be virtually attending the Ontario Library Association conference February 2nd - 4th, 2021.  The HHPL will be subscribing to Kanopy in January. Kanopy is an online streaming platform with over 30,000 films and documentaries to choose from.  The HHPL has 3 Provincial 2021 Park Day Passes that may be

Page 59 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

Hastings Highlands Public Library Board Meeting Minutes from Thursday, January 14th, 2021 Meeting held via Zoom at 9:00 am signed out by patrons.  The Library has chosen not to apply for a summer student this year.  Some upcoming plans are displaying historical photos in the library, operating the seed library, facilitating the ‘Good Food Box’ and providing monthly activity grab bags.

b Secretary - None CEO

c Treasurer  The Q4 financial report will not be ready until later in February.  The Library 2021 budget presentation for Council will be on Monday, February 22nd at 1:00 pm. Anne and Rod will be presenting  The Board agreed to ask for an inflation % increase in the 2021 budget. d Committee Board  Valerie gave an update on the Health and Safety committee. The next meeting is scheduled for Tuesday, February 9th at 2:00 pm.

e Trustee Board  Anne has been contacting other public libraries to find out how they have been functioning during these times.

f Council Municipal Rep.  Vic said that the Municipality has moved back to Phase 1 of their Emergency Measures Protocol. 6 Strategic Plan Board & Staff  An updated copy of the strategic plan was provided. As an addition to the plan, Anne mentioned promoting the HHPL through a radio commercial. Anne is going to pass this information to Rod. 7 Policies Board & Staff  A motion was made to accept HHPL policies HR-11 Resolution # (Definition of an Employee), HR-12 (Hours of Work and 21-3 Overtime), and HR-13 (Statutory Pay). M: Valerie Loney S: Dorothy Gerrow All in Favour. Carried.

Page 60 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

Hastings Highlands Public Library Board Meeting Minutes from Thursday, January 14th, 2021 Meeting held via Zoom at 9:00 am  A motion was made to delay reviewing the following policies Board & Staff until the next Board meeting (Thursday, February 18th, Resolution # 2021): OP-11 (Unattended Children), HR-14 (Vacation Pay) 21-4 and HR-15 (Sick Leave). M: Colette Freeman S: Anne Coleman All in Favour.  Board members will receive copies of HHPL policies HR-16 Carried. (Bereavement Leave), HR-17 (Jury Duty), and HR-18 (Professional Development) for review at the March Board meeting.

8 New Business  Rod gave an update on the status of the HHPL Student Bursary. Seven student applicants will be receiving $300.00 each once they submit proof of enrollment in second semester.  The deadline for applications for the Library Board vacancy is Friday, January 22nd.  The next Board meeting dates are: - Thursday, February 18th at 9:00 am - Thursday, March 25th at 1:00 pm - Thursday, April 22nd at 9:00 am 9 Other Business Board & Staff  A motion was made that the Board Rises to Go into Closed Resolution # Session (1) at 9:05 am 21-5 M: Valerie (THAT the board rises from the open session to go into Closed Loney Session as permitted by the Libraries Act (Section 16.1 (4)(d) S: Dorothy labour relations or employee negotiations) for the purpose of: Gerrow All in Favour. - Confidential discussion regarding CUPE Negotiations Carried.  Board Rises and from Closed Session at 9:48 am THAT the HHPL rises from the closed session and directs staff to carry out all actions as approved in the January 14th, 2021 Closed Session of the HHPL Board and report.

 A motion was made that the Board Rises to Go into Closed Board & Staff Session (2) at 10:43 am Resolution # (THAT the board rises from the open session to go into Closed 21-11 Session as permitted by the Libraries Act (Section 16.1 (4)(d) M: Anne labour relations or employee negotiations) for the purpose of: Coleman S: Valerie Loney

Page 61 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

Hastings Highlands Public Library Board Meeting Minutes from Thursday, January 14th, 2021 Meeting held via Zoom at 9:00 am - Confidential discussion CEO wages. All in Favour. Carried  Board Rises and from Closed Session at 10:48 am THAT the HHPL rises from the closed session and directs staff to carry out all actions as approved in the January 14th, 2021 Closed Session of the HHPL Board and report.

10 Next Meeting Date: Thursday, February 18, 2021 at 9:00 am. Meeting Board & Staff details TBA. 11 Adjournment at 10:50 am M: Anne Coleman

Page 62 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

Hastings Highlands Public Library Board Meeting Minutes from Friday, January 29th, 2021 Meeting held via Zoom at 9:00 am

# Description/Action Required Responsibility Call to Order Chair  A motion was made that the Board Rises to Go into Closed Board & Staff Session (1) at 9:03 am Resolution # 21-14 (THAT the board rises from the open session to go into Closed M: Vic Bodnar Session as permitted by the Libraries Act (Section 16.1 (4)(d) S: Dorothy labour relations or employee negotiations) for the purpose of: Gerrow All in Favour. - Confidential discussion regarding CUPE Negotiations Carried.

 Board Rises and from Closed Session at 9:32 am THAT the HHPL rises from the closed session and directs staff to carry out all actions as approved in the January 29th, 2021 Closed Session of the HHPL Board and report.

10 Next Meeting Date: Thursday, February 18, 2021 at 9:00 am. Meeting Board & Staff details TBA. 11 Adjournment at 9:35 am M: Anne Coleman

Page 63 of 206 Approved Hastings Highlands Public Library Board meeting minutes - Thurs... AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Tanya Dickinson, Deputy Treasurer Department: Finance Subject: Quarterly Treasury Report

Recommendation: That Council accepts the Quarterly Treasury Report for the period up to December 31, 2020, as information only, as submitted by the Deputy Treasurer.

Origin: The Council of the Municipality of Hastings Highlands has approved a formal financial reporting procedure by approving Bylaw 2018-054.

Background information: Council has requested the following financial reports for information purposes on a quarterly basis:

i) A corporate budget to actual report,

ii) An updated corporate reserves report; and

iii) An outstanding tax arrears report.

Additionally, Council has approved resolution 615-2019 requesting a:

i) Professional development and mileage budget to actual report on a quarterly basis.

Financial impact: The corporate budget to actual summary shows a detail of the revenue and expense actuals as well as any accruals for the specific time period.

NOTE - Hastings Highlands collects property taxes and payments in lieu of property taxes on behalf of the County of Hastings and the Ontario Education System and requisitions these amounts on a quarterly basis per the Municipal Act, 2001.

Link to strategic plan: Not Applicable Page 64 of 206 Quarterly Treasury Report AGENDA ITEM #i)

References: Not Applicable

Attachments: ATTACHMENT 1 2020 Q4 UNAUDITED

Prepared By:

Tanya Dickinson, Deputy Treasurer

Reviewed By: Municipal Clerk March 3, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 65 of 206 Quarterly Treasury Report Quarterly Treasury Report

QUARTERLY REPORT FOR THE PERIOD January 1st to December 31st 2020 Page 66 of 206 REGULAR MEETING OF COUNCIL – OPERATIONS AGENDA ITEM #i)

March 17, 2021 Quarterly Treasury Report

GUIDE

1. Corporate Budget to Actual Reports

2. Professional Development and Mileage Expense Reports

3. Corporate Reserves Report

4. Outstanding Tax Arrears Report Page 67 of 206 AGENDA ITEM #i) Quarterly Treasury Report

CORPORATE BUDGET TO ACTUAL REPORTS Page 68 of 206 AGENDA ITEM #i) Quarterly Treasury Report

HIGHLIGHTS: OPERATING BUDGET

MUNICIPALITY OF HASTINGS HIGHLANDS OPERATING BUDGET- UNAUDITED

BUDGET % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) CURRENT YTD ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Municipal Taxation -7,431,590.00 0.00 -7,431,590.00 99.94% -7,436,129.00 -4,539.00 0.06% Municipal Payment In Lieu -42,275.00 0.00 -42,275.00 105.69% -40,000.00 2,275.00 -5.69% Federal & Provincial Grants -2,313,947.00 0.00 -2,313,947.00 124.80% -1,854,100.00 459,847.00 -24.80% Fees & Service Charges -310,164.00 0.00 -310,164.00 111.47% -278,250.00 31,914.00 -11.47% Other Revenue -656,328.00 0.00 -656,328.00 179.03% -366,600.00 289,728.00 -79.03% Reserve Transfers -82,475.00 0.00 -82,475.00 36.94% -223,253.00 -140,778.00 63.06%

TOTAL REVENUES -10,836,779.00 0.00 -10,836,779.00 106.26% -10,198,332.00 638,447.00 -6.26%

EXPENSES

General Government Services (Council & Admin) 1,154,060.00 0.00 1,154,060.00 96.43% 1,196,788.00 -42,728.00 3.57% Protection Services 2,158,233.00 0.00 2,158,233.00 101.00% 2,136,765.00 21,468.00 -1.00% Page 69 of 206 Transportation Services 4,034,235.00 0.00 4,034,235.00 102.59% 3,932,430.00 101,805.00 -2.59% Environmental Services 865,460.00 0.00 865,460.00 78.51% 1,102,355.00 -236,895.00 21.49% AGENDA ITEM #i) Recreation & Cultural Services 426,384.00 0.00 426,384.00 88.11% 483,948.00 -57,564.00 11.89% Planning & Development Services 170,341.00 0.00 170,341.00 80.62% 211,298.00 -40,957.00 19.38% Principal Debt Payments 395,498.00 0.00 395,498.00 100.00% 395,498.00 0.00 0.00% Reserve Transfers 1,327,812.00 0.00 1,327,812.00 179.62% 739,250.00 588,562.00 -79.62%

TOTAL EXPENSES 10,532,023.00 0.00 10,532,023.00 103.27% 10,198,332.00 333,691.00 -3.27%

- SURPLUS/DEFICIT (estimated) -304,756.00 Quarterly Treasury Report

HIGHLIGHTS: OPERATING BUDGET

BUDGET CURRENT YTD % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Other Revenue -656,328.00 0.00 -656,328.00 179.03% -366,600.00 289,728.00 -79.03% Reserve Transfers -82,475.00 0.00 -82,475.00 36.94% -223,253.00 -140,778.00 63.06%

TOTAL REVENUES -10,836,779.00 0.00 -10,836,779.00 106.26% -10,198,332.00 638,447.00 -6.26%

REVENUES Other Revenue - Sale of surplus land is recorded under “Other Revenue”, accounting for $192,976.71 of the recorded revenue - The additional revenue is a result of a $50,000 insurance recovery (Musclow-Greenview bridge) and permit revenues Page 70 of 206

Reserve Transfers AGENDA ITEM #i) - The budgeted transfer of $172,000 from the Reserve for Landfill Capital was not completed due to Recycling Contractor expenses coming in under budget (a new contractor was secured at a more affordable rate) - $31,070.74 was transferred from the Reserve for Economic Development per Resolution 327-2020 for Maynooth Downtown Aesthetics Quarterly Treasury Report

HIGHLIGHTS: OPERATING BUDGET

BUDGET CURRENT YTD % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Federal & Provincial Grants -2,313,947.00 0.00 -2,313,947.00 124.80% -1,854,100.00 459,847.00 -24.80%

TOTAL REVENUES -10,836,779.00 0.00 -10,836,779.00 106.26% -10,198,332.00 638,447.00 -6.26%

EXPENSES

Reserve Transfers 1,327,812.00 0.00 1,327,812.00 179.62% 739,250.00 588,562.00 -79.62%

TOTAL EXPENSES 10,532,023.00 0.00 10,532,023.00 103.27% 10,198,332.00 333,691.00 -3.27%

REVENUES Federal & Provincial Grants - Unbudgeted revenue of $211,526.77 from provincial government (MDRA flood funding)

Page 71 of 206 - Unbudgeted revenue of $236,600 from provincial government (COVID-19 Safe Restart funding) AGENDA ITEM #i)

EXPENSES Reserve Transfers - The $211,526.77 went to the Reserve for Road Construction Expense (Resolution 533-2020) - $181,059 of the $236,600 went to the Reserve for COVID-10 Expense (Resolution 532-2020) - An additional $52,602.77 went to the Reserve for Proceeds from Sale of Land and $140,373.94 went to the Reserve for Building Capital Expense due to sale of land (Bylaw 2020-060) - An additional $3,000 went to the Reserve for Economic Development (Resolution 485-2020 relating to MHHBA) Quarterly Treasury Report

ADDITIONAL NOTES: OPERATING BUDGET

The municipality has been tracking additional expenses incurred due to the virus. As of December 31st $25,582 was expensed on mandatory items relating to COVID-19 and the health and safety of staff and volunteers.

Other budget items affected by COVID-19 include loss of revenues related to waived penalty & interest on tax accounts, loss of facility rental income, and loss of investment income. These losses total $29,959.

Page 72 of 206 These expenses and loss of revenues (totalling $55,541) have been AGENDA ITEM #i) offset by the $236,600 received from the federal-provincial Safe Restart funding in 2020.

The remaining $181,059 from the first allocation of the Safe Restart funding has been transferred to the Reserve for COVID-19 Expense. Quarterly Treasury Report

HIGHLIGHTS: CAPITAL BUDGET

MUNICIPALITY OF HASTINGS HIGHLANDS CAPITAL BUDGET- UNAUDITED

BUDGET % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) CURRENT YTD ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Federal Grants 0.00 -1,160,940.00 -1,160,940.00 0.00 0.00 Provincial Grants -139,214.00 -644,322.00 -783,536.00 40.30% -1,944,365.00 1,160,829.00 59.70% Municipal Debt 0.00 0.00 0.00 0.00% 0.00 0.00 Municipal Taxation -300,000.00 0.00 -300,000.00 100.00% -300,000.00 0.00 0.00% Municipal Reserves -2,365,145.00 0.00 -2,365,145.00 72.58% -3,258,693.00 893,548.00 27.42% Gas Tax Transfer -506,463.00 0.00 -506,463.00 72.87% -695,000.00 188,537.00 27.13%

TOTAL REVENUES -3,310,822.00 -1,805,262.00 -5,116,084.00 82.54% -6,198,058.00 1,081,974.00 17.46%

EXPENSES

Roads 4,756,193.00 0.00 4,756,193.00 104.46% 4,553,058.00 203,135.00 -4.46% Bridges 0.00 0.00 0.00 0.00% 0.00 0.00 Page 73 of 206 Buildings 0.00 0.00 0.00 0.00% 965,000.00 -965,000.00 100.00% Waste Sites 0.00 0.00 0.00 0.00% 0.00 0.00 AGENDA ITEM #i) Vehicles/Equipment 347,572.00 0.00 347,572.00 55.17% 630,000.00 -282,428.00 44.83% Information Technology Replacement 12,319.00 0.00 12,319.00 24.64% 50,000.00 -37,681.00 75.36%

TOTAL EXPENSES 5,116,084.00 0.00 5,116,084.00 82.54% 6,198,058.00 -1,081,974.00 17.46%

- SURPLUS/DEFICIT (estimated) 0.00 Quarterly Treasury Report

HIGHLIGHTS: CEMETERY BUDGET

MUNICIPALITY OF HASTINGS HIGHLANDS CEMETERY BUDGET - UNAUDITED

BUDGET % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) CURRENT YTD ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Municipal Taxation -3,186.00 0.00 -3,186.00 63.72% -5,000.00 1,814.00 36.28%

TOTAL REVENUES -3,186.00 0.00 -3,186.00 63.72% -5,000.00 1,814.00 36.28%

EXPENSES

Cemetery Property Maintenance 3,186.00 0.00 3,186.00 63.72% 5,000.00 -1,814.00 36.28%

TOTAL EXPENSES 3,186.00 0.00 3,186.00 63.72% 5,000.00 -1,814.00 36.28%

Page 74 of 206 - SURPLUS/DEFICIT (estimated) 0.00 AGENDA ITEM #i) Quarterly Treasury Report

HIGHLIGHTS: LIBRARY BUDGET

MUNICIPALITY OF HASTINGS HIGHLANDS LIBRARY BUDGET- UNAUDITED

BUDGET CURRENT YTD % BUDGET REMAINING IN % BUDGET DESCRIPTION ACTUAL (+) ACCRUAL (=) ACTUAL SPENT 2020 BUDGET ($) DOLLARS REMAINING

REVENUES

Federal Grants 0.00 0.00 0.00 -1,000.00 1,000.00 Provincial Grants -17,281.00 0.00 -17,281.00 92.02% -18,780.00 1,499.00 7.98% Municipality Contribution -141,000.00 0.00 -141,000.00 100.00% -141,000.00 0.00 0.00% Fees & Service Charges -6,100.00 0.00 -6,100.00 63.21% -9,650.00 3,550.00 36.79% Other Revenue -4,340.00 0.00 -4,340.00 87.68% -4,950.00 610.00 12.32% Reserve Transfers -4,465.00 0.00 -4,465.00 100.00% -4,465.00 0.00 0.00%

TOTAL REVENUES -173,186.00 0.00 -173,186.00 96.30% -179,845.00 6,659.00 3.70%

EXPENSES

Library 169,041.00 0.00 169,041.00 93.99% 179,845.00 -10,804.00 6.01%

Page 75 of 206 TOTAL EXPENSES 169,041.00 0.00 169,041.00 93.99% 179,845.00 -10,804.00 6.01% AGENDA ITEM #i) - SURPLUS/DEFICIT (estimated) -4,145.00 Quarterly Treasury Report

MILEAGE & PROFESSIONAL DEVELOPMENT EXPENSE Page 76 of 206

REPORTS AGENDA ITEM #i) Quarterly Treasury Report

Mileage Expense Report (unaudited)

Resolution Reference: 615-2019 Period: December 31, 2020

BUDGET % BUDGET REMAINING IN ($) % BUDGET Department: MILEAGE (incl. gas & oil) ACTUAL (+) ACCRUAL (=) Current YTD Actual SPENT 2020 BUDGET DOLLARS REMAINING Corporate Management/Administration 975.48 - 975.48 19.51% 5,000.00 -4,024.52 80.49%

Fire Services 7,298.98 - 7,298.98 104.27% 7,000.00 298.98 -4.27% Fire Services Equipment

#101 Response SUV - Fire Chief 1,463.64 - 1,463.64 32.53% 4,500.00 -3,036.36 67.47%

Station 1 Fire Trucks 2,786.12 - 2,786.12 69.65% 4,000.00 -1,213.88 30.35%

Station 2 Fire Trucks 481.56 - 481.56 96.31% 500.00 -18.44 3.69%

Station 3 Fire Trucks 1,443.15 - 1,443.15 72.16% 2,000.00 -556.85 27.84%

Station 4 Fire Trucks 1,838.36 - 1,838.36 91.92% 2,000.00 -161.64 8.08%

Station 5 Fire Trucks 2,117.78 - 2,117.78 105.89% 2,000.00 117.78 -5.89%

Station 6 Fire Trucks 661.45 - 661.45 55.12% 1,200.00 -538.55 44.88% Fire Services & Fire Equipment Subtotal 18,091.04 - 18,091.04 77.98% 23,200.00 -5,108.96 22.02%

Building Services 10,266.14 - 10,266.14 82.13% 12,500.00 -2,233.86 17.87% Bylaw Services 1,780.24 - 1,780.24 89.01% 2,000.00 -219.76 10.99% Roads - - - 0.00% 500.00 -500.00 100.00% Roads Bulk Fuel & Oil (dyed) 242,071.74 - 242,071.74 91.35% 265,000.00 -22,928.26 8.65% Roads Equipment

#101 Works Truck - Operations Staff 6,387.26 - 6,387.26 63.87% 10,000.00 -3,612.74 36.13%

#102 Works Truck - Mechanic 2,325.53 - 2,325.53 46.51% 5,000.00 -2,674.47 53.49% Page 77 of 206 #104 Works Truck - Operations Supervisor 6,961.25 - 6,961.25 99.45% 7,000.00 -38.75 0.55% AGENDA ITEM #i)

#105 Works Truck - Operations Manager 4,755.76 - 4,755.76 67.94% 7,000.00 -2,244.24 32.06%

#106 Works Truck - Operations Supervisor 6,006.80 - 6,006.80 100.11% 6,000.00 6.80 -0.11%

#302 Patrol Truck - Operations Staff 5,013.37 - 5,013.37 83.56% 6,000.00 -986.63 16.44%

#410 Bangor Steamer 144.09 - 144.09 14.41% 1,000.00 -855.91 85.59% Roads & Roads Equipment Subtotal 273,665.80 - 273,665.80 89.00% 307,500.00 -33,834.20 11.00%

Waste Disposal 3,179.22 - 3,179.22 105.97% 3,000.00 179.22 -5.97% Planning - - - 0.00% 1,000.00 -1,000.00 100.00%

Total 307,957.92 0.00 307,957.92 86.94% 354,200.00 -46,242.08 13.06% Quarterly Treasury Report

Professional Development Expense Report (unaudited)

Resolution Reference: 615-2019 Period: December 31, 2020

BUDGET Current YTD % BUDGET REMAINING IN ($) % BUDGET Department: PROFESSIONAL DEVELOPMENT ACTUAL (+) ACCRUAL (=) Actual SPENT 2020 BUDGET DOLLARS REMAINING Corporate Management/Administration 21,330.79 0.00 21,330.79 106.65% 20,000.00 1,330.79 -6.65% Fire Services 17,255.48 0.00 17,255.48 86.28% 20,000.00 -2,744.52 13.72% Mutual Aid/Rescue Unit 600.00 0.00 600.00 60.00% 1,000.00 -400.00 40.00% Building Services 5,402.25 0.00 5,402.25 90.04% 6,000.00 -597.75 9.96% Bylaw Services 1,270.29 0.00 1,270.29 127.03% 1,000.00 270.29 -27.03% Roads 4,171.08 0.00 4,171.08 24.54% 17,000.00 -12,828.92 75.46% Waste Disposal 639.30 0.00 639.30 15.98% 4,000.00 -3,360.70 84.02% Planning 475.88 0.00 475.88 19.04% 2,500.00 -2,024.12 80.96%

TOTAL 51,145.07 0.00 51,145.07 71.53% 71,500.00 -20,354.93 28.47% Page 78 of 206 AGENDA ITEM #i) Quarterly Treasury Report

CORPORATE RESERVES REPORT Page 79 of 206 AGENDA ITEM #i) Quarterly Treasury Report

CORPORATE RESERVES REPORT

YEAR: 2020 (unaudited) 2019 2020 2020 2020 2020 2020

Description of Discretionary Reserve Account # Balance Dec 31 Budget From Actual From Budget to Actual to Balance Dec 31

