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Draycott in the Clay Parish Council

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Draycott in the Clay Parish Council Page 1378 DRAYCOTT IN THE CLAY PARISH COUNCIL Minutes of Parish Council Meeting held on 10 September 2015 Apologies: Vice Chairman Cllr Mark Flavell and PC Josie Shepherd Present: Chairman Cllr Ken Rudman Cllrs Sue Fulford, Caroline Hulse, Barbara Marshall, Nigel Powlson and Arthur Renshaw Parish Clerk Mrs Rita Hill Cllr Stephen Smith, Crown Ward 2 Members of the Public Minutes of the 11 June Parish Council were agreed as read. Proposed by Cllr Sue Fulford. Seconded by Cllr Barbara Marshall. All in favour. Minutes of the 25 June Extraordinary Parish Council were agreed as read. Proposed by Cllr Sue Fulford. Seconded by Cllr Barbara Marshall. All in favour. Minutes of the 9 July Parish Council were agreed as read. Proposed by Cllr Arthur Renshaw. Seconded by Cllr Nigel Powlson. All in favour. Minutes of the 11 August Extraordinary Parish Council were agreed as read. Proposed by Cllr Sue Fulford. Seconded by Cllr Barbara Marshall. All in favour. Cllr Stephen Smith entered the meeting room. Co-option of Councillors Register of Councillors Interest 2015 / 16 forms have been submitted to ESBC. Regarding signatures on the bank accounts with RBS, Cllrs agreed to remove Mr Robert Hardwick and Mr Nicholas Preston from the account and add Cllr Caroline Hulse and Cllr Nigel Powlson to the account. Forms relating to these changes were completed and signed. RBS to be informed of the changes. Action – Parish Clerk, Cllrs Caroline Hulse and Nigel Powlson. Declaration of Interests None as aware of at this point in the meeting. Matters Arising Issues with Mr Andrew Griffiths MP. The Green, Pipehay Lane. Mr Andrew Griffiths MP now has the support of the fire and ambulance services. Cllrs agreed to take up Mr Andrew Griffiths MP offer to write to ESBC. Action – Parish Clerk. Police issues. Community Speed Watch. Carried over from the June meeting: Cllr Arthur Renshaw explained to PC Richard Boulter about the group’s disappointment in the poor communication between them and Mr Ian Shaw and Page 1379 that of the 101 service. Action – PC Richard Boulter said he would take these matters up with his line manager. Cllr Barbara Marshall raised her concerns about how the Police system handles incidents numbers in relation to a recent road traffic accident by Deepcut Road. Cllr Barbara Marshall to contact the Police privately on this matter copying Matthew Ellis, County Cllr Philip Atkins and Borough Cllr Stephen Smith into the correspondence. Accounts for Payment Mrs R Hill, Parish Clerk salary September 2015 and expenses £382.89 Staffordshire Pension Fund, re pension (September payment) £121.36 HM Revenue & Customs, Quarterly PAYE payment £269.80 Bloomin’ Gardens & Landscapes Ltd, Grass mowing invoice no. 638693 £119.10 Draycott in the Clay Village Hall, Contribution towards the flat roof £608.00 (reference minute under the heading Village Hall Update below) Staffordshire Playing Fields Association, Annual renewal of subscription £ 15.00 2015/2016 All of the above accounts were proposed for payment by Cllr Barbara Marshall and seconded by Cllr Sue Fulford. All in favour. Action - Parish Clerk to action the payments. Chairman distributed the current receipts / payments accounts for 2015 / 2016. In respect of cheque no. 001267 RSB has corrected the current account and £2,929.00 has been paid back in. Letters of thanks regarding payments have been received from the Catholic Church and from FoSSA. Cllrs noted these. Correspondence from RBS regarding the creation of Williams & Glyn. Cllrs noted these. Submission of the Annual Return for the year ended 31 March 2015 Grant Thornton re Audit for the year ended 31 March 2015. Chairman reported that Grant Thornton had returned the Council’s Annual Return and thanked the Parish Clerk for all her hard work. The external auditor has reported that “on the basis of our review of the annual return, in our opinion the information in the annual return is in accordance with proper practices and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met. Other matters not affecting our opinion which we draw to the attention of the council: was Nil”. Parish Clerk to complete and display the Notice of Conclusion of Audit and Right to Inspect the Annual Return on the noticeboard and upload details to the website. Copy of the Return to be sent to Mr John Wood, Internal Auditor. Action – Parish Clerk. General Correspondence Savills re Duchy of Lancaster Needwood Estate – Communication. Noted. ESBC re Neighbourhood Projects. Cllr Arthur Renshaw suggested a gate at the Swan Road end of the playing field as previously asked for. Action – Parish Clerk to contact Page 1380 Treemendous Estate Case for an up-to-date quote. Neighbourhood Projects Form to be completed and submitted. SPCA re NALC Transparency Fund and Planning Matters. Noted. SCC re Bus Timetable Changes. Noted. Planning Applications and Related Matters Decision notice