Reserve for Working Capital 01-3100-0100 2,672,704.30 -2,578,693.00 -2,005,255.26 667,449.04 Reserve for Insurance Expense 01-3100-0110 30,065.48 30,065.48 Reserve for Election Expense 01-3100-0130 32,500.26 15,000.00 15,000.00 47,500.26 Reserve for Recreation Expense 01-3100-0140 32,500.00 32,500.00 Reserve for Economic Development Expense 01-3100-0150 67,000.00 -67,000.00 -31,070.74 3,000.00 38,929.26 Reserve for Health Expense 01-3100-0160 25,000.00 -10,000.00 -10,000.00 15,000.00 Reserve for Gym Equipment Expense 01-3100-0170 8,164.00 8,164.00 Reserve for Proceeds from Sale of Land 01-3100-0180 261,011.40 52,602.77 313,614.17 Reserve for Cannabis Legalization Implementation 01-3100-0190 16,053.00 16,053.00 Reserve for COVID-19 Expense 01-3100-0195 0.00 181,059.00 181,059.00 Reserve for Building Capital Expense 01-3100-0200 176,736.32 9,250.00 149,623.94 326,360.26 Reserve for Admin Capital Expense 01-3100-0210 237,977.07 -50,000.00 -12,318.74 30,000.00 30,000.00 255,658.33 Reserve for Equipment Replacement 01-3100-0220 290,155.84 -290,000.00 -320,210.17 270,000.00 270,000.00 239,945.67 Reserve for Bridge Capital Maintenance 01-3100-0230 155,000.00 170,000.00 170,000.00 325,000.00 Reserve for Road Construction Expense 01-3100-0240 550,000.84 200,000.00 411,526.77 961,527.61 Reserve for Landfill Capital 01-3100-0250 172,637.69 -172,000.00 0.00 172,637.69

Page 80 of 206 Reserve for Fire Capital 01-3100-0260 458,856.49 -340,000.00 -27,360.81 20,000.00 20,000.00 451,495.68

Reserve for Landfill Closure Expense 01-3100-0900 532,004.07 0.00 25,000.00 25,000.00 557,004.07 AGENDA ITEM #i)

TOTAL 5,718,366.76 -3,507,693.00 -2,406,215.72 739,250.00 1,327,812.48 4,639,963.52 Quarterly Treasury Report

CORPORATE RESERVES REPORT

YEAR: 2020 (unaudited) 2019 2020 2020 2020 2020 2020

Description of Obligatory Reserve Account # Balance Dec 31 Budget From Actual From Budget to Actual to Balance Dec 31 Reserve for Gas Tax Fund 03-3200-1030 335,910.02 -695,000.00 -506,462.60 244,397.32 249,176.97 78,624.39 Reserve for Ontario's Main Street Revitalization Initiative (Deferred Revenue) 01-2200-0600 41,253.14 -41,253.14 -41,253.14 0.00 Reserve for Cash In Lieu of Parkland (Deferred Revenue) 01-2200-0800 63,500.00 10,000.00 73,500.00

TOTAL 440,663.16 -736,253.14 -547,715.74 244,397.32 259,176.97 152,124.39 Page 81 of 206 AGENDA ITEM #i) Quarterly Treasury Report

OUTSTANDING TAX ARREARS REPORT Page 82 of 206 AGENDA ITEM #i) Quarterly Treasury Report

OUTSTANDING TAX ARREARS REPORT

2020 Monthly Outstanding Tax Arrears Report (unaudited)

YEAR END 2019 As at December 31, 2019 Amount Penalty/Interest Total Current Year 438,645.67 37,448.82 476,094.49 Last Year 120,869.83 26,465.80 147,335.63 Previous Year 44,617.66 12,218.99 56,836.65 Prior Years 34,292.73 18,192.43 52,485.16 Total 638,425.89 94,326.04 732,751.93

COMPARING LIKE HISTORICAL PERIODS As at December 2020 As at Dec. 2019 Amount Penalty/Interest Total Amount Penalty/Interest Total Variance Current Year 409,676.20 30,170.63 439,846.83 438,645.67 37,448.82 476,094.49 -36,247.66 Last Year 130,983.62 28,298.25 159,281.87 120,869.83 26,465.80 147,335.63 11,946.24 Previous Year 35,918.91 17,551.32 53,470.23 44,617.66 12,218.99 56,836.65 -3,366.42 Prior Years 45,975.44 27,730.05 73,705.49 34,292.73 18,192.43 52,485.16 21,220.33 Total 622,554.17 103,750.25 726,304.42 638,425.89 94,326.04 732,751.93 -6,447.51 Page 83 of 206 AGENDA ITEM #i) Quarterly Treasury Report

Projected Hastings Highlands Tax Arrears $2,500,000.00

$2,000,000.00

$1,500,000.00

$1,000,000.00

$500,000.00

$0.00 2014 2015 2016 2017 2018 2019 2020 Page 84 of 206 AGENDA ITEM #i) AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Suzanne Huschilt, Municipal Clerk Department: Clerk's Subject: Integrity Commissioner Annual Report for 2020

Recommendation: THAT Council accepts this report, "Integrity Commissioner Annual Report for 2020" as submitted by the Clerk, as information only.

Origin: The Municipality of Hastings Highlands has established the role of an Integrity Commissioner, an independent and impartial position that reports directly to Council and whose powers and duties are set out in the Municipal Act, 2001. Pursuant to Section 223.3 of the Municipal Act, 2001, Council retains Mr. Tony Fleming of Cunningham, Swan, Carty, Little & Bonham LLP as Integrity Commissioner. The Integrity Commissioner provides written and oral advice to individual members of Council about their own situation respecting Code of Conduct and other bylaws/policies governing the ethical behaviour of members, including general interpretation of the Municipal Conflict of Interest Act; and providing the full Council with specific and general opinions and advice respecting compliance by elected officials with the provisions of governing Acts and other conduct policies.

Background information: Hastings Highlands' contract with Mr. Tony Fleming requires the submission of an Annual Report to Council respecting the advice, education and investigations carried out in the previous year, and developments or recommendations of significance related to the role of the municipality's Integrity Commissioner.

The attached Annual report will be placed on the municipal website under: Municipal>Council/Committees>Integrity Commissioner.

Financial impact: Total Cost of services provided by the Integrity Commissioner in 2020: $1,752.64 + HST • 2 requests for advice: $777.64 + HST • 1 complaint inquiry (subsequently withdrawn): $625.00 + HST • Fee for 2019 Annual Report: $350.00 + HST

Link to strategic plan: Page 85 of 206 Integrity Commissioner Annual Report for 2020 AGENDA ITEM #i) Strategic Priority #4 Exceptional Service and Governance Goal: Strengthen Performance Management and Accountability for Results Across the Organization Action: Ensure both staff and council live by their signed code of conduct.

References: Bylaw 2019-007 Code of Conduct for Council and Local Boards Municipal Act, Chapter 223.3

Attachments: Annual Report from Tony Fleming IC 031021

Prepared By:

Suzanne Huschilt, Municipal Clerk

Reviewed By: Municipal Clerk March 10, 2021 Reviewed By: CAO/Treasurer March 11, 2021

Page 86 of 206 Integrity Commissioner Annual Report for 2020 AGENDA ITEM #i)

Tony E. Fleming Direct Line: 613.546.8096 E-mail: [email protected]

March10, 2021

BY E-MAIL: [email protected]

Council – Municipality of Hastings Highlands c/o Suzanne Huschilt, Clerk 33011 Highway 62 North Maynooth, Ontario, K0L 2S0

Dear Members of Council:

Re: Integrity Commissioner Services - Annual Report – 2020 Municipality of Hastings Highlands; Our file No. 27842-18

Background

In 2019, Tony Fleming of Cunningham Swan in Kingston, Ontario, was appointed as the Integrity Commissioner for the Municipality of Hastings Highlands in accordance with section 223.3(1) of the Municipal Act, 2001, S.O. 2001, c. 25 (the “Act”).

This report summarizes the services provided by the Integrity Commissioner to the Municipality of Hastings Highlands in 2020, in accordance with section 223.6 (1) of the Act. The purpose of this report is to highlight the mandate of the Integrity Commissioner and to inform Council and the public about changes to the Act that affect the process of the Integrity Commissioner and subsequently, Councils and Local Boards.

Role of the Integrity Commissioner

The Act mandates that the Integrity Commissioner is responsible for providing the following functions:

1. The application of the code of conduct for members of council and the code of conduct for members of local boards.

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Page 87 of 206 Integrity Commissioner Annual Report for 2020 AGENDA ITEM #i)

2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards. 3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act (“MCIA”) to members of council and of local boards. 4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member. 5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board governing the ethical behaviour of members. 6. Requests from members of council and of local boards for advice respecting their obligations under the MCIA. 7. The provision of educational information to members of council, members of local boards, the municipality and the public about the municipality’s codes of conduct for members of council and members of local boards and about the MCIA.1 Integrity Commissioner Activity re: Municipality of Hastings Highlands

If Council requires ongoing training under the Code of Conduct and the MCIA, Mr. Fleming is available upon request. Individual members may request advice from the Integrity Commissioner at any time. Council or members may contact Mr. Fleming in the following ways:

1) Council may pose a question to the Integrity Commissioner in writing regarding the broad obligations of all members (not specific to any one member); 2) Individual members may request advice in writing from the Integrity Commissioner in accordance with the Act.

Requests for Advice

We received two requests for advice in 2020 under the Code of Conduct, relating to potential conflicts of interests either general or under the Municipal Conflict of Interest Act. This is the most common area for which we provide advice as Integrity Commissioner. We continue to encourage members of Council and Local Boards for the Municipality of Hastings Highlands to contact us in writing should they find themselves unsure of their obligations under the Code or the Municipal Conflict of Interest Act. If a member requests and follows our advice, that advice may be relied on should there be a complaint to the Integrity Commissioner on the same facts in the future.

1 Municipal Act, section 223.3(1).

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Page 88 of 206 Integrity Commissioner Annual Report for 2020 AGENDA ITEM #i)

Complaints/Applications for Inquiry

There was one complaint submitted to the Integrity Commissioner for the Municipality of Hastings Highlands. Due to the fact that our office had provided advice to Council and Staff about the substance of the complaint in advance of receiving a complaint Mr. Fleming declared a conflict and an alternate Integrity Commissioner was appointed. That investigation was completed and reported to Council.

Closing Remarks

We thank the Municipality of Hastings Highlands for the opportunity to act as its Integrity Commissioner. We remind members that the Integrity Commissioner is available to provide advice in accordance with the Act regarding a member’s obligations under the Code of Conduct and the MCIA. We note that this service provides members with the proactive ability to avoid potential complaints by requesting and acting on advice which may apply to the circumstances of the member.

Members are held to the highest standards of office in their elected positions and we thank members for their continued attention to the ethical obligations expected of them.

Please contact us with any follow-up questions. In the meantime, please find enclosed a copy of the up-to-date Certificate of Insurance.

Sincerely,

Cunningham, Swan, Carty, Little & Bonham LLP

Tony E. Fleming, C.S. LSO Certified Specialist in Municipal Law (Local Government / Land Use Planning) Anthony Fleming Professional Corporation TEF:am Enclosure

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Page 89 of 206 Integrity Commissioner Annual Report for 2020 AGENDA ITEM #ii)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Suzanne Huschilt, Municipal Clerk Department: Clerk's Subject: Hastings Highlands Public Library Board Vacancy

Recommendation: THAT Council accepts this report "Hastings Highlands Public Library Board Vacancy" as submitted by the Clerk; and

THAT Council appoints a 7th member to the Library Board by choosing:

Option 1: Appointing the previous second applicant without re-advertising the vacancy

Option 2: Advertising the vacancy and starting the process over

Option 3: Appointing a Member of Council to sit on the Board

Origin: The Hastings Highlands Library Board Chair has submitted a letter to the Clerk that states there is vacancy on the Board.

In accordance with the Libraries Act Section 11 (1) Notice of Vacancies: The clerk of the appointing municipality….shall give public notice of vacancies on the board by publishing notice of them, inviting applications, in a newspaper of general circulation in the municipality.

In accordance with the Libraries Act Section 12 Vacancies: Where a vacancy arises in the membership of the board, the appointing council shall promptly appoint a person to fill the vacancy and to hold office for the unexpired term, except where the unexpired term is less than forty-five days.

In accordance with the Libraries Act Section 10 Number of council members on board limited: (2) The appointing council shall not appoint more of its own members to a board than the number that is, (a) in the case of a public library board or union board, one less than a majority of the board;

Page 90 of 206 Hastings Highlands Public Library Board Vacancy AGENDA ITEM #ii) Background information: The vacant position on the Library Board was filled in February 2021, but the successful applicant was not available for weekday meetings.

The following options are available to Council: • The Library CEO provided written advice to the Clerk from Peggy Malcolm, Consultant for The Southern Ontario Library Service that Council "can move to the second applicant without re- advertising your vacancy" as Council "could have picked that person just as well as the first one". • Council may start the process over and post notice of the vacancy. The advertisement would be amended and state that Board meetings are held on weekday mornings. • Council may appoint a Member of Council to sit on the Board for the rest of the Council Term.

Financial impact: Staff time and Costs for newspaper advertisement of $100.00 x 2 weeks

Link to strategic plan: N/A

References: Public Libraries Act Southern Ontario Library Service

Attachments: Letter to Council re Board Vacancy 022521

Prepared By:

Suzanne Huschilt, Municipal Clerk

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 9, 2021

Page 91 of 206 Hastings Highlands Public Library Board Vacancy AGENDA ITEM #ii)

To: The Hastings Highlands Municipal Council

From: The Hastings Highlands Public Library Board

Date: Thursday, February 25, 2021

In accordance with the Public Libraries Act, s. 12, when a vacancy arises in the membership of the board, the municipal council shall promptly appoint a person to fill the vacancy and to hold the office for the unexpired term, except where the unexpired term is less than forty-five days. The new appointment’s term will be concurrent with the term of the board.

The purpose of this letter is to inform the Hastings Highlands Municipal Council that as of Thursday, February 25th , 2021, there is a vacant seat on the Hastings Highlands Public Library Board due to the resignation of one of the Board members.

Anne Coleman

Hastings Highlands Public Library Board Chair

Page 92 of 206 Hastings Highlands Public Library Board Vacancy AGENDA ITEM #iii)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Suzanne Huschilt, Municipal Clerk Department: Clerk's Subject: Clerk's Department 2020 in Review

Recommendation: THAT Council accepts this report “Clerk’s Department 2020 in Review” as submitted by the Municipal Clerk with assistance from the Administrative Assistant as information only.

Origin: The Clerk's Department is responsible for providing the statutory duties required by the Municipal Act, 2001, and information services for Council and its Committees and the citizens of Hastings Highlands. Other responsibilities of the Clerk's Department include: • Processing Vital Statistics information and death registrations under the Vital Statistics Act. The Clerk acts as a Division Registrar reporting to the Office of the Registrar General for the Province of Ontario. • Processing Municipal Freedom of Information and Protection of Privacy access requests. • Lottery Licensing • Telecommunications Management • Accessibility Coordination and Legislated reporting • Cemetery Management and Legislated reporting • Strategic Planning exercises • Emergency Management exercises • Community Safety Well-being Legislated Coordinating Committee (creating plan)

Background information: The following includes various highlights from 2020 and certainly does not capture every event or initiative but just some data for information purposes.

Initiatives Undertaken: Customer Service Strategy - In support of 'Exceptional Service and Governance' a priority named in the 2019-2023 Community Strategic Plan, the Clerk's department introduced three new policies: Corporate Customer Service Standards Policy, Bylaw Enforcement Complaint Policy Unreasonable Customer Service Policy and made modifications to the Municipality's Complaints Policy. Each of these four (4) policies were designed to respond to the relevant concerns and needs

Page 93 of 206 Clerk's Department 2020 in Review AGENDA ITEM #iii) of a customer, with a collective approach to providing a quality, consistent, courteous ‘Customer Service Experience’ with every person and at every point of interaction.

Implementation of Access E11 Software - As an 'Electronic Customer Service Management Platform', Access E11 is robustly designed to receive, respond and report on customer concerns, empowering staff to respond simply and efficiently. Now when customer's submit a Customer Service Request they can expect to receive the following: • An automated message acknowledging receipt of the request (if an email address was provided at the point of intake) • A copy of the unique case number assigned to their request • An automated acknowledgement of when the case is closed (if an email address has been provided at the point of intake) The data from these report are brought to Council on a quarterly basis as a means to keep them abreast of operational issues submitted to the Municipality.

COVID-19 Public and Staff Guidelines and Protocol - The 'Public and Staff Covid-19 Guidelines and Protocol was designed with direction from the CAO as a resource to help employees and the public navigate work and life during the COVID-19 pandemic. Information contained within the manual, closely referenced recommendations put forth by public health and senior government guidelines as well as reference to Municipal practices and procedures. This guide has endured the pandemic, requiring minimal updates in accordance with changes to provincial/federal regulations.

Electronic Meeting Protocol - The Municipality has continued to hold 'Electronic Meetings' at various stages of the pandemic, in an effort to protect the health and safety of Council, Staff and the Public. Through the implementation of a teleconference line, YouTube channel and streaming software, the Municipality is able to streams their meetings 'live' to the public and can continue to conduct Council Meetings.

Website Updates - The Clerk's Department continues to explore new and innovative ways to engage the Public via the Municipality's website. The website has remained an invaluable tool during the pandemic, as a contactless way to retrieve information, access services and retrieve Municipal Agendas and Minutes. In response to ratepayer feedback the Municipality has created three (3) additional pages to help support the needs of the public: 1. 'Covid-19' Page - This page is dedicated to housing ALL Covid-19 related information affecting the public and brought to the attention of the Municipality. These items include Media Releases, Senior Government Mandates, Public Health Guidance as well as any other information relevant to the people of Hastings Highlands. 2. 'How to Communicate with Council and Committee's of Council' Page - Recognizing the imminent need ratepayers have to be able to competently navigate and communicate with Council and Committees on issues important to them - the Clerk's department developed a page to educate the public on the various means available to contact Council/Committees via Delegations, Presentations, Correspondence, Public Input etc. 3. 'HH Customer Service Management' Page - This page is dedicated to providing ratepayers with a 'one stop shop' for resources related to Customer Service. This includes the ability to submit a 'Customer Service Request' information on submitting a complaint or providing feedback, compliments etc.

Applications Received under the 'Municipal Freedom of Information and Protection of Privacy Act' - The Municipality was in receipt of three (3) requests (applications) for 'access to information' from members of the public. It is the role of the Information and Privacy Page 94 of 206 Clerk's Department 2020 in Review AGENDA ITEM #iii) Co-Ordinator (The Clerk) to navigate these requests in accordance with the principles, exemptions and timelines defined under the Act.

4S Training - In an effort to ensure that staff, volunteers and Council are equipped with provincially mandated training (WHMIS, AODA, Workplace Violence and Harassment, Health and Safety of Workers/Supervisors) staff solicited the services of '4S Consulting Services Inc.' to provide an online, on demand training platform.

Cemetery Bylaw - The Clerk's Department with the assistance of the Cemetery Board, developed a comprehensive Cemetery Bylaw which governs the rules and regulations of Hastings Highlands cemeteries. Presented with the new bylaw was a revised, more competitive 'fees' list for lots/plots in HH cemeteries.

Workplace Violence and Harassment Policy - The Clerk's department made updates to the Municipality's Workplace Violence and Harassment Policy, taking into consideration updates and revisions to supporting statutes and regulations.

Committees - Council appointed a Municipal Fire Task Force Ad Hoc Committee in 2020 and transitioned the Waste Ad Hoc Committee into a Standing Committee of Council. The Clerk completes and supports all meeting requirements before, during and after Committee Meetings.

External Committees - The Clerk's Department submitted a comprehensive study that explored all external committees that Council Members sit on. Information was clarified for Council to identify value in the committees as well as costs.

Meeting Statistics - Number of Meetings

MEETING TYPE REGULAR CLOSED SPECIAL TOTAL Council 17 10 12 39 Committee 10 0 0 10 TOTAL 27 10 12 49

Meeting Statistics - Time in Session

MEETING TYPE REGULAR CLOSED SPECIAL TOTAL Council 77.5 HRS 20.75 HRS 37 HRS 135.25 HRS Committee 21.75 HRS 0 HRS 0 HRS 21.75 HRS TOTAL 99.25 HRS 20.75 HRS 37 HRS 157 HRS

Bylaws Passed: 97

Vital Statistics: Two staff members are delegated as Deputies for registering deaths. In 2020, The Clerk’s Department processed 104 death certificates. How many burials: 2 How many cremations interred: 1 How many monuments installed: 1 How many cemetery lots sold: 16 (6 at Papineau and 10 at Grace) Page 95 of 206 Clerk's Department 2020 in Review AGENDA ITEM #iii)

Social Media: (Facebook) Dec/17 303 followers Dec/18 445 followers Dec/19 744 followers Dec/20 906 followers Mar/21 957 followers We are working with some new apps and tools to create interesting and informative content. This has paid off in and doubled our followers since we began posting to Facebook.

Professional Development: The Municipal Strategic Plan 2019-2023 has placed a priority on investing in and supporting the professional development of staff to improve service and support.

In 2020, the Clerk earned the two unit Certificate for the Municipal Accounting and Finance Program (MAFP), which is a requirement for the Diploma in Municipal Administration (DMA) through AMCTO.

The Administrative Assistant completed the first two units of the Municipal Administration Program (MAP) and the first two units of the Municipal Law Program (MLP).

The Clerk and Administrative Assistant participated in various webinars in 2020.

Goals for 2021:

• Update to Procedure Bylaw • Report on Voting Method for 2022 Municipal Election • Update to Council Vacancy Policy • Notice Policy - In accordance with the provisions contained in the Municipal Act, this policy sets out the minimum notice requirements, a list of matters for which public notice is required, the form and the manner in which notice is to be given, with the minimum time for providing such notice. We provide for notice in our Procedure Bylaw but need a stand alone policy for all types of notice. • Electronics Policy - Governing the use of Corporate Laptops/Cellphones etc. • Updates to the Municipality's Health and Safety Policy to ensure compliance with recent updates to relevant/supporting legislation. • Create Cemetery Trust Agreements with Emmanuel Cemetery and Zion Cemetery as the municipality is trustee for their cemetery Care and Maintenance Funds.

Financial impact: Not Applicable

Link to strategic plan: Strategic Priority #4 Exceptional Service and Governance

References: Not Applicable

Prepared By: Page 96 of 206 Clerk's Department 2020 in Review AGENDA ITEM #iii)

Suzanne Huschilt, Municipal Clerk

Reviewed By: Municipal Clerk March 10, 2021 Reviewed By: CAO/Treasurer March 11, 2021

Page 97 of 206 Clerk's Department 2020 in Review AGENDA ITEM #iv)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Suzanne Huschilt, Municipal Clerk Department: Clerk's Subject: Review of 2018 Post Election Accessibility Report

Recommendation: That Council accepts this report "Review of 2018 Post-Election Accessibility Report" as submitted by the Clerk; and

Origin: At the February 6, 2019, Regular Meeting of Council, Council resolved the following: (78-2019) That Council directs staff to bring 2018 Post-Election Accessibility Report back to Council by March 2021 to be sure we can address these suggested changes.

Under The Municipal Elections Act, 1996 there is a requirement for municipal clerks to prepare accessibility plans to identify, remove and prevent barriers that could affect electors and candidates with disabilities, and make the plan available to the public prior to voting day in a regular election.

The Municipal Elections Act at subsection 12.1(3) provides: Within 90 days after voting day in a regular election, the clerk shall prepare a report about the identification, removal and prevention of barriers that affect electors and candidates with disabilities and shall make the report available to the public. 2016, c.15, s.11.

The attached report was posted in the 2018 Elections documents on the municipal website as well as in the reception area on the bulletin board within the 90-day due date.

Background information: After the last election Council reviewed the attached report and discussed accessibility-related recommendations that could be addressed and adopted for the next election if Council chooses to use Electronic Method of Voting again.

Page 98 of 206 Review of 2018 Post Election Accessibility Report AGENDA ITEM #iv) Opportunities for improvement have been highlighted in the attached report in yellow, as discussed on February 6, 2019. In addition, the Clerk's Department have contemplated the following strategies and opportunities that can be made available to citizens (electors) voting in the election:

-Demonstration videos on the voting process from the electronic voting servicing company can be made widely available through social media and municipal website.

-Staff will be available before and during the voting period to provide education on the process, which could involve walking an elector through the electronic voting process.

-Information will also be distributed in the newspaper and on the radio recognizing that many electors do not use social media. This process can begin early in 2022 and continue up until Election Day.

-Stronger engagement campaign for pre-voting period for electors to confirm they are on or to get on the Voters' List.

-Voter Help Centre (Municipal Office) can be opened for electronic voting/assistance/revisions to the Voters' list during non-office hours during the 14 day voting period. Staff would suggest the weekend prior to the election and one week night during each week of the voting period in addition to Election Day, to ensure electors who cannot attend the municipal office during the hours of operation have an opportunity to attend.

-Staff would further suggest that there be an option of allowing electors to book an appointment with the municipality if they require assistance for a designated Election Assistant(s) to visit their homes with a mobile device that has data capabilities. This would be limited to a certain amount of electors per day and a schedule would be created. Electors living in the municipality that do not have a phone or internet would take priority.

-In order to ensure individuals who do not have access to the Internet or a device equipped with data capabilities have the opportunity to vote electronically, in addition to the Voter Help Centre (municipal office) "pop-up" opportunities will be set up elsewhere, where a mobile and accessible device(s) will be provided to allow an elector to vote with the assistance of a designated Election Assistant(s) in a certain area of Hastings Highlands for a morning or afternoon. e.g. at one of the community centres or at a fire station.

Of equal importance is the Municipality’s commitment to establish a comprehensive engagement strategy (calendar/itinerary) detailing important timelines, locations, upcoming events etc. as a means to simplify the process for the public and ensure staff and resources are available to fit the varying needs of our electors. A draft calendar will come forward with the ‘Municipal Election 2022 Voting Method’ Report scheduled for the April 21, 2021 Meeting of Council.

All of these options are subject to change if COVID-19 restrictions are in place. Staff will make every attempt to ensure that COVID-19 restrictions do not limit the opportunity for the above to occur.

Financial impact: Not applicable

Link to strategic plan: Strategic Priority #2 Rationalize Infrastructure Goal: Maintain Buildings and Facilities Page 99 of 206 Review of 2018 Post Election Accessibility Report AGENDA ITEM #iv) Strategic Priority #4 Exceptional Service and Governance

References: Intelivote Systems Inc.

Attachments: HH 2018-Post-Election-Accessibility-Report

Prepared By:

Suzanne Huschilt, Municipal Clerk

Reviewed By: Municipal Clerk March 9, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 100 of 206 Review of 2018 Post Election Accessibility Report AGENDA ITEM #iv)

POST-ELECTION ACCESSIBILITY REPORT

THE CORPORATION OF THE MUNICIPALITY OF HASTINGS HIGHLANDS 2018 MUNICIPAL AND SCHOOL BOARD ELECTION

December 20, 2018

33011 Hwy 62N PO Box 130 Maynooth, Ontario K0L 2S0 (613) 338-2811 www.hastingshighlands.ca [email protected]

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1 1.0 Introduction The Municipality of Hastings Highlands is a community that respects the dignity and rights of persons with disabilities. We were committed to promote a barrier-free and inclusive community in making the 2018 Municipal and School Board Election accessible by working to accommodate the needs of electors by removing these barriers to vote for persons with disabilities. The focus of the Post-Election Accessibility Report is to evaluate the accessibility of the electoral services offered to all electors and candidates in the 2018 Municipal and School Board Election. This report outlines the various initiatives undertaken during the course of the 2018 Municipal and School Board Election regarding the identification, removal and prevention of barriers that affect electors and candidates with disabilities and how these actions impacted their voting experience.

2.0 Governing Legislative and Policy Framework Under the Municipal Elections Act, 1996, (The Act) the Clerk is legislatively responsible for conducting Municipal and School Board Elections and establishing policies and procedures to ensure that all electors have the opportunity to participate fully in the election. The Act requires the Clerk to have regard for the needs of electors and candidates with disabilities and to ensure that all voting places are accessible to electors with disabilities. The Clerk is also required, within 90 days after a regular election, to prepare a report on the identification, removal, and prevention of barriers that affect electors and candidates with disabilities and make the report available to the public.

3.0 General Accessibility Considerations In preparation for the 2018 Municipal and School Board Election, staff reviewed the relevant legislation and implemented a number of initiatives to ensure compliance. Significantly, as required under the Act, the Clerk’s Department prepared a plan regarding the identification, removal, and prevention of barriers that affect electors and candidates with disabilities and made the plan available to the public before Election Day by posting it on the Municipality’s website.

4.0 Strategies and Actions for the Identification, Removal and Prevention of Barriers

4.1 Method of Vote and Electronic Voting System On April 19, 2017, Council approved an alternative method of voting for the 2018 Municipal and School Board Election. Council determined that electronic voting would be utilized as the method of voting for the first time for this election.

The Election was conducted over an fourteen-day voting period (October 9 – 22, 2018) as a vote- anywhere, vote-anytime, paperless election. Voters were not required to mail back a vote-by-mail kit as in previous elections, and instead could vote at the municipal office, deemed a Voter Help Centre during hours of operation or remotely by touch-tone telephone or online 24 hours a day from anywhere in the world using a smartphone, tablet or laptop. Such provisions supported increased accessibility, convenience and sustainability throughout the voting process.

Moreover, Electronic voting provided the electors with the ability to mark their ballot from home at their convenience. This allowed increased rights of privacy to electors with disabilities whom may find

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2 voting at a traditional paper-based voting location more difficult or need assistance with mailing a vote-by-mail kit. This format gives the ability to vote with little or no assistance required from others.

The Clerk’s Department worked closely with the contracted electronic voting system service provider, Intelivote Systems Inc., to evaluate the system and ensure that it was fully secure, keeps its servers in Canada to satisfy legal requirements by Canadian election officials, which stipulates the vote must be kept secret and is accessible for persons with disabilities. Electors with disabilities could use their personal assistive technologies to interact with the electronic voting system anywhere and a demo of the electronic voting system was available on the Municipality’s website.

4.2 Election Officials Leading up to the election, an Election Accessibility Plan was developed. The 2018 Plan guides the provision of election related services to persons with disabilities. The Plan was designed to respect the dignity and independence of electors and candidates, and ensure that practices and procedures are consistent with the principles of independence, dignity, integration and equality of opportunity. Election Officials participated in a hands-on voting location simulation where they rotated scenarios acting in the various Election Day roles, including Revision Clerks and Helpers. This was extremely beneficial as it demonstrated to Election Officials how and when to offer assistance to voters at each stage of the voting process. Scenario-based training also allowed Election Officials to practice scenarios specific to persons with disabilities, including voters in a wheelchair or bringing a service animal or a support person to a voting location as well as voters having visual and mobility disabilities and requiring assistance in reading and signing oaths.

All Election Officials were Municipality of Hastings Highlands employees and had previously received formal accessibility training, which includes training on the Accessibility for Ontarians with Disabilities Act, 2005. This formal accessibility training outlined the customer service standard and how to serve persons with disabilities.

4.3 In-Person Method of Voting with or without Voting Assistance For those voters without means to access touch-tone telephone or online voting opportunities, or those who sought assistance from trained election officials, a 14-day voting place location at the municipal office was available to provide access to laptops, an iPad, internet connectivity and election staff.

The 2018 Municipal and School Board Election ensured that accessibility was a primary consideration in choosing where voters could cast their electronic ballot. This was critical to ensure that the Municipal office building had a barrier-free path of travel, with no obstructions to the entrances, designated barrier-free parking spaces at grade, and entrances equipped with automatic door openers. There was adequate lighting and signage was posted to inform electors of the Voter Help Centre location. Election Officials made electors aware of the availability of assistance for persons requiring same at the dedicated voting booths. Election Officials were positioned to greet electors as they came in to the Municipal Office during the voting period and into the building on Election Day and assist them as may be necessary.

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3 During the entire voting period, personal assistive devices were permitted at the Voter Help Centre, such as wheelchairs and walkers. Support persons and service animals were welcomed and assistance was offered to voters at every stage of the voting process, including being greeted at the door, making any necessary amendments to their information on the Voters’ List, and casting their electronic ballot. Election Officials treated all voters with dignity and respect, being sensitive to the individual needs of voters and recognizing that some required unique attention. While forms and oaths were able to be printed in large font, a magnifier was also present to assist voters with low vision and Election Officials could read and sign oaths upon voters’ requests. Numerous chairs were available for voters to sit at if they had to wait. It is important to also note that there was a mix of both a touchscreen laptop and laptops with a mouse and a touch screen iPad at the Voter Help Centre in an effort to offer various accessible technologies to voters. Touch screen stylus pens were available for electors requiring assistance with tapping the screen of the touchscreen laptop or iPad.

Opportunities for Improvement: • Set up voter help centre location with greater space between voting stations and privacy screens, possibly in Emond Hall enacting a shorter voting period, as election staff would need to remain there each day during office hours and would not be able to be in the office to take Voter Help Line telephone calls. • Separate tables to allow for access to behind the voting screen from either side. • Ensure that Election Officials, specifically Revision Officers, have sufficient space to provide assistance at their table (i.e. perhaps provide an accordion folder for all relevant forms for each officer) leaving more table space clear. • Election Officials recommended having a more visible identifier (other than button) for election staff; perhaps t-shirts or lanyards. • Utilize more touch screen kiosks for future elections; they were well- received by older adults and those who were not comfortable using laptop computers, as they are similar to bank machines. • Reduce the amount of ‘captchas’ (common web technique used to help ensure that your respondents are real humans and not a program written to spam your survey) required on the iPads that were in kiosk-mode, as there were too many security questions and most electors found it difficult and cumbersome to get through them.

4.4 Internet Method of Voting Eligible voters were provided with the opportunity to vote online using a number of personal devices, including but not limited to tablets, computers and smart phones alongside any accompanying assistive devices or software required. Such methods supported independent, private and convenient voting anytime throughout the 14-day voting period and eliminated the need to visit the Voter Help Centre location in person to vote. This is an added benefit to those with mobility impairments. Intelivote System Inc. provided a service compliant with World Wide Web Consortium website principles (organization, functionality, readability and alternative ways of representing information). The system was also created to meet the Web Content Accessibility Guidelines (WCAG 2.0 Level A) so that persons with disabilities could perceive, understand, navigate and interact with the online voting system. Opportunities for Improvement: • Several voters who called in on the Voter Helpline identified minor confusion related to accessing the voter website. Once clarified by the Election Official that the issue was with the browser on their device or computer and not with the voting website address itself, they were sent the link to the website or were directed to the municipal website where a link was placed to the voting website. The voter

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4 information letter did instruct electors to access the voting website via Chrome, Firefox, Internet Explorer, etc. • After completion of entering the PIN, a notification screen advising the elector that the voting session will be secure was suggested for the future. • In regards to the School Board Trustee race, an acclamation message was provided to voters after they clicked on the School Board Trustee race. Some found it confusing as they then had to tap or click on the ‘go back’ button after they read the message. Consideration will be given in the next election whether we can provide that message on the home screen so voters can simply read the message with less tapping and/or clicking with the mouse. • A completion screen was also requested for future, to know when one’s online voting session is complete.

4.5 Telephone Method of Voting Persons with disabilities and those who did not wish to use internet voting options, were able to access electronic voting over the telephone. Intelivote Systems Inc. created a telephone voting service that was offered on all types of touchtone phones and wireless devices. The service used clear, English language and menu options were presented in an organized and easy-to-follow order, advising voters when to select options and provide confirmation of one’s selections. Standard volume levels were used to allow for adjustments depending on the user and device. Telephone voting could also be used via TTY (Teletypewriter) Services. Bell Relay service operators are required by law to maintain confidentiality and not disclose any information from conversations, nor keep any records of such. Opportunities for Improvement: • Several voters who called in on the Voter Helpline identified confusion related to the format in which one must enter their next selection (two-digit number) for the Councillor race following their first selection in succession before finalizing their ballot with the # sign key. The # sign key “submits their ballot” when they should have continued to select their next two-digit number corresponding to the next Councillor they wanted to choose. • Therefore, need for clearer and further instructions and to not finalize their ballot with the # key after their first selection, as they had correctly done in choosing only one candidate for the Mayor and Deputy Mayor race. • Perhaps starting with the Councillor race first for the telephone system, followed by the Mayor and Deputy Mayor race would remove the voter’s tendency to press the # key in error after making only one selection.

Number of Electors who voted at the Voter Help Centre: 291 / 10.78% Number of Electors who voted via Internet (not at Voter Help Centre): 1951 / 72.2% Number of Electors who voted via Telephone: 459 / 12.27%

4.6 Communications The Municipality of Hastings Highlands considered accessibility in all information and communication strategies for the 2018 Municipal and School Board Election. Upon requests from persons with disabilities, Elections staff were prepared to provide copies of election documents, or the information contained in the document, in a format that took into account the person’s disability. Specific to candidates, Intelivote’s Candidate Access Portal granted candidates the ability to access the Voters’

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5 List electronically throughout each day of the voting period. This prevented candidates from having to physically attend to obtain their copies of the Voters’ List.

The Municipality’s election website was designed to be both informative and accessible. All information for voters, candidates, and third parties was placed in distinct sections on the website and they were directed to access all documents and forms through the website in an effort to promote accessibility and transparency. The information available online used clear and simple language and was continuously updated to reflect the most recent election developments and information.

Election information was communicated through various channels and alternate formats including emails, social media, newspaper and radio. Voter Information Letters were mailed out to all eligible electors on the Voters’ List as well as newsletters inserted with the tax bills explaining where and when to vote in the election and have elector information on the Voters’ List amended. For election- related inquiries or feedback, all residents were able to contact the Clerk’s Department directly via telephone or through a designated email. Live assistance from Election staff was provided during office hours. This provided another means of information for those who did not access the election website. The Clerk will continue to receive feedback through the election email address.

In the event of disruptions to electoral services or unforeseen circumstances that affected the accessibility of voting locations, a process was in place to facilitate notification. For example, if the Clerk needed to declare an emergency, information regarding the extension of voting hours and voting locations would be updated in real-time on social media, the Municipality’s election section of the website, posted on the front window of the municipal office, broadcast to the local radio stations and communicated to all Election Officials present at the voting location.

Opportunities for Improvement: • Include notation relative to “availability of alternative formats on request” on Voter Information Letter. • Provide the telephone code for each candidate on Voter Information Letter. • State clearly the three methods of voting instead of the word ‘electronic’ on Voter Information Letter.

5.0 Conclusion It was the goal of the Municipality of Hastings Highlands Clerk’s Department to ensure that electors within the Municipality who required accessibility services were provided with the best opportunity to vote as independently as possible in the 2018 Municipal and School Board Election. Election staff also strived to make the nomination and registration process as accessible as possible for candidates. The 2018 Municipal and School Board Election total voter turnout was 38.2% which exceeded the provincial average of 37.6%. Remarkably, the highest voter turnout by age group was the 70’s age group with a voter turnout of 55%. The Municipality of Hastings Highlands Clerk’s Department will continue to learn, develop, and adjust our approaches in order to meet the needs of persons with disabilities. Debriefs have been conducted with all Election Officials and both resident and staff/council feedback regarding the accessibility of the election will be considered by the Clerk’s Department in preparation for the next Municipal and School Board Election.

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6 6.0 Feedback Public feedback about the manner in which election services were provided to persons with accessible needs may be submitted to the Municipal Clerk through a variety of methods: • Telephone: 613 338-2811 ext. 277 or toll free in ON 1-877-338-2818 • Email: [email protected] • In person: 33011 Hwy 62, Maynooth, ON • Mail: 33011 Highway 62, Box 130, Maynooth, ON K0L 2S0 The feedback process provides election staff with an opportunity to take corrective measures to prevent similar recurrences, address training needs, enhance service delivery and provide alternative methods of providing election services.

Suzanne Huschilt

Deputy Clerk

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AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Dorothy Gerrow, Councillor Department: Council Subject: Waste Management Committee DRAFT Minutes - March 3, 2021

Recommendation: That Council approves and adopts the DRAFT minutes of the Waste Management Committee held on March 31, 2021.

Origin: The Waste Management Committee was formed on February 5, 2020, as approved by Council.

This is a Standing Committee of Council, created by Council: To advise and make recommendations to Council concerning waste management activities in the Municipality of Hastings Highlands; To gather information on best practices regarding the collection, transportation and disposal of solid waste, organics, recyclables, household hazardous waste and bulky waste; To educate the public on waste management issues; To determine the status of waste disposal sites; To take other steps that the Committee reasonably deems necessary to carry out its mandate.

Background information: The Committee Chair is bringing forward two recommendations from the Waste Management Committee. These recommendations have been placed on today's agenda in separate reports (they appear after this report).

Financial impact: Not Applicable

Link to strategic plan: Strategic Priority #3 Build Our Community Goal: Leaders in Waste Management Action: Research and implement alternative solutions to waste management. Action: Educate stakeholders on waste and recycling management practices in the province. Action: Develop and implement a waste management plan to address the need to significantly downsize waste sites. Page 108 of 206 Waste Management Committee DRAFT Minutes - March 3, 2021 AGENDA ITEM #i)

References: Not Applicable

Attachments: Waste Management Committee - 03 Mar 2021 - Minutes - Pdf

Prepared By:

Dorothy Gerrow, Councillor

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 109 of 206 Waste Management Committee DRAFT Minutes - March 3, 2021 AGENDA ITEM #i)

Waste Management Committee Minutes Wednesday, March 03, 2021

Municipality of Hastings Highlands Waste Management Committee Minutes

March 3, 2021 - Waste Management Committee at the Hastings Highlands Council Chambers

Committee Members Present: Councillor Dorothy Gerrow - Chair Councillor Nancy Matheson Dana Graham Roger Davis Mayor Vic A. Bodnar (Ex Officio)

Committee Members Absent: Councillor Tammy Davis

Staff Present: David Stewart - CAO/Treasurer Adrian Tomasini - Operations Manager Suzanne Huschilt - Municipal Clerk Chantelle Beaumier, Administrative Assistant

Others: None

Call to order:

The Chair called the meeting to order at 2:01 p.m. The meeting was streamed on YouTube Live and can be found at: https://www.youtube.com/watch?v=yf8OXd1SDtA

Roll Call:

There was a quorum of Committee in attendance.

Clerk's Comments:

The rules for voting are as follows:

Page 1 of 9

Page 110 of 206 Waste Management Committee DRAFT Minutes - March 3, 2021 AGENDA ITEM #i)

Waste Management Committee Minutes Wednesday, March 03, 2021

The Chair will read the item on the agenda, read the recommended motion (if applicable) and ask for a mover. The member that wishes to move a motion will state their name for the record. The Chair will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Chair will call on the mover to see if they wish to comment. They will then call on the seconder for comments. They will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Chair will state the name of the member she is calling upon, so the public recording can identify who is speaking. The Chair will ask staff if they have additional new information. The mover will be called upon last for the final chance to speak before voting. Lastly, the Chair will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called.

Deletions or Additions to the Agenda:

None.

Approval of Agenda:

Approval of Agenda

R. Davis WM Comm (1-2021) That the Committee approves the agenda for the March 3, 2021 meeting.

Recorded Vote: Committee Member Bodnar: For Committee Member T. Davis: Absent Committee Member R. Davis: For Committee Chair Gerrow: For Committee Member Graham: For Committee Member Matheson: For Carried

Disclosure of pecuniary interest and the general nature thereof:

None.

Delegate Alternate Chair Authority:

In the case the Chair must leave her seat

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Waste Management Committee Minutes Wednesday, March 03, 2021

Gerrow WM Comm (2-2021) That the Waste Management Committee appoints Mayor Vic A. Bodnar as Alternate Chair for today's meeting.

Adoption of Minutes:

Review/Approval of Minutes from last meeting held on December 2, 2020

Matheson WM Comm (3-2021) That the Waste Management Committee accepts and adopts the draft minutes of the meeting held on December 2, 2020, as submitted.

Public Input - by electronic means:

Please email the Clerk at [email protected] in order to provide public input. Members of the public may comment or ask questions to Committee through the Chair, without debate or criticism, regarding any matter on the agenda. These comments and questions are to be received by Committee and there will be no expectation for Committee to reply to each comment or question. This portion of the Agenda should not exceed a total of Fifteen (15) minutes. None.

Unfinished Business:

Waste Site Tour

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Waste Management Committee Minutes Wednesday, March 03, 2021

-Committee tour was successful and enlightening -remaining Council Members should take the tour-a motion will come forward

Digester Video -the Chair's digester video was played-video could be edited or redone to include quick facts -brochures should be handed out with each sale, Operations Manager will contact the company.

Cambium Amended Waste Optimization Study https://hastingshighlands.ca/wp-content/uploads/2020/11/2020-11-25-STUDY-Hastings- Highlands-FINAL-REVISED.pdf -Pages 1 to 4 of the study summarize the concerns -The Chair will bring this item back to the March 31, 2021 meeting to discuss. The main suggestions in report were possible Waste Site Closures, Status Quo, Temporary Closures and Bag Tags

The Chair called for a recess at 3:03 p.m. and reconvened at 3:13 p.m. A quorum of Committee was in attendance.

Ministry of the Environment, Conservation and Parks (MECP), Environmental Compliance Approvals (ECA's) for area Re-Use Centres -Members of Committee were asked to provide questions to the Chair as soon as possible for the presentation from North Frontenac on reuse centres on March 31, 2021.

Bodnar WM Comm (4-2021) That the Waste Management Committee accepts this report "Ministry of the Environment, Conservation and Parks (MECP), Environmental Compliance Approvals (ECA's) for area Re- Use Centres "as information only, as submitted by the Operations Manager; and

That the Committee prepares questions to propose to future presenters in regards to their Reuse Facilities.

Motions (for which notice has been given):

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Waste Management Committee Minutes Wednesday, March 03, 2021

None.

New Business:

Ideas for the Day of Action on Litter - May 11, 2021

Matheson WM Comm (5-2021) That The Waste Management Committee directs the Committee Chair to work with staff to incorporate and promote the ideas of the Waste Management Committee for the Day of Action on Litter May 11, 2021.

Energy From Waste Presentation to Hastings County

Gerrow WM Comm (6-2021) That The Waste Management Committee recommends to Council that a letter be sent to the County of Hastings requesting they consult with us on the Five Counties Energy from Waste Project prior to making any financial commitments, as it relates to project involvement by Hastings County.

Discussion on Pending Item Council Resolution 196-2020 That Council directs Staff to provide Council with three estimates for the cost of a Secure Poll or Survey of the Ratepayers of the Municipality of Hastings Highlands, the survey or poll to establish the desire of the ratepayers for the return of Curbside Garbage Pickup, said survey to be commenced once a decision as to whether or not curbside pickup could be restored.

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-This item will be placed on the March 31, 2021 Agenda for consideration.

Discussion on Pending Item Council Resolution 197-2020 That Council directs Staff to include and set aside, in the applicable Budget year Reserves, an estimate for the costs associated with a Secure Poll or Survey and Garbage Truck to budget for the possible reinstatement of Curbside Garbage Pickup, once a recommendation is presented to Council by the Waste Management Committee for Council's final approval. -This item will be placed on the March 31, 2021 Agenda for consideration.