received: P/2015/00873: Replacement of 14 windows and 1 door. Yew Tree Farm, Toby’s Hill, Draycott in the Clay. Granted listed building consent. P/2015/00712: Change of use of land to form domestic curtilage and the erection of a part two storey, part single storey front, side and rear extension. Sunningdale, 9 Stubby Lane, Draycott in the Clay. Having received no representations from parishioners, it was agreed that the Parish Council has no comment to make on this application. Action – Parish Clerk. ESBC re Local Plan Examination. Noted. ESBC re Summer edition of East Staffordshire Neighbourhood Planning News. Noted. Cllr Caroline Hulse enquired as to the Parish Council’s position on neighbourhood planning – discussion took place. ESBC re Tatenhill Neighbourhood Plan Submission Consultation. Noted. ESBC re Abbots Bromley Parish Neighbourhood Area designation. Noted. Circulars Received ESBC re Register of Electors – Notice of Alteration. Noted. Staffordshire & Stoke on Trent Archive Service re Newsletter – From History to Today. Noted. Broxap re Product literature. Noted. SLCC re Notice of Annual General Meeting. Noted. Staffordshire Playing Field Association re Annual Report & Accounts 2014/2015. Noted. Community Council of Staffordshire re Annual General Meeting. Noted. SLCC re The Clerk. Details to Parish Clerk. CPRE re FieldWork. Noted. CPRE re Countryside Voice. Noted. Highway / Traffic Matters Mr Graham Hunt, SCC Community Partnerships Officer (Cannock Chase and East Staffordshire) Mr Graham Hunt has provided the following responses: Speed cameras. “Burton Mail ‘top ten snapping’ cameras: It is difficult to comment on this information as I am not clear over what period the list applies and if all of the cameras were operational for the same number of hours. However I can confirm that Page 1381 the monitoring we have undertaken confirms that speeding through the village is not excessive. More importantly the deployment of speed cameras is determined by accidents involving serious injuries or fatalities rather than speed. This strategy has contributed to the County having some of the safest roads in the country. The strategy is responsive to changing circumstances as shown by the deployment of the camera in the village last May following a serious accident.” “Speed Camera located just to the south of the junction of the A515 and Stubby Lane: The original camera housing was vandalised and now has been replaced with a more modern design. However it is still capable of use by the current speed cameras which at the moment are not digital.” Accident data. Data received. Chairman commented that the number of accidents recorded by SCC between Moreton Lane roundabout and Six Roads End between 01/02/2010 and 31/01/2015 was 10, of which 3 were classed as serious. Average Speed Cameras. The system that SCC is using is capable of recording motor bikes. However, Chairman commented that this is not what the Parish Council was questioning. Action – Parish Clerk to go back to Mr Graham Hunt. Cllr Philip Atkins Annual Parish report (Uttoxeter Rural Division Annual Report April 2015) and HGV numbers. Cllr Atkins to respond direct to Vice Chairman’s concerns. A50 improvements, diversion route and construction traffic. Carried over from September meeting: Action – Mr Graham Hunt to speak to Mr Andy Mason and suggests that he comes to a meeting. SID (speed indicator device). “I understand that now our staffing issues have been resolved the data will again be made available. I have asked for confirmation that is the case.” CSW (Community Speed Watch). “I have relayed your comments about the delay in getting the training and the quality of the training to the Road Safety Partnership. With regard to the signs as part of the kit you were provided with there should have been a temporary sign. This can be replaced at a later date with permanent signs after a period of continuous operation. I have requested confirmation of the conditions that the Road Safety Partnership applies to making the signs available. There will be an additional cost. I will forward all of the information as soon as it becomes available.” Carried over from September meeting: Concern about the problem of the team not being able to contact the 101 service to inform them that the team would be out and how the team would be covered with regards to insurance. Action – Mr Graham Hunt to find out. Discussions with Cllr Philip Atkins regarding compulsory purchase of land in Stubby Lane. “The investigations County Cllr Philip Atkins undertook showed that the use of our CPO powers was not really an option. It would be a very lengthy process, expensive and with no guarantee of success. We have dealt with similar problems elsewhere more successfully through negotiation with landowners. Cllr. Atkins has asked me to explore this option. However one of the key issues will be cost and at the present time there is Page 1382 no funding available for the land acquisition, design work or the provision of the footpath.
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