Hastings Highlands Poster Contest - Keep Hastings Highlands Beautiful with the 7 R'S of Waste Management: Rethink, Refuse, Reduce, Reuse, Recycle, Repair and Rot

Matheson WM Comm (7-2021) That the Waste Management Committee accepts this report "Hastings Highlands Poster Contest -Keep Hastings Highlands Beautiful with the 7 R'S of Waste Management: Rethink, Refuse, Reduce, Reuse, Recycle, Repair and Rot" as submitted by the Administrative Assistant, and

That the Committee approves the 'Poster Pages' and 'Rules' attached herein, which reflect the 7R's of Waste Management and;

That the Committee directs staff to circulate and distribute copies of the 'Poster Pages' to the following locations - Maynooth and Bird's Creek Public School - Hastings Highlands Public Library - Hastings Highlands Centre Lobby, and;

That the Committee agrees to the terms and conditions (rules) of the Poster Contest attached herein, and that the deadline for submissions for all those wishing to participate in the Poster Contest will be April 23, 2021 and;

Furthermore That staff bring all eligible submission to a Waste Management Committee Meeting to determine the winners.

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Further Recommendations:

Chief Building Official Re Use It Centre Structure Report

Bodnar WM Comm (8-2021) That the Waste Management Committee directs our CBO to provide a report on the type of structure permitted for a Reuse it Centre.

Municipal Building for Re Use It Centre

Graham WM Comm (9-2021) That The Waste Management Committee directs staff to provide a report on any municipal buildings that could be used for a Re Use it Centre.

Council Waste Site Tour

R. Davis WM Comm (10-2021) That The Waste Management Committee recommends to Council that all remaining Council Members attend a waste site tour with the Operations Manager.

Recorded Vote: Committee Member Bodnar: For Committee Member T. Davis: Absent Committee Member R. Davis: For

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Committee Chair Gerrow: For Committee Member Graham: For Committee Member Matheson: For Carried

Poster Contest Signs at 9 Waste Sites

Matheson WM Comm (11-2021) That The Waste Management Committee directs staff to investigate the cost of signs, for the Poster Contest Submission to be posted at 9 waste sites in Hastings Highlands.

Correspondence:

Pending Committee Items:

Public Input - by electronic means:

None.

Notice of Motions:

None.

Next Meeting Date:

March 31, 2021 at 2:00 p.m.

Adjournment:

Adjournment at 4:37 p.m.

Bodnar WM Comm (12-2021) That the Waste Management Committee adjourns until the next meeting to be held on April 7, 2021 at 2:00 p.m.

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Waste Management Committee Minutes Wednesday, March 03, 2021

Councillor Dorothy Gerrow, Chair Suzanne Huschilt, Municipal Clerk

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AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Dorothy Gerrow, Councillor Department: Council Subject: Recommendation from the Waste Management Committee - Council Waste Site Tour

Recommendation: That The Waste Management Committee recommends to Council that all remaining Council Members attend a waste site tour with the Operations Manager.

Origin: The Waste Management Committee was formed on February 5, 2020, as approved by Council.

Background information: At the March 3, 2021 Waste Management Committee Meeting, the Committee resolved the following:

(10-2021) That The Waste Management Committee recommends to Council that all remaining Council Members attend a waste site tour with the Operations Manager.

Recorded Vote: Committee Member Bodnar: For Committee Member T. Davis: Absent Committee Member R. Davis: For Committee Chair Gerrow: For Committee Member Graham: For Committee Member Matheson: For

Page 119 of 206 Recommendation from the Waste Management Committee - Council Waste Site ... AGENDA ITEM #ii) All members of the Waste Management Committee found the Waste Site Tour both successful and enlightening. The tour spoke to the distances our ratepayers have to travel to attend a waste site. It also provided insight into the obstacles our Operations Manager and the Waste Site Attendants have to deal with when managing each site. The Operations Manager was able to explain, with the assistance of the visual aids at each site, both positives and negatives, as each waste site has their own unique requirements legislatively. We all highly recommend the remaining Council members attend each waste site with the Operations Manager to better understand the complexities when matters come to Council for decisions.

Financial impact: Cost for Mileage

References: Waste Management Committee Meeting minutes: https://hastingshighlands.civicweb.net/document/103323?printPdf=true

YouTube broadcast https://www.youtube.com/watch?v=yf8OXd1SDtA

Prepared By:

Dorothy Gerrow, Councillor

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 120 of 206 Recommendation from the Waste Management Committee - Council Waste Site ... AGENDA ITEM #iii)

AGENDA ITEM REPORT

Recommendation: That The Waste Management Committee recommends to Council that a letter be sent to the County of Hastings requesting they consult with us on the Five Counties Energy from Waste Project prior to making any financial commitments, as it relates to project involvement by Hastings County.

Origin: The Waste Management Committee was formed on February 5, 2020, as approved by Council.

Background information: At the March 3, 2021 Waste Management Committee Meeting, the Committee resolved the following:

(6-2021) That The Waste Management Committee recommends to Council that a letter be sent to the County of Hastings requesting they consult with us on the Five Counties Energy from Waste Project prior to making any financial commitments, as it relates to project involvement by Hastings County.

Recorded Vote: Committee Member Bodnar: For Committee Member T. Davis: Absent Committee Member R. Davis: For Committee Chair Gerrow: For Committee Member Graham: For Page 121 of 206 Recommendation from the Waste Management Committee - Five Counties Energ... AGENDA ITEM #iii) Committee Member Matheson: For

I read the delegation report of the Hastings County Planning meeting from Feb 16 2021. I had concerns with what I was reading as they were considering supporting a Feasibility Committee with a member from Hastings County plus approximately $18,000.00 being Hastings County share of the study. I wanted our Waste Management Committee to review the matter as the distance and cost for trucking our waste to a proposed facility would be significant. The Mayor had already expressed his concerns and provided some detail as to the discussion during our meeting. We decided at the Committee level to request Hastings County consult with us prior to making any commitment because our tax dollars would be contributing to the proposed incineration plant but would be out of reach financially for Hastings Highlands to take advantage of the facility. Five-Counties Waste Disposal Feasibility Study Recommendation are for the Counties of Hastings, Kawartha Lakes, Northumberland, Peterborough, and Prince Edward.

References: Letter to Hastings County from Mr. Ray March, Mr. Ed McLellan and Mr. Gordon Powell: https://hastingscounty.civicweb.net/document/152224/delegation%20- %20Agenda%20letter.docx?handle=9EC4818F769A40CF8DE5153A4BEA4AF9

Presentation Notes: https://hastingscounty.civicweb.net/document/152226/delegation%20- %20presentation%20notes.docx?handle=A3768371FF8B4035B56D988D222A65B2

Presentation Slide Deck - Five-Counties Waste Disposal Feasibility Study Recommendation for the Counties of Hastings, Kawartha Lakes, Northumberland, Peterborough, and Prince Edward: https://hastingscounty.civicweb.net/document/152225/Delegation%20- %20Energy%20From%20Waste.pdf?handle=89AEF50A6C174CDF930DDF47B8654651

Prepared By:

Dorothy Gerrow, Councillor

Reviewed By: Municipal Clerk March 8, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 122 of 206 Recommendation from the Waste Management Committee - Five Counties Energ... AGENDA ITEM #i)

AGENDA ITEM REPORT

Meeting: Regular Meeting of Council, Operations - 17 Mar 2021 To: Members of Council From: Alex Walder, Councillor Department: Council Subject: Municipal Fire Task Force Ad Hoc Committee Draft Minutes - February 26, 2021

Recommendation: THAT Council accepts and approves the Draft Minutes of the Municipal Fire Task Force Ad Hoc Committee meeting held on February 26, 2021.

Origin: This Special Purpose Committee of limited duration, created by Council, was formed to develop and recommend a master fire services plan to Council as per Council’s Strategic Plan. The Municipal Fire Task Force Ad Hoc Committee met on August 20, 2020 for their first meeting.

Background information:

Financial impact:

Link to strategic plan: Strategic Priority #2 Rationalize Infrastructure Goal: Fire Services Plan

References: February 26, 2021 meeting on YouTube https://youtu.be/uMZElLA1AKE

Attachments: Municipal Fire Task Force Ad Hoc Committee - 26 Feb 2021 - Minutes - Pdf

Prepared By:

Alex Walder, Councillor

Reviewed By: Municipal Clerk March 3, 2021 Reviewed By: CAO/Treasurer March 10, 2021

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Municipal Fire Task Force Ad Hoc Committee Minutes Friday, February 26, 2021

Municipality of Hastings Highlands Municipal Fire Task Force Ad Hoc Committee Minutes

February 26, 2021 - Municipal Fire Task Force Ad Hoc Committee at the Hastings Highlands Council Chambers

Committee Members Present: District Chief Jon Anderson Mayor Vic A. Bodnar (Ex Officio) Councillor Tony Fitzgerald Councillor Dorothy Gerrow Fire Chief Jason Post District Chief Bryce Robinson Councillor Alex Walder - Chair

Staff Present: David Stewart - CAO/Treasurer Suzanne Huschilt - Municipal Clerk Tanya Dickinson - Deputy Treasurer

Others: None

Call to order:

The Chair called the meeting to order at 8:30 a.m. The recording of the meeting can be found on our YouTube channel at: https://youtu.be/uMZElLA1AKE

Roll Call:

There was a quorum of Committee in attendance.

Clerk's Comments:

The rules for voting are as follows:

The Chair will read the item on the agenda, read the recommended motion and ask for a mover. The member that wishes to move a motion will state their name for the record.

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The Chair will ask for a seconder, and the member that wishes to second the motion will state their name for the record. The Chair will call on the mover to see if they wish to comment. They will then call on the seconder for comments. They will then ask if there are comments from the remaining members who will raise their hand to be recognized and await to be called on. The Chair will state the name of the member he is calling upon, so the public recording can identify who is speaking. The Chair will ask staff if they have additional new information. The mover will be called upon last for the final chance to speak before voting. Lastly, the Chair will call the question and the Clerk will take a recorded vote. If members would please answer with ‘FOR’, ‘AGAINST' or 'ABSTAIN' when their name is called.

Deletions or Additions to the Agenda:

None.

Approval of Agenda:

Approval of Agenda

Gerrow FTF Comm (1-2021) That the Committee approves the agenda for the February 26, 2021 meeting.

Recorded Vote: Committee Member Anderson: For Ex-Officio Committee Member Bodnar: For Committee Member Fitzgerald: For Committee Member Gerrow: For Committee Member Post: For Committee Member Robinson: For Committee Chair Walder: For Carried as amended

Disclosure of pecuniary interest and the general nature thereof:

None.

Delegate Alternate Chair Authority:

In the case the Chair must leave his seat

Bodnar FTF Comm (2-2021)

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That the Municipal Fire Task Force Ad Hoc Committee appoints Councillor Fitzgerald as Alternate Chair for today's meeting.

Adoption of Minutes:

Review/Approval of Minutes from last meeting - October 16, 2020. (These minutes have been accepted and adopted by Council on November 18, 2020).

Gerrow FTF Comm (3-2021) That the Municipal Fire Task Force Ad Hoc Committee accepts and adopts the draft minutes of the meeting held on October 16, 2020, as submitted.

Public Input - by electronic means:

Unfinished Business:

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None.

Motions (for which notice has been given):

None.

New Business:

Hastings Highlands Selby Communication Tower

Fitzgerald FTF Comm (4-2021) That the Municipal Fire Task Force Committee accepts this report "Hastings Highlands Selby Communication Tower" as submitted by the Fire Chief; and

That the Committee reviews this report and decides on whether to make recommendations to Council or if additional information is required and needs be brought back to the next meeting.

Estimated Cost for a Typical Fire Hall

Gerrow FTF Comm (5-2021) That the Municipal Fire Task Force accepts this report “Estimated Cost for a Typical Fire Hall” as submitted by the Fire Chief as information.

The Chair called for a recess at 9:24 a.m. and reconvened at 9:35 a.m.

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Master Fire Plan Template Priorities Grouping

Anderson FTF Comm (6-2021) That the Municipal Fire Task Force accepts this report “Municipal Fire Plan Template Priorities Grouping ” as submitted by the Fire Chief, as information.

Hastings Highlands Centre Fire Alarm System

Fitzgerald FTF Comm (7-2021) That the Municipal Fire Task Force accepts this report “Hastings Highlands Centre Fire Alarm System” as submitted by the Fire Chief as information.

Facilities and Equipment

Gerrow FTF Comm (8-2021) That the Municipal Fire Task Force Committee accepts this report "Facilities and Equipment" as submitted by the Fire Chief; and

That the Committee reviews the report and makes recommendations to Council, or if additional information is required and needs be brought back to the next meeting.

Recorded Vote:

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Municipal Fire Task Force Ad Hoc Committee Minutes Friday, February 26, 2021

Committee Member Anderson: For Ex-Officio Committee Member Bodnar: For Committee Member Fitzgerald: For Committee Member Gerrow: For Committee Member Post: For Committee Member Robinson: For Committee Chair Walder: For Carried

Further Recommendations:

New Motion - Station 2

Anderson FTF Comm (9-2021) That the Municipal Fire Task Force Ad Hoc Committee recommends that Council investigates the potential of decommissioning of Fire Station 2.

Recorded Vote: Committee Member Anderson: For Ex-Officio Committee Member Bodnar: For Committee Member Fitzgerald: For Committee Member Gerrow: Against Committee Member Post: For Committee Member Robinson: For Committee Chair Walder: For Carried

New Motion - Station 1 and Station 5

Anderson FTF Comm (10-2021) That The Municipal Fire Task Force Ad Hoc Committee investigate the requirements and potential for constructing new fire stations at Station 1- Birds Creek location and at Station 5 - Lake St. Peter. Withdrawn

New Motion: Station 1

Fitzgerald FTF Comm (11-2021) That the Municipal Fire Task Force Ad Hoc Committee directs the Fire Chief to investigate the cost for renovations to Station 1.

Recorded Vote: Committee Member Anderson: For Ex-Officio Committee Member Bodnar: For

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Municipal Fire Task Force Ad Hoc Committee Minutes Friday, February 26, 2021

Committee Member Fitzgerald: For Committee Member Gerrow: For Committee Member Post: For Committee Member Robinson: For Committee Chair Walder: For Carried

The Chair called for a recess at 10:57 a.m. and reconvened at 11:07 a.m.

New Motion - Station 5

Fitzgerald FTF Comm (12-2021) That the Municipal Fire Task Force Ad Hoc Committee recommends that Council choose to: Option 1: Rebuild Station 5 or Option 2: Close Station 5 and amalgamate with Station 4 or Option 3: Leave Station 5 status quo

Committee Member Bodnar exited the meeting at 11:35 a.m.

Correspondence:

None.

Pending Committee Items:

Pending Committee Items for Review - to remove: Council Resolution 221-2020 Council Resolution 288-2020 Council Resolution 531-2020 does not apply and five of the Terms of Reference Items

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Public Input - by electronic means:

Notice of Motions:

Notice of Motions shall not be read, discussed or deliberated. The Chair will ask members if they have any notices to be submitted to the Clerk for consideration for the next committee meeting agenda. These notices shall not be included in this meeting’s agenda but will be included in the minutes if the Clerk has received them by the end of this meeting day. A Member will still have permission to submit Notices of Motion up to the agenda deadline of Four o’clock (4:00 p.m.) on the Wednesday one week before the scheduled Meeting of Committee. All notices submitted by the deadline will appear on the Motions section of the next Committee meeting agenda.

Next Meeting Date:

March 26, 2021 at 8:30 a.m.

Adjournment:

Adjournment at 11:50 a.m.

Fitzgerald FTF Comm (13-2021) That the Municipal Fire Task Force Ad Hoc Committee adjourns.

Recorded Vote: Committee Member Anderson: For Ex-Officio Committee Member Bodnar: Absent Committee Member Fitzgerald: For Committee Member Gerrow: For Committee Member Post: For Committee Member Robinson: For Committee Chair Walder: For Carried

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Councillor Alex Walder, Chair Suzanne Huschilt, Municipal Clerk

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AGENDA ITEM REPORT

Recommendation: That the Municipal Fire Task Force Ad Hoc Committee recommends that Council investigates the potential of decommissioning of Fire Station 2.

At the February 26, 2021 Municipal Fire Task Force Ad Hoc Committee meeting, the Task Force resolved the following:

FTF Comm (9-2021) That the Municipal Fire Task Force Ad Hoc Committee recommends that Council investigates the potential of decommissioning of Fire Station 2.

Background information: *As researched and provided by Hastings Highlands Fire Chief, Jason Post

Staffing of Station #2 from January 1, 2010 to present: Station 2 had four (4) fighters listed in 'Fire Pro'. Two (2) of them left the Hastings Highlands Fire Department in 2013, one (1) left in 2019 and one (1) migrated to Station 1 in 2019. Page 133 of 206 Municipal Fire Task Force Ad Hoc Committee Recommendation to Council re:... AGENDA ITEM #ii) (Ed. Note: current complement 0)

Response of Station #2 from January 1, 2010 to present: During that time, Station #2 has been called upon to respond as a standalone fire service responding station on only 1 occasion, but at no time since 2019.

Building as a fire station asset: Station #2 is not viable as a fire station. It is quite small and would require an addition to be viable. It has enough room for two small firefighting rolling apparatus. It has very small office/training area. It has a single washroom and no space to accommodate a the addition of showers.

Financial impact: .

Link to strategic plan: Strategic Priority #2 Rationalize Infrastructure Goal: Fire Services Plan

References: Municipal Fire Task Force Ad Hoc Committee Reports from the Fire Chief February 26, 2021 meeting on YouTube https://youtu.be/uMZElLA1AKE

Prepared By:

Alex Walder, Councillor

Reviewed By: Municipal Clerk March 5, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 134 of 206 Municipal Fire Task Force Ad Hoc Committee Recommendation to Council re:... AGENDA ITEM #iii)

AGENDA ITEM REPORT

Recommendation: That the Municipal Fire Task Force Ad Hoc Committee recommends that Council choose to:

Option 1: Rebuild Station 5 or Option 2: Close Station 5 and amalgamate with Station 4 or Option 3: Leave Station 5 status quo

FTF Comm (12-2021) That the Municipal Fire Task Force Ad Hoc Committee recommends that Council choose to:

Option 1: Rebuild Station 5 or Option 2: Close Station 5 and amalgamate with Station 4 or Option 3: Leave Station 5 status quo

Recorded Vote: Committee Member Anderson: For Ex-Officio Committee Member Bodnar: For For Committee Member Fitzgerald: For For Committee Member Gerrow: For For Committee Member Post: For Page 135 of 206 Municipal Fire Task Force Ad Hoc Committee Recommendation to Council re:... AGENDA ITEM #iii) Committee Member Robinson: For Committee Chair Walder: For

Background information: *As researched and provided by Hastings Highlands Fire Chief, Jason Post

Staffing of Station #5 from January 1, 2010 to present: Station 5 currently has eight (8) fighters listed in 'Fire Pro'. Response of Station #5 from January 1, 2013 to present: During that time, Station #5 has responded to sixty-seven (67) incidents. Which is an average of 8 calls per year. Our data system has no information on responses prior to 2013. I am assuming that Station five (5) did respond to calls prior to 2013 but we may not have had the information available to log into Fire Pro when it became the Hastings Highlands Fire Department database.

Building as a fire station asset: Station #5 should not be repaired as it is a steel building that is quite small and is oxidizing with leaks in several areas. With the current apparatus requirements of a Pumper, Tanker and Equipment Van housed inside there is barely enough room to walk between them. It has very small office/training area and should not be renovated due to the condition of the building.

Financial impact:

Link to strategic plan: Strategic Priority #2 Rationalize Infrastructure Goal: Fire Services Plan

References: Municipal Fire Task Force Ad Hoc Committee Reports from the Fire Chief February 26, 2021 meeting on YouTube https://youtu.be/uMZElLA1AKE

Prepared By:

Alex Walder, Councillor

Reviewed By: Municipal Clerk March 9, 2021 Reviewed By: CAO/Treasurer March 10, 2021

Page 136 of 206 Municipal Fire Task Force Ad Hoc Committee Recommendation to Council re:... AGENDA ITEM #a

Notice of Motion Form In accordance with the Corporation of the Municipality of Hastings Highlands Procedure Bylaw;

Member of Council:

Hereby files a Notice of Motion to be included on the Agenda for the Regular Meeting of Council, which is scheduled to be held on:

Subject:

And which Notice of Motion to read as follows:

THAT Council

______Comments (Optional)

______

This section to be completed by the Municipal Clerk:

Date received:

Time received:

This notice will be a Motion at Meeting Date: Page 137 of 206 Councillor Walder re: Exotic Animal Bylaw Template AGENDA ITEM #a

The Corporation of the Municipality of XXX

By-Law NO. -2021

Being a by-law to prohibit or otherwise regulate the Keeping of certain animals within the Municipality of XXX

WHEREAS pursuant to the Municipal Act, S.O. 2001, c.25 as amended, empowers councils of a local municipality to pass by-laws to regulate or prohibit the keeping of animals or any class thereof within the municipality or defined area thereof;

AND WHEREAS pursuant to Section 11 (3) of the Municipal Act, 2001, S.O. 2001, c.25, a lower tier municipality may pass By-laws respecting the health, safety and well-being of persons, protection of persons and property, consumer protection and animals;

AND WHEREAS Section 436 of the Municipal Act, 2001, S.O. 2001, c. 25 provides that the municipality has the power to pass By-laws authorizing the power of entry for the purpose of inspecting land to determine compliance with a By-law, direction, order, or condition of license;

AND WHEREAS it has been deemed necessary to prevent a nuisance by restricting or prohibiting certain animals in certain areas and further to protect the health and safety of the public from certain endangered or dangerous animals;

NOW THEREFORE the Council of the Municipality of XXX enacts as follows:

SECTION 1 - GENERAL

1.1 This By-Law shall be known and cited as the “Exotic Animal By-Law” and shall apply to the whole geographic limits of the Municipality of ______. In the text of this By-Law, it is referred to as “this By-Law”.

1.2 Schedules attached to this By-law form a part of the By-law

SECTION 2 - DEFINITIONS

2.1 Animal Control Officer “Animal Control Officer” means an animal control officer employed by the Municipality of _____.

2.2 Attack “Attack” shall mean physical contact that results in scratches, lacerations, punctures, bleeding, bone breakage or other physical damage to a person or animal, or punctures, rips, tears or other damage to clothing worn by a person.

Page 138 of 206 Councillor Walder re: Exotic Animal Bylaw Template AGENDA ITEM #a

2.3 Council “Council” means the Council of the Corporation of ______.

2.4 Dangerous animal “Dangerous animal” shall mean any animal that is, or is deemed to be, potentially harmful to humans due to their nature, aggressiveness, size, strength, speed, physical attributes, such as sharp teeth and claws, venom or toxins and that require specifically designed enclosures to ensure safekeeping, including animals listed in Schedule A of this By-Law.

2.5 Domesticated animal “Domesticated animal” is an animal that has been selectively bred and genetically adapted over many generations for particular physical and behavioural traits that make them amendable to living alongside humans and which make them genetically distinct from their wild ancestors or cousins.

2.6 Enclosure or Enclosures “Enclosure” shall mean any cage, pen, container, or structure that prevents animals from leaving a premises as defined herein and prevents contact between those animals and persons and other animals.

2.7 Grandfathered “Grandfathered” means the lawful keeping of any animal, currently prohibited under the provisions of this By-Law, provided such animal was lawfully kept prior to the prohibition.

2.8 Municipality “Municipality” shall mean the Municipality of ______

2.9 Officer “Officer” means a Municipal By-law Enforcement Officer, Police Officer, or Animal Control Officer.

2.10 Pet business “Pet business” shall mean any establishment, business or person engaged in the retail sale of animals.

2.11 Professional standards “Professional standards” mean professional standards for animal housing, husbandry, care, safety, handling, transport and other areas that have been established by reputable professional zoo and sanctuary bodies and which are generally considered to be authoritative statements in their industry.

2.12 Prohibited or Exotic animal “Prohibited animal” or “Exotic animal” shall mean any animal listed in Schedule A of this By-Law.

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2.13 Proof “Proof” means documentation signed by a qualified veterinarian attesting to the age of the animal together with purchase documents, such purchase documents being in an original form and identifying the animal, the name and address of the pet store or person from whom the animal was purchased, the date the animal was purchased, the purchase price, and the name and address of the purchaser, or medical records identifying the animal, the name and address of the qualified veterinarian administering such medical services and the dates such services were administered, including the date of commencement of such care of the animal. Such records must clearly establish that the applicant owned the animal in question prior to the date of passage of a by-law to otherwise prohibit the keeping of such animal and further that the owner and animal resided in the Municipality at such time.

2.14 Safekeeping “Safekeeping” shall mean the provision of enclosures, security and other measures that prevent an animal from attacking or injuring a person, domesticated animals or other animals or exposing same to infection or disease.

2.15 Wildlife exhibit "Wildlife exhibit" means a place where live native wildlife is kept in captivity, for regular or occasional display, to persons, for any purpose, and where the animals and such persons are physically segregated from each other by fixed barriers, whether or not an admission fee is charged.

SECTION 3 - GENERAL PROVISIONS

3.1 Exotic animals prohibited or dangerous Except as provided in Article 4, no person shall possess, harbour or keep any animal set out in Schedule “A” attached to and forming part of this By-Law.

3.2 Pet businesses Pet stores and any other establishments, businesses or persons engaged in the retail sale animals to the public shall not keep, offer, give, sell, breed or trade animals listed in Schedule A of this By-Law.

SECTION 4 - GRANDFATHERED ANIMALS

4.1 Remove or register exotic animals Any person who possesses, harbours or keeps a prohibited exotic animal shall remove the exotic animal, or make application and provide to the Municipality proof that the animal was lawfully owned prior to the prohibition, within 90 days of a prohibition of the keeping of an animal. Upon being satisfied that the animal was lawfully owned prior to the prohibition, the Council/Clerk or designate may deem the animal to be “grandfathered” and enter such information pertaining to the animal and its owner into a registry of grandfathered animals. A grandfathered animal may be kept until it has died or has otherwise been disposed of.

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4.2 Identification of grandfathered animals All grandfathered animals must be identifiable by photographs and a description of the particular animal that allow it to be positively identified and/or permanent markings, such as tattoos, microchips or other identification methods that allow positive identification.

4.3 Compliance with other laws The keeping of grandfathered animals is subject to compliance with all other relevant By- laws and provincial laws, regulations, rules and agreements, including zoning and licensing By-Laws.

4.4 Special conditions for grandfathered animals The Municipality may, at the discretion of the Council/Clerk or designate impose special terms or conditions on the keeping of any grandfathered animal (e.g. housing). Any person who possesses, harbours or keeps a grandfathered animal shall comply with any special term or condition imposed by the Council/Clerk or designate.

4.5 Undertaking for grandfathered animals Any person owning or in possession or regular control of a grandfathered animal must provide an Undertaking in writing that they will take all measures at all times that are reasonably required to ensure that the animal does not constitute a danger to the any member of the public and that dangerous animals are housed according to recognized professional zoo or sanctuary industry standards.

4.6 Public contact with grandfathered animals Where grandfathered animals can be viewed or visited, by invitation or otherwise, by members of the public, there shall be no contact between members of the public and the animals.

4.7 Revocation of grandfathered status Where any grandfathered animal is deemed to be dangerous and/or potentially jeopardizes the health or safety of any individual and/or is deemed to be improperly or unsafely housed, enclosed or cared for, the grandfathered status of that animal may be revoked by the Council/Clerk or designate.

4.8 Seizure of grandfathered animals Grandfathered animals that upon inspection by the Council/Clerk or designate are deemed to be improperly or unsafely housed, enclosed or cared for, may be seized and impounded.

4.9 Impoundment of grandfathered animals Any owner of an animal impounded pursuant to this By-Law shall be liable to pay all costs of impounding the animal, its care and upkeep and all other reasonable costs related thereto.

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4.10 Grandfathered animal re-located Any person who moves a grandfathered animal to a location other than the one on file with the Municipality, shall notify the Council/Clerk or designate of the new location within forty-eight (48) hours after the animal is moved.

Section 5 - EXEMPTIONS

5.1 Veterinary hospital This By-Law shall not apply to a veterinary hospital as permitted under the Municipality of ______Zoning By-law, which is under the care of a licensed veterinarian.

5.2 Shelters This By-Law shall not apply to a shelter or branch of the Ontario Society for Prevention of Cruelty to Animals or to a municipally operated pound or shelter.

5.3 Public park or wildlife exhibit This By-Law shall not apply to animals maintained in a public park or wildlife exhibit owned or operated by the Municipality of ______,

5.4 Licensed by Provincial Government This By-Law shall not apply to native wildlife species licensed in accordance with the Ontario Fish and Wildlife Conservation Act, 1997 and exempts only those animals described and listed on individual licenses.

5.5 Agricultural fairs, shows, exhibitions, land This By-Law shall not apply to domesticated livestock or other domesticated animals in agricultural fairs, shows or exhibitions or domesticated animals on lands zoned for agricultural purposes.

5.6 Research institutions This By-Law shall not apply to premises registered as Research Facilities under the Animals for Research Act, R.S.O. 1990, c. A. 22, as amended.

5.7 Application for exemption Notwithstanding anything contained in this By-Law, any person may make application to the Municipality to be granted an exemption from any of the provisions of this By-Law with respect to the keeping of any class of animal where a written request is received for such authorization. The Municipality may refuse to grant any exemption or may grant the exemption applied for or any exemption of lesser effect and any exemption granted shall specify the time period during which it is effective and may contain such terms and conditions as the Municipality sees fit.

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a) Decision In deciding whether to grant the exemption, the Municipality shall consider the application and any written submission made by the applicant and may consider such other matters as it sees fit.

b) Terms - conditions - breach – void Breach by the applicant of any of the terms or conditions of any exemption granted by the Municipality shall render the exemption null and void.

SECTION 6 - ENFORCEMENT

6.1 Enforcement A Municipal By-law Enforcement Officer, Police Officer or Animal Control Officer is hereby vested with the authority of enforcing the provisions of this By-Law.

6.2 Entry and inspection An Officer may, at all reasonable times, enter on land including buildings and structures other than a dwelling unit, for the purpose of carrying out an inspection to determine compliance with this By-Law.

6.3 Hinder or Obstruct No person shall hinder or obstruct, or attempt to hinder or obstruct, any Officer exercising a power or performing a duty under this By-Law, or any person lawfully acting in aid of such an Officer. Without limiting the generality of the meaning of “hinder” or “obstruct”, a person shall be deemed to have obstructed or hindered an Officer in the execution of their duties if he or she:

a) provides false information to an Officer; or

b) is alleged on reasonable and probable grounds to have contravened any of the provisions of this By-Law, and fails to identify themselves to an Officer upon request.

6.4 Penalties a) Any person who contravenes any of the provisions of this By-Law is guilty of an offence and upon conviction is liable to a fine or penalty as provided for in the Provincial Offences Act. b) Where a section of this By-Law has been contravened, a director or officer of a corporation who knowingly concurs in the contravention is guilty of an offence.

c) Upon conviction, in addition to any other remedy and to any penalty imposed by this By- Law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order prohibiting the continuation or repetition of the offence by the person convicted.

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6.5 Validity and severability Every provision of this By-Law is declared severable from the remainder and if any provision of this By-Law shall be declared invalid by a court of competent jurisdiction, such declaration shall not affect the validity of the remainder.

6.6 Rebuttable presumption – identification In a prosecution for a contravention of this By-Law, evidence of identification shall be presumed to be correct and accurate, unless rebutted by evidence to the contrary.

6.7 Contraventions of By-Law Where any contravention of this By-Law is committed or continued on more than one day, it constitutes a separate offence for each day on which the contravention is committed or continued.

6.8 Conflict with other laws Where the provisions of this By-Law conflict with the provisions of any other By-Law or Act, the more restrictive provisions shall apply.

SECTION 7 – EFFECTIVE DATE

7.1 Effective This by-law shall come into force and take effect immediately upon the passing thereof.

PASSED this day of March 2021.

______MAYOR/Reeve

______CLERK/CAO

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SCHEDULE "A" TO BY-LAW Animals Prohibited or Dangerous

• All endangered or protected animals, whether native or non-native to Canada, whose possession, sale or trade is prohibited because they are designated as protected, endangered, threatened, vulnerable or of special concern pursuant to an international, federal, provincial law, regulation, rule or agreement.

• Non-human Primate (lemur, monkey, ape)

• Canidae (wolf, coyote, fox), except domesticated dog (Canis familiaris)

• Felidae (lion, tiger, leopard, lynx, ocelot, serval), except domesticated cat (Felis catus)

• Ursidae (bear)

• Hyaenidae (hyena)

• Marsupialia (kangaroo, wallaby, opossum)

• Procyonidae (raccoon, coatimundi, ringtail)

• Mustelidae (badger, otter, polecat, weasel, marten), except domesticated ferrets (Mustela putorius furo)

• Mephitidae (skunk)

• Herpestidae (mongoose)

• Viverridae (civet, genet)

• Hyradoidea (hyrax)

• Erinacidae (hedgehog)

• Xenarthra (anteater, tree sloth, armadillo, tamandua)

• Lagamorpha (hare, pika, rabbit), except domesticated rabbit (Oryctolagus cuniculus domesticus)

• Rodentia (prairie dog, giant rat, capybara), except domesticated rodent species that do not exceed 1500 grams when adult.

• Perissodactyla (zebra, tapir, rhinoceros, Przewalski’s horse)

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• Artiodactyla (hippopotamus, camel, giraffe, peccary)

• Proboscidea (elephants)

• Pinnipedia (seal, sea lion, walrus)

• Chiroptera (bats)

BIRDS

• Falconiformes (hawk, eagle, harrier, osprey)

• Strigiformes (owl)

• Cathartidae (vulture, buzzard)

• Ratites (ostrich, rhea, emu, cassowary)

• Galliformes (junglefowl, quail, pheasant, guineafowl, chicken), except domesticated species or varieties.

• Anseriformes (duck, geese, swan), except domesticated species or varieties.

• Psittaciformes (parrots), except budgie, cockatiel, monk parakeet (Quaker parrot), Rosy- faced lovebird, Yellow-collared lovebird, Fischer’ lovebird.

REPTILES, AMPHIBIANS, FISH & INVERTEBRATES

• Crocodilia (crocodile, alligator, caiman, gavial)

• Chelydridae (Common snapping turtle, Alligator snapping turtle)

• Red-eared slider (Trachemys scripta elegans)

• Varanidae (monitor lizard)

• Teiidae (tegu lizard)

• Iguanidae (iguana)

• Pythonidae (reticulated python, ball python)

• Boidae (boa constrictor, yellow anaconda)

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• Venomous snakes and lizards

• Marbled crayfish (Procambarus virginalis)

EXAMPLES OF ANIMALS OF A PARTICULAR PROHIBITED GROUP ARE IN PARENTHESES. THEY ARE EXAMPLES ONLY AND SHALL NOT BE CONSTRUED AS LIMITING THE GENERALITY OF THE GROUP

Page 147 of 206 Councillor Walder re: Exotic Animal Bylaw Template AGENDA ITEM #a

From: Louri Snider Sent: March 8, 2021 9:34 PM To: Suzanne Huschilt Subject: BFD - Mental Health Week

Hi Suzanne

Mental Health Awareness week is May 3-9, 2021. This year more than ever we need to get the conversation started around mental health. Awareness will help end the stigma allowing people to get the help they need.

It’s our goal to knock stigma out of the park, during mental health week. Baseball for Dad is sponsoring Kindness Rock painting in local schools. We’re also in the planning stages of a organizing a socially distanced Community Scavenger hunt, promoting positive mental health and well-being.

We are hoping council will support this by: Allowing us to hang some green mental health awareness ribbons throughout the community, May 3-9th during mental health awareness week. The ribbons will have positive messages, that families can stop and take a selfie with. There will be fun challenges and prizes.

Thank you,

Louri Snider [email protected]

Baseball For Dad Box 243, Maynooth ON K0L-2S0 baseballfordad.com

Page 148 of 206 Lourie Snider, Baseball for Dad AGENDA ITEM #b

From: Craig Hinschberger Sent: March 10, 2021 11:53 AM To: Kim Helkaa ; David Stewart ; Suzanne Huschilt Subject: NFTC Telecom - UBF Fibre Proposal

Hello,

I’m reaching out on behalf of NFTC Telecom to request a letter of support for one of our upcoming Universal Broadband Fund (UBF) applications in your region.

As you may be aware, NFTC has been working hard to reduce broadband service gaps throughout rural Ontario and provide residents with greater educational and employment opportunities. To help achieve these objectives, we rely on support from government programs like the UBF.

If our proposal to the UBF is approved, we’ll be pursuing large-scale fibre optic investments that will enable greater digital equality to disadvantaged populations while encouraging economic growth and stability. We would appreciate the support of your office in this application.

To help us achieve the fast-approaching submission deadlines, I’ve attached a sample support letter that you are free to use.

Please let us know if you have any questions.

Thank you,

Craig Hinschberger NFTC | www.nftctelecom.com [email protected] |C: 705.854.0776 |T: 888-638-3575

Page 149 of 206 NFTC Telecom Request for Letter of Support AGENDA ITEM #b

*Letterhead*

*Date*

North Frontenac Telephone Corp. 5405 Eglinton Ave. W., Suite 214 Toronto, ON, M9C 5K6

Re: Support for North Frontenac Telephone Company's (NFTC) application to the Universal Broadband Fund

On behalf of ______, please consider this letter of support for North Frontenac Telephone Company's (NFTC) application to the Universal Broadband Fund to bring high-speed broadband to ______.

Recognizing broadband as an essential service that is necessary to encourage economic growth and stability, ______welcomes all efforts to reduce broadband service gaps throughout Southwestern Ontario.

NFTC’s application is consistent with ______objective to improve and expand broadband infrastructure across our region in efforts to drive economic growth and investment in Southwestern Ontario. By funding NFTC’s application, the Government of Canada will be supporting a project that will provide Ontarians with greater educational and employment opportunities, increase capacity to administer and govern institutions while enabling greater digital equality in disadvantaged populations.

______fully supports NFTC’s application to the Universal Broadband Fund and would like to thank the Government of Canada for its full and fair consideration of the project and its positive impacts it will deliver in Southwestern Ontario.

Sincerely,

*Signature*

Page 150 of 206 NFTC Telecom Request for Letter of Support REVIEReview of Draft Forest Management Plan - Algonquin Park Forest 2021-2031... W Review of Draft Forest Management Plan Algonquin Park Forest 2021-2031 Forest Management Plan

The Ontario Ministry of Natural Resources and Forestry (MNRF), Algonquin Forestry Authority (AFA) and the Algonquin Park Local Citizens’ Committee (LCC) invite you to review and comment on the 2021-2031 Draft Forest Management Plan (FMP) for the Algonquin Park Forest. The Planning Process The FMP takes approximately three years to complete. During this time, five formal opportunities for public consultation and First Nation and Métis community involvement and consultation are provided. The third opportunity (Stage Three) for this FMP occurred on December 9, 2020 to January 22, 2021 when the public was invited to review and comment on proposed operations for the ten-year period of the FMP. This ‘Stage Four’ notice is to invite you to: • review and comment on the draft FMP; and • contribute to the background information. Comments from the public will be considered in revisions to the draft FMP. How to Get Involved The Draft FMP and the Draft FMP summary will be available electronically on the Natural Resources Information Portal https://nrip.mnr.gov.on.ca/s/fmp-online and can be made available by contacting the Algonquin Forestry Authority, contact listed below, during normal office hours for a period of 60 days from March 12, 2021 to May 11, 2021. Comments on the draft FMP for the Algonquin Park Forest must be received by Joe Yaraskavitch of the planning team, by May 11, 2021. In addition to the most current versions of the information and maps which were previously available, the following information can be obtained electronically on the Natural Resources Information Portal https://nrip.mnr.gov.on.ca/s/fmp-online to assist you in your review: • Draft FMP, including supplementary documentation; The last possible date to seek issue resolution with the MNRF Regional Director is • Draft FMP summary; May 25, 2021. • Final Report on Protection of Identified First Nation and Métis Values (only if the Stay Involved First Nation and Métis communities agree). Further information on how to get involved in forest management planning and to The Information Forum related to the review of Draft Forest Management Plan better understand the stages of public consultation, please visit the following link: will be held via individual or group remote meetings which may be arranged by calling the individuals listed below during the review period. Remote meetings with https://www.ontario.ca/document/participate-forest-management-ontario/how- representatives of the planning team and the LCC can be also requested at any time get-involved-forest-management during the planning process. Reasonable opportunities to remotely meet planning team The MNRF-approved FMP will be available for inspection for the 10-year duration of members during non-business hours will be provided upon request. If you require more the FMP Stage Five - Inspection of the MNRF-approved FMP. information or wish to discuss your interests with a planning team member, please The approval date of the FMP is tentatively scheduled for August 2021. contact one of the individuals listed below: The Ministry of Natural Resources and Forestry (MNRF) is collecting your personal Joe Yaraskavitch, R.P.F. Tom Ballantine information and comments under the authority provided by the Forest Management Management Forester Algonquin Park Forest LCC Chairman Page 151 of 206 Planning Manual, 2020 approved by regulation under Section 68 of the Crown Ministry of Natural Resources and Forestry e-mail: [email protected] Forest Sustainability Act, 1994. Any personal information you provide (home and/

tel: 613-401-4167 AGENDA ITEM #c or email address, name, telephone number, etc.) may be used and shared between e-mail: [email protected] MNRF and/or the sustainable forest licensee to contact you regarding comments Gordon Cumming, R.P.F. submitted. Your comments will become part of the public consultation process and Algonquin Forestry Authority may be shared with the general public. Your personal information may also be used tel: 705-789-9647, ext. 130 by the MNRF to send you further information related to this forest management e-mail: [email protected] planning exercise. If you have questions about the use of your personal information, please contact Shari MacDonald by e-mail: [email protected]. During the planning process there is an opportunity to make a written request to seek resolution of issues with the MNRF District Manager or the Regional Director using a Renseignements en français : Elizabeth Holmes au tél. : 613 258-8210 process described in the 2020 Forest Management Planning Manual (Part A, Section 2.4.1). courriel : [email protected] REVIEW AGENDA ITEM #d Review of Draft Forest Management Plan Bancroft-Minden Forest 2021-2031 Forest Management Plan

The Ontario Ministry of Natural Resources and Forestry (MNRF), Bancroft Minden Forest Company (BMFC) and the Bancroft-Minden Local Citizens’ Committee (LCC) invite you to review and comment on the 2021-2031 Draft Forest Management Plan (FMP) for the Bancroft-Minden Forest. The Planning Process The FMP takes approximately three years to complete. During this time, five formal opportunities for public consultation and First Nation and Métis community involvement and consultation are provided. The third opportunity (Stage Three) for this FMP occurred from January 4, 2021 to February 2, 2021, when the public was invited to review and comment on proposed operations for the ten-year period of the FMP. This ‘Stage Four’ notice is to invite you to: • review and comment on the draft FMP; and • contribute to the background information. Comments from the public will be considered in revisions to the draft FMP. How to Get Involved The Draft FMP and the Draft FMP summary will be available electronically on the Natural Resources Information Portal https://nrip.mnr.gov.on.ca/s/fmp- online and can be made available by contacting the Bancroft Minden Forest Company, contact listed below, during normal office hours for a period of 60 days from March 19, 2021 to May 17, 2021. Comments on the draft FMP for the Bancroft-Minden Forest must be received by Ernie Demuth of the planning team, by May 17, 2021. In addition to the most current versions of the information and maps which were previously available, the following information can be obtained electronically on the Natural Resources Information Portal https://nrip.mnr.gov.on.ca/s/fmp-online to assist you in your review: • Draft FMP, including supplementary documentation; • Draft FMP summary; • Final Draft Report on Protection of Identified First Nation and Métis Values (only if the First Nation and Métis communities agree). The Information Forum related to the review of Draft Forest Management Plan will be held via individual or group remote meetings which may be arranged by calling the individuals listed below during the review period. Remote meetings with representatives of the planning team and the LCC can be also requested at any time during the planning process. Reasonable opportunities to remotely meet planning team members during non-business hours will be provided upon request. If you require more information or wish to discuss your interests with a planning team member, please contact one of the individuals listed below: Ernie Demuth, R.P.F. Svetlana Zeran, R.P.F. Jane Dumas Management Forester Plan Author Bancroft-Minden Local Citizens’ Ministry of Natural Resources Bancroft Minden Forest Company Committee (LCC) and Forestry tel: 613-332-6890 e-mail: [email protected] tel: 613-202-2208 e-mail: [email protected] e-mail: [email protected] During the planning process, there is an opportunity to make a written request to seek resolution of issues with the MNRF District Manager or the Regional Director using a process described in the 2020 Forest Management Planning Manual (Part A, Section 2.4.1). The last possible date to seek issue resolution with the MNRF Regional Director is June 1, 2021. Stay Involved Further information on how to get involved in forest management planning and to better understand the stages of public consultation please visit the following link: https://www.ontario.ca/document/participate-forest-management-ontario/how-get-involved-forest-management The MNRF-approved FMP will be available for inspection for the 10-year duration of the FMP Stage Five - Inspection of the MNRF-approved FMP. The approval date of the FMP is tentatively scheduled for August 2021. The Ministry of Natural Resources and Forestry (MNRF) is collecting your personal information and comments under the authority provided by the Forest Management Planning Manual, 2020 approved by regulation under Section 68 of the Crown Forest Sustainability Act, 1994. Any personal information you provide (home and/or email address, name, telephone number, etc.) may be used and shared between MNRF and/or the sustainable forest licensee to contact you regarding comments submitted. Your comments will become part of the public consultation process and may be shared with the general public. Your personal information may also be used by the MNRF to send you further information related to this forest management planning exercise. If you have questions about the use of your personal information, please contact Shari MacDonald, Regional Information Management Specialist by e-mail: [email protected].

Page 152 of 206 Review of Draft Forest Management Plan - Bancroft-Minden Forest 2021-203... AGENDA ITEM #e

March 4, 2021

2021-02

ONTARIO FIRE COLLEGE TRAINING MODERNIZATION

This Fire Marshal’s Communiqué is issued as a follow up to the January 13, 2021 announcement regarding the decommissioning of the Ontario Fire College (OFC) and the modernization of fire safety training in Ontario.

This Communiqué provides an overview of OFC training modernization through several modes, including online and blended courses, Regional Training Centres (RTCs) and Learning Contracts.

A fire department’s training program should be designed to meet its set level of fire protection service, based on its needs and circumstances, and guided by the advice of the fire chief. A training program can include a combination of different OFC training modes as well as local in- house training.

While the decommissioning of the OFC campus in Gravenhurst is set for March 31, 2021, staff will continue to play a leading role in developing training courses. This will include curriculum design and development, registration services, online training development and maintenance, training development to build capacity in RTCs, and monitoring performance and quality assurance of programs at the local level.

As part of this plan, OFC instructors will be assigned regionally so that fire departments have a central point of contact for all training inquiries within their region. Instructors will work collaboratively to ensure the availability of training across Ontario.

Available options for OFC training are outlined below: 1. Online and Blended Courses 2. Learning Contracts 3. Regional Training Centres (RTC) 4. Mobile Live Fire Training Units (MLFTUs)

Inquiries on any of the options available, or how to contact the instructor assigned to your region can be directed to Guy Degagne, Assistant Deputy Fire Marshal, Training and Certification ([email protected]).

1 Page 153 of 206 Fire Marshal's Communiqué 2021-02 - Ontario Fire College Training Modern... AGENDA ITEM #e

1. Online and Blended Courses

Online courses are generally self-paced, which allows for greater flexibility in completing coursework.

Blended courses have a portion of the course online, combined with specific in-person training sessions. The purpose of blended learning is to focus in-person training to elements that cannot be taught online. Blended courses are offered through RTCs or Learning Contracts.

The following courses are available in either an online and/or blended format:

Course Online Blended Legislation X NFPA 1521 X NFPA 1031 – Level 1 X NFPA 1035 – PIO X NFPA 1035 – Level 1 X NFPA 1021 – Level 1 X X NFPA 1021 – Level 2 X NFPA 1021 – Level 3 X NFPA 1021 – Level 4 X NFPA 1041 – Level 1 X X NFPA 1041 – Level 2 X Fire Code – Part 2 X Fire Code – Part 6 X Fire Code – Part 9 X NFPA 1001 – Level 1 X NFPA 1001 – Level 2 X NFPA 1002 X NFPA 1006 – Ice/Water Rescue X NFPA 1033 – Fire Investigator X

The remaining National Fire Protection Association (NFPA) courses are scheduled to be upgraded to online and/or blended by the 2022-23 OFC calendar year. These include:

Course Online Blended NFPA 1031 – Level 1 X Fire Code – Part 3 X Fire Code – Part 4 X Fire Code – Part 5 X Courtroom Procedures X X NFPA 1072 Haz Mat Operations X

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2. Learning Contracts

Learning contracts provide access to OFC programs through in-house training that is affordable and scalable, and they are provided at the local fire department at their pace. Learning contracts are set up within one fire department, but there is an opportunity for smaller departments to share in the training.

The OFC supports learning contracts with full OFC course delivery including full registration in the OFC database; OFC course numbers; OFC course material; OFC assistance with arranging ASE testing; OFC support in case of Ministry of Labour investigations; and OFC certificates of completion for each student.

Course delivery costs $65 per student. Training can occur during working hours to reduce overtime costs and can be provided by fire departments’ training staff.

3. Regional Training Centres (RTC)

RTCs are operated by municipalities, community colleges, or associations. They are strategically located across the province and provide access to training for career, composite, volunteer, Northern Fire Protection Program (NFPP), and First Nations fire departments.

RTCs are capable of delivering all NFPA programs, including certification testing, and courses meet professional qualification standards including classroom and outdoor fire ground training. It is important to note that course availability across Ontario will be based on a needs analysis that must support local fire departments and the RTC’s infrastructure and capacity to deliver.

A number of factors may result in cost savings or avoidance for fire departments that train at RTCs including mileage to and from the home location, costs to backfill fire department personnel, meal reimbursement, banked time and overtime costs.

The interest to open and operate a new RTC has grown significantly since the announcement in January. A map of current RTC locations is provided below, along with some additional locations being considered. Please note that potential locations are continually being updated and not all locations are reflected in the attached map.

4. Mobile Live Fire Training Units (MLFTUs)

The OFM has purchased two mobile live fire training units that will be available to fire departments across Ontario. In order to support training across the province, one unit will be deployed in northern Ontario and one in southern Ontario. However, this will be continually reviewed to assess where there is the greatest need.

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The MLFTUs offer diverse options for live fire training to meet the unique needs of training including: a confined space rescue hatch; main level training rooms; different attack options; multi-prop fire simulators; and portable props.

The OFM will be deploying these units in 2021 and can have them delivered to any location. The MLFTUs will need to be booked in advance and will be available seasonally between May and October. Please contact the OFC Registrar at [email protected] to reserve a unit.

4 Page 156 of 206 Fire Marshal's Communiqué 2021-02 - Ontario Fire College Training Modern... AGENDA ITEM #e

Appendix 1 Map of Ontario’s 20 Current Regional Training Centres

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Appendix 2 Ontario Fire College – Geographic Coverage Areas

Andrew Blair – Eastern • Northumberland Ontario • Peterborough • Hasting • Prince Edward • Lennox Addington • Frontenac • Lanark • Ottawa • Leeds and Grenville • Stormont, Dundas, and Glengarry • Prescott-Russell

Robert King – • Kawartha Lakes Central Ontario • Haliburton • Muskoka • Simcoe • Grey • Bruce • Dufferin

Ken Benoit – • Durham GTA / Niagara • York • Peel • Toronto • Halton • Hamilton • Niagara

Lyle Quan – • Wellington Southwest Ontario • Waterloo • Brant • Haldimand • Norfolk • Oxford • Perth • Huron • Middlesex • Elgin • Lambton • Chatham-Kent • Essex

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Grant Love – Northeast • Renfrew Ontario • Nipissing • Parry Sound • North Bay • Temiskaming

Jamie Meyer – Rainbow / • Sudbury Algoma / Far Northeast • Algoma (Wawa and East and South of Wawa) • Cochrane • Manitoulin

Jennifer Grigg – • Thunder Bay (Area East of Nipigon) Northwest Ontario • Algoma (Wawa and West and North of Wawa) (Nipigon and East)

Tim Beebe – Northwest • Kenora Ontario (Nipigon and • Rainy River West) • Thunder Bay (Area West of Nipigon)

7 Page 159 of 206 Fire Marshal's Communiqué 2021-02 - Ontario Fire College Training Modern...

Solicitor General Solliciteur général AGENDA ITEM #f

Office of the Solicitor General Bureau du solliciteur général

25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416 325-0408 Tél. : 416 325-0408 [email protected] [email protected]

132-2021-433 By email March 1, 2021

His Worship Vic A. Bodnar Mayor Municipality of Hastings Highlands 33011 Hwy. 62 North PO Box 130 Maynooth ON K0L 2S0 [email protected]

Dear Mayor Bodnar:

I am writing to thank you for taking the time to speak with me, and members of my staff, during the virtual 2021 Rural Ontario Municipal Association (ROMA) annual conference on January 26, 2021.

The ROMA annual conference continues to serve as a valuable forum for municipalities in Ontario to discuss the unique needs of Ontario’s rural and northern communities. It was a pleasure meeting with you and your delegation from the Municipality of Hastings Highlands to discuss a number of topics, including your concerns with the Provincial Animal Welfare Services Act, 2019, and exotic animals.

I also appreciated hearing your request that the province provide municipalities with a regulation on exotic animals that would allow municipalities to prohibit or regulate them.

As I mentioned at our meeting, the ministry does have a desire to develop an exotic animal regulation. However, as also stressed at the meeting, retroactivity would be an issue. As such, I continue to encourage your municipality to create a bylaw for now in order to address this issue.

Our meeting was productive, and I appreciate the valuable insights you and your delegation provided during our discussion.

Our government understands the importance of working with our municipal partners and we remain committed to serving and meeting the needs of rural and northern communities across Ontario.

…/2

Page 160 of 206 Letter from Solicitor General

AGENDA ITEM #f His Worship Vic A. Bodnar Page 2

Thank you again for meeting with us at the 2021 ROMA conference and I look forward to continued collaboration between the Municipality of Hastings Highlands and the Ministry of the Solicitor General.

Sincerely,

Sylvia Jones Solicitor General

Page 161 of 206 Letter from Solicitor General AGENDA ITEM #g

Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement

Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000

234-2021-1005

March 4, 2021

Mayor Vic A. Bodnar Municipality of Hastings Highlands 33011 Hwy 62 North P.O. Box 130 Maynooth ON K0L 2S0

Dear Mayor Bodnar:

Ontario has heard directly from the municipal sector that operating impacts due to the pandemic will continue in 2021. In order to respond to municipal need and to further strengthen our communities, we are now investing an additional $500 million to help municipalities respond to ongoing and unprecedented 2021 COVID-19 operating pressures. While the actual extent of municipal impacts for 2021 are uncertain at this time, the province expects that this funding will help municipalities continue to deliver the high-quality local services that residents and business rely on, as well as help municipalities proceed with planned capital projects in 2021.

I am pleased to inform you that the Government of Ontario has committed financial support to the Municipality of Hastings Highlands through the 2021 COVID-19 Recovery Funding for Municipalities program in order to support your COVID-19 operating costs and pressures. All municipalities in Ontario are eligible for this program and the level of funding is based on the proportion of COVID-19 cases in the Public Health Unit for your respective municipality during the period of January 1, 2021 to February 18, 2021. I have reviewed the eligibility criteria for provincial assistance under the program and have determined that accordingly, your municipality will receive $19,955.00, subject to your municipality returning a copy of this letter, signed by your municipal treasurer, to the ministry by March 31, 2021. You will receive these funds in two equal instalments – one instalment on or before May 1, 2021 and the other on or before November 1, 2021.

Please note that your municipality is accountable for using this funding for the purpose of addressing your priority COVID-19 operating costs and pressures. If the amount of the funding your municipality receives exceeds your 2021 COVID-19 operating costs and pressures, the province’s expectation is that your municipality will place the excess 1 Page 162 of 206 Ministry of Municipal Affairs and Housing re: 2021 Covid-19 Recovery Fun... AGENDA ITEM #g funding into a reserve fund to be accessed to support any future COVID-19 operating costs and pressures.

The province realizes that municipalities are facing financial impacts due to the COVID- 19 pandemic and that in some instances, this provincial funding will not be sufficient to cover all municipal operating impacts due to COVID-19. The province expects municipalities to do their part by continuing to find efficiencies in their operating services and using existing reserves and reserve funds that have been specifically put aside for such unforeseen circumstances.

Your municipality will be expected to provide two report backs on your COVID-19 operating impacts and the use of these funds as follows: 1. An interim report in June 2021, which will include: a) Use of funds provided last year under the Safe Restart Agreement – Operating funding stream; and b) 2021 estimated COVID-19 operating impacts and how your municipality plans to use the funding under the 2021 program. 2. A final report back in Spring 2022.

We had previously indicated that Safe Restart Agreement reporting would be expected in March 2021. However, we have decided to streamline this reporting and the new 2021 COVID-19 Recovery Funding for Municipalities program. The template for this report back will be provided by the ministry with more details to follow in the coming months. While the province expects your municipality to complete this report, your second instalment under the 2021 COVID-19 Recovery Funding for Municipalities program is not contingent on the province receiving your interim report.

At this time, I am requesting that your municipal treasurer sign the acknowledgement below and return the signed copy to the ministry by email to: [email protected]. If the province has not received your letter on or before March 31, 2021, you will not be eligible for this program and your municipality’s allocation will not be paid. In order to allow for processing time, please provide your signed letter to the ministry on or before March 24, 2021.

Our government continues to stand with our municipal partners as we have throughout the pandemic, advocating for funding for communities from the federal government to support local economic recovery. Communities may need more COVID-19 related operating funding in the coming year, and we will continue to advocate on your behalf to the federal government. I encourage you to contact your local Member of Parliament to seek further federal support in order to help municipalities deal with their operating impacts due to COVID-19.

2 Page 163 of 206 Ministry of Municipal Affairs and Housing re: 2021 Covid-19 Recovery Fun... AGENDA ITEM #g The government thanks all 444 Ontario municipal heads of council for their support throughout the pandemic and our ongoing partnership in Ontario’s economic recovery.

Sincerely,

Steve Clark Minister of Municipal Affairs and Housing

c. Municipal Treasurer and Municipal CAO

By signing below, I acknowledge that the allocation of $19,955.00 is provided to the Municipality of Hastings Highlands for the expected purpose of assisting with COVID-19 costs and pressures and that the province expects any funds not required for this purpose in 2021 will be put into a reserve fund to support potential COVID-19 costs and pressures in 2022. I further acknowledge that the Municipality of Hastings Highlands is expected to report back to the province on 2021 COVID-19 costs and pressures and the use of this funding.

Name: Title: Signature: Date:

3 Page 164 of 206 Ministry of Municipal Affairs and Housing re: 2021 Covid-19 Recovery Fun... AGENDA ITEM #h

NEWS RELEASE

Eastern Ontario Regional Network Submits Proposal for Ultra-Fast Gig Internet Project Long-Term Solution for Rural Connectivity Key to Economic Recovery

(March 1, 2021) – The Eastern Ontario Regional Network (EORN) has made a formal submission to the federal and provincial governments seeking support to deliver ultra-fast Gig internet to homes and businesses across the region. The submission has been sent to federal Minister Maryam Monsef, who has responsibility for rural economic development, and Ontario’s Minister of Infrastructure Laurie Scott, who is tasked with rural broadband matters for the province.

The COVID-19 pandemic has highlighted the crisis in rural internet access. It has impacted businesses, education, healthcare and government services. The EORN Gig Project offers a comprehensive, long- term solution that ensures the region recovers from the pandemic, supports economic growth and improves quality of life.

“Rural areas are constantly falling behind as demand for broadband grows exponentially. It’s time we fix it for good by building the Gig Project,” said EORN Chair J. Murray Jones, Warden of the County of Peterborough. “It’s a lasting investment in our prosperity.”

The project would use a competitive process to choose a telecommunications partner and maximize coverage across the region. EORN seeks to fund the $1.2 to $1.6 billion project through a combination of funding, with $200 million each from the federal and provincial governments and the remainder from the Canada Infrastructure Bank and the private sector.

Both the federal and provincial governments are investing in broadband. The federal government established the Universal Broadband Fund (UBF) and the Government of Ontario created the Improving Connectivity in Ontario (ICON) fund. Both funds focus on local projects. EORN is seeking support through a flexible use of these programs, or any other appropriate funding streams.

“We appreciate how committed both governments have been to improving broadband access,” said Debbie Robinson, Chair of the Eastern Ontario Wardens’ Caucus (EOWC) and Warden of Renfrew County. “We all share the same goals, and we look forward to working together on a solution that is both comprehensive and cost-effective.”

“The Eastern Ontario Mayors’ Caucus is pleased to join the EOWC in supporting this project, which would serve more than one million residents in 113 municipalities,” said Diane Therrien, Chair of the EOMC and Mayor of the City of Peterborough. “Collectively, we will be well served by EORN’s comprehensive solution, rather than searching for our own private sector partners.”

Delivering Gig service generally involves a fibre optic or cable connection to the home or business. The EORN Gig Project leverages previous investments in infrastructure and services. This includes a fibre

1 Page 165 of 206 Eastern Ontario Regional Network re: Gig Project Submission AGENDA ITEM #h

optic backbone and other infrastructure across the region built to handle the speed and capacity of the Gig project. EORN anticipates it could provide up to 95% of the region or more than 550,000 premises with Gig service by 2025-6 if fully funded.

An internet speed of 1 gigabit per second (1 Gbps or 1,000 Mbps) would provide seamless, reliable connectivity to support and meet growing demand over the long run. It also supports real-time data sharing needed for smart technologies.

It is about 20 times faster than the objectives set by the Canada Radio-television and Telecommunications Commission (CRTC). It declared 50 Mbps download and 10 Mbps upload internet speeds as a minimum basic service level. Without additional public investment, it is unlikely that parts of eastern Ontario would reach these service levels before 2030.

“Given the pace of technological change, this service level is likely to be out of date by the time it arrives,” Jones added.

About EORN EORN, a non-profit created by the Eastern Ontario Wardens’ Caucus (EOWC), works with governments and community organizations to improve and leverage broadband access to fuel economic development and growth.

EORN is currently working on a $213 million project, funded by public and private sector partners, to improve and expand cellular services across the region. Building on that project will begin during 2021.

From 2010 to 2014, EORN helped to improve broadband access to nearly 90 per cent of eastern Ontario through a $175 million public-private partnership. The network was funded by federal, provincial and municipal governments and private sector service providers. As a result of the project, 423,000 homes and businesses are now able to access services of up to 10 Mbps download. It also spurred more than $100 million in additional private sector investment in the region, over and above their initial commitments.

About the EOWC Since its inception, the Eastern Ontario Wardens' Caucus (EOWC) has worked to support and advocate on behalf of the 750,000 property taxpayers across rural eastern Ontario. The EOWC covers an area of 45,000 square kilometres from Cobourg to the Quebec border, and includes 13 upper-tier and single-tier municipalities as well as 90 local municipalities. All members work together as a team, striving to ensure that conditions are in place to make Eastern Ontario the greatest place in the world to reside and do business.

About the EOMC The Eastern Ontario Mayors’ Caucus (EOMC) is made up of the Mayors of the 11 urban municipalities (separated, single-tier) of Eastern Ontario. The committee meets quarterly as a group with the municipal CAOs in attendance to discuss common issues relevant to municipalities in eastern Ontario.

-30- For more information, contact: Lisa Severson, Director of Communications Tel: 613-213-8520, Email: [email protected]

2 Page 166 of 206 Eastern Ontario Regional Network re: Gig Project Submission AGENDA ITEM #h

Connecting Eastern Ontario

The EORN Gig Project aims to deliver ultra-fast internet to homes and businesses to meet the needs of the region for a generation. EORN is seeking federal and provincial support for the project, which takes a regional approach to help maximize coverage and stretch tax dollars further. Both governments have stepped up with important broadband funding programs. The EORN project would work in tandem with local broadband initiatives to achieve this shared goal. It will take a range of solutions to fix rural broadband. The EORN Gig Project would support the region’s COVID-19 recovery, Gig: Internet speed of 1,000 Mbps economic growth and help provide more equitable access to education or 1 Gbps (gigabit per second). and health care: Provides seamless, reliable • Increase regional GDP by $300 million. connectivity for business, • Create more than 9,700 new jobs. healthcare, education and other • Increase home values by 3 per cent. services. Smart technologies that • Increase property tax revenue by $20 million. depend on reliable, continuous • Lower health care delivery costs by 4 per cent. high-speed connectivity for real- • Reduce greenhouse gas emissions (telecommuting). time data sharing also need gigabit speeds. The EORN Gig Project leverages previous investments and projects by building on the fibre optic backbone and other infrastructure across the region. Taking a regional approach avoids having a patchwork of connectivity that could leave some communities behind. EORN proven model: • Coordinated and comprehensive. Coordinating at a regional scale helps ensure widespread coverage and provides administrative efficiencies to stretch public investments further. • Partnership that multiplies private investment. EORN’s first project generated private sector investment that was more than three times the initial ask, including more than $100 million in expansions after the project finished. • Experience and expertise. EORN’s team knows the region and its broadband needs best. Detailed engineering work for the Gig Project is completed. Long-term contract oversight ensures accountability for public funds. • Cost effective. EORN’s project management and overhead costs are low, in the 6% range, for managing and delivering regional projects. Quick Facts: • EORN is seeking $200 million each from the federal and provincial governments, with the balance of the $1.2 to $1.6 billion project coming from the private sector and Canada Infrastructure Bank. • Currently only 63 per cent of homes and businesses in rural eastern Ontario can access speeds of 50 Mbps download and 10 Mbps upload. The Canada Radio-television and Telecommunications Commission (CRTC) declared that the minimum basic service objective, with a goal of ensuring 90 per cent of all Canadians have this access by December 2021. • EORN’s approach has the unanimous support of the Eastern Ontario Wardens’ Caucus and Eastern Ontario Mayors’ Caucus, who have sent letters of support. They represent local governments across the region including every town and city, representing 1.1 million citizens. • EORN anticipates it could provide up to 95per cent of the region or more than 550,000 premises with Gig service by 2025-6 if fully funded.

Page 167 of 206March 2021 Eastern Ontario Regional Network re: Gig Project Submission AGENDA ITEM #i

NEWS RELEASE March 4, 2021

OFATV AND EOTA REACH AGREEMENT ON TRAILS Hastings County Council is pleased to announce that Eastern Ontario Trails Alliance (EOTA) and the Ontario Federation of All-Terrain Vehicles (OFATV) signed a Memorandum of Understanding regarding the use of Hastings County Trails.

This agreement applies to the Hastings Heritage Trail which extends from the Trent River in the south, to Lake St. Peter in the north, and also applies to the Trans Canada Rail trail that stretches across Hastings County east to west.

This will benefit both local and visiting riders while providing a significant economic boost to the tourism industry in Hastings County.

We want to thank EOTA and OFATV for their collaboration on this agreement to allow riders expanded opportunities to ride in eastern Ontario.

“This agreement will ensure that people holding a pass from either organization will be able to ride the recreational trails in Hastings County,” said Rick Phillips, Warden of Hastings County.

“We are excited that ridership on our trails will be expanding so that more people from across our province have the opportunity to experience and explore Hastings County and all of the wonderful amenities our County offers.”

- 30 –

For more information, please contact:

Warden Rick Phillips Justin Harrow Hastings County Director of Planning & Development 613-966-1311 ext. 613-966-6712 ext. 4007

County of Hastings, 235 Pinnacle Street, P.O. Bag 4400, Belleville, Ontario, K8N 3A9 Phone: (613) 966-1319 or 1-800-510-3306 Fax: (613)Page-966 -1682574 of 206 Media Release re: EOTA and OFATV Reach Agreement on Trails AGENDA ITEM #j

From: Jennifer Nickerson

Sent: February 18, 2021 11:36 AM

To: Suzanne Huschilt

Subject: Bylaw Voting To Prevent Breeding, Selling and The Exploitation of The Big Cats in Maynooth

To Whom It May Concern,

I would like this email included in the agenda and for public record.

I appreciate you taking the time to read this email.

This email is in regard to the ongoing situation in Maynooth with the Lions and tigers that have been moved there.

As someone who has family property in Maynooth and spends quite a bit of time up there I am very concerned about this situation.

I understand that you will be voting on passing a bylaw on whether or not the Drysdales or anyone else with Big Cats in the area will be able to continue to Breed, Sell or use these animals for Exploitation and I would like to say that I am 100% Against the Drysdales being able to continue to use these animals for Breeding, Selling or Exploitation.

I am also 100% Against the Drysdales living in Maynooth with these Big Cats and the conditions these animals are being forced to live in.

To my knowledge these cats are living in a pen too small for them all and they do not have adequate shelter and in Maynooth's winter conditions this is not fair to those animals.

These cats belong in a proper zoo that is properly set up for this many big cats. A zoo that has taken the safety of the cats and the neighboring people into consideration and that has proper fencing and enclosures set up for everyone's safety.

Ontario needs better laws when it comes to Big Cat ownership and I am hoping that you pass this bylaw to prevent the encouragement of just anyone being able to Breed, Sell or Exploit big cats in your area and hopefully in the long run the laws can be changed in Ontario to also prevent these issues.

These Big Cats are not pets or farm animals. Even if they have been Bred in captivity, they are Wild animals that are unpredictable and dangerous.

These big cats are not meant to be treated as house pets or farm animals and they should not be Exploited, Bred or Sold for someone's gain.

Thank you for taking the time to read my email.

Regards,

Jennifer Nickerson

Page 169 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Nina Levitt Sent: February 26, 2021 12:22 PM To: Vic Bodnar Tracy Hagar Tony Fitzgerald Nancy Matheson Dorothy Gerrow; Tammy Davis ; Alex Walder Cc: Suzanne Huschilt ; David Stewart ;Dawn Bowers Subject: Bylaw on Exotic Animals Dear Mayor and Council I’m glad to learn that the council will be voting on the proposed bylaw on exotic animals. I support the bylaw and urge you to vote to pass it. I was inspired in part to buy my cottage on Redmond Bay because of the beauty of the area and the strong community spirit. I feel that exotic animal bylaw will mean that Hastings Highlands continues to be known for these things and not become known as a municipality that neglects the concerns and safety of its constituents. The bylaw is a great sign that you care about the people and animals here and our safety and security. Unregulated roadside zoos are safety hazards and health hazards. Also, I do not believe that private citizens should keep wild animals. I urge you to vote for its passage and for it to be effective as soon as possible. Thank you for the work you do and thank you for dealing with this issue. Please include this email in the Council Agenda. I would like it to be on the public record.

Thank you,

Nina Levitt 38 Cedar Drive Bancroft K0L 1C0

Page 170 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Patsy Kapitain

Sent: March 1, 2021 12:41 PM

To: Suzanne Huschilt ;Kim Helkaa ; Vic Bodnar ; Nancy Matheson; Alex Walder ; Tracy Hagar; Tony Fitzgerald ; Dorothy Gerrow ; Tammy Davis

Subject: Exotic Animal By-Law and Highland Big Cat Adventures

______

Dear Council Members

We wish to inform you that we feel it is imperative that the Exotic Animal By-Law be passed by the Municipality of Hastings Highland Council. The template provided by the County appears to be very comprehensive and ensures that the animal enclosures are sufficient and include minimum height requirements, double fencing or other stand-off barriers to avoid injury to the public and harassment to the animals. Also needed is a perimeter fence surrounding the entire zoo to avoid the animals escaping. None of these requirements are met at this roadside attraction as can be proven by the many Facebook postings by visitors that show videos of small children and adults reaching through the fencing to touch the animals even though a posted sign says not to. Does this facility have insurance coverage in the event any injuries or escapes should occur?

Should the existing animals be grandfathered, this by-law will also ensure that the health and welfare of those animals will be monitored and any infringements of proper care will be dealt with in the appropriate manner. It appears at this time that there is no running water source at the facility to provide readily available fresh water for the animals as the owners get their water in Bancroft. Melting snow is not a solution. Nor does there seem to be an animal waste disposal plan in place, an issue that might be of concern to the MNR considering the property is on a flood plain.

For the sake of public safety and the well-being of the animals this by-law will guarantee that this facility maintains the necessary standards. Any responsible and caring owner should not be opposed to meeting these conditions.

Thank you for your attention.

Sincerely,

Ron and Patsy Kapitain

Page 171 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: C4SS Hastings Highlands / Roy Mitchell

Sent: February 22, 2021 12:58 PM

To: Vic Bodnar; Suzanne Huschilt

Cc: Tracy Hagar; Tony Fitzgerald ; Nancy Matheson ; Dorothy Gerrow ; Alex Walder ;Kim Helkaa ; David Stewart ; Dawn Bowers ; Tammy Davis

Subject: Hello from Citizens for a Safe and Humane Hastings Highlands

Dear Hastings Highlands Mayor, Council and Staff,

As we move toward finding a solution to the issue of exotic animals in Hastings Highlands, a group of concerned local ratepayers, both full-time and seasonal, have gathered to work toward informing the public about roadside zoos and the keeping of exotic animals.

As you are aware, the issue has become divisive in our community. Our growing group Citizens for a Safe and Humane Hastings Highlands is working to inform and educate the public about the benefits of having an exotic animal bylaw and the risks to our safety and health if we don’t get one. We are also concerned about the quality of care these animals receive. Most recently we have set up a Facebook page and are offering a webinar called Exotic Animals in Our Midst: An Introduction to Captive Wildlife Safety and Security.

The Citizens for a Safe and Humane Hastings Highlands Facebook page is for residents of Hastings Highlands, the County of Hastings, neighbouring municipalities and counties and for anyone interested in or concerned about public safety, animal welfare, environmental protection and other issues associated with the private keeping of exotic animals or unregulated roadside zoos and menageries in Ontario. This Facebook page also serves as a clearinghouse of information, ideas and opinions on the presence of exotic animals in Hastings Highlands and promotes the passage of an exotic animal bylaw in the municipality that would allow exotic animals to be controlled or prohibited.

Facebook LINK

Citizens for a Safe and Humane Hastings Highlands

The webinar Exotic Animals in Our Midst: An Introduction to Captive Wildlife Safety and Security is a 1 hour illustrated presentation and discussion about wildlife in captivity and the safety and security issues associated with wildlife in captivity.. Topics covered include exotic animal risks, how professional zoos and sanctuaries protect staff, volunteers and members of the public, zoo and sanctuary industry standards for safety, and how to tell if a wildlife facility is safe. The webinar is free and will be on Feb 24, 2021 7 PM. At this interactive website, people will be able to ask questions and gain a deeper understanding of the issue. It will be available for viewing after the live presentation as well.

Page 172 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

An Introduction to Captive Wildlife Safety and Security

Citizens For A Safe And Humane Hastings Highlands urges you to take the time and visit the FB page and attend the Webinar. We feel that these resources will give you insight into the issues and help you understand why the bylaw is necessary to ensure that Hastings Highlands remains a great place to live and visit and our community is safe and humane.

If you have any questions, please let us know and C4SHHH will get back to you promptly.

Roy Mitchell

on behalf of Citizens for a Safe and Humane Hastings Highlands.

Page 173 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Sean Garland

Sent: February 26, 2021 9:53 PM

To: Suzanne Huschilt

Cc: Tammy Davis ; Tony Fitzgerald ; Alex Walder ; Dorothy Gerrow ; Vic Bodnar ; Tracy Hagar

Subject: Hastings Highlands Exotic Animal Bylaw

Dear Council members of Hastings Highlands,

I am asking that my letter be added to the agenda. I am writing in support of Hastings Highlands passing the exotic animal bylaw using the wording from the template developed by the County of Hastings.

As someone who looks forward to visiting in the future, I am very encouraged that the proposed bylaw allows people to keep their animals so long as the animals are properly cared for and housed in a safe and humane manner.

This bylaw is well balanced in my view in that it allows for exemptions for people who want to set up legitimate sanctuary facilities for wild animals with the approval of the municipality but is balanced with ensuring those animals are well cared for and are not at risk of escaping into our community.

I urge you to adopt the exotic animal bylaw template from the county as a bylaw of Hastings Highlands as soon as possible.

I thank you from the bottom of my heart for bringing the bylaw to light as I am someone who very much looks forward to visiting my friends in a safe and humane Hastings Highlands.

Sincerely,

Sean Garland

Montreal QC

Page 174 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Joseph Shulman and Barry Siegrist

Sent: February 25, 2021 8:04 AM

To: Deputy Clerk [email protected], Hastings Highlands Council

Subject: Letter to Council

February 25, 2021.

Dear Suzanne and Members of Council:

We are writing to lend our support to Council passing an Exotic Animal Bylaw based on the template provided by Hastings County.

After reading the document, it seems balanced and just the right amount of regulation without stifling legitimate endeavors around animal protection. Hastings Highlands would then be in step with other municipalities who have passed or are discussing similar legislation. Also passing the bylaw would put us back in sync with our slogan, "Beautiful by Nature".

Sincerely,

Joseph Shulman & Barry Siegrist

33012 Highway 62N

Maynooth, ON, K0L 2S0

Page 175 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Susan KROTKI

Sent: February 17, 2021 12:45 PM

To: Suzanne Huschilt

Subject: Re: Maynooth Ontario animal cruelty

It has come to my attention that a horrific situation is occurring with 8 lions & 2 tigers in Maynooth, Ontario.

I find it disheartening that we can allow this to happen here in Canada. I thought we cared more about wild life here!!

Please look into this & stop what is happening to these animals that have no say in what care is given to them & are freezing to death & not being cared for properly.

I would like my complaint to be put into public record so it is noted & not disregarded.

Regards,

Susan Krotki

Page 176 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Svinda Heinrichs

Sent: March 1, 2021 1:31 PM

To: Vic Bodnar ; Tracy Hagar ; Alex Walder ; Dorothy Gerrow ; Nancy Matheson ; Tony Fitzgerald ; Suzanne Huschilt

Cc: David Stewart ; Dawn Bowers

Subject: A letter concerning the Exotic Animal Bylaw

Good day Mayor Bodnar, Deputy Mayor Hagar, Councilor Davis, Councilor Fitzgerald, Councilor Gerrow, Councilor Matheson, Councilor Walder, and Municipal Clerk Huschilt,

I am writing in regard to the creation of an exotic animal by-law for Hastings Highlands.

I would like my letter to be included in the Council Agenda for the public record.

Thank-you,

Svinda Heinrichs

Page 177 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

February 18, 2021

Municipality of Hastings Highlands 33011 Hwy. 62 North P.O. Box 130 Maynooth, Ontario, K0L 2S0

To Suzanne Huschilt – Municipal Clerk/ Whom It May Concern:

As a concerned citizen, a frequent visitor and friend of Joshua James (currently neighbour to the Drysdale property) I urge the Maynooth/Hastings Highlands community to enact a policy against hosting big cat and exotic animal displays to protect public safety and animal welfare. It is irresponsible, inappropriate and an urgent matter of public safety and animal welfare. Big cats, such as tigers, lions, and other exotic animals should be living in the wild, not forced to be confined to small spaces denied all that is natural to them for breeding/selling or public display.

As you probably know, in Ontario it is Illegal to own a Pitbull, but perfectly legal to keep a pet lion or tiger? In Ontario, there is a ban on owning Pitbulls, as well as any other dog that has physical characteristics substantially similar to them. It is fully legal however, to keep exotic animals such as lions, tigers, monkeys etc in your home, backyard, or business establishment, under Ontario law. How does this even make sense? Why is this even allowed?

These 8 lions and 2 tigers currently locked up by Mark and Tammy Drysdale can’t exercise, sleep or eat when they choose, they are locked up unable to be as they should in their own habitat- the display of big cats pacing in a small enclosure is simply heartbreaking. In their natural habitats, big cats roam vast distances, hunt, seek out mates, raise families, swim in rivers and bask in the sun.

It has become evident that cruel establishments have been exploiting exotics and other animals for profit and entertainment as I believe the Drysdale’s are doing. Many of these exotic animals come from animal auctions, where there are no regulations on where these animals come from, or where they are going. Many of these animals disappear, never to be seen again, or many end up as pets or zoo animals, often neglected due to the level of care they require.

Additionally, allowing tigers, lions (big cats), and other exotic animals puts the public at unnecessary risk of animal attacks and exposure to disease. These animals are vectors of many parasites, bacterial infections and diseases that can be passed on to humans (zoonosis) and since 1990, there have been 377 reported cases of big cat attacks in the U.S. alone.

Page 178 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

I urge the Hastings Highlands community to say no to animal abuse, caging and owning of large cats/ exotic animals and undue risk for public safety.

I would like this email included in the agenda and for public record.

Thank you for your time, I know you will make the right decisions on behalf of these animals + your community.

Sincerely

Tara Noelle Bates [email protected] 6479879181

Page 179 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

Council members of Hastings Highlands,

I am writing in support of Hastings Highlands passing the exotic animal bylaw using the wording from the template developed by the County of Hastings.

I am very encouraged that the proposed bylaw allows people to keep their animals so long as the animals are properly cared for and housed in a safe and humane manner.

I grew up in around Durham, Orono, Bowmanville and witnessed the negligence around the Bowmanville Zoo turned Petting farm (still no better management) and Jungle Cat World just outside of Orono.

“Accusations of Animal mistreatment[edit] World Animal Protection and other animal rights groups have accused Jungle Cat World of mistreating their animals. The park is known for its opportunities for selfies and photo ops with wildlife including baby lions and tigers. Melissa Matlow, the campaign director for World Animal Protection in Canada described these photo ops as "not educational and...cruel.” The report also found that Jungle Cat World forces tigers to be awake during the day to perform even though tigers are nocturnal and separate tigers from their mother.[12][13] The Animal Alliance Of Canada has been a frequent critic of Jungle Cat World. In a 2016 report, they found exhibits overgrown with weeds and animals pacing in stereotypical fashion.[14] In 2018, the park lost its WAZA accreditation and later resigned from the Canadian Association of Accredited Zoos and Aquariums following inspections.[15]

Escapes[edit] Animals have escaped from the zoo in the past. In 2011, a wolf escaped and was shot by a local resident.[16]”

Pretty disastrous, and this Wiki article only names one escape where one of their wolves was shot. Interestingly it mentions none of the other complaints reported about farm animals that were killed by escaped animals from the site, (likely that wolf) and cougars.

This is a complex proposition in this area. This is not just any business. This involves the fair treatment of animals inside the compound and outside. Accountability and thoughtful regulatory responsibility serves the owners as well as the community. Oversight should be the baseline, the starting point.

I urge you to adopt the exotic animal bylaw template from the county as a bylaw of Hastings Highlands as soon as possible.

Yours sincerely,

Wanda vanderStoop,

S. Baptiste Lk. Rd., Hastings Highlands, ON K0K 1C0

Page 180 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Wanda vanderStoop

Sent: Thursday, February 25, 2021 4:36 PM

To: Vic Bodnar

Cc: Suzanne Huschilt; David Stewart; Dawn Bowers

Subject: I would like this letter to be part of public record please

Dear Mayor Bodnar, (et al)

I am writing in support of Hastings Highlands passing the exotic animal bylaw using the wording from the template developed by the County of Hastings.

I am very encouraged that the proposed bylaw allows people to keep their animals so long as the animals are properly cared for and housed in a safe and humane manner.

I grew up in around Durham, Orono, Bowmanville and witnessed the negligence around the Bowmanville Zoo turned Petting farm (still no better management) and Jungle Cat World just outside of Orono.

“Accusations of Animal mistreatment[edit]

World Animal Protection and other animal rights groups have accused Jungle Cat World of mistreating their animals. The park is known for its opportunities for selfies and photo ops with wildlife including baby lions and tigers. Melissa Matlow, the campaign director for World Animal Protection in Canada described these photo ops as "not educational and...cruel.” The report also found that Jungle Cat World forces tigers to be awake during the day to perform even though tigers are nocturnal and separate tigers from their mother.[12][13]

The Animal Alliance Of Canada has been a frequent critic of Jungle Cat World. In a 2016 report, they found exhibits overgrown with weeds and animals pacing in stereotypical fashion.[14]

Page 181 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

In 2018, the park lost its WAZA accreditation and later resigned from the Canadian Association of Accredited Zoos and Aquariums following inspections.[15]

Escapes[edit]

"Animals have escaped from the zoo in the past. In 2011, a wolf escaped and was shot by a local resident.[16]”

This is a complex proposition in this area. This is not just any business. This involves the fair treatment of animals inside the compound and out. Accountability and thoughtful regulatory responsibility serves the owners as well as the community. Oversight should be the baseline, the starting point.

I urge you to adopt the exotic animal bylaw template from the county as a bylaw of Hastings Highlands as soon as possible.

Yours sincerely,

Wanda vanderStoop,

S. Baptiste Lk. Rd., Hastings Highlands, ON K0K 1C0

Page 182 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Wanda vanderStoop

Sent: March 1, 2021 1:44 PM

To: Kim Helkaa

Subject: Re: I would like this letter to be part of public record please

Hello Kim Helkaa,

Thank you for your acknowledgement.

Post sending that email, I came across a response from the Algonquin Band and it gave me pause! I honestly had not totally considered the environmental impact related particularly to where the farm is located, on flood lands.

This lake district has taken exemplary care of its nearly pristine environment. The idea that one farm (under-regulated) could cause the kind of contamination that then ripples through water and food chains is a really serious consideration. The loss of habitat for ONE business that is completely out of step and out of place with this incredibly beautiful area?

I recognize the interest in economic opportunity, but this represents more liability than it does economic growth for more than one family. There is a significant influx that is only going to grow. There is a huge movement to get back to the basics, there are foraging groups, and native planting groups and small farm growth... eco-architecture, so much interest in the care and maintenance of ecology around us.

I truly believe smart guardianship over the natural resources here will be the greater opportunity.

Very best and thank you again,

Wanda vanderStoop

Page 183 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Wanda vanderStoop

Sent: March 1, 2021 6:46 PM

To: Kim Helkaa

Subject: Re: I would like this letter to be part of public record please

Dear Kim,

This will be my last email (I think) about this. A friend was up at the Cat Farm this weekend and caught this on film, posted it to FB, really just as ‘a ohhh look at this’.

It is authentic, but the author did not want me to share it to the Mayor's page because of some of the heated responses to any hint of disagreement. This video is bad enough as it is, but this close access could result in much worse injury. Cat scratches or bites are dangerously infectious. We have watched kids (who mostly see these animals in cartoon) put their faces right up to the cages/fencing with no idea of the consequence. Does not look as though there's any education here.

https://www.facebook.com/messenger_media/?thread_id=647720402&attachment_id=267899618109 332&message_id=mid.%24cAAAAACabbdJ-IVClfl38Ap0oWKq5

Why was this business moved out of other counties? It is just so clear that there was zero due diligence in practice.

Thank you for your consideration and patience.

Wanda vanderStoop

1480 S. Baptiste Lk. Rd.

Hastings Highlands

since 2006.

Page 184 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Bruce Glover

Sent: February 18, 2021 4:11 PM

To: Suzanne Huschilt

Subject: Fwd: Exotic Animals in Maynooth

We are against any private persons owning and keeping exotic animals of any kind. These animals should be in legally registered zoos. It’s both cruel and inhuman to keep lions and tigers in small unprotected pens where temperatures can get down to 25 below. Please if you have any compassion you will stop this exploitation and remove the animals from this property and the owners.

I ask that this email be included into the agenda for the public record.

Bruce & Margaret Glover

Page 185 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Carol Dromey

Sent: March 2, 2021 9:06 AM

To: Suzanne Huschilt

Subject: Exotic Animal Bylaw

Hello,

This letter is to inform council of my strong support to place a bylaw into effect concerning the keeping of exotic animals especially a "zoo/safari" experience.

The importance of proper conditions for the keeping of such animals as we are now faced with here in our community requires it's due diligence.

Safety is the number one issue for the people of the community and also the animals who are contained in whatever format be it a zoo or private ownership.

There is also the additional factor involving neighboring properties and their value.

This is a serious issue and requires council's immediate attention.

Thank you

Carol Dromey

Page 186 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Charlie Weeks

Sent: February 25, 2021 11:33 AM

To: Suzanne Huschilt

Subject: Bylaw to regulate exotic animals

Hello, one of our cottage neighbours has alerted us to a roadside zoo that has opened over the winter in Hastings Highlands. As people who spend 6 months a year in the Maynooth area, we are very concerned about having that kind of facility nearby.

My neighbour also told me that you are drafting a bylaw to address the public safety and animal welfare problems associated with substandard zoos. I do not even want to think about what would happen if a tiger escaped and ran into Algonquin park, I can't imagine how it would be possible to recapture a wild animal in that setting.

I am writing to you in support of enacting a bylaw that deals with both public safety animal welfare and nuisance issues associated with roadside zoos and private animal collectors. I hope that you will do it very soon and that enforcement will begin immediately.

Very soon we will be coming to our cottages and there will be many more children around who may be enticed to going to pet dangerous animals without understanding the risks associated with those activities. It would be very helpful to have the bylaw in place prior to the influx of summer residents.

Thank you very much addressing this important issue. Please include this letter in the correspondence that is presented at the council meeting.

Charles F. Weeks and family

Page 187 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Cheryl Walsh

Sent: March 1, 2021 3:50 PM

To: Kim Helkaa

Subject: Exotic Animal Bylaw

Greetings,

I am writing in response to a recent article in the February 26th edition of the Bancroft This Week newspaper. This article explains that Hastings Highlands has created an Exotic Animal Bylaw template.

I have strong objections to the keeping of exotic animals. One reason is the obvious one that concerns many people, and that is the danger element. If an injury or death to a human being or domestic animal occurs, even though the exotic animal is simply acting according to its nature, that animal us usually destroyed. In addition, their life span may last longer than the novelty of keeping them does. People don't always follow through on these long-term commitments, even with pets. What then? Are they passed on the someone else, or destroyed?

However, beyond this aspect, and of most concern to me, is the fact that keeping exotic animals is quite simply unfair and cruel to them. These animals are not meant for this climate, and certainly not meant for captivity. They are completely out of their element I believe it's just plain wrong.

As human beings we need to think way beyond the attraction and income associated with roadside zoos and shutting a wild animal in a cage for entertainment. It's shameful and cruel. These are living creatures who deserves to live out their lives in their natural environment.

This sort of thing should not be a bylaw. It should be against the law. Please reverse your decision to create a bylaw and disallow any kind of roadside zoos in Hasting Highlands.

Respectfully ~

Cheryl Walsh

Page 188 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Colette Freeman

Sent: March 1, 2021 8:05 AM

To: Vic Bodnar ; Dorothy Gerrow ; Alex Walder

Subject: Big cat place

Please watch this video which was shot at the Highlands cat place this past Sunday.

There are no safety protocols at this place and someone is going to get hurt.

Colette Freeman

Page 189 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Elisa Shawn Van Wagner

Sent: Tuesday, March 2, 2021 7:29 AM

To: Suzanne Huschilt

Cc: Tracy Hagar; Alex Walder; Dorothy Gerrow; Nancy Matheson; Tammy Davis; Tony Fitzgerald; Vic Bodnar

Subject: Re; The need for the Exotic Animal Bylaw in HH

Dear Clerk, Mayor Bodnar, Deputy Mayor Hagar and esteemed Council members,

I am writing today to bring to light some recent incidents that have taken place at the Highlands Big Cat "exotic animal zoo", and without a bylaw in place to protect everyone, I fear we are in for a serious incident in the future.

Sharing of these incidents is not meant to target the Drysdales directly, but it is to shed light on the whole big picture, and all the what-ifs that exist without an exotic animal bylaw in place.

Videos are emerging on the Highlands Big Cat Facebook page of an employee at the Big Cat "zoo" rubbing the belly of a lion and pressing his face against its back all while Mr Dysdale explains that it is the baby cats that are dangerous. He goes on to explain that the reason the lions are all pacing is because they are hungry and that they get fed every 3 days. Meanwhile the person is petting and cuddling the lion like it were a house cat. I think we have all experienced a pet cat striking out with claws or teeth.

The same employee is seen in another video putting his hand through a fence to calm a snarling cat that looks like it is in some sort of distress.

And yet again there is another where he is inside the cage and rubbing the lion's belly while many guests (adults and children) are just outside watching.

There is another video of 2 young children touching a baby lion through the fence ( where Mr Dysdale on the other video had said the baby lions are the most dangerous, that their teeth can puncture very easily). One child was very nearly nipped by the cub and turned away startled.

These are just some of the videos that are being shared on social media at this time, and I include them here for you to look at.

These fences are scary and the contact between the people and the animals is disturbing to say the least. During the warm days of the last week the area is also becoming very wet and will soon flood with a big thaw and what will that do to fences that were only erected in late November?

Page 190 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

Recently (Feb 24) Citizens for a Safe and Humane Hastings Highlands hosted a webinar by Zoochek which was very informative and educational as to how exotic animals in captivity are bred, change hands and can suffer greatly due to their living conditions. The webinar also explained what each of these exotic cats is capable of if a "switch is flipped", like an illness, a wound, a sudden primal trigger, a faulty fence, or an irresponsible owner and the cat reacts to the stimuli with its only defense- teeth and claws.

I would urge the mayor and council members to watch the Webinar, if they haven't already. It can be accessed here;

Topic: An Introduction to Captive Wildlife Safety and Security

Meeting Video:

https://us02web.zoom.us/.../U6yfds41ioOCe5_gvzNEs_lmi...

Access Passcode: Z.Ko7%j=

Lastly, I appreciate all the council must be doing to grapple with this situation as I am sure it cannot be easy. But one thing is certain, with a bylaw in place for exotic animals and their keepers there would at least be regulation and a standard of care that would greatly reduce the chance of a serious injury or escape from happening.

Thank you for the time you have taken to read my letter.

Regards,

Shawn Van Wagner

On Behalf of Citizens for a Safe and Humane Hastings Highlands.

an rubs lion's belly while children look on>>

Page 191 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Emily Basset

Sent: February 25, 2021 10:38 AM

To: Suzanne Huschilt

Subject: Exotic animal bylaw

Hello,

I own a summer cottage in Hastings Highlands that was passed down to me from my grandparents. I have been following the issue of exotic animals in our area closely after seeing several articles published on the issue.

I have also had an opportunity to review the bylaw template that the county drafted at the request of HH. I was pleased to see that it focuses on the care and containment of the animals with a focus to ensure the animals welfare is addressed and to ensure the safety of our residents.

I fully support the passing of the exotic animal bylaw that the county drafted and urge you to adopt it for HH as soon as possible and to ensure it is properly enforced to ensure that any animals in the municipality are properly cared for and in secure enclosures with fencing sufficient to contain the species.

Thank you for your attention to this important issue. I certainly welcome legitimate animal sanctuaries in our area, but I have also seen several horrible roadside zoos around the province and I certainly would not want that kind of facility in our beautiful community.

Yours sincerely,

Emily Basset

ps. please include this letter with the correspondence at the next HH council meeting.

Page 192 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Erin Rutherford

Sent: Thursday, February 25, 2021 2:03 PM

To: Suzanne Huschilt

Cc: Tammy Davis; Tony Fitzgerald; Alex Walder; Dorothy Gerrow; Vic Bodnar; Tracy Hagar

Subject: Exotic animal welfare concerns

Dear Council members of Hastings Highlands,

I am writing in support of Hastings Highlands passing the exotic animal bylaw using the wording from the template developed by the County of Hastings. While I currently reside in London, UK, I have strong ties to your region, visiting yearly.

I am very encouraged that the proposed bylaw allows animals to be kept so long as the animals are properly cared for and housed in a safe and humane manner. In my view, this bylaw is well balanced as it allows for exemptions for those who want to set up legitimate sanctuary facilities for wild animals with the approval of the municipality but at the same time it ensures those animals are well cared for and not at risk of escape. Further, it is of capital importance that if exotic animals be found locally, their sanitation does not compromise the well-being of local water.

I urge you adopt the exotic animal bylaw template from the county as a bylaw of Hastings Highlands as soon as possible.

Yours faithfully,

Erin Rutherford

London, UK

Page 193 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Jayda Mclaren

Sent: February 28, 2021 9:02 PM

To: Vic Bodnar ; Kim Helkaa ;

Subject: Highlands Big Cat Adventures

Dear Mayor, and whomever else it may concern;

I am writing to you today in regards to Highland Big Cat Adventures, and the potential proposed Exotic Animal Bylaw.

As a resident of the surrounding area of Hastings County, I've spent copious amounts of time in Bancroft and adjoining towns enjoying the hiking trails, camping locations, shopping opportunities, etc. The addition of Highlands Big Cat Adventures to the area should be welcomed, encouraged, and supported. The increase of tourism to the town would greatly benefit the area, and boost traffic to other businesses.

I understand the main cause of concern is the potential threat of the animals located at the facility, but as an animal industry professional myself, I'd like you to consider the low risk these animals pose. First of all, these animals do not come from the wild, have been hand raised by humans, and accustomed to life in captivity. They rely on their caretakers for food, shelter, and enrichment, and are secure in knowing these comforts await them every day; and as a result, these are not feral animals who have the desire to escape, or roam to search for food or mates.

As responsible caretakers, the owners of the facility have the animals properly enclosed in secure habitats with safety features and security measures, and they are always bettering their systems as new knowledge and suggestions come available.

I encourage you to visit the facility yourself, meet with the owners, and instead of immediately shying away from this wonderful economic and educational addition to the community; exchange suggestions with the owners of the facility. Ask for clarification on safety measures and emergency plans, ask questions to them directly and make a point to encourage and help this business.

Having such a unique business settle here is a rare and wonderful gift, and one that should be protected and assisted.

Thank you for your time, and I sincerely hope you take this into consideration.

Jayda McLaren

Page 194 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

Feb 24, 2021

Dear Council Members of Hastings Highlands

I am writing to you let you know I am very happy you are considering putting forth a new Exotic Animal By-law. In the beginning the whole idea of this type of business coming to our region seemed ok however after extensive research, articles and actual videos, I have concerns and found that these types of road side zoos are not regulated and that it is put to the municipality to organize such by-laws. Ontario has no regulations to ensure the safety of the animals and our residents. I feel this by-law will protect everyone involved. I find it difficult to believe anyone would not be in favour of protection which includes the way these animals are caged and the well being of these animals as far as food and water not to mention the disease and waste they will undoubtably have. I feel the by-law is written very well, it covers many areas and allows people to set up these types of facilities for exotic animals yet keep the community safe ensuring that they are not at risk of escaping and that the well being of these beautiful animals is protected with the help of the municipality. I commend the council on taking action regarding this issue and just wanted to let you know I fully support this by-law. I in no way have any ill regard towards the Drysdales or their beautiful animals. I wish only to ensure everyone is kept safe and that the community can rely on regulations and council to put them in place.

Sincerely

Karen McGinnis 154 Hammond Road Lake St.Peter, ON K0L 2K0 613-338-5323

Page 195 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Ketha Newman

Sent: February 25, 2021 10:00 PM

To: Suzanne Huschilt; David Stewart Dawn Bowers Vic Bodnar ; Tracy Hagar; Tony Fitzgerald ; Nancy Matheson ; Dorothy Gerrow ; Tammy Davis ; Alex Walder

Subject: Exotic Animal Bylaw

Dear Mayor and Council,

I am sending this email to voice my support for the proposed bylaw on exotic animal ownership. I appreciate that the county and council have put this together and am confident that it will allow exotic animals to be safe and healthy and cause no threat to our community.

I want to say that I support the bylaw and please include this email to you in the Council Agenda so that my support is on record. We live in a beautiful community. This bylaw shows that we care about the safety and health of the people and animals that live here. Again, thank you for your time and for creating the bylaw. I look forward to seeing it pass.

Thank you,

Ketha Newman

Resident of Hastings Highlands

Page 196 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

Municipality of Hastings Highlands 33011 Hwy. 62 North P.O. Box 130 Maynooth, Ontario, K0L 2S0

To: Suzanne Huschilt – Municipal Clerk/Whom It May Concern:

February 22, 2021 As property owners, residents of Hastings Highlands, and proud members of the community we strongly urge the Municipality to enact a policy against any exotic animal displays, such as the one at the Drysdale property. This community has a long standing tradition of celebrating our land and the conservation of our natural habitat. There is nothing more unnatural than stealing animals from their natural habit and forcing them into a cruel and unnatural place - making them slaves. This is a stain on our community, the naturally beautiful Hasting Highlands. We urge the Hastings Highlands community to say no to public exotic animal displays, animal abuse, caging, and owning of large cats/exotic animals and undue risk for public safety. We would like this email included in the agenda and for public record. We appreciate your time and know you will make the right decisions on behalf of these animals and our community. Sincerely, Sheldon Kofsky Judy Kofsky Mandie Oram Jason Oram Kyle Kofsky Ashley Kofsky Danielle Kofsky Address: 288A Centre Road, Lake St Peter,

Hasting Highlands, K0L 2K0

Page 197 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Laura Culic

Sent: Tuesday, March 2, 2021 8:24 PM

To: Vic Bodnar; Tracy Hagar; Tony Fitzgerald; Nancy Matheson; Dorothy Gerrow; Tammy Davis; Alex Walder; Suzanne Huschilt

Subject: For Council Agenda and Public Record

Dear Mayor Bodnar, Deputy Mayor Hagar, Councillors and Clerk,

I thank you all for continued consideration of the exotic animal bylaw using wording in the template developed by the County of Hastings.

I’m writing - in my third respectful and sincere request - to urge council to vote to pass this bylaw regarding exotic animals - a bylaw that will serve to protect our community and our environment, and above all, to protect these animals that do not deserve to be kept by self-proclaimed “experts” and so- called “animal lovers” as pets or for profit. No human can presume to “understand” or have a special rapport with big wild cats, whose instincts to hunt and kill, and whose strong prey drive - no matter how tame they may appear - are unequivocal and undeniable.

I understand some residents of our municipality are in favour of a big cat “adventure” attraction for reasons such as a perceived increase to tourism, employment and community revenue, and for possible educational opportunities. However, the high cost of the potential danger to area residents or zoo visitors; the negative environmental impact; the potential costs to municipality in terms of regulation, inspection, enforcement, and lawsuits, and above all, the misery these unfortunate animals have to suffer in substandard, small enclosures, with unqualified keepers and inadequate veterinary care should, by far, outweigh any perceived benefits of permitting the keeping of exotic animals.

Understandably these animals evoke a strong emotional response: residents are drawn to their beauty, attracted by the glamour and excitement they represent and impressed by the apparent confidence and expertise of their keepers. With a little research, however, one can easily comprehend the unethicalness of keeping these creatures as pets, for breeding and for profit, and clearly see the enormous risks posed to the public and to the animals themselves, by the woeful inadequacy of their care and their environment.

It is unfortunately and clearly impossible to reintroduce these animals into their natural habitat, but they certainly deserve to be homed and cared for appropriately, at a legitimate and qualified sanctuary.

I sincerely and passionately appeal to Council to vote in favour of by-laws to protect our community and to protect these animals and ideally prevent ownership of them in Hastings Highlands.

Respectfully,

Laura Culic

Page 198 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: miriam hookings

Sent: Thursday, February 25, 2021 4:16 PM

To: Suzanne Huschilt; David Stewart; Dawn Bowers

Cc: Vic Bodnar; Tracy Hagar; Tony Fitzgerald; Nancy Matheson; Dorothy Gerrow; [email protected]; Alex Walder

Subject: Exotic animal bylaw

Council members of Hastings Highlands,

I am writing in support of Hastings Highlands passing the exotic animal bylaw developed by the County of Hastings.

I am pleased that the proposed bylaw allows people to keep their animals as long as the animals are properly cared for and housed in a safe and humane manner.

This bylaw is well balanced in my opinion as it allows for exemptions for people who want to set up legitimate sanctuary facilities for wild animals with the approval of the municipality but is balanced with ensuring those animals are well cared for and are not at risk of escaping into our community.

Thanks,

Miriam Hookings, resident of Hastings Highlands for the past 20 years

Page 199 of 206 Correspondence re: Exotic Animals AGENDA ITEM #j

From: Barbara Lindenberg

Sent: March 6, 2021 3:07 PM

To: Suzanne Huschilt ;Kim Helkaa ; Vic Bodnar ; Tracy Hagar ; Tony Fitzgerald ; Nancy Matheson ; Dorothy Gerrow ; Tammy Davis ; Alex Walder

Subject: exotic pets bylaw

Council Members of Hastings Highlands,

I am writing in support of Hastings Highlands passing the exotic animal bylaw using the wording from the template developed by the County of Hastings.

We are very fortunate that the County researched and prepared this template for us to use in our municipality in such a timely fashion. It seems balanced and appropriate considering the range of possible issues when dealing with exotic pets in our communities.

I urge you to adopt the exotic animal bylaw template from the County as a bylaw of Hastings Highlands as soon as possible. Please include this email in your meeting as support for this bylaw.

Yours sincerely,

Barbara Lindenberg

Maynooth, ON

K0L 2S0

Page 200 of 206 Correspondence re: Exotic Animals AGENDA ITEM #a Pending Items

Original Item Status Meeting Nov 6, 2019 (665-2019) Assigned – Bring Back to Regular Meeting That Council have staff prepare a septic re- Council of Council, P inspection package and septic survey to be sent to all residences and said survey and CBO updated Council at package to be brought forward to council when Oct 21/20 meeting completed for approval. Scheduled for April 21/21

Nov 20, 2019 (706-2019) Not available Sept. Oct/20 Regular Meeting That Council directs staff to invite our new MP, of Council, O Derek Sloan to an upcoming council meeting Will continue corresponding (at his earliest convenience), to meet staff and with his office for future date council. Jan 22, 2020 (63-2020) Invitation letter and council Regular Meeting That Council direct Staff to issue an invitation meeting schedule sent on of Council, O & P on HH Council’s behalf to Lucille Kyle, our January 29, 2020 School Trustee and Chair of the HPEDSB and to Sean Monteith, Director of Education. June 8, 2020 - Ms. Kyle and Mr. Monteith will come, but will get back to us to schedule, as she indicated the fall is still unpredictable.

Provided her with the fall council meeting schedule.

Letter sent on Sept 24/20- have not received reply.

June 17, 2020 (274-2020) Regular Meeting That Council accepts the report “Economic of Council, O Development Champions Group” as submitted Assigned – Bring Back to by the CAO/Treasurer; and Council That Council as a whole, reviews and makes decisions with regards to “High Speed Internet”; and Deputy Mayor/Councillor That Mark Hanley, Deputy Mayor Hagar and Matheson – assigned Housing Councillor Matheson, take the lead on the Action Plan Housing Action Plan (Tiny Homes), and report back to Council; and That Staff bring back to Council the remaining 3 items (Business Attraction and Retention, Marketing and Promotion and Tourism Events Action Plan), for discussion when Committees are permitted to meet again. July 15 2020 (327-2020) Regular Meeting That Council approves the $67,000 set aside of Council, OP for the downtown revitalization aesthetics, be spent in 3 phases, as set out by the downtown merchants; Phase 1 – benches and garbage Page 1 of 4 Page 201 of 206 Pending Municipal Items Review AGENDA ITEM #a cans Phase 2 – to include (but not limited to) Phase 1 benches are installed planters, window baskets, banners, picnic and garbage cans delivered tables, and bicycle racks Phase 3 – Christmas Decorations; and That Council approves Phase 1, in the amount of $25,000 today (invoice attached), so the Phase 3 Christmas lights have order may be placed and hopefully received in been erected time to coincide with the reopening of the downtown core; Furthermore That Council approves a transfer Operations Manager will liaise of up to $67,000 from the reserve for economic with downtown merchants development expense for Maynooth downtown via Councillor Matheson to revitalization aesthetics. implement Phase 2

August 5, 2020 (360-2020) Birds Creek Bench has been Regular Meeting That Council directs staff to make installed of Council, OP arrangements with the "Baseball for Dad" organization for the placement of a Buddy Operations Manager is Bench in Birds Creek and arrangements for the consulting with Baseball for placement in 2021 of a Buddy Bench in Dad Maynooth. Location is still pending

Sept. 2, 2020 (380-2020) Regular Meeting That Council directs staff to engage in a media Assigned of Council, P blitz, including, website, social media, radio and newspapers, to advise the public of the efforts CBO is awaiting shoreline That are being made to maintain and enforce preservation Bylaw to come to our bylaws and building code requirements, Council for consideration including all related agencies That are Will begin media blitz supporting enforcement, including the tips line spring 2021 information, as part of public education. October 7, 2020 (430-2020) Regular Meeting That Council directs staff to advise Maple Leaf of Council, P Rally Club of our requirements for an Agreement between the Maple Leaf Rally Club Council resolution and and the Municipality of Hastings Highlands, pertinent information incorporating the information contained within contained in the email was the email from McDougall Insurance Brokers provided to Maple Leaf Rally Limited, relaying the information from Frank Club Cowan Co. (FCC) dated September 18 2020, (with McDougall Insurance’s including the requirement for minimum, per permission) incident, 10 million dollars in liability coverage, for future events, once restrictions under the Covid 19 Pandemic have ended, to enable Maple Leaf Rally Club to have a new Agreement prepared. October 7, 2020 (431-2020) Regular Meeting That Council directs staff to provide a report on of Council, P the inventory of Municipally owned Assigned Recreational Trails and Public Spaces (parks, lookouts, boat launches and beaches), Staff resources are presently detailing locations in the Municipality, focused on Ministry information regarding installed signage and any

Page 2 of 4 Page 202 of 206 Pending Municipal Items Review AGENDA ITEM #a records of inspection previously performed, for requirements to update insurance liability mitigation; and Comprehensive Zoning Bylaw Furthermore That Council directs staff to contact our Municipal Insurer, to perform a risk management assessment, with recommendations, to mitigate risk. November 4, 2020 (477-2020) Regular Meeting That Council directs staff to provide a report on of Council, P the inventory of Municipally owned Public Assigned Spaces: including walkways, sidewalks, parking lots, travelled routes, unopened and Operations Manager has non assumed roads on Municipal Road clarified details with mover of Allowances municipal road allowances not to motion include municipally maintained assumed roads; Furthermore That Council directs staff to contact our Municipal Insurer, to perform a risk management assessment, with recommendations, to mitigate risk. November 18, (499-2020) 2020 Regular That Council accepts this report "Emterra Meeting of Group Service Proposal" submitted by the Assigned – bring back to Council, O Operations Manager; and Council That Council await the acceptance of the operational changes and cost adjustments Awaiting Emterra to provide proposed by Emterra Group at this time and comments on legal review entertain the acceptance after having an opportunity to review the contract.

December 2, 2020 (530-2020) Regular Meeting THAT Council accepts this report “Full Time of Council, OP Deputy Fire Chief/Administrator Position" as submitted by the Fire Chief; and That Council approves, in principal, the hiring Fire Task Force Committee of a Full Time Deputy Fire Chief/Administrator decisions to be determined as per the recommendation of the Municipal Fire Task Force Ad Hoc Committee; But implementation will be delayed until the completion of a financial impact analysis and a decision on the structures of the Fire Service. December 2, 2020 (531-2020) Regular Meeting That Council have staff develop an impact of Council, OP analysis template to be used for the introduction of any new positions identifying any and all costs associated. These include Assigned (but are not limited to) wages, office space, equipment, supplies, and support from other staff. This analysis is to be presented to council along with the position description and reason for the request. January 20, 2021 (26-2021) Regular Meeting That Council directs staff to develop a policy of Council, OP related to the investigation and implications Assigned process for how the municipality handles proposed speed limit changes received by way Page 3 of 4 Page 203 of 206 Pending Municipal Items Review AGENDA ITEM #a of delegation/petition/correspondence. This process will allow for input from all residents of This will be initiated after the the affected road and therefore informed review Procedure Bylaw is approved and decision making by council as it relates to by Council the request.

March 3, 2021 (77-2021) Regular Meeting That Council directs staff to prepare a Draft of Council, P bylaw allowing backyard Hens for meat (8 Assigned maximum) once a year for their life span of 0-9 weeks total) and/or egg (8 maximum) purposes on a minimal lot size of 1 acre in the Municipality of Hastings Highlands.

Page 4 of 4 Page 204 of 206 Pending Municipal Items Review AGENDA ITEM #a

Future Municipal Events For Members Of Council

Event Date / Location Of Event

Integrity Commissioner Training To be rescheduled

TRASH TALK To be rescheduled Wednesday, March 17, 2021 9:00 a.m. Regular Meeting of Council In Council Chambers for Council & Staff Operations Live Streamed for members of the public

Thursday, March 18, 2021 8:30 a.m. Committee of Adjustment In Council Chambers for Committee & Staff Live Streamed for members of the public

Friday, March 26, 2021 at 8:30 a.m. Fire Task Force Ad Hoc Committee In Council Chambers for Committee & Staff Live Streamed for members of the public

Wednesday, March 31, 2021 9:00 a.m. Regular Meeting of Council In Council Chambers for Council & Staff Planning Live Streamed for members of the public

Wednesday, March 31, 2021 2:00 p.m. Waste Management Committee In Council Chambers for Committee & Staff Live Streamed for members of the public

Thursday, April 1, 2021 8:30 a.m. Committee of Adjustment In Council Chambers for Committee & Staff Live Streamed for members of the public

Wednesday, April 21, 2021 9:00 a.m. Regular Meeting of Council In Council Chambers for Council & Staff Operations Live Streamed for members of the public

Friday, April 30, 2021 at 8:30 a.m. Fire Task Force Ad Hoc Committee In Council Chambers for Committee & Staff Live Streamed for members of the public

Page 205 of 206 Future Municipal Events Review AGENDA ITEM #a The Corporation Of The Municipality Of Hastings Highlands

Bylaw 2021-027

To Confirm The Proceedings Of Council

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Whereas by Sub-Section 5 (1) of the Municipal Act, S.O. 2001, as amended, the powers of a Municipal Corporation are to be exercised by its Council:

And Whereas by Sub-Section 5 (3) of the Municipal Act, S.O. 2001, as amended, states a municipal power, including a municipality’s capacity, rights, powers and privileges of a natural person, shall be exercised by Bylaws unless the municipality is specifically authorized to do otherwise;

And Whereas it is deemed expedient that the proceedings of the Council of the Municipality of Hastings Highlands at this meeting be confirmed and adopted by bylaw;

Now Therefore The Council Of The Corporation Of The Municipality Of Hastings Highlands Enacts As Follows:

1. That the action of the Council of the Corporation of the Municipality of Hastings Highlands in respect to each recommendation contained in the reports from Staff and each motion and resolution approved and other action taken by the Council of the Corporation of the Municipality of Hastings Highlands, at this Regular meeting held on the 17th day of March 2021, and any Special Meetings held since the last Regular Meeting is hereby adopted and confirmed as if all such proceedings were expressly embodied in this bylaw.

2. That the Mayor and the Municipal Clerk of the Corporation of the Municipality of Hastings Highlands are hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in the proceeding section hereof.

3. That the Mayor and the Municipal Clerk be authorized and directed to execute all documents in that behalf and to affix hereto the seal of the Corporation of the Municipality of Hastings Highlands.

4. That this Bylaw takes effect on the day of its passing.

Enacted and Passed in Council this 17th day of March, 2021.

______Vic A. Bodnar, Mayor Suzanne Huschilt, Municipal Clerk

Page 206 of 206 Bylaw 2021-027 being a bylaw to confirm the proceedings of